Niles public meetings in 2025

Morton Grove Niles Water Commission

The Morton Grove-Niles Water Commission will meet to approve the 2026 budget and the abatement of the 2025 levy. The body will also consider a liability insurance renewal and an operating agreement with the Village of Niles.

• Ordinance 25O-12-1: Approval of 2026 Budget
• Resolution 25R-12-1: Abatement of 2025 Levy
• Resolution 25R-12-2: Renewal of Liability Insurance Policy
• Resolution 25R-12-3: Operating Agreement between Commission and Village of Niles
• Discussion on hiring a lobbyist

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting to discuss the establishment of 501(c)(3) nonprofit status. Members will also review planning for the Niles Art Fest and improvements to the NVision Art Gallery.

• Establishing 501(c)(3) nonprofit status
• Artist appearance fees
• Niles Art Fest date and timing
• NVision Art Gallery improvements and murals
• Arts Council website

The council unanimously approved the October 21, 2025 meeting minutes. It extended the Veteran Art exhibit until Jan 27, 2026 and the Memory Triggers exhibit through Jan 2026. The council approved Public Works assistance to replace wall sconces, approved the Maine East AP Art Class exhibit for February, and agreed to continue work on mural funding, a website section, and planning for the Oct 10, 2026 Art Fest. The meeting was adjourned at 5:40 pm.

• Approved October 21, 2025 meeting minutes (unanimous)
• Extended Veteran Art exhibit until Jan 27, 2026
• Extended Memory Triggers exhibit through Jan 2026
• Approved Public Works to replace wall sconces in NVision Gallery
• Approved Maine East AP Art Class exhibit for February (unanimous)
• Continued identification of mural funding sources and development of mural plan
• Continued development of Arts Council portion of village website
• Adjourned meeting at 5:40 pm (unanimous)

Finance Committee

The committee will approve the October 7, 2025 minutes and recent accounts payable registers, discuss the FY25 audit update, and vote to recommend a revised investment policy to the Village Board. It will also receive a financial report and hear public comments.

• Approve regular minutes from October 7, 2025
• Approve accounts payable registers for 10/03, 10/10, 10/17, 10/21, 10/24, 10/31, 11/07, 11/14
• Discussion of FY25 audit update
• Vote to recommend the revised investment policy to the Village Board
• Financial report presentation

The Finance Committee approved the October 7 meeting minutes and the listed accounts payable registers. The committee unanimously recommended the revised investment policy to the Village Board. The meeting was then adjourned.

• Approved October 7 minutes (unanimous)
• Approved accounts payable registers (unanimous)
• Recommended revised investment policy to Village Board (unanimous)
• Adjourned meeting (unanimous)

Morton Grove Niles Water Commission

The Commission will meet to discuss the 2026 budget and receive updates on the Superintendent search. The body will also review the operating agreement between the Commission and the Village of Niles.

• Preparation of 2026 Budget
• Update on Operating Agreement between MGNWC and Village of Niles
• Update on Superintendent Search
• Update on reimbursement request to IDOT
• Discussion on security fencing and digital monitoring at Evanston IPS

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will meet to discuss police accident reports and engineering updates. The group will also review a fatality at 5600 Touhy and the Waukegan/Shermer intersection.

• Police Accidents Report
• Engineering Updates
• Follow-up on fatality at 5600 Touhy
• Waukegan/Shermer Intersection

The Bicycle and Pedestrian Plan Advisory Group approved the minutes from the October 20, 2025 meeting by voice vote. The group reviewed recent pedestrian and cyclist accidents, received engineering updates on sidepaths and water‑main work, and discussed a revised design for the Waukegan/Shermer intersection, but no formal votes were taken on those items.

• Approved October 20, 2025 meeting minutes (voice vote)

Niles Joint Review Board Meetings

The Niles Joint Review Board will approve the minutes from the August 26, 2024 meeting. It will also discuss the Fiscal Year 2024 Tax Increment Financing (TIF) report. No other actions are listed on the agenda.

• Approval of minutes from August 26, 2024
• Discussion of FY24 TIF Report (see https://www.vniles.com/298/Tax-Increment-Financing-TIF)

The Joint Review Board elected Jeff David as the public member and Kent Oliven as chairperson, each by voice vote with unanimous consent. The board also approved the FY24 Joint Review Board minutes by voice vote. The meeting was adjourned at 9:42 AM by unanimous voice vote.

• Elected Jeff David as public member (voice vote, all concurred)
• Elected Kent Oliven as chairperson (voice vote, all concurred)
• Approved FY24 Joint Review Board minutes (voice vote, all concurred)
• Adjourned meeting at 9:42 AM (voice vote, all concurred)

Niles Joint Review Board Meetings

The Niles Joint Review Board will approve the minutes from the August 26, 2024 meeting. It will then discuss the Fiscal Year 2024 Tax Increment Financing (TIF) Report, which is available on the village website. No other decisions are listed on the agenda.

• Approval of minutes from August 26, 2024
• Discussion of FY24 Tax Increment Financing (TIF) Report

The Joint Review Board elected Jeff David as the public member of the Gross Point‑Touhy TIF District board. The board also elected Kent Oliven as chairperson. The FY24 Joint Review Board minutes from August 28, 2024 were approved. The meeting was adjourned at 10:31 AM.

• Elected Jeff David as public member (unanimous voice vote)
• Elected Kent Oliven as chairperson (unanimous voice vote)
• Approved FY24 Joint Review Board minutes (unanimous voice vote)
• Adjourned meeting at 10:31 AM (unanimous voice vote)

Niles Joint Review Board Meetings

The Milwaukee Oakton TIF Joint Review Board will meet to review and discuss the FY24 TIF Report. The board will also consider the approval of minutes from August 26, 2024.

• Discussion of FY24 TIF Report
• Approval of August 26, 2024 minutes

Niles Joint Review Board Meetings

The Milwaukee-Touhy TIF Joint Review Board will meet to review and discuss the FY24 TIF Report. The board will also consider the approval of minutes from August 26, 2024.

• Discussion of FY24 TIF Report
• Approval of August 26, 2024 minutes

The Joint Review Board elected Jeff David as the public member of the Gross Point‑Touhy TIF District. The board also elected Kent Oliven as chairperson. The FY24 Joint Review Board minutes were approved. The meeting was adjourned.

• Elected Jeff David as public member (voice vote, all concurred)
• Elected Kent Oliven as chairperson (voice vote, all concurred)
• Approved FY24 Joint Review Board minutes (voice vote, all concurred)
• Adjourned meeting at 11:14 AM (voice vote, all concurred)

Niles Joint Review Board Meetings

The Niles Joint Review Board will approve the minutes from its August 26, 2024 meeting. It will then discuss the Fiscal Year 2024 Tax Increment Financing (TIF) report. The agenda also provides time for public comments before adjournment.

• Approval of minutes from August 26, 2024
• Discussion of FY24 Tax Increment Financing (TIF) report
• Public comments

The board elected Jeff David as the public member and Kent Oliven as chairperson of the Gross Point‑Touhy TIF District Joint Review Board, each by voice vote with unanimous consent. The minutes from the FY24 Joint Review Board meeting held on August 28, 2024, were also approved by voice vote. The meeting was adjourned at 10:10 AM.

• Elected Jeff David as Public Member (voice vote, all concurred)
• Elected Kent Oliven as Chairperson (voice vote, all concurred)
• Approved FY24 Joint Review Board minutes (voice vote, all concurred)
• Adjourned meeting at 10:10 AM (voice vote, all concurred)

Niles Joint Review Board Meetings

The Niles Joint Review Board will first approve the minutes from the August 26, 2024 meeting. The main item is a discussion of the FY24 Tax Increment Financing (TIF) report, which is linked on the village website. The agenda also allows for other business, public comments, and adjournment.

• Approval of minutes from August 26, 2024
• Discussion of FY24 Tax Increment Financing (TIF) report (available at https://www.vniles.com/298/Tax-Increment-Financing-TIF)
• Other business and public comments

The board elected Jeff David as the public member and Kent Oliven as chairperson, both by voice vote with all members concurring. The FY24 Joint Review Board minutes were approved by voice vote. The meeting was adjourned at 11:03 by voice vote.

• Elected Jeff David as Public Member (voice vote, all concurred)
• Elected Kent Oliven as Chairperson (voice vote, all concurred)
• Approved FY24 Joint Review Board minutes (voice vote, all concurred)
• Adjourned meeting at 11:03 (voice vote, all concurred)

Public Works Committee

The Niles Public Works Committee will meet to discuss American Public Works Association accreditation, updates on public works projects, and a proposal to install a stop sign at Oriole and Kedzie. The agenda also includes items regarding water ambassador programs, hanging baskets, and retaining wall replacement.

• Stop Sign at Oriole and Kedzie
• American Public Works Association Accreditation
• American Water Works Association Water Ambassador
• Retaining Wall Replacement at Police Station
• Hanging Baskets and Planter Pot Program

The committee approved the meeting summary without opposition. It granted a $1,200 extension for the village’s American Public Works Association accreditation process. The request for a stop sign at Oriole and Kedzie was tabled pending the villagewide stop‑sign study. The committee approved a bid waiver to award a one‑year hanging‑basket contract to Christy Webber, whose proposal was $612 higher than the previous contract.

• Approved meeting summary (unanimous)
• Granted $1,200 extension for APWA accreditation
• Tabled stop sign request at Oriole & Kedzie pending study
• Approved bid waiver to award hanging basket contract to Christy Webber (one‑year, $612 increase)

General Government & Information Technology

The General Government / I.T. Committee will discuss renewing property, casualty, and workers compensation insurance. The body will also consider a multi-year brokerage agreement and an extension of an intergovernmental agreement regarding O’Hare noise compatibility.

• Property Casualty and Workers Compensation Insurance renewal for $1,044,966
• Bid waiver and brokerage contract with Alliant Insurance Services for $39,500 per year ($118,500 total)
• Five-year extension of the O’Hare Noise Compatibility Commission (ONCC) intergovernmental agreement

The General Government & I.T. Committee approved the Village's property casualty and workers compensation insurance renewal for 2025‑2026 at $1,044,966. It also approved a bid waiver and contractual agreement with Alliant Insurance Services for brokerage services for 2026‑2028 totaling $118,500, and a five‑year extension of the intergovernmental agreement with the O’Hare Noise Compatibility Commission. All motions passed with three yeas, no nays, and one absent member.

• Approved $1,044,966 insurance renewal (3 yeas, 0 nays)
• Approved $118,500 bid waiver & brokerage contract (3 yeas, 0 nays)
• Approved five‑year ONCC agreement extension (3 yeas, 0 nays)
• Approved October 15, 2025 meeting minutes (3 yeas, 0 nays)

Planning and Zoning Board

The Planning and Zoning Board will review a request for a massage services establishment and a proposal to adopt the 2024 International Building Code. These items determine local business operations and safety regulations for buildings and fences.

• Special Use Permit request for a 'Massage Services Establishment' at 6954 W Touhy Ave #201B
• Proposed adoption of the 2024 International Building Code to amend Chapter 18 of the Niles Code of Ordinances

The Planning and Zoning Board approved the minutes from the October 6, 2025 meeting with a 7‑0 vote. It then approved a Special Use Permit for a massage services establishment at 6954 W Touhy Ave #201B, also by a 7‑0 vote. The board discussed a request to adopt the 2024 International Building Code, but no vote outcome was recorded. The meeting was adjourned with a unanimous 7‑0 vote.

