Woodside public meetings in 2023

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet to approve minutes from November, review a December event, and discuss new business including signing up for a January event, purchasing equipment like a screen and lights, organizing storage, and reviewing a calendar. The meeting is open to the public in person or via Zoom.

• Review December event
• Sign up for January event
• Discuss purchasing screen, lights, etc.
• Subcommittee reports on organizing storage closet and creating new storage
• Review application and calendar

Woodside History Committee

The Woodside History Committee will meet to discuss updates on museum activities, the Independence Hall information panel, and the Walking Tour brochure. They will also consider a field trip to Union Cemetery, a group tour of Searsville, and a new museum exhibit for 2024. The meeting includes public comment and approval of the November 9 minutes.

• Update on museum activities/acquisitions/archives
• Update on Independence Hall information panel
• Update on Walking Tour brochure
• Field trip to Union Cemetery
• Discussion of new museum exhibit for 2024

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review and approve prior minutes, hear reports from the Woodside Fire Protection District, and discuss community preparedness programs including WPV-Ready/WPV-CERT and energy resilience. They will also receive subcommittee reports on the evacuation plan and an update from Portola Valley's counterpart committee. The meeting is open to public comment on non-agenda items.

• Review and approval of November 8, 2023 minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Evacuation Plan Subcommittee report
• Energy Resilience update

Town Council

The Town Council will review several items including a council vacancy ordinance update and the 2024 work plan. Discussion includes property matters for 215 Grandview and Northstar Glens.

• Council vacancy ordinance update
• Glens Path HEI amendment
• 215 Grandview project review
• Northstar Glens ROW survey
• 2024 Work Plan review

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee is holding a special meeting on December 11, 2023, to address old business items, including involvement in a high school career event, a movie night, website content updates, and climate action priorities. No new business is listed. The meeting is hybrid, with public comment allowed.

• Woodside High Career Event Involvement
• Movie Night
• Climate & Sustainability web content updates (Carbon sequestration & tree cutting/land grading; Plastics; Electrification; Green Building Certifications)
• Climate Action Priorities Updates

Environment & Open Space Committee

The committee will discuss Flax Hill Preservation with members of the Town Council. The agenda also includes updates on several ongoing environmental programs and discussions regarding stinkwort eradication.

• Flax Hill Preservation discussion with Steve Lubin and Paul Goeld
• Poison Free Woodside program updates
• Backyard Habitat program updates
• Heritage Tree award updates
• Stinkwort Eradication discussion

Town Council

The Woodside Town Council is holding a special meeting that includes a closed session to confer with legal counsel about one potential case of anticipated litigation. The rest of the agenda is procedural, with public comment periods and roll call.

• Closed session: Conference with Legal Counsel - Anticipated Litigation (one potential case)
• Public comment period for non-agendized items (limited to five persons, three minutes each)

Town Council

The Woodside Town Council is meeting to handle routine business including appointments, a register of demands, and minutes, along with several reports and ordinances. Key items include an update to the sewer assessment ordinance, a supplemental agreement for 1034 Canada, acceptance of the KMR equestrian bridge, and a subdivision at 1101 Canada. The council will also consider an ordinance update regarding council vacancies.

• Appointments to the ASRB and San Mateo County Mosquito Vector Control Board
• Sewer assessment ordinance update
• Report on 1034 Canada to RCS supplemental agreement
• KMR equestrian bridge acceptance
• 1101 Canada subdivision report and ordinance for council vacancy update

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will discuss health and safety issues related to trails and stabling, public outreach projects including a booklet revision and website updates, and review a new barn at 300 Family Farm Road. The meeting also includes approval of prior minutes and member reports.

• Review of a new barn at 300 Family Farm Road
• Continuing discussion on improper parking on trails and stabling
• Status of revisions to booklet 'Keeping Horses in Woodside'
• Proposal for adding FAQ to public outreach materials
• Report from Trails Committee meeting

Circulation Committee

The Woodside Circulation Committee is meeting to discuss routine traffic safety updates, circulation project updates, speed trailer data, and Highway 84 one-way traffic control. They will also consider old business regarding event permit compliance outreach. The agenda is largely procedural with standing updates and no new business items.

• Traffic Safety Updates
• Circulation project updates by Town staff
• Speed Trailer Data
• Highway 84 one-way traffic control updates
• Event permit compliance outreach

Trails Committee

The Woodside Trails Committee is meeting to discuss old business, including the operating budget, several trail projects, and maintenance concerns. They will review progress on trail signage, a damaged equestrian bridge, and trail hazards, as well as risks from nearby construction. No new business is listed.

• Financial report on operating budget
• Trail project #1002 Emerald Hills 799 Glen Crag signage progress
• Status update on #1052 KMR/Tripp damaged equestrian bridge
• Discussion of Canada/Jefferson trail hazards and passage limitations
• Maintenance issue: 180 Fox Hollow construction vehicles blocking trail

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet to approve October meeting minutes, review a November event, and plan a December event. They will also discuss possible additional events, subcommittee reports, hours, website updates, and the calendar. The meeting is open to the public in person or via Zoom.

• Approve minutes from October 12, 2023
• Review November event
• Sign up for December event
• Discussion for possible additional events
• Discuss updating website

Woodside History Committee

The Woodside History Committee will meet to discuss updates on museum activities, including the Day of the Horse event, and plan for a new exhibit in 2024. The agenda includes old business, ongoing business, and new business items, with public comment allowed.

• Update on museum activities and archives
• Update on Day of the Horse museum activities
• Discussion of new exhibit for 2024
• Discussion of Independence Hall panel information
• Museum staffing for November 18 and December 2

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review and approve October minutes, hear updates from the Woodside Fire Protection District and the WPV-Ready/WPV-CERT program, and discuss community building statistics. Old business includes creating a monthly emergency messaging schedule and building e-displays, while new business covers energy resilience and a possible update from Portola Valley's committee. The meeting is open to the public in person or via Zoom.

• Review and approval of October 11, 2023 minutes
• Woodside Fire Protection District Report (Cuschieri/Brown)
• WPV-Ready / WPV-CERT Report (Brown)
• Create monthly EP messaging schedule (Keyston)
• Energy Resilience discussion (Keyston)

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee will discuss the outcome of the October 20, 2023, Volunteer Reception. The committee will also review proposed changes to the handbook for members of various town advisory boards.

• Approval of September 21, 2023, meeting minutes
• Discussion regarding the October 20, 2023, Volunteer Reception
• Review of handbook changes for Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees

Recreation Committee

The Woodside Recreation Committee is meeting to discuss old and new business, including loaning BBQs to the school, a volunteer event, new recreation clothing, a possible car show, a new yoga class, and planning the 2024 calendar. The committee may take action on any listed item. The agenda is mostly discussion items with no major decisions or contracts.

• Loaning BBQs to the school
• New Rec Clothing – T-shirts and Fleece/jacket
• SWAP (SomeWhat Awful Pickleball) discussion
• New Yoga class proposal
• Holiday party at Bucks 1st or 2nd week of December

Environment & Open Space Committee

The committee will discuss progress on several environmental initiatives, including the Poison Free Woodside and Backyard Habitat programs. Members will also review upcoming events and potential awards for local residents and students.

• Update on Poison Free Woodside landscaping brochures and awareness plan
• Discussion of Backyard Habitat program brochure printing and nominations
• Planning for the 'Raptors are the Solution' film festival on November 5
• Environmental Citizen Award presentation for George Offen
• Discussion regarding a new classroom award for Woodside Elementary environmental projects

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee is meeting to continue discussions on health and safety issues (including improper parking on trails and stabling), public outreach projects (such as signage and the 'Keeping Horses in Woodside' booklet), and to receive reports from subcommittees and the Trails Committee. New business includes wrapping up the Day of the Horse event, recruiting new members, and setting the November and December meeting schedule. The meeting is open to the public for comment.

• Discussion of improper parking on trails and stabling issues
• Status of revisions to the 'Keeping Horses in Woodside' booklet
• Review of subcommittee mission statements
• Day of the Horse wrap-up
• Recruiting new committee members

Town Council

The Town Council will hold a special meeting on October 24, 2023. The agenda consists of a closed session to confer with legal counsel regarding one potential case of anticipated litigation.

• Closed session: Conference with Legal Counsel regarding anticipated litigation

Town Council

The Woodside Town Council is meeting to discuss and potentially act on several administrative and financial items, including an update to the sewer assessment ordinance, an ordinance regarding council vacancies, and contracts for the town manager and town attorney for 2024. The agenda also includes routine items such as a register of demands and financial reports.

• Sewer assessment ordinance update
• Council vacancy ordinance
• Town manager contract 2024
• Town attorney contract 2024
• Register of demands for October 1-15, 2023

Circulation Committee

The Woodside Circulation Committee is meeting to discuss routine traffic safety updates, project updates, and speed trailer data, as well as old business items including a center merge lane concept on Woodside Road at Whiskey Hill Road, crosswalk data for Glenwood/Canada, and a welcome sign update. The committee will also finalize its charter. The agenda is largely procedural with no major new actions proposed.

• Center merge lane on Woodside Rd @ Whiskey Hill Rd concept diagram
• Glenwood/Canada crosswalk data
• Welcome to Woodside sign update
• Event permit compliance
• Finalize Circulation Committee charter

Climate & Sustainability Committee

The Climate & Sustainability Committee will discuss old business items including events and Climate Action Plan priorities, and new business items such as the November and December meeting schedule and committee web content. The meeting is hybrid, with public comment allowed on non-agenda items.

• Discussion of Climate Action Plan priorities
• Setting November and December meeting schedule
• Review of Climate & Sustainability Committee web content
• Approval of September 19, 2023 meeting minutes

Trails Committee

The Woodside Trails Committee is meeting to discuss old business items including a financial report, a charter rewrite, and a trails project list. Specific projects include the Emerald Hills 799 Glen Crag project, the damaged KMR/Tripp equestrian bridge, and Eucalyptus Court easements. The committee will also consider trail risks from construction on Bullock Lane and an appreciation award for Sean Rose.

• Financial report
• Trails Committee charter re-write
• Project #1002 Emerald Hills 799 Glen Crag
• Project #1052 KMR/Tripp damaged equestrian bridge
• Project #1098 Eucalyptus Court easements

Arts & Culture Committee

The Woodside Arts & Culture Committee will review the October event, check inventory, and discuss sign-ups for the November event. Subcommittee reports and volunteer coordination are also on the agenda. The meeting is largely procedural with no major financial or policy decisions.

• Review of October event
• Inventory check
• Sign-up for November event
• Subcommittee reports
• Volunteer coordination for email lists and sign-up sheet

Woodside History Committee

The Woodside History Committee will discuss old business including a recap of history information for a volunteer handbook, a walking tour booklet, and museum archives. Ongoing business covers museum staffing and upcoming duty dates. New business includes participation in the Day of the Horse Fair on October 15.

• Recap of History Information and Committee Charter for Volunteer Handbook
• Discussion of Walking Tour Information for New Booklet
• Update on museum archives by Jeanne Thivierge
• Museum staffing recap and duty dates: October 21 and November 4
• Participation in Day of the Horse Fair, October 15 – volunteers and photo panels

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to discuss and potentially act on items including reports from the Woodside Fire Protection District, WPV-Ready/CERT, and the town, as well as community building statistics. They will also consider creating Firewise handouts, a monthly messaging schedule, e-displays, a Woodside Go-Bag, and a 'Feet on the Street Team'. New business includes energy resilience and an update from Portola Valley's committee.

• Review and approval of September 13, 2023 minutes
• Woodside Fire Protection District Report
• Build Woodside-specific Firewise and Ready Community handouts
• Create monthly EP messaging schedule
• Build Woodside Go-Bag and branding

Town Council

The Woodside Town Council will hold a second reading and vote on an ordinance to reduce the size of the Planning Commission. The council will also consider adopting an electronic communication policy, adding more automatic license plate readers, and discussing parking near Glens. Public letters received on these items are included in the meeting packet.

• Second reading and adoption of ordinance reducing size of Planning Commission
• Discussion of Glens parking
• Resolution adopting an electronic communication policy
• Adding additional automatic license plate readers

Recreation Committee

The Woodside Recreation Committee will meet to approve minutes from September 7, 2023, and receive a treasurer's report. Under old business, they will discuss the SWAP pickleball group and a potential car show. New business includes a possible new yoga class, planning the 2024 calendar of events, new event ideas, and new recreation clothing items.

• Discussion of SWAP (SomeWhat Awful Pickleball) group
• Potential car show/meet
• Possible new yoga class
• 2024 calendar planning for new and old events
• New Rec Clothing items including T-shirts and fleece/jacket

Architectural & Site Review Board

The Architectural and Site Review Board will hold conceptual design reviews for three residential projects involving demolitions, additions, and new accessory dwelling units (ADUs) at 3316 Woodside Road, 25 Martin Lane, and 111 La Questa Way. No consent agenda items are scheduled. The board makes recommendations; final decisions are made by the Planning Director.

