Stephenville meeting summaries, agendas, and minutes

Stephenville agendas: water design contract, 49.7-acre plat and West Tarleton Street award — but no decisions yet on record

Stephenville's City Council agendas over the past two weeks list a water system design contract, a street improvement award tied to a Texas Department of Agriculture community development block grant, a new Fire and EMS records management system and a request to sell alcohol at a West Washington address. None of those items can be reported as decided: all six recent meeting summaries supplied for this roundup are marked "agenda only (minutes not yet published)."

What the record shows — and what it does not

Every recent meeting in the supplied record — two City Council entries dated Oct. 20, a City Council entry dated Oct. 13, a Planning & Zoning Commission meeting Oct. 21, a Western Heritage Advisory Board meeting Oct. 19 and a Library Advisory Board meeting Oct. 21 — is documented only by its agenda. The records do not establish whether any item was approved, denied, tabled or voted on, and no vote tallies are available. The items below were scheduled for consideration.

Eastside Water System Improvement Project

Council agendas for both Oct. 13 and Oct. 20 list the Eastside Water System Improvement Project. The Oct. 13 agenda lists a Professional Services Agreement for design of the project. The Oct. 20 agenda lists a professional services contract with Provenance Engineering regarding the same project. The Oct. 13 agenda also lists a resolution regarding Stephenville Type B Economic Development Authority Sales Tax Revenue Bonds, and an executive session regarding real property in AO613, Pearson Henry Survey.

About 49.7 acres at 0 W. Cedar Street

The Planning & Zoning Commission met Wednesday, Oct. 21, 2026, at 5:30 PM in City Hall Council Chambers, 298 W Washington. The main item was Application PP 2026-9570 from Taylor Kanute, representing Keewaydin Developments, LLC and West Loop Group, LLC, requesting approval of a preliminary plat for about 42.837 acres (Parcel R78345) and about 6.83 acres (Parcel R79025) at 0 W. Cedar Street. A public hearing on the same application was scheduled before the commission considers approval. The agenda also included approval of minutes from Sept. 16, 2026, and a citizens general discussion period.

West Tarleton Street and Fire/EMS records

The Oct. 20 agenda lists approval of a new Fire and EMS Records Management System and the award of TDA CDBG Project No. CDV25-0328 for West Tarleton Street Improvements. The summary describes that meeting as the City Council Committee, taking up public health, safety and public works projects.

Alcohol variance at 3130 W. Washington

A second Oct. 20 City Council agenda lists a variance request for the sale of alcoholic beverages for SEG Holdings – Stephenville, LLC at 3130 W. Washington, along with an executive session regarding real property located in S2600 CITY ADDITION.

Advisory boards

The Western Heritage Advisory Board met Oct. 19 to approve previous minutes and discuss the Cowboy Capital Walk of Fame and RodeoVille, with a period for general discussion from citizens. The Library Advisory Board met Oct. 21 to approve minutes from its July 22, 2026 meeting and receive an update on the coffee bar.

Coming up

• **Oct. 26 — Tourism and Visitors Bureau Advisory Board:** discussion of Hotel Occupancy Tax (HOT) funds, review of events and projects, and a manager report, with a period for general citizen discussion.
• **Oct. 27 — City Council Development Services Committee:** review of the Development Review Process, focused on Title XV "Land Use", Chapter 155 "Subdivisions" of the Code of Ordinances.
• **Oct. 29 — Airport Advisory Board:** update on the runway extension project, review of a proposed hangar rent study, and appointment of a new board member, plus approval of previous minutes.

These are agenda listings. Outcomes will not be known until minutes are published.

Stephenville agendas list $716,784.80 street contract, sales tax bonds, 49-acre plat

Stephenville's City Council, Board of Adjustment and advisory boards were scheduled over the past two weeks to take up a $716,784.80 street maintenance contract, sales tax revenue bonds, three property variances and a water system design agreement, according to the agendas posted for those meetings. Minutes for those meetings have not been published, so the available record shows what was scheduled for consideration, not what was decided. The agendas contain no vote tallies or outcomes.