• Approved minutes of October 6, 2025 (7-0)
• Approved Special Use Permit for massage services at 6954 W Touhy Ave #201B (7-0)
• Discussed adoption of the 2024 International Building Code (no vote recorded)
• Acknowledged Janet Lee as new Vice Chair of the Planning and Zoning Board
• Adjourned meeting (7-0)

Public Safety Committee

The Niles Public Safety Committee will discuss several new items, including a revision of video gaming terminal licensing regulations and a recommendation to authorize payment to RED Center for dispatch services. It will also review the Fiscal Year 2027 Capital Improvement Plan purchases and personnel requests for police and fire departments. Old business includes approval of stop lights and new signage at Niles Fire Station 2.

• Niles Fire Station 2 stop lights and new signage (old business)
• Revision of Article IV regulations for video gaming terminal licenses
• Payment authorization to RED Center for dispatch services
• Review of Fiscal Year 2027 Capital Improvement Plan purchases
• Review of Fiscal Year 2027 personnel requests for police and fire

The Public Safety Committee approved the September 15, 2025 meeting minutes unanimously. The Committee also approved Trustee Strzelecki's recommendation to allocate three of the four unassigned video gaming licenses to video gaming cafés, with all members voting in favor.

• Approved September 15, 2025 meeting minutes (4-0)
• Allocated three unassigned video gaming licenses to cafés (4-0)

Public Works Committee

The Niles Public Works Committee meeting scheduled for October 24, 2025 at 9:00 a.m. was cancelled. No agenda items were considered or decided at this meeting.

Morton Grove Niles Water Commission

The Morton Grove-Niles Water Commission will meet to discuss the preparation of the 2026 budget and provide updates on the search for a new superintendent. The body will also review reports from the manager, engineering, and operator.

• Preparation of 2026 Budget
• Update on Superintendent Search
• Update on security fencing and digital security monitoring at Evanston IPS
• Discussion of Generator Annual Maintenance Contract
• Discussion of hydrant repair on Harlem

Public Arts and Culture Advisory Council

The Niles Public Arts & Culture Advisory Council will meet on October 21, 2025. The council will discuss a proposed mural policy for commercial property, receive updates on the NVision Art Gallery including the Storm Print City Exhibit scheduled for October 30, 2025, and review recent arts and culture events such as the Niles Art Market, Street Fest, and a sculpture dedication. The agenda also includes public comment, approval of prior meeting minutes, and scheduling of the next meeting.

• Mural Policy for commercial property
• Storm Print City Exhibit – Public Works (of Art) – Oct 30, 2025
• Recap of Niles Art Market, Street Fest, and Sculpture Dedication

The Public Arts & Culture Advisory Council approved the minutes from the September 16, 2025 meeting with all members in favor and none opposed. A motion to adjourn the October 21 meeting was also passed unanimously. No other substantive actions or approvals were recorded.

• Approved September 16, 2025 meeting minutes (unanimous)
• Adjourned meeting at 5:20 pm (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will review a police accidents report and receive engineering updates. Members will revisit the Milwaukee & Mulford/Jonquil pedestrian crossing and consider new signage at Oakton Ct/New England and Oakton Ct/Seward intersections. The meeting is for discussion and recommendation, not final approval of any contracts or funding.

• Police accidents report
• Engineering updates
• Revisiting Milwaukee & Mulford/Jonquil pedestrian crossing
• Signage at Oakton Ct/New England intersection
• Signage at Oakton Ct/Seward intersection

The Bicycle and Pedestrian Plan Advisory Group approved the September 15, 2025 meeting minutes by voice vote. The group then reviewed recent pedestrian and cyclist accidents, received an engineering update from the new Village Engineer, and discussed potential pedestrian crossing and signage improvements, but no further actions were formally adopted.

• Approved September 15, 2025 minutes (voice vote, all concurred)

General Government & Information Technology

The General Government & I.T. Committee will consider several resolutions, including a bid waiver for HUB International Limited to provide employee health insurance broker services for $32,000 and a renewal of the Village health insurance program for the 2026 plan year. The board will also review a bid waiver and rental agreement with Indestructo Rental Company for up to $33,845 to supply equipment for the Holly Jolly Fest on November 29, 2025. An open discussion will address potential savings from community solar energy for village facilities.

• Resolution authorizing a bid waiver to HUB International Limited for employee health insurance broker services ($32,000)
• Resolution authorizing the renewal of the Village of Niles health insurance program for the 2026 plan year
• Resolution authorizing a bid waiver and rental agreement with Indestructo Rental Company (up to $33,845) for Holly Jolly Fest equipment
• Discussion on potential savings with community solar energy for village facilities
• Health insurance renewal changes presentation

The General Government & I.T. Committee approved a $32,000 bid waiver for HUB International to provide employee health insurance broker services for the 2026 plan year. It also approved expanding health insurance plan options for non‑union employees, renewing the Village's health insurance program for 2026, and a bid waiver with Indestructo Rental Company for equipment up to $33,845 for the Holly Jolly Fest. All motions passed by a voice vote of 3‑0 with two members absent.

• Approved $32,000 bid waiver to HUB International for health insurance broker services (3‑0)
• Approved expansion of health insurance plan options for non‑union employees (3‑0)
• Approved renewal of Village health insurance program for 2026 plan year (3‑0)
• Approved bid waiver and rental agreement with Indestructo Rental Company up to $33,845 for Holly Jolly Fest (3‑0)

Firefighters Pension Board

The Board of Trustees will review monthly financial statements and investment summaries from Lauterbach & Amen. The body will consider the admission of a new employee to the fund and discuss cash management policy revisions.

• Admission of new employee Alex Goutanis to the fund
• Review of 2026 FPIF Recurring Withdrawal Form and Cash Management Policy revisions
• Discussion of Bob Greiner’s Creditable Service Buyback
• Review of terminated members with contributions for possible reporting to Illinois State Treasurer
• Tax levy request letter/MCR

The Niles Firefighters’ Pension Fund Board unanimously approved a higher monthly cash withdrawal of $512,000 beginning January 14, 2026. It also approved several routine items including remote attendance for a trustee, the prior meeting minutes, the financial report, a new member admission, a contribution refund, records destruction, and the 2026 meeting schedule.

• Approved remote attendance for Trustee Lim (unanimous voice vote)
• Approved minutes from August 27, 2025 (unanimous voice vote)
• Approved financial report as presented (unanimous voice vote)
• Approved increase of monthly cash withdrawal to $512,000 effective Jan 14, 2026 (unanimous voice vote)
• Approved admission of Alex Gountanis as Tier 2 member effective Oct 3, 2026 (unanimous voice vote)
• Approved refund of $8,743.57 to Alex Suarez (unanimous voice vote)
• Approved records destruction as presented (unanimous voice vote, Lim absent)
• Approved 2026 regular board meeting schedule (unanimous voice vote)

Finance Committee

The Niles Finance Committee will discuss the FY25 audit, the FY27 budget process, and an update on the TY24 tax levy. It will vote to set the TY25 property tax levy and forward the recommendation to the Village Board. The committee will also consider revisions to the fund‑balance policy and review financial reports.

• Discussion – FY25 Audit Update
• Discussion – FY27 Budget Process
• TY24 Tax Levy Update
• Vote to determine the TY25 Property Tax Levy and send to Village Board
• Recommend revisions to the Fund Balance Policy

The Finance Committee elected Al Weel as chair pro tem and approved the September 2 minutes and recent accounts payable registers. It recommended revisions to the fund balance policy and then voted to set the TY25 property tax levy at 4.48% and forward that recommendation to the Village Board. The meeting was adjourned at 9:13 am.

• Elected Al Weel as chair pro tem (unanimous)
• Approved September 2 Finance Committee minutes (unanimous)
• Approved accounts payable registers for 8/29‑9/26 (unanimous)
• Recommended revisions to the Fund Balance Policy to the Village Board (unanimous)
• Determined TY25 property tax levy of 4.48% and recommended it to the Village Board (unanimous)
• Adjourned the meeting at 9:13 am (unanimous)

Planning and Zoning Board

The Planning and Zoning Board will review requests for special use permits and zoning variations. The meeting includes proposals for new businesses on W Golf Rd and a potential text amendment to the Zoning Ordinance.

• Special Use Permit for a 'Drive-Through Facility' at 8510 W Golf Rd
• Three Variations for a drive-through coffee shop at 8510 W Golf Rd regarding transparency, building placement, and window orientation
• Special Use Permit for an additional 'Cosmetic Tattoo' at 8307 W Golf Rd
• Text amendment to 'Section 13 – Ordinance Administrators' of the Zoning Ordinance

The Planning and Zoning Board approved case 25‑ZP‑25, a special use permit for a drive‑through coffee shop at 8510 W Golf Rd, with a 7‑0 vote. The board noted it is a recommending body to the Board of Trustees, which will make the final decision. The board also approved the September 8, 2025 meeting minutes (6‑0‑1) and adjourned the meeting (7‑0).

• Approved September 8, 2025 minutes (6‑0‑1, 1 abstain)
• Approved special use permit for 7 Brew drive‑through (case 25‑ZP‑25) – vote 7‑0
• Moved to adjourn meeting – vote 7‑0

Morton Grove Niles Water Commission

The Morton Grove‑Niles Water Commission will review routine reports and updates, including a security fencing update at Evanston IPS and a discussion of digital security monitoring. It will also discuss installing sump pumps at the MG North Reservoir and at the IPS, and consider an operator agreement. Additional items include a reimbursement request to IDOT and a record‑management discussion pending a new superintendent.

• Update on security fencing at Evanston IPS; discussion of digital security monitoring
• Discussion of installation of sump pumps at the MG North Reservoir and at the IPS
• Discussion regarding operator agreement
• Update on reimbursement request to IDOT
• Discussion of location, storage and management of MGNWC records (tabled)

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council will approve the minutes from the August 19, 2025 meeting. It will review updates on public art, including the budget for the Touhy Wall Project and recent gallery exhibits. The council will also consider upcoming arts events and new business items such as a 501‑C‑3 organization and an Arts Midwest grant. The meeting concludes with open discussion and scheduling of the next session.

• Public Works Touhy Wall Project budget
• Storm Print City Exhibit – Public Works (of Art)
• Veteran Art Exhibit
• Niles Art Market & Street Fest
• Arts Midwest Grant

The council unanimously approved the August 19, 2025 meeting minutes. They also unanimously approved a motion to adjourn the September 16, 2025 meeting at 5:13 p.m. The council postponed any decisions on the Public Works Water Plant wall and provided updates on upcoming art installations and events.

• Approved August 19, 2025 meeting minutes (unanimous)
• Postponed decisions on Public Works Water Plant wall (no vote recorded)
• Approved motion to adjourn meeting at 5:13 p.m. (unanimous)

Public Safety Committee

The committee will approve the August 18, 2025 minutes and review the police accidents report and engineering updates. It will also discuss possible e‑bike regulations and Public Act 104‑0110/SB 1599.

