Woodford County public meetings in 2025

County Board

The Woodford County Board will consider several ordinances, equipment purchases, and service agreements, including a road use agreement for a transmission line on County Highway 20. It will also vote on text amendments to permitting rules, a special‑use retail permit at 277 Old Germantown Road, and budget line‑item adjustments. Additional items include the purchase of a new lawn tractor and a bridge‑inspection services contract.

• Ordinance 2024/25-011: amend permitted structure size to 287 sq ft and remove above‑ground pool permitting fee
• Ordinance 2024/25-012: special‑use retail business permit for Jose Montoya at 277 Old Germantown Road, East Peoria
• Resolution 2025/26-004: purchase of a new 2026 lawn tractor with 60" deck for $12,931.76
• Resolution 2025/26-006: engineering services agreement for bridge inspections with Willett Hofmann & Associates, Inc., up to $14,670.00
• Resolution 2025/26-008: road use agreement with Panther Grove 2, LLC for transmission line installation on County Highway 20

The Woodford County Board approved the consent agenda, which included zoning text amendments, a special use permit, budget adjustments, and equipment purchases. They also approved a road use agreement with Panther Grove 2, LLC, the 2026 meeting schedule, and an animal control agreement. The board discussed electronic delivery of board packets but sent it back to committee for more cost information.

• Approved consent agenda including zoning text amendments, special use permit, budget adjustments, and equipment purchases
• Approved Ordinance 2024/25-011 amending structure size limits and removing pool permit fees
• Approved Ordinance 2024/25-012 granting special use for retail business at 277 Old Germantown Road
• Approved Resolution 2025/26-008 road use agreement with Panther Grove 2, LLC for transmission line on County Highway 20
• Approved 2026 County Board meeting schedule
• Approved Animal & Rabies Control Administrator Agreement with Dr. Matthew Fraker
• Approved claims as amended, including $70,411.10 to R.A. Cullinan for County Highway 13
• Tabled electronic board packet delivery discussion for further cost quotes

Health Insurance Committee

The committee will approve the minutes from the November 12, 2025 meeting. It will review the current health‑care fund balances. Members will decide on the monthly meeting schedule for 2026. A follow‑up item on County Board actions will also be addressed.

• Approve November 12, 2025 meeting minutes
• Report and discuss health‑care fund balances
• Set the monthly Health Care Committee meeting schedule for 2026
• County Board action follow‑up (monthly item)
• No claims appeals listed on the agenda

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee will vote on two resolutions that adjust and add special appropriations to the FY 2024/25 budget. The meeting also includes discussion of how to use the Tom Bennet Grant funds and a proposal for an electrical aggregate for county electricity. Additional items are setting the 2026 meeting schedule and an update on the Animal Control building.

• Approval of Resolution 2025/26-001 authorizing FY 2024/25 budget line‑item adjustments
• Approval of Resolution 2025/26-002 authorizing FY 2024/25 special appropriations
• Discussion on utilization of the Tom Bennet Grant funds
• Discussion on an Electrical Aggregate for county electricity
• Animal Control Building update

The Finance & Economic Development Committee approved the November 15, 2025 minutes and the December 2025 claims. It set the 2026 meeting schedule and approved Resolutions 2025/26-001 and 2025/26-002 for FY 2024/25 budget line‑item adjustments and special appropriations. Chairman Meinhold authorized Mr. Krug to meet with the Village of Benson and the City of Minonk about using Tom Bennett Grant funds. The meeting was adjourned at 5:06 PM.

• Approved November 15, 2025 minutes (motion passed)
• Approved December 2025 claims (motion passed)
• Approved 2026 meeting schedule (motion passed)
• Approved Resolution 2025/26-001 for FY 2024/25 budget line‑item adjustments (motion passed)
• Approved Resolution 2025/26-002 for FY 2024/25 special appropriations (motion passed)
• Authorized Mr. Krug to meet with Village of Benson and City of Minonk regarding Tom Bennett Grant funds (motion passed)
• Motion to adjourn passed

County Offices Committee

The County Offices Committee will meet to discuss the 2026 meeting schedule and the mailing of County Board packets. The body will also consider a resolution to authorize a credit card for the County Clerk to handle incidental supplies and conference payments.

• Resolution 2025/26-007: Procurement of a credit card for the County Clerk with a $2,500 monthly limit
• Approval of December claims and per diem
• Setting the 2026 meeting schedule
• Discussion on quotes for mailing and receiving County Board packets

Road & Bridge Committee

The committee will discuss a resolution to allow the County Engineer to approve fuel purchases and consider the purchase of a new lawn tractor and disc mower. The body will also review a bridge inspection agreement with Willett Hofmann & Associates, Inc. and provide updates on County Highway 13 and windfarms.

• Resolution to allow County Engineer to approve fuel bids
• Proposed purchase of new lawn tractor and disc mower
• County Bridge Inspection Agreement with Willett Hofmann & Associates, Inc.
• Claims for December 16 Board meeting totaling $17,719.62 (Highway), $53,305.29 (Bridge), and $11,443.36 (Matching)
• Update on County Highway 13

Conservation, Planning & Zoning Committee

The Conservation, Planning & Zoning Committee will approve the November 10, 2025 minutes and the December 2025 monthly claims. It will then discuss three new topics: private family burial plots, converting sheds into livable quarters, and solar battery storage. No decisions are indicated beyond the approvals.

• Approval of November 10, 2025 meeting minutes
• Approval of December 2025 monthly claims
• Discussion of private family burial plots
• Discussion of shed conversions to livable quarters
• Discussion of solar battery storage

Public Safety Committee

The Public Safety Committee will meet to approve December 2025 claims and set the 2026 meeting schedule. Members will discuss an administrator agreement with Dr. Matthew Fraker and a memorandum of understanding with Cats of Central Illinois.

• Discussion on Animal & Rabies Control Administrator Agreement with Dr. Matthew Fraker
• Discussion on MOU with Cats of Central Illinois
• Approval of December 2025 Claims
• Setting of the 2026 meeting schedule

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a public hearing on Nov 25, 2025 to consider petition #2025‑14‑A. The petition seeks to amend Zoning Ordinance Section 4 and Section 5, raising the maximum size for accessory structures from 70 sq ft to 287 sq ft and eliminating permits for above‑ground pools. The board will decide whether to adopt these text changes to the ordinance.

• Amend Section 4 to raise accessory structure limit to 287 sq ft
• Amend Section 5 to eliminate above‑ground pool permits
• Public hearing scheduled for Nov 25, 2025 at 6 PM in County Board Room
• Petition filed by Conservation, Planning, and Zoning Committee (Case #2025‑14‑A)
• Filing fee listed as N/A

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will review a petition for a special use retail business in a residential district. The board will also consider amendments to the county zoning ordinance regarding structure sizes and pool permits.

• Petition #2025-13-S: Special Use request by Jose Montoya for a retail business at 277 Old Germantown Rd., East Peoria
• Petition #2025-14-A: Proposed amendment to increase permittable structure size from 70 to 287 square feet
• Petition #2025-14-A: Proposed removal of permitting for above ground pools
• Review of Executive Session minutes from January 24, 2017, and September 23, 2014

The board approved petition 2025-14-A to amend the Woodford County Zoning Ordinance, raising the maximum shed size from 70 to 287 square feet and eliminating permits for above‑ground pools, with a unanimous 5‑0 vote. The board denied petition 2025-13-S for a special‑use used‑car dealership at 277 Old Germantown Rd., also by a unanimous 0‑5 vote. The board approved the release of two executive‑session minutes and adjourned the meeting.

• Approved petition 2025-14-A amendment to zoning ordinance (shed size up to 287 sq ft, no above‑ground pool permits) – vote 5‑0
• Denied petition 2025-13-S special‑use request for used‑car dealership at 277 Old Germantown Rd. – vote 0‑5
• Approved September 23, 2025 minutes – vote 5‑0
• Approved release of January 24 2017 and September 23 2014 executive‑session minutes – motion passed
• Motion to adjourn passed – motion passed

Board of Health

The Woodford County Board of Health will approve September 24, 2025 meeting minutes and decide whether to release October 30, 2024 executive‑session minutes. It will hear environmental health, clinical, and billing reports, as well as monthly financials. A Public Health Perception Assessment will be presented. New business includes a discussion on developing a donations policy and a proposed administrator report.

• Approve September 24, 2025 meeting minutes
• Decide on release or confidentiality of October 30, 2024 executive‑session minutes
• Presentation of Public Health Perception Assessment
• Discussion on development of a donations policy
• Proposed Administrator Report

The Board voted to table pending corrections to the meeting minutes. It approved keeping the October 30, 2024 executive‑session minutes confidential, approved the September and October financial reports, and approved the contracts received along with the county budget. No action was taken on the draft donation policy and the Board decided no executive session was needed. The meeting was then adjourned.

• Table pending corrections to meeting minutes (motion carried)
• Keep October 30, 2024 executive‑session minutes confidential (motion carried)
• Approve September and October financial reports (motion carried)
• Approve contracts received and county budget (motion carried)
• No action taken on donation policy draft
• Decline to hold an executive session (no session needed)
• Adjourn meeting (motion carried)

County Offices Committee

The committee will discuss the appointment of a member to the Germantown Hills Fire Protection District and five reappointments to the 911 ETSB Board. The body will also review November claims and an agreement with the County Clerk Office.

• Appointment of Matt Haines to the Germantown Hills Fire Protection District (term expires April 30, 2026)
• Reappointment of Loren Marion, Kent McCanless, Matt Smith, Craig Neal, and Jess Erkman to the 911 ETSB Board (terms expire December 2028)
• Approval of November claims
• Discussion of agreement with County Clerk Office

The County Offices Committee approved the September 9, 2025 minutes, appointed Matt Haines to the Germantown Hills Fire Protection District, and reappointed five members to the 911 Emergency Telecommunications Services Board. It also approved November claims and per‑diem payments for three members, decided no memorandum of understanding is needed for the County Clerk transition, and directed Ms. Kupfer to contact Watts about moving the board office copier. All motions passed.

• Approved September 9, 2025 County Offices minutes (motion passed)
• Approved appointment of Matt Haines to Germantown Hills Fire Protection District (motion passed)
• Approved reappointments of Loren Marion, Kent McCanless, Matt Smith, Craig Neal, Jess Erkman to 911 ETSB Board (motion passed)
• Approved November claims (motion passed)
• Approved per diem payments: Chuck Nagel $6,825, Autum Jones $700, Tim Wilcoxen $1,475 (roll‑call vote: all yes)
• Committee decided no memorandum of understanding is needed for County Clerk transition
• Directed Ms. Kupfer to contact Watts about moving the board office copier

County Board

The Woodford County Board will vote on the county’s 2025‑2026 operating budget and the associated tax levy for each fund. It will also consider several resolutions, including a $144,932.00 appropriation from the motor fuel tax for the County Engineer’s salary and a road use agreement with TPE IL WO04B, LLC for County Highway 2. Additional items include intergovernmental agreements with soil‑ and water‑conservation districts and approval of the Panther Grove 2 wind‑energy decommission plan. The meeting also includes appointments to various boards and committees.

• Approve 2025‑2026 Woodford County budget (full budget documents referenced)
• Approve 2025‑2026 tax levy for each fund (roll‑call vote)
• Resolution #2024/25‑065 appropriating $144,932.00 from the County Motor Fuel Tax fund for the County Engineer’s salary (2026)
• Resolution #2024/25‑068 approving a Road Use Agreement with TPE IL WO04B, LLC solar farm for County Highway 2
• Intergovernmental agreements with Woodford County Soil and Water Conservation District, Peoria County Soil and Water Conservation District, and Tri‑County Regional Planning Commission

The County Board approved the 2025‑2026 Woodford County Budget and Funds and adopted a series of levies totaling $5,443,009. It also approved the 2025‑2026 Annual Appropriations of $38,227,199. Appointments were made, including Kayla Underwood as Zoning Administrator, and intergovernmental agreements with three agencies were adopted. Claims for various departments were approved and placed on the record.

• Approved 2025‑2026 Woodford County Budget and Funds (motion carried)
• Approved General Corporate Levy $687,000 (12‑1 vote)
• Approved Extension Education Levy $161,404 (12‑1 vote)
• Approved Illinois Municipal Retirement Levy $582,000 (12‑1 vote)
• Approved total of all levies $5,443,009 (12‑1 vote)
• Approved 2025‑2026 Annual Appropriations $38,227,199 (13‑0 vote)
• Appointed Kayla Underwood as Zoning Administrator (motion carried)
• Approved intergovernmental agreements with Woodford County Soil and Water Conservation District, Peoria County Soil and Water Conservation District, and Tri‑County Regional Planning Commission (motion carried)

Veterans Assistance Commission

The Veterans Assistance Commission will review finance and Veteran Assistance Office reports. The body will discuss the 2026 schedule, the VAO office, and the federal shutdown.

• Review and approval of finance report
• Veteran Assistance Office (VAO) report
• Discussion of 2026 schedule
• Discussion of federal shutdown
• Delegate selection

Health Insurance Committee

The committee will consider the three-year reappointment of Marshall Smith, Charlie Schlossler Jr., and John Krug. The meeting also includes updates on the HOPE Trust and reports from Snedeker’s.

