Vandalia public meetings in 2024
25 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
City Council
The Vandalia City Council will vote on several resolutions and emergency ordinances, including a contract for architectural design work at Robinette Park and an employment agreement for the city manager. The agenda also includes amending the 2025 pay plans, authorizing a storage lease, and revising 2024 appropriations. The council will review November bills totaling $4,227,112.65 and $29,741.58 in purchasing card charges.
- 24-R-67: Waive bidding and negotiate with Ohm Advisors for architectural design at Robinette Park
- 24-R-68 and 24-R-69: Amend full-time and part-time pay plans for 2025
- 24-R-70: Authorize lease for storage of city property
- 24-25 (emergency): Revise 2024 appropriations and amend Ordinance 23-28
- 24-26 (emergency): Approve employment contract with Kurt E. Althouse as city manager
City Council
The Vandalia City Council will hold a public hearing and consider an emergency ordinance to appropriate funds for 2025 city expenses. They will also vote on a resolution authorizing up to $75,000 for street tree purchase and planting. The council will receive recommendations from the Board of Zoning Appeals on four variance requests, including signage and a solar energy system. A new Recreation Coordinator Athletics will be introduced.
- Emergency Ordinance 24-24: 2025 city budget appropriations (first reading)
- Resolution 24-R-65: Authorize up to $75,000 for street trees from A. Brown & Sons Nursery
- BZA 24-10: Variance for 5 driveway entrance signs at 4160 Little York Road (Little York Medical Center)
- BZA 24-11: Variance for carport at 3075 Stop Eight Road (exceeds accessory structure limits)
- BZA 24-13: Variance for larger wall sign at 2 East National Road (Accel Automotive)
City Council
The City Council will discuss the first reading of an ordinance to make appropriations for the 2025 calendar year. The body will also consider a five-year agreement with OARnet for VMware licensing and an emergency ordinance to revise 2024 appropriations.
- Ordinance 24-24: Appropriations for current expenses for the calendar year ending December 31, 2025
- Resolution 24-R-64: Five-year agreement with OARnet for VMware Licensing
- Ordinance 24-23: Emergency revision of appropriations for the calendar year ending December 31, 2024
- October 2024 Bill Listing totaling $3,766,684.20
- October 2024 Purchasing Card Detail in the amount of $23,836.01
City Council
The Vandalia City Council will consider tabling Ordinance 24-22, which would rezone 84.7577 acres at 7848 South Brown School Road from Agriculture to Residential Single-Family, at the applicant's request. Other business includes resolutions to amend personnel policies, set summer 2025 meeting schedules, and certify tax levy rates, plus an emergency ordinance approving individual assessment amounts. The council will also review a zoning variance recommendation for a fence at 168 Colebrook Drive and approve monthly bills totaling $2,155,888.07.
- Motion to table Ordinance 24-22 rezoning 84.7577 acres at 7848 South Brown School Road from Agriculture to Residential Single-Family
- Resolution 24-R-63 certifying tax year 2024/2025 amounts and rates to the county auditor
- Emergency Ordinance 24-21 approving individual assessment amounts and directing certification to county auditor
- BZA recommendation to approve a six-foot privacy fence variance in Zone A at 168 Colebrook Drive
- September 2024 bill listing totaling $2,155,888.07 and purchasing card detail of $31,533.51
City Council
The Council is set to vote on the second reading of an ordinance rezoning 4.5 acres at 6213 Miller Lane from residential to highway business. Resolutions include amending the 2025 pay plans for general services and part-time employees, and authorizing a $349,700.36 finance lease for golf carts. The meeting also features a public hearing, introduction of new public safety personnel, and recognition of a child's heroism.
