Niles public meetings in 2023

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting to approve minutes from October and November, and to discuss ongoing items including the Public Art Framework, N Vision Art Gallery, Instagram account, FY2025 Arts and Culture Budget, and the Twinkle and Lights Holiday Decorating Contest. The meeting includes public comment and open discussion.

• Approval of October 24, 2023 and November 15, 2023 meeting minutes
• Discussion of Public Art Framework
• Discussion of N Vision Art Gallery
• Discussion of FY2025 Arts and Culture Budget
• Discussion of Twinkle and Lights Holiday Decorating Contest

Finance Committee

The Niles Finance Committee is meeting to discuss and recommend revisions to the Purchasing Manual and Village Code Chapter 2, receive a FY23 audit update, and consider a Milwaukee-Touhy TIF surplus. They will also approve minutes and accounts payable registers. The meeting is a discussion and recommendation body, with final decisions going to the Village Board.

• Revisions to Purchasing Manual
• Revisions to Village Code Chapter 2 Article II Sec 2-59 Approval of Bills
• FY23 Audit Update
• Milwaukee-Touhy TIF Surplus discussion
• Approval of Accounts Payable Registers (09/29 through 11/24)

Planning and Zoning Board

The Planning and Zoning Board will discuss and vote on requests to amend the comprehensive plan, zoning appeals, and special use permits for various developments in Niles.

• 23-ZP-09: Approval of a comprehensive amendment to the Niles Comprehensive Plan
• 23-ZP-19: Zoning appeal regarding 'Park/Playground' definition
• 23-ZP-39: Special Use Permit for a reception facility at 7667 N Milwaukee Ave
• 23-ZP-40: Variation request to allow 4 parking stalls instead of 30 at the same address
• 23-ZP-42: Special Use Permit for a medical/dental clinic at My Salon Suite, 8307 W Golf Rd

Bicycle and Pedestrian Plan Advisory Group

The advisory group will hold a regular meeting to review police accident reports and engineering updates. The agenda also includes discussions regarding RTA grant opportunities for the Dempster sidepath and crash data from surrounding communities.

• Police Accidents Report
• Engineering Updates
• RTA Access to Transit Grant Opportunities – Dempster Sidepath
• Surrounding Communities’ Crash Data

Firefighters Pension Board

The Board of Trustees will review financial reports, including monthly statements and investment summaries from Lauterbach and Amen, LLC. The meeting includes consideration of a reinstatement application for Dan Reid and a discussion regarding a tax levy request letter.

• Review of monthly financial statements and bills/disbursements
• Application for fund reinstatement: Dan Reid
• Tax levy request letter/MCR
• Status of Village Audit
• Review of updated GCM Recurring Withdrawal Form for 2024

Building & Zoning Committee

The Building & Zoning Committee will discuss a proposed zoning map amendment for several properties on N. Waukegan Road. The committee will also review upcoming zoning cases for a reception facility and a medical spa, and discuss amendments regarding salt storage buildings.

• Zoning Map Amendment for 7421, 7431, 7437, 7443, and 7501 N. Waukegan Road
• Zoning case for Reception Facility at 7667 N Milwaukee Ave
• Zoning case for Medical Spa at 8307 Golf Rd (MySalonSuite)
• Amendment to 18-100 IFC regarding salt storage buildings

Public Arts and Culture Advisory Council

The Niles Public Arts & Culture Advisory Council is meeting to approve minutes, hear reports, and discuss old and new business. Key items include the Public Art Framework, naming a fitness center art gallery, an Instagram account, FY2025 arts and culture budget planning, and a holiday decorating contest. The meeting is a regular advisory session with no final votes on major projects.

• Public Art Framework discussion
• Name for Fitness Center Art Gallery and application
• FY2025 Arts and Culture Budget Planning
• Twinkle and Lights Holiday Decorating Contest
• Instagram account for the council

Community Relations Commission

The commission will meet to review community complaints and conduct general business. The agenda consists of procedural items and public comment.

• Approval of October 11th, 2023 meeting minutes
• Review of new community complaints

Planning and Zoning Board

The Board will consider several requests including a comprehensive amendment to the Niles 2040 Comprehensive Plan and a zoning appeal regarding park definitions. The meeting also includes reviews for new building variations, text amendments, and special use permits.

• Comprehensive amendment to the Niles 2040 Comprehensive Plan
• Building height variation for a new salt dome at 6849 W Touhy Ave
• Text Amendment to add 'Vehicle Operations Facility' as a Special Use in ENT-MU districts
• Special Use request for a 'Vehicle Operations Facility' at 5990 W Touhy Ave
• Special Use Permit request for an 'Office' at 6881 N Milwaukee Ave

Police Pension Board

The Niles Police Pension Fund Board of Trustees will meet to approve routine financial reports, bills, and investment updates. They will also consider several pension-related items, including retirement benefits, service transfers, and disability applications, as well as review the actuarial valuation and tax levy request for 2024.

• Approve revised regular retirement benefits and retro payments for Michael Allmon, Ronald Brandt, Danielle Helma, April Rider, and Marijo Zawilla
• Review IMRF to Article 3 transfer request for Michael Dati and Chicago Police to Article 3 transfer for Jesse Bloomberg
• Review/Approve actuarial valuation and tax levy request
• Status of Nicholas Beyer disability application and possible deferred retirement
• Establish 2024 board meeting dates

Public Safety Committee

The Niles Public Safety Committee is meeting to consider two police-related items: the purchase of firearms and an alley parking ordinance. The committee may also enter a closed executive session to discuss specific employee matters, as permitted by state law.

• Police – Purchase of Firearms
• Police – Alley Parking Ordinance
• Possible executive session on employee appointment, compensation, or discipline

General Government & Information Technology

The General Government / I.T. Committee will discuss renewing property casualty, workers compensation, and health insurance programs for 2024. The body will also consider a new administrator for FSA and COBRA and discuss internal GIS resources.

• Renewal of Property Casualty and Workers Compensation Insurance Program
• Renewal of Health Insurance Program (January 1, 2024 – December 31, 2024)
• Selection of a new Third-Party Administrator for Flexible Spending Accounts (FSA) and COBRA
• Discussion of GIS-ATLAS system resources for Community Development and Public Works

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will meet to discuss engineering updates and year-to-date crash reports. The group will also review bicycle programming at the Niles Maine Library.

• Police Accidents Report
• Year to Date Crash Reports
• Engineering Updates
• Bicycle Programming at Niles Maine Library

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting to approve minutes, hear reports, and discuss old and new business. Old business includes the Golf Mill Park Art Sculpture and naming the Fitness Center Art Gallery. New business covers an Art Style Board and an Instagram account.

• Golf Mill Park Art Sculpture discussion
• Name for Fitness Center Art Gallery and application
• Art Style Board discussion
• Instagram account discussion
• Approval of June 13 and September 12, 2023 meeting minutes

Public Works Committee

The Public Works Committee will consider a code revision that would make the Village responsible for emergency repairs to water lines from the buffalo box to the building, and for repairs when outside grant funding is obtained. Currently, property owners bear that cost. The committee will also discuss the fate of existing Christmas light pole decorations.

• Revision to Section 102-152 to change B-box repair responsibility from property owner to Village for emergency repairs and grant-funded situations
• Update and decision on salvaging existing light pole Christmas decorations

Building & Zoning Committee

The Building & Zoning Committee will consider a text amendment regarding certain signs and a proposed contract with BRT Outdoor, LLC. The committee will also review several upcoming zoning cases involving Public Works, Pace Paratransit Dispatch, and Le Village Co-Working Space.

• Text Amendment to Chapter 78-42 regarding sign exemptions
• Proposed sign contract with BRT Outdoor, LLC (Community Digital Network)
• Zoning Case 23-ZP-34: Public Works Salt Dome
• Zoning Cases 23-ZP-35 & 23-ZP-36: Pace Paratransit Dispatch at 5990 Touhy
• Zoning Case 23-ZP-37: Le Village Co-Working Space at 6881 Milwaukee

Fire & Police Commission

The rescheduled meeting includes discussions regarding police entry-level virtual tests and new lateral transfer requirements. The commission will also review the status of the Fire Lieutenant exam.

• Discussion of Police Entry Level virtual test
• Discussion of new Police Lateral Transfer requirements
• Discussion of Fire Lieutenant exam status
• Approval of May 5, 2023 minutes
• Executive session regarding personnel appointment, employment, and discipline

Milwaukee Avenue Corridor Committee

The committee will review and select streetscape designs for Milwaukee Avenue & Oakton Street, discuss banner clamp options, and update the beautification plan.

