Woodside public meetings in 2024

Circulation Committee

The Woodside Circulation Committee will meet to discuss traffic safety updates, project updates, and speed trailer data. Old business includes the Eleanor Drive cut-through, a 15 mph school zone speed limit, and cyclist-specific stop signs. New business features a multi-use path proposal at 122 Lakeview and development of Woodside Road east of Highway 280. The committee may take action on any listed item.

• 122 Lakeview multi-use path proposal
• Development of Woodside Road east of Hwy 280
• Eleanor Drive cut-through updates
• 15 mph speed limit in school zone
• Cyclist-specific stop signs

The Circulation Committee passed a resolution recommending that if the Town of Woodside allows the former Davies Estate at 122 Lakeview Drive to be subdivided, it should require a public use easement and construction of a multi-use pathway along the property's southeastern edge. The committee also discussed traffic safety updates, including crosswalk projects starting in January and potential measures to improve cyclist stop sign compliance. No other formal decisions were made.

• Approved resolution recommending trail easement and pathway for 122 Lakeview subdivision (5-0)
• Approved minutes from November meeting with minor corrections (unanimous)

Planning Commission

The December 18, 2024 Planning Commission meeting has been cancelled. The next regular meeting is scheduled for January 8, 2024.

• Meeting cancelled; no items were considered.

Architectural & Site Review Board

The Architectural and Site Review Board will consider three regular agenda items: a continued conceptual design for a remodel at 506 Eastview Way, a conceptual design for a new residence and ADUs at 3100 Woodside Road, and a continued conceptual design for multiple ADUs at 10 Still Creek Road. The board makes recommendations to the Planning Director. The consent agenda includes approval of meeting minutes from July and November 2024.

• Consent agenda: approval of minutes from July 8, November 4, and November 18, 2024
• 506 Eastview Way: continued conceptual design for an addition, remodel, or complete rebuild of the main residence; story poles to be installed
• 3100 Woodside Road: conceptual design to demolish existing single-family residence, convert existing ADU to pool house, and build new residence, detached garage, detached ADU, greenhouse, and gym
• 10 Still Creek Road: continued conceptual design for a new main residence with two attached ADUs and two detached ADUs, requiring variances for setbacks, height, and slope encroachment
• All projects will later undergo CEQA review during Formal Design Review

The Woodside Architectural and Site Review Board approved consent items and took action on three agenda items. For 506 Eastview Way, the board recommended proceeding to staff for Formal Design Review, with the applicant returning for landscape plan review. For 3100 Woodside Road, the board continued Conceptual Design Review pending story pole installation, with the project to go to the Planning Commission for a Conditional Use Permit. Item 6, 10 Still Creek Road, was continued at the applicant's request for additional neighbor outreach.

• Approved consent minutes for July 8, Nov 4, and Nov 18, 2024 (4-0)
• Recommended 506 Eastview Way proceed to staff for Formal Design Review, with landscape plan to return to ASRB (4-0)
• Continued 3100 Woodside Road Conceptual Design Review to future consent agenda after story poles installed (4-0)
• Continued 10 Still Creek Road to future meeting at applicant's request for neighbor outreach

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will hold a special meeting with a presentation on the Hefty ReNew™ Program. Old business includes updates on web content, solar incentives, and an electrification/battery storage event. New business covers updates on the Disposable Food Service Ware Ordinance, electric vehicle charging, and an Electric Garden Rebate/Incentive Program.

• Presentation on Hefty ReNew™ Program
• Disposable Food Service Ware Ordinance update
• Electric vehicle charging update
• Electric Garden Rebate/Incentive Program update
• Solar incentives automation update

The Woodside Climate & Sustainability Committee met and postponed a presentation on the Hefty ReNew Program, discussing it as a potential back-to-school youth engagement initiative for 2025. The committee also discussed updates on web content, solar incentives, new member recruitment, and an electrification/battery storage event, with several action items assigned. No formal votes or substantive decisions were recorded.

• Postponed Hefty ReNew Program presentation, discussed as 2025 back-to-school initiative
• Explored Solar App Plus for solar incentives automation
• Town to send mailer recruiting for all committees in December
• Action: Brandi to share committee PDF in Woodside e-newsletter for recruitment
• Action: Brandi to ask Melissa about posting recruitment PDF on Nextdoor
• Action: Moira to reach out to new member from Fantastic Fungi event
• Action: Brandi, Moira, Alayna to re-offer March 16, 23, 30 to potential speakers for electrification event
• Action: Brandi to add EV Ready Program link under Business Resources on website

Town Council

The Woodside Town Council met in a special closed session to consider appointing a public employee for the Town Manager position. No reportable actions were taken during the session, and the meeting adjourned without any public decisions.

• Held closed session for Town Manager appointment (no reportable action)

Woodside History Committee

The Woodside History Committee will review updates on museum activities, acquisitions, and archives, along with reports on town updates, room improvements, and an empty display box. New business includes a fire exhibit update with the Woodside Fire Protection District and committee reappointments.

• Update on museum activities/acquisitions/archives
• Empty Outside Display Box at Independence Hall update
• WFPD Fire Exhibit Update
• Committee Reappointments
• Website update

The Woodside History Committee met on December 12, 2024, and unanimously approved the minutes from its November 14, 2024 meeting. Members discussed updates on museum activities, including a possible January painting project and re-keying locks, and ongoing work on a fire exhibit. The committee also noted upcoming museum volunteer shifts and the need to set goals and renew memberships by February. No public comments were received, and no substantive policy decisions were made.

• Approved November 14, 2024 meeting minutes (unanimous)
• Discussed painting Room 1 in January and re-keying locks (no formal action)
• Noted ongoing fire exhibit work (no formal action)
• Scheduled museum shifts: Lee Ann on 12/21, Bree on January 4, 2025 (no formal action)

Arts & Culture Committee

This is a routine planning meeting of the Woodside Arts & Culture Committee. The committee will review the December event, sign up for a January event, hear a subcommittee report on a youth photo show, discuss a QR code project, and review the calendar and new applications. No significant financial or policy decisions are scheduled.

• Review of December event
• Sign-up for January event
• Subcommittee report on Youth Photo Show (Bev)
• Discussion of QR code
• Review calendar and new applications

The committee approved the January event featuring Jim Caldwell, a prerecorded YouTube presentation with live discussion on Mary Cassatt. They also approved new performers for upcoming months, including the Woodside Elementary Jazz Band for May, a Hawaiian group for July, and poet Nancy Myer. No formal votes were recorded; decisions were made by consensus.

• Approved January event with Jim Caldwell on Mary Cassatt
• Approved Woodside Elementary Jazz Band for May
• Approved Hawaiian group for July
• Approved Carmen (Woodside Library) for a future month
• Approved Nancy Myer poetry reading if done with her poet group or as interview

Trails Committee

The Trails Committee will review the operating budget and stable permit data. Members will discuss several specific trail projects and maintenance issues. The meeting also includes reports from the Circulation and Livestock and Equine Heritage Committees.

• Easements for #1098 Eucalyptus Court/Woodside East Trail
• Project timing for #1085 Kings Mountain Road / Hwy 84 crosswalk
• Consultant review of landscaping wall damage at #1015 Kings Mountain Road
• Review of stable permit data
• Discussion of the Crystal Springs Trail

Emergency Preparedness Committee

The Emergency Preparedness Committee will receive reports from the Woodside Fire Protection District and subcommittees focused on evacuation and communication. Members will also discuss content for the e-Woodsider newsletter regarding atmospheric river preparedness.

• Evacuation Subcommittee report
• Communication Subcommittee report
• Woodside Fire Protection District report
• e-Woodsider newsletter content regarding atmospheric river preparedness
• Event calendar for December and January

The Woodside Emergency Preparedness Committee approved the July minutes as written and the September minutes with a correction noting Vladimir Taft's absence. The committee received reports from the Woodside Fire Protection District (WFPD) on fire events, evacuation planning, and new equipment, and discussed the upcoming retirement of Town Manager Kevin Bryant. No formal policy decisions were made; the meeting was primarily informational and procedural.

• Approved July minutes with no corrections
• Approved September minutes with correction noting Vladimir Taft's absence
• Discussed draft Woodside Evacuation plan for future review and adoption
• Action item: Chip Swan to forward suggested topics to Melissa Cardinale for WPV-Ready Forum

Town Council

The Woodside Town Council will certify the results of the November 5, 2024 consolidated municipal election and administer oaths of office to councilmembers-elect Hassan Aburish, Paul Goeld, and Jennifer Wall. The council will then reorganize by electing a mayor and mayor pro tem, and recognize outgoing members Chris Shaw and Ned Fluet for their service. The meeting also includes approval of prior meeting minutes and a closed-session conference on anticipated litigation.

• Resolution declaring results of the November 5, 2024 consolidated municipal election
• Administration of oaths to councilmembers-elect Hassan Aburish, Paul Goeld, and Jennifer Wall
• Election of mayor and mayor pro tem
• Recognition of Chris Shaw and Ned Fluet for their service on the Town Council
• Commendation for Jennifer Wall as outgoing mayor

The Town Council certified the results of the November 5, 2024 consolidated municipal election and administered oaths of office to newly elected Councilmembers Hassan Aburish, Paul Goeld, and Jennifer Wall. The council then reorganized, electing Councilmember Dombkowski as Mayor and Councilmember Goeld as Mayor Pro Tem. The meeting also included recognition of outgoing Councilmembers Chris Shaw and Ned Fluet.

• Approved consent calendar including minutes from May 28, June 11, June 25, and special meetings (unanimous)
• Adopted Resolution No. 2024-7716 declaring results of Nov. 5, 2024 election (unanimous)
• Administered oaths of office to Councilmembers-elect Hassan Aburish, Paul Goeld, and Jennifer Wall
• Elected Councilmember Dombkowski as Mayor (unanimous)
• Elected Councilmember Goeld as Mayor Pro Tem (unanimous)

Town Council

The Town Council will hold public hearings regarding a proposed commercial project at Cañada Corners and an ordinance to update zoning for ADUs and emergency shelters. The body will also review routine contracts and road project completions.

• Proposed outdoor dining and expanded parking at Cañada Corners (3036–3062 Woodside Road)
• Proposed zoning change for APN 072-162-350 from Rural Residential to Community Commercial
• Proposed Municipal Code amendments for ADUs, JADUs, and Emergency Shelter definitions
• Contract amendment with O’Grady Paving Inc. for $31,026.10 for the 2024 Road Rehabilitation Project
• Agreement for independent audit services with Maze & Associates for 2024-25 through 2028-29

The Town Council approved a conditional use permit amendment for Cañada Corners (3036–3062 Woodside Road), allowing expanded outdoor dining and a parking lot expansion, with conditions including patron limits, delivery hour restrictions, and a six-month review. The council also introduced an ordinance to amend the zoning map for the property and introduced a separate ordinance to update ADU and emergency shelter regulations per state housing law.

• Approved Cañada Corners CUP amendment with conditions (3-2)
• Introduced zoning map amendment for APN 072-162-350 to Community Commercial (5-0)
• Introduced ADU and emergency shelter ordinance (5-0)
• Appointed Axel Clavier to Circulation Committee (5-0)
• Approved consent calendar items 1-6 (5-0)
• Approved consent calendar item 7 with amendment (5-0)

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will discuss updates on several ongoing initiatives, including the Canada Corners parking lot application and easement status, the Woodside Photo Contest in partnership with the Arts and Culture Committee, and the Poison Free Woodside program. No major decisions or votes are scheduled; the agenda is primarily updates and event planning.