Street maintenance contract: $716,784.80

The October 6 City Council agenda listed an award of the 2026 Annual Street Maintenance Project to Jay Mills Contracting, Inc. for $716,784.80, including a change order upgrading the Overhill segment to a Cape Seal. The item was listed for council consideration; the published record does not show the result.

Economic development bonds

Council agendas for both October 6 and October 13 listed a resolution regarding Stephenville Type B Economic Development Authority sales tax revenue bonds. The October 6 agenda also listed a sales tax remittance agreement. The October 13 agenda described the bond item as a discussion item.

Rezonings and planning

The October 6 agenda included a rezone request by Wayne Phillips for Rockin CP Investment Group Inc. at 1220 W Hyman, from R-1 Single Family to R-3 Multifamily, and a Planned Development update at 315 FM 2303 that included a public hearing and the possible repeal of ordinance 2024-O-19.

Board of Adjustment variances

The Board of Adjustment met Thursday, October 8, at 4:00 PM at City Hall Council Chambers, 298 W Washington, with public hearings scheduled on three variance applications:

• V-10038: Israel Perez requested a carport variance under Section 154.21.3.C at 2110 W Mimosa Lane (Parcel R34559).
• V-10094: Jason Nitschke, representing JN Carpentry, requested a lot-dimension variance under Section 154.5.6.D.B to allow a 60-foot lot width at 862 Belknap (Parcel R33203).
• V-10136: Patrick Levantino, representing SEG Holdings – Stephenville, LLC., requested a sign height and area variance under Section 154.12.56 at 3130 W Washington (Parcel R23789).

The board also listed approval of minutes from its August 13 and September 10, 2026 meetings.

Water system, dispatch and other business

The October 6 agenda listed interlocal agreements with the City of Dublin and Tarleton State University for law enforcement dispatching, each for a five-year term. The October 13 agenda listed a Professional Services Agreement for design of the Eastside Water System Improvement Project and an executive session regarding real property in AO613, Pearson Henry Survey. The Main Street Advisory Board met October 8 to approve September minutes and receive project and manager updates.

Coming up

• **October 19 – Western Heritage Advisory Board:** discussion of the Cowboy Capital Walk of Fame and RodeoVille, plus a citizens general discussion period.
• **October 20 – City Council Committee:** a new Fire and EMS Records Management System and award of TDA CDBG Project No. CDV25-0328 for West Tarleton Street Improvements.
• **October 20 – City Council:** a variance request for sale of alcoholic beverages for SEG Holdings – Stephenville, LLC at 3130 W. Washington; a professional services contract with Provenance Engineering for the Eastside Water System Improvement Project; and an executive session on real property in S2600 CITY ADDITION.
• **October 21 – Library Advisory Board:** approval of July 22, 2026 minutes and a coffee bar update.
• **October 21 – Planning & Zoning Commission, 5:30 PM, City Hall Council Chambers, 298 W Washington:** preliminary plat Application PP 2026-9570 from Taylor Kanute, representing Keewaydin Developments, LLC and West Loop Group, LLC, for about 42.837 acres (Parcel R78345) and about 6.83 acres (Parcel R79025) at 0 W. Cedar Street, with a public hearing scheduled before the commission considers approval.

Stephenville agendas: $716,784.80 street contract, rezonings, and a 49.7-acre plat

Stephenville's City Council was scheduled to consider a $716,784.80 street maintenance contract and several zoning requests at its October 6 meeting, but the city has not yet published minutes for that session. The same is true for two other boards that met in the past two weeks. No votes or outcomes from those meetings are confirmed in the available record; what follows comes from the published agendas.

Street work tops the October 6 agenda

The City Council agenda for Tuesday, October 6, 2026, at 5:30 PM at City Hall, 298 W Washington, listed an award of the 2026 Annual Street Maintenance Project to Jay Mills Contracting, Inc. for $716,784.80, including a change order upgrading the Overhill segment to a Cape Seal.