- Second reading of ordinance to rezone 6213 Miller Lane from RSF-1 to HB
- Finance lease for golf carts up to $349,700.36 from VGM Financial Services
- Amendments to 2025 general services and part-time pay plans
- Leaf collection begins Oct 7; free large debris drop-off Oct 12 at Public Works Garage
- BZA recommends 4-0 approval of variance for 1,380 sq ft detached garage at 5409 Old Springfield Road
City Council
The Vandalia City Council will meet on September 16, 2024, to discuss and act on several items, including rezoning a property, approving an emergency fire alarm purchase, and entering into agreements for telecom services and a county cost-sharing project. Presentations on MetroParks and budget workshops are also scheduled. The agenda includes approval of minutes, bills totaling $4,030,259.57, and a Board of Zoning Appeals variance recommendation.
- Ordinance 24-20: Rezoning 4.535 acres at 6213 Miller Lane from Residential Single-Family (RSF-1) to Highway Business (HB) – first reading
- Resolution 24-R-57: Emergency purchase and installation of a fire alarm system for the Justice Center from Fastech Alarms at $84,186.56 (bidding waived)
- Resolution 24-R-54: Cost sharing agreement with Montgomery County for detailed design and right-of-way of the Dayton International Airport Northeast Logistics Access Project
- Resolutions 24-R-55 and 24-R-56: Five-year agreement with Metro Fibernet LLC and three-year agreement with Altafiber for telecommunication services
- Presentation by Carrie Scarff of Five Rivers MetroParks on a ballot issue and community services; budget workshops scheduled for October 7 and 21, 2024
City Council
The Vandalia City Council will hold a first reading of an ordinance amending the zoning code to allow adult-use marijuana cultivation, processing, sale, and distribution. They will also consider second readings for a PUD major amendment and final development plan for Lot 1 of the 40 West Development. A resolution authorizing the purchase of highway rock salt from Cargill at $64.66 per ton (up to 2,000 tons per winter for two years) is on the agenda. Additionally, the Council will introduce new personnel and consider an appointment to the Housing Code Board of Appeals.
- First reading of Ordinance 24-18 to amend zoning code regarding adult-use marijuana cultivation, processing, sale, and distribution
- Second reading of Ordinance 24-16 approving a PUD major amendment for Lot 1 of the 40 West Development (Mills Barnett Pavilion, Inc.)
- Second reading of Ordinance 24-17 approving a final development plan for Lot 1 of the 40 West Development
- Resolution 24-R-48 authorizing purchase of highway rock salt from Cargill, Inc. at $64.66/ton for up to 2,000 tons each winter through spring 2026
- July 2024 bill listing totaling $4,252,818.38 and purchasing card detail of $24,177.00
City Council
The Vandalia City Council will hold a first reading of an ordinance amending the zoning code to allow cultivation, processing, sale, and distribution of adult-use marijuana. The council will also vote on second readings for a PUD major amendment and a final development plan for Lot 1 of the 40 West Development. Additionally, a resolution authorizing the purchase of highway rock salt from Cargill at $64.66 per ton for up to 2,000 tons each winter for two years will be considered. New personnel including an HR Manager and two fire department promotions will be introduced.
- First reading of Ordinance 24-18 amending zoning code for adult-use marijuana cultivation, processing, sale, and distribution
- Second reading of Ordinance 24-16 approving a PUD major amendment for Lot 1 of 40 West Development (Mills Barnett Pavilion, Inc.)
- Second reading of Ordinance 24-17 approving a final development plan for Lot 1 of 40 West Development
- Resolution 24-R-48 authorizing purchase of highway rock salt from Cargill, Inc. at $64.66/ton for up to 2,000 tons per winter through spring 2026
- Introduction of new HR Manager Leann Hanf, Fire Captain Derek Copp, and Fire Lieutenant Chris Willoughby
Special Council Meeting
The City Council will hold a special meeting to conduct first readings of two ordinances regarding the 40 West Development owned by Mills Barnett Pavilion, Inc. The body will also enter an executive session to discuss a public employee's appointment, employment, and compensation.
