Windham public meetings in 2025

Windham Middle School Repurpose Advisory Committee

The Windham Middle School Repurpose Advisory Committee is meeting to review its charge and revised timeline, examine community center conversion examples, and discuss project development options, costing, funding, bonding, and timelines. They will also review survey results and demographics to inform their recommendations. The meeting is open to the public and will be broadcast.

• Review of committee charge and revised timeline
• Community center conversion examples from Maine and New England
• Project development options and concept plans
• Costing, funding, bonding, and timeline documents
• Survey results summary and demographics review

Planning Board

The Windham Planning Board is holding a site walk for a major subdivision application by Row Even, LLC to build a 17-lot conservation subdivision on 33.68 acres at 100 River Road. The project includes a new public road, private wells and septic systems, and 19.54 acres of open space. The board is reviewing the proposal; no public comments are allowed during the site walk unless requested.

• 17-lot conservation subdivision on 33.68 acres
• New road built to public standards
• 19.54 acres of open space
• Private subsurface wastewater disposal systems and on-site wells
• Located in Farm (F) and Resource Protection (RP) zones in Presumpscot River watershed

Town Council

The Windham Town Council will consider several items, including awarding a $1,214,500 bid for the Varney's Bridge replacement on William Knight Road, establishing a sewer rate for the North Windham Sewer District, and amending the Master Fee Schedule for shoreland zoning fees. The council will also appoint a representative to the Natural Resources Advisory Committee and authorize a $3,766 grant to R.S.U. 14 Middle School. Discussion items include FOAA training, council goals, and a comprehensive plan update.

• Award $1,214,500 bid to Wyman & Simpson Inc. for Varney's Bridge replacement (TM 2024-001)
• Establish sewer rate for North Windham Sewer District and amend Master Fee Schedule
• Authorize $3,766 disbursement from Substance Prevention Grant Fund to R.S.U. 14 Middle School for Trills & Thrills Music Festival
• Amend Master Fee Schedule for Shoreland Zoning application review fees
• Appoint Council representative to Natural Resources Advisory Committee

The Town Council approved a $16.00 per hundred-cubic-feet sewer rate for the North Windham Sewer District, with the rate subsidized by TIF funds and set annually. The Council also approved a $1,214,500 bid for the Varney's Bridge replacement, a $3,766 grant to the middle school music festival, and fee schedule amendments for shoreland zoning. All votes were unanimous except for the music festival grant, which passed 6-1.

• Approved sewer rate of $16.00 for North Windham Sewer District (7-0)
• Awarded $1,214,500 bid to Wyman & Simpson Inc. for Varney's Bridge replacement (7-0)
• Approved $3,766 disbursement to R.S.U. 14 Middle School for Trills & Thrills Music Festival (6-1)
• Amended Master Fee Schedule for Shoreland Zoning application fees (7-0)
• Appointed Councilor Cook to Natural Resources Advisory Committee (7-0)
• Approved minutes of November 25, 2025 special and regular meetings (7-0)

Planning Board

The Windham Planning Board will hold its regular meeting, including a public hearing on proposed amendments to the Land Use Ordinance that would redefine major and minor kennels, allow them in certain commercial districts, and add performance standards. The board will also hold a quarterly workshop to discuss potential ordinance amendments for Town Council consideration. The meeting includes approval of the previous meeting's minutes.

• Public hearing on Land Use Ordinance amendments (PB 25-079) to redefine kennels and permit them in C-1, C-1N, and C-2 districts
• Proposed changes include dog daycares and overnight boarding for more than four dogs or cats
• Additional performance standards proposed under §120-531
• Quarterly Land Use Ordinance workshop (PB 25-081) to discuss amendments for Town Council
• Approval of minutes from November 24, 2025 meeting

The Planning Board held a workshop-style discussion on a proposed Land Use Ordinance amendment to allow major kennels (including dog daycares and overnight boarding) in commercial districts. No formal vote was taken; the board raised concerns about noise, traffic, and whether the use should be conditional rather than permitted. The board also held a quarterly ordinance workshop to discuss potential future amendments.

• No minutes approved for November 24, 2025 (none available)
• Discussed proposed amendment #25-28 to redefine major/minor kennels and allow them in C-1, C-1N, C-2 districts (no vote)
• Held quarterly Land Use Ordinance workshop to discuss possible amendments (no action)

Town Council

The Windham Town Council is holding a special meeting solely to enter executive session. The closed session is authorized under Maine law to discuss a personnel matter and to consult with the town attorney about legal rights, duties, or pending litigation. No other business is on the agenda, and the meeting is expected to adjourn immediately after the session.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Executive session under 1 M.R.S.A. §405(6)(E) for attorney consultation on legal rights or litigation
• Agenda item 25-197

The Windham Town Council met in a special session and voted unanimously (7-0) to enter executive session to discuss a personnel matter and consult with legal counsel. After the closed session, the council voted unanimously to return to open session and then adjourned. No substantive decisions were made in open session.

• Entered executive session for personnel and legal consultation (7-0)
• Returned from executive session (7-0)
• Adjourned meeting (7-0)

Town Council

The Windham Town Council will hold a public hearing on a special amusement permit renewal for the Fraternal Order of the Eagles #4352, and consider a resolution authorizing up to $1,287,000 in lease financing for fire and police radio equipment, a fire department car, and public works vehicles. The council will also make numerous appointments to committees and boards, and discuss land use ordinance amendments and the East Windham Conservation Area.

• Public hearing on Special Amusement Permit renewal for Fraternal Order of the Eagles #4352 at 456 Roosevelt Trail Unit 1
• Order to authorize up to $1,287,000 lease purchase for fire car, police/fire radios, public works truck and wheeler
• Appointments to Finance, Ordinance, Appointments Committees and multiple advisory boards
• Discussion of Land Use Ordinance amendments on street connections and access drive standards
• Discussion of Land Use Ordinance amendment to allow kennel uses in C-1 zone

The Windham Town Council approved a lease purchase financing agreement not to exceed $1,287,000 for fire department car, shared police/fire radio infrastructure, and public works vehicles. The council also accepted Viola Lane as a public way and renewed a special amusement permit for the Fraternal Order of the Eagles. Numerous committee appointments were made, and several land use ordinance amendments were discussed but not voted on.

• Approved $1,287,000 equipment lease purchase financing (6-1)
• Accepted Viola Lane as a public way (7-0)
• Renewed Special Amusement Permit for Fraternal Order of the Eagles #4352 (7-0)
• Appointed Finance Committee members (Nadeau, Reiner, Cook)
• Appointed Appointments Committee members (Morrison, Cook, Terry)
• Appointed Ordinance Committee members (Nadeau, Reiner, Jones)
• Appointed WEDC board reps (Terry, Fortier)
• Appointed delegate/alternate to GPCOG (Morrison, Reiner)

Planning Board

The Windham Planning Board will hold a final plan review for a commercial building at 241 Roosevelt Trail, a preliminary review for the 5-lot Meredith Woods subdivision, and a sketch plan review for the 17-lot 100 River Road subdivision. The board will also approve minutes from the November 10 meeting. Public comment is allowed only during the public hearing portion for the Roosevelt Trail item.

• Final plan review for 4,980 sq ft contractor services building at 241 Roosevelt Trail (Lussier Apartments, LLC)
• Preliminary plan review for 5-lot Meredith Woods subdivision on Meredith Drive (Meredith Way, LLC)
• Sketch plan review for 17-lot subdivision at 100 River Road (Row Even, LLC)
• Approval of November 10, 2025 meeting minutes

Town Council

The Windham Town Council will hold its organizational meeting, swearing in newly elected councilors and electing a chairman, vice-chairman, and parliamentarian. The council will also appoint numerous committee members and representatives, adopt rules of procedure, and consider two truck purchase bids totaling over $555,000. No public hearings or consent agenda items are scheduled.

• Award bid to Allegiance Trucks for a 2026 International MV607 truck with plow gear for $247,056
• Award bid to Freightliner/Western Star for a 2026 Western Star 47X truck with plow gear for $308,474
• Appoint members to Forbes Lane Neighborhood Park ad hoc Committee and increase community membership from 4 to 6
• Appoint three councilors to Windham Middle School Repurpose Advisory Committee
• Adopt Council Rules of Procedure and set meeting schedule for remainder of 2025

The Windham Town Council approved the purchase of two new trucks for the Public Works Department: a 2026 International MV607 non-CDL truck with plow gear for $247,056 and a 2026 Western Star 47X truck with plow gear for $308,474. Both purchases were approved unanimously (5-0). The council also made several appointments to town committees and boards, and postponed all committee nominations until the November 25 meeting pending a recount for the At-Large Council seat.

• Approved $247,056 for 2026 International MV607 truck with plow gear (5-0)
• Approved $308,474 for 2026 Western Star 47X truck with plow gear (5-0)
• Elected Mark Morrison as Council Chair (4-0-1)
• Elected William Reiner as Vice-Council Chair (5-0)
• Elected David Nadeau as Parliamentarian (5-0)
• Adopted Council's Rules of Procedure (5-0)
• Cancelled December 23, 2025 council meeting (5-0)
• Appointed Magnus Dunning to Board of Assessment Review (5-0)

Planning Board

The Windham Planning Board will consider amendments to land use rules for street connections and access drive standards, and review an amended site plan for a dump station at Camping World on Roosevelt Trail. The board will also approve minutes from its October 27 meeting. Public comment is allowed for the public hearing items.

• LUO amendments to Article 8 (Site Plan Review) and Article 9 (Subdivision Review) for street connections and access drive standards
• Camping World expansion amendment: add dump station at 480 Roosevelt Trail (Tax Map 15, Lot 1A, C-3 zone)
• Approval of minutes from October 27, 2025 meeting

Town Council

The Windham Town Council will hold a public hearing and vote on a marijuana manufacturing facility application, and consider several financial and property items, including a $6.5 million expenditure for a new police and fire building, a $815,601 solar system purchase, and a resolution setting a deadline for the Ruby Meadows Homeowners Association to form before the town considers accepting Viola Lane. The council will also appoint a new town clerk and discuss a no-through-trucks posting on Covered Bridge Road.

• Public hearing on marijuana manufacturing facility at 999 Roosevelt Trail (Dose Maine, LLC / Sola Edibles)
• Appoint Anthony Blasi as Town Clerk effective Nov 4, 2025
• Authorize up to $6,500,000 for new public safety building (Police/Fire) at Tax Map 70, Lot 14
• Authorize up to $815,601 for solar system at town landfill on Enterprise Drive
• Set Nov 20, 2025 deadline for Ruby Meadows HOA formation; council to vote on accepting Viola Lane Nov 25, 2025

The Windham Town Council approved several items, including authorizing up to $6.5 million for preliminary costs of a new public safety building for police and fire departments, and approving a marijuana manufacturing facility at 999 Roosevelt Trail. The council also set a November 20, 2025 deadline for the Ruby Meadows Homeowners Association to form, with road acceptance vote scheduled for November 25 if conditions are met. All votes were unanimous (7-0).