• Approval of August 18, 2025 minutes
• Police Accidents Report review
• Engineering Updates presentation
• E‑Bike Regulations discussion
• Public Act 104‑0110/SB 1599 consideration

The committee approved the August 18, 2025 Bicycle and Pedestrian Advisory Group minutes by voice vote. Members discussed recent pedestrian and cyclist accidents and the lack of e‑bike data on police reports. The group agreed to allow riders under 16 to operate class 1 and 2 e‑bikes if they wear helmets, and that licensed drivers will not be required to wear helmets. They also decided to present a report on state e‑bike rules and the village’s proposed ordinance at the next Village Board meeting.

• Approved August 18, 2025 BPAG minutes (voice vote)
• Agreed to allow riders under 16 to ride class 1 and 2 e‑bikes with helmet
• Agreed that licensed drivers will not be required to wear helmets
• Planned to give a report on state e‑bike rules and village proposal at next Village Board meeting

Public Safety Committee

The Niles Public Safety Committee will review old business on the Failure to Yield proposal and discuss several new items. Topics include a proposed Crime Free Housing software, a Motorola portable radio purchase agreement for the fire department, and two ordinances—one on radio amplification systems for emergency communication and another on red‑light cameras. An executive session will address personnel matters under state law.

• Failure to Yield proposal (old business)
• Proposed Crime Free Housing software
• Motorola portable radio purchase agreement and state contract – fire
• Ordinance on radio amplification systems for police and fire communication
• Ordinance for red‑light cameras

The committee approved an amendment to the Village Code to raise annual rental license fees, increasing single‑family, townhome and condo fees from $80 to $100 and multifamily fees to $80 plus $20 per unit, generating about $27,190 in additional revenue. The committee also authorized Acting Chief Scipione to execute a Notice to Proceed with Motorola Solutions for portable and mobile radios, with a total cost not to exceed $856,107.89, pending a final quote and Village Board funding approval. Additionally, the committee tasked itself with developing a comprehensive red‑light camera implementation plan for key intersections to be presented to the Village Board.

• Approved amendment to Section 22‑590 to increase rental license fees (4‑0)
• Authorized Notice to Proceed with Motorola for radios up to $856,107.89 (4‑0)
• Tasked committee to develop red‑light camera implementation plan (4‑0)
• Approved August 6, 2025 meeting minutes (4‑0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will review the latest police accidents report, receive engineering updates, discuss possible e‑bike regulations, and consider the implications of Public Act 104‑0110/SB 1599. No formal actions are listed; the items are for discussion.

• Police Accidents Report
• Engineering Updates
• E‑Bike Regulations Discussion
• Public Act 104‑0110/SB 1599

The Bicycle and Pedestrian Plan Advisory Group and Public Safety Committee approved the minutes from the August 18, 2025 meeting by voice vote. The group reviewed recent pedestrian and bicycle accidents and discussed a draft e‑bike ordinance, but no formal vote or decision on the ordinance was recorded.

• Approved August 18, 2025 meeting minutes (voice vote)

Planning and Zoning Board

The Niles Planning and Zoning Board will review four zoning petitions at this meeting. Items include a 354-unit apartment complex with a restaurant and green space, a parking lot expansion with multiple zoning variations, a day care center special use permit, and a drive-through facility special use permit. No formal votes are scheduled, but public comment and discussion will occur.

• 25-ZP-24: 354-unit multi-family development with 6,000 sq ft restaurant at 6839–6759 N Milwaukee Ave
• 25-ZP-26: Parking lot expansion with 7 zoning variations at 9161–9171 N Milwaukee Ave
• 25-ZP-27: Special Use Permit for day care center at 8217 W Golf Rd
• 25-ZP-28: Special Use Permit for drive-through facility at 9631 N Milwaukee Ave

The Planning and Zoning Board approved the requested zoning variances for 9161‑9171 N Milwaukee Ave (case 25‑ZP‑26) with a 5‑0 vote and one abstention. The Board also approved a Special Use Permit for a day‑care center at 8217 W Golf Rd (case 25‑ZP‑27) with a unanimous 6‑0 vote. Both motions carried and the Board adjourned the meeting.

• Approved minutes of August 11, 2025 (5‑0)
• Approved zoning variances for 9161‑9171 N Milwaukee Ave (5‑0, 1 abstain)
• Approved Special Use Permit for day‑care at 8217 W Golf Rd (6‑0)
• Adjourned meeting (6‑0)

Finance Committee

The Finance Committee will review accounts payable registers and financial reports. Members will discuss the TY24 tax levy update and the timetable for the TY25 tax levy.

• Utility bill relief request (Oliven)
• Audit update discussion
• TY24 Tax Levy update
• TY25 Tax Levy timetable
• Approval of accounts payable registers dated 8/8, 8/15, 8/20, and 8/22

The Finance Committee met on September 2, 2025 at the Village Administration Building. The agenda included approval of August 12 minutes, review of accounts payable registers, and discussions on utility bill relief, audit update, and tax levy updates. No approvals, votes, or other substantive actions were recorded in the minutes.

Morton Grove Niles Water Commission

The Morton Grove-Niles Water Commission will hold its regular meeting to review financial reports, approve warrants, and receive updates from engineering, operations, and the superintendent. No major decisions are scheduled; the body will discuss record management and a superintendent search.

• Approval of warrants (2025 #8)
• Resolution 25-XX establishing banking relationship with Northbrook Bank & Trust Company, N.A.
• Discussion of sump pump installation at MG North Reservoir and IPS
• Update on superintendent search
• Discussion on location, storage, and management of MGNWC records

Firefighters Pension Board

The Niles Firefighters Pension Board will meet to approve minutes, review financial and investment reports, and consider member applications for admission, withdrawal, and refunds. The board will also discuss old business items like cyber crime policy approval and pension clerk appointments, and new business including actuarial valuation and tax levy recommendations.

• Review and approval of DOI Annual Statement
• Application for Aid en Heraty into the Fund
• Withdrawal from Fund Jesse Racine and Alex Suarez
• Status of refund to Mike Butler
• Review Draft Actuarial Valuation

The Niles Firefighters’ Pension Board unanimously approved a $5,650,591 Village tax levy request and adopted the May 1, 2025 actuarial report. It also approved cyber liability insurance, new member admissions, benefit changes for a deceased member, and refunds of contributions. Additional routine items such as the pension clerk appointment and quarterly disbursements were also approved.

• Approved $5,650,591 Village tax levy request (unanimous voice vote)
• Approved May 1, 2025 actuarial report subject to final audit (unanimous voice vote)
• Approved cyber liability insurance $500,000 limit, $3,135 premium effective Sep 1 2025 (unanimous voice vote)
• Approved membership of Aiden Heraty and Austin Eichenlaub (unanimous voice vote)
• Approved termination of Thomas Sweeney’s benefit and continuation to surviving spouse Cathi Sweeney (unanimous voice vote)
• Approved refund of contributions to Jesse Racine and Alex Suarez pending applications (unanimous voice vote)
• Approved retention of Richard Scipione as pension clerk through Apr 30 2026 (unanimous voice vote)
• Approved payment of $19,778.18 quarterly disbursements (unanimous voice vote)

Public Works Committee

The Niles Public Works Committee will review updates on the Leaning Tower YMCA entrance reconstruction, lead service line replacements, and the 2025 Streets Improvement Program. The meeting will also include updates on ongoing public works projects.

• Reconstruct entrance to Leaning Tower YMCA for 2-lane traffic
• Update on Lead Service Line Replacements
• 2025 Streets Improvement Program review
• Updates on Public Works Projects

The Public Works Committee approved the May 30 and June 27 meeting minutes, recording the votes for each. The committee also approved the plan to reconstruct the Leaning Tower YMCA entrance to allow two lanes of traffic, with all members present voting in favor. Updates on lead service line replacements, the 2025 Streets Improvement Program, and other public works projects were provided but no decisions were made on those items.

• Approved May 30 meeting minutes (Yes: Steve Quinn, Susan DeBartolo, Dan Balzano; Abstain: Tony Dati)
• Approved June 27 meeting minutes (Yes: Tony Dati, Susan DeBartolo, Steve Quinn, Dan Balzano)
• Approved plan to reconstruct Leaning Tower YMCA entrance (All in favor: Steve Quinn, Dan Balzano, Susan DeBartolo, Tony Dati)

Public Arts and Culture Advisory Council

The council will review updates on the Touhy Wall project and the Sandro Miller contract. Members will also discuss the Niles Art Market & Street Fest and a grant from the Illinois Art Council.

• Sandro Miller Contract
• Touhy Wall Project
• Koby Foster Art Selection for NVision Art Gallery
• Niles Art Market & Street Fest
• Illinois Art Council Creative Projects Grant

The council unanimously approved the July 22, 2025 meeting minutes. They also approved the purchase of the artwork ‘Woman with Green Hair & White Blouse’ for $500. The meeting was then adjourned at 5:23 pm by unanimous consent.

• Approved July 22, 2025 meeting minutes (unanimous)
• Approved purchase of ‘Woman with Green Hair & White Blouse’ for $500 (unanimous)
• Adjourned meeting at 5:23 pm (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Niles Bicycle and Pedestrian Plan Advisory Group will hold its regular in-person meeting to review a police accident report, engineering updates, and follow-up on e-bike regulations. The group will also discuss a passive detection system for the Howard Street crossing.

• Police accident report review
• Engineering updates presentation
• Follow-up on e-bike regulations
• Howard Street crossing passive detection discussion

The group approved the corrected minutes from the July 21, 2025 meeting by voice vote. They set the next joint meeting with the Public Safety Committee on September 15, 2025 to discuss e‑bike regulations. The meeting was adjourned at 5:03 p.m. after a motion to adjourn was unanimously adopted.

• Approved July 21, 2025 meeting minutes (voice vote)
• Scheduled joint Public Safety Committee meeting for September 15, 2025
• Adjourned meeting at 5:03 p.m. (motion passed)

General Government & Information Technology

The General Government and Information Technology Committee will consider approving the annual software support fees for the Tyler MUNIS system and amending the contract for the Niles Family Fitness Center to reduce management fees.

• Approval of Tyler MUNIS software support and licensing fees ($165,732.22)
• Amendment to Niles Family Fitness Center contract to reduce management fees by $75,000
• Social Media Archiving renewal
• Approval of July 8, 2025 meeting minutes

The General Government & I.T. Committee approved the annual Tyler MUNIS software support payment of $165,732.22. It also amended the Power Wellness contract, cutting management fees by $75,000, and renewed a three‑year social‑media archiving agreement with PageFreezer. The July 8, 2025 minutes were approved and the meeting was adjourned.

• Approved $165,732.22 Tyler MUNIS software support fee (4-0)
• Amended Power Wellness contract, reducing fees by $75,000 (4-0)
• Renewed 3‑year PageFreezer social media archiving at $3,861.79 per year (4-0)
• Approved July 8, 2025 meeting minutes (4-0)
• Adjourned meeting at 3:58 p.m. (4-0)

Fire & Police Commission

The Niles Fire & Police Commission will hold a special meeting to enter a closed session under Illinois law to discuss personnel issues for police and fire department employees. No public votes or decisions are scheduled for this meeting.

• Closed session under 5 ILCS 120/2(c)(1) for personnel matters

The special meeting was called to order at 2:32 p.m. by Chairman Mueller. Commissioners interviewed fire department candidates Deandre Eagle, Alex Gountanis, Sean Eder, Steve Claudio, and Daniel Murphy. A motion to adjourn was made by Commissioner Dart, seconded by Commissioner Borkowski, and the meeting adjourned at 4:12 p.m. No formal decisions or votes were taken.