• 3316 Woodside Road: demolish part of main residence and shed, construct addition/remodel with second story, attached ADU, and parking
• 25 Martin Lane: demolish part of main residence, garage, shed, and fencing; construct addition/remodel with attached garage, ADU, and driveway relocation
• 111 La Questa Way: demolish existing residence, garage, pool, cabana, and horse stalls; build new two-story residence with basement, JADU, detached ADU, office, and pool

Environment & Open Space Committee

The Environment & Open Space Committee will hold elections for Chair and Vice Chair and conduct a review of the committee charter. The meeting also includes updates on various environmental programs and town website content.

• Chair and Vice Chair election
• Review of Committee charter
• Poison Free Woodside program updates
• Backyard Habitat program updates
• Heritage Tree award sign updates

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will discuss old business including safety projects (e.g., reporting improper parking), educational projects (e.g., revised booklet 'Keeping Horses in Woodside'), and subcommittee updates. New business includes planning for Day of the Horse and recruiting. The committee may take action on any agenda item.

• Safety projects: schedule meeting with subcommittee and town staff on improper parking reporting
• Educational projects: status of revised booklet 'Keeping Horses in Woodside'
• Review of LEHC charter wording and proposed draft revisions for vote
• Day of the Horse planning
• Recruiting for committee membership

Town Council

The Woodside Town Council is holding a special meeting with a closed session to evaluate the performance of the Town Manager and Town Attorney. The meeting also includes public communications and a report from closed session. No other substantive business is on the agenda.

• Closed session: Public Employment Performance Evaluation for Town Manager
• Closed session: Public Employment Performance Evaluation for Town Attorney
• Public communications period (limited to five persons, three minutes each)

Town Council

The Woodside Town Council is meeting to discuss several items, including a register of demands for September 1-15, 2023, a monthly investment activity report for August, a grand jury report on bike safety, an easement at 809 Woodside Dr. (Lynn Way), an ordinance regarding the size of the Planning Commission, and a Woodside Fire Protection District ordinance (WFPD Ord 13). The agenda includes both informational items and potential action items.

• Register of demands for September 1-15, 2023
• Monthly investment activity report for August
• Grand jury bike safety report
• Easement at 809 Woodside Dr. (Lynn Way)
• Planning Commission size ordinance and WFPD Ord 13

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee is meeting to continue planning the October 20, 2023, Volunteer Reception. The committee will also review its charter and discuss changes to the quorum requirements.

• Planning for the October 20, 2023, Volunteer Reception
• Review of Committee Charter
• Discussion on reducing Committee quorum
• Review of handbook changes for various Town advisory committees
• Discussion regarding Day of the Horse participation

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety and circulation projects, including a center merge lane on Woodside Road at Whiskey Hill Road, a Glenwood/Canada crosswalk, and updates on Canada Road from a San Mateo County Public Works meeting. The committee may take action on any listed item.

• Center merge lane on Woodside Rd @ Whiskey Hill Rd (town project/concept diagram)
• Glenwood/Canada crosswalk
• Summary of San Mateo County Public Works Dept meeting on Canada Road
• Event permit compliance
• Review of Circulation Committee charter for Town of Woodside Handbook update

Architectural & Site Review Board

The Architectural and Site Review Board will hold a special meeting on September 20, 2023, to discuss a consent agenda item for a home demolition and rebuild at 310 Kings Mountain Road, and a main agenda item for a seven-lot residential subdivision at 1101 Cañada Road. The subdivision requires a General Plan Amendment and a Mitigated Negative Declaration under CEQA.

• 310 Kings Mountain Road: continued conceptual review to demolish existing home and ADU, build new two-story home with attached garage and detached ADU
• 1101 Cañada Road: proposed seven-lot subdivision on 7.8 acres, requiring General Plan Amendment from Institutional to Residential
• Subdivision includes new private roadway, underground utilities, and stormwater bio-retention features
• CEQA Initial Study and Mitigated Negative Declaration prepared for the subdivision project

Climate & Sustainability Committee

The Woodside Climate & Sustainability Committee is meeting to approve its charter, elect a chair and vice chair, brainstorm event ideas, and discuss potential actions based on the Town's 2023 Climate Action Plan Annual Report. The meeting is open to the public in person or via Zoom.

• Charter review and approval
• Chair and Vice Chair election
• Event ideas discussion
• Discussion of action opportunities from the 2023 Climate Action Plan Annual Report

Arts & Culture Committee

The committee will review the September event, check inventory, and discuss sign-up sheets for October. New business includes volunteer hours, subcommittee reports, a task list, QR code, banners, and a review of the committee charter and calendar.

• Review of September event for any issues
• Check inventory
• Sign-up sheet for October
• Suzie's Volunteer Hours Form
• Review Committee Charter

Woodside History Committee

The Woodside History Committee will meet to discuss updates on museum activities and archives, recap the August 19 tours and discuss a brochure, and review a volunteer handbook, history statement, and committee charter. The meeting also includes scheduling for museum openings and participation in the Day of the Horse event.

• Update on museum activities & archives
• Recap of August 19 Tours and discussion of brochure
• Museum scheduling for September 16 and October 5
• Review of Volunteer Handbook, History statement, and Committee Charter
• Day of the Horse – History Committee participation/volunteer

Trails Committee

The Woodside Trails Committee is meeting to discuss trail-related business, including a financial report, a charter rewrite, and updates on several trail projects. A key item is the review of a tentative map and environmental document for a proposed subdivision at 1101 Canada Road that would divide a 7.8-acre lot into seven one-acre lots. The committee may take action on any listed item.

• Review of Tentative Map (SDIV2022-0001) and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) for 1101 Canada Road subdivision
• Update on Emerald Hills 799 Glen Crag trail project (#1002)
• Status update on KMR/Tripp damaged equestrian bridge (#1052)
• Discussion of Eucalyptus Court easements (#1098)
• Bullock Lane trail risks from adjacent home construction

Town Council

The Woodside Town Council is meeting to decide on a range of administrative and public works items, including sewer annexation and allocation, road project contracts, and the termination of local emergency declarations. The agenda also includes routine items like the register of demands and meeting minutes.

• 540 Moore Road sewer annexation
• 1585 Canada Lane sewer allocation
• Glens Path Phase 2 and 3 additional contingency and contract with Consor PMCM
• Woodside Road median acceptance
• Old La Honda Road emergency paving acceptance

The Council approved several infrastructure projects, including construction contracts for the Glens Path project and a public access easement at 324 Glenwood Avenue. Members also directed staff to amend the Planning Commission ordinance to a five-member body with by-district representation.

• Approved $75,000 construction contingency for Glens Path Phase 2/Phase 3 (6-0)
• Approved $74,600 contract with Consor PMCM, Inc. for Glens Path inspection and management (6-0)
• Approved public access easement at 324 Glenwood Avenue for a public pathway (6-0)
• Directed staff to amend Planning Commission ordinance to five members with by-district representation
• Approved recruitment services agreement with Teri Black & Company, LLC for Town Engineer/Director of Public Works (6-0)
• Approved sewer service allocation and annexation for 1585 Canada Lane (6-0)
• Approved annexation of land to Fair Oaks Sewer Maintenance District for 540 Moore Road (6-0)
• Tabled claim by Keith Attard for $9,222.18 to September 26, 2023

Recreation Committee

The Woodside Recreation Committee will meet to discuss old business including coed softball, and new business such as SWAP (SomeWhat Awful Pickleball), the 2024 calendar, a potential car show, new event ideas, and new recreation clothing. The meeting includes public comment and approval of June 1, 2023 minutes.

• Discussion of SWAP (SomeWhat Awful Pickleball)
• 2024 calendar planning
• Potential car show/meet
• New event ideas
• New Rec Clothing – T-shirts and fleece/jacket

The committee approved the minutes from June 1, 2023. Members discussed potential new events including a car show and new recreation clothing, and reviewed the status of co-ed softball and pickleball.

• Approved June 1, 2023, minutes

Planning Commission

The Woodside Planning Commission is meeting to approve draft minutes from three prior meetings and to discuss two property-related applications: one at 125 Northridge Lane and another at 303 Grandview Drive. The agenda also includes the Director's Report for June and July 2023. No other substantive items are listed.

• Approval of draft minutes from 06-07-2023, 06-21-2023, and 07-26-2023 meetings
• Discussion of application at 125 Northridge Lane
• Discussion of application at 303 Grandview Drive
• Director's Report for June 2023
• Director's Report for July 2023

Environment & Open Space Committee

The Environment & Open Space Committee will hold a special meeting to elect a Chair and Vice Chair. The committee will also review a subdivision proposal to divide a 7.8-acre lot into seven one-acre lots.

• Election of Chair and Vice Chair
• Subdivision review for 1101 Canada Road (SDIV2022-0001)

The Committee reviewed a proposal to divide a 7.8-acre lot into seven one-acre lots. Members recommended restricting fencing on the northwest border to maintain a wildlife corridor and encouraged the use of open fencing throughout the subdivision.

• Recommended restricting fence installation on the northwest border of the 1101 Canada Road subdivision
• Recommended that homeowners use open fencing to allow wildlife passage
• Expressed support for the plan's use of post and rail fencing and hedge barriers along Canada Road

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to review an August event, discuss adding QR codes to flyers, and plan for September. The agenda includes old and new business items such as approving minutes, reviewing a volunteer time form, and subcommittee reports.

• Review of August event
• Sign-up sheet for September
• Discuss adding a QR code to flyers
• Review new Volunteer Time Form
• Subcommittee reports

The committee established a new process for members to track volunteer time in 15-minute increments for quarterly reporting. A draft First Friday Task List was approved with minor revisions. The committee also discussed adding QR codes to flyers and exploring the use of Instagram for public relations.

• Approved July 13, 2023 minutes (11-3)
• Approved new Volunteer Time Form and reporting process (11-3)
• Approved draft First Friday Task List (11-3)
• Confirmed Zeny Cieslikowski for July 5, 2024 calendar date

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee will review previous meeting minutes and discuss updates to committee handbooks. The committee will also begin planning for the upcoming Volunteer Reception scheduled for October 20, 2023.

• Approval of June 29, 2023, meeting minutes
• Review of handbook changes for Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees
• Planning for the October 20, 2023 Volunteer Reception

The committee approved the minutes from June 29, 2023, and discussed revisions to the handbook for members of various town boards and commissions. Members also coordinated logistics for the upcoming Volunteer Reception, including the menu and invitations.

• Approved June 29, 2023 minutes (5-0)
• Approved motion for Thomas Johnson to design, distribute, and order gifts for the Volunteer Reception (4-0-1)
• Agreed to use the same menu and invitations as the previous year's reception

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will discuss safety projects including informing trail users about reporting improper parking and temporary signage for improperly parked vehicles. They will also review educational projects such as revising the 'Keeping Horses in Woodside' booklet and a community event calendar. New business includes an article for the Woodsider, recruiting, and deciding on an August meeting or recess.

• Safety projects: informing trail users on reporting improper parking
• Safety projects: temporary signage for improperly parked vehicles
• Educational projects: revision of 'Keeping Horses in Woodside' booklet
• Educational projects: community event calendar
• New business: article for Woodsider and recruiting

Planning Commission

The Woodside Planning Commission is holding a special meeting to review draft minutes from May 17, 2023, and to consider four property-related agenda items. The items involve applications at 125 Northridge Lane, 153 and 155 Marva Oaks, 387 Moore Road, and 30 Echo Lane. Desk items include a Tesla roof example for 387 Moore Road and proposed tank colors for 30 Echo Lane.

• Review of 05-17-2023 draft minutes
• Application at 125 Northridge Lane
• Application at 153 and 155 Marva Oaks
• Application at 387 Moore Road
• Application at 30 Echo Lane

Town Council

The Woodside Town Council is holding a special meeting that consists primarily of a closed session to confer with legal counsel about one case of anticipated litigation. The agenda includes no regular business items, only the closed session, a report from it, and public communications periods.

• Closed session: Conference with Legal Counsel - Anticipated Litigation (one case)
• Public communications period (limited to five persons, three minutes each)

During a closed session, the Town Council voted to begin inspection work for a specific property. Mayor Shaw recused himself from the vote.

• Initiate inspection work for 570 Mountain Home Road (5-0, Mayor Shaw recused)

Town Council

The Woodside Town Council is meeting to handle routine business including approving demands, minutes, and appointments, and will discuss several substantive items such as a consultant contract for multi-family rezoning, a grand jury report on ADUs, and a possible emergency extension. The agenda also includes public hearings on a development at 2300 Woodside Road and the Planning Commission's size and district.

• Consultant service contract (M-Group) for multi-family rezoning
• Grand jury report on accessory dwelling units (ADUs)
• Public hearing: APPL2023-0003 at 2300 Woodside Road
• Public hearing: Planning Commission size and district
• CivicPlus agreement for town website

The Town Council approved a series of resolutions including a website redesign, sewer connections, and zoning consultancy. The council also appointed Claudia Medina to the Emergency Preparedness and Environment & Conservation committees.

