Vandalia, MO
Recent Vandalia City Council topics include roads & infrastructure, resolutions & ordinances, budget & taxes, contracts & procurement, planning & zoning, public safety.
Topics found in recent meetings
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We have no upcoming meetings on file for Vandalia. The most recent record we hold is from Mon Aug 17, 2026. Newer meetings may not have been published to the official portal yet, or may not have been collected by us yet — this is a statement about our record, not about whether the city council has met.
VandaliaMO averageUS Census ACS
Typical home value $142,475 +17.3% yr/yr · +46.4% 5-yr
Home-value trend 2004–2026 (Zillow ZHVI)
Recent meetings
Mon Aug 17, 2026
Special Council Meeting
Special council meeting to swear in Clark, elect vice-mayor, appoint VDC member
The Vandalia City Council is holding a special meeting to administer the oath of office to Councilmember Steve Clark, nominate and elect a vice-mayor, and appoint a councilmember to the Vandalia Development Corporation for even years. These are routine organizational actions with no policy decisions or public hearings on the agenda.
- Oath of office for Councilmember Steve Clark
- Nomination and election of Vice-Mayor
- Appointment of councilmember to Vandalia Development Corporation (even years)
councilappointmentsoathvice-mayordevelopment-corporation
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Vandalia =e
small city. big opportunity.
CITY OF VANDALIA
VANDALIA MUNICIPAL BUILDING
COUNCIL CHAMBERS
SPECIAL COUNCIL MEETING AGENDA
August 17, 2026 — 5:30 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
hitps://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Oath of Office
A. Councilmember Steve Clark
3. Nominations and Election of Vice-Mayor
A. Oath of Office Vice-Mayor
4. Appointment of Councilmember to Vandalia Development Corporation Even Years
5. Adjournment
These icons illustrate which slrategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure “Vibrant
Be known regionally as Invest in fraditional public Protect infrastructure by Use amenities & growth
a top-tier suburb through safety and community "i in roads, utiliies mindset fo creaie o warm
top-tier Cify services. outreach fo meet needs, & welcome environment.
Fiscal Sustainability Trust and Confidence Sharpen the Saw
Seize quality-of-life Transparent government Refining practices and
opportunities while main- to empower stakeholder leverage technology to
taining fiscal pratices. engagement. improve customer service.
Mon Aug 17, 2026
City Council
Council to consider water main and road improvement grant applications
The Vandalia City Council is meeting to consider resolutions authorizing grant applications for water main replacement and road intersection improvements, along with routine approvals, proclamations, and reports. The agenda includes a public hearing, citizen comments, and a city manager's report, with most items being procedural or informational.
- Resolution 26-R-42: Apply for Ohio Public Works Commission funding for Marcellus, Desales, Neri, Paula, & Pius Watermain Replacement Project
- Resolution 26-R-43: Apply for Ohio Public Works Commission funding for Little York Road & South Brown School Road Intersection Improvements
- Proclamation: Mary Lou Kreusch Day, September 5, 2026
- Lifesaver Award to Paul Kleinhenz for saving a life at Vandalia Rec Center
- July 2026 bill listing of $4,146,686.85 and purchasing card detail of $34,637.93
grantsinfrastructurewaterroadsawardsproclamationcity-council
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Vandalia ease |
small city. big opportunity. — august 17, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: May 4, 2026
B. Council Meeting Minutes: May 4, 2026
5. Communications, Petitions and Awards
A. Proclamation: Mary Lou Kreusch Day, September 5, 2026
Mayor Herbst will present a Proclamation to the family of Mary Lou Kreusch to
remember and celebrate her life, her legacy, and the many ways she helped make
Vandalia a stronger, warmer, and more connected community.
B. Vandalia Division of Fire Lifesaver Award
Chief Follick will present Paul Kleinhenz with the Vandalia Division of Fire
Lifesaver Award for his heroic actions, saving the life of a patron at the Vandalia
Rec Center.
C. Introduction: Collin Sloan, Public Works Technician
City Manager Althouse will introduce Public Works Technician Collin Sloan who
began employment July 27, 2026.
6. Public Hearing
7. Comments from Interested Citizens
8.
10.
11.
12.
13.
14.
City Manager's Report
A.
Information Items
1. City Office Closed
Vandalia City offices will be closed on Monday, September 7 for Labor Da …
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Mon Aug 17, 2026
Study Session
Council to consider OPWC grant applications for water main and intersection projects
The Vandalia City Council study session will review two OPWC grant applications: one for the Marcellus, Desales (S), Neri, Paula & Pius (MDNPP) Water Main Replacement ($1.6M total) and one for Little York Rd & S Brown School Rd Intersection Improvements ($2.2M total). The council will also discuss three variance requests, July 2026 financial reports, and the legislative calendar. An executive session is scheduled.
- Resolution 26-R-42: Authorize OPWC application for MDNPP Water Main Replacement, requesting $500,000 ($150,000 grant + $350,000 loan)
- Resolution: Authorize OPWC application for Little York Rd & S Brown School Rd Intersection Improvements, requesting $1,400,000 SCIP or $800,000 LTIP
- Variance BZA 26-0006: 427 Attica Street - exceed max accessory structure square footage and impervious surface
- Variance BZA 26-0007: 6025 Miller Lane - accessory structure in front yard
- Variance BZA 26-0008: 1670 Fieldstone Way - curb cuts
water-mainroadsgrantsvariancepublic-worksbudget
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Vandalia | ae
small city. big opportunity.
August 17, 2026
Study Session
Study Session — 5:45 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentation
A. Public Service Department Update
2. Monday, August 17, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: OPWC application — Marcellus, Desales (S), Neri, Paula, Pius
(MDNPP) Water Main Replacement (Mr. Borton)
C. Resolution: OPWC application — Little York Road & S. Brown School Road
Intersection Improvements (Mr. Borton)
3. Tuesday, September 8, 2026
A. Resolution: Griffins Reserve Subdivision (Mr. Cron)
B. Ordinance: Text Amendment Small Box Retail (Mr. Cron)
C. Ordinance: Supplemental (Mrs. Leiter)
4. Discussion
A. Variance: BZA 26 — 0006 - 427 Attica Street - to exceed the maximum square
footage for accessory structure and to exceed the maximum impervious surface
on the lot (Mr. Cron)
B. Variance: BZA 26 — 0007 - 6025 Miller Lane —to install an accessory structure in
the front yard (Mr. Cron)
C. Variance: BZA 26 — 0008 - 1670 Fieldstone Way — curb cuts (Mr. Cron)
D. July 2026 Financial Reports (Mrs. Leiter)
E. Legislative Calendar (Mayor Herbst)
5. Executive Session
These icons illustrate which strategic goals Council Actions align to
Opp …
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Thu Aug 6, 2026
Special Council Meeting
Special meeting to appoint a councilmember after closed session
The Vandalia City Council is holding a special meeting to consider the appointment of a councilmember. The council will enter an executive session to discuss the appointment or employment of a public official, then reconvene to consider and possibly make the appointment. The agenda is otherwise procedural.
- Executive session to consider appointment or employment of a public official
- Consideration and appointment of councilmember
appointmentcouncilexecutive-session
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AGENDA
CITY OF VANDALIA
VANDALIA MUNICIPAL BUILDING
COUNCIL CHAMBERS
SPECIAL COUNCIL MEETING AGENDA
August 6, 2026 – 4:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2.
Enter into Executive Session to consider the appointment or employment of a public
official
3.
Adjourn from Executive Session
4.
Consideration and Appointment of Councilmember
5.
Adjournment
Mon Jul 20, 2026
City Council
Vandalia Council considers $14.8M public works facility and $1.5M water main project
City Council is deciding on several high-value infrastructure contracts, including a new public works facility and water main replacements. The body will also consider a conditional use request for a 335,000 square foot warehouse and establish a process to fill a Councilmember vacancy.