Human Services Committee Agendas & Minutes

The Human Services Committee will meet to receive department updates and discuss a contract amendment for the Niles Fitness Center. The body will also review updates regarding the Senior Center, Family Services, and the Teen Center.

• Amendment to the Contractual Agreement with Power Wellness and Management, LLC and the Niles Fitness Center

The committee approved the meeting minutes unanimously. It approved two Niles homes for the Paint‑A‑Thon event. Jenny Steinfeld was promoted to Fitness Center Manager and Carina Felix was appointed Member Services Coordinator. The Village decided to cancel the Teen Center lease at 8922 Greenwood and move the center to the second floor of the Senior Center.

• Approved meeting minutes (unanimous)
• Approved two Niles homes for Paint‑A‑Thon event
• Promoted Jenny Steinfeld to Fitness Center Manager (effective May 2025)
• Appointed Carina Felix as Member Services Coordinator
• Village to cancel Teen Center lease at 8922 Greenwood and relocate to Senior Center

Finance Committee

The Niles Finance Committee will meet to approve minutes from the July 1, 2025 regular meeting and accounts payable registers from six dates in July and August 2025. No formal decisions are listed; the agenda focuses on procedural approvals and informational discussions about departmental accomplishments, audit updates, and financial reports.

• Approval of Regular Minutes from July 1, 2025
• Approval of Accounts Payable Registers for 7/4, 7/11, 7/18, 7/21, 7/25, and 8/1 (2025)
• Discussion of Finance Department Accomplishments from the Last 5 Years
• Discussion of Fiscal Year 2024 Audit Update
• Presentation of Financial Reports

The committee elected Al Weel as chair pro tem by unanimous consent. They approved the July 1, 2025 Finance Committee minutes and the accounts payable registers for July 4 through August 1. The meeting was adjourned at 8:57 am after a motion that also passed unanimously.

• Elected Al Weel as chair pro tem (unanimous)
• Approved July 1 Finance Committee minutes (unanimous)
• Approved accounts payable registers for 7/4‑8/1 (unanimous)
• Adjourned meeting at 8:57 am (unanimous)

Planning and Zoning Board

The Niles Planning and Zoning Board will review a request to allow a 15-foot rear-yard setback encroachment for a canopy at 8304 W Park Ave, exceeding the current 3-foot maximum. The meeting will also include procedural items such as approval of minutes and public comment.

• Variation request 25-ZP-23 for 15-foot rear-yard setback encroachment at 8304 W Park Ave, Niles, IL 60714

The Planning and Zoning Board approved a variation to the Village Zoning Ordinance allowing a canopy to encroach 15 feet into the rear yard setback at 8304 W Park Ave. The board also approved the minutes from the July 7, 2025 meeting and then adjourned the session. All motions carried with unanimous affirmative votes.

• Approved July 7, 2025 meeting minutes (AYES 5, NAYS 0, ABSTAIN 1, ABSENT 1)
• Approved variation request 25‑ZP‑23 for canopy encroachment at 8304 W Park Ave (AYES 6, NAYS 0, ABSTAIN 1)
• Moved to adjourn the meeting (AYES 7, NAYS 0)

Public Safety Committee

The Public Works and Public Safety Committees are holding a joint meeting. The body will discuss and potentially take action regarding parking restrictions and emergency vehicle access at 8200 Octavia.

• Discussion of handicap placards and restricted parking at 8200 Octavia
• Review of emergency and Public Works apparatus access at 8200 Octavia
• Executive session regarding employee appointment, employment, compensation, discipline, performance, or dismissal

The committee approved the July 17, 2025 Public Safety meeting minutes. It added three items to the agenda—installing a three‑way stop at Melvina Avenue and Gross Point Road, improvements at Oriole Drive and Oakton Street, and establishing no‑parking restrictions on Newark Avenue and Rusch Street. The committee took no action on a resident’s request for a handicapped parking sign, directing the Village Manager’s office to follow up. It also agreed to continue monitoring the Oriole‑Oakton intersection and to coordinate with Public Works to designate no‑parking zones to ensure emergency vehicle access.

• Approved July 17, 2025 Public Safety meeting minutes (unanimous)
• Added agenda item: three‑way stop at Melvina Ave & Gross Point Rd (motion carried)
• Added agenda item: improvements at Oriole Dr & Oakton St (motion carried)
• Added agenda item: no‑parking restrictions on Newark Ave & Rusch St (motion carried)
• Took no action on 8200 block Octavia parking complaint; requested Village Manager follow‑up
• Decided to continue monitoring Oriole & Oakton intersection for future improvements
• Public Works Committee approved petition to IDOT for three‑way stop at Melvina & Gross Point
• Public Safety staff to coordinate with Public Works to designate no‑parking zones on Newark Ave

Police Pension Board

The Board of Trustees held a hearing and voted to award a line-of-duty disability pension benefit to Patrolman Peter Daoud. The body also approved a regular retirement benefit for Samuel Cora and accepted two new Tier II participants.

• Awarded line-of-duty disability pension benefit to Patrolman Peter Daoud
• Approved regular retirement benefit for Samuel Cora with an annual pension of $74,807.40
• Approved quarterly disbursements totaling $43,697.58
• Accepted Kevin Hernandez and Daniyal Mohiuddin as Tier II participants
• Reported net position held in trust for pension benefits as $59,733,004.70 as of June 30, 2025

The board awarded Patrolman Peter Daoud a line‑of‑duty disability pension. It accepted the monthly financial report and approved $43,697.58 in disbursements. New Tier II members Kevin Hernandez and Daniyal Mohiuddin were admitted, and Samuel Cora’s retirement benefit was approved. The board elected its officers and confirmed Trustee Boba as FOIA Officer.

• Award line‑of‑duty disability pension to Patrolman Peter Daoud (4-0)
• Direct attorney to prepare written Findings and Decision (4-0)
• Approve Monthly Financial Report and disbursements of $43,697.58 (4-0)
• Accept Kevin Hernandez and Daniyal Mohiuddin as Tier II members (4-0)
• Approve Samuel Cora’s regular retirement benefit (4-0)
• Elect officers: Boba President, Helma Vice President, Hoffmann Secretary, Lim Assistant Secretary (unanimous)
• Maintain Trustee Boba as FOIA Officer and OMA Designee (unanimous)
• Approve 1 hour of trustee training for Boba, Hoffmann, Oliven, Helma (unanimous)

Fire & Police Commission

The Fire and Police Commission will meet for a special session. The agenda consists of a public forum followed by a closed executive session to discuss personnel matters.

• Executive session regarding appointment, employment, compensation, discipline, performance, or dismissal of Fire or Police Department personnel

The Fire & Police Commission held a special meeting to interview three Police Department candidates. No motions, approvals, or denials were recorded. The meeting was adjourned at 2:57 P.M.

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council will review updates on public art projects and the NVision Art Gallery. The body is discussing artist selections and funding options.

• Sandro Miller contract
• Evan Koby Foster art selection
• Public Works Water Plant Wall call for artists
• NVision Art Gallery group show
• Art funding and 501c3 status

The council approved the minutes from the June 15, 2025 meeting. Members agreed to cut food and drink costs, make gallery exhibits optional, and invest in better lighting, signage, and speakers. They decided to use the salt shed for the Public Works Water Plant Wall art, with the piece to be a Ryan project or a community project, and requested a plaque and dedication ceremony for Gwen’s sculpture. Marina Samovsky will send art options for purchase within a $500 budget, and the meeting was adjourned unanimously.

• Approved June 15, 2025 meeting minutes (unanimous)
• Agreed to reduce food and drink service at NVision Art Gallery exhibits
• Decided art exhibits will be optional and artists must help promote events
• Approved investment in better lighting, signage, and speakers for gallery exhibits
• Approved using the salt shed for the Public Works Water Plant Wall art project
• Determined wall art will be either a Ryan project or a community project
• Requested a plaque and dedication ceremony for Gwen’s sculpture
• Assigned Marina Samovsky to send art options for purchase within a $500 budget

Public Safety Committee

The Public Safety Committee will consider several proposed ordinances and operational changes. Discussions include restrictions on personal mobility devices and new charging rates for fire department services.

• Proposed ordinance restricting use of E-bicycles and E-Scooters
• Proposed ordinance for fire department emergency and non-emergency service mitigation rates
• Proposed reduction of Police Front Desk hours to 0700-2300
• Proposed restructuring of Operational Support Officers daily duties

The committee reviewed recent fire department payroll enhancements, a Medicaid revalidation site visit, and a community fire engine push‑in ceremony. It also heard proposals for a fire department Standard of Cover, a mitigation cost‑recovery ordinance, a personal‑mobility‑device ordinance, and a police operational support restructuring plan. No votes or formal approvals were recorded during the meeting.

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will meet to review police accident reports and engineering updates. The group is also scheduled to discuss regulations for e-bikes and e-scooters.

• Police Accidents Report
• Engineering Updates
• E-Bike and E-Scooter Regulations

The Bicycle and Pedestrian Plan Advisory Group approved the minutes from the June 16, 2025 meeting on a voice vote. The group reviewed four recent pedestrian and cyclist accidents, received engineering project updates, and discussed a proposed e‑bike and e‑scooter ordinance, but no vote was taken on the ordinance.

• Approved June 16, 2025 meeting minutes (voice vote)

General Government & Information Technology

The General Government / I.T. Committee will review a payment for software and a contract for public art consultation. The body will also discuss its meeting schedule.

• Contract with Sandro, Inc. for Public Art Consultation and Implementation not to exceed $30,000
• Ratification of payment to Dell Inc for Microsoft O365 in the amount of $150,824.99

The committee approved the June 10, 2025 meeting minutes with a 4‑0 vote. It then approved a resolution authorizing a public‑art contract with Sandro, Inc. up to $30,000 through Dec. 31, 2025. The board also ratified a $150,824.99 payment to Dell Inc. for Microsoft O365 services. Finally, the August 15, 2025 meeting date and time were set.

• Approved June 10, 2025 minutes (YEAS 4, NAYS 0)
• Approved Resolution authorizing Sandro, Inc. public‑art contract up to $30,000 (unanimous)
• Ratified payment to Dell Inc. for Microsoft O365 $150,824.99 (unanimous)
• Scheduled next committee meeting for August 15, 2025 at 3:00 p.m.

Planning and Zoning Board

The Planning and Zoning Board will consider two requests regarding properties on N Milwaukee Ave. The board is reviewing a permit for a reception facility and a request to reduce required parking spaces.

• Special Use Permit for a 'Reception Facility' at 7744 N Milwaukee Ave (25-ZP-20)
• Variation request for 50 parking spaces instead of the required 60 at 7740-7752 N Milwaukee Ave (25-ZP-21)

The Planning and Zoning Board approved a Special Use Permit for a reception facility at 7744 N Milwaukee Ave, with an occupancy cap of 133 people, by a 6‑0 vote. It also approved a variance allowing 50 parking spaces instead of the required 60 at 7740‑7752 N Milwaukee Ave, also by a 6‑0 vote. The board unanimously approved the minutes from the June 2 meeting and then adjourned.