• Appointed Claudia Medina to Emergency Preparedness and Environment & Conservation Committees (6-0)
• Approved $79,343 contract with M-Group for multi-family zoning requirements (6-0)
• Approved $32,875 contract with CivicPlus for website redesign and hosting (6-0)
• Approved $140,000 for Kings Mountain Road/Woodside Road Crosswalk Project (6-0)
• Approved $19,962 contract amendment with Harrison Engineering Inc. for Glens Path project (6-0)
• Approved sewer connection for 136 Bardet Road (6-0)
• Approved sewer service allocation and annexation for 234 Albion Ave. (6-0)
• Accepted $21,098.91 claim from Jacob Shulman (6-0)

Architectural & Site Review Board

The Architectural and Site Review Board will consider a continued sign application for 'The Agency' office at 2977 Woodside Road, and three conceptual design reviews for new single-family residences at 6 Cedar Lane, 633 West Glen Way, and 310 Kings Mountain Road. No consent items are on the agenda.

• Continued review of a red wall sign with white lettering for 'The Agency' office at 2977 Woodside Road (ASRB2023-0015)
• Conceptual design review to demolish and rebuild a two-story home with ADU, pool, and detached office at 6 Cedar Lane (ASRB2023-0011)
• Conceptual design review for a new two-story home on a vacant lot at 633 West Glen Way (ASRB2023-0016)
• Conceptual design review to demolish existing home and ADU and construct new two-story home with ADU at 310 Kings Mountain Road (ASRB2023-0018)

The board recommended approval for commercial signage at 2977 Woodside Road with specific color and design restrictions. Two residential projects received recommendations to proceed to formal review with modifications, and one residential project was continued for further study.

• Recommended approval of signs for 'The Agency' at 2977 Woodside Road with conditions to use brown, dark bronze, or black lettering and remove red background signs (4-0)
• Recommended 6 Cedar Lane proceed to Formal Design Review provided the trash enclosure is relocated and a landscape plan is provided (4-0)
• Continued Conceptual Design Review for 633 West Glen Way with requirements for updated site sections, grading plans, and 3D renderings (4-0)

Architectural & Site Review Administrator

The Architectural & Site Review Administrator is reviewing a project at 155 Northridge Lane. The agenda also includes a desk item regarding WHHA project approval and an email from Tracy Roberts.

• Review of project at 155 Northridge Lane
• Desk item: WHHA project approval
• Email from Tracy Roberts

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety updates, circulation project updates, and speed trailer data, along with old business including the center merge lane on Woodside Rd at Whiskey Hill Rd, the 'Welcome to Woodside' sign design, and WES circulation safety. New business includes a report on the Highway 84 at Skyline stop sign implementation and parking inhibition updates. The committee may take action on listed items.

• Center merge lane on Woodside Rd @ Whiskey Hill Rd concept diagram
• Update on 'Welcome to Woodside' sign design and next steps
• Highway 84 @ Skyline stop sign implementation report
• Parking inhibiting circulation update (parallel vs perpendicular)
• Approval of June 15, 2023 meeting minutes

The committee approved the June 15, 2023 minutes and established two ad hoc groups to review street painting and the design of a new 'Welcome to Woodside' sign. Staff provided updates on several pedestrian safety projects and speed trailer data.

• Approved June 15, 2023 minutes (unanimous)
• Created ad hoc committee to review street painting for November 2023 (led by Ehsan Farkhondeh)
• Created subcommittee to develop formal recommendation for 'Welcome to Woodside' sign (led by Taylor Chaubard)
• Authorized hiring of a consultant for concept design of bike/pedestrian safety improvements using a $900k grant

Woodside History Committee

The committee will receive updates on museum archives and a volunteer pamphlet. Members will also discuss museum duty schedules for upcoming dates and the August 19 walking tour.

• Update on museum activities and archives
• Update on Volunteer Pamphlet/History segment
• Museum staffing schedule for July 15, August 5, and September 2
• August 19 walking tour and museum staffing during tours

The committee approved using text from the Independence Hall panel for the History section of the Volunteer Handbook. Members also coordinated staffing for August walking tours and museum duties.

• Approved May 11, 2023 minutes (unanimous)
• Approved use of Independence Hall panel text for Volunteer Handbook History section

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to handle routine business, including approving June minutes, reviewing the July event, and planning for August. The agenda includes subcommittee reports, a sign-up sheet for August, creating a volunteer hours report, and reviewing the calendar. No major decisions or financial items are listed.

• Approve minutes from June 8, 2023
• Review July event
• Sign up sheet for August
• Creating a volunteer hours report
• Review calendar

The committee approved the minutes from the June 8, 2023 meeting. Members discussed a recent presentation by Pieter Folkens and established tasks for volunteer reporting and event publicity.

• Approved June 8, 2023 minutes

Trails Committee

The Woodside Trails Committee will review and make recommendations on proposed trail easement abandonments and modifications at 153/155 Marva Oaks Drive, tied to a lot line adjustment. They will also discuss trail project updates, including bridge repairs and crosswalk plans, and consider a new mission statement.

• Review of trail easement abandonment/vacation and modification at 153/155 Marva Oaks Drive (File No. LLAJ2022-0001; VARI2022-0009; GPCD2023-0001; EASE2023-0002; CEQA2022-0002)
• Status update on KMR/Tripp damaged equestrian bridge (#1052)
• Plan update for KMR/84 crosswalk (#1085)
• Discussion of Eucalyptus Court easements (#1098)
• Presentation on slowing traffic westbound 84 at Whiskey Hill

The committee approved the abandonment of trail easements B2 and A2 at 153 and 155 Marva Oaks Drive while ensuring easement C2 remains. The committee also expressed conceptual support for a new traffic-calming sign on Woodside Road.

• Approved abandonment of trail easements B2 and A2 at 153 and 155 Marva Oaks Drive (All-0)
• Ensured trail easement C2 at 153 and 155 Marva Oaks Drive cannot be removed (All-0)
• Approved conceptual support for 'Welcome to the Town of Woodside' traffic-calming sign (2-0)
• Approved June 8, 2023 meeting minutes as corrected (7-0)
• Appointed Anne Van Camp as temporary liaison to the Livestock Committee

Emergency Preparedness Committee

The committee voted to form a subcommittee to modify a Portola Valley evacuation plan template for use in Woodside. Members also approved the minutes from the June 14, 2023 meeting. Various reports were provided regarding fire station remodels and emergency equipment.

• Approved creation of Woodside EPC subcommittee to update evacuation plan
• Approved June 14, 2023 meeting minutes

Architectural & Site Review Board

The Architectural and Site Review Board will hold a special meeting to consider three agenda items: approval of June minutes, conceptual design review for two new single-family residences with accessory structures at 12 Quail Meadow Drive and 1395 Cañada Road, and a recommendation on commercial signage for 'The Agency' at 2977 Woodside Road. Public comments are accepted in person or via Zoom.

• 12 Quail Meadow Drive: conceptual review for new multi-level home, basement, garage, detached accessory structure, pool, and site improvements
• 1395 Cañada Road: conceptual review to demolish existing home and build new multi-level residence, attached garage, detached office, pool, and improvements
• 2977 Woodside Road: recommendation on proposed red wall sign with white lettering for 'The Agency' office, subject to CEQA exemption
• Consent agenda includes approval of June 5, 2023 meeting minutes

The Architectural and Site Review Board provided conceptual design recommendations for two single-family residences. Both projects were advised to adjust colors and landscaping to reduce visibility before proceeding to Formal Design Review.

• Appointed Matt Apfel as Chair (4-0)
• Appointed Don Lindsay as Vice Chair (4-0)
• Approved June 5, 2023 minutes (4-0)
• Recommended 12 Quail Meadow Drive proceed to Formal Design Review with a lower roof pitch and darker roof tiles (4-0)
• Recommended 1395 Cañada Road proceed to Formal Design Review with darker siding and a detailed landscape plan (4-0)

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee will discuss the outcomes of the Volunteer Engagement Fair. The committee will also review proposed changes to the handbook for members of various town advisory boards.

• Discussion regarding the Volunteer Engagement Fair
• Review of changes to the Handbook for Members of the Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees
• Approval of May 18, 2023, meeting minutes

The committee established a subcommittee to plan advertising and dates for next year's Volunteer Engagement Fair. It also directed staff to ask committees to submit charter revision requests to the Town Council by October.

• Approved May 18, 2023 minutes (4-0-1)
• Approved creation of subcommittee for advertising and dates for next year's fair (5-0)
• Approved motion for Melissa Cardinale to request charter revision submissions to Town Council by October (5-0)

Livestock & Equine Heritage Committee

The committee will continue discussions on safety projects, including informing trail users about improper parking, and will elect a new Chair and Vice Chair. They will also report on a meeting with the Mayor.

• Election of Chair and Vice Chair
• Discussion of safety projects: reporting improper parking and informing improperly parked vehicles
• Report on Mayor meeting of committee heads

The committee approved the May 24, 2023, meeting minutes and elected new leadership. Members discussed trail parking enforcement and updates to the "Keeping Horses In Woodside" bibliography.

• Approved May 24, 2023, minutes (All voted yes)
• Elected Fentress Hall as Chair (All voted yes)
• Elected John Matheny as Vice Chair (All voted yes)

Town Council

The Woodside Town Council is meeting to adopt the fiscal year 2023-24 budget and approve the sewer tax roll. They will also discuss a planning fee study, the SB1 project list, and an emergency extension. Several routine items, such as the register of demands and financial reports, are also on the agenda.

• Adoption of FY 23-24 budget
• 2023-24 sewer tax roll
• Planning fee study
• FY 23-24 SB1 project list
• Emergency extension

The Town Council approved the budget for Fiscal Year 2023-24, a preliminary budget for 2024-25, and the 2023-24 salary schedule. The Council also approved a series of consent calendar items, including a planning fee study contract and sewer service fee collection.

• Approved FY 2023-24 budget and FY 2024-25 preliminary budget (5-0)
• Approved 2023-24 salary schedule and classification plan (5-0)
• Approved $16,200 contract with ClearSource Financial Consulting for planning fee study (5-0)
• Approved list of projects for FY 2023-24 SB1 funding (5-0)
• Authorized San Mateo County Tax Collector to collect 2023-24 sewer service fees (5-0)
• Approved two resolutions continuing local emergency declarations (5-0)
• Reaffirmed the Town’s Investment Policy (5-0)
• Approved May 2023 financial report and budget amendment for FY 2022-23 (5-0)

Environment & Open Space Committee

The Committee will review progress on the Poison Free Woodside initiative, including website and brochure designs. Members will also discuss a suggested name change for the Committee Charter.

• Poison Free Woodside: update on website, brochures, and garden signs
• Committee Charter: suggested name change to Environment and Open Space
• Review of specified fence applications in the Zoning Ordinance
• Backyard Habitat program and Heritage Tree award updates
• Discussion on assigning climate and water conservation topics to the Climate Committee

The committee approved a name change and agreed to transfer climate-related projects to the Climate Committee. A new subcommittee was formed to explore an annual kids' award competition.

• Approved name change to Environment and Open Space
• Approved transfer of Climate action plan, Water conservation, REACH electric plan, and Carbon projects to Climate committee
• Approved May 25th, 2023 meeting minutes
• Agreed to create 'Poison Free Woodside' window static appliques for businesses
• Formed new subcommittee for Kids Award competition (Liz, Alayna)

Planning Commission

This is a brief agenda with only two substantive items: approval of draft minutes from the April 19, 2023 meeting, and a discussion or action on a property at 3111 Woodside Road. No other details are provided in the agenda text.

• Approval of 04-19-2023 draft minutes
• Item on 3111 Woodside Road

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety updates, circulation project updates, and speed trailer data. New business includes updates on the 84 closure/repair, a center merge lane concept on Woodside Rd at Whiskey Hill Rd, and a 'Welcome to Woodside' sign design. The committee may take action on any listed item.

• 84 closure/repair updates
• Center merge lane on Woodside Rd @ Whiskey Hill Rd concept diagram
• 'Welcome to Woodside' sign design and next steps
• Ideas for pedestrian safety within 1/2 mile of WES
• Parking inhibiting circulation

The committee approved the minutes from the May 18, 2023 meeting. Members discussed proposed sign designs for a "Welcome to Woodside" sign and reviewed pedestrian safety ideas near Woodside Elementary School. No other formal votes were recorded.

• Approved May 18, 2023 minutes (unanimous, one abstention)

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to discuss and potentially act on items related to community emergency preparedness. The agenda includes reports from the Fire Protection District, WPV-Ready/CERT, and the Town, as well as discussions on creating Firewise handouts, a Go-Bag, and expanding program funding. The committee may take action on any listed item.

• Review and approval of May 10, 2023 minutes
• Woodside Fire Protection District Report
• Build Woodside-specific Firewise and Ready Community handouts
• Build Woodside Go-Bag and branding
• Expanded funding of district programs

The committee approved the May 10, 2023, meeting minutes. Members discussed fire season predictions, the development of Woodside "Go-Bags," and an invitation to present their work to the Town Council.