- Bid for New Public Works Facility to Vancon, Inc. for $14,879,122.00
- Bid for Pool and Randler (N) Water Main Replacement to M & T Excavating, LLC for $1,506,947.00
- Conditional Use request for a 335,000 square foot warehouse at 1670 Fieldstone Way
- Purchase of a 2026 Ford F-350 Truck with Snow Plow for Parks and Recreation
- Agreement with Miami Valley Lighting for street lighting on Worldwide Place and Corporate Center Drive
infrastructurezoningcontractspublic-worksgovernment
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Vandalia |e a
small city. big opportunity. — July 20, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
Call to Order
=
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: April 6, 2026
B. Council Meeting Minutes: April 6, 2026
C. Council Study Session Meeting Minutes: April 20, 2026
D. Council Meeting Minutes: April 20, 2026
5. Communications, Petitions and Awards
A. Proclamation: 2026 July Parks and Recreation Month
Mayor Herbst will present a Proclamation to employees of the Parks and
Recreation Department in celebration of Parks and Recreation Month.
B. Introduction: Roy Dagley, Building Inspector
City Manager Althouse will introduce Building Inspector Roy Dagley who began
employment June 15, 2026.
C. Introduction: Coy Vastbinder, Public Works Head Mechanic
City Manager Althouse will introduce Public Works Head Mechanic who began
employment July 6, 2026.
D. Introduction: Aidan Griffith, Public Works Technician
City Manager Althouse will introduce Public Works Technician Aiden Griffith who
began employment July 13, 2026.
10.
Public Hearing
Comments from Interested Citizens
City Manager's Report
A. Information Items
1.
Summer S …
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Mon Jul 20, 2026
Study Session
Vandalia Study Session to review Public Works facility and data center plans
The City of Vandalia will hold a study session to discuss resolutions regarding a Public Works facility and street lighting. The meeting includes presentations on data centers and parks and recreation updates.
- Presentation on Data Centers by SecureCyber CEO Shawn Waldman
- Resolutions for Public Works Facility site, building, access control, and inspection
- Resolution for street lighting installation at Worldwide Pl & Corporate Center Dr.
- Ordinance regarding assessments for April, May, and June
- Discussion of Public Works Facility AES Ohio Aid to Construction under $50k
public-worksinfrastructuredata-centersstreet-lightinggovernment-training
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Vandalici
small city. big opportunity.
July 20, 2026
Study Session
Study Session -5:00 PM
-------------------- -
AGENDA
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Data Centers (Shawn Waldman, Chief Executive Officer - SecureCyber)
B. Parks & Recreation Department Update (Mrs. McCracken)
2. Monday, July 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: Public Works Facility: Site/Building (Mr. Borton)
C. Resolution: Public Works Facility: Access Control/Data/Cameras (Mr. Borton)
D. Resolution: Public Works Facility: Special Construction Inspection (Mr. Borton)
E. Resolution: Street Lighting Installation - Worldwide Pl & Corporate Center Dr. -
Outside Residential Development (Mr. Borton)
F. Ordinance: Assessments April, May and June (Mrs. Leiter)
3. Monday,August 17,2026
4. Discussion
A. Public Works Facility AES Ohio Aid to Construction - Under $50k (Mr. Borton)
B. Farrell Rd Elevated Sewer Crossing - Emergency Design Services (Mr. Borton)
C. Sunshine Law Certification Training (Mr. Althouse)
Mon Jun 22, 2026
Special Council Meeting
Council to decide on fence variance at 875 Center Drive
The Vandalia City Council will vote on a variance request from H.T. Hackney Co. to install a security fence in the front yard at 875 Center Drive in the Industrial District. The Board of Zoning Appeals recommended approval only for the fence along Center Drive; the applicant withdrew requests for a fence along South Brown School Road and for barbed wire. The council will also enter executive session to discuss compensation of a public employee.
- Vote on variance BZA 26-0005b for front yard fence along Center Drive at 875 Center Drive (BZA recommended approval 3-1)
- Applicant withdrew requests for fence along South Brown School Road (BZA 26-0005a) and for barbed wire (BZA 26-0005c)
- Executive session to discuss compensation of a public employee
zoningvariancefenceindustrialpublic-safetyexecutive-sessionvandalia
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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
We as AGENDA
andalia
small city. big opportunity.
CITY OF VANDALIA
VANDALIA MUNICIPAL BUILDING
COUNCIL CHAMBERS
SPECIAL COUNCIL MEETING AGENDA
June 22, 2026 - 4:30 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Variance: BZA 26-0005 - 875 Center Drive — Fence
Enclosed is a memorandum from Mr. Sorice in which the applicant, HT Hackney
Company, requests one variance for an existing structure at 875 Center Drive in the | —
Industrial District. If approved, the company plans to install a new security fence in the
front yard along Center Drive.
On June 10, 2026, the Board of Zoning Appeals recommended approval of the front
yard fence along Center Drive, denial of the front yard fence along South Brown
School Road, and denial of the proposed Barbed Wire elements in the front yard.
On June 15", 2026, the applicant withdrew its requests for the variances along South
Brown School Road and for barbed wire.
3. Executive Session —To discuss the compensation of a public employee.
4. Adjournment
These icons illustrate which strategic goals Council Actions align to
Opportunity Safa & Secure Infrastructure Vibrant
Be known regionally as Invest in iraditional public Project infrastructure by Use amenities & growth
a lop-tier subu …
Excerpt truncated on this listing page. Full text →
Mon Jun 15, 2026
City Council
Council to consider sewer lining contract, emergency appropriation, dispatch radios
The Vandalia City Council will receive proclamations for Pollinator Week and Sister Cities' 50 years, introduce new employees including a firefighter/paramedic, and recognize a retiring firefighter. Action items include a resolution awarding a $141,562 sanitary sewer lining contract to United Survey, Inc., a resolution waiving competitive bidding for police dispatch radio consoles, and an emergency ordinance revising 2026 appropriations. Information items highlight the Robinette Park splash pad ribbon cutting (a $1.5 million project) and upcoming community events.
- Resolution 26-R-34 awarding a $141,562 bid for CIPP lining of sanitary sewer to United Survey, Inc.
- Resolution 26-R-35 waiving competitive bidding to purchase dispatch radio consoles for police
- Emergency Ordinance 26-09 to revise appropriations for current expenses in 2026
- Proclamation for Pollinator Week (June 22-28) and Bee City USA recognition
- Introduction and Oath of Office for Firefighter/Paramedic Justin Maxwell
city-councilproclamationsresolutionssewerappropriationspolicesplash-padevents
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AGENDA
1.
Call to Order
2.
Moment of Reflection
3.
Pledge of Allegiance
4.
Approval of Minutes
A.
Council Study Session Meeting Minutes: March 16, 2026
B.
Council Meeting Minutes: March 16, 2026
5.
Communications, Petitions and Awards
A.
Proclamation: Pollinator Week June 22-28, 2026
Mayor Herbst will present a Bee City USA Proclamation to Mr. Al Tuttle in
celebration of Pollinator Week, which is June 22 through June 28, 2026.
B.
Proclamation: Sister Cities of Vandalia 50 years of service
Mayor Herbst will present a proclamation to members of Sister Cities of Vandalia
celebrating 50 years of service.
C.
Introduction & Oath of Office: Justin Maxwell, Firefighter/Paramedic
City Manager Althouse will introduce and administer the Oath of Office
to
Firefighter/Paramedic Justin Maxwell who began employment June 1, 2026.
June 15, 2026
City Council
Council Meeting -
7:00 PM
D.
Introduction: Cheynne Borton, Public Safety Specialist
City Manager Althouse will introduce Public Safety Specialist Cheynne Borton
who
began employment February 23, 2026.
E.
Introduction: Ryan Malott, Public Works Supervisor
City Manager Althouse will introduce Public Works Supervisor Ryan Malott
who was
appointed May 14, 2026.
F.