• Discussion and selection of streetscape alternatives for Milwaukee Avenue & Oakton Street
• Banner clamp discussion and selection
• Beautification plan update

Comprehensive Plan Advisory Committee

The Niles Comprehensive Plan Advisory Committee and the Planning and Zoning Board will meet to discuss the proposed Niles 2040 Comprehensive Plan. The agenda includes questions from the Planning and Zoning Board and a general discussion on next steps for the plan.

• Questions and comments regarding the proposed Niles 2040 Comprehensive Plan
• General discussion of the Niles 2040 Comprehensive Plan
• Discussion of recommendations and next steps

Planning and Zoning Board

The Planning and Zoning Board will meet with the Comprehensive Plan Advisory Committee for a joint session. The agenda includes questions, comments, and general discussion regarding the proposed Niles 2040 Comprehensive Plan.

• Discussion of the proposed Niles 2040 Comprehensive Plan
• Review of recommendations from the Comprehensive Plan Advisory Committee

Community Relations Commission

The Niles Community Relations Commission is meeting to handle routine business, including approving minutes, hearing public comment, and discussing a new community complaint. They will also revisit old business items, including a prior public comment from a Village Board meeting, the Huntington Apartments, and block party participation and marketing materials. The meeting is largely procedural with some ongoing discussions.

• New community complaint from D. Sutherland regarding Niles Senior Center
• Old business: Village Board Meeting May 23, 2023 public comment (D. Sutherland)
• Old business: Huntington Apartments
• Old business: Block Parties and Village Event Participation & Marketing Materials
• Approval of minutes from August 2, 2023 meeting

Finance Committee

The Niles Finance Committee is meeting to discuss the Tax Year 2023 property tax levy, a new Invoice Cloud contract, a ChargePoint electric charging station, and an update on the Fiscal Year 2023 audit. They will also review monthly financial reports and approve accounts payable registers. No old business is listed.

• Discussion of Tax Year 2023 (TY23) Property Tax Levy
• Discussion of Invoice Cloud Contract
• Discussion of ChargePoint Electric Charging Station
• Fiscal Year 2023 (FY23) Audit Update
• Approval of Accounts Payable Registers for September 2023

Planning and Zoning Board

The Planning and Zoning Board will consider a special use permit for a massage services establishment at 7900 N Milwaukee Ave #2-32. The board will also hear an appeal regarding the definition of 'Park/Playground' in the zoning code.

• Special Use Permit request for massage services at 7900 N Milwaukee Ave #2-32
• Zoning Appeal (23-ZP-19) regarding the definition of ‘Park/Playground’

Building & Zoning Committee

The committee will discuss and consider rescinding text amendments that allowed tow yards in the M-zoning district. They will also review a massage services establishment's move to Oak Mill Mall.

• Rescind text amendments for tow yards in M-zoning district
• Discussion on 23-ZP-33: Massage Services Establishment moving to Oak Mill Mall

Human Services Committee Agendas & Minutes

The Human Services Committee will consider expanding the scope of a previously approved project for the Niles Family Fitness Center to incorporate FitShop by Power Wellness and other miscellaneous costs. This project was originally approved on May 23, 2023, with a lease agreement up to $550,000 over 60 months. The committee will also receive updates from the Fitness Center, Senior Center, Family Services, and Teen Center, including a discussion on Teen Center relocation.

• Consideration to expand project scope to include FitShop by Power Wellness and other costs
• Previously approved lease with American Capital Financial Services, Inc. up to $550,000 for 60 months
• Department updates: Fitness Center, Senior Center, Family Services
• Teen Center relocation discussion

Planning and Zoning Board

The Planning and Zoning Board will conduct a training session for its members. The session covers topics including hearing procedures, special uses, and zoning hardship.

• Training session covering new member information, rules of order, and granting variations

Bicycle and Pedestrian Plan Advisory Group

The advisory group will meet to discuss police accident reports, engineering updates, and the crossing at Oakton and New England. The group will also debrief on the Shermer Open House.

• Police Accidents Report
• Engineering Updates
• Shermer Open House Debrief
• Crossing at Oakton and New England

Community Relations Commission

The September 13, 2023 meeting of the Village of Niles Community Relations Commission has been cancelled. It has been rescheduled for Wednesday, October 11, 2023 at 7:00 pm at Village Hall, 2nd Floor. No agenda items are listed for this meeting.

• Meeting cancelled and rescheduled to October 11, 2023 at 7:00 pm

General Government & Information Technology

The Niles General Government/I.T. Committee will discuss and consider a resolution authorizing a $24,000 lobbying contract with Rory Group, LLC for Cook County funding from September 2023 through March 2024. The committee will also discuss and recommend ordinances to increase the number of Class D-3 liquor licenses and to amend door-to-door solicitation regulations. The meeting includes approval of prior minutes and public comment.

• Resolution for $24,000 lobbying services contract with Rory Group, LLC for Cook County funding
• Ordinance to increase number of Class D-3 liquor licenses
• Ordinance amending door-to-door solicitation application and issuance/denial/revocation procedures

Public Arts and Culture Advisory Council

The Niles Public Arts & Culture Advisory Council is meeting to approve minutes from June and August, hear reports from member organizations, and discuss old business including the David Rzany Art Gallery reception on September 14 and the Golf Mill Park art sculpture. The meeting is open to public comment.

• Approval of June 13 and August 15, 2023 meeting minutes
• David Rzany Art Gallery reception scheduled for September 14
• Discussion of Golf Mill Park art sculpture

Public Safety Committee

The Public Safety Committee is meeting to discuss several items, including the disposal of Village property by the police, holiday/compression pay for sergeants and commanders, and a fire truck purchase. The committee may also enter a closed session to discuss employee matters.

• Police disposal of Village of Niles property
• Holiday/compression pay for sergeants and commanders
• Fire truck purchase discussion

The committee approved the sale of a police dog to Action K9. It also approved a one-time salary adjustment allowing police Sergeants and Commanders to bank 10 hours of time for holidays worked.

• Approved sale of police dog Duce to Action K9
• Approved banking of 10 holiday hours for Sergeants and Commanders
• Approved August 21, 2023 meeting minutes

Planning and Zoning Board

The Board will consider a comprehensive amendment to the Niles 2040 Comprehensive Plan. Additionally, members will review several requests for special uses, variations, and zoning changes at various local addresses.

• Amendment to the Niles 2040 Comprehensive Plan
• Special Use Permit for vehicle repair at 5960 W Touhy Ave
• Parking variation for 5960 W Touhy Ave
• Special Use Permit for animal and pet sales at 8026 N Milwaukee Ave
• Shed size and height variation at 8625 N National Ave

The Board recommended approval for a new Discount Tire store at 5960 W Touhy Ave, including a special use permit for minor vehicle repair and a parking variation. The Board also voted to continue the review of the Niles 2040 Comprehensive Plan.

• Approved Special Use Permit for 'Vehicle Repair – Minor' at 5960 W Touhy Ave (7-0)
• Approved Variation for parking in the front yard setback at 5960 W Touhy Ave (7-0)
• Continued 23-ZP-09, Niles 2040 Comprehensive Plan for further review (7-0)
• Approved minutes of August 14, 2023 (7-0)

Public Safety Committee

The Public Safety Committee is meeting to discuss on-street parking concerns on the 6900 block of Jonquil, the 7600 block of Odell, and Nottingham south of Howard Street. The agenda also includes approval of the July 24th meeting summary and public comments.

• On-street parking concerns: Jonquil 6900 block, Odell 7600 block, Nottingham south of Howard St.

The committee discussed parking issues on the 6900 block of Jonquil, 7600 block of Odell, and Nottingham south of Howard St. that impede first responders. Members proposed sending hand-delivered letters to residents to invite them to a public meeting regarding a transition to one-side-only parking.

• Approved meeting summary from July 24, 2023

Public Works Committee

The Public Works Committee is meeting to discuss on-street parking concerns on specific blocks: Jonquil 6900 block, Odell 7600 block, and Nottingham south of Howard St. The agenda also includes approval of the July 24th meeting summary and public comments.

• Discussion of on-street parking concerns on Jonquil 6900 block
• Discussion of on-street parking concerns on Odell 7600 block
• Discussion of on-street parking concerns on Nottingham south of Howard St.
• Approval of July 24th, 2023 meeting summary

The committee discussed on-street parking issues on the 6900 block of Jonquil, 7600 block of Odell, and Nottingham south of Howard St. that impede first responders. Members proposed sending hand-delivered letters to residents to invite them to a public meeting regarding a transition to one-side parking only.