• Approved May 10, 2023 meeting minutes

Town Council

The Council appointed members to the Climate & Sustainability, Environment & Conservation, and Recreation committees. They also approved a consent calendar including software migrations and contract renewals. The Council discussed the 2023-25 proposed budget and the potential reinstitution of a Bicycle Committee.

• Appointed all applicants to Climate & Sustainability, Environment & Conservation, and Recreation committees (5-0)
• Approved Register of Demands from May 16 through 31, 2023 (5-0)
• Approved minutes from February 28 and March 14, 2023 (5-0)
• Accepted Public Records Act (PRA) Response Procedures (5-0)
• Approved Resolution 2023-7597 for Springbrook Accounts Receivable Module (5-0)
• Approved Resolution 2023-7598 for TrakIt.Net migration to CentralSquare Cloud (5-0)
• Approved Resolution 2023-7599 for Urban Programmers contract renewal (5-0)
• Approved Resolution 2023-7600 for Laserfiche migration to Laserfiche Cloud (5-0)

Woodside History Committee

The committee will receive updates on museum activities, archives, and the Presservation Award program. Members will also continue discussions regarding the Victorian Days walking tour scheduled for August 19.

• Update on museum activities & archives
• Update on Presservation Award program
• Update on Volunteer Engagement Fair
• Museum schedule review for June 17 and July 1
• Discussion of Victorian Days walking tour on August 19

The committee approved the May 11, 2023 minutes and decided to close the museum on July 1. Members organized a walking tour for August 19 and identified six landmark sites for the route. The committee also noted that new computers will be installed at the museum on June 14.

• Approved May 11, 2023 minutes (unanimous)
• Decided to close the museum on July 1
• Scheduled walking tours for Saturday, August 19 from 1:00 to 3:00

Arts & Culture Committee

The Woodside Arts & Culture Committee will meet to discuss increasing the honorarium for artists from $300 to $350, review upcoming events, and assign volunteer roles. The agenda includes routine items such as approving minutes and reviewing applications, with no old business.

• Proposal to increase honorarium from $300 to $350
• Review of June event
• Discussion of assignment roles for First Friday sign-ups
• Sign-up for July event
• Review of Volunteer Engagement Fair Event

The committee approved a series of presenters for First Friday events spanning from October 2023 through November 2024. A subcommittee was formed to draft a proposal regarding event responsibilities. The Town of Woodside also increased the First Friday Event Honorarium to $350.

• Approved May 11, 2023 minutes
• Approved 10 First Friday presenters for 2023-2024 dates
• Conditionally approved Lamplighters for 2/2/24 pending application
• Formed subcommittee (Lisa K., Vicki, and Kit) to draft event responsibilities proposal
• Increased First Friday Event Honorarium from $300 to $350

Trails Committee

The Woodside Trails Committee is meeting to discuss old business, including financial reports, updates on various trail projects, and a listing of town bridges. They will also review a letter on trail user fees and a volunteer engagement fair. No new business is listed.

• Update on Emerald Hills 799 Glen Crag project (#1002)
• Status update on Runnymede/Canada fence (#1013)
• Status update on KMR/Tripp damaged equestrian bridge (#1052)
• Plan update on KMR/84 crosswalk (#1085)
• Review of trail user fees letter

The Committee unanimously approved a plan to allow equestrian use of the Emerald Hills 799 Glen Craig Project trail with specific signage and posts. The body also approved the May 11 meeting minutes and received updates on several bridge and crosswalk projects.

• Approved May 11 meeting minutes (unanimous)
• Approved allowing equestrians to ride on Emerald Hills 799 Glen Craig trail (unanimous)
• Approved placing two 'Equestrian Use Only' signs at the Emerald Hills trail (unanimous)
• Approved placing permanent posts with trail arrows at three survey points on Emerald Hills trail (unanimous)
• Approved requesting staff to communicate the Emerald Hills decision to the property owner (unanimous)

Planning Commission

The Woodside Planning Commission will consider a project at 308 Olive Hill Lane and hold a CEQA scoping meeting for project 2023-0001. The agenda also includes desk items consisting of letters from Heidi Hess, the Native American Heritage Commission, and the Open Space Committee. No specific decisions, dollar amounts, or ordinance details are provided in the agenda text.

• Review of documents for 308 Olive Hill Lane
• CEQA2023-0001 EIR Scoping Meeting
• Desk item: Email from Heidi Hess
• Desk item: Letter from Native American Heritage Commission
• Desk item: Letter from Open Space Committee

Architectural & Site Review Board

The Architectural and Site Review Board will hold conceptual design reviews for two large residential projects: a complete rebuild at 1100 Cañada Road and a major remodel/ADU addition at 484 Moore Road. The board also will approve minutes from its May 1 meeting and take public comment.

• 1100 Cañada Road: demolish existing home, sheds, and pool; build new 1-story home with garage, guest suite, two ADUs, and three accessory structures
• 484 Moore Road: demolish part or all of existing home, guest cottage, and pool shed; build addition/remodel, new ADU, and pool cabana
• Both projects are at Conceptual Design Review stage; CEQA determination will come at Formal Design Review
• Consent agenda includes approval of May 1, 2023 meeting minutes

The board approved a conceptual design for a new single-family residence and accessory buildings at 1100 Cañada Road with specific recommendations for color and landscaping. A proposal for 484 Moore Road was continued to a date uncertain.

• Approved conceptual design for 1100 Cañada Road (3-0)
• Recommended 1100 Cañada Road use earth-tone stucco instead of white-grey
• Recommended 1100 Cañada Road provide a Landscape Plan for visual breaks between buildings
• Continued 484 Moore Road project to a date uncertain (3-0)
• Approved May 1, 2023 meeting minutes (1-0)

Recreation Committee

The Woodside Recreation Committee is meeting to discuss old business including the Soapbox Derby, Recreation Truck in the Parade, and May Day Fun Run, and new business including the Volunteer Engagement Fair, coed softball starting June 25, SWAP pickleball, and election of a Vice Chair. The agenda is mostly routine updates and planning for community events.

• Soapbox Derby recap (May 7)
• May Day Fun Run recap (May 6)
• Coed softball opening day June 25 with food truck
• SWAP (SomeWhat Awful Pickleball) discussion
• Election of Vice Chair

The committee approved the minutes from May 3, 2023, and elected a new Vice Chair. Members reviewed past events including the W-ball, Soap Box Derby, and May Day Fun Run. Planning is underway for Coed Softball starting June 25th.

• Approved May 3, 2023 minutes
• Elected Rowan MacNiven as Vice Chair

Environment & Open Space Committee

The committee approved the May 2nd meeting minutes and set a date for a live talk on raptors. Members provided updates on the 'Poison Free Woodside' initiative, including the completion of a landscaper brochure and garden sign orders. The committee deferred elections for Chair and Vice Chair until new committees commence in July.

• Approved May 2nd, 2023 minutes
• Scheduled 'Raptors are the solution' event for September 10 at 5 pm
• Decided not to proceed with 'Pesticide Free Towns, A Guide for campaigners' booklet
• Deferred election of Chair and Vice Chair until July
• Deferred vote for 2022 environmental citizen until new committees form

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will hold a regular meeting to discuss safety and educational projects, including potential 'No Parking' signs on roadside trails and construction sites. They will also elect a Chair and Vice Chair, and welcome new members.

• Discussion of 'No Parking' signs on main trail arteries and horse right-of-way signs
• Discussion of 'No Parking' signs for construction sites and companies
• Election of Chair and Vice Chair
• Welcome of new members Phillip Bellamy and Sharon Butler
• Reminder of Volunteer Engagement Fair on June 6th

The committee approved the April 26, 2023, minutes and elected new leadership. Members discussed a process for reporting roadside trail parking violations and the potential use of 'Trail Yield' signs to discourage parking on trails.

• Approved April 26, 2023, minutes (unanimous)
• Elected Fentress Hall as Chair Pro Tempore
• Elected John Matheny as Vice Chair

Town Council

The Woodside Town Council is meeting to review routine financial reports, including the register of demands, investment activity, and a third-quarter budget review. They will also consider several action items, such as a grant for a solar permitting system, new committees, and an emergency paving contract for Old La Honda Road. The agenda includes proclamations for Preservation Month and Engineers Week, and a request to fly the Pride flag.

• 2022-23 third quarter budget review
• CALAPP grant for solar permitting system
• Old La Honda Rd emergency paving contract
• Town Center sewer assessment district rates
• Pride Month and flag request

The Council approved emergency paving for Old La Honda Road and updated sewer assessment rates for the Town Center district. They also established new environment and sustainability committees and approved the flying of the Pride flag for June.

• Approved emergency paving agreement with Farallon Company for Old La Honda Road
• Approved Town Center Sewer Assessment District rates for 2023-24 through 2027-28
• Approved proclaiming June 2023 as LGBTQ Pride Month and flying the Pride flag (5-1)
• Created Environment and Conservation Committee and Climate and Sustainability Committee
• Approved Resolution proclaiming May 2023 as Woodside Preservation Month
• Approved Resolution proclaiming May 21-27, 2023 as National Public Works Week
• Authorized Town Manager to execute CALAPP Program grant agreement
• Approved 2022-23 Third Quarter Budget Review and budget amendment

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee will discuss final details for a Volunteer Engagement Fair. The committee will also review proposed changes to the handbook used by members of various town boards.

• Approval of April 20, 2023 minutes
• Discussion of Volunteer Engagement Fair details
• Review of handbook changes for Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees

The committee approved the minutes from the April 20, 2023 meeting. Members discussed final preparations for the Volunteer Engagement Fair and proposed revisions to the handbook for various town boards and committees.

• Approved April 20, 2023 minutes (4-0-1)

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety, circulation projects, and speed data, along with several new business items. Key topics include updates on the Highway 84 closure, a proposed center merge lane on Woodside Road at Whiskey Hill Road, a town center welcome sign, walker safety recommendations near WES, and parking issues on trails and at the Town Center. The committee may take action on any listed item.

• Highway 84 closure/repair updates and announcement of May 19 public meeting with state and local officials
• Center merge lane on Woodside Rd @ Whiskey Hill Road as a Town project/concept diagram
• Woodside town center welcome sign exploration with refined idea presentation
• Parisi recommendations for walkers' safety within 1-mile radius of WES
• Parking on trails and roadways; parking time limit at Town Center

The committee identified the KMR/84 and Romero crosswalks as the top priority projects for the Safe Route to School program. Members discussed the impact of the Highway 84 closure on local traffic and reviewed pending pedestrian safety improvements around Woodside Elementary School.

• Approved April 16, 2023 meeting minutes with corrections
• Prioritized KMR/84 crosswalk as the first priority project
• Prioritized Romero crosswalk as the second priority project

Planning Commission

The Woodside Planning Commission is meeting to review and potentially act on three property-related items: a draft minutes approval, and applications for 308 Olive Hill Lane, 367 Old La Honda Drive, and 348 Raymundo Drive. The agenda also includes a desk item with a historic evaluation report for 367 Old La Honda Road. The specific nature of the applications (e.g., permits, variances) is not detailed in the agenda text.

• Draft minutes from the 04-05-2023 meeting for approval
• Application for 308 Olive Hill Lane
• Application for 367 Old La Honda Drive
• Application for 348 Raymundo Drive
• Historic evaluation report for 367 Old La Honda Road

Trails Committee

The Woodside Trails Committee is meeting to approve April minutes, review the financial report, and discuss status updates on several trail projects including Emerald Hills, Woodside Hills, and the KMR/Tripp bridge. They will also discuss a listing of town bridges, website content ideas, and a letter on trail user fees due in early June. No new business is listed.

• Status updates on trail projects #1002 Emerald Hills, #3005 Woodside Hills, #1052 KMR/Tripp bridge, and #1098 Eucalyptus Court
• Discussion of a listing of Woodside bridges large and small
• Ideas for adding trail-related links to the Trails Committee website
• Reminder of Volunteer Engagement Fair on June 6, 4:30-6:00
• Trail user fees letter due early June

The committee approved the placement of base rock at the southwest corner of Runnymede and Canada. Members reviewed updates on several trail projects and discussed the town's bridge inspection process.

• Approved April 13th minutes with corrections (All-0)
• Approved dumping base rock at SW corner of Runnymede and Canada (Majority-1 abstention)

Woodside History Committee

The committee will review the May Day Parade and receive an update on museum archives. Discussion includes the upcoming Preservation Award Ceremony and a Victorian Days walking tour.

• Recap of May Day Parade signs
• Update on museum activities & archives
• Preservation Award Ceremony on May 23
• Victorian Days walking tour discussion for August 19

The committee identified the Weiss Family and Adolf Rosekrans as this year's Preservation Award recipients. The group also coordinated participation in the San Mateo County Historical Association Walking Tours and the Town's Volunteer Engagement Fair.