• Approved Special Use Permit for 7744 N Milwaukee Ave (6-0), occupancy capped at 133
• Approved Variance for 7740-7752 N Milwaukee Ave to provide 50 parking spaces (6-0)
• Approved June 2, 2025 meeting minutes (4-0, 1 abstain)
• Adopted motion to adjourn (6-0)

Finance Committee

The Finance Committee will review a Class 6b application for Linx Global Mfg. LLC and provide a recommendation to the Village Board. The meeting also includes an update on the Fiscal Year 2024 audit and financial reports.

• Class 6b Application for Linx Global Mfg. LLC
• Fiscal Year 2024 (FY24) Audit Update
• Approval of Accounts Payable Registers from 5/30 to 6/20

The Finance Committee approved the June 3, 2025 meeting minutes and the listed accounts payable registers. Members voted to recommend that the Village Board approve the Class 6b application for Linx Global Manufacturing LLC, a 12‑year tax reduction program. The committee noted the FY24 audit deadline is August 30 and the FY25 audit is scheduled for November with a target completion before Christmas. The meeting was adjourned.

• Approved June 3, 2025 Finance Committee minutes (unanimous)
• Approved accounts payable registers for 5/30, 6/6, 6/9, 6/13, 6/20 (unanimous)
• Recommended Village Board approve Class 6b application for Linx Global Mfg. LLC (motion made)
• Adjourned meeting (unanimous)

Public Works Committee

The Public Works Committee will discuss a revised agreement for a fire tower ladder and address specific traffic concerns. The body will also review software and stop sign placement.

• Revised agreement with MacQueen Equipment LLM for a Fire Tower Ladder
• Stop sign at Gross Pointe and Melvina
• Traffic concerns at Oakton and Oriole
• I Works Software

The committee could not approve the March 7 meeting summary and tabled it for the next meeting. It approved a revised agreement with MacQueen Equipment LLC to purchase a fire tower ladder. It approved installing a three‑way stop at the intersection of Gross Point and Melvina. It also approved moving forward with I‑Works software and then adjourned the meeting.

• Revised agreement with MacQueen Equipment LLC for fire tower ladder approved (Steve Quinn, Tony Dati, Susan DiBartolo – Yes)
• Three‑way stop at Gross Point and Melvina approved (Steve Quinn, Tony Dati, Susan DiBartolo – Yes)
• I‑Works software purchase approved (Steve Quinn, Tony Dati, Susan DiBartolo – Yes)
• March 7, 2025 meeting summary not approved and tabled
• Adjournment motion passed (Steve Quinn, Tony Dati – Yes)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council will review updates on existing sculptures and murals. The body is discussing art funding, 501c3 status, and the design process for a Public Works water plant wall.

• NVision Art Gallery Group Show opening reception on July 10, 2025
• Niles Plein Air event on June 21
• Last Call Before Fall event on October 4
• Updates on Gwen Yen Chiu High Flight and Virginio Ferrari Open Symmetry sculptures
• Design and call for artists for the Public Works Water Plant Wall

The council approved the April 15, 2025 meeting minutes and set several upcoming art events. They moved the Niles Plein Air judging to Golf Mill Park, confirmed the October 4 "Last Call Before Fall" event, and approved two sculptures, with one to be installed in July and the other awaiting site selection. Plans were made to call for artists for the Public Works water‑plant wall and the next meeting was scheduled for July 15. All motions passed unanimously.

• Approved April 15, 2025 meeting minutes (unanimous)
• Moved Niles Plein Air judging to Golf Mill Park; approved purchase of six Grind n Gears gift cards
• Confirmed Last Call Before Fall event for Oct 4, 2025 at Village Hall Plaza
• Decided to install Gwen Yen Chiu High Flight Sculpture July 1‑2 at Golf Mill Park
• Approved Virginio Ferrari Open Symmetry Sculpture; council to evaluate potential locations
• Planned call for artists and reevaluation of Public Works Water Plant Wall project
• Scheduled next meeting for July 15, 2025 at Historical Society, 8970 N Milwaukee Ave
• Adjourned meeting (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will meet to discuss safety data and engineering updates. The group is reviewing crash maps and police reports to inform pedestrian and bicycle planning.

• Police Accidents Report
• Engineering Updates
• Intersection Safety/YTD Crash Map

The group approved the minutes from the May 19, 2025 meeting by voice vote. No public comments were received. The meeting was then adjourned by unanimous voice vote. No other formal actions were taken.

• Approved May 19, 2025 minutes (voice vote, all concurred)
• Adjourned meeting (voice vote, all concurred)

Public Safety Committee

The Public Safety Committee will discuss and vote on several procurement agreements for the Fire Department. This includes uniforms, turnout gear, and a fire truck purchase. The committee will also review radio and product agreements.

• Bid and quote waiver for 2025-2026 Fire Department uniforms from UAS Solutions/On Time Embroidery, Inc for $62,400
• Bid award to Air One Equipment for turnout gear and services (FY 2026-2028) for $121,416
• Revised agreement with MacQueen Equipment LLM for the purchase of a Fire Truck
• Motorola Portable Radio Purchase Agreement and State Contract
• Discussion and possible action on Zoll One Product

The Public Safety Committee approved a revised agreement with MacQueen Equipment for a fire tower ladder costing $2,310,000. It also approved a $60,000 uniform purchase, a $121,416 turnout‑gear contract, a 10‑year lease for Zoll cardiac monitors, and a Motorola radio purchase agreement. All motions passed unanimously.

• Approved $60,000 uniform and accessories purchase from UAS Solution/On Time Embroidery (4‑0)
• Approved $121,416 turnout gear and services contract with Air One Equipment for FY 2026‑2028 (4‑0)
• Approved revised $2,310,000 fire tower ladder purchase with MacQueen Equipment (4‑0)
• Approved 10‑year lease with Zoll for cardiac monitors, saving $253,145.86 (4‑0)
• Approved Motorola portable radio purchase agreement, locking price at $751,232.66 plus $6,000 programming (4‑0)

General Government & Information Technology

The General Government / I.T. Committee will review several contract renewals and new agreements. The body is discussing expenditures for lobbying, holiday decorations, and software services.

• Contractual agreement with Smith Garson for federal lobbying services for $60,000
• Bid waiver, purchase and lease agreement with Artistic Holiday Design for Golf Mill Park decorations
• 3-year contract renewal for ESRI
• Contract renewal for ClearGov

The General Government & I.T. Committee approved the April 8, 2025 meeting minutes with a 3‑0 vote. The committee discussed a proposed $60,000 lobbying contract with Smith Garson, a holiday‑decor lease for Golf Mill Park, a 3‑year ESRI GIS software renewal, and a ClearGov budget‑software renewal, but no votes or formal approvals were recorded for these items.

• Approved April 8, 2025 meeting minutes (yeas 3, nays 0)

Finance Committee

The Finance Committee will discuss a proposed agreement with Plante Moran, PLLC and potential changes to the water ordinance regarding AMRs and LSLRs. The body will also review the Fiscal Year 2024 audit update and financial reports.

• Proposed contract with Plante Moran, PLLC not to exceed $116,610.00
• Suggested water ordinance changes for changing AMRs and LSLRs
• Fiscal Year 2024 (FY24) audit update
• Approval of accounts payable registers from May 2, 7, 9, 15, 16, 21, and 23, 2025

The committee approved the May 13, 2025 Finance Committee meeting minutes and the listed accounts payable registers. No other actions were formally adopted; discussions included a proposed water‑shut‑off ordinance and a consulting contract with Plante Moran. The meeting was then adjourned.

• Approved May 13, 2025 Finance Committee minutes (unanimous)
• Approved Accounts Payable registers for 5/2, 5/7, 5/9, 5/15, 5/16, 5/21, 5/23 (unanimous)
• Motion to adjourn made and seconded; meeting adjourned at 8:52 am (unanimous)

Planning and Zoning Board

The Planning and Zoning Board will consider multiple requests for special use permits and zoning variations. These proposals involve a reception facility, a food service business, a massage establishment, and a vehicle repair shop.

• Special Use Permit and three parking variations for a reception facility at 7030-7040 N Milwaukee Ave
• Parking variation for a specialty food service business at 8111 N Milwaukee Ave
• Special Use Permit for a massage services establishment at 7400 N Waukegan Rd, Unit 213
• Special Use Permit for minor vehicle repair at 5970 W Touhy Ave
• Variation to allow parking in the front yard setback at 5970 W Touhy Ave

The Planning and Zoning Board unanimously approved the May 5, 2025 meeting minutes. The board then voted to adjourn the June 2, 2025 meeting with six affirmative votes. No other substantive actions or decisions were recorded.

• Approved May 5, 2025 meeting minutes (5-0)
• Adjourned meeting (6-0)

Public Works Committee

The Public Works Committee will discuss updates regarding the Lead Service Line Replacement Program and emergency replacements. The body will also review general public works projects and the Engineering-Resurfacing Program regarding street width and sidewalks.

• Lead Service Line Replacement Program update
• Emergency Lead Service Line Replacements
• Engineering-Resurfacing Program - Street Width & Sidewalk

The committee approved the March 7, 2025 meeting summary after a motion by Dan Balzano and a second by Steve Quinn; Susan DiBartolo abstained and Tony Dati was absent. The meeting was then adjourned at 1:24 pm following a motion by Dan Balzano and a second by Steve Quinn, with all members voting in favor.

• Approved March 7, 2025 meeting summary (motion by Dan Balzano, second by Steve Quinn; Susan DiBartolo abstained, Tony Dati absent)
• Adjourned meeting at 1:24 pm (motion by Dan Balzano, second by Steve Quinn; all in favor)

Bicycle and Pedestrian Plan Advisory Group

The advisory group will discuss police accident reports and receive engineering updates. The meeting also includes a review of Comprehensive Plan goals related to bicycles and pedestrians and an open house for Cleveland/Waukegan.

• Police Accidents Report
• Engineering Updates
• Cleveland/Waukegan Open House
• Comprehensive Plan Bike/Ped Related Goals

The advisory group approved the minutes from the April 14, 2025 meeting by voice vote with all members concurring. A motion to adjourn the May 19, 2025 meeting was made, seconded, and unanimously approved. No other formal actions or votes were recorded.

• Approved April 14, 2025 minutes (voice vote, all concurred)
• Adjourned May 19, 2025 meeting (motion, seconded, all concurred)

Finance Committee

The Finance Committee will meet to approve accounts payable registers and discuss several financial matters. The agenda includes a request for utility bill relief and an update on the Fiscal Year 2024 audit.

• Utility Bill Relief Request (Oliven)
• Fiscal Year 2024 (FY24) Audit Update
• Discussion on Blanket Purchase Orders
• Approval of Accounts Payable Registers for April 4, 11, 18, 21, and 25

The committee approved the accounts payable registers for February‑March and for April 2025, and approved the minutes from the April 1, 2025 Finance Committee meeting. It awarded the maximum $500 utility bill relief to resident Joy Alfonsi. The meeting also included updates on the FY24 audit and a discussion of increasing blanket purchase order limits, and then the committee adjourned.

• Approved February‑March 2025 accounts payable registers (all concurred)
• Approved April 2025 accounts payable registers (all concurred)
• Approved April 1, 2025 Finance Committee minutes (all concurred)
• Awarded $500 utility bill relief to Joy Alfonsi (all concurred)
• Adjourned meeting (all concurred)

Firefighters Pension Board

The Niles Firefighters Pension Board will consider admitting new firefighters Austin Eichenlaub and Kellie Beranek, processing the retirement of Doug Fuller, and addressing the death of surviving spouse Nancy Blase. The board also will review financial reports, approve bills, renew a contract with Lauterbach & Amen, and elect officers and appoint a pension clerk.

