Woodford County public meetings in 2023

County Board

The Woodford County Board will consider a consent agenda with multiple resolutions, including a map amendment for heavy industrial zoning, a special use permit for goats, budget adjustments, and vehicle purchases. The board will also set its 2024 meeting schedule and may enter executive session for employee compensation.

• Ordinance 2023/24 #001: Map amendment from Agriculture (AG) to Heavy Industrial (I-2) on 10 acres near 1404 Timberline Rd, Goodfield
• Ordinance 2023/24 #002: Special use for up to 8 Nigerian Dwarf Goats at 338 Maple Leaf Ln, East Peoria
• Resolution 2023/24 #008: Purchase of 2022 Dodge Ram 1500 from Roanoke Motors for Sheriff's Impoundment Fund
• Resolution 2023/24 #009: Purchase of 3 new 2024 Chevrolet Tahoes from Miles Chevrolet for Sheriff's Vehicle Line
• Resolution 2023/24 #007: Award contract for new roofs and repairs at highway department buildings

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee is meeting to approve routine items including December 2023 claims and minutes, and to consider resolutions authorizing budget line-item adjustments and special appropriations for FY 2022/23. They will also discuss ARPA funding for outside projects and set the 2024 meeting schedule.

• Approval of December 2023 Claims
• Resolution 2023/24 #001: FY 2022/23 Budget Line-Item Adjustments
• Resolution 2023/24 #002: Special Appropriations
• Discussion on ARPA funding for outside projects
• Setting of 2024 Meeting Schedule

Health Insurance Committee

The Woodford County Health Insurance Committee will discuss and vote on the 2024 Symetra stop-loss insurance renewal, which proposes a 20% premium increase (about $129k more per year) with alternatives that raise the deductible to lower the increase. They will also set the 2024 meeting schedule and review claims appeals. The agenda includes routine items like minutes approval, fund balance report, and appointments.

• 2024 Symetra stop-loss renewal: 20% increase, $504 single/$1,165 family monthly
• Alternative 1: $35,000 deductible, 14% increase ($479/$1,107)
• Alternative 2: $40,000 deductible, 8% increase ($454/$1,049)
• Set 2024 monthly meeting schedule (Jan 10 – Dec 11)
• Reappointments of Crisman, Jording, Nagel approved by County Board

County Offices Committee

The Woodford County Offices Committee will meet to approve minutes, appointments, and claims, and discuss several new business items including a CivicPlus website services increase, adding the Paid Leave for All Workers Act (PLAWA) to the Personnel Manual, and authorizing three property deed conveyances. The agenda also includes a purchase of a wide format scanner/printer and updates to the Travel Policy.

• Appointment of Anna Liable to the Health Dept. for a 3-year term expiring Nov 30, 2026
• Reappointments to the 911 Emergency Telephone Board (9 members, terms expiring Dec 2025/2026)
• CivicPlus annual services increase totaling $12,772.41
• Resolution 12-23-001: Deed of Conveyance for parcel #06-07-202-052 to Chris Clevenger for $823.00
• Resolution 12-23-002: Deed of Conveyance for parcel #06-07-202-053 to Chris Clevenger

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on several items including an amended joint funding agreement, a resolution to allow the County Engineer to approve fuel purchases, a bridge inspection agreement, an engineering agreement, and bids for a compact track loader and roof replacements. They will also consider claims for the December 19, 2023, Board meeting and discuss updates on wind farms and County Highways 7 and 13.

• Amended Joint Funding Agreement for Section 18-00166-00-BR
• Resolution to allow County Engineer to approve fuel purchase
• Bridge Inspection Agreement
• Engineering Agreement for Section 23-00058-00-RS
• Bids for compact track loader and roof replacements

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning & Zoning Committee will meet to discuss whether to adopt a building code or defer to new state law effective Jan 1, 2025, and to review the annual report. They will also consider moving the annual meeting schedule to 4:30 p.m. and approve routine claims and minutes.

• Discussion on building code requirements per new state law
• Annual meeting schedule change to 4:30 p.m.
• Annual report review
• Approval of monthly claims and minutes
• Review of executive session minutes

Public Safety Committee

The Woodford County Public Safety Committee will consider approving December claims, purchasing replacement vehicles including three new Sheriff patrol vehicles under a state contract, and taking action on animal control items such as buying a vehicle, adding an animal storage compartment, and revising the animal control ordinance. The agenda also includes reports from the Sheriff, EMA, IT, and updates on ARPA projects and an IEMA generator grant.

• Approval of December 2023 claims
• Used vehicle replacement purchase action item
• FY 23/24 Sheriff new vehicle order under State of Illinois Joint Purchase Contract (3 patrol vehicles, $169,095 total)
• Animal control: purchase of vehicle, animal storage compartment, and ordinance revisions
• Set 2024 meeting schedule (switch with CP&Z)

Board of Health

The Woodford County Board of Health will consider several proposed actions, including a revised clinical fee structure, salary increases for non-union staff, and a new epidemiologist job description and salary range. The board will also decide whether to release or keep confidential several past executive session minutes, and will review financial and environmental health reports.

• Proposed clinical fee structure and schedule (Policy 300.200)
• Proposed non-union salary increases for full-time, part-time, and temporary staff
• Proposed revised epidemiologist job description and salary range
• Proposed contract for Hillary Aggertt
• Release or keep confidential executive session minutes from 2017-2022

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a public hearing on three petitions: a map amendment to rezone 10 acres from Agriculture to Heavy Industrial, a special use for keeping goats in a residential district, and a variance for a large shed. The board will also consider releasing executive session minutes from 2014 and 2017, and discuss by-laws.

• Petition #2023-19-Z: Map Amendment from Agriculture (AG) to Heavy Industrial (I-2) on 10 acres near 1404 Timberline Rd, Goodfield
• Petition #2023-20-S: Special Use for up to 8 Nigerian Dwarf Goats on .75 acre at 338 Maple Leaf Ln, East Peoria
• Petition #2023-21-V: Variance for 6,000 sq ft shed on 3.07 acres at 1487 County Road 1150 N, Eureka
• Review of executive session minutes from January 24, 2017 and September 23, 2014 for release or keep confidential

County Board

The Woodford County Board is meeting to approve the 2023-2024 budget, tax levy, and annual appropriations, and to vote on several resolutions and ordinances. The agenda includes a special use permit for a rodeo and live music venue, property conveyances, intergovernmental agreements, and a contract for the county engineer. The meeting also includes routine items like minutes approval, appointments, and committee reports.

• Ordinance 2022-23 #020: Special use for rodeo, live music, food truck on 9.52 acres at 2381 US Highway 24, El Paso
• Resolution #2022/23-093: Appropriating $59,215.60 from Motor Fuel Tax for County Engineer salary (Jan-Jun 2024)
• Resolution #2022/23-092: Approving County Engineer attendance at 2024 NACo Conference (roll call vote)
• Approval of 2023-2024 County Budget and Tax Levy
• Lease agreement with Merle & Michelle Blunier for kennel use

County Board

The Woodford County Board held a public hearing to close out two Community Development Block Grant (CDBG) programs that funded removal of architectural barriers in public buildings and public facilities. The hearing reviewed final expenditure reports and outcomes for both grants. No public comments were received, and the hearing was adjourned.

• Grant #18-248651: $410,500 expended for accessibility improvements at 11 buildings in eight communities
• Grant #18-248652: $1,150,328.24 spent on sidewalks, curb cuts, ramps, and parking in 14 locations
• County and municipalities (El Paso, Minonk, Roanoke) contributed $109,749.96 toward construction costs
• 100% of benefits went to low- and moderate-income persons, per HUD definition
• No public comments received at the hearing

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee will meet to approve November 2023 claims, review the treasurer's report, and discuss budget adjustments including changes to State's Attorney and Contingency line items, an amendment to Probation line 051-230-5001-003, and an ARPA HVAC project update with a line item increase. The meeting also includes public input, new and unfinished business, and a possible executive session.

• Approval of November 2023 Claims
• Budget changes: State's Attorney and Contingency line items
• Amendment to Probation line 051-230-5001-003
• ARPA HVAC Project update and line item increase
• Other adjustment due to increase in HVAC

Health Insurance Committee

The Woodford County Health Care Committee will meet to approve September minutes, review fund balances, and consider reappointments. They will also receive updates on 2024 premium rates and plan performance, following the County Board's approval of rate increases and HSA changes.

• Reappointments of Brittany Crisman, Lisa Jording, and Chuck Nagel to 3-year terms
• Review of fund balances: Premium & Claims Reserve $779,657.80, Health Care Plan $15,599.96
• Update on 2024 premium rates: ~10% increases, HSA contribution increase, front-loading HSA by 6 months
• County Board approved mandatory insurance meetings and HSA changes
• Plan performance report shows net loss of $115,128.32 through August 2023

County Offices Committee

The Woodford County Offices Committee will discuss updating the county travel policy and review the contract for the Supervisor of Assessment. The agenda also includes several resolutions regarding deeds of conveyance for various real estate parcels.

• Resolution 11-23-001: Deed of conveyance for parcel #03-02-202-051 and #03-02-202-052 to Josh Johnson
• Resolution 11-23-002: Deed of conveyance for parcel #04-18-400-002 to Joyce Ulrich
• Resolution 11-23-003: Deed of conveyance for parcel #08-20-309-022 to New Life Construction of Central Illinois, Inc.
• Review of Gary Twist contract regarding a proposed compensation reduction from $4,000 to $2,000 per month
• Review and updating of the County Travel Policy

Public Safety Committee

The Woodford County Public Safety Committee will consider an intergovernmental agreement with Peoria County for juvenile detention bed space, review animal control options including a kennel rental agreement with the Bluniers, and receive updates on ARPA projects and the Sheriff's report. The agenda also includes approval of November claims and minutes, plus possible executive session on animal control.

• Intergovernmental agreement with Peoria County for juvenile detention bed space, effective Jan 1–Dec 31, 2024
• Intergovernmental agreement with Tazewell County for animal control services
• Agreement with Bluniers for kennel rental at $1,500 per month
• Animal control policy review and budget discussion
• ARPA projects update (courthouse, sign, jail kitchen, fire alarm, target hardening)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on several items, including an amended joint funding agreement for a bridge project, a truck topper purchase, conference attendance, salary appropriation, and new computers. They will also consider claims totaling over $493,000 for the November 21 County Board meeting.

• Amended Joint Funding Agreement for Section 18-00166-00-BR
• Truck topper for Truck #104 (low quote $4,569.00 from J&J Toppers)
• County Engineer attendance at NACE Conference (Palm Springs, CA, April 15-18, 2024)
• Appropriate County Engineer's salary from MFT Fund
• Claims totaling $493,863.52 across all funds

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning & Zoning Committee will consider three intergovernmental agreements for erosion, sediment, and stormwater permit review services and special project planning services, as well as discuss building code requirements under new state law. The agenda also includes routine approvals of claims, minutes, and executive session minutes.