• Canada Corners Parking Lot Application and Easement Status update and next steps
• Poison Free Woodside program update including Next Door posts status
• Backyard Habitat program update with new brochure printing and mailing status
• Bird Event on March 2 partnering with Sequoia Audubon Society, speaker Rick Morris
• Heritage Tree award newsletter and Woodsider story

The Woodside Environment & Open Space Committee approved the October 24 meeting minutes and made several scheduling decisions for upcoming programs. They set the Heritage Tree award mailer for February 28, 2025, with a submission deadline of March 23, 2025. They also decided to send the Backyard Habitat brochure mailing in early February and to send bird event invitations in early February. The committee removed the Mushroom Walk from future agendas.

• Approved October 24 committee meeting minutes (Casey, Sue)
• Set Heritage Tree award mailer for Feb 28, 2025, submissions due Mar 23
• Decided to send Backyard Habitat brochure mailing in early February
• Decided to send bird event invitations one month ahead (early February)
• Decided each bird event speaker presents 20 minutes, with 10 minutes for questions
• Removed Mushroom Walk from future agendas

Planning Commission

The Woodside Planning Commission meeting scheduled for December 4, 2024, has been cancelled. The next meeting is scheduled for December 18, 2024.

• Meeting of December 4, 2024 cancelled

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for December 2, 2024, has been cancelled. The next meeting is scheduled for December 16, 2024.

Audit Committee

The Town of Woodside Audit Committee is holding a special meeting to interview a candidate for a vacant committee seat. The meeting is hybrid in-person/Zoom, with public comment allowed on non-agenda items. No financial decisions or policy changes are scheduled.

• Interview a prospective Audit Committee member

Circulation Committee

The Circulation Committee will consider a 15 mph speed limit in a school zone and receive updates on the Eleanor Drive cut-through. They will also hear traffic safety and circulation project updates from staff, and discuss content for the town's circulation webpage and new member recruitment.

• 15 mph speed limit in school zone
• Eleanor Drive cut-through updates
• Traffic safety updates
• Speed trailer data
• Content for circulation webpage

Planning Commission

The November 20, 2024 Planning Commission meeting has been cancelled. The next regular meeting is scheduled for December 4, 2024.

• Meeting cancelled; no items considered.

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will hold a regular meeting to discuss ongoing sustainability initiatives, including updates on web content, solar incentives, electric vehicle charging data, and an electric garden rebate program. New business includes planning an electrification/battery storage event and receiving town updates on a Disposable Food Service Ware Ordinance. The committee may take action on these items.

• Discuss access to electric vehicle charging utilization data
• Update on Electric Garden Rebate/Incentive Program
• Plan electrification/battery storage event
• Town updates on Disposable Food Service Ware Ordinance
• Approve minutes from October 15, 2024

Architectural & Site Review Board

The Architectural & Site Review Board will hold a Conceptual Design Review for a proposal at 5 Palm Circle to demolish an existing single-family residence and accessory structures, and construct a new single-family residence with an attached garage, an attached ADU, and a guest house. The board is advisory; final decision will be made by the Planning Director based on its recommendation. A future Formal Design Review will determine CEQA exemption or compliance.

• Conceptual Design Review for demolition of existing residence and construction of new single-family home, attached garage, ADU, and guest house at 5 Palm Circle

Trails Committee

The Woodside Trails Committee will review the operating budget, stable permit data, and a trail projects list including easements for the Eucalyptus Court/Woodside East Trail, bidding progress for the Kings Mountain Road/Hwy 84 crosswalk, and next steps for landscaping wall damage on Kings Mountain Road. New business includes a wrap-up and video for the Day of the Horse event. Standing items cover a Town Crew Appreciation event and committee term expirations.

• Discussion of trail easements for Project #1098 (Eucalyptus Court/Woodside East Trail)
• Bidding progress for Project #1085 (Kings Mountain Road/Hwy 84 crosswalk)
• Next steps for Project #1015 (Kings Mountain Road landscaping wall damage)
• Bridge inspection progress report
• Cross-committee project on vehicle parking on trails

Woodside History Committee

The Woodside History Committee will meet to discuss updates on museum activities, town updates, and several displays. Agenda items include old business such as the Room 1 update, empty display box, and walking tour handout, plus new business on a WFPD fire exhibit and a 'Friends of the Museum' donor idea. The meeting is largely procedural with no major decisions or financial actions anticipated.

• Update on museum activities/acquisitions/archives
• Empty Outside Display Box at Independence Hall update
• Walking Self-Guided Tour Handout update
• WFPD Fire Exhibit update
• Friends of the Museum donor day idea

Arts & Culture Committee

The Arts & Culture Committee will discuss and plan upcoming events including a holiday party and December sign-ups, review a subcommittee report on a Youth Photo Show, and consider new applications. The agenda is largely procedural with no major fiscal or policy decisions.

• Subcommittee report on Youth Photo Show
• Planning for Holiday Party
• Discussion of new applications
• Review of event calendar for 2024/2025

Livestock & Equine Heritage Committee

The committee will continue discussions on health and safety issues, including trail parking, stabling requirements, inspections, and biosecurity. It will also review subcommittee work on regulating livestock like alpacas and goats, and consider a proposal to treat barns as accessory dwellings while seeking health and safety exceptions. No decisions are expected as most items are continuing discussions.

• Continuing discussion on trail parking, stabling requirements, inspections, and evacuation
• Review of barn or stable permit applications
• Discussion on equine and livestock biosecurity
• Subcommittee report on keeping alpacas and goats in Woodside
• Barn Exception Subcommittee proposal to treat barns as accessory dwellings

Audit Committee

The Audit Committee will consider approval of prior meeting minutes, receive an update on the draft FY 2023-2024 financial statement audit by Maze and Associates, and discuss whether to retain Maze and Associates as independent auditors for future fiscal years.

• Approval of minutes from February 7, 2024 Audit Committee meeting
• Update on status and expected completion of draft FY 2023-2024 basic financial statements audit by Maze and Associates
• Discussion of Maze and Associates as independent auditors for FY 2025 and beyond, including potential RFP process

Recreation Committee

The Woodside Recreation Committee will discuss the future of the Farmers Market, possibly ending it, and consider changes to the softball season including adding teams and weekend games. Other topics include a Car Show recap, an Ice Cream Social as a potential new event, and new Recreation clothing designs.

• Farmers Market – discussion on sunsetting the idea
• Ice Cream Social proposed to replace Movie Night/Disco
• Softball changes for next season: adding 11th or 12th team, weekend games at school, or games at Barkley
• New Rec Clothing – T-shirts and fleece/jacket design discussion
• Pre-Softball Season Pioneer Social planned for March 2025

Volunteerism Committee

The Volunteerism Committee will meet to approve previous minutes and review the Fall Volunteer Appreciation Event. The body will also discuss the Kids Civic Program.

• Approval of September 19, 2024 minutes
• Discussion of October 25, 2024 Fall Volunteer Appreciation Event
• Discussion of Kids Civic Program

The Volunteerism Committee approved the September 19, 2024 minutes (4-0) and discussed the Fall Volunteer Appreciation Event, recommending the Town consider purchasing a portable speaker/sound system. They also continued discussing a Kids Civic Program, with plans to present the idea to the Town Council once more information is gathered. No new business was conducted.

• Approved September 19, 2024 minutes (4-0)
• Recommended Town consider purchasing portable speaker/sound system
• Continued discussion on Kids Civic Program, to present to Town Council later

Planning Commission

The Planning Commission will consider a resolution of intention to recommend amending Municipal Code Chapter 153 (Zoning) to implement Housing Element programs allowing additional ADUs on larger properties, removing barriers to ADU/JADU construction, and updating the definition of emergency shelters. The meeting also includes public hearings for a horse barn with ADU at 300 Family Farm Road and a side-setback exception for a residence addition at 35 Skywood Way.

• Townwide ZOAM2024-0003: resolution to amend ADU/JADU regulations and emergency shelter definition
• 300 Family Farm Road: formal design review for a new horse barn with ADU plus a second driveway exception
• 35 Skywood Way: setback exception to allow a residence addition to partially encroach the side setback
• Consent calendar: approval of minutes from October 9 and October 16, 2024

Architectural & Site Review Board

The Architectural and Site Review Board will conduct a conceptual design review for a proposal to add to and remodel, or fully rebuild, the main residence at 506 Eastview Way, along with associated site improvements. The board is advisory; the Planning Director will make the final decision based on its recommendation, and a future CEQA determination will occur during formal review.

• Conceptual design review for a residence addition/remodel/rebuild at 506 Eastview Way (ASRB2024-0023)
• Approval of October 7 and October 21, 2024 meeting minutes

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will review updates on several ongoing initiatives including the Canada Corners parking lot easement, Poison Free Woodside, and the Backyard Habitat program. New business includes planning a bird event for late February 2025 and discussing future meeting dates. No votes on ordinances or contracts are expected; all items are status updates and discussions.

• Canada Corners Parking Lot Application and Easement Status: update and next steps
• Poison Free Woodside: update on Next Door posts and next steps
• Backyard Habitat program: new award nominations and brochure update
• Heritage Tree award: newsletter and Woodsider story
• Bird Event with Sequoia Audubon Society: planning for late Feb 2025

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee is discussing health and safety projects, including trail parking and biosecurity. Members are reviewing subcommittee work regarding the keeping of alpacas and goats in Woodside. The body is also discussing a proposal to treat barns as normal accessory dwellings with specific health and safety exceptions.

• Discussion on trail parking and equine/livestock biosecurity
• Review of barn or stable permit applications
• Subcommittee report on keeping alpacas in Woodside
• Subcommittee report on keeping goats in Woodside
• Proposal to treat barns as normal accessory dwellings with health and safety exceptions

Town Council

The Woodside Town Council will hold a public hearing on a major project at Canada Corners (3036-3062 Woodside Road) involving new outdoor dining areas, parking lot expansion, and a zoning map change from Rural Residential to Community Commercial. The council will also consider adopting an ordinance setting compensation for council members. Additionally, the consent calendar includes routine items such as a recruitment contract for a town manager and a no-parking zone on Old La Honda Road.

• Public hearing on Canada Corners project: design review, conditional use permit amendment, parking variance, grading exception, general plan land use and zoning map change from RR to CC, partial vacation of open space easement
• Introduction and first reading of ordinance to amend zoning map for APN 072-162-350 from Rural Residential to Community Commercial
• Resolution declaring Old La Honda Road between 133 Old La Honda Road and Dennis Martin Creek a 'No Parking' zone
• Resolution authorizing agreement with Teri Black & Company, LLC for town manager recruitment services
• Adoption of ordinance adding Section 30.04 to set compensation for Town Council members

Town Council

This special meeting is primarily a closed session to discuss appointing the Town Manager, a public employee position. Public comments are accepted on non-agendized items before and after the closed session. No other business items or decisions are on the agenda.

• Closed session under Gov. Code Section 54957 to discuss appointment of Town Manager

Architectural & Site Review Board

The Architectural & Site Review Board will continue its conceptual design review of a proposal to build a new single-family residence with attached garage on a vacant lot at 637 West Glen Way. The board previously provided direction for revisions and clarifications. The board will also approve minutes from four prior meetings.

• Continued presentation and consideration of Conceptual Design Review for a new single-family main residence with attached garage at 637 West Glen Way
• Consent agenda includes approval of meeting minutes from June 10, July 22, September 9, and September 23, 2024

Circulation Committee

The Circulation Committee will review traffic safety updates and speed trailer data. The body will discuss cut-through traffic and speeding on Eleanor Drive, cyclist-specific stop signs, and a sidewalk/trail study for the north side of Woodside Road.

