Niles public meetings in 2024
93 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Fire & Police Commission
This special meeting of the Fire and Police Commission includes a closed executive session to discuss appointment, employment, compensation, discipline, performance, or dismissal of fire or police department personnel. No other substantive items are on the agenda.
- Closed session for personnel matters per 5 ILCS 120/2(c)(1)
The Fire and Police Commission held a special meeting solely to interview eight Fire Department candidates. No appointments, approvals, or other substantive decisions were made; the meeting adjourned after the interviews.
- Interviewed eight Fire Department candidates (no action taken)
Board of Ethics
The Board of Ethics is meeting to approve minutes from February 1, 2023. The session includes an executive session to discuss Complaint 2024-01.
- Approval of February 1, 2023 minutes
- Executive session regarding Complaint 2024-01
Public Arts and Culture Advisory Council
The Public Arts & Culture Advisory Council will meet to approve November meeting minutes, follow up on Village Hall Plaza artist submissions, and discuss Twinkle and Lights judging. New business includes planning for the NVision Art Gallery, including Barbara Curtis's upcoming exhibit, new artist applications, and purchases for the gallery. The council will also review the 2025 arts budget strategy and schedule.
- Follow up on Village Hall Plaza artist submissions
- Twinkle and Lights judging discussion
- Barbara Curtis upcoming art exhibit at NVision Art Gallery
- New artist applications review
- Arts and Culture Budget Strategy and 2025 Schedule
The Public Arts and Culture Advisory Council reviewed a second proposal by Virgino Ferrari for the Village Hall Plaza and agreed it is a better fit for the space in size and design. Staff will discuss feedback with the art consultant, including rounding the base edges, and explore pricing and private funding. The council also decided to add a note to the NVision art application expressing interest in purchasing a piece from displayed artists. No other substantive decisions were made; budget and 2025 schedule items were postponed due to time constraints.
- Endorsed Virgino Ferrari's 'Open Symmetry' proposal for Village Hall Plaza (unanimous)
- Approved November 19, 2024 meeting minutes (unanimous)
- Decided to add art collection purchase interest to NVision art application
- Deferred Anna Zaderman's application to group show consideration
- Postponed Arts and Culture Budget Strategy discussion
- Postponed 2025 Schedule discussion
- Scheduled next meeting for February 18, 2025
Niles Joint Review Board Meetings
The Niles TIF Joint Review Board will meet to review and discuss the proposed Southwest Touhy Corridor TIF District, including the redevelopment plan, eligibility criteria, and draft ordinances. The board will also consider adopting a resolution recommending approval of the TIF plan to the Village Board. Procedural items include selecting a public member and chairperson, adopting rules for public comment, and setting a timetable for next steps.
- Selection of public member and chairperson for the Joint Review Board
- Review of Southwest Touhy Corridor TIF Plan and eligibility criteria
- Review of draft TIF ordinances
- Proposed adoption of resolution recommending approval of the redevelopment plan
- Public comment period
Finance Committee
The Niles Finance Committee will discuss the Fiscal Year 2024 audit update and consider a water rates report. They will also approve minutes from November 5, 2024, and authorize payment of accounts payable registers since the last meeting. No major financial actions or appropriations are on the agenda.
- Discussion of FY24 audit update (Oliven)
- Water Rates Report
- Approval of Accounts Payable Registers
- Financial reports (Schultz)
Planning and Zoning Board
The Planning and Zoning Board will hold public hearings and decide on three requests: a height variation for a detached garage, and a special use permit plus two variations for a minor vehicle repair shop. The repair shop at 9002 N Milwaukee Ave seeks allowances for fewer parking spaces than required and for a use near a signalized intersection. The board is also meeting for procedural items like minutes approval and general public comment.
- 24-ZP-29: Variation to allow detached garage height of 17.83 ft where 15 ft is permitted at 8252 N Ozanam Ave
- 24-ZP-30: Special Use Permit for ‘Vehicle Repair – Minor’ at 9002 N Milwaukee Ave
- 24-ZP-31: Variation to allow 11 parking spaces instead of required 19 at 9002 N Milwaukee Ave
- 24-ZP-31: Variation to allow a use not listed under ‘retail’ within 250 ft of a signalized intersection at 9002 N Milwaukee Ave
🗳️ How they voted (3 roll-call votes)
Public Works Committee
The Public Works Committee will discuss two new business items: neighborhood traffic studies and a handicap parking survey. The committee will also approve the meeting summary from May 6, 2024. No old business or other substantive items are listed.
- Neighborhood Traffic Studies – discussion of traffic study proposals
- Handicap Parking Survey – survey regarding handicap parking needs
- Approval of Meeting Summary from May 6, 2024
Public Arts and Culture Advisory Council
The Public Arts and Culture Advisory Council will review updates on the N Vision Art Gallery registration fee, recap the Niles En Plein Air event, and discuss Village Hall Plaza artist submissions. New business includes an arts and culture budget strategy and setting the 2025 meeting schedule. The council is an advisory body and does not make final decisions.
- N Vision Art Gallery registration fee discussion
- Niles En Plein Air event recap
- Village Hall Plaza artist submissions update
- Arts and Culture budget strategy
- 2025 meeting schedule
Bicycle and Pedestrian Plan Advisory Group
The advisory group will meet to review police accident reports and engineering updates. The discussion will focus on intersection safety, including a list of the top ten intersections and safe routes to school.
- Police Accidents Report
- Engineering Updates
- Intersection Safety
- Top Ten Intersections
- Safe Routes to School
Public Safety Committee
The Public Safety Committee will consider several police and fire items. They will discuss background checks for festival workers, ratify a mobile command unit, and discuss a fee structure for body camera footage requests. Fire department items include an annual dispatch contract renewal with RED Center and a village donation of an ambulance to Midwest Mission. The committee may also enter executive session for personnel matters.
- Procedure discussion on background checks for all festival carnival workers (Police)
- Ratification of Police Mobile Command Unit
- Discussion on fee structure for body camera footage requests
- Annual contract renewal for Niles Fire Department dispatch services with RED Center
- Village donation of an ambulance to Midwest Mission (Fire)
Community Relations Commission
The Community Relations Commission will meet to review new community complaints and discuss old business. The agenda includes discussions regarding village events.
