Upper Arlington meeting summaries, agendas, and minutes

Community Relations Committee sets 2027 schedule; council contract reviews await published minutes

Upper Arlington's Community Relations Committee approved its 2027 meeting schedule and the minutes of its Aug. 27, 2026 meeting, according to official minutes from its Oct. 22 session. It is the only item in the past two weeks of meeting records with a recorded outcome. The other bodies listed below met or were scheduled to meet on agendas only; minutes for those meetings had not been published in the records provided, so any decisions they reached are not yet documented.

Community Relations Committee: schedule and minutes approved

The committee approved its 2027 meeting dates and the Aug. 27, 2026 minutes. Members also discussed updates to the grant program, upcoming city levies, and draft bylaw amendments, according to the minutes. The minutes record an excused absence for Megan Potts. No votes on the grant program, levies, or bylaws are recorded in the summary provided.

City Council: contracts, easement and levy items on the Oct. 12 agenda

Council's Oct. 12 agenda listed contracts with H&A Mechanical, Inc. for Public Services Center HVAC replacement and with Ruhlin Company for the Crosswalk Enhancement Project. Also on the agenda were Ordinance No. 38-2026 regarding Automated License Plate Reader sections, which included a public hearing; Ordinance No. 39-2026 to vacate a pump station easement on Lane Avenue; and Resolution No. 19-2026 to accept tax levy amounts and rates from the Franklin County Budget Commission. The agenda also included reports on the Columbus Marathon and Lane Avenue parking. Because minutes were not published, whether any of these items were approved, and by what vote, is not established by the records provided.

Board of Zoning and Planning: five residential requests

The board's Oct. 21 agenda listed five variance requests:

• 2494 Sheringham Road: a one-story family room addition encroaching 7.35 feet into the rear yard setback.
• 2156 Elgin Road: a second story addition and covered patio increasing building coverage to 32 percent.
• 1475 Essex Road: a detached garage height of 22'-8" instead of the 17-foot limit.
• 2031 N Devon Road: a detached garage and addition increasing development cover to 48 percent.
• 2434 Dorset Road: a covered patio encroaching 4 feet into the 10-foot side yard setback.

No dispositions were available.

Board of Health: youth data group, prevention report, county updates

The Oct. 21 agenda included discussion of appointing one to two board members to a youth data review meeting involving School Board and City Council members, and a report on the UA Suicide Prevention and Response Work Group. Staff reports listed on the agenda included 28 pool inspections and 15 rabies control incidents, a decrease in overall chronic absenteeism to 9 percent, and 6 naloxone doses administered in zip codes 43220 and 43221 in the third quarter.

Parks and Recreation: Fancyburg design, Bob Crane art

The Parks and Recreation Advisory Board's Oct. 14 agenda listed a Fancyburg Park design update, art selection for the Bob Crane Community Center, the response to August storms, athletic field turf management with metrics and penalties, and a Bear Cub Soccer update.

Other bodies

The Records Commission's Oct. 13 agenda included approval of minutes from its April 28, 2026 meeting, an update on the City Council Archives Project, and a public record requests report. The Older Adults Advisory Board met the same day to approve prior minutes and review survey report data.

Coming up

• **Oct. 28 — Civil Service Commission:** scheduled to address a protest regarding the UAFD Lieutenant Examination and to review minutes from the Dec. 2, 2025 meeting.

Upper Arlington agendas: e-mobility rules, HVAC and crosswalk contracts, Mountview Road pool

Upper Arlington City Council's October agendas list a sixth reading and public hearing on e-mobility device rules, along with contracts for HVAC replacement at the Public Services Center and a crosswalk enhancement project. No minutes have been published for any of the meetings summarized here, so no votes, contract amounts, or outcomes are available. What follows is what the agendas list.

