Woodside public meetings in 2025

Circulation Committee

The Circulation Committee will review traffic safety updates and speed trailer data. The body is scheduled to hold a study session on Right of Way parking rules and brainstorm crosswalk locations.

• Study session on Right of Way parking rules
• Traffic calming updates for Eleanor Drive
• Pedestrian and bike safety improvement project for Woodside Road
• Crosswalk location brainstorming
• Follow-up on e-bikes joint meeting with Trails Committee

Planning Commission

The Woodside Planning Commission will first approve the November 19, 2025 meeting minutes on the consent calendar. The commission will then hold a public hearing on a proposal for a new two‑story single‑family residence with an attached garage, detached ADU, pool, and site improvements at 385 Moore Road. The project requires a Formal Design Review (ASRB2025‑0003), a Maximum Residence Size Exception (XMAX2025‑0001), and a Grading Exception (GRAD2025‑0001). The application is categorically exempt from CEQA.

• Consent calendar approval of November 19, 2025 minutes
• Public hearing for 385 Moore Road – review of ASRB2025‑0003, XMAX2025‑0001, GRAD2025‑0001
• Project includes two‑story main residence, attached garage, detached ADU, pool, and grading over 1,500 cubic yards

The Woodside Planning Commission approved a proposal for a new two-story single-family residence with an attached garage, detached ADU, pool, and site improvements at 385 Moore Road, including a Maximum Residence Size Exception and a Grading Exception. The project was approved unanimously (3-0) with two commissioners absent. The approval includes a categorical exemption from CEQA.

• Approved 385 Moore Road project (3-0)
• Approved Maximum Residence Size Exception (XMAX2025-0001) (3-0)
• Approved Grading Exception (GRAD2025-0001) (3-0)
• Approved November 19, 2025 minutes (3-0)

Architectural & Site Review Board

The Architectural and Site Review Board will consider conceptual design proposals for two residential projects. The board provides recommendations to the Planning Director or Planning Commission regarding these site improvements.

• 800 Patrol Road: Proposal to demolish a residence and build a new home with an attached garage and ADU
• 506 Eastview Way: Continued consideration of an addition, remodel, or complete rebuild of the main residence
• Approval of November 17, 2025, meeting minutes

The board approved the two consent agenda items, including the November 17, 2025 minutes and the 506 Eastview Way project, with no changes. The board voted to recommend that the applicant for the 800 Patrol Road project complete Formal Design Review with staff. Both motions passed with all present members voting yes and no abstentions.

• Approved consent agenda items (Nov 17 minutes, 506 Eastview Way) – Yes: 4, No: 0
• Recommended Formal Design Review for 800 Patrol Road project – Yes: 4, No: 0

Trails Committee

The Trails Committee is meeting to follow up on a joint session with the Circulation Committee. Members will explore ideas regarding potential ordinance amendments and signage improvements for e-bikes on trails.

• Discussion of potential ordinance amendments regulating e-bikes on trails
• Discussion of potential signage improvements regarding e-bikes on trails
• Approval of November 13, 2025 meeting minutes

Recreation Committee

The Woodside Recreation Committee will review a proposal for an adult volleyball recreation league to be held at the WES Gym. Continuing items include discussion of tennis lessons, new member applications, camping plans at Wurr Flat, and an update on the Light Therapy Workshop. The committee will also approve the November 6, 2025 minutes and receive the Treasurer’s Report.

• Adult Volleyball Rec League at WES Gym
• Camping – Wurr Flat (Camp 1 or 2, need booking 6 months in advance)
• Tennis lesson discussion – to be discussed in January 2026
• New member applications – consider speaking at January meeting
• Light Therapy Workshop Update

Arts & Culture Committee

The Woodside Arts & Culture Committee will approve the November 13, 2025 meeting minutes and discuss several old‑business items, including a review of a December event, planning for a January event, and subcommittee reports on beverages. In new business, the committee will consider new applications and review the upcoming event calendar. The meeting will be held on December 11, 2025 at 5:00 pm, either in person at Independence Hall or via Zoom.

• Approve Minutes: November 13, 2025
• Review December event
• Sign‑up for January event
• Subcommittee reports – Beverages
• New Applications

The Arts & Culture Committee approved the November 13, 2025 minutes as submitted. A motion to start a three‑month trial of Hospitality Hosts was made, seconded, and approved by all members present. No new applications were received and the calendar was discussed. The meeting adjourned at 6:05 pm.

• Approved November 13 minutes (unanimous)
• Approved three‑month Hospitality Hosts trial (unanimous)

Woodside History Committee

The Woodside History Committee will review several ongoing projects, including museum acquisitions, wall railings, a self‑guided tour handout, and the Independence Hall picture‑identification project. In new business, the committee will receive an update on the Woodside Fire Department exhibit and consider nominations for the May 12, 2026 presentation awards. The meeting also includes approval of the November 13, 2025 minutes.

• Update on museum activities, acquisitions, and archives (Jeanne)
• Museum wall railings discussion (Thalia)
• Final update of walking self‑guided tour handout (Sean)
• Final Independence Hall picture‑identification project (Melody)
• Woodside Fire Department fire exhibit update – opening date and invitations (Thalia, Gretchen, Lisha, Di, LeeAnn, Bree)

The Woodside History Committee approved the minutes from the November 13, 2025 meeting without dissent. A motion to adjourn the December 11, 2025 meeting was made and seconded, ending the session. No other substantive actions were decided.

• Approved minutes of Nov 13 2025 (unanimous)
• Adjourned meeting (motion passed)

Emergency Preparedness Committee

The committee will receive reports from the Woodside Fire Protection District and the Town. Members will discuss the status of the Emergency Operations Center and plan for future evacuation workshops.

• Review of Town Emergency Operations and Emergency Operations Center staffing
• Planning for future evacuation workshops
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report
• Event calendar for December and January

The committee approved the minutes from the November 12, 2025 meeting. No other formal actions were taken; the members discussed the fire chief transition, CERT program updates, town hall closure, upcoming community events, and membership term considerations. The next meeting is scheduled for January 14, 2026.

• Approved November 12, 2025 meeting minutes

Town Council

The Town Council will hold elections for Mayor and Mayor Pro Tem and discuss several new ordinances. The body is considering updates to building and fire codes, as well as a new prohibition on gas-powered leaf blowers.

• Introduction of an ordinance prohibiting gas-powered leaf blowers
• Purchase of a new tractor mower not to exceed $179,697.48
• Adoption of the 2025 California Building Standards Code
• Ratification of the 2025 California Fire Code and Wildland-Urban Interface Code
• Maintenance agreement for Woodside Road Bicycle and Pedestrian Improvements East of Hwy 280

Town Council

The Woodside Town Council will hold a special meeting to conduct a closed session with labor negotiators and accept public comments. The meeting will be held at Independence Hall and can be attended in person or via Zoom.

• Closed session with labor negotiators
• Public comments accepted in person and via Zoom
• Meeting location: Independence Hall, 2955 Woodside Road

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from November 20, 2025, and discuss the Kids Civic Program. No new business items are listed for this meeting.

• Discussion of Kids Civic Program
• Approval of November 20, 2025 minutes

Planning Commission

The Planning Commission will hold a public hearing to determine if a proposal to abandon a 100-foot Building Setback Easement conforms to the General Plan. This proposal affects four lots on Mission Trail. If found to be in conformance, the Town Council will review the proposal at a later date.

• Public hearing for proposal to abandon 100-foot Building Setback Easement on Mission Trail (APNs 073-011-330, 073-011-340, 073-011-350, and 073-011-360)

The commission reviewed a proposal to abandon a 100‑foot building setback easement on four Mission Trail lots (APNs 073-011-330, 073-011-340, 073-011-350, 073-011-360). Staff reported the project is categorically exempt from CEQA and is in conformance with the General Plan. The commission approved the resolution as written with a 3‑0 vote and forwarded the recommendation to the Town Council. No public comments were received for the item.

• Approved resolution to abandon 100‑foot building setback easement on four Mission Trail lots (3‑0)

TCAP Community Advisory Committee (CAC)

The Community Advisory Committee will review a consultant presentation on the Town Center Area Plan update. The body will discuss project boundaries, current zoning, and community engagement results to determine guiding principles and future ideas for the area.

• Review of current zoning regulations
• Discussion on public gathering spaces
• Review of transportation, mobility, and streetscape ideas
• Discussion on parking and land use for commercial and residential purposes
• Approval of CAC Meeting #1 minutes from 2025-08-06

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for December 1, 2025 has been cancelled. No agenda items were considered. The next ASRB meeting is set for December 15, 2025. No decisions or discussions will occur at the cancelled meeting.

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will discuss a draft leaf blower ordinance for Town Council consideration and review a fire management strategy. The meeting will also cover updates on various community programs and events.

• Input on Draft Leaf Blower Ordinance for Town Council
• Fire Management Strategy for Open Space
• Backyard Habitat program update
• Heritage Tree Awards update
• Native Plants and Pollinators Event discussion

The committee approved the October 30, 2025 meeting minutes. It also approved the mayor’s leaf‑blower ordinance proposal as written, with Sue handling follow‑up. All new‑business items were postponed to the January 22, 2026 meeting.

• Approved October 30, 2025 committee meeting minutes
• Approved leaf blower ordinance proposal (as written)
• Postponed all new‑business items (events, night walk, Wild Mind Science, wildflower walk, fire management strategy, wildlife talk, climate action plan) to Jan 22, 2026 meeting

Livestock & Equine Heritage Committee

The committee will hold a special meeting to discuss ongoing projects regarding livestock and equine management in Woodside. Discussions include health and safety requirements, public outreach, and terminology alignment between town policies and committee practices.

• Review of barn applications and stable inspections
• Discussion of stabling requirements, trail safety, biosecurity, and evacuation
• Review of educational signage, website, and publication content
• Discussion of recommendations for keeping equines and livestock in Woodside
• Review of committee and subcommittee membership

The Livestock & Equine Heritage Committee approved the minutes from the October 22, 2025 meeting unanimously. Members assigned volunteers to attend upcoming Trails Committee meetings (John Matheny on Dec 11, 2025; Nancy Atkinson on Jan 8, 2026) and confirmed John Matheny will continue on the Emergency Preparedness meetings. The committee motioned to adjourn, which passed unanimously.

• Approved October 22, 2025 meeting minutes (unanimous)
• Assigned John Matheny to attend Trails Committee meeting on Dec 11, 2025
• Assigned Nancy Atkinson to attend Trails Committee meeting on Jan 8, 2026
• Confirmed John Matheny will continue attending Emergency Preparedness meetings
• Motion to adjourn the meeting passed (unanimous)

Circulation Committee

The Circulation Committee will review plans for a pedestrian and bike safety improvement on Woodside Road east of Highway 280. It will also discuss parking issues on Martin Lane and the current Woodside Road parking rules. Updates on the Miramontes feasibility study and a review of the committee's project list are on the agenda.

• Review plans for Woodside Road pedestrian and bike safety improvement east of Highway 280
• Martin Lane parking issues
• Woodside Road parking rules and current status
• Miramontes feasibility study update
• Review list of Circulation Committee projects

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from October 30, 2025, and discuss the Kids Civic Program.

• Discussion of Kids Civic Program
• Approval of October 30, 2025 minutes

The committee approved the minutes from the October 30, 2025 meeting by a unanimous 3‑0 vote. Members discussed outlines and worksheets for the Kids Civic Program but took no formal action. No new business was considered.

• Approved October 30, 2025 minutes (3-0)

Planning Commission

The Planning Commission will hold a public hearing to decide on a project proposal for a vacant lot. The commission will review requests for a new main residence and multiple accessory dwelling units.

• Public hearing for 10 Still Creek Road: proposal for a main residence, attached garage, one Junior ADU, one attached ADU, and one detached ADU
• Review of Maximum Residence Size Exception and Setback Exception for 10 Still Creek Road
• Approval of October 8, 2025, minutes

The Woodside Planning Commission approved the consent calendar item containing the October 8, 2025 meeting minutes, with a unanimous vote. No other substantive actions were taken on the Still Creek Road project, which remained under discussion.

• Approved October 8, 2025 minutes (consent calendar) – Yes: all five commissioners, No: none

Town Council

The Woodside Town Council will consider a consent calendar of routine items, including approval of recent meeting minutes and updates to procurement and attorney service agreements. The council will also vote on a resolution authorizing the Town Manager to execute a contract with Freyer and Laureta, Inc. for up to $298,300, plus up to $44,745 in change orders, to complete the Town’s Sanitary Sewer Master Plan. Additional agenda items include a contract for slope improvements at 303 Hillside Drive up to $201,305 and volunteer committee updates.

• Approve Register of Demands Against the Town (Oct 16–Nov 7, 2025)
• Approve minutes of September 23, October 14, and October 28, 2025 meetings
• Update Town Procurement Card Policy (Resolution No. 2025‑____)
• Authorize $201,305 contract with Engineered Soil Repairs, Inc. for slope improvements at 303 Hillside Drive
• Authorize up to $298,300 contract (plus up to $44,745 change orders) with Freyer and Laureta, Inc. for Sanitary Sewer Master Plan

Town Council

The Woodside Town Council special meeting on November 18, 2025 will hold a closed‑session session. The sole agenda item is the public employment performance evaluation of the Town Manager, as required by Government Code Section 54957. No other decisions or proposals are listed. Standard procedural items such as roll call and public comments are also included.

• Public Employment Performance Evaluation of the Town Manager (Government Code Section 54957) – closed session

Architectural & Site Review Board

The Architectural and Site Review Board will consider a proposal for a Conceptual Design Review at 156 Bardet Road. The project involves demolishing a single-family main residence to build a new main residence, attached garage, and detached accessory dwelling unit (ADU).

• Conceptual Design Review for 156 Bardet Road: demolition of main residence and construction of new residence, attached garage, and ADU

At the November 17 meeting the board approved the consent agenda, including the November 3, 2025 minutes. The board reviewed the 156 Bardet Road project and, after discussion, unanimously voted to move the project to Formal Design Review and recommended additional landscape screening for privacy. The motion passed with all five members voting yes.

• Approved November 3, 2025 minutes (consent agenda) – unanimous
• Recommended increased landscape screening for 156 Bardet Road project
• Moved 156 Bardet Road project to Formal Design Review – unanimous (5‑0)

Trails Committee

The Trails Committee will review the operating budget quarterly report and stable permit renewals. Members will discuss prioritizing the Trails Project List and review the Trails Improvement Projects Summary.

• Operating Budget quarterly report
• Stable permit renewals and horse counts
• 5-Year CIP approved future plans
• Trails Project List prioritization
• Review of Trails Improvement Projects Summary

The committee approved the October 9 minutes with a vote of Yes from Rick DeBenedetti, Abstain from Holly Nash, and No from all other members. A motion to have staff revisit the Glencrag trail design, obtain cost estimates, and contact the property owner passed with Yes votes from Maggie Mah and Don Pugh and all others abstaining. The board also approved $50,000 this year for an engineering study of the Woodside West Trail Phase 1.

• Approved October 9 minutes (Yes: Rick DeBenedetti; Abstain: Holly Nash; No: all others)
• Approved staff to revisit Glencrag trail plan, get cost analysis, and contact owner (Yes: Maggie Mah, Don Pugh; Abstain: all others)
• Approved $50K for Woodside West Trail Phase 1 engineering study

Arts & Culture Committee

The Arts & Culture Committee will meet to review a November event and coordinate sign-ups for a December event. The body will also discuss alternative beverages, new applications, and the committee calendar.

• Review of November event
• Sign-up for December event
• Discussion of alternative beverages
• Review of new applications
• Calendar review

The committee approved the minutes from the October 9, 2025 meeting as submitted. It also approved the Bearatones application, scheduling their event for September 2026. No other substantive actions were decided; other items were discussed or noted.

• Approved October 9, 2025 meeting minutes (as submitted)
• Approved Bearatones application (event scheduled for Sept 2026)

Woodside History Committee

The Woodside History Committee will meet to review museum activities, acquisitions, and archives. The body will discuss updates regarding the WFPD Fire Exhibit and the Day of the Horse. Members will also review progress on the Independence Hall picture identification project.

• WFPD Fire Exhibit opening date and invitations
• Museum painting and wall railings
• Walking self-guided tour handout update
• Independence Hall picture identification project
• May 2026 presentation award nominations

The Woodside History Committee approved the minutes from the October 9, 2025 meeting by unanimous vote. After that, the committee moved to adjourn the meeting, which was carried.

• Approved October 9, 2025 minutes (unanimous)
• Adjourned meeting (motion passed)

Emergency Preparedness Committee

The Emergency Preparedness Committee will review and approve the October 8, 2025 minutes, hear reports from the Woodside Fire Protection District and WPV-Ready/WPV-CERT programs, and discuss planning future evacuation workshops. The meeting will also include subcommittee updates and set the event calendar for November and December.

• Review and approval of minutes from October 8, 2025
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Discuss planning for future evacuation workshops
• Event calendar for November and December

The Emergency Preparedness Committee approved the October 8, 2025 meeting minutes. It voted to change the name of its “Tabletop” sessions to “Workshop” to better reflect their objectives. The committee also emphasized expanding virtual Emergency Operations Center capabilities and set a timeline for the subcommittee to review a new evacuation questionnaire in December or January.

• Approved October 8, 2025 meeting minutes
• Renamed “Tabletop” sessions to “Workshop”
• Prioritized development of virtual EOC capabilities
• Scheduled subcommittee review of evacuation questionnaire for Dec/Jan

Recreation Committee

The committee will consider a $380 payment to Rob Harper for serving as MC for the May Day Parade. It will also review insurance coverage for the May Day Fun Run & Parade. Additional discussions include tennis lesson plans, tennis court maintenance, and a scoreboard for the school field, as well as upcoming events such as Coffee & Cars, an Ice Cream Social, a resident‑only farmers market, and camping. New business covers W‑Ball logistics and a discussion of a new committee member after Natalie’s resignation.

• Approve $380 payment to Rob Harper for May Day Parade MC
• Town to provide insurance for May Day Fun Run & Parade
• Tennis court maintenance update
• Scoreboard installation for school field
• Coordinate Coffee & Cars event for November 8

The Recreation Committee unanimously approved a Red Light Therapy workshop for adults. The September 4 and October 2, 2025 meeting minutes were approved. Natalie was removed from the committee roster. Michael was assigned to shadow Zack to take over W‑Ball logistics.

• Approved Red Light Therapy workshop (unanimous)
• Approved September 4, 2025 minutes
• Approved October 2, 2025 minutes
• Removed Natalie from the recreation committee
• Assigned Michael to shadow Zack for W‑Ball logistics

Planning Commission

The Town of Woodside Planning Commission meeting scheduled for November 5, 2025 has been cancelled. The next Planning Commission meeting is set for November 19, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board will consider a proposal to build a new main residence with two accessory dwelling units on a vacant lot at 10 Still Creek Road. The board will make a recommendation to the Planning Commission regarding a Maximum Residence Size Exception and a Setback Exception. The project is categorized as exempt from the California Environmental Quality Act.

• Review of 10 Still Creek Road residence and ADU proposal
• Consideration of Maximum Residence Size Exception
• Consideration of Setback Exception
• Approval of September 8 and 15, 2025 meeting minutes
• Public comments accepted in person or via Zoom

The Woodside Architectural and Site Review Board approved the consent agenda items, adopting the September 8 2025 and September 15 2025 meeting minutes with unanimous support. No vote was recorded on the Still Creek Road development proposal; the project will be forwarded to the Planning Commission for further review.

• Approved September 8, 2025 minutes (yes: Kamra, Del Gavio, Sullivan; no: none; abstain: none)
• Approved September 15, 2025 minutes (yes: Kamra, Del Gavio, Sullivan; no: none; abstain: none)

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from October 2, 2025. The body will discuss a Fall Volunteer Appreciation Event and a Kids Civic Program.

• Approval of October 2, 2025 minutes
• Discussion of Fall Volunteer Appreciation Event
• Discussion of Kids Civic Program

The committee approved the October 2, 2025 meeting minutes with a 3-0 vote. Members discussed the fall volunteer appreciation event and said the menu could be reused next year. They also reviewed the Kids Civic Program outline and assigned follow‑up tasks. No new business was taken up.

• Approved October 2 minutes (3-0 vote)
• Chair Lion to send program summary to staff Cardinale
• Cardinale to distribute program to all Woodside schools
• Cardinale to contact Town Council, Town Manager, and Sheriff’s Office for session representatives

Environment & Open Space Committee

The Environment & Open Space Committee will meet on Oct 30, 2025 to review updates on several ongoing programs and consider new event ideas. Items include updates on Flax Hill, the Woodside Photo Contest, Poison Free Woodside, Backyard Habitat, Heritage Tree Awards, and upcoming events. New business includes discussion of a fire management strategy, wildlife programs, and a climate action plan update. The agenda indicates the meeting is for informational updates and planning rather than formal decisions.

