Niles public meetings in 2022

Building & Zoning Committee

The Niles Building & Zoning Committee will consider updates to the Health and Sanitation Ordinance and a proposed amendment to Chapter 94 requiring rental applications. They will also receive updates on health inspection services, development, the Comprehensive Plan, and the Housing Stock Improvement Program.

• Chapter 54 Health and Sanitation Ordinance update
• Chapter 94 Sec.94-41 amendment requiring rental application when applicable
• Health Inspection Services contract update
• Housing Stock Improvement Program update

The Building and Zoning Committee approved a bid waiver to continue using Health Inspection Professionals for food establishment inspections. Members discussed ongoing residential developments at 9201 and 6633 Milwaukee and provided updates on the Comprehensive Plan and Housing Stock Improvement Program.

• Approved bid waiver for Health Inspection Professionals contract (6-0)
• Approved meeting minutes from October 20, 2022 (6-0)

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to discuss department updates, including a proposed Teen Center relocation. The agenda includes approval of previous minutes and public comment opportunities.

• Teen Center Relocation discussion
• Fitness Center update
• Senior Center update
• Family Services update
• Approval of October 12, 2022 minutes

Planning and Zoning Board

The Niles Planning and Zoning Board will hold a public hearing on a single request: a variation to allow a rear yard setback of 7.92 feet where 40 feet is required, for an addition to a single-family home at 7136 Lee St. The agenda is otherwise procedural, covering call to order, minutes approval, and public comment.

• 22-ZP-35: Variation request for 7136 Lee St to reduce rear yard setback from 40 ft to 7.92 ft for a home addition

The Board continued a request for a zoning variation at 7136 Lee St to the January 9, 2023 meeting. The request involves a rear yard setback of 7.92 feet where 40 feet is required for a home addition built without a permit. The Board requested the presence of the architect and builder at the next hearing due to conflicting testimony and concerns over the structure's foundation.

• Approved minutes of November 7, 2022 (6-0-1)
• Tabled variation request for 7136 Lee St until January 9, 2023

Finance Committee

This Finance Committee meeting was cancelled. The agenda included routine items such as approval of minutes and accounts payable registers, plus discussions on the audit, a property tax levy abatement, and water billing policy, but none of these were acted upon.

• Meeting cancelled
• Approval of accounts payable registers for dates in 2022
• Discussion of Tax Year 2022 property tax levy abatement
• Discussion of water billing policy

General Government & Information Technology

The General Government/I.T. Committee will consider two resolutions to renew the Village of Niles health insurance program for 2023 and the property casualty/workers compensation insurance program for the same period. They will also receive an update on citizen engagement via the See Click Fix customer service request system. The meeting includes approval of prior minutes and public comment.

• Resolution to renew health insurance program (Jan 1-Dec 31, 2023) recommended by HUB International
• Resolution to renew property casualty and workers compensation insurance (Dec 1, 2022-Dec 1, 2023) recommended by Alliant Insurance Services
• Citizen engagement update on See Click Fix customer service requests
• Approval of September 13, 2022 meeting minutes

The General Government / IT Committee approved moving two insurance renewal resolutions to the Board of Trustees. The committee also received an update on the See Click Fix customer service portal.

• Approved September 13, 2022 meeting minutes (4-0)
• Recommended renewal of Health Insurance Program for Jan 1, 2023 – Dec 31, 2023 to Board of Trustees (4-0)
• Recommended renewal of Property Casualty and Workers Compensation Insurance Program for Dec 1, 2022 – Dec 1, 2023 to Board of Trustees (4-0)

Community Relations Commission

The Niles Community Relations Commission is meeting to handle routine business, including approving minutes, hearing public comment, and discussing old complaints. They will also consider adopting formal rules, procedures, and a complaint process, and set meeting dates for 2023.

• Discussion of complaints from September 14, 2022 meeting: Library Issue, 4th of July Parade Incident, Huntington Apartments Issue
• Adoption of Rules and Procedures of the Community Relations Commission
• Adoption of Complaint Procedure
• Education on Open Meetings Act and FOIA requests
• Set quarterly meetings for 2023

The Commission approved updated rules and procedures for submitting citizen complaints and adopted a new complaint form, including an online version. The body also received training on the Open Meetings Act and FOIA requirements.

• Approved September 14, 2022 meeting minutes (8-1-0)
• Adopted Rules and Procedures of the Community Relations Commission for Citizen Complaints (Unanimous)
• Approved new complaint form and creation of an online version (Unanimous)

Firefighters Pension Board

The Board approved the September 30, 2021 financial report and the Department of Insurance Annual Statement. Trustees authorized a $500 monthly contract for post-consolidation investment services and updated the Global Cash Management portal representatives. The Board also processed one new member admission, one benefit termination, and one member withdrawal.

• Approved September 30, 2021 financial report (5-0)
• Approved payment of bills and checks totaling $147,996.06 (5-0)
• Approved Department of Insurance Annual Statement (5-0)
• Approved Post Consolidation Services Proposal at $500 per month (5-0)
• Approved Resolution 2021-03 and revised Global Cash Movement form (5-0)
• Approved admission of Adam Hoeflich into the Fund (5-0)
• Terminated surviving spouse benefit for Janice Sosnowski (5-0)
• Approved Michael Furtak's withdrawal and refund of $1,388.96 (5-0)

Planning and Zoning Board

The Village of Niles Planning and Zoning Board will hold a public meeting to consider seven zoning requests. These include variations for accessory structures, a special use permit for a minor vehicle repair shop, a variation for a tire shop's parking, a planned unit development for a multi-family apartment building, a variation for a home addition, a text amendment for vocational educational facilities, and a special use permit for a vocational educational facility. The board will also approve minutes and hear public comments.

• 22-ZP-31: Variation for 978 sq ft accessory structure (max 770) and 14.17-ft gazebo (max 12 ft) at 6820-6840 W Howard St
• 22-ZP-32: Special Use Permit for 'Vehicle Repair - Minor' at 7956 W Oakton St
• 22-ZP-33: Variation to allow 0 off-street parking stalls (4 required) for a tire shop at 7956 W Oakton St
• 22-ZP-34: Special Use for Planned Unit Development to build a multi-family apartment building at 6633 N Milwaukee Ave
• 22-ZP-36: Text amendment to allow 'Educational Facility – Vocational' as Special Use in ENT-MU District

The Planning and Zoning Board recommended approval for a new multi-family apartment building and a vocational driving school. The board also approved a residential gazebo variation and tabled several other requests. All recommendations must be affirmed or denied by the Board of Trustees.