• Consideration of new firefighters Austin Eichenlaub and Kellie Beranek for fund membership
• Retirement of Doug Fuller and surviving spouse Nancy Blase death notification
• Lauterbach and Amen contract renewal
• Election of president, secretary, and appointment of pension clerk with stipend
• Status update on Diaz QILDRO calculation order and FPIF compliance examination

The board approved remote attendance for Trustee Lim, adopted the February 6 minutes, and authorized destruction of the November 28, 2023 audio recording. Financial statements, bill payments and FPIF investment reports were all approved unanimously. The trustees admitted two probationary firefighters, approved Lieutenant Doug Fuller’s retirement, elected Brandon Bucaro as an active trustee and secretary, and appointed Byron Tull as the FOIA officer.

• Approved remote attendance for Trustee Lim (unanimous voice vote)
• Approved February 6, 2025 minutes (unanimous voice vote)
• Approved destruction of November 28, 2023 audio recording (unanimous voice vote)
• Approved financial report and bill disbursements (unanimous voice vote)
• Approved admission of Austin Eichenlaub and Kellie Beranek to the Fund (unanimous voice vote)
• Approved Lieutenant Doug Fuller’s regular retirement (unanimous voice vote)
• Elected Brandon Bucaro as active trustee (unanimous voice vote)
• Appointed Byron Tull as FOIA officer (unanimous voice vote)

Community Relations Commission

The Community Relations Commission will hold a routine meeting primarily focused on approving minutes from November 13, 2024, hearing public comment, and discussing old business including upcoming village events (Holly Jolly and Winter Wonderland). No significant policy decisions or new business items are on the agenda.

• Approval of minutes from November 13, 2024 meeting
• Public comment period
• New community complaints
• Old business: discussion of Holly Jolly and Winter Wonderland events

Police Pension Board

The Niles Police Pension Fund Board of Trustees will meet to approve minutes, hear financial and investment reports, and discuss several action items. The board will consider a cyber risk insurance proposal and possible increases to crime insurance coverage limits. Other agenda items include updates on disability applications, portability transfers, and certification of board election results for the retired member position.

• Status of Village Audit under Treasurer's Report
• Presentation and approval of monthly bills
• Status of Peter Daoud disability application
• Discussion/possible action on cyber risk insurance proposal
• Discussion/possible action on increase crime insuring agreement limits

The Board certified the election of Danielle Helma as the retired member trustee for a two‑year term. It approved a $1 million cyber‑risk insurance policy effective June 1, 2025 at a cost of $4,661. The Trustees also accepted the monthly financial and investment reports, approved $32,821.54 in disbursements, and ratified Luis Alejandre’s service‑credit transfer. Remote attendance for Trustee Lim was approved under the Open Meetings Act.

• Approved remote attendance for Trustee Lim (motion carried, ayes: Boba, Hoffmann, Oliven, Helma)
• Approved March 3, 2025 meeting minutes (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Accepted Monthly Financial Report and $32,821.54 disbursements (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Accepted Investment Reports (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Approved Luis Alejandre’s service‑credit transfer of $206,257.84 and revised hire date (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Certified election of Danielle Helma as retired member trustee (16‑23 vote, motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Approved $1 million cyber‑risk insurance policy at $4,661 cost (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)
• Approved one hour of trustee training for all trustees (motion carried, ayes: Boba, Hoffmann, Oliven, Helma, Lim)

Planning and Zoning Board

The Planning and Zoning Board will review a Special Use Permit request for an indoor amusement facility at 9050 W Golf Rd. A separate request seeks a variation from the required 22.76' corner side yard setback to 15' for a detached garage at 9235 N Callero Dr. The board will also consider approval of previous meeting minutes and allow public comment.

• Special Use Permit for indoor amusement facility at 9050 W Golf Rd
• Variation from corner side yard setback (15' requested vs. 22.76' required) for detached garage at 9235 N Callero Dr
• Approval of prior meeting minutes
• Opportunity for public comment on agenda items

The Planning and Zoning Board approved the minutes from the April 7 meeting by a 5‑0 vote. It then approved a Special Use Permit for an indoor amusement facility at 9050 W Golf Rd with a 5‑0 vote. The board also approved a variation allowing a 15‑foot side‑yard setback for a detached garage at 9235 N Callero Dr by a 7‑0 vote.

• Approved April 7 minutes (5-0)
• Approved Special Use Permit for indoor amusement at 9050 W Golf Rd (5-0)
• Approved side‑yard setback variation for 9235 N Callero Dr (7-0)
• Motion to adjourn carried (7-0)

Public Arts and Culture Advisory Council

The council is reviewing maintenance and artist selections for the NVision Art Gallery. Members are discussing mural submissions for the Village Hall Plaza and scheduling 2025 arts and culture events.

• NVision Art Gallery maintenance and promotional materials
• Art applications for S. Reeves and O’Donnell
• Summer 2025 and July-September group shows
• Village Hall Plaza mural submissions from Post Office, Gausparro Zimmerman, and Ferrari
• 2025 event scheduling for Last Call Before Fall and Art En Plein Air

The council approved the February 18, 2025 meeting minutes unanimously. It voted to decline Stella Reeves' application for the NVision Art Gallery, keeping the space available for new artists. The council also voted to defer consideration of Annette O’Donnell’s abstract artwork until late 2026. Tentative dates were set for the 2025 Arts and Culture events, and the group decided to postpone selecting a location for the Ferrari Open Symmetry sculpture until the plaza is completed.

• Approved February 18, 2025 meeting minutes (unanimous)
• Rejected Stella Reeves’ gallery application (unanimous)
• Deferred Annette O’Donnell’s application to late 2026 (unanimous)
• Set tentative date for “Last Call Before Fall” event: Oct 4, 2025
• Set tentative date for “Art En Plein Air” event: Jun 21, 2025
• Postponed location decision for Ferrari Open Symmetry sculpture until plaza is completed

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will hold a regular meeting to discuss several transportation safety and infrastructure items, including a police accidents report, engineering updates, intersection safety, and a proposed road diet on Waukegan Road. The group will also consider a shared-use path along Waukegan/Shermer and an application for Bicycle Friendly Community designation. Approval of the March 10, 2025 minutes is on the agenda.

• Discussion of Waukegan/Shermer Shared-Use Path/Sidewalk
• Proposed Waukegan Rd Road Diet
• Police Accidents Report
• Intersection Safety review
• League of American Cyclists Bicycle Friendly Community designation

The advisory group approved the March 10 minutes by voice vote. Members voted to support an 8‑foot concrete shared‑use path at the Cleveland/Waukegan intersection. The group decided to proceed with the immediate Waukegan/Cleveland plans while continuing to study a broader road‑diet concept for Waukegan Road. Planner Nathan Bruemmer will begin the application for the League of American Cyclists Bicycle Friendly Community designation.

• Approved March 10 minutes (voice vote, all concurred)
• Supported 8‑foot shared‑use path configuration at Cleveland/Waukegan (vote passed)
• Move forward with immediate Waukegan/Cleveland project while exploring road‑diet concept
• Begin Bicycle Friendly Community application (deadline June 25)
• Adjourned meeting (motion passed, all concurred)

General Government & Information Technology

The General Government / I.T. Committee will review and recommend action on three contracts: a change order decreasing an engineering services agreement by $26,230.25, a $73,000 marketing contract with a5 Marketing and Branding, and a $60,000 public relations contract with Druker, Yadgir and Haupt, LLC. These items will be forwarded to the full Village Board for final approval.

• Change Order Number 1 with The Lakota Group decreasing engineering services PO by $26,230.25
• Contractual agreement with a5 Marketing and Branding for $73,000 for marketing purposes
• Contractual agreement with Druker, Yadgir and Haupt, LLC for $60,000 for public relations and communications
• Approval of minutes from March 11, 2025 meeting

The General Government & IT Committee approved the February 11, 2025 minutes. It voted to reduce a purchase order for the Lakota group by $26,230.25. The committee also approved a $73,000 marketing contract with A5 Marketing and Branding and a $60,000 public‑relations contract with Druker, Yadgir and Haupt, LLC.

• Approved February 11, 2025 minutes (yeas 4, nays 0)
• Reduced Lakota group purchase order by $26,230.25 (yeas 4, nays 0)
• Approved $73,000 contract with A5 Marketing and Branding (yeas 4, nays 0)
• Approved $60,000 contract with Druker, Yadgir and Haupt, LLC (yeas 3, nays 0, abstain 1)

Planning and Zoning Board

The Planning and Zoning Board will consider several requests for zoning variations. These include requests for a new coffee shop, a barber shop, and residential property modifications.

• Variation for a barber shop at 7517 W Oakton St
• Variation for a 1,249.66 sf roofed patio cover at 8725 W Park Ln
• Variations for a 6’ fence at 6250 & 6300 W Howard St
• Variations for a coffee shop at 6569 N Milwaukee Ave, including parking and landscaping reductions

The Planning and Zoning Board unanimously approved the March 3, 2025 meeting minutes. It also unanimously approved a variation request for a barber shop at 7517 W Oakton St (case 25‑ZP‑05). No decision was recorded for the accessory‑structure request at 8725 W Park Ln (case 25‑ZP‑09). The board then adjourned the meeting unanimously.

• Approved March 3, 2025 minutes (7‑0)
• Approved 25‑ZP‑05 barber shop variation at 7517 W Oakton St (7‑0)
• No decision recorded on 25‑ZP‑09 accessory structure at 8725 W Park Ln (discussion only)
• Adjourned meeting (7‑0)

Finance Committee

The Niles Finance Committee will discuss and vote on recommending a Municipal Grocery Retailers’ Occupation Tax and Municipal Grocery Service Occupation Tax to the Village Board. They will also receive an update on the Fiscal Year 2024 audit and review financial reports. Additionally, the committee will approve minutes from March 20, 2025, and accounts payable registers covering dates in February and March 2025.

• Discussion and vote to recommend implementing a Municipal Grocery Retailers' Occupation Tax and Municipal Grocery Service Occupation Tax
• Discussion of Fiscal Year 2024 (FY24) audit update
• Review of financial reports
• Approval of accounts payable registers for 2/28, 3/7, 3/14, 3/19, 3/21, 3/28 of 2025
• Approval of regular meeting minutes from March 20, 2025

The Finance Committee approved the minutes from the March 20, 2025 meeting. It approved a recommendation to the Village Board to adopt the Municipal Grocery Retailer’s Occupation Tax and Municipal Grocery Service Occupation Tax. The committee also approved the motion to adjourn the meeting at 8:51 am.

• Approved March 20, 2025 Finance Committee minutes (unanimous)
• Recommended implementation of Municipal Grocery Retailer’s Occupation Tax and Municipal Grocery Service Occupation Tax to Village Board (unanimous)
• Adjourned meeting at 8:51 am (unanimous)

Public Safety Committee

The Public Safety Committee will discuss multiple proposed ordinances including a fee schedule for emergency services, a parental responsibilities ordinance, and amendments to vehicle code violations. They will also consider increasing citation fines, adopting a fire prevention code, and approving an RFP for firefighter gear. An executive session is planned for personnel matters.