• Flax Hill – status update (in progress)
• Woodside Photo Contest – partnership update with Arts and Culture Committee
• Poison Free Woodside – presentation and workshop scheduled for Nov 2, 2025
• Fire Management Strategy for Open Space – update from Dick Brown
• Climate Action Plan – update from Brandi deGarmeaux

The Environment & Open Space Committee approved the September 25, 2025 meeting minutes. It scheduled the next regular meeting for Monday, December 1, 2025 at 5:00 pm in the Town Hall Conference Room. The committee assigned Donna Howe to follow up with Paul Thomson about possible March 2026 film screening dates. No other formal actions or votes were recorded.

• Approved September 25, 2025 meeting minutes
• Set next meeting for Monday, December 1, 2025 at 5:00 pm
• Assigned Donna Howe to contact Paul Thomson regarding March 2026 film screening

Town Council

The Woodside Town Council will approve routine consent‑calendar items, adopt an administrative policy on social media, and conduct a first quarterly budget review for fiscal year 2025‑26. Additional reports include the Treasurer's first‑quarter report, volunteer committee updates, and mayor‑council communications. A closed‑session will discuss one anticipated litigation case.

• Register of Demands Against the Town of Woodside (Oct 1‑15, 2025)
• Approval of Minutes for Special and Regular Meetings of Sept 9, 2025
• 2025‑26 First Quarter Treasurer's Report
• Resolution adopting Administrative Policy: Social Media
• 2025‑26 First Quarterly Budget Review

Trails Committee

The Circulation and Trails Committees will discuss possible ordinance amendments to regulate e‑bikes on town trails. They will also consider signage improvements related to e‑bike use on the trails. No decisions are recorded in the agenda.

• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

Circulation Committee

The Circulation and Trails Committees will consider two new business items: possible ordinance changes to regulate e‑bikes on town trails, and proposals for new signage about e‑bikes on trails. No decisions have been made; the items are for discussion and possible future action.

• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

Environment & Open Space Committee

The Environment & Open Space Committee will discuss updates on a range of environmental programs and upcoming community events. Items include updates on Flax Hill, the Woodside Photo Contest, Poison Free Woodside, Backyard Habitat, Heritage Tree Awards, movie night, composting, native plants, and new event ideas. The meeting focuses on informational updates rather than formal decisions.

• Fire Management Strategy for Open Space – update by Dick Brown
• Climate Action Plan – update by Brandi deGarmeaux
• Night Walk Event – noted as on hold
• Wild Mind Science program – wildlife education presentation
• Wild Flower Walk – possible event in April 2026

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee will meet to discuss ongoing issues including barn applications, trail safety, and public outreach. The group will also review drafts and assign tasks for future projects.

• Discussion on barn applications and stable inspections
• Review of new or updated content for publications
• Review of drafts for livestock and terminology recommendations
• Discussion on committee and volunteer staffing
• Next meeting scheduled for November 24, 2025

The Woodside Livestock & Equine Heritage Committee approved the September 24, 2025 minutes after a motion by Lexi and a second by Susie. No substantive policy or project decisions were made; members continued discussions on health and safety, outreach, and staffing. The meeting was adjourned by a motion from Lexi.

• Approved September 24, 2025 minutes (motion by Lexi, seconded by Susie)
• Motion to adjourn passed (motion by Lexi, seconded by Lexi)

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for October 20, 2025 was cancelled. No agenda items were considered. The next ASRB meeting is set for November 3, 2025.

Circulation Committee

The Woodside Circulation Committee will review traffic safety updates and discuss several new items, including a Caltrans update, a resident request flowchart, parking near the Little Store, traffic flow at Woodside Road and Tripp Road, and a gravel sidewalk on Cañada near the Romero crosswalk. No formal decisions are indicated; the meeting is for discussion and information sharing.

• Caltrans update
• Resident Request Flowchart
• Parking near Little Store
• Traffic flow on Woodside Road at Tripp Road
• Gravel sidewalk on Cañada near Romero Crosswalk

The committee unanimously approved the September meeting minutes. It approved a motion to recommend a traffic‑calming study in front of Woodside School by a 6‑1 vote, with one dissent. A motion to ask Caltrans to lower the speed limit when children are present was not seconded and therefore did not pass. Discussions on parking at the Little Store and a gravel sidewalk near the Romero Crosswalk were postponed to the November agenda.

• Approved September meeting minutes (unanimous)
• Approved motion to recommend traffic‑calming study at Woodside School (6‑1)
• Motion to ask Caltrans to reduce speed limit not seconded (did not pass)
• Postponed discussion of parking around the Little Store to November agenda
• Postponed discussion of gravel sidewalk on Cañada near Romero Crosswalk to November agenda
• Extended meeting at 9:07 pm
• Adjourned meeting at 9:45 pm
• Scheduled joint Trails Committee meeting on Oct 27 to discuss e‑bikes

Planning Commission

The Woodside Planning Commission meeting scheduled for October 15, 2025 was cancelled. No agenda items will be considered at this time. The next meeting is set for November 5, 2025.

Town Council

The Town Council will discuss formalizing fire fuel mitigation and chipper programs with the Woodside Fire Protection District. The body is also considering a contract for stormwater inspection services and committee appointments.

• Agreement with Woodside Fire Protection District for Fire Fuel Mitigation & Chipper Programs
• Contract with CSG Consultants for FY25-26 Stormwater Inspection Services
• Resolution to increase membership for the Woodside Emergency Preparedness Committee
• Appointments for the Circulation Committee and Emergency Preparedness Committee
• Proclamation for Fire Prevention Month

Town Council

The Woodside Town Council will meet in a special session on October 14, 2025. The agenda includes a closed‑session conference with legal counsel concerning one anticipated litigation case under Government Code § 54956.9(d)(2). No other items or decisions are listed on the agenda.

• Closed‑session conference with legal counsel – one case anticipated litigation (Government Code § 54956.9(d)(2))

Trails Committee

The Trails Committee will discuss potential ordinance amendments regulating e‑bikes on town trails and possible signage improvements related to e‑bikes. The meeting also includes a financial report on the operating budget, a report on stable permits and a plaque idea with estimated cost, and a discussion of the trails project list, including GIS project #1098. Additional reports from the Livestock and Equine Heritage Committee and the Circulation Committee will be heard.

• Potential ordinance amendments regulating e‑bikes on trails (new business)
• Potential signage improvements on trails regarding e‑bikes (new business)
• Financial Report: Operating Budget quarterly report
• Stable Permit report and plaque idea with estimated cost
• Trails Project List discussion, including #1098 Laning GIS project update

The committee approved the corrected meeting minutes with a 7‑2 vote. A motion to post trail maps on the website failed because it lacked a second. The committee approved a motion, 8‑1, to draft a high‑level summary of future Woodside West “Park to Park” trail plans for the next meeting. Agenda items 6‑10 and a bridge list discussion were tabled due to time constraints. A joint Circulation and Trails Committee meeting was scheduled for October 27, 2025.

• Approved minutes as corrected (7‑2)
• Motion to post trail maps on website failed (no second)
• Approved drafting summary of future Woodside West trail plans (8‑1)
• Tabled agenda items 6‑10 and bridge list (no vote)
• Scheduled joint Circulation and Trails Committee meeting for Oct 27, 2025

Arts & Culture Committee

The committee is meeting to review an October event and plan for a November event. Members will also discuss winter menu options and review new applications.

• Review of October event
• Discussion of November event and sign-ups
• Authorization of quote for Spy Daughters: Johanna
• Discussion of winter menu options including beer and homemade items
• Review of new applications

The Arts & Culture Committee approved the September 11, 2025 meeting minutes unanimously. It decided to cancel the cheese plate for winter events and have Ingrid pick up a cheese and fruit platter from Costco. The committee authorized Tom to write a quote for the Spy Daughters project, and approved the Woodside Elementary Jazz Band for May 2026.

• Approved September 11, 2025 minutes (unanimous)
• Cancelled cheese plate; Ingrid to purchase cheese and fruit platter from Costco
• Authorized Tom to write a quote for Spy Daughters on behalf of WA&C
• Approved Woodside Elementary Jazz Band for May 2026

Woodside History Committee

The Woodside History Committee will discuss several ongoing museum and town initiatives, including updates on museum acquisitions, painting and wall railings, a self‑guided tour handout, and the Independence Hall picture identification project. New business includes a fire exhibit update from the Woodside Fire Protection District, award nomination status for May 2026, and a call for volunteers for the Day of the Horse Fair on October 12, 2025. No formal decisions are noted; the meeting focuses on informational updates and volunteer recruitment.

• Museum painting & wall railings update (Thalia)
• Walking self‑guided tour handout update (Sean)
• Independence Hall picture identification project (Melody)
• WFPD fire exhibit update – possible opening date and invitations (Thalia, Gretchen, Lisha, Di)
• Day of the Horse Fair volunteer call – Sunday 10/12/25, 10:30 am‑1:30 pm

The History Committee approved the minutes with corrections, noting Kyle and Melody abstained. It voted to accept the Hall of Fame awards for Daniel Jackling for the town archives. The Town’s demolition of the home at 3100 Woodside Road was approved, and the committee approved labels for framed historical photographs. Members were assigned follow‑up tasks for the fire exhibit and preservation awards.

• Minutes approved with corrections (Kyle and Melody abstained)
• Accepted Hall of Fame awards for Daniel Jackling donation to archives
• Approved demolition of home at 3100 Woodside Road
• Approved labels for framed historical photographs
• Cutty will contact owners of 37 Upenauf Road about preservation awards

Emergency Preparedness Committee

The Emergency Preparedness Committee will review minutes from the September 10, 2025 meeting and receive reports from the Woodside Fire Protection District and other subcommittees. It will discuss planning for future evacuation workshops and set the event calendar for October and November. Public comments on non‑agenda items are allowed but limited to three minutes.

• Approve minutes from the September 10, 2025 meeting
• Woodside Fire Protection District report
• Discuss planning for future evacuation workshops
• Evacuation Subcommittee report
• Set event calendar for October and November

The Emergency Preparedness Committee approved the September 10, 2025 meeting minutes. It confirmed a tabletop exercise for the Town Emergency Operations Center on October 21, 2025 and announced several upcoming training and public safety events. A draft evacuation study is under staff review, and a proposal for a laminated safety card will be drafted and circulated.

• Approved September 10, 2025 meeting minutes (no vote tally recorded)
• Scheduled Town Emergency Operations Center tabletop exercise for Oct 21, 2025
• Scheduled CERT Skills Day for Oct 25, 2025
• Scheduled Great Shakeout Drill for Oct 17, 2025
• Planned Community Tabletop Series for Q1 2026
• Draft evacuation study from LADRIS under staff review; final draft to be presented later
• Proposed laminated safety/resource card; Mark to draft and circulate
• Announced Town Center Area Plan Open House (date to be set)

Planning Commission

The Woodside Planning Commission will consider a request to extend map approvals for 1101 Cañada Road and a variance to relocate pool equipment and add roof beams at 1385 Cañada Road. Both items were continued from earlier hearings. Routine consent items, including approval of the September 17, 2025 minutes, will also be addressed.

• Consent calendar approval of September 17, 2025 minutes
• Extension request for Final Map (SDIV2022-0001) and Grading Exception (GRAD2023-0001) at 1101 Cañada Road
• Variance VARI2025-0007 to relocate pool equipment and construct exterior roof beams at 1385 Cañada Road

The commission approved a correction to the September 17, 2025 consent calendar item, with all three voting members in favor. It approved a 12‑month extension of the approvals for the Tentative Map (SDIV2022‑0001) and Grading Exception (GRAD2023‑0001) at 1101 Cañada Road, again with unanimous support. The variance request for 1385 Cañada Road was continued to a future meeting for further review; no vote was recorded.

• Approved consent calendar correction (Chair Weaver, Vice Chair Garr, Commissioner Gonerko all yes)
• Approved 12‑month extension for 1101 Cañada Road map and grading exception (Chair Weaver, Vice Chair Garr, Commissioner Gonerko all yes)
• Continued 1385 Cañada Road variance to future agenda (no vote recorded)

Architectural & Site Review Board

The Architectural & Site Review Board meeting scheduled for October 6, 2025 was cancelled. No agenda items were considered. The next ASRB meeting is set for October 20, 2025.

Recreation Committee

The Recreation Committee will discuss ongoing activities such as tennis lessons, tennis court maintenance, the May Day Parade insurance and MC coordination costing $385, and a scoreboard update at McCovey Field. It will also review upcoming events including the Coffee & Cars gathering, Ice Cream Social, and a resident‑only Woodside Farmers Market, as well as consider any new event proposals. The meeting will approve the September 4, 2025 minutes and receive the Treasurer’s Report.

• May Day Parade involvement – insurance and MC coordination ($385)
• Scoreboard update and McCovey Field renovation project
• Tennis court maintenance
• Resident‑only Woodside Farmers Market planning
• Turkey Trot event planning

The committee did not approve the September 4, 2025 minutes because of missing information. It approved covering Rob Harper’s $380 fee for the May Day parade sound system. The board also decided to remove Sprout Social/Bambu items from future agendas. Melissa will meet with the school regarding tennis‑court maintenance.

• Minutes from Sept 4, 2025 not approved (missing info)
• Approved covering Rob Harper fee $380 for May Day parade
• Removed Sprout Social/Bambu from future agendas
• Melissa to meet with school on tennis‑court maintenance

Volunteerism Committee

The Volunteerism Committee will consider approving the minutes from its September 4, 2025 meeting. It will also discuss plans for a Fall Volunteer Appreciation Event and a Kids Civic Program. No new business items are listed on the agenda. The meeting is set for October 2, 2025 at 4 pm, via Zoom or in person at Independence Hall, 2955 Woodside Road.

• Approval of Minutes: September 4, 2025
• Discuss Fall Volunteer Appreciation Event
• Discuss Kids Civic Program

The committee approved the September 4, 2025 minutes with a 3-0 vote. It finalized the details for the Fall Volunteer Appreciation Event. The members discussed the outline and worksheets for a Kids Civic Program, with the chair sending materials to staff. No new business was taken up.

• Approved September 4, 2025 minutes (3-0 vote)
• Finalized details for Fall Volunteer Appreciation Event
• Discussed Kids Civic Program outlines (no decision)
• No new business considered

Planning Commission

The Woodside Planning Commission's scheduled meeting for October 1, 2025 was cancelled. No agenda items were considered. The next meeting is set for October 8, 2025.

Architectural & Site Review Board

The Woodside Architectural and Site Review Board meeting scheduled for September 29, 2025 has been cancelled. No agenda items were presented. The next meeting is set for October 6, 2025. Residents should check future notices for agenda details.

Environment & Open Space Committee

The Environment & Open Space Committee will review updates on several ongoing programs, including the Flax Hill statement, the Woodside Photo Contest, Poison Free Woodside activities, and habitat and tree award updates. It will also consider new business items such as ideas for 2025‑2026 events, the status of the Night Walk Event, a potential Wild Mind Science wildlife program, a possible Wild Flower Walk in April 2026, and a fire management strategy for open space with assistance from Dick Brown.

• Fire Management Strategy for Open Space – assistance from Dick Brown
• Night Walk Event – currently on hold
• Wild Mind Science wildlife program – possible community education event
• Wild Flower Walk – proposed for April 2026
• Poison Free Woodside Workshop – tentative date Sunday, November 2, 2:00 pm

The Environment & Open Space Committee approved the minutes from the June 26 meeting. No other formal actions were taken; the remaining items were updates, proposals, or plans for future events.

• Approved June 26 meeting minutes (full committee)

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, public outreach efforts, and staffing. The group will also review work from subcommittees regarding keeping livestock in Woodside.

• Reviewing new barn or stable permit applications
• Discussing the WHOA! Born Again Barns program
• Reviewing work on keeping alpacas and goats in Woodside
• Updating terminology between Town policies and LEHC practices
• Selecting a member to attend the next Trail Committee meeting

The Livestock & Equine Heritage Committee approved the July 23, 2025 minutes unanimously. It decided the Livestock Recommendation Subcommittee will produce two booklets on alpacas and goats. Members were assigned to attend upcoming Trail Committee meetings on specific dates. The Terminology Subcommittee was tabled for now.

• Approved July 23, 2025 minutes (all in favor)
• Decided Livestock Recommendation Subcommittee will create two booklets
• Selected Lexi Bartlo to attend Trail Committee meeting on 10/9/2025
• Selected Susie Dorsey to attend Trail Committee meeting on 11/13/2025
• Selected John Matheny to attend Trail Committee meeting on 12/11/2025
• Tabled Terminology Subcommittee work for now

Town Council

The Woodside Town Council will consider routine Consent Calendar items, including a register of demands and approval of July meeting minutes. A key item is a resolution to let the Town Manager amend the Professional Services Agreement with Good City Company to fund the Town Center Area Plan update up to $737,414. The council will also receive a quarterly report on Automated License Plate Readers and updates from volunteer committees.

• Resolution to amend agreement with Good City Company for Town Center Area Plan update (up to $737,414)
• Register of Demands Against the Town of Woodside (Sept 1‑15, 2025)
• Approval of July 22, 2025 meeting minutes
• 2025‑26 August Monthly Investment Activity Report
• Quarterly Report on Automated License Plate Readers (ALPRs)

Town Council

The Woodside Town Council will hold a special meeting with a public communications period for non‑agendized items. A closed‑session conference with legal counsel will discuss anticipated litigation and possible initiation of lawsuits. No specific decisions or contracts are listed on the agenda.

• Public communications period for up to five persons to address non‑agendized items (three minutes each)
• Closed‑session conference with legal counsel regarding anticipated litigation and initiation of litigation

Circulation Committee

The Woodside Circulation Committee will approve the June 30, 2025 meeting minutes and receive standing monthly updates on traffic safety and circulation projects. The committee will review old business items such as the 15 mph school zone update and speed calming on Eleanor Drive. New business includes discussion of safety improvements at the Hwy 35/84 intersection, a Caltrans discussion, group ride permits for two organizations, a Miramontes feasibility study update, TCAP updates, the FY26 budget plan, and a review of the committee’s project list.

• Hwy 35/84 intersection safety improvements
• Caltrans discussion
• Group ride permits – Silicon Valley Bike Coalition
• Group ride permits – American Diabetes Association
• FY26 budget plan discussion

The committee voted to approve the American Diabetes Association ride on September 28, with the pit stop kept off Woodside Road and volunteers limited to guidance. It also approved the Silicon Valley Bike Coalition ride on October 26, allowing door‑hanger notifications and website posting. Both motions passed with all ayes.

• Approved American Diabetes Association ride permit with pit‑stop and volunteer caveats (unanimous)
• Approved Silicon Valley Bike Coalition ride permit with notification plan (unanimous)
• Approved motion to extend meeting until 9:15 pm (unanimous)
• Approved meeting adjournment (unanimous)

Planning Commission

The Commission will approve the July 16, 2025 minutes and hold a public hearing on the 3100 Woodside Road project. The proposal seeks demolition of an existing single‑family house, conversion of an ADU to a pool house, and construction of a new residence, detached garage, detached ADU, greenhouse, gym, and site improvements. A Conditional Use Permit is required for the greenhouse larger than 250 sq ft, and the project is categorically exempt from CEQA. The Commission will consider the staff’s design‑review recommendation and act on the requested entitlements.

• Approval of July 16, 2025 meeting minutes (Consent Calendar)
• Public hearing on 3100 Woodside Road project (ASRB2025-0005)
• Demolition of existing single‑family residence and attached garage
• Conversion of existing ADU to a pool house and construction of new residence, detached garage, detached ADU, greenhouse, gym, and site improvements
• Conditional Use Permit for greenhouse >250 sq ft (CUSE2025-0001)

The commission approved the consent calendar item for the July 16, 2025 meeting. It then approved the draft resolution for the 3100 Woodside Road development, granting the required Conditional Use Permit and variance and adding a series of construction and design conditions. No vote tally was recorded for the project approval.

• Approved Consent Calendar item (July 16, 2025 minutes) – unanimous approval
• Approved draft resolution for 3100 Woodside Rd project with conditions

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will meet to discuss town updates, including electric vehicle charging and solar incentives. The body will also consider electing a chair and vice chair and adjourn until October 21, 2025.