• Approved July 24, 2023 meeting summary
• Proposed one-side street parking for Jonquil (6900 block), Odell (7600 block), and Nottingham (south of Howard St)

Finance Committee

The Niles Finance Committee is meeting to discuss and recommend action on property eligibility for transfer stamps, a bank and investment management timetable, and an update on the Fiscal Year 2023 audit. They will also review monthly financial reports and approve accounts payable registers. The meeting includes approval of minutes from July 11, 2023.

• Discussion & recommendation on property eligibility for transfer stamps
• Discussion on bank and investment management timetable
• Fiscal Year 2023 audit update
• Approval of accounts payable registers for multiple dates in 2023
• Monthly financial reports

The committee recommended an ordinance to the Board of Trustees that would add a rental licensing requirement to real estate transfer stamp requests to improve compliance and record-keeping. The committee also approved previous meeting minutes and accounts payable registers.

• Approved July 11, 2023 meeting minutes (unanimous)
• Approved accounts payable registers from June 30, 2023, to August 28, 2023 (unanimous)
• Recommended ordinance to Board of Trustees requiring rental licensing for real estate transfer stamps (unanimous)

Milwaukee Avenue Corridor Committee

The Milwaukee Avenue Corridor Committee will meet to discuss and select streetscape alternatives for the intersections of Milwaukee Avenue at Waukegan Road and Milwaukee Avenue at Oakton Street. The meeting also includes the approval of previous meeting summaries from September 2021 and July 2023.

• Selection of streetscape alternatives for Milwaukee Avenue & Waukegan Road
• Selection of streetscape alternatives for Milwaukee Avenue & Oakton Street
• Approval of September 3, 2021 meeting summaries
• Approval of July 24, 2023 meeting summaries

The committee approved concept drawings and materials for the Milwaukee Avenue and Waukegan Road plans. The approval included a modification to use stamped concrete instead of brick pavers within the road medians.

• Approved September 3, 2021 and July 24, 2023 meeting summaries
• Approved Milwaukee Avenue / Waukegan plans concept drawing and materials, with the change of using stamped concrete instead of brick pavers in the median

Firefighters Pension Board

The Board of Trustees will meet to review monthly financial statements, investment summaries, and the status of the Village audit. The meeting includes consideration of fund admissions and withdrawals for several individuals.

• Review of monthly financial statements and BMO Harris Account Statement
• Review of draft actuarial study and valuation
• Termination of benefits for Vitold Lesiowski
• New employee admission for Jesse Racine
• Resignation of Garrett Focht and termination of Dan Reid

The Board approved the July 2023 financial statement and quarterly disbursements of $21,801.13. It also processed several membership changes, including two new admissions and two terminations. The Board reviewed fiduciary liability insurance options for a future separate policy.

• Approved July 31, 2023 financial statement (5-0)
• Approved quarterly disbursements of $21,801.13 (5-0)
• Approved FPIF investment statements and results for May and July 2023 (5-0)
• Approved destruction of audio recording from February 15, 2022 meeting (5-0)
• Terminated Vitold Lesiowski duty disability benefits of $3,596.81 (5-0)
• Approved admission of Jesse Racine and Tim Beran into the Fund (5-0)
• Approved Garrett Focht's withdrawal and refund of $5,191.52 (5-0)
• Approved termination of Dan Reid's participation in the Fund (5-0)

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss several public safety items, including a parade ordinance, a feral cat pilot project, a truck bid waiver, police personnel matters, and a mandatory retirement ordinance for the fire department. The committee will also consider approving the minutes from the June 12, 2023 meeting.

• Police - Parade Ordinance
• Police - Feral Cat Pilot Project
• Police - F250 CSO Truck Bid Waiver
• Fire – Mandatory Retirement Ordinance (retirement age of 65)
• Executive Session for employee matters

The committee approved a revised Parade Ordinance incorporating feedback from the ACLU and Senator L. Murphy. It also approved codifying a mandatory retirement age of 65 for fire personnel. Both items were recommended for final Village Board approval.

• Approved June 12, 2023 meeting minutes
• Approved revised Parade Ordinance for Village Board review
• Approved codifying retirement age of 65 in Chapter 46-9 of Village Ordinances

Building & Zoning Committee

The committee will discuss several new business items including the 6119 Howard redevelopment and a contract with Hera Registry. Members will also review upcoming zoning cases for properties on Touhy, Milwaukee, National, and Ottawa.

• Text amendment regarding accessory structures in corner side yards
• Contracting with Hera Registry
• Discussion on 6119 Howard redevelopment
• Zoning case 23-ZP-28: 5960 Touhy (Discount Tire)
• Zoning case 23-ZP-30: 8625 National (132 sq. ft. accessory structure-shed)

The committee approved a contract with Hera Registry to help the village identify and manage foreclosed properties. Other items, including a proposal for digital signage and various zoning cases, were discussed but not decided.

• Approved contracting with Hera Registry (5-0)
• Approved June 15th, 2023 meeting minutes (3-0, 2 abstentions)

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council is meeting to approve minutes, hear reports, and discuss old business including the Golf Mill Park Art Sculpture and the A&C Community Grant Program. New business includes a Village Wide Art Plan. The meeting is open to public comment.

• Golf Mill Park Art Sculpture
• A&C Community Grant Program
• Village Wide Art Plan
• Approval of July 11, 2023 meeting minutes
• Public comment period

The Council discussed a proposal for a sculpture by Mark Arnold to honor WWII Veteran Matthew Wojtaszek. Members determined the piece was a memorial rather than art and not a fit for the park's kid-centered environment. The Council will prepare a memo response for the Mayor and Trustees.

• Approved July 11, 2023 meeting minutes
• Rejected recommendation of Mark Arnold's 'Lest We Forget: Quiet Courage' sculpture for Golf Mill Park

Stormwater Commission

The Niles Stormwater Commission is meeting to address resident stormwater issues, review old and new business, and hear updates on the annual MS4 stormwater management plan, the Flood Control Assistance Program language, and the Dobson Outfall Alignment Study. The agenda also includes a moment of silence for a past commissioner and welcoming a new commissioner.

• Annual MS4 Stormwater Management Plan update
• Flood Control Assistance Program language update
• Dobson Outfall Alignment Study status
• Moment of Silence for Past Commissioner Fred Kudert
• Welcome New Commissioner Jason Trunco

Planning and Zoning Board

The Board will consider several requests for zoning variations, including setbacks and parking reductions. The meeting also includes a request for a comprehensive amendment to the Niles 2040 Comprehensive Plan.

• Amendment to the Niles 2040 Comprehensive Plan
• Special Use Permit for an indoor restaurant at 6873 N Milwaukee Ave
• Special Use Permit for two electronic message centers at 7900 N Milwaukee Ave
• Parking stall reduction request for 7403-7421 N Milwaukee Ave
• Zoning appeal regarding the definition of 'Park/Playground'

The Board approved two zoning variations for a church fence and a residential second-story addition. The Niles 2040 Comprehensive Plan was tabled for one month, and a zoning appeal regarding the definition of 'Park/Playground' was continued to October.

• Approved variation for fence at 9204 N Milwaukee Ave (7-0)
• Approved variation for corner side setback at 8201 N Wisner St (7-0)
• Tabled 23-ZP-09 Niles 2040 Comprehensive Plan for one month (7-0)
• Continued 23-ZP-19 Zoning Appeal regarding 'Park/Playground' definition to October 2, 2023 (7-0)
• Approved minutes of June 5, 2023 (5-0-2)

Community Relations Commission

The Niles Community Relations Commission is holding a regular meeting to discuss community relations matters. The agenda includes approval of minutes, public comment, community complaints, and old business items such as block parties, village event participation, and marketing materials. No specific decisions or proposals are detailed in the agenda.

• Approval of May 3, 2023 meeting minutes
• Public comment period
• Discussion of community complaints
• Old business: block parties, village event participation, marketing materials

The Commission approved the May 3, 2023 minutes and agreed to add two public complaints to future agendas once submitted through the official portal. Members also established a plan to create marketing materials and a sign-up sheet for community events.

• Approved May 3, 2023 meeting minutes (6-0)
• Approved correction to May 3 attendance record (unanimous)
• Approved adding Senior Center and Village Board video issues to agenda upon portal submission (unanimous)
• Agreed to meet next on September 13, 2023

Finance Committee

This Finance Committee meeting has been cancelled. The agenda included routine items such as approval of minutes and accounts payable registers, plus discussions on a bank investment timetable, a property tax incentive application, and an audit update, but none of these will be considered.

• Meeting cancelled
• Approval of minutes from July 11, 2023 (not held)
• Approval of accounts payable registers for 06/30, 07/07, 07/14, 07/21 (not held)
• Discussion: Draft Bank & Investment Management Timetable (not held)
• Discussion: Cook County Class 7c Classification for Lin-Mar Towing & Recovery LLC (not held)

Bicycle and Pedestrian Plan Advisory Group

The advisory group will hold a regular meeting to review police accident reports and engineering updates. The agenda also includes discussions regarding Shermer outreach and Cycling Without Age.

