Coquille public meetings in 2023

Library Board

There is no agenda available for this meeting. The record indicates that no items were scheduled for discussion or decision.

City Council

The City Council is reviewing the 2024-2025 budget calendar and discussing community building improvements. The Urban Renewal Authority (URA) is considering a property purchase and payment authorization for 74 West First Street.

• Approval of 2024-2025 budget calendar
• Award of bid for Community Building floor resurfacing
• URA payment authorization for 74 West First Street
• URA resolution for real property purchase
• Approval of $21,350 for Community Building facilities assessment

Library Board

This meeting has no published agenda. The agenda text states only 'No Agenda' and directs readers to review the minutes. No decisions or discussions are listed.

City Council

The City Council will hold a final hearing on Ordinance 1525 to withdraw 1.44 acres at 568 W 18th Street from city limits. The Council will also consider Ordinance 1526 to establish a land use permitting process for food truck parking spaces.

• Final hearing on Ordinance 1525 regarding the withdrawal of 568 W 18th Street
• Ordinance 1526 to establish food truck parking permitting in the municipal code
• Procurement of a pavilion for the Hundred Acre Wood
• URA application for Good Faith Management
• Discussion of Mary Morris's resignation from the Library Board

City Council

The Coquille City Council will hold a final public hearing and vote on Ordinance 1525 to withdraw 1.44 acres at 568 W 18th Street from city limits, and will consider Ordinance 1526 to establish a permitting process for food truck parking on private property. The council will also discuss purchasing a pavilion for Hundred Acre Wood, funded by a $50,000 donation. The agenda includes routine items like council comments, consent calendar, and staff reports.

• Final hearing and vote on Ordinance 1525 to withdraw 568 W 18th Street (1.44 acres) from city limits; estimated $2,010 annual loss in city/URA tax revenue
• First reading of Ordinance 1526 to amend zoning code for food truck parking spaces via conditional use permit
• Procurement of a pavilion for Hundred Acre Wood, funded by $50,000 donation from First Community Credit Union
• Council comments on Mary Morris's resignation from the Library Board
• URA meeting to consider Good Faith Management URA application

Library Board

This meeting has no agenda available. The agenda text states only 'No Agenda' and directs readers to review the minutes. No decisions or discussions are listed.

Library Board

This meeting has no agenda available. The only item listed is 'No Agenda,' directing readers to review the minutes for any prior actions.

City Council

The Coquille City Council will hold a public hearing on the proposed withdrawal of 1.44 acres at 568 W. 18th Street from city territory, and may vote to approve, modify, or deny the withdrawal. The council will also discuss a resolution to assign an administrator for online access to the city's First Community Credit Union account, receive a Zoom presentation on the Main Street Program, discuss municipal code on unlawful vehicles, and review a facilities condition assessment for the Coquille Community Building. The URA work session will discuss the Adams Street Project.

• Public hearing on withdrawal of 1.44 acres at 568 W. 18th St. from city territory
• Resolution to assign administrator for online access to First Community Credit Union account
• Discussion of Municipal Code Section 10.12.010 (unlawful vehicles)
• Coquille Community Building facilities condition assessment and long-range planning
• URA work session discussion of Adams Street Project

City Council

The Coquille City Council will hold a public hearing on the proposed withdrawal of 1.44 acres at 568 W. 18th Street from city territory, and may vote to approve, modify, or deny the withdrawal. The council will also discuss the Adams Street project, consider a resolution assigning an administrator for online access to the city's First Community Credit Union account, and hear a presentation on the Main Street Program. Other items include discussion of municipal code on unlawful vehicles and a facilities condition assessment for the Coquille Community Building.

• Public hearing on withdrawal of 1.44 acres at 568 W. 18th St. from city territory
• Resolution for assignment of administrator for online access to First Community Credit Union account
• Discussion of Municipal Code Section 10.12.010 (unlawful vehicles)
• Discussion of Adams Street project (URA work session)
• Coquille Community Building facilities condition assessment and long-range planning

Library Board

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes instead. No decisions or discussions are scheduled for public review.