• Recommended approval of 235-unit apartment building at 6633 N Milwaukee Ave with a north-side fence condition (4-1)
• Recommended approval of text amendment for vocational educational facilities in ENT-MU district, limited to 8 a.m.-4 p.m. Mon-Fri (5-0)
• Recommended approval of Special Use Permit for vocational driving school at 5990 W Touhy Ave, limited to 7 trucks and 7 trailers (5-0)
• Approved variation for 978 s.f. accessory structure and 14.17' gazebo at 6820-6840 W Howard St (5-0)
• Tabled rear yard setback variation for 7136 Lee St (5-0)
• Tabled Special Use Permit and parking variation for vehicle repair at 7956 W Oakton St (4-1 and 5-0)

Fire & Police Commission

The Niles Fire and Police Commission is holding a regular meeting with a public forum, approval of minutes, and discussion of the police lateral transfer program and the status of new candidates. The agenda also includes a closed executive session for personnel matters, as permitted by state law.

• Discuss Police Lateral Transfer Program
• Discuss status of new candidates
• Approval of minutes from April 7, 2022
• Executive session for personnel matters per 5 ILCS 120/2(c)(1)

Finance Committee

This Finance Committee meeting agenda is marked as cancelled. The agenda would have included approval of minutes, accounts payable registers, an audit update, and monthly finance updates.

• Approval of minutes from October 5, 2022
• Approval of accounts payable registers for dates in September and October 2022
• Audit update (Oliven)
• Monthly Finance Committee updates (Schultz)

Bicycle and Pedestrian Plan Advisory Group

The Niles Bicycle and Pedestrian Plan Advisory Group is holding a virtual meeting to discuss new business, including a police accidents report, the Cook County Bike Plan, safety at the Howard St North Branch Trail crossing, Cycling Without Age, and a resident's safety concerns. They will also approve minutes from the August 22, 2022 meeting and set the next meeting date.

• Police Accidents Report
• Cook County Bike Plan
• Safety at Howard St North Branch Trail Crossing
• Cycling Without Age
• Resident's Safety Concerns

The Bicycle and Pedestrian Plan Advisory Group discussed several safety concerns and planning updates but made no formal decisions. They reviewed recent police accident reports involving cyclists and pedestrians, heard a presentation on the Cook County Bike Plan, and discussed potential safety improvements at the Howard St/North Branch Trail crossing. The group also considered a resident's request for pedestrian safety zones and explored the possibility of bringing a Cycling Without Age program to Niles.

• Approved minutes of August 22, 2022, with one correction (voice vote, all concurred)
• Discussed safety at Howard St/North Branch Trail crossing; Public Works to consider speed radar signs and automatic flashers
• Discussed resident's request for pedestrian safety zone near Oakton and Waukegan; will wait for IDOT rebalancing study results before action
• Explored potential Cycling Without Age program; will schedule meeting with Senior Center to discuss logistics

Public Works Committee

The Niles Public Works Committee is meeting to discuss three new business items: the Lawrencewood Water Main Design Build Project, the KLOA Neighborhood Study, and an amendment to the Appendix D Fee Schedule for water meter prices. The agenda also includes approval of the September 12, 2022 meeting summary. No decisions are made at this meeting; it is a discussion and review session.

• Lawrencewood Water Main Design Build Project
• KLOA Neighborhood Study
• Amending Appendix D Fee Schedule - Water Meter Prices
• Approval of September 12, 2022 meeting summary

The Public Works Committee voted unanimously to send the Lawrencewood Water Main Design Build Project to the Village Board for approval. The project will line existing 4-inch water mains in the Nordica town home area, saving an estimated $2 million compared to full replacement. The committee also voted unanimously to increase water meter fees, which have not been raised since 2016, to stop the Village from losing money on new meter installations.

• Approved sending Lawrencewood Water Main Design Build Project to Village Board (unanimous)
• Approved amending Appendix D Fee Schedule to increase water meter prices (unanimous)

Building & Zoning Committee

The Building and Zoning Committee will meet to discuss updates on the Housing Stock Improvement Program, Comprehensive Plan, cross control, department software, development, proposed fees in Appendix D, and a health inspection services RFP. No new business is listed.

• Housing Stock Improvement Program update
• Comprehensive Plan update
• Proposed fees in Appendix D
• Health Inspection Services RFP

The Building and Zoning Committee met on October 20, 2022, and approved the minutes from the August 18, 2022 meeting. No formal votes were taken on substantive items; the meeting consisted of updates and discussions on the Housing Stock Improvement Program, comprehensive plan, cross control survey, department software, development projects, proposed fee changes, and a health inspection services RFQ.

• Approved August 18, 2022 meeting minutes (5-0-1)

Police Pension Board

The Niles Police Pension Fund Board of Trustees is holding a special meeting to handle routine pension business, including approving minutes, financial reports, and bills. They will also discuss and possibly act on several specific items, such as a disability application, retirement benefits, and policy changes.

• Application for Membership – Jacob Anderson
• Nicholas Beyer Disability Application – status of IME appointments, Village's motion to intervene, and motion to exclude Trustee Boba
• Approve Regular Retirement Benefits – Ronald Brandt
• Review/Approve – Actuarial Valuation and Tax Levy Request
• Discussion/Possible Action – Board Rule Regarding Conversion of Physical Checks to Direct Deposits

The Niles Police Pension Board approved a $5,570,097 tax levy request to the Village, a decrease of $80,862 from the prior year. The board also approved regular retirement benefits for Ronald Brandt, accepted Jacob Anderson as a new Tier II member, and renewed Lauterbach & Amen's engagement letter for three years. All votes were unanimous among the four trustees present, with one trustee absent.