• Approved $6.5M preliminary expenditure for new public safety building (7-0)
• Approved marijuana manufacturing facility for Dose Maine LLC and Sola Edibles at 999 Roosevelt Trail (7-0)
• Approved appointment of Anthony Blasi as Town Clerk effective Nov 4, 2025 (7-0)
• Approved tax-acquired property disposition for Tax Map 16, Lot 54 with gift of 24.97 acres (7-0)
• Set Nov 20, 2025 deadline for Ruby Meadows HOA formation; road acceptance vote Nov 25 if met (7-0)
• Approved $832,414 (amended from $815,601) for solar system purchase at landfill (7-0)
• Approved letter to Maine Speaker of the House regarding housing legislation impact (7-0)

Finance Committee

The Windham Finance Committee is meeting to review the town's budget status, including revenues and expenditures, and to receive an update on the sewer project dashboard. The meeting is scheduled for Tuesday, October 28, 2025, at 8:00 PM in Conference Room 1 of the Town Offices.

• Budget Status - Review of Revenues and Expenditures
• CD 25-190 - Sewer Project Dashboard

Planning Board

The Windham Planning Board will hold preliminary and final plan reviews for a 6-unit residential subdivision at 250 Windham Center Road, and final reviews for amendments to the Camping World site, the Heights at Colley Wright Brook subdivision, and the Windham Village Apartments complex. The board will also approve minutes from its September 22 meeting. Public comment is not allowed during these portions, but written comments can be sent to PlanningBoard@windhammaine.us.

• PB 25-067: Marigold Lane Subdivision – 6-unit residential development in 3 duplex buildings on 3.26 acres at 250 Windham Center Road (Tax Map 12, Lot 52-A, Windham Center zone)
• PB 25-069: Camping World Expansion Amendment – add a dump station for RV wastewater at 480 Roosevelt Trail (Tax Map 15, Lot 1A, Commercial III zone)
• PB 25-070: Heights at Colley Wright Brook – amend lot lines of Lot 23-G and relocate wells/septic on Lots 23-B through 23-F (Tax Map 10, Farm zone)
• PB 25-071: Windham Village Apartments – third amendment to add condition that no building permits issued until improvements complete or performance guarantee accepted (Tax Map 70, Lot 1-A01, Commercial I zone)
• PB 25-066: Approval of minutes from September 22, 2025 meeting

The Windham Planning Board approved the Marigold Lane Subdivision, a 6-unit residential development in three duplex buildings at 250 Windham Center Road, with conditions. The board also approved amendments to the Heights at Colley Wright Brook subdivision and the Windham Village Apartments project, and tabled a decision on the Camping World expansion to add RV dump stations pending more information.

• Approved Marigold Lane Subdivision, 6-unit duplex development (all in favor)
• Approved Heights at Colley Wright Brook amended subdivision (all in favor)
• Approved Windham Village Apartments third amended subdivision (5-2, Daigle and Yost opposed)
• Tabled Camping World expansion for RV dump stations pending more information

Planning Board

The Windham Planning Board is holding a site walk to review two development applications. The first is a proposal by Moon Apartments, LLC to convert an existing building at 211 Tandberg Trail into a 4-unit building and construct a new 8-unit multifamily building, creating 10 apartments total. The second is an amended major site plan by Lussier Apartments, LLC to build a 4,980 square foot contractor services building at 241 Roosevelt Trail. No decisions are being made at this site walk; public comments are not permitted unless requested by the Board.

• 10 apartments via conversion and new construction at 209-211 Tandberg Trail (Moon Apartments, LLC)
• 4,980 sq ft contractor services building at 241 Roosevelt Trail (Lussier Apartments, LLC)
• Both properties in watersheds: Pleasant River and Colley Wright Brook
• Amended major site plan references June 12, 2006 approval (North Business Park)

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to approve prior minutes and discuss two main items: potential zoning changes for the Commercial-5 (C-5) district in connector road areas, and next steps for delegated review of land use ordinance amendments. No final decisions are listed; the agenda indicates discussion and review only.

• Review of C-5 (Commercial-5) zoning district in connector road areas (OC 25-034)
• Discussion of delegated review next steps for Land Use Ordinance Article 8 amendments (OC 25-035)
• Approval of meeting minutes from July 23 and September 24, 2025

Town Council

The Windham Town Council will hold public hearings on amending the Land Use Ordinance to broaden the North Windham Sidewalk Impact Fee and on renewing a special amusement permit for Stockhouse Restaurant. The Council will also consider authorizing up to $500,000 from the FY2026 bond fund for preliminary costs of a wastewater disposal system expansion at 53 Tandberg Trail, accepting a related easement, and approving several other items including equipment lease financing and election logistics.

• Public hearing on amendments to Chapter 120, Article 12 (North Windham Sidewalk Impact Fee) and Master Fee Schedule
• Public hearing on renewal of Special Amusement Permit for Stockhouse Restaurant & Sandbar Pub at 4 Turning Leaf Drive
• Authorize up to $500,000 from FY2026 Bond Fund for wastewater expansion project at 53 Tandberg Trail (TM-2026-010)
• Accept permanent easement at 53 Tandberg Trail and pay $500,000 (account 33303-47037)
• Authorize equipment lease purchase up to $1,287,000 for Fire Car #1, radio infrastructure, and Public Works vehicles

The Windham Town Council approved several items, including authorizing up to $500,000 from the FY2026 Bond Fund for preliminary costs of the wastewater disposal system expansion at 53 Tandberg Trail, and accepting a permanent easement on that property for $500,000. The council also approved a $1,287,000 equipment lease purchase for fire, police, and public works vehicles and radio infrastructure, and set election details for the November 4, 2025 referendum. All votes were 5-0 with two members absent.

• Approved $500,000 expenditure for wastewater expansion project (5-0)
• Accepted permanent easement at 53 Tandberg Trail for $500,000 (5-0)
• Approved $1,287,000 equipment lease purchase for fire, police, and public works (5-0)
• Approved Special Amusement Permit renewal for Stockhouse Restaurant & Sandbar Pub (5-0)
• Approved sidewalk impact fee ordinance amendments (5-0)
• Approved poll hours and location for Nov 4 election (5-0)
• Approved $1,500 grant for RSU 14 Middle School Smokescreen Program (5-0)
• Approved $2,000 grant for RSU 14 High School Salem trip (5-0)

Town Council

The Windham Town Council is holding a special meeting to enter an executive session to discuss a personnel matter, as permitted by state law. The agenda contains no other business items, and the meeting is expected to adjourn after the session.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Item 25-153

The Windham Town Council met in a special executive session to discuss a personnel matter under state law. No votes were taken during the session, and the council adjourned without any substantive decisions.

• Entered executive session to discuss personnel matter (4-0)
• Returned from executive session (5-0)
• Adjourned meeting (5-0)

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to consider amendments to the Land Use Ordinance that would expand the allowable uses of impact fees. The discussion focuses on using impact fees for public safety and municipal buildings, as detailed in the attached memo and ordinance draft. No final decision is expected at this meeting; it is a discussion item.

• Land Use Ordinance Amendments - Expanding Uses of Impact Fees (OC 25-028)
• Discussion of impact fee use for Public Safety and Municipal Buildings (pages 7 & 8)
• Attachments: memo and ordinance draft dated 09/15/2025

Town Council

The Windham Town Council will hold public hearings on proposed amendments to the Land Use Ordinance and General Assistance Ordinance, and on four junkyard permit renewals. Under unfinished business, the Council will reconsider and vote on an amended three-year collective bargaining agreement with the Windham Police Association, and consider authorizing up to $800,000 for a new radio/repeater system for Police, Fire, and Public Works. The agenda also includes appointments, acceptance of easements, and a MainePERS open enrollment adoption.

• Reconsider and approve amended police union contract (July 1, 2025–June 30, 2028)
• Authorize up to $800,000 for radio/repeater system from RCM (capital account FR-2024-006)
• Public hearing: Land Use Ordinance amendments to remove 21-day submission deadline, establish 30-day review period
• Public hearing: General Assistance Ordinance amendments with updated benefit maximums
• Renewal permits for junkyards: Windham Auto Recycling, Serv-U-Garage, Automill LLC, Jeffrey Whitney

The Windham Town Council approved an amended three-year collective bargaining agreement with the Windham Police Association and authorized participation in a county radio system purchase up to $800,000. It also approved several land use ordinance amendments, junkyard permit renewals, and appointments. A proposed change to the Land Use Ordinance submission deadline failed.

• Approved amended police union contract (5-0)
• Authorized radio/repeater system purchase up to $800,000 (5-0)
• Approved General Assistance Ordinance amendments (5-0)
• Renewed junkyard permits for Windham Auto Recycling, Serv-U-Garage, Automill LLC, and Jeffrey Whitney (5-0 each)
• Reconsidered and approved police union contract with corrections (5-0)
• Appointed Melissa Young to Planning Board alternate (5-0)
• Appointed Deb Matthews and Jennie Butler to Parks and Recreation Advisory Committee (5-0 each)
• Adopted MainePERS open enrollment provision (5-0)

Planning Board

The Windham Planning Board will hold public hearings and reviews on several development proposals, including a cemetery expansion, two condominium projects, a solar array, and a commercial building. They will also consider amendments to the sidewalk impact fee ordinance. The agenda includes final plan reviews for the Smith Cemetery expansion, Dolley Farm subdivision, and Franklin Drive solar, plus preliminary review of the Windham Center Road condos.

• Public hearing on Land Use Ordinance amendments to Article 12 Sidewalk Impact Fee (PB 25-059)
• Final plan review: Smith Cemetery expansion, 513 Gray Road, 298 family plots and 800 single burials (PB 25-060)
• Preliminary plan review: 6-unit condo at 250 Windham Center Road by Casco Bay Holdings (PB 25-061)
• Final plan review: 42-unit Dolley Farm subdivision on River Road (PB 25-049)
• Final plan review: 425kW solar array on Franklin Drive (PB 25-062)

The Windham Planning Board approved the Smith Cemetery expansion (PB 25-060) and the Dolley Farm Subdivision (PB 25-049), both with conditions. It also recommended approval of sidewalk impact fee amendments (PB 25-059) and approved the Franklin Drive Solar Development (PB 25-062). The board postponed the 250 Windham Center Road Condos preliminary plan (PB 25-061) to the next meeting.

• Approved Smith Cemetery expansion major site plan (all in favor)
• Approved Dolley Farm Subdivision final plan (all in favor)
• Recommended approval of sidewalk impact fee amendments (all in favor)
• Approved Franklin Drive Solar Development major site plan (all in favor)
• Postponed 250 Windham Center Road Condos preliminary plan (4-2)
• Approved waiver for stormwater peak flow increase for Dolley Farm (all in favor)
• Found 250 Windham Center Road Condos application complete (5-1, Daigle opposed)
• Approved minutes of September 8, 2025 (all in favor)

Planning Board

The Windham Planning Board will hold site walks for two major applications. First, the Town proposes expanding Smith Cemetery onto an abutting 23.95-acre parcel, adding 298 family plots, 800 single burials, and a maintenance building. Second, Casco Bay Holdings, LLC proposes a 6-unit condominium development in three duplex buildings on a 3.26-acre property at 250 Windham Center Road. Public comments are not permitted during site walks unless requested by the Board.