• Approval of June 10, 2025 minutes
• Discussion of Electric Garden Rebate/Incentive Program
• Discussion of Solar incentives
• Election of Committee Chair and Vice Chair
• Questions for GreenWaste

Architectural & Site Review Board

The Architectural and Site Review Board will consider a conceptual design review for the demolition of an existing single‑family residence, pool, and site improvements at 170 Fox Hollow Road, and the construction of a new single‑family residence with an attached garage, two accessory dwelling units, a trellis, and a pool. The board will discuss whether the project is exempt from or subject to the California Environmental Quality Act during a future formal design review. The meeting also includes a Director’s Report for August 2025 and a period for public comments.

• Conceptual design review of demolition and new construction at 170 Fox Hollow Road (single‑family home, garage, two ADUs, trellis, pool)
• Future determination of CEQA applicability for the project
• Director’s Report – August 2025
• Public comments accepted in person and via Zoom

The Architectural & Site Review Board voted unanimously to recommend that the applicant complete a Formal Design Review, with possible Planning Commission review if additional entitlements are required. No other approvals, denials, or tabled items were recorded at this meeting.

• Motion passed recommending applicant complete Formal Design Review (Yes: 4, No: 0)

Trails Committee

The Trails Committee will review its quarterly operating budget, stable permit renewals, and a list of trail projects including the connection from #1098 Eucalyptus Ct. to Laning Dr. New business includes discussion of the Town Center Area Plan and possible ordinance amendments and signage to regulate e‑bikes on town trails. The meeting is hybrid, with members in person at Independence Hall and remote participants via Zoom.

• Financial Report: Operating Budget quarterly report
• Stable permits renewal report and horse count
• Trails Project List discussion – #1098 Eucalyptus Ct. to Laning Dr.
• Potential ordinance amendments regulating e‑bikes on trails
• Potential signage improvements on trails regarding e‑bikes

The Trails Committee approved the July 10, 2025 meeting minutes. It unanimously approved adding the LEHC Emergency Preparedness Checklist to the committee website. It approved an $800,000 grant request for bike improvements on Woodside Road from Moore Road to the high school, subject to Cal Trans review. The committee also scheduled a joint meeting with the Circulation Committee on October 27 to discuss e‑bike regulations.

• Approved July 10, 2025 meeting minutes (motion by Kim, second by Nola)
• Approved inclusion of LEHC Emergency Preparedness Checklist on website (unanimous)
• Approved $800,000 grant request for Woodside Road bike improvements (Cal Trans to review)
• Scheduled joint Circulation and Trails Committee meeting for Oct 27, 2025
• Announced pop‑up Town Center Area Plan meeting on Saturday at noon at the Hub

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet to approve minutes from August, review plans for a September event, and discuss logistics for an October volunteer reception. The meeting will be held at Independence Hall with remote participation options.

• Approve minutes from August 14, 2025
• Review September event plans
• Discuss October volunteer reception
• Review Calendar for upcoming events
• Review sign-up sheet for minutes

The Arts & Culture Committee approved the August 14, 2025 minutes with a spelling correction. The committee approved the new application of Jenny Fraser. The committee adopted a policy that each member will take minutes roughly once per year, with Terri managing the sign‑up, Melissa providing a template, and month‑by‑month minute takers assigned for October through December.

• Approved August 14, 2025 minutes as amended
• Approved new application for Jenny Fraser
• Adopted minute‑taking policy: members take minutes once per year; Terri to manage sign‑up; Melissa to supply template; assigned October minutes to Charley, November to Corinne, December to Bev

Woodside History Committee

The Woodside History Committee will discuss updates on museum activities, acquisitions, and archives. It will review new business items including a fire exhibit update, award nominations for May 2026, walking tour updates, and a volunteer request for the Day of the Horse Fair scheduled for October 12, 2025. The meeting also includes routine old‑business updates and a summer party update.

• Update on museum activities, acquisitions, and archives (presentation by Jeanne)
• WFPD fire exhibit update and potential opening date (presentation by Thalia, Gretchen, Lisha, Di)
• Presentation awards nominations for May 2026 (updates requested)
• Walking tour update for SMC museums (scheduled 8/2/25)
• Volunteer request for Day of the Horse Fair on 10/12/25, 10:30 am‑1:30 pm

The committee approved the minutes from the July 10, 2025 meeting by unanimous vote. A motion to adjourn the meeting was made, seconded, and carried, ending the session at 11:28 a.m.

• Approved July 10, 2025 minutes (unanimous)
• Adjourned meeting (motion carried)

Emergency Preparedness Committee

The Emergency Preparedness Committee will review and approve the July 9, 2025 meeting minutes. It will receive reports on the Woodside Fire Protection District, WPV-Ready/WPV-CERT status, and town emergency operations. New business includes discussion of PG&E outages, subcommittee updates, and the September‑October event calendar. The meeting will adjourn until October 8, 2025.

• Review and approval of July 9, 2025 minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Discuss PG&E outages
• Evacuation Subcommittee report

The Emergency Preparedness Committee approved the minutes from the July 9, 2025 meeting, with two members abstaining. No other motions were voted on. The committee discussed upcoming training, evacuation planning, and scheduled a tabletop exercise for October 21, 2025.

• Approved July 9, 2025 minutes (2 members abstained)

Planning Commission

The Planning Commission meeting scheduled for September 10, 2025, has been cancelled. The next meeting is scheduled for September 17, 2025.

Town Council

The Woodside Town Council will consider several routine items on the consent calendar, including approvals of past meeting minutes, financial reports, and project completions. New business includes a resolution authorizing the mayor to execute a law‑enforcement services agreement with San Mateo County covering July 1 2025 through June 30 2030. The council will also vote on a contract for facilitation services up to $15,350 and other local infrastructure resolutions.

• Resolution granting consent to Santa Cruz County to form the Santa Cruz Mountains Wine Improvement District.
• Resolution accepting completion of the Woodside Hazardous Tree Removal Project.
• Resolution approving a sewer service allocation to 196 Albion Avenue and annexation into the Town Center Sewer Assessment District.
• Resolution approving a contract for facilitation services with Sherry L. Lund Associates, not to exceed $15,350.
• Resolution authorizing the mayor to execute a law‑enforcement services agreement with San Mateo County (July 1 2025 – June 30 2030).

Town Council

The council will open the meeting with a communications period for members of the public to address non‑agenda items, limited to five speakers. A closed‑session will be held to review the public employment performance evaluation of the Town Attorney. No other agenda items are listed.

• Communications period for public comments on non‑agenda items (up to five speakers, three minutes each)
• Closed‑session review of public employment performance evaluation for the Town Attorney

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold a special meeting to continue review of two residential projects requiring Conceptual Design Review. The board will consider proposals to demolish and rebuild at 3100 Woodside Road and construct a new home at 380 Mountain Home Road. Both projects will later determine CEQA status during Formal Design Review.

• 3100 Woodside Road: demolish single-family home, convert ADU to pool house, build new residence and ADU
• 380 Mountain Home Road: construct new single-story main residence and accessory storage on vacant lot
• Board is advisory; Planning Director makes final decisions within 2–3 days
• Public comments accepted in person or via Zoom; emails accepted until 4:00 P.M.

Recreation Committee

The Recreation Committee will meet to discuss ongoing and upcoming community activities. The body is reviewing status updates for several local events and planning for May Day 2026.

• Scoreboard update
• Resident-Only Woodside Farmers Market
• May Day 2026 planning
• Turkey Trot
• Ice Cream Social at WES

The committee approved the June 5, 2025 minutes with a spelling correction. A new Coffee and Cars event was scheduled for November 8, 2025. Rowan was assigned to meet with the PTA about liability insurance for the May Day event and the item was placed on the next meeting agenda. Discussion of additional 2025 events and ideas was tabled.

• Approved June 5, 2025 minutes (spelling correction)
• Scheduled Coffee and Cars event for November 8, 2025 (Saturday)
• Assigned Rowan as Recreation Committee representative to meet with PTA on May Day insurance; added to agenda
• Tabled discussion of 2025 new events, ideas, or new items

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from August 7 and discuss plans for a fall volunteer appreciation event and a kids civic program. No new business is scheduled.

• Approval of August 7, 2025 minutes
• Discuss Fall Volunteer Appreciation Event
• Discuss Kids Civic Program

The committee approved the August 7, 2025 meeting minutes with a unanimous 3-0 vote. They discussed planning the Fall Volunteer Appreciation Event and the Kids Civic Program, but no actions were approved. No new business was taken. The meeting adjourned at 5:08 PM.

• Approved August 7, 2025 minutes (3-0)

Planning Commission

The Town of Woodside Planning Commission meeting scheduled for September 3, 2025, was cancelled. The next meeting is scheduled for September 10, 2025.

TCAP Community Advisory Committee (CAC)

The Community Advisory Committee is meeting to review the Town Center Area Plan update. Consultants from Good City and Urban Field Studio will present the project timeline, community engagement plan, and existing conditions analysis. The committee will discuss constraints and opportunities for improving the Town Center.

• Presentation of the Community Engagement Plan Phase 1
• Review of Existing Conditions Analysis by Urban Field Studio
• Discussion of Town Center issues, constraints, and opportunities
• Planning for Phase 1 engagement activities including surveys, pop-ups, and an open house

The Town Center Area Plan Update Community Advisory Committee met on August 26, 2025 via Zoom and in Independence Hall. Good City and Urban Field presented the plan update and engagement activities, and members discussed issues and opportunities. Several residents provided public comments in person and via teleconference. No legislative action was taken.

Planning Commission

The Woodside Planning Commission meeting scheduled for August 20, 2025, was cancelled. The next meeting is set for September 3, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for August 18, 2025, has been cancelled. The next meeting is scheduled for September 8, 2025.

Arts & Culture Committee

The Arts & Culture Committee will review a past August event and plan for a September event and an Open Art Show. The body will also consider membership applications and review the committee calendar.

• Review of August event
• Sign-up for September event
• Discussion of Open Art Show
• Approval of Nigel and Clive for January 2026
• Review of application from Dorothea McCowan

The committee approved the July 10, 2025 meeting minutes as submitted. It approved applications for Nigel and Clive to participate in the January 2026 event, while rejecting Dorothea McCowan’s application. A motion to create a Public Relations subcommittee was approved, with Bruce and Charley volunteering to serve.

• Approved July 10, 2025 minutes (as submitted)
• Approved Nigel’s application for Jan 2026 event
• Approved Clive’s application for Jan 2026 event
• Denied Dorothea McCowan’s application
• Approved formation of Public Relations subcommittee (motion by Vicki, seconded by Corinne)

Volunteerism Committee

The Volunteerism Committee will meet to review minutes from June 26, 2025. The body will discuss the Kids Civic Program and a Fall Volunteer Appreciation Event.

• Approval of June 26, 2025 minutes
• Discussion of Kids Civic Program
• Discussion of Fall Volunteer Appreciation Event

The Volunteerism Committee unanimously approved the June 26, 2025 minutes. It voted to move the start of the Kids Civic Program to January 2026. The committee also finalized the invitation and gift for the Fall Volunteer Appreciation Event. No new business was considered.

• Approved June 26, 2025 minutes (3-0)
• Approved moving Kids Civic Program start to Jan 2026 (3-0)
• Finalized Fall Volunteer Appreciation Event invitation and gift (decision)

Planning Commission

The Planning Commission meeting scheduled for August 6, 2025, has been cancelled. The next meeting is scheduled for September 3, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for August 4, 2025, has been cancelled. The next meeting is scheduled for September 8, 2025.

Planning Commission

The Planning Commission special meeting scheduled for July 30, 2025, has been cancelled. The next meeting is scheduled for September 3, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board will consider design proposals for two residential projects. The board provides recommendations to the Planning Director or Planning Commission regarding these site improvements.

• Conceptual Design Review for a new residence, ADU, pool, and sport court at 125 Farm Road
• Review of Landscape/Fencing Plan for a new residence and two ADUs at 75 Roberta Drive
• Approval of July 7, 2025, meeting minutes

The Architectural and Site Review Board approved the July 7, 2025 meeting minutes. It also approved the 75 Roberta Drive project, allowing the applicant to submit a Landscape/Fencing Plan. Finally, the board approved the 125 Farm Road project to proceed to Formal Design Review. All motions passed unanimously (3‑0).

• Approved July 7, 2025 meeting minutes (3-0)
• Approved 75 Roberta Drive project to continue review and submit Landscape/Fencing Plan (3-0)
• Approved 125 Farm Road project to proceed to Formal Design Review (3-0)

Environment & Open Space Committee

The committee is reviewing updates on several community environmental programs and planning future events. Members will discuss a fire management strategy for open space and potential educational workshops.

• Fire Management Strategy for Open Space
• Poison Free Woodside Workshop tentatively scheduled for November 2
• Backyard Habitat program award nominations
• Heritage Tree Awards updates
• Proposed Wild Flower Walk for April 2026

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, public outreach, and staffing. The body will also review subcommittee work regarding the keeping of alpacas and goats in Woodside.

• Review of barn or stable permit applications
• Discussion on supporting the WHOA! Born Again Barns program
• Review of subcommittee work on keeping alpacas in Woodside
• Review of subcommittee work on keeping goats in Woodside
• Discussion on aligning livestock and equine terminology between Town and LEHC policies

The Livestock & Equine Heritage Committee unanimously approved the minutes from the June 25, 2025 meeting. No other actions were decided. The meeting was then adjourned after a motion by Meredith and a second by Susie.

• Approved June 25, 2025 minutes (all in favor)
• Meeting adjourned (motion by Meredith, second by Susie)

Town Council

The Town Council will hold a special meeting primarily consisting of a closed session. The body will conduct performance evaluations for the Town Attorney and Town Manager.

• Performance evaluation of Town Attorney
• Performance evaluation of Town Manager

The council met in closed session on July 22, 2025. No reportable actions were taken. The meeting was adjourned at 6:45 p.m.

Town Council

The Town Council will hold a public hearing regarding easements on Marva Oaks Drive. The body is also deciding on contracts for drainage improvements on Old La Honda Road and updating fire hazard severity zones.

• Public hearing on vacating pedestrian and equestrian easements at 153 and 155 Marva Oaks Drive
• Contract for Old La Honda Road Drainage Improvements Project with NV5 (up to $167,080) or KPFF (up to $116,710.60)
• Ratification of Ordinance No. 25-01 designating Fire Hazard Severity Zones and Official Maps
• Appointment to the Trails Committee
• Resolution changing the employer contribution to the Section 125 Plan

The Town Council approved the ordinance that adopts the 2025 Cal Fire hazard maps for the Woodside Fire Protection District. It also approved the vacation of pedestrian and equestrian easements on 153 and 155 Marva Oaks Drive. The council appointed Stacia Garr to the Trails Committee and authorized the Town Manager to negotiate a drainage‑improvement contract for Old La Honda Road. All items were adopted by unanimous roll‑call vote.

• Approved fire‑hazard zone ordinance (Resolution 2025‑7768) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Approved vacation of pedestrian/equestrian easements on 153 & 155 Marva Oaks Drive (Resolution 2025‑7767) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Appointed Stacia Garr to the Trails Committee – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Authorized Town Manager to execute agreement for Old La Honda Road drainage improvements (Resolution 2025‑7769) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski
• Approved Consent Calendar items (Register of Demands, June 10 minutes, Section 125 plan change) – roll call vote: Aburish, Brown, Goeld, Wall, Mayor Dombkowski

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for July 21, 2025, has been cancelled. The next meeting is scheduled for July 28, 2025.

Planning Commission

The Planning Commission will hold a public hearing to decide on a variance request for a property at 1385 Canada Road. The commission will also review minutes from the June 11, 2025, meeting.

• Public hearing for VARI2025-0007: Variance to relocate pool equipment into the front setback and construct exterior roof beams from an ADU at 1385 Canada Road

The commission approved the consent calendar items unanimously. It then voted to continue review of the variance for 1385 Canada Road, directing the applicant to provide noise‑mitigation evidence and meet the neighbor at 115 Dean Road before the case returns. The motion passed 3‑0.

• Approved Consent Calendar items (unanimous)
• Continued review of 1385 Canada Road variance (3-0)
• Directed applicant to present noise‑mitigation materials
• Directed applicant to meet with 115 Dean Road owners

Trails Committee

The Trails Committee is meeting to review the Trails Project List and discuss stable permit updates. The body will also address maintenance issues and the 5-Year CIP approved future plans.

• Prioritization of Trails Project List, including #1098 Eucalyptus Court/Woodside East Trail
• Updated stable permit forms and mailing timing
• Review of 5-Year CIP approved future plans
• Discussion of stable permit plaque idea
• Trails Committee webpage content procedures

The Trails Committee approved the minutes from the June 12, 2025 meeting. It approved three projects in the five‑year Capital Improvement Plan: Jefferson/Canada/Godetia (Project #1001), Sand Hill Portola Road (Project #1002), and Woodside Rd. to Tripp Rd. to Portola Rd. (Project #1003). The committee also set actions to mail a stable permit letter by July 21, use original project numbers for tracking, send web‑page updates to Melissa for approval, and have the Town Manager schedule a trail tour.

• Approved June 12, 2025 meeting minutes (Don and Rick abstained)
• Approved three 5‑Year CIP projects: #1001 Jefferson/Canada/Godetia; #1002 Sand Hill Portola Road; #1003 Woodside Rd. to Tripp Rd. to Portola Rd.
• Decided to mail Stable/Trail Users letter by July 21
• Requested use of original project numbers to track trail projects
• Directed web‑page updates to be sent to Melissa for committee approval
• Assigned Town Manager Jason Ledbetter to schedule a tour of the trails
• Identified need to develop a budget for stable‑permit plaque boards (pending council approval)

Arts & Culture Committee

The Arts & Culture Committee will review sign-up duties and preparations for an event in August. The body also plans to create a subcommittee for a YouTube montage and review new applications.

• Sign-ups for August Event
• Creation of Subcommittee for YouTube Montage
• Review of new applications

The committee approved the minutes from the June 12, 2025 meeting as submitted. It established a YouTube Montage subcommittee with Corinne Ruokangas, Vicki Coe Mitchell, Kit Colman, and Charlie Scandlyn, and noted that Jessica may also participate. The committee agreed to place the creation of a group art‑show subcommittee on the agenda for the next meeting.

• Approved June 12, 2025 minutes (as submitted)
• Formed YouTube Montage subcommittee; members Corinne Ruokangas, Vicki Coe Mitchell, Kit Colman, Charlie Scandlyn; Jessica also may join
• Added proposal for group art‑show subcommittee to next meeting agenda

Woodside History Committee

The Woodside History Committee will meet to review museum activities, archives, and facility updates at Independence Hall. The committee is discussing the opening date and invitations for the WFPD Fire Exhibit and coordinating volunteers for a walking tour on August 2, 2025.

• WFPD Fire Exhibit opening date and invitations
• Walking Tour for SMC Museums on 8/2/25
• Updates on the outside display box at Independence Hall
• Status of the walking self-guided tour handout
• Nominations for May 2026 presentation awards

The Woodside History Committee approved the minutes from the June 12, 2025 meeting by unanimous vote. No other actions were formally decided; new business items were discussed but not voted on. The meeting was adjourned at 11:24 am.

• Approved June 12, 2025 minutes (unanimous)
• Adjourned meeting (motion passed)

Emergency Preparedness Committee

The committee will receive updates on fire protection, community readiness, and the status of the Town Emergency Operations Center. Members will also discuss reports from the Evacuation Subcommittee and the event calendar for July and August.

• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Review of Town Emergency Operations and Emergency Operations Center staffing
• Evacuation Subcommittee report
• Event calendar for July and August

The committee approved the minutes from the June 11, 2025 meeting. It confirmed that no Emergency Preparedness Committee meeting will be held in August 2025. No other actions were voted on or decided during the session.

• Approved June 11, 2025 meeting minutes
• Cancelled August 2025 EPC meeting (no meeting scheduled)

Town Council

The Town Council will meet to approve the appointment of a committee for the Town Center Area Plan Update. The agenda also includes a presentation on a youth civics program and a study session on electric bicycle and scooter safety.

• Appointment of the Citizens Advisory Committee for the Town Center Area Plan Update
• Volunteerism Committee presentation on Youth Civics Program
• Study session on safety related to electric bicycles and scooters

The council approved the consent calendar items, including the May 15, 2025 meeting minutes, by unanimous roll‑call vote. The council then approved a motion to appoint Julie Sequeira, Carly Rivera, Vanessa Johnson, Daniel Druker, Steve Patrick, Steve Lubin, Sue Poletti, and Caroline New to the Citizens Advisory Committee. The appointment motion passed 4‑1, with Councilmembers Aburish, Goeld, Wall, and Mayor Dombkowski voting yes and Councilmember Brown voting no.