• Approved April 13, 2023 minutes (unanimous)
• Selected Weiss Family (Bull House) and Adolf Rosekrans (Runnymede Barn) for Preservation Awards
• Approved participation in San Mateo County Historical Association Walking Tours on August 19
• Approved participation in Town Volunteer Engagement Fair on June 6

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to review the May event, sign up for the June event, review the calendar, and discuss possible training for committee members on the AV system. They will also be reminded about the town's June 6 Engagement Fair. The agenda is mostly routine planning and administrative items.

• Review May Event
• Sign Up for June Event
• Review calendar
• Discussion for possible town training committee members about AV system
• Reminder for Town's June 6th Engagement Fair

The committee approved the April 13, 2023, minutes with amendments. Members discussed future programming and scheduled AV system training for June 15. The committee also transitioned the design of program posters and postcards to the current event videographer.

• Approved April 13, 2023 minutes with amendments
• Scheduled AV system training for June 15 at 4:00 P.M.
• Assigned program poster and postcard design to event videographer Jessica

Emergency Preparedness Committee

The Emergency Preparedness Committee will review the April 12, 2023 minutes and receive status reports from the Woodside Fire Protection District, WPV-Ready/CERT, and the Town. The agenda focuses on operational tasks such as creating community handouts, e-displays, and Go-Bags, as well as preparing for the June 6 Volunteer Engagement Fair. No specific dollar amounts or new ordinances are listed on the agenda.

• Review and approval of April 12, 2023 minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Preparation for the Volunteer Engagement Fair on June 6
• Creation of Woodside Go-Bag and branding

The committee reviewed updates on fire station construction, CERT training, and community Firewise certification status. Members discussed road clearing protocols and upcoming public events. No new policies or budgets were approved.

• Approved April 12, 2023 meeting minutes

Town Council

The Council appointed Christina Kamra to the ASRB and Taylor Chaubard to the Circulation Committee. Several resolutions were approved via the consent calendar, including emergency declarations for 2023 storms and a road beautification agreement. The Council also reviewed a Technology Master Plan and a proposed Fire District Ordinance.

• Appointed Christina Kamra to the ASRB (4-0)
• Appointed Taylor Chaubard to the Circulation Committee (4-0)
• Approved applicants for Environment, Livestock and Equestrian Heritage, and Trails Committees (4-0)
• Approved 2022-23 Third Quarter Treasurers Report (4-0)
• Approved annual rate adjustment for GreenWaste Recovery, LLC (4-0)
• Reduced quorum for Environment: Open Space, Conservation & Sustainability Committee (4-0)
• Continued local emergency declarations for January and March 2023 storms (4-0)
• Authorized maintenance agreement with CalTrans for Woodside Road Median Island Beautification Project (4-0)

Recreation Committee

The Woodside Recreation Committee is meeting to discuss old and new business items, including the upcoming Soapbox Derby, a recreation truck in a parade, a volunteer engagement fair, coed softball starting June 25th, and the May Day Fun Run. The meeting includes public comment and approval of minutes from April 6, 2023.

• Soapbox Derby on Sunday, May 7th
• May Day Fun Run on Saturday, May 6th
• Coed softball starting June 25th with a food truck
• Woodside's Volunteer Engagement Fair
• Recreation Truck in the Parade

The Recreation Committee met on May 3, 2023, and discussed several upcoming events including the Soap Box Derby, May Day Fun Run, and a volunteer engagement fair. No formal decisions or votes were recorded; the meeting was primarily informational and procedural.

• No formal decisions or votes taken during the meeting

Environment & Open Space Committee

The committee will receive updates on several ongoing programs, including Poison Free Woodside and the Backyard Habitat program. Members will also discuss committee charters, water conservation website updates, and the election of a Chair and Vice Chair.

• Update on Poison Free Woodside initiatives
• Review of modifying the Zoning Ordinance for specified fences
• Update on Committee Charters
• Election of Chair & Vice Chair
• Discussion regarding Volunteer Engagement Fair on June 6th

The committee approved the March 30, 2023, meeting minutes. Members discussed the creation of 'Poison Free Woodside Garden' signs for residents and the recruitment of new committee members via Next Door and postcards.

• Approved March 30th, 2023 minutes
• Rejected proposal to directly sell owl and bat boxes to the community
• Tabled election of Chair and Vice Chair

Architectural & Site Review Board

The Woodside Architectural and Site Review Board is meeting to consider a conceptual design review for demolishing an existing home and pool at 135 Woodside Drive and constructing a new single-family residence with an attached garage/ADU, pool, and related improvements. The board will also approve minutes from prior meetings and hear public comments. No final decisions are made; the board provides recommendations to the Planning Director or Planning Commission.

• Conceptual Design Review for 135 Woodside Drive: demolish existing residence and pool, construct new single-family home with attached garage/ADU, pool, pool pavilion, fencing, and site improvements (ASRB2023-0004)
• Consent agenda: approval of minutes from February 6 and February 27, 2023 meetings
• Public comments accepted in person or via Zoom; written comments to sharper@woodsidetown.org before 4:00 p.m.

The board approved the minutes from February 2023 and reviewed a proposal to replace a home and pool at 135 Woodside Drive. The board recommended the applicant proceed to staff for Formal Design Review after praising the project's low profile and community outreach.

• Approved minutes of February 6 and 27, 2023 (3-0)
• Recommended applicant at 135 Woodside Drive proceed to Formal Design Review (3-0)

Environment & Open Space Committee

The Committee will receive updates on several ongoing initiatives, including the Poison Free Woodside program and the Backyard Habitat program. The meeting also includes the election of a Chair and Vice Chair.

• Poison Free Woodside initiative updates
• Review of modifying the Zoning Ordinance regarding fence applications
• Update on Backyard Habitat program award nominations
• Election of Committee Chair & Vice Chair
• Volunteer Engagement Fair scheduled for June 6th

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will discuss updates on safety projects (flood, fire, wildlife, town operations), including confirming construction-site material distribution and clarifying town responsibilities for parking enforcement on roadside trails. They will also review educational outreach efforts, follow up on a recent forum, and consider new subcommittee projects. New business includes member development and a volunteer engagement fair on June 6th.

• Confirm completion of material for distribution and posting on construction sites
• Review town responsibilities for policing parking on roadside trails
• Follow up to LEHC/LAEG hosted educational forum
• Review new subcommittee projects: Public Outreach, Safety and Facilities
• Volunteer Engagement Fair on June 6th, 4:30-6:00

The committee approved the minutes from March 22, 2023. Members discussed roadside trail parking enforcement and upcoming volunteer opportunities for the May Day Parade. No other substantive policy decisions were made.

• Approved March 22, 2023 meeting minutes (Unanimous)

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety, including a recent bicyclist death on Canada Road at Filoli, and to consider improvements for alternate routes during Highway 84 closures. The agenda also includes updates on town projects, speed trailer data, and a proposal for a center merge lane on Woodside Road at Whiskey Hill Road. Other items include making travel to Woodside Elementary School safer, exploring a welcome sign for the town center, and further design of the Manuella Avenue/KMR intersection.

• Bicyclist/car collision resulting in death on Canada Road at Filoli
• Highway 84 closure updates and alternate route improvements
• Center merge lane on Woodside Road at Whiskey Hill Road
• Safer travel to Woodside Elementary School for children on bikes and foot
• Woodside town center welcome sign exploration

The committee approved a ban on organized rides using Kings Mountain Rd and Old La Honda Rd until Highway 84 is fully reopened. Members also directed staff to request and install additional signage to manage traffic during the closure. The committee approved the March 16, 2023 meeting minutes.

• Approved March 16, 2023 meeting minutes
• Approved motion for Sean to request/install more signs (all in favor)
• Approved ban on organized rides using KMR and OLH until 84 fully reopened (all in favor)
• Decided all bike permit requests must come to Circulation Co prior to issuance

Volunteerism Committee

The Committee will conduct a work session to review the handbook for members of several town boards and advisory committees. The meeting also includes discussion regarding menu decisions for an upcoming Volunteer Fair.

• Review of the Handbook for Members of the Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees
• Discussion of Volunteer Fair menu decisions
• Approval of March 16, 2023 minutes

The Volunteerism Committee approved several recommendations to reorganize the handbook for town commissions and advisory committees. The committee also decided on catering and water for the Volunteer Engagement Fair.

• Recommended one reorganized handbook with shared and committee-specific sections (4-0-1)
• Approved sending committee applications to the chair for review and recommendation to Town Council (4-0-1)
• Accepted request to prepare recommended revisions to the member handbook (4-0-1)
• Recommended Woodside History Committee review and revise the handbook's history section (4-0-1)
• Approved ordering fruit, cheese, cookies, brownies, and small water bottles for Volunteer Engagement Fair (4-0-1)
• Approved March 16, 2023 minutes (4-0-1)

Planning Commission

The Woodside Planning Commission is meeting to consider the draft minutes from January 11, 2023, and to discuss a project at 3154 Woodside Road. The agenda includes numerous public comments received via email and letter, indicating significant community interest in the Woodside Road item. The commission will also review an amended resolution related to the project.

• Review of draft minutes from 01-11-2023
• Discussion of project at 3154 Woodside Road
• Amended resolution (page 3) for the project
• Over 20 public comments received, including emails and a letter

Woodside History Committee

The committee will review museum staffing schedules, archives updates, and town artifact disposition. Members will also discuss participation in the May Day Parade and the Volunteer Engagement Fair.

• Update on museum activities and archives
• Museum staffing reports for March 18, April 1, April 15, and April 29
• Participation in May Day Parade at Woodside School on May 6
• Preservation Award program guest invitations for May 23
• Discussion of Town artifacts/disposition

The committee approved the March 9 minutes and selected a 1953 Chevy pick-up for the May Day parade. Plans were finalized for the May 23 Preservation Awards reception, and the committee agreed to coordinate a Victorian Days walking tour.

• Approved March 9, 2023 minutes (unanimous)
• Selected 1953 Chevy pick-up for May Day transportation
• Scheduled Preservation Awards for May 23 at 5:30 pm
• Agreed to coordinate Victorian Days walking tour for August 5 or August 19

Arts & Culture Committee

The committee will discuss old business, including a review of an April event, and new business such as signing up for a May live event, requesting representatives for an Engagement Fair, and reviewing the calendar. The meeting includes public comment and approval of March 9, 2023 minutes.

• Review of April Event
• Sign Up for May Live Event
• Engagement Fair for Town Committees – request representatives for WACC
• Review calendar

The committee approved the March 9, 2023, meeting minutes. Members discussed publicity for upcoming events and volunteered for the June 6 Engagement Fair. The committee decided not to move forward with a project involving PGE boxes.

• Approved March 9, 2023 minutes
• Decided not to move forward with PGE box art project
• Approved resuming postcard printing for display at Bucks
• Volunteered Lisa Carr, Bev Iverson, Vickie Coe, and Elizabeth Fergason for June 6 Engagement Fair

Trails Committee

The Woodside Trails Committee is meeting to discuss trail project status updates, provide comments on the Draft 2 Housing Element regarding trails on proposed high-density housing sites, and address other trail-related business. The agenda includes old and new business items, with opportunities for public comment.

• Status updates on trail projects #1002 Emerald Hills 799 Glen Crag, #3005 Woodside Hills, and #1052 KMR/Tripp damaged equestrian bridge
• Discussion on listing of Woodside bridges large and small
• Comments to Town Council on Draft 2 Housing Element regarding trails on proposed high-density housing sites
• Volunteer Engagement Fair on June 6th, 4:30-6:00
• Trail user fees letter

The committee approved the March 9, 2023, meeting minutes. Members reviewed the status of several trail projects and submitted a letter to the Town Council recommending that high-density housing sites preserve access to regional trails and parks.

• Approved March 9, 2023 minutes with corrections (All-0)
• Added Woodside West Trail to the project list
• Recommended preservation of SF Watershed and Crystal Springs trails at the Raymundo site
• Recommended preservation of Edgewood Park access at the Canada Rd site
• Recommended consideration of Woodside High School trail access at the High Rd site

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review old business, including fire district and town reports, and to plan new initiatives like FireWise handouts, monthly messaging, and Go-Bags. They will also discuss committee rules and prepare for a volunteer engagement fair in June. The meeting is open to the public in person or via Zoom.

• Review and approval of March 8, 2023 minutes
• Woodside Fire Protection District Report
• Build Woodside-specific FireWise and Ready Community handouts
• Prepare for Volunteer Engagement Fair, June 6, 4:30-6:00
• Build Woodside Go-Bag and branding

The Emergency Preparedness Committee approved funding for the design of Go Bag tags featuring addresses and zones. The committee received reports on fire department staffing, infrastructure damage from storms, and CERT training updates. No other formal resolutions were made.

• Approved funding for Woodside Go Bag tags with addresses and zones
• Accepted minutes from 3/8/23 with correction regarding Hwy 84 sinkhole report

Town Council

The Woodside Town Council is meeting to consider several routine administrative items, including approving the register of demands (payments) for March 16-31, 2023, and entering into or amending consultant and landscape service contracts for projects on Canada Road and Woodside Road. These are standard agenda items for the town's ongoing operations.