• Intergovernmental agreement with Woodford County Soil and Water Conservation District for erosion control permit review at $150 per application
• Intergovernmental agreement with Peoria County Soil and Water Conservation District for commercial/industrial erosion review at $1,962.22 per year
• Intergovernmental agreement with Tri-County Regional Planning Commission for special project services
• Discussion of building code requirements per new state law
• Approval of executive session minutes from 2008, 2009, and 2020

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will review two petitions regarding land use. One petition requests a special use for a rodeo and food truck location, while the other requests a setback variance for a solar array.

• Special Use petition #2023-17-S for a rodeo, live music, and food truck at 2381 US Highway, El Paso
• Variance petition #2023-18-V for a solar array setback at 1276 County Road 700 N, Eureka
• Discussion regarding Board By-Laws
• Review of Executive session minutes from 2014 and 2017

County Board

The Woodford County Board is meeting to approve routine items and several resolutions, including using ARPA funds for a new jail cooler/freezer and fire panel, appropriating $975,000 from the Motor Fuel Tax Fund for road maintenance, and authorizing a new squad car. They will also consider a noxious weed policy, an insurance payment split, and place the budget on display for public review.

• Resolution 2022/23-#084: ARPA funds for new jail cooler/freezer
• Resolution 2022/23-#085: ARPA funds for new fire panel
• Resolution #2022/23-087: $975,000 from Motor Fuel Tax Fund for FY2024 road maintenance
• Resolution #2022/23-089: Purchase of new squad car not to exceed $50,000
• Resolution #2022/23-090: Shatter-proof window film for courthouse and annex

Finance & Economic Development Committee

The committee is discussing the draft budget and tentative levy for the County Board. Items include budget increases for zoning scanning, office furniture for the Supervisor of Assessment, and appropriations for GPEDC and the Port Authority.

• Zoning budget increase for additional scanning costs
• Proposed appropriation for GPEDC and Port Authority
• Review of Assistant Public Defender salary
• Approval of 50/50 payment split for Property, Liability, and Work Comp renewal
• Discussion of tentative levy and draft budget for County Board

County Offices Committee

The Woodford County County Offices Committee will meet to approve October claims, discuss the travel policy/ordinance, and consider resolutions for a fire panel in the Public Safety Building and a refrigerator/freezer for the jail. The agenda also includes discussion on office furniture for the Supervisor of Assessment and other routine business.

• Approval of October claims totaling $98,815.31
• Discussion on Travel Policy/Ordinance
• Resolution 2022-23 #085: Fire Panel in Public Safety Building (ARPA funds, up to $17,000)
• Resolution 2022-23 #084: Refrigerator/freezer for Jail
• Discussion on Supervisor of Assessment Office Furniture

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider several items at its October 10, 2023 meeting, including an amended joint funding agreement for a bridge project, a petition for county aid for a bridge in Olio Township, appropriating Motor Fuel Tax funds for maintenance, and purchasing roadway paint and glass beads. The committee will also review claims for the October 17 Board meeting and discuss county highway budgets.

• Amended Joint Funding Agreement for Section 18-00166-00-BR
• Petition for County Aid for bridge in Olio Township, Section 23-11149-00-BR
• Appropriate Motor Fuel Tax funds for FY2023/24 Estimate of Maintenance
• Purchase 6,000 gallons yellow paint, 5,000 gallons white paint, 70,000 lbs glass beads
• Claims totaling $250,100.39 for County Board approval

Board of Health

The Woodford County Board of Health will consider several proposed actions, including purchasing COVID and RSV vaccines, revising the clinical fee structure, and approving a lateral move for an office assistant to maintain current pay. The board will also review reports, financials, and decide whether to release or keep confidential several executive session minutes from past years.

• Proposed purchase of COVID vaccine
• Proposed purchase of RSV vaccine
• Proposed clinical fee structure and schedule
• Proposed vaccine mailer not to exceed $17,000
• Proposed Cumulus Radio Ads not to exceed $4,000

County Board

The Woodford County Board will consider a consent agenda with resolutions for road and bridge work, vehicle and equipment purchases, and service contracts, plus new business on health plan changes and a courthouse closure. The meeting also includes routine approvals of minutes, claims, and reports.

• Resolution #2022/23-078: Award construction contract to Stark Excavating, Inc. for CH 9 Bridge Repair
• Resolution 2022/23-#080: Authorize purchase of replacement squad car not to exceed $50,000
• Resolution 2022/23-#074: Authorize purchase of new SAN for $193,264.79 (ARPA and ETSB funds)
• Resolution #2022/23-076: Appropriate $13,997.00 from Motor Fuel Tax Fund for Tri-County Regional Planning Commission dues
• Approval of 4-Station Voting Booth for $87,937.62

County Offices Committee

The Woodford County Offices Committee will consider two appointments: Tim Wilcoxen as an alternate to the CP&Z committee and Roger Alig to the Board of Review. The committee will also approve September claims and take a roll call vote on County Board per diem. The agenda includes approval of the August 8, 2023 meeting minutes.

• Appointment of Tim Wilcoxen as alternate to CP&Z, term expiring first Monday in December 2023
• Appointment of Roger Alig to Board of Review, 2-year term expiring September 19, 2025
• Approval of September claims
• County Board Per Diem — roll call vote
• Approval of August 8, 2023 regular meeting minutes

Health Insurance Committee

The Woodford County Health Care Committee will review premium rate scenarios for Plan Year 2024 and forward a recommendation to the full County Board for approval. The committee will also hear a monthly update from Snedeker's and discuss a flu shot clinic scheduled for September 22. The agenda includes standard items like approval of minutes, fund balance reports, and public input.

• Review premium rate scenarios for Plan Year 2024 and forward recommendation to County Board
• Flu clinic scheduled for September 22; fliers distributed with payroll notifications
• Monthly update/quarterly report from Snedeker's
• Fund balances as of August 9: $775,863.36 total (Premium & Claims Reserve $722,617.07, Health Care Plan $53,246.29)
• Possible 10% premium increase for next plan year due to reinsurance claims

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee is meeting to review department budgets, including the Health Department and Treasurer's funds, and to discuss salary reviews for the Assistant Public Defender and Board of Review. The agenda also includes a presentation on the Heart of IL Regional Port District, a quote for voting booths, and a final invoice of $9,145.43 for GPEDC. The meeting will also cover updates on electrical aggregation and county IT support.

• Approval of September 2023 claims
• Budget review for Health Department Fund #057 and Treasurer's funds
• Assistant Public Defender salary review
• Woodford County E-911 fund review
• Final invoice of $9,145.43 for GPEDC

Conservation, Planning & Zoning Committee

The Conservation, Planning, and Zoning Committee will review the proposed 2023/2024 budget for three funds: Conservation of Natural Resources, County Zoning, and Zoning Board of Appeals. The agenda also includes approval of monthly claims and minutes, public input, and other business. The attached draft minutes from August 15, 2023, show discussion on wind energy ordinance wording and issuance of Panther Grove permits.

• 2023/2024 budget proposal for funds #060, #080, #085
• County zoning budget includes $40,000 for possible comprehensive plan rewrite
• Zoning office needs two new computers (current from 2017)
• Mileage rate increase noted; $150 no longer covers Springfield training trip
• Address signs are a pass-through cost to citizens

The committee approved monthly claims and the August 15, 2023 minutes. Members reviewed budget proposals for Conservation of Natural Resources, County Zoning, and the Zoning Board of Appeals before forwarding the zoning budgets to Finance. The committee also discussed a potential $40,000 county share to rewrite the Comprehensive Land Use Plan.

• Approved monthly claims
• Approved August 15, 2023 minutes
• Approved sending Zoning budgets to Finance

Public Safety Committee

The Woodford County Public Safety Committee will review September claims, hear reports from the coroner, probation, health department, sheriff, and animal control, and discuss sheriff's office items including ARPA projects, 911 ETSB funds, fleet and facility updates, and a Safe T Act update. The meeting may include an executive session on animal control.

• Approval of September 2023 claims
• ARPA projects update and additional ARPA project request
• 911 ETSB funds, budget, and contract review
• Fleet update and vehicle replacement approval
• Facility projects FY 2023 and Safe T Act update

The committee approved the purchase of a replacement vehicle for the Sheriff's Office. Members discussed ARPA project updates and 911 ETSB funding, and determined that a resolution for a new command post generator will be brought to the Board.

• Approved August 7, 2023 minutes
• Approved September 2023 claims
• Approved purchase of replacement vehicle not to exceed $50,000
• Decided Sheriff will bring resolution for new generator to the Board meeting

Road & Bridge Committee

The Woodford County Road and Bridge Committee will review and potentially act on several items, including an amended joint funding agreement, bids for bridge repairs on County Highway 9, a road use agreement for the Panther Grove Wind Farm, and a change order for a maintenance building. They will also discuss the FY2024 budget for highway, bridge, and matching funds, and review the county's noxious weeds policy. The meeting includes public comment and an executive session.

• Amended Joint Funding Agreement for Section 18-00166-00-BR
• Bids for Section 23-00060-00-BR County Highway 9 bridge repairs
• Road Use Agreement for Panther Grove Wind Farm
• Change Order #1 for Wiegand Plumbing for new maintenance building
• FY2024 Budget (Highway Fund, Bridge Fund, Matching Fund)

The committee approved a new Road Use Agreement for the Panther Grove Wind Farm and awarded bids for a new office roof and bridge repairs. Members also approved the county's noxious weed policy and TCRPC annual dues. The committee discussed the FY2024 budget projections, including a potential 4% tax increase for the highway portion.

• Approved Road Use Agreement for Panther Grove Wind Farm
• Approved $26,025 bid from Tomkat Roofing for new office roof
• Approved bid from Stark Excavating for County Highway 9 bridge repairs
• Approved $13,997 payment for TCRPC annual dues from MFT fund
• Approved $12,800 change order for Wiegand Plumbing to move pressure washer
• Approved Woodford County Noxious Weeds Policy
• Approved September claims (Chairman Steffen abstained from Steffen 3D claims)
• Approved August 7, 2023 meeting minutes

Conservation, Planning & Zoning Committee

The Conservation, Planning, and Zoning Committee is holding a special meeting to discuss possible rewording of the Wind Energy System ordinance. They will also review permits issued for Panther Grove. The agenda includes approval of the June 12, 2023 minutes and public input.

• Discussion on possible re-wording of Wind Energy System ordinance
• Review of Panther Grove permits issued
• Approval of June 12, 2023 minutes

The committee decided not to make changes to the wind energy system ordinance verbiage at this time. Mr. Minger was requested to provide an opinion letter regarding compliance requirements for wind and solar applicants. The committee was informed that Panther Grove permits have been issued.

• Approved June 12, 2023 minutes
• Denied changes to wind energy system ordinance verbiage
• Requested opinion letter from Mr. Minger regarding wind and solar statute compliance

County Board

The County Board appointed Tim Wilcoxen to the board and two committees. The board approved a telephone system upgrade for the Sheriff's office and several other consent agenda items, while tabling a SAN purchase for further review.