- Approval of September 25th, 2024 meeting minutes
- Review of new community complaints
- Discussion of Niles Fire Department Pancake Breakfast
- Discussion of Harvest Hustle
- Discussion of National Day of Recovery
General Government & Information Technology
The General Government/IT Committee will consider renewing the village's property/casualty and workers compensation insurance, as well as the health insurance program for the 2025 plan year. Also up for discussion is a bid waiver for health insurance broker services and a change order for a synthetic ice rink rental at Golf Mill Park.
- Resolution to renew the Village of Niles Property Casualty and Workers Compensation Insurance Program
- Resolution to renew the Village of Niles Health Insurance Program (Jan 1 – Dec 31, 2025)
- Resolution authorizing a $30,800 bid waiver to HUB International Limited for employee health insurance broker services for 2025
- Ordinance approving Change Order No. 1 with Unreal Island, SL for a synthetic ice rink at Golf Mill Park, adding $4,000 for a total not-to-exceed of $28,945
Police Pension Board
The Niles Police Pension Fund Board of Trustees will hold a regular meeting to discuss and act on financial reports, investment updates, and benefit applications. Key decisions include approving regular retirement benefits for Nicholas Zakala, a disability benefit for David Harris, and the 2025 actuarial valuation and tax levy request. The board will also review cash management policy revisions and set 2025 meeting dates.
- Approve regular retirement benefits for Nicholas Zakala
- Approve findings and decision on David Harris duty disability benefits
- Review and approve 2025 actuarial valuation and tax levy request
- Review and adopt tax levy request letter and municipal compliance report
- Review and approve cash management policy revisions and cash projections for IPOPIF
🗳️ How they voted (16 roll-call votes)
Finance Committee
The Finance Committee will determine the Tax Year 2024 property tax levy and discuss the FY23 fund balance surplus. The body will also review consulting contracts for new Tax Increment Financing (TIF) districts.
- Tax Year 2024 Property Tax Levy recommendation
- Contract with Ryan, LLC for Southwest Touhy Corridor TIF district not to exceed $37,500
- Contract with Ryan, LLC for Dempster Street and Cumberland Avenue Intersection TIF district not to exceed $35,500
- Touhy TIF Ordinance discussion
- Water Fund CIP and FY24 Audit updates
Planning and Zoning Board
The Planning and Zoning Board will consider two requests for variations from village ordinances. These items involve property modifications at locations on N Harlem Ave and N Milwaukee Ave.
- 24-ZP-27: Request for a driveway variation to extend 5’ toward the interior lot line at 7226 N Harlem Ave
- 24-ZP-28: Request for a Major Modification to a Planned Unit Development for six detached garages at 6633 N Milwaukee Ave
- 24-ZP-28: Request for a 3.69’ rear property line setback where 5’ is required at 6633 N Milwaukee Ave
🗳️ How they voted (3 roll-call votes)
Morton Grove Niles Water Commission
The Morton Grove-Niles Water Commission will consider a resolution to open a bank account with Wintrust Commercial Banking at its October 28 meeting. The board will also approve the October 24 warrant list and minutes from the September 26 meeting. A superintendent's report will include treasurer and engineering updates, and Conor Schultz will be introduced as the new Commission Deputy Clerk.
- Resolution authorizing a new bank account with Wintrust Commercial Banking at Northbrook Bank and Trust Branch
- Approval of the October 24, 2024, warrant (dollar amount not specified)
- Approval of minutes from the September 26, 2024, regular meeting
- Introduction of Conor Schultz as Commission Deputy Clerk
Human Services Committee Agendas & Minutes
The committee will review department updates including the Fitness Center, Senior Center, and Family Services, with a focus on the proposed relocation of the Teen Center. They will also consider approving minutes from the July 8, 2024 meeting.
- Teen Center Relocation update
- Fitness Center department update
- Senior Center department update
- Family Services department update
- Approval of July 8, 2024 Human Services minutes
Bicycle and Pedestrian Plan Advisory Group
The Bicycle and Pedestrian Plan Advisory Group will hold a regular meeting to discuss new business items including a police accidents report, engineering updates, intersection safety, the implementation of Phase 1 of the Bike Plan, and the Milwaukee/Mulford Signal Project. The group will also approve minutes from the September 16 meeting and take public comments.
- Bike Plan Implementation – Phase 1
- Milwaukee/Mulford Signal Project
- Intersection Safety discussion
- Police Accidents Report
- Engineering Updates
The Bicycle and Pedestrian Plan Advisory Group voted to support a dual traffic study of the Mulford/Milwaukee and Jonquil/Milwaukee intersections for a signal or pedestrian beacon. They also reviewed recent pedestrian and bicyclist accidents, discussed speed data from Shermer Road, and tracked progress on the Bike Plan's Phase 1 projects, noting three completed and several in progress.
- Approved minutes of September 16, 2024 meeting as amended (voice vote, all concurred)
- Supported dual traffic study for Mulford/Milwaukee and Jonquil/Milwaukee intersections (voice vote, all concurred)
- Agreed to seek technical interpretation of fixed signal language in Bike Plan
- Agreed to create top 10 list of dangerous intersections for safety review
- Agreed to report on Bike Plan implementation twice a year to Village Board
Finance Committee
The Niles Finance Committee will consider and make a recommendation on the Tax Year 2024 Property Tax Levy. Other items include a water account adjustment request, discussion of state legislation on Tier 2 pensions, a shortened timeline for lead service line replacement, and a fiscal year 2024 audit update. The meeting also includes approval of prior minutes and accounts payable registers.
- Discussion and recommendation on Tax Year 2024 Property Tax Levy
- Water account adjustment request (Oliven)
- Discussion on state legislation eliminating Tier 2 pensions
- Lead service line replacement new shortened timeline
- Fiscal Year 2024 (FY24) Audit Update
Public Arts and Culture Advisory Council
The Public Arts & Culture Advisory Council will consider approving September meeting minutes, discuss old business including the N Vision Art Gallery registration fee and the Niles En Plein Air event recap, and review Village Hall Plaza artist submissions. New business includes developing an arts and culture budget strategy and planning the 2025 schedule.