• Register of demands for March 16-31, 2023
• Consultant service contract for 1101 Canada Road
• Supplemental agreement for 1100 Canada to RCS
• Amendment with Marina Landscape for Woodside Road median

The Town Council approved several resolutions including a sewer service allocation for 1100 Cafiada Road and a contract amendment for the Woodside Road Median Island Beautification Project. The Council also authorized an environmental review for a parcel division and road construction at 1101 Cafiada Road.

• Approved Register of Demands from March 16-31, 2023 (4-0)
• Approved contract for environmental review of parcel division and road construction at 1101 Cafiada Road (4-0)
• Approved sewer service allocation and annexation for 1100 Cafiada Road (4-0)
• Approved contract amendment with Marina Landscape for Woodside Road Median Island Beautification Project (4-0)

Recreation Committee

The committee is discussing several upcoming seasonal activities including a Soapbox Derby and May Day Fun Run. Members are also reviewing plans for coed softball starting in June and the Woodside Volunteer Engagement Fair.

• Soapbox Derby scheduled for Sunday, May 7th
• Coed Softball starting June 25th
• May Day Fun Run scheduled for Saturday, May 6th
• Woodside’s Volunteer Engagement Fair

The committee approved the March 2, 2023 minutes and set a price for W-ball hats. Members discussed upcoming events including the Soap Box Derby, Coed Softball, and the May Day Fun Run.

• Approved March 2, 2023 minutes
• Approved $20 charge per hat for W-ball (unanimous)

Planning Commission

The Woodside Planning Commission is meeting to consider several agenda items, including draft meeting minutes from previous sessions and a project at 2300 Woodside Road involving the Menlo Country Club. The agenda also includes desk items such as correspondence from residents and directors' reports for February and March 2023.

• Review of draft minutes from 07-27-2022, 11-09-2022, and 12-14-2022 meetings
• Project at 2300 Woodside Road - Menlo Country Club
• Email from Steve and Bonnie Schreiber
• Letter from Kevin Greenwood and Debbie Mendelson
• Directors reports for February and March 2023

Environment & Open Space Committee

The Committee will review updates from recent Town Council meetings and discuss new members for committee charters. The meeting includes a vote on replacing the current water conservation tips text on the Town website.

• Vote on Town Website update for water conservation tips
• Update on modifying Zoning Ordinance for fence application reviews
• Discussion on changing Committee quorum to 4
• Update on Poison Free Woodside and Committee Charters
• Discussion regarding Woodside Wetland preservation & restoration

The committee unanimously approved a proposal to reduce its quorum to no more than 4 members and passed updates to the town website regarding water conservation. The group also established a plan for annual Heritage Tree awards and formed a subcommittee to address wire fencing removal.

• Approved reducing committee quorum to no more than 4 members (unanimous)
• Approved February 23rd, 2023 minutes (unanimous)
• Approved Town Website update with revised water conservation content (unanimous)
• Agreed to take Heritage Tree award applications through March 31st annually
• Established subcommittee for wire fencing clean-up: Alayna, Liz, and Donna

Town Council

The Woodside Town Council will review routine financial items, including a register of demands and an investment report, and consider updating its COVID-19 prevention program. The council will also discuss and potentially act on several substantive items: extending a local emergency declaration from recent storms, accepting the FY2022 audited financial statements, adopting a pesticide-free resolution, reviewing a sewer rate study, and possibly passing a truck restriction resolution for Old La Honda Road.

• Register of demands for March 1-15, 2023
• Monthly investment activity report for February 2023
• Update to COVID-19 prevention program
• Local emergency declaration from storms
• Audited financial statements for FY2022

The Town Council approved a temporary truck length restriction on Old La Honda Road and a resolution to ban pesticides on town-owned property. The Council also ratified a local emergency declaration related to March wind and rainstorms and approved 2021-22 financial statements.

• Approved temporary prohibition of trucks longer than 25 ft on Old La Honda Road (6-0)
• Approved ban on pesticides on Town-owned property and discouragement of use/sale by residents and businesses (6-0)
• Ratified local emergency declaration for wind and rainstorms from March 8-14, 2023 (6-0)
• Approved 2021-22 Audited Basic Financial Statements and related reports (6-0)
• Appointed Rowan MacNiven to the Recreation Committee (6-0)
• Approved Consent Calendar items including COVID-19 Prevention Program update (6-0)
• Tabled 2023 Sewer Rate Study until May 23, 2023

Environment & Open Space Committee

The committee will review several ongoing programs including Poison Free Woodside and the Backyard Habitat program. Members are scheduled to vote on updated water conservation language for the Town website.

• Vote on Town website water conservation tips language
• Update on Heritage Tree award and new materials
• Discussion of Greenwaste incentivized pick-up program
• Update on Climate Capture film festival

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee will discuss updates on safety projects related to flood, fire, wildlife, and town operations, and consider establishing subcommittees for Safety and Facilities and for Education and Public Outreach. They will also discuss new member development and approve minutes from the previous meeting.

• Discussion of safety projects including flood, fire, wildlife, and town operations
• Proposal to establish a subcommittee for Safety and Facilities
• Proposal to establish a subcommittee for Education and Public Outreach
• Discussion of further action for Spring and Sprite Hill educational projects
• New member development

The committee created subcommittees for Safety and Facilities and for Education and Public Outreach. Members also discussed protocols for reporting illegal parking on town trails and the recruitment of three new committee members.

• Approved February 22, 2023 minutes
• Established Safety and Facilities Subcommittee (unanimous)
• Established Education and Public Outreach Subcommittee (unanimous)

Audit Committee

The Audit Committee will review and consider approving the final draft of the Town's fiscal year 2021-2022 basic financial statements, prepared by Maze and Associates. The meeting includes a presentation, question period, and a vote on whether to forward the statements to the Town Council.

• Presentation of final draft FY 2021-2022 Woodside Basic Financial Statements by Maze and Associates
• Approval of minutes from the February 27, 2023 Audit Committee meeting
• Possible vote to approve the final draft and determine presentation to Town Council

The Audit Committee reviewed the final draft of the Fiscal Year 2021-2022 Basic Financial Statements and a Management Letter from Maze and Associates. The committee approved the financial statements with discussed changes. These statements will be presented to the Town Council on March 28, 2023.

• Approved February 27, 2023 meeting minutes
• Approved Fiscal Year 2022 Basic Financial Statements with discussed changes

Circulation Committee

The committee approved the removal of the safety subcommittee. Members discussed traffic management and emergency access issues resulting from the Hwy 84 closure, including the need for signage and deputy patrols.

• Approved Feb 16, 2023 Meeting Minutes (unanimous)
• Abolished the safety subcommittee (unanimous)

Volunteerism Committee

The Committee is reviewing action items for a Volunteer Engagement Fair, including draft emails and postcards. Members will also discuss a review of the handbook used by various town advisory boards.

• Volunteer Engagement Fair subcommittee action items
• Review of Handbook for Members of the Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees

The committee approved the design of a postcard to be sent to residents one month before the Volunteer Fair. Members also agreed to hold a working session at the next meeting to review proposed amendments to the member handbook.

• Approved February 16, 2023 minutes (5-0)
• Approved Volunteer Fair postcard (5-0)
• Approved adding a handbook review working session to the next agenda (5-0)

Town Council

The Town Council approved a new fee schedule for user and regulatory services, including a $1,000 appeal fee. The Council also split the Environment: Open Space, Conservation & Sustainability Committee into two separate entities and extended a local emergency declaration.

• Approved Resolution No. 2023-7573 updating user and regulatory fees (6-0)
• Approved splitting Environment: Open Space, Conservation & Sustainability Committee into Environment and Conservation Committee and Climate and Sustainability Committee (6-0)
• Approved Resolution No. 2023-7572 continuing the local emergency declaration for wind and rainstorms (6-0)
• Approved Resolution No. 2023-7571 altering Architectural and Site Review Board quorum requirements with a 90-day sunset clause (6-0)
• Approved appointment of four new applicants and one reappointment to the Circulation Committee (6-0)
• Approved Resolution No. 2023-7570 for sewer extension reimbursement and professional services agreement (6-0)
• Approved 2022-23 Mid-Year Budget Review (6-0)
• Approved meeting minutes from January 10 and January 17, 2023 (6-0)

Woodside History Committee

The Woodside History Committee will discuss participation in the May Day Parade on May 6 and invitations for the Preservation Award program reception on May 23. They will also receive an update on archives and finalize the museum schedule for March 18 and April 1. The meeting includes approval of minutes from February 9, 2023.

• Participation in May Day Parade on May 6 at Woodside School
• Invitations and reception for Preservation Award program on May 23 at Museum
• Update on archives by Jeanne Thivierge and Thalia Lubin
• Museum schedule for March 18 and April 1

The committee approved the February 9, 2023, meeting minutes. Members coordinated the museum schedule and planned a music-themed entry for the May Day event. The committee also reviewed applications and invitation methods for the Preservation Awards.

• Approved February 9, 2023 minutes (unanimous)
• Agreed to send Preservation Award invitations via hardcopy mail and Evites in mid-April

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to discuss routine business, including approving minutes, reviewing the March event, signing up for the April live event, and reviewing public questionnaire results. They will also consider a town inquiry about purchasing paintings and confirm Edgewood Park for August. The agenda is mostly procedural with no major policy decisions.

• Review March event
• Sign up for April live event
• Public questionnaire results
• Town inquiry about purchasing paintings
• Confirm Edgewood Park for August

The Arts & Culture Committee approved a presentation on Edgewood Park history for the August First Friday event. The committee also decided that purchasing paintings of the Mein Family home falls outside its mission statement.

• Approved February 9, 2023 minutes
• Decided future live events will be posted on YouTube
• Denied proposal for Town to purchase Mein Family home paintings
• Approved Friends of Edgewood Park presentation for August First Friday (unanimous)

Trails Committee

The Woodside Trails Committee is meeting to discuss and potentially act on trail-related items, including status updates on specific projects, financial reports, and new business such as linking to county park advisories and considering trails on proposed high-density housing sites. The agenda includes routine items like approving minutes and public communication, with no major decisions expected beyond discussions.

• Status update on Emerald Hills 799 Glen Crag project (#1002)
• Status update on KMR/Tripp damaged equestrian bridge (#1052)
• Discussion on linking to San Mateo County Park advisories on website
• Discussion on trails for proposed high-density housing sites
• Status of Runnymede/Canada split rail fence

The committee approved a motion to send a letter expressing concerns about the impact of proposed high-density housing on equestrian trails. The committee also approved the February 9, 2023, meeting minutes. A motion to make San Mateo Park Trail closures more visible on the town website was noted with an objection.

• Approved February 9, 2023, meeting minutes (All-0)
• Approved motion to submit letter regarding regional housing impact on equestrian trails and equine boarding facilities (All-0)
• Proposed making San Mateo Park Trail closures more visible on town website (All-1)

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review and approve the February 8, 2023 minutes, receive reports from the Fire Protection District, WPV-Ready/CERT, and the Town, and discuss the Community Building Subcommittee's progress. They will also review the committee's 2023 goals, which include creating Firewise/Ready Communities and integrating with Ready and CERT. New business includes an update from the Portola Valley Emergency Preparedness Committee and member reports.

• Review and approval of February 8, 2023 minutes
• Woodside Fire Protection District Report
• WPV-Ready / WPV-CERT Report
• Community Building Subcommittee Report
• Review committee goals for 2023

Recreation Committee

The Woodside Recreation Committee is meeting to handle routine business including approving minutes and a treasurer's report, and to discuss old and new business items. Old business includes thank-you notes, Wball, promoting coed softball, a new members drive, and the website. New business covers SWAG items, the Soapbox Derby, May Day Fun Run, SWAP pickleball, and other event ideas.

• Soapbox Derby scheduled for Sunday, May 7th
• May Day Fun Run scheduled for Saturday, May 6th
• Coed Softball starts June 25th
• Wball starts in March
• SWAP (Some What Awful Pickleball) discussion

The committee approved the February 2, 2023, meeting minutes with corrections. Members discussed logistics for W-ball, co-ed softball, and the May Day Fun Run. The town liaison role will transition from Cindy to Melissa.

• Approved Feb 2, 2023, minutes with corrections
• Set W-ball opening day for March 25, 2023
• Scheduled co-ed softball for June 25
• Scheduled May Day Fun Run for May 6, 2023
• Set T-shirt sponsor fee at $500

Town Council

The Woodside Town Council is meeting to consider several routine and notable items, including awarding a contract for the 2023 road rehabilitation project, approving a sewer reimbursement agreement for 220 Laning, and reviewing the annual progress report on the housing element. The council will also discuss increasing the size of the History Committee and hear appeals for 988 Godetia. Several items are informational, such as a memo on the Todo El Mundo High Road pipeline and a request to terminate the local COVID-19 emergency.

• 2023 Road Rehab PSE Award
• 220 Laning Sewer Reimbursement Agreement
• Annual Progress Report on Housing Element 2022
• Increasing size of History Committee
• 988 Godetia Appeals

The Council denied appeals to block a land division at 988 Godetia Drive and voted to terminate the local COVID-19 emergency. They also approved contracts for road rehabilitation, sewer extensions, and tree removal on Mountain Home Road.