- Ordinance 24-16: PUD Major Amendment for Lot 1 of the 40 West Development
- Ordinance 24-17: Final Development Plan for Lot 1 of the 40 West Development
- Executive session regarding public employee compensation and appointment
City Council
The Vandalia City Council will consider several resolutions, including awarding a $1,685,751 bid for the Tionda, Mossview, and Ranchview Drive watermain replacement project to M&T Excavating, declaring 31 North Perry Street as surplus property and donating it to Habitat for Humanity, and establishing a 9-1-1 service system fund. The council will also appoint members to the Bicycle Committee and Housing Code Board of Appeals, and approve minutes from previous meetings.
- Award $1,685,751 bid to M&T Excavating for the Tionda, Mossview, and Ranchview Drive watermain replacement and resurfacing project
- Declare 31 North Perry Street surplus property and donate to Habitat for Humanity of Greater Dayton (Resolution 24-R-46)
- Establish a 9-1-1 Service System Fund (Resolution 24-R-47)
- Appoint Ed Shoemaker to the Bicycle Committee and Marcus O'Brien to the Housing Code Board of Appeals
- Administer oath of office to new Firefighter/Paramedic/Inspector Matthew Green and Police Officer Dustin Myers
City Council
The City Council will review resolutions for irrigation and pump station projects at Cassel Hills Golf Course. The agenda also includes emergency ordinances for the issuance of notes totaling over $2.4 million. Additionally, the council will recognize retiring police officers and discuss upcoming summer community events.
- Resolution for Cassel Hills Golf Course irrigation system ($1,887,896.00)
- Resolution for Cassel Hills Golf Course pump station and control panel ($142,709.51)
- Emergency ordinance for issuance of notes up to $1,399,000
- Emergency ordinance for issuance of notes up to $1,053,000
- Resolution for upfitting three new police patrol vehicles
Special Council Meeting
The Vandalia City Council will meet to consider the resignation of City Manager Daniel Wendt. The agenda includes a resolution for a separation agreement and an ordinance to appoint an interim City Manager and Clerk of Council.
- Resolution 24-R-39: Accepting Daniel Wendt's resignation and authorizing a separation agreement
- Ordinance 24-12: Appointing an interim City Manager and Clerk of Council
- Executive session regarding the employment of a City Manager
Special Council Meeting
The City Council will hold a special meeting including an executive session. This session involves consideration of the appointment, employment, discipline, promotion, or compensation of a public employee or official.
- Executive session regarding personnel matters
Special Council Meeting
The Vandalia City Council is holding a special meeting to consider and take action on PC 24-01, a proposal for a hotel/motel in the O/IP District at 3675 Wyse Road. The meeting is open for public viewing via Zoom, but it is not a public hearing and public comment may be limited.
- Consideration and action on PC 24-01 Hotel/Motel in the O/IP District – 3675 Wyse Road
City Council
The Vandalia City Council will consider several resolutions and ordinances, including awarding a $490,500 bid for the Art Park Amphitheater project, authorizing agreements with the Ohio Department of Transportation, and issuing notes to retire prior debt. The council will also hold first readings on two note ordinances and an emergency ordinance to revise 2024 appropriations. The meeting includes proclamations, introductions of new staff, and approval of minutes and bills.
- Resolution 24-R-35: Award bid for Art Park Amphitheater to Outdoor Enterprises at $490,500
- Resolution 24-R-36: Authorize LPA agreement with ODOT for Poe/Wyse/Miller RSF project
- Resolution 24-R-37: Authorize management agreement for interim liquor license at Cassel Hills Golf Course
- Ordinance 24-10: Issue $1,399,000 in notes to retire 2023 land acquisition notes
- Ordinance 24-11: Issue $1,053,000 in notes to retire 2023 various purpose notes
City Council
The Vandalia City Council is meeting to consider several resolutions, including a $148,774 contract for asphalt maintenance at the Sports Complex and Recreation Center, purchases of playground equipment and safety surfacing, and a standing agreement with the school district. The council will also hear proclamations for Bicycle Month and National Police Week, introduce new staff, and review a zoning amendment on signs. The agenda includes routine items like minutes approval and reports.