• No agenda items listed

City Council

The Coquille City Council and Urban Renewal Agency (URA) will hold a joint meeting to consider several items, including funding for the library project, a proposal for North Adams Street improvements, a Flaherty funding application, and a resolution to withdraw 1.44 acres at 568 W. 18th Street from city territory. The council will also discuss municipal code on unlawful vehicles and hear a Main Street Program presentation. Interviews for a vacant council seat and planning commission position are scheduled.

• Consider funding for library project
• Proposal for North Adams Street improvements
• Flaherty funding application
• Resolution 12-2023: withdrawal of 1.44 acres at 568 W. 18th Street from city
• Discussion of Municipal Code Section 10.12.010 (unlawful vehicles)

The City Council swore in Sheena Corbus as a council member and Joe Nichols to the Planning Commission. The council discussed revisiting food truck ordinances and park security, and tabled a discussion on unlawful vehicles.

• Approved appointment and swore in Council Candidate Sheena Corbus
• Approved appointment of Planning Commission Candidate Joe Nichols
• Accepted Consent Calendar
• Tabled discussion of Municipal Code Section 10.12.010 (Unlawful Vehicles) until next month

City Council

The Coquille City Council and Urban Renewal Agency (URA) will hold a joint meeting to discuss and potentially decide on several items, including funding for the library project, a proposal for North Adams Street improvements, a Flaherty funding application, and a resolution to withdraw 1.44 acres at 568 W. 18th Street from city territory. The council will also interview candidates for a vacant council seat and the planning commission, discuss municipal code on unlawful vehicles, and consider a bid award for the library.

• Consider funding for library project
• Proposal for North Adams Street improvements
• Flaherty funding application
• Resolution 12-2023 to withdraw 1.44 acres at 568 W. 18th Street from city
• Discussion of Municipal Code Section 10.12.010 on unlawful vehicles

The Urban Renewal Agency (URA) allocated contingent funding for the library project and approved a design proposal for North Adams Street improvements. The board also approved a small funding increase for a private project and reported an accepted offer on the old bank building.

• Approved up to $350k in contingent URA funding for library project (All in favor)
• Approved up to $253,872 for HTE Architects for North Adams Street design, bidding, and administration (All in favor)
• Approved $3k additional URA funds for Sam and Lavina Flaherty project (All in favor)
• Accepted consent calendar including 08.07.2023 meeting minutes (All in favor)

Library Board

The Coquille Library Board meeting on July 20, 2023, has no published agenda. The agenda text states only that there is no agenda available and directs readers to review the minutes.

• No agenda items listed

The board approved the minutes from June 15, 2023, as corrected. The Librarian reported that Chromebooks are now circulating and a contracted employee was hired as a full-time staff member. No other substantive decisions were recorded.

• Approved June 15, 2023 minutes as corrected

City Council

The Coquille City Council will hold executive sessions on litigation, real property negotiations, and personnel before its regular meeting. In open session, the council will consider approving Task Order #82 with The Dyer Partnerships for CDBG water system projects, a non-exclusive franchise agreement with Spectrum (Charter) Communications, a library design presentation with a request to go out to bid, and Resolution 07-2023 on fair housing. A public hearing will be held on Ordinance 1523, which proposes text amendments regarding food truck regulation. The Urban Renewal Agency will also meet to consider a contract with MAE for 1st Street properties and discuss a partnership with an RV park.

• Consider approval of Task Order #82 with The Dyer Partnerships for CDBG water system projects
• Consider Resolution 1521, a non-exclusive franchise agreement with Spectrum (Charter) Communications
• HGE presentation on library design and request to go out to bid
• Public hearing on Ordinance 1523, text amendments regarding food truck regulation
• URA meeting: consider contract with MAE for 1st Street properties and discuss partnership with RV park

The Council approved a water system task order and a franchise agreement with Spectrum. They also authorized the bid process for a library project and passed a Fair Housing resolution, while rejecting a proposed food truck regulation ordinance.