• Police Accidents Report
• Engineering Updates
• Shermer Outreach at Walk and Roll
• Cycling Without Age

The group approved the June 26, 2023 minutes and discussed engineering updates for several village intersections and trails. Members strategized outreach for the Shermer Road project and discussed a potential grant for a 'Cycling without Age' bike.

• Approved June 26, 2023 meeting minutes (voice vote)
• Agreed to move future meeting start time to 4:00 PM

Public Works Committee

The Public Works Committee and Milwaukee Corridor Committee will meet jointly to discuss new business items including light pole banding, new pole decorations, and a no-parking issue on New England. The meeting also includes approval of the April 21st meeting summary and public comments.

• Discussion of decorations light pole banding
• Discussion of new pole decorations
• Discussion of New England no parking

The committee approved a change to the standard streetlight pole design to allow for banding for holiday decorations. It was also reported that Sternberg and Hecker will provide 177 holiday decorations at no cost to the Village.

• Approved revision to standard pole design to allow for banding for holiday decorations
• Approved April 21, 2023 meeting summary
• Tabled discussion on no-parking signs for New England north of Oakton until fall construction is complete

Milwaukee Avenue Corridor Committee

The Milwaukee Avenue Corridor Committee will meet to discuss new items regarding light pole banding and decorations, as well as New England No Parking. The meeting also includes the approval of the April 21, 2023, meeting summary.

• Decorations Light Pole Banding
• New Pole Decorations
• New England No Parking

The committee approved a change to the standard pole design to allow for banding for holiday decorations. Staff reported that 177 new streetlight decorations were procured at no cost to the Village. A request for no-parking signs on New England north of Oakton was tabled.

• Approved revision to standard pole design to allow for banding for holiday decorations
• Approved April 21, 2023 meeting summary
• Tabled discussion on New England no-parking signs until fall construction is complete

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to handle routine pension fund business, including approving minutes, financial reports, and investment updates. They will also discuss several membership transfers, a disability application, and possible actions on fiduciary liability insurance and board officer elections.

• IMRF to Article 3 transfer request – Michael Dati
• Article 3 to IMRF transfer request – Christopher Orlando
• Chicago Police to Article 3 transfer request – Jesse Bloomberg
• Status of Nicholas Beyer disability application and possible deferred retirement
• Discussion/possible action on fiduciary liability insurance broker selection

The Board approved monthly financial reports and disbursements totaling $2,926,659.86. Members certified the re-election of Eric Lambrechts to the Board and elected a new slate of officers. The Board also approved a fiduciary liability insurance renewal and processed several member fund transfers.

• Approved disbursements of $2,926,659.86 (5-0)
• Approved $96,090.80 payment to IMRF for Christopher Orlando's transfer (5-0)
• Terminated pension benefit for deceased pensioner Daniel Halley (5-0)
• Certified Eric Lambrechts as re-elected retired member (5-0)
• Elected Boba (President), Lambrechts (VP), Hoffmann (Secretary), and Lim (Asst. Secretary) (5-0)
• Approved $5,481 fiduciary liability insurance renewal (5-0)
• Accepted Cook Castle Associates LLC proposal for insurance broker (5-0)
• Directed L&A to use 6.5% return rate for Michael Dati's IMRF transfer (5-0)

General Government & Information Technology

The General Government/I.T. Committee will consider a $15,000 facade improvement grant for Akbik Furniture and Design, and discuss several IT items including a SeeClickFix update, Microsoft O365 approval, Verkada door access system ratification, and Tyler Munis approval.

• Façade and Streetscape Improvement grant for Akbik Furniture and Design at 8037 N Milwaukee Avenue, not to exceed $15,000
• SeeClickFix update (IT Director Rehman Ali)
• Board approval for Microsoft O365
• Board ratification for Verkada door access system
• Board approval for Tyler Munis

The General Government / IT Committee approved several items to be sent to the Board of Trustees for final approval, including software renewals and a business improvement grant. The committee also received an update on the See Click Fix application.

• Recommended $15,000 grant for Akbik Furniture and Design facade improvements (3-0)
• Recommended Microsoft O365 license renewal of $29,994.30 (3-0)
• Recommended ratification of $52,033.09 in purchase orders for Verkada Door Access Control System (3-0)
• Recommended Tyler MUNIS software renewal and maintenance (3-0)
• Approved meeting minutes from March 14, 2023 (3-0)

Finance Committee

The Niles Finance Committee is meeting to discuss and consider an economic incentive agreement with Berman Auto Group, along with other financial matters. They will also discuss village banking and cash management, payment methods, and an update on the FY23 audit. The committee will approve minutes and accounts payable registers.

• Discussion and Consideration – Berman Auto Group Economic Incentive Agreement
• Discussion – Village Banking and Cash Management
• Discussion – Payment Methods to Village
• Discussion – Fiscal Year 2023 (FY23) Audit Update
• Approval of Accounts Payable Registers (06/02, 06/09, 06/16, 06/23)

The committee recommended a sales tax incentive agreement to keep Star Nissan in the Village, contingent on a $1.4 million cap. Members also approved accounts payable and discussed banking efficiency and utility payment upgrades.

• Recommended Berman Auto Group economic incentive agreement to Village Board contingent on $1.4 million sales tax cap (All concurred)
• Approved accounts payable registers from June 02, 2023, to June 23, 2023 (All concurred)
• Approved June 6 and April 25, 2023, meeting minutes with one correction (All concurred)

Public Arts and Culture Advisory Council

The Niles Public Arts & Culture Advisory Council is meeting to approve June minutes, hear organization reports, and discuss old business including the Fitness Center Art Gallery and Golf Mill Park Art Sculpture. New business covers Master Plan Implementation, followed by open discussion. The next meeting is scheduled for August 8, 2023.

• Approval of June 13, 2023 meeting minutes
• Fitness Center Art Gallery discussion
• Golf Mill Park Art Sculpture discussion
• Master Plan Implementation discussion

The Council discussed the installation of a veteran-themed sculpture at Golf Mill Park and the naming of the Fitness Center art gallery. Members reviewed the Arts and Culture Master Plan and discussed a unified approach to public art in the community.

• Proposed naming the Fitness Center art gallery in memory of Tony Hollenbach
• Deferred decision on $120K-$150K 'Lest We Forget: Quiet Courage' sculpture due to cost concerns
• Distributed Arts and Culture Master Plan for member review

Planning and Zoning Board

The Board will consider four requests regarding property variations and a new restaurant permit. These items include requests for setback adjustments, parking reductions, and fence placement.

• Special Use Permit for an indoor restaurant at 6873 N Milwaukee Ave
• Variation to allow 89 parking stalls instead of 97 at 7403-7421 N Milwaukee Ave
• Variation for a second-story addition setback at 8201 N Wisner St
• Variation to allow a fence extending beyond the front building line at 9204 N Milwaukee Ave

The meeting was called to order, but Village Attorney Danielle Grcic announced that a quorum was not present. No substantive business was conducted. The meeting is tentatively rescheduled for July 31, 2023.

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will review police accident reports and engineering updates. The meeting includes discussions regarding project alternatives for Shermer Road and revisiting the Milwaukee/Monroe crossing.

• Police Accidents Report
• Shermer Road Project Alternatives
• Milwaukee/Monroe Crossing update

The group approved the May 22, 2023 meeting minutes and decided to table the Milwaukee/Monroe intersection project due to IDOT constraints and business impacts. Members reviewed two bike lane alternatives for Shermer Road and discussed public outreach strategies. The group also discussed pursuing Safe Routes to School funding.

• Approved May 22, 2023 meeting minutes as amended (Voice vote: All concurred)
• Tabled Milwaukee/Monroe intersection project
• Reviewed Shermer Road bike lane Alternative 1 (median, 42 parking spots lost) and Alternative 2 (no median, 3 parking spots lost)

Building & Zoning Committee

The committee will review updates regarding the Comprehensive Plan and St. Mathews. Members will also consider a text amendment for accessory structures in corner side yards and discuss language for off-street parking maintenance.

• Text Amendment for accessory structures in corner side yards
• 8201 Wisner: Corner side yard variation for second story addition
• 9204 N Milwaukee Ave: Fence variation at St. Matthew’s
• 6873 N Milwaukee Ave: Special use for restaurant at Music Box
• Proposed language for off-street parking maintenance

The committee approved the minutes from the May 18, 2023 meeting. Members discussed potential text amendments for accessory structures in corner side yards and reviewed several upcoming zoning cases, though no final votes were recorded for the zoning items.