• Reappointment of Marshall Smith (FOP Road Patrol) to the Health Care Committee
• Reappointment of Charlie Schlossler Jr. (AFSCME Highway) to the Health Care Committee
• Reappointment of John Krug (County Board) to the Health Care Committee
• Monthly update/quarterly report from Snedeker’s
• HOPE Trust update regarding employee meetings and open enrollment

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee will hold its regular meeting on November 15, 2025. Members will approve the October 15 minutes, approve November 2025 claims, receive the Treasurer’s report, discuss the county budget, and consider an update on the Animal Control Building. The meeting will also include an executive session and adjournment.

• Approval of October 15, 2025 minutes
• Approval of November 2025 claims
• Treasurer’s report
• Budget discussion
• Animal Control Building update (unfinished business)

The committee approved the October 15, 2025 meeting minutes and the November 2025 claims without opposition. It also decided that future Animal Control building expenses will be handled by the Finance Committee rather than Public Safety. The meeting was then adjourned.

• Approved October 15, 2025 minutes (motion passed)
• Approved November 2025 claims (motion passed)
• Assigned Animal Control building expenses to Finance Committee (decision)
• Adjourned meeting (motion passed)

Conservation, Planning & Zoning Committee

The Conservation, Planning & Zoning Committee will discuss the decommissioning plan and financial assurance for the Panther Grove 2 wind energy facility. The committee will also approve November claims and review executive session matters.

• Discussion on Engineer Review of Wind Farm Decommission Reports
• Approval of November claims
• Executive session (if necessary)
• Panther Grove 2 Wind Energy Facility decommissioning plan
• Financial assurance for decommissioning ($607,500 total)

The committee approved the October 14 meeting minutes. It also approved the November expense claims, noting a total over $245,000 with one claim of $70.47 to be reviewed by Ms. Breyman. The meeting was then adjourned.

• Approved October 14 minutes (motion passed)
• Approved November expense claims (motion passed)
• Adjourned meeting (motion passed)

Road & Bridge Committee

The Road & Bridge Committee is reviewing a road use agreement with TPE IL WO04B, LLC for the construction of a solar farm. The agreement governs vehicle weight limits and access for a 0.93-mile stretch of County Highway 2 east of I-39.

• Road use agreement with TPE IL WO04B, LLC for County Highway 2
• $51,150 fee for administration, oversight, and seal coat application
• Maximum weight limit of 80,000 lbs on County Highway 2
• Spring Posting weight limit of 5 Tons per axle from January 15th to April 15th
• Permitted access for solar farm on Parcel ID 06-06-301-002

The Road & Bridge Committee approved the transfer of County STR Funds to cover half of the County Engineer’s salary and appropriated MFT funds to pay the engineer’s 2026 salary. It also approved a $12,688.49 purchase of highway signs from Sign Solution. Additional actions included approving October meeting minutes, November claims, and a road use agreement with TPE IL WO04B, LLC.

• Approved October 14, 2025 meeting minutes (passed)
• Approved November 18, 2025 claims (passed)
• Approved transfer of County STR Funds for half of County Engineer salary (passed)
• Approved appropriation of MFT funds for County Engineer salary in 2026 (passed)
• Approved purchase of highway signs from Sign Solution for $12,688.49 (passed)
• Approved road use agreement with TPE IL WO04B, LLC for solar farm access (passed)
• Approved motion to adjourn (passed)

Public Safety Committee

The Woodford County Public Safety Committee will consider approval of the October meeting minutes and the November 2025 claims. The agenda includes a sheriff's report and discussion of additional year‑end claims. Members will also review a proposed memorandum of understanding with Cats of Central Illinois. The meeting concludes with executive‑session items and adjournment.

• Approval of October meeting minutes
• Approval of November 2025 public safety claims
• Discussion of additional year‑end claims for the sheriff’s department
• Consideration of an MOU with Cats of Central Illinois
• Executive session roll‑call vote and any resulting actions

The committee approved the October meeting minutes after a motion by Barth and second by Worner. They approved the November 2025 claims after a motion by Krug and second by Barth. They approved payment of five additional year‑end claims (garbage pick‑up, repair of the judge’s chambers, inmate medical monitor, sheriff app annual fee, and phlebotomy training) after a motion by Krug and second by Worner. The meeting was adjourned after a motion by Worner and second by Barth.

• Approved October meeting minutes (motion passed)
• Approved November 2025 claims (motion passed)
• Approved payment of five year‑end claims: garbage pick‑up, judge’s chambers repair, inmate medical monitor, sheriff app annual fee, phlebotomy training (motion passed)
• Adjourned meeting (motion passed)

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will consider petition #2025-12-S requesting a special use permit for a storage facility in a residential‑zoned area at 1101 Spring Bay Road East. The board will also review executive‑session minutes from January 24, 2917 and September 2‑3, 2014, discuss by‑law matters, and take public input before adjourning.

• Petition #2025-12-S: special use for storage facility at 1101 Spring Bay Road East
• Review of January 24, 2917 executive session minutes (confidentiality decision)
• Review of September 2‑3, 2014 executive session minutes (confidentiality decision)
• By‑laws discussion
• Public input

County Board

The Woodford County Board will meet to approve a $1.13 million allocation for highway maintenance, a deed conveyance to a housing developer, and a special use permit for a recreational vehicle on a farm. The meeting will also include reappointments to regional planning and drainage districts.

• Reappointment of Jeff Kleen to Clayton-Bennington Drainage District
• Reappointment of Chuck Nagel and Autum Jones to Tri-County Regional Planning Commission
• Approval of $1,130,000.00 from Motor Fuel Tax Fund for highway maintenance
• Approval of Resolution 2024/25-001 for Deed of Conveyance to Mysa Homes, LLC
• Approval of Ordinance 2024/25-010 for Special Use to reside in a 5-wheel camper

The Woodford County Board approved a $1,130,000 appropriation from the Motor Fuel Tax Fund for highway maintenance. It also approved contracts for GIS services, a software license, and a utility broker, and authorized the Veteran’s Assistant Commission to move to the Annex 4 location at a cost of $47,400. Several board member reappointments were confirmed and the FY 2026 budget was placed on public display for 15 days.

• Approved $1,130,000 appropriation for County Highway general maintenance (Resolution 2024/2025-058)
• Approved Cloudpoint contract for GIS services
• Approved Liberty Systems Tenex 4‑year software license contract
• Approved Twin City Energy Service Inc. as County utility broker (Resolution 2024/2025-063)
• Approved Veteran’s Assistant Commission move to Annex 4 at $47,400
• Approved reappointment of Jeff Kleen to Clayton‑Bennington Drainage District (3‑year term)
• Approved motion to place the FY 2026 budget on display for 15 days
• Approved claims paid in vacation, including $185.60 animal‑control facility claim

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee will consider approval of the October 2025 claims and discuss the county budget process, overview, and any needed adjustments. Public input will be heard on an electric aggregate proposal and a Senate Bennett grant. New business includes reviews of the Illinois Risk Management Trust policy and several software systems. The committee will also receive an update on the Animal Control building and hold an executive session.

• Approval of October 2025 Claims
• Budget process, overview, and adjustments
• Illinois Risk Management Trust Policy Review
• Review of Elections Systems and Software, Governmental Business Systems, Liberty Systems, Tennex Software
• Animal Control Building Update

The Finance & Economic Development Committee approved a $100,000 grant for outside entities and $85,000 for the County. It also approved entering into an agreement with Twin City Energy Service as the county's utility broker. Additionally, the committee approved moving the Liberty Systems software contract to the full board for approval. No other substantive actions were taken.

• Approved $100,000 grant for outside entities and $85,000 for the County (motion passed)
• Approved agreement with Twin City Energy Service as utility broker (motion passed)
• Approved moving Liberty Systems contract to full board for approval (motion passed)
• Approved September 10, 2025 minutes (motion passed)
• Adjourned meeting (motion passed)

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning & Zoning Committee will review and vote on several proposed amendments to the zoning ordinance, including regulations for above‑ground pools, larger sheds, moved structures, and a new building code that takes effect on Jan 1 2025. The body will also decide whether to approve the October monthly claims. Additionally, members will vote on releasing or keeping confidential a series of past executive‑session minutes.

• Proposed amendment to zoning ordinance for above‑ground pools
• Proposed increase in allowable shed size
• Adoption of new building code effective Jan 1 2025
• Proposed rules for moved structures
• Approval of October monthly claims

The Conservation, Planning & Zoning Committee approved the September 8 minutes and kept several 2008‑2009 executive session minutes confidential. It approved October expense claims and adopted several zoning ordinance amendments, including removing the above‑ground pool permit fee and increasing the minimum shed size to 287 sq ft. The committee also agreed to use a new building inspection certificate that reflects current codes, and then adjourned the meeting.

• Approved September 8 minutes (motion passed)
• Kept November 2008–March 2009 executive session minutes confidential (motion passed)
• Approved October expense claims (motion passed)
• Removed $50 above‑ground pool permit fee (motion passed)
• Increased minimum shed size to 287 sq ft (motion passed)
• Adopted new building inspection certificate with updated codes (motion passed)
• Adjourned meeting (motion passed)

Public Safety Committee

The Public Safety Committee will meet to approve claims and several agreements, including a residential sharps disposal kiosk. The body will also discuss a Sheriff's Department range project and a project overview for Annex #4. Other items include a contract for Dr. Fraker and an MOU with Cats of Central Illinois.

• MOU for Residential Sharps Disposal Kiosk
• Approval of Range Project Concrete for the Sheriff's Department
• Annex #4 VAC Project overview and Courthouse Office Space discussion
• Dr. Fraker Contract for Animal Control
• MOU with Cats of Central Illinois

The committee approved the August meeting minutes and the October 2025 claims. It approved an MOU to obtain grant‑funded sharps disposal kiosks for the Health Department. It also approved the Knapp Concrete Contractors bid for a $10,000 concrete contract for the range project. All motions passed; no vote tallies were recorded.

• Approved August meeting minutes (motion by Miller, seconded by Worner)
• Approved October 2025 claims (motion by Krug, seconded by Miller)
• Approved MOU for sharps disposal kiosks (motion by Krug, seconded by Miller)
• Approved Knapp Concrete Contractors bid for $10,000 concrete work (motion by Worner, seconded by Miller)
• Motion to adjourn passed (motion by Worner, seconded by Miller)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review minutes from the September 8 meeting and public comments, then consider several funding and project items. It will decide whether to appropriate $1,130,000 of Motor Fuel Tax funds for FY 2025/26 maintenance, approve purchase of 6,000 gallons of yellow paint, 5,000 gallons of white paint and 60,000 pounds of glass beads, and act on a road‑use agreement with IL Solar Minonk Project 1, LLC and IL Solar Minonk Project 2, LLC. The committee will also consider a petition for county aid from Metamora Township for Section 25‑08161‑BA‑DR and receive updates on the CH 13 bridge and a wind‑farm project.

• Appropriation of $1,130,000 Motor Fuel Tax funds for FY 2025/26 road maintenance
• Purchase of 6,000 gal yellow paint, 5,000 gal white paint, and 60,000 lb glass beads
• Road‑use agreement for IL Solar Minonk Project 1, LLC and IL Solar Minonk Project 2, LLC solar farm
• Petition for county aid from Metamora Township for Section 25‑08161‑BA‑DR
• Update on CH 13 bridge concrete surface and approach slab work

Veterans Assistance Commission

The Veterans Assistance Commission will discuss relocating its offices to Annex 4 with the Sheriff and County Board. It will consider steps to become a legally recognized tax‑exempt organization. The commission will also review pending items such as delegate selection letters, duty descriptions, NDAs, and a website contact section, and address potential effects of a government shutdown.

• Relocation discussion with Sheriff and County Board to move VAC offices to Annex 4 (same building as Health Department and County Board Room)
• Delegate selection letters, duty descriptions, and non‑disclosure agreements to be ready by year‑end
• Planning a contact section on the VAC website for all Veteran Service Organizations in the county
• Effort to establish VAC as a legally recognized tax‑exempt organization
• Discussion of potential impacts of a government shutdown on VAC operations

The meeting reviewed and approved prior minutes, received a finance report of about $14,554, and discussed ongoing items such as delegate paperwork, website contacts, and possible office relocation. No formal motions were adopted, denied, or tabled. The commission noted minor effects from the government shutdown and continued work toward tax‑exempt status.

Board of Health

The Woodford County Board of Health will review and approve a proposed 2026 Food Program Fee Schedule, a Community Health Needs Assessment, and breastfeeding services. The agenda also includes the release of confidential executive session minutes from 2008 to 2019.

• Review and Approve: Community Health Needs Assessment
• Review and Approve: Proposed 2026 Food Program Fee Schedule
• Review and Approve: Breastfeeding Services
• Release or keep confidential March 25, 2019 Executive Session minutes
• Release or keep confidential March 23, 2009 Executive Session minutes

The Board approved the minutes of the previous meeting. It also approved all reports presented, the new food program fee increases, new breastfeeding services, and the three priority items from the Community Health Needs Assessment. All motions carried.

