Coquille, OR

City Council

The Coquille City Council will meet to decide on surplus property disposal and authorize a new police vehicle purchase. Staff will also provide updates on water reservoir projects and consider a resolution for online banking access. No major policy decisions are scheduled.

• Authorize surplus of 2015 Dodge Charger police vehicle to Coquille Automotive for $750
• Consider Resolution 11-2026 adding new administrator for city bank account online access
• Award Water Reservoir and Tank Improvement Projects funded by SDWRLF
• Authorize reallocation of up to $21,000 for new police vehicle purchase
• Consider NW Natural easement on GP Lot #10

City Council

The City Council will consider awarding a contract for water reservoir and tank improvement projects funded by the Safe Drinking Water Revolving Loan Fund (SDWRLF). They will also authorize the surplus of unspecified city property. During the URA meeting, they will consider two requests for URA funds and receive a presentation on a downtown park and parking project. An executive session will precede the regular meeting to evaluate the performance of the City Manager.

• Award of Water Reservoir and Tank Improvement Projects funded by SDWRLF
• Authorization to surplus city property
• Consideration of request for URA funds (first item)
• HGE presentation for downtown park and parking project
• Consideration of request for URA funds (second item)

The Coquille City Council approved the surplus disposal of a 2015 Dodge Charger police vehicle to Dennis Hyatt of Coquille Automotive for $750.00. The water reservoir and tank improvement projects were discussed but no action was taken, as staff reported receiving only one bid that was $1,000,000 over budget and losing the project manager. The consent calendar, including the June 1, 2026 meeting minutes, was approved unanimously.

• Approved consent calendar including June 1, 2026 minutes (7-0)
• Authorized surplus disposal of 2015 Dodge Charger police vehicle to Dennis Hyatt for $750.00 (7-0)

City Council

The Coquille City Council will hold a public hearing on the FY 2026-2027 budget and state revenue sharing, followed by resolutions to adopt the budget and impose taxes. The council will also consider a letter of support for a rail trail feasibility study and authorize a grant application. The Urban Renewal Agency will hold its own public hearing, adopt its budget, hear a presentation on a downtown park and parking project, and consider a request for URA funds.

• Public hearing on FY 2026-2027 budget and state revenue sharing
• Resolution 09-2026 adopting the 2026-2027 budget and imposing taxes
• Resolution 08-2026 on state revenue sharing
• Consider letter of support for a rail trail on the South Coast
• URA: adopt 2026-2027 budget, HGE presentation for downtown park and parking project

The City Council approved the 2026-2027 fiscal budget and the imposition of property taxes. The council also elected to receive state revenue sharing and authorized a grant funding application. Staff were approved to proceed with a letter of support for a South Coast rail trail.

• Approved consent calendar including 05/04/2025 and 05/06/2025 Budget Committee minutes (4-0)
• Adopted Resolution 08-2026 to receive state revenues (4-0)
• Adopted Resolution 09-2026 adopting the 2026-2027 budget and imposition of taxes (4-0)
• Adopted 2026-2027 Fiscal Budget in the sum of $15,645,538 (4-0)
• Appropriated funds per Resolution 09-2026 for the fiscal year starting July 1, 2026 (4-0)
• Imposed 2026-2027 permanent property tax rate of $6.1038 per $1,000 of assessed value (4-0)
• Approved staff to proceed with letter of support for a South Coast rail trail
• Adopted Resolution 10-2026 authorizing the application for grant funding (4-0)

City Council

The council will hold a public hearing and vote on resolutions to adopt the FY2026-27 budget, set state revenue sharing, and impose taxes. It will also consider a letter of support for a 'rail trail' feasibility study along the old railroad bed and authorize a grant application. The Urban Renewal Agency (URA) board will separately adopt its budget, hear a downtown park and parking project presentation, and consider a request for URA funds.

• Public hearing and adoption of FY2026-27 budget and tax imposition (Resolution 09-2026)
• Resolution 08-2026 adopting state revenue sharing recommendations
• Letter of support for a 'rail trail' feasibility study on the south coast
• Resolution 10-2026 authorizing application for grant funding
• URA budget adoption and tax imposition (Resolution 02-2026) and HGE presentation for downtown park and parking project

The Coquille URA met June 1 and adopted Resolution 02-2026, setting the 2026-2027 budget and imposing taxes (4-0). The board directed moving forward with Option 2 on the Birch downtown park and parking project and authorized a grant application with a 50% match via Resolution 03-2026 (4-0). A request for URA funds was also approved (4-0).

• Approved consent calendar including 05/05/2025 minutes (4-0)
• Adopted Resolution 02-2026 adopting URA 2026-2027 budget and imposing taxes (4-0)
• Directed HGE to proceed with Option 2 on Birch downtown park and parking project
• Gave consensus for 50% match on grant application
• Adopted Resolution 03-2026 authorizing grant application (4-0)
• Approved request for URA funds (4-0)

City Council

The Budget Committee will hold public hearings on the proposed City of Coquille budget, Urban Renewal Agency budget, and state revenue sharing. Following the hearings, the committee will review budget details across multiple funds including General, Enterprise, and Capital Projects funds, and make recommendations for adoption. The meeting includes the election of a committee chair and a presentation of the budget message.