• Approved May 18, 2023 meeting minutes (5-0)

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting to approve minutes from April 12, 2023, and receive department updates. The main new business is a discussion of the Teen Center relocation under Family Services updates.

• Approval of April 12, 2023 Human Services minutes
• Department updates: Fitness Center, Senior Center, Family Services
• Teen Center relocation discussion

Public Arts and Culture Advisory Council

The Council approved a $1,000 grant for the Niles Metropolitan Choir to underwrite program costs. Members discussed the need for art in Niles to reflect the town's history and values and agreed to identify potential sites for art incorporation.

• Approved $1,000 grant for Niles Metropolitan Choir (unanimous)
• Approved March 14, 2023 meeting minutes (unanimous)

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss several police and fire items, including the purchase of license plate readers and unlimited storage from AXON, proposed ordinances on fleeing/eluding and large public gatherings, and updates on hiring. The committee will also consider approval of previous meeting minutes and may enter executive session for personnel matters.

• Purchase of squad car License Plate Readers (LPRs) from AXON
• Purchase of unlimited storage from AXON
• Fleeing/Eluding Ordinance proposal
• Large Public Gather/Parade Ordinance proposal
• Update on hiring process for police and fire

The committee approved a four-year contract with AXON for license plate readers and data storage. It also moved forward with proposed ordinances regarding fleeing and eluding vehicles and large public gatherings. Additionally, the committee recommended the privatization of school crossing guards.

• Approved recommendation to privatize school crossing guards
• Approved 4-year AXON contract for license plate readers ($71,095.50) and data storage ($53,486.40)
• Approved proposal for Fleeing/Eluding ordinance including $750 fine and vehicle towing
• Approved proposal for Large Public Gathering/Parade Ordinance requiring permits
• Approved March 17, 2023 minutes

Finance Committee

The Niles Finance Committee is meeting to approve accounts payable registers and minutes, and to discuss several financial items. New business includes a water account adjustment request for 7434 Jonquil Terrace, a Class 6b renewal for Shure Corporation at 5800 West Touhy Avenue, an FY23 audit update, and monthly financial reports.

• Water account adjustment request for 7434 Jonquil Terrace
• Class 6b renewal for Shure Corporation at 5800 West Touhy Avenue
• FY23 audit update
• Monthly financial reports
• Approval of accounts payable registers for April-May 2023

The committee approved a Class 6b development agreement renewal for Shure Corporation to help retain the employer. Additionally, a partial water bill credit was granted to a resident and accounts payable were approved.

• Approved March 24, 2023 meeting minutes (unanimous)
• Approved Accounts Payable registers for April 21 through May 26, 2023 (unanimous)
• Approved $500 credit and six months of payment for water account at 7434 Jonquil Terrace (unanimous)
• Approved Class 6b development agreement renewal for Shure Corporation at 5800 West Touhy Avenue (unanimous)

Planning and Zoning Board

The Board approved a zoning variation for a second-story home addition at 8201 N Ozanam. A request to continue the Niles 2040 Comprehensive Plan case was also approved, moving the matter to August. The meeting record for a proposed text amendment regarding towing services is incomplete.

• Approved variation for corner side setback of 12.51' at 8201 N Ozanam (6-0)
• Approved motion to continue Niles 2040 Comprehensive Plan case to August 14, 2023 (6-0)
• Approved May 1, 2023 meeting minutes (6-0)

Bicycle and Pedestrian Plan Advisory Group

The advisory group will review police accident reports and receive engineering updates. The meeting includes discussions regarding the Milwaukee/Monroe exhibit and the Howard St crossing.

• Police Accidents Report
• Milwaukee/Monroe Exhibit update
• Howard St Crossing update
• Cycling Without Age recap

The group approved the April 24 meeting minutes and discussed potential bike lane improvements on Shermer Road. Members tabled a decision on the Milwaukee/Monroe intersection design and discussed a staged approach for Howard St crossing safety enhancements.

• Approved April 24, 2023 meeting minutes (voice vote)
• Tabled decision on Milwaukee/Monroe intersection design to next month
• Proposed staged approach for Howard St crossing, starting with passive sensors

Building & Zoning Committee

The Niles Building & Zoning Committee is meeting to discuss development updates, zoning cases, and proposed changes to the Grow Your Home incentive program. Items include a parking variation for 7403-7421 Milwaukee Ave., an appeal of a Community Development director's decision, and updates on the Lakota and Camiros projects.

• Parking variation discussion for 7403-7421 Milwaukee Ave.
• Appeal of Director of Community Development decision on definitions
• Proposed changes to Grow Your Home incentive program
• Title search update for Mathews Cemetery
• Chapter 18 text amendments

The committee approved a new incentive providing up to $3,000 in permit fees for residential facade improvements meeting specific department criteria. Members also reviewed development updates for several local businesses and discussed upcoming zoning cases.

• Approved $3,000 incentive for facade improvements based on department criteria (5-0)
• Approved meeting minutes from April 20th, 2023 (4-0-1)

Firefighters Pension Board

The Board of Trustees will review monthly financial statements and investment summaries from Lauterbach and Amen, LLC. The agenda includes the election of a Board President and Secretary, as well as the certification of an active pension trustee.

• Review of monthly financial statements and bills
• Election of President and Secretary of the Board
• Certification of election for active Pension Trustee Byron Tull
• Review and approval of Pension Clerk Stipend
• Status update on Arlington Heights PPF v. Pritzker litigation

The Board approved financial statements for March 2023 and authorized $496,935.25 in disbursements. Trustees elected Byron Tull as President and Bob Greiner as Secretary, and approved the actuarial agreement with Lauterbach and Amen.

• Approved March 31, 2023 financial statement (5-0)
• Approved payment of bills and disbursements totaling $496,935.25 (5-0)
• Approved FPIF Statements of Results and Monthly Investment Statements (5-0)
• Approved resignation of Sawyer Falduto and closure of Schwab account (5-0)
• Terminated Harry Kinowski's retirement benefit of $185,262.36 (5-0)
• Elected Byron Tull as President and Bob Greiner as Secretary (5-0)
• Retained Richard Scipione as Pension Clerk with a $1,200 annual stipend (5-0)
• Approved Lauterbach and Amen's actuarial agreement (5-0)

Fire & Police Commission

The rescheduled meeting includes discussions regarding the Police Lateral Transfer Program testing and the status of new Fire Fighter candidates. The Commission will also review minutes from the November 3, 2022, meeting.

• Discussion of Police Lateral Transfer Program and testing
• Discussion of status of new Fire Fighter candidates
• Approval of November 3, 2022, meeting minutes
• Executive session regarding personnel appointment, employment, compensation, discipline, performance, or dismissal

Fire & Police Commission

The Fire and Police Commission meeting originally scheduled for May 4, 2023, has been rescheduled. The new meeting will take place on May 5, 2023, at 2:00 P.M. at the Police Department.

Community Relations Commission

The Niles Community Relations Commission is meeting to handle routine business, including approving minutes from February 1, 2023, and hearing public comment. They will discuss old business such as the complaint procedure and online form, specifically a police report question, and posting draft minutes. New business includes village events and marketing materials. The agenda is largely procedural with no major decisions or financial items listed.

• Approval of minutes from February 1, 2023 meeting
• Discussion of complaint procedure and online form, including police report question
• Discussion of posting draft minutes
• Discussion of village events
• Discussion of marketing materials

The Community Relations Commission approved adding a police report question to the online complaint form and agreed to post draft minutes with the agenda. No public complaints were received. Members discussed upcoming village events and marketing materials.

• Approved adding police report question to complaint form (unanimous)
• Approved posting draft minutes with agenda (unanimous)
• Approved minutes of February 1, 2023 meeting (unanimous)

Planning and Zoning Board

The Niles Planning and Zoning Board will consider a comprehensive amendment to the Niles 2040 Comprehensive Plan, plus three zoning requests: parking lot variations at 6200 W Mulford St, a special use permit for an indoor amusement facility at 801 Civic Center Dr, and a major modification to a planned apartment building at 6633 N Milwaukee Ave. Public comment is invited.

• 23-ZP-09: Comprehensive amendment to Niles 2040 Comprehensive Plan
• 23-ZP-12: Variations for two parking lots at 6200 W Mulford St
• 23-ZP-13: Special Use Permit for indoor amusement facility at 801 Civic Center Dr, Suite #156
• 23-ZP-14: Major modification to reduce height, parking, and unit count at 6633 N Milwaukee Ave

The Board approved a zoning variation for new parking lots at 6200 W Mulford St and a special use permit for an indoor amusement facility at 801 Civic Center Dr. The Board also approved the minutes from the April 3, 2023 meeting.