• Consent calendar approved unanimously (5‑0)
• Approved appointment of eight Citizens Advisory Committee members (4‑1)

Architectural & Site Review Board

The Architectural and Site Review Board will consider a Conceptual Design Review for a residential project. The board provides recommendations to the Planning Director or Planning Commission regarding site improvements.

• Proposal for a new main residence, detached garage, and site improvements at 4216 Jefferson Avenue

The Architectural and Site Review Board approved the June 16, 2025 minutes. The board also approved a motion to forward the Formal Design Review application for 4216 Jefferson Avenue to the ASRB for further review. Both motions passed unanimously with three votes in favor and none against. No other actions were taken.

• Approved June 16, 2025 minutes (3‑0 vote: Chair Lindsay, Vice Chair Kamra, Member Mittelman)
• Approved motion to forward Formal Design Review application for 4216 Jefferson Avenue (3‑0 vote: Chair Lindsay, Vice Chair Kamra, Member Mittelman)

Planning Commission

The Planning Commission meeting scheduled for July 2, 2025, has been cancelled. The next meeting is scheduled for July 16, 2025.

Circulation Committee

The Woodside Circulation Committee will hold a special meeting to approve prior meeting minutes, receive standing updates on traffic safety and circulation projects, and discuss old and new business including school zone updates, speed calming, and pedestrian access. No formal decisions are listed on the agenda.

• Approval of May 15, 2025 meeting minutes
• 15 mph school zone update
• Speed calming on Eleanor Drive
• Tour de Menlo group ride application for 9/13/2025
• Pedestrian access along Woodside Road, Cañada to Whiskey Hill

The Circulation Committee approved the minutes from the May meeting. The committee also approved the Tour de Menlo charity ride application scheduled for September 13, 2025. No other formal approvals or denials were recorded.

• Approved May meeting minutes
• Approved Tour de Menlo charity ride application

Volunteerism Committee

The Volunteerism Committee will meet to discuss the Kids Civic Program and a Fall Volunteer Appreciation Event. The committee will also review minutes from the May 15, 2025 meeting.

• Discussion of Kids Civic Program
• Discussion of Fall Volunteer Appreciation Event
• Approval of May 15, 2025 minutes

The committee approved the May 15, 2025 meeting minutes by a 3‑0 vote. It also approved the draft outline for a Kids Civic Program, which will be presented to the Town Council on July 8, 2025. The group discussed possible gifts for a fall volunteer appreciation event but took no action. The meeting adjourned at 4:50 PM.

• Approved May 15, 2025 minutes (3-0)
• Approved draft outline for Kids Civic Program (3-0)

Environment & Open Space Committee

The committee will review updates on several ongoing environmental initiatives and discuss potential events for 2025 and 2026. The meeting includes updates on poison-free initiatives, habitat awards, and composting.

• Flax Hill statement to Town
• Poison Free Woodside workshop and rodent control
• Backyard Habitat program award nominations
• Heritage Tree Awards update
• Wild Mind Science wildlife program proposal

The Environment & Open Space Committee approved the minutes from the May 22, 2025 meeting. No other actions were formally adopted; the remaining agenda items were discussed or noted for future follow‑up.

• Approved May 22, 2025 meeting minutes (motion by Casey, seconded by Jenness)

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, public outreach, and staffing. Members will review subcommittee work regarding the keeping of alpacas and goats in Woodside.

• Review of barn or stable permit applications
• Review of content for the Woodsider publication
• Subcommittee report on keeping alpacas in Woodside
• Subcommittee report on keeping goats in Woodside
• Discussion on LA fire preparedness and evacuations

The Livestock & Equine Heritage Committee approved the May 28, 2025 minutes by unanimous consent. Members selected Lexi Bartlo to attend the next Trail Committee meeting. The meeting was adjourned by unanimous consent.

• Approved May 28, 2025 minutes (all in favor)
• Selected Lexi Bartlo to attend the next Trail Committee meeting
• Assigned Kristina Chancholo to contact WHOA about retired barns
• Adjourned meeting (all in favor)

Town Council

The Town Council will hold a public hearing to adopt the budget, appropriation limit, and salary schedule for Fiscal Year 2025-26. The council is also considering several resolutions regarding sewer services and road rehabilitation funding.

• Adoption of the Town Budget, Appropriation Limit, and Salary Schedule for FY 2025-26
• Increasing FY 25-26 Annual Road Rehabilitation budget from $534,300 to $734,300
• Road rehabilitation contract not to exceed $676,340.60
• Sewer service allocation and annexation for 12 Quail Meadows Drive
• Quarterly report on Automated License Plate Readers (ALPRs)

The council approved all consent calendar items, including a sewer allocation for 12 Quail Meadows Drive and a $200,000 increase to the FY 25‑26 road rehabilitation budget. It also adopted the FY 2025‑26 town budget, set the appropriation limit, and approved the salary schedule and classification plan. The quarterly Automated License Plate Reader report was accepted. All actions were approved unanimously by roll‑call vote.

• Approved Consent Calendar items 1‑4, 6‑8 (unanimous roll‑call)
• Approved Consent Calendar item 5 – increased road rehab budget to $734,300 and contract up to $676,340.60 (unanimous roll‑call)
• Approved sewer allocation and annexation for 12 Quail Meadows Drive (Resolution 2025‑7757) (unanimous roll‑call)
• Adopted FY 2025‑26 town budget (Resolution 2025‑7762) (unanimous roll‑call)
• Set appropriation limit for FY 2025‑26 (Resolution 2025‑7763) (unanimous roll‑call)
• Adopted salary schedule and classification plan for FY 2025‑26 (Resolution 2025‑7764) (unanimous roll‑call)
• Accepted quarterly ALPR report (unanimous roll‑call)
• Approved list of projects using SB1 funding for FY 2025‑26 (Resolution 2025‑7761) (unanimous roll‑call)

Planning Commission

The Planning Commission meeting scheduled for June 18, 2025, has been cancelled. The next meeting is scheduled for July 2, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board will consider a Conceptual Design Review for a residential project. The board acts as an advisory body making recommendations to the Planning Director or Planning Commission.

• Proposal for a new single-family residence and detached ADU at 966 Godetia Drive

The board approved the May 5 and May 19, 2025 minutes on the consent agenda. The board voted 4‑0 to advance the 966 Godetia Drive application to Formal Design Review, with a set of recommended revisions. The board also asked the applicant to provide driveway details, revise exterior colors, reduce fenestration, and complete outreach to neighboring residents.

• Approved May 5, 2025 minutes (unanimous)
• Approved May 19, 2025 minutes (unanimous)
• Moved 966 Godetia Drive project to Formal Design Review (4‑0)
• Recommended providing driveway details and removing garage access from Jefferson Avenue (approved)
• Recommended revising exterior stone cladding and paint colors to beige/tan earth tones (approved)
• Recommended reducing exterior fenestration or light emission (approved)
• Recommended completing outreach to adjacent neighbors (approved)
• Encouraged applicant to avoid any planning‑commission variances before Formal Design Review (approved)

Trails Committee

The Trails Committee will discuss stable permits, including the approval of follow-up letters and a framework for renewal letters. The body will also review progress on specific trail projects and the 5-Year CIP future plans.

• Approval of follow-up letters and data review for stable permits
• Easement follow-ups for #1098 Eucalyptus Court/Woodside East Trail
• Progress update on #1085 Kings Mountain Road / Hwy 84 crosswalk
• Discussion regarding 122 Lakeview, Woodside - Trail
• Election of Vice Chair

The Trails Committee voted unanimously to appoint Holly Winnen as Vice Chair. The committee approved revisions to the Stable Permit form, removing the “Number of Horses Permitted” field and replacing a question about adding horses. Members agreed to create framed or laminated copies of Stable Permits with a thank‑you note. Additional actions were assigned, including adding the Albion Project to the spreadsheet and creating a completed‑projects tab on the Trails Project List.

• Holly Winnen elected Vice Chair (unanimously approved)
• Replace Stable Permit question with new wording (approved)
• Remove “Number of Horses Permitted” from Stable Permit form (approved)
• Create framed/laminated Stable Permit copies with thank‑you note (approved)
• Add Albion Project to Trails spreadsheet (approved, no funds yet)
• Add completed‑projects tab to Trails Project List (approved)
• Investigate alternative methods for repairing concrete and paver driveways (approved)
• Develop one‑page stable permit renewal letter with wording changes (approved)

Arts & Culture Committee

The Arts & Culture Committee will review a June event and organize responsibilities for August. The body will also consider creating a subcommittee for a Trivia Night and review new applications.

• Review of June event
• Creation of Subcommittee for Trivia Night
• Review of new applications
• Review of calendar
• Assignment of responsibilities for August

The Arts & Culture Committee approved the May 8, 2025 minutes as submitted. Members voted to include a dancer in the next presentation and increased the presenter honorarium to $400. They noted about 60 attendees at the recent Flea Street event and will sign up Woodside writers for the August program in July.

• Approved May 8, 2025 minutes (as submitted)
• Voted to include a dancer in the next presentation
• Increased presenter honorarium to $400
• Planned to sign up Woodside writers for August (to be completed in July)
• Elizabeth will speak with Flea Street about a 2026/2027 presentation with dance
• Bruce will contact Nigel and Clive Beatles’ Tribute band for a possible Jan 2 application

Woodside History Committee

The Woodside History Committee will meet to review updates on museum acquisitions, archives, and facility improvements. The body will discuss the Woodside Fire and Protection District (WFPD) fire exhibit and proclamation language for May 27th.

• WFPD Fire Exhibit update and potential subcommittee
• Proclamation language for May 27th
• Updates on museum activities, acquisitions, archives, and WiFi
• Room 1 updates regarding painting and wall railings
• Outside display box and container updates at Independence Hall

The committee approved the May 8, 2025 meeting minutes with a unanimous vote. The meeting was then adjourned at 11:50 am by unanimous consent. No other substantive actions were decided.

• Approved May 8, 2025 minutes (unanimous)
• Adjourned meeting at 11:50 am (unanimous)

Emergency Preparedness Committee

The committee will receive reports from the Woodside Fire Protection District and the Evacuation Subcommittee. Members will also discuss the staffing of the Emergency Operations Center and the community tabletop series.

• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Review of Town Emergency Operations and Emergency Operations Center staffing
• Evacuation Subcommittee report
• Event calendar for June and July

The Emergency Preparedness Committee approved the May 14, 2025 meeting minutes. It recommended designing separate evacuation tags for fire and earthquake events. The committee scheduled a Radio Field Day at Station 8 on June 28, 2025, and a free “Stop the Bleed” first‑aid course for June 29‑30, 2025.

• Approved May 14, 2025 meeting minutes (no vote tally provided)
• Recommended separate evacuation tags for fire and earthquake events
• Scheduled Radio Field Day at Station 8 on June 28 2025, 8:30 am–2:00 pm
• Scheduled “Stop the Bleed” first‑aid course June 29‑30 2025, free to public

Planning Commission

The Planning Commission will consider a proposal to improve residence access through a new ramp and paths. The commission will decide on necessary exceptions for setbacks, steep slopes, and height.

• Proposal for 370 Old La Honda Road to replace a staircase and trellis and add an elevated ramp and on-grade paths
• Setback Exception (XSET2024-0001) for elevated ramp in front setback
• Variance (VARI2025-0002) to develop within steep slopes greater than 35%
• Variance (VARI2025-0003) regarding maximum height
• Approval of May 28, 2025, meeting minutes

The Commission approved the Consent Calendar items as presented. It also approved the draft resolution granting a setback exception and two variances for 370 Old La Honda Road, removing Condition I.e. The June 18 Planning Commission meeting was noted as cancelled.

• Approved Consent Calendar items (unanimous vote)
• Approved draft resolution for 370 Old La Honda Rd, granting Setback Exception XSET2024-0001 (unanimous vote)
• Approved Variance VARI2025-0002 for steep slopes at 370 Old La Honda Rd (unanimous vote)
• Approved Variance VARI2025-0003 for maximum height at 370 Old La Honda Rd (unanimous vote)
• Removed Condition I.e. from the 370 Old La Honda Rd resolution (unanimous vote)

Town Council

The Town Council will hold a public hearing to appoint a committee and confirm boundaries for the Town Center Area Plan Update. The body will also consider several routine resolutions regarding investment policies, sewer allocations, and project completions.

• Appointment of Community Advisory Committee for Town Center Area Plan Update
• Sewer service allocation and annexation for 1210 Cañada Road
• Completion of Kings Mountain Road/Woodside Road and Cañada Road/Romero Road Crosswalk Project
• Authorization to engage with FEMA and the State of California Governor’s Office of Emergency Services
• Reaffirmation of the Town’s Investment Policy

The Town Council approved all six items on the consent calendar, including resolutions on investment policy, crosswalk completion, sewer service allocation, and emergency management engagement. The Council also approved appointing Councilmembers Goeld and Wall to a subcommittee that will recommend five additional members for the Town Center Area Plan Community Advisory Committee. All motions passed unanimously.

• Approved Consent Calendar Item 1 (Resolution reaffirming investment policy) (5-0)
• Approved Consent Calendar Item 2 (Resolution designating officials to manage LAIF) (5-0)
• Approved Consent Calendar Item 3 (Resolution accepting crosswalk project completion) (5-0)
• Approved Consent Calendar Item 5 (Resolution approving sewer service allocation and annexation) (5-0)
• Approved Consent Calendar Item 4 (Resolution authorizing engagement with FEMA and state emergency services) (5-0)
• Approved Consent Calendar Item 6 (Resolution clarifying grant signature authority) (5-0)
• Approved appointment of Councilmembers Goeld and Wall to subcommittee to recommend five CAC members (5-0)

Climate & Sustainability Committee

The committee will hear a presentation from the San Mateo County Sustainability Department regarding RICAPS Climate Collaborative resources. Members will also discuss updates on electrification, waste programs, and the Town's Climate Action Plan.

• Presentation on RICAPS Climate Collaborative resources by Avana Andrade
• Discussion of Disposable Food Service Ware Ordinance
• Updates on Electric Vehicle Charging and Electric Garden Rebate/Incentive Program
• Review of solar incentive automation
• Election of Committee Chair and Vice Chair

Recreation Committee

The Recreation Committee will review recaps of recent events and plan upcoming activities. The body is discussing the start of Coed Softball on June 22nd and brainstorming new events for 2025.

• Coed Softball starting Sunday, June 22nd
• Resident-Only Woodside Farmers Market
• Turkey Trot planning
• Ice Cream Social (Spring Fling) at WES
• Discussion of 2025 new events and ideas

The committee approved the minutes from the May 1, 2025 meeting. It voted to increase the coed softball team fee to $960 per team and to purchase a propane grill for the program. The agenda item on Sprout Social/Bambu was removed and the town decided there will be no meetings in July or August. A new fall date was set for the "Coffee and cars" event.

• Approved May 1, 2025 meeting minutes
• Approved increase of coed softball team fee to $960 per team
• Approved purchase of a propane grill for softball program
• Removed Sprout Social/Bambu item from agenda
• Decided no meetings will be held in July or August
• Set new fall date for Coffee and cars event
• Scheduled coed softball opening day for June 22, 2025 (schedule to be completed by June 8)
• Tasked Jason Ledbetter with looking into library use on Sundays at Little Store parking lot

Planning Commission

The Planning Commission meeting scheduled for June 4, 2025, has been cancelled. The next meeting is scheduled for June 11, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for June 2, 2025, has been cancelled. The next meeting is scheduled for June 16, 2025.

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will continue discussions on health and safety projects, public outreach, staffing, and terminology alignment. Members will also review subcommittee work on keeping alpacas and goats in Woodside and discuss lessons learned from LA fire preparedness.

• Review new barn or stable permit applications
• Review new or updated content for the Woodsider publication
• Select member to attend next Trail Committee meeting
• Review subcommittee work on keeping alpacas and goats in Woodside
• Discuss lessons learned from LA fire preparedness and evacuations

The committee approved the March 26, 2025 meeting minutes unanimously. Members were assigned to attend upcoming Trail Committee meetings—Nancy on June 12 and Lexi on July 10. The group directed Philip to draft a biosecurity section for alpacas and goats and instructed the Livestock Guidelines subcommittee to meet with Sage for further guidance. The meeting was adjourned unanimously.

• Approved March 26, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Assigned Nancy to attend Trail Committee meeting on June 12
• Assigned Lexi to attend Trail Committee meeting on July 10
• Directed Philip to write biosecurity section for alpacas and goats
• Directed Livestock Guidelines subcommittee to meet with Sage for guidance
• Recommended owners at 4105 Woodside Road keep two horses

Planning Commission

The Planning Commission will hold a special meeting to consider two residential property proposals. The body will decide on variances for a fence height and the construction of an accessibility ramp and paths.

• 6 Cedar Lane: Proposal to replace a fence in the Stream Corridor exceeding the 6-foot height limit (VARI2024-0004)
• 370 Old La Honda Road: Proposal for a new elevated ramp, on-grade paths, and replacement of a staircase and trellis
• 370 Old La Honda Road: Requests for a Setback Exception (XSET2024-0001) and Variances for steep slope development and maximum height (VARI2025-0002, VARI2025-0003)

The commission unanimously approved the April 16, 2025 consent calendar item. It also unanimously approved a variance to exceed the 6‑foot fence height limit for 6 Cedar Lane (VARI2024-0004). The proposal for 370 Old La Honda Road was continued to the June 11, 2025 special meeting.

• Approved consent calendar item (April 16, 2025 minutes) – Yes: 4, No: 0
• Approved fence height variance for 6 Cedar Lane (VARI2024-0004) – Yes: 4, No: 0
• Continued 370 Old La Honda Road setback exception and variances to June 11, 2025 meeting

Town Council

The Woodside Town Council will review claims against the town from May 1–15, 2025, and appoint representatives to the PLAN JPA. It will also discuss salary schedule changes, recognize National History Month, and receive a report on town vacancies, recruitment, and retention efforts.

• Register of Demands Against the Town of Woodside (May 1–15, 2025)
• Resolution appointing representatives to PLAN JPA
• Modification of 2024–25 Town Salary Schedule and Classification Plan
• Public hearing on Town of Woodside vacancies, recruitment, and retention efforts

The council unanimously approved Consent Calendar items 2 through 5, covering the appointment of PLAN JPA representatives, the April investment report, April meeting minutes, and a modification to the 2024‑25 salary schedule. Councilmember Brown also moved to approve a proclamation naming May 2025 National Historic Preservation Month, which passed unanimously. The staff report on town vacancies, recruitment, and retention was accepted with all present members voting aye.

• Approved Consent Calendar Item 2 – appoint representatives to PLAN JPA (unanimous)
• Approved Consent Calendar Item 3 – April Monthly Investment Activity Report (unanimous)
• Approved Consent Calendar Item 4 – minutes of April 22, 2025 meeting (unanimous)
• Approved Consent Calendar Item 5 – modify 2024‑25 town salary schedule (unanimous)
• Approved Consent Calendar Item 6 – proclamation of May 2025 as National Historic Preservation Month (unanimous)
• Accepted staff report on town vacancies, recruitment, and retention (unanimous)

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will convene on May 22, 2025, to discuss updates on ongoing initiatives such as the Flax Hill project, Poison Free Woodside, Backyard Habitat program, and Heritage Tree Award. The meeting will also cover new business including potential 2025/2026 events like a Native Plants and Pollinators Event and a Wild Mind Science wildlife program. The committee may take action on agenda items and will approve minutes from the April 24 meeting.

• Approval of April 24 committee meeting minutes
• Poison Free Woodside workshop update on rodent control and sub-committee formation
• Backyard Habitat program update including new award nominations
• Native Plants and Pollinators Event proposal for 2025/2026
• Wild Mind Science wildlife program presentation

The committee approved the minutes from the April 24 meeting. It adopted two logos for the Woodside Photo Contest, with submissions to begin on May 26. A subcommittee was created to lead a Worm Bin event, with Janness as chair and Donna as a potential partner. The Night Walk event was placed on hold.

• Approved minutes from the April 24 committee meeting
• Approved two logos for the Woodside Photo Contest (contest opens May 26)
• Formed subcommittee to lead Worm Bin event (Janness chair, Donna potential partner)
• Night Walk event placed on hold
• Added open agenda item to capture new event ideas for 2025/2026

Planning Commission

The Planning Commission meeting scheduled for May 21, 2025, has been cancelled. Items regarding 6 Cedar Lane and 370 Old La Honda Road are continued to a special meeting on May 28, 2025.