• Eleanor Drive cut-through traffic and speeding
• Woodside Road north-side sidewalk/trail study session
• Cyclist specific stop signs
• 15 mph school zone follow-up
• Speed trailer data review

Planning Commission

The Planning Commission will hold a public hearing to decide on a proposal for 15 Woodview Lane. The project involves demolishing existing structures to build a new single-story residence and several accessory buildings.

• Proposal for 15 Woodview Lane to construct a main residence, ADU, gym/pool house, and outdoor pavilion
• Request for Maximum Residence Size Exception (XMAX2024-0009)
• Request for Grading Exception for over 1,500 cubic yards and cuts/fills exceeding 8 feet (GRAD2024-0002)
• Formal Design Review (ASRB2024-0007)
• Approval of June 12, 2024, minutes

Climate & Sustainability Committee

The Climate & Sustainability Committee will discuss proposed ordinances on leaf blowers and disposable food service ware, along with electric garden rebate/incentive programs. Old business includes updates on solar incentives, EV charging, and compost giveaway ideas. The committee may also consider a letter regarding Canada Corners.

• Leaf Blower Ordinance and Electric Garden Rebate/Incentive Program
• Disposable Food Service Ware Ordinance
• Cañada Corners committee letter
• Solar incentives update
• Electric vehicle charging update

Trails Committee

The Trails Committee is meeting to review the operating budget and progress on specific trail projects. The body will discuss easements, bidding, and landscaping repairs for various Woodside trail locations.

• Easements discussion for #1098 Eucalyptus Court/Woodside East Trail
• Bidding progress for #1085 Kings Mountain Road / Hwy 84 crosswalk
• Next steps for #1015 Kings Mountain Road landscaping wall damage
• Bridge inspection priorities
• Vehicle parking on trails cross-committee project

Woodside History Committee

The Woodside History Committee will review museum activities, acquisitions, and archives, as well as updates on the fire exhibit and walking tour handout. New business includes planning for the Day of the Horse event on October 13 and the Town Volunteer Reception on October 25. The meeting includes public comment and approval of previous minutes.

• Update on museum activities/acquisitions/archives
• Fire exhibit and Room 1 update including wall railings and painting
• Walking Tour Handout Update
• Day of the Horse event on Sunday, October 13
• Town of Woodside Volunteer Reception on Friday, October 25

Arts & Culture Committee

The Committee will approve minutes from August and review the October event. They will sign up for the November event and hear subcommittee reports on the Youth Photo Show and Postcard Stands. The committee will also discuss a thank you reception for RSVP volunteers and review new applicants.

• Approve minutes from August 8, 2024
• Review October event
• Sign up for November event
• Subcommittee reports: Youth Photo Show and Postcard Stands
• RSVP Volunteers Thank You Reception

Planning Commission

The Planning Commission will consider a proposal for the Cañada Corners commercial center at 3036 – 3062 Woodside Road. The body will make recommendations to the Town Council regarding outdoor dining and parking expansion. The project involves several zoning and land use amendments.

• Proposed expansion of commercial parking lot from 155 spaces to 189 spaces
• Proposed permanent outdoor dining areas adjacent to existing restaurants
• Zoning Map amendment to rezone APN 072-162-350 from Rural Residential (RR) to Commercial (C)
• General Plan Map amendment to change land use designation for APN 072-162-350 from Residential (R) to Commercial (C)
• Grading Exception for cuts exceeding 8 feet and site grading exceeding 1,500 cubic yards

Town Council

The Town Council will consider introducing an ordinance to prohibit gas-powered leaf blowers. Other new business includes setting council member compensation, authorizing a request for proposals for the Town Center Area Plan Update, and adopting strategic goals. Consent items include approval of demands and a contract amendment for housing element support.

• Introduction of ordinance banning gas-powered leaf blowers (New Business A)
• Introduction of ordinance setting Town Council member compensation (New Business B)
• Authorize release of Request for Proposals for Town Center Area Plan Update (New Business C)
• Resolution approving ninth amendment to Town Manager Kevin Bryant's employment agreement (New Business E)
• Resolution approving agreement for Town Attorney services with Aaronson, Dickerson, Cohn & Lanzone (New Business F)

Town Council

The Town Council will meet in closed session to discuss the appointment of a public employee for the position of Town Manager. No other substantive business is on the agenda; the meeting also includes a public comment period for non-agendized items and a report from closed session.

• Closed session to discuss appointment of Town Manager (Government Code Section 54957)

Architectural & Site Review Board

The Architectural and Site Review Board will continue its review of a proposed project at the Cañada Corners commercial center to add permanent outdoor dining areas and expand the parking lot from 155 to 189 spaces. The board will also consider a new horse barn with an accessory dwelling unit and a second driveway at 300 Family Farm Road. Both items are advisory recommendations to the Planning Commission and Town Council.

• Continued review of permanent outdoor dining and parking lot expansion at 3036–3062 Woodside Road
• Conditional Use Permit amendment for outdoor dining adjacent to existing restaurants
• Variance to parking space size requirements (Municipal Code 153.220–153.226)
• General Plan Map amendment to rezone a parcel from Residential to Commercial for parking expansion
• New horse barn with ADU and second driveway exception at 300 Family Farm Road

Recreation Committee

The Woodside Recreation Committee will consider discontinuing the Farmers Market, plan a Car Show/Meet, and discuss new events like Camping and Pioneer Night. They will also review designs for new recreation clothing (T-shirts and fleece/jacket) and update the 2024 calendar.

• Farmers Market – discussion to sunset the idea
• Car Show/Meet – Bill
• Movie Night/Disco late afternoon – Meghan
• Camping – Rowan
• New Rec Clothing – T-shirts and Fleece/Jacket design discussion

Planning Commission

The October 2, 2024, Planning Commission meeting has been cancelled. A special meeting is scheduled for October 9, 2024. The agenda item for 3036-3062 Woodside Road (ASRB2022-0022) has been continued to that special meeting.

• Meeting cancellation
• Continuation of item 3036-3062 Woodside Road / ASRB2022-0022 to October 9 special meeting

Environment & Open Space Committee

The Environment & Open Space Committee will discuss updates on several ongoing projects, including the Cañada Corners parking lot application and easement, the Poison Free Woodside campaign, and the Backyard Habitat program. They will also plan upcoming events such as a mycology movie screening and a bird event in early 2025. No new ordinances or financial decisions are on the agenda.

• Cañada Corners Parking Lot Application and Easement Status update
• Poison Free Woodside update and Next Door posts status
• Backyard Habitat program update and new brochure mailing
• Bird Event in partnership with Sequoia Audubon Society (late Jan/Feb 2025)
• Mycology Movie and Talk on Oct. 6, 2024, with Climate Committee

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will discuss health and safety projects, including trail parking and biosecurity. Members will review subcommittee work regarding the keeping of alpacas and goats in Woodside.

• Review of guidelines for keeping alpacas and goats in Woodside
• Discussion on treating barns as accessory dwellings with health and safety exceptions
• Report on trail parking from the Town Engineer
• Revision of 'Keeping Horses in Woodside' and equine biosecurity content
• Planning for booth space at Day of the Horse on October 13

Town Council

The Town Council will consider the second reading and adoption of two ordinances that would create a new Multi-Family zoning district and rezone several parcels, including at Cañada College, from open space or suburban residential to multi-family. A public hearing is scheduled for a final map approving a two-lot land division at 988 Godetia Drive. Consent items include a hazardous tree removal project with a contract amount not to exceed $880,994 and adoption of a local roadway safety plan with a Vision Zero goal.

• Second reading and adoption of ordinances creating MF zoning district and rezoning parcels at Cañada College, High Road, Raymundo Drive, 773 Cañada Road, and portions of Cañada College campus
• Public hearing: final map for two-lot land division and restrictive covenant acceptance at 988 Godetia Drive
• Resolution authorizing hazardous tree removal project contract up to $880,994
• Resolution accepting completion of Glens Path Phase 2 and Phase 3 project
• Resolution adopting countywide and Town of Woodside Local Roadway Safety Plan with Vision Zero goal

Town Council

The Town Council is holding a special meeting primarily focused on a closed session. The body will conduct performance evaluations for the Town Manager and Town Attorney.

• Performance evaluation of Town Manager
• Performance evaluation of Town Attorney

Architectural & Site Review Board

The Architectural and Site Review Board will provide a formal design review recommendation on a major commercial project at Cañada Corners (3036–3062 Woodside Road) that includes permanent outdoor dining and expanding the parking lot from 155 to 189 spaces. The project requires multiple approvals including a conditional use permit amendment, parking space variance, grading exception, general plan and zoning map amendments, and easement vacation. The board will also consider three residential projects: a remodel and addition with a new ADU at 25 Martin Lane, a new two-story home with ADU on a vacant lot at 385 Moore Road, and a new residence with ADU at 88 Tum Suden Way.

• Cañada Corners project at 3036–3062 Woodside Road: permanent outdoor dining areas and parking expansion from 155 to 189 spaces
• Zoning map amendment (RR to Commercial) and general plan map amendment (Residential to Commercial) for APN 072-162-350
• Variance to parking space size requirements and grading exception for cuts over 8 feet and fill over 1,500 cubic yards
• 25 Martin Lane: demolition of garage, shed, and fencing; remodel/add to main residence with attached ADU
• 385 Moore Road conceptual review: new two-story single-family residence with detached ADU and pool on vacant lot

Circulation Committee

The Woodside Circulation Committee will consider adopting the Woodside Local Road Safety Plan as new business. They will also review a trail modification and parking lot expansion at Cañada Corners Commercial Center (3036–3062 Woodside Road) and a permit application for an organized group ride by the American Diabetes Association on September 29, 2024. Old business includes updates on the KMR/Romero crosswalk project and CalTrans engagement.

• Adoption of Woodside Local Road Safety Plan
• Review of trail modification and expanded parking lot at Cañada Corners (ASRB2022-0022)
• Organized group ride permit application from American Diabetes Association for Sept 29, 2024
• Updates on KMR/Romero crosswalk project plans
• Approval of July 18, 2024 meeting minutes

Volunteerism Committee

The Volunteerism Committee will meet to review minutes from July 18, 2024. The body will discuss a volunteer appreciation event scheduled for October 25, 2024, and a Kids Civic Program.

• Fall Volunteer Appreciation Event on October 25, 2024
• Kids Civic Program

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will meet on September 17, 2024, to consider several new business items, including a proposed Leaf Blower Ordinance paired with an Electric Garden Rebate/Incentive Program and a Disposable Food Service Ware Ordinance. The committee will also receive updates on old business such as a movie night, web content updates, solar incentives, electric vehicle charging, and a compost giveaway idea, and will vote on a letter regarding Cañada Corners.

• Leaf Blower Ordinance and Electric Garden Rebate/Incentive Program (new business)
• Disposable Food Service Ware Ordinance (new business)
• Cañada Corners committee letter (new business)
• Climate & Sustainability Committee web content updates and vote on battery page (old business)
• Solar incentives update with resident experiences (old business)

Architectural & Site Review Board

The Architectural and Site Review Board meeting of September 16, 2024, has been cancelled due to loss of quorum. The agenda item for 3036–3062 Woodside Road (ASRB2022-0022) has been continued to the next scheduled meeting on September 23, 2024.

• Meeting cancelled due to loss of quorum
• Item 3036–3062 Woodside Road / ASRB2022-0022 continued to September 23, 2024
• Next ASRB meeting scheduled for September 23, 2024

Arts & Culture Committee

The Woodside Arts & Culture Committee will hold a routine meeting to approve prior minutes, review the September event, and plan an October event. Discussions include signing up for the October event, using Eventbrite for ticketing, and choosing between flyers and postcards for promotion. The meeting is largely procedural with no major policy decisions or financial items.