• Approved task order #82 with Dyer Partnerships for CDBG water system projects not to exceed $352,800
• Adopted Ordinance 1521 for a non-exclusive franchise agreement with Spectrum (Charter) Communications (4-1)
• Approved moving forward with the bid process for the library design project
• Passed Resolution 07-2023 for Fair Housing
• Denied Ordinance 1523 regarding food truck regulation text amendments (2-3)

Library Board

The Coquille Library Board meeting on June 15, 2023, has no agenda available. The agenda text states only 'No Agenda' and directs readers to review the minutes. This meeting appears to be procedural or cancelled, with no specific items for discussion or decision.

The Library Board approved the minutes from the previous meeting and adopted a new Chromebook Lending Policy. The board also received reports on county library fair preparations and the distribution of books to community entities.

• Approved May 18, 2023 minutes
• Approved Chromebook Lending Policy as written

Library Board

The agenda for this meeting is empty; no items were listed for discussion or decision. The only guidance is to review the minutes, so this is purely procedural with no substantive business.

The board approved the minutes from the April 20, 2023 meeting. The Friends of the Coquille Library Foundation reported raising over $4,400 from a temporary book sale. Linda Phillips volunteered to be the next board chair following Caroline Morgan's term expiration on June 30.

• Approved April 20, 2023 minutes
• Linda Phillips volunteered as next board chair

City Council

The Coquille City Council will hold a public hearing on exempting the fire station seismic rehabilitation project from competitive bidding and using a construction manager/general contractor method. They will also consider a resolution authorizing this procurement, an ordinance amending the comprehensive plan and zoning maps, and award bids for parking lot and paving projects.

• Public hearing on exemption from competitive bidding for Fire Station Seismic Rehabilitation Project
• Resolution 07-2023 authorizing CM/GC procurement for fire station seismic rehab
• Ordinance #152 amending Coquille's Comprehensive Plan and Zoning Maps
• Award bid for Hundred Acre Woods parking lot construction to Knife River Materials (low bidder)
• Award bid for 2nd Street paving project (Adams to Baxter)

Library Board

This meeting has no agenda available. The only item listed is 'No Agenda,' and the public is directed to review the minutes instead.

• No agenda items listed

The board approved the minutes from the March 16, 2023 meeting. Rev. Cathy Clark resigned from the library board to serve as a priest and pastor in McMinnville. The board also discussed district-sponsored events and a temporary book sale.

• Approved March 16, 2023 minutes
• Accepted resignation of board member Rev. Cathy Clark

City Council

The Coquille City Council will hold a public hearing and consider several items, including granting a cable television franchise to Spectrum Pacific West, adopting resolutions on grievance procedures and non-discrimination, selecting a firm for a workforce housing study, adopting council goals and a hazard mitigation plan, and authorizing a police vehicle purchase. The agenda also includes a separate Urban Renewal Agency meeting to review engineering qualifications and a reimbursement request.

• Public hearing and Ordinance 1521 granting Spectrum Pacific West a non-exclusive cable TV franchise
• Resolution 04-2023, Federal Grievance Procedure Plan
• Resolution 05-2023, Non-Discrimination Based on Handicap
• Consider proposals for Workforce Housing Study
• Resolution 06-2023, Natural Hazard Mitigation Plan

The City Council accepted the consent calendar and minutes from the March 6, 2023 meeting. The council tabled Ordinance 1521 regarding a cable television franchise for Spectrum Pacific West due to ongoing contract negotiations. Staff provided updates on the city budget, library progress, and the Gay 90's event.

• Approved consent calendar and March 6, 2023 minutes
• Tabled Ordinance 1521 (Spectrum Pacific West cable franchise)

City Council

This is a special meeting of the Coquille City Council. The council will interview one candidate for the Budget Committee and one for the Planning Commission, then adjourn. No other business is scheduled.