• Public hearing on Urban Renewal Agency (URA) budget
• Public hearing on City of Coquille budget
• Public hearing on State Revenue Sharing
• Introduction and review of General Fund categories: Police, Parks, Planning, Code Enforcement, etc.
• Introduction of Enterprise Funds: Water, Sewer, Stormwater

The Coquille Budget Committee elected Jay Westrum as chair and adopted recommendations for State Revenue Sharing. They recommended the city budget to Council as presented, with a $50,000 transfer from the Sewer fund to INI. The committee also recommended the URA budget to Council. The committee requested further research on the Fire Med program before deciding on its removal.

• Elected Jay Westrum as Budget Committee Chair (9-0, Westrum abstained)
• Adopted recommendations for State Revenue Sharing (10-0)
• Recommended city budget to Council with $50,000 transfer from Sewer to INI (10-0)
• Recommended URA Budget to Council for approval (10-0)

City Council

The Coquille City Council will hold a regular meeting to review staff reports and allow public participation. The agenda includes a consent calendar for meeting minutes and a separate Urban Renewal Agency meeting.

• Approval of April 6, 2026 meeting minutes
• Council meeting time change to 6:30 p.m. beginning June
• Consideration of Resolution 02-2026 regarding ambulance service fees
• Consideration of Resolution 03-2026 to remove employee from First Community Credit Union accounts
• Consideration of Resolution 04-2026 amending personnel policy for exempt employee vacation

The council voted to accept the consent calendar with all seven members voting yes and none voting no. After the approval, the meeting was adjourned.

• Approved consent calendar (7-0)

City Council

The Coquille City Council will hold a regular meeting on May 4, 2026, with a consent calendar, staff reports from department heads, and public participation. No votes on ordinances or resolutions are listed on the agenda. The meeting also includes a brief Urban Renewal Agency meeting.

• City manager reports that earthwork has begun on the Jefferson School Workforce Housing project, which will add 11 new houses
• Update on ambulance billing service implementation and its fee structure
• Finance department interviews continue with two finalists for a vacant position
• Timber harvest expected to start in June or July, earlier than anticipated, benefiting the budget
• Budget Committee meeting scheduled for May 6 at 6 p.m.

The council voted to accept the consent calendar. All seven members present voted yes and none voted no. No other substantive actions were taken at this meeting.

• Approved consent calendar (7-0)

City Council

The council will adopt the consent calendar approving the April 6, 2026 meeting minutes. Staff reports will be presented by the City Manager, Finance, Fire Chief, City Planner, Public Works Director, Library Director, Police Chief, and City Recorder. A public participation segment will allow residents to comment. The meeting also includes a Good of the Order notice about the Budget Committee meeting on May 6.

• Approve consent calendar for 04/06/2026 meeting minutes
• Staff reports from City Manager, Finance, Fire Chief, City Planner, Public Works, Library, Police, and City Recorder
• Public participation opportunity for residents
• Good of the Order notice: Budget Committee meeting scheduled for May 6, 2026
• URA meeting consent calendar for 04/06/2026 meeting minutes

City Council

The Coquille City Council will consider updating ambulance service fees to align with state averages and adopt council goals for the 2026-2027 fiscal year. The meeting also includes authorizing a new checking account for ambulance revenues and removing a former employee from a credit union account.

• Consider Resolution 02-2026 to update ambulance service fees
• Consider Resolution 03-2026 to remove former employee from credit union accounts
• Consider Resolution 04-2026 amending personnel policy for exempt employee vacation
• Consider Resolution 05-2026 to authorize opening a Columbia Bank checking account
• Consider Resolution 01-2026 to cancel First Community Credit Union URA account

The council accepted the consent calendar with unanimous support. It approved Resolution 01-2026 to cancel the First Community Credit Union URA account, also unanimously. Staff were directed to advertise for bids on the First National Bank Park project.

• Accepted consent calendar (7-0)
• Approved Resolution 01-2026 canceling credit union URA account (6-0)
• Directed staff to advertise for bids on First National Bank Park project

City Council

The Coquille City Council will consider Resolution 02‑2026 to remove ambulance service‑related charges and adopt updated service fees aligned with state averages. It will also vote on adopting the council goals for fiscal year 2026‑2027. Additional items include authorizing the city manager to open a checking account at Columbia Bank for the ambulance enterprise and amending the personnel vacation policy.

• Resolution 02‑2026: remove ambulance service‑related charges and adopt updated service fees
• Resolution 05‑2026: authorize city manager to open a checking account at Columbia Bank for ambulance revenues
• Resolution 04‑26: amend personnel policy to add parameters regarding exempt employee vacation
• Resolution 12: authorize city manager to sign contract with city attorney
• Resolution 03‑2026: remove former employee from all First Community Credit Union accounts and correspondence

The council accepted the consent calendar and changed the regular meeting time to 6:30 p.m. starting in June. It approved Resolution 02‑2026 to remove ambulance‑service‑related charges from the fee book and align fees with state averages. Additional resolutions were adopted to set council goals, amend personnel policy vacation rules, authorize the manager to sign a contract with the city attorney, open a checking account at Columbia Bank, and remove a former employee from credit‑union accounts.