• Review of September event
• Sign-up for October event
• Discussion of Eventbrite participation
• Discussion of flyers versus postcards
• Review of event calendar

Recreation Committee

The Recreation Committee will discuss several potential new events including a car show/meet, farmers market, and a movie night/disco. They will also review old business on coed softball, discuss new recreation clothing (T-shirts and fleece/jacket), and update the 2024 event calendar. No votes or funding decisions are scheduled; all items are for discussion only.

• Coed softball – discussion of old business
• Car show/meet – new event idea
• Farmers market – new event proposal
• Movie night/disco – late afternoon event idea
• New rec clothing (T-shirts and fleece/jacket) – discussion

Trails Committee

The Trails Committee will discuss the relocation of a trail portion at Cañada Corners that sits outside the recorded easement. The body will also review the operating budget and progress on several trail projects.

• Review of trail relocation proposal for 3036–3062 Woodside Road (APNs 072-162-350 and 072-162-360)
• Bidding progress for Kings Mountain Road / Hwy 84 crosswalk (#1085)
• Easement discussion for Eucalyptus Court/Woodside East Trail (#1098)
• Next steps for Kings Mountain Road landscaping wall damage (#1015)
• Discussion on vehicle parking on trails

Woodside History Committee

The committee will hear updates on museum activities, acquisitions, and archives, and review a final draft of the Walking Tour brochure. They will also recap the August 3 walking tour and discuss participation in the Day of the Horse event. The meeting includes approval of prior minutes and committee communications.

• Update on museum activities, acquisitions, and archives
• Final draft of the Walking Tour brochure
• Recap of the Walking Tour held on August 3
• Museum duty reports and sign-ups for September 21 and October 5
• Participation in the Day of the Horse event on October 13

Emergency Preparedness Committee

This is a regular meeting of the Woodside Emergency Preparedness Committee, primarily consisting of updates from the Woodside Fire Protection District, WPV-Ready/CERT, and the town. The committee will also review community building statistics and hear from the Evacuation Subcommittee. No major decisions or new initiatives are on the agenda.

• Review of community building statistics
• Evacuation Subcommittee report
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report
• Town report from Cardinale

The Woodside Emergency Preparedness Committee met on September 11, 2024, and discussed progress on fire sensors, home assessments, and senior emergency planning. The draft Woodside Evacuation Plan is ready for review and will be brought to the Town Council for adoption after committee approval. No formal decisions were made; the meeting was primarily informational and procedural.

• Draft Woodside Evacuation Plan ready for review (no vote)
• 50 N5 fire sensors installed across WFPD, Palo Alto, and Jasper Ridge (reported)
• CERT class ongoing with ~15 participants (reported)
• Meeting adjourned unanimously at 6:23pm

Environment & Open Space Committee

The Environment & Open Space Committee is reviewing a proposed modification to the open space easement at the Cañada Corners Commercial Center (3036–3062 Woodside Road). This is the only substantive item on the special meeting agenda.

• Review of modification to open space easement for Cañada Corners Commercial Center at 3036–3062 Woodside Road

The Environment & Open Space Committee voted to strongly oppose the proposed modification to the Cañada Corners Commercial Center Open Space Easement at 3036–3062 Woodside Road. The committee cited concerns about precedent, tree loss, creek damage, bike path removal, and inconsistency with the General Plan. No formal action was taken beyond expressing opposition.

• Opposed modification to Cañada Corners Open Space Easement (unanimous)

Town Council

The Council will consider a consent calendar of routine items including approval of demands, treasurer's report, and a tree removal. In new business, they will introduce an ordinance prohibiting gas-powered leaf blowers and a resolution for an electric gardening equipment rebate program. The second reading of zoning amendments for multifamily development at Cañada College is continued to September 24.

• Introduction of ordinance prohibiting gas-powered leaf blowers (Ordinance No. 2024-____)
• Resolution approving electric gardening equipment rebate program with Acterra and grant agreement with Peninsula Clean Energy Authority
• Resolution approving sewer service allocation to merged parcel APN 073-061-250
• Resolution approving removal of coast live oak tree in front of Town Hall and planting of valley oak
• Resolution creating a Social Media Policy

The Town Council approved an agreement with Acterra to administer an electric gardening equipment rebate/incentive program and authorized the Town Manager to execute a grant agreement with Peninsula Clean Energy Authority, increasing the grant amount to $112,915. The Council also approved the consent calendar, including the register of demands and several resolutions, and continued a zoning ordinance to September 24. No substantive decisions were made on the gas-powered leaf blower ordinance itself, which remains under discussion.

• Approved Acterra agreement for electric gardening equipment rebate program and grant agreement with Peninsula Clean Energy Authority, with grant increased to $112,915 (5-0)
• Approved consent calendar items 1, 3, 4, 5, 7, 8, 9 (5-0)
• Approved consent calendar item 2, Register of Demands (5-0)
• Continued second reading of zoning ordinances for multi-family housing to September 24, 2024

Town Council

The Woodside Town Council is holding a special meeting that consists entirely of a closed session. The council will conduct a performance evaluation of the Town Manager and confer with legal counsel regarding one case of anticipated litigation. There are no agendized action items for open session; public comment periods are provided before and after the closed session.

• Closed session for public employment performance evaluation of the Town Manager (Gov. Code §54957)
• Closed session for conference with legal counsel regarding one case of anticipated litigation (Gov. Code §54956.9(d)(2))
• Public comment period for non-agendized items (limited to five persons, three minutes each)

The Woodside Town Council held a special meeting on September 10, 2024, primarily in closed session. After reconvening, Mayor Wall reported that the Council voted 4-0-1, with Councilmember Goeld abstaining, not to approve a Tolling Agreement regarding Housing Element approvals. No other substantive decisions were made; the meeting adjourned immediately after the report.

• Voted 4-0-1 not to approve a Tolling Agreement (Goeld abstaining)

Architectural & Site Review Board

The Architectural & Site Review Board will review four development proposals at this special meeting. The most consequential item is a plan to add permanent outdoor dining for two restaurants and expand a parking lot at Cañada Corners (3036–3062 Woodside Road). The board will also consider three residential projects: a single-family home addition at 110 Hardwick Road, a new home at 637 West Glen Way, and a new home with an accessory dwelling unit at 729 Southdale Way.

• Permanent outdoor dining and 34-space parking lot expansion at Cañada Corners (3036–3062 Woodside Road)
• Partial demolition and addition to single-family home at 110 Hardwick Road
• New single-family home with garage at 637 West Glen Way
• New single-family home with ADU and basement at 729 Southdale Way

The Woodside Architectural and Site Review Board recommended approval of a partial demolition and addition at 110 Hardwick Road, subject to conditions including tree protection and staging plans. The board also provided design recommendations for new homes at 637 West Glen Way and 729 Southdale Way, with the latter continued for revisions. Agenda item 1, the Cañada Corners project, was continued to September 16 due to loss of quorum.

• Recommended approval of 110 Hardwick Road remodel with conditions (3-0)
• Provided design recommendations for 637 West Glen Way new home (3-0)
• Continued 729 Southdale Way conceptual review with revision directions (3-0)
• Continued Cañada Corners project to September 16 due to loss of quorum

Town Council

The Town Council will consider three resolutions acknowledging that only one candidate was nominated from each of three districts for the November 5, 2024 election. If approved, these candidates will be appointed in lieu of holding the scheduled elections.

• Three resolutions to cancel elections and appoint sole candidates from each district

Arts & Culture Committee

The Arts & Culture Committee will review an August event, sign up volunteers for September, and receive subcommittee reports. New business includes setting a calendar and discussing a cooperative event with the Environment & Open Space Committee. The meeting is procedural with no specific dollar amounts or ordinances.

• Review of August event
• Sign-up for September event
• Subcommittee reports
• Calendar planning
• Cooperative event with Environment & Open Space Committee

Town Council

This is a continued public hearing on the Cycle 6 Housing Element. The Town Council will consider four actions: amending General Plan land use designations for two parcels to residential, introducing an ordinance creating a multi-family zoning district and amending zoning maps, establishing objective design standards for multi-family sites, and amending the Emerald Lake Hills Specific Plan for a parcel and sewer expansion. Decisions will involve resolutions and an ordinance.

• Resolution to amend General Plan land use for APN 069-170-450 (High Road) from Open Space/Environmentally Sensitive Area to Residential and APN 072-041-040 (Raymundo Drive) from Open Space to Residential
• Ordinance to add Multi-Family zoning district standards, rezone APN 069-170-450, APN 072-041-040, portion of APN 068-100-220 (773 Cañada Road), and portions of Cañada College Campus (APNs 068-320-330/410) to Multi-Family
• Resolution to establish multi-family Objective Design Standards for the same four sites identified in the Housing Element
• Resolution to amend the Emerald Lake Hills Specific Plan for a portion of APN 068-100-220 (773 Cañada Road) and expand the sewer service area

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will discuss a proposed subdivision concept map at 773 Cañada Road, along with updates on several environmental programs including Poison Free Woodside, Backyard Habitat, Heritage Tree awards, and Flax Hill preservation. They will also plan upcoming events such as a mycology movie and talk in October 2024 and a bird event in early 2025.

• Update on proposed subdivision concept map at 773 Cañada Rd
• Poison Free Woodside update including Next Door posts status and a new brochure
• Backyard Habitat program update: new award nominations and material review for town website
• Heritage Tree award update with newsletter and Woodsider story
• Planning for a Bird Event in late January 2025 in partnership with Sequoia Audubon Society and a Mycology Movie and Talk on October 6, 2024

Planning Commission

This meeting of the Woodside Planning Commission was cancelled. The next scheduled meeting is September 4, 2024. No items were discussed or decided.

• Meeting cancelled; no agenda items considered.

Livestock & Equine Heritage Committee

The Livestock and Equine Heritage Committee will review recommendations for keeping livestock in Woodside. Members will also discuss potential changes to barn height and area exceptions and the structure of committee subcommittees.

• Review of member submissions regarding livestock recommendations
• Discussion on treating barns as normal accessory dwellings with exceptions for height (17 to 24 feet) and floor area (1500 to 2500)
• Proposal to disband standing Health & Safety and Public Outreach subcommittees in favor of ad-hoc groups
• Continuing discussion on trail parking, stabling requirements, and evacuation

Town Council

The Town Council will continue a public hearing from July 9 on the Cycle 6 Housing Element (2023-2031), with votes on approving an Environmental Impact Report, adopting the element per state HCD requirements, and rezoning two parcels from open space to residential. They will also introduce an ordinance creating multi-family zoning districts and map changes at multiple sites, establish objective design standards, and amend the Emerald Lake Hills Specific Plan. The consent calendar includes a $300,000 crosswalk project contract and a new family leave benefits policy.

• Resolution authorizing a $300,000 construction contract for Kings Mountain Road/Woodside Road & Canada Road/Romero Road crosswalk project
• Approval of Cycle 6 Housing Element (Draft 4) with HCD-required changes
• Rezoning APN 069-170-450 (High Road) from Open Space/ESA to Residential and APN 072-041-040 (Raymundo Drive) from Open Space to Residential
• Introduction of ordinance to amend zoning code for new Multi-Family district and map changes at High Road, Raymundo Drive, 773 Cañada Road, and Cañada College
• Establishment of multi-family Objective Design Standards for the same sites

Architectural & Site Review Board

The Architectural and Site Review Board will hold a special meeting to consider three design review proposals: a revision to an approved project at 219 Lindenbrook Road changing the roofline from gable to flat, a new barn for small livestock at 3985 Woodside Road, and a conceptual design review for a new residence and ADU on a vacant lot at 385 Moore Road. The board makes advisory recommendations to the Planning Director or Planning Commission.