• Interview candidate for Budget Committee
• Interview candidate for Planning Commission

The City Council held a special meeting to fill two local government positions. Both candidates were unanimously approved for their respective appointments.

• Approved appointment of Mr. Keuhner to the Budget Committee (Unanimous)
• Approved appointment of Mrs. Rowe to the Planning Commission (Unanimous)
• Appointed City Manager Neuerburg as Clerk of the Council Pro Tem

Library Board

The board approved the minutes from the February 23, 2023 meeting and adopted the Protection of Minor’s Policy. The board also received reports on the Library of Things and the Library District's funding formula.

• Approved February 23, 2023 minutes
• Adopted Protection of Minor’s Policy

City Council

The City Council approved a contract for fire station seismic rehabilitation and the purchase of a new Ford F-250. The Council also voted to exercise an option to purchase the GP lot and re-appointed David Jennings to the Budget Committee.

• Approved minutes from 02/06/2023 (unanimous)
• Re-appointed David Jennings to the Budget Committee for a three-year term (unanimous)
• Approved exercise of option to purchase the GP lot (5-2)
• Awarded fire station seismic rehabilitation engineering contract to ZCS Engineering and Architecture (unanimous)
• Approved purchase of Ford F-250 from Northside Truck Sales, Inc. for $66,887.18 (unanimous)
• Approved surplus of 2001 Dodge pickup truck (unanimous)

City Council

The Coquille City Council will hold a regular meeting with an executive session on real estate, followed by decisions on re-appointing a budget committee member, considering an option on the GP lot, awarding a fire station seismic upgrade engineering contract, and approving the purchase of a work truck and surplus of an old pickup. The URA meeting will include a presentation on the streetscapes plan.

• Re-appoint David Jennings to Budget Committee
• Consider GP lot option
• Award fire station seismic upgrade engineering contract
• Approve purchase of 3/4 ton work truck for Public Works (budgeted expense)
• Approve surplus of 2001 Dodge pickup truck

The board approved the URA meeting minutes from February 6, 2023. A streetscape and parking plan was presented by HGE Architects, Inc, Civil West Engineering, and Sandow Engineering, but no action was taken.

• Approved URA meeting minutes from 02/06/2023 (unanimous)

Library Board

This meeting of the Coquille Library Board has no agenda items listed. The agenda text states only that there is no agenda available and directs readers to review the minutes.

• No agenda items listed

The Library Board approved an updated Library Code of Conduct Policy to be posted on the library website. The board also reviewed the librarian's statistical report and discussed grant opportunities.

• Approved minutes from 1.19.2023
• Approved updated Library Code of Conduct Policy

City Council

The Coquille City Council will hold a work session, regular meeting, and URA meeting. They will review council applications, consider resolutions on the GP Lot buy-back and reimbursement, discuss RFPs for GP Lots, and award bids for the Hundred Acre Wood trail, city engineer, and city generator. The URA will consider authorizing negotiation for the GP Lot purchase and a task order for the theatre retaining wall.

• Resolution 02-2023 - Reimbursement
• Resolution 03-2023 - GP Lot buy back option
• Develop RFPs for GP Lots
• Award Hundred Acre Wood trail bid
• Award city engineer bid and city generator bid

The Urban Renewal Agency board approved the purchase negotiations for a specific lot and authorized a task order for a retaining wall. The board also approved the minutes from the January 3, 2023 meeting.

• Authorized City Manager to negotiate purchase of GP Lot #306 (unanimous)
• Authorized staff to issue RFP or Task Order for foundation and structural design at 1% Street URA owned lots (unanimous)
• Approved URA meeting minutes from 01/03/2023 (unanimous)

City Council

The Coquille City Council will hold a work session, regular meeting, and URA meeting on February 6, 2023. Key items include reviewing council applications, considering a resolution to buy back the GP lot, directing staff on RFPs for GP lots, and awarding bids for the Hundred Acre Wood trail, city engineer, and city generator. The URA will also authorize negotiations for a GP lot purchase and create a task order for a theatre retaining wall.