• Smith Cemetery expansion: 298 family plots, 800 single burials, Veterans' Niche Wall, Columbarium Niche Wall, 540 sq ft storage building, new driveway on Gray Road
• 250 Windham Center Road Condos: 6-unit residential condominium in 3 duplex buildings, 400-foot private driveway, public water, private wastewater
• Both properties are in the Black Brook watershed
• Site walk for Smith Cemetery at 513 Gray Road, parking in cemetery
• Site walk for condos at 250 Windham Center Road at ~6 PM

Town Council

The Windham Town Council will hold a public hearing and act on one-year renewal licenses for adult use marijuana stores and medical marijuana caregiver retail stores. The council will also consider accepting Revolution Drive as a public way, appointing members to the Voter Registration Appeals Board, endorsing letters about L.D. 1829, and approving a three-year collective bargaining agreement with the Windham Police Association. Discussion items include comprehensive plan amendments and a North Windham Public Safety Building update.

• Public hearing and action on adult use marijuana and medical marijuana caregiver retail store license renewals (25-132)
• Acceptance of Revolution Drive as a public way (25-111)
• Appointments to Voter Registration Appeals Board for 3-year terms (25-124)
• Approval of 3-year police collective bargaining agreement, July 1, 2025–June 30, 2028 (25-127)
• Discussion of Comprehensive Plan Amendments – scope, schedule, budget (CD 25-165)

The Windham Town Council approved several items, including a three-year collective bargaining agreement with the Windham Police Association, renewal of adult use marijuana and medical marijuana caregiver retail licenses, acceptance of Revolution Drive as a public way, appointments to the Voter Registration Appeals Board, and letters to state officials regarding L.D. 1829. All votes were 5-0 with two members absent. The council also entered executive session for a personnel matter and took no votes there.

• Approved 3-year police union contract (5-0)
• Approved adult use marijuana and medical marijuana caregiver retail license renewals (5-0)
• Accepted Revolution Drive as a public way (5-0)
• Appointed members to Voter Registration Appeals Board (5-0)
• Approved letters to Governor and delegation regarding L.D. 1829 (5-0)
• Entered executive session for personnel matter (4-0)

Planning Board

The Windham Planning Board will hold public hearings and final reviews on three development proposals: a new 5-lot conservation subdivision, an amended mixed-income housing project, and a conversion of an apartment complex to condominiums. The board will also approve minutes from its August 25 meeting. Public comment is allowed during the public hearing portions.

• PB 25-053: Meredith Woods Subdivision – 5-lot conservation subdivision, 810-ft private road, 16.86 acres open space, Meredith Drive (Tax Map 6, Lot 38-E02)
• PB 25-054: Andrew School Redevelopment – amended plan adds 17 market-rate apartments to 18 affordable senior units (total 35 units), Academy Street/55 High Street (Tax Map 37, Lot 24)
• PB 25-055: Windham Village Apartments – second amendment to convert 48 of 172 units to condominiums, Stillwater Drive (Tax Map 70, Lot 1-A01)

The Windham Planning Board approved the amended final plan for the Andrew School Redevelopment/WDCJCS Subdivision, adding 17 market-rate apartments to the previously approved 18 affordable senior units for a total of 35 units. The board also approved the second amended final plan for Windham Village Apartments, converting 48 units to condominiums. Both approvals were unanimous and subject to conditions, including recording condo documents and obtaining permits.

• Approved Andrew School Redevelopment final plan (35 units total) with conditions (unanimous)
• Approved Windham Village Apartments second amended plan (172 units, 48 condo) with conditions (unanimous)
• Found Meredith Woods Subdivision preliminary plan complete (unanimous)
• Approved minutes of August 25, 2025 (unanimous)

Planning Board

The Windham Planning Board will hold a public hearing and consider two proposed Land Use Ordinance amendments. The first would change the application submission deadline from a fixed 21-day period to a flexible 30-day review period. The second would modify the North Windham Sidewalk Impact Fee, including renaming the section, eliminating subareas, and updating the fee schedule. The board will also approve minutes from the July 28 meeting.

• Amendment #25-21: Remove fixed 21-day submission deadline, establish staff-driven 30-day review period for site plan and subdivision applications
• Amendment #25-15: Rename Section 120-1202, eliminate subareas in North Windham Sidewalk Impact Fee Area, specify applicability in C-2 and C1-N districts
• Update Master Fee Schedule to reflect average cost from Appendix E methodology
• Approval of minutes from July 28, 2025 meeting

The Windham Planning Board voted unanimously to recommend approval of amendments to the Land Use Ordinance (LUO) that would replace the fixed 21-day application submission deadline with a flexible 30-day staff-driven review period, and require a pre-application conference seven days prior. The board also discussed but took no action on proposed amendments to the sidewalk impact fee structure. The meeting was otherwise procedural, including approval of the July 28, 2025 minutes.

• Approved minutes of July 28, 2025 (unanimous)
• Recommended approval of LUO amendments to Articles 1, 8, and 9 for application review timelines (unanimous)

Planning Board

The Windham Planning Board is reviewing a major subdivision application for Meredith Woods, a 5-lot conservation subdivision on Meredith Drive. The site walk is scheduled for August 18, 2025, and the board will consider the application's compliance with town regulations.

• 5-lot conservation subdivision with 810-foot paved private road
• Lots range from 30,047 to 32,227 square feet; 16.86 acres open space
• Private septic systems, public water, underground utilities
• Located in Farm and Stream Protection zones, Black Brook watershed
• Tax Map 6, Lot 38-E02

Zoning Board of Appeals

The Windham Zoning Board of Appeals will hold a continuation of a public hearing on an administrative appeal by Anthony Requia regarding a Notice of Violation and Stop Work Order issued for 119 Trails End Rd, Unit #2 (Map 73 Lot 4/2, Zone FR/LD). The appeal concerns the Board's findings on remand from the Superior Court. No new business is listed beyond this continuation.

• Continuation of public hearing #24-001 for administrative appeal of Notice of Violation and Stop Work Order
• Property: 119 Trails End Rd, Unit #2, Map 73 Lot 4/2 (Zone FR/LD)
• Appeal relates to Board of Appeals findings on remand from Superior Court

Town Council

The Windham Town Council will hold public hearings on amendments to the Growth Ordinance and Land Use Ordinance, then vote on setting the 2025-2026 tax rate, tax due dates, and interest rates. The Council will also consider awarding a $1.6 million sewer contract, accepting Revolution Drive as a public way, and other administrative items.

• Public hearing on Growth Ordinance amendments (Chapter 101) to reflect current permit issuance practices
• Public hearing on Land Use Ordinance amendments (Article 9) to change street access standards for single-family, duplex, and multifamily dwellings
• Award contract to Shaw Brothers Construction, Inc., not to exceed $1.6 million, for sewer service line installation in Boody's Corner area
• Set 2025-2026 tax rate at $12.08 per $1,000 assessed value; due dates Oct 1, 2025 and Apr 1, 2026; 7.5% interest on overdue taxes
• Accept Revolution Drive as a public way

The Town Council approved a 2025-2026 tax rate of $12.06 per $1,000 of assessed value, amended from the proposed $12.08. They also awarded a $1.6 million sewer service line contract to Shaw Brothers Construction for the Boody's Corner area, approved several tax-related orders, and postponed the acceptance of Revolution Drive as a public way to September 9, 2025.

• Approved amended tax rate of $12.06 per $1,000 (5-0, amendment; 5-0 final)
• Awarded sewer service line contract to Shaw Brothers Construction, not to exceed $1.6M (5-0)
• Approved Growth Ordinance amendments (Chapter 101) (5-0)
• Approved Land Use Ordinance amendments (Chapter 120, Article 9) (5-0)
• Set tax due dates: October 1, 2025 and April 1, 2026 (5-0)
• Set overdue tax interest rate at 7.50% (5-0)
• Authorized prepaid property taxes with 0% interest (5-0)
• Postponed Revolution Drive acceptance to September 9, 2025 (6-0)

Town Council

The Windham Town Council is holding a special meeting to enter an executive session to discuss a personnel matter and the acquisition, use, or disposition of real property. The session is authorized under state law to protect confidential information. No public action is scheduled; the agenda is limited to this executive session and adjournment.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Executive session under 1 M.R.S.A. §405(6)(C) for real property or economic development discussion
• Item 25-121 with cover sheet attachment

The Windham Town Council held a special meeting on August 12, 2025, and voted 4-0 to enter executive session to discuss a personnel matter and potential real property issues. After the session, they voted to return to open session and adjourned. No substantive decisions were made in open session.

• Entered executive session to discuss personnel matter (4-0, 3 absent)
• Returned from executive session (4-0, 3 absent)
• Adjourned meeting (4-0, 3 absent)

Zoning Board of Appeals

The Windham Zoning Board of Appeals is meeting to continue a public hearing on an administrative appeal by Anthony Requia regarding a Notice of Violation and Stop Work Order for 119 Trails End Rd, Unit #2 (Map 73 Lot 4/2). The board will also review draft minutes, findings of fact, and a Superior Court remand order. The meeting is largely procedural, with the main substantive item being the continued appeal.

• Public hearing continuation for ZBA 25-001: Anthony Requia's administrative appeal of Notice of Violation and Stop Work Order at 119 Trails End Rd, Unit #2
• Review of draft minutes from October 17, 2024
• Review of findings of fact from September 11, 2024
• Consideration of Superior Court remand order

Planning Board

The Windham Planning Board will hold a public hearing and final plan review for a major site plan to redevelop 4 & 12 Roosevelt Trail into a multi-unit contractor services development. The board will also consider a Land Use Ordinance amendment on dwelling occupancy, an amended site plan for Camping World, and a sketch plan for a duplex development on High Street. A quarterly ordinance workshop is scheduled as new business.

• Final plan review for #25-11 4 Roosevelt Trail: two 7,100 sq ft buildings with 7 contractor units each, Tax Map 7, Lots 1 & 3E, C-3 zone
• LUO amendment #25-14 to Article 9 Subdivision §120-915C: limit dwelling occupancy based on street construction completeness
• Amended site plan #24-29 Camping World: 5,007 sq ft canopy addition at 480 Roosevelt Trail
• Sketch plan #25-19 High Street Duplex: 4 dwelling units in two duplex buildings on 0.46 acre, Tax Map 38, Lot 1D, VC zone
• Quarterly Land Use Ordinance workshop (#25-20) for potential amendments

The Windham Planning Board approved the amended site plan and conditional use for the Camping World expansion, adding a 5,007 sq ft canopy. The board also recommended approval of a Land Use Ordinance amendment regarding occupancy based on street construction, and postponed a decision on the 4 Roosevelt Trail redevelopment pending more information.