• Appointed Tim Wilcoxen to County Board, Road and Bridge Committee, and as alternate to County Offices Committee (term ending December 2024)
• Approved $114,733.70 Mitel Telephone System Upgrade for Woodford County Sheriff using ARPA funds
• Tabled purchase of a new SAN for $193,264.79 for 30 days
• Approved contract for Dr. Matthew Fraker as Interim Woodford County Animal & Rabies Control Deputy Administrator
• Approved flu shots for employees, spouses, and dependents at $21 per regular dose and $70 for high dose
• Approved supplemental engineering services agreement for County Highway 13 project
• Approved final GPEDC RLF Closeout sidewalk project payments of $6,448.85 and $6,000
• Approved reappointment of Dave Muller, Jim Ott, and Don Kingdon to various districts

Health Insurance Committee

The Woodford County Health Insurance Committee will consider funding annual flu shots for county employees, spouses, and dependents, administered by the Health Department and paid from the General Fund Insurance Line Item. The committee will also review the Tria Health annual report, fund balances, and other routine business. The agenda includes approval of the June 14, 2023 minutes and a monthly update from Snedeket's.

• Annual flu shot request: $21 per regular dose, $70 per high dose, funded from General Fund Insurance Line Item #051-200-5027-013
• Review of Tria Health annual report
• Approval of June 14, 2023 minutes
• Report of fund balances
• Monthly update from Snedeket's

The committee approved funding for flu shots to be administered by the Health Department and paid via the General Fund. The request will be forwarded to the full County Board for final approval. The committee also reviewed the TRIA Health Annual Report and 2023 plan performance.

• Approved flu shots at rates of $21 per regular dose and $70 for high dose (unanimous)
• Approved June 14, 2023 minutes (unanimous)

County Offices Committee

The Woodford County Offices Committee will meet to consider several appointments to local districts and committees, approve August claims, and handle routine business. The agenda includes reappointments and new appointments to the Oakridge Sanitary District, Human Service Transportation Plan Committee, Roanoke Fire Protection District, and Panther Creek Drainage District. The committee will also vote on August claims and a per diem for a board member.

• Reappointment of Dave Muller to Oakridge Sanitary District (term to June 1, 2026)
• Appointment of Audrey Brown to Oakridge Sanitary District (term to June 1, 2024)
• Appointment of Troy Maxwell and reappointment of Tyler Rogers to HSTP Committee (terms to August 21, 2025)
• Reappointments of Jim Ott and Brian Shirey to Roanoke Fire Protection District (terms to May 13, 2026)
• Reappointment of Don Kingdon to Panther Creek Drainage District via Resolution 2022/23 #072 (term to September 2026)

The committee approved the reappointment and appointment of seven individuals to various sanitary, fire protection, drainage, and transportation committees. August claims were approved. The County Clerk provided signature requirements for re-election packets.

• Approved July 11, 2023 meeting minutes
• Reappointed Dave Muller to Oakridge Sanitary District (term expires June 1, 2026)
• Appointed Audrey Brown to Oakridge Sanitary District (term expires June 1, 2024)
• Appointed Troy Maxwell to Human Service Transportation Plan Committee (term expires August 21, 2025)
• Appointed Tyler Rogers to Human Service Transportation Plan Committee (term expires August 21, 2025)
• Reappointed Jim Ott to Roanoke Fire Protection District (term expires May 13, 2026)
• Reappointed Brian Shirey to Roanoke Fire Protection District (term expires May 13, 2026)
• Approved August claims

Public Safety Committee

The Woodford County Public Safety Committee met and approved the June minutes and July claims. They received updates on ARPA-funded projects, including the completion of the body scan system and the near-completion of the fire alarm system, with HVAC work scheduled for August and September. The committee also discussed grant awards, including a FEMA grant for a new EMA generator, and reviewed the sheriff's report for June 2023. No action was taken on the Animal Control Administrator bids due to only one proposal received.

• Approved July 2023 claims
• Received $77,300 reimbursement from AOIC grant for courthouse modernization
• Received FEMA grant of $168,438.75 for new EMA generator, plus $11,229.25 for management
• ETSB agreed to purchase new generator for Harmony Tower site, not to exceed $30,000
• No action on Animal Control Administrator bids; only one proposal from McKenna Veterinary Services

The committee approved a new SAN server and a telephone system upgrade using ARPA funds. Members also reviewed budget requests for the Sheriff, Probation, and Public Defender offices.

• Approved purchase of new SAN server for $193,264.79
• Approved telephone system upgrade for $114,733.70
• Approved August 2023 Public Safety claims
• Approved July 10, 2023, Public Safety minutes
• Approved August 2023 Finance claims
• Approved July 11, 2023, Finance minutes

Finance & Economic Development Committee

The Public Safety and Finance Committees will meet jointly to approve claims, review budgets, and discuss ARPA-funded projects including a sheriff's network SAN/server replacement and telephone system upgrade. The Finance Committee will also consider final payments for the Revolving Loan Fund and discuss veterinary services.

• Approval of August 2023 claims for Public Safety and Finance
• Budget reviews for Public Defender, Probation, Judicial, Sheriff, Coroner, Health Department
• Sheriff's Network SAN & Server Replacement Approval
• ARPA Telephone System Upgrade Project Approval
• Approval of Midwest Engineering final payment of $6,448.85 (RLF)

The committee approved a new SAN server and a telephone system upgrade using ARPA and ETSB funds. Members also reviewed budget requests for the Public Defender, Probation, and Sheriff's offices.

• Approved purchase of new SAN server for $193,264.79 (funded by $165,000 ARPA and $28,264.79 ETSB)
• Approved telephone system upgrade and Annex 4 integration for $114,733.70 (funded by ARPA)
• Approved August 2023 Public Safety claims
• Approved August 2023 Finance claims
• Approved July 10, 2023, Public Safety minutes
• Approved July 11, 2023, Finance minutes
• Decided to pay 10% down payment for Health Department safe shed

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on a supplemental engineering agreement for County Highway 13 (Section 13-00091-00-EG) and an amended Joint Funding Agreement for Section 18-00166-00-BR. They will also consider claims totaling $1,778,009.13 for the August 15, 2023 County Board meeting. The agenda includes routine items like approving minutes and public comment.

• Supplemental engineering agreement for CH 13 in amount of $18,627.72
• Amended Joint Funding Agreement for Section 18-00166-00-BR
• Claims totaling $1,778,009.13 across six funds
• Township Motor Fuel Tax Fund claims of $1,376,063.32
• County Highway Fund claims of $199,961.86

The committee approved August claims and a supplemental engineering agreement for work on CH 13. A Joint Funding Agreement for the Meridian Road bridge was tabled for next month's agenda. The committee also discussed the upcoming Highway budget presentation and seal coating updates.

• Approved July 10, 2023 meeting minutes
• Approved August claims
• Approved $18,627.72 supplemental engineering agreement for Section 13-00091-00-EG (CH 13 from Rt. 24 to Rt. 116)
• Tabled amended Joint Funding Agreement for Section 18-00166-00-BR (Meridian Road bridge) to next month

Board of Health

The Board of Health approved the 2024 budget and set flu vaccine pricing for county employees and dependents. The board also voted on the confidentiality and release of specific past executive meeting minutes.

• Approved 2024 budget of $1,091,746 with a deficit of $180,104
• Approved 2023/2024 flu vaccine pricing: $21.00 regular dose and $70.00 high dose
• Approved May 24, 2023 meeting minutes
• Approved keeping May 24, 2023 Executive minutes confidential
• Approved release of executive minutes from July 27, 2020 (Parts 1, 2, 3, 5) and July 23, 2018 (Part 1), while keeping all others confidential
• Approved monthly financial bills

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals is meeting to consider two variance petitions: one for a fence height increase and one for a side yard setback reduction. The board will also approve minutes, hear public input, and discuss by-laws.

• Variance #2023-14-V: 5 ft fence on front property line (1 ft increase) at 595 Northfork Rd, Metamora, in Conservation District
• Variance #2023-15-V: 6 ft side yard setback (9 ft decrease) at 1211 N. Briar Ridge Ct., East Peoria, in Agriculture District
• Approval of April 25, 2023 minutes
• Public input and by-laws discussion

The Hearing Officer approved two variance petitions regarding property improvements. One request allowed a fence height increase in Metamora, and another allowed a reduced side yard setback for a shed in East Peoria.

• Approved fence height increase from 4ft to 5ft at 595 Northfork Rd, Metamora
• Approved side yard setback decrease from 15ft to 6ft at 1211 N. Briar Ridge Ct., East Peoria
• Approved April 25, 2023 minutes

County Board

The Woodford County Board will consider several routine items, including approval of previous meeting minutes, release or keep confidential executive session minutes, and a consent agenda with resolutions to increase the public defender's salary and award road maintenance contracts. The board will also vote on monthly claims and receive reports from various committees.

• Resolution 2022/23 #067 increasing the salary of the Public Defender
• Resolution #2022/23-068 to award Spring Bay Township MFT maintenance contract for hot mix asphalt overlay, Section 23-16000-01-GM
• Resolution #2022/23-069 to award County MFT maintenance contract for hot mix asphalt mill & overlay, Section 23-00000-09-GM
• Resolution 2022/23 #071 approving monthly claims (roll call vote)
• Release or keep confidential executive session minutes from 2015-2023

The County Board approved several maintenance contracts for hot mix asphalt and an increase in the Public Defender's salary. The Board also authorized payments for voter registration mailings and animal control fees.

• Approved Resolution 2022/2023-067 increasing the Salary of the Public Defender
• Approved Resolution 2022/2023-068 for Spring Bay Township MFT maintenance contract (hot mix asphalt overlay)
• Approved Resolution 2022/2023-069 for County MFT maintenance contract (hot mix asphalt, mill and overlay)
• Approved $14,220.63 payment to USPS for voter registration cards
• Approved $6,500.00 payment to Heather’s Heavenly Hounds for monthly animal control fee
• Released Executive Session Minutes from Nov 17 2020, Jan 19 2021, Apr 4 2021, Dec 2022 (Parts 1 & 2), and Apr 18 2023 (Part 2)
• Kept confidential Executive Session Minutes from Mar 17 2015 and Apr 18 2023 (Part 1)

County Offices Committee

The County Offices Committee will meet to approve minutes, including the release or keeping confidential of executive session minutes from Sept. 13, 2022, and to consider claims and per diem payments. The main new business is a review of budgets for several county offices, including the Regional Office of Education, Veterans Services, Coroner, and others. The agenda also includes public input and possible executive session.

• Approval of June claims for County Offices
• County Board Per Diem roll call vote
• Budget review for Regional Office of Education (General Fund #070), Veterans Services (General Fund #090), Coroner (General Fund #40, Fund 103), and other offices
• Release or keep confidential the Sept. 13, 2022 Executive Session Minutes

The committee approved the July claims for County Offices and a $1,075.00 per diem for Zack Ferris. Members reviewed budget proposals for several county departments, including the Coroner, State's Attorney, and County Clerk, though no formal budget votes were recorded.

• Approved June 13, 2023, regular meeting minutes
• Released September 13, 2022, Executive Session Minutes
• Approved July claims for County Offices
• Approved $1,075.00 per diem for Zack Ferris (3-0)

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee will consider approving July 2023 claims, a resolution to increase the Public Defender's salary, and the use of ARPA funds for election equipment. They will also receive updates on IT and ARPA status. The agenda includes routine items like minutes approval and public input.