• Resolution 02-2023: Reimbursement
• Resolution 03-2023: GP Lot buy back option
• Develop RFPs for GP lots
• Award Hundred Acre Wood trail bid
• Award City Engineer bid and City Generator bid

The City Council filled a vacancy by appointing Dave Chappelle after two tied votes. The Council also approved several infrastructure bids, including a trail project and a new generator for City Hall.

• Appointed Dave Chappelle to City Council (via straw draw after two 3-3 ties)
• Approved 4-year Planning Commission terms for Brandy Olmstead and Arnold Hill (unanimous)
• Approved Resolution 02-2023 for Coquille Firehall expansion reimbursement (unanimous)
• Tabled Resolution 03-2023 regarding real property purchase (unanimous)
• Directed staff to issue RFPs for the sale of City Properties (unanimous)
• Assigned Parks and Recreation Committee to create Coquille Community Building Capital Improvements Plan (unanimous)
• Extended City Manager residency boundary to 30 miles from the City (passed, one dissenting vote)
• Awarded $362,127.98 Hundred Acre Wood Trails Phase I bid to Ptarmigan Ptrails (unanimous)

City Council

The Coquille City Council is holding a work session to discuss two items: the GP site and the Coquille Community Building. No decisions are listed; the agenda is limited to these topics plus a public questions and comments period.

• Discussion of GP site
• Discussion of Coquille Community Building
• Public questions and comments

Library Board

This Library Board meeting has no published agenda. The only listed item is a note directing readers to review the minutes, so no decisions or discussions are specified.

• No agenda items listed

The board approved the minutes from the December 15, 2022 meeting. The Librarian will add public seating time limits to the Patron Code of Conduct Policy. Discussions are ongoing regarding a potential new location for the Friends of the Library Foundation bookstore.

• Approved December 15, 2022 minutes
• Added public seating limits to Patron Code of Conduct Policy

City Council

The Coquille City Council, acting as the Urban Renewal Agency, will consider approving the consent calendar item for the URA meeting minutes of December 5, 2022. The minutes record routine actions, including approval of prior minutes and a board member's birthday mention. No fiscal impact is noted.

• Approval of URA meeting minutes from 12/05/2022
• Minutes include approval of 11/07/2022 URA minutes
• No fiscal impact reported

The Council swore in Mayor Sam Flaherty and Councilor Jake Marshall and appointed Councilor Cooper as Council President. The body approved the 2020-2021 audited financial statements and a resolution to address audit findings. Additionally, the Council authorized a revised $139,720 agreement for the library project.

• Approved Regular Council minutes from 12/05/2022 (All in favor)
• Appointed Councilor Cooper as Council President (All in favor)
• Approved audited financial statements for fiscal year ending June 30, 2021 (All in favor)
• Appointed City Manager Neuerburg as Budget Officer and approved Budget Calendar (All in favor)
• Approved updated cost of $139,720.00 and revised agreement for library project (All in favor)
• Approved Resolution 01-2023 to address 2020-2021 audit findings (All in favor)
• Tabled request from Northwest Smokehouse to use Community Building Kitchen
• Opened Council vacancy for applications until January 30, 2023

City Council

The Coquille City Council, acting as the Urban Renewal Agency, will consider approving the consent calendar, which includes the minutes from the December 5, 2022 URA meeting. The agenda is otherwise procedural, with no substantive policy or financial decisions listed.

• Approval of URA meeting minutes from 12/05/2022
• Consent calendar item only; no fiscal impact noted

The Urban Renewal Agency Board met briefly to approve previous meeting minutes. No other substantive decisions were made during the session.

• Approved URA meeting minutes from 12/05/2022 (unanimous)