- N Vision Art Gallery Registration Fee review
- Niles En Plein Air Event Recap
- Village Hall Plaza Artist Submissions Update
- Arts and Culture Budget Strategy and 2025 Schedule discussion
Firefighters Pension Board
The Board of Trustees will review monthly financial statements and investment reports from Lauterbach & Amen. The body will consider the admission of new employee Shayn Szlak to the fund and discuss 2025 cash flow projections.
- Admission of new employee Shayn Szlak to the fund
- Review of 2025 FPIF Recurring Withdrawal Form and Cash Flow Projections
- Discussion of Bob Greiner's Creditable Service Buyback
- Review of terminated members with contributions for possible reporting to Illinois State Treasurer
- Review of Cash Management Policy Revisions
🗳️ How they voted (12 roll-call votes)
Planning and Zoning Board
The Planning and Zoning Board will consider a special use request for a car wash and a zoning variation for a residential porch. These items determine whether specific land uses or building structures are permitted under village ordinances.
- Special Use request for a car wash at 8584 W Dempster St, 8805 N Greenwood Ave, and 8815 N Greenwood Ave
- Variation request for a porch encroaching 6.98 feet into the corner side yard at 7550 W Kirk Dr
🗳️ How they voted (4 roll-call votes)
Public Safety Committee
The Niles Public Safety Committee will discuss three police-related new business items: camping on village property not intended for camping, review and consolidation of the Axon contract, and fees for body camera footage requests. The committee will also consider approving minutes from September 9, 2024, and may enter executive session for personnel matters.
- Police: Camping on Village property not intended for camping
- Police: Axon contract review and consolidation
- Police: Fees associated with body camera footage request
- Approval of minutes from September 9, 2024
- Potential executive session on employee appointment, employment, compensation, discipline, performance, or dismissal
Community Relations Commission
The Niles Community Relations Commission is holding a regular meeting to approve July meeting minutes, hear public comment, review new community complaints, and discuss old business including Jar Grippers and Niles Events. The agenda is largely procedural with no specific actionable items or financial decisions.
- Approval of minutes from July 24, 2024 meeting
- Public comment period
- Review of new community complaints
- Discussion of Jar Grippers (old business)
- Discussion of Niles Events (old business)
The Community Relations Commission approved a $3,000 budget for promotional items for the next fiscal year, including jar grippers and a tablecloth. The commission discussed community complaints about an anti-bark device and a migrant family selling water bottles, but took no formal action on either. The minutes of the July 24th meeting were approved unanimously.
- Approved $3,000 budget for promotional items for next fiscal year
- Approved minutes of July 24th, 2024 meeting (8-0)
- Set next meeting for November 13th, 2024 at 7:00 pm
- Adjourned meeting at 7:58 pm (all in favor)
Bicycle and Pedestrian Plan Advisory Group
The advisory group is meeting to review data and safety updates. Discussions include speed radar data, police accident reports, and intersection safety.
- Speed radar data collection
- Police accidents report
- Engineering updates
- Intersection safety
- Illinois electric scooter regulations
Public Arts and Culture Advisory Council
The Public Arts and Culture Advisory Council will meet to approve July meeting minutes, discuss old business including art purchases and the Plein Air event, and consider new business such as a murals for businesses program, a holiday decorating contest, and developing an Arts and Culture Budget Strategy. Public comment is invited.
- Arts and Culture Budget Strategy discussion (new business)
- Niles En Plein Air Event scheduled for September 28
- Village Hall Plaza Artist Submissions (old business)
- Murals for Businesses program proposal
- Twinkle and Lights Holiday Decorating Contest proposal
Public Safety Committee
The Public Safety Committee will discuss the adoption of a Title VI policy to comply with federal grant stipulations. The committee will also consider a formal review of policies regarding carnivals and festivals within the village.
- Request to adopt Title VI Civil Rights Act of 1964 policy for the Fire Department
- Review of police and fire policies for village carnivals and festivals
The Public Safety Committee approved a revised Title VI Civil Rights policy after a federal review found deficiencies. The committee also discussed ending free fingerprinting for carnival employees and developing a policy on unauthorized camping. No public comments were made, and the next meeting is scheduled for October 7, 2024.
- Approved revised Title VI Civil Rights policy (unanimous)
- Approved minutes from July 19, 2024 (unanimous)
- Amended agenda to include camping discussion (unanimous)
- Adjourned meeting (unanimous)
Finance Committee
The committee will approve minutes from June 4, 2024, and accounts payable registers. They will discuss the Cook County Paid Leave Ordinance and receive updates on the FY23 and FY24 audits.
- Approval of regular minutes from June 4, 2024
- Approval of accounts payable registers since last meeting
- Discussion of Cook County Paid Leave Ordinance
- Discussion of Fiscal Year 2023 audit update
- Discussion of Fiscal Year 2024 audit update
Public Hearing
The Village of Niles Community Development is holding a public information meeting to present and discuss the future of the former Ideal Uniform site at 7421 N. Waukegan Road. The meeting consists of a presentation followed by a question-and-answer session. No formal decisions are being made at this meeting; it is intended for community input.
- Presentation and Q&A regarding the former Ideal Uniform site at 7421 N. Waukegan Road
General Government & Information Technology
The General Government and Information Technology Committee is considering recommendations for Board ratification of $157,425.92 for Phase 2 restoration of mission-critical systems. The body is also reviewing a 24-month service agreement renewal with Comcast.
- Ratification of $157,425.92 for Phase 2 restoration services, licenses, and equipment
- Entara Corp contract for $101,800 for Rapid Assessment & Onsite Recovery
- Computer Drive contract for $24,600 for Barracuda SOC & SentinalOne Software
- Insight contract for $22,218.00 for Barracuda Licenses
- Comcast 24-month service agreement renewal at $3,282.00 per month
The General Government & IT Committee approved a $157,420.19 payment for Tyler Technologies' annual Munis software support and licensing, a 5% increase from last year. They also ratified $259,892.93 in emergency purchases from three vendors using cooperative contracts. Both motions passed unanimously with 4 yeas and 0 nays.
