Vandalia public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Study Session
The Vandalia City Council will vote on a hospitality services contract at Cassel Hills Club House, a pool sand filter tank replacement, and a councilmember appointment to the VFDF Review Board. They will also discuss a Microsoft software renewal over $25,000, the Golf Advisory Board, and the 2026 organizational meeting.
- Resolution: Hospitality & Food Service Contract at Cassel Hills Club House
- Resolution: Cassel Hills Pool Sand Filter Tank Replacement
- Resolution: Councilmembers Appointment to VFDF Review Board
- Discussion: Microsoft Software Renewal – Over $25k
- Discussion: 2026 Organizational Meeting: Appointment of Vice Mayor and Councilmember Appointments to Various Boards & Commissions
City Council
City Council will vote on several ordinances, including a PUD major amendment for 175 Northwoods Boulevard and updates to the Parks and Recreation fee schedule. The body will also consider resolutions regarding a cybersecurity program and a management agreement for the Cassel Hills Clubhouse.
- Ordinance 25-30: PUD Major Amendment and Revised Final Plan for 175 Northwoods Boulevard (Pilot Travel Centers)
- Resolution 25-R-58: Rumpke price increase for 2026 without passing costs to residents
- Ordinance 25-33: Amendment to the City of Vandalia Parks and Recreation Fee Schedule
- Resolution 25-R-59: Purchase of a sand filter tank for Cassel Hills Pool from Heeter Plumbing
- November 2025 Bill Listing totaling $4,309,896.11
City Council
The Vandalia City Council will meet to discuss and vote on several zoning-related items, including amendments to the Master Thoroughfare Plan and Parks and Recreation Fee Schedule. The Council will also consider ordinances for Planned Unit Developments (PUDs) at 175 Northwoods Boulevard and Section One of the Riverdale Subdivision. Additionally, the Council will review variances and conditional use requests from the Board of Zoning Appeals and Planning Commission.
- Ordinance 25-30: PUD major amendment for 175 Northwoods Boulevard (Pilot Travel Centers)
- Ordinance 25-31: Amendments to Planned Unit Developments and City Center Overlay ordinances
- Ordinance 25-32: Amendment to the Master Thoroughfare Plan
- Ordinance 25-33: Amendment to the Parks and Recreation Fee Schedule
- Resolution 25-R-55: Approval of Section Fifteen of the Stonequarry Crossings Subdivision
Study Session
The City of Vandalia is holding a study session to review a cybersecurity plan and upcoming ordinances. The body is discussing fee changes for 2026 and future contracts for food services and waste disposal.
- Summary of Cybersecurity Plan presented by Mr. Davey
- Ordinance PC 25-0020 regarding Processes & Review Criteria
- Ordinance for 2026 Pool and Golf Fees
- Resolution for Hospitality & Food Service Contract at Cassel Hills Club House
- Resolution regarding Rumpke price increase
City Council
The Vandalia City Council will meet to approve minutes, hear reports, and vote on resolutions amending employee pay plans for 2026 and a contract with the law director. They will also consider an emergency ordinance for a $18 million bond to fund a new public works complex and a PUD final plan for the Riverdale Subdivision at 7848 South Brown School Road.
- Resolution 25-R-52: Amend General Services Pay Plan for 2026
- Resolution 25-R-53: Amend Part-Time Pay Plan for 2026
- Resolution 25-R-54: Amend contract with Pickrel, Schaeffer & Ebeling for Law Director services
- Ordinance 25-29: Approve PUD final plan for Riverdale Subdivision at 7848 South Brown School Road
- Ordinance 25-28: $18M bond for Public Works Complex construction
Special Council Meeting
The City Council will meet to discuss the final PUD plan for Riverdale Subdivision Section One. The meeting also includes an executive session regarding litigation and employee compensation.