• Approved previous meeting minutes (motion by Dr. Knepp, seconded by Dr. Meier)
• Approved all reports (environmental, clinical, third‑party billing, administrator) (motion by Anna Laible, seconded by Kristinia Edinger)
• Approved new food program fee increase, raising food permits by $25 and setting single‑use temporary permit fee at $100 (motion carried)
• Approved new breastfeeding services with $20 per 15‑minute consultation and $10 weighted feed (motion by Kristina Edinger, seconded by Anna Laible)
• Approved three priority items from the Community Health Needs Assessment: youth food insecurity, behavioral health access, and youth suicide ideation (motion by Dr. Meier, seconded by Anna Laible)

Zoning Board of Appeals

The Zoning Board of Appeals will consider approving a special‑use petition (2025‑11‑S) filed by Christopher Kee to allow him to live in a 5‑wheel travel trailer on 5 acres in the Agricultural District at 2021 County Road 1300 E., Lowpoint, until the house can be rebuilt after a fire. The board will also receive updates on prior petitions and discuss bylaws, executive‑session minutes, and public input. Any action will be recorded in the meeting minutes.

• Approval of Special Use petition 2025‑11‑S for Christopher Kee to reside in a travel trailer at 2021 County Road 1300 E., Lowpoint
• Update on previous months' petitions
• By‑laws discussion
• Review of executive‑session minutes and possible actions
• Public input session

County Board

The Woodford County Board will vote on several items, including approving participation in the opioid settlement. It will also consider a deed conveyance to Mike Dennis for parcel #03-22-202-032, appropriate $14,774.99 from the County Motor Fuel Tax Fund to the Tri-County Regional Planning Commission, and grant a special use permit for a retail business on 1.23 acres at 1790 State Street, Cazenovia. Additional agenda items include approving an aerial mapping contract with Eagle View and authorizing monthly claims payments.

• Approval of Opioid Settlement Participation
• Resolution authorizing deed of conveyance to Mike Dennis for parcel #03-22-202-032
• Appropriation of $14,774.99 from the County Motor Fuel Tax Fund to the Tri-County Regional Planning Commission
• Ordinance granting special use to Ashton Culp for a retail business on 1.23 acres at 1790 State Street, Cazenovia
• Approval of aerial mapping contract with Eagle View

The board approved the Eagle View aerial mapping contract costing $128,475 after discussion. It also denied a special‑use request for a retail business in an agricultural district and approved several routine items including Zoom attendance for a member, the meeting minutes, and payment of outstanding claims. Additional approvals covered a $14,774.99 appropriation for the Tri‑County Regional Planning Commission and filing of reports and correspondence.

• Approved Zoom attendance for Board Member Tim Wilcoxen (motion carried)
• Approved the Certificate of Giving Notice (unanimously carried)
• Approved minutes of the August 19, 2025 meeting (unanimously carried)
• Denied Special Use Ordinance 2024/2025-009 for Ashton Culp retail business (motion carried)
• Approved Aerial Mapping Contract with Eagle View ($128,475) (motion carried)
• Approved payment of claims, including a $1,439.99 Sheriff claim (motion carried)
• Approved $14,774.99 appropriation to the Tri‑County Regional Planning Commission (motion carried)
• Placed the Office of the County Board Report and all correspondence on file (unanimously carried)

Veterans Assistance Commission

The Woodford County Veterans Assistance Commission will review and approve the prior meeting minutes and the finance report. The meeting includes a Veteran Assistance Office report outlining delegate voting requirements and the disbanding of Post 89 with its funds donated to the VAO. New business items for commission vote include elections for chairman, vice chairman, superintendent, the annual budget, and policy letters.

• Approve prior meeting minutes
• Approve finance report
• VAO report on delegate voting requirements and document return dates
• Disbanded Post 89 funds donated to VAO, restricted for veterans assistance
• Consider elections for chairman, vice chairman, superintendent and the annual budget

The commission approved the meeting minutes. Post 89 was disbanded and its funds were donated to the Veterans Assistance Office, with the money restricted for veterans’ assistance. The VAC office will be titled “Veteran’s Assistance Office (VAO).”

• Minutes approved by Hetz and Mike
• Post 89 disbanded and its funds donated to the VAO, restricted for veterans’ assistance
• VAC office title changed to “Veteran’s Assistance Office (VAO)”

Finance & Economic Development Committee

The Finance & Economic Development Committee will consider and vote on September 2025 claims, hear a Port Authority presentation, receive an update on the Animal Control building, and review overviews of road and bridge projects and zoning matters. The meeting also includes routine items such as changes to the County Clerk/Board Office and a public input period.

• Approval of September 2025 Claims
• Port Authority presentation by Kirby Wagner
• Animal Control Building Update (roof repair bid)
• Overview of Road and Bridge projects
• Overview of Zoning

The committee approved the August 2025 meeting minutes. It also approved the September 2025 financial claims. The meeting was then adjourned. No other substantive actions were taken.

• Approved August 2025 minutes (motion passed)
• Approved September 2025 claims (motion passed)
• Adjourned meeting (motion passed)

County Offices Committee

The Woodford County Offices Committee will consider authorizing the sale of a tax-delinquent property to Mike Dennis. The committee will also discuss appointments and claims.

• Authorization to sell tax-delinquent property to Mike Dennis
• Reappointment of Erik Brewer to Woodford County Housing Authority
• Reappointment of Lynn Stoller to Panther Creek Drainage District
• Approval of September claims and per diem
• Agreement with County Clerk Office

The committee approved the September expense claims and the per diem of $575 for Dave Meinhold. It also approved Resolution 09-25-001, authorizing the execution of a deed of conveyance to Mike Dennis for parcel #03-22-202-032. All motions mentioned were adopted by the committee.

• Approved August 12, 2025 minutes (motion passed)
• Approved September expense claims (motion passed)
• Approved $575 per diem for Dave Meinhold (Wilcoxen‑yes; Reeb‑yes; Rood‑yes)
• Approved Resolution 09-25-001 authorizing deed to Mike Dennis (motion passed)
• Adjourned meeting (motion passed)

Road & Bridge Committee

The committee is meeting to discuss the FY26 budget for the Highway, Bridge, and Matching funds. The body is also reviewing claims for the September 16 Board meeting and discussing TCRPC annual dues.

• FY26 Budget review for Highway Fund 001, Bridge Fund 002, and Matching Fund 003
• Township Motor Fuel Tax claims totaling $675,029.10
• County Highway Fund claims totaling $108,596.44
• County Matching Fund claims for 2025 reseal totaling $78,028.65
• County Bridge Fund claims totaling $32,020.11

The committee approved the September 2025 claims after correcting the total to $108,596.44. It also approved an appropriation of $14,774.99 for the Texas County Road and Bridge Program (TCRPC) dues. Both motions were passed without recorded vote tallies. The meeting concluded with routine procedural items.

• Approved September 2025 claims with corrected total of $108,596.44 (motion passed)
• Appropriated $14,774.99 for TCRPC annual dues (motion passed)
• Approved minutes from the August 11, 2025 meeting (motion passed)

Conservation, Planning & Zoning Committee

The committee will meet to approve September claims and conduct a budget review. The agenda also includes the approval of minutes from June 2025.

• Budget Review
• Approval of September claims
• Approval of June 2025 minutes

The Woodford County Conservation, Planning & Zoning Committee met on September 8, 2025. The committee approved the June 2025 minutes and the September claims, both motions passing without recorded opposition. A brief budget review noted salary funding changes and a slight increase for county vehicle upkeep. The meeting was then adjourned.

• Approved June 2025 minutes (motion passed)
• Approved September claims (motion passed)
• Adjourned meeting (motion passed)

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will consider two petitions. The board will review a request for a retail business in an agriculture district and a setback variance for the Sheriff Department.

• Petition #2025-09-S: Special Use for a retail business at 1790 State Street, Cazenovia
• Petition #2025-10-V: Variance for a 40 foot setback from County Road 1500 at 1298 County Road 1500, Metamora
• Discussion of board By-Laws

The board met on Tuesday, August 26, 2025 at 6:00 P.M. in the Woodford County Board Room. The agenda listed two petitions—a special‑use request for a retail business at 1790 State Street and a variance request for a setback at 1298 County Road 1500—but the minutes record no votes or decisions on them. The meeting also included routine items such as approval of prior minutes, a pledge of allegiance, and by‑law discussion, with no substantive actions taken.

County Board

The Woodford County Board will meet to approve minutes, appoint members to local boards, and vote on several ordinances including a wedding venue special use, a cemetery map amendment, and speed zone changes. The board will also consider purchasing snowplow tires, an engineering agreement, an aerial mapping contract, and flu shots for employees.

• Reappointment of Lynn Stoller to Panther Creek Drainage District for 3 years
• Purchase of snowplow tires (amount not specified)
• Engineering agreement with WHKS & Co. for Section 24-00062-00-BR
• Special Use Ordinance for wedding venue at 1203 Spring Bay Road, East Peoria
• Map Amendment for 1554 County Road 400 North, Congerville (21.54 acres AG to 0.26 acres Cemetery)

The Woodford County Board approved several reappointments and new appointments to local districts and committees. It also approved multiple resolutions and ordinances covering snowplow tires, an engineering agreement, a special‑use wedding venue, a cemetery map amendment, speed‑zone changes, the annual flu‑shot program, and a roof‑replacement contract. The board postponed the Eagle View aerial mapping contract for further discussion at the next meeting. Claims for paid vacation were also approved.

• Approved reappointments for Panther Creek Drainage District, Caterpillar Trail Water District, Housing Authority, and two Human Service Transportation Plan Committee members
• Approved purchase of new tires for county snowplow trucks (Resolution 2024/2025-051)
• Approved engineering agreement with WHKS & Co. for Section 24-00062-00-BR (Resolution 2024/2025-052)
• Approved special‑use for a wedding venue at 1203 Spring Bay Rd (Ordinance 22024/2025-006)
• Approved map amendment for a cemetery at 1554 County Rd 400 N (Ordinance 2024/2025-007)
• Approved speed‑zone changes on County Highway 13 (Ordinance 2024/2025-008)
• Approved the annual flu‑shot program for county employees, spouses and dependents
• Postponed the Eagle View aerial mapping contract for further discussion

Veterans Assistance Commission

The Veterans Assistance Commission reviews routine minutes and finance reports before discussing the disbanding of Post 89, which will merge with Spring Bay Post. The meeting also includes appreciation for service and planning for the next session.

• Post 89 to disband and merge with Spring Bay Post
• Next meeting scheduled for Sept 10, 2025 at Roanoke Post #463

The Woodford County Veterans Assistance Commission approved the meeting minutes and a finance amount of approximately $2,554. Information sheets were distributed to several local posts, and the VAO will send delegate nomination documents on Jan. 1 to be returned by Mar. 1. The VAO also agreed to post meeting minutes on its website within 10 days of acceptance.

• Approved meeting minutes
• Noted finance amount of approximately $2,554
• Distributed information sheets to Eureka, El Paso, Metamora, Roanoke, and Benson posts
• VAO will send delegate nomination documents by Jan 1, due back by Mar 1
• Delegate votes will count per number of organizations represented
• VAO will post meeting minutes on its website within 10 days of acceptance

Health Insurance Committee

The Health Care Committee will meet to discuss the annual request for employee flu shots and receive an update on the HOPE Trust Conference. The body will also review follow-up actions from the County Board regarding insurance plans and claims run-out.

• Request for flu shots for employees, spouses, and dependents at $21 per regular dose and $80 for high dose
• Payment of flu shots from General Fund Insurance Line Item 051-200-5027-013
• Update on the HOPE Trust Conference held July 24th-25th
• Follow-up on County Board approval of the HOPE Trust Plan Year 2026 proposal, JSIRP Agreement, and Luminare run-out of claims

County Offices Committee

The committee will consider five appointments to local boards and committees. Members will also review August claims and a contract for aerial mapping.

• Reappointment of Erik Brewer to Woodford County Housing Authority
• Reappointment of Lynn Stoller to Panther Creek Drainage District
• Appointment of Lori Hanson to Caterpillar Trail Public Water District
• Appointments of Alexandra Maxwell and Tyler Rogers to Human Service Transportation Plan Committee
• Approval of Aerial Map Contract

The committee approved the July 8, 2025 minutes and reappointed several officials to county boards and committees. It also approved August expense claims, a $4,150 per diem for John Krug, and a three‑year aerial mapping contract with Eagleview. The meeting was adjourned at 4:50 PM.