• Approved Camping World canopy expansion with conditions (all in favor)
• Recommended approval of LUO amendment to Article 9 occupancy standards (all in favor)
• Postponed 4 Roosevelt Trail major site plan (all in favor)
• Found 4 Roosevelt Trail application complete (5-1, Yost opposed)
• Found Camping World application complete (all in favor)
• Approved minutes of July 14, 2025 (all in favor)

Council Ordinance Committee

The Council Ordinance Committee will consider amendments to the Land Use Ordinance affecting Planning Board application review timelines and submission requirements. The committee will also discuss impact fee changes to comply with L.D. 1498, growth ordinance changes, and zoning along connector roads.

• Land Use Ordinance amendments (OC 25-023) on Planning Board application review timeline and submission requirements
• Discussion of impact fee changes to meet L.D. 1498 (OC 25-025)
• Discussion of growth ordinance changes (OC 25-026)
• Discussion of zoning along connector roads (OC 25-027)
• Approval of July 2, 2025 meeting minutes

Planning Board

The Windham Planning Board is holding a site walk for a major site plan application by A-Plus Auto Sales & Service to construct a 32,500-square-foot building with parking for auto sales and repair on a 12.23-acre property at 1027 Roosevelt Trail. The property is zoned Commercial I North and Stream Protection, within the Hyde Brook/Sebago Lake watershed. The board will review the application and attachments; public comments are not permitted during the site walk unless requested.

• Major Site Plan application PB 25-039 for 32,500 sq ft building
• Property at 1027 Roosevelt Trail, Tax Map 21, Lot 12
• Zone: Commercial I North (C1-N) and Stream Protection (SP)
• Located in Hyde Brook/Sebago Lake watershed
• Includes stormwater report and site plans

Planning Board

The Windham Planning Board will hold preliminary plan reviews for a 306-apartment multifamily development with a 425kW solar array on Franklin Drive, and a 13-unit condominium subdivision on Shepherd Lane. The board will also conduct sketch plan reviews for four other developments and consider a proposed Land Use Ordinance amendment regarding occupancy of dwellings on unfinished streets.

• PB 25-033: 306 apartments in two buildings plus 425kW solar system on Franklin Drive (Tax Map 18, Lots 26-2-A02/A03)
• PB 25-034: 13-unit single-family condominium subdivision at 421 Falmouth Road (Shepherd Lane)
• PB 25-035: 5-lot conservation subdivision on Meredith Drive
• PB 25-036: Conversion and new construction for 10 apartments at 209-211 Tandberg Trail
• PB 25-038: Proposed LUO amendment to limit occupancy until streets are paved or graveled

The Windham Planning Board approved the preliminary plan for the Franklin Drive Multifamily & Solar Development, a 306-unit apartment complex with a large solar array, with conditions. The board also approved the final plan for the 13-unit Shepherd Lane Subdivision. Several other projects were discussed at sketch plan stage, and a proposed ordinance amendment on dwelling occupancy was introduced.

• Approved preliminary plan for 306-unit Franklin Drive multifamily & solar development (all in favor)
• Approved final plan for 13-unit Shepherd Lane Subdivision (all in favor)
• Approved minutes from June 9, 2025 (4-0, Krikken abstained)
• Tabled no items; all motions passed unanimously

Town Council

The Windham Town Council will hold a public hearing on renewing a special amusement permit for Erik's Church LLC at 824 Roosevelt Trail. The council will also consider appointments, tax write-offs, a mobile food license, and discuss several items including growth ordinance amendments and a possible charter change to the budget approval process.

• Public hearing on renewal of Special Amusement Permit for Kenneth Cianchette d/b/a Erik's Church LLC at 824 Roosevelt Trail #7
• Write-off of 29 uncollected personal property tax accounts totaling $4,367.45
• New Mobile Food Service Unit License for Kerri Aguiar d/b/a Kerri's One Night Stand LLC, Wicked Smahht Chourico Cart
• Appointment of Robert Burns as delegate and Barry Tibbetts as alternate to GPCOG PACTS Policy Board
• Discussion of Growth Ordinance Amendments and Budget Approval Process charter change

The Windham Town Council approved the renewal of a Special Amusement Permit for Kenneth Cianchette d/b/a Erik's Church LLC at 824 Roosevelt Trail #7. The council also approved several other items, including appointments to the GPCOG PACTS Policy Board, a write-off of uncollected personal property taxes, and a new mobile food service license. No members of the public spoke during public participation.

• Approved minutes of June 12, 2025 meeting (6-0)
• Approved Special Amusement Permit renewal for Erik's Church LLC (6-0)
• Appointed Robert Burns as delegate and Barry Tibbetts as alternate to GPCOG PACTS Policy Board (6-0)
• Approved write-off of 29 uncollected personal property tax accounts totaling $4,367.45 (6-0)
• Approved mobile food service license for Kerri's One Night Stand LLC (6-0)

Planning Board

The Windham Planning Board is holding a site walk for a major subdivision and site plan application (PB 25-030) by New Gen Estates, LLC. The project proposes 306 apartments in two buildings on a 7.88-acre parcel and a 425kW ground-mounted solar array on a 23.94-acre parcel, plus parking, drive aisles, and a public trail to Donnabeth Lippman Park. The board is reviewing the preliminary application; public comments are not permitted during the site walk unless requested.

• 306 apartments in two buildings on 7.88 acres
• 425kW solar energy system with 640 modules on 23.94 acres
• Public access trail to Donnabeth Lippman Park
• Located in Commercial 1 (C-1) zoning district, Chaffin Pond/Little Sebago Lake watershed
• Tax Map 18, Lots 26-2-A02 and 26-2-A03

Planning Board

The Windham Planning Board will conduct a site walk at the intersection of Webb Road and Read Road for a proposed major subdivision and site plan by Robie Holdings, LLC for a retirement community. Public comments are not permitted during the walk unless requested by the Board; written comments can be sent to PlanningBoard@windhammaine.us.

• Major subdivision and site plan application PB 25-031 (#25-12) for Webb Road Retirement Community
• Applicant: Robie Holdings, LLC
• Location: Webb Road and Read Road
• Public comment from Parmelee dated 06-19-25 attached

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to discuss and potentially amend several Land Use Ordinance provisions, including occupancy certification for multi-family structures, a sidewalk impact fee for North Windham, and a broader list of future amendments. The committee will also review the town's master fee schedule. These are discussion items, not final votes.

• Land Use Ordinance amendment on occupancy certification for multi-family structures
• Land Use Ordinance amendment to Article 12 establishing a North Windham sidewalk impact fee
• Discussion of future Land Use Ordinance amendments for FY25-26
• Review of the 2023 Master Fee Schedule

Town Council

The Windham Town Council will hold public hearings and vote on several license renewals and ownership changes for cannabis businesses and special amusement permits, as well as approve growth permits for two housing developments. The agenda also includes creating a Forbes Lane Neighborhood ad hoc committee, appointing a board member, and discussing growth ordinance amendments and a charter change.

• Renewal of Special Amusement Permits for Smoked Restaurant & Neighborhood Pub (106 Main St), Bob's Seafood (901 Roosevelt Trail), Lake House Tavern (907 Roosevelt Trail), and new permit for Windham Pie LLC (789 Roosevelt Trail)
• Renewal of Marijuana Registered Dispensary license for Kind & Co. (8 and 15 Heathwood Dr) and JAR Co. Holdings LLC (9 Storm Dr and 608 Roosevelt Trail)
• Majority ownership changes for Jar Cannabis Co. to Jar Co. Holdings LLC for adult use store (11 Storm Dr Unit 4) and dispensary (9 Storm Dr and 608 Roosevelt Trail)
• Allocation of 2 growth permits for 20 units at Roosevelt Apartment Homes (963 Roosevelt Trail) and 3 growth permits for 24 units at Anglers Road Residential Development (15 Anglers Rd)
• Approval of new Mobile Food Service Unit License for Asian Boba & Appetizers

The Windham Town Council approved two growth permit allocations from the reserve pool: two permits for a 20-unit multifamily building at Roosevelt Apartment Homes (963 Roosevelt Trail) and three permits for a 24-unit development at Anglers Road Residential Development (15 Anglers Road). Both votes were 5-1 with Councilor Kalogerakis opposed. The council also approved several license renewals, a new mobile food license, a change of ownership for Jar Cannabis Co., and created an ad hoc committee for a Forbes Lane neighborhood park.

• Approved 2 growth permits for Roosevelt Apartment Homes (5-1)
• Approved 3 growth permits for Anglers Road Residential Development (5-1)
• Approved renewal of Special Amusement Permit for Smoked Restaurant & Neighborhood Pub (6-0)
• Approved renewal of Special Amusement Permit for Bob's Seafood (6-0)
• Approved renewal of marijuana dispensary license for Kind & Co. (6-0)
• Approved majority ownership change for Jar Cannabis Co. to Jar Co. Holdings LLC (6-0)
• Approved creation of Forbes Lane Neighborhood ad hoc Committee (6-0)
• Approved new Mobile Food Service Unit License for Asian Boba & Appetizers (6-0)

Planning Board

The Windham Planning Board will hold preliminary and final plan reviews for several residential developments, including a 306-unit apartment complex with a solar array, a 42-unit condominium project, and a 13-unit subdivision. The board will also consider amendments to previously approved projects, including a retirement community and a minor subdivision. Public comment is allowed for the public hearing items.

• PB 25-024: 13-unit condominium subdivision at 421 Falmouth Road (Shepherd Lane)
• PB 25-029: 42-unit condominium development on River Road (Dolley Farm)
• PB 25-025: Amendment to The Cove at Highland Lake retirement community to waive performance guarantee for units 21-60
• PB 25-026: 53-unit retirement community on Webb Road & Read Road (sketch plan)
• PB 25-028: 306 apartments and 425kW solar array on Franklin Drive (sketch plan)

The Windham Planning Board approved the preliminary plan for the 42-unit Dolley Farm Subdivision on River Road with conditions, and approved an amendment to The Cove at Highland Lake allowing units 21-60 to proceed without a performance guarantee. The board also approved waivers and the amended minor subdivision for Franklin Drive, and postponed the Shepherd Lane Subdivision pending staff review.

• Approved Dolley Farm Subdivision preliminary plan (42 units) with conditions (unanimous)
• Approved The Cove at Highland Lake amendment allowing no performance guarantee for units 21-60 (6-1, Yost opposed)
• Approved Franklin Drive amended minor subdivision with waivers for T-turnaround and street design (unanimous)
• Postponed Shepherd Lane Subdivision preliminary review until staff ready (unanimous)
• Approved minutes of May 12, 2025 (unanimous)

Planning Board

The Windham Planning Board will review a preliminary application for a major subdivision and site plan at 421 Falmouth Road (Shepherd Lane Subdivision). The proposal includes 13 single-family condominium units on a 22.75-acre lot, with a 480-foot driveway, public water, shared private wastewater, and underground utilities. The board may discuss the application during a site walk, but public comments are not permitted unless requested.