• Approved $5,570,097 tax levy request (4-0)
• Approved regular retirement benefits for Ronald Brandt (4-0)
• Accepted Jacob Anderson into pension fund as Tier II participant (4-0)
• Renewed Lauterbach & Amen engagement: $31,760 (FY2023), $32,765 (FY2024), $33,725 (FY2025) (4-0)
• Approved $259,930.55 in disbursements and monthly financial report (4-0)
• Set $475,000 monthly withdrawal for BMO Harris account for Nov/Dec 2022 (4-0)
• Set $488,000 January 2023 monthly withdrawal, revisit at next meeting (4-0)
• Set Schwab account target balance of $600,000, rebalance at $1M (4-0)

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to review department updates, including the Fitness Center, Senior Center, Family Services, and a proposed Teen Center relocation. The agenda includes approval of prior minutes and public comment periods.

• Teen Center Relocation discussion
• Approval of August 10, 2022 minutes
• Department updates: Fitness Center, Senior Center, Family Services

The Human Services Committee approved the minutes from August 10, 2022, and received updates from the Fitness Center, Senior Center, Family Services, and Teen Center. No substantive decisions were made; all items were informational.

• Approved minutes of August 10, 2022 (voice vote, all approved)

Public Safety Committee

The Public Safety Committee will discuss a police staff study and review current fees for ambulance services. The meeting also includes a scheduled executive session regarding specific employee personnel matters.

• Police Staff Study
• Review of current fees for ambulance services
• Executive session regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees

The Niles Public Safety Committee voted to amend Chapter 38 of the Village Code to establish new ambulance service fees, including a $250 treat-and-release fee and a lift-assist fee for residents after the 6th EMS response. The committee also approved several police staffing changes, including redefining the Police Staff Study, moving an OSO to the Detective Bureau, changing Animal Control Officer union status, adjusting front desk hours, and implementing a 20/29 program for CSOs. The committee also approved outsourcing crossing guards to Andy Frain Services and the minutes from August 10, 2022.

• Approved amendment to Chapter 38, Section 3, establishing ambulance fees based on Illinois Healthcare and Family Services rate, $250 treat-and-release fee, and lift-assist fee after 6th EMS response (all members approved)
• Approved Police Staff Study changes: redefining OSO role, moving one OSO to Detective Bureau as Intelligence Analyst, moving Animal Control Officer to AFSCME union, changing front desk hours to two shifts, digitalizing records, outsourcing crossing guards to Andy Frain Services, and implementing 20/29 program for CSOs
• Approved minutes from August 10, 2022 (all voting members approved)

Finance Committee

The Niles Finance Committee is meeting to discuss and vote on several financial matters, including the FY24 budget process, revisions to the fund balance policy, and the tax levy for tax year 2022. They will also receive an audit update and approve accounts payable registers. The meeting includes public comments and possible executive session.

• Discussion of Budget Ordinance for FY24 budget process
• Discussion and vote on Tax Year 2022 (TY22) Tax Levy
• Discussion and recommendation of Fund Balance Policy Revisions
• Approval of Accounts Payable Registers for 09/02, 09/16, 09/23
• Audit update

The Finance Committee voted to recommend the Village Board adopt a Budget Ordinance instead of an Appropriation Ordinance, which would require the budget to be passed before the fiscal year starts on April 30. The Committee also recommended lowering the General Fund unassigned fund balance reserve range from 40-45% to 25-30% of prior year expenditures, moving notifications to annual reporting, and adding a sentence on restrictive spending. The Committee voted to set the Tax Year 2022 property tax levy as recommended by staff, with no overall increase. All decisions were approved unanimously by the four members present.

• Approved recommendation to Village Board to move from an Appropriation Ordinance to a Budget Ordinance (motion by Al Weel, seconded by Jack Drexler, all concurred).
• Approved recommendation to lower the General Fund unassigned fund balance reserve range to 25-30%, move notifications to annual reporting, and add restrictive spending language (motion by Al Weel, seconded by Ray Czarnik, all concurred).
• Approved the Tax Year 2022 property tax levy as recommended by staff (motion by Al Weel, seconded by Jack Drexler, all voted yes).
• Approved the Accounts Payable registers for 2022-9/2, 9/16, and 9/23 (motion by Al Weel, seconded by Ray Czarnik, all concurred).
• Approved the minutes from the September 7, 2022 Finance Committee meeting (motion by Jack Drexler, seconded by Ray Czarnik, all concurred).
• Accepted the monthly Finance Committee updates (motion by Al Weel, seconded by Jack Drexler, all concurred).
• Discussed but took no vote on requiring an elected official to review and sign off on Accounts Payable registers at a certain threshold; staff to return with a recommendation.
• Discussed but took no vote on the open Senior Accountant position; candidate declined offer, interviews will continue.

Planning and Zoning Board

The Niles Planning and Zoning Board will consider two special use permit requests from Costco for properties on N. Melvina Ave. The first is for a gas station at 7220 N. Melvina, and the second is for a car wash and parking lot at 7310 N. Melvina. The board will also handle routine items like minutes approval and public comment.

• 22-ZP-29: Special Use Permit for a gas station at 7220 N. Melvina Ave.
• 22-ZP-30: Special Use Permit for a car wash and principal parking lot at 7310 N. Melvina Ave.
• Public hearing opportunity for both permit requests

The Niles Planning and Zoning Board voted 7-0 to recommend approval of a special use permit for Costco to expand its gas station from 10 to 15 pumps at 7220 N. Melvina Ave., contingent on the Village Engineer accepting the traffic study. The board also voted 7-0 to recommend approval of a special use permit for a parking lot and future car wash at 7310 N. Melvina Ave., with conditions including a passively activated flashing beacon at the southern crosswalk. Both recommendations go to the Village Board of Trustees for final decision.

• Approved special use permit for Costco gas station expansion (7-0), contingent on traffic study acceptance
• Approved special use permit for Costco parking lot and car wash (7-0), with added condition for passive pedestrian beacon at south crosswalk
• Removed staff conditions requiring employee-only parking signs and elimination of north pedestrian crossing
• Approved minutes of September 12, 2022 (6-0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group's regular meeting scheduled for October 3, 2022, has been cancelled. No items will be discussed or decided at this meeting.