The same agenda listed a resolution authorizing Stephenville Type B Economic Development Authority sales tax revenue bonds and a sales tax remittance agreement, plus interlocal agreements with the City of Dublin and Tarleton State University for law enforcement dispatching, each for a five-year term. Consent items covered landfill equipment, police purchases and bid awards. Whether the council acted on any of these items is not established by the record available so far.

Zoning and development items

The October 6 agenda also included a rezone request by Wayne Phillips for Rockin CP Investment Group Inc. at 1220 W Hyman, from R-1 Single Family to R-3 Multifamily, and a Planned Development update at 315 FM 2303 with a public hearing and possible repeal of ordinance 2024-O-19.

Board of Adjustment: three variances

The Board of Adjustment met Thursday, October 8, 2026, at 4:00 PM at City Hall Council Chambers, 298 W Washington. Its agenda listed public hearings and votes on three variance applications:

• V-10038: Israel Perez requests a carport variance under Section 154.21.3.C at 2110 W Mimosa Lane (Parcel R34559).
• V-10094: Jason Nitschke, representing JN Carpentry, requests a lot-dimension variance under Section 154.5.6.D.B to allow a 60' lot width at 862 Belknap (Parcel R33203).
• V-10136: Patrick Levantino, representing SEG Holdings – Stephenville, LLC., requests a sign height and area variance under Section 154.12.56 at 3130 W Washington (Parcel R23789).

The board also listed approval of minutes from its August 13, 2026 and September 10, 2026 meetings. The Main Street Advisory Board met the same day, with an agenda covering approval of September minutes, project updates and a managers report.

Coming up

Tuesday, October 13 — City Council. The agenda lists a resolution regarding Stephenville Type B Economic Development Authority Sales Tax Revenue Bonds, a Professional Services Agreement for design of the Eastside Water System Improvement Project, and an executive session regarding real property in AO613, Pearson Henry Survey.

Monday, October 19 — Western Heritage Advisory Board. The board is set to approve previous minutes and discuss the Cowboy Capital Walk of Fame and RodeoVille, with a period for general discussion from citizens.

Wednesday, October 21 — Planning and Zoning Commission, 5:30 PM, City Hall Council Chambers, 298 W Washington. The main item is Application PP 2026-9570 from Taylor Kanute, representing Keewaydin Developments, LLC and West Loop Group, LLC, requesting approval of a preliminary plat for about 42.837 acres (Parcel R78345) and about 6.83 acres (Parcel R79025) at 0 W. Cedar Street — described in the meeting notice as a 49.7-acre preliminary plat. A public hearing on the application is scheduled before the commission considers approval. The agenda also lists minutes from September 16, 2026 and a citizens general discussion period.

Stephenville roundup: Budget, zoning, and tourism items on agendas

The Stephenville City Council held a budget work session on Aug. 10 to discuss the proposed fiscal year 2026-2027 budget, but no formal action was taken. Minutes from that meeting have not yet been published. Over the past two weeks, several advisory boards and city commissions met to discuss items ranging from zoning to tourism, but none of those meetings have published minutes or recorded decisions.

Budget work session

The City Council's Aug. 10 meeting was a discussion-only item on the proposed FY2026-2027 budget. No dollar amounts or votes were listed in the agenda.

Zoning and land requests

The Board of Adjustment met Aug. 13 to consider two variance requests. One seeks to build a carport at 992 W Tarleton St. (Variance V 9911, applicant Monty Bedwell). The other seeks a variance from minimum lot dimensions for property at 1376 McNeill (Variance V 9944, applicant Colby Pack for Solid Ace Holdings, LLC). Public hearings were held for both. The board also considered approving minutes from its July 9 meeting.