Council: e-mobility ordinance back for a sixth reading

Ordinance No. 27-2026 would create an e-mobility device registration, safety education, and parking restriction program. The Oct. 5 agenda lists a sixth reading and public hearing on it. The agenda summary does not state fees, fine amounts, or other dollar figures.

HVAC and crosswalk contracts

Ordinance No. 36-2026, a first reading on Oct. 5, would contract with H&A Mechanical, Inc. for Public Services Center HVAC replacement. Ordinance No. 37-2026, also a first reading, would contract with Ruhlin Company for the Crosswalk Enhancement Project. Both contracts appear again on the Oct. 12 agenda. Neither agenda states a contract value.

License plate readers, Lane Avenue easement, tax levy

Ordinance No. 38-2026 would amend code sections on automated license plate readers; the Oct. 12 agenda lists a public hearing on it. Ordinance No. 39-2026 would vacate a pump station easement on Lane Avenue. Resolution No. 19-2026 would accept tax levy amounts and rates from the Franklin County Budget Commission. Ordinance No. 34-2026, a second reading, would continue city membership in the CORMA self-insurance pool. The Oct. 12 agenda also lists reports on the Columbus Marathon and Lane Avenue parking.

Zoning board revisits pool at 3272 Mountview Road

The Board of Zoning and Planning meets Oct. 7 to take up unfinished business on VAR-57-26 at 3272 Mountview Road: a request to retain a 4'-2" above-ground swimming pool installed without a permit, encroaching up to 5'-6" into the 10-foot side yard setback, with two recreational structures where only one is permitted. The item was postponed from the Sept. 16 hearing. The board will also hold an informal review of 2225 Yorkshire Road (#26-4443), a detached garage with four bays facing the street, which is prohibited, and a circular driveway exceeding 25 percent front yard development coverage along Oxford Road. A training session on the city's accessory structure ordinance is also listed.

Tree Commission: storm recovery and code 907

The City Tree Commission meets Oct. 6 at 7:30 a.m. at Thompson Shelter House North, 4250 Woodbridge Rd. The agenda lists a review of city code 907, a staff update on the Aug. 11 storm response, loss, and recovery, staff updates on contracts, parks, and CIP/development, approval of Aug. 4 minutes, and a Friends of UA Parks update. The next meeting is Dec. 1.

Arts and parks: Bob Crane Center art

The Cultural Arts Commission meets Oct. 7 at 5:30 p.m. in the Bob Crane Community Center Board Room, 3200 Tremont Road. Listed items include a public art recommendation for the center, deaccession of artwork, election of a Chair-Elect, and the Labor Day Arts Festival and Cultural Arts Division reports. The Parks and Recreation Advisory Board meets Oct. 14 on a Fancyburg Park design update, art selection for the Bob Crane Community Center, the August storm response, athletic field turf management metrics and penalties, and a Bear Cub Soccer update.

Master plan engagement findings

The Master Plan Steering Committee meets Oct. 8 at the Bob Crane Community Center to review findings from a public open house, focus groups, and a community survey, discuss takeaways by topic area, and have subcommittees refine a first draft vision and core values. The only approval item listed is the May 21 minutes.

Also on the calendar

The Records Commission meets Oct. 13 on the City Council Archives Project and a public record requests report. The Older Adults Advisory Board meets Oct. 13 to review survey report data.

Coming up

Board of Zoning and Planning, Oct. 21 — five residential variance requests: 2494 Sheringham Road (one-story family room addition encroaching 7.35 feet into the rear yard setback), 2156 Elgin Road (second story addition and covered patio raising building coverage to 32 percent), 1475 Essex Road (detached garage at 22'-8" instead of the 17-foot limit), 2031 N Devon Road (detached garage and addition raising development cover to 48 percent), and 2434 Dorset Road (covered patio encroaching 4 feet into the 10-foot side yard setback).