• Approved July 8, 2025 minutes (motion passed)
• Reappointed Erik Brewer to the Woodford County Housing Authority (1‑year term)
• Reappointed Lynn Stoller to the Panther Creek Drainage District (3‑year term)
• Appointed Lori Hanson to the Caterpillar Trail Public Water District (unexpired term)
• Appointed Alexandra Maxwell and reappointed Tyler Rogers to the Human Service Transportation Plan Committee (3‑year terms)
• Approved August expense claims (motion passed)
• Approved $4,150 per diem for John Krug (Durst, Wilcoxen, Rood, Reeb, Jones voted yes)
• Approved three‑year aerial mapping contract with Eagleview (motion passed)

Public Safety Committee

The Public Safety and Finance Committees will hold a combined meeting to approve minutes, claims, and the treasurer’s report. They will also discuss budget allocations for departments including the Coroner, Probation, Sheriff, and Regional Office of Education.

• Approval of August 2025 claims for Public Safety and Finance
• Budget allocations for Coroner ($40, Fund 103), Probation (#230, Fund 073), and Sheriff (#170-330, multiple funds)
• Sheriff’s Department IT Coordinator staff hire
• Animal Control bids for Woodford County Animal Shelter roof repairs ($28,788 to $112,788) and reuse of existing metal roof ($24,384 to $37,860)

The Public Safety Committee approved the July meeting minutes and the August 2025 claims after motions were made and seconded. The Finance Committee likewise approved its July minutes and August 2025 claims. The board decided to extend an IT coordinator position offer to Ben Wagner, with the final decision on the Heart contract to be taken up by the County Board.

• Approved Public Safety July meeting minutes (motion passed)
• Approved Finance July meeting minutes (motion passed)
• Approved Public Safety August 2025 claims (motion passed)
• Approved Finance August 2025 claims (motion passed)
• Offered IT coordinator position to Ben Wagner; board to decide on Heart tech later

Finance & Economic Development Committee

The Finance and Public Safety committees will meet to approve August 2025 claims and review budget items. The agenda includes discussions on the Sheriff's Department IT Coordinator hire and various fund budgets.

• Approval of August 2025 claims for Public Safety and Finance
• Review of Sheriff's Department IT Coordinator staff hire
• Budget reviews for Coroner, Probation, Judicial, Regional Office of Education, and Sheriff
• Update on State Grant

The committee approved the July 2025 meeting minutes for both the Public Safety and Finance committees. It also approved the August 2025 claims for each committee. All motions passed without recorded opposition. No other formal actions were taken at this meeting.

• Approved Public Safety July minutes (motion by Miller, seconded by Worner) – passed
• Approved Finance July minutes (motion by Jones, seconded by Baumann) – passed
• Approved Public Safety August 2025 claims (motion by Krug, seconded by Miller) – passed
• Approved Finance August 2025 claims (motion by Baumann, seconded by Jones) – passed
• Decided to offer Ben Wagner the Sheriff IT coordinator position (no vote recorded) – pending Board decision

Road & Bridge Committee

The Woodford County Road & Bridge Committee met to review routine claims, discuss new business items including tire purchases and engineering agreements, and receive updates on county highway projects and windfarm construction. No major decisions were recorded in the minutes.

• Claims totaling $1,118,456.72 approved for August 19 County Board meeting
• Quotes under review for tires, snow plow blades, and engineering agreement with WHKS & Co for Section 24-00062-00-BR
• Consideration of altered speed zone ordinance for Woodford County Highway 13 in Roanoke, IL

The Road & Bridge Committee approved the low bid from East Peoria Tire for new truck tires and authorized purchase. It approved an engineering agreement with WHKS & Co for phase 1 and 2 studies of the bridge east of Roanoke. The committee also approved an altered speed‑zone ordinance for County Highway 13 in Roanoke and approved the low bid for snowplow blades. All motions passed.

• Approved low bid from East Peoria Tire for 20 new tires (motion passed)
• Approved engineering agreement with WHKS & Co for bridge studies (motion passed)
• Approved altered speed‑zone ordinance for County Highway 13 in Roanoke (motion passed)
• Approved low bid for snowplow blades (motion passed)
• Approved August 2025 claims for township road work (motion passed)
• Approved July 7, 2025 meeting minutes (motion passed)
• Adjourned the meeting (motion passed)

Board of Health

The Board of Health will discuss the proposed FY26 Budget and 2025-2026 flu vaccine pricing for county employees and dependents. Members will also review priority areas for the Community Health Needs Assessment.

• Review and approval of proposed FY26 Budget
• 2025-2026 County Employee/Dependent flu vaccine pricing
• Priority Areas for Community Health Needs Assessment
• Generator use by other departments using Annex 4
• Presentation on the economic return of the health department by intern Hannah Martin

The Woodford County Board of Health approved the May 25 meeting minutes and the May 28 executive minutes, keeping the latter confidential. It also approved the monthly financial reports, extended Generator Annex 4 services, adopted the administrator’s report, set flu vaccine pricing, endorsed three MAPP 2.0 issue statements, and adopted the FY26 budget. All motions carried.

• Approved May 25, 2025 meeting minutes (motion carried)
• Approved May 28, 2025 executive minutes and kept them confidential (motion carried)
• Approved monthly programmatic reports and third‑party billing report format (motion carried)
• Approved extension of Generator Annex 4 services with cost‑sharing for remaining departments (motion carried)
• Approved administrator’s report (motion carried)
• Approved 2025 flu vaccine pricing: $21 regular dose, $81 high dose (motion carried)
• Approved MAPP 2.0 issue statements on youth food insecurity, behavioral health access, suicide prevention (motion carried)
• Approved FY26 budget as presented (motion carried)

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will consider three land-use petitions. The board will review requests for a special use permit and a map amendment.

• Petition #2025-3-S: Special Use for a wedding venue/event center at 1203 Spring Bay Road
• Petition #2025-8-Z: Map Amendment from Agriculture to Cemetery for 0.26 acres at 1554 County Road 400 North
• Petition #2025-7-S: Special Use in a Heavy Industrial (I-2) District at 90 Hoffman Road
• Extension of Special Use 2022-15-S (Ordinance 2021-22 #014)

County Board

The County Board will consider several administrative appointments and a series of resolutions including vehicle purchases and engineering agreements. The board is also reviewing health insurance proposals for the 2026 plan year.

• Purchase of a used Sheriff’s vehicle not to exceed $40,000
• Engineering agreement with Hampton, Lenzini & Renwick, Inc. for Section 25-00126-00-BR
• Lawn care services contract with Wernsman Lawn Care for the Courthouse, Health Department, Animal Control, and Firing Range
• Resolution 2024-2025 #045 setting the Public Defender salary
• Appointments to the Zoning Board of Appeals, Housing Authority, and Animal Control Administrator

The Woodford County Board unanimously approved a series of reappointments and new appointments to boards and agencies, adopted eight resolutions covering public defender salary, an engineering contract, a sheriff vehicle purchase, lawn‑care services, HOPE Trust benefits, an intergovernmental insurance agreement, and a Luminaire contract. The board also approved the Minonk Wind Farm Decommissioning Report (with one abstention) and several expense claims.

• Approved reappointment of Blake Otto to Zoning Board of Appeals (5‑year term) – motion carried
• Approved appointment of Dr. Matthew Fraker as Animal Control Administrator – motion carried
• Approved appointment of Kayla Underwood as Zoning Administrator – motion carried
• Approved Resolution 2024/2025-045 setting the Public Defender salary – motion carried
• Approved Resolution 2024/2025-047 authorizing purchase of a used sheriff’s vehicle up to $40,000 – motion carried
• Approved Resolution 2024/2025-048 authorizing lawn‑care services for county facilities – motion carried
• Approved the Minonk Wind Farm Decommissioning Report – motion carried (abstention: Mr. Parsons)
• Approved Per Diem claim for Mr. James Baumann, $1,575 – motion carried

Health Insurance Committee

The committee will consider approving several HOPE Trust insurance proposals for the 2026 plan year, including medical, dental, and vision options. Members will also discuss a joint self-insurance risk pool agreement and the transition of run-out responsibility to Luminare.

• Approval of HOPE Trust proposals for HOPE 700, HOPE 4000, Dental/Vision, HRP, and HRP+ for Plan Year 2026
• Approval of the Joint Self-Insurance Risk Pool Association (JSIRP) Intergovernmental Cooperation/Participation Agreement
• Election for Luminare to handle run-out responsibility of the current plan
• Update on MRP claims paid in error by Luminate
• Proposed Dental & Vision monthly rates: $60 (Employee), $87 (Employee + Spouse/Children), $133 (Family)

The Health Care Committee approved the May 14, 2025 minutes. It unanimously voted to forward the HOPE Trust proposals for several health plans for the 2026 plan year to the County Board. The committee also unanimously forwarded the Joint Self‑Insurance Risk Pool Association agreement and elected Luminare to handle the run‑out responsibility of the current plan. All motions were carried unanimously.

• Approved May 14, 2025 minutes (unanimous)
• Forwarded HOPE Trust proposals for HOPE 700, HOPE 4000, Dental/Vision, Health Reimbursement Plan, and Health Reimbursement Plan+ to County Board (unanimous)
• Forwarded Joint Self‑Insurance Risk Pool Association Intergovernmental Cooperation/Participation Agreement to County Board (unanimous)
• Forwarded election to have Luminare handle run‑out responsibility to County Board (unanimous)
• Adjourned meeting (unanimous)

Finance & Economic Development Committee

The County Offices and Finance committees are holding a combined meeting to discuss budget items for multiple county departments. The body will also consider appointments to the Oakridge Sanitary District and Woodford County Housing Authority.

• Resolution 2024-2025 #045 to set the Public Defender salary
• Appointment of Robin Hanson to the Oakridge Sanitary District
• Reappointment of Diana Boschulte to the Woodford County Housing Authority
• Appointment of Brandi Gerber to the Woodford County Housing Authority
• Discussion of Animal Control signage and left items

The Finance & Economic Development Committee approved the 2024-2025 Resolution setting the Public Defender salary. It also approved the June and May meeting minutes, several appointments to county boards, July expense claims, and per‑diems for two members. All motions passed with recorded votes.

• Approved June 10 County Offices minutes (unanimous)
• Approved May 14 Finance Committee minutes (unanimous)
• Approved June 10 executive session minutes, kept confidential (unanimous)
• Approved appointment of Robin Hanson to Oakridge Sanitary District (3‑year term) (unanimous)
• Approved reappointment of Diana Boschulte and appointment of Brandi Gerber to Woodford County Housing Authority (unanimous)
• Approved July expense claims for County Offices and Finance Committee (unanimous)
• Approved per diems for Autum Jones ($1,175) and Zach Ferris ($1,625) – Durst, Wilcoxen, Reeb, Rood yes; Jones abstain
• Approved Resolution 2024‑2025 #045 setting the Public Defender salary (unanimous)

County Offices Committee

The County Offices and Finance committees will hold a combined meeting to approve July claims and discuss budget items for several county offices. The body will also vote on the Public Defender's salary and review animal control signage and items.

• Resolution 2024-2025 #045 to set the Public Defender salary
• Appointment of Robin Hanson to the Oakridge Sanitary District
• Reappointment of Diana Boschulte to the Woodford County Housing Authority
• Appointment of Brandi Gerber to the Woodford County Housing Authority
• Budget reviews for State's Attorney, Veterans Services, Public Defender, and other county offices

Road & Bridge Committee

The committee will discuss and act on an engineering agreement with Hampton, Lenzini, & Renwick, Inc. for Section 25-00126-00-BR. Members will also review claims for the July 15 Board meeting and receive updates on County Highway 13 and windfarms.

• Engineering agreement with Hampton, Lenzini, & Renwick, Inc. for Section 25-00126-00-BR
• Township Motor Fuel Tax claims totaling $284,704.04 for Metam and Roanoke resealing
• County Motor Fuel Tax claims totaling $96,452.92, including $93,710.42 for Section 20-00091-03-BR construction
• County Bridge Fund claims totaling $33,589.80
• County Matching Fund claims totaling $36,013.73

The Road & Bridge Committee approved the minutes from the June 9 meeting. It approved July 2025 claims for a tire repair, a towing service, and signage. The committee accepted the engineering agreement with Hampton, Lenzini, & Renwick, Inc. for Section 25-00126-00-BR. The meeting was then adjourned.

• Approved June 9, 2025 meeting minutes (motion passed)
• Approved July 2025 claims for tire repair, towing, and signage (motion passed)
• Accepted engineering agreement with Hampton, Lenzini, & Renwick, Inc. for bridge condition report (motion passed)
• Adjourned the meeting (motion passed)

Public Safety Committee

The Public Safety Committee will meet to approve July 2025 claims and consider several Sheriff's Department requests. The body is also tasked with reviewing a contract for animal control services.

• Approval of mowing bids from Wernsman and Legacy
• Approval for Sheriff vehicle replacement purchase
• Discussion and approval of animal control contract with Dr. Fraker
• Information updates on courthouse plumbing, roof, and generator projects
• Information on ETSB StarCom21 communication upgrade in El Paso

The Public Safety Committee approved the July 2025 claims, awarded the courthouse mowing contract to Wernsman, authorized a sheriff vehicle replacement costing up to $40,000, and approved changes to the animal control contract with Dr. Fraker. All motions passed without recorded vote counts.