Introduction: Daniel Robinson, Vandalia Recreation Custodian
City Manager Althouse will introduce Daniel Robinson who was appointed June
8,
2026
.
G.
Retirement Recognition: Steve …
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Mon Jun 15, 2026
Study Session
Study session to review Dollar General variance and sewer lining resolution
The Vandalia Study Session will review items scheduled for the evening's Council meeting, including a variance for a Dollar General Market at 9375 N. Dixie, a resolution for CIPP lining of sanitary sewers, and an ordinance supplement. The session also includes discussions on a moratorium on small box retail, public works facility bids, and appointment of a charter review committee. The meeting will conclude with an executive session to discuss real estate and employee compensation.
- Variance BZA 26-0004 for Dollar General Market at 9375 N. Dixie
- Resolution for 2026 CIPP lining of sanitary sewer
- Resolution for Parks & Rec 2027 F350 pickup truck with plow
- Discussion on moratorium for small box retail
- Conditional use PC 26-0004 for warehouse at 1670 Fieldstone Way
study-sessionvariancezoningdollar-generalsewerpublic-worksretail-moratoriumexecutive-session
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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
1.
Presentations
A.
Division of Fire Update (Chief Follick)
2.
Monday, June 15, 2026
A.
Items on this evening's Council Meeting agenda (Mayor Herbst)
B.
Resolution: 2026 CIPP Lining of Sanitary Sewer (Mr. Borton)
C.
Ordinance: Supplemental (Mrs. Leiter)
D.
Variance BZA 26-0004 - 9375 N. Dixie Dollar General Market (Mr. Cron)
3.
Monday, July 20, 2026
A.
Resolution: Parks & Rec 2027 F350 Pick Up Truck with Plow (Mrs. McCracken)
B.
Resolution: Pool & Randler (N) Ave Water Main Replacement (Mr. Borton)
C.
Variance: BZA 26-0005 - 875 Center Drive - Fence (Mr. Cron)
D.
Conditional Use: PC 26-0004 - 1670 Fieldstone Way – Warehouse Use
(Mr. Cron)
4.
Discussion
A.
Moratorium Small Box Retail (Mr. Cron)
June 15, 2026
Study Session
Study Session -
5:30 PM
B.
Public Works Facility Bids (Mr. Borton)
C.
Appointment of Charter Review Committee Members (Mr. Althouse)
D.
May 2026 Financial Reports (Mrs. Leiter)
E.
Legislative Calendar (Mayor Herbst)
5.
Executive Session -
To consider the purchase or sale of real property and discuss the
compensation of a public employee.
Mon May 18, 2026
City Council
Vandalia Council to vote on sewer project and pool resurfacing
The City Council will consider awarding contracts for sanitary sewer design and recreational pool resurfacing. The meeting also includes the swearing-in of new public safety personnel and announcements for upcoming community events.
- Resolution 26-R-31: Preliminary engineering for Poplar Creek Sanitary Sewer Protection Project to Choice One Engineering Corp. for $55,400.00
- Resolution 26-R-32: Resurfacing of Vandalia Recreational Center Pool to Swimsafe Pool Management, Inc. for $133,750.00
- Resolution 26-R-33: Grant and funds to replace play structure and surface at Warner Park ($17,724.99 grant)
- Oath of Office for Battalion Chief Brian Faruki and Police Officers Timothy Cline and Gavin Rieger
- Review of April 2026 bill listing totaling $3,717,748.49 in monthly expenses
infrastructureparks-and-recreationpublic-safetybudgetsewers
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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ee
small city. big opportunity. May 18, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: March 2, 2026
B. Council Meeting Minutes: March 2, 2026
5. Communications, Petitions and Awards
A. Introduction & Oath of Office: Brian Faruki, Battalion Chief
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Battalion Chief Brian Faruki who began employment May 18, 2026.
B. Introduction & Oath of Office: Timothy Cline, Police Officer
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Police Officer Timothy Cline who began employment May 18, 2026.
C. Introduction & Oath of Office: Gavin Rieger, Police Officer
Acting City Manager Rob Cron will introduce and administer the Oath of Office
to Police Officer Gavin Rieger who began employment May 18, 2026.
D. Proclamation — Public Works Week — May 17-23, 2026
Mayor Herbst will present a Proclamation to the Public Works Department for
Public Works Week.
E. Recognition and Introduction: Battle Buddy Foundation, Dixie Veterinarian
Clinic & Bo, Support Canine, Divisio …
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Mon May 18, 2026
Study Session
Council to discuss $219,208 radio console upgrade and police update
The Vandalia City Council will hold a study session to discuss several items including a Police Department update, a proposed resolution for a $219,208 Communications Center radio console upgrade from Motorola, a sports complex fencing project, appointments to boards and commissions, and a zoning variance request.
- Police Chief Sucher presents 2025 statistics and accomplishments including 12,714 calls for service and a 42.8% increase in traffic stops
- Resolution: Communications Center Radio Consoles Upgrade from Motorola for $219,208, with a limited-time 42% price reduction
- Sports Complex Ballfield Fence Replacement Phase 7: $47,000 contract with Quality Lawn, Landscape & Fence, Inc.
- Boards and Commissions reappointments: Arts Council, BZA, Civil Service Commission, Parks & Recreation Advisory Board, plus one vacancy on Planning Commission
- Variance BZA 26-0004 for maximum retail floor area at 9375 N. Dixie Drive
policebudgetpublic-safetyzoningparksboards-commissionsinfrastructure
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Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia Sa
small city. big opportunity.
May 18, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834 157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Division of Police Update (Chief Sucher)
2. Monday, May 18, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
3. Monday, June 15, 2026
A. Resolution: Communications Center Radio Consoles Upgrade (Chief Sucher)
4. Discussion
A. Sports Complex Fencing Project — Under $50k (Mrs. McCracken)
B. Boards and Commission Reappointments & Expirations (Mr. Cron)
C. Variance: BZA 26-0004 - Maximum Retail Floor Area - 9375 N. Dixie Drive
(Mr. Cron)
D. April 2026 Financial Reports (Mrs. Leiter)
E. Legislative Calendar (Mayor Herbst)
5. Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally os Invest in traditional public Protect infrastructure by Use amenities & growth
‘a top-tier suburb through | @) sofely and come invesiing in roads, Sul mindset to create a warm
jop-lier City sences. outreach fo mee! neads & parks. & welcome environmenl.
Fiscal Sustainability Trust and Confidence Sharpen the Saw
Seize -ob-life Transparent nerd Refining proctices and
See main- lo rani of tok …
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Mon May 4, 2026
Study Session
Vandalia Study Session discusses tourism, volunteers, and city upgrades
The City Council is reviewing presentations on tourism and a new Parks & Recreation volunteer program. The body is also discussing various infrastructure upgrades and upcoming legislative items.
- Purchase of used vehicle for Division of Fire under $50k
- Poplar Grove Sanitary Sewer Protection engineering and design resolution
- Rec Center Pool Resurfacing Project resolution
- Warner Park Playground Upgrade discussion
- Communications Center Radio Consoles Upgrade discussion
tourismparks-and-recreationpublic-safetyinfrastructurebudget
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee |
small city. big opportunity.
