Madison County meeting summaries, agendas, and minutes

Madison County boards weigh $1.4M in contracts, zoning changes; no votes published yet

Last week's Madison County committee and board meetings were heavy on big-ticket items — including a $423,345 contract to replace two Highway Department salt shed roofs and a $171,800 restroom renovation — but none of the outcomes have been published. All recent meetings are listed as "agenda only," meaning minutes have not yet been released, so no decisions can be confirmed. The items below were on the table for consideration.

Central Services Committee (Aug. 12)

The committee's agenda included three purchase resolutions totaling about $640,000:

• Geissler Roofing: $423,345 for replacing two roofs on Highway Department salt sheds.
• Millenium Construction: $171,800 for a restroom renovation at the Freeman School.
• Insight Public Sector: $45,127.90 for an Absolute VPN renewal for the IT department.

Also listed were invoices totaling roughly $195,690 for various capital projects, including $91,062.94 for the Freeman School Building and $44,681.48 for the Administration Building/Courthouse/Annex remodel. A request from Dirty Dogg LLC to provide daily food service in the county cafeteria was also on the agenda.

Finance & Government Operations Committee (Aug. 13)

This committee's agenda included a presentation on the FY 2025 audit and purchase requests and resolutions totaling over $1.5 million. Notable items:

• CDBG roof replacements: Allen Roofing ($12,250 and $15,630) and Zimmerman Exteriors ($14,212 and $17,775.24).
• Grants management software from Benevate LLC: $32,900 annually, one-year term with four renewal options.
• Jano Technologies maintenance renewal: $599,237.22 for three years.
• Highway Department salt shed roof replacement: $423,345.

Emergency appropriations were also listed: $158,056 for health preparedness, $297,474 for VOCA, and $287,263 for DCFS, among others.

Personnel & Labor Relations Committee (Aug. 13)

The committee was set to consider updates to several personnel policies, including the Personnel Policy Handbook, policies for appointed officials, department heads, and non-union employees, the legally advised policy packet, and the county credit card policy. Also on the agenda: creation of a new Emergency Management Agency (EMA) Support Staff position at $15–$20 per hour.

County Board (Aug. 19)

The full board's agenda included zoning requests and contracts:

• Special use permit for a mobile home at 106 Virginia Ave, Cottage Hills.
• Rezoning 1.89 acres at 100 Joe St, Collinsville to B-4 Wholesale Business.
• Contract for Highway Department Salt Shed Roof Replacements: $423,345.
• Contract for CEO Restroom Renovation Phase #2: $171,800.
• Workers' compensation settlement: $64,054.38.

Other committees

The Health Department Committee (Aug. 12) met to approve minutes, expense reports, and a purchasing report, and to hear updates from the Public Health Administrator and Mental Health Board. No new business was listed.

The Government Relations Committee (Aug. 19) considered a resolution commissioning Madison County election judges through 2028, plus approval of prior minutes and a possible closed session.

Coming up

• **Zoning Board of Appeals (Aug. 25):** Public hearings on five petitions, including a rezoning of 11.24 acres at 5363 & 5405 Chain of Rocks Rd, Edwardsville, a special use permit for a commercial solar energy facility at 1471 Springvalley Rd, Troy, and a variance for a home setback at 407 E Roosevelt Dr, Moro.
• **Emergency Telephone System Board (Aug. 27):** The board will consider a resolution to transfer ETSB funds to the county treasury, approve purchase orders, and consider travel requests for staff to conferences in October 2026.

All meeting minutes, when published, will be available on the county's official website.

Madison County committees weigh $599K software contract, zoning changes

Madison County boards met over the past two weeks to consider a range of spending and zoning items, but no decisions have been published yet. Minutes for all recent meetings remain pending, so the items below are proposals under review, not final actions.

Public Safety Committee (Aug. 3)

The committee took up a one-year renewal of the Starcom21 maintenance contract for the Sheriff’s Jail with Motorola Solutions at a cost of $113,028. Members also considered a name change on a Class A liquor license and a new Class C caterer’s license for Good News Brewing Company at 8863 Dustman Road, Worden. An amusement license renewal for North American Outfitters was on the agenda, along with monthly reports from the coroner, emergency management, 911/ETSB, and sheriff/patrol operations. The committee’s next meeting is set for Sept. 8.