• Approved July 2025 claims (motion passed)
• Awarded mowing contract to Wernsman for courthouse and facilities (motion passed)
• Authorized sheriff vehicle replacement purchase not to exceed $40,000 (motion passed)
• Approved changes to Dr. Fraker animal control contract (motion passed)
• Approved May 12, 2025 meeting minutes (motion passed)

Ad Hoc

The committee is meeting to discuss and potentially approve the hiring of IT personnel. Other agenda items are procedural.

• Discussion and approval of IT personnel for hire

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will consider a petition for a special use in a Heavy Industrial (I-2) District. The board will also discuss its by-laws.

• Petition #2025-7-S: Special Use request by Dan White for 5 acres at 90 Hoffman Road, East Peoria

County Board

The Woodford County Board will meet to vote on several appointments to lighting, sanitary, and cemetery districts. The board is also considering resolutions for infrastructure repairs and rail crossing improvements.

• Appropriation of $300,000.00 from the County Motor Fuel Tax Fund for Section 25-00126-00-BR
• Quote from Otto Baum Company, Inc. for wingwall repair on a box culvert on County Highway 20
• Addendum to joint agreement with Toledo, Peoria, & Western Railway and IDOT for rail crossing improvements at County Highway 13
• Appointments to the Lowpoint Street Lighting District, Oakridge Sanitary District, and Linn Mt. Veron Cemetery Association

The Woodford County Board approved its consent agenda and appointed members to several street lighting and sanitary districts. It adopted three resolutions: accepting a wingwall repair quote for County Highway 20, authorizing an addendum for rail‑crossing improvements at County Highway 13, and appropriating $300,000 from the motor‑fuel tax fund for bridge work. The board also approved vacation claims, adding $3,360 from the Illinois Department of Natural Resources and $2,089.98 from PVP Communications, and then approved payment of those claims. The meeting was adjourned unanimously.

• Approved Consent Agenda (unanimous)
• Approved appointments to Lowpoint Street Lighting District and Oakridge Sanitary District (unanimous)
• Approved Resolution 2024/2025-041 accepting Otto Baum Co. wingwall repair quote (unanimous)
• Approved Resolution 2024/2025-042 authorizing addendum for rail‑crossing improvements (unanimous)
• Approved Resolution 2024/2025-043 appropriating $300,000 from motor fuel tax fund (unanimous)
• Approved vacation claims, adding $3,360 (IDNR permit fee) and $2,089.98 (PVP Communications) (unanimous)
• Approved Resolution 2024/2025-044 payment of approved claims (unanimous)
• Adjourned meeting until July 15, 2025 (unanimous)

County Offices Committee

The committee will consider appointments and reappointments for the Lowpoint Street Lighting District, Oakridge Sanitary District, and Linn Mt. Veron Cemetery Association. The body will also review June claims and County Board per diem payments.

• Appointment of Dennis McMurtrey, Patty Harr, and Dave Finley to the Lowpoint Street Lighting District
• Appointment of Steve Hanson, Bryson Madden, Audrey Brown, and Michelle Wagner to the Oakridge Sanitary District
• Appointment of Jarrad Kull and Charles Cook to the Linn Mt. Veron Cemetery Association
• Approval of June claims
• Roll call vote for County Board Per Diem

The County Offices Committee approved the May 13, 2025 minutes and June claims. It confirmed several appointments to the Lowpoint Street Lighting District, Oakridge Sanitary District, and Linn Mt. Vernon Cemetery Association. The committee also approved a $1,275 per diem for Dave Meinhold. No new business was taken up and the IT hiring recommendation was postponed to next month.

• Approved May 13, 2025 minutes (motion passed)
• Approved June claims (motion passed)
• Approved three appointments to Lowpoint Street Lighting District (McMurtrey, Harr, Finley) (motion passed)
• Approved four appointments to Oakridge Sanitary District (Hanson, Madden, Brown, Wagner) (motion passed)
• Approved two appointments to Linn Mt. Vernon Cemetery Association (Kull, Cook) (motion passed)
• Approved per diem for Dave Meinhold of $1,275 (Durst, Wilcoxen, Rood, Jones all voted yes)
• Postponed IT position recommendation to next month (no vote recorded)
• Entered and exited executive session; no action resulted (motion passed)

Road & Bridge Committee

The Road & Bridge Committee is reviewing a resolution to improve a section of Brown Rd (CH 9). The proposal involves the repair of structure SN 102-3020 over Denman Creek.

• Appropriation of $300,000 from Motor Fuel Tax funds for Brown Rd (CH 9) improvements
• Repair of structure SN 102-3020 crossing Denman Creek
• Contract work for 0.062 miles of roadway from FAS 363 10.87 to 10.93

The Road & Bridge Committee approved three items: a bid for wingwall repair on County Highway 20, an addendum to an IDOT agreement for a railroad crossing, and the appropriation of $300,000 in Motor Fuel Tax funds for bridge repairs on County Highway 9. All motions passed unanimously. No other substantive decisions were made.

• Approved Otto Baum bid for County Highway 20 wingwall repair
• Approved Addendum 1 to IDOT agreement for Railway-Highway Grade Crossing Improvement
• Appropriated $300,000 MFT funds for Section 25-00126-00-BR bridge repairs on County Highway 9

Conservation, Planning & Zoning Committee

The Conservation, Planning & Zoning Committee will meet to discuss the timeline for replacing the Zoning Administrator. The body will also review and approve monthly claims for June.

• Discussion on Zoning Administrator Replacement Timeline
• Approval of June monthly claims

The Conservation, Planning & Zoning Committee approved the January 13, 2025 minutes and the June claims, both by motions that passed. Members discussed the upcoming replacement timeline for the Zoning Administrator, but no action was taken. The meeting was then adjourned by a passed motion.

• Approved Jan 13, 2025 minutes (motion passed)
• Approved June claims (motion passed)
• Adjourned meeting (motion passed)

Board of Health

The Woodford County Board of Health will meet to discuss the appointment of Stephanie Wurmnest, RN as Director of Nursing. The board will also review financial and health reports and discuss generator use at Annex 4.

• Appointment of Stephanie Wurmnest, RN as Director of Nursing effective May 30, 2025
• Discussion on generator use by other departments using Annex 4
• Presentation on Priority Determination and Survey
• Determination of Christmas Friday holiday for December 26, 2025
• Review of Environmental Health, Clinical, and Third Party Billing reports

The Woodford County Board of Health approved the minutes from the March 26 meeting and kept them confidential. It adopted the financial report and authorized staff paid time off on December 26, closing the office that day. A special budget‑review meeting was scheduled for August 20, and compensation for the new Director of Nursing and a nutritionist position were approved.

• Approved regular meeting minutes (motion carried)
• Approved confidentiality of minutes (motion carried)
• Approved financial report (motion carried)
• Approved staff PTO on Dec 26 and office closure (motion carried)
• Set special meeting for Aug 20 2025 at 5:30 pm for budget review (motion carried)
• Approved Director of Nursing Stephanie Wurmnest’s compensation at $78,000 for 38 hrs/week (motion carried)
• Reestablished nutritionist position 16 hrs/week with salary $21‑23/hr (motion carried)
• Entered and exited executive session (motions carried)

Ad Hoc

The Woodford County IT Ad Hoc Committee will meet to discuss and potentially act on hiring an IT Coordinator. The meeting is procedural with no other substantive items listed beyond the hiring discussion.

• Discussion/Action on Hiring of IT Coordinator

County Board

The Board will review a map amendment for land in Goodfield and road use agreements for solar farms. The meeting also includes several fire protection district appointments and a proposed fund allocation for animal control.

• Ordinance 2024/25 #005: Reclassifying 23.59 acres on Martin Road, Goodfield, from Agriculture to Heavy Industry
• Road Use Agreements with TPE IL WO04, LLC and TPE IL WO05, LLC for County Highway 2
• Proposed allocation of $25,000 from the General Fund to Animal Control
• Decommission reports for Minonk Site 1 and Site 2 Solar
• Reappointments to Metamora, Congerville, and Roanoke Rural Fire Protection Districts

The Woodford County Board approved several reappointments, a map amendment changing 23.59 acres from Agriculture to Heavy Industry, and two road use agreements for solar farms. A request for a credit card for the Veteran’s Assistance Office was denied. The Board also approved payment of vacation claims and placed the Treasurer’s report and the consent agenda on file.

• Approved reappointment of William Alread to Metamora Rural Fire Protection District (3‑yr term)
• Approved Ordinance 2024/2025-005 map amendment reclassifying 23.59 acres from Agriculture to Heavy Industry
• Approved Road Use Agreement with TPE IL WO04, LLC for County Highway 2
• Approved Road Use Agreement with TPE IL WO05, LLC for County Highway 2
• Credit card request for Veteran’s Assistance Office – motion failed (majority nay)
• Approved payment of Claims Paid in Vacation – approved unanimously
• Placed Treasurer’s report on file – approved unanimously
• Approved Consent Agenda – approved unanimously

Health Insurance Committee

The Health Insurance Committee will discuss and possibly take action on joining the HOPE Trust health insurance cooperative, receive the TRIA annual report, and get updates on MRP claims paid in error by Luminare and the JSIRP Participation Agreement. Fund balances and a monthly update from Snedeker's will also be reviewed.

• Further discussion and possible action on Woodford County participating in the HOPE Trust health insurance cooperative
• Receipt of TRIA annual report on the pharmacy advocate program and savings summary
• Update on MRP claims paid in error by Luminare
• Follow-up on JSIRP Participation Agreement reviewed by the State's Attorney
• Monthly update and quarterly report from Snedeker's on plan performance

Finance & Economic Development Committee

The Finance & Economic Development Committee will discuss updates regarding the Animal Control building and hear a presentation from the Port Authority. The body will also review May 2025 claims and the current budget.

• Public input presentation by Kirby Wagner regarding the Port Authority
• Update on the Animal Control building
• Approval of May 2025 claims
• Budget review

The committee approved the April 9, 2025 minutes and the May 2025 claims without discussion. A motion was passed to release the $5,000 budgeted for the Port Authority. The meeting was adjourned at 5:20 PM.

• Approved April 9, 2025 minutes (motion passed)
• Released $5,000 budgeted for the Port Authority (motion passed)
• Approved May 2025 claims (motion passed)
• Adjourned meeting (motion passed)

County Offices Committee

The committee will consider the reappointment of five individuals to local fire protection districts and the Board of Review. Members will also discuss claims, a coordinator cell phone, and a credit card for the VA.

• Reappointment of William Alread to Metamora Rural Fire Protection District
• Reappointment of Craig Steffen to Congerville Rural Fire Protection District
• Reappointment of Dan Magnuson and Mike Adams to Roanoke Fire Protection District
• Reappointment of Roger Alig to the Board of Review
• Approval of May claims and County Board Per Diem

The committee approved the reappointment of four members to three rural fire protection districts and a Board of Review member for designated terms. It also approved May expense claims and authorized a $1,325 per diem payment to Tim Worner with unanimous roll‑call votes. The body voted to refer a VA credit‑card request to the full County Board and to place the coordinator cell‑phone issue on next month’s agenda. The meeting was then adjourned.

• Approved April 15, 2025 minutes (motion passed)
• Approved reappointment of William Alread, Craig Steffen, Dan Magnuson, and Mike Adams to fire districts for 3‑year terms (motion passed)
• Approved reappointment of Roger Alig to the Board of Review for a 2‑year term (motion passed)
• Approved May claims (motion passed)
• Authorized $1,325 per diem payment to Tim Worner; roll‑call vote: Reeb‑yes, Rood‑yes, Jones‑yes, Wilcoxen‑yes (motion passed)
• Passed motion to refer VA credit‑card request to the full County Board (motion passed)
• Passed motion to keep coordinator cell‑phone issue on next agenda (motion passed)
• Adjourned the meeting (motion passed)

Road & Bridge Committee

The committee is reviewing road use agreements between Woodford County and two TPE LLC entities for solar farm construction. The agreements establish weight limits, permit requirements, and oversight fees for the use of County Highway 2.

• Road use agreement with TPE IL WO04, LLC including a $51,150 administration fee
• Road use agreement with TPE IL WO05, LLC including a $21,450 administration fee
• Weight limit of 80,000 lbs on County Highway 2 (County Road 2200 N)
• Spring Posting weight limit of 5 Tons per axle from January 15th to April 15th
• Access permits for Parcel ID 06-06-301-002 and Parcel ID 06-06-101-003

The Road & Bridge Committee approved the minutes from the April 7, 2025 meeting and approved several expense claims. It approved road use agreements with TPE IL W004, LLC and TPE IL W005, LLC for solar farms on County Highway 2 near I‑39. The committee also approved the TCRPC FY2026 Unified Planning Work Program and Joint Funding Agreement, authorizing $14,774.99 in dues. The meeting was then adjourned.

• Approved April 7, 2025 meeting minutes
• Approved expense claims (Menards purchase, highway maintainer hire, new snowplow, $462,000 Cullinan invoice)
• Approved road use agreement with TPE IL W004, LLC for solar farm (south field)
• Approved road use agreement with TPE IL W005, LLC for solar farm (north field)
• Approved TCRPC FY2026 Unified Planning Work Program & Joint Funding Agreement ($14,774.99 dues)
• Adjourned meeting

Conservation, Planning & Zoning Committee

The Conservation, Planning & Zoning Committee will meet to discuss the timeline for replacing the Zoning Administrator. The body will also review and approve monthly claims for May.