- Resolution 24-R-31: $148,774 asphalt maintenance agreement with A To Z Asphalt for Sports Complex and Recreation Center
- Resolution 24-R-32: Purchase of playground equipment from Landscape Structures via state contract
- Resolution 24-R-33: Purchase and installation of safety surface at Robinette Park from Forever Lawn of Ohio
- Resolution 24-R-34: Standing Community Reinvestment Area compensation agreement with Vandalia Butler School District
- Ordinance 24-08: Zoning code amendment on signs in City Center Overlay (second reading)
City Council
The Vandalia City Council will vote on several contracts, including EMS billing services, a $58,770 Helke Park sport court maintenance project, and vehicle maintenance for police cars. The council will also consider a zoning text amendment on signs, an objection to a liquor permit renewal, and emergency ordinances on appropriations and assessments. Reports include a recommended variance for a home addition at 1333 Helke Road and a conditional use request for a hotel at 3675 Wyse Road.
- Resolution 24-R-26: contract with Medicount Management Inc. for EMS billing services
- Resolution 24-R-27: $58,770 agreement with A To Z Asphalt for Helke Park sport court maintenance
- Resolution 24-R-28: contract with Muffler Brothers for police vehicle maintenance
- Ordinance 24-08 (first reading): zoning code amendment on signs in City Center Overlay
- BZA 24-05: variance for 600 sq ft addition at 1333 Helke Road; PC 24-01: hotel conditional use at 3675 Wyse Road
City Council
The Vandalia City Council will consider several resolutions and ordinances, including a $69,312 contract for painting the Recreation Center natatorium, an agreement with ODOT for extending the bikeway connector, and a temporary state of emergency for April 7-9. They will also hold a second reading of an ordinance regulating storage of construction materials on private property and consider emergency ordinances for bikeway funding and budget revisions. The meeting includes routine items like minutes approval and introduction of a new construction inspector.
- Resolution 24-R-21: $69,312 contract with Martin Painting & Coating Co. for Recreation Center natatorium painting
- Resolution 24-R-22: Agreement with ODOT to extend Vandalia Bikeway Connector from Foley Drive to Great Miami River Trail (PID #111388)
- Resolution 24-R-24: Declares state of emergency April 7-9, 2024
- Ordinance 24-03 (2nd reading): Storage of construction materials on private property
- Ordinance 24-04: Temporary advance between General Fund and Capital Improvement Fund for bikeway project
City Council
The Vandalia City Council will vote on several resolutions, including awarding a $993,756 contract to Barrett Paving Materials for resurfacing various streets and a separate bid for asphaltic concrete at $78.00/ton for Type II and $77.00/ton for Type I. The council will also consider a financial contribution to the Historical Society, an agreement with Teamsters Local Union No. 957, and introduce an ordinance regulating storage of construction materials on private property. Additionally, they will hold a second reading on new cemetery rates and review two zoning variance recommendations for signs at 3345 Stop Eight Road.
- Resolution 24-R-18: Award $993,756 bid to Barrett Paving Materials for street resurfacing
- Resolution 24-R-17: Award asphalt bid to Barrett Paving Materials at $78.00/ton (Type II) and $77.00/ton (Type I)
- Resolution 24-R-19: Approve financial contribution to Historical Society of Vandalia Butler
- Ordinance 24-03 (first reading): Policy on storage of construction materials on private property
- Ordinance 24-02 (second reading): New cemetery rates; BZA variances for signs at 3345 Stop Eight Road
City Council
The Vandalia City Council will vote on several resolutions, including awarding a mowing and maintenance contract to Property Worx, LLC, purchasing two 2025 Ford Utility Patrol Vehicles for up to $124,300, and waiving bidding for a firefighter training prop. They will also hold a first reading of an ordinance to establish new cemetery rates, and consider a zoning variance for a fence at 4300 Little York Road.