• 13-unit single-family residential condominium development
• 22.75-acre property at 421 Falmouth Road
• 480-foot access driveway
• Public water, shared private wastewater, underground utilities
• Tax Map 19, Lots 104 & 90G; Village Residential (VR) and Farm (F) zones

Town Council

The Windham Town Council will hold a public hearing on proposed Land Use Ordinance amendments designating Veterans Memorial Drive as a Controlled Access Street. The council will also act on several personnel items, including accepting the town manager's resignation, appointing a new town manager, and appointing interim town attorneys. Other business includes decommissioning a committee, awarding scholarships, and discussing several topics.

• Public hearing on Land Use Ordinance amendments for Veterans Memorial Drive as Controlled Access Street
• Accept resignation of Town Manager Barry Tibbetts, effective June 30, 2025, and approve amended employment agreement as Projects Manager until December 31, 2025
• Appoint Robert Burns as Town Manager beginning July 1, 2025, and approve contract
• Appoint Ben McCall and Alyssa Tibbetts as interim town attorneys
• Award two $1,500 scholarships to applicants #5 and #24

The Windham Town Council approved several key appointments and actions. Robert Burns was appointed Town Manager effective July 1, 2025, and Barry Tibbetts' resignation was accepted with an amended transition to Projects Manager until January 2, 2026. The council also approved amendments to the Land Use Ordinance designating Veterans Memorial Drive as a Controlled Access Street, decommissioned the Human Services Advisory Committee, and appointed Ben McCall and Alyssa Tibbetts as town attorneys (removing 'Interim' from their titles). Two $1,500 scholarships were awarded to applicants #5 and #24, and Patrick Roberts was appointed to the Planning Board.

• Approved appointment of Robert Burns as Town Manager (5-2)
• Accepted Barry Tibbetts' resignation, amended transition end date to Jan 2, 2026 (5-2)
• Approved Land Use Ordinance amendments for Veterans Memorial Drive as Controlled Access Street (5-2)
• Decommissioned Human Services Advisory Committee (5-2)
• Appointed Ben McCall as Town Attorney, removed 'Interim' (5-2)
• Appointed Alyssa Tibbetts as Town Attorney for financial/TIF/bonding, removed 'Interim' (5-2)
• Awarded two $1,500 scholarships to applicants #5 and #24 (5-2)
• Approved winter extension for Portland Water District Chute Road project (5-2)

WMS Repurpose Advisory Committee

The WMS Repurpose Advisory Committee is meeting to plan the repurposing of the former Windham Middle School. The agenda includes scheduling a walk-through, setting a summer break, and assigning staff tasks with deadlines for scale models, program listings, revenue projections, and maintenance budgets. The committee also outlines a timeline for design features, public outreach, and data analysis, with a goal of placing a referendum question on the November gubernatorial ballot.

• Walk-through of Middle School scheduled for June 17, 2025 at 4:30 PM with Parks & Recreation Committee and Library Board of Trustees
• No meetings in June, July, and August; next meeting September 16, 2025
• Staff assignments due September 16, 2025: scale models/floor plans (1/4 scale by July 31), program listings, revenue projections, maintenance budget, pool research
• Design features due October 21, 2025 (Great Falls exterior/interior/parking, pool discussions) and November 18, 2025 (facade, parking, interior)
• Referendum question must be done by August to make November gubernatorial ballot

Town Council

The Windham Town Council will hold public hearings on the FY 2025-2026 municipal services budget, proposed sewer fees for the North Windham Sewer District, and a special amusement permit for Red City Ale House. The council will also consider approving the purchase of about 55 surplus acres from the Portland Water District, a three-year firefighter union contract, and several election-related items.

• Public hearing and action on FY 2025-2026 municipal services budget
• Public hearing on adding sewer readiness-to-serve fee and sewer rate for North Windham Sewer District
• Purchase and sale agreement for ~55 surplus acres from Portland Water District (Tax Map 5 Lot 8)
• Three-year collective bargaining agreement with IAFF Local 4095 (July 1, 2025 - June 30, 2028)
• Approval of warrant for June 14, 2025 annual town meeting

The Town Council approved the FY 2025-2026 municipal services budget, the warrant for the June 14 town meeting (with an added article on solar field bonding), and a purchase and sale agreement for 55 surplus acres from Portland Water District for Gambo. It also approved a new sewer readiness-to-serve fee and rate for the North Windham Sewer District, a three-year firefighter union contract, and a special amusement permit for Red City Ale House. All votes were unanimous (6-0) except the firefighter contract, which passed 5-1 with Councilor Morrison absent.

• Approved FY 2025-2026 municipal services budget (6-0)
• Approved town meeting warrant with added solar field bonding article (6-0)
• Approved purchase and sale agreement for 55 surplus acres from Portland Water District for Gambo (6-0)
• Approved sewer readiness-to-serve fee ($200/month) and sewer rate for North Windham Sewer District (6-0)
• Approved three-year collective bargaining agreement with IAFF Local 4095 (5-1)
• Approved special amusement permit for Red City Ale House (6-0)
• Approved watershed protection grants and carry-forward of surplus funds (6-0)
• Approved MDOT overlimit permit for Great Falls Bridges surface replacement (6-0)

Town Council

The Windham Town Council is holding a special meeting to enter into executive sessions. These closed-door discussions will cover records protected by statute, collective bargaining with the Windham Raymond Professional Firefighters Association/IAFF Local 4095, and the acquisition or disposition of real property or economic development where premature disclosure could harm the town's bargaining position. No public action is scheduled.

• Executive session on collective bargaining agreement with Windham Raymond Professional Firefighters Association/IAFF Local 4095
• Executive session on records prohibited from public access by statute
• Executive session on real property acquisition, use, or disposition and economic development

The Town Council met in a special session and voted 6-0 to enter executive session to discuss the collective bargaining agreement with the Windham Raymond Professional Firefighters Association/IAFF Local 4095, as well as matters involving confidential records and real property. After returning from executive session, no votes were taken on any substantive items. The meeting adjourned with a 6-0 vote.

• Entered executive session to discuss firefighter union contract and other confidential matters (6-0)
• Returned from executive session with no votes taken (6-0)
• Adjourned the special meeting (6-0)

Planning Board

The Windham Planning Board will hold a preliminary plan review for the Dolley Farm Subdivision, a 42-unit condominium development on River Road, and a sketch plan review for the Highland Cliff Conservation Subdivision, a 10-lot development on Highland Cliff Road. The board will also approve minutes from the April 28 meeting. Public comment is allowed during the public hearings portion.

• PB 25-020: Dolley Farm Subdivision - 42-unit condominium, 33.5 acres, River Road, preliminary plan review
• PB 25-021: Highland Cliff Conservation Subdivision - 10-lot, 1,292-ft private road, sketch plan review
• Approval of April 28, 2025 meeting minutes

The Windham Planning Board found the Dolley Farm subdivision application complete and postponed further review until staff deems it ready. The board also discussed the Highland Cliff conservation subdivision sketch plan, requesting lot reconfigurations and more details. No final approvals were granted.

• Approved April 28, 2025 meeting minutes (4-0, Brown abstained)
• Found Dolley Farm subdivision application complete (all in favor)
• Postponed Dolley Farm subdivision review until staff confirms completeness (all in favor)
• Adjourned meeting (all in favor)

Council Ordinance Committee

The Windham Council Ordinance Committee will meet to approve prior minutes and discuss two main items: amendments to the Growth Ordinance (Chapter 101) and potential Land Use Ordinance changes related to sidewalks. The growth ordinance discussion includes multiple drafts and a summary of modifications, indicating an ongoing review. The sidewalk item is listed for discussion only, with no specific proposal attached.

• Approval of March 25, 2025 meeting minutes (OC 25-017)
• Discussion of Growth Ordinance Amendments (OC 25-016) with multiple drafts and a comparative summary
• Discussion of potential Land Use Ordinance amendments pertaining to sidewalks (OC 25-018)

Town Council

The Windham Town Council will hold public hearings on proposed amendments to the Land Use Ordinance to align with state stormwater rules, and on a renewal special amusement permit for Smitty's Cinema. The council will also consider several appointments, a school budget warrant, and discuss the proposed FY 2025-2026 budget and survey results on town services.

• Public hearing on Land Use Ordinance amendments (Articles 1, 3, 8, 9) to align with DEP stormwater rules for delegated authority
• Public hearing on renewal of Special Amusement Permit for Smitty's Cinema-Windham LLC, 795 Roosevelt Trail
• Countersign RSU 14 warrant for June 10, 2025 budget referendum
• Appointments: Yvonne Myer (Voter Registration Appeals Board), Gary Lytle and Peter Forbes (Board of Assessment Review), Susan Marean (Natural Resources Advisory Committee), Geoffrey Sparrow (ZBA alternate)
• Discussion of Finance Committee's 2025-2026 proposed budget and draft warrant articles

The Windham Town Council approved amendments to the Land Use Ordinance to align with state stormwater rules, aiming to restore delegated authority from the Maine DEP. The council also renewed Smitty's Cinema's special amusement permit, made several board appointments, and countersigned the RSU 14 budget referendum warrant. All votes were 4-0 with three members absent.

• Approved Land Use Ordinance amendments for DEP stormwater delegated authority (4-0)
• Renewed Smitty's Cinema special amusement permit at 795 Roosevelt Trail (4-0)
• Appointed Yvonne Myer as Chair of Voter Registration Appeals Board (4-0)
• Appointed Gary Lytle to Board of Assessment Review (4-0)
• Appointed Susan Marean to Natural Resources Advisory Committee (4-0)
• Appointed Geoffrey Sparrow as alternate to Zoning Board of Appeals (4-0)
• Appointed Peter Forbes to Board of Assessment Review (4-0)
• Countersigned RSU 14 budget referendum warrant for June 10, 2025 election (4-0)

Planning Board

The Windham Planning Board will consider proposed Land Use Ordinance amendments to add Veterans Memorial Drive and Manchester Drive as controlled access streets, requiring 300-foot spacing for driveway curb cuts. The board will also hold a sketch plan review for a major site plan to redevelop 4 Roosevelt Trail into a multi-unit contractor services development. The agenda includes approval of the April 14, 2025 minutes.

• LUO amendments to Article 3 and Article 5 adding Veterans Memorial Drive and Manchester Drive as controlled access streets
• Major Site Plan #25-11 for 4 Roosevelt Trail redevelopment into two 7,100 sq ft buildings with 7 contractor units each
• Property in Commercial III (C-3) zone in Highland Lake watershed
• Public comment period for the LUO amendments

The Windham Planning Board voted unanimously to recommend approval of Land Use Ordinance amendments adding Veterans Memorial Drive (Eastern Connector) and Manchester Drive to the controlled access street definition and performance standards, requiring 300-foot spacing for driveway curb cuts. The board also held a sketch plan review for a proposed contractor services development at 4 Roosevelt Trail, with no decision made.