Community Relations Commission

The Niles Community Relations Commission is meeting to approve minutes from December 7, 2021, and to discuss new business focused on goals and objectives. The meeting also includes member introductions, setting the next meeting date, and open discussion with public comment.

• Approval of minutes from December 7, 2021
• Discussion of goals and objectives for the commission
• Setting the next meeting date
• Open discussion and public comment period

The Commission held its first meeting since the Village Board expanded it to nine appointed positions and revised its mission statement. Members discussed goals and ideas for community engagement, including expanding block parties and conducting a resident survey. No formal decisions were made on new initiatives; the meeting was primarily organizational and discussion-based.

• Approved minutes from December 7, 2021 (unanimous)
• Set next meeting for November 9, 2022

Public Arts and Culture Advisory Council

The Public Arts & Culture Advisory Council is meeting to approve July minutes, hear reports from member organizations, and discuss old business including a pop-up art gallery at the Fitness Center, a utility box art wrap at Golf Mill Park, and the Paint a Piano Party. New business includes a grant application for an art exhibition by Stanislaw Kielar. Public comment is limited to three minutes per person.

• Approval of July 12, 2022 meeting minutes
• Fitness Center Pop-Up Art Gallery update
• Golf Mill Park Utility Box Art Wrap update
• Paint a Piano Party update
• Grant application for Stanislaw Kielar art exhibition

The council approved spending $500 for an artist stipend and $2,500 for materials and installation to wrap a utility box at Golf Mill Park. They also approved minutes from the July 12 meeting and discussed a grant application that did not meet criteria, offering alternative gallery space instead.

• Approved $500 artist stipend and $2,500 for utility box wrap at Golf Mill Park (unanimous)
• Approved July 12, 2022 meeting minutes (unanimous)
• Denied grant application for Stanislaw Kielar art exhibition; offered Fitness Center Art Gallery space instead

General Government & Information Technology

The Niles General Government and IT Committee will consider a facade improvement grant for Flowerville, approve a renewal of the Rave Alert reverse 9-1-1 service, and approve a $140,115.86 annual renewal for Tyler Munis software. They will also receive updates on Office 365 migration and an IT network audit.

• Facade grant application for Flowerville at 7544 W. Oakton St., up to $15,000
• Rave Alert reverse 9-1-1 automated call service renewal with Rave Mobile Safety
• Tyler Munis annual renewal in the amount of $140,115.86
• O365 migration update
• IT network audit and assessment update

The General Government/IT Committee approved three items to go before the Board of Trustees: the Tyler Munis annual renewal for $140,115.86, a Facade and Streetscape Improvement grant for Flowerville at 7544 W. Oakton Street not to exceed $15,000, and a five-year Rave Alert reverse 9-1-1 service renewal at $3,750 per year. The committee also received updates on O365 migration and IT network audit progress. Minutes from the August 9, 2022 meeting were approved.

• Approved minutes of the August 9, 2022 General Government/IT Committee meeting (4-0).
• Approved Tyler Munis annual renewal for $140,115.86 to go before the Board of Trustees (4-0).
• Approved Facade and Streetscape Improvement grant for Flowerville at 7544 W. Oakton Street, not to exceed $15,000, to go before the Board of Trustees (4-0).
• Approved Rave Alert reverse 9-1-1 automated call service renewal with Rave Mobile Safety for 5 years at $3,750 per year (4-0).

Planning and Zoning Board

The Niles Planning and Zoning Board will consider six requests, including variations for a parking lot at 8600-8630 W Golf Rd and special use permits for indoor amusement facilities at three Golf Rd locations. They will also review fence height and placement variations at two residential properties. The board will also approve minutes from the August 8, 2022 meeting.

• 22-ZP-23: Four variations for parking lot at 8600-8630 W Golf Rd (stall depth 18' vs 21', width 8.7' vs 9', aisle 16' vs 18', no landscaping)
• 22-ZP-24: Special use permit for indoor amusement facility at 9082-9086 W Golf Rd
• 22-ZP-25: Special use permit for indoor amusement facility at 9180 W Golf Rd
• 22-ZP-26: Fence variations at 7953 N Oketo St (beyond front line, 8' height vs 6' max)
• 22-ZP-27: Fence height variation at 7401 W Oakton St (8' vs 6' max)

The Planning and Zoning Board approved four variations to allow modifications to an existing parking lot at 8600-8630 W Golf Rd, including reduced stall depth, width, drive aisle width, and no landscaping between the lot and the right-of-way. The variations are part of a Village project to install a sidewalk along Golf Road, with the property owner donating an easement. The Board also granted a permanent credit of ten parking spots to the owner as a thank-you. The vote was 7-0.

• Approved 22-ZP-23: four variations for parking lot modifications at 8600-8630 W Golf Rd, with a permanent credit of ten parking spots to the owner (7-0).
• Approved 22-ZP-24: special use permit for an indoor screen golfing facility at 9082-9086 W Golf Rd (7-0).
• Approved 22-ZP-25: special use permit for a movie theatre and restaurant at 9180 W Golf Rd (7-0).
• Approved 22-ZP-26: variation for an 8-foot fence extending beyond the front building line at 7953 N Oketo St, with maintenance responsibility assigned to the property owner at 7943 N Oketo (7-0).
• Approved 22-ZP-27: variation for an 8-foot fence at 7401 W Oakton St, with maintenance responsibility assigned to the property owner at 7943 N Oketo (7-0).
• Approved 22-ZP-28: special use permit for an indoor playground facility at 8435-8439 W Golf Rd (7-0).
• Approved minutes of August 8, 2022 (7-0).
• Adjourned meeting at 7:42 PM (7-0).

Public Works Committee

The Niles Public Works Committee is meeting to approve the June 17, 2022 meeting summary and discuss two new business items: a stop sign at Bruce & Clifton and the 2022 Paving Program. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of June 17, 2022 meeting summary
• Discussion of Bruce & Clifton stop sign
• Discussion of 2022 Paving Program

The committee denied a resident request for a stop sign at Bruce and Clifton after a speed study found it unwarranted per traffic standards. Alternatives like bump-outs and additional trees were discussed. The 2022 paving program was reviewed, with the committee given authority to vary from the 30-foot roadway width requirement. No formal votes were taken on either item.