- Resolution 24-R-12: Award 2024-2025 mowing & general maintenance bid to Property Worx, LLC
- Resolution 24-R-14: Purchase two 2025 Ford Utility Patrol Vehicles from Beau Townsend Ford, up to $124,300
- Resolution 24-R-13: Authorize purchase of Taylor’d Firefighter Training Prop
- Ordinance 24-02: First reading to amend cemetery rates (Chapter 1064)
- Variance BZA 24-02: Fence height variance at 4300 Little York Road (BZA recommended approval 4-0)
City Council
The Vandalia City Council will consider awarding a $277,592 contract to Coate Construction LLC for curb and sidewalk replacement, and authorize a land use permit for the Mot-Vandalia Bikeway Connector trail. The agenda also includes recognition of a finance director, swearing in a new police officer, and approval of January bills totaling over $2.7 million.
- Resolution 24-R-10: Award bid to Coate Construction LLC for curb/sidewalk removal and replacement at $277,592
- Resolution 24-R-11: Authorize land use permit for 10-foot-wide Mot-Vandalia Bikeway Connector trail
- January 2024 bill listing: $2,708,867.94; purchasing card detail: $24,904.30
- Oath of office for Police Officer Lucas Kaltenbach
- Auditor of State Award with Distinction presented to Finance Director Bridgette Leiter
City Council
The City Council will review resolutions for equipment purchases and bridge engineering contracts. The meeting also includes the introduction of three new city employees and a zoning variance request.
- Resolution 24-R-06: Purchase of water meters from Buckeye State Pipe & Supply Company, Inc. up to $500,000
- Resolution 24-R-07: Purchase of a 2024 Ford F-550 for Public Works from Beau Townsend Ford for $60,884.00
- Resolution 24-R-09: Agreement with Prime Ae for engineering and design of Johnson Station Road Bridge for $60,655.00
- Zoning variance for a monument sign at 113 West National Road (Kettering Health)
- Oath of office for Richard Morrett, Community Risk Reduction Coordinator
City Council
The Vandalia City Council will consider routine approvals including minutes, new employee introductions, a resolution for a three-year cybersecurity services agreement with Silversky Inc, an emergency ordinance for property tax assessments, and the December 2023 bill listing totaling $3,346,209.77. The meeting also includes an executive session to discuss pending court action with the city attorney.
- Resolution 24-R-05: three-year agreement with Silversky Inc for managed endpoint detection and response services
- Ordinance 24-01: approving individual assessments and certifying amounts to the county auditor (emergency)
- December 2023 bill listing: $3,346,209.77; purchasing card detail: $31,902.58
- Oath of office for Fire Fighter/Paramedic/Inspector Cody Teegarden
- Executive session to discuss pending or imminent court action
Special Council Meeting
The Vandalia City Council is holding its organization meeting to swear in the mayor and councilmembers, elect a vice-mayor, and make committee appointments. The council will also set its regular meeting schedule for the next two years. This is a procedural meeting focused on organizational matters.
- Oath of office for Mayor Richard Herbst and Councilmembers Amber Aivalotis-Weaver, Cindy Doogan, and Corey Follick
- Nomination and election of Vice-Mayor
- Appointments to Golf Advisory Board, Parks and Recreation Advisory Board, Vandalia Arts Council, and Vandalia Development Corporation
- Setting of regular meeting schedule under Charter Section 3.4
City Council
The Vandalia City Council is meeting to handle routine business, including approving minutes, hearing public comments, and receiving the City Manager's report. Action items include annual appointments to regional boards and resolutions authorizing a road resurfacing agreement, firefighter gear purchase, a new fire department truck, and an economic development agreement. The agenda is largely procedural with no major policy changes.
- Appointments to MVRPC/TC, First Suburbs Consortium, Montgomery County CIC, and Vandalia Development Corporation
- 24-R-01: Agreement with Montgomery County Engineer for Stop Eight Road resurfacing
- 24-R-02: Purchase of firefighter protective clothing
- 24-R-03: Purchase of a 2024 Ford F-250 4WD pickup for the Fire Division
- 24-R-04: ED/GE agreement with Montgomery County for Electro Polish project