• Continuation of 6 Cedar Lane item to May 28
• Continuation of 370 Old La Honda Road item to May 28

Architectural & Site Review Board

The Architectural and Site Review Board will consider two proposals for Conceptual Design Review. Both projects involve the construction of single-family residences and associated site improvements.

• 115 Glenwood Avenue: Proposal for near-complete demolition of a home and construction of a new one-story residence with a basement
• 729 Southdale Way: Continued proposal for a new main residence with attached garage and basement, plus one detached Accessory Dwelling Unit

The board adopted recommendations for the 115 Glenwood Avenue project, including an arborist report, consideration of a garage, and completion of Formal Design Review. It also adopted recommendations for the 729 Southdale Way project, such as simplifying exterior materials, exploring a junior accessory dwelling unit, and completing Formal Design Review. Both motions passed unanimously.

• Recommended an arborist report for 115 Glenwood Ave (unanimous)
• Encouraged adding a garage to 115 Glenwood Ave (unanimous)
• Advised completing Formal Design Review for 115 Glenwood Ave (unanimous)
• Recommended simplifying exterior materials for 729 Southdale Way (unanimous)
• Encouraged a Junior Accessory Dwelling Unit for 729 Southdale Way if septic permits (unanimous)
• Advised completing Formal Design Review for 729 Southdale Way (unanimous)

Circulation Committee

The Circulation Committee will consider finalizing a 15 mph school zone speed limit in front of Woodside Elementary, review traffic safety updates, and discuss pedestrian safety on Canada Road at Glenwood. Other items include a follow-up on the town e-bike survey, speed calming on Eleanor Drive with Fire Marshal feedback, and long-range town center planning.

• Finalization of 15 mph school zone speed limit in front of Woodside Elementary
• Pedestrian safety on Canada Road at Glenwood
• Speed calming on Eleanor Drive – Fire Marshal feedback
• Town E-bike survey follow-up
• Albion Avenue safe crossing and equestrian-cycling group safety

The Woodside Circulation Committee approved the April meeting minutes after a single edit. Members voted to pass a motion directing the Chair to propose a push‑button activated stop sign at Canada Road and Glenwood to the Town Council. The committee assigned Yaz to investigate the use of decomposed granite at sidewalk ends and to propose a FY26 study for a new sidewalk request. No other substantive actions were decided at this meeting.

• Approved April meeting minutes (unanimous)
• Motion passed to propose push‑button activated stop sign at Canada Rd & Glenwood to Town Council
• Assigned Yaz to investigate decomposed granite at sidewalk ends
• Assigned Yaz to propose FY26 budget study for new sidewalk request

Volunteerism Committee

The Woodside Volunteerism Committee will hold a special meeting to discuss the Kids Civic Program and plans for a Fall Volunteer Appreciation Event. The committee will also consider approving minutes from its January 23, 2025 meeting. No votes on ordinances or contracts are scheduled.

• Approval of minutes from January 23, 2025 meeting
• Discussion of Kids Civic Program
• Discussion of fall volunteer appreciation event

The committee approved the January 23, 2025 meeting minutes by a 3‑0 vote. Members agreed to present the draft Kids Civic Program to the Town Council at the July 8, 2025 meeting, aiming to start the program in fall 2025. The committee selected October 17, 2025 for the Fall Volunteer Appreciation Event, will send a Save the Date email to volunteers, and staff will check venue availability.

• Approved January 23, 2025 minutes (3-0)
• Decided to present Kids Civic Program draft to Town Council on July 8, 2025
• Chose October 17, 2025 for Fall Volunteer Appreciation Event
• Planned to send Save the Date email for the event
• Assigned staff to check Espostos venue availability

Emergency Preparedness Committee

The Emergency Preparedness Committee will review reports from the Woodside Fire Protection District and the Town. The body will discuss the staffing of the Emergency Operations Center and sample evacuation tags.

• Review of Town Emergency Operations and Emergency Operations Center staffing
• Discussion of sample evacuation tags
• Evacuation Subcommittee report
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report

The committee reached consensus to adopt a simple visual evacuation tag design for households. The town scheduled a Wildfire Preparedness Workshop for May 22, 2025, from 3 to 5 p.m. The Ready Communicator Program was approved to begin, with training to be announced. No other substantive decisions were made.

• Approved simple evacuation tag design (consensus)
• Scheduled Wildfire Preparedness Workshop for May 22, 2025 (3-5 pm)
• Approved start of Ready Communicator Program (training to be announced)

Town Council

The Town Council will discuss the proposed Fiscal Year 2025-26 budget, including a potential additional contribution to the pension trust account. The council will also review its work plan and hear a funding request from the San Mateo County Flood and Sea Level Rise Resiliency District (OneShoreline). Routine items on the consent calendar include approval of demands, minutes, a third-quarter budget review, and a proclamation for National Public Works Week.

• Presentation and discussion of proposed FY 2025-26 budget
• Discussion of additional contribution to Pension Trust Account
• Funding request by San Mateo County Flood and Sea Level Rise Resiliency District (OneShoreline)
• 2024-25 Third Quarter Budget Review (consent calendar)
• Proclamation declaring May 18–24, 2025 as National Public Works Week (consent calendar)

Councilmember Wall moved to approve Consent Calendar items 1 through 4. The motion was seconded by Councilmember Aburish and passed with all five members voting aye. The approved items were the Register of Demands (April 16‑30 2025), approval of April 8 2025 meeting minutes, the 2024‑25 third‑quarter budget review, and a resolution proclaiming May 18‑24 2025 as National Public Works Week.

• Approved Register of Demands (April 16‑30 2025) – unanimous
• Approved approval of April 8 2025 special meeting minutes – unanimous
• Approved 2024‑25 third‑quarter budget review – unanimous
• Approved resolution proclaiming May 18‑24 2025 National Public Works Week – unanimous

Trails Committee

The Woodside Trails Committee will meet to elect a vice chair for the next term and discuss old business including a quarterly financial report, follow-ups on stable permits, and the 5-year Capital Improvement Plan. Key trail projects such as #1098 Eucalyptus Court trail easements, #1085 Kings Mountain Road crosswalk, and a new Albion crossing will be reviewed. Under new business, the committee will finalize the 2025 stable permit renewal letter to be sent by July 1. The meeting will also recognize the Trails Appreciation Award presented to Sean Rose at the April 22 Town Council meeting.

• Election of vice chair for the next term
• Finalize 2025 stable permit renewal letter to be sent by July 1
• Trail project #1098 Eucalyptus Court/Woodside East Trail easement follow-ups
• Trail project #1085 Kings Mountain Road/Hwy 84 crosswalk discussion
• New Albion crossing and slippery driveway maintenance issues

Arts & Culture Committee

The Woodside Arts & Culture Committee will discuss raising the honorarium from $350 to $400. They will also review May and June events, review new applications, and discuss backup plans for cancellations. The meeting includes approval of previous minutes and public comments.

• Discuss raising honorarium from $350 to $400
• Review May event and sign up for June event
• Review new applications
• Discuss backup plans for last-minute cancellations
• Approve minutes from April 10, 2025

The committee approved the April 10, 2025 meeting minutes as submitted. It agreed to close the First Friday wine bar at 7:00 pm and post signage. Members voted unanimously to raise the presenter honorarium from $350 to $400, subject to town approval. Additional actions included offering two 2026 dates to Dr. Jorge Ramos and selecting a video backup for last‑minute cancellations.

• Approved April 10, 2025 minutes (as submitted)
• Agreed to shut down First Friday wine bar at 7:00 pm and make signs
• Offered Dr. Jorge Ramos two 2026 event dates: Jan 2 and Sept 4
• Selected a TBD video of previous events as backup plan
• Unanimously approved raising honorarium to $400 (pending town approval)

Woodside History Committee

The Woodside History Committee will meet to discuss updates on museum activities, archives, and the WFPD Fire Exhibit. They will also consider proclamation language for May 27th in place of Preservation Awards. The meeting includes reports on the outside display box and walking tour handout.

• Update on museum activities/acquisitions/archives/WiFi
• WFPD Fire Exhibit Update
• Proclamation Language for May 27th instead of Preservation Awards
• Outside Display Box at Independence Hall Update
• Walking Self-Guided Tour Handout Update

The committee voted to approve the minutes from the April 10, 2025 meeting, with all members in favor. No other formal actions, approvals, or denials were recorded during this meeting.

• Approved April 10, 2025 minutes (unanimous)

Planning Commission

The Planning Commission meeting scheduled for May 7, 2025, has been cancelled. The next regular meeting is scheduled for May 21, 2025.

• Meeting of May 7, 2025, cancelled
• Next meeting scheduled for May 21, 2025

Architectural & Site Review Board

The Architectural and Site Review Board will consider a Conceptual Design Review for a proposal at 75 Roberta Drive to demolish an existing single-family residence, pool, and accessory structures, and construct a new one-story residence with basement, two detached Accessory Dwelling Units, pool, and vehicle gates. The board also will approve the April 7, 2025 meeting minutes. CEQA review will occur at a future Formal Design Review stage.

• Conceptual Design Review for demolition and new construction at 75 Roberta Drive (ASRB2025-0004)
• Proposal includes one single-family residence with basement, two detached ADUs, pool, and vehicle gates
• Applicant: Ross Padluck, Kligerman Architecture & Design; Planner: Keigo Yamamoto
• Consent agenda: approval of April 7, 2025 meeting minutes
• CEQA determination deferred to a future Formal Design Review application

The board approved moving the 75 Roberta Drive project (ASRB2025-0004) to Formal Design Review. The motion passed with votes from Vice Chair Kamra and Members Del Gavio, Mittelman, and Sullivan; no votes against or abstentions. The board required the applicant to provide neighborhood outreach correspondence and a detailed landscape plan showing fencing and wildlife passages before the Formal Design Review. The board also commended the project's site planning and building design.

• Approved April 7, 2025 minutes (unanimous)
• Moved 75 Roberta Drive project to Formal Design Review (Yes: Kamra, Del Gavio, Mittelman, Sullivan; No: none; Abstain: none)
• Conditioned move on applicant providing outreach correspondence with nearby owners
• Conditioned move on applicant providing detailed Landscape Plan with fencing and wildlife passage details
• Recommended applicant complete Formal Design Review with staff or Planning Commission as needed
• Commended applicant for site planning that minimizes disturbance
• Commended applicant for building design materials suited to area

Recreation Committee

The Recreation Committee is meeting to coordinate upcoming May events and plan summer activities. The body will discuss logistics for the May Day Fun Run, Soapbox Derby, and the start of coed softball.

• May Day Fun Run (May 3rd)
• Soapbox Derby (May 4th)
• Coed Softball starting June 22nd
• Camping event (May 31st-June 1st)
• Resident-Only Woodside Farmers Market

The committee approved the April 3 minutes. It confirmed plans for the May Day Fun Run on May 3, assigning tasks for bibs, timing, and supplies. Co‑ed softball was set to begin on June 22, and a Soapbox Derby was scheduled for May 4. A camping event is planned for May 31–June 1 with a waiting list of five.

• Approved April 3 minutes (no vote tally recorded)
• May Day Fun Run scheduled for May 3; responsibilities assigned for bibs, timing, refreshments, and permits
• Co‑ed softball slated to start June 22 with 12 teams; score keeper appointed
• Soapbox Derby scheduled for Sunday May 4
• Camping event scheduled for May 31–June 1; waiting list of 5, total count 76

Environment & Open Space Committee

The committee will discuss updates on local environmental programs and plan events for 2024/2025. The meeting includes the election of a Chair and Vice Chair.

• Election of Chair and Vice Chair
• Poison Free Woodside workshop on rodent control
• Backyard Habitat program brochure printing and mailing
• Heritage Tree award proposed recipients
• Planning for Night Walk, Worm Bin, and Native Plants and Pollinators events

The committee approved the March 27 meeting minutes. It voted to give the Backyard Habitat award to the property on Harcross Rd. It also decided to retain the current chair and vice‑chair for one more year, with a review scheduled for April 2026.

• Approved March 27 meeting minutes (unanimous)
• Awarded Backyard Habitat award to Harcross Rd property (committee vote)
• Retained current chair and vice‑chair for an additional year (decision)

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, public outreach, and staffing. The body will review subcommittee work regarding the keeping of alpacas and goats in Woodside.

• Review of barn or stable permit applications
• Review of subcommittee work on keeping alpacas in Woodside
• Review of subcommittee work on keeping goats in Woodside
• Discussion on LA fire preparedness and evacuations
• Review of content for the Woodsider publication

Town Council

The Town Council will review several administrative resolutions, including service contracts and a sewer connection request. The body is also considering a resolution to deny an appeal regarding the Menlo Country Club's conditional use permit compliance.

• Agreement with NV5 not to exceed $161,608.00 for Woodside Road Bicycle and Pedestrian Improvements Project design
• Monthly agreement with Optimum Green Cleaning for $5,995 for town-owned buildings
• Sewer connection approval for 10 Monticello Court to the Town Center Sewer Assessment District
• Annual rate adjustment for Greenwaste Recovery, LLC for 2025-2026
• Resolution to deny appeal (APPL2023-0003) regarding Menlo Country Club's conditional use permit

The council approved the Consent Calendar items, including a $161,608 NV5 design contract for Woodside Road bike and pedestrian improvements and a $5,995 cleaning contract for town‑owned buildings. They also approved the resolution denying the Menlo Country Club appeal and authorized letters of support for community project funding applications.

• Approved Consent Calendar Items 1,2,4,5,7,8 (unanimous)
• Approved Consent Calendar Item 3 (unanimous)
• Approved Consent Calendar Item 6 (unanimous)
• Authorized NV5 design contract up to $161,608 for Woodside Road bike/pedestrian improvements (unanimous)
• Authorized cleaning contract $5,995 with Optimum Green Cleaning (unanimous)
• Approved resolution denying Menlo Country Club appeal (AYES: Aburish, Goeld, Mayor; NOES: Wall; Brown recused)
• Approved letters of support for community project funding applications (unanimous)

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for April 21, 2025, has been cancelled. The next regular meeting is set for May 5, 2025.

Circulation Committee

The Woodside Circulation Committee will hold a regular meeting to discuss traffic safety, school zone outreach, and circulation projects. Agenda items include a Town Center long-range plan discussion, creation of a town survey on e-bike usage, and feedback from cyclist user groups. The committee may take action on any listed item.

• PTA outreach on 15 mph school zone
• Creation of Town survey on E-bike usage
• Town Center long range plan discussion
• Cyclist user group feedback
• Speed Trailer Data update

The committee approved the March 2025 meeting minutes. All members voted in favor, making the approval unanimous. No other actions were formally decided; the remainder of the meeting consisted of updates and discussion on traffic safety, circulation projects, and bicycle initiatives.

• Approved March 2025 minutes (all approved)

Planning Commission

The Planning Commission will hold a public hearing to decide on a proposal for a new water reclamation facility at 2300 Woodside Road. The project aims to provide irrigation water for the site through a recycled water storage tank and pump station.

• Proposal for water reclamation facility at 2300 Woodside Road (Menlo Country Club)
• Conditional Use Permit CUSE2024-0001 for the facility
• Variance VARI2024-0003 for equipment within the 50-foot front setback from Woodside Road
• Grading Exception GRAD2024-0001 for more than 1,500 cubic yards of site grading
• Approval of April 2, 2025, meeting minutes

The Planning Commission voted to approve the consent calendar item for the April 2, 2025 minutes. It also approved the resolution for the 2300 Woodside Road water reclamation facility, including the Conditional Use Permit, variance, and grading exception. Both actions passed with all four present commissioners voting yes and no abstentions. Commissioner Apfel was absent for both votes.

• Approved consent calendar (April 2, 2025 minutes) (4-0)
• Approved water reclamation facility resolution (CUSE2024-0001, VARI2024-0003, GRAD2024-0001) (4-0)

Climate & Sustainability Committee

The committee will discuss the Hefty ReNew Program and debrief a battery storage event. Members will review the Annual Climate Action Report and provide updates on electrification and waste ordinances.

• Presentation on Hefty ReNew Program
• Discussion on Disposable Food Service Ware Ordinance
• Review of Annual Climate Action Report
• Updates on Electric Vehicle Charging and Electric Garden Rebate/Incentive Program
• Election of Committee Chair and Vice Chair

Trails Committee

The Woodside Trails Committee will meet to elect a Chair and Vice Chair for the next term, discuss and approve follow-up letters regarding stable permits, review the 5-year Capital Improvement Plan, and consider updates on specific trail projects including easements for Eucalyptus Court/Woodside East Trail and a crosswalk at Kings Mountain Road / Highway 84. They will also discuss a framework for stable permit renewal letters and receive liaison reports from the Livestock and Equine Heritage and Circulation Committees.

• Discussion and approval of follow-up letters and data review for stable permits
• Easement follow-ups on Eucalyptus Court / Woodside East Trail (project #1098)
• Progress update on Kings Mountain Road / Highway 84 crosswalk (project #1085)
• Discussion of slippery driveway issues and other maintenance items
• Presentation of Trails Appreciation Award at April 22 Town Council meeting

The committee elected Anne Van Camp as chair unanimously and postponed the vice‑chair election. Motions were passed to approve mailing draft permit letters and to send the address lists to Cindy for label preparation. The committee also approved staff action on 12 identified slippery driveways, adding two additional locations. Additional tasks were assigned for a site visit on Albion Road crossing safety and for updating the committee webpage.

• Anne Van Camp elected Chair (unanimous)
• Vice Chair election tabled until next meeting
• Approved mailing of draft permit letters (motion passed)
• Approved sending address lists to Cindy for label preparation (motion passed)
• Approved staff action on 12 slippery driveways, added Albion near Green Gables and potential Rainbow Drive sites (motion passed)
• Barry assigned to coordinate site visit for Albion Road crossing safety (planned)
• Julia assigned to coordinate website content submissions after committee approval (process approved)

Arts & Culture Committee

The Arts & Culture Committee will discuss planning for April and May events and review new applications. The body will also consider backup plans for presentation cancellations.

• Review of April event
• Sign-ups for May event
• Youth Photo Show subcommittee report
• Review of new applications
• Discussion of backup plans for presentation cancellations

The Arts & Culture Committee approved the February 13 and March 13, 2025 meeting minutes as submitted. It also approved the application of Johanna McCoy and Leslie Absher to present in September 2025. No other actions were decided; backup‑plan details and calendar ideas will be discussed at future meetings.

• Approved February 13, 2025 minutes
• Approved March 13, 2025 minutes
• Approved application for Johanna McCoy and Leslie Absher (September 2025)

Woodside History Committee

The Woodside History Committee will consider updates on museum activities, acquisitions, archives, and WiFi; town updates; improvements to Room 1 and the outside display box; a walking self-guided tour handout; and a container update. They will also plan for the May Day Parade, recap the Open House of Station 7, schedule museum staffing, discuss a fire exhibit with the Woodside Fire Protection District, and review nominations for Presentation Awards on May 27th. No votes on ordinances or contracts are expected; the meeting is largely informational and procedural.

• Update on museum activities, acquisitions, archives, and WiFi
• Fire exhibit update in coordination with WFPD
• Presentation Awards nominations and invitations for May 27th
• May Day Parade – new signs, vehicle decoration, and sheriff’s list
• Update on walking self-guided tour handout

The committee unanimously approved the minutes from the March 13, 2025 meeting. A motion to postpone this year’s Preservation Awards was adopted because no recipients were identified. The meeting was adjourned at 11:43 a.m. after a motion was seconded and carried.

• Approved March 13, 2025 minutes (unanimous)
• Postponed 2025 Preservation Awards (no recipients found)
• Scheduled fire exhibit review for June 12, 2025 meeting
• Adjourned meeting at 11:43 a.m. (motion passed)

Emergency Preparedness Committee

The committee will hear reports on the Woodside Fire Protection District, WPV-Ready/CERT, and town emergency operations. They will review the status of the Emergency Operations Center and its staffing. New business includes an evacuation subcommittee report and an event calendar for April and May.

• Approval of March 12, 2025 meeting minutes
• Review of Town Emergency Operations Center staffing and status
• Evacuation Subcommittee report (Mittelman, Taft, Coe, Cardinale)
• Event calendar for April and May
• Woodside Fire Protection District report (Cuschieri/Brown)

The Emergency Preparedness Committee approved the minutes from the March 12, 2025 meeting. No other formal approvals, denials, or votes were recorded. The committee created an action item to develop a resident‑friendly evacuation guide. The next meeting is scheduled for May 12, 2025.