• Stop sign at Bruce & Clifton denied after speed study showed no warrant
• 2022 paving program reviewed; committee authorized to vary roadway width requirement

Finance Committee

The Niles Finance Committee is meeting to handle routine approvals of minutes and accounts payable registers, and to discuss several financial matters. New business includes a review and recommendation of a proposed 7c (Melaniphy), a discussion of the vehicle sticker and gas tax, and monthly finance committee updates. The meeting is primarily for discussion and recommendation, not final decisions.

• Review and recommendation of proposed 7c (Melaniphy)
• Discussion of Vehicle Sticker & Gas Tax
• Approval of accounts payable registers for 07/29, 08/05, 08/12, 08/19, 08/26
• Approval of regular minutes from August 3, 2022
• Audit update

The Finance Committee voted unanimously to recommend a Cook County Class 7c property tax incentive for the property at 7315 W. Dempster, owned by Siblana Properties LLC, which plans to purchase and rehabilitate the long-vacant building. The committee also discussed potential replacement of vehicle stickers with a gas tax, but took no action. Accounts payable registers and prior meeting minutes were approved.

• Recommended Cook County Class 7c tax incentive for 7315 W. Dempster (unanimous)
• Approved Accounts Payable registers for 7/29, 8/5, 8/12, 8/19, 8/26 (unanimous)
• Approved minutes from August 3, 2022 Finance Committee meeting (unanimous)

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for September 1, 2022 has been canceled. The next regularly scheduled meeting will be held on October 6, 2022 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714.

• September 1, 2022 meeting canceled
• Next meeting: October 6, 2022 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is holding a virtual regular meeting to discuss new business, including a police accidents report, sidewalk infill at Fargo and Jarvis, and an update on the Safe Streets for All program. The group will also consider approval of the July 27, 2022 minutes and hear public comments.

• Police Accidents Report
• Fargo and Jarvis Sidewalk Infill
• Safe Streets for All Program Update
• Approval of July 27, 2022 minutes

The Bicycle and Pedestrian Plan Advisory Group discussed a compromise sidewalk infill plan for Fargo and Jarvis that would install sidewalks in front of only five houses, with an opt-out option for homeowners. The group voted to recommend supporting grant funding for the Oakton and Cumberland projects under the Safe Streets for All program. Members expressed mixed opinions on the compromise, with some opposing it as contrary to Complete Streets policy.

• Approved minutes of the July 27, 2022 meeting on a voice vote.
• Discussed but postponed the police accidents report to the next meeting.
• Voted to recommend supporting grant funding for the Oakton and Cumberland projects under the Safe Streets for All program; motion passed on a voice vote.
• Discussed a compromise sidewalk infill plan for Fargo and Jarvis, with no formal vote taken on the plan itself.
• Agreed to continue the committee beyond the Bike Plan update, with members expressing support.

Building & Zoning Committee

The committee will review several departmental updates including the Housing Stock Improvement Program and Comp Plan. Discussions are also scheduled regarding fees, fines, elevator inspectors, and murals.

• Housing Stock Improvement Program update
• Comp Plan update
• PUD Text Amendment update
• Cross Control update
• Discussion of fees/fines

The Niles Building and Zoning Committee met on August 18, 2022, and discussed several items but took no final votes on substantive matters. Topics included an update on the Housing Stock Improvement Program, a comprehensive plan update, a PUD text amendment to streamline the approval process, and a cross-control survey requiring RPZ valve installations for irrigation systems. The committee also discussed department software updates, fee and fine reviews, health code updates, elevator inspection frequency, and mural regulations.

• Approved meeting minutes from August 18, 2022 (6-0)
• Discussed Housing Stock Improvement Program update (no action taken)
• Discussed Comp Plan update (no action taken)
• Discussed PUD Text Amendment update (no action taken)
• Discussed Cross Control update (no action taken)
• Discussed Department Software update (no action taken)
• Discussed Fees/fines review (no action taken)
• Discussed Chapter 54- Article II update (no action taken)

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees will meet quarterly via video conference. They will review financial statements, actuarial studies, and consider the retirement of Kurt Callisen. The board will also discuss potential changes to pension calculations and the status of litigation affecting the fund.

• Retirement of Kurt Callisen
• Discussion of changes to pension calculations to exclude holiday pay
• Review of draft actuarial study and valuation
• Status of litigation - Arlington Heights PPF v. Pritzker
• Status of fiduciary liability insurance and possible RFP for broker

The Niles Firefighters Pension Board approved a regular retirement pension for Lieutenant Kurt Callisen at $7,367.56 per month, based on 26 years and 4 months of service. The board also approved the May 31, 2022 financial statement, bills and disbursements totaling $1,874,320.86, and increased the monthly cash withdrawal from the fund to $420,000. All votes were unanimous (5-0).

• Approved regular retirement pension for Lt. Kurt Callisen at $7,367.56/month (5-0)
• Approved May 31, 2022 financial statement (5-0)
• Approved payment of bills and disbursements totaling $1,874,320.86 (5-0)
• Approved FPIF Statements of Results for April and May 2022 (5-0)
• Approved FPIF Monthly Investment Statements for April–May 2022 (5-0)
• Approved increasing monthly cash withdrawal to $420,000 starting September 2022 (5-0)
• Approved Quarterly Performance Report for quarter ending June 30, 2022 (5-0)
• Kept closed meeting minutes sealed for another six months (5-0)

Public Safety Committee

The Public Safety Committee will meet to discuss the outcome of the Finance Committee regarding Police seizure and DUI accounts. The body will also discuss the Glenview Dispatch contract.

• Discussion of Police seizure and DUI accounts pursuant to Federal and State seizure laws
• Glenview Dispatch contract

The Public Safety Committee approved the renewal of the Glenview Dispatch contract for Niles Police Department services, covering 2023-2029. The committee also noted the Finance Committee's approval of handling Police seizure and DUI accounts under Federal and State seizure laws, which was informational only. Minutes from June 15 and July 8, 2022, were accepted.