• 219 Lindenbrook Road: revision to approved project changing main residence roofline from gable to flat (Formal Design Review)
• 3985 Woodside Road: demolish existing barn and construct new barn for sheep and goats (Formal Design Review)
• 385 Moore Road: conceptual review of new two-story residence, detached ADU, pool on vacant lot (Conceptual Design Review)
• Consent agenda: approval of June 10, 2024 meeting minutes

Circulation Committee

The Circulation Committee will review traffic safety data and project updates. The body is scheduled to discuss the Local Road Safety Plan and a CalTrans presentation on Woodside Road construction.

• Adoption of Woodside’s Local Road Safety Plan (LRSP)
• CalTrans presentation on Woodside Road repaving and construction
• KMR/Romero cross walk bids and design updates
• Proposed reduction of school zone speed limits to 15 mph per AB 321
• Tour de Menlo organized group ride permit application for 8/10/2024

Volunteerism Committee

The Volunteerism Committee will hold a special meeting to discuss old and new business. Items include approving minutes from May 23, 2024, reviewing the recent Volunteer Engagement Fair, and planning the Fall Volunteer Appreciation Event scheduled for October 25, 2024. The committee will also discuss the Kids Civic Program and consider the next project from an ad hoc brainstorm list.

• Approval of minutes from May 23, 2024
• Discuss how the Volunteer Engagement Fair went
• Discuss Fall Volunteer Appreciation Event – October 25, 2024
• Discuss Kids Civic Program
• Discuss potential next project from original ad hoc brainstorm list

Planning Commission

The Planning Commission meeting scheduled for July 17, 2024 has been canceled. The next meeting is scheduled for July 24, 2024. No agenda items were discussed.

• Meeting cancellation; next meeting on July 24, 2024

Architectural & Site Review Board

The Architectural and Site Review Board (ASRB) meeting scheduled for July 15, 2024 has been cancelled. The next ASRB meeting is scheduled for July 22, 2024.

Trails Committee

The committee will discuss a proposal to divide 9.07 acres at 773 Cañada Road into eleven lots, including rezonings to Multi-Family and R-1. Members will also review a proposed residence at 45 Turkey Farm Lane involving an existing horse trail easement. Additionally, the committee will receive updates on crosswalk bidding progress and trail easements.

• Subdivision of 773 Cañada Road into eleven lots with rezoning to Multi-Family and R-1
• Proposed residence and site development at 45 Turkey Farm Lane
• Easement discussion for Eucalyptus Court/Woodside East Trail
• Bidding progress for Kings Mountain Road / Hwy 84 crosswalk

Woodside History Committee

The committee will discuss participating in a walking tour on August 3. Members will also receive updates regarding museum activities, acquisitions, and archives. The agenda includes reviewing recent museum duties and signing up for future shifts.

• Discussion of participation in San Mateo County Historical Association Walking Tour
• Update on museum activities, acquisitions, and archives
• Recap of the June 20 Volunteer Fair
• Sign-ups for upcoming museum duty dates
• Selection of a committee secretary

Arts & Culture Committee

The Arts & Culture Committee will continue discussions regarding the Town Council’s move to remove the committee. The agenda also includes reviewing upcoming July and August events and a request for a co-sponsored wildlife photo contest.

• Discussion on Town Council's move to remove the committee
• Review of July event and August event sign-ups
• Request for a co-sponsored wildlife photo contest from Environment & Open Space Committee
• Review of new calendar applicants

Emergency Preparedness Committee

The committee will review reports from the Woodside Fire Protection District and WPV-CERT. Members will also hear updates from the evacuation and communication subcommittees.

• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Evacuation Subcommittee report
• Communication Subcommittee report
• Review of community building statistics

Planning Commission

The Planning Commission meeting scheduled for July 10, 2024, has been canceled. The next meeting is scheduled for July 17, 2024.

Livestock & Equine Heritage Committee

The committee will continue its review of a proposal for a new goat and sheep barn to replace an existing barn at 3985 Woodside Road. The meeting also includes time for public communications regarding items within the committee's jurisdiction.

• Continued review of a new goat/sheep barn at 3985 Woodside Road (ASRB2024-0017)

Town Council

The Council will address a resolution for the November 5, 2024, General Municipal Election. Also listed are actions related to the Cycle 6 Housing Element, including an Environmental Impact Report and potential multi-family zoning changes.

• Resolution for the November 5, 2024, General Municipal Election
• Approval of Environmental Impact Report for Cycle 6 Housing Element
• Land use changes for APN 069-170-450 (High Road) and APN 072-041-040 (Raymundo Drive)
• Introduction of ordinance for new multi-family zoning standards
• Amendment to Emerald Lake Hills Specific Plan regarding sewer service expansion

Architectural & Site Review Board

The Board will consider a proposal to demolish and rebuild a residence at 45 Turkey Farm Lane. Members will also review a concept map for subdividing approximately 9.07 acres at 773 Cañada Road into eleven parcels.

• Demolition of existing residence and pool at 45 Turkey Farm Lane for new construction
• Subdivision of 773 Cañada Road (approx. 9.07 acres) into eleven lots
• Rezoning one lot at 773 Cañada Road from Suburban Residential to Multi-Family
• Rezoning ten parcels at 773 Cañada Road from Suburban Residential to R-1

Environment & Open Space Committee

The committee will review a presentation regarding a proposed subdivision concept map for 773 Cañada Road. Members will also receive updates on environmental programs, including the Backyard Habitat program and Heritage Tree awards. The agenda includes discussions on upcoming community events such as a mycology movie and talk.

• Proposed subdivision concept map at 773 Cañada Road
• Poison Free Woodside update
• Backyard Habitat program updates
• Heritage Tree award winners and awards
• Mycology Movie and Talk on October 6, 2024

Planning Commission

The Commission is reviewing proposed development standards, zoning revisions, and General Plan changes for specific sites. This includes new multi-family housing standards and Objective Design Standards. The Commission will review the Final Environmental Impact Report to make a recommendation to the Town Council.

• Zoning change for APN 072-041-040 (Raymundo Drive) to Multi-Family
• Zoning change for portion of APN 068-100-220 (773 Cañada Road) to Multi-Family
• Zoning change for APN 069-170-450 (High Road) to Multi-Family
• Zoning changes for portions of Cañada College Campus
• Review of Final Environmental Impact Report (EIR)

Livestock & Equine Heritage Committee

The committee will review a proposal for a new goat/sheep barn to replace an existing structure at 3985 Woodside Road. Members will also continue discussions regarding trail parking, livestock environmental impacts, and public outreach projects. Additionally, the committee is set to review stable permit data analysis.

• Review of a new goat/sheep barn at 3985 Woodside Road
• Discussion on trail parking guidelines and environmental impact on livestock
• Status updates for 'Keeping Horses in Woodside' booklet and building process FAQ
• Review of Analysis of Stable Permit Data
• Recruitment for one committee member opening

Town Council

The Council will hold a public hearing to adopt the FY 2024-25 budget, appropriation limit, and salary schedule. The meeting also includes a study session on Citizen Advisory Committees and several routine consent items.

• Adoption of the Fiscal Year 2024-25 Town Budget and Salary Schedule
• Glens Path Phase 2/Phase 3 construction contract amendment for $58,697
• Agreement with ClientFirst Technology Consulting up to $65,000 for software implementation
• Ordinance to revise Woodside Municipal Code sign regulations
• Study session on the future of Citizen Advisory Committees

Circulation Committee

The Circulation Committee will review traffic safety updates, including Highway 84 one-way traffic control and speed trailer data. The meeting also includes discussions regarding several crosswalk proposals and road safety measures.

• KMR/Romero crosswalk bids and design updates
• Proposed push-button crosswalk sign at Glenwood/Canada
• Road safety discussion near Woodside Elementary
• Highway 84/35 4-corners traffic calming updates
• Miramontes @ Woodside Road crosswalk discussion

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee will vote on battery page web content updates. The agenda also includes updates on solar incentives, electric vehicle charging, and a discussion regarding an electric leaf blower incentive program.

• Vote on committee web content updates for the battery page
• Update on solar incentives
• Update on electric vehicle charging
• Discussion regarding electric leaf blower incentive program
• Compost giveaway ideation

Architectural & Site Review Board

The Architectural and Site Review Board meeting scheduled for June 17, 2024, has been canceled. The next meeting is scheduled for July 8, 2024.

Arts & Culture Committee

The committee will review the June event and discuss sign-ups for a July event. Members will also review new applicants for the calendar and receive a reminder regarding a volunteer event.

• Review of June event
• Sign up for July event
• Review of new applicants for the calendar
• Reminder for volunteer event

Trails Committee

The Woodside Trails Committee will discuss updates on several trail projects, including easement discussions for Eucalyptus Court and wall damage on Kings Mountain Road. The committee will also review the operating budget and stable permit data. No new business is scheduled for this meeting.

• Easement discussion for Eucalyptus Court/Woodside East Trail
• Next steps for Kings Mountain Road landscaping wall damage
• Bidding progress for Kings Mountain Road / Hwy 84 crosswalk
• Review of stable permit data
• Drafting of stable permit and trail user fee letter

Woodside History Committee

The committee will discuss museum activities, acquisitions, and archives. Members will also review recent museum duties and plan for upcoming staffing needs. Additionally, the group will discuss participating in the Town Volunteer Fair and a walking tour.

• Update on museum activities, acquisitions, and archives
• Recap of Preservation Award ceremony and proclamation
• Discussion of participation in the June 20 Town Volunteer Fair
• Discussion of participation in San Mateo County Historical Association Walking Tour
• Planning for committee summer gathering at the Museum on August 3

Emergency Preparedness Committee

The Emergency Preparedness Committee will review reports from the Woodside Fire Protection District and WPV-CERT. Members will also hear updates from the Evacuation and Communication subcommittees. The committee will discuss staffing a table and handouts for the Volunteer Engagement Fair.

• Review of May 8, 2024, meeting minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Subcommittee reports on Evacuation and Communication
• Volunteer Engagement Fair staffing and handouts

Planning Commission

The Planning Commission will hold a study session to evaluate existing Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) regulations. The session aims to discuss options for increasing development flexibility townwide within the Woodside Municipal Code. The commission will also approve meeting minutes from April 3 and April 17, 2024.

• Study session on ADU/JADU regulations (ZOAM2024-0001)
• Approval of April 3, 2024, minutes
• Approval of April 17, 2024, minutes

Town Council

The Town Council will receive a presentation on the proposed fiscal year 2024-25 budget. The agenda also includes an introduction to an ordinance revising sign regulations and a resolution regarding law enforcement services with San Mateo County.

• First reading of ordinance amending zoning section 153.500 for sign regulations
• Presentation of the proposed FY 2024-25 budget overview
• Resolution authorizing law enforcement services agreement with San Mateo County
• Adoption of Workplace Violence Prevention Plan resolution

Architectural & Site Review Board

The ASRB will consider a conceptual design review for 130 Lynn Way. The proposal involves demolishing an existing house, pool, and shed to construct a new single-family residence with an attached garage and a detached accessory dwelling unit.

• Conceptual design review for 130 Lynn Way
• Demolition of existing residence, pool, and shed at 130 Lynn Way
• Construction of new single-family home with attached garage
• Construction of a detached accessory dwelling unit (ADU)
• Approval of March 18 and April 1, 2024 meeting minutes

Recreation Committee

The Woodside Recreation Committee will discuss updates on the W-Ball, Soapbox Derby, and May Day Fun Run. The committee will also address gym and field use fees and new business regarding tennis courts and an electronic race timer.