Judiciary Committee (Aug. 6)

The largest dollar item this cycle is a three-year renewal of Jano Technologies licensed program maintenance for the Circuit Clerk, priced at $599,237. The committee also considered a one-year renewal of the Tek84 Intercept Whole Body Scanner for the Sheriff/Jail at $11,800, a one-time $38,825 office furniture purchase for Probation and Court Services from Henricksen & Company, and a $7,400 one-time purchase for a PREA audit vendor for the Detention Home. A resolution concerning compensation for the Madison County Public Defender was also on the agenda.

Grants Committee (Aug. 4)

Members reviewed several CDBG roof replacement contracts: Allen Roofing and Siding ($12,250 and $15,630) and Zimmerman Exteriors ($14,212 and $17,775.24). A Grants Management Software contract with Benevate LLC for $32,900 annually was considered, along with an Economic Development Professional Services agreement for Cathryn Hamilton totaling $62,400. The committee also looked at amended Park & Recreation Grant Funds for Collinsville Township, East Alton, Edwardsville, and Hartford, and the submission of three 2026 Continuum of Care Program grant applications to HUD.

Building & Zoning Committee and Zoning Board of Appeals (Aug. 4 and July 28)

Both bodies considered a rezoning of 1.89 acres to B-4 Wholesale Business District and a special use permit for an eating and drinking establishment at 100 Joe St., Collinsville (Resolution Z26-0070). Other items included a special use permit for a mobile home for up to five years at 106 Virginia Ave., Cottage Hills (Z26-0064); a variance for a garage addition 3 feet from the property line at 448 Valleyview Dr., East Alton (Z26-0075); and a special use permit to keep two goats and six chickens at 4917 Mueller Ave., Granite City (Z26-0076). The committee also reviewed proposed text amendments to Chapter 93 of the Madison County Code of Ordinances.

Sewer Facilities Committee (Aug. 3)

The committee considered a resolution for engineering services from Sheppard, Morgan & Schwaab/Thouvenot, Wade and Moerchen for $59,674.61. It also reviewed the July 2026 bill list and the June 2026 balance sheet and income statement.

Coming up

The Health Department Committee meets Aug. 12 to approve minutes, expense reports, and a purchasing report, and to hear monthly updates from the Public Health Administrator and the Mental Health Board. No new business is listed on the agenda.

Madison County committees and board weighed spending, ballot questions, and zoning in mid-July

Madison County officials faced a packed two weeks of committee and board meetings, but because minutes have not yet been published for any of the sessions, only the agendas — not confirmed outcomes — are available. The largest dollar items appeared on the July 15 County Board agenda, including more than $1 million in proposed IT equipment purchases and a $758,004 reimbursement for 911 call operations.

County Board: spending and ballot questions on the table

The Madison County Board's July 15 agenda included resolutions to place three advisory public questions on the November ballot: voter identification requirements, local zoning control of wind and solar farm developments, and property tax reform. Advisory questions do not change law but let voters signal their preferences.

The board was also set to consider a $481,180 renewal of Arctic Wolf services for the IT department, part of a broader set of IT equipment purchases totaling over $1 million. A separate agenda item called for reimbursing $758,004 to Public Safety Answering Points (PSAPs) for handling 911 calls. Land-use permits, including a commercial solar facility, were also listed.

Because minutes are not yet published, it is not confirmed which items passed, failed, or were tabled.

Government Relations Committee: same ballot questions

Also on July 15, the Government Relations Committee discussed the same three advisory public questions before they reached the full board: property tax reform, voter ID requirements, and local zoning control of wind and solar farms. No vote tallies or outcomes are available.

Judiciary Committee: training and policy updates

On July 13, the Judiciary Committee agenda included two purchases: a one-year renewal of Lexipol annual corrections policy updates for $6,340.61, and police and corrections academy training from Southwestern Illinois College for $36,708.30. The committee was also scheduled to approve June 4 minutes, review monthly bills, and hear reports from the Child Advocacy Center, Circuit Clerk, Circuit Court, Detention Home, Probation, Public Defender, Sheriff/Jail, and State's Attorney. A closed session was possible under the Illinois Open Meetings Act.

Executive Committee: closed-session records review

The Executive Committee met July 15 to consider a resolution on reviewing, releasing, or retaining closed session minutes and destroying closed session audio and video recordings from before June 30, 2026. The agenda also included approval of May 18 minutes and a possible closed session.

Emergency Telephone System Board: fund transfers and Motorola tower update

The ETSB met July 23 to approve minutes from June 25, review claims and purchase orders, and consider a resolution transferring ETSB funds to the Madison County Treasury. Motorola was scheduled to give a presentation on the status of a Tower Project. A closed session was also listed.