Board of Health, Oct. 21 — discussion of appointing one to two board members to a youth data review meeting involving School Board and City Council members, a report on the UA Suicide Prevention and Response Work Group, and Franklin County Public Health updates. Listed reports include 28 pool inspections and 15 rabies control incidents, chronic absenteeism down to 9 percent, and 6 naloxone doses administered in zip codes 43220 and 43221 in the third quarter.

Upper Arlington agendas: e-mobility rules, HVAC and crosswalk contracts, Lane Avenue easement

None of the Upper Arlington meetings listed below has published minutes, so nothing here is a confirmed decision. Every item comes from an agenda, and the linked official documents remain the authoritative record. The agendas supplied contain no vote tallies and no dollar amounts.

City Council: e-mobility rules reach a sixth reading

Council met Oct. 5 and Oct. 12 at the Municipal Services Center. The Oct. 5 agenda listed a sixth reading and public hearing on Ordinance No. 27-2026, which would create an e-mobility device registration, safety education and parking restriction program. Also listed: first readings of Ordinance No. 36-2026, a contract with H&A Mechanical, Inc. for Public Services Center HVAC replacement, and Ordinance No. 37-2026, a contract with Ruhlin Company for the Crosswalk Enhancement Project; a first reading of Ordinance No. 38-2026 amending code sections on automated license plate readers; and a second reading of Ordinance No. 34-2026 continuing city membership in the CORMA self-insurance pool. Annual reports and awards were also scheduled.

The Oct. 12 agenda carried the HVAC and crosswalk contracts again, a public hearing on the license plate reader ordinance, Ordinance No. 39-2026 to vacate a pump station easement on Lane Avenue, and Resolution No. 19-2026 to accept tax levy amounts and rates from the Franklin County Budget Commission. Reports on the Columbus Marathon and Lane Avenue parking were listed.

Zoning: pool variance returns, Yorkshire Road garage reviewed

The Board of Zoning and Planning met Oct. 7. Unfinished business was VAR-57-26 at 3272 Mountview Road, a request to retain a 4'-2" above-ground swimming pool installed without a permit, encroaching up to 5'-6" into the 10-foot side yard setback, with two recreational structures where only one is permitted. It was postponed from the Sept. 16, 2026 hearing. The board also held an informal review of 2225 Yorkshire Road (#26-4443): a detached garage with four bays facing the street, which is prohibited, and a circular driveway exceeding 25 percent front yard development coverage along Oxford Road. A training overview of the city's accessory structure ordinance closed the agenda.

Trees, arts, master plan, civil service

The City Tree Commission met Oct. 6 at 7:30 a.m. at Thompson Shelter House North, 4250 Woodbridge Rd. Its agenda listed a review of city code 907 and staff updates on the Aug. 11 storm response, loss and recovery, plus contracts, park updates and CIP/development. The next meeting is Dec. 1, 2026.

The Cultural Arts Commission met Oct. 7 at 5:30 p.m. in the Bob Crane Community Center Board Room, 3200 Tremont Road. Its agenda listed a Bob Crane Community Center public art recommendation, deaccession of artwork, a Chair-Elect election, and reports on the Labor Day Arts Festival and the Cultural Arts Division. The agenda states no dollar amounts, specific artworks or outcomes.

The Master Plan Steering Committee met Oct. 8 at the Bob Crane Community Center to review an engagement memo summarizing a public open house, focus groups and a community survey, and to work in subcommittees on a first draft vision and core values.

The Civil Service Commission met Sept. 29 to consider proposed revisions to Rule 7E and Rule 8A and to assess the need for a Nov. 17, 2026 meeting.

Coming up

• **Oct. 13 — Records Commission:** City Council Archives Project update; public record requests report.
• **Oct. 13 — Older Adults Advisory Board:** review of survey report data.
• **Oct. 14 — Parks and Recreation Advisory Board:** Fancyburg Park design update; art selection for the Bob Crane Community Center; August storm response; athletic field turf management, metrics and penalties; Bear Cub Soccer update.
• **Oct. 21 — Board of Zoning and Planning:** five residential variance requests, at 2494 Sheringham Road, 2156 Elgin Road, 1475 Essex Road, 2031 N Devon Road and 2434 Dorset Road.

