Milpitas meeting summaries, agendas, and minutes

Milpitas boards weigh contracts, church permit, and work plans

Milpitas city boards and commissions held a series of meetings over the past two weeks, with agendas covering a $1.65 million parks maintenance contract, a $831,464 dispatch software deal, and a new church building. Minutes from these meetings have not yet been published, so no decisions are confirmed. The items below are what was on the agenda.

City Council

The City Council met twice. On Aug. 11, the council was scheduled to consider an ordinance amending tobacco retailer regulations, a parks and landscaping maintenance agreement with Medallion Landscape Management LLC for a maximum of $1,654,540, and a $118,000 kitchen renovation at Fire Station 1 with Unimax Construction (plus 10% contingency). The agenda also included the sale of a below-market-rate unit at 1377 Coyote Creek Way and acceptance of a $130,482 CHP Cannabis Tax Fund grant for a specialty patrol vehicle.

On Aug. 18, the council was set to authorize a five-year, $831,464 contract with CentralSquare Technologies for dispatch system maintenance (2026–2031), approve the sale of a below-market-rate unit at 1377 Coyote Creek Way to an income-qualified buyer for $585,000, and adopt Ordinance No. 240.8 amending the water shortage plan, including a ban on watering nonfunctional turf. The agenda also included a $200,000 amendment to a Vestis uniform/linen services agreement (total not-to-exceed $441,916) and a $130,000 amendment for Metro Tango Subdistrict Park design services.

Zoning Administrator

On Aug. 20, the Zoning Administrator held a public hearing on a Minor Site Development Permit for a new 9,995-square-foot church and landscape improvements on a 1-acre parcel at 297 Autrey Street. Staff recommended approval, citing CEQA exemptions under Sections 15303 and 15183. Appeals must be filed with the City Clerk within 12 calendar days.

Commissions

Several commissions met to plan or discuss future work:

• **Economic Development & Trade Commission (Aug. 10):** Discussed finalizing the FY 2027 work plan and received a presentation on economic indicators (demographic, employment, revenue data).
• **Library & Education Advisory Commission (Aug. 10):** Finalized planning for the Youth Essay Writing Contest scheduled for Oct. 3, 2026, at the Milpitas Library, including facility usage, submission formats, volunteer judges, and marketing.
• **Youth Advisory Commission (Aug. 13):** Discussed a college workshop, a clothing drive for the Milpitas Food Pantry, and a community service scholarship timeline.
• **Science, Technology, and Innovation Commission (Aug. 17):** Received a presentation on AI use in public security and infrastructure, discussed AI policy goals, and reviewed the 2025–2026 work plan and 2026–2027 propositions, plus a computer redistribution program.
• **Community Housing Commission (Aug. 19):** Deliberated the draft FY 26-27 Work Plan and budget, received a staff presentation on housing programs, and debriefed on recent tabling events.
• **Energy & Environmental Sustainability Commission (Aug. 19):** Began drafting its annual work plan and planned the next Climate Film event (dates, themes, films, logistics).

Coming up

• **Senior Advisory Commission** will meet on Aug. 25 to discuss outreach strategies, a possible Senior Center Open House or Older Adult Resource Fair, and options for changing its regular meeting schedule.

Milpitas council to weigh business tax measure, $1.65M parks contract

No decisions were made at Milpitas city meetings over the past week, as all four sessions were agenda-only with minutes not yet published. The most consequential action on the horizon is the City Council's Aug. 11 meeting, where members will consider placing a business tax modernization measure on the November ballot and approving a $1.65 million parks maintenance contract.

Recent meetings (agenda only)

Parks, Recreation, & Cultural Resources Commission (Aug. 3) — The commission conducted its annual city parks and facilities tour, focusing on Alviso Adobe Park at 2087 Alviso Adobe Ct. No formal action was listed.

City Council (Aug. 3) — The council discussed a proposed resolution to submit a General Tax Measure to voters on Nov. 3, 2026. The measure would repeal the current business license code (Milpitas Municipal Code Title III, Chapter 1) and add a new business tax chapter (Title III, Chapter 10) to modernize how the city levies business taxes. No vote was taken.

Main Street Revitalization Subcommittee (Aug. 4) — The subcommittee discussed proposed uses of funds for Main Street revitalization and an entertainment zone series. The meeting was procedural, with no formal decisions listed.

Veterans Commission (Aug. 5) — The commission reviewed an ad hoc committee report on a proposed Veterans Memorial, including design and funding options. It also planned the Nov. 11, 2026, Veterans Day Ceremony, discussed nominations for Veteran of the Year, and reviewed the FY25-26 work plan and a draft FY26-27 plan.

Community Housing Commission (Aug. 5) — The commission reviewed a draft work plan and budget for fiscal year 2026-27, received a staff presentation on housing programs, and debriefed on Earth Day, Memorial Day, and Fourth of July events. Approval of the work plan and budget was on the agenda but no minutes have been published.

Upcoming meetings

City Council (Aug. 11) — The council will hold a joint special meeting with the Housing Authority and Public Financing Authority. Key items include:

• Introducing an ordinance to amend tobacco retailer regulations (Title XIII, Chapters B.6, B.8, C.10, E.4).
• Authorizing a parks and landscaping maintenance contract with Medallion Landscape Management LLC for a maximum of $1,654,540.
• Approving a Fire Station 1 kitchen renovation with Unimax Construction for $118,000 plus a 10% contingency.
• Approving the sale of a below-market-rate unit at 1377 Coyote Creek Way.
• Accepting a $130,482 CHP Cannabis Tax Fund grant for a specialty patrol vehicle.
• Receiving a presentation on municipal bonds.

Economic Development & Trade Commission (Aug. 10) — The commission will finalize its FY 2027 work plan and receive a presentation on economic indicators, including demographic, employment, and revenue data. It will also approve minutes from June 8, 2026, and hold a public forum.

Library & Education Advisory Commission (Aug. 10) — A special meeting to finalize planning for the annual Youth Essay Writing Contest, scheduled for Oct. 3, 2026, at the Milpitas Library. Items include confirming facility usage, submission and award formats, volunteer judge recruitment, and event marketing.

Coming up

• **Aug. 10** — Economic Development & Trade Commission, 6 p.m. (agenda available online)
• **Aug. 10** — Library & Education Advisory Commission, special meeting (time TBD)
• **Aug. 11** — City Council joint special meeting with Housing Authority and Public Financing Authority (closed session followed by public business)

All meetings are open to the public. Agendas and minutes are posted on the city's website.