• Approved March 12, 2025 meeting minutes (no vote tally recorded)
• Adopted action item to develop a resident‑friendly evacuation guide

Town Council

The Woodside Town Council will consider approval of the consent calendar, which includes a $60,000 software maintenance contract, an ADU zoning ordinance, and a $475,000 road rehabilitation project. A public hearing will be held on an update to the fees and charges schedule. New business includes a presentation on fire hazard severity zones and approval of a town manager employment agreement.

• Ordinance amending zoning code to allow conversion of barns to ADUs and adjust ADU height limits (second reading)
• Resolution authorizing up to $475,000 for the 2025 Road Rehabilitation Project, including bid advertising and contract award
• Public hearing on resolution to update the town's fees and charges schedule
• Resolution to enter into $60,000 agreement with Clientfirst Technology Consulting for community development software maintenance
• Approval of employment agreement for Jason Ledbetter as Town Manager

The council appointed Katherine Gregory to the Emergency Preparedness Committee and approved the full consent calendar, including a $60,000 contract with Clientfirst, a $475,000 road rehabilitation project, and an ordinance amending zoning rules for barn‑to‑ADU conversions. It also adopted an updated Fees and Charges Schedule and confirmed the employment agreement for new Town Manager Jason Ledbetter.

• Appointed Katherine Gregory to Emergency Preparedness Committee (unanimous)
• Approved Consent Calendar Items 1, 2, 3, and 5, including $60,000 Clientfirst contract (unanimous)
• Approved Consent Calendar Item 4 on pension supplemental contribution discussion (unanimous)
• Approved Consent Calendar Item 6 amending zoning for barn‑to‑ADU conversions (unanimous)
• Approved Consent Calendar Item 7 road rehabilitation project up to $475,000 (unanimous)
• Adopted updated Fees and Charges Schedule (Resolution 2025‑7740) (unanimous)
• Approved employment agreement for Town Manager Jason Ledbetter (Resolution 2025‑7741) (unanimous)

Town Council

The Town Council will hold a special meeting featuring a closed session. The body will discuss the appointment of a Town Manager and a case of anticipated litigation with legal counsel.

• Appointment of Public Employee – Town Manager
• Conference with Legal Counsel regarding one case of anticipated litigation

The April 8, 2025 special meeting was called to order, roll called, and adjourned. No reports, appointments, or other actions were approved, denied, or tabled. The meeting ended at 6:50 p.m.

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold conceptual design reviews for three residential projects at 128 Toyon Court (continued), 445 Manzanita Way, and 128 Audiffred Lane. No decisions are final; the board makes recommendations to the Planning Director. The agenda also includes consent items and public comment.

• Continued conceptual design review at 128 Toyon Court for a new main residence with attached JADU, garage, and site improvements (ASRB2024-0034)
• Conceptual design review at 445 Manzanita Way for an addition, remodel, and new vehicle gate (ASRB2024-0035)
• Conceptual design review at 128 Audiffred Lane to demolish existing residence and construct a single-story home with garage, basement, pool (ASRB2024-0026)
• Approval of March 17, 2025, meeting minutes on consent agenda

The board approved the consent agenda items, including the March 17, 2025 minutes and the 128 Toyon Court proposal. For the 445 Manzanita Way project, the board commended the design and voted to require color renderings for the residence and gate to be provided to adjacent owners and to move the project to Formal Design Review. For the 128 Audiffred Lane project, the board commended the design and voted to send the project to Formal Design Review.

• Approved consent agenda items (minutes & 128 Toyon Court) (4-0-0)
• Recommended Formal Design Review with neighbor color renderings for 445 Manzanita Way (4-0-0)
• Recommended Formal Design Review for 128 Audiffred Lane (4-0-0)

Recreation Committee

The Recreation Committee is meeting to coordinate several scheduled community activities and discuss new event ideas for 2025. The body will review the status of various sports, social gatherings, and outreach efforts.

• Soapbox Derby scheduled for Sunday, May 4th
• May Day Fun Run scheduled for Saturday, May 3rd
• Coed Softball starting Sunday, June 22nd
• Camping event scheduled for May 31st-June 1st
• Discussion on increasing social media outreach using Sprout Social or Bambu

The committee approved the March 6, 2025 meeting minutes and authorized the purchase of $2,700 SWAG jackets. It voted to adopt the artwork and "Wild Wild West" theme for the May Day Fun Run and confirmed sponsors, registration dates, and volunteer assignments. Additional event dates were set for the Soap Box Derby (May 4) and Coed Softball (June 22).

• Approved March 6, 2025 meeting minutes
• Approved purchase of $2,700 SWAG jackets (Kevin approved)
• Approved artwork and "Wild Wild West" theme for May Day Fun Run (unanimous vote)
• Confirmed May Day Fun Run sponsors and registration launch April 4, 2025
• Scheduled Soap Box Derby for Sunday May 4, 2025 (permits approved)
• Set Coed Softball date for Sunday June 22, 2025
• Assigned $250 cash handling to Sally for May Day Fun Run
• Planned camping event for May 31–June 1, 2025

Planning Commission

The Planning Commission will hold a public hearing to decide on a proposal for an interior remodel and addition to a single-family residence. The project requires variances for setback and maximum residence size due to proposed increases in exterior wall height.

• Public hearing for 240 Lindenbrook Road regarding Setback Variance VARI2024-0001 and Residence Size Variance VARI2025-0001
• Approval of February 26, 2025, meeting minutes

The Woodside Planning Commission approved the consent calendar item for the February 26, 2025 minutes. It also approved a setback variance (VARI2024-0001) and a residence‑size variance (VARI2025-0001) for 240 Lindenbrook Road, allowing the home to exceed the north‑side setback and maximum floor‑area limits. No public comments were received. The next meeting is scheduled for April 16, 2025.

• Approved consent calendar minutes of Feb 26 2025 (4‑0)
• Approved Setback Variance VARI2024-0001 for 240 Lindenbrook Rd (4‑0)
• Approved Residence Size Variance VARI2025-0001 for 240 Lindenbrook Rd (4‑0)

Environment & Open Space Committee

This is a regular meeting of the Woodside Environment & Open Space Committee. The agenda consists entirely of updates on existing programs and events, including the Woodside Photo Contest, Poison Free Woodside, Backyard Habitat, Heritage Tree awards, a recent Bird Event, and a sequel movie screening. No new ordinances, financial decisions, or binding actions are on the agenda.

• Woodside Photo Contest update in partnership with the Arts and Culture Committee
• Poison Free Woodside: status of Next Door posts
• Backyard Habitat program: new brochure printing and mailing update
• Heritage Tree award: new submissions
• Bird Event on March 2: update on the event

The Environment & Open Space Committee approved the February 27 meeting minutes. The session provided updates on the photo contest, Poison Free Woodside initiative, Backyard Habitat program, Heritage Tree award, recent bird event, and the Kiss the Ground sequel movie. New business consisted of brainstorming ideas for future events, but no actions were voted on or approved. The next regular meeting is scheduled for April 24, 2025.

• Approved February 27 meeting minutes (unanimous)

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee is continuing discussions on health and safety, public outreach, and staffing. Subcommittees will present recommendations on keeping alpacas and goats in town, and on treating barns as accessory dwellings with animal health exceptions. The committee will also prepare its annual report to the Town Council.

• Continuing discussion on health and safety issues: parking on trails, stabling requirements, environmental impacts, and evacuation.
• Subcommittee report on keeping alpacas in Woodside (member Fentress).
• Subcommittee report on keeping goats in Woodside (member Kristina).
• Discussion on barn exception subcommittee – treat barns as accessory dwellings and seek exceptions for animal health and safety.
• Annual report from committee to Town Council.

The Livestock & Equine Heritage Committee approved the February 26, 2025 minutes. The committee also approved the annual report to the Town Council, pending John’s incorporation of agreed‑upon amendments. Members were assigned to attend the next Trail Committee meetings (Susie in April, John in May) and a vacant LEHC seat was reported as filled. The meeting was adjourned by unanimous motion.

• Approved February 26, 2025 minutes (motion by Lexi, second by Susie, all in favor)
• Approved annual report to Town Council pending amendments (motion by Nancy, second by Lexi, all in favor)
• Assigned Susie to attend Trail Committee meeting in April (no vote recorded)
• Assigned John to attend Trail Committee meeting in May (no vote recorded)
• Noted LEHC member vacancy filled (status update)
• Adjourned meeting (motion by Lexi, second by Susie, all in favor)

Town Council

The Woodside Town Council is holding a special meeting that includes a closed session to discuss the appointment of a public employee for the Town Manager position, as authorized under Government Code Section 54957. The meeting also provides for public comment on non-agendized items and a report from closed session. No other substantive business is on the agenda.

• Closed session: Appointment of Public Employee – Town Manager (Government Code Section 54957)

Mayor Dombkowski called the special meeting to order at 7:00 p.m. A closed session was held to consider the appointment of a Town Manager, but the minutes state there were no reportable actions. The council adjourned at 8:35 p.m.

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will discuss old business including an electrification/battery storage event, town updates on disposable food ware ordinance, EV charging, and rebate programs. New business consists of reviewing the Annual Climate Action Report. The committee will also reconfirm its purpose and goals.

• Review of Annual Climate Action Report
• Update on Disposable Food Service Ware Ordinance
• Electric Vehicle Charging update
• Electric Garden Rebate/Incentive Program
• Reconfirm committee purpose and goals

Circulation Committee

The Woodside Circulation Committee will meet to discuss several items, including the FY'26 budget proposal items, pedestrian walkability along the south side of Woodside Road from Whiskey Hill to Mountain Home, and criteria for group bicycle event approvals. They will also receive updates on traffic safety and circulation projects. Old business includes PTA outreach on a 15 mph school zone.

• FY'26 budget proposal items
• Pedestrian walkability along south side of Woodside Road from Whiskey Hill to Mountain Home
• Discussion on criteria for group bicycle event approvals
• PTA outreach on 15 mph school zone (old business)

The Woodside Circulation Committee approved the minutes from the February 20, 2025 meeting by unanimous vote. No other items were formally approved, denied, or tabled; the committee discussed traffic safety updates, project status reports, and FY‑26 budget proposals without voting on them.

• Approved February 20, 2025 minutes (unanimous)

Planning Commission

The Planning Commission meeting scheduled for March 19, 2025, has been cancelled. The next meeting is scheduled for April 2, 2025.

Town Council

The Town Council is holding a special meeting primarily to conduct a closed session. The body will discuss the appointment of a public employee for the Town Manager position.

• Closed session regarding the appointment of the Town Manager

The council held a closed‑session discussion on appointing a town manager, but the report noted there were no reportable actions. The meeting was adjourned at 9:15 p.m. without any approvals, denials, or other formal actions.

Climate & Sustainability Committee

The committee will discuss the Annual Climate Action Report and the Hefty ReNew Program. Members will also receive updates on electric vehicle charging, solar incentives, and a disposable food service ware ordinance.

• Review of Annual Climate Action Report
• Presentation on Hefty ReNew Program
• Discussion on Disposable Food Service Ware Ordinance
• Updates on Electric Garden Rebate/Incentive Program
• Review of Electric Vehicle Charging and solar incentives

Architectural & Site Review Board

The Architectural and Site Review Board will hold a conceptual design review for a proposal to build a new main residence with an attached JADU, garage, and site improvements at 128 Toyon Court. The board is also scheduled to approve the minutes from its March 3, 2025 meeting. No other substantive items are on the agenda.

• Conceptual design review for new residence with attached JADU at 128 Toyon Court
• Approval of March 3, 2025 meeting minutes

The Woodside Architectural and Site Review Board continued the conceptual design review for a new residence with an attached JADU at 128 Toyon Court, approving the project with recommendations for neighborhood outreach, a color/materials board, revised rear fenestration, and a landscape plan. The board also approved the March 3, 2025 meeting minutes with a minor change.

• Approved March 3, 2025 minutes with minor change (5-0)
• Continued 128 Toyon Court conceptual design review with conditions (5-0)
• Directed applicant to install story poles and respond to color/materials and landscape plan recommendations

Town Council

The Woodside Town Council is holding a special meeting to consider the appointment of a Town Manager in closed session. Public comment will be accepted on non-agendized items before and after the closed session. No other business is scheduled.

• Closed session to appoint a public employee for the Town Manager position (Gov. Code § 54957)

The Town Council held a special meeting on March 15, 2025, at 8:00 a.m. The only substantive item was a closed session to discuss the appointment of a public employee (Town Manager) under Government Code Section 54957. No reportable actions were taken in closed session, and the meeting was adjourned at 11:30 a.m.

• Held closed session for Town Manager appointment (no reportable action)

Town Council

The Woodside Town Council is holding a special meeting with a closed session to consider the appointment of a Town Manager. The agenda also includes roll call, public communications, and a report from closed session. No other business items are scheduled.

• Closed session to consider appointment of a public employee – Town Manager (Government Code Section 54957)

The Woodside Town Council held a special meeting on March 14, 2025, that consisted solely of a closed session to consider the appointment of a public employee (Town Manager). No reportable actions were taken in the closed session, and the meeting was adjourned without any substantive public decisions.

• Held closed session for Town Manager appointment (no reportable actions)

Trails Committee

The Trails Committee will review the operating budget and Capital Improvement Program (CIP) future plans. Members will discuss specific trail projects and the procedure for the committee's webpage content.

• Easements for project #1098 Eucalyptus Court/Woodside East Trail
• Progress on project #1085 Kings Mountain Road / Hwy 84 crosswalk
• Financial report on major budget impacts
• Review of stable permits and follow-up letters
• Discussion of rocks on Runnymede

The Woodside Trails Committee approved the February minutes as corrected. They discussed stable permit renewals, reviewed trail projects including easement research and crosswalk progress, and addressed maintenance issues like slippery driveways and rebar concerns. No major decisions were made beyond the minutes approval.

• Approved February 13, 2025 minutes as corrected (unanimous)
• Discussed stable permit renewal letters and thank-you letter for paid permits
• Reviewed trail project #1098 Eucalyptus Court easement research
• Noted progress on #1085 Kings Mountain Road crosswalk, targeting completion by end of April/May
• Agreed to wait until 10 or more slippery driveways reported before renting equipment
• Decided to keep rocks on Runnymede Road to deter off-roaders during rainy season

Arts & Culture Committee

The Woodside Arts & Culture Committee will hold a regular meeting to approve previous minutes, welcome new members, and discuss old and new business. Old business includes reviewing the March event, a decision on the 4th of July, and subcommittee reports on a youth photo show. New business covers sign-ups and props for an April event, review of new applications, and calendar planning. The agenda is primarily procedural, with no binding financial decisions or ordinances.

• Review of 4th of July decision
• Subcommittee report on Youth Photo Show
• Sign-up and props discussion for April event
• Review of new applications
• Calendar review

The committee reviewed the March First Friday event and decided to support other town committees' July 4th activities instead of holding its own. They also voted to reinstate the Robert's cheese/fruit plate for future presentations. No formal decisions were made on new presenters, as applications are still being encouraged.

• Voted to reinstate Robert's cheese/fruit plate for upcoming presentations
• Agreed to support other committees' July 4th activities, not hold own First Friday
• Approved selling books at First Friday, but not fundraising or donations
• Youth Photo Contest will not include adult category

Woodside History Committee

The Woodside History Committee will discuss updates on museum activities and acquisitions, a fire exhibit collaboration with the fire department (WFPD), and preparations for the May Day Parade. They will also consider nominations for presentation awards and volunteer needs for an open house at Station 7. The meeting includes approval of minutes and routine updates.

• Update on museum activities, acquisitions, and archives
• WFPD Fire Exhibit Update
• Presentation Awards nominations for May 27th
• Open House March 22nd at Station 7 – volunteer sign-ups
• May Day Parade entry and signage/vehicle decoration

The Woodside History Committee met on March 13, 2025, and unanimously approved the minutes from the February 13, 2025 meeting. The committee discussed updates on archives, town events, and museum projects, and made plans for upcoming events including the May Day Parade and Preservation Awards ceremony. No formal votes were taken on substantive policy matters.

• Approved February 13, 2025 minutes (unanimous)
• Ordered railings for Room 1 and main room (installation after painting)
• Thalia to submit display panel layout to Altos Printing and coordinate installation
• Bree to get hay bales for May Day Parade seating; Thalia to order new metal signs
• Melody to submit History Committee application for May Day Parade
• Jeanne to get mounted photos from storage for May Day Parade decoration
• Museum to be closed on Saturday, May 3rd for May Day Parade
• Bree to cover museum on March 15th; Thalia to cover April 5th

Town Council

This is a special meeting of the Woodside Town Council. The only substantive item is a closed session to discuss the appointment of a public employee, the Town Manager. The remainder of the agenda is procedural, including roll call, public communications, and adjournment.

• Closed session to discuss appointment of Town Manager (Government Code Section 54957)

The Woodside Town Council held a special meeting on March 13, 2025, that was entirely procedural. The only substantive item was a closed session to discuss the appointment of a public employee (Town Manager), but no reportable actions resulted. The meeting was adjourned at 8:50 p.m.

• Held closed session on Town Manager appointment (no reportable actions)

Emergency Preparedness Committee

The Emergency Preparedness Committee will meet to review and approve February minutes, receive reports from the Woodside Fire Protection District and town staff, and discuss old and new business including subcommittee reports on evacuation and communication. The committee will also review the status of the town's Emergency Operations Center and staffing, and plan the March and April event calendar. This is a routine meeting focused on updates and coordination.

• Evacuation Subcommittee report
• Communication Subcommittee report
• Review of Town Emergency Operations Center staffing
• Woodside Fire Protection District report
• Focus on Community Tabletop Series update

The Woodside Emergency Preparedness Committee voted to dissolve its Communication Subcommittee and create a new subcommittee to review the EPC's role in emergency operations and staffing of the Town's Emergency Operations Center. The committee also approved the February 12, 2025 minutes and received updates from the Fire District on hazard maps, home assessments, and recruitment.

• Dissolved Communication Subcommittee (all in favor)
• Created subcommittee to review EPC's emergency operations role (all in favor)
• Appointed Jon Mittelman as liaison to WPV-Ready Communications Subcommittee
• Approved February 12, 2025 meeting minutes

Town Council

The Woodside Town Council will hold a public hearing on the first reading of an ordinance amending zoning rules for converting barns to accessory dwelling units (ADUs) and setting ADU height limitations. They will also consider authorizing a professional services agreement with Good City Company to update the Town Center Area Plan. Consent calendar items include approval of audited financial statements, salary schedule modification, and annual progress reports for the General Plan and Housing Element.

• Public hearing: Ordinance amending Municipal Code Chapter 153 (Zoning) regarding conversion of barns to ADUs and ADU height limitations
• Resolution authorizing professional services agreement with Good City Company for Town Center Area Plan Update
• Acceptance of 2023-24 audited basic financial statements, Gann Appropriations Limit Review, and related reports
• Resolution modifying the 2024-25 Town Salary Schedule and Classification Plan
• Annual progress reports for the General Plan (2024) and Housing Element (2024)

The Town Council introduced an ordinance amending zoning rules to allow conversion of barns into Accessory Dwelling Units (ADUs) and adjust height limits, with a unanimous 5-0 vote. The Council also approved a professional services agreement with Good City Company to update the Town Center Area Plan, and approved the consent calendar, including the salary schedule, audit reports, and annual progress reports.

• Introduced Ordinance No. 2025-647 to amend zoning for barn-to-ADU conversions and height limits (5-0)
• Approved Resolution No. 2025-7737 authorizing Town Manager to execute agreement with Good City Company for Town Center Area Plan Update (5-0)
• Approved Consent Calendar Items 1, 2, and 5 (Register of Demands, waiver of full reading, minutes) (5-0)
• Approved Consent Calendar Item 3, Resolution No. 2025-7736 modifying salary schedule (5-0)
• Approved Consent Calendar Item 4, accepting 2023-24 audited financial statements (5-0)
• Approved Consent Calendar Items 6 and 7, annual progress reports for General Plan and Housing Element (5-0)

Recreation Committee

The Woodside Recreation Committee will meet on March 6, 2025, to continue planning for upcoming events including W-Ball, Coffee and Cars, Soapbox Derby, May Day Fun Run, Coed Softball, Camping, and an Ice Cream Social. The committee will also discuss rule changes for softball, such as online registration, team count, and scheduling. New business includes electing a Chair and Vice Chair, discussing the May Day Parade with PTA representatives, and organizing gym storage.