- Approved $157,420.19 payment to Tyler Technologies for annual Munis software support (4-0)
- Ratified $259,892.93 in emergency purchases from CDW-G, Insight, and Computer Drive (4-0)
Planning and Zoning Board
The Village of Niles Planning and Zoning Board will consider several land-use requests. These include special use permits for a medical clinic and a car wash, as well as zoning variations for a sign and a detached garage.
- Special Use request for a Medical/Dental Clinic at 8766 W Dempster St
- Special Use request for an Electronic Message Center at 8800 W Kathy Ln (26% of sign area vs 25% allowed)
- Three variations for a detached garage at 7730 N Milwaukee Ave regarding square footage, height, and rear yard setback
- Special Use request for a Car Wash at 8584 W Dempster St, 8805 N Greenwood Ave, and 8815 N Greenwood Ave
🗳️ How they voted (6 roll-call votes)
Niles Joint Review Board Meetings
The Niles TIF Joint Review Board will elect a public member and chairman, approve minutes from September 2021, and discuss Tax Increment Financing (TIF) reports for fiscal years 2021, 2022, and 2023 for the Milwaukee Oakton TIF district.
- Election of a public member and chairman for the board
- Approval of meeting minutes from September 16, 2021
- Discussion of TIF reports for fiscal year 2021
- Discussion of TIF reports for fiscal year 2022
- Discussion of TIF reports for fiscal year 2023
Niles Joint Review Board Meetings
The Niles TIF Joint Review Board for the Milwaukee-Touhy TIF will meet to elect a public member and a chairman, approve minutes from 2021, and discuss TIF reports for fiscal years 2021, 2022, and 2023. No decisions or dollar amounts are specified in the agenda.
- Election of Public Member
- Election of Chairman
- Approval of minutes from September 16, 2021
- Discussion of TIF Reports for Fiscal Years 2021, 2022, and 2023
Niles Joint Review Board Meetings
The Oakton-Waukegan TIF Joint Review Board will meet to elect a public member and chairman. The board will discuss TIF reports for fiscal years 2021, 2022, and 2023.
- Election of Public Member
- Election of Chairman
- Discussion of TIF Reports Fiscal Year 2021
- Discussion of TIF Reports Fiscal Year 2022
- Discussion of TIF Reports Fiscal Year 2023
Niles Joint Review Board Meetings
The Niles TIF Joint Review Board for the Gross Point-Touhy TIF district will meet to elect a public member and chairman, approve minutes from 2021, and discuss TIF reports for fiscal years 2021, 2022, and 2023. The meeting is largely procedural, focusing on past reports and internal organization.
- Election of public member and chairman
- Approval of minutes from September 16, 2021
- Discussion of TIF Reports for Fiscal Year 2021
- Discussion of TIF Reports for Fiscal Year 2022
- Discussion of TIF Reports for Fiscal Year 2023
Niles Joint Review Board Meetings
The Milwaukee Dempster TIF Joint Review Board will meet to elect a chairman and a public member. The board will also discuss TIF reports for fiscal years 2021, 2022, and 2023.
- Election of Public Member
- Election of Chairman
- Discussion of TIF Reports Fiscal Year 2021
- Discussion of TIF Reports Fiscal Year 2022
- Discussion of TIF Reports Fiscal Year 2023
Niles Joint Review Board Meetings
The Niles TIF Joint Review Board for the Milwaukee-Harlem TIF will meet to elect a public member and a chairman, approve minutes from 2021, and discuss TIF reports for fiscal years 2021, 2022, and 2023. The meeting is procedural with no new votes on rezonings or contracts.
- Election of public member for the Joint Review Board
- Election of chairman for the Joint Review Board
- Approval of minutes from September 16, 2021
- Discussion of TIF reports for fiscal years 2021, 2022, and 2023
Firefighters Pension Board
The Board of Trustees will meet to review monthly financial statements and actuarial reports. The body will consider membership changes and a specific refund to the Village of Niles.
- Retirements of Joe Helminiak and Keith Olsen
- Admission of new employee Alex Suarez
- Refund of $472.46 overpayment to the Village of Niles
- Discussion of a Village of Niles cyber security breach
- Review of FPIF proposed amendments to Cash Management and Cost Allocation rules
🗳️ How they voted (11 roll-call votes)
General Government & Information Technology
The General Government & IT Committee will consider a resolution authorizing a three-year, $25,000-per-year contract with AchieveIt Online, LLC for performance measure, planning, and reporting software. The agenda also includes approval of the previous meeting's minutes and open discussion.
- Resolution authorizing a contractual agreement with AchieveIt Online, LLC for software at $25,000 per year for three years
Planning and Zoning Board
The Planning and Zoning Board will meet to review a request for a Special Use permit. The board is considering whether to allow a medical/dental clinic at a specific location.
- Special Use request 24-ZP-22 for a 'Medical/Dental Clinic' at 8766 W Dempster St
🗳️ How they voted (3 roll-call votes)
Bicycle and Pedestrian Plan Advisory Group
The Bicycle and Pedestrian Plan Advisory Group will meet to discuss new business including a police accidents report, engineering updates, intersection safety, a Walk and Roll event, and a year-to-date crash map. The group will also approve minutes from the June 26, 2024 meeting.
- Police Accidents Report
- Engineering Updates
- Intersection Safety discussion
- Walk and Roll event planning
- Year to Date Crash Map review
Police Pension Board
The Niles Police Pension Fund Board of Trustees is holding a special meeting to conduct a disability hearing. The meeting includes time for public comment and a potential closed session.
- Disability hearing for David Harris
Community Relations Commission
The commission will review minutes, take public comment, and discuss old business items including the 4th of July parade, a community relations booth at District 63 and 71 carnivals, and a social media post covering major holidays. No votes on ordinances, contracts, or fee changes are scheduled.