May 4, 2026
Study Session
Study Session — 5:15 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentations
A. Destination Dayton Tourism Academy (Director John Oney and
Vice President Cathy Peterson)
B. Volunteer Program for Parks & Recreation (Mr. Messenger)
C. Vandalia Municipal Court Supplemental Request (Mrs. Bradfield)
2. Monday, May 4, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. LAN & BAN Recommendation (Mrs. Leiter & Mr. Althouse)
C. Ordinance: Supplemental (Mrs. Leiter)
3. Monday, May 18, 2026
A. Resolution: Engineering & Design — Poplar Grove Sanitary Sewer Protection
(Mr. Borton)
B. Resolution: Rec Center Pool Resurfacing Project (Mrs. McCracken)
4. Discussion
A. Warner Park Playground Upgrade (Mrs. McCracken)
B. Purchase of Used Vehicle for the Division of Fire — Under $50k (Chief Follick)
C. Communications Center Radio Consoles Upgrade (Chief Sucher & Mr. Althouse)
D. Legislative Calendar (Mayor Herbst)
5. Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Invest in traditional public Protect infrastuciure by Use amenities & growth
a top- …
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Mon May 4, 2026
City Council
Council to vote on temporary moratorium on small box discount stores
The Vandalia City Council will consider a temporary moratorium on permits for small box discount stores, along with purchases of a roller for Public Works ($65,359) and a recreation center audio system ($106,044.98). An emergency ordinance to revise 2026 appropriations is also up for a vote. The meeting includes proclamations for Bicycle Month, Professional Municipal Clerks Week, and National Police Week, plus the introduction of a new Chief Building Official.
- Resolution 26-R-30: temporary moratorium on permits for small box discount stores
- Resolution 26-R-28: purchase of 2025 Bomag roller for $65,359 from Southeastern Equipment Company
- Resolution 26-R-29: purchase and installation of recreation center audio/PA system for $106,044.98 from iVideo Technologies
- Ordinance 26-08 (emergency): revise 2026 appropriations
- Proclamations for Bicycle Month, Professional Municipal Clerks Week, and National Police Week
zoningpublic-worksrecreationbudgetpoliceproclamations
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia a
small city. big opportunity. May 4, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: February 17, 2026
B. Council Meeting Minutes: February 17, 2026
Communications, Petitions and Awards
A. Introduction: Robert Martin, Chief Building Official
City Manager Kurt Althouse will introduce Robert Martin, who was promoted to
Chief Building Official on May 1, 2026.
B. Proclamation — Bicycle Month — May 2026
Mayor Herbst will present a Proclamation to the Vandalia Bicycle Committee for
Bicycle Month.
C. Proclamation — Professional Municipal Clerks Week May 3-9, 2026
Mayor Herbst will present a Proclamation to Angela Swartz, Deputy Clerk of
Council for Professional Municipal Clerks Week.
D. Proclamation — National Police Week — May 11-17, 2026
Mayor Herbst will present a Proclamation to the Division of Police for National
Police Week.
Public Hearing
Comments from Interested Citizens
8.
City Manager's Report
A.
Information items
1.
Large Debris drop off Saturday, May 9, 2026
The City of Vandalia is offering Vandalia Residents free large debris drop
off from 8 am …
Excerpt truncated on this listing page. Full text →
Mon Apr 20, 2026
Study Session
Vandalia Council considers moratoriums on data centers, discount stores, and gas stations
The City Council is holding a study session to discuss upcoming agenda items, including several proposed moratoriums. The body is also reviewing an ordinance to certify individual property assessments for storm water, trash, sewer, water, and weed cutting to the County Auditor.
- Proposed moratoriums for data centers, discount stores, and gas stations
- Ordinance 26-07 for individual assessments including $2,960.81 for Storm Water Assessments (Project #31103)
- Proposed resolution for a Public Works asphalt roller
- Proposed resolution for a Rec Center PA & Audio System
- Discussion of Ordinance 84-01 regarding public comment rules and time limits
zoningassessmentspublic-worksinfrastructureordinances
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia [aa
small city. big opportunity.
April 20, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, April 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments January, February and March (Mrs. Leiter)
2. Monday, May 4, 2026
Resolution: Asphalt Roller for Public Works (Mr. Borton)
Resolution: Rec Center PA & Audio System (Mrs. Sensenbaugh)
Resolution: Moratorium for Data Centers (Mr. Cron)
Resolution: Moratorium for Discount Stores (Mr. Cron)
moo 8 >
Resolution: Moratorium for Gas Stations (Mr. Cron)
3. Discussion
A. Ordinance 84-01 — Rules and Time Limitation of Public Comment (Mr. Althouse)
B. March 2026 Financial Reports (Mrs. Leiter)
C. Legislative Calendar (Mayor Herbst)
4. Executive Session - To consider the purchase or sale of real property.
These icons illustrate which sirategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
(@&) Be known regionally as Invest in fradihona! pubke Profect infrastructure by Use amenifies & growth
Sap top-tier suburb through sofely and community investing in toods, utilities mindset to create a warm
v top-tier City services. oviteach to meat needs. & parks & welcome env …
Excerpt truncated on this listing page. Full text →
Mon Apr 20, 2026
Reconvene Study Session
Council to discuss moratoriums on data centers, discount stores, gas stations
The Vandalia City Council will hold a study session to discuss agenda items for upcoming meetings, including ordinances for quarterly assessments and three resolutions to impose moratoriums on data centers, discount stores, and gas stations. Also under discussion are equipment purchases for Public Works and the Rec Center, a proposed ordinance to revise public comment rules, March financial reports, and an executive session for real estate matters.
- Resolution to purchase an asphalt roller for Public Works
- Resolution to replace the Rec Center PA and audio system
- Resolution for a moratorium on data centers
- Resolution for a moratorium on discount stores
- Resolution for a moratorium on gas stations
city-councilstudy-sessionmoratoriumpublic-commentequipmentfinancereal-estate
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
April 20, 2026
Study Session
Study Session – 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, April 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments January, February and March (Mrs. Leiter)
2. Monday, May 4, 2026
A. Resolution: Asphalt Roller for Public Works (Mr. Borton)
B. Resolution: Rec Center PA & Audio System (Mrs. Sensenbaugh)
C. Resolution: Moratorium for Data Centers (Mr. Cron)
D. Resolution: Moratorium for Discount Stores (Mr. Cron)
E. Resolution: Moratorium for Gas Stations (Mr. Cron)
3. Discussion
A. Ordinance 84-01 – Rules and Time Limitation of Public Comment (Mr. Althouse)
B. March 2026 Financial Reports (Mrs. Leiter)
C. Legislative Calendar (Mayor Herbst)
4. Executive Session - To consider the purchase or sale of real property.
Mon Apr 20, 2026
City Council
Vandalia City Council to consider moratorium on data center permits
The City Council will discuss a temporary moratorium on zoning and occupancy permits for data centers. The body is also reviewing a PUD final plan for the Redwood Vandalia subdivision and a street lighting agreement.
- Resolution 26-R-27: Temporary moratorium on permits and applications for data centers
- Resolution 26-R-25: PUD Final Plan for Section Three of Redwood Vandalia Subdivision at 3900 Park Center Drive
- Resolution 26-R-26: Full-service street lighting agreement with Miami Valley Lighting, LLC
- Ordinance 26-07: Approval of individual assessment amounts for collection by the County Auditor
- March 2026 Bill Listing totaling $2,672,266.10
zoningdata-centersinfrastructurehousingbudget
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee
small city. big opportunity. April 20, 2026 AMENDED
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: February 2, 2026
B. Council Meeting Minutes: February 2, 2026
Communications, Petitions and Awards
A. Administrative Professionals Day - April 22, 2026
City Manager, Kurt Althouse will recognize the Administrative Professionals from
the various departments and divisions within the City of Vandalia.
B. Recognition: American Legion 668, donation to Star-Spangled Celebration
Parks and Recreation Director, Alicia McCracken will recognize members of
American Legion Post 668 for their donation to the Star-Spangled Celebration.
C. Introduction: Nick Sorice, Zoning & Planning Coordinator
City Manager Kurt Althouse will introduce Nick Sorice, Zoning & Planning
Coordinator who began employment April 20, 2026.
D. Proclamation: Arbor Day
Mayor Herbst will present a Proclamation to Parks and Recreation Director Alicia
McCracken proclaiming April 24"" as Arbor Day in the City of Vandalia.
Public Hearing
Comments from Interested Citizens
8.
10.
11.
12.
13.
14.
15.