• Approval of Resolution 2022/23 #067 increasing the Public Defender's salary
• ARPA funds for election equipment (approved by Resolution 2021/22 #013)
• Approval of July 2023 claims
• IT discussion/update
• ARPA status update

The committee approved the July 2023 claims and a state-mandated salary increase for the Public Defender. Members discussed the need for an on-site IT technician and decided to delay allocating ARPA funds to outside entities until project costs and criteria are established.

• Approved June 14, 2023, minutes
• Approved July 2023 claims
• Approved Resolution 2022/23 #067 to increase Public Defender salary
• Decided to hold off on allocating ARPA funds to outside entities

Public Safety Committee

The Woodford County Public Safety Committee is meeting to handle routine business, including approving minutes and claims, and receiving updates from the coroner, probation, health department, sheriff, and animal control. A key item is the opening and discussion of bids for the Animal Control Administrator position, along with facility discussions. The agenda also includes an executive session.

• Approval of July 2023 claims
• Sheriff's ARPA projects update
• Courthouse modernization and technology AOIC grant update
• FEMA grant update
• Harmony Tower site generator discussion

The committee approved the June 2023 minutes and July 2023 claims. Members received updates on ARPA projects, FEMA grants for a new EMA generator, and a $77,300 reimbursement for courthouse modernization. No action was taken regarding Animal Control Administrator bids due to a lack of proposals.

• Approved June 12, 2023, minutes
• Approved July 2023 claims
• Tabled action on Animal Control Administrator bids

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on bids for two paving projects: hot mix asphalt maintenance on Upper Spring Bay Road and parking lot resurfacing at the Highway Department. They will also consider a professional services agreement and a hail damage insurance report. The committee will review claims totaling over $700,000 for the July 18 County Board meeting.

• Bid award for Spring Bay HMA, Section 23-16000-01-GM, low bid $222,793.24 from R.A. Cullinan & Son
• Bid award for Highway Department parking lot HMA, Section 23-00000-09-GM, low bid $73,824.65 from R.A. Cullinan & Son
• Professional services agreement for Section 21-12137-00-DR
• Hail damage insurance report from March 31, 2023 hailstorm
• Claims totaling $249,537.21 (County Highway), $44,385.00 (Bridge), $20,865.28 (Matching), $365,240.91 (Motor Fuel Tax)

The committee approved several infrastructure projects, including pavement preservation for Upper Spring Bay Road and resurfacing for the Highway Department parking lot. They also approved a professional services agreement for a culvert project in Palestine Township. Additionally, the county received $213,477.87 for hail damage to several buildings.

• Approved July claims for the July 18 Board meeting
• Approved low bid from RA Cullinan and Sons for Upper Spring Bay Road pavement preservation
• Approved RA Cullinan and Sons to resurface Highway Dept. parking lot using $65,000 in ARPA funds plus Highway Fund overage
• Approved professional services agreement for Palestine Township culvert project
• Decided to seek preliminary prices to fix hail damage to main office, garage, south shed, salt shed, and ESDA building

County Board

The Board approved the Illinois Incident Management System All Hazards Incident Management Mutual Aid Agreement and several appointments to the Carlock Fire Protection District and Woodford County Housing Authority. Other approved actions included the Hat Creek Subdivision and speed zone alterations in Worth Township.

• Approved Illinois Incident Management System All Hazards Incident Management Mutual Aid Agreement
• Approved Resolution 2022/2023-062 for the Mutual Aid Agreement and IIMS formation
• Approved Hat Creek Subdivision
• Approved Resolution 2022/2023-063 for Safe Shed and concrete pad for Annex 4
• Approved Resolution 2022/2023-064 for Health Department sign
• Approved Resolution 2022/2023-066 appointing Nathan Hendrick as Electrical Aggregate Broker
• Approved Ordinance 2022/2023-019 altering speed zones on Worth Township Roads
• Appointed Michael Millett to Carlock Fire Protection District and five members to Woodford County Housing Authority

Health Insurance Committee

The Woodford County Health Insurance Committee will review an employee's request to reprocess out-of-network claims due to emergency circumstances, and receive a monthly update from Snedeker's. The meeting includes routine items like approving minutes, fund balance reports, and a follow-up on County Board actions.

• Claims appeal: employee requests reprocessing of out-of-network claims due to emergency
• Fund balances as of 5/11/23: Premium & Claims Reserve $677,185.23, Health Care Plan $42,439.72, total $719,624.95
• Appointment of Brittany Crisman (AFSCME) to fill unexpired term expiring December 2023 approved by County Board
• Monthly update/quarterly report from Snedeker's on plan performance
• Next meeting scheduled for July 12, 2023

The committee voted to have Trustmark reprocess three emergency medical claims as in-network, which may result in an additional payout of roughly $11,000. The committee also approved the May 10, 2023 minutes.

• Approved May 10, 2023 minutes (unanimous)
• Approved request to have Trustmark reprocess three out-of-network emergency claims as in-network (unanimous)

Finance & Economic Development Committee

The Woodford County Finance & Economic Development Committee is meeting to approve June 2023 claims, hear the treasurer's report, and discuss the budget schedule. New business includes a new energy supplier in Peoria County. Unfinished business covers a broadband feasibility study, a Metamora-to-Peoria bike/walking trail update, electrical aggregation (including broker selection and opt-in/opt-out), and a county IT update. The agenda also includes an executive session and any action resulting from it.

• Approval of June 2023 claims
• Discussion of new energy supplier in Peoria County
• Broadband feasibility study update
• Metamora to Peoria bike/walking trail update
• Electrical aggregation: broker selection, opt-in/opt-out, summary

The committee appointed Nathan Hendricks as the broker for electrical aggregation in unincorporated areas. Members also approved the May 2023 minutes and June 2023 claims, and established a revised budget presentation schedule for July through September.

• Approved May 10, 2023, minutes
• Approved June 2023 claims
• Appointed Nathan Hendricks as broker for electrical aggregation in unincorporated areas
• Decided Finance Committee will attend July County Offices and August Public Safety budget meetings

County Offices Committee

The Woodford County Offices Committee will consider several appointments to local boards, approve June claims, and vote on a $4,407 purchase of laptops and a printer for the election program. The agenda also includes approval of the May 9, 2023 minutes and a roll call vote on per diem claims.

• Appointment of Michael Millett to Carlock Fire Protection District (term expiring April 30, 2025)
• Reappointments to Woodford County Housing Authority (5 members, terms through 2024-2028)
• Approval of June claims and County Board Per Diem roll call vote
• Approval of $4,407 for Dell laptops and Brother printer for election program
• Approval of May 9, 2023 regular meeting minutes

The committee approved the appointment of Michael Millett to the Carlock Fire Protection District and five reappointments to the Woodford County Housing Authority. Members also approved June claims, specific board per diems, and equipment for the election program.

• Approved appointment of Michael Millett to Carlock Fire Protection District
• Approved reappointments of Dale Greenhalph, Erik Brewer, Erik Pigman, Laura Siscoe, and Sue Knepp to Woodford County Housing Authority
• Approved June claims
• Approved per diems for Autum Jones ($1,375) and Dave Meinhold ($900)
• Approved purchase of laptop and printer for election program

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning & Zoning Committee will meet to discuss the Hat Creek Subdivision final plat, a 2.038-acre parcel along Lourdes Road, and receive an update on the scanning project. The agenda includes routine items like approving claims and minutes, with no other substantive new business listed.

• Hat Creek Subdivision final plat review (2.038 acres, Lourdes Road)
• Scanning project update
• Approval of monthly claims
• Approval of April 18, 2023 minutes

The Conservation, Planning & Zoning Committee approved the Hat Creek Subdivision to be sent to the full board. The committee also approved monthly claims and the minutes from April 18, 2023.

• Approved Hat Creek Subdivision to be sent to full board
• Approved monthly claims
• Approved April 18, 2023 minutes

Public Safety Committee

The Woodford County Public Safety Committee will consider approving a resolution authorizing the Illinois Incident Management System All Hazards Mutual Aid Agreement, and will discuss ARPA-funded projects including a storm shelter (Safe Shed) for the Health Department's Annex 4, construction for lobby and clinical areas, and signage. The agenda also includes routine approvals of minutes and claims, plus updates from the Sheriff, EMA, and Animal Control.

• Resolution 2022/23 #062 authorizing Illinois Incident Management System All Hazards Mutual Aid Agreement
• ARPA Storm Shelter (Safe Shed) for Annex 4 — quotes include $20,958.15 from Midwest Storm Shelters and $6,950 per unit from Safe Sheds
• ARPA discussion on construction project for lobby and clinical areas
• ARPA for Annex 4 signage — quotes from Martin Sign Service ($1,350) and PIP ($1,226.90)
• Approval of June 2023 claims

The committee approved the purchase of a storm shelter and signage for the Health Department using ARPA funds. It also authorized a mutual aid agreement for disaster management. Discussions were held regarding a potential animal control facility in German Town, but no decision was reached.

• Approved $7,951 for Safe Shed storm shelter and $2,250 for Lonewolf concrete pad
• Approved funding for Health Department Annex 4 signage from ARPA funds
• Approved Resolution 2022/23 #062 and the Illinois Incident Management System Mutual Aid Agreement
• Approved June 2023 claims
• Approved May 8, 2023 minutes

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on herbicide quotes for vegetation management and an ordinance to alter speed limits on several Worth Township roads. The committee will also consider claims for the June 20 County Board meeting and receive project updates. The agenda includes routine items like minutes approval and public comment.

• Herbicide quotes: lowest bid from Simplot at $4,435.00 for chemicals including Savant, Weedone LV6, Tordon 22K, and Crop Oil
• Altered speed zone ordinance for miscellaneous Worth Township roads, to be sent to County Board for approval
• Claims totaling $101,217.16 for County Highway Fund, $7,640.00 for County Bridge Fund, $60,147.90 for County Matching Fund, $6,908.47 for County Motor Fuel Tax Fund, $72,564.60 for Township Motor Fuel Tax Fund, and $0.00 for Township Bridge Fund
• Project updates on CH 13, CH 25, culvert liners, and roof repairs
• Executive session and potential action following it

The Road and Bridge Committee approved a speed limit reduction for Briarwood Lane and Olivia Court based on an IDOT policy speed study. The committee also approved the low bid from Simplot for vegetation management chemicals and approved June claims.

• Approved Ordinance 2022/23 #019 setting speed limit to 30 mph on Briarwood Lane and Oliva Court
• Approved low bid from Simplot for herbicide chemicals
• Approved June claims for the June 20, 2023 Board meeting
• Approved May 8, 2023 regular session minutes

Board of Health

The Woodford County Board of Health is meeting to approve minutes, receive reports, and consider several proposed personnel actions, including job title changes, pay increases, and new job descriptions. The board will also decide whether to release or keep confidential several executive session minutes from past years. An executive session is scheduled for discussion of personnel matters.