- Final PUD Plan for Riverdale Subdivision Section One
- Executive session on pending or imminent litigation
- Executive session on public employee employment or compensation
City Council
The City Council will discuss the issuance of notes to fund a new Public Works Complex and review appropriations for the 2026 calendar year. The body is also considering a rezoning request for land on Bolton Abbey Lane and a fence variance for Cassel Creek Drive.
- Ordinance 25-28: Issuance and sale of notes up to $18,000,000 for a Public Works Complex
- Ordinance 25-26: Rezoning 15.478 acres at 770 Bolton Abbey Lane from RSF-2 to RSF-4 and Agriculture
- Resolution 25-R-51: Authorization to negotiate and enter a purchase and sale agreement for land in Stonequarry Crossing
- Ordinance 25-27: Appropriations for expenses through December 31, 2026
- BZA 25-0008: Variance for a 6-foot fence at 775 Cassel Creek Drive
City Council
The Vandalia City Council will hold its regular meeting on October 20, 2025, at 7:00 PM. The agenda includes several action items such as appointments to boards and commissions, a liquor license request, and multiple resolutions for infrastructure projects and fee updates. The meeting also features ordinances for rezoning and fee schedule amendments.
- Resolution 25-R-47 awards $51,400 for Poe Avenue, Wyse Road, and Miller Lane resurfacing to Choice One Engineering Corp.
- Resolution 25-R-49 approves $X for safety surface installation at Helke Park swing area (Sourcewell contract #031622-FVL)
- Resolution 25-R-50 authorizes purchase of Helke Park swing equipment via Ohio procurement contract RSC026359-STS640
- Ordinance 25-26 proposes rezoning 15.478 acres at 770 Bolton Abbey Lane from RSF-2 to RSF-4 and Agriculture (A)
- Resolution 25-R-45 accepts 2025/2026 tax rates and authorizes necessary levies
City Council
The City Council will vote on resolutions regarding delinquent tax debt collection and a contribution to the Vandalia Development Corporation. The body is also considering zoning map changes and a preliminary development plan for 3330 Mulberry Road.
- Resolution 25-R-42: Debt collection agreement with the Ohio Attorney General’s Office for delinquent tax debt
- Resolution 25-R-43: Financial contribution to the Vandalia Development Corporation
- Ordinance 25-24: Amendment to the Parks and Recreation fee schedule
- Ordinance 25-22: PUD preliminary development plan and zoning map change at 3330 Mulberry Road
- Ordinance 25-23: PUD major amendment and revised final development plan for parcels in the Foley and National Road PUD District
City Council
The Vandalia City Council will meet on September 15, 2025, to conduct routine procedural items and receive reports. The meeting includes a first reading of two ordinances related to planned unit developments (PUDs) and a listing of August 2025 expenses totaling $4,066,675.77.
- First reading of Ordinance 25-22 for PUD preliminary plan and zoning change at 3330 Mulberry Road
- First reading of Ordinance 25-23 for PUD major amendment and revised final plan for Foley and National Road PUD owned by Beau Townsend Lincoln
- August 2025 bill listing totaling $4,066,675.77 and purchasing card detail of $21,102.04
- Vandalia Division of Police Open House on September 18, 2025, 5:30–7:30 pm at the Police Department
- Fire Prevention Month Open House on October 5, 2025, 12:00–2:00 pm at Fire Station One, 8705 Peters Pike
City Council
The Vandalia City Council will meet to approve several resolutions, including a $1.48 million splashpad project, a towing services contract, and a zoning change for 5.22 acres at 3675 Wyse Road. The meeting also includes first readings of ordinances, such as updates to sewer regulations and a planned unit development amendment for the Redwood Vandalia project.