16. …
Excerpt truncated on this listing page. Full text →
Mon Apr 6, 2026
City Council
Vandalia City Council to approve minutes, recognize telecommunicators week
The council will vote to approve minutes from several January meetings and hear a proclamation designating National Public Safety Telecommunicators Week. No public hearings or substantive ordinances are listed on the agenda.
- Approval of six sets of meeting minutes from January 2026
- Proclamation: National Public Safety Telecommunicators Week (April 12–18)
city-councilvandaliameetingminutesproclamation
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalici
small city. big opportunity. April 6, 2026
· City Council
Council Meeting - 7:00 PM
AGENDA
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1 . Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Organizational Meeting Minutes: January 5, 2026
8. Council Study Session Meeting Minutes: January 5, 2026
C. Council Meeting Minutes: January 5, 2026
D. Council Special - Joint Meeting Minutes: January 6, 2026
E. Council Study Session Meeting Minutes: January 20, 2026
F. Council Meeting Minutes: January 20, 2026
5. Communications, Petitions and Awards
A. Proclamation: National Public Safety Telecommunicators Week April 12 - 18
Mayor Herbst will present a proclamation to Division of Police Public Safety
Specialists for National Public Safety Telecommunicators Week.
6. Public Hearing
7. Comments from Interested Citizens
Mon Apr 6, 2026
Study Session
Vandalia considers new rules for large data centers
The Vandalia City Council holds a study session to review proposed zoning changes for data centers, including standards for hyperscale facilities. Staff presented an overview of data center growth in Ohio and potential impacts on utilities and infrastructure.
- Proposed zoning definitions for 'Data Center' and 'Data Center (Hyperscale)'
- Setbacks of 200 feet from residential uses for data centers
- Requirements for enclosed cooling equipment and electrical substation screening
- Mandatory electrical grid and water system impact studies before zoning approval
- Presentation on data center industry growth and Ohio investments exceeding $40 billion
zoningutilitiesdata-centersinfrastructureeconomic-development
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ewes
small city. big opportunity.
April 6, 2026
Study Session
Study Session - 6:00 PM
The City of Vandalia i is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1.
Presentation
A. Data Center Information Presentation (Mr. Cron)
Monday, April 6, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
Monday, April 20, 2026
A. Resolution: PC 26-0002 — PUD Final Plan — Redwood Ill (Mr. Cron)
B. Resolution: AES/MVLT Street Light Contract (Mr. Althouse)
Discussion
A. City of Vandalia Class C & D Retail Liquor Permits (Mr. Althouse)
B. Accessible Curb Ramps Installation (Mr. Borton)
C. Vandalia Municipal Court Supplemental Request (Ms. Bradfield)
D. Legislative Calendar (Mayor Herbst)
Executive Session
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
@) Be known regionally as lavest in frodifional public Protect infrastructure by Use amentiies & growth
eae oop-lier suburb through safely and community investing in roads, ulilties mindset to create a warm
7 top-tier Cily services. outreach fo meet needs. & parks. & welcome environment.
Fiscal Sustainability Trust and Confidence Sharpen the Saw
Seize quality-oblife Tronsporent government Refining practices and
opportunities whil …
Excerpt truncated on this listing page. Full text →
Mon Mar 16, 2026
City Council
City Council approves asphalt contract and tax office hours
The Vandalia City Council will consider resolutions for asphalt paving and a kitchen renovation at Fire Station 2, as well as amendments to personnel policies. The agenda also includes a public hearing and the appointment of a board member.
- Resolution 26-R-21: Awarding asphalt contract to Valley Asphalt Corporation ($82.00-$88.00/Ton)
- Resolution 26-R-22: Contract with Creative Countertops for Fire Station 2 kitchen renovation
- Resolution 26-R-23: Amending City personnel policies
- Resolution 26-05: Revise appropriations for 2026 city expenses
- Income Tax Assistance: Extended hours for April 4, 11, 14, and 15, 2026
budgetcontractspersonneltaxespublic-worksfire-station
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ee
small city. big opportunity. March 16, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
A. Council Study Session Meeting Minutes: December 1, 2025
B. Council Meeting Minutes: December 1, 2025
C. Council Study Session Meeting Minutes: December 15, 2025
D. Council Meeting Minutes: December 15, 2025
5. Communications, Petitions and Awards
A. Recognition: Retirement of Chris Mastrino, Development & Engineering
Services
Mr. Althouse will introduce and recognize Chris Mastrino on his retirement after
35 years of service.
B. Proclamation: Fair Housing Month
Mayor Herbst will present a proclamation to Olivia Bonner, Director of Education
and Outreach at Miami Valley Fair Housing Center, declaring the month of April
Fair Housing Month.
6. Public Hearing
7. Comments from Interested Citizens
8.
10.
11.
12.
13.
City Manager's Report
A. Information Items
1. Income Tax Assistance — Extended Hours
The Income Tax Division will be open Saturday, April 4 from 8:00 a.m. to
noon; Saturday, April 11 from 8:00 a.m. to noon; Tuesday, April 14 from
7:30 a.m. to 6:00 p.m.; and Wednesday, April 15 from 7:30 a.m. t …
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Mon Mar 16, 2026
Study Session
Vandalia considers $18 million in appropriations for new Public Works Facility
The City Council is reviewing a supplemental appropriation ordinance to allocate funds for a new Public Works Facility and other city services. The session also includes discussions on a liquor permit transfer and the removal of a weed-cutting assessment.
- Supplemental appropriation of $18 million split between Street, Stormwater, Water, and Sewer funds for a new Public Works Facility
- Proposed contract award of $308,666.00 to Fillmore Construction LLC for a culvert at 810 Northwoods Blvd
- Ordinance to remove a $200.00 weed-cutting assessment for the property at 222 W National Rd
- Appropriation of $16,200.63 for new furniture in the Municipal Court Judge’s Office
- Discussion of a liquor permit transfer to Socialite Club
budgetinfrastructurepublic-worksordinanceliquor-permit
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia ee
small city. big opportunity.
March 16, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, March 16, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Supplemental (Mrs. Carnes)
C. Ordinance: Assessment Charge Removal (Mrs. Carnes)
2. Monday, April 6, 2026
A. Resolution: Public Works Facility: Culvert Bid Award (Mr. Borton)
3. Discussion
A. Rec Center Special Events Room Furniture- Under $50k (Mrs. McCracken)
B. Liquor Permit Transfer to Socialite Club (Mr. Althouse)
C. February 2026 Financial Reports (Mrs. Carnes)
D. Legislative Calendar (Mayor Herbst)
4, Executive Session - The purpose of the Executive Session is to discuss details
relative to the security arrangements and emergency response protocols for a public
body or a public office, which if disclosed could reasonably be expected to jeopardize
the security of the public body or public office.
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secura Infrastructure Vibrant
Be known regionally as invest in traditional public Protect infrastructure by Use amenities & growth
a top-tier suburb through © safely and community pr in roods, utilties mindset to cre …
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Mon Mar 2, 2026
City Council
Council to award $741,344 street resurfacing bid for various streets
The council will vote on resolutions to award bids for street resurfacing ($741,344.52) and mowing services, authorize the purchase of two Toro fairway mowers ($191,994.94), contract for solar pathway lighting at the Sports Complex, and approve a land sale in Stonequarry Crossing. A proclamation honors Beau Townsend Ford's 50th anniversary, and the city receives an Auditor of State Award for financial reporting.
- Resolution 26-R-15: Award resurfacing bid to Barrett Paving for $741,344.52
- Resolution 26-R-16: Award mowing contract to Long's Lawn Care for 2026-2027
- Resolution 26-R-17: Authorize purchase of two Toro mowers for $191,994.94
- Resolution 26-R-18: Contract with Capital Electric for solar pathway lighting at Sports Complex
- Resolution 26-R-19: Authorize land sale in Stonequarry Crossing
roadscontractsparkspublic-workslightingland-saleproclamation
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
1.