- Discussion of 4th of July Parade community involvement
- Community Relations booth at District 63 and District 71 carnivals
- Social media post to represent all major holidays
Public Safety Committee
The Public Safety Committee will discuss two fire engine items: an intent to purchase a 2028 fire engine for board approval at the July 23 Village Board meeting, and a change order request for a fire engine currently in production, seeking $6,060 beyond the previously approved $889,000. The committee may also enter executive session for personnel matters.
- Intent to purchase a 2028 fire engine as part of the Village's CIP for fiscal year 2029, to be requested at the July 23 Village Board meeting.
- Change order request for $6,060 for an Enforcer Fire Engine originally approved at $889,000 in April 2022.
- Approval of minutes from the June 10, 2024 meeting.
- Possible executive session regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
Fire & Police Commission
The Fire and Police Commission will hold a special meeting, with the primary item being an executive (closed) session to discuss personnel matters for the Fire or Police Departments, as permitted by state law. The meeting also includes a public forum for citizen comments.
- Executive (closed) session to discuss appointment, employment, compensation, discipline, performance, or dismissal of fire or police department personnel
Public Arts and Culture Advisory Council
The council is meeting to discuss art purchases and installations. Agenda items include the N Vision Art Gallery and the Village Hall Plaza.
- N Vision Art Gallery purchases
- Village Hall Plaza art
- Open Paint Event
- 125 Year Celebration on August 17
- Murals for businesses
Fire & Police Commission
The Fire and Police Commission will hold a special meeting on July 10, 2024. The agenda includes an executive session to discuss fire and police department personnel regarding appointment, employment, compensation, discipline, performance, or dismissal.
- Executive session regarding Fire Department and Police Department personnel
Police Pension Board
The Board of Trustees will review the preliminary actuarial valuation and monthly financial reports. The meeting also includes processing membership transfers and updates on disability applications.
- Review of preliminary actuarial valuation
- Election of Board President, Vice President, Secretary, and Assistant Secretary
- Status of Nicholas Beyer and Harris disability applications
- IMRF to Article 3 transfer request for Michael Dati
- Repayment to the Village for erroneous contributions
🗳️ How they voted (8 roll-call votes)
General Government & Information Technology
The committee will review the June 11, 2024, meeting minutes. The agenda includes a payment for Munis software support and the ratification of several emergency technology purchases.
- Payment to Tyler Technologies for Munis software support ($157,420.19)
- Ratification of emergency purchases totaling $259,892.93
- CDW-G purchase via Sourcewell contract ($28,096.19)
- Insight purchase via Omnia contract ($69,092.74)
- Computer Drive purchase via Omnia contract ($162,704.00)
Human Services Committee Agendas & Minutes
The Human Services Committee will receive updates on the Fitness Center, Senior Center, and Family Services departments. The agenda also includes a discussion regarding the relocation of the Teen Center.
- Approval of April 8, 2024, meeting minutes
- Fitness Center department update
- Senior Center department update
- Teen Center relocation discussion
Planning and Zoning Board
The Board will consider several zoning variations and special use permits. These include a request for 'Vehicle Repair – Major' at 8851 N Milwaukee Ave and a text amendment regarding right of way vacations.
- Gazebo height and setback variation at 8219 N Ozark Ave
- Signage special use permit at 900 Civic Center Dr
- 'Vehicle Repair – Major' special use at 8851 N Milwaukee Ave
- Text Amendment to Section 13.3(h) regarding right of way vacations
🗳️ How they voted (5 roll-call votes)
Bicycle and Pedestrian Plan Advisory Group
The Bicycle and Pedestrian Plan Advisory Group will review police accident reports and engineering updates. The meeting also includes discussions regarding the Shermer Rd community meeting and speeding concerns on Greenwood between Oakton and Dempster.
- Police Accidents Report
- Engineering Updates
- Shermer Rd Community Meeting
- Speeding on Greenwood (Oakton to Dempster)
- Walk and Roll – August 8th
Public Arts and Culture Advisory Council
The Council will review meeting minutes from April and May 2024. Discussion topics include updates on Village Hall Plaza Art, Bike Rack Art, and N Vision Art Gallery purchases. The agenda also includes a discussion regarding an Open Paint Event.
- Village Hall Plaza Art
- Bike Rack Art
- N Vision Art Gallery Purchases
- Open Paint Event
General Government & Information Technology
The General Government / I.T. Committee will review the minutes from the May 14, 2024 meeting. The committee will also consider a recommendation to purchase Verkada access control and video monitoring equipment from CDW-G.
- Recommendation to approve $241,784.21 for Verkada access control and video monitoring equipment
- Approval of May 14, 2024 meeting minutes
Public Safety Committee
The Niles Public Safety Committee is meeting to discuss several public safety items, including police requests for stop signs, resident and handicap parking, and grant equipment, as well as a fire department concern about unidentifiable building addresses on Nordica Ave. The committee will also consider an executive session for personnel matters.
- Police: Stop sign, resident parking, and handicap parking requests
- Police: MCU Grant Equipment
- Police: Flock Grant
- Fire: Street address and hydrant markings on Nordica Ave due to unidentifiable building addresses
Finance Committee
The Finance Committee will discuss a proposed replacement for the elimination of the state grocery tax and updates to village fees and fines. Members will also receive an update on the Fiscal Year 2023 audit and review monthly financial reports. Additionally, the committee will approve minutes from February and March 2024 meetings.
- Replacement for state grocery tax elimination
- Discussion regarding village fees and fines
- Fiscal Year 2023 (FY23) audit update
- Payment plan update for Account #16871 (Nannini)
- Approval of accounts payable registers from March to May 2024
Planning and Zoning Board
The Planning and Zoning Board will review several requests for zoning variations and special uses. These include proposals for a medical clinic, driveway expansions, and parking reductions. The board will also discuss amending the southern Cannabis-Establishment Overlay District boundaries.