• Approved minutes of April 3, 2023 (6-0)
• Approved variations for parking in front yard setback and removal of perimeter landscape yard at 6200 W Mulford St (6-1)
• Approved Special Use Permit for an 'Amusement Facility – Indoor' at 801 Civic Center Dr, Suite #156 (7-0)

Finance Committee

The Finance Committee will consider recommending the FY2024 budget to the Board of Trustees, along with two ordinance amendments: one on water service disconnection rules and another on vehicle license requirements. The committee will also approve minutes and accounts payable registers. No old business is listed.

• Recommendation of FY2024 Budget to Board of Trustees
• Ordinance amending water service disconnection deposit rules (Ch. 102, Sec. 102-127)
• Ordinance amending vehicle license requirements and penalties (Ch. 98, Sec. 98-82)
• Approval of accounts payable registers from Sept 2022 through Apr 2023
• Approval of March 21, 2023 regular minutes

The committee recommended the FY2024 budget to the Board of Trustees provided the annual operating budget increase is reduced to under 2%. They also recommended new penalties for delinquent vehicle stickers and an increase in the Finance Committee's water bill relief cap.

• Approved Accounts Payable registers from Sept 30, 2022, to April 14, 2023 (All concurred)
• Approved March 21, 2023, meeting minutes (All concurred)
• Recommended raising Finance Committee water bill relief cap from $500 to $1,000
• Recommended vehicle sticker penalties: $25 passenger/$50 truck on Aug 1; $50 passenger/$100 truck on Sept 1 (All concurred)
• Recommended FY2024 budget to Board of Trustees contingent on reducing annual increase to under 2% (All concurred)

Bicycle and Pedestrian Plan Advisory Group

The advisory group will meet to review several items including police accident reports and engineering updates. The agenda also includes discussions regarding street art, the Vision Zero/Safe Streets Pledge, and a Bike Month proclamation.

• Police Accidents Report
• Engineering Updates
• Street Art discussion
• Vision Zero/Safe Streets Pledge discussion
• Bike Month Proclamation

The meeting agenda listed discussions on police accident reports, engineering updates, street art, the Vision Zero/Safe Streets Pledge, and a Bike Month Proclamation. The provided minutes do not record any substantive decisions, votes, or outcomes for these items.

Public Works Committee

The committee approved a $65,000 contract with NewGen to develop funding scenarios for lead service line replacement. A stop sign study for two neighborhoods was accepted and sent to the Village Manager for approval. Parking concerns at Kirk Lane Park were referred to the Public Safety Committee.

• Approved $65,000 contract with NewGen for lead service line funding scenarios
• Accepted stop sign study for Jonquil Terrace and Oasis neighborhoods with no revisions
• Referred Kirk Lane Park parking issues to the Public Safety Committee
• Approved March 27, 2023 meeting minutes

Building & Zoning Committee

The committee will review development updates and the Housing Stock Improvement Program. New business includes pending zoning cases, a project update for Lakota and Camiros, and title search results.

• Housing Stock Improvement Program Update
• Project Update: Lakota and Camiros
• Pending Zoning Cases

The committee approved the minutes from the March 16, 2023, meeting. Members discussed several pending development projects, a housing improvement program, and a request for a zoning text amendment to allow tow yards in the village.

• Approved meeting minutes for December 15, 2022 (5-0)

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment performance. They will also consider a retirement application, a disability application, and other administrative matters.

• Approve regular retirement benefits for Michael Allmon
• Review Nicholas Beyer disability application and draft retirement benefit calculation
• Review/approve QILDRO for James Elenz
• Approve Lauterbach & Amen engagement letter renewal for actuarial services
• Certify board election results for retired member position

The Board approved monthly financial reports and disbursements totaling $3,704,370.65. It also approved a regular retirement benefit for Michael Allmon and a three-year actuarial services contract with Lauterbach & Amen, LLP.

• Approved January 18, 2023 meeting minutes (5-0)
• Approved $3,704,370.65 in disbursements for Dec 1, 2022 through Feb 28, 2023 (5-0)
• Accepted quarterly and monthly investment reports (5-0)
• Accepted Michelle Barkho into the fund as a Tier II participant effective April 3, 2023 (4-0)
• Approved regular retirement benefits for Michael Allmon (5-0)
• Accepted QILDRO Calculation Order for James Elenz (5-0)
• Approved 3-year actuarial services contract with L&A for $5,230 (2023), $5,440 (2024), and $5,660 (2025) (5-0)
• Approved IPOPIF Authorized Agent Resolution 2023-01 (5-0)

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to approve prior minutes and receive department updates. New business includes updates on the Fitness Center, Senior Center, and Family Services, with a specific focus on the Teen Center relocation. The meeting is open to the public with comments accepted by email or phone.

• Approval of Human Services minutes from February 8, 2023
• Fitness Center department update
• Senior Center department update
• Family Services department update
• Teen Center relocation discussion

Planning and Zoning Board

The Niles Planning and Zoning Board is meeting to consider two items: a zoning variance for a driveway at 8525 N Greenwood Ave and a comprehensive amendment to the Niles 2040 Comprehensive Plan. The board will also handle routine matters like minutes approval and public comment.

• 23-ZP-08: Variance to allow 65% front yard impervious surface coverage (max 50%) for driveway at 8525 N Greenwood Ave
• 23-ZP-09: Comprehensive amendment to the Niles 2040 Comprehensive Plan

The Planning and Zoning Board approved a variation to allow 65% front yard impervious surface coverage for a driveway, exceeding the 50% limit. The decision was based on safety concerns regarding backing out onto Greenwood Ave and the property's overall permeability. The board also approved the minutes from the March 6, 2023 meeting.

• Approved variation for 65% front yard impervious surface coverage at 8525 N Greenwood Ave (7-0)
• Approved March 6, 2023 meeting minutes (6-0-1)

Public Works Committee

The Niles Public Works Committee is meeting to approve the January 20 meeting summary, discuss old business, and take up three new items: installing no-parking signs on the east side of New England near Oakton Street, reviewing bid results for work on Touhy Avenue, Gross Point, and Hart Road, and receiving a status update on the water and sewer rate study, including consultant selection. Public comments will be heard before adjournment.

• No parking signs on east side of New England near Oakton St
• Bid results for Touhy Ave, Gross Point, Hart Road
• Water and sewer rate study status update on consultant selection

The committee approved a construction bid for Touhy Ave., Gross Point, and Hart Road that exceeded the engineer's estimate by $700,000. Members also discussed the status of consultant selection for a water and sewer rate study and reviewed parking sign placement on New England Ave.

• Approved January 20, 2023 meeting minutes
• Approved bid award for Touhy Ave., Gross Point, and Hart Road project

Bicycle and Pedestrian Plan Advisory Group

The advisory group will review police accident reports and engineering updates. Discussion topics include an IDOT rebalancing study and upcoming Bike Month in May.

• Police Accidents Report
• IDOT Rebalancing Study
• Shermer/Waukegan update
• Cycling without Age
• Bike Month - May

The Bicycle and Pedestrian Plan Advisory Group approved a specific intersection design for Waukegan Road and Cleveland Avenue following IDOT's rejection of a rebalancing study. The group also discussed recent pedestrian accidents and potential research into a Vision Zero plan.

• Approved February 27, 2023 meeting minutes (voice vote)
• Approved Design Option 1 for Waukegan/Cleveland intersection, including a refuge island and no eastbound left turn onto Cleveland (voice vote)

Finance Committee

The Niles Finance Committee is meeting to discuss the FY24 budget update, along with routine approvals of minutes and accounts payable registers. No old business is listed, and the meeting may include an executive session if needed.

• FY24 Budget Update (Schultz)
• Approval of Accounts Payable Registers
• Approval of Minutes

The committee reviewed the draft Capital Improvement Plan for fiscal year 2024, including infrastructure, vehicle replacements, and facility upgrades. No formal vote to approve the project list was recorded in the minutes.

• Nominated Al Weel to serve as Acting Chair (All concurred)

Finance Committee

The committee reviewed a high-level draft of the FY24 operating budget, including department-specific expense and revenue projections. No formal votes were taken on the budget; the committee scheduled a follow-up meeting to discuss the Capital Improvement Plan.

• Nominated Al Weel as Acting Chair (all concurred)
• Approved October 5, 2022 meeting minutes (all concurred)

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss several police and fire department items, including a wildlife ordinance, police memorial, front desk operations, crime prevention strategies, dual band radios, part-time personnel, the purchase of a 1941 Pirsch fire truck, and ambulance billing. The committee will also hold an executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. The agenda is a mix of new business items and routine administrative matters.