• Updates on W-Ball, Soapbox Derby, and May Day Fun Run
• Discussion of gym and field use fees
• Coed Softball start date update
• Discussion regarding tennis courts
• Discussion regarding an electronic race timer

Arts & Culture Committee

This special meeting focuses on discussing the future of the Woodside Arts and Culture Committee. The committee will also hear public communications on non-agendized items within its jurisdiction.

• Discussion regarding the future of the Arts & Culture Committee

Town Council

The Town Council will hold a study session on council member pay and consider several consent items, including resolutions for sewer service allocations to two properties on Canada Lane and adoption of an ordinance requiring safe storage of firearms in residences. The meeting also includes proclamations for National History Month and LGBTQ Pride Month.

• Study session on Town Council pay
• Sewer service allocation and annexation for 1583 Canada Lane
• Sewer service allocation and annexation for 1595 Canada Lane
• Adoption of ordinance adding safe storage of firearms in residences (Ordinance No. 2024-____)
• Proclamation of June 2024 as LGBTQ Pride Month

Town Council

The Woodside Town Council is holding a special meeting with a closed session to discuss anticipated litigation regarding one potential case. No other substantive items are on the agenda.

• Closed session: Conference with Legal Counsel - Anticipated Litigation (one potential case)

Volunteerism Committee

The Woodside Volunteerism Committee is holding a special meeting to elect a chair and discuss upcoming volunteer engagement and appreciation events. The agenda includes approving minutes from April 18, 2024, and planning a Volunteer Engagement Fair on June 20, 2024, and a Fall Volunteer Appreciation Event on October 25, 2024. Public comments are invited, but the committee cannot act on non-agenda items.

• Election of Chair
• Approval of April 18, 2024 minutes
• Volunteer Engagement Fair – June 20, 2024, 4:30–6 pm
• Fall Volunteer Appreciation Event – October 25, 2024

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will meet to hear a presentation from the Sequoia Audubon Society and discuss updates on several programs, including Poison Free Woodside, the Backyard Habitat program, and Heritage Tree awards. The committee will also plan upcoming events such as an owl event, a mycology movie and talk, and a wildflower walk. The agenda is largely routine updates and planning, with no major decisions or contracts listed.

• Presentation by Sequoia Audubon Society
• Poison Free Woodside update, including Next Door posts
• Backyard Habitat program update, including new brochure and website material
• Heritage Tree award update, including winners and newsletter story
• Planning for Fall 2024 owl event and mycology movie/talk

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee will discuss ongoing health and safety issues, including improper parking on trails and coordination with the Trails Committee and San Mateo Horsemen’s Association on evacuation. They will also review a new analysis of stable permit data provided by the town and continue work on educational outreach projects like the 'Keeping Horses in Woodside' booklet.

• Review of 'Analysis of Stable Permit Data' provided by the Town
• Discussion on guidelines for parking on trails, with a joint project considered with the Trails Committee
• Coordination with San Mateo Horsemen’s Association on evacuation
• Status update on 'Keeping Horses in Woodside' booklet revisions
• Status update on 'navigating the building process' FAQ

Architectural & Site Review Board

The Architectural and Site Review Board will continue its review of a design proposal for perimeter fencing on a 32-acre lot at 176 Harcross Road. The applicant seeks approval to use existing fencing, add six-foot-tall welded wire sections with one-foot ground clearance, and create three wildlife passage openings. This item was continued from the May 6 meeting so the applicant could submit additional details about the fence design.

• Continued review of a formal design proposal for perimeter fencing at 176 Harcross Road
• Applicant plans six-foot-tall welded wire fencing with one-foot bottom clearance and three wildlife passage openings on a 32-acre lot
• Item continues from May 6, 2024 meeting pending additional applicant information regarding existing and proposed fencing

Circulation Committee

The Woodside Circulation Committee will discuss traffic safety, project updates, and speed trailer data. New business includes a study session on the 4-Corners (Hwy 84 and 35) intersection, walkability of Woodside Road, and a group ride permit for Western Wheelers.

• Study session on 4-Corners (Hwy 84 and 35 intersection) traffic situation
• Walkability of Woodside Road — assigning zones for further study
• Group Ride Permit application – Western Wheelers
• Discussion on Safe Routes to School process and updates
• KMR/Romero cross walk bids update

Planning Commission

The Planning Commission will hold a public hearing to consider a resolution of intention recommending amendments to the Town's zoning code regarding sign regulations. The item is exempt from CEQA review. The Commission will also approve minutes from prior meetings.

• Public hearing on ZOAM2024-0002: Townwide amendment to Municipal Code Chapter 153 (Zoning) to revise sign regulations
• Resolution of Intention and Recommendation to the Town Council on sign code changes
• Consent calendar: approval of January 10, 2024 and April 3, 2024 meeting minutes

Town Council

The Town Council will hold a first reading of an ordinance requiring safe storage of firearms in residences. The council will also hold a public hearing on updating user and regulatory fees, receive a quarterly report on automated license plate readers, and consider amending the flag display policy. Consent items include routine approvals and a resolution for National Public Works Week.

• Introduction and first reading of an ordinance adding Section 130.18, Safe Storage of Firearms in a Residence, to Town Code
• Public hearing on a resolution updating and establishing user and regulatory fees
• Quarterly report on Automated License Plate Readers (ALPRs)
• Resolution amending the Town Hall Flag Display Policy
• Authorization to transfer Rule 20A Work Credit Balance to San Mateo County for the Middlefield Road Improvement Project

Trails Committee

The Woodside Trails Committee will review the operating budget, discuss easements for the Eucalyptus Court/Woodside East Trail, and consider next steps for the Kings Mountain Road landscaping wall damage and crosswalk project bidding. They will also cover webpage content, construction site postings, bridge inspection priorities, and liaison reports.

• Financial report on operating budget
• Easements discussion for Trail #1098 (Eucalyptus Court/Woodside East Trail)
• Next steps for Kings Mountain Road landscaping wall damage
• Bidding progress for Kings Mountain Road / Hwy 84 crosswalk
• Draft stable permit / trail user fee letter

Woodside History Committee

The Woodside History Committee will hold a regular meeting to discuss ongoing museum activities, including acquisitions, archives, and a walking tour, as well as updates on a presentation at the Fire Station opening and a recap of the May Day Parade. New business includes discussion of a Preservation Award and reception at the museum, and a possible purchase of a Jackling House painting. The meeting is largely procedural with routine reports and updates.

• Update on museum activities/acquisitions/archives/walking tour
• Update on presentation at Fire Station opening – panels
• Recap of May Day Parade
• Discussion of Preservation Award and Reception at Museum, May 28/5 pm
• Discussion of Jackling House painting, possible purchase

Arts & Culture Committee

The committee will review the May event, sign up for the June event, collect volunteer hours, and discuss the Volunteer Fair and calendar/postcard design. No major policy decisions or financial items are on the agenda.

• Review of May event
• Sign-up for June event
• Volunteer Fair (needs 2+ committee members)
• Calendar and postcard discussion
• Subcommittee reports on WHOA

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review and approve minutes from March and April, hear reports from the Woodside Fire Protection District, WPV-Ready/CERT, and the Town, and discuss community building statistics and emergency resource access. They will also receive updates from the Evacuation Subcommittee and plan for a Volunteer Engagement Fair. The meeting is largely routine with no major decisions or public hearings on the agenda.

• Review and approval of minutes from March 13, 2024 and April 10, 2024
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Evacuation Subcommittee report
• Volunteer Engagement Fair staffing and handouts

Architectural & Site Review Board

The Architectural and Site Review Board will consider a proposal to install new perimeter fencing on a 32-acre lot at 176 Harcross Road. The project involves using 6-foot-tall, welded wire fencing with a 1-foot clearance at the bottom. The board will also review minutes from February 26 and March 4, 2024.

• New perimeter fencing proposal for 176 Harcross Road
• Approval of February 26, 2024, meeting minutes
• Approval of March 4, 2024, meeting minutes

Recreation Committee

The Woodside Recreation Committee met on May 2, 2024, to approve the minutes from April 4 and review the Treasurer's Report. The agenda focused on continuing business for several scheduled community events, including the Soapbox Derby, May Day Fun Run, and Spring Fling. No new ordinances, contracts, or budget decisions were listed, and the meeting concluded with a discussion of other new event ideas.

• Approval of minutes from April 4, 2024
• Discussion of Soapbox Derby scheduled for Sunday, May 5th
• Discussion of May Day Fun Run scheduled for Saturday, May 4th
• Discussion of DJ and dance party for Spring Fling at WES
• Discussion of Coed Softball starting Sunday, June 23rd

Environment & Open Space Committee

The Woodside Environment & Open Space Committee is meeting to discuss updates on several programs, including Poison Free Woodside, Backyard Habitat, and Heritage Tree awards. They will also consider new event ideas for 2024 and review committee categories and documents on the town website.

• Poison Free Woodside update: Next Door posts and Ace Hardware engagement
• Backyard Habitat program: new award nominations, brochure, and website material
• Heritage Tree award: postcard mailing response and winner selection for May Day
• Environmental Citizen Award for George Offen update
• Owl Event fall 2024 planning with Audubon Society

Town Council

The Woodside Town Council will vote on routine consent items including a $225,000 crosswalk project and a rate adjustment for Greenwaste services, and will discuss expanding Flock Safety ALPR equipment, potential sign code amendments, and the role of the Architectural and Site Review Board.

• Resolution approving plans and bidding for Kings Mountain Road/Woodside Road & Canada Road/Romero Road crosswalk project, contract up to $225,000
• Resolution to expand Flock Safety ALPR equipment and support services
• Study session on amendments to Municipal Code Section 153.500 (signs)
• Resolution for annual rate adjustment for Greenwaste Recovery, LLC services
• Resolution to create a town cell phone policy

Circulation Committee

The Woodside Circulation Committee will hold a study session on traffic at the 4-Corners intersection (Highway 84 and 35) and discuss assigning zones for studying walkability on Woodside Road. They will also review updates on crosswalk bids, speed trailer data, and Caltrans' Highway 84 rehab project.

• Study session on 4-Corners (Hwy 84 and 35) traffic situation
• Discussion on walkability of Woodside Road and assigning zones for further study
• Updates on KMR/Romero cross walk bids
• Speed trailer update on Jefferson between Canada and W. California
• Caltrans update on Hwy 84 rehab project

Volunteerism Committee

The Woodside Volunteerism Committee is holding a special meeting to review past minutes, discuss changes to the handbook for committee members, and plan upcoming volunteer events. The committee will also elect a chair. Public comments are invited on non-agenda items.

• Approval of minutes from March 21, 2024
• Review of changes to the Handbook for Members of the Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees
• Discussion of holding a volunteer fair
• Discussion of a fall volunteer appreciation event
• Election of chair

Planning Commission

The Woodside Planning Commission will hold a public hearing on April 17, 2024, to decide on two planning applications. The first is a lot line adjustment between three properties, and the second is a variance request for a small swimming pool cover box. Both projects are categorically exempt from CEQA review.

• Lot Line Adjustment (LLAJ2023-0001) for 4 Blue Ridge Lane and 750 Mountain Home Road
• Variance (VARI2024-0002) for a 34 square feet swimming pool cover box at 40 Cragmont Way

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee meets April 16 to handle routine business and updates. Items include a fungi film movie night, web content updates with a vote on a battery page, solar incentives, electric vehicle charging, and compost giveaway ideas. The committee will also discuss other climate action plan priorities.

• Update on fungi film for Movie Night from Environment committee
• Vote on Climate & Sustainability Committee web content updates, including battery page
• Solar incentives update by Alayna
• Electric vehicle charging update by Alayna
• Compost giveaway ideation

Woodside History Committee

The Woodside History Committee is meeting to handle routine business including approving minutes, receiving updates on museum activities and acquisitions, and hearing reports on a subcommittee meeting with the Fire Chief and a Union Cemetery tour review. The committee will also discuss participation in the May Day Parade, a Preservation Award and reception, and elect a Chair and Vice Chair.