• Discuss rule changes for softball: online registration, potentially 12 teams, earlier start/later play, new umpire association
• Election of Chair and Vice Chair
• Coffee and Cars event scheduled for April 12th
• Soapbox Derby on Sunday, May 4th
• Gym Storage Organizing on Sunday, March 9th at 1 pm

The Woodside Recreation Committee met on March 6, 2025, and elected Rowan MacNiven as Chair and Ish Rivera as Vice Chair. The committee approved the February minutes, reviewed a treasurer's report showing a profit of $6,508.75, and discussed upcoming events including the May Day Fun Run, Soapbox Derby, and Coed Softball. They also agreed to order 10 extra swag jackets in dark grey and discussed potential rule changes for softball, including inviting managers to an April 3rd meeting.

• Elected Rowan MacNiven as Chair and Ish Rivera as Vice Chair
• Approved the minutes of the February 6, 2025 meeting
• Ordered 10 extra swag jackets in dark grey
• Scheduled a gym storage organizing session for Sunday, March 16th at 1pm
• Discussed inviting softball managers to an April 3rd meeting to discuss rule changes
• Noted the May Day Fun Run is scheduled for Saturday, May 3rd
• Noted the Soapbox Derby is scheduled for Sunday, May 4th
• Noted the Coffee and Cars event is scheduled for April 12th

Planning Commission

The March 5, 2025, Planning Commission meeting has been cancelled. The next scheduled meeting is March 19, 2025. No items were discussed or decided.

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will continue conceptual design review of a proposal to build a new main residence with two attached ADUs (connected by bridges) and two detached ADUs at 10 Still Creek Road. The project requires future variances for setbacks, height, and slope encroachment, plus a maximum residence size exception. The board will make a recommendation to the Planning Director, with final CEQA determination deferred to formal design review.

• 10 Still Creek Road: conceptual design review for main residence, two attached ADUs (bridge-connected), and two detached ADUs
• Project will need Maximum Residence Size Exception, Variance to Setbacks, Variance to Height, and Variance to encroach into slopes exceeding 35%
• Continued from January 27, 2025 meeting; applicant to address prior ASRB recommendations
• Story poles to be installed at a future date for a later agenda
• CEQA exemption or determination will be made during future formal design review

The Woodside Architectural and Site Review Board continued the Conceptual Design Review for a proposed new residence with multiple ADUs at 10 Still Creek Road, determining the applicant did not adequately address prior recommendations. The board directed the applicant to revise the locations of ADUs #2, #3, and #4 to reduce setbacks encroachments and visibility from the road, relocate the garage/JADU closer to the main residence, remove a carport, and reduce massing. The motion passed 2-0 with one abstention.

• Continued Conceptual Design Review for 10 Still Creek Road project (2-0, 1 abstention)
• Directed applicant to revise ADU #2, #3, #4 locations to reduce road-facing setbacks and visibility
• Directed applicant to relocate garage/JADU closer to main residence and reduce elevated hallway
• Directed applicant to remove carport adjacent to garage within front setback
• Directed applicant to reduce massing of ADU #2, possibly removing vaulted second story
• Directed applicant to reduce or remove tower element after shifting garage location
• Approved consent agenda items (January 27 and February 3, 2025 minutes) without changes

Environment & Open Space Committee

The committee is meeting to receive updates on several local environmental initiatives and plan upcoming events. Discussions include the Woodside Photo Contest and a bird event scheduled for March 2.

• Woodside Photo Contest update
• Poison Free Woodside Next Door posts status
• Backyard Habitat program brochure and nominations
• Heritage Tree award nominations
• March 2 Bird Event with Sequoia Audubon Society

The Woodside Environment & Open Space Committee approved the January 23 meeting minutes and received updates on ongoing programs including the photo contest, Poison Free Woodside, Backyard Habitat, Heritage Tree award, and a bird event. No substantive policy decisions were made; the meeting focused on program updates and brainstorming future event ideas.

• Approved January 23 committee meeting minutes (unanimous)
• Received update on Woodside Photo Contest with revised age and topic categories
• Discussed Next Door posts for Poison Free Woodside
• Noted new Backyard Habitat award nomination at 255 Harcross Road
• Acknowledged Heritage Tree award nomination received, awaiting more
• Planned bird event for March 2 with San Mateo County Bird Alliance
• Brainstormed future events including gardening, astronomy walk, composting, and coyote education

Audit Committee

The Woodside Audit Committee will review and discuss the revised draft of the Fiscal Year 2024 Basic Financial Statements and a related internal control memorandum from Maze and Associates. The committee will then consider a motion to approve the financial statements. The meeting also includes closed-session discussions with the auditors and staff.

• Approval of minutes from January 24, 2025 meeting
• Presentation of FY2024 Basic Financial Statements (Revised Draft) by Maze and Associates
• Presentation of Memorandum on Internal Control and Required Communications Letter
• Discussion with Maze on the status of the new partner
• Motion to approve Fiscal Year 2024 Basic Financial Statements

The Woodside Audit Committee approved the Fiscal Year 2024 Basic Financial Statements, subject to final review of agreed edits and receipt of signed documents from Maze & Associates. The committee also approved a resolution requiring Town management to review and approve future financial reports before committee review. No internal control weaknesses or audit adjustments were reported.

• Approved minutes from January 24, 2025 meeting (unanimous)
• Approved FY2024 Basic Financial Statements subject to pending edits and signed documents
• Approved resolution for Town Manager and Administrative Services Director to review and approve FY2025 financial report before Audit Committee review

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, including trail parking and stabling requirements. Members will review subcommittee work regarding the keeping of alpacas and goats in Woodside. The body will also discuss treating barns as accessory dwellings.

• Review of recommendations for keeping alpacas and goats in Woodside
• Discussion on treating barns as normal accessory dwellings
• Review of barn or stable permit applications
• Discussion on equine and livestock biosecurity
• Review of LA fire preparedness and evacuations

The Woodside Livestock and Equine Heritage Committee approved a motion to review the 'Keeping Alpacas in Woodside' document, with comments due by March 15, 2025, before finalization and publication. The committee also welcomed new member Emily Brown, filling a vacancy, and discussed ongoing health, safety, and outreach topics, including biosecurity content and assisting WHOA! with elementary school outreach.

• Approved motion to review 'Keeping Alpacas in Woodside' and provide comments by March 15 (all in favor)
• Approved minutes from January 22, 2025 (all in favor)
• Welcomed Emily Brown as new member, filling vacancy
• John will attend the March Trail Committee meeting

Planning Commission

The Woodside Planning Commission will hold a public hearing to review a resolution of intention recommending amendments to Municipal Code Chapter 153 (Zoning) to expand provisions for converting barns into Accessory Dwelling Units (ADUs) and to modify ADU height requirements. The item is a recommendation to the Town Council. The meeting also includes approval of the January 22, 2025 minutes on the consent calendar.

• Consent calendar: Approval of January 22, 2025 meeting minutes.
• Public hearing on ZOAM2024-0004: Townwide zoning amendment to expand barn-to-ADU conversion provisions and modify ADU height requirements.
• Resolution of intention to be forwarded to the Town Council.
• Exempt from CEQA under Public Resource Code Section 21080.17.
• Public comments accepted in person, via Zoom, or by email to jpaping@woodsideca.gov before 5:00 p.m. on meeting date.

The Woodside Planning Commission voted 4-0 to approve a resolution recommending amendments to the town's zoning code that would expand provisions for converting barns to Accessory Dwelling Units (ADUs) and modify ADU height requirements. The recommendation will be considered by the Town Council at its March 11, 2025 meeting. No public comments opposed the changes, though some residents raised design and accessibility concerns.

• Approved resolution recommending ADU ordinance amendments (4-0)
• Approved consent calendar including January 22, 2025 minutes (4-0)

Town Council

The Woodside Town Council will conduct interviews and make appointments to the Architectural and Site Review Board and the Arts and Culture Committee. Under the consent calendar, the Council will consider adopting an ordinance to create a Multi-Family-20 district and rezone a portion of 773 Cañada Road to align with the Housing Element, as well as approving a mid-year budget amendment. New business includes authorizing a professional services agreement with Good City Company for the Town Center Area Plan Update and discussing endorsement of San Mateo County's March Ballot Measure A.

• Adoption of ordinance creating MF-20 district and rezoning APN 068-100-220 (773 Cañada Road) from MF to MF-20
• Approval of mid-year budget review and resolution amending FY 2024-25 adopted budget
• Resolution authorizing agreement with Good City Company for Town Center Area Plan Update
• Discussion and consideration of endorsing San Mateo County March Ballot Measure A
• Resolution increasing membership for the Woodside Arts and Culture Committee

The Woodside Town Council approved a resolution endorsing San Mateo County's March Ballot Measure A (4-1), appointed Don Lindsay and Robert Sullivan to the Architectural and Site Review Board (ASRB), and continued the Town Center Area Plan Update to March 11, 2025. The council also approved consent calendar items including a zoning ordinance for 773 Cañada Road and a mid-year budget amendment.

• Endorsed San Mateo County Measure A (4-1)
• Appointed Don Lindsay and Robert Sullivan to ASRB
• Continued Town Center Area Plan Update to March 11, 2025
• Adopted Ordinance No. 2025-646 creating MF-20 district and rezoning 773 Cañada Road
• Approved Resolution No. 2025-7734 amending FY 2024-25 budget
• Approved consent calendar items 1-3, 5-8 (unanimous)

Town Council

The Woodside Town Council is holding a special meeting with a single agenda item: a closed session under Government Code Section 54957 to discuss the appointment of a public employee (Town Manager). No public discussion or action on other items is planned. The meeting includes periods for public comment on non-agenda items, but the primary action is the closed-session appointment.

• Closed session to consider appointment of Town Manager (Government Code Section 54957)

The Woodside Town Council held a special meeting on February 25, 2025, primarily in closed session to discuss the appointment of a public employee for the position of Town Manager. No substantive decisions were made in open session; the only action was the closed session discussion, and the meeting adjourned without any public report on the outcome.

• Held closed session to discuss Town Manager appointment (no public vote recorded)

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for February 24, 2025, has been cancelled. The next meeting is scheduled for March 3, 2025.

Circulation Committee

The Woodside Circulation Committee will discuss the redevelopment of Woodside Road east of Highway 280, receive a Fire Department update on Eleanor traffic calming, and review applications for the Sequoia and Best Buddies bicycle rides. The meeting also includes standing updates on traffic safety, circulation projects, and speed trailer data. No items have specific dollar amounts or final votes listed.

• Redevelopment of Woodside Road east of Hwy 280 (old business)
• Eleanor traffic calming – Fire Department update
• Outreach to PTA – Safe Routes to School
• Sequoia bicycle ride application
• Best Buddies Challenge bicycle ride application

The Woodside Circulation Committee approved two bicycle ride applications (Best Buddies and Sequoia) with one member opposing the Sequoia application. The committee also received traffic enforcement updates, discussed sidewalk and crosswalk projects, and reviewed speed trailer data.

• Approved Best Buddies bicycle ride application (unanimous)
• Approved Sequoia bicycle ride application (4-1, Kim Hansen opposed)
• Approved January 16, 2025 meeting minutes (unanimous)

Planning Commission

The Planning Commission meeting scheduled for February 19, 2025, has been cancelled. The next meeting is scheduled for February 26, 2025.

Architectural & Site Review Board

This meeting of the Architectural and Site Review Board has been cancelled. The next meeting is scheduled for March 3, 2025.

• Meeting of February 17, 2025 cancelled

Woodside History Committee

The Woodside History Committee will meet to discuss ongoing museum acquisitions and archives, town updates, and several facility maintenance items. New business includes an update on a proposed fire exhibit with the Woodside Fire Protection District and nominations for presentation awards. The meeting also covers updates on the walking tour handout, outdoor display box, and May Day parade signage.

• Update on museum activities, acquisitions, and archives
• Room 1 wall railings and painting update
• Empty outside display box at Independence Hall update
• Walking self-guided tour handout update
• WFPD Fire Exhibit update (new business)

The Woodside History Committee met on February 13, 2025, and unanimously approved the minutes from the January 9, 2025 meeting. The committee discussed updates on archives, town events, and museum displays, and planned for upcoming events including a fire exhibit grand opening and May Day parade. No substantive policy decisions were made; the meeting was primarily administrative and informational.

• Approved January 9, 2025 meeting minutes (unanimous)
• Scheduled museum coverage: Lorna Traube on Feb 15, Bree-Anna Vail on Mar 1
• Planned fire exhibit grand opening for Mar 22 at new fire station
• Planned May Day parade participation with application and pickup truck
• Scheduled presentation awards for May

Trails Committee

The committee will review a financial report on the Crosswalks project capital commitment and discuss stable permit data. Old business includes trail project status updates: easements for Eucalyptus Court/Woodside East Trail, progress on Kings Mountain Road crosswalk, and Crystal Springs Trail. No new business items are listed.

• Financial report: Crosswalks project capital commitment
• Stable permit data review and discussion
• #1098 Eucalyptus Court/Woodside East Trail easements discussion
• #1085 Kings Mountain Road / Hwy 84 crosswalk progress update
• Crystal Springs Trail update

The Woodside Trails Committee approved the January 9, 2025 minutes with corrections. No new budget is available; all funds are allocated to two crosswalk projects. The committee discussed stable permit data, trail maintenance issues, and deferred several trail projects to FY 2026-27. No formal votes were taken on substantive items; most items were assigned for further review or action.

• Approved January 9, 2025 minutes with corrections (motion by Winnen, second by Nash)
• No new budget; all funds allocated to two crosswalk projects
• Deferred Woodside Hills trail project
• Deferred Woodside W, Park to Park equestrian trail to 2026-27 (estimated $500K+)
• Agreed to discuss stable permit letter drafts at March meeting
• Agreed to review CIP budget book at next meeting

Arts & Culture Committee

The Arts & Culture Committee will meet to approve January minutes, review planning for February and March events, receive a subcommittee report on the Youth Photo Show, and discuss enlarging the committee and reviewing new member applications. The agenda is primarily procedural and planning-oriented.

• Discuss enlarging the committee
• Review new applications for committee membership
• Review February event planning and sign up for March event
• Subcommittee report on Youth Photo Show

The Woodside Arts and Culture Committee approved enlarging its membership from 14 to 16, with quorum remaining at six, and approved expenses for a photo contest as part of an Environment & Open Space joint event. The committee also discussed but did not decide on cancelling the First Friday event for July 4th, and noted poor attendance at a recent event.

• Approved enlarging committee size to 16 members (quorum remains six)
• Approved photo contest expenses for Environment & Open Space joint event
• Approved January 8, 2025 meeting minutes
• Discussed cancelling First Friday for July 4th (no decision)
• Discussed potential new videographer with same terms as Jessica (no decision)

Volunteerism Committee

The Woodside Volunteerism Committee will hold a special meeting to approve minutes from January 23 and discuss the Kids Civic Program. No new business items are on the agenda.

• Approval of minutes from January 23, 2025
• Discussion of Kids Civic Program

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee will review minutes from December and January, hear reports from the Woodside Fire Protection District, WPV-Ready/CERT, and the Town, and discuss the Emergency Resource Directory. New business includes subcommittee reports on evacuation and communication, and a discussion on modifying the committee charter. The meeting is largely procedural with no major spending or ordinance decisions.

• Review and approval of minutes from December 11, 2024 and January 8, 2025
• Report from Woodside Fire Protection District
• Report on WPV-Ready / WPV-CERT
• Evacuation Subcommittee and Communication Subcommittee reports
• Discussion on modifications to the Committee Charter

The Emergency Preparedness Committee approved minutes from December 11, 2024 (with corrections) and January 8, 2025. Members discussed the Woodside Fire Protection District's response to the Palisades fire, completion of Station 7 construction, and strong recruiting with 280 applicants. The committee acknowledged the adequacy of its charter, requiring no subcommittee, and removed the e-Woodsider content topic from future agendas. No formal votes were taken on substantive policy decisions.

• Approved December 11, 2024 minutes with corrections
• Approved January 8, 2025 minutes
• Acknowledged EPC charter adequate; no subcommittee needed
• Removed e-Woodsider content topic from future agendas

Town Council

The Town Council will hold a public hearing regarding the creation of a Multi-Family-20 District and the rezoning of a portion of 773 Cañada Road. The body will also consider a contract for undergrounding master plan study services and an ordinance regarding the timing of council meetings.

• Public hearing to rezone a portion of APN 068-100-220 (773 Cañada Road) from MF to MF-20
• Contract with NV5 for Undergrounding Master Plan Study Services
• Ordinance to remove the prohibition of holding Council meetings between a general municipal election and certification
• Resolution to increase membership for the Woodside Recreation Committee
• Annual Report on Automated License Plate Readers (ALPRs)

The Town Council introduced and approved an ordinance creating a Multi-Family-20 (MF-20) district and rezoning a one-acre portion of 773 Cañada Road from MF to MF-20, aligning density with the Cycle 6 Housing Element. The Council also approved a resolution amending the Emerald Lake Hills Specific Plan for the same property. Additionally, the Council approved the annual report on Automated License Plate Readers (ALPRs) and several consent calendar items, including a contract for an undergrounding master plan study.

• Introduced Ordinance No. 2025-646 creating MF-20 district and rezoning 773 Cañada Road (5-0)
• Approved Resolution No. 2025-7730 amending Emerald Lake Hills Specific Plan for MF-20 zoning (5-0)
• Approved annual ALPR report (5-0)
• Approved consent calendar items 1, 2, 3, 5 (5-0)
• Approved consent item 4, Ordinance No. 2025-645 removing meeting prohibition (5-0)
• Approved consent item 6, Resolution No. 2025-7729 for NV5 undergrounding master plan study (4-1, Brown dissenting)
• Approved committee appointments (5-0)
• Approved settlement agreement for two property damage claims (4-0, Wall absent)

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will hold a special meeting to discuss old business including an electrification/battery storage event, updates on the Disposable Food Service Ware Ordinance, electric vehicle charging, and an electric garden rebate/incentive program. The committee will also review the Climate Action Plan and consider reconfirming its purpose and goals. Public comment is invited on non-agenda items.

• Discussion of electrification/battery storage event
• Update on Disposable Food Service Ware Ordinance
• Electric Vehicle Charging update
• Update on Electric Garden Rebate/Incentive Program
• Review of Climate Action Plan

The Woodside Climate & Sustainability Committee met on February 10, 2025, and made several administrative decisions. They approved the minutes from January 21, 2025, and finalized details for the upcoming electrification/battery storage event on March 30, moving the start time to 4 pm with doors opening at 3:30 pm. They also confirmed Jeff Beaman as an additional speaker and assigned action items for event promotion and notifications. No major policy decisions were made; the meeting focused on event planning and administrative updates.

• Approved minutes from January 21, 2025
• Set electrification event for March 30 at 4 pm, doors open 3:30 pm
• Confirmed Jeff Beaman as additional speaker for the event
• Assigned action items for event mailer language and speaker notifications

Recreation Committee

The Recreation Committee will discuss old business including a SWAG logo decision and continuing business such as W-Ball starting in March, Coffee and Cars on April 12, Soapbox Derby on May 4, May Day Fun Run on May 3, and Coed Softball opening June 22. Key items include a Softball Scoreboard Update and proposed rule changes to softball, including online registration, potentially expanding to 12 teams, and finding a new umpire association. New business features potential new classes like Chess and a Myofascial and Yin Yoga Workshop, plus discussion of 2025 event ideas.

• SWAG logo decision - going with old logo
• Soapbox Derby scheduled Sunday, May 4th
• May Day Fun Run scheduled Saturday, May 3rd
• Coed Softball opening day Sunday, June 22nd with 5 games
• Softball rule changes: online registrations, potential 12 teams, earlier/later play, new umpire association

The Woodside Recreation Committee approved a 12-week chess class for 5th-12th graders, to be taught by David Flores on Thursdays from February 27 to May 29, 2025, at a fee of $600 per participant. The committee also approved spending about $420 to replace shelving in the school shed. Minutes from January 2025 were approved with a spelling correction, and the treasurer's report showed a profit of $4,232.42.

• Approved chess class by David Flores (12 weeks, $600/participant)
• Approved $420 for new shed shelving
• Approved January 2025 minutes with spelling correction
• Approved SWAG logo with curved lettering above town patch

Planning Commission

The Planning Commission meeting scheduled for February 5, 2025, has been cancelled. The next meeting is scheduled for February 26, 2025.

Architectural & Site Review Board

The Architectural and Site Review Board will consider a Conceptual Design Review for a property at 5 Woodview Lane. The proposal includes demolishing a home to build a new residence and several site improvements.