• Approved Glenview Dispatch contract renewal for 2023-2029 (4-0)
• Accepted June 15, 2022 minutes as written
• Accepted July 8, 2022 minutes as written

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to review department updates, including a proposed Teen Center relocation. The agenda includes approval of prior minutes and public comment, but no specific decisions or dollar amounts are listed.

• Teen Center Relocation discussion
• Fitness Center update
• Senior Center update
• Family Services update
• Approval of June 8, 2022 minutes

The Niles Human Services Committee met on August 10, 2022, and approved the minutes from the June 15, 2022 meeting. No other formal decisions were made; the meeting consisted of department updates from the Fitness Center, Senior Center, Family Services, and Teen Center, with no public comment. The next meeting is scheduled for October 12, 2022.

• Approved minutes of June 15, 2022 (voice vote, all in favor)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council meeting scheduled for August 9, 2022, was cancelled because a quorum was not reached. No business was conducted.

General Government & Information Technology

The General Government/IT Committee will meet to discuss and potentially approve several IT-related items, including a network audit and assessment, a GIS software contract, and updates on the village website redesign. The meeting is being held remotely via Zoom due to the COVID-19 pandemic.

• IT Network Audit and Assessment update
• Board approval: Johnson Control for facility access security and monitoring systems, $38,140
• Board approval: Insight Public Sector for Fortinet Network and WiFi assessments, $14,475
• Board approval: ESRI 3-year GIS software and support renewal, $35,000 annually
• Social Media Archiving renewal and Village Website Redesign update

The General Government/IT Committee approved two IT contracts: a $38,140 audit of facility access and security monitoring systems by Johnson Control, and a $14,475 Fortinet network and WiFi assessment by Insight Public Sector. They also approved a 3-year ESRI GIS software support renewal at $35,000 annually, and a 3-year social media archiving contract with Page Freezer at $3,643.20 per year. All votes were 3-0 with one member absent. The committee also received updates on the IT network audit and website redesign.

• Approved Johnson Control audit of facility access and security systems ($38,140) (3-0)
• Approved Insight Public Sector Fortinet network and WiFi assessment ($14,475) (3-0)
• Approved 3-year ESRI GIS software support renewal ($35,000/year) (3-0)
• Approved 3-year Page Freezer social media archiving contract ($3,643.20/year) (3-0)

Planning and Zoning Board

The Niles Planning and Zoning Board is meeting to consider proposed text amendments to the Village's Zoning Ordinance, specifically affecting commercial districts, uses, and planned unit developments. The agenda includes approval of prior minutes and public comment, with no new business items listed.

• 22-ZP-21: Text amendments to Zoning Ordinance Sections 5 (Commercial Districts), 8 (Uses), and 12 (Planned Unit Developments)
• Approval of minutes from July 11, 2022 meeting

The Planning and Zoning Board unanimously approved text amendments to the Village of Niles Zoning Ordinance covering the C-5 Commercial District and the Planned Unit Development (PUD) process. The amendments include increasing the minimum building height in C-5 from 50 to 60 feet, changing certain uses from Special to Permitted, and streamlining the PUD process into a single track. One proposed change regarding street presence for out-lot buildings was removed from the approval and will be brought back later.

• Approved text amendments to Zoning Ordinance Sections 5, 8, and 12 (7-0)
• Increased minimum building height in C-5 district from 50' to 60'
• Changed 5 uses (3 dwelling types, bar, microbrewery) from Special to Permitted
• Changed Vehicle/Marine/RV Sales (Enclosed) from Permitted to Special Use
• Streamlined PUD process from two tracks to one, removing 90 days
• Removed proposed change to street presence requirement for out-lot buildings
• Approved minutes of July 11, 2022 (6-0)

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for August 4, 2022 has been canceled. The next regularly scheduled meeting is set for September 1, 2022 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. This agenda contains only procedural notice of cancellation and rescheduling, with no items for discussion or decision.

• Meeting canceled for August 4, 2022
• Next meeting scheduled for September 1, 2022 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Finance Committee

The Niles Finance Committee is meeting to discuss several financial matters, including a proposed bid waiver for a new emergency vehicle, a review of a past police amnesty program, and potential changes to purchasing policies for police-related funds. They will also receive updates on the audit, vehicle sticker enforcement, debt management policy, and options for outsourcing payroll duties.

• Discussion of resolution authorizing bid waiver and purchase of 2022 International CV Cab Chassis with emergency equipment from Foster Coach of Sterling, Illinois
• Review of 2018 Police Amnesty Program
• Discussion of purchasing policy amendment for use of police-related funds (DUI, drug asset forfeiture, Article 36, federal equity share)
• Review and recommendation of Debt Management Policy
• Discussion of options for outsourcing payroll duties

The Finance Committee recommended a bid waiver to the Village Board for the purchase of a 2022 International CV Cab Chassis and ambulance build, totaling $441,000, due to market changes and a two-year lead time. They also recommended amendments to the Purchasing Policy for police seizure funds and the Debt Management Policy. The committee voted to hold off on outsourcing payroll and instead focus on filling an accounting position. No other substantive decisions were made; the rest were discussions.

• Recommended bid waiver for 2022 International CV Cab Chassis purchase ($441,000) to Village Board (unanimous)
• Recommended Purchasing Policy Manual amendment for police seizure funds to Village Board (unanimous)
• Recommended Debt Management Policy to Village Board (unanimous)
• Approved minutes from July 6, 2022 Finance Committee meeting (unanimous)
• Approved Accounts Payable registers for 7/1, 7/8, 7/15, 7/22 (unanimous)
• Motion to attempt to fill accounting position and put outsourcing payroll discussion on hold (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Niles Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss new business, including a police accidents report, updates on Monroe and Milwaukee and Waukegan and Cleveland, and the Safe Streets for All Program. The group will also consider approving minutes from the June 29, 2022 meeting. Public comments are limited to three minutes per person.

• Police Accidents Report
• Monroe and Milwaukee Update
• Waukegan and Cleveland Update
• Safe Streets for All Program

The advisory group discussed updates on the Monroe/Milwaukee signal project, the Waukegan/Cleveland road diet, and the federal Safe Streets for All grant program. No formal decisions were made; the group discussed potential projects for grant applications and agreed to consider restricting Kedzie access to advance the signal. The minutes from the previous meeting were approved.