Call to Order
2.
Moment of Reflection
3.
Pledge of Allegiance
4.
Approval of Minutes
A.
Council Study Session Meeting Minutes: November 17, 2025
B.
Council Meeting Minutes: November 17, 2025
5.
Communications, Petitions and Awards
A.
Proclamation: Beau Townsend Ford Dealership 50th Anniversary as a
Vandalia
Business
Mayor Herbst will present a Proclamation to the Beau Townsend Ford Dealership in
recognition of 50 years of service to the Vandalia Community.
B.
Recognition: Auditor Of State Award With Distinction For Excellence In
Financial Reporting Related To The Annual Comprehensive Financial Report
And Applicable Laws For The Fiscal Year Ended In 2024
Joe Braden, West Regional Liaison for the Auditor of State’s Office, will present
Finance Director Leiter, on behalf of the City, the Auditor of State Award with
Distinction for excellence in financial reporting related to the Annual Comprehensive
Financial Report and applicable laws for the fiscal year ended in 2024.
6.
Public Hearing
7.
Comments from Interested Citizens
8.
City Manager's Report
March
2, 2026
City Council
Council Meeting -
7:00 PM
A.
Information Items
1.
Daylight Savings Time
Daylight Savings Time is Sunday, March 8th, be sure to set your clocks ahead one
hour.
2.
Large Debris drop- off Saturday, March 14
t
h
The City of Vandalia is offering Vandalia Residents free large debris drop
off from 8
am – 2 pm at th …
Excerpt truncated on this listing page. Full text →
Mon Mar 2, 2026
Study Session
Council to consider waiving bid for $65,535 police vehicle upfit and $45,658 fire station kitchen
At this study session, the Vandalia City Council will discuss resolutions to waive competitive bidding for upfitting three police vehicles at a cost of $65,535 and to award a contract for renovating Fire Station 2's kitchen for $45,657.67. Other discussion items include a variance request for 1622 Middlefield Court, appointments to the Property Maintenance Board of Appeals, and updates on pavement treatment and portable radio purchases each under $50,000. No final votes are expected; these are preparatory discussions ahead of regular council meetings.
- Resolution waiving competitive bidding and authorizing $65,535 to K.E. Rose for upfitting three police patrol vehicles
- Resolution awarding contract to Creative Countertops for $45,657.67 to renovate Fire Station 2 kitchen
- Discussion of variance request BZA 26-0002 for maximum impervious surface coverage at 1622 Middlefield Court
- Boards & Commissions appointment: Harry Herbst as Property Maintenance Board of Appeals Alternate
- Discussion of pavement treatment and police portable radio purchases each under $50,000
policefire-departmentpublic-safetyinfrastructurecontractszoningvarianceappointments
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia Lae ae
small city. big opportunity.
March 2, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
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1. Monday, March 2, 2026
A. items on this evening's Council Meeting agenda (Mayor Herbst)
B. Resolution: PD Patro! Vehicle Upfit (Chief Sucher)
2. Monday, March 16, 2026
A. Resolution: Fire Station 2 Kitchen Remodel (Chief Follick)
B. Resolution: PPM Revision/Update (Mrs. Hanf)
C. Resolution: Asphalt Purchase (Mr. Borton)
3. Discussion
A. Pavement Treatment under $50k (Mr. Borton)
B. Police Portable Radio under $50k (Chief Sucher)
C. Boards & Commissions Appointment — Harry Herbst — Property Maintenance
Board of Appeals Alternate (Mr. Althouse)
D. Variance: BZA 26-0002 — 1622 Middlefield Court - Maximum Impervious Surface
Coverage (Mr. Cron)
E. Legislative Calendar (Mayor Herbst)
4. Executive Session
These icons illusirate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Invest in faditional public Protect infrastructure by Use amenities & growth
a fop-tier suburb through safely and community investing in toads, uiilities mindset to create @ warm
top-tier City services. outreach to meet needs, & parks, & welcome environmen …
Excerpt truncated on this listing page. Full text →
Mon Feb 16, 2026
Study Session
Study session to discuss $741,344 street resurfacing contract and other items
This is a study session for the Vandalia City Council to review items on the upcoming regular meeting agenda. Items include resolutions for a $15,000 donation to the Historical Society of Vandalia Butler, awarding a $741,344.52 street resurfacing contract to Barrett Paving Materials, a $69,050 mowing contract to Long's Lawn Care, and the purchase of two Toro Reelmaster fairway mowers. The session will also discuss financial reports and an executive session on the sale of real property and pending litigation.
- Resolution to donate $15,000 from non-tax revenue to the Historical Society of Vandalia Butler for maintenance and membership
- Resolution to award $741,344.52 street resurfacing contract to Barrett Paving Materials Inc. for various streets
- Resolution to award $69,050 annual mowing contract to Long's Lawn Care LLC for 2026-2027
- Resolution to purchase two Toro Reelmaster 5510-D fairway mowers for Cassel Hills Golf Course (formal bidding waived)
- Discussion of sports complex solar powered lights, parks garage AC unit, VRC camera upgrade, and lightning prediction system upgrade
councilstudy-sessionbudgetroadscontractsparkshistorical-societymowing
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia eee
small city. big opportunity.
February 16, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
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Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Monday, February 16, 2026
A.
Items on this evening's Council Meeting agenda (Mayor Herbst)
2. Monday, March 2, 2026
A.
mo oOo 8
mo oOo @ ,
m
Resolution: Financial Contribution to the Historical Society of Vandalia Butler
(Mr. Althouse & Mr. Tuttle)
Resolution: Street Resurfacing (Mr. Borton)
Resolution: Contract Mowing (Mr. Borton)
Resolution: Golf Course Mowers (Mrs. McCracken)
Resolution: Sports Complex Solar Powered Lights (Mrs. McCracken)
Discussion
Parks Garage AC Unit (Mrs. McCracken)
VRC Camera Upgrade (Mrs. McCracken)
Lightning Prediction System Upgrade (Mrs. McCracken)
December and End of Year 2025 Financial Reports (Mrs. Leiter)
January 2026 Financial Reports (Mrs. Leiter)
Legislative Calendar (Mayor Herbst)
4. Executive Session - The purpose of the Executive Session is to discuss the sale of
real property and to conference with the city attorney concerning disputes involving
imminent and pending court action.
These icons illustrate which strategic goals Council Actions align to
Opportunity Safe & Secure Infrastructure Vibrant
Be known regionally as Iavest in traditiona …
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Mon Feb 16, 2026
City Council
Council to vote on $210K SAN purchase and Brown School Road referendum
The Vandalia City Council will hold a regular meeting on February 16, 2026, featuring ceremonial recognitions and oaths, a public hearing (topic not specified), and action on a resolution to authorize up to $210,000 for a Storage Area Network solution via a cooperative purchasing contract. Old business includes a referendum petition concerning 7848 South Brown School Road. The council will also approve January 2026 bills totaling $3,861,999.12 and $20,869.96 in purchasing card expenses, and then go into executive session to discuss real property sale and pending litigation.
- Resolution 26-R-13: authorize up to $210,000 for a Storage Area Network (SAN) from SHI International through Omnia Partners cooperative contract
- Old Business: Referendum Petition for 7848 South Brown School Road
- Introduction and Oath of Office for Fire Lieutenant Jarod Reilly
- January 2026 bill listing of $3,861,999.12 and purchasing card detail of $20,869.96
- Executive session to discuss sale of real property and conference with city attorney on pending court action
councilvandaliabudgettechnologypublic-safetyreal-estateprocurementpublic-hearing
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Wandalia ee
small city. big opportunity. February 16, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
2.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
A. Council Study Session Meeting Minutes: November 3, 2025
B. Council Meeting Minutes: November 3, 2025
C. Special Council Meeting Minutes: November 12, 2025
Communications, Petitions and Awards
A. Introduction and Oath of Office: Fire Lieutenant Jarod Reilly
Mr. Althouse will introduce and administer the Oath of Office to Fire Lieutenant
Jarod Reilly who began employment January 5, 2026.