• Proposed: Changing Bookkeeper/Grant Manager Job Title with pay increase
• Proposed: Pay Increase Epidemiologist/ERC
• Proposed: Full-time Epidemiologist Job Description with pay increase
• Proposed: Part-time Emergency Response Coordinator with established pay
• Proposed Change: Health Inspector Job Description to include Tobacco Coordinator with pay increase

The Board of Health approved updates to multiple job descriptions and associated pay increases for health department staff. The board also voted to keep several past executive meeting minutes confidential.

• Approved March 22, 2023 meeting minutes
• Approved keeping executive meeting minutes from 2008, 2012, 2018, 2019, and 2020 confidential
• Approved monthly financial bills
• Approved change to Bookkeeper/Grant Manager job description
• Approved full-time Epidemiologist job description and pay increase from $28.33 to $30.27 per hour
• Approved part-time Emergency Response Coordinator at $21.00 per hour
• Approved Health Inspector job description to include Tobacco Coordinator and pay increase from $28.53 to $29.53 per hour
• Approved Community Health Education Specialist pay at $27.00 per hour

Health Insurance Committee

The Woodford County Health Insurance Committee will meet to approve minutes, hear public input, review fund balances, and consider appointing Brittany Crisman to fill an unexpired term. The agenda also includes updates on County Board actions and a report from Snedeker's, with an executive session possible.

• Appointment of Brittany Crisman to fill Janet Gibbs' unexpired term ending December 2023
• Report of fund balances: Premium & Claims Reserve Fund $720,129.89, Health Care Plan Fund $46,071.04, total $766,200.93
• Approval of February 15, 2023 minutes
• Monthly update/quarterly report from Snedeker's
• County Board action follow-up on IMRF COBRA retiree rates

The committee appointed Brittany Crisman to fill a vacancy created by Janet Gibbs' move to a non-union position. The committee also reviewed fund balances and a plan performance report from Snedeker’s through April 30, 2023.

• Approved February 15, 2023 minutes (unanimous)
• Appointed Brittany Crisman to fill unexpired term expiring December 2023 (unanimous)

County Board

The County Board approved a map amendment to reclassify 20.13 acres to Heavy Industrial District for Versa Press Inc. The board also passed a consent agenda including several fire district appointments, engineering agreements, and courthouse repairs. A change to Board Rule regarding alternate committee members was unanimously approved.

• Approved Map Amendment for Versa Press Inc. to reclassify 20.13 acres to Heavy Industrial District (I-2)
• Approved $40,800 emergency culvert repair by Hoerr Construction, Inc.
• Approved $57,492.11 payment to Knapp Concrete via RLF Grant
• Approved Board Rule change regarding the use and voting rights of Alternate Committee Members
• Approved appointment of Bruce Mathes to Germantown Hills Fire Protection District
• Approved re-appointment of Donald Benedict to El Paso Fire Protection District
• Approved re-appointment of Robert Segerman to Secor Fire Protection District
• Approved Resolution 2022/2023-057 to purchase a new pick-up truck for the Highway Department

Finance & Economic Development Committee

The Finance & Economic Development Committee is reviewing monthly sales tax receipts from the State of Illinois for three tax categories: the 1 Cent Sales Tax, the 1/4 Cent Sales Tax, and the 1 Cent Public Safety Tax. The data covers fiscal years 2017/2018 through 2022/2023, with monthly amounts listed for each category. The agenda is informational, presenting historical revenue figures without any proposed actions or decisions.

• 1 Cent Sales Tax FY2022/2023 receipts through November total $472,282.65
• 1/4 Cent Sales Tax FY2022/2023 receipts through November total $670,595.30
• 1 Cent Public Safety Tax FY2022/2023 receipts through November total $1,622,128.31
• FY2021/2022 full-year totals: 1 Cent Sales Tax $874,375.63; 1/4 Cent Sales Tax $1,287,043.90; Public Safety Tax $3,081,782.00
• Agenda contains only revenue tables; no resolutions, contracts, or other business items

The committee approved the April 2023 minutes and May 2023 claims. Members discussed potential electrical supply management, a broadband feasibility study, and the process for upcoming July budget presentations.

• Approved April 12, 2023, minutes
• Approved May 2023 claims

County Offices Committee

The Woodford County Board's County Offices Committee is reviewing a cost study that identifies potential fee increases for County Clerk and Recorder of Deeds services, totaling $97,158 in potential new revenue. The committee is also considering a resolution to appoint Janet Gibbs as Supervisor of Assessments for a four-year term at $60,000 per year, retroactive to April 19, 2023. The agenda also includes a draft rule on appointing alternate committee members.

• Resolution appointing Janet Gibbs as Supervisor of Assessments, retroactive to April 19, 2023, at $60,000/year through April 19, 2027
• Cost study identifies $97,158 in potential fee revenue increases: $45,824 for County Clerk functions and $51,334 for Recorder of Deeds functions
• Discussion of fee increases for services like marriage licenses, certified copies, and recording documents, justified by the cost study
• Proposed rule for appointing two alternate members to each standing committee, with voting rights only if three or more members are absent

The committee approved several ordinances to amend County Clerk and Recorder fee schedules based on a cost study. It also authorized the appointment of a Supervisor of Assessment and relocated a polling place in Goodfield. A recommendation for new alternate board member rules was moved to the full Board.

• Approved appointment of Bruce Mathes, Donald Benedict, and Robert Seggerman to fire protection districts
• Approved May claims and a $1,075 per diem claim for Mr. Worner (4-0)
• Recommended new alternate board member verbiage to the full Board
• Approved appointment of Janet Gibbs as Supervisor of Assessment (Resolution 2022/23 #053)
• Approved $2,000 bond for the Supervisor of Assessment (Resolution 2022/23 #054)
• Approved moving Montgomery 2 Polling Location to Goodfield Village Hall
• Approved Ordinances 2022/2023-014, 015, and 016 to amend County Clerk and Recorder fees
• Approved Ordinance 2022/2023-017 requiring PIN and mailing address on recorded documents

Public Safety Committee

The Public Safety Committee is reviewing a cost study by Bellwether LLC that analyzes Sheriff and Jail fees. The study suggests that some fees may be increased to cover actual costs, as allowed by state law. The committee is discussing whether to adjust fees, with a sample ordinance provided for potential action.

• Serving fees proposed to increase from $20 to $41.35
• Bond fee proposed to increase from $20 to $22.71
• Eviction standby fee proposed at $53.90 (currently no fee)
• Overnight/weekend release fee proposed at $29.98 (currently no fee)
• Fingerprinting fee proposed to increase from $23 to $24.73

The committee approved a new fee ordinance for the Sheriff's office and awarded two contracts for courthouse retaining walls, sidewalks, and ADA ramps. It also approved an interdepartmental agreement to arm probation officers and an interim contract for animal control.

• Approved Ordinance 2022/23 #018 regarding Sheriff's fees
• Approved $163,567.00 bid from Knapp Concrete for courthouse projects
• Approved $77,165.00 bid from New Horizons Concrete for courthouse projects
• Approved interdepartmental agreement with MTU to arm probation officers
• Approved interim Animal Control contract with Heather Leman
• Approved May 2023 claims
• Approved April 10, 2023 minutes and Executive Session minutes

Road & Bridge Committee

The Woodford County Road and Bridge Committee is meeting to review minutes, consider claims for the May 16 Board meeting, and act on several items of new business. These include engineering agreements for specific road sections, a bid for a new pick-up truck, a quote for a bridge inspection platform, and a quote for an emergency culvert liner repair on CH 7. The committee will also hold an executive session and take any resulting action.

• Engineering Agreement for Section 23-16122-00-ES
• Engineering Agreement for Sections 23-00091-04-PV and 23-00091-05-PV
• Bid for new pick-up truck
• Quote for bridge inspection platform
• Quote for CH 7 Culvert Liner emergency repair

The committee approved three engineering agreements and a bridge inspection platform rental. A $140,052 engineering contract with Midwest Engineering was approved for a bridge replacement on Mill Point Road in Spring Bay Township, with costs split 50/50 with the township. A $295,321 engineering contract with Hutchison Engineering was approved for road design from CR 1150 North Rd to the highway department. A bid of $40,800 from Hoerr Construction was accepted for an emergency culvert liner repair on CH 7. The committee also allowed the highway engineer to proceed with purchasing a new pick-up truck and selling a 1996 Ford truck.

• Approved $140,052 engineering agreement with Midwest Engineering for Mill Point Road bridge replacement (unanimous)
• Approved $295,321 engineering contract with Hutchison Engineering for road design from CR 1150 North Rd to highway department (unanimous)
• Approved $40,800 bid from Hoerr Construction for CH 7 culvert liner emergency repair (unanimous)
• Approved rental of bridge inspection platform for Meridian Road bridge (unanimous)
• Approved May claims for the May 16 Board meeting (unanimous)
• Approved minutes of April 10, 2023 meeting (unanimous)
• Allowed highway engineer to proceed with purchasing new pick-up truck and selling 1996 Ford truck (unanimous)

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will consider two petitions: a variance to allow an 8-foot privacy fence in a residential district, and a map amendment to rezone 20.13 acres from Agriculture to Heavy Industrial. The board will also approve minutes, review executive session minutes for release, and discuss by-laws.

• Variance #2023-12-V: 8-ft privacy fence at 489 Oak Point Rd, Metamora
• Map Amendment #2023-13-Z: Rezone 20.13 acres to Heavy Industrial near Versa Press, 1465 Spring Bay Rd
• Approval of March 28, 2023 minutes
• Review executive session minutes from 2017 and 2014 for release
• Public input and by-laws discussion

The Zoning Board of Appeals approved a map amendment to rezone 20.13 acres for industrial use to allow a planned 50,000 sq. ft. addition. The board also granted a variance for a residential fence height increase. Additionally, the board voted to keep two sets of executive session minutes confidential.

• Approved map amendment for Versa Press Inc. to rezone 20.13 acres from Agriculture District (AG) to Heavy Industrial District (I-2) (4-0)
• Approved variance for Mary Neubecker to allow an 8 ft privacy fence at 489 Oak Point Rd (4-0)
• Approved March 28, 2023 minutes with correction
• Decided to keep executive session minutes from January 24, 2017 and September 23, 2014 confidential

County Board

The Board approved a 60-day interim contract for Heather Leman to serve as the temporary animal control person. The agreement includes a $5,000 salary and allows for additional 30-day extensions as needed.

• Approved Heather Leman as temporary animal control person (vote recorded as carried)
• Approved $5,000 salary for interim animal control, striking a proposed 25 percent increase for subsequent periods (vote recorded as carried)
• Approved 60-day contract term with option for additional 30-day extensions (vote recorded as carried)
• Referred long-term animal control facility and RFP options to the Public Safety Committee

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning, and Zoning Committee will consider a proposed Northern Tazewell County Enterprise Zone boundary expansion ordinance/intergovernmental agreement, and will file the 2022 annual inspection report for the Minonk Wind Farm. The agenda also includes approval of monthly claims, minutes, and several executive session minutes from past years. Public input and unfinished business are listed as items.