• Approved minutes of June 29, 2022 meeting (voice vote, all concurred)
• Discussed restricting Kedzie access to advance Monroe/Milwaukee signal, no decision made
• Discussed potential Safe Streets for All grant applications for Cumberland and Oakton side paths, no decision made

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve specific benefit applications, and elect new board officers. The agenda includes the approval of regular retirement benefits for Ronald Brandt and a non-duty disability benefit calculation for Danielle Helma. Additionally, the board will address the status of a disability application for Nicholas Beyer, which involves legal motions regarding an independent medical examination.

• Approve Regular Retirement Benefits for Ronald Brandt
• Approve Non-Duty Disability Benefit Calculation and Findings for Danielle Helma
• Review status of Nicholas Beyer Disability Application, including IME appointments and legal motions
• Elect Board Officers: President, Vice President, Secretary, and Assistant Secretary
• Review and approve cash projections, cash needs, and cash management procedures

The Niles Police Pension Fund Board of Trustees approved routine financial reports, disbursements, and investment reports, and accepted new member Jacob Finn and a portability transfer from Carlos Sigarrostegui. The board also approved retirement benefits for Ronald Brandt and a non-duty disability pension for Danielle Helma, and elected officers for the coming term.

• Approved April 6 and June 2 meeting minutes (5-0)
• Approved $253,623.79 in disbursements and monthly financial report (5-0)
• Approved $8,000 IDOI Compliance Fee payment (5-0)
• Approved Cash Flow Projection for submission to IPOPIF (5-0)
• Accepted Quarterly Investment Performance Report (5-0)
• Accepted Jacob Finn into pension fund as Tier II effective May 23, 2022 (5-0)
• Approved Carlos Sigarrostegui's portability transfer of $331,200.78 and revised hire date (5-0)
• Approved Ronald Brandt's regular retirement benefits (4-0, Lim absent)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically to approve prior minutes, hear reports, and discuss old and new business. Items include a pop-up art gallery at the Fitness Center and a utility box art wrap at Golf Mill Park, plus a fall art and music festival.

• Approval of April 12, 2022 meeting minutes
• Fitness Center Pop-Up Art Gallery (old business)
• Golf Mill Park Utility Box Art Wrap (new business)
• Last Call Before Fall Art and Music Fest (new business)

The Public Arts and Culture Advisory Council approved the idea of wrapping a Village-owned utility box at Golf Mill Park with an artistic design, with no additional approvals needed. The Council also approved the April 12, 2022 meeting minutes as amended. No other formal decisions were made; the rest of the meeting consisted of reports and discussion.

• Approved April 12, 2022 meeting minutes as amended (unanimous)
• Supported moving forward with utility box wrap at Golf Mill Park (unanimous)

General Government & Information Technology

The Niles General Government/IT Committee is meeting remotely to approve the June 14, 2022 meeting minutes and discuss two IT items: renewing an ESRI annual software support contract for $38,000 and receiving an update on the Insight Network Assessment. Public comment is limited to three minutes per person.

• Renewal of ESRI Annual Software Support Contract in the amount of $38,000
• Update on Insight Network Assessment
• Approval of June 14, 2022 meeting minutes

The General Government/IT Committee approved the renewal of the ESRI annual software support contract for $38,000, sending it to the Board of Trustees for final approval. The committee also received an update on the Insight Network Assessment, noting identified problem areas and an expected cost of about $38,942 for network improvements. The minutes from the June 14, 2022 meeting were approved unanimously.

• Approved ESRI software support contract renewal for $38,000 (4-0)
• Approved minutes of June 14, 2022 meeting (4-0)

Planning and Zoning Board

The Niles Planning and Zoning Board is meeting to review several zoning requests, including a parking lot variance, an AT&T wireless installation, and multiple text amendments to the zoning ordinance. The board will also consider a special use permit for a massage establishment and a vehicle repair use in a mixed-use district. Public comment is scheduled.

• 22-ZP-12: Variance for 66% impervious surface (max 60%), 11.75' drive aisle (min 12'), 17' stall depth (required 21') for new parking at 6638 W Albion Ave
• 22-ZP-18: Major PUD modification and special use permit for AT&T antennas on multi-family building at 8815 W Golf Rd
• 22-ZP-19: Text amendment to allow 'Vehicle Repair – Minor' as special use in ENT-MU district
• 22-ZP-20: Special use permit for 'Massage Services Establishment' at 7633 N Milwaukee Ave
• 22-ZP-21 and 22-ZP-22: Text amendments to zoning ordinance sections on commercial districts, uses, and PUDs

The Niles Planning and Zoning Board approved four zoning requests and one text amendment, all recommending approval to the Board of Trustees. Approved items include a parking lot variation at 6638 W Albion Ave, AT&T wireless antennas at 8815 W Golf Rd, a text amendment allowing minor vehicle repair in the ENT-MU district, a massage services special use at 7633 N Milwaukee Ave, and a text amendment allowing car washes, gas stations, and parking lots as special uses in the ENT-MU district. One text amendment request (22-ZP-21) was continued to the next meeting.

• Approved parking lot variations at 6638 W Albion Ave (6-0)
• Approved AT&T rooftop antennas at 8815 W Golf Rd (6-0)
• Approved text amendment allowing minor vehicle repair in ENT-MU district (6-0)
• Approved massage services special use at 7633 N Milwaukee Ave (5-0, 1 abstention)
• Approved text amendment allowing car wash, gas station, parking lot as special uses in ENT-MU district (6-0)
• Continued text amendment 22-ZP-21 to August meeting

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss new business items, including an ambulance build over budget, a Fire Station 2 study by FGM Architects, and workforce strategies. The agenda also includes approval of minutes from June 15, 2022, an executive session, and public comments.

• Ambulance build over budget
• FGM Architects: Fire Station 2 Study
• Workforce Strategies
• Approval of minutes from June 15, 2022
• Executive session

The Public Safety Committee tabled approval of the June 15, 2022 minutes until the next meeting. Fire and Public Works reported that ambulance purchase costs have risen about $120,000 since the 2023 budget was approved, and suggested bringing this to the Finance Committee. The committee also reviewed a Fire Station 2 study recommending against remodeling, and discussed potential changes to Operation Support Officer job descriptions, but took no action on these items.