• Election of Chair and Vice Chair
• Update on museum activities/acquisitions/archives
• Report of subcommittee meeting with Fire Chief
• Review of Union Cemetery tour
• Discussion of participation in May Day Parade

Trails Committee

The Trails Committee will review financial reports, stable permit lists, and various trail projects. Discussion includes easement matters at Eucalyptus Court/Woodside East Trail and passage limitations at Canada/Jefferson trail.

• Eucalyptus Court/Woodside East Trail easements discussion
• Canada/Jefferson trail hazards and passage limitations
• Kings Mountain Road landscaping wall damage
• Stable permit list review
• Operating budget financial report

Arts & Culture Committee

The committee will conduct routine administrative tasks, including approving the March 14, 2024 minutes and reviewing the April event. It will discuss the replacement for the July event and the use of a Mailchimp account. The primary decision item is the election of the Committee Chair and Co-Chair.

• Election of Chair and Co-Chair
• Approval of March 14, 2024 minutes
• Discussion of Mailchimp account
• Review of April event and sign-up for May event
• Subcommittee reports from WHOA

Emergency Preparedness Committee

The committee will elect a chair and vice chair, review minutes from March 13, and receive reports from the Woodside Fire Protection District, WPV-Ready/CERT, and town staff. Old business includes community building statistics and emergency resource access; new business includes an evacuation subcommittee report and an update from Portola Valley's committee.

• Election of Chair and Vice Chair
• Woodside Fire Protection District Report
• Review community building statistics
• Report on Emergency Resource Access
• Evacuation Subcommittee report

Planning Commission

The Woodside Planning Commission will hold a public hearing to review development standards, zoning revisions, General Plan changes, and Objective Design Standards for sites designated for multi-family housing in the Town's Housing Element. The commission will consider a Resolution of Intention to amend the Zoning Code and Map, including changes at Cañada College and other parcels. An Environmental Impact Report is being prepared and will be reviewed at a later date.

• Amend Zoning Map for APN 072-041-040 (Raymundo Drive) from Open Space to Multi-Family
• Amend Zoning Map for portion of APN 068-100-220 (773 Cañada Road) from Suburban Residential to Multi-Family
• Amend Zoning Map for APN 069-170-450 (High Road) from Open Space for Preservation to Multi-Family
• Amend Zoning Map for Cañada College Campus (APNs 068-320-330/410) to Multi-Family Residential Zone
• Review new multi-family Objective Design Standards for four sites

Architectural & Site Review Board

The Architectural & Site Review Board will continue its review of a proposal to move and redesign a swimming pool upslope from the main house at 70 Valley Court. The board previously paused the item on March 4, 2024, to request additional information from the applicant. As an advisory body, the board’s recommendations go to the Planning Director for final approval, which determines whether the project can proceed.

• Review of swimming pool relocation and redesign at 70 Valley Court (File No. SDES2015-0005)
• Continuation of item from March 4, 2024, pending additional applicant information
• January and February 2024 Director’s Reports
• Public comment period for residents attending in person or via Zoom

Town Council

The Town Council will consider adopting two ordinances amending the municipal code on purchasing and public bidding, and a resolution authorizing a $85,000 contract amendment with ClientFirst Technology Consulting for a software migration. It will also receive the Housing Element annual progress report and a study session on sign code amendments.

• Adoption of ordinance amending Title III, Chapter 34 on purchasing of supplies, equipment, and services
• Adoption of ordinance amending Title III, Chapter 38 on bidding public projects
• Resolution authorizing $85,000 contract amendment with ClientFirst Technology Consulting for CentralSquare migration
• Annual Progress Report for the Housing Element (2023)
• Study session on potential amendments to Municipal Code Section 153.500, Signs

Circulation Committee

The Woodside Circulation Committee will meet to elect a chair and vice chair, approve January meeting minutes, and receive standing updates on traffic safety, circulation projects, speed trailer data, and Highway 84 traffic control. Old business includes updates on the KMR/Woodside Road crosswalk design and costs, a Caltrans Highway 84 rehabilitation presentation, and speed trailer issues. New business covers a Romero/Canada crosswalk discussion, a January 19 Q&A summary, future agenda topics, resident participation ideas, committee vacancies, and a budget update.

• Election of chair and vice chair
• Update on KMR/Woodside Road crosswalk design and costs
• Discussion on Romero/Canada crosswalk
• Speed trailer update for Jefferson between Canada and W California
• Budget update

Volunteerism Committee

The Woodside Volunteerism Committee is holding a special meeting to approve minutes from November 2, 2023, and review a list of proposed changes to the Handbook for Members of the Planning Commission, the Architectural and Site Review Board, and the Citizen Advisory Committees. No new business is listed. The meeting is open to the public in person or via Zoom.

• Approval of minutes from November 2, 2023
• Review of changes to the Handbook for Members of the Planning Commission, the Architectural and Site Review Board, and the Citizen Advisory Committees

Planning Commission

The March 20, 2024 Planning Commission meeting has been canceled. The next meeting is scheduled for April 3, 2024. No items were discussed or decided.

• Meeting canceled; no agenda items considered

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee is meeting to discuss several climate initiatives, including a proposal to install solar panels on Independence Hall, solar incentives, and electric vehicle charging. They will also review old business like a movie night, website updates, and an annual report to the Town Council. New business includes assigning committee roles for April through July.

• Proposal to install solar panels on Independence Hall
• Discussion of solar incentives
• Electric vehicle charging discussion
• Annual Report to Town Council in February
• Committee roles for April-July

Architectural & Site Review Board

The Board will continue consideration of a conceptual design for 3105 Woodside Road. The proposal involves demolishing an existing residence and shed to construct a new one-story home, garage, cabana, and ADU. No additional agenda items are scheduled for discussion.

• Conceptual Design Review for 3105 Woodside Road involving a new residence, garage, cabana, and ADU
• Approval of meeting minutes from November 27, 2023, and January 22, 2024
• Nomination of Board Chair and Vice Chair

Architectural & Site Review Administrator

The Architectural and Site Review Administrator will consider a request for a setback exception to install a new vehicle gate and fencing 18 feet from the road, where 25 feet is required. The project also includes a 6-foot-tall solid wood fence and pedestrian gate. The item is categorically exempt from CEQA.

• 15 Corto Lane: vehicle gate setback exception (ASRA2024-0001)
• Proposed gate located 18 feet from road; 25-foot setback required
• New 6-foot solid wood fence and pedestrian gate connecting to existing fencing
• Categorically exempt from CEQA under Section 15303(e)

Woodside History Committee

The Woodside History Committee is meeting to discuss routine updates on museum activities, acquisitions, and archives, as well as the Independence Hall history panel and Walking Tour brochure. They will also hear reports on museum duty staffing and plan a field trip to Union Cemetery. The agenda is largely procedural and informational, with no major decisions or public hearings listed.

• Update on museum activities/acquisitions/archives by Jeanne Thivierge
• Update on Independence Hall history panel and Walking Tour brochure
• Report on museum duty for February 17 and March 2; staffing for March 16 and April 6
• Field trip to Union Cemetery following meeting, led by Barry Kuhl and Maggie Coleman

Trails Committee

The Woodside Trails Committee will meet to discuss several trail projects, including signage for the Emerald Hills 799 Glen Crag project and easements for the Eucalyptus Court/Woodside East Trail. They will also consider a new combined subcommittee with the Livestock and Equine Heritage and Circulation Committees to review parking on trails. The meeting includes a financial report and officer elections scheduled for April.

• Financial report on operating budget
• Trails Project List: Emerald Hills 799 Glen Crag trail signage update
• Trails Project List: Eucalyptus Court/Woodside East Trail easements update
• New combined subcommittee to review parking on trails
• Officer elections scheduled for April meeting

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to approve minutes from January and February, discuss old business including a March event review and April event planning, and address new business such as subcommittee reports and participation in the WHOA Day of the Horse art show.

• Review of March event
• Sign-up and discussion for April event
• Update on Adolph's website project
• Reminder for new members to submit reasons for joining for website
• Participation in WHOA Day of the Horse art show

Emergency Preparedness Committee

The committee will review and approve minutes from January and February 2024, hear reports from the Woodside Fire Protection District and on WPV-Ready/CERT, and discuss updates from the Evacuation Subcommittee. No major decisions or new ordinances are on the agenda.

• Review of Woodside Fire Protection District report
• Update on WPV-Ready / WPV-CERT program
• Report on Emergency Resource Access
• Evacuation Subcommittee report
• Review of community building statistics

Town Council

The Woodside Town Council will vote on whether to approve connecting 1367 Canada Road to the Town Center Sewer Assessment District. They will also consider rejecting a bid for the Kings Mountain Road at Woodside Road crossing project and discuss several other items including a fire fuel mitigation ordinance and a comment letter opposing AT&T's request to remove its carrier of last resort obligation.

• Approving 1367 Canada Road to connect to the Town Center Sewer Assessment District
• Kings Mountain Road at Woodside Road crossing project bid rejection
• Woodside Fire Protection District Draft Ordinance No. 24-01 on fuel mitigation
• Comment letter opposing AT&T's application to CPUC to remove carrier of last resort obligation
• Ordinance amending Title III Chapters 34 and 38 of Municipal Code and resolution adopting purchasing policies

Recreation Committee

The Woodside Recreation Committee is meeting to discuss and plan upcoming community events, including the Soapbox Derby, May Day Fun Run, coed softball, and a spring dance party. They will also consider expanding social media outreach and a resident-only farmers market. The agenda includes routine items like approving minutes and a treasurer's report.

• Soapbox Derby scheduled for Sunday, May 5th
• May Day Fun Run scheduled for Saturday, May 4th
• Coed softball starts Sunday, June 23rd
• Discussion of DJ and dance party (Spring Fling) at WES
• Consideration of resident-only Woodside Farmers Market

Planning Commission

The Planning Commission will hold a public hearing to decide on a Variance application (VARI2023-0005) for a proposed new Accessory Dwelling Unit (ADU) at 127 Hillside Drive. The ADU would exceed the town's 11-foot plate height and 17-foot overall height limits for accessory structures. The project is categorically exempt from CEQA review. The Commission may approve, conditionally approve, or deny the variance.

• 127 Hillside Drive — Variance for ADU plate height and overall height limits
• Applicant: Daniel Vargas, AKD Homes
• Consent Calendar: Approval of December 13, 2023, meeting minutes

Architectural & Site Review Board

The Board will consider a proposal to relocate and redesign a swimming pool at 70 Valley Court. The amendment seeks to move the pool from its previously approved location to a new site upslope from the main residence.

• Swimming pool relocation and redesign at 70 Valley Court
• Approval of meeting minutes from November 27, 2023, December 11, 2023, and January 8, 2024

Town Council

The Woodside Town Council is meeting to receive a presentation from PCE. The agenda contains only this presentation and desk items, with no decisions or public hearings scheduled.

• PCE presentation to the Town Council

Architectural & Site Review Board

The Architectural and Site Review Board will consider several proposals for residential construction and site improvements. The agenda includes conceptual design reviews for new residences on Eleanor Drive and Woodview Lane, as well as a barn replacement on Woodside Road. Additionally, the board will review a formal design review for perimeter fencing at 176 Harcross Road.