• Police: Wildlife Ordinance
• Police: Niles Fire Department Dual Band Radios and Niles Police Access
• Fire: Purchase of 1941 Pirsch
• Fire: Ambulance Billing
• Executive Session: Employee matters per 5ILCS 120/0(c)(2)

The provided document is an agenda for the Public Safety Committee meeting. It does not record any decisions, votes, or outcomes.

Building & Zoning Committee

The committee will review development updates and the Housing Stock Improvement Program. New business includes pending zoning cases and potential changes to village codes regarding signs, air pollution, and security shutters.

• Development updates
• Housing Stock Improvement Program update
• Pending Zoning Cases
• Chapter 18 Code adoption of 2021 International Codes
• Chapter 78 Signs

The committee approved the minutes from the December 15, 2022, meeting. Members discussed development updates, the Grow Your Home program, and proposed updates to building, sign, and air pollution codes.

• Approved meeting minutes from December 15, 2022 (6-0)

General Government & Information Technology

The General Government/IT Committee will discuss and consider a resolution on IMRF Benefit Protection Leave, an ordinance amending liquor license classifications and fees, and an update on software systems. Public comment is invited.

• Discussion and consideration of IMRF Benefit Protection Leave and proposed resolution
• Ordinance amending Chapter 6 (Alcoholic Beverages) license fees and classifications
• Presentation by CivicPlus consultant on See Click Fix, VueWorks, and Energov

The committee recommended a resolution for IMRF Benefit Protection Leave and an ordinance to update liquor license classifications and fees. A demonstration of See Click Fix software was presented for future consideration.

• Approved February 14, 2023 meeting minutes (4-0)
• Recommended approval of IMRF Benefit Protection Leave and Proposed Resolution for March 28 Board meeting (4-0)
• Recommended approval of Ordinance Amending Chapter 6 Alcoholic Beverages regarding classifications and fees (4-0)

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council is meeting to approve past minutes, hear reports, and discuss old and new business. Old business includes the Fitness Center Art Gallery and the Sandro Miller Art Consultant. New business includes a grant application from the Niles Metropolitan Choir and identifying village sites for public art.

• Approval of September 13, 2022 and February 14, 2023 meeting minutes
• Fitness Center Art Gallery update
• Sandro Miller Art Consultant discussion
• Grant application from Niles Metropolitan Choir
• Village sites for public art

The Council approved the minutes from September 13, 2022, and February 14, 2023. Staff reported that the Village will create a structure at Golf Mill Park to honor resident and WW2 Veteran Matthew Wojtaszek. The Council also discussed asphalt painting for bike and pedestrian safety.

• Approved September 13, 2022 meeting minutes (unanimous)
• Approved February 14, 2023 meeting minutes (unanimous)

Stormwater Commission

The Niles Stormwater Commission is holding an open house to update residents on the Lawrencewood and Oasis neighborhood stormwater improvement project, specifically the Dobson Street outfall section 219. The meeting includes introductions, remarks from the mayor and Senator Villivalam, a project presentation, and informal interaction with staff and the design team.

• Lawrencewood and Oasis neighborhood stormwater improvement project
• Dobson Street outfall section 219
• Remarks from Mayor and Senator Villivalam

Planning and Zoning Board

The Niles Planning and Zoning Board will hold public hearings on three special use permit requests: a gas station at 7145 W Dempster St, a medical/dental clinic at 9631 N Milwaukee Ave, and an additional cosmetic tattoo service at My Salon Suite, 8307 W Golf Rd. The board will also handle routine items like minutes approval and public comment.

• Special use permit for gas station at 7145 W Dempster St
• Special use permit for medical/dental clinic at 9631 N Milwaukee Ave
• Special use permit for additional cosmetic tattoo at My Salon Suite, 8307 W Golf Rd

The Planning and Zoning Board recommended approval for three special use permits, including a gas station, a medical clinic, and a cosmetic tattoo service. These recommendations must now be affirmed or denied by the Board of Trustees.

• Approved February 6, 2023 minutes (5-0)
• Recommended Special Use Permit for gas station at 7145 W Dempster St (6-0)
• Recommended Special Use Permit for medical/dental clinic at 9631 N Milwaukee Ave (6-0)
• Recommended Special Use Permit for additional cosmetic tattoo service at 8307 W Golf Rd (6-0)

Comprehensive Plan Advisory Committee

The Niles Comprehensive Plan Advisory Committee will meet to review, discuss, and make a recommendation on the draft Niles 2040 Comprehensive Plan. The meeting also includes approval of prior minutes and public comments.

• Review and discussion of the draft Niles 2040 Comprehensive Plan
• Recommendation on the draft Niles 2040 Comprehensive Plan

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will discuss new business including a police accidents report, engineering updates for several intersections (Milwaukee/Monroe, Milwaukee/Mulford, Oakton St, Cleveland/Waukegan), speed reduction near Waukegan/Oakton, and grants. They will also consider minutes from the January 23 meeting and hear public comments.

• Police Accidents Report
• Engineering updates for Milwaukee/Monroe, Milwaukee/Mulford, Oakton St, Cleveland/Waukegan intersections
• Speed reduction near Waukegan/Oakton
• Grants discussion
• Cycling without Age program

The Bicycle and Pedestrian Plan Advisory Group approved a priority project for grant funding and reviewed several engineering updates for village intersections. The group also discussed upcoming volunteer training for the Cycling Without Age program.

• Approved minutes of February 10, 2023 meeting (voice vote)
• Prioritized Milwaukee Avenue side path project for CMAQ/TAP-L grant funding (voice vote)

General Government & Information Technology

The General Government and IT Committee will consider appointing NIMEC as the village's electricity broker, approve the annual renewal of Tyler EnerGov software, and view a demonstration of the See Click Fix system. The meeting also includes approval of prior minutes and public comment.

• Resolution appointing NIMEC as broker to purchase electricity and delegating signing authority to Village Manager
• Annual renewal of Tyler EnerGov software
• Demonstration of See Click Fix with CivicPlus consultant

The General Government / IT Committee recommended a resolution to appoint NIMEC as the Village's electricity broker and delegate signing authority to the Village Manager. The committee also recommended the annual renewal of Tyler EnerGov software. A demonstration of the 'See Click Fix' resident service was conducted.

• Approved January 10, 2023 meeting minutes (4-0)
• Recommended appointment of NIMEC as electricity broker and delegation of signing authority to Village Manager (4-0)
• Recommended annual renewal of Tyler EnerGov software for $40,097.18 (4-0)

Public Arts and Culture Advisory Council

The Council approved a grant of up to $5,000 for Nepal Fest 2023 to implement specific items in their proposal. The Council also agreed to feature photographer Stephen Serio in the Fitness Center Art Gallery. A grant application for Stanislaw Kieler was denied and completed.

• Approved up to $5,000 grant for Nepal Fest 2023 (All in favor)
• Approved photographer Stephen Serio for the Fitness Center Art Gallery
• Denied grant application for Stanislaw Kieler

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will hold a virtual meeting to approve minutes from January 23, 2023, and discuss a call for projects. The next meeting is scheduled for March 27, 2023. Public comments are limited to three minutes per person via Zoom.

• Approval of January 23, 2023 minutes
• Discussion of call for projects

The Bicycle and Pedestrian Plan Advisory Group identified priority projects to pursue for upcoming grant funding. The group designated the Oakton sidepath as the primary project (1A) and the Milwaukee sidepath along Maryhill Cemetery as the secondary project (1B).

• Approved minutes of the January 23, 2023 meeting (voice vote)
• Designated Oakton sidepath as priority 1A for grant applications
• Designated Milwaukee sidepath along Maryhill Cemetery as priority 1B for grant applications
• Identified Cumberland sidepath as a potential priority 1C
• Proposed seeking Invest in Cook funding for phase 2 engineering of Shermer Rd bike lanes

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to approve prior minutes, hear a presentation from Power Wellness, and receive department updates. The agenda includes updates on the Fitness Center, Senior Center, and Family Services, with a specific item on Teen Center relocation. Public comments are accepted by email or phone.

• Power Wellness presentation by Josh Carlson
• Teen Center relocation discussion
• Fitness Center update
• Senior Center update
• Approval of December 14, 2022 minutes

Planning and Zoning Board

The Niles Planning and Zoning Board will hold a public hearing on a request for a zoning variation to allow a driveway that does not end in a functional garage at 8027 N Oriole Ave. The board will also handle routine items like minutes approval and public comment.

• Public hearing on variation 23-ZP-03 for 8027 N Oriole Ave to allow a driveway not terminating in a functional garage

The Planning and Zoning Board approved a request to allow a driveway that does not terminate in a functional garage at 8027 N Oriole Ave. The variance was granted to provide additional tandem parking for a two-flat property.