- $1,479,880 bid awarded to Double Jay Construction for Robinette Park Splashpad Project
- Resolution 25-R-37 authorizing agreement with Sandy’s Towing for police towing and impounding services
- Ordinance 25-20 rezoning 5.219 acres at 3675 Wyse Road from Office/Industrial Park to Highway Business and Industrial
- Resolution 25-R-40 approving bid for Robinette Park Splashpad Project at $1,479,880
- Ordinance 25-18 approving PUD major amendment for Redwood Vandalia Development Subarea B
City Council
The City Council will vote on several zoning changes and a cost-sharing agreement for the Dayton International Airport Northeast Logistics Access Project. The body will also consider the purchase of three patrol vehicles and a new fee schedule for wastewater capacity.
- Purchase of three 2026 Ford Utility Patrol Vehicles from Beau Townsend Ford for $147,000
- Rezoning of 5.219 acres at 3675 Wyse Road to Highway Business and Industrial
- PUD Major Amendment and revised plan for Subarea B of the Redwood Vandalia Development
- Zoning map change and preliminary development plan for 600 Corporate Center Drive
- Ordinance 25-16 adding a capacity fee for the Tri Cities Wastewater Authority
City Council
The City Council will vote on several resolutions, including a major infrastructure bid and a contract extension for auditing services. The body is also considering a rezoning request and a new capacity fee for wastewater services.
- Resolution 25-R-32: Bid for Damian, Soter, Romanus, Desales (N) Watermain Replacement & Resurfacing Project to Cg Construction & Utilities, Inc. for $1,042,800.00
- Ordinance 25-13: Rezoning 0.919 acres at 3320 Benchwood Road from Residential Single-Family (Rsf-1) to Highway Business (Hb)
- Ordinance 25-16: Adding a new schedule of fees for a capacity fee collected for Tri Cities Wastewater Authority
- Resolution 25-R-34: Lease agreement with Outfront Media Llc for outdoor advertising on Airport Access Road
- BZA 25-0007: Variance request for accessory structure area at 842 Donora Drive
City Council
The City Council will vote on several emergency ordinances to issue notes for debt retirement and a rezoning request for land on Benchwood Road. The meeting also includes the review of May 2025 bills totaling over $7.5 million and several community proclamations.
- Ordinance 25-11: Issuance of notes up to $1,272,000 for taxable land acquisition notes retirement
- Ordinance 25-12: Issuance of notes up to $865,000 for various purpose notes retirement
- Ordinance 25-13: Rezoning 0.919 acres at 3320 Benchwood Road from Residential Single-Family to Highway Business
- Resolution 25-R-31: Authorization to negotiate a Facilities Infrastructure Improvement Project Phase 2 contract amendment with Energy Systems Group, LLC
- May 2025 Bill Listing totaling $7,544,238.51
Special Council Meeting
The City Council is convening for a special meeting. The primary purpose is to enter an executive session with the City Attorney to discuss pending or imminent court action.
- Executive session regarding pending or imminent court action
City Council
The Vandalia City Council will hold first readings of two ordinances authorizing the issuance of notes totaling $2,137,000 to retire existing land acquisition and various purpose notes from 2024. The council will also present proclamations to local veteran service organizations, administer an oath to a new police officer, and appoint a member to the Arts Council. A second reading will consider naming the Art Park Amphitheater after Bill Jergens.
- First reading of Ordinance 25-11 issuing up to $1,272,000 in notes to retire Taxable Land Acquisition Notes, Series 2024
- First reading of Ordinance 25-12 issuing up to $865,000 in notes to retire Various Purpose Notes, Series 2024
- Second reading of Ordinance 25-09 naming the Vandalia Art Park Amphitheater in honor of Bill Jergens
- Variance request BZA 25-0005 for accessory structures at 221 North American Boulevard (recommended 4-0 approval)
- Appointment of Mary Zellmer to the Vandalia Arts Council
City Council
The Vandalia City Council will consider several resolutions awarding construction contracts, including $1,191,277.21 for resurfacing various streets and $206,981.00 for sanitary sewer slip lining. The council will also hold first readings on ordinances to name the Vandalia Art Park Amphitheater and to express intent to jointly negotiate street lighting rates. A second reading is scheduled for an amendment to the zoning code regarding highway sign overlay district standards. Additionally, the council will review a zoning variance recommendation for a rear deck setback at 1200 Wilhelmina Drive.