• New single-story residence and garage at 272 Eleanor Drive
• New residence with basement, ADU, and gym/pool house at 15 Woodview Lane
• Barn demolition and new construction at 3985 Woodside Road
• New perimeter fencing on a 32-acre lot at 176 Harcross Road

Environment & Open Space Committee

The Woodside Environment & Open Space Committee is meeting to discuss updates on several environmental programs, including Poison Free Woodside, Backyard Habitat, and Heritage Tree awards. They will also plan new events for 2024, such as a movie event with the Climate & Sustainability Committee. The agenda is largely routine updates and planning, with no major decisions or financial items listed.

• Update on Poison Free Woodside: English/Spanish landscapers brochure printed and mailer status
• Backyard Habitat program: new award nominations and website material review
• Heritage Tree award: post card mailing status
• Environmental Citizen Award for George Offen scheduled for March 26
• Planning for 2024 events, including a movie event with Climate & Sustainability Committee

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee is meeting to discuss and possibly recommend installing solar panels on Independence Hall, along with other climate action items like solar incentives and EV charging. The agenda includes old business items, a new business item on committee roles, and public comment.

• Discussion and recommendation on solar panel installation at Independence Hall
• Solar incentives
• Electric vehicle charging
• Annual Report to Town Council in February
• Committee roles April–July

Circulation Committee

The Circulation Committee will hear updates on traffic safety, speed trailer data, and Caltrans rehabilitation of Highway 84 between Highways 101 and 280. They will also discuss a potential town survey, ways to increase resident participation, and a budget update.

• Update on Caltrans rehab of Highway 84 between Highways 101 and 280
• Speed trailer data for Jefferson between Canada and West California
• Speed trailer repair update
• Discussion of potential town survey on circulation issues
• Budget update

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee will meet to review and approve minutes from January, receive updates from the Woodside Fire Protection District and WPV-Ready/CERT programs, and discuss community building statistics and emergency resource access. The agenda also includes a new committee applicant and subcommittee reports on evacuation planning.

• Review and approval of January 10, 2024 minutes
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report
• Review of community building statistics
• Report on Emergency Resource Access

Town Council

The Town Council will hold a public hearing and consider a design review for the Woodside Village Square project. The meeting also includes routine consent items and council reports.

• Public hearing on Woodside Village Square design review
• Consent calendar with routine approvals
• Council member reports and future agenda items

Trails Committee

The Woodside Trails Committee will meet to discuss old and new business, including financial reports, trail project updates, and potential safety issues. The agenda includes updates on specific trail projects, a discussion of risks on Bullock Lane due to construction, and new items like bridge inspections and construction site postings. The meeting is a hybrid format, allowing public participation in person or via Zoom.

• Financial report on operating budget
• Trail project #1002 Emerald Hills 799 Glen Crag signage progress
• Trail project #1098 Eucalyptus Court/Woodside East Trail easements update
• Trail project #1014 Canada/Jefferson trail hazards update
• Discussion of Bullock Lane trail risks from adjacent home construction

Woodside History Committee

The Committee will review updates on museum acquisitions, archives, and the Walking Tour brochure. Members will also discuss a potential new exhibit regarding the 100th Anniversary of the Fire District.

• Review of final draft for Independence Hall information panel
• Update on museum activities, acquisitions, and archives
• Discussion of 100th Anniversary of Fire District museum exhibit
• Planning for a field trip to Union Cemetery
• Staffing reports for museum duty

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet on February 8, 2024, at 5:00 p.m. via Zoom or in person at Independence Hall. The agenda includes approval of January 11, 2024 minutes, old business on reviewing a February event and signing up for a March event, and new business covering subcommittee reports, refreshments, a website art project addition, calendar review, and committee member renewals. Public comment is invited on non-agenda items.

• Review February event
• Sign up for March event
• Discuss website art project addition
• Committee member renewals

Audit Committee

The Audit Committee will review the final draft of the Woodside Basic Financial Statements for Fiscal Year 2022-2023. The presentation will be conducted by Maze and Associates, Grace Zhang, and Town staff. The meeting includes sessions for management letters and closed discussions between committee members, council, staff, and auditors.

• Approval of January 26, 2024, meeting minutes
• Presentation of Fiscal Year 2022-2023 Final Draft Woodside Basic Financial Statements
• Review of Management Letter

Recreation Committee

The Woodside Recreation Committee is meeting to discuss and plan upcoming community events, including the Soapbox Derby, May Day Fun Run, and coed softball. The agenda includes new business items such as sponsor thank-you notes, a new members drive, and promotional items. No formal decisions are listed; the meeting is primarily for planning and discussion.

• Soapbox Derby scheduled for Sunday, May 5th
• May Day Fun Run scheduled for Saturday, May 4th
• Coed softball starting Sunday, June 23rd
• Discussion of new SWAG items and logo
• Music concert with Elementary School, High School, and Community Band

Audit Committee

The Woodside Audit Committee will meet to review the town's fiscal year 2022-2023 basic financial statements, as audited by Maze and Associates. The agenda includes approval of prior meeting minutes, a presentation by the auditors, a Q&A period, and discussion of the management letter. The committee will also hold closed sessions with auditors and staff separately.

• Approval of minutes from March 17, 2023 Audit Committee meeting
• Presentation of FY 2022-2023 basic financial statements by Maze and Associates
• Discussion of management letter
• Closed session with auditors (staff excused)
• Closed session with town staff (auditors excused)

Environment & Open Space Committee

The Woodside Environment & Open Space Committee is meeting to discuss updates on ongoing programs like Poison Free Woodside, Backyard Habitat, and Heritage Tree awards, as well as new business including a movie event with the Climate and Sustainability Committee and setting 2024 priorities. The agenda is largely procedural, with most items being status updates rather than decisions.

• Poison Free Woodside: English/Spanish landscapers brochure printed and mailer status
• Backyard Habitat program: brochure format update and Next Door posts
• Heritage Tree award: postcard mailing in February
• Environmental Citizen Award for George Offen: Town Council presentation date and plaque status
• 2024 priorities discussion

Livestock & Equine Heritage Committee

The Woodside Livestock and Equine Heritage Committee will hold a regular meeting to discuss old business including a subcommittee report on health and safety issues such as improper parking on trails, stabling, and environmental impact on livestock. New business includes reviewing the committee's 2023 year-end summary. The committee will also consider public outreach projects like signage, website updates, and a proposed FAQ for the 'Keeping Horses in Woodside' booklet.

• Health and Safety subcommittee report on trail parking, stabling, and environmental impact
• Status of revisions to 'Keeping Horses in Woodside' booklet
• Proposal for adding an FAQ to the booklet
• Charter approved by Town Council on January 9, 2024
• Review of Committee's 2023 Year-end Summary

Town Council

The Town Council will discuss and potentially decide on a sewer allocation and annexation for a specific parcel, along with an amendment to the contract with ClientFirst for software migration. Other items include a mileage reimbursement rate increase, a May Day parade and fun run, and an ordinance amendment regarding animals.

• Sewer allocation and annexation for parcel APN 073-061-250 with Fair Oaks Sewer Maintenance District
• Contract amendment with ClientFirst to support CentralSquare migration and implementation
• Increasing mileage reimbursement rate
• Introduction of ordinance amending zoning code regarding ADUs
• Quarterly report on Automated License Plate Readers (ALPRs)

Circulation Committee

The Woodside Circulation Committee will meet to approve November 2023 minutes, receive monthly updates on traffic safety, circulation projects, speed trailer data, and Highway 84 one-way traffic control, and discuss event permit compliance outreach. No new business is listed.

• Traffic Safety Updates
• Circulation project updates by Town staff
• Speed Trailer Data
• Highway 84 one-way traffic control updates
• Event permit compliance outreach

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee is meeting to discuss and potentially recommend a proposal to install solar panels on Independence Hall. The agenda also includes updates on climate action priorities, outreach events, and web content, along with routine approval of minutes and public comments.

• Discussion and recommendation on proposal to install solar panels on Independence Hall
• Climate Action Priorities Updates including outreach and awareness items
• Woodside High Career Event Involvement
• Movie Night
• Climate & Sustainability web content updates

Trails Committee

The Woodside Trails Committee is meeting to discuss old business items including a financial report on the operating budget, updates on several trail projects, and risks on Bullock Lane due to construction. No new business is listed. The committee may take action on any agenda item.

• Financial report on operating budget
• Update on Emerald Hills 799 Glen Crag trail signage (project #1002)
• Status of KMR/Tripp equestrian bridge railings (project #1052)
• Easements update for Eucalyptus Court/Woodside East Trail (project #1098)
• Discussion of Bullock Lane trail risks from adjacent home construction

Woodside History Committee

The Woodside History Committee will meet to discuss several items, including a proposal to install solar panels on Independence Hall, a field trip to Union Cemetery, a group tour of Searsville, and a new museum exhibit for 2024. The committee will also receive updates on museum activities, the Independence Hall information panel, and the Walking Tour brochure. Public comments are limited to three minutes per speaker.

• Discussion of proposal to install solar panels on Independence Hall
• Discussion of new museum exhibit for 2024: 100th Anniversary of Fire District
• Update on Independence Hall information panel
• Update on Walking Tour brochure
• Field trip to Union Cemetery and group tour of Searsville

Arts & Culture Committee

The committee will review the December 14, 2023 minutes and receive a report on committee finances. Members will also discuss upcoming events and subcommittee reports.

• Report on Committee finances
• Review January event
• Sign up for February Event
• Subcommittee Reports
• Review Calendar

Emergency Preparedness Committee

The Emergency Preparedness Committee will hear reports from the Woodside Fire Protection District, WPV-Ready/CERT, and the Town, review community building statistics and energy resilience, and receive an update from the Evacuation Plan Subcommittee. The meeting is open to the public in person and via Zoom.

• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Review community building statistics
• Energy Resilience update
• Evacuation Plan Subcommittee report

Town Council

The Woodside Town Council will hold a public hearing on an ordinance to amend zoning regulations for accessory dwelling units to comply with recent state laws (AB 2221 and SB 897). The council will also introduce an ordinance amending the animal code and consider consent items including contract amendments for the Glens Path project and modifications to several committee charters.

• Public hearing on ordinance amending Chapter 153 (Zoning) to align ADU regulations with state law
• Introduction of ordinance amending Title IX, Chapter 91 (Animals) of the municipal code
• Resolution authorizing contract amendment with Andreini Brothers, Inc. for additional contingency on Glens Path Phase 2/Phase 3 Project
• Resolutions modifying charters of Arts and Culture, Circulation, Livestock and Equestrian Heritage, Trails, Volunteerism, and Woodside History committees
• Library annual report presentation

Architectural & Site Review Board

The Architectural and Site Review Board is meeting to consider several conceptual design reviews for large-scale residential projects. These items include the continued consideration of existing proposals and the presentation of a new proposal involving a barn and pavilion.

• 111 La Questa Way: Proposal to demolish an existing residence, garage, pool, and horse stalls to build a new two-story residence with a JADU and ADU
• 1 Cedar Land: Continued consideration of demolishing a residence and garage to construct a new two-story residence with two ADUs
• 1034 Cañada Road: Presentation of a proposal to demolish a residence and accessory structures to build a new main residence, barn, and pavilion

Recreation Committee

The Woodside Recreation Committee is meeting to discuss routine business and plan upcoming community events. The agenda includes approval of minutes, a treasurer's report, and new business items such as thank-you notes, a new members drive, and promotional items. They will also discuss scheduling for the Soapbox Derby, May Day Fun Run, coed softball, and other events.

• Discussion of Soapbox Derby scheduled for Sunday, May 5th
• May Day Fun Run planned for Saturday, May 4th
• Coed softball start date options: Sunday, June 23rd or Monday, June 17th
• New members drive and SWAG items with new logo
• Thank you notes to sponsors and volunteers