The Planning and Zoning Commission met Aug. 19 with public hearings on three applications: a rezone of 420 Lillian from Industrial (I) to Multifamily (R-3) (applicant Eric Hayden for David Hulse and 1425 Groesbeck, LLC); a replat at 1376 McNeill (applicant Colby Pack for Solid Ace Holdings, LLC); and a preliminary plat with simultaneous rezone of 42.837 acres at 0 W. Cedar Street from Single Family (R-1) to Retail and Commercial (B-2) (applicant Taylor Kanute for Keewaydin Developments, LLC). An update to the Planned Development at 315 FM 2303 (PD 9075) was also on the agenda (applicant Cole Gilliam Parks for Southwestern Pigeon Road, LLC). No votes were recorded.

Advisory boards and committees

The Main Street Advisory Board met Aug. 13 to approve July minutes, hear the Main Street Manager's report, receive updates from the City Council, and discuss a downtown ordinance. The Western Heritage Advisory Board met Aug. 17 to discuss the Western Swing Festival, RodeoVille, and a Tourism Manager report. City Council committees met Aug. 18 to review a potential update to the personnel policy, the subdivision code and development review process, state legislation on manufactured housing (SB 785), a resolution on hotel occupancy tax (HOT) funds for sports facilities, and the Main Street reimbursement grant program. The agenda noted potential action on the HOT funds resolution, but no minutes have been published.

Coming up

The Tourism and Visitors Bureau Advisory Board meets Aug. 24 to discuss HOT funds, fall events, and tourism development projects. The Downtown Hall meeting is scheduled for Aug. 31, with updates from the Main Street Advisory Board, Tourism & Visitors Bureau, Chamber of Commerce, Downtown Merchant Association, and Stephenville Economic Development Authority. That meeting will also cover upcoming events: Western Swing Festival (Sept. 5-6), Hispanic Heritage Festival (Sept. 12), and PRCA Rodeo (Sept. 17-26). ChristmasVille planning meetings are set for Sept. 8, 22, Oct. 6, 22, Nov. 3, and 10 at City Hall Training Room.

Stephenville meeting roundup: Recent agendas lack published minutes; tax rate and budget talks ahead

Stephenville residents looking for outcomes from the past two weeks of public meetings will find limited information: agendas were posted for six meetings between July 20 and July 31, but minutes have not yet been published for any of them. That means no votes, dollar amounts, or final decisions from those sessions can be confirmed at this time. The most consequential items on the horizon are upcoming City Council discussions of the FY2026-2027 budget and the 2026 maximum proposed tax rate.

Recent meetings — agendas only, no outcomes confirmed

City Council (July 21, special meeting): The council scheduled a meeting consisting entirely of executive (closed) sessions to deliberate the purchase, exchange, lease, or value of real property in the S4000 Groesbeck & McClelland Addition and S5400 Park Place Addition, and to discuss economic development negotiations for Project PL. The agenda noted that any action would be taken in open session after the closed discussions. No minutes are available to confirm whether action occurred.

City Council committees (July 21): Committees were scheduled to consider nominations for citizen boards and commissions and to review the Stephenville Historic Main Street Reimbursement Grant. The agenda stated no votes or final decisions were scheduled; items were for discussion and possible recommendation.

Western Heritage Advisory Board (July 20): Agenda listed discussion of Moola-La Fest 2026, the Western Swing Festival, RodeoVille, and a report from the Tourism and Visitors Bureau Manager.

Library Advisory Board (July 22): Agenda included consideration of April 15, 2026 minutes, a Summer Reading Program update, a Friends of the Stephenville Public Library update, and a citizens general discussion period. No major policy decisions or expenditures were listed.

Tourism and Visitors Bureau Advisory Board (July 27): Agenda listed discussion of Moo-La Fest, the Western Swing Festival, RodeoVille, a manager's report on tourism activities, introductions, and approval of previous minutes. No specific decisions or monetary amounts were listed.

Airport Advisory Board (July 31): Agenda included a runway extension project update, a Wings & Wonders event debrief, an airport advisory board vacancy update, approval of previous minutes, and a manager's report.