• Proposal for 5 Woodview Lane: demolish existing home to build a new single-family residence, detached ADU, tennis court, and vehicle gate
• Proposal for 5 Woodview Lane: remodel existing pool house/ADU and detached garage

The Architectural and Site Review Board reviewed a conceptual design for demolishing and rebuilding a single-family residence with an ADU, tennis court, and site improvements at 5 Woodview Lane. The board recommended proceeding to Formal Design Review, subject to conditions including relocating the sports court to meet setbacks and providing a landscape plan with native screening. No formal approval was granted; the action was a recommendation.

• Recommended conceptual design review for 5 Woodview Lane project (3-0)
• Condition: Relocate sports court to meet required setbacks
• Condition: Provide detailed landscape plan with California native plants for north side screening
• Condition: Investigate relocating solar panels to save existing 24-inch oak tree

Town Council

The Town Council will review a consent calendar of routine administrative items and contracts. New business includes a proposed ordinance regarding the timing of council meetings during election periods.

• Contract with Kikuchi and Kankel Design Group for Woodside Road Median Island beautification not to exceed $66,000
• Contract amendment with CGS Consultants for stormwater inspection services
• Grant agreement with San Mateo County Transportation Authority for Measures A and W funding
• Request for Caltrans approval for May Day parade and 'Fun Run' on May 3, 2025
• Proposed ordinance amending Section 30.01 regarding council meetings during election canvassing

The Woodside Town Council approved an ordinance amendment to remove the prohibition on holding council meetings between a general municipal election and the certification of results, allowing future flexibility in scheduling. The council also approved the consent calendar, including a contract amendment for stormwater inspection services and a grant agreement for transportation funding, with all items passing unanimously. No other substantive decisions were made; the meeting included reports and updates on fire prevention efforts and community events.

• Approved ordinance amendment removing meeting prohibition during election canvassing (Ordinance No. 2025-645)
• Approved consent calendar items 1, 2, 3, 6, 7, 8, 9 (unanimous)
• Approved consent calendar items 4 and 5, including stormwater inspection contract amendment and transportation grant agreement (unanimous)

Town Council

The Town Council will meet for a special session. The primary purpose of the meeting is a closed session to confer with legal counsel regarding one case of anticipated litigation.

• Closed session conference with legal counsel regarding one case of anticipated litigation

The Town Council met in special session and immediately entered closed session to discuss one case of anticipated litigation. No reportable action came out of the closed session, and the meeting was adjourned without any public decisions.

Architectural & Site Review Board

The Architectural and Site Review Board will consider a conceptual design proposal for a new main residence and four accessory dwelling units. The project includes requests for exceptions regarding residence size, height, setbacks, and slope encroachment.

• Conceptual Design Review for 10 Still Creek Road: new main residence, two attached ADUs connected by bridges, and two detached ADUs
• Requests for Maximum Residence Size Exception, Variance to Setbacks, Variance to Height, and Variance to encroach into slopes exceeding 35%
• Approval of January 13, 2024, minutes

The Woodside Architectural and Site Review Board continued the Conceptual Design Review for the proposed development at 10 Still Creek Road, which includes a new main residence, attached and detached ADUs, and requires multiple variances. The board directed the applicant to revise ADU locations to reduce setback encroachments, relocate or remove a carport from the roadway easement, conduct additional neighborhood outreach, and route the revised design to the Fire District for review. The project was continued to a future ASRB agenda.

• Continued Conceptual Design Review for 10 Still Creek Road project (4-0)
• Directed applicant to revise ADU locations to reduce setback encroachments and minimize visibility from roadway
• Directed applicant to relocate or remove carport from roadway easement
• Directed applicant to complete additional neighborhood outreach
• Directed applicant to route revised design to Fire District for review at CDR stage
• Approved January 13, 2025 minutes as written (4-0)

Audit Committee

The Audit Committee will hear a presentation of the Town of Woodside's fiscal year 2023-2024 basic financial statements, audited by Maze and Associates. The committee will also consider approving minutes from two prior meetings and hold a question-and-answer period.

• Presentation of Fiscal Year 2023-2024 Woodside Basic Financial Statements by Maze and Associates
• Approval of minutes from November 8, 2024 and November 25, 2024 meetings

The Audit Committee approved minutes from its November 2024 meetings and conducted a thorough review of the draft Fiscal Year 2024 Financial Statements and Management Discussion & Analysis (MD&A), providing edits to staff and the auditor. The committee also requested that Maze and Associates' Grace Zhang attend a follow-up meeting in late February. No formal decisions were made on the financial statements themselves.

• Approved minutes from November 8 and November 25, 2024 meetings (unanimous)
• Reviewed draft FY2024 Financial Statements and MD&A, provided edits
• Requested Grace Zhang of Maze and Associates attend a follow-up meeting on February 24 or 25

Environment & Open Space Committee

This meeting consists largely of updates on ongoing projects, including the Cañada Corners parking lot application and easement status, the Woodside Photo Contest, Poison Free Woodside, the Backyard Habitat program, and planning for a March 2 bird event. The committee will also prepare a report to the Woodside Town Council and discuss event ideas for 2024-2025. No new ordinances or significant financial actions are on the agenda.

• Cañada Corners Parking Lot Application and Easement Status update
• Woodside Photo Contest in partnership with the Arts and Culture Committee
• Poison Free Woodside update on Next Door posts
• Backyard Habitat program new brochure printing and mailing
• Heritage Tree award invitation and Bird Event on March 2 with Sequoia Audubon Society

The Woodside Environment & Open Space Committee met on January 23, 2025, and approved the minutes from the December 5, 2024 meeting. They discussed updates on several programs, including the Cañada Corners parking lot (no further action needed), the Woodside Photo Contest (awards show set for November 2025), Poison Free Woodside, Backyard Habitat, Heritage Tree award, and a bird event scheduled for March 2. No formal votes were taken on substantive items; decisions were limited to procedural approvals and scheduling.

• Approved December 5, 2024 meeting minutes
• Removed Cañada Corners parking lot item from future agendas
• Set photo contest awards show for First Friday, November 2025
• Decided to delay Backyard Habitat brochure printing until April
• Scheduled Heritage Tree postcard mailing for Feb 28, 2025
• Scheduled bird event for March 2, 2025

Volunteerism Committee

The Volunteerism Committee will meet to approve minutes from November 7, 2024, and discuss the Kids Civic Program. No new business is listed on the agenda.

• Approval of November 7, 2024 minutes
• Discussion of Kids Civic Program

The Volunteerism Committee approved the November 7, 2024 meeting minutes and continued planning for a Kids Civic Program. Chair Lion will draft an outline to present to the Town Council on February 25, 2025, with a goal to start the program in fall 2025. No other substantive decisions were made.

• Approved November 7, 2024 meeting minutes (3-0)
• Continued Kids Civic Program discussion; Chair Lion to draft outline for Town Council

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee meets to continue discussions on health and safety, public outreach, staffing, and subcommittee work. No binding decisions are scheduled; the agenda consists largely of ongoing conversations and informational updates.

• Continuing discussion on health and safety topics including parking on trails, stabling requirements, and equine biosecurity
• Review of barn or stable permit applications
• Livestock Recommendation Subcommittee considering allowing alpacas and goats in Woodside
• Barn Exception Subcommittee discussing redefining barns as accessory dwellings with health-and-safety exceptions
• Member discussion on lessons learned from LA fire preparedness and evacuations

The Woodside Livestock and Equine Heritage Committee met on January 22, 2025, and approved the minutes from July 10, 2024, and October 23, 2024. Members discussed expired stable permits, with the group agreeing that permits should run with the land and not require new inspections. No new barn or stable permit applications were reviewed, and no formal decisions were made on substantive items.

• Approved minutes from July 10, 2024 and October 23, 2024 (all in favor)
• Discussed expired stable permits; group agreed permits run with the land and should not require new inspections
• No new barn or stable permit applications reviewed
• No formal decisions on health and safety, public outreach, or subcommittee items

Planning Commission

The Planning Commission will hold public hearings to decide on two land-use applications. The body will consider a permit for road and culvert work by Stanford University and a setback exception for a residential pool project.

• Conditional Use Permit for 4 & 18 Lawler Ranch Road to replace five culverts and maintain roadway ditches
• Setback exception for 1385 Canada Road to construct a pool, pool equipment, and covered BBQ area
• Approval of June 26, 2024, and November 6, 2024, meeting minutes

The Woodside Planning Commission unanimously approved a setback exception for a new pool, pool equipment, and covered BBQ area at 1385 Canada Road, with conditions to relocate pool equipment storage and trash enclosure. The commission also unanimously approved a Conditional Use Permit for Stanford University to replace five failed culverts and perform maintenance along Lawler Ranch Road. Both approvals were made as written in the resolutions.

• Approved setback exception for pool and BBQ at 1385 Canada Road (5-0)
• Approved Conditional Use Permit for culvert replacement at 4 & 18 Lawler Ranch Road (5-0)
• Approved consent calendar including June 26, 2024 and November 6, 2024 minutes (5-0)

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will meet to discuss old business including updates on the Disposable Food Service Ware Ordinance, electric vehicle charging, and incentive programs, as well as new business such as committee communications protocol, the Climate Action Plan, and reconfirming committee goals.

• Update on Disposable Food Service Ware Ordinance
• Electric vehicle charging update
• Electric Garden Rebate/Incentive Program discussion
• Solar incentives automation update
• Climate Action Plan discussion

The Woodside Climate & Sustainability Committee met on January 21, 2025, and discussed several ongoing initiatives. They scheduled an electrification/battery storage event for March 30, 2025, and noted the upcoming launch of an electric garden rebate program on February 18. No formal votes were taken; actions were limited to assigning follow-up tasks.

• Scheduled electrification/battery storage event for March 30, 2025 (5:30 pm start)
• Assigned Moira and Brandi to draft event language for mailer
• Assigned Brandi to check with Melissa on food/drink ordering
• Noted EV charging pre-site visit with PCE consultant scheduled
• Noted Electric Garden Rebate/Incentive Program launch set for February 18
• Assigned Brandi to post rebate program to Business Resources page
• Assigned Brandi to post Pesticide-Free PDF for businesses
• Tabled committee purpose and goals discussion until February meeting

Circulation Committee

The Woodside Circulation Committee will hold a meeting to discuss several circulation-related items. Old business includes redevelopment of Woodside Road east of Highway 280. New business includes a discussion on parking violations enforcement and pedestrian access between Roberts Market and Gilbert Center. Standing updates cover traffic safety, circulation projects, and speed trailer data.

• Redevelopment of Woodside Road east of Hwy 280 (old business)
• Discussion on parking violations and enforcement
• Pedestrian access between Roberts Market and Gilbert Center
• Traffic safety updates
• Speed trailer data review

The Circulation Committee voted to ask town engineering to start a formal project for a crosswalk across Mountain Home Road near Roberts Market. They also directed moving speed trailers near Woodside School to gather data for a planned 15 mph speed limit. The committee discussed parking issues on Canada Road and wildfire safety, but no other formal votes were taken.

• Approved December meeting minutes (all in favor)
• Directed town to move speed trailers near Woodside School (all in favor)
• Voted to ask town engineering to start crosswalk project on Mountain Home Road (all in favor)

Planning Commission

The Woodside Planning Commission meeting scheduled for January 15, 2025, has been cancelled. The next meeting is scheduled for January 22, 2025.

Town Council

The Town Council will hold a public hearing on implementing the Cycle 6 Housing Element, including adoption of an urgency ordinance on multi-family residential districts, amendments to objective design standards for three housing sites, and a resolution disputing a California HCD letter finding the Housing Element non-compliant. The consent calendar includes a zoning map amendment for Cañada Corners and an ordinance easing ADU rules.

• Adoption of ordinance rezoning APN 072-162-350 (Cañada Corners) from Rural Residential to Community Commercial for outdoor dining and parking expansion
• Adoption of ordinance amending zoning code to allow additional ADUs on larger properties and update emergency shelter definitions
• Public hearing on urgency ordinance reclassifying the Multi-Family Residential District
• Resolution amending Objective Design Standards for multi-family sites at High Road, Raymundo Drive, and 773 Cañada Road
• Resolution disputing HCD's December 6, 2024 letter that Woodside's Housing Element does not substantially comply with state law

The Town Council unanimously adopted an urgency ordinance amending the multifamily residential district classification, approved a resolution amending Objective Design Standards for three housing sites, and approved a resolution disputing the state HCD's findings that the Housing Element does not comply. The council also approved the consent calendar, including zoning changes for Cañada Corners and ADU ordinance amendments.

• Adopted urgency ordinance amending multifamily district classification (5-0)
• Approved resolution amending Objective Design Standards for High Road, Raymundo Drive, and 773 Cañada Road (5-0)
• Approved resolution disputing HCD's December 6, 2024 findings (5-0)
• Approved consent calendar items 1-4 (5-0)
• Approved consent calendar items 5-6, including zoning map change for Cañada Corners and ADU ordinance (5-0)

Architectural & Site Review Board

The Architectural and Site Review Board will consider a Formal Design Review application to demolish an existing one-story home, garage, and two sheds at 742 West Glen Way, and construct a new two-story main residence with an attached garage, attached ADU, vehicular gate, and driveway relocation. The project is categorically exempt from CEQA under Section 15303(a). The Board's recommendation will inform the Planning Director's decision.

• Demolition of existing one-story residence, attached garage, and two sheds at 742 West Glen Way
• Construction of two-story main residence with attached garage and attached ADU
• Vehicular gate installation and driveway relocation
• Categorically exempt from CEQA under Section 15303(a) (new main residence)
• Consent agenda: approval of December 16, 2024 meeting minutes

The Woodside Architectural and Site Review Board recommended approval of a proposal to demolish an existing one-story residence and outbuildings at 742 West Glen Way and construct a new two-story home with an attached ADU, garage, and site improvements. The approval includes a new condition requiring revised plans to recess the upper level above the garage to reduce massing, and continued neighbor outreach on landscaping. The vote was unanimous (3-0) with two members absent.

• Approved consent calendar minutes from December 16, 2024 (3-0)
• Recommended approval of 742 West Glen Way project with conditions (3-0)
• Added Condition I.p requiring revised plans to recess upper level above garage
• Required continued neighbor outreach on landscaping as part of approval

Arts & Culture Committee

The Arts & Culture Committee will meet to approve December minutes, discuss upcoming events, and review new applications. Subcommittee reports include an update on the Youth Photo Show.

• Approve minutes from December 12, 2024
• Review January event planning
• Sign up for February event
• Subcommittee report on Youth Photo Show
• Review new applications

The Woodside Arts & Culture Committee met on January 9, 2025, and approved the December 12, 2024 minutes as submitted. They discussed event logistics, including purchasing safety vests and headlamps for sign pickup, and decided to stop using Eventbrite in favor of Meetup. The committee also agreed to continue tracking volunteer hours, with Suzie tallying them for submission to the Town Council.

• Approved December 12, 2024 minutes as submitted
• Purchased safety vests and headlamps for event sign pickup
• Discontinued use of Eventbrite; will use Meetup for event promotion
• Decided to continue tracking volunteer hours; Suzie will tally and submit to Melissa, Tom will present to Council

Trails Committee

The Woodside Trails Committee will discuss several trail projects including easements for the Eucalyptus Court/Woodside East Trail, the timing of the Kings Mountain Road/Hwy 84 crosswalk project, and consultant review of landscaping wall damage on Kings Mountain Road. Other items include a financial report, stable permit data review, and liaison reports. No new business is on the agenda.

• Discussion of trail easements for #1098 Eucalyptus Court/Woodside East Trail
• Project timing for #1085 Kings Mountain Road/Hwy 84 crosswalk
• Consultant review for #1015 Kings Mountain Road landscaping wall damage
• Review of stable permit data
• Discussion of Trails Committee webpage

The Woodside Trails Committee approved the November 14, 2024 minutes as amended, with one abstention. They discussed several trail projects, including the upcoming construction of pedestrian/equestrian crosswalks at Woodside/Kings Mountain Road and Canada/Romero Road, which is set to begin January 21. The committee also reviewed stable permit data and trail easement issues, but no formal votes were taken on these items.

• Approved November 14, 2024 minutes as amended (Maggie Mah abstained)
• Noted $16,150 collected from stable permits, 103 permits paid, 411 horses reported
• Confirmed $20,000 capital improvement for crosswalk projects at 84/Kings Mountain Road and Canada/Romero Road
• Deferred discussion of trail easement at 340 Woodside East Trail until online maps available
• Scheduled construction start for crosswalk projects on January 21, 2025

Woodside History Committee

The Woodside History Committee will meet to discuss routine updates on museum activities, acquisitions, and archives, as well as progress on a fire exhibit with the Woodside Fire Protection District. Other agenda items include updates on an empty display box, a self-guided tour handout, and a proposed 'Friends of the Museum' donor program. The meeting includes public comment time and approval of prior minutes.

• Update on museum activities, acquisitions, and archives
• WFPD Fire Exhibit update (Thalia, Gretchen, Lisha, Di)
• Empty Outside Display Box at Independence Hall update (Thalia)
• Walking Self-Guided Tour Handout update (Di)
• Discussion of 'Friends of the Museum' idea and donor/friends day (Lisha)

The Woodside History Committee met on January 9, 2025, and unanimously approved the December 12, 2024 minutes with corrections. The committee discussed ongoing projects including the Jackling painting donation, exhibit railings, a self-guided walking tour brochure, and the Mayday Parade float. No formal votes were taken on new business items; the meeting was procedural and informational.

• Approved December 12, 2024 minutes with corrections (unanimous)
• Adjourned at 11:30 am (moved by Kyle, seconded by Thalia)

Recreation Committee

At the January 9 special meeting, the Woodside Recreation Committee will approve minutes and hear a treasurer's report. Continuing business includes discussing rule changes for softball (online registration, potential expansion to 12 teams, schedule adjustments, and a new umpire association) and plans for an ice cream social, camping, and a new rec clothing logo. New business covers scheduling for W-Ball, Soapbox Derby, Coffee and Cars, May Day Fun Run, pre-softball social, and the 2025 coed softball season. The committee will also explore new event ideas.

• Discuss rule changes to softball: online registration, possible 12 teams with Sunday/Barkley play or bye week, earlier start and later play, new umpire association
• Plan 2025 events: Soapbox Derby (Sunday, May 4), May Day Fun Run (Saturday, May 5), Coed softball season (Monday, June 16 opening; Sunday, June 22 opening day)
• Consider replacing Movie Night/Disco with an Ice Cream Social
• Approve new Rec Clothing logo (returning to old logo)
• Discuss softball scoreboard update and invite softball managers to March meeting for rule discussions

The Woodside Recreation Committee met on January 9, 2025, and approved the minutes from the November 7, 2024 meeting. The committee discussed and planned several upcoming events, including an ice cream social, a camping trip, and the May Day Fun Run, but made no formal decisions on these items. The treasurer's report showed a profit of $3,654.02.

• Approved minutes from November 7, 2024 meeting
• Treasurer's report noted: expenses $6,327.41, revenue $9,981.43, profit $3,654.02
• Discussed ice cream social (no decision)
• Discussed camping reservation for May 31st (no decision)
• Discussed new Rec clothing (no decision)
• Discussed softball scoreboard update (no decision)
• Discussed softball rule changes (no decision)
• Discussed upcoming events (no decision)

Planning Commission

The Planning Commission meeting scheduled for January 8, 2025, has been cancelled. The next meeting is scheduled for January 22, 2025.

Emergency Preparedness Committee

The Emergency Preparedness Committee will receive reports from the Woodside Fire Protection District and the WPV-Ready/WPV-CERT program. Members will discuss evacuation and communication subcommittee updates and plan content for the e-Woodsider publication.

• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Emergency Resource Directory report
• Evacuation and Communication Subcommittee reports
• Event Calendar for January and February

The Emergency Preparedness Committee reviewed updates on fire code compliance, CERT classes starting February 4, and a draft evacuation plan ready for review. No formal votes were taken; the December minutes were initially approved but later reconsidered for revision. The meeting was procedural with no substantive decisions.

• December 11, 2024 minutes initially approved, then reconsidered for revision (no vote recorded)
• CERT classes announced starting February 4 at PV Ranch
• Draft Woodside Evacuation plan ready for review with WFPD and subcommittee
• Discussed installing emergency information displays at library and other locations

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for January 6, 2025, has been cancelled. The next meeting is scheduled for January 13, 2025.

Planning Commission

The January 1, 2025, Planning Commission meeting has been cancelled. The next regular meeting is scheduled for January 8, 2025.

• Meeting of January 1, 2025, cancelled