• Cost of Emergency Service Ordinance
• Parental Responsibilities Ordinance
• Increase in Village Ordinance Citation Fines
• Fire Prevention Code Adoption Ordinance
• RFP for Firefighter Gear

The Public Safety Committee unanimously approved raising citation fines to $250 with a $50 administrative fee. It also adopted changes to the Parental Responsibility ordinance, added state‑required IVC violations such as reckless driving, and updated several fire‑service code sections. All motions were carried without opposition.

• Approved increase of citation fines to $250 and administrative fees to $50 (unanimous)
• Approved changes to ordinance 66-177 (Parental Responsibility) to allow police enforcement (unanimous)
• Approved addition of IVC violations, including reckless driving, and associated fee structure (unanimous)
• Approved updates to Chapter 46 Sec. 46-8 to align firefighter‑paramedic probation with state law (unanimous)
• Approved update to Chapter 46 Article II Sec. 46-32 to reference International Fire Code 2021 (unanimous)
• Approved pending changes to Sec. 38-36 (non‑bona‑fide alarm service charge) subject to attorney review (unanimous)

Finance Committee

The Finance Committee will approve minutes from March 4, 2025, and accounts payable registers since the last meeting. The main item is a draft presentation and recommendation to the Board of Trustees for the Fiscal Year 2026 budget.

• Approval of regular meeting minutes from March 4, 2025
• Approval of accounts payable registers since last meeting
• Draft presentation and recommendation to the Board of Trustees of the FY26 Budget

The committee approved the minutes from the March 4, 2025 meeting. After a budget presentation, members unanimously recommended the FY26 budget to the Village Board. The meeting was then adjourned at 8:55 a.m.

• Approved March 4, 2025 Finance Committee minutes (unanimous)
• Recommended FY26 Budget to Village Board (unanimous)
• Adjourned meeting at 8:55 a.m. (unanimous)

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council will discuss the upcoming NVision Art Gallery opening featuring Evan Koby Foster's Cubist show on April 10, and review artist submissions for a Post Office mural at Village Hall Plaza. They will also finalize the summer 2025 group show and arts event schedule.

• NVision Art Gallery opening – Cubist show by Evan Koby Foster on Thursday, April 10
• Barbara Curtis art selection for gallery display
• Group show planning for summer 2025
• Post Office mural artist submission follow-up
• Arts event schedule including 'Last Call Before Fall' and 'Art En Plein Air'

Human Services Committee Agendas & Minutes

The Niles Human Services Committee will consider department updates, including a proposed relocation of the Teen Center under Family Services. The committee will also approve minutes from October 2024 and receive updates on the Fitness Center and Senior Center. No votes on expenditures or ordinances are scheduled.

• Teen Center relocation discussed under Family Services
• Approval of Human Services minutes from October 21, 2024
• Updates on Fitness Center and Senior Center operations

The Niles Human Services Committee met on March 17, 2025, and approved the previous meeting's minutes. The meeting consisted primarily of staff reports on senior center, fitness center, teen center, and family services activities, with no formal policy decisions or votes on new business.

• Approved meeting minutes (all voting members approved)

General Government & Information Technology

The General Government / I.T. Committee will meet to review a recommendation for a resiliency phase purchase and an agreement regarding park restrooms. The body will also review minutes from the February 11, 2025 meeting.

• Phase 3 Resiliency Phase purchase of Equipment License and Professional Services not to exceed $786,000
• Intergovernmental Agreement between Niles Park District and Village of Niles for restrooms at Golf Mill Park

The General Government & IT Committee voted to forward three IT disaster-recovery options (ranging from $591,108 to $980,000) to the full board for consideration. It also voted to forward an intergovernmental agreement with the Niles Park District to share the $400,000 cost of permanent restroom facilities equally. No final decisions were made; both items are recommendations for the board.

• Approved January 11, 2025 minutes (3-0)
• Moved to bring three IT resiliency options to the board (costs: $591,108, $786,200, $980,000)
• Moved to bring intergovernmental agreement with Niles Park District for restrooms to the board (each pays $200,000)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will discuss new business including a police accidents report, the Oakton Street Sidepath Phase 1 project, and engineering updates such as an Invest in Cook grant opportunity and a ribbon cutting for Cleveland/Caldwell. They will also consider items at Waukegan and Cleveland and a multi-family development at Harlem and Touhy. The group will approve minutes from January and schedule the next meeting for April 14.

• Police Accidents Report
• Oakton St Sidepath Phase 1
• Invest in Cook Grant opportunity
• Cleveland/Caldwell Ribbon Cutting
• Harlem & Touhy Multi-Family Development

The Bicycle and Pedestrian Plan Advisory Group unanimously supported a motion for the Village to apply for Invest in Cook grant funding for the Oakton Street Shared-Use Path project. The group also reviewed accident reports, discussed designs for the Oakton side path and Cleveland/Waukegan intersection, and received updates on engineering projects. No other formal decisions were made.

• Approved minutes of January 13, 2025 meeting (voice vote, all concurred)
• Supported motion to apply for Invest in Cook grant for Oakton Street Shared-Use Path (unanimous voice vote)

Public Works Committee

The Niles Public Works Committee will meet on March 7, 2025, to discuss several infrastructure items. New business includes an update on the Pavement Management Plan and a policy on public-side lead service line replacement when the break is on private property, prompted by a new IEPA directive. The committee will also discuss scoping for an ADA study of multi-family areas.

• Pavement Management Plan Update
• Policy on payment for public-side lead replacement when break is on private side (related to new IEPA directive from October 2024)
• ADA study of multi-family areas – additional information needed for consultant scoping

The Public Works Committee reviewed the pavement management plan update, which showed the road network has an overall PCI of 69.1 and recommended $3.3 million per year for rehabilitation. The committee recommended a State of the Streets presentation for the board in June. They also discussed a potential stipend program to help residents cover public-side water line replacement costs, with amounts ranging from $5,000 to $7,000, but no final decision was made. The ADA study of multi-family areas was tabled.

• Approved meeting summary of January 17, 2025 (3-0)
• Recommended State of the Streets presentation for board in June
• Discussed stipend range of $5,000-$7,000 for public-side lead line replacement (no decision)
• Tabled ADA study of multi-family areas

Finance Committee

The Finance Committee will review the draft presentation for the FY26 Budget and discuss the FY24 Audit. Members will also discuss updates regarding Fire Station #2 and vote on a supplemental TIF request from Koukalas.

• Draft Presentation of FY26 Budget
• Fiscal Year 2024 (FY24) Audit Update
• Fire Station #2 Update
• Vote on Supplemental TIF Request from Koukalas

The Finance Committee voted to send a supplemental TIF request from Koukalas to the Village Board with a project cap of $1.6 million, down from the originally requested $1.8 million. The committee also approved the January 7, 2025 meeting minutes and accounts payable registers. The FY26 budget was presented but not voted on, with only the General Fund portion covered due to time constraints.

• Approved supplemental TIF request for Koukalas with $1.6M project cap (all concurred)
• Approved minutes from January 7, 2025 Finance Committee meeting (all concurred)
• Approved Accounts Payable registers for 01/03 through 02/21 (all concurred)

Planning and Zoning Board

The Planning and Zoning Board will hold public hearings on two active requests: a variation for a barber shop at 7517 W Oakton St and a special use permit for a vocational beauty school at 9509 N Milwaukee Ave. Two related requests for a reception facility at 7030-7040 N Milwaukee Ave have been postponed and will not be discussed at this meeting.

• 25-ZP-05: Variation to allow a barber shop at 7517 W Oakton St within 250 feet of a signalized intersection
• 25-ZP-06 (POSTPONED): Special use permit for reception facility at 7030-7040 N Milwaukee Ave
• 25-ZP-07 (POSTPONED): Three parking-related variations for the same reception facility
• 25-ZP-08: Special use permit for vocational beauty school at 9509 N Milwaukee Ave

The Planning and Zoning Board approved a special use permit for an 'Educational Facility – Vocational' (beauty school) at 9509 N Milwaukee Ave, with a 7-0 vote. The board also tabled a variation request for a barber shop at 7517 W Oakton St to the next meeting because the petitioner was absent. Two items for a reception facility at 7030-7040 N Milwaukee Ave were postponed. The board's decisions are recommendations to the Board of Trustees.

• Approved special use for beauty school at 9509 N Milwaukee Ave (7-0)
• Tabled variation request for barber shop at 7517 W Oakton St to April 7, 2025 (7-0)
• Postponed special use and variations for reception facility at 7030-7040 N Milwaukee Ave
• Approved minutes of February 3, 2025 (7-0)

Police Pension Board

The Niles Police Pension Fund Board will discuss and vote on routine financial and administrative items, including approval of bills, investment reports, and applications for membership. Key decisions include approving annual cost of living adjustments for pensioners, reviewing a disability application status, and appointing a new trustee. The board will also consider fiduciary liability insurance renewal and adopt a revised compliance report.

• Approve Annual Cost of Living Adjustments for Pensioners
• Status of Peter Dauod Disability Application
• Fiduciary Liability Insurance Renewal
• Appointed Trustee Position – Kent Oliven
• Resolution of Appreciation for Jim Grammas

The Niles Police Pension Fund Board of Trustees approved routine financial reports, including $30,488.62 in disbursements, and accepted investment reports. They also approved new memberships for Kyle Krogstad and Nicholas Patti, contribution refunds for two former officers, and a three-year engagement with Lauterbach & Amen. All votes were unanimous with Trustee Lambrechts absent.

• Approved November 6, 2024 meeting minutes (4-0)
• Approved $30,488.62 in quarterly disbursements (4-0)
• Accepted investment reports as presented (4-0)
• Approved memberships for Kyle Krogstad and Nicholas Patti (4-0)
• Approved contribution refunds for Abah Antonio ($11,887.18) and Stephanie Hofer ($24,732.87) (4-0)
• Terminated surviving spouse benefits for Mary Terpinas and Patricia Olbrisch (4-0)
• Adopted revised Municipal Compliance Report (4-0)
• Approved three-year Lauterbach & Amen engagement ($35,784/$37,944/$40,224) (4-0)

Community Relations Commission

The Community Relations Commission meeting scheduled for February 26, 2025 was cancelled because a quorum could not be reached, so no meeting was held.

• Meeting cancelled due to lack of quorum

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council will meet to discuss artist proposals for the Village Hall Plaza and the 2025 Arts and Culture event schedule. The body will also review ongoing business regarding the NVision Art Gallery.

• Village Hall Plaza artist proposals
• Arts and Culture Event 2025 schedule
• NVision Art Gallery Diamond Design Banners
• New artist application for Peter Cabol
• Art Gallery Art Collection purchases for Jeff Anderson

The Public Arts and Culture Advisory Council approved the purchase of the artwork 'Tiki' by Jeff Anderson and selected a mural featuring a girl with origami birds for the post office, pending approval and funding. The council also discussed future art projects, including a mural for the village hall plaza and a possible arts event, but made no final decisions on those items.

• Approved purchase of 'Tiki' by Jeff Anderson (all in favor)
• Selected mural of girl with origami birds for post office (all in favor)
• Approved meeting minutes from December 17, 2024, and January 21, 2025 (all in favor)

General Government & Information Technology

The General Government/I.T. Committee will meet to consider two items: an informational update on Phase 3 Resiliency planning and a discussion on requiring criminal history checks for carnival employees seeking special event permits. The committee will also vote on approving the minutes from the January 14, 2025 meeting.