Upper Arlington council to weigh e-bike rules, sewer contracts; parks board cancels June meeting

The Parks and Recreation Advisory Board approved its February minutes and voted to cancel its June meeting, but no substantive policy decisions were made in the past week. The board's actions came at its Aug. 12 meeting, where it also set its next meeting for Aug. 12. Meanwhile, City Council is set to consider several ordinances in the coming days, including an e-bike registration program and sewer construction contracts.

Parks board actions

The Parks and Recreation Advisory Board voted 6-0 to approve the minutes of its Feb. 11, 2026 meeting and 6-0 to cancel the June meeting, scheduling the next meeting for Aug. 12. The meeting consisted of staff updates on the master plan, Bob Crane Community Center, cultural arts, recreation programs, and an ADA assessment. No other decisions were recorded.

City Council: e-bikes, sewer, fire contract

City Council met Aug. 17 with several ordinances on the agenda, but minutes have not yet been published. The council heard public hearings and took action on ordinances including:

• **Ordinance 27-2026**: Establish an e-mobility device registration, safety education, and parking restrictions program (third reading/public hearing).
• **Ordinance 21-2026**: Amend the administrative code, fee schedule, and building code (sixth reading/public hearing/council action).
• **Ordinance 30-2026**: Authorize an amended agreement with Perry Township for fire and EMS services (first reading).
• **Ordinance 31-2026**: Contract with Performance Pipelining, Inc. for the 2026 Sustainable Sewer Solutions Project (first reading).
• **Ordinance 32-2026**: Contract with BLD Services LLC for 2026 Sanitary Sewer Repairs (first reading).

No votes were recorded in the available agenda.

The council is scheduled to meet again Aug. 24. That meeting will include public hearings on Ordinance 27-2026 and Ordinance 32-2026 (now listed as a first reading), a seventh reading and action on Ordinance 21-2026, and a consent agenda item for the Perry Township fire/EMS agreement (Ordinance 30-2026). The council will also receive an economic development update and consider a liquor permit application for CVS Pharmacy #6149 at 1855 W. Henderson Road.

Board of Zoning and Planning

The Board of Zoning and Planning met Aug. 19 to consider eight variance requests, mostly for residential property modifications. The agenda included requests for a 3-foot wrought iron railing at 1532 Trentwood Road, a garage addition at 3699 Mountview Road, a patio shelter and taller garage at 1620 Berkshire Road, a privacy fence at 4170 Waddington Road, and a home gym height increase at 4190 Greensview Drive (postponed from a prior hearing). Minutes have not yet been published.

Coming up

• **City Council Financial Policies Committee** – Aug. 24: Review of credit card, debt, financial, and investment policies. No final decisions expected.
• **City Council** – Aug. 24: Public hearings and action on e-bike registration, sewer contracts, and code amendments, plus the Perry Township fire/EMS agreement.
• **Older Adults Advisory Board** – Aug. 26: First meeting; will select a chair and vice-chair, review existing services, and discuss community input gathering.

All meetings are open to the public. Agendas and minutes are available on the city's website.

Upper Arlington boards handle procedural items; council to weigh e-bike registration, fire contract

In the past two weeks, Upper Arlington's advisory boards and commissions handled mostly procedural matters. The Parks and Recreation Advisory Board approved minutes and cancelled its June meeting, while the City Tree Commission approved minutes with a correction. The City Council is set to consider several significant items this week, including an e-bike registration program and a fire services contract.

City Tree Commission

On Aug. 4, the City Tree Commission approved the April 7, 2026, meeting minutes with a correction regarding tree species planted at Sunny 95. Members also discussed the Urban Forestry Master Plan with OHM Advisors and reviewed outreach ideas for the July 29 Farmer's Market.