• Approved minutes from April 14, 2025 (all in favor)
• Recommended approval of LUO amendments for controlled access streets (all in favor)

WMS Repurpose Advisory Committee

The WMS Repurpose Advisory Committee is meeting to discuss the future use of the Windham Middle School building. The agenda includes an update on programming and a discussion with an architect about exterior options. No decisions are listed on the agenda; the items are for discussion only.

• Update on programming for the WMS repurpose project
• Discussion with architect regarding exterior options

Planning Board

The Windham Planning Board will conduct a final plan review of an amended major site plan and conditional use application from Camping World RV Sales, LLC. The proposal includes demolishing the existing sales center, building a 20,500-square-foot addition, adding parking and a new driveway, and paving gravel storage areas. The board is deciding whether to approve the project, which is located in the Commercial III (C-3) zoning district and the Ditch Brook watershed.

• Demolition of existing sales center and construction of 20,500 sq ft RV sales and service addition
• New driveway entrance on Roosevelt Trail replacing two existing curb cuts
• Paving of gravel RV inventory storage areas as stormwater calculations allow
• Site improvements: automobile parking, RV delivery stalls, site lighting
• Property identified as Tax Map 15, Lot 1A

Planning Board

The Windham Planning Board will hold a final plan review for a major site plan amendment and conditional use for a Camping World expansion at 480 Roosevelt Trail, including a 20,500-square-foot addition. The board will also conduct preliminary plan review for an amended subdivision and site plan for the Andrew School redevelopment at 55 High Street, adding 17 market-rate apartments to an existing 18-unit senior housing project. New business includes a sketch plan review for a 24,000-square-foot auto sales and service building at 1027 Roosevelt Trail, and two Land Use Ordinance amendments: one to align stormwater rules with Maine DEP for delegated review authority, and another to add Veterans Memorial Drive and Manchester Drive as controlled access streets. The agenda also includes approval of minutes from March 10, 2025.

• Camping World expansion: 20,500 sq ft addition, new driveway, paving of gravel storage (480 Roosevelt Trail)
• Andrew School redevelopment: 17 market-rate apartments added to 18 affordable senior units (55 High Street)
• A-Plus Auto Sales & Service: 24,000 sq ft building on 11 acres (1027 Roosevelt Trail)
• LUO amendments for stormwater consistency with Maine DEP for delegated review authority
• LUO amendment to add Veterans Memorial Drive and Manchester Drive as controlled access streets (300-ft curb cut spacing)

The Windham Planning Board approved the amended major site plan and conditional use for the Camping World expansion at 480 Roosevelt Trail, including a waiver for a 60-foot curb cut. The board also recommended approval of stormwater ordinance amendments for DEP delegated review authority, approved the preliminary plan for the Andrew School redevelopment adding 17 market-rate apartments, and reviewed sketch plans for A-Plus Auto Sales and a controlled access streets ordinance amendment.

• Approved Camping World expansion final plan (all in favor)
• Approved waiver for 60-foot curb cut (4-2, Krikken and Brown opposed)
• Recommended approval of LUO stormwater amendments for DEP delegated review (all in favor)
• Approved Andrew School redevelopment preliminary plan (all in favor)
• Approved waiver for single street connection for Andrew School (all in favor)
• Approved minutes from March 10, 2025 (5-0, Krikken abstained)

Planning Board

The Windham Planning Board will conduct a site walk and sketch plan review for a proposed 10-lot conservation subdivision on Highland Cliff Road. The application, submitted by Kurt Christensen Custom Homes, Inc., includes a minor private road, lots ranging from 31,190 to 51,080 square feet, and 15.14 acres of open space. The property is in the Farm and Stream Protection zones within the Colley Wright Brook watershed. Public comments are not permitted during the site walk unless requested by the Board.

• Major subdivision application #25-04 for a 10-lot conservation subdivision
• Minor private road of 1,292 feet
• Lots range from 31,190 SF to 51,080 SF
• 15.14 acres of open space
• Property in Farm (F) and Stream Protection (SP) zones

Town Council

The Windham Town Council will hold a public hearing on a new Special Amusement permit for the Stockhouse Restaurant & Sandbar Pub, and will discuss the Finance Committee's proposed 2025-2026 budget and the FY24 audit presentation. The council will also consider several appointments and a meeting schedule change. The agenda includes routine items like minutes approval and councilor comments.

• Public hearing on Special Amusement permit application for Stockhouse Restaurant & Sandbar Pub, 4 Turning Leaf Drive
• Discussion of Finance Committee's 2025-2026 proposed budget
• FY24 audit presentation
• Appoint second delegate to Greater Portland Council of Governments General Assembly
• Move April 22, 2025 meeting to April 29, 2025

The Windham Town Council approved a new Special Amusement permit for Danny Drouin d/b/a the Stockhouse Restaurant & Sandbar Pub at 4 Turning Leaf Drive. The council also appointed David Nadeau as a second delegate to the Greater Portland Council of Governments General Assembly, changed the April 22 meeting to April 29, and appointed Richard Yost to the Planning Board. The FY26 budget was presented but no vote was taken.

• Approved Special Amusement permit for Stockhouse Restaurant & Sandbar Pub (6-0)
• Appointed David Nadeau as second delegate to GPCOG General Assembly (6-0)
• Moved April 22 council meeting to April 29 (6-0)
• Appointed Richard Yost to Planning Board for term ending Feb 15, 2028 (6-0)
• Approved minutes of March 11, 2025 meeting (6-0)

Town Council

The Windham Town Council is holding a special, non-televised meeting solely to enter executive session to discuss a personnel matter under Maine law. The agenda contains no other business beyond roll call and adjournment, so no decisions or public discussions are scheduled.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion (item 25-057)

The Town Council met in a special, non-televised executive session to discuss a personnel matter under state law. The council voted 6-0 to enter and later to return from the session, with no votes taken on any substantive action. The meeting adjourned immediately after.

• Entered executive session to discuss personnel matter (6-0)
• Returned from executive session, no votes taken (6-0)
• Adjourned meeting (6-0)

Finance Committee

The Windham Finance Committee is meeting to continue its review of the municipal budget, including where discussions left off, the impact of RSU/Middle School funding, and adjustments to long-term capital investments. They will also consider projected mil-rate impacts for municipal, county, and RSU portions. The agenda includes several attachments, such as fund balance breakdowns, budget bonds, and a landfill solar buyout comparison.

• Budget recap and where the committee left off
• RSU/Middle School funding impact
• Adjustments to municipal long-term capital investments
• Municipal/County/RSU projected mil-rate impacts
• Attachments include FY26 budget bonds, fund balance breakdowns, and landfill solar buyout comparison

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to discuss amendments to the town's Growth Management Ordinance, including related data on school enrollment and building permits. The committee will also discuss access restrictions for the new Veterans Memorial Drive and associated zoning. The meeting includes approval of prior minutes and other business.

• Growth Ordinance Amendments (OC 25-012) with draft dated 3-20-2025
• Access Restriction of the New Veterans Memorial Drive and Associated Zoning Discussion (OC 25-013)
• Approval of March 11, 2025 meeting minutes (OC 25-014)

Planning Board

The March 24, 2025 Planning Board meeting was canceled due to inclement weather. All agenda items will be moved to the next meeting on April 14, 2025. The agenda included a final plan review for a Camping World expansion, proposed stormwater ordinance amendments, and a preliminary review of an amended subdivision for the Andrew School redevelopment.

• Meeting canceled; items moved to April 14, 2025
• PB 25-009: Camping World expansion, 20,500 sq ft addition at 480 Roosevelt Trail
• PB 25-010: LUO amendments for stormwater consistency with Maine DEP
• PB 25-011: Andrew School redevelopment, 17 market-rate apartments at 55 High Street

Planning Board

The March 24, 2025 Planning Board meeting was canceled due to inclement weather. The site walk for the Camping World expansion project has been rescheduled to April 14, 2025. The board was scheduled to hold a final plan review for the amended major site plan and conditional use application.

• Meeting canceled due to weather; site walk rescheduled to April 14, 2025
• Camping World RV Sales, LLC: amend major site plan & conditional use (PB 25-009)
• Proposed 20,500 sq ft RV sales and service addition at 480 Roosevelt Trail
• Demolition of existing sales center and new driveway entrance on Roosevelt Trail
• Paving of gravel RV storage areas as stormwater calculations allow

Windham Middle School Repurpose Advisory Committee

The Windham Middle School Repurpose Advisory Committee is meeting to discuss facility analysis and design concepts for repurposing the school. The agenda includes new business and a facility analysis related to potential uses, with design concepts and ideas to be considered.

• Facility analysis related to uses
• Facility design concepts and ideas
• Agenda item WMS 25-028

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to discuss amendments to the town's growth ordinance, including reviewing materials from other Maine towns. The committee will also approve minutes from its February 25 meeting. This is a working session, not a final vote.

• Review of Growth Ordinance Amendments (OC 25-007)
• Comparison documents from Cumberland and Scarborough growth ordinances
• Data on dwelling unit types and student counts
• Permit graphs by zone, year, and structure type (2015-2024)

Town Council

The Windham Town Council will consider approving development agreements with New Gen Estates, LLC and Gateway Development, LLC for two housing projects totaling 446 units. The council will also appoint a Planning Board member, discuss stormwater ordinance amendments, and receive updates on the North Windham Public Safety Facility. The agenda includes routine items like minutes approval and committee reports.

• Development agreement with New Gen Estates, LLC for 300 market-rate apartments at Franklin Drive
• Development agreement with Gateway Development, LLC for 114 apartments and 32 townhouses at Turning Leaf Drive and Drive In Lane
• Appointment of Marge Govoni to the Planning Board for a three-year term ending February 15, 2028
• Discussion of Land Use Ordinance amendments for stormwater consistency with Maine DEP Chapter 500
• Update on North Windham Public Safety Facility

The Town Council approved a development agreement with New Gen Estates, LLC for a 300-unit market-rate apartment project at Franklin Drive, with a 5-2 vote (Jones and Kalogerakis absent). The council also approved a separate development agreement with Gateway Development, LLC for 146 units at Turning Leaf Drive and Drive In Lane, and appointed Marge Govoni to the Planning Board. All votes were 5-2 with the same absentees.

• Approved development agreement with New Gen Estates for 300-unit apartment project at Franklin Drive (5-2)
• Approved development agreement with Gateway Development for 114 apartments and 32 townhouses at Turning Leaf Drive (5-2)
• Appointed Marge Govoni to Planning Board for three-year term ending February 15, 2028 (5-2)
• Approved minutes of February 25, 2025 Council meeting (5-2)
• Entered executive session for personnel matter (5-2)
• Adjourned meeting (5-2)

Planning Board

The Windham Planning Board will consider several items, including a request from RSU 14 to modify a condition on the new middle school's approval, sketch plan reviews for a cemetery expansion and an 11-unit condo development, and proposed zoning amendments for stormwater consistency. The board will also approve minutes, review its rules, and elect officers.