B. Recognition: Jacob Cline, Firefighter of the Year, Division of Fire
Mr. Althouse will introduce and recognize Jacob Cline, who received Firefighter of
the Year award from the Division of Fire.
C. Recognition: Bradly King, EMS of the Year, Division of Fire
Mr. Althouse will introduce and recognize Bradley King, who received EMS of the
Year award from the Division of Fire.
D. Recognition: Steve Milliken, Fire Officer of the Year, Division of Fire
Mr. Althouse will introduce and recognize Steve Milliken, who received Fire Officer
of the Year award from the Division of Fire.
x
E. Recognition: Kayla Sensenbaugh, National Re …
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Mon Feb 2, 2026
City Council
City Council to vote on $464,921 sidewalk replacement contract and sewer projects
The Vandalia City Council will meet on February 2, 2026, to discuss and vote on several resolutions, including contracts for sidewalk replacement and sewer projects, a subdivision plan approval, and an intergovernmental agreement for economic development. The meeting also includes a public hearing and reports from boards and commissions.
- Award $464,921 contract to Coate Construction LLC for curbs and sidewalks replacement
- Award $52,795 contract to Wd Excavating, LLC for Bristol Drive sanitary sewer replacement
- Approve final plan for Townes At Cassel Grove Subdivision at 600 Corporate Center Drive
- Authorize City Manager to enter Business First! Initiative intergovernmental agreement for economic development
- Approve $50,000 delegation for Montgomery County sanitary sewer pipe lining project
zoningcontractssewersidewalkseconomic-development
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
Vandalia a
small city. big opportunity. February 2, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://usO2web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1.
2.
9.
Call to Order
Moment of Reflection
Pledge of Allegiance
Approval of Minutes
Communications, Petitions and Awards
Public Hearing
Comments from Interested Citizens
City Manager's Report
A. Information Items
1. Employee Service Awards
The annual Employee Service Awards Luncheon will be held on Friday,
February 20, 2026, at 11:30 am at the Vandalia Senior Center.
Councilmembers are invited to attend. Employees celebrating a service
milestone in 2025 will receive an invitation in the mail. Attendance is limited to
the Council, department heads, supervisors, the employee being recognized
and one guest. This year we will be celebrating 270 years of combined service.
B. Action Items
Old Business
10. Resolutions
A. 26-R-07 A Resolution Authorizing The City Manager To Enter Into A
Intergovernmental Cooperation Agreement Regarding The Business First! Initiative
For A Greater Dayton Regional Business Retention And Expansion Program
B. 26-R-08 A Resolution Declaring The Official Intent And Reasonable Expectation Of
The City Of Vandalia On Behalf Of The State Of Ohio (The Borrower) To
Reimbur …
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Mon Feb 2, 2026
Study Session
Council to consider $153,792 supplemental appropriation for street, police, fire, senior center projects
This study session will review items for upcoming regular meetings, including a supplemental appropriation ordinance totaling $153,791.75 for street fund, police-fire-street CIP fund (MDT modems with Verizon 5G), opioid fund, and facilities improvement reserve fund (public safety training center master plan and senior center conceptual designs). Also discussed: a resolution for a Storage Area Network upgrade (Pure Storage quote $196,735) and several under-$50k items such as vehicle modem upgrades, a CIS vehicle purchase, a used DES vehicle, and a feasibility study for Little York/Brown School intersection improvements. The agenda concludes with an executive session.
- Supplemental Appropriation Ordinance 26-04: $153,791.75 for street, police-fire-street CIP, opioid, and facilities improvement funds
- Resolution for Storage Area Network (SAN) upgrade: Pure Storage quote $196,735.30
- Vehicle Modem Upgrade Project under $50,000: MDT modems with Verizon 5G for police and fire vehicles
- Little York/Brown School Feasibility Study under $50,000: $34,440 from street fund for intersection improvements
- Senior Citizens Center Project under $50,000: $47,680 for conceptual designs and drawings
budgetpolicefiresenior-centerinfrastructuretechnologypublic-safetyroads
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
We id a a
andalia
small city. big opportunity.
February 2, 2026
Study Session
Study Session — 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Monday, February 2, 2026
A. Items on this evening's Council Meeting agenda (Vice Mayor Follick)
B. Ordinance: Supplemental (Mrs. Leiter)
2. Monday, February 16, 2026
A. Resolution: Storage Area Network (SAN) Upgrade (Mr. Davey)
3. Discussion
Vehicle Modem Upgrade Project — Under $50k (Mr. Davey)
CIS Vehicle Purchase - Under $50k (Captain Krimm)
Used DES Vehicle — Under $50k (Mr. Borton)
Little York/Brown School Feasibility Study - Under $50k (Mr. Cron)
moo pm >
Senior Citizens Center Project - Under $50k (Mr. Althouse)
F. Legislative Calendar (Vice Mayor Follick)
4. Executive Session
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Sharpen the Saw
Refining practices and
leverage technology to
improve cuslomer service.
Trust and Conf …
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Tue Jan 20, 2026
Study Session
Study session to discuss final PUD plan for Townes at Cassel Grove development
The Vandalia City Council holds a study session to preview items for upcoming regular meetings. Discussions include a housing market update, multiple infrastructure resolutions, a planned unit development, a zoning variance, and a potential annexation. No final votes are taken; items are slated for formal consideration at the February 2 council meeting.
- Final PUD Plan for Townes at Cassel Grove – Sections 1 and 2 (PC 25-0023)
- Resolution: OPWC Notice of Intent for Damian, Soter, Romanus, Desales Watermain Replacement
- Resolution: FY 2025 CDBG Funds for Sanitary Sewer CIPP Lining
- Variance (BZA 26-0001) for front-yard fence at 401, 405, and 435 East National Road (St. Christopher Parish)
- Discussion of Mulberry Road annexation
study-sessionhousingdevelopmentzoninginfrastructuresewerwaterannexation
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 20, 2026
Study Session
Study Session – 5:30 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Presentation
A. Vandalia Housing Market Update (Mr. Graham)
2. Tuesday, January 20, 2026
A. Items on this evening's Council Meeting agenda (Mayor Herbst)
B. Ordinance: Assessments October, November, and December (Mrs. Leiter)
3. Monday, February 2, 2026
A. Resolution: BusinessFirst! Agreement (Mr. Cron)
B. Resolution: Final PUD Plan: PC 25-0023 – Townes at Cassel Grove –
Sections 1 and 2 (Mr. Cron)
C. Resolution: OPWC Notice of Intent for Damian, Soter, Romanus, Desales
Watermain Replacement (Mr. Borton)
D. Resolution: Curb/Sidewalk (Mr. Borton)
E. Resolution: FY 2025 CDBG Funds for Sanitary Sewer CIPP Lining (Mr. Borton)
F. Resolution: Bristol Sewer Replacement (Mr. Borton)
G. Ordinance: Vacate a Portion of Corporate Center Drive (Mr. Cron)
4. Discussion
A. Sidewalk Trip Hazard Removal - Under 50k (Mr. Borton)
B. Variance: BZA 26-0001 - 401, 405, and 435 East National Road –
St. Christopher Parish – Front Yard Fence (Mr. Cron)
C. Mulberry Road Annexation (Mr. Althouse)
D. Review of Citywide Policy Goals (Mr. Althouse)
E. Legislative Calendar (M …
Excerpt truncated on this listing page. Full text →
Tue Jan 20, 2026
City Council
Council to vote on $300,000 water meter purchase from Buckeye State Pipe & Supply
The City Council will vote on five resolutions authorizing equipment purchases totaling over $822,000, including water meters, a wheel loader, a truck chassis, and snow/ice equipment. They will also consider an ordinance to certify individual assessments for collection, approve a police union agreement, and appoint John Wheeler to the Property Maintenance Board. A public hearing and citizen comments are scheduled.