• Proposed Northern Tazewell County Enterprise Zone Boundary Expansion - EZ Boundary Expansion Ordinance/IGA
• 2022 Annual Inspection - Minonk Wind Farm (file for the record)
• Approval of monthly claims
• Approval of March 13, 2023 minutes
• Approval of executive session minutes from 2008, 2009, and 2020

The committee approved monthly claims and previous meeting minutes. Two items, including an enterprise zone boundary expansion and a wind farm inspection report, were moved forward to the full board.

• Approved monthly claims
• Approved March 13, 2023 minutes
• Voted to keep Nov 13, 2008 Executive Session minutes confidential
• Voted to keep Feb 10, 2009 #1 Executive Session minutes confidential
• Voted to keep Feb 10, 2009 #2 Executive Session minutes confidential
• Voted to keep Mar 10, 2009 Executive Session minutes confidential
• Voted to keep July 13, 2020 Executive Session minutes confidential
• Approved sending Northern Tazewell County Enterprise Zone Boundary Expansion to full board

County Board

The Woodford County Board will consider a consent agenda with zoning changes for commercial wind and solar projects, a special use permit for a solar farm, several construction contracts, and various resolutions. They will also discuss board rules, an animal control contract, and potentially enter executive session for litigation and personnel matters.

• Ordinance 2022-23 #009 removes special use requirements for commercial wind and solar to comply with Public Act 102-1123
• Special use for Cottonwood Solar Project: 32-acre, 5 MW solar farm near 638 County Road 2800 E, El Paso
• Map amendment for Landin Wernsman: 8.7 acres at 1139 Upper Spring Bay Rd from R-1 to AG
• Map amendment for Don & Dawn McKinley: 4.85 acres at 513 State Route 251, Kappa from I-2 to Commercial
• Resolution #2022/23-049: $36,052.24 for digitizing Health Dept. records using ARPA funds

The County Board approved the minutes from the March 21, 2023, regular session. A significant portion of the meeting consisted of public input regarding the conduct of Animal Control Administrator Tim Abney, though no formal board action was taken on these complaints during the session.

• Approved Zoom attendance and voting privileges for Johnathan Schertz and Jerry Smith (Motion carried)
• Approved Certificate of Giving Notice (Unanimously carried)
• Approved March 21, 2023, regular session meeting minutes (Unanimously carried)

Finance & Economic Development Committee

The Finance & Economic Development Committee will review the 2022 audit presented by CliftonLarsonAllen, which issued clean opinions on financial statements and federal grant compliance. They will also receive an informational workers' compensation audit. The committee will consider approving April 2023 claims and the January 11, 2023 minutes, and may enter executive session.

• Presentation of 2022 audit by CliftonLarsonAllen with clean opinions
• Workers' compensation audit informational report
• Approval of April 2023 claims
• Approval of January 11, 2023 minutes
• Possible executive session

The committee approved the April 2023 claims and the minutes from January 11, 2023. Members reviewed a clean 2022 audit report and discussed potential uses for surplus ARPA funds for various local projects.

• Approved January 11, 2023, minutes
• Approved April 2023 claims
• Approved $11,962.00 workers compensation audit claim

County Offices Committee

The Woodford County Offices Committee will consider several appointments, approve April claims, and discuss the Supervisor of Assessment position, including a possible executive session on the selection. The agenda also includes continued discussion on relocating the Veteran's Office and an update from the Supervisor of Assessment.

• Reappointments to MDP board, Spring Bay Fire Protection District, and Caterpillar Trail Public Water District
• Appointment to Stewart-Harmony Cemetery Association
• Approval of April claims and County Board per diem
• Continued discussion on moving the Veteran's Office
• Executive session on selection/appointment of Supervisor of Assessor

The committee approved four board and district appointments and the April claims. A $750 per diem for Mr. Baumann was approved via roll call vote. The committee also discussed swapping the office locations of the Veteran’s Office and the Board of Review.

• Approved March 14, 2023 meeting minutes
• Approved reappointment of Eric Scroggs to MDP board
• Approved reappointment of Robert L Reason to Spring Bay Fire Protection District
• Approved reappointment of Josh Zulu to Caterpillar Trail Public Water District
• Approved appointment of Kyle Schertz to Stewart-Harmony Cemetery Association
• Approved April claims
• Approved $750 per diem for Mr. Baumann (4-0)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider bids for culvert and bridge projects in four townships, approve a $404,800 local match for a state-funded bridge repair on Meridian Road, and act on a construction engineering agreement. The agenda also includes routine items like claims, minutes, and updates on personnel, equipment, and the Panther Grove Wind Farm.

• Bids for culverts in Cazenovia, Cruger, and Metamora Townships (Sections 23-01132-BA-DR, 23-03121-BA-DR, 23-08159-BA-DR)
• Bids for Panola Township Bridge (Section 21-13120-77-BR)
• Culvert materials quote from Contech Engineered Solutions LLC for $20,479.27 (Section 23-00000-04-GM)
• IDOT Joint Funding Agreement for Meridian Road bridge repair with $404,800 county match (Section 18-00166-00-BR)
• Construction engineering agreement with Hutchison Engineering, Inc. for Section 18-00166-00-BR

The committee approved several construction bids for township culverts and a bridge in Panola Township. It also accepted an IDOT Joint Funding Agreement for bridge repairs on Highway 7 and approved a construction engineering agreement with Hutchison Engineering, Inc.

• Approved $42,200 bid by Hoerr Construction for Cazenovia Township Culvert
• Approved $24,776 bid by J. C. Dillon for Cruger Township Culvert
• Approved $17,125 bid by Hoerr Construction for Metamora Township Culvert
• Approved $323,521.79 bid by Knapp Concrete for Panola Township Bridge
• Approved $20,479.27 quote from Contech Engineered Solution for culvert materials
• Approved IDOT Joint Funding Agreement for Highway 7 bridge repairs
• Approved construction engineering bid from Hutchison Engineering, Inc.
• Approved purchase of new table and chairs for the new building conference room

Public Safety Committee

The Woodford County Public Safety Committee will meet to approve claims, review budget and organizational changes for the Health Department, and discuss multiple ARPA-funded projects including courtroom repairs, courthouse plaster repair, and security communication equipment. The committee will also continue discussions on an IT department FTE position and animal control ordinance changes, and may enter executive session for potential litigation.

• Approval of April 2023 claims
• ARPA: Digitizing Documents for Environmental Health (Health Department)
• ARPA: Sign for Annex 4 (Health Department)
• ARPA: Courtroom #1 Repair/Paint Bid Approval (Sheriff)
• Courthouse Plaster Repair project Continued Bid Approval (Sheriff)

The committee approved several contracts for health department digitizing, courtroom repairs, and security communication equipment. It also authorized the renewal of the Mutual Aid Box Alarm System (MABAS) agreement and resolution.

• Approved $24,200 Docufree agreement for Health Department document digitizing
• Approved $13,500 Wright Way bid for Courtroom #1 repair and paint
• Approved $4,430 Wright Way bid for Courthouse plaster repair
• Approved $14,028.75 purchase of security communication equipment from Regan
• Approved MABAS agreement and Resolution 2022/23 #048
• Approved April 2023 claims
• Approved March 13, 2023, minutes

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals will hold a public meeting to consider four petitions, including two map amendments, a zoning ordinance amendment, and a special use request for a solar farm. The board will also hear public input and discuss by-laws.

• Map Amendment #2023-07-Z: 4.85 acres at 513 State Route 251, Kappa, from Heavy Industrial (I-2) to Commercial
• Map Amendment #2023-08-Z: 8.7 acres at 1139 Upper Spring Bay Rd, East Peoria, from Residential Single Family (R-1) to Agriculture (AG)
• Ordinance Amendment #2023-09-A: Remove Special Use requirements for Commercial Wind and Solar to comply with Public Act 102-1123
• Special Use #2023-10-S: Cottonwood Solar Project, LLC, 32-acre, 5 MW solar farm on ±100.25 acres near 638 County Road 2800 E, El Paso

The Board approved a special use permit for a 5 MW solar farm and two zoning map amendments for a deer farm and an antique mall. A proposal to remove special use requirements for commercial wind and solar projects to comply with state law was denied.

• Approved 32-acre, 5 MW solar farm special use at 638 County Road 2800 E (4-0)
• Denied petition 2023-09-A to remove special use requirements for commercial wind and solar (2-2)
• Approved map amendment from R-1 to AG for deer farm at 1139 Upper Spring Bay Rd (4-0)
• Approved map amendment from I-2 to Commercial for antique mall at 513 State Route 251 (4-0)
• Approved February 28, 2023 meeting minutes

Board of Health

The Woodford County Board of Health is meeting to approve minutes, hear reports, and consider several proposed items including a front door conversion project, job description changes, a pay increase for the Epidemiologist/ERC, and new TB and WIC policies. The board will also enter executive session and may take action on items discussed there.

• Proposed WCHD front door conversion project
• Proposed pay increase for Epidemiologist/ERC
• Proposed changes to Bookkeeper/Grant Manager job description
• Proposed TB Policy 500.500 and WIC Policies 500.700-500.702
• Release or keep confidential executive session minutes from 2009-2019

The Board of Health approved a spending limit of $3,000 for a front door conversation project. The board also approved updates to TB and WIC policies, as well as job descriptions for the Business Operations Manager and Receptionist. A pay increase for the Epidemiologist/ERC was also approved.

• Approved spending not to exceed $3,000 for front door conversation project
• Approved TB Policy 500.500
• Approved WIC Policies 500.700, 500.701, and 500.702
• Approved pay increase for Epidemiologist/ERC
• Approved Business Operations Manager job description
• Approved Receptionist job description
• Approved January 25, 2023 meeting minutes
• Approved and kept confidential various executive meeting minutes

County Board

The Woodford County Board is meeting to approve a consent agenda that includes several resolutions and ordinances, notably using ARPA funds for a jail body scanner, a fire alarm system, and an ADA bathroom remodel, as well as purchasing vehicles and awarding road maintenance contracts. The board will also consider a special use permit for a composting business and review subdivision plats. The meeting includes routine approvals of minutes, claims, and reports.

• Resolution 2022/23-035: ARPA funds for jail body scanner, $198,103.36
• Resolution 2022/23-036: ARPA funds for fire alarm system, $45,716.00
• Resolution 2022/23-037: ARPA funds for ADA bathroom remodel, $10,512.00
• Ordinance 2022-23 #007: Special use for composting/bio-char business at 811 Columbia Rd, Washburn
• Resolution 2022/23-038: Jail transportation vehicle purchase, $20,500.00

The County Board denied a request for a special use permit for a composting and bio-char business at 811 Columbia Road. The Board approved several ARPA-funded purchases for the jail and county annexes, as well as various road maintenance contracts.