• Modification to condition #5 for Windham Raymond Middle School to require MDOT Traffic Movement Permit before occupancy certificate instead of building permit
• Sketch plan review for Smith Cemetery expansion on Gray Road: 2.75 acres, 335 family plots, 1750 single burials, veterans niche wall, columbarium
• Sketch plan review for 11-unit condo development at 421 Falmouth Road by Robie Holdings, LLC
• LUO amendments to Articles 1, 3, 8, 9 for stormwater consistency with Maine DEP Ch. 500 for delegated authority
• Annual review of Planning Board Rules and election of Chair and Vice-Chair

The Windham Planning Board approved an amended major site plan for the RSU 14 Windham Raymond Middle School, modifying Condition of Approval #5 to require an MDOT Traffic Movement Permit before a certificate of occupancy instead of before a building permit. The board also held sketch plan reviews for a cemetery expansion and an 11-unit condo development, and discussed stormwater ordinance amendments. All votes were unanimous.

• Approved amended site plan for RSU 14 New Middle School, modifying Condition #5 to require MDOT Traffic Movement Permit before occupancy certificate (all in favor)
• Found RSU 14 New Middle School application complete per checklist (all in favor)
• Allowed Chair Marge Govoni to participate in RSU 14 discussion despite conflict disclosure (all in favor)
• Approved minutes of February 24, 2025 (all in favor)
• Re-elected Marge Govoni as Chair (all in favor)
• Elected Evert Krikken as Vice Chair (all in favor)

Finance Committee

The Windham Finance Committee is meeting to review operating budgets for several town departments, including Assessing, Code Enforcement, Environmental & Sustainability, and Public Works, as well as capital, debt service, and revenue projections. These are new business items, meaning the committee is discussing and possibly deliberating on the proposed expenditures for the upcoming fiscal year.

• Assessing Operations budget review (CD 25-065)
• Code Enforcement Operations budget review (CD 25-066)
• Environmental & Sustainability Operations budget review (CD 25-067)
• Public Works Operations budget review (CD 25-068)
• Capital, Debt Service & Revenues review including Sewer Fund and Budget Revenues (CD 25-069)

Planning Board

The Windham Planning Board is holding a site walk and sketch plan review for the Dolley Farm Subdivision, a proposed 44-unit residential condominium development on a 32.8-acre property on River Road. The applicant, 25 River Road, LLC, proposes extending public water 400 feet and using on-site septic treatment. This is an early-stage review; no final decision is being made at this meeting.

• 44-unit residential condominium development on 32.8 acres
• Public water extension of 400 feet to service residences
• On-site septic treatment proposed
• Property in Medium-density Residential (RM) zoning district, Presumpscot River watershed
• Sketch plan review only; public comments not permitted during site walk

Finance Committee

The Windham Finance Committee is meeting to review expenditure details for several town departments and funds, including social services, insurance, library, council operations, senior tax assistance, boards, and fire rescue. These are new business items, likely for approval or discussion of the town's budget.

• Social Services Operations & Outside Agency Funding (CD 25-059)
• Insurance & Benefits (CD 25-058)
• Library Operations (CD 25-060)
• Senior Property Tax Assistance (CD 25-062)
• Fire Rescue Operations (CD 25-064)

Council Ordinance Committee

The Council Ordinance Committee will meet to approve prior meeting minutes and discuss amendments to the Land Use Ordinance aimed at meeting Maine D.E.P. delegated review authority criteria. The agenda includes a memo and redline document for review, but no final vote is scheduled at this meeting.

• Approval of February 6, 2025 meeting minutes
• Discussion of Maine D.E.P. ordinance amendments for delegated review authority (OC 25-009)

Town Council

The Windham Town Council will hold a public hearing and vote on amendments to the Land Use Ordinance that would remove the ban on new private streets in several commercial and village residential districts and add outdoor recreational facilities as a permitted use in the Industrial district. The council will also consider donating a 2006 fire engine to a technical education center, approve a bingo license, and discuss survey results, EV charging stations, and a county risk assessment. The meeting includes a proclamation on combating sex trafficking and an executive session for personnel and property matters.

• Public hearing on Land Use Ordinance amendments to allow new private streets in Commercial I/II, Windham Center, and Village Residential districts and add Outdoor Recreational Facilities to Industrial district
• Donation of 2006 E-One Fire Engine to Foster Career & Technical Education Center in Farmington
• Beano/Bingo license for Kenison-Hooper Post 128 at Windham Veteran's Center, 795 Roosevelt Trail, May 6–Oct 28, 2025
• Proclamation supporting efforts to combat sex trafficking
• Discussion of town EV charging stations and survey results on services

The Windham Town Council approved amendments to the Land Use Ordinance to remove the ban on new private streets in certain commercial and village districts and to add outdoor recreational facilities as a permitted use in the Industrial district. The council also approved donating the 2006 E-One fire engine to Foster Career & Technical Education Center, approved a proclamation supporting efforts to combat sex trafficking, and approved a Beano/Bingo license for Kenison-Hooper Post 128. All votes were unanimous (7-0).

• Approved Land Use Ordinance amendments to remove 'no new private streets' in Commercial I/II, Windham Center, and Village Residential districts and add outdoor recreational facilities to Industrial district (7-0)
• Approved donation of 2006 E-One Fire Engine to Foster Career & Technical Education Center (7-0)
• Approved proclamation supporting efforts to combat sex trafficking (7-0)
• Approved Beano/Bingo license for Kenison-Hooper Post 128 at Windham Veteran's Center (7-0)
• Approved minutes of February 11, 2025 meeting (6-0, Kalogerakis absent)

Planning Board

The Windham Planning Board will consider two subdivision applications. The first is a final plan review for an after-the-fact subdivision on Monique Drive to approve three lots and upgrade private streets. The second is a sketch plan review for a 10-lot conservation subdivision on Highland Cliff Road. The board will also approve minutes from the February 10 meeting.

• Final plan review for after-the-fact subdivision on Monique Drive to approve 3 lots and upgrade Lisa Drive and Jules Drive
• Draft road maintenance agreement for Lisa Drive and Jules Drive
• Sketch plan review for 10-lot conservation subdivision on Highland Cliff Road with 1,292-foot private road
• Lots range from 31,190 to 51,080 square feet, with 15.14 acres open space
• Approval of minutes from February 10, 2025 meeting

The Windham Planning Board approved the after-the-fact minor subdivision for Monique Drive, creating three lots and upgrading private streets Lisa and Jules Drives. The approval includes conditions such as recording a road maintenance agreement and a boundary line agreement. The board also removed a waiver request for street design standards and found the application complete.

• Approved after-the-fact minor subdivision for Monique Drive (all in favor)
• Removed waiver request for §120-911M(5)(b)[8] (all in favor)
• Found application complete for submission requirements (all in favor)
• Approved minutes from February 10, 2025 (all in favor)

Windham Middle School Repurpose Advisory Committee

The Windham Middle School Repurpose Advisory Committee is meeting to determine how space in the former middle school will be allocated among several community uses. The committee will consider a concept plan, a community center task list, and an estimated concept cost for converting the building into a community center. This is a decision-making meeting on the allocation of space.

• Use allocation determination for Parks & Rec, Library, Food Pantry, General Assistance, Medical Loan Closet, Kitchen, and Senior Center
• Concept plan incorporated into WMS floorplan.pdf
• Community Center Task list.pdf
• Windham Community Center Estimated Concept Cost for middle school.pdf

Finance Committee

The Windham Finance Committee is meeting to review expenditure details for several town departments, including tax collection, IT, communications, town clerk, police, parks and recreation, planning, and WEDC operations. The agenda consists solely of these expenditure reviews and adjournment, with no other substantive items.

• Tax Collection Operations expenditure review (CD 25-048)
• Police Operations expenditure review (CD 25-052)
• Parks and Recreation Operations expenditure review (CD 25-053)
• Planning Operations expenditure review (CD 25-054)
• WEDC Operations expenditure review (CD 25-055)

Town Council

The Windham Town Council will consider referring the Town Manager's proposed FY 2025-2026 budget to the Finance Committee for review, and will set the committee's review meeting schedule. The council will also make an appointment to the Natural Resources Advisory Committee and discuss several items, including survey results, a new resident packet, a cannabis report, and proposed land use ordinance amendments. The meeting includes an executive session for personnel and property matters.

• Referral of Town Manager's proposed FY 2025-2026 budget to Finance Committee
• Set Finance Committee budget review meetings for Feb 13, Feb 27, Mar 3, and Mar 4, 2025
• Appoint Dennis Brown to Natural Resources Advisory Committee (term to Aug 15, 2027)
• Discussion of Land Use Ordinance amendments: no new private roads direct access to public streets; industrial zone outdoor recreational use
• Executive session for personnel and real property matters

The Town Council voted 4-0 to refer the Town Manager's proposed FY2025-2026 budget to the Finance Committee for review and recommendation. The Council also set the Finance Committee's budget review meeting schedule for February 13, February 27, March 3, and if needed, March 4, 2025, all at 4:00 PM. Additionally, the Council approved the minutes of the January 28, 2025 meeting and appointed Dennis Brown to the Natural Resources Advisory Committee. No other substantive decisions were made.

• Approved referral of FY2025-26 budget to Finance Committee (4-0)
• Set Finance Committee budget review meetings for Feb 13, Feb 27, Mar 3, and Mar 4 if needed (4-0)
• Approved minutes of Jan 28, 2025 meeting (4-0)
• Appointed Dennis Brown to Natural Resources Advisory Committee (4-0)

Planning Board

The Windham Planning Board will hold public hearings on a zoning amendment to allow new private streets in certain districts and add outdoor recreational facilities to Industrial zoning, and on a minor subdivision to bring Beaulieu Drive up to town street standards. The board will also review a sketch plan for a major expansion of the Camping World RV sales and service facility on Roosevelt Trail. The meeting includes approval of prior minutes and may postpone items if time runs out.

• Zoning amendment #25-02 to remove 'No new private streets' from Commercial I/II, Windham Center, and Village Residential districts; add Outdoor Recreational Facilities to Industrial district
• Beaulieu Drive minor subdivision (8 Beaulieu Drive, Tax Map 5 Lot 22B) final plan review to bring private road into compliance
• Camping World expansion (480 Roosevelt Trail, Tax Map 15 Lot 1A): demolish 7,700 sq ft sales center and 4,000 sq ft service building, construct 20,500 sq ft addition, realign driveways
• Public comments accepted until Thursday before meeting via PlanningBoard@windhammaine.us

The Windham Planning Board approved the amended minor subdivision at 8 Beaulieu Drive, reapproving a 2007 plan and granting several waivers related to utilities, street trees, hammerhead design, stormwater, and Fall Ridge Road improvements. The board also recommended approval of a zoning amendment to allow private streets and outdoor recreational facilities in certain districts. A sketch plan review for a Camping World expansion was discussed but no decision was made.