- Resolution 25-R-27 awarding $1,191,277.21 to Barrett Paving Materials for street resurfacing
- Resolution 25-R-26 awarding $206,981.00 to Insight Pipe Contracting for sanitary sewer slip lining
- Resolution 25-R-28 authorizing contract with Geograph Industries for wayfinding signage at the Vandalia Sports Complex
- Ordinance 25-07 (second reading) amending zoning code for interstate highway sign overlay district
- Variance request for deck setback encroachment at 1200 Wilhelmina Drive (BZA recommended approval 4-0)
City Council
The council will consider four resolutions, including one declaring intent to reimburse the water fund for watermain replacement on Tionda, Ranchview & Mossview Drive using tax-exempt debt. Also on the agenda are first-reading amendments to the zoning code for interstate highway sign overlay district, second-reading amendments to hotel registration regulations, and emergency ordinances for solid waste management plan and individual assessment certification. A proclamation for a national champion runner and oath of office for a firefighter/paramedic/inspector are also scheduled.
- Resolution 25-R-22 declaring intent to reimburse water fund for CD15AB/CD16AB watermain replacement on Tionda, Ranchview & Mossview Drive
- Resolution 25-R-24 authorizing a financial contribution to the Historical Society of Vandalia Butler
- Ordinance 25-07 first reading amending zoning code standards for Interstate and Limited-Access Highway Sign Overlay District
- Ordinance 25-04 second reading amending hotel registration sections 878.03, 878.04, 878.06
- March 2025 bill listing totaling $2,699,639.03 and purchasing card detail of $33,222.01
City Council
The Vandalia City Council will consider several action items at its April 7 meeting, including a resolution authorizing the purchase of a Mitel telephone system from Forerunner, Inc. for $161,468.06, a liquor license request for Curry & Grill at 722 W. National Road, and a resolution supporting the renewal of the State Capital Improvement Program on the May 6, 2025 ballot. The council will also hear a first reading of an ordinance amending hotel registration regulations and receive a report from the Board of Zoning Appeals recommending approval of a fence variance at 320-326 Dellsing Drive.
- Resolution 25-R-19: Authorize purchase of a Mitel telephone system for $161,468.06
- Liquor license request: Recommendation not to hold an ODLC hearing for Curry & Grill at 722 W. National Road
- Resolution 25-R-20: Support State Issue 2 renewal of the State Capital Improvement Program on May 6 ballot
- First reading of Ordinance 25-04 amending hotel registration fees (Sections 878.03, 878.04, 878.06)
- BZA recommendation to approve a 6-foot fence variance at 320-326 Dellsing Drive
City Council
The Vandalia City Council will vote on resolutions authorizing the purchase of 14 Panasonic mobile data terminals for $67,573.14 and awarding an asphalt contract to Valley Asphalt. They will also consider an agreement with the Teamsters union. Additionally, the council will receive recommendations from the Board of Zoning Appeals regarding a variance for keeping chickens and a sign variance for Kroger.
- Resolution 25-R-16: Purchase of 14 Panasonic mobile data terminals from CDW-G for $67,573.14
- Resolution 25-R-17: Asphalt bid awarded to Valley Asphalt at $82/ton (Type II) and $88/ton (Type I)
- Resolution 25-R-18: Approve agreement with Teamsters Local No. 957
- BZA 25-0001: Variance to keep 5 chickens on 0.34 acres at 995 Forest View Court (recommended 3-2)
- BZA 25-0002: Variance for Kroger sign area of 327.58 sq ft at 780 Northwoods Boulevard (recommended 5-0)
City Council
The City Council will hold a second reading of an ordinance regarding a planned unit development and zoning map change. The body will also consider a resolution to establish an election procedure for the Volunteer Firefighter Dependents Fund Board.