• Approved land division and Mitigated Negative Declaration for 988 Godetia Drive (6-0)
• Denied appeals against the 988 Godetia Drive land division (6-0)
• Terminated local COVID-19 emergency and directed staff to find outdoor dining solutions (6-0)
• Approved contract with Bay Area Tree Specialists for 8 eucalyptus trees on Mountain Home Road (5-1)
• Approved 2023 Road Rehabilitation plans and bidding authorization (6-0)
• Approved construction contract with Andreini Brothers Inc. for Glens Path Phase 2 and 3 (6-0)
• Approved sewer extension reimbursement agreement for 220 Laning Drive (6-0)
• Increased membership for the Woodside History Committee (5-1)

Audit Committee

The Woodside Audit Committee is holding a special meeting to review the Fiscal Year 2021-2022 basic financial statements, which were audited by Maze and Associates. The committee will also discuss the management letter and hold closed-session discussions with auditors and town staff. Public comments are limited to three minutes for non-agenda items.

• Approval of minutes from November 7, 2022 meeting
• Presentation of FY 2021-2022 audited financial statements by Maze and Associates
• Discussion of management letter
• Closed session with auditors and town staff

The committee reviewed the FY 2021-2022 audit presented by Maze and Associates. The committee requested that staff and the auditor incorporate member comments into the audit for further review before it is presented to the Town Council.

• Approved November 7, 2022 meeting minutes
• Requested staff and auditor incorporate committee comments into FY 2022 audit

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold a special hybrid meeting on February 27, 2023. The main item is a continued conceptual design review for a proposal to demolish an existing residence, shed, and guest house at 345 Eleanor Drive and construct a new single-family home with a partial basement and attached garage, retaining the pool. The board will also consider the January 23, 2023 minutes and receive a Director's Report.

• 345 Eleanor Drive: demolish existing single-family residence, shed, and guest house; construct new residence with partial basement and attached garage; retain pool (ASRB2022-0036)
• Consent agenda: approval of January 23, 2023 minutes
• Public comments accepted in person or via Zoom; written comments to sharper@woodsidetown.org
• Hybrid meeting per Town Resolution No. 2023-7561; roll call votes if any member participates remotely

The Board reviewed a proposal to demolish a residence, shed, and guest house to build a new single-family home. The ASRB recommended the applicant proceed to Formal Design Review while considering further reductions to exterior materials and the height of the elevator tower.

• Approved minutes of January 23, 2023 (5-0)
• Recommended applicant for 345 Eleanor Drive proceed to Formal Design Review (5-0)

Environment & Open Space Committee

The Woodside Environment & Open Space Committee will vote on updating the Town website with water conservation information and discuss a proposed zoning ordinance amendment to allow committee review of certain fence applications. Members will also receive updates on the Poison Free Woodside program, the Backyard Habitat program, and the 2022 Climate Action Plan annual report.

• Vote on Town website update for water conservation
• Update on letter to Town Council to modify zoning ordinance for fence application review
• Discussion of wildlife corridor fencing removal incentive program with Greenwaste, Trails & Volunteer committees
• Review of 2022 Climate Action Plan Implementation Annual Report (no action required)
• Heritage Tree award: new materials and physical award options

The Committee approved a new design for the Heritage Tree award and decided to accept applications on a rolling basis. Members also coordinated outreach for the Backyard Habitat program and wildlife corridor fence removal via Next Door.

• Approved February 23rd meeting minutes (unanimous)
• Approved new Heritage Tree award design
• Decided to allow Heritage Tree award applications on a rolling basis
• Determined joining Portola Valley fire hazard event is not within Committee mandate

Livestock & Equine Heritage Committee

The Woodside Livestock and Equestrian Heritage Committee is meeting to discuss and update on safety and educational projects, review town responsibilities for policing parking on roadside trails, and address flood damage near Spring and Sprite. The agenda includes public communications and approval of prior minutes. No final decisions are listed; items are for discussion.

• Discussion of safety projects including material distribution on construction sites
• Review of dormant 'Woodside is Horse Country' proposal from circa 2021
• Discussion of town policing of parking on roadside trails due to construction hazards
• Discussion of flood damage erosion near Spring and Sprite with repair request

The committee approved the January 25, 2023, meeting minutes. Members discussed the creation of subcommittees for stable permits, safety, and public outreach, with a vote scheduled for the next meeting. Staff will research trail parking policies and the status of the Landscape Committee.

• Approved minutes from January 25, 2023

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety and circulation projects. They will review minutes, receive updates on traffic safety and town projects, and discuss new business including progress with Caltrans on a center merge lane, excessive speed on Highway 84, and crosswalk markings. The meeting is open to the public in person or via Zoom.

• Progress with Caltrans regarding center merge lane on Woodside Rd @ Whiskey Hill Road
• Excessive speed on Highway 84 entering Town of Woodside; speed limit sign placement and welcome sign discussion
• Crosswalk markings on Canada intersecting roads
• Speed Trailer Data update
• Approval of January 19, 2023 meeting minutes

The committee approved seeking a consultant diagram to explore an encroachment permit for a center merge lane at Woodside Rd and Whiskey Hill Road. Staff reported that Glens Pathways Phases 2 and 3 are estimated for completion in Summer 2023. The committee also discussed various signage and crosswalk improvements along Canada Road and KMR.

• Approved January 19, 2023 Meeting Minutes
• Approved motion to obtain consultant diagram and explore encroachment permit for Woodside Rd @ Whiskey Hill Road center merge lane
• Decided to place a speed trailer on Canada Road between Runnymede and Olive Hill

Volunteerism Committee

The Volunteerism/Volunteer Liaison and Engagement Committee will hold a special meeting to discuss old business items, including approval of January 19, 2023 minutes, planning a volunteer fair, and a proposed training program for all town committees. No new business items are listed. The meeting is hybrid, with in-person and Zoom options.

• Approval of minutes from January 19, 2023
• Discussion of a Volunteer Fair
• Proposed program for training all town committees

The committee approved the minutes from January 19, 2023. Members established a subcommittee to draft invitations and communications for the June 6 Volunteer Engagement Fair. The committee also requested that town committee training be conducted in a recorded, hybrid format.

• Approved January 19, 2023 minutes (4-0-1)
• Formed subcommittee for Volunteer Engagement Fair invitations
• Denied motion to rename event to Woodside Volunteer Opportunity Fair (no second)
• Denied motion to rename event to Woodside Volunteerism Fair (no second)

Town Council

The Woodside Town Council is meeting to discuss several items, including the General Plan and Climate Action Plan annual reports for 2022, a possible change to hybrid meeting rules, and an appeal regarding 988 Godetia. The agenda also includes routine items like the register of demands and draft minutes.

• General Plan Annual Report 2022
• Climate Action Plan Annual Report 2022
• AB 2449 Hybrid Meetings discussion
• Appeal regarding 988 Godetia
• Appointments to ASRB and PC

The Town Council appointed three members to the Planning Commission and one member to the Architectural and Site Review Board. The Council also approved several committee reappointments and adopted resolutions regarding meeting formats and reporting. A public hearing regarding a land division at 988 Godetia Drive was continued to February 28, 2023.

• Appointed Matthew Apfel to the ASRB (5-0)
• Appointed Lyle Weaver to Planning Commission District 2 (5-0)
• Appointed Marilyn Voelke to Planning Commission District 3 (5-0)
• Appointed Alexander Tauber to Planning Commission District 5 (5-0)
• Approved reappointment requests and new applicants for most committees except Circulation (5-0)
• Approved Resolution No. 2023-7561 to continue hybrid meeting formats (5-0)
• Tabled Resolution No. 2023-7562 regarding Circulation Committee membership (5-0)
• Continued public hearing for 988 Godetia Drive land division to Feb 28, 2023 (5-0)

Woodside History Committee

The Woodside History Committee will meet to discuss updates on archives and history tours, museum programs, and new business including the May Day Parade & Preservation Award Program and May Preservation Month. The committee will also discuss its purpose, meeting schedule, and volunteer engagement.

• Update on archives by Jeanne Thivierge
• Update on History Tours by Melissa
• Discussion of May Day Parade & Preservation Award Program
• Discussion of May Preservation Month
• Discussion of Committee purpose, schedule, and volunteer engagement

The Committee approved the January 12, 2023, meeting minutes. Members coordinated staffing for museum open hours and planned participation in the May Day Parade and the May 23 Preservation Awards. The group also discussed potential updates to the Committee's mission and goals.

• Approved January 12, 2023 minutes (unanimous)
• Confirmed participation in May Day Parade on May 6
• Scheduled Preservation Awards for May 23 at 5:30 pm
• Assigned museum open hours for February 18 (Lorna) and March 4 (Lee Ann)

Arts & Culture Committee

The committee will review February events and sign up for March events. Members are also scheduled to vote on hiring a videographer named Jessica.

• Vote on hiring videographer, Jessica
• Review of February event
• Sign up for March event
• Acknowledgment of research on Utility Box Art

The Committee approved hiring Jessica Hatfield as a videographer and increased the stipend for presenters. The group also decided to forward a utility box art project idea to the Town and Woodside Elementary.

• Approved January 12, 2023 minutes
• Voted to hire videographer Jessica Hatfield at $85 per hour
• Approved increasing presenter stipends from $250 to $300
• Decided to forward utility box art project to Town and Woodside Elementary
• Approved future presentations by Steve Gill, Jaeger and Reid, and Jim Salyard

Trails Committee

The committee approved the January meeting minutes. Members discussed storm damage to trails and bridges, including a planned lane closure at KMR at Tripp bridge and potential closures on the elevated KMR trail. The Jefferson path/trail will be added to the Town CIP in June for FY23/24.

• Approved January meeting minutes (Unanimous)
• Added Jefferson path/trail to Town CIP for FY23/24

Emergency Preparedness Committee

The Woodside Emergency Preparedness Committee is meeting to review and approve minutes, hear reports from the Fire Protection District, WPV-Ready/CERT, and town staff, and discuss community building efforts. They will also review their 2023 goals, address expiring member terms and three vacancies, and receive updates from the Portola Valley committee. The meeting is a regular business session with no major decisions or public hearings on the agenda.

• Review and approval of January 11, 2023 minutes
• Woodside Fire Protection District report
• WPV-Ready / WPV-CERT report
• Community Building Subcommittee report on progress and monthly tips
• Review of 2023 goals including Firewise/Ready Communities and volunteer integration

The committee reviewed updates on fire station projects and CERT training activities. Members discussed potential community engagement tools, including electronic signage and an online forum. Three member reappointments were recommended for Town Council approval.

• Approved January 11, 2023 meeting minutes (Motion: Dahlen/Second: Keyston)

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold a hybrid meeting on February 6, 2023, to review two conceptual design proposals for properties at 367 Old La Honda Road and 620 Woodside Drive. Both projects involve demolishing existing structures and constructing new residences and accessory units. The board will also consider consent items, including approval of the January 9, 2023 minutes, and receive a director's report.

• 367 Old La Honda Road: demolish existing home, garage, pool house/ADU, barn, shed; build new home, garage, detached ADU
• 620 Woodside Drive: demolish part or all of existing home to create ADU, demolish garage; build new home, garage, pool
• Consent agenda: approval of January 9, 2023 meeting minutes
• Public comments accepted in person or via Zoom; written comments to sharper@woodsidetown.org
• Hybrid meeting via Zoom; roll call votes required

The Architectural and Site Review Board approved the minutes from January 9, 2023. The board also recommended that two separate residential demolition and construction proposals proceed to staff for Formal Design Review, provided specific design and lighting comments are addressed.

• Approved January 9, 2023 minutes (3-0)
• Recommended 367 Old La Honda Road project proceed to Formal Design Review (3-0)
• Recommended 620 Woodside Drive project proceed to Formal Design Review (3-0)

Recreation Committee

The Woodside Recreation Committee is meeting to discuss routine business and plan upcoming community events. The agenda includes approving minutes, a treasurer's report, and new business items such as thank-you notes, a new members drive, and promotional items. Several spring events are being planned, including the Soapbox Derby on May 7 and the May Day Fun Run on May 6, along with coed softball starting in June.

• Soapbox Derby scheduled for Sunday, May 7
• May Day Fun Run scheduled for Saturday, May 6
• Coed softball season starts June 25
• Discussion of new SWAG items
• New members drive ideas

The committee approved the minutes from November 10. Members discussed planning for the Soapbox Derby, May Day Fun Run, and Co-Ed softball, as well as potential new events like pickleball.

• Approved November 10 minutes

Town Council

The Woodside Town Council is holding a special meeting to discuss and potentially act on several items, including a register of demands, a treasurer's report, a memorial bench for Nancy Gonzalez, an extension of the local emergency, and a housing element presentation. The housing element is a significant item, with a presentation from Councilmember Goeld and letters received after the packet was published.