• Denied Ordinance 2022/2023-007 for special use composting business at 811 Columbia Road (0-11)
• Approved $198,103.36 in ARPA funds for a Jail Body Scanner System
• Approved $45,716.00 in ARPA funds for a Fire Alarm System for Annex 1, 2, 4 and EMA
• Approved $10,512.00 in ARPA funds for ADA remodeling of the First Floor Ladies Bathroom
• Approved $20,500.00 for a Jail Transportation Vehicle
• Approved appointment of John Obery to Zoning Board of Appeals
• Approved appointment of Teresa Gauger as Zoning Board of Appeals Chairman
• Approved MFT maintenance contracts for seal coat, calcium chloride, and aggregate

County Offices Committee

The Woodford County Offices Committee will consider several public transportation items, including resolutions authorizing a Section 5311 grant agreement and adopting a Title VI program, plus an ordinance to provide public transportation. They will also discuss relocating the Veterans Office and approve monthly claims and per diem payments. The agenda includes routine approvals of minutes and appointments.

• Resolution 2022/23 #26 authorizing Section 5311 grant agreement for public transit (We Care)
• Resolution 2022/23 #27 adopting Title VI Program for 2023-2026
• Ordinance 2022/23 #06 to provide public transportation in Woodford County
• Discussion on moving the location of the Veterans Office
• Approval of March claims and County Board Per Diem (roll call vote)

The committee approved several resolutions and an ordinance to secure federal and state funding for We Care. It also approved March claims and per diem payments. Members discussed relocating the Veteran’s Office to address privacy and HIPAA concerns.

• Approved March claims, including a $103,996.60 Circuit Clerk grant expense
• Approved per diem claims for Autum Jones ($1,225) and Don Tolan ($4,825)
• Approved Resolution 2022/23 #26 for 5311 Grant Agreement (We Care)
• Approved Resolution 2022/23 #27 Title VI Program Policy
• Approved Ordinance 2022/23 #06 Public Transportation Applicant Ordinance (We Care)
• Approved Special Warranty for We Care
• Approved Title VI Policy
• Approved February 14, 2023 regular and executive session minutes

Conservation, Planning & Zoning Committee

The committee approved monthly claims and the February 13, 2023 minutes. It recommended the appointment of two members to the Zoning Board of Appeals and approved two subdivision plats for full board consideration.

• Approved monthly claims
• Approved February 13, 2023 minutes
• Recommended Teresa Gauger as ZBA Chairman for term ending August 1, 2028
• Recommended John Obery as regular ZBA member for term expiring August 1, 2027
• Approved Wiegand Subdivision plat for full board review
• Approved Vangbo Subdivision plat for full board review

Road & Bridge Committee

The Woodford County Road & Bridge Committee will review and act on several bids for road maintenance, including seal coat, calcium chloride, and aggregate surface work for the county and various townships. They will also consider an amended MFT resolution, cold patch quotations, a construction engineering agreement, and cinders for snow removal. The committee will also review claims for the March 21 Board meeting and discuss updates on several road projects.

• Seal coat bids for county and 14 townships, low bidder Steffen's 3-D Construction, total $2,525,000+
• Calcium chloride bids for various townships, Section 23-XX000-01-GM
• Aggregate surface bids for Greene, Panola, and Roanoke townships
• Construction engineering agreement with Hutchison Engineering, Inc. for Section 16-00091-02-RR
• Claims for March 21 Board meeting totaling $94,190.46 (County Highway Fund)

The committee approved several bids for seal coating, calcium chloride, and aggregate surfacing for various townships. It also authorized a construction engineering agreement for the widening of CH 13 and amended a resolution regarding MFT funds for Santa Fe Trail.

• Approved various township seal coat bids from Steffen 3D
• Approved calcium chloride bids for Cazenovia and Metamora Townships
• Approved aggregate surface bids for Greene, Panola, and Roanoke Townships
• Approved amended MFT resolution for Santa Fe Trail (Section 21-00058-00-RS)
• Approved cold patch quotations from McLean County Asphalt and Tazewell County Asphalt
• Approved construction engineering agreement with Hutchison Engineering, Inc. for CH 13 widening
• Approved March claims for the Board meeting
• Approved February 14 and February 21 meeting minutes

Public Safety Committee

The Woodford County Public Safety Committee will consider several bids and purchases, including a jail body scanner, fire alarm system, and a used jail transport vehicle, plus discuss changes to animal control ordinances. They will also continue discussions on an IT department FTE position and a cost study for the Sheriff's Dept. and Animal Control with Bellwether.

• Approval of Fire Alarm Project Bid (multiple vendor quotes, e.g., Thompson Electronics $64,034, Getz Fire Equipment $156,616, Seico Inc. $45,716)
• Approval of Body Scanner (Jail) Project bid (quotes: Leidos $393,540, LineV Systems $210,294.41, Tek84 $196,500)
• Approval of Courthouse/Restroom Remodel Project quote (Wright Way Interior Systems $10,512, Riverside Interiors $14,000)
• Approval of Sheriff Used Replacement Vehicle Purchase for Jail Transport
• Discussion and Action on Changes to Animal Control Ordinances (Section 13 Running at Large/off Leash and Section 11 Violations and Citations)

The committee approved multiple equipment purchases and facility projects, including a new jail body scanner and fire alarm systems. A request to create a full-time clerical position in the Sheriff's office was denied. Proposed changes to animal control ordinances were referred back for revision.

• Approved purchase of probation vehicle not to exceed $40,000
• Approved Seico Inc. bid for fire alarm system for $45,716.00
• Approved body scanner project bids from Tek 84, BP Electric, and Schindler
• Approved Wright Way quote for $10,512.00 for courthouse restroom remodel
• Approved purchase of used jail transport van for $20,000
• Denied motion to approve full-time clerical FTE position (1 yes, 2 no)
• Approved fee study for the Sheriff's Department
• Tabled Animal Control fee study

Zoning Board of Appeals

The Woodford County Zoning Board of Appeals is meeting to consider a special use permit for a business involving composting, bio-char production, and related activities on 5.637 acres at 811 Columbia Rd. in Washburn. The board will also approve minutes from the previous meeting and receive updates on prior and upcoming petitions.

• Special use petition #2023-06-S by Paul Weaver for in-vessel composting, bio-char production, greenhouse, and storage on 5.637 acres in Agriculture District
• Property located at 811 Columbia Rd., Washburn, IL (part of Tract F and Part of Tract K, N ½ NW ¼ Section 07, T28N-R2W)
• Approval of minutes from January 24, 2023 meeting
• Update on previous month's petition approved by County Board
• Update on next month's petition: 1 map amendment

The Zoning Board of Appeals denied a petition for a special use permit to operate an in-vessel composting and bio-char production business at 811 Columbia Rd. in Washburn. The board cited concerns regarding public health, safety, noise, traffic, and inconsistency with the County Comprehensive Land Use Plan.

• Denied Special Use petition #2023-06-S for composting and bio-char business (0-4)
• Approved minutes from January 24, 2023

County Board

The Board met for an informal session to receive an overview of the budget process from Treasurer Melissa Andrews. No substantive motions were made or voted upon during the meeting.

Road & Bridge Committee

The Woodford County Road & Bridge Committee will discuss and act on the purchase of a new Kenworth T-480 snow plow truck, which has increased in price by $8,918 due to a delayed build slot. The committee will also consider whether to sell the existing truck #200 instead of trading it in to offset the increase.

• Purchase price increase from $263,626 to $272,544 for new snow plow truck
• Additional $2,000 deposit required by Central Illinois Trucks
• Trade-in value for truck #200 projected at $25,000, subject to change
• Option to sell truck #200 via auction-style bidding to potentially cover price increase
• FY 2023 budget has approximately $310,000 for equipment purchases

Conservation, Planning & Zoning Committee

The Woodford County Conservation, Planning & Zoning Committee will discuss and potentially act on wind and solar setback regulations required by Public Act 102-1123, which was recently passed by the state. The committee will also review the annual zoning update and handle routine approvals of claims and minutes. The agenda includes public input and possible executive session.

• Discussion and action on Wind and Solar Setback regulations required by Public Act 102-1123
• Annual Zoning Update
• Approval of monthly claims
• Approval of January 9, 2023 minutes
• Review of Executive Session

The committee voted to submit changes to the Zoning Board of Appeals that remove the Special Use requirement for commercial wind and solar projects. This action is intended to comply with Public Act 102-1123 by May 27. The committee also approved monthly claims and the January 9, 2023 minutes.

• Approved motion to submit changes removing Commercial Wind and Solar Special Use requirements to the Zoning Board of Appeals
• Approved monthly claims
• Approved January 9, 2023 minutes

Public Safety Committee

The Woodford County Public Safety Committee will meet to approve claims and minutes, hear public input, and receive updates on multiple ARPA-funded projects including the fire alarm system, HVAC, body-worn cameras, and tasers. They will also discuss and potentially act on a front office FTE change, a common-use firearms policy, and continued IT department staffing discussions.

• Approval of February 2023 claims
• Squad car purchase (probation)
• ARPA Fund Project Fire Alarm System bid approval
• IT Position Discussion & Presentation by Martin Technology
• Front Office FTE change discussion and action

The committee approved amending a resolution to purchase two Ford Explorers from Morrow Brothers instead of Sutton Ford. Members discussed the need for an in-house IT technician and potential revisions to animal control ordinances. No action was taken on a proposed ordinance regarding Second Amendment rights.

• Approved January 9, 2023 minutes
• Approved February 2023 claims
• Approved amending Resolution 2022/23 - #011 to replace Sutton Ford with Morrow Brothers for vehicle purchase
• Tabled ARPA Fund Project Fire Alarm System bid approval to next month
• Tabled decision on Front Office FTE change pending personnel cost sheet

Health Insurance Committee

The Woodford County Health Care Committee will consider approving new COBRA and retiree rates for April 1, 2023, as calculated by Snedeker Risk Management. The agenda also includes a report on fund balances, a claims appeal, and a monthly update from Snedeker. The minutes from the January meeting are attached for approval.

• Approval of COBRA/retiree rates effective April 1, 2023: medical single $954.39/month, family $2,147.37/month; HRP single $176.10, family $396.23; dental/vision single $34.90, family $78.51
• Report of fund balances: Premium & Claims Reserve Fund $713,878.92, Health Care Plan Fund $40,183.86, total $754,062.78
• Claims appeal discussion and possible action
• Monthly update/quarterly report from Snedeker's
• Approval of January 11, 2023 minutes

The committee unanimously approved proposed COBRA rates for retirees and terminated employees, which are approximately 12% higher than last year. The decision will be forwarded to the full County Board for final approval.

• Approved COBRA Retiree Rates effective April 1, 2023 (unanimous)
• Approved January 11, 2023 minutes (unanimous)

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider and act on several procurement items, including quotes for spray patch oil, stockpiling materials, pit materials, bulk rock salt, a construction engineering agreement, and a snow plow truck price adjustment. The committee will also review claims for the February 21 County Board meeting and discuss Santa Fe Trail bid results and a personnel update.

• Spray patch oil quote from Steffen's 3-D Construction: $47,640 for 12,000 gallons (HFE-150)
• Quotes for stockpiling materials (23-00000-20-GM) and pit materials (23-00000-25-GM)
• Procurement of Bulk Rock Salt for FY 2023/24
• Construction engineering agreement for Section 21-00058-00-RS
• Claims totaling $142,810.80 (County Highway Fund), $6,510.75 (County Bridge Fund), $2,450.00 (County Matching Fund)

The committee rejected a bid for a new snow plow truck after a 2-3 vote. Members approved several material quotes and a construction engineering agreement for Santa Fe Trail.