- Special use request for a medical/dental clinic at 886-896 Civic Center Dr
- Driveway expansion of 332.85 sf at 7013 W Main St
- Request for 15 parking stalls instead of 23 required at 7665-7667 N Milwaukee Ave
- Three variations for a new façade at 5757 W Touhy Ave
- Text amendment to alter southern Cannabis-Establishment Overlay District boundaries
🗳️ How they voted (7 roll-call votes)
Fire & Police Commission
The Niles Fire and Police Commission is holding a special meeting with a public forum followed by a closed executive session to discuss appointment, employment, compensation, discipline, performance, or dismissal of fire or police department personnel. No other substantive items are on the agenda.
- Closed session under 5 ILCS 120/2(c)(1) for personnel matters
Public Arts and Culture Advisory Council
The council will review previous meeting minutes and discuss ongoing art projects. Discussion topics include the N Vision Art Gallery June Show, Village Hall Plaza Art, and Bike Rack Art.
- N Vision Art Gallery – June Show
- Village Hall Plaza Art
- Bike Rack Art
General Government & Information Technology
The Niles General Government & Information Technology Committee is meeting to approve two contractual agreements for marketing and branding and communications services, totaling $118,000, and to receive an update on the 2024 Community Survey. The agenda also includes approval of the previous meeting's minutes and scheduling of the next meeting.
- Resolution authorizing contract with a5 Group, Inc. for marketing and branding, not to exceed $58,000 through April 30, 2025
- Resolution authorizing contract with Druker, Yadgir & Haupt, LLC for communications and engagement services, $60,000 through April 30, 2025
- Update on the 2024 Community Survey
Firefighters Pension Board
The Board of Trustees will meet to elect a President, Secretary, and Pension Clerk. Members will also review monthly financial statements and the Fund's tax levy amount. The board will address Dan Reid’s unpaid break in service.
- Election of Board President and Secretary
- Appointment and stipend review for Pension Clerk
- Review of monthly financial statements and BMO account balance
- Confirmation of the Fund's tax levy amount from the Village of Niles
- Discussion regarding Dan Reid’s unpaid break in service
🗳️ How they voted — 2 divided votes
Bicycle and Pedestrian Plan Advisory Group
The committee will review police accident reports and engineering updates. Discussion includes Shermer Road improvements between Waukegan Road and Dempster Street, and representation for the Northwest Municipal Conference.
- Shermer Road (Waukegan Road to Dempster Street) improvements
- Police Accidents Report
- Northwest Municipal Conference Bike and Pedestrian Committee representation
Planning and Zoning Board
The Niles Planning and Zoning Board will hold a public meeting to consider two zoning appeals and one variation request. One item involves a zoning interpretation appeal about the definition of 'Park/Playground', and another is a request for variations to allow a taller gazebo and reduced rear yard setback at 8219 N Ozark Ave. A special use request for a cosmetic tattoo business at 8000 W Oakton St has been withdrawn.
- 23-ZP-19: Appeal of zoning interpretation on 'Park/Playground' definition
- 24-ZP-11: Variation to allow 13.5-ft gazebo where 12-ft max allowed at 8219 N Ozark Ave
- 24-ZP-11: Variation to allow 2.5-ft rear yard setback where 5-ft required at 8219 N Ozark Ave
- 24-ZP-12: Withdrawn special use request for cosmetic tattoo at 8000 W Oakton St
🗳️ How they voted (3 roll-call votes)
Public Works Committee
The Public Works/Public Safety Committee is meeting to discuss several items, including handicap parking requests, on-street parking concerns, and an ordinance regarding stop signs at intersections with through streets. The agenda also includes approval of meeting summaries from previous dates and public comments.
- Handicap parking requests
- On-street parking concerns
- Ordinance Sec. 98-45: Stop signs required at intersections with through streets
Community Relations Commission
The Niles Community Relations Commission is meeting to handle routine business, including approving minutes and public comment, and to discuss new community complaints. Under old business, they will revisit block parties, and under new business, they will plan the 4th of July parade, a community relations booth at District 63 and 71 carnivals, and social media posts covering major holidays.
- Approval of February 21, 2024 meeting minutes
- Discussion of block parties (old business)
- Planning for 4th of July parade
- Community Relations booth at District 63 and District 71 carnivals
- Social media posts to represent all major holidays
Police Pension Board
The Niles Police Pension Fund Board of Trustees is holding a regular meeting to review financial reports, investment updates, and various membership and retirement applications. The board will also consider approving meeting minutes, bills, and trustee training expenses. This is a routine administrative meeting with no major policy decisions expected.
- Approval of bills and review of cash projections
- Investment reports from Sawyer Falduto Asset Management and IPOPIF
- Application for membership by George Adamidis
- Transfer requests from IMRF (Michael Dati) and Chicago Police (Jesse Bloomberg)
- Conversion to regular retirement benefits for Danielle Helma
🗳️ How they voted (13 roll-call votes)
Public Safety Committee
The committee will review several police department items including annual memberships, uniform bids, and radio system contracts for fiscal year 2025. The meeting also covers the award of a Cook County Urban Area Security Initiative Grant for police and fire services.
- Police: Annual Northwestern IL Lab Membership for FY25
- Police: JG Uniform Bid Waiver for FY25
- Police: Annual Starcom Radio System Contract for FY25
- Police and Fire: USAI Grant award from Cook County Emergency Management
- Police: Outfitting of the Mobile Command Unit with USAI Grant Funds
Public Arts and Culture Advisory Council
The Public Arts and Culture Advisory Council is meeting to approve minutes, discuss the N Vision Art Gallery's group show and guidelines, review the Village Hall Plaza remodel, and consider new bike rack art. The meeting is open to public comment.
- Approval of February 13 and March 12, 2024 meeting minutes
- N Vision Art Gallery group show for April–May
- Art Gallery Guidelines discussion
- Village Hall Plaza Remodel update
- New business: Bike Rack Art
General Government & Information Technology
The General Government & IT Committee is meeting to approve two IT-related resolutions: one for Fortinet network professional services and another for network and security equipment. They will also receive an update on the 2024 Community Survey. The meeting includes approval of the previous meeting's minutes and public comment.