• Update on Phase 3 Resiliency planning (information only)
• Discussion of carnival employee criminal history checks for special event permits
• Approval of January 14, 2025 meeting minutes

The General Government & IT Committee approved new safety protocols requiring carnival and festival owners to submit background and fingerprint cards for each employee, with police ensuring only checked employees work. The committee also received an information-only update on the Phase 3 Resiliency project, which is estimated to cost about $1.4 million total with $780,000 for the main phase and $300,000 in yearly upkeep. No other substantive decisions were made.

• Approved carnival employee background check and fingerprint card requirement (4-0)
• Approved photo ID with clear background requirement for carnival workers (4-0)
• Approved January 11, 2025 meeting minutes (4-0)

Public Safety Committee

The Public Safety Committee is discussing several new business items, including background checks for carnival workers, a contract with Axon, a new ambulance for fiscal year 2027, a budget review, and a request for proposals for Niles Fire Station 2. The committee will also hold an executive session on personnel matters. Public comment opportunities are provided.

• Background Checks of Carnival Workers
• Axon Contract
• New Ambulance FY 2027
• Budget Review
• Niles Fire Station 2 Request for Proposal

The Public Safety Committee approved a recommendation to enter a ten-year all-inclusive contract with Axon Enterprise Inc. for body cameras, vehicle cameras, tasers, storage, and software, replacing the current five-year contract. It also recommended updated background checks for carnival workers per the Illinois Carnival and Amusement Riders Safety Act. The committee tabled the Cost of Emergency Services ordinance pending a legal opinion and gave permission to use the lateral police hiring list.

• Approved Axon Enterprise Inc. ten-year contract recommendation (4-0)
• Recommended updated background checks for carnival workers (4-0)
• Tabled Cost of Emergency Services ordinance pending legal opinion
• Granted permission to use lateral police hiring list as applicable
• Approved November 13, 2024 meeting minutes (4-0)

Human Services Committee Agendas & Minutes

The Niles Human Services Committee will meet to discuss departmental updates including the Fitness Center, Senior Center, and Family Services, with a specific focus on the proposed relocation of the Teen Center. The committee is also scheduled to approve minutes from the October 21, 2024 meeting and hear public comments.

• Approval of minutes from October 21, 2024 meeting
• Department updates: Fitness Center, Senior Center, Family Services
• Teen Center relocation discussion under Family Services

Firefighters Pension Board

The Board of Trustees will meet to reorganize the board and review financial reports, including 2025 annual pension benefit increases. The body will also act on the admission of new firefighters and the retirement of five members.

• Approval of election results for Kyle Schrems and appointment of Kent Oliven
• Review and approval of 2025 Annual Pension Benefit Increases
• Admission of firefighters Nolan Beeson and Patrick Loza
• Retirement of Martin Feld, Robert Greiner, Scott Guerino, Roman Kopinski, and Orlando Diaz
• Review and approval of Fiduciary Liability Insurance Renewal

The Niles Firefighters' Pension Board approved the retirements of five firefighters, including Chief Martin Feld, and admitted two new probationary firefighters. Kyle Schrems was elected to fill a vacant trustee seat and appointed as Secretary. The board also approved financial reports, a $497,000 monthly withdrawal increase, and several resolutions.

• Approved Martin Feld's retirement with monthly benefit of $11,573.66 (unanimous)
• Approved Bob Greiner's retirement with monthly benefit of $10,294.52 (unanimous)
• Approved Scott Guerino's retirement with monthly benefit of $10,365.71 (unanimous)
• Approved Orlando Diaz's retirement with monthly benefit of $9,723.13 (unanimous)
• Approved Roman Kopinski's retirement with monthly benefit of $7,803.58 (unanimous)
• Approved admission of Nolan Beeson and Patrick Loza into the Fund (unanimous)
• Approved increase of monthly FPIF withdrawal to $497,000 beginning March 1, 2025 (unanimous)
• Approved fiduciary liability insurance renewal with Hudson Insurance for $7,647 (unanimous)

Planning and Zoning Board

The Planning and Zoning Board will hold a public hearing and consider two requests for Special Use Permits. One is for a Medical/Dental Clinic at 8604 W Golf Rd, and the other is for an Indoor Amusement Facility at 8247 W Golf Rd. The board may also handle approval of minutes and other procedural matters.

• Special Use Permit for a Medical/Dental Clinic at 8604 W Golf Rd (case 25-ZP-03)
• Special Use Permit for an Indoor Amusement Facility at 8247 W Golf Rd (case 25-ZP-04)

The Niles Planning and Zoning Board voted unanimously to recommend approval of two Special Use Permits. The first is for a Medical/Dental Clinic at 8604 W Golf Rd, and the second is for an indoor amusement facility at 8247 W Golf Rd. Both recommendations will be forwarded to the Board of Trustees for final decision.

• Approved recommendation for Special Use Permit for Medical/Dental Clinic at 8604 W Golf Rd (7-0)
• Approved recommendation for Special Use Permit for Amusement Facility – Indoor at 8247 W Golf Rd (7-0)
• Approved minutes of January 5, 2025 meeting (5-0, 2 abstentions)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council will follow up on Village Hall Plaza artist submissions and discuss judging of the Twinkle and Lights display. New business includes reviewing new artist applications for NVision Art Gallery, potential art collection purchases, and a metal salvage project. The council will also set the 2025 arts and culture event schedule.

• Village Hall Plaza artist submissions follow-up
• Twinkle and Lights judging discussion
• NVision Art Gallery new artist applications
• Art Gallery art collection purchases
• Metal salvage project and 2025 event schedule

The Public Arts and Culture Advisory Council reviewed two mural submissions for the Village Hall Plaza and expressed preference for Mural #2, with suggestions to incorporate a native species and a clock tower pattern. They also approved a motion to increase the art gallery budget to $500 to purchase a Jeff Anderson art piece. No other formal decisions were made; the meeting included discussions on future events and promotional strategies.

• Approved $500 budget increase for Jeff Anderson art piece (unanimous)
• Preferred Mural #2 by Gausparro & Zimmermann for Village Hall Plaza (discussion, no formal vote)

Public Works Committee

The Public Works Committee will discuss water and sewer rates as the main new business item. They will also approve meeting summaries from May 6, 2024 and December 2, 2024. No other substantive decisions are listed on the agenda.

• Discussion of water and sewer rates

The Public Works Committee unanimously recommended a new water and sewer rate structure to the Village Board. The rates are designed to fund replacement of lead service lines and a new pumping station, with an average monthly increase of just under $10. The committee approved the structure with a provision that 1-inch meters be priced the same as 5/8-inch meters.

• Approved new water/sewer rate structure (unanimous)
• Recommended rate structure to Village Board for approval
• Approved meeting minutes of May 6, 2024 and December 2, 2024 (unanimous)

General Government & Information Technology

The General Government & IT Committee will discuss two new business items: ratification of a rental equipment contract for the Holly Jolly Fest and a correction to an ordinance that exempts the Niles Park District and local schools from the Cook County Paid Leave Ordinance. The meeting also includes approval of minutes from November 2024.

• Ratification of Indestructo Rental Company contract for Holly Jolly Fest rental equipment
• Correction to ordinance excluding Niles Park District and all schools within village boundaries from Cook County Paid Leave Ordinance

The General Government & IT Committee approved a $37,560 contract with Indestructo Rental Company for Holly Jolly Fest rental equipment, and recommended a correction to an ordinance excluding the Niles Park District and schools from the Cook County Paid Leave Ordinance. Both motions passed unanimously. No other substantive decisions were made.

• Approved $37,560 Indestructo Rental Company contract for Holly Jolly Fest (4-0)
• Recommended correction to ordinance excluding Niles Park District and schools from Cook County Paid Leave Ordinance (4-0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will review a Police Accidents Report, consider a student-requested crosswalk at Davis & Chester, receive engineering updates, discuss intersection safety, and set goals for 2025. The meeting includes approval of November 18, 2024 minutes and public comments.

• Student-requested crosswalk at Davis & Chester
• Police Accidents Report
• Engineering updates
• Intersection safety discussion
• 2025 BPAG Goals

The Bicycle and Pedestrian Plan Advisory Group reviewed five recent bike/pedestrian accidents, discussed a student-requested crosswalk at Davis & Chester, and received engineering updates. No formal decisions were made; the group directed staff to continue tracking accidents on the 2024 map and agreed to explore crosswalk solutions with Maine Township.

• Approved minutes of Nov 18, 2024 meeting as amended (voice vote)
• Directed staff to continue tracking accidents on the 2024 map
• Agreed to coordinate with Maine Township on Davis & Chester crosswalk solution
• Noted upcoming public meetings for Cleveland/Waukegan and Oakton path projects

Police Pension Board

The Niles Police Pension Fund Board of Trustees will meet to review financial and investment reports. The board is scheduled to decide on annual cost of living adjustments for pensioners and the renewal of fiduciary liability insurance.

• Approval of annual cost of living adjustments for pensioners
• Fiduciary liability insurance renewal
• Applications for membership for Kyle Krogstad and Nicholas Patti
• Status of Peter Dauod disability application
• Review and adoption of Revised Municipal Compliance Report

Finance Committee

The Niles Finance Committee will discuss and vote on recommending a Water Fund Revenue Plan to the Village Board. They will also receive an update on the Fiscal Year 2024 audit and review financial reports. The meeting includes approval of minutes from November 5, 2024, and accounts payable registers covering nine dates from November to December 2024.

• Discussion and vote to recommend Water Fund Revenue Plan to Village Board
• Fiscal Year 2024 audit update discussion
• Approval of accounts payable registers for 11/01, 11/08, 11/15, 11/22, 11/29, 12/06, 12/13, 12/20, and 12/27
• Approval of regular meeting minutes from November 5, 2024
• Financial reports presentation

The Finance Committee discussed and voted to recommend to the Village Board a Water Fund revenue plan that includes a fixed monthly fee for water and sewer, along with rate increases to fund lead service line replacements and a new pumping station. The committee also approved the minutes from November 5, 2024, and the Accounts Payable registers for nine dates. No other substantive decisions were made.

• Approved minutes from November 5, 2024 (unanimous)
• Approved Accounts Payable registers for 11/01 through 12/27 (unanimous)
• Recommended Water Fund revenue plan to Village Board (vote not specified)

Planning and Zoning Board

The Planning and Zoning Board will hear two requests for special use permits: a pet grooming service at 7629 N Milwaukee Ave and a day care center at 7124 W Touhy Ave. The meeting includes public comment and approval of prior minutes.

• 25-ZP-01: Special Use Permit for pet grooming at 7629 N Milwaukee Ave
• 25-ZP-02: Special Use Permit for day care center at 7124 W Touhy Ave

The Niles Planning and Zoning Board voted 5-0 to recommend approval of two special use permits: a pet grooming business at 7629 N Milwaukee Ave and a day care center at 7124 W Touhy Ave. Both recommendations now go to the Board of Trustees for final decision. The board also approved the minutes from the December 2, 2024 meeting.

• Approved special use permit for pet grooming at 7629 N Milwaukee Ave (5-0)
• Approved special use permit for day care center at 7124 W Touhy Ave (5-0)
• Approved minutes of December 2, 2024 meeting (5-0)