• Approved variation for driveway construction at 8027 N Oriole Ave (5-1)
• Approved minutes from January 9, 2023 (5-0)

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees is holding a special meeting to review and approve monthly financial statements, bills, and disbursements, and to discuss the 2023 annual pension benefit increases. They will also hear reports from the treasurer and investment advisor, and address old and new business items.

• Approval of minutes from November 9, 2022, and semi-annual review of closed session minutes
• Review and approval of monthly financial statements and bills/disbursements
• 2023 Annual Pension Benefit Increases
• Resolution 2023-1: appreciation for Sawyer and Falduto
• FPIF Actuarial Valuation and Updated Municipal Compliance Report

The Board approved the 2022 annual pension benefit increases with a monthly benefit amount of $419,417.71. Members also approved the December 31, 2022 financial report and the updated Municipal Compliance Report. The Board accepted the resignation of investment advisor Sawyer Falduto Asset Management, LLC.

• Approved 2022 annual benefit increases with monthly amount of $419,417.71 (5-0)
• Approved financial report for month ending December 31, 2022 (5-0)
• Approved bills and disbursements totaling $192,354 (5-0)
• Approved destruction of audio recordings from May 12, 2020 through July 14, 2021 (5-0)
• Approved FPIF Statements of Results for Oct, Nov, and Dec 2022 (5-0)
• Approved Quarterly Performance Report for quarter ending December 31, 2022 (5-0)
• Approved Resolution 2023-1 of appreciation for Sawyer Falduto (5-0)
• Approved updated Municipal Compliance Report (5-0)

Community Relations Commission

The Commission approved the minutes from November 9, 2022. Members discussed methods to promote the commission, including flyers and event participation, and reviewed the status of the online complaint form.

• Approved November 9, 2022 meeting minutes (6-0-0)

Board of Ethics

The Niles Board of Ethics is meeting to approve minutes from November 3, 2020, and to hold an executive session to consider Complaint 2022-02. No new business is listed. The board may take action arising from the closed session.

• Approval of minutes from November 3, 2020
• Executive session for Complaint 2022-02 under 5 ILCS 120/2(c)(4)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is holding a regular virtual meeting on January 23, 2023. The group will discuss the 2023 Bike Marking Program, the Village's 2023 Resurfacing Program, a police accidents report, and updates on Cycling Without Age and walking route signage at parks. Public comments are limited to three minutes per person.

• Police Accidents Report
• Village's 2023 Resurfacing Program
• 2023 Bike Marking Program
• Cycling Without Age Update
• Walking Route Signage at Parks

The group reviewed the 2023 resurfacing and bike pavement marking programs and discussed potential new walking signage and a 'Cycling Without Age' tri-shaw program. Members also discussed ongoing delays with IDOT regarding road improvements at Waukegan/Cleveland and Caldwell/Cleveland intersections.

• Approved minutes of October 24, 2022 (voice vote)
• Proposed $50,000 bike marking program for shared lanes on Church/Maryland/Lyons and Ozark/Ozanam

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss police part-time personnel and budgetary requests from the Police and Fire Departments. The committee will also hold an executive session to discuss specific employee matters, as allowed by state law. The agenda includes approval of the October 5, 2022 meeting minutes.

• Police part-time personnel discussion
• Police and Fire Department Budgetary Request
• Executive session on employee appointment, compensation, or discipline
• Approval of October 5, 2022 meeting minutes

The committee approved amendments to Chapter 38 regarding emergency ambulance service fees, including a new 'Treat and Released Fee.' The committee also reviewed a police staff study covering personnel roles, scheduling, and compensation.

• Approved amendments to Chapter 38, Emergency Services, Section 3, Fees for Emergency Ambulance Services
• Established a $250.00 'Treat and Released Fee' for medical services provided without transport
• Re-established a 'Lift Assist Fee' for residents after the 6th EMS response for lifting/moving assistance without injury
• Approved August 10, 2022 minutes

Public Works Committee

The Public Works Committee will consider the FY 2024 Capital Improvement Plan, review Christmas light pole decoration offers from Artistic Creations and Sternberg, and review the Urban Forestry Management Plan. The meeting is for discussion and recommendation, not final approval.

• FY 2024 Capital Improvement Plan review
• Light pole Christmas decoration offers from Artistic Creations and Sternberg
• Urban Forestry Management Plan review and recommendation

The committee approved the selection of new light pole Christmas decorations and recommended the adoption of the 2022 Urban Forest Management Plan. Members also reviewed the FY24 Capital Improvement Plan regarding vehicle replacements and facility remodeling.

• Approved October 21, 2022 meeting minutes
• Approved two Christmas tree and popping present decorations for streetlight poles
• Recommended adoption of the 2022 Urban Forest Management Plan

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, investment updates, and several benefit applications, including a disability application and a retirement benefit approval. They will also discuss old business items such as a holiday pay issue and a QILDRO, and consider new items like an actuarial valuation and cost-of-living adjustments.

• Disability application for Nicholas Beyer with IME appointments on hold
• Approve regular retirement benefits for April Rider
• Discussion of surviving spouse benefit for Lynn Guazzo
• Review/approve resolution to amend board rules with cash management policy and direct deposit
• Approve annual cost of living adjustments for pensioners

The Board approved the 2023 Cost of Living Adjustments for pensioners and adopted a new Cash Management Policy. It also approved several retirement and membership applications and authorized monthly fund transfers of $500,000 to the BMO Harris account.

• Approved 2023 Cost of Living Adjustments (5-0)
• Adopted Resolution 2023-01 adding a Cash Management Policy (5-0)
• Approved $225,566.14 in disbursements for Sept-Nov 2022 (5-0)
• Set monthly transfers of $500,000 to BMO Harris account for Feb-Dec 2023 (5-0)
• Approved regular retirement benefits for April Rider (5-0)
• Approved $11,638.83 contribution refund for Yvette Cruz (5-0)
• Accepted Jesse Bloomberg as a Tier II participant effective Nov 29, 2022 (5-0)
• Approved surviving spouse benefit of $4,163.92 for Lynn Guazzo (5-0)

General Government & Information Technology

The General Government/IT Committee will review November minutes, see a demonstration of the SeeClickFix platform by CivicPlus, receive an update on direct billing by Groot residential waste hauler, and discuss process mapping for the Finance Department. Public comment is open.

• Demonstration of SeeClickFix by CivicPlus consultants
• Update on direct billing by Groot Residential Waste Hauler
• Process mapping for Finance Department

The Committee agreed to move forward with a communication plan for residents regarding direct billing for garbage services by Groot. The transition to direct billing is expected to start in May 2023. The Committee also reviewed a demonstration of the See Click Fix resident services resource.

• Approved November 10, 2022 meeting minutes (4-0)
• Agreed to proceed with direct billing communication plan for Groot residential waste services

Planning and Zoning Board

The Niles Planning and Zoning Board will hold a public meeting to consider three zoning requests: a variation for a rear yard setback at 7136 Lee St, a special use permit for a community/recreation center at 8824 N Milwaukee Ave, and a special use permit for a vocational educational facility at 5637 W Touhy Ave. The board will also handle routine items such as approval of minutes and public comment.

• Variation request for 7.92' rear yard setback where 40' required for home addition at 7136 Lee St
• Special use permit for Community/Recreation Center at 8824 N Milwaukee Ave
• Special use permit for Educational Facility – Vocational at 5637 W Touhy Ave

The Board recommended approval for a teen center relocation and a new swim school, both requiring special use permits. Additionally, the Board approved a zoning variation for a residential addition on Lee Street subject to specific landscaping and structural conditions.

• Recommended approval of Special Use Permit for Community Recreation Center at 8824 N Milwaukee Ave (7-0)
• Recommended approval of Special Use Permit for Educational Facility – Vocational (Bear Paddle Swim School) at 5637 W Touhy Ave (7-0)
• Approved Variation for rear yard setback of 7.92' instead of 40' at 7136 Lee St (7-0)
• Conditioned 7136 Lee St approval on replacing sliding doors with windows
• Conditioned 7136 Lee St approval on planting minimum 8' arborvitae shrubbery
• Conditioned 7136 Lee St approval on removing rear deck piers

Finance Committee

This Finance Committee meeting was cancelled, so no decisions or discussions will take place. The agenda included only routine items such as approval of minutes and accounts payable registers, along with updates on the audit and finance matters.

• Approval of minutes from October 5, 2022
• Approval of accounts payable registers for multiple dates in 2022
• Audit update (Oliven)
• Monthly Finance Committee updates (Schultz)