- Resolution to purchase Fortinet Network Professional Services from CDW-G via Sourcewell contract #081419-CDW for $63,600
- Resolution to purchase network and security equipment from Insight Inc. via OMNIA contract #23-6692-03 for $51,868.73
- Update on 2024 Community Survey by Deputy Village Manager Thake
Human Services Committee Agendas & Minutes
The Niles Human Services Committee is meeting to approve prior minutes and receive updates on the Fitness Center, Senior Center, and Family Services, including a discussion on relocating the Teen Center. The agenda is largely routine, with the Teen Center relocation being the only specific new business item.
- Approval of minutes from September 20, 2023
- Department updates: Fitness Center, Senior Center, Family Services
- Teen Center relocation discussion
Planning and Zoning Board
The Planning and Zoning Board will hear an appeal of a zoning interpretation and consider five new requests, including amendments and variations for medical clinics at 7437 N Harlem Ave and 7354 N Milwaukee Ave, plus a special use permit for an electronic message center at 7429 N Milwaukee Ave. Decisions will affect local property use and parking requirements.
- Appeal of zoning interpretation on 'Park/Playground' definition (23-ZP-19)
- Amendment to Special Use Ordinance 2016-22 to expand Medical/Dental Clinic at 7437 N Harlem Ave (24-ZP-06)
- Variation for 11 parking stalls where 16 required at 7437 N Harlem Ave (24-ZP-07)
- Special Use for Medical/Dental Clinic at 7354 N Milwaukee Ave (24-ZP-08)
- Variation for 38 parking stalls where 59 required at 7344-7356 N Milwaukee Ave (24-ZP-09)
🗳️ How they voted (8 roll-call votes)
Bicycle and Pedestrian Plan Advisory Group
The advisory group will discuss police accident reports and engineering updates. The meeting includes a review of the Beuhler Foundation Grant and a follow-up regarding Shermer Rd.
- Police Accidents Report
- Engineering Updates
- Beuhler Foundation Grant
- Shermer Rd Follow Up
Public Works Committee
The Niles Public Works Committee is meeting to discuss several infrastructure items, including options for the Golf/Milwaukee/Greenwood sidewalk and streetlight project, the next intersection for the Milwaukee crosswalk replacement program, and a handicap parking request. They will also revisit old business on on-street parking concerns in specific blocks. The meeting includes approval of the previous meeting summary and public comments.
- Handicap parking request at 8713 National
- Options for Golf/Milwaukee/Greenwood sidewalk & streetlight project: light fixture changes, cut lighting scope, cut sidewalk scope
- Milwaukee crosswalk replacement: staff recommends Oakton & Milwaukee as next intersection
- On-street parking concerns: Jonquil 6900 block, Odell 7600 block, Nottingham south of Howard St
- LSLR Accelerator participation discussion
Public Arts and Culture Advisory Council
The Niles Public Arts & Culture Advisory Council is meeting to discuss old and new business, including the N Vision Art Gallery logo and its April–June group show, Niles Art Guidelines, the Village Hall Plaza remodel, and cultural events for summer 2024. The meeting is open to public comment and will be held at a new location, the N Vision Art Gallery at the Niles Family Fitness Center.
- N Vision Art Gallery logo discussion
- Group show April–June at N Vision Art Gallery
- Niles Art Guidelines review
- Village Hall Plaza remodel discussion
- Cultural events for summer 2024
General Government & Information Technology
The General Government / I.T. Committee is reviewing several technology and facility items. Proposed actions include software licensing, network equipment updates, and replacing mobile computer fleets for public safety and public works.
- Village Hall Plaza Renovation contract for Spring 2024
- Three-year agreement with Dell Inc. and Microsoft for $106,642.45 annually
- Ysoft Software purchase from Konica Minolta for $34,824.73
- Fortinet Network Switch Equipment purchase from Insight Inc. for $43,391.55
- Replacement of Panasonic Toughbook fleet for three departments totaling $385,832.00
Finance Committee
The Niles Finance Committee is meeting to discuss and make a recommendation to the Board of Trustees on the FY25 draft annual budget. The agenda also includes routine approvals of minutes and accounts payable registers, along with public comments and possible executive session.
- Discussion and recommendation on FY25 draft annual budget
- Approval of accounts payable registers for dates in February 2024
- Approval of meeting minutes
Planning and Zoning Board
The Niles Planning and Zoning Board will hold a public hearing on a zoning appeal and two variation requests. The board will consider an appeal of a zoning interpretation, a facade material variation, and a height increase for an apartment building.
- Appeal 23-ZP-19: challenge to interpretation of 'Park/Playground' definition
- Variation 24-ZP-04: allow 46% EIFS facade at 900 Civic Center Dr (max 25% normally)
- Modification 24-ZP-05: increase building height by 3 feet at 6633 N Milwaukee Ave
🗳️ How they voted (5 roll-call votes)
Public Safety Committee
The Public Safety Committee will discuss a proposal to prohibit the sale of Neptune's Fix, a substance the FDA warns against. The body will also review crossing guard initiatives and a radio agreement with the Niles Park District.
- Proposal to prohibit the sale of Neptune's Fix (tianeptine)
- Status and future options for crossing guards
- Intergovernmental Agreement with Niles Park District for STARCOM radios
- Ordering of specialty patches, badges, and coins for the 125th anniversary
Community Relations Commission
The Niles Community Relations Commission is holding a regular meeting to approve minutes, hear public comment, and discuss new community complaints. Under old business, the commission will review the Holly Jolly event. The agenda is otherwise routine and procedural.
- Approval of minutes from November 8, 2023 meeting
- Public comment period
- New community complaints review
- Old business: Holly Jolly event discussion
Finance Committee
The Niles Finance Committee is meeting to discuss and make recommendations on several financial matters, including a draft FY25 budget, a water account adjustment request, and revisions to the village code regarding bill approvals. They will also receive updates on the FY23 audit and monthly financial reports. The meeting includes approval of minutes and accounts payable registers.
- Discussion and recommendation on revisions to Village Code Chapter 2, Article II, Sec 2-59 (Approval of Bills)
- Water account adjustment request for Account #16871
- Discussion and presentation of FY25 Draft Annual Budget
- Discussion on Village History of Fines and Fees
- Fiscal Year 2023 (FY23) Audit Update
Bicycle and Pedestrian Plan Advisory Group
The Bicycle and Pedestrian Plan Advisory Group will meet to review accident reports and engineering updates. The group is discussing pedestrian and cyclist safety, including specific plans for Shermer Rd.