• Approved minutes of January 27, 2025 (unanimous)
• Recommended approval of zoning amendment to remove private street prohibition and add outdoor recreational uses to Industrial district (unanimous)
• Approved Beaulieu Drive amended minor subdivision reapproval with conditions (unanimous)
• Approved waiver for underground utilities to allow overhead lines (unanimous)
• Approved waiver for street tree planting requirement (unanimous)
• Approved waiver for hammerhead driveway location (3-2)
• Approved waiver for hammerhead placement on left side (unanimous)
• Approved waiver for stormwater flooding standard (unanimous)

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to approve several sets of meeting minutes and discuss two main topics: amendments to the Growth Ordinance, with members asked to bring ideas from a recent Council Growth Workshop, and a memo on sidewalk 'in lieu of' fees versus impact fees. No final decisions are listed on the agenda; items are for discussion.

• Growth Ordinance Amendments (OC 25-004)
• Sidewalks, 'In Lieu of' Fees (OC 25-005)
• Approval of postponed minutes from Aug 1 and Oct 23, 2024
• Approval of minutes from Dec 12, 2024, Dec 17, 2024, and Jan 22, 2025

Planning Board

The Windham Planning Board is conducting a site walk for an amended minor subdivision application at 8 Beaulieu Drive. The applicant, Yasin Ahmady, seeks to amend a 2002 subdivision and reapprove a 2007 plan to bring the private road into compliance with town standards. Public comments are not permitted during the site walk unless requested by the board.

• Amended minor subdivision application PB 24-119 for 8 Beaulieu Drive
• Request to amend 2002 subdivision and reapprove 2007 minor subdivision plan
• Construction of Beaulieu Drive to meet town minor private street standards
• Property in Farm (F) zoning district and Pleasant River watershed
• Public comments submitted by Ansin and Culver on file

Town Council

The Windham Town Council will consider authorizing up to $896,651 in lease-purchase financing for public works equipment, including dump trucks and a sidewalk tractor. The council will also decide whether to allow the Windham Center Stage Theater to use the Town Hall Gym and storage spaces, and will vote on several substance prevention grant disbursements to R.S.U. 14 schools. The agenda includes discussion items on sprinkler system requirements, a municipal valuation report, and a TIF report, followed by an executive session on personnel and property matters.

• Authorize up to $896,651 lease-purchase financing for public works equipment (trackless sidewalk tractor, dump trucks, one-ton pickup)
• Consider or deny Windham Center Stage Theater use of Town Hall Gym and storage spaces
• Disburse $2,500 to R.S.U. 14 Middle School Smokescreen program for vaping prevention
• Disburse $2,600 to R.S.U. 14 Middle School Band and Orchestra for Trills and Thrills Music Festival
• Disburse $1,500 to R.S.U. 14 High School Student Council for RSVP training summit

The Windham Town Council approved several items, including a $896,651 equipment lease purchase for public works vehicles, three substance prevention grants totaling $6,600 to RSU 14 schools, and a contract renewal with the Animal Refuge League. The council postponed a decision on the Windham Center Stage Theater's use of the Town Hall gym to a future date. No other substantive decisions were made.

• Approved $896,651 equipment lease purchase for public works vehicles (6-0)
• Approved $2,500 grant to RSU 14 Middle School Smokescreen program (6-0)
• Approved $2,600 grant to RSU 14 Middle School Band and Orchestra (6-0)
• Approved $1,500 grant to RSU 14 High School Student Council (6-0)
• Approved Animal Refuge League contract for 2025-2026 (6-0)
• Postponed decision on Windham Center Stage Theater gym use (5-1)

Planning Board

The Windham Planning Board will hold its regular meeting on January 27, 2025, reviewing several subdivision and site plan applications. The board will consider a sketch plan for a 44-unit condominium development on River Road, a subdivision amendment for the 172-unit Windham Village Apartments, and an after-the-fact subdivision on Monique Drive that the applicant has requested to postpone. The board will also hold the first of four workshops on potential amendments to the Land Use Ordinance.

• Dolley Farm Subdivision: 44-unit condominium on 32.8 acres, River Road, Tax Map 5 Lot 25, sketch plan review
• Windham Village Apartments: subdivision amendment for 172-unit complex at 770 Roosevelt Trail, MDOT traffic permit requirement
• Monique Drive: after-the-fact 3-lot subdivision, applicant requested postponement to February 10
• Workshop on potential amendments to Chapter 120 Land Use Ordinance

The Windham Planning Board approved the amended major subdivision application for the Windham Village Apartments project at 770 Roosevelt Trail, which updates the plan to reflect MDOT traffic impact fees. The board also postponed the Monique Drive after-the-fact subdivision to February 10 and held a sketch plan review for the proposed Dolley Farm subdivision. Minutes from January 13 were approved.

• Approved amended major subdivision for Windham Village Apartments, 770 Roosevelt Trail (all in favor)
• Postponed Monique Drive after-the-fact subdivision to February 10 (all in favor)
• Approved minutes from January 13, 2025 (6-0-1, Yost abstained)
• Found Windham Village Apartments amended application complete (all in favor)

Town Council

The Windham Town Council is holding a growth workshop to discuss state statutes on growth, a traffic evaluation for North Windham and downtown, and a housing study. The discussion will cover RSU #14 enrollment, emergency response impacts, economic growth needs, traffic impacts, land development laws, and multi-family development impacts. The agenda is a discussion-only workshop with no formal votes scheduled.

• Discussion of state statutes pertaining to growth (CD 25-015)
• North Windham Traffic Evaluation (CD 25-014)
• GPCOG Housing Study (CD 25-012)
• Homeless Service Center Study (CD 25-013)
• ALICE for Local Municipalities report

Council Ordinance Committee

The Windham Council Ordinance Committee is meeting to discuss two land use amendments: one to remove references to a ban on new private streets, and another to allow recreational uses in the Industrial Zone. The committee will also approve minutes from the December 12, 2024 meeting. No final votes are scheduled; this is a discussion item.

• OC 25-001: Land Use Amendments - Article 4 - Removal of references to 'No New Private Streets are allowed'
• OC 25-002: Amendment to allow Recreational Uses in the Industrial Zone
• Approval of December 12, 2024 meeting minutes

Windham Middle School Repurpose Advisory Committee

The Windham Middle School Repurpose Advisory Committee is holding its first meeting to outline its charge, review prior community center research, and set a timeline for voter approval, funding, and construction. The committee will also schedule a site visit and establish a task list for the year, with the goal of presenting findings to the Town Council in June 2025.

• Review of previous Community Center ad hoc Committee research and survey results
• Review of Great Falls Builders RFP for Windham Opportunities
• Site visit to Windham Middle School scheduled for February 1, 2025, at 8:00 AM
• Task list includes determining interior use allocation for Parks & Rec., Library, Food Pantry, General Assistance, Medical Loan Closet, Kitchen, Senior Center
• Draft warrant document planned for March 17, 2026

Town Council

The Windham Town Council will hold public hearings and vote on three ordinance and fee amendments: one to regulate outdoor display and sales of recreational vehicles, another to add definitions and standards for hotel development in the Commercial I (C-1) district, and a third to add a missed inspection fee and clarify septic permit fees. The council will also consider several appointments and a CDBG application for a pocket park.

• Public hearing on Land Use Ordinance amendments for RV outdoor display and sales (25-001)
• Public hearing on Land Use Ordinance amendments for hotel development in C-1 district (25-002)
• Public hearing on Master Fee Schedule amendments: new missed inspection fee and septic permit fee clarification (25-013)
• Endorse CDBG application for Forbes Lane Neighborhood Park (25-024)
• Appointments to Windham Middle School and North Windham Fire Station Repurpose Advisory Committees

The Windham Town Council approved amendments to the Land Use Ordinance to allow outdoor recreational vehicle sales in certain districts and to add definitions for hotel development in the C-1 zone. The council also approved a new missed inspection fee, accepted easements for winter maintenance on Fern Drive, and made several appointments to advisory committees.

• Approved Land Use Ordinance amendments for outdoor RV sales (6-0)
• Approved Land Use Ordinance amendments for hotel development in C-1 district (6-0)
• Approved Master Fee Schedule update adding missed inspection fee (6-0)
• Accepted public turnaround easements for Fern Drive (6-0)
• Amended Windham Middle School Repurpose Advisory Committee charge (6-0)
• Appointed 5 members to Windham Middle School Repurpose Advisory Committee (6-0 each)
• Appointed 2 members to North Windham Fire Station Repurpose Advisory Committee (6-0 each)
• Endorsed CDBG application for Forbes Lane Neighborhood Park (6-0)

Planning Board

The Windham Planning Board will hold public hearings on a proposed Land Use Ordinance amendment affecting hotel development in the Commercial I district, and on final plans for two minor subdivisions. The board will also consider reapproving a 2006 subdivision and discuss scheduling ordinance amendment workshops.

• Public hearing on amendments to Chapter 120, adding hotel definitions and increasing C-1 front setback from 20 to 75 feet
• Final plan review for Franklin Drive Subdivision (4 lots, Tax Map 18, Lot 26-2, C-1 zone)
• Final plan review for after-the-fact subdivision on Monique Drive (3 lots, Tax Map 11, VR zone)
• Reapproval request for Beaulieu Drive Minor Subdivision (2006 plan, Tax Map 5, Farm zone)
• Discussion on scheduling Land Use Ordinance amendment workshops

The Windham Planning Board approved a four-lot minor subdivision at 20 Franklin Drive (New Gen Estates, LLC) with conditions, and recommended approval of amendments to the Land Use Ordinance to add standards for hotel uses in the C-1 district. The board also found an after-the-fact subdivision application for Monique Drive complete and approved two waivers, but a tie vote postponed the final decision on that application. A request to reapprove a 2006 subdivision on Beaulieu Drive was discussed but no action was taken.

• Approved Franklin Drive Subdivision (4 lots) with conditions (unanimous)
• Recommended approval of hotel use ordinance amendments (unanimous)
• Approved waiver for pavement width on Jules Drive (unanimous)
• Approved waiver for right-of-way width on Lisa Drive (3-3, tie postponed decision)
• Found Monique Drive after-the-fact subdivision application complete (unanimous)
• Approved minutes of November 25, 2024 (unanimous)

Planning Board

The Windham Planning Board will conduct a site walk for a minor subdivision application by Robert Cloutier to approve three lots on Monique Drive as an after-the-fact subdivision. The proposal includes upgrades to Lisa and Jules Drive to meet road frontage requirements for lot 49-D5. The property is in the Village Residential zoning district and the Presumpscot River via Otter Brook watershed. Public comments are not permitted during the site walk unless requested by the board.

• After-the-fact subdivision to approve 3 lots (PB 24-113)
• Upgrades to Lisa and Jules Drive for road frontage
• Property located at Tax Map 11, Lots 49D, 49D-3, 49D-5
• Village Residential (VR) zoning district
• Presumpscot River via Otter Brook watershed