Coming up

The Madison County Zoning Board of Appeals meets July 28 to consider several petitions, including rezoning 1.89 acres to Wholesale Business District and a special use permit for an eating and drinking establishment at 100 Joe St, Collinsville. Other items include a special use permit for a mobile home at 106 Virginia Ave, Cottage Hills; a garage variance at 448 Valleyview Dr, East Alton; a special use permit to keep 2 goats and 6 chickens at 4917 Mueller Ave, Granite City; and proposed text amendments to Chapter 93 of the Madison County Code of Ordinances.

Madison County committees weigh $1M+ in IT upgrades, 911 reimbursement, and ballot questions

Madison County's committee calendar over the past two weeks was packed with spending requests and policy items, but because minutes have not yet been published for any of these meetings, it is not yet possible to confirm what was decided. The agendas show committees were scheduled to vote on more than $1 million in information-technology purchases, a $758,004 reimbursement for 911 call handling, and three advisory questions that could appear on the November ballot.

Public Safety and 911

The Public Safety Committee (July 6) was set to vote on a $758,004 reimbursement to Public Safety Answering Points (PSAPs) for 911 calls handled December 2025 through May 2026, with Madison County ETSB listed as the vendor. The same committee agenda included a $36,708.30 purchase resolution for police and corrections academy training from Southwestern Illinois College.

The Finance & Government Operations Committee (July 9) listed the same $758,004 PSAP reimbursement, along with an emergency appropriation of $495,447 for the 2027 Juvenile Redeploy Grant and the purchase of two 2026 GMC 1500 pickup trucks for $94,000.

IT infrastructure upgrades

The Central Services Committee (July 8) was scheduled to consider an Aruba Network Core Refresh not to exceed $511,906.18 and a three-year Arctic Wolf cybersecurity renewal for $481,180.30. Other items on that agenda included an ARPA-funded Detention Home HVAC invoice of $83,544.29, capital project invoices of $23,867.01 for Administration Building, Courthouse, and Annex remodels, and a replacement copier for $8,295.00.

The Finance Committee agenda carried the same $511,906.18 network core refresh with ConvergeOne, Inc. and the $481,180.30 Arctic Wolf renewal.

Grants and community programs

The Grants Committee (July 7) was set to vote on four energy-efficient HVAC units for Soup N' Share at $67,070 from Energy Stars Heating and Cooling Co., and consulting services for the Continuum of Care program up to $49,975 from Homebase. The committee also had resolutions to submit the 2027 Emergency Solutions Grant and 2027 Community Services Block Grant applications, plus a request for two pickup trucks for the Community Development Department with cost and vendor listed as TBD.

Land use and zoning

The Building & Zoning Committee (July 7) was scheduled to review a special use permit for a commercial solar energy facility at Fosterburg Rd and Harris Ln (Resolution Z26-0062), a rezoning of 2.60 acres from Highway Business District to Mobile Home Park District at 4534 State Route 162 (Z26-0065), a special use permit for a single-family dwelling at 2513 North St (Z26-0056), a variance for an accessory structure at 6611 W Liberty Prairie Ln (Z26-0057), and the Wendwell Ridge Minor Plat subdivision review.

Health and judiciary

The Health Department Committee (July 8) was set to discuss a proposed resolution supporting the "Stepping Up" initiative to reduce the number of people with mental illnesses in jail. Purchase requests included $12,060 for Chameleon veterinary software and $17,640 for CDPims and CDPMobile environmental health software. A countywide spay and neuter program was listed as new business, presented by Lexi Schlemer-Dona.

The Judiciary Committee (July 13) was scheduled to consider a $6,340.61 renewal of Lexipol corrections policy updates and the same $36,708.30 police and corrections academy training purchase from Southwestern Illinois College.

Advisory ballot questions

The Government Relations Committee (July 15) was set to discuss three advisory public questions for voters: property tax reform, voter identification requirements, and local zoning control of wind and solar farm developments. The County Board (also July 15) was scheduled to vote on resolutions placing those same three advisory questions on the November ballot.

Administrative matters

The Sewer Facilities Committee (July 6) was set to vote on a purchase resolution to replace sewer billing software. The Executive Committee (July 15) was scheduled to consider a resolution on the review, release, or retention of closed session minutes and destruction of closed session audio and video recordings for all periods prior to June 30, 2026.

Coming up

The Emergency Telephone System Board meets July 23 to approve minutes from June 25, 2026, review claims and purchase orders, consider a resolution transferring ETSB funds to the Madison County Treasury, and hear a Motorola presentation on the Tower Project. A closed session is also listed on the agenda.