- Police Accidents Report
- Shermer Rd Plans
- Electric Scooters
- Cars parking half on sidewalks
- Accident Data Collection
Public Arts and Culture Advisory Council
The Council will discuss ongoing projects including the N Vision Art Gallery and the High Flight Sculpture at Golf Mill Park. Members will also address the Village Hall Plaza remodel.
- N Vision Art Gallery logo and application
- March 9th Meet the Artist event with Ruth Pyke
- Ruth Pyke commission
- April–June group show
- Village Hall Plaza remodel
General Government & Information Technology
The General Government & I.T. Committee will review several business and technology contracts. Items include software renewals, a multi-function device lease, and a contract for a new sculpture.
- Annual renewal of Tyler Enterprise Permitting & Licensing Software (EnerGov) for $42,102.03
- Five-year lease agreement with Konica Minolta for multi-function devices at $28,835.88 annually
- $60,000 contract with Gwen Yen Chiu Studios for a sculpture at Golf Mill Park
Firefighters Pension Board
The Board of Trustees will review financial statements, bills, and disbursements from Lauterbach and Amen, LLC. The agenda includes discussions on the Village Tax Levy Ordinance and trustee training requirements.
- Review of 2024 Annual Pension Benefit Increases
- Update on Village Tax Levy Ordinance
- Fiduciary Liability Insurance renewal review
- Ottosen DiNolfo engagement letter for 2024-2025
- DOI Biennial Report on Niles FPF
🗳️ How they voted (7 roll-call votes)
Planning and Zoning Board
The Niles Planning and Zoning Board will consider two items: an appeal of a zoning interpretation about the definition of 'Park/Playground' (case 23-ZP-19), and a request for a lighting variance at 7135 Harlem Ave to allow up to 21 foot-candles at the property line, where 1 foot-candle is normally allowed near Pioneer Park (case 24-ZP-01). The board will also handle routine matters like minutes and public comment.
- Appeal 23-ZP-19: Zoning interpretation of 'Park/Playground' definition
- Variance 24-ZP-01: 7135 Harlem Ave, allow 21 foot-candles at property line (max 1 foot-candle normally)
- Location: Pioneer Park, 7135 N Harlem Ave, Niles, IL 60714
🗳️ How they voted (3 roll-call votes)
Bicycle and Pedestrian Plan Advisory Group
The advisory group is meeting to discuss police accident reports and engineering updates. The session includes updates on the MUTCD, Shermer Rd, and funding for Cleveland & Waukegan.
- Police Accidents Report
- Engineering Updates
- MUTCD Update
- Shermer Rd Update
- Funding Update for Cleveland & Waukegan
Community Relations Commission
The Commission will meet to review minutes from the November 8, 2023, meeting and address new community complaints. The agenda also includes discussion of old business regarding Holly Jolly.
- Approval of November 8, 2023, meeting minutes
- Review of new community complaints
- Discussion of Holly Jolly
Stormwater Commission
The Stormwater Commission will address resident stormwater concerns, update the Flood Control Assistance Program language, and discuss building resilient communities initiatives.
- Update to Flood Control Assistance Program Language
- Discussion on Building Resilient Communities (BRIC) initiative
Public Arts and Culture Advisory Council
The Niles Public Arts & Culture Advisory Council is meeting to discuss public art framework, including mural material requirements, and upcoming art projects such as the High Flight sculpture at Golf Mill Park and Village Hall Plaza art integration. They will also consider old business like the N Vision Art Gallery logo and Instagram account.
- Review of mural material requirements for public art framework
- Discussion of Gwen Yen Chiu's High Flight sculpture at Golf Mill Park
- Village Hall Plaza art integration project
- N Vision Art Gallery logo/application
- Instagram account for the arts council
Police Pension Board
The Niles Police Pension Fund Board of Trustees will hold a regular meeting to handle routine administrative matters, including approving minutes, reviewing financial and investment reports, and considering applications for membership, transfers, and retirement benefits. The board will also discuss disability applications, actuarial valuations, and insurance renewals.
- Approve regular retirement benefits for Gene Krause Jr.
- Review status of disability applications for Nicholas Beyer and Harris
- Review/certify updated municipal compliance report
- Approve annual cost of living adjustments for pensioners
- Review fiduciary liability insurance renewal
🗳️ How they voted (14 roll-call votes)
General Government & Information Technology
The Niles General Government & IT Committee is meeting to approve prior meeting minutes and discuss an amendment to P.A. 103-0340, the Public Safety Employee Benefits Act (PSEBA), presented by the Director of Human Resources. The agenda includes no other substantive items, with time for open discussion and public comment.
- Amendment to P.A. 103-0340 Public Safety Employee Benefits Act (PSEBA)
- Approval of meeting minutes from October 31, 2023
- Open discussion and public comment period
Public Safety Committee
The Public Safety Committee will discuss budgetary items for the Police and Fire departments for fiscal year 2025. The body will also review several police ordinances and the disposal of police property.
- FY 2025 Budgetary Items (CIP and Operational) for Police
- FY 2025 Budgetary Items (CIP and Operational) for Fire
- Police Traffic, Criminal, and Bus Ordinances
- Disposal of Niles Police Property
- Police Pedestrian Safety Lane Violations
Planning and Zoning Board
The Niles Planning and Zoning Board will consider a comprehensive amendment to the Niles 2040 Comprehensive Plan, an appeal of a zoning interpretation on 'Park/Playground' definition, a special use permit for a community/recreation center, and a variation for a building facade. Public comment is invited.
- 23-ZP-09: Comprehensive amendment to Niles 2040 Comprehensive Plan
- 23-ZP-19: Appeal of zoning interpretation on 'Park/Playground' definition
- 24-ZP-02: Special Use Permit for Community/Recreation Center at 8922 N Greenwood Ave
- 24-ZP-03: Variation to allow 51% EIFS facade (max 25%) at Dempster Plaza, 8780 W Dempster St