Coming up

• **Aug. 3 — City Council budget work session:** Discussion of the proposed FY2026-2027 budget. This is a work session to review financial planning.
• **Aug. 4 — Planning and Zoning Commission:** Public hearings on three rezoning requests: 350 S. Lennox from R-2 Residential Two-Four Family to R-3 Multifamily Housing; 5.15 acres at 2601 NW Loop from B-2 Retail and Commercial to R-2.5 Integrated Housing; and 721 W. Jones from I Industrial to R-3 Multifamily Housing.
• **Aug. 4 — City Council:** Setting the maximum proposed tax rate for 2026 and scheduling a public hearing; consideration of the same rezoning requests at 350 S. Lennox and 2601 NW Loop; approval of the 2026 Hangar Apron Resurfacing Project; and the SISD School Resource Officer Annual Memorandum of Understanding 2026-2027.
• **Aug. 10 — City Council budget work session:** Further discussion of the proposed FY2026-2027 budget. Discussion item only; no formal action expected.

Note: All recent meeting summaries above are based on posted agendas only. Once minutes are published, confirmed votes and outcomes will be available for review.

Stephenville boards and council focus on rezoning, property talks, and festival planning

Stephenville's recent government meetings centered on potential land-use changes, closed-door property deliberations, and community festival planning — though minutes have not yet been published for any of the sessions, meaning no outcomes are confirmed.

Planning and Zoning Commission weighs three rezoning requests

The Planning and Zoning Commission met July 15 to hold public hearings on three rezoning applications. The requests involve changing land use designations for properties on S. Lennox, NW Loop, and W. Jones.

The specific items listed on the agenda were:

• Rezoning 350 S. Lennox from R-2 Residential Two-Four Family to R-3 Multifamily Housing
• Replat and rezoning of 5.15 acres at 2601 NW Loop from B-2 Retail and Commercial to R-2.5 Integrated Housing
• Rezoning 721 W. Jones from I Industrial to R-3 Multifamily Housing

Minutes have not yet been published, so no vote tallies or decisions are available. The same three rezoning requests appear on the commission's August 4 agenda.

City Council holds special closed session on property and economic development

The Stephenville City Council held a special meeting July 21 that consisted entirely of executive sessions. Council members were scheduled to deliberate the purchase, exchange, lease, or value of real property in the S4000 Groesbeck & McClelland Addition and the S5400 Park Place Addition. The agenda also listed economic development negotiations regarding Project PL.

Any action on these items was to be taken in open session after the closed discussions, according to the agenda. Minutes have not yet been published.

Council committees review board nominations and historic grant

Also on July 21, City Council committees met to consider nominations for citizen boards and commissions and to review the Stephenville Historic Main Street Reimbursement Grant. No votes or final decisions were scheduled; the items were listed for discussion and possible recommendation only.

Western Heritage Advisory Board discusses festivals

The Western Heritage Advisory Board met July 20 to discuss Moola-La Fest 2026, the Western Swing Festival, and RodeoVille. The board was also scheduled to review a report from the Tourism and Visitors Bureau Manager. Minutes are not yet available.

Library Advisory Board hears summer reading update

The Library Advisory Board met July 22 to consider approving minutes from its April 15, 2026 meeting and to receive updates on the Summer Reading Program and the Friends of the Stephenville Public Library. The agenda also included a citizens general discussion period. No major policy decisions or expenditures were listed.

Coming up

• **July 27** — Stephenville Tourism and Visitors Bureau Advisory Board discusses Moo-La Fest, the Western Swing Festival, and RodeoVille, plus a manager's report.
• **July 31** — Airport Advisory Board hears a runway extension project update, debriefs the Wings & Wonders event, and addresses a board vacancy.
• **August 3** — City Council holds a work session on the proposed FY2026-2027 budget.
• **August 4** — Planning and Zoning Commission considers the same three rezoning requests listed July 15.
• **August 10** — City Council holds a second budget work session on the proposed FY2026-2027 budget. No formal action is expected.