• Discussion on Zoning Administrator Replacement Timeline
• Approval of May monthly claims

Public Safety Committee

The Public Safety Committee will consider approval of May 2025 claims and receive updates from the Sheriff's Department, including the ARPA project final report and completion of the PSB HVAC and CH generator projects. Animal Control will discuss and potentially approve a contract with Dr. Fraker as Administrator, along with other items like mowing and signage. The committee may also enter executive session.

• Approval of May 2025 claims
• Sheriff's ARPA project final report
• PSB HVAC pump & motor project completion
• CH generator project completion
• Discussion/approval of contract with Dr. Fraker for Animal Control Administrator

The committee approved the April 7 meeting minutes after a motion by Miller and second by Barth. It also approved the May 2025 claims following a motion by Krug and second by Miller. The meeting was then adjourned by a motion from Miller, seconded by Barth.

• Approved April 7 meeting minutes (motion by Miller, seconded by Barth) – passed
• Approved May 2025 claims (motion by Krug, seconded by Miller) – passed
• Adjourned meeting (motion by Miller, seconded by Barth) – passed

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a public hearing and consider Petition #2025-6-Z for a map amendment from Agriculture (AG) to Heavy Industrial (I-2) on 23.59 acres at Martin Road, Goodfield. The board will also approve prior meeting minutes and discuss by-laws.

• Petition #2025-6-Z: Map amendment from Agriculture (AG) to Heavy Industrial (I-2) on 23.59 acres at Martin Road, Goodfield, filed by William Dietrich on behalf of Montgomery Township
• Approval of minutes from March 25, 2025 and April 10, 2025
• By-Laws discussion

The Woodford County Zoning Board of Appeals approved the minutes from the April 22, 2025 meeting. The motion was made by Terry Pille, seconded by Marty Clinch, and passed without recorded opposition. No other resolutions or votes were recorded during the June 24, 2025 session.

• Approved April 22, 2025 minutes (motion passed)

County Board

The Woodford County Board will consider a consent agenda including zoning changes, appointments, and resolutions. Key items include a map amendment from Heavy Industry to Agriculture on 15.57 acres at 311 Wildridge Road, a special use for a commercial animal control kennel at 1301 Douglas Road, and authorization to purchase an animal control building. The board will also vote on monthly claims, reports, and enter executive session for litigation.

• Ordinance 2024/25 #003: Map amendment for Jeremy Bishel reclassifying 15.57 acres at 311 Wildridge Road, Metamora from Heavy Industry (I-2) to Agriculture (AG)
• Ordinance 2024/25 #004: Special use for Woodford County to operate a commercial animal control kennel at 1301 Douglas Road, Metamora in a residential district
• Resolution 2024/25 #034: Authorizing County Board Chairman to sign a purchase agreement for the Animal Control Building
• Approval of purchase of Range Training Building from Midwest Construction
• Approval of Minonk Wind Farm Annual Report

The Woodford County Board approved several ordinances, including a public‑transportation application, a map amendment for 311 Wildridge Road, and a special‑use permit for an animal‑control kennel at 1301 Douglas Road. It also approved resolutions authorizing the purchase agreement for the Animal Control Building and the execution of a Section 5311 grant agreement. The Board accepted the purchase of the Range Training Building from Midwest Construction and the Midwest Construction Professionals animal‑shelter planning services agreement, and added a $200,000 claim for the Animal Control Building to the vacation claims.

• Approved Ordinance 2024/2025-002 Public Transportation Application (unanimously carried)
• Approved Ordinance 2024/2025-003 map amendment for 311 Wildridge Road, Metamora (unanimously carried)
• Approved Ordinance 2024/2025-004 special‑use permit for a commercial animal‑control kennel at 1301 Douglas Road, Metamora (unanimously carried)
• Approved Resolution 2024/2025-034 authorizing the County Board Chairman to sign the Animal Control Building purchase agreement (unanimously carried)
• Approved Resolution 2024/2025-036 authorizing execution and amendment of Section 5311 Grant Agreement (unanimously carried)
• Approved purchase of the Range Training Building from Midwest Construction (unanimously carried)
• Approved Midwest Construction Professionals Animal Shelter Planning Services Agreement (unanimously carried)
• Added $200,000 claim for the Animal Control Building purchase to vacation claims (motion carried)

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a special meeting to consider a single petition: a request by Woodford County Public Safety for a special use permit to operate a commercial animal control kennel in a residential zoning area. The property is located at 1301 Douglas Road in Metamora. The board will take public input before making a decision.

• Petition #2025-5-S for a special use permit for a commercial animal control kennel filed by Woodford County Public Safety
• Property described as 1301 Douglas Road, Metamora, Illinois (pt of SE ½ SW ¼ Section 19, T27N–R2W)
• Proposed use in a residential zoning district
• Public input period included in the agenda

Health Insurance Committee

The Woodford County Health Insurance Committee will discuss the HOPE Trust, a potential self-funded trust option, and review the TRIA Health annual report for 2024. The committee will also hear an update on Medical Reimbursement Plan claims paid in error by Luminare, and explore services the Health Department can offer to plan participants. No final decisions are listed on the agenda; items are presented for discussion and possible follow-up.

• Discussion of HOPE Trust (potential move to self-funded trust)
• TRIA Annual Report for 2024 (showing $52,755 net savings)
• Update on MRP claims paid in error by Luminare ($5,708)
• Health Department services offered to Woodford County Health Care Plan participants
• Update on ICRMT/IPMG services & marketing materials

The committee unanimously approved the March 12, 2025 minutes and adjourned at 4:58 PM. The next meeting was set for May 14, 2025. The TRIA Annual Report and the update on MRP claims paid in error were postponed to the next meeting.

• Approved March 12, 2025 minutes (unanimous)
• Adjourned meeting at 4:58 PM (unanimous)
• Set next meeting date for May 14, 2025
• Postponed TRIA Annual Report to next meeting
• Postponed MRP claims paid in error update to next meeting

Finance & Economic Development Committee

The Finance & Economic Development Committee will consider approving April 2025 claims, discuss the Port of Authority $5,000 disbursement, and review a $3,500 contract with Midwest Construction Professionals for animal shelter planning services. The treasurer's report notes health insurance fund concerns and completion of most ARPA projects.

• Approval of April 2025 claims including a tractor purchased with ARPA funds
• Discussion of $5,000 Port of Authority disbursement (requires W-9 and invoice)
• Proposed $3,500 contract with Midwest Construction Professionals for animal shelter planning services
• Treasurer report: health insurance fund balance low due to large claims, revolving loan to be paid off March 2028
• Budget process to start in coming months; animal control expenses and elected official salaries noted

The Finance & Economic Development Committee approved the March 12, 2025 minutes and the April 2025 claims. It decided not to hold a June finance meeting, approved the MCP Midwest contract for the animal‑control facility while creating an ad hoc committee, and will ask the Port of Authority to present how its funds are spent at a board meeting.

• Approved March 12, 2025 meeting minutes (motion passed)
• Approved April 2025 claims (motion passed)
• Decided not to hold a June finance meeting (motion passed)
• Approved MCP Midwest contract for animal control facility and appointed ad hoc committee members (motion passed)
• Requested Port of Authority to present fund usage at a board meeting (motion passed)
• Adjourned meeting (motion passed)

County Offices Committee

The committee will consider several appointments to local fire protection and water districts. Members will also vote on the formation of the Woodford County IT Coordinator Ad Hoc Committee and approve April claims.

• Appointment of 6 members to the Woodford County IT Coordinator Ad Hoc Committee
• Reappointments for Benson, El Paso, Secor, and Germantown Hills Fire Protection Districts
• Appointment of Teresa Cushing and reappointment of Zachary M. Taylor to the Caterpillar Trail Public Water District
• Approval of April claims
• County Board Per Diem roll call vote

The committee approved the March 11, 2025 minutes and April claims. It approved a $800 per diem for Autum Jones with a roll‑call vote. The board reappointed members to several fire‑protection districts and appointed five members to the Woodford County IT Coordinator Ad Hoc Committee. No Animal Control Building Committee appointments were made.

• Approved March 11, 2025 minutes (motion passed)
• Approved April claims (motion passed)
• Approved $800 per diem for Autum Jones (Reeb‑yes; Rood‑yes; Durst‑yes; Jones abstain)
• Reappointed Donald Rients to Benson Fire Protection District (3‑year term)
• Reappointed James Johnson and Charles Feeney to El Paso Fire Protection District (3‑year terms)
• Reappointed Les Armstrong to Secor Fire Protection District (3‑year term)
• Reappointed Christopher Lee to Germantown Hills Fire Protection District (3‑year term)
• Appointed Dave Meinhold, Tim Worner, Randy Barth, Matt Smith, and Melissa Andrews to the Woodford County IT Coordinator Ad Hoc Committee (motion passed)

Road & Bridge Committee

The Road & Bridge Committee will review March meeting minutes, consider claims totaling $67,104.34 for the April 15 board meeting, and discuss/act on cold patch quotations. Updates will be given on CH 13 and CH 25 construction, windfarm culvert progress, and the south shed roof. An upcoming MFT resolution for a county bridge project will be noted. The committee may also enter executive session for personnel matters.

• Discuss and act on cold patch quotations
• Claims for April 15 board meeting: $67,104.34 total (County Highway $31,363.11, County Matching $27,498.28, County MFT $8,242.95)
• CH 13 and CH 25 project updates
• Windfarm update: 11 of 125 culverts completed; roads under weight limits
• Upcoming MFT resolution for county bridge project

The Road & Bridge Committee approved the March 10 and March 18 regular meeting minutes and the March 10 executive‑session minutes. It also approved the April 2025 claims and authorized both cold‑patch bids, not to exceed $10,000. No other substantive actions were taken.

• Approved March 10, 2025 regular meeting minutes (motion passed)
• Approved March 18, 2025 regular meeting minutes (motion passed)
• Approved March 10, 2025 Executive Session 1 minutes (motion passed)
• Approved March 10, 2025 Executive Session 2 minutes (motion passed)
• Approved April 2025 claims (motion passed)
• Approved both cold‑patch bids, not to exceed $10,000 (motion passed)
• Adjourned meeting (motion passed)

Conservation, Planning & Zoning Committee

The Conservation, Planning & Zoning Committee will meet to discuss the timeline for replacing the Zoning Administrator. The body will also review and approve monthly claims for April.

• Discussion on Zoning Administrator Replacement Timeline
• Approval of April monthly claims

Public Safety Committee

The committee will discuss the purchase of an animal control building and a contract with Dr. Fraker. Members will also review updates on several Sheriff's Department infrastructure projects and a new employee cannabis policy.

• Resolution 2024/25 #034 authorizing the purchase of an Animal Control Building
• Contract with Dr. Fraker for Animal Control
• Sheriff's Department projects: Courtroom #2 CCTV, Courthouse Generator, PSB HVAC pump/motor, and Range/Training Building
• Employee Cannabis Policy
• MOU regarding cats from the Menssen Trust Presentation

The Public Safety Committee approved the March 10 meeting minutes and the April 2025 claims. It authorized payment of the sheriff’s new vehicle invoices during vacation, sent the range/training building purchase agreement to the full board, and adopted a resolution letting the county board chairman sign the animal control building purchase agreement. The committee also decided to keep the zero‑tolerance employee cannabis policy.

• Approved March 10 meeting minutes (motion passed)
• Approved April 2025 claims (motion passed)
• Sent range/training building purchase agreement to full board (motion passed)
• Approved payment of sheriff’s new vehicle invoices in vacation (motion passed)
• Approved Resolution 2024/25 #034 authorizing chairman to sign animal control building purchase agreement (motion passed)
• Decided to retain zero‑tolerance employee cannabis policy (motion passed)
• Adjourned meeting at 5:50 PM (motion passed)

Board of Health

The Woodford County Board of Health will consider several action items including a proposed construction update, an administrator contract, and resolutions for National Public Health Week and National Volunteer Week. The board will also discuss an increase in funds to the departmental expense card and generator use by other departments. An executive session is scheduled to discuss contracts and reallocation of employee hours.

• Discussion/action on administrator contract
• Proposed construction update
• Discussion/action on increasing funds for departmental expense card
• Announcement of Public Health Week (April 7-13) and open house on April 8
• Resolutions for National Public Health Week and National Volunteer Week

The provided minutes contain no identifiable decisions, votes, or actions taken by the Board of Health on March 26, 2025.

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hear two petitions: a special use request for a wedding venue/event center in a residential zone at 1203 Spring Bay Road, and a map amendment to rezone 15.57 acres from Heavy Industrial (I-2) to Agricultural (AG) at 3111 Wildridge Road. The board will also receive updates on prior and upcoming petitions, discuss by-laws, and take public input.