• Register of Demands for January 1-15, 2023
• 2022-23 Second Quarter Treasurer's Report
• Nancy Gonzalez Memorial Bench
• Extension of Local Emergency
• Housing Element (with Councilmember Goeld presentation)

The Town Council approved a consent calendar including a public memorial bench and an emergency proclamation extension. The council held an extensive discussion regarding the Cycle 6 Housing Element and potential rezoning sites, though no final vote on the housing plan was recorded in the minutes.

• Approved Resolution No. 2023-7559 for a public memorial bench for Nancy Gonzales
• Approved Resolution No. 2023-7560 extending the COVID-19 local emergency proclamation
• Approved Register of Demands (Jan 1-15, 2023) and 2022-23 Second Quarter Treasurers Report

Environment & Open Space Committee

The Environment Committee will vote on two proposals: one to allow committee review of specified fence applications, and another to give the committee a role in reviewing heritage tree removal applications. They will also discuss a program to remove old double fences blocking wildlife corridors.

• Vote on letter to Town Council modifying zoning ordinance to allow Environment Committee review of specified fence applications
• Vote on committee review of heritage tree removal applications
• Discussion of program to remove old double fences and fences blocking water access for wildlife corridors
• Update on Poison Free Woodside initiative
• Update on committee charters

The committee approved a Backyard Habitat award and a letter to the Town Council regarding zoning ordinance modifications for fence applications. A new subcommittee was formed for the Heritage Tree award, and a date was set for the Climate Capture film festival.

• Approved November 17, 2022 meeting minutes (unanimous)
• Approved Backyard Habitat award to Nancy Atkinson
• Approved letter to Town Council to modify Zoning Ordinance for fence application reviews (with modifications)
• Formed Heritage Tree award subcommittee (Alayna, Matt, Casey)
• Set Climate Capture film festival date for March 19th
• Formed subcommittee for heritage/significant tree removal application input (Alayna, Matt)

Livestock & Equine Heritage Committee

The Woodside Livestock & Equine Heritage Committee is meeting to discuss updates on an emergency preparedness event with San Mateo County Large Animal Evacuation Group, a name change to Livestock Committee, and planning for the spring Barn Tour. The agenda includes routine items like minutes approval and member communications.

• Update on emergency preparedness event with San Mateo County Large Animal Evacuation Group
• Discussion on updating town website for committee name change to Livestock Committee
• Consider spring 2023 dates for Barn Tour event
• Identify member to lead February meeting as Melinda unavailable

The committee voted unanimously to retain the name Livestock & Equine Heritage Committee (LEHC). Members approved a horse safety poster for distribution to local builders and construction companies. The committee discussed potential dates for an emergency preparedness event and a vendor-focused barn tour.

• Voted unanimously to keep the name LEHC
• Approved horse safety poster for distribution to builders/construction companies
• Approved minutes from October 26, 2022

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold a special hybrid meeting on January 23, 2023, to consider a conceptual design review for demolishing an existing residence, shed, and guest house at 345 Eleanor Drive and constructing a new single-family home with a partial basement and attached garage. The board will also approve minutes from two prior meetings. Public comments can be submitted in writing or via Zoom.

• Conceptual Design Review for 345 Eleanor Drive (ASRB2022-0036): demolish single-family residence, shed, guest house; construct new residence with partial basement and attached garage; retain pool
• Consent agenda: approval of minutes from December 5 and December 12, 2022 meetings
• Hybrid meeting format with Zoom participation and remote public comments

The board approved a conceptual design proposal to replace a residence, shed, and guest house at 345 Eleanor Drive with a new single-family home. The applicant must address recommendations regarding roof simplification, material use, and glazing before returning for a second review.

• Approved Consent Agenda including minutes from Dec 5 and Dec 12, 2022 (4-0)
• Approved conceptual design for 345 Eleanor Drive with recommendations for simplification and light mitigation (4-0)

Circulation Committee

The Woodside Circulation Committee is meeting to discuss traffic safety updates, circulation project updates, and speed trailer data. New business includes progress with Caltrans on the center merge lane at Woodside Rd and Whiskey Hill Road, speed trailer rotation, a trail on Bardet, and a request for a pedestrian/equestrian trail on Jefferson Avenue. The meeting is open to the public in person or via Zoom.

• Caltrans center merge lane on Woodside Rd @ Whiskey Hill Road
• Speed trailer rotation and permanent electronic speed signs
• Trail on Bardet
• Pedestrian/equestrian trail on south side of Jefferson Avenue from Canada Road to Godetia Drive
• Approval of 12/15/22 meeting minutes

The committee approved support for a pedestrian and equestrian trail on the south side of Jefferson Avenue from Canada Road to Godetia Drive. Members also reviewed traffic citation data and updates on various road and pathway projects impacted by recent storms.

• Approved 12/15/22 meeting minutes (voice vote)
• Supported development of pedestrian/equestrian trail on south side of Jefferson Avenue (voice vote)
• Agreed to move 20 mph sign on Glenwood closer to Canada Road
• Decided no further work is requested for Bardet entrance at this time

Volunteerism Committee

The Volunteerism Committee is reviewing old business including the Volunteer Fair and Kids Civic Program. New business includes a proposed training program to teach all town committees how to conduct meetings and follow state laws.

• Volunteer Fair discussion
• Kids Civic Program discussion
• Proposed committee training program involving potential consultant hire

The committee set a date for a volunteer fair and decided it will only feature Town recognized committees. Members also approved a proposal to recommend a training program for all town committees to the Town Manager.

• Approved November 17, 2022 minutes (4-0-1)
• Scheduled Town of Woodside Volunteer Engagement Fair for June 6, 2023 (4-0-1)
• Approved limiting the first volunteer fair to Town recognized committees (4-0-1)
• Approved motion to propose a training program for all town committees to the Town Manager (4-0-1)

Town Council

The Woodside Town Council is holding a special meeting to consider several resolutions, including contracts for landscape and tree services, acceptance of a completed batting cage, and resolutions related to Glens Path Phase 3. The agenda also includes draft minutes and desk items from residents.

• Resolution for a contract with Marina Landscape
• Resolution accepting completion of Barkley Batting Cage
• Resolutions for Glens Path Phase 3
• Resolution for a contract with Community Tree Service
• Draft minutes of January 6, 2023

The Town Council approved a contract for the removal of nine large eucalyptus trees identified as fire and safety hazards. The council also approved several infrastructure projects, including road beautification and path construction.

• Approved contract with Community Tree Service to remove nine eucalyptus trees on Mountain Home Road (4-2)
• Approved Resolution No. 2023-7555 for Woodside Road Median Island Beautification Project (6-0)
• Approved Resolution No. 2023-7556 accepting completion of Barkley Fields and Park Batting Cage Project (6-0)
• Approved Resolution No. 2023-7557 for Glens Path Phase 2 and 3 projects and related contract amendments (6-0)
• Approved minutes from the January 6, 2023 Special Meeting (6-0)

Woodside History Committee

The Woodside History Committee will meet to discuss updates on archives and history tours, and consider museum programs and scheduling. The meeting is hybrid, with in-person and Zoom options.

• Update on archives by Jeanne Thivierge
• Update on History Tours by Melissa Petkov
• Discussion of Museum Programs/Schedule
• Ideas and suggestions for committee activities

The committee established a recurring schedule for museum open hours and agreed to sponsor the annual Preservation Awards in May. Members also discussed potential new tours and outreach to Woodside Elementary.

• Approved December 8, 2022 minutes (unanimous)
• Established museum open hours for first and third Saturdays from 1:00-3:00 pm
• Decided to sponsor the annual Preservation Awards program in May

Arts & Culture Committee

The Woodside Arts & Culture Committee is meeting to discuss routine business, including reviewing upcoming events, the status of a survey, and an update on a videographer. They will also discuss a new item on art for utility boxes and remind members to renew their committee participation. The agenda is largely procedural with no major decisions or public hearings.

• Review January and February events
• Discuss survey status
• Update on videographer
• Discuss Art on Utility Boxes
• Remind members to re-up for the Committee

The committee approved the return of the Plein Art Show for October. Members also voted to further explore a proposal to decorate town utility boxes.

• Approved December 8, 2022 minutes
• Approved return of Plein Art Show in October
• Approved motion to explore utility box decoration project with greater detail

Trails Committee

The Woodside Trails Committee is meeting to discuss old and new business, including a financial report, final design review for the KMR/84 crosswalk, updates on several trail projects, and mud damage from sideshow trucks along Runnymede Road. The committee will also review a construction brochure and hear liaison reports. No final decisions are expected; most items are for discussion or review.

• Final design review of Project #1085 KMR/84 crosswalk
• Cost estimate for Emerald Hills 799 Glen Crag trail project (#1002)
• Discussion of proposed Jefferson Trail walk and Woodside Hills trail (#3005)
• Review and comment on Construction in Woodside brochure
• Discussion of mud damage from sideshow trucks along Runnymede Road

The committee approved the final design for a crosswalk project at Woodside Road and Kings Mountain Road, which will now move to the Town Council for approval. Members also discussed the proposed Jefferson Trail and reported storm damage to the West Union Creek equestrian bridge.

• Approved December 8, 2022 minutes with one correction (11-0)
• Approved final design for KMR/84 crosswalk project (11-0)

Planning Commission

The Woodside Planning Commission is meeting to review two agenda items: a proposal at 3154 Woodside Road and another at 340 Jane Drive. The agenda also includes the Director's Report for December 2022. No other details are provided in the agenda text.

• 3154 Woodside Road application
• 340 Jane Drive application
• Director's Report December 2022

Emergency Preparedness Committee

The committee approved the minutes from the December 13, 2022 meeting. Members discussed the impact of a recent atmospheric river, including the Town's declaration of a local emergency to access FEMA funds for infrastructure repairs.

• Approved December 13, 2022 meeting minutes

Town Council

The Woodside Town Council is meeting to handle routine financial items, including a register of demands and an investment report, along with several policy and administrative matters. The agenda includes discussions on the 2022 WELO annual report, a possible quorum reduction for the Arts and Culture Committee, a therapy pool proposal, and May Day 2023. There are also oral reports on the Housing Element and a policy on Automated License Plate Readers (ALPR).

• Register of demands for December 1-31, 2022
• Monthly investment activity report for November
• 2022 WELO annual reporting
• Reducing quorum of Arts and Culture Committee
• ALPR policy and SMCSO amendment

The Council adopted a privacy policy and agreement for Automated License Plate Readers (ALPRs) and approved several consent calendar resolutions. No formal action was taken on the Housing Element discussion, which is scheduled to return on January 31, 2023.

• Approved ALPR Usage and Privacy Policy (6-0)
• Approved Amendment Two to Law Enforcement Services Agreement with San Mateo County (6-0)
• Approved Resolution No. 2023-7549 to support reopening the Mack E. Mickelson Therapy Pool (5-0, 1 abstention)
• Approved Resolution No. 2023-7550 to continue hybrid meetings (6-0)
• Approved Resolution No. 2023-7551 to reduce quorum for Arts and Culture Committee (6-0)
• Approved Resolution No. 2023-7552 for May Day parade and 'Fun Run' (6-0)
• Approved Register of Demands and November Investment Activity Report (6-0)
• Approved 2022 Annual Reporting for Water Efficient Landscape Ordinance (6-0)

Architectural & Site Review Board

The Woodside Architectural and Site Review Board will hold a special hybrid meeting to consider two conceptual design review applications for major residential projects. One item, for 219 Lindenbrook Road, was continued from December to allow the applicant to install story poles. The other, for 165 Laning Drive, is a new proposal. The board will also receive a director's report and public comments.

• 219 Lindenbrook Road: demolish guest house, build new multi-level home, convert existing home to ADU, add second ADU, cabana, pool
• 165 Laning Drive: demolish residence, garage, barn, shed; build new one-story home with detached garage, ADU, pool
• Both projects require Conceptual Design Review; CEQA determination deferred to Formal Design Review
• Meeting held as hybrid with Zoom option; public comments accepted in person or via email

Architectural & Site Review Board

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes. No decisions or discussions are scheduled for public notice.

The Architectural and Site Review Board approved conceptual design reviews for two properties. One project involves a new residence and ADUs at 219 Lindenbrook Road, and the other is a new residence and ADU at 165 Laning Drive.

• Approved conceptual design for 219 Lindenbrook Road to build a new residence, two ADUs, and a pool (4-0)
• Approved conceptual design for 165 Laning Drive to build a new residence, detached garage, ADU, and pool (4-0)
• Recommended 165 Laning Drive proceed to Formal Design Review with no design changes required (4-0)

Town Council

The Woodside Town Council is holding a special meeting to consider an emergency declaration related to the 2022-2023 winter storms. The agenda includes only this item, with supporting materials provided in the meeting packet.

• Consideration of emergency declaration for 2022-2023 winter storm

The Town Council approved a resolution ratifying the Town Manager's proclamation of a local emergency following storms that began on December 31, 2022. The discussion focused on infrastructure repairs, debris removal, and creek maintenance responsibilities.

• Approved resolution ratifying local emergency for severe wind and rainstorms (6-0)