- Resolution 26-R-02: Authorize purchase of water meters and appurtenances from Buckeye State Pipe & Supply, not to exceed $300,000
- Resolution 26-R-03: Authorize purchase of a John Deere 544 P-Tier wheel loader for $215,674 (including trade-in)
- Resolution 26-R-04: Authorize purchase of a 2027 Kenworth T480v single axle cab & chassis for $129,867
- Resolution 26-R-05: Authorize purchase of upfit equipment (dump bed, snow/ice accessories) for a Kenworth chassis for $177,372
- Resolution 26-R-06: Approve an agreement with the Ohio Patrolmen’s Benevolent Association
city-councilvandaliabudgetpublic-workswater-metersheavy-equipmentpurchasingpolice-union
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 20, 2026 Amended
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
5. Communications, Petitions and Awards
A. Introduction: Jetta Massie, Human Resource Coordinator
Mr. Althouse will introduce Jetta Massie, Human Resource Coordinator who began
employment on January 6, 2026.
6. Public Hearing
7. Comments from Interested Citizens
8. City Manager's Report
A. Information Items
B. Action Items
1. Boards & Commissions Appointment
Enclosed is the application for John Wheeler, who is requesting appointment to
the Property Maintenance Board as a full-time member from an alternate
member.
9. Old Business
10. Resolutions
A. 26-R-02 A Resolution Authorizing The Purchase Of Water Meters And
Appurtenances From Buckeye State Pipe & Supply Company, Inc. At A Cost Not
To Exceed $300,000
B. 26-R-03 A Resolution Authorizing The Purchase Of A John Deere 544 P-Tier
Wheel Loader By The Public Works Division, From Murphy Tractor & Equipment
Co. At The Sourcewell Cooperative Bidding Contract Price, Less Trade-In, In The
Amount Of $215,674.00 …
Excerpt truncated on this listing page. Full text →
Mon Jan 5, 2026
Organizational Council Meeting
Vandalia City Council holds organizational meeting, elects vice-mayor and sets meeting schedule
The Vandalia City Council will hold an organizational meeting to elect a vice-mayor, appoint members to the Parks and Recreation Advisory Board and Vandalia Arts Council, and set the regular meeting schedule for the next two years. The agenda includes only procedural items with no policy decisions or public hearings listed.
organizational meetingvice-mayor electioncommittee appointmentsmeeting schedulevandalia
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 5, 2026
City Council
Organizational Meeting - 6:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Oath of Office
A. Councilmember Emily Bradford
B. Councilmember Rick Ford
C. Councilmember Aaron Hathaway
5. Nominations and Election of Vice-Mayor
A. Oath of Office Vice-Mayor
6. Nominations and Appointment of Council to Committees
A. Parks and Recreation Advisory Board
B. Vandalia Arts Council
7. Setting of Meetings: Under Charter Section 3.4 every 2 years Council is to set their
regular meeting schedule
8. Council Comments
9. Adjournment
Mon Jan 5, 2026
City Council
Council to dissolve Golf Course Advisory Board and consider property acquisition for roads
The council will vote on an ordinance dissolving the Golf Course Advisory Board and merging its functions into the Parks and Recreation Advisory Board. A resolution will also be introduced to begin the process of appropriating property for road purposes. Annual appointments to regional boards and a joint meeting with Butler Township and the school district are also on the agenda.
- Ordinance 26-01 dissolving the Golf Course Advisory Board and amending the Parks and Recreation Advisory Board
- Resolution 26-R-01 setting forth intention to appropriate property for road purposes
- Appointment of representatives to the 2026 Miami Valley Regional Planning Commission and Transportation Coordinating Committee
- Appointment of representatives to the 2026 First Suburbs Consortium
- Appointment to the Vandalia Development Corporation for an even-year term
city-councilboards-and-commissionsordinancesresolutionspropertyroadsappointments
📄 From the agenda
Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).
AGENDA
January 5, 2026
City Council
Council Meeting - 7:00 PM
The City of Vandalia is committed to transparency and open meetings. A live broadcast of
this meeting for viewing only is available via the Zoom app.
Join Zoom Meeting
https://us02web.zoom.us/j/85288834157
Meeting ID: 852 8883 4157
One tap mobile: 1-305-224-1968, 85288834157#
1. Call to Order
2. Moment of Reflection
3. Pledge of Allegiance
4. Approval of Minutes
5. Communications, Petitions and Awards
6. Public Hearing
7. Comments from Interested Citizens
8. City Manager's Report
A. Information Items
1. Joint Meeting with the City of Vandalia, Butler Township and the School
District
There will be a Joint Meeting with the City of Vandalia, Butler Township and
the School District on Tuesday, January 6, 2026, 5:30 p.m. at the Butler
Township Meeting Hall, 3780 Little York Road.
2. City Offices Closed
City offices will be closed Monday, January 19 in observance of Martin
Luther King, Jr. Day. The second meeting in January will be held on
Tuesday, January 20 at 7:00 p.m.
3. Christmas Tree Recycling
The Parks and Recreation and Public Works Departments are offering
Vandalia residents free recycling of their Christmas trees. Residents can drop
off their trees at the Sports Complex until January 31. Beginning the first
week of January, residents can also dispose of Christmas trees by placing
them at the curb for pickup by Rumpke on your regular …
Excerpt truncated on this listing page. Full text →
Showing the 30 most recent meetings of 31 on record. See the yearly meeting archives below for the full history.
💰 Federal awards (top 9 by amount)
Largest recent federal contract/grant awards to recipients in this city (2023–present), via USAspending.gov.
| $1.3M | JACKSON D SUMMERS Department of Defense · CARLYLE LAKE NORTH END DREDGING |
| $923,577 | BIG S ENTERPRISES OF ILLINOIS INC Department of Defense · TURF MANAGEMENT SERVICES AT CARLYLE LAKE |
| $391,978 | BIG S ENTERPRISES OF ILLINOIS INC Department of Defense · MOWING & GROUNDS MAINT FY22/60511 |
| $320,834 | JACKSON D SUMMERS Department of Defense · OXBOW DREDGING ON KASKASKIA RIVER |
| $17,006 | DURR HARRY A Department of Defense · LITHIA SPRING B CAMPGROUND |
| $7,413 | DURR HARRY A Department of Defense · GATE ATTENDANT SERVICES |
| $7,245 | DURR HARRY A Department of Defense · LITHIA SPRINGS - "B" |
| $6,178 | DURR HARRY A Department of Defense · GATE ATTENDANT SERVICES LITHIA SPRINGS A SCHEDULE |
| $4,828 | COUNTY OF FAYETTE Department of Justice · PHARMACY MEDS FOR JUNE FOR INMATE AMANDA GRAHAM |
Source: USAspending.gov (U.S. Treasury) — federal awards only, not city budgets.
🌐 County-level context (Fayette County)
County-level context — from BLS, IRS, FEMA, HUD, Census. These figures cover the whole county this city sits in, not just the city itself.
Traffic fatalities1 (2023)
Business establishments477 (4,556 employees · 2023)
Fair Market Rent (2BR)$870/mo (19 assisted households · 2025)
Adults with low literacy24.0% (low numeracy 37% · 2017)
Sources: BLS LAUS, IRS SOI, FEMA, NHTSA FARS, Census CBP, HUD, NCES PIAAC
City profile
Everything below is drawn from this city’s own public record and primary-source government data. AI-written summaries are a finding aid, not a citable quote.
Outcomes — economic mobility
source: Opportunity Atlas (Harvard) · research useFor kids who grew up here in low-income households, their adult household-income rank (0–1). The average hides a gap by race:
Research-only layer, shown here for context — not included in the CC BY 4.0 bulk download.
Where it’s happening
geocoded land-use decisions🗺 Interactive map
Every rezoning, development approval, and permit — explore the geocoded records in the research explorer.