• Approved February claims, including $121,963.60 to Midwest Construction
• Approved spray patch oil quote from Steffen 3-D for $47,640
• Approved stockpiling materials quote from Reeser Trucking
• Approved all quotes for pit materials
• Approved procurement of bulk rock salt for FY 2023/24
• Approved construction engineering agreement with Hermann & Associates for Santa Fe Trail
• Denied bid for new snow plow truck and $2,000 deposit (2-3)

County Offices Committee

The Woodford County Offices Committee will consider approving February claims, reappointing Richard Burmood to the Benson Fire Protection District, and discussing a potential agreement with Bellwether LLC for a fee review of county services. The agenda also includes an executive session on personnel matters.

• Reappointment of Richard Burmood to Benson Fire Protection District for 3-year term expiring May 1, 2026
• Approval of February claims and County Board Per Diem (roll call vote)
• Discussion of cost to agreement with Bellwether LLC for fee review (e.g., Recorder $6,000, Sheriff $5,000, Animal Control $5,000)
• Executive session on appointment, employment, compensation of personnel

The committee approved a $16,000 agreement with Bellwether to conduct cost studies for the County Clerk, GIS, Recorder, Sheriff, and animal control fees. The study is required by statute to allow for fee increases. The committee also approved February claims and a fire protection district reappointment.

• Approved $16,000 cost study through Bellwether for Clerk, GIS, Recorder, Sheriff, and animal control fees
• Approved reappointment of Richard Burmood to the Benson Fire Protection District for a 3-year term
• Approved February claims
• Approved January 20, 2023, meeting minutes

Board of Health

The Woodford County Board of Health will meet to approve minutes, receive reports, and consider several proposed actions, including appointing 2023 officers with fiscal privileges, a front door conversion project not to exceed $2,000, and updates to job descriptions and policies. The board may also enter executive session for personnel matters.

• Proposed 2023 appointed officers with fiscal privileges to sign documents and financials
• Proposed WCHD front door conversion project not to exceed $2,000
• Proposed changing Bookkeeper/Grant Manager job description title to Billing Coordinator
• Proposed changing educational requirements for Communication Specialist job description
• Proposed 2022 Annual Report and HIPAA policy manual update

Zoning Board of Appeals

The Board approved a special use and variance for a construction warehouse in El Paso and a home occupation for a landscaping business in Lowpoint. It also amended the zoning ordinance to allow agriculture in industrial and commercial districts. One petition for a primitive campground was withdrawn.

• Approved Special Use for construction warehouse at 2421 County Road 1200 N (3-0)
• Approved Variance for second structure at 2421 County Road 1200 N (3-0)
• Approved amendment to add agriculture as permitted use in Light Industrial, Heavy Industrial, and General Commercial districts (3-0)
• Approved Special Use for Home Occupation Type 2 (mowing/landscaping/stockpiling) at 688 Bricktown Rd (3-0)
• Petition for primitive campground at 415 Grimm Rd withdrawn by applicant

Liquor Commission

The Woodford County Liquor Commission is meeting to consider a liquor license for Chris Steward. The agenda includes approval of minutes from April 6, 2021, and public input, but the main item is the discussion and potential action on this license.

• Discussion/action on license for Chris Steward

County Board

The Woodford County Board will consider a consent agenda including a $129,955 purchase of rugged tablets for squad cars, an engineering agreement for a road project, and a tax sale certificate cancellation. The board will also vote on monthly claims and may enter executive session for personnel and litigation discussions, with possible action on a Goodfield TIF settlement.

• Resolution 2022-23 #016: Purchase of squad car rugged tablets from GETAC for $129,955.00
• Resolution #2022/23-008: Engineering agreement with Maurer Stutz, Inc. for Section 23-16121-BA-DR
• Resolution 01-23-001: Cancellation of Tax Sale Certificate 2018-0132 on Parcel #16-08-204-002
• Purchase of Services Agreement with We Care
• Possible approval of settlement agreement regarding Goodfield TIF after executive session

The County Board approved several resolutions via a consent agenda, including the purchase of rugged tablets for squad cars. The Board also voted to approve a settlement agreement regarding the Goodfield TIF and authorized a vehicle replacement for the Sheriff. Several past executive session minutes were reviewed and either released or kept confidential.

• Approved purchase of Squad Car Rugged Tablets from GETAC for $129,955.00
• Approved Settlement Agreement with the Village of Goodfield TIF
• Approved $30,000 not to exceed for Sheriff's vehicle replacement
• Approved engineering agreement with Maurer Stutz, Inc. (Resolution 2022/2023-008)
• Approved cancellation of Tax Sale Certificate 2018-0132 (Resolution 01-23-001)
• Approved purchase of Services Agreement with We Care
• Released Executive Session minutes from March 19, 2019 (part 2), May 17, 2022, June 21, 2022, and July 19, 2022 (parts 1 and 2)
• Kept confidential Executive Session minutes from March 17, 2015, November 17, 2020, and January 19, 2021

Health Insurance Committee

The committee voted to reprocess an ambulance bill for a member's spouse to be paid at the standard 90/10 in-network tier. The committee also reviewed fund balances and the 2022 Plan Performance Report, which showed a net gain of $13,245.95.

• Approved reprocessing of ambulance claim to be paid at 90/10 tier (unanimous)
• Approved December 14, 2022 minutes (unanimous)

Finance & Economic Development Committee

The Finance & Economic Development Committee is reviewing ordinances that obligate funds for various projects and purchases, including a $3.5 million HVAC system for the Public Safety Building and Courthouse, and a $4.04 million package covering COVID testing, IT upgrades, security equipment, and other items. The agenda also includes a summary of the county's Coronavirus (ARPA) fund, showing a balance of $7,196,907.76 after expenses. This is a review of previously approved ordinances and fund activity, not a decision on new proposals.

• Ordinance 2021/2022-004 and 2022/2023-002: HVAC for Public Safety Building & Courthouse, $3.5 million obligated, $185,117 paid
• Ordinance 2021/2022-013: Various projects totaling $4,036,364, including COVID testing ($95,000), telephone system ($132,000), IT upgrades ($165,000), body scanner ($225,000), body-worn cameras ($185,000), and more
• Ordinance 2020/2021-014: Bellwether LLC payment for services, $20,000
• Ordinance 2021/2022-003: Lost Revenue Standard Allowance Election (no amount listed)
• ARPA fund balance: $7,196,907.76 after $300,117 in expenses

The committee approved the December 2022 minutes and January 2023 claims. Members decided to pay unexpected courthouse fire system upgrade invoices from contingency funds. The Treasurer provided updates on ARPA fund tracking and the ongoing CliftonLarsonAllen audit.

• Approved December 13, 2022, minutes
• Approved January 2023 claims
• Decided to pay courthouse fire system upgrade invoices from contingency funds

County Offices Committee

The Woodford County Offices Committee will meet to approve routine items including January claims, per diem payments, and a resolution to cancel a tax sale certificate. They will also discuss updates on cybersecurity training, polling place relocation, and assessment testing, and consider a services agreement with We Care.

• Approval of January claims
• County Board Per Diem roll call vote
• Resolution 01-23-001 authorizing cancellation of tax sale certificate 2018-0132 on parcel #16-08-204-002
• Purchase of Services Agreement with We Care
• Relocation of Goodfield polling place

The committee approved January claims, four County Board per diem payments, and the annual Purchase of Services Agreement with We Care. It also passed a resolution to cancel a tax sale certificate for a specific parcel after the property was redeemed.

• Approved December 13, 2022 meeting minutes
• Approved January claims
• Approved per diem payments for Jerry Smith ($250), Nick Miller ($1,125), Dave Meinhold ($650), and Bill Cardin ($1,100) (4-0)
• Approved Purchase of Services Agreement with We Care
• Approved Resolution 01-23-001 to cancel Tax Sale Certificate 2018-0132 on Parcel #16-08-204-002

Conservation, Planning & Zoning Committee

The Conservation, Planning, and Zoning Committee will meet to discuss the comprehensive plan update process with Tri-County Regional Planning and review Senate Bill 4412 Amendment #1 on solar and wind energy regulations. The agenda includes routine items like claims approval and minutes, but the main focus is on these two planning and zoning issues.

• Tri-County Regional Planning overview of comprehensive plan update process
• Review of Senate Bill 4412 Amendment #1 on solar and wind energy regulations
• Approval of monthly claims
• Approval of December 12, 2022 minutes

The committee approved monthly claims and the December 12, 2022 minutes. Members discussed the process for updating the county's comprehensive plan and reviewed a pending state bill regarding solar and wind energy setbacks.

• Approved monthly claims
• Approved December 12, 2022 minutes

Public Safety Committee

The Public Safety Committee will review January 2023 claims, hear updates on ARPA-funded projects (HVAC, card access, elevator, IT), and take action on Sheriff MDC project bids. They will also continue discussions on a courthouse contingency plan and an in-house IT position.

• Sheriff MDC Project Bids w/ Action (see attached sheet)
• ARPA Projects Update: Courthouse/PSB HVAC, Sheriff/EMA Public App, FARO/Drone, Axon BWC/Taser/Interview Rm, Fire Alarm, IT Network, Telephone, CCTV, Parking lot, Retaining Wall, Sidewalks & Ramps
• Card Access Project Update
• RLF Elevator Project Update
• Continued discussion on Contingency Plan for Courthouse and IT Department FTE Position

The committee approved a contract for GETAC rugged tablets to replace existing squad car equipment using ARPA funds. The board also approved the December 2022 minutes and January 2023 claims. Members discussed the potential creation of an IT department FTE position.

• Approved GETAC quote for rugged tablets not to exceed $135,000
• Approved December 12, 2022, minutes
• Approved January 2023 claims

Road & Bridge Committee

The Woodford County Road & Bridge Committee will consider approving an engineering services agreement with Maurer-Stutz, Inc. for $69,280 to design a culvert extension on North Lakeview Drive, with costs split 50/50 with the Spring Bay Road District. The committee will also review claims totaling $52,802.35 for the County Highway Fund and $1,558.70 for the County Bridge Fund, and discuss fuel bid results. The agenda includes an executive session on personnel.

• Engineering agreement for Section 23-16121-BA-DR: $69,280, split 50/50 with Spring Bay Road District
• Claims approved: $52,802.35 (County Highway Fund), $1,558.70 (County Bridge Fund)
• Fuel bid results to be discussed
• Executive session under 5 ILCS 120/2(c)(1) for personnel

The committee approved a design agreement for a culvert replacement and authorized the promotion of a technician. They also approved January claims, including a $41,000 expense for a paint spill cleanup to be covered by a contingency fund.

• Approved Maurer Stutz Engineering Agreement not to exceed $69,280.00 for Spring Bay Road District culvert replacement
• Approved January claims, including $41,000 to E-Environment Solutions for paint spill cleanup
• Approved purchase of Pitney Bowes postage machine
• Approved promotion of Lee Kupfer from Tech I to Tech II
• Approved December 12, 2022 meeting minutes