• Petition #2025-3-S: Special use for wedding venue/event center in residential zoning at 1203 Spring Bay Road, East Peoria (Worth Township)
• Petition #2025-4-Z: Map amendment from Heavy Industrial (I-2) to Agricultural District (AG) on 15.57 acres at 3111 Wildridge Road, Metamora (Worth Township)
• Approval of February 25, 2024, meeting minutes
• Public input period
• By-laws discussion

County Board

The Woodford County Board will consider a special use permit for a cabinetry business in an agricultural zoning area on Route 116 in Metamora, along with multiple road maintenance contracts and new animal control software. The board will also discuss a cleaning contract and in-house IT technician, and may vote on an intergovernmental agreement for public works mutual aid. An executive session is scheduled to discuss the purchase of the animal control building.

• Ordinance 2024/25 #01: special use for Chris Schmitt cabinetry business at address TBD on Route 116, Metamora
• Resolution #2024/25-027: $12,709.10 culvert quote from Contech Engineered Solutions, LLC
• Resolution #2024/25-026: intergovernmental agreement with Illinois Public Works Mutual Aid Network (roll call vote)
• Animal Control Software Program – Cloud Based Shelter Pro approval
• Discussion on Mad Dog Cleaning Contract and in-house IT Tech position

The Woodford County Board approved several major items: purchasing property at 1301 S. Douglas Road, Metamora for $189,900; creating and posting a full-time IT Coordinator/Manager position; and approving a new Mad Dog Cleaning contract. The board also approved the consent agenda, including reappointments, a special use for a cabinetry business, and multiple road and bridge resolutions.

• Approved purchase of 1301 S. Douglas Road, Metamora for $189,900
• Approved IT Coordinator/Manager position and job posting
• Approved Mad Dog Cleaning Contract
• Approved consent agenda with 13 items including reappointments and road resolutions
• Approved Resolution 2024/2025-026 for Illinois Public Works Mutual Aid Network agreement (13-0)
• Approved Resolution 2024/2025-029 for payment of claims (13-0)
• Approved minutes of February 18, 2025 regular and executive sessions
• Approved Treasurer's report and placed correspondence on file

Road & Bridge Committee

The committee will discuss and act on bids for several road sections. The Highway Department recommends approving seal coat bids from Steffen’s 3-D Construction for the county and various townships.

• Seal coat bids for Woodford County and 16 townships totaling $2,260,125.85 awarded to Steffen’s 3-D Construction
• Bids for Section 25-XX000-15-GM
• Bids for Section 25-11000-01-GM
• Bids for Section 25-01000-19-GM
• Bids for Section 25-11000-19-GM

The Road and Bridge Committee approved four bids for road maintenance projects. The largest was a $2,260,125.85 seal coat bid from Steffens 3D covering the county and all townships, funded with MFT/local funds. Three smaller aggregate bids for Olio, Cazenovia, and Olio townships were also approved, ranging from $2,165 to $198,075.

• Approved Steffens 3D seal coat bid of $2,260,125.85 for county and townships (unanimous)
• Approved Olio Township aggregate bid of $198,075.00 from Steffens 3D (unanimous)
• Approved Cazenovia Township aggregate bid of $17,320.00 from Steffens 3D (unanimous)
• Approved Olio Township aggregate bid of $2,165.00 from Steffens 3D (unanimous)

Health Insurance Committee

The Woodford County Health Insurance Committee meets to hear a claims appeal from one employee and review fund balances. They will also discuss updates on COBRA/IMRF retiree rates effective April 1, 2025, and receive a monthly report from Snedeker Risk Management. The meeting includes routine approval of minutes and an announcement of the next meeting on April 9, 2025.

• Claims appeal hearing for one employee addressing the committee
• Report of health fund balances
• Update on COBRA/IMRF retiree rates effective April 1, 2025, previously approved by County Board
• TEAMS meeting with TRIA Health set for March 25, 2025 for annual report
• Monthly update/quarterly report from Snedeker Risk Management

The Woodford County Health Insurance Committee approved processing OSF out-of-network claims at the 80/20 in-network rate for an employee with a high-risk pregnancy, following a unanimous motion. The committee also approved the February 11, 2025 minutes and discussed fund balances, retiree rates, and a Luminare claims error. No other substantive decisions were made.

• Approved processing OSF out-of-network claims at 80/20 in-network rate (unanimous)
• Approved February 11, 2025 meeting minutes (unanimous)
• Adjourned at 4:25 PM (unanimous)

Finance & Economic Development Committee

The Woodford County Finance Committee will approve March 2025 claims, receive the treasurer's report, and consider a budget disbursement for the Port of Authority. The agenda also includes approval of December 2024 minutes and a possible executive session.

• Approval of March 2025 Claims
• Port of Authority Budget Disbursement
• Approval of December 11, 2024 minutes
• Treasurer’s Report
• Executive Session

The Finance Committee approved the March 2025 claims, including a tractor purchase funded by ARPA. The committee also discussed the Treasurer's report, noting health insurance premiums and the revolving loan status, and began preliminary budget discussions. No other substantive decisions were made.

• Approved December 11, 2024 minutes (motion by Jones, seconded by Baumann)
• Approved March 2025 claims (motion by Krug, seconded by Jones)

County Offices Committee

The Woodford County Offices Committee will consider three reappointments to the Stewart-Harmoney Cemetery Association and vote on approval of March claims and county board per diem. Public input will be accepted, and an executive session may be held. The agenda is largely procedural with no major policy items.

• Reappointment of Robert Garber to Stewart-Harmoney Cemetery Association for a 6-year term expiring March 1, 2031
• Reappointment of Steven Garber to Stewart-Harmoney Cemetery Association for a 6-year term expiring March 1, 2031
• Reappointment of Kyle Schertz to Stewart-Harmoney Cemetery Association for a 6-year term expiring March 1, 2031
• Approval of March claims
• County Board Per Diem – roll call vote

The County Offices Committee approved the reappointments of Robert Garber, Steven Garber, and Kyle Schertz to the Stewart-Harmoney Cemetery Association for six-year terms expiring March 1, 2031. The committee also approved the March claims and the minutes from the February 11 meeting, and kept the executive session minutes confidential. No other substantive decisions were made.

• Approved February 11, 2025, minutes
• Approved and kept confidential February 11 Executive Session minutes
• Reappointed Robert Garber to Stewart-Harmoney Cemetery Association (6-year term)
• Reappointed Steven Garber to Stewart-Harmoney Cemetery Association (6-year term)
• Reappointed Kyle Schertz to Stewart-Harmoney Cemetery Association (6-year term)
• Approved March claims

Public Safety Committee

The Public Safety Committee will meet to review claims and receive updates on maintenance and ARPA projects. The body is scheduled to discuss the purchase of an animal control building and an onsite IT position.

• Animal Control Building purchase
• Mad Dog Cleaning contract renewal
• Employee Cannabis Policy
• Animal Control software quotes (Shelter Pro, Shelter Love, Pet Point)
• Maintenance updates for Courthouse Generator and PSB HVAC Pump & Motor replacement

The County Offices Committee approved the reappointments of Robert Garber, Steven Garber, and Kyle Schertz to the Stewart-Harmoney Cemetery Association for six-year terms expiring March 1, 2031. It also approved the March claims and the February 11 meeting minutes, and kept the executive session minutes confidential. No other substantive decisions were made.

• Approved February 11, 2025 minutes (motion passed)
• Approved keeping February 11 executive session minutes confidential (motion passed)
• Approved reappointments of Robert Garber, Steven Garber, and Kyle Schertz to Stewart-Harmoney Cemetery Association (motion passed)
• Approved March claims (motion passed)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider an engineering agreement with Maurer-Stutz, Inc. for a Metamora Township bridge repair costing $144,000, with the county share paid from the County Bridge Fund. They will also act on a culvert aid petition in Greene Township, an intergovernmental agreement for the Illinois Public Works Mutual Aid Network, culvert bids, and crack seal material quotes. The committee will receive updates on County Highway 13, wind farms, and personnel, and may enter executive session for employee matters.

• Discuss and act on engineering agreement with Maurer-Stutz, Inc. for Metamora Township Section 24-08160-00-BR; $144,000 total, county share 50% from County Bridge Fund
• Petition for County Aid for a culvert in Greene Township, Section 24-05152-BA-DR
• Intergovernmental agreement for participation in the Illinois Public Works Mutual Aid Network
• Discuss and act on culvert bids, Section 25-00000-04-GM
• Discuss and act on crack seal material quotes

The Road and Bridge Committee approved an engineering agreement with Maurer-Stutz, Inc. for a Metamora Township bridge project, with fees capped at $144,000 split 50/50 between township and county. They also approved a county aid petition for a Greene Township culvert replacement, an intergovernmental agreement for mutual aid, and several bids for culverts and crack seal material. All motions passed unanimously.

• Approved March 2025 claims for Board meeting
• Approved engineering agreement with Maurer-Stutz, Inc. for Metamora Township bridge (fees not to exceed $144,000)
• Approved county aid petition for Greene Township culvert replacement (66-inch pipe, 50/50 cost split)
• Approved intergovernmental agreement for Illinois Public Works Mutual Aid Network ($250 annual dues)
• Approved culvert bids, low bidder Contech at $12,709.10
• Approved crack seal material quote at $5,363.82
• Entered executive session twice, no action taken

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a public hearing and make decisions on two petitions for the same property at 1235 Lourdes Road, Metamora. Petition #2025-01-V seeks a variance to build a 12,064 sq ft pole barn, exceeding the 1,800 sq ft limit by 10,264 sq ft. Petition #2025-02-S requests a special use permit for a cabinetry shop in an agricultural zoning district. The board will also approve minutes from September and October 2024 and discuss by-laws.

• Variance request for a 12,064 sq ft pole barn at 1235 Lourdes Road (10,264 sq ft over the limit)
• Special use request for a cabinetry shop in agricultural zoning at the same address
• Approval of Zoning Board of Appeals minutes from September 24, 2024 and October 22, 2024
• Discussion of board by-laws

The Woodford County Zoning Board of Appeals approved a variance and a special use permit for Chris and Kristina Schmitt to build a 12,064 sq. ft. pole barn for their commercial cabinetry business on 14.2 acres at 1235 Lourdes Road, Metamora. The variance allows the building to exceed the 1,800 sq ft accessory structure limit, and the special use permits a cabinetry shop in an agricultural zoning district. Both motions passed unanimously (4-0).

• Approved variance #2025-01-V for a 12,064 sq ft pole barn (4-0)
• Approved special use #2025-02-S for a cabinetry shop in agricultural zone (4-0)
• Approved minutes from September 24, 2024, with correction (assessor to accessory)
• Approved minutes from October 22, 2024, without corrections

County Board

The Woodford County Board will consider a consent agenda with several road funding items, including a $350,000 supplemental appropriation from the Motor Fuel Tax Fund for County Highway 13 construction and an amendment reducing another road project's budget from $780,000 to $275,000. Other items include a rule change to let the chairman or vice-chairman count toward committee quorum, approval of 2025 COBRA/IMRF retiree rates, and an appointment to the Board of Health. The board will also discuss personnel policy changes, animal control software, and enter executive session to discuss reorganization of the Assessment Office.

• Resolution #2024/25-016: supplemental $350,000 from Motor Fuel Tax for County Highway 13 construction (Section 20-00091-03-BR)
• Resolution #2024/25-015: reduce Motor Fuel Tax appropriation from $780,000 to $275,000 for Section 23-00058-00-RS
• Motion to amend board rules to include chairman or vice-chairman in quorum at committee meetings
• Approval of 2025 COBRA/IMRF Retiree Rates effective 4/1/2025
• Appointment of Kristina Edinger to the Board of Health to complete unexpired term

The Woodford County Board approved changes to the Personnel Policy regarding the Paid Leave for All Workers Act (PLAWA) and amended County Board Rules to allow the Chairman or Vice-Chairman to be included in quorum at committee meetings. The board also approved the consent agenda, including appointments, resolutions for road projects and salt procurement, and claims payments, including a $43,000 used Sheriff's vehicle purchase.

• Approved Personnel Policy changes regarding PLAWA (unanimous)
• Approved Board Rules amendment allowing Chairman/Vice-Chairman in committee quorum (11-0)
• Approved consent agenda including appointments and resolutions (unanimous)
• Approved $43,000 for used Sheriff's vehicle from Village of Hopedale
• Approved claims payment resolution 2024/2025-024 (11-0)
• Approved Treasurer's report and correspondence to be filed (unanimous)
• Entered Executive Session for Assessment Office reorganization, no action taken

Public Safety Committee

The Public Safety Committee will meet to approve February 2025 claims and consider several action items. Discussions include software license renewals for IT and a payment request for the Sheriff's Department.

• Approval of February 2025 Claims
• Sheriff's Department request to approve Hopedale invoice
• HEART quote for Meraki Software Enterprise License Support Renewal
• HEART quote for M365 Subscription Government Community Cloud Pricing
• Animal Control software program quote and kennel repair issues

The Public Safety Committee approved a yearly agreement with Microsoft for M365, paying month-to-month, and approved Heart paying the invoice for a year while options are explored. They also approved the Meraki software license renewal, February claims, and release of April 2024 executive session minutes. The animal control software decision was tabled to next month.