• Approved consent calendar (7‑0)
• Changed council meeting time to 6:30 p.m. beginning June (unanimous agreement)
• Approved Resolution 02‑2026 ambulance fee changes (7‑0)
• Adopted Council Goals for FY 2026‑2027 (7‑0)
• Approved Resolution 03‑2026 removal of former employee from credit‑union accounts (5‑0, 2 recused)
• Approved Resolution 04‑2026 amendment to personnel policy vacation parameters (7‑0)
• Authorized City Manager to sign contract with City Attorney (7‑0)
• Approved Resolution 05‑2026 to open a checking account at Columbia Bank (7‑0)

City Council

The City Council will review and vote on several items, including a library board application and a request to deny a parking permission. They will also consider and likely adopt a new city personnel manual and reappoint a member to the Parks and Recreation Committee. The meeting includes staff reports and a Good of Order session.

• Approve contract with Systems Design West for ambulance billing services
• Adopt Resolution 01-2026 approving the new City of Coquille Personnel Manual
• Reappoint Tina Hallmark to the Parks and Recreation Committee
• Consider and move to deny a request for parking permission
• Consider Library Board application

The council unanimously accepted the consent calendar (6-0). A motion to appoint a new Library Board member also passed unanimously (6-0). No other substantive actions were taken during the meeting.

• Approved consent calendar (6-0)
• Approved appointment of new Library Board member (6-0)

City Council

The City Council will consider approving a new and revised personnel manual via Resolution 01-2026. The body will also review proposals for ambulance billing and a request for parking permission.

• Consideration of Resolution 01-2026 to approve the new and revised City of Coquille Personnel Manual
• Review of ambulance billing proposals
• Reappointment of a Parks and Recreation Committee member
• Consideration of a request for parking permission
• Project Graduation request for donation

The council accepted the consent calendar and reappointed Tina Hallmark to the Parks and Recreation Committee. It authorized the City Manager to sign a contract with ambulance billing service Systems Design West and approved a new personnel manual. The council denied a parking permission request and approved a staff donation of a gift basket.

• Accepted consent calendar (unanimous)
• Reappointed Tina Hallmark to Parks and Recreation Committee (unanimous)
• Authorized City Manager to sign contract with Systems Design West (unanimous)
• Approved Resolution 01-2026 for new and revised personnel manual (unanimous)
• Denied request for parking permission (unanimous)
• Approved staff donation of a gift basket (unanimous)

City Council

The City Council will consider a new and revised personnel manual and review proposals for ambulance billing. The meeting also includes a request for parking permission and a donation request for Project Graduation.

• Resolution 01-2026: Approval of the new and revised City of Coquille Personnel Manual
• Review of ambulance billing proposals
• Reappointment of a Parks and Recreation Committee member
• Request for parking permission
• Project Graduation request for donation

The council approved the consent calendar with a 6‑0 vote. The meeting was then adjourned at 8:01 p.m.

• Accepted consent calendar (6-0)

City Council

The Coquille City Council will review proposals for ambulance billing services and the sale of the Highway Lot. Staff reports also include a review of the budget calendar and updated personnel policies.

• Review ambulance billing proposals
• Review RFP for Highway Lot sale
• Review budget calendar
• Updated City of Coquille Personnel Policy
• Review RFP for GP Lot Sale

The Coquille City Council unanimously tabled the RFP for the GP lot sale and the review of ambulance billing proposals until the February 24, 2026 meeting. They also appointed City Manager Neuerburg as Budget Officer and adopted the FY-2026-2027 Budget Calendar. No other substantive decisions were made; the meeting was largely procedural.

• Tabled RFP for GP lot sale until Feb 24, 2026 (5-0)
• Tabled ambulance billing proposals until Feb 24, 2026 (5-0)
• Appointed City Manager Neuerburg as Budget Officer (5-0)
• Adopted FY-2026-2027 Budget Calendar (5-0)
• Approved Dec 1, 2025 meeting minutes (5-0)

City Council

The Coquille City Council will review proposals for ambulance billing services and adopt a budget calendar. Staff will also present a report on the Highway Lot Request for Proposals (RFP).

• Review ambulance billing proposals
• Review budget calendar
• Review Highway Lot RFP
• Update City Personnel Policy
• Approve Ford F-250 pickup truck purchase

The URA council voted to accept the December 1, 2025 meeting minutes with all five members voting yes and none voting no. The meeting was then adjourned at 7:47 p.m.

• Accepted 12/01/2025 meeting minutes (Y: Flaherty, Westrum, Waddington, Flynn, Frasier; N: 0)
• Adjourned the URA meeting at 7:47 p.m.