Cultural Arts Commission

On Aug. 5, the Cultural Arts Commission met to conduct an annual review of its bylaws and hold elections for officers. The agenda also included updates on the Parks and Recreation Comprehensive Plan and the Labor Day Arts Festival. Minutes have not yet been published.

Board of Zoning and Planning (Aug. 5)

Also on Aug. 5, the Board of Zoning and Planning reviewed a replacement home design in the Historic District at 2430 Kensington Drive and informally reviewed a proposed new home at 2314 Edington Road that does not meet neighborhood compatibility requirements. The board also received training on city economic development strategies. Minutes have not yet been published.

Parks and Recreation Advisory Board

On Aug. 12, the Parks and Recreation Advisory Board approved the minutes of its Feb. 11, 2026, meeting by a 6-0 vote and voted 6-0 to cancel its June meeting, scheduling the next meeting for Aug. 12. The meeting consisted of staff updates on the master plan, Bob Crane Community Center, cultural arts, recreation programs, and an ADA assessment. No substantive policy decisions were made.

Coming up

The Upper Arlington City Council will hold a regular meeting on Aug. 17. The agenda includes public hearings and action on several ordinances: establishing an e-mobility device registration program (Ordinance 27-2026), amending the administrative code, fee schedule, and building code (Ordinance 21-2026), authorizing an amended agreement with Perry Township for fire and EMS services (Ordinance 30-2026), and contracts for sewer construction projects (Ordinances 31-2026 and 32-2026). The council will also consider amendments to appropriations and the employee strength table.

On Aug. 19, the Board of Zoning and Planning will consider eight variance requests, including a garage addition at 3699 Mountview Road, a patio shelter and taller garage at 1620 Berkshire Road, a privacy fence at 4170 Waddington Road, and a home gym at 4190 Greensview Drive that was postponed from a previous hearing. The board will also approve minutes from prior meetings.

Upper Arlington roundup: No major decisions this week; zoning board to hear 8 variance requests

In the past week, Upper Arlington's boards and commissions met but made no major decisions. The City Tree Commission approved meeting minutes, while other boards reviewed proposals. Next week, the Board of Zoning and Planning will consider eight variance requests for residential property modifications.

Recent meetings

City Tree Commission (Aug. 4)

The commission approved the April 7, 2026, meeting minutes with a correction regarding tree species planted at Sunny 95. Members also discussed the Urban Forestry Master Plan with OHM Advisors and reviewed outreach ideas for the July 29 Farmer's Market.

Board of Zoning and Planning (Aug. 5) — agenda only

Minutes have not yet been published. The board reviewed a replacement home design and site plan at 2430 Kensington Drive and held an informal review of a proposed new home at 2314 Edington Road. The board also received training on city economic development strategies and policies.

Cultural Arts Commission (Aug. 5) — agenda only

Minutes have not yet been published. The commission was scheduled to conduct an annual review of its bylaws, hold elections for officers, and receive updates on the Parks and Recreation Comprehensive Plan and the Labor Day Arts Festival.

Coming up

Board of Zoning and Planning (Aug. 19)

The board will consider eight variance requests, mostly for residential property modifications that encroach on setback or height limits. One request, for a home gym at 4190 Greensview Drive, was postponed from a previous hearing. The board will also approve minutes from prior meetings.

Specific requests include:

• 1532 Trentwood Road: retain a 3-ft wrought iron railing projecting 32'-6" into the front yard
• 3699 Mountview Road: garage addition encroaching 6'-3 3/4" into the rear setback, with lot coverage to 42%
• 1620 Berkshire Road: patio shelter and a taller detached garage (22'-3")
• 4170 Waddington Road: 6-ft privacy fence in the Reed Road planting strip, exceeding the height limit
• 4190 Greensview Drive: home gym height increase to 15'-6" and rear yard encroachment

Residents interested in these items can attend the meeting or review the full agenda on the city's website.