- Second reading of Ordinance 25-02 for a Planned Unit Development and zoning map change at 7848 South Brown School Road
- Resolution 25-R-15 to elect two members to the Volunteer Firefighter Dependents Fund Board
- Free large debris drop-off for residents on March 8 from 8 am to 2 pm at the Public Works Garage
City Council
The Vandalia City Council will vote on a resolution authorizing the purchase of 10 W. National Road and designating it as a revitalization area. An emergency ordinance to amend the 2025 appropriations budget is also up for second reading. The council will also consider approving bylaws for the First Suburbs Consortium and review January bills totaling $4,241,234.77 and purchasing card detail of $20,044.28.
- Resolution 25-R-14: Authorizing purchase of 10 W. National Road and designating site for revitalization
- Ordinance 25-03 (emergency): Amending 2025 appropriations budget and declaring an emergency
- Resolution 25-R-13: Approving bylaws of the First Suburbs Consortium
- January bill listing totaling $4,241,234.77
- January purchasing card detail of $20,044.28
City Council
The City Council will vote on several resolutions awarding construction bids, including a $420,930 curbs and sidewalks project and a $550,000 watermain replacement on Kenneth Avenue. They will also consider a $500,000 water meter purchase and hold a first reading of an ordinance to approve a Planned Unit Development with a zoning map change for land at 7848 South Brown School Road. Additionally, appointments to the Board of Zoning Appeals and Community Reinvestment Area Housing Council Board are up for decision.
- Resolution 25-R-10 awarding $420,930 to Coate Construction LLC for curb and sidewalk replacement
- Resolution 25-R-11 awarding $550,000 to Sturm Construction, Inc. for Kenneth Avenue watermain replacement
- Resolution 25-R-12 authorizing up to $500,000 for water meters from Buckeye State Pipe & Supply Company
- First reading of Ordinance 25-02 approving a Planned Unit Development and zoning map change at 7848 South Brown School Road
- Appointments of Steve Stefanidis to Board of Zoning Appeals and Steve Ponscheck to Community Reinvestment Area Housing Council Board
City Council
The Vandalia City Council will consider resolutions to purchase two Toro mowers totaling $147,694.43 from Century Equipment via a cooperative contract and declare old mowers surplus. They will also vote on an emergency ordinance certifying individual assessment amounts for collection. Additionally, the Council will introduce new public safety and recreation employees and acknowledge retirements. The meeting includes a snow removal reminder for residents.
- Resolution 25-R-07: Purchase Toro Groundsmaster 4000-D mower for $96,932.18 from Century Equipment, declare current mower surplus
- Resolution 25-R-08: Purchase Toro Greensmaster 3150-Q mower for $50,762.25, declare current mower surplus
- Resolution 25-R-09: Continue participation in multi-jurisdictional plan with Montgomery County Office of Emergency Management
- Ordinance 25-01 (Emergency): Approve individual assessment amounts and direct certification to county auditor for collection
- December 2024 bill listing of $2,731,913.38 and purchasing card detail of $24,759.50
City Council
The City Council will vote on several resolutions for Public Works equipment and facility development. The meeting includes the administration of oaths for a new Interim City Manager and two police officers, as well as reviews of zoning variances for a bank ATM and a church.
- Resolution 25-R-02: Architecture/design and construction contract for a new Public Works facility with WDC Group for $2,083,930.00
- Resolution 25-R-01: Site and tree clearing of 810 Northwoods Boulevard for a new Public Works facility with Elevated Ground Solutions, LLC not to exceed $110,000.00
- Resolution 25-R-04 and 25-R-05: Purchase of a 2025 Kenworth T480V chassis ($128,367.00) and upfit equipment ($168,925.00)
- Resolution 25-R-06: Purchase of a 2025 Ford F-550 4x4 SD Regular Cab & Chassis for $61,210.00
- Zoning variance requests for a drive-through ATM at 750 West National Road and lot frontage for North Point Community Church at 304 North Dixie Drive