• Approved February claims (motion passed)
• Approved release of April 8, 2024 executive session minutes (motion passed)
• Approved Meraki license renewal at $6,271.54 (motion passed)
• Approved yearly Microsoft agreement with month-to-month payments (motion passed)
• Approved Heart paying Microsoft invoice for a year (motion passed)
• Approved paying Hopedale vehicle claim in vacation (motion passed)
• Tabled animal control software decision to next month (motion passed)

Health Insurance Committee

The committee will discuss and approve 2025 COBRA/IMRF retiree rates to be effective April 1, 2025. Members will also review a HealthLink flyer for plan participants and schedule a meeting with TRIA Health for March 25, 2025.

• Approval of 2025 COBRA/IMRF Retiree Rates (Medical Single: $1,209.71/mo; Family: $2,721.86/mo)
• Distribution of HealthLink flyer regarding out-of-network provider penalties
• Scheduled TEAMS meeting with TRIA Health on 3/25/25 for the TRIA Annual Report
• Review of 2025 Symetra Stop Loss Renewals previously approved by the County Board

The Health Care Committee unanimously approved forwarding the proposed 2025 COBRA/IMRF retiree rates to the full County Board. The rates, effective April 1, 2025, are substantially higher than 2024 due to high claims volume. The committee also discussed updating a HealthLink flyer and scheduled a TEAMS meeting with TRIA Health for March 25, 2025.

• Approved forwarding 2025 COBRA/IMRF retiree rates to County Board (unanimous)
• Approved December 11, 2024 minutes as submitted (unanimous)
• Adjourned at 3:56 PM (unanimous)

County Offices Committee

The County Offices Committee will consider appointing Kristina Edinger to the Board of Health for an unexpired term ending November 30, 2025. They will also vote on February claims and a county board per diem, and discuss amendments to the Woodford County Personnel Policy. An executive session is planned to discuss reorganization of the Assessment Office.

• Appointment of Kristina Edinger to the Board of Health (unexpired term of Bonnie Allen ending Nov 30, 2025)
• Approval of February claims
• County Board Per Diem roll call vote
• Woodford County Personnel Policy Amendments
• Executive session on reorganization of the Assessment Office under S5ILCS 120/2(c)(1)

The County Offices Committee approved amendments to the Woodford County Personnel Policy, including new sections for part-time, seasonal, and temporary employees, and clarified PTO and service accrual rules. The changes will be sent to the full County Board for final approval. The committee also approved appointments, claims, and per diems, and held an executive session on assessment office reorganization with no action taken.

• Approved January 11, 2025 minutes (unanimous)
• Approved appointment of Kristina Edinger to Board of Health (unanimous)
• Approved February claims (unanimous)
• Approved per diems: Nick Miller $1,925, Denise Durst $3,200 (4-0, Durst abstained)
• Approved personnel policy amendments, sent to full board (unanimous)
• Held executive session on assessment office reorganization (unanimous)
• No action taken after executive session

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider and potentially approve an amended Motor Fuel Tax resolution for a mill and overlay project on County Highway 25 from Lourdes Road to Douglas Street in Metamora, originally estimated at $1.6 million. They will also discuss supplemental MFT funds for bridge repair, procurement of bulk rock salt for the next fiscal year, and multiple engineering agreements for road and bridge projects. Claims totaling approximately $49,857 for highway, bridge, and matching funds will be submitted for the February 18 County Board meeting.

• Amended MFT resolution for CH 25 preservation (mill & overlay, $1.6M)
• Supplemental MFT funds for bridge section 20-00091-03-BR
• Procurement of bulk rock salt for FY 2025/26
• Construction engineering agreement with Hermann & Associates for section 23-00058-00-RS
• Engineering agreement with Maurer-Stutz for Metamora Township bridge section 24-08160-00-BR

The committee approved amending the MFT resolution for Section 23-00058-00-RS, reducing funds from $780,000 to $275,000, and approved supplementing MFT funds for Section 20-00091-03-BR from $300,000 to $650,000. They also authorized the County Engineer to participate in the state bid process for rock salt, approved a certificate of authority for salt procurement, and approved bids for spray patch oil, stockpiling materials, and pit materials. An engineering agreement with Hermann & Associates for $67,070 was approved, while the Maurer-Stutz agreement was held until next month.

• Amended MFT funds for Section 23-00058-00-RS from $780,000 to $275,000
• Supplemented MFT funds for Section 20-00091-03-BR from $300,000 to $650,000
• Authorized County Engineer to participate in state bid process for rock salt
• Approved Certificate of Authority for County Engineer to procure road salt
• Approved bid for spray patch oil (Section 25-00000-19-GM)
• Approved low bid from Reeser Trucking for stockpiling materials
• Accepted all quotes for pit materials, using most advantageous site
• Approved engineering agreement with Hermann & Associates, not to exceed $67,070

Public Safety Committee

The committee will vote on approving February 2025 claims and consider action items including an invoice from Hopedale and software license renewals. Updates will be given on the ARPA CCTV project, courthouse generator, and HVAC pump replacement. A discussion on a new employee cannabis policy is scheduled, along with unfinished business on an animal control software quote.

• Approval of February 2025 claims
• Update on ARPA CCTV project for Courthouse #2 and first-floor restroom
• Action on invoice from Hopedale to be included in claims
• Action on HEART quotes for Meraki software license and Microsoft 365 subscription
• Discussion on employee cannabis policy (new business)

Board of Health

The Woodford County Board of Health will hold an executive session to discuss applicants for the vacant Administrator position, followed by potential action. Unfinished business includes filling the Administrator role. New business involves discussion and possible action on an increase in construction or HVAC costs.

• Executive session to discuss applicants for Administrator vacancy under 5ILCS 120/2(C)(1)
• Discussion and possible action on filling the Administrator role
• Discussion and possible action on an increase in construction/HVAC costs

Board of Health

The Woodford County Board of Health will review reports and discuss filling vacancies for the Administrator role and a Board of Health seat. The board will also consider extending the term of the appointed County Board member from one to two years.

• Proposed update to Dr. Gregg Stoner Medical Director Contract
• Discussion on extending County Board member appointment term from one to two years
• Review of 2024 Annual Report
• Executive session to discuss applicants for Administrator and Board of Health vacancies
• Decision on whether to release or keep confidential executive session minutes from 2017, 2018, and 2020

The Woodford County Board of Health approved routine items including minutes, financial reports, and the Medical Director contract. It recommended Katrina Edinger to the County Board to fill a board vacancy and scheduled a special meeting to interview two candidates for the Administrator role. The board also approved a request to extend the County Board member's term on the Health Department Board from one to two years.

• Approved November 20, 2024 regular meeting minutes
• Approved monthly financial bills and bills paid in vacation
• Approved Dr. Gregg Stoner Medical Director Contract
• Approved 2024 Annual Report
• Recommended Katrina Edinger to County Board for BOH vacancy
• Scheduled special meeting to interview 2 Administrator candidates
• Approved request to extend County Board member term on Health Board from 1 to 2 years

County Board

The Woodford County Board will hold a regular meeting to act on a consent agenda including a probation contract, lease agreement, software purchase, and engineering services, plus appoint a new District 3 board member to replace Gregg Walraven. The meeting also covers claims, reports, and possible executive session.

• Appointment of District 3 board member to fill resignation of Gregg Walraven
• Probation Contract with Chief Judge
• Administrative Office of Illinois Courts Lease Agreement for Office Space
• Resolution #2024/25-011 authorizing engineering agreement with WHKS, Inc. for Section 23-11149-00-BR
• Resolution #2024/25-014 authorizing John’s Services to Replace Hot Water Pumps

The board appointed Don Rood Jr. to fill the District 3 seat vacated by Greggory Walraven, and approved a consent agenda including several resolutions and contracts. A proposed animal control software purchase was sent back to committee for further review. The board also approved claims payments, including a $846,544.84 reimbursement to the Highway Department using ARPA funds.

• Appointed Don Rood Jr. to District 3 Board seat (motion carried)
• Approved consent agenda including FOP probation contract, lease agreement, and multiple resolutions
• Sent Shelter Pro Software contract back to Public Safety Committee (motion carried)
• Approved Resolution 2024/2025-012 for claims payment, including $846,544.84 ARPA reimbursement to Highway Department (unanimous)
• Approved minutes of December 17, 2024, and December 23, 2024, meetings
• Approved certificate of giving notice (unanimous)

County Offices Committee

The County Offices Committee meets for a routine session with no new business or unfinished business. The only substantive actions are approval of January claims, a roll-call vote on County Board per diem, and decisions on prior meeting minutes, including whether to release or keep confidential the April 9, 2024 executive session minutes. Public input is invited, and an executive session may be held if needed.

• Approval of January claims (no dollar amount specified)
• Roll-call vote on County Board per diem
• Consideration to release or keep confidential the April 9, 2024 executive session minutes
• Approval of December 17, 2024 regular meeting minutes
• Updates from Supervisor of Assessment and Veterans Administration (no details provided)

The County Offices Committee approved the December 17, 2024, regular minutes and released the April 9, 2024, executive session minutes. January claims were approved without discussion, and per diems for Jones ($925) and Barth ($1,525) were approved by roll call vote (Jones abstained). No other substantive decisions were made; the meeting was procedural.

• Approved December 17, 2024, minutes (unanimous)
• Released April 9, 2024, executive session minutes (unanimous)
• Approved January claims (unanimous)
• Approved per diems for Jones ($925) and Barth ($1,525) (3-0, Jones abstained)

Conservation, Planning & Zoning Committee

The committee will consider a discussion item on allowing a secondary primary residence on a parcel, along with approving December 2024 claims and minutes. The meeting may also go into executive session.

• Discussion on allowing secondary primary residence on a parcel
• Approval of December 2024 claims
• Approval of December 9, 2024 minutes
• Review of executive session (if necessary)
• Potential executive session and any action coming from it

The Conservation, Planning, and Zoning Committee discussed allowing a secondary primary residence on parcels but decided to keep the status quo and not allow second dwellings. They reviewed building permit statistics and approved routine items like minutes and January claims. No other substantive decisions were made.

• Approved December 9, 2024 minutes (unanimous)
• Approved January claims (unanimous)
• Kept status quo on secondary dwellings, not allowing them (discussion, no formal vote)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will meet to review meeting minutes, consider claims totaling $148,004.62 for the January 21 County Board meeting, and discuss an engineering agreement with WHKS for the Olio Township Section 23-11149-00-BR bridge project. Other updates include fuel bid results, County Highway 13 progress, and a windfarm update. The meeting will also include an executive session.

• Engineering agreement with WHKS for Olio Township bridge project (Section 23-11149-00-BR) – discuss and act
• Claim amounts by fund: County Highway $41,436.51, County Bridge $9,586.35, County Matching $25,346.52, Motor Fuel Tax $71,635.24
• Fuel bid results – to be reviewed
• County Highway 13 update – construction progress and weight limit signs
• Windfarm update – culvert placement and road agreement

The Road and Bridge Committee approved an engineering agreement with WHKS for the Olio Township bridge repair project, with costs split 50/50 between the county and township. The committee also approved January claims, including $2,000 for truck labor, conference registration, drug testing, and oil changes. No old business was discussed, and no public comment was made.

• Approved engineering agreement with WHKS for Olio Township bridge repair, $93,597 split 50/50 with township
• Approved January claims including $2,000 to CIT for truck labor, conference registration, drug testing, and oil changes
• Approved December 9, 2024 meeting minutes
• Approved and kept confidential October 7, 2024 executive session minutes

Public Safety Committee

The Woodford County Public Safety Committee will meet to approve minutes and January 2025 claims, discuss project updates (ARPA, courthouse generator, HVAC pump, ETSB UPS, network switch, garage door, and kennel repairs), review IT staffing and HEART Tech agreement details, and consider a new employee cannabis policy. The committee may also vote to release or keep confidential the April 8, 2024 Executive Session minutes.

• Approval of January 2025 Claims
• Employee Cannabis Policy (new business)
• HEART Tech Agreement & Additional On-site Days cost (IT)
• Courthouse Generator Project Update (Sheriff’s Dept)
• Kennel Repairs Project Update (Animal Control)

The committee approved the January 2025 claims, including a new contract with Advanced Correctional Health Care for inmate medical services. They also approved a $14,788 first-year cost for a new animal control software program, despite concerns about the unbudgeted expense. The committee approved a $18,700 HVAC pump replacement bid and a short-term office space rental for pre-trial services. They discussed hiring an in-house IT technician to replace the current HEART agreement, but no formal action was taken.

• Approved $14,788 for animal control software (motion passed)
• Approved $18,700 HVAC pump replacement bid, not to exceed $20,000 (motion passed)
• Approved office space rental for pre-trial at $12/sq ft annually (motion passed)
• Approved January 2025 claims (motion passed)
• Approved December 2024 minutes (motion passed)
• Approved December 17 special meeting minutes (motion passed)
• Consensus to hire in-house IT tech, pending Board input
• Deferred employee cannabis policy to next month