• Tabled June 15, 2022 minutes approval (all voting members approved)
• Reported ambulance cost increase of ~$120,000; suggested referral to Finance Committee
• Reviewed FGM Architects Fire Station 2 study; suggested forwarding to all Village Board Trustees
• Discussed Operation Support Officer job description changes; no action taken

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for July 7, 2022 has been canceled. The next regularly scheduled meeting will be held on August 4, 2022 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. This agenda contains only procedural notice of cancellation and rescheduling, with no items for discussion or decision.

• Meeting canceled for July 7, 2022
• Next meeting scheduled for August 4, 2022 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Finance Committee

The Niles Finance Committee is meeting to review and recommend a Debt Management Policy to the Board, and to review the 2018 Police Amnesty Program. They will also receive monthly finance updates and approve accounts payable registers. The meeting includes standard items like minutes approval and public comments.

• Review and recommendation of Debt Management Policy
• Review of 2018 Police Amnesty Program
• Approval of accounts payable registers for 05/26, 05/27, 06/03, 06/10, 06/17, 06/24
• Approval of regular minutes from June 8, 2022

The Finance Committee approved the accounts payable registers for six dates and approved the June 8 meeting minutes as amended. They tabled the 2018 Police Amnesty Program discussion until police staff are available. The committee reviewed a proposed Debt Management Policy but took no action, with members to email questions. No other substantive decisions were made.

• Approved June 8, 2022 meeting minutes as amended (unanimous)
• Approved accounts payable registers for 5/26, 5/27, 6/03, 6/10, 6/17, 6/24 (unanimous)
• Tabled 2018 Police Amnesty Program discussion (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss new business, including a police accidents report, sidewalk infill survey results, and plans for Caldwell/Cleveland. The group will also approve minutes from the June 1, 2022 meeting and hear public comments.

• Police Accidents Report
• Sidewalk Infill Survey Results
• Caldwell/Cleveland Plans
• Approval of June 1, 2022 minutes
• Public comments limited to 3 minutes per person

The Bicycle and Pedestrian Plan Advisory Group voted to recommend the proposed sidewalk infill on Fargo and Jarvis Avenues, with a caveat allowing residents to request design modifications. The group also reviewed traffic accident reports and discussed the Caldwell/Cleveland intersection plans, noting IDOT's rejection of a road diet on Waukegan.

• Approved minutes of June 1, 2022 meeting (voice vote, all concurred)
• Recommended sidewalk infill on Fargo and Jarvis Avenues with design modification caveat (4-0)
• Discussed Caldwell/Cleveland intersection plans, including widening and pedestrian refuge island (no formal action)
• Noted IDOT rejection of road diet on Waukegan (no formal action)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically to discuss and potentially decide on several art-related projects. The agenda includes reports from member organizations, old business about a pop-up art gallery at the Fitness Center, and new business about art wraps for utility boxes at Golf Mill Park and village-wide. Public comments are limited to three minutes per person.

• Discussion of Fitness Center Pop-Up Art Gallery
• Golf Mill Park Utility Box Art Wrap proposal
• Village-wide Utility Box Wraps proposal
• Approval of April 12, 2022 meeting minutes
• Reports from Niles Artisan Guild and other organizations

Public Safety Committee

The committee will review several staff studies and items related to the Niles Fire Department. Discussion topics include a COPS grant, Flock License Plate Readers, and ambulance refusals.

• COPS Grant discussion
• Flock License Plate Reader (LPR) discussion
• Transports to County Morgue discussion
• Ambulance Refusal discussion

The committee heard reports on police staffing, a COPS grant application, a potential license plate reader grant, morgue transport issues, and proposed ambulance fees, but took no formal action. Members suggested further research on fees and a cost report for license plate readers. A fireworks safety proclamation was prepared for the June 28 Village Board meeting.

• Approved minutes of April 12, 2022 (all voting members agreed)
• No action on police staffing study; noted calls for service doubled since 1970s with only 2 additional officers
• No action on COPS grant application; if awarded, would offset new officer costs for 3 years
• Trustee recommended cost report for 8 license plate readers if grant awarded
• No action on morgue transport difficulties
• Committee suggested Fire Department research fees for treat-non-transport and invalid assist services
• Fireworks safety proclamation to be read at June 28 Village Board meeting

Human Services Committee Agendas & Minutes

The Human Services Committee will meet via Zoom to review department updates for the Fitness Center, Senior Center, and Family Services. The agenda includes a discussion regarding the relocation of the Teen Center.

• Fitness Center department update
• Senior Center department update
• Family Services department update
• Teen Center relocation discussion

General Government & Information Technology

The General Government/IT Committee will review a proposed $48,000 contract for lobbying services. The committee will also receive an update regarding the Office 365 migration project.

• $48,000 contract with Rory Group, LLC for Cook County funding lobbying services
• Update on Office 365 Migration Project

The General Government/IT Committee approved a $48,000 contractual agreement with Rory Group, LLC for lobbying services to pursue Cook County funding, forwarding it to the Board of Trustees for final approval. The committee also received an update on the Office 365 migration, noting 224 email boxes migrated with 140 remaining, primarily in the Police Department. Minutes from the May 10, 2022 meeting were approved. No other substantive decisions were made.

• Approved $48,000 lobbying contract with Rory Group, LLC (4-0)
• Approved minutes of May 10, 2022 meeting (4-0)

Public Arts and Culture Advisory Council

The scheduled meeting for June 14, 2022, was cancelled due to a lack of quorum.

Finance Committee

The Niles Finance Committee is meeting to discuss the impact of inflation on departmental operations, review monthly finance updates, and consider a one-year temporary staffing contract with Holpen Enterprises not to exceed $62,400. The agenda also includes approval of minutes and accounts payable registers, a debt list, an audit status update, and a list of Small Business Loan Program recipients. This is a working session focused on financial oversight and operational impacts.

• Discussion of inflation impact on departmental operations
• Proposed one-year temp finance assistance from Holpen Enterprises, not to exceed $62,400
• Approval of accounts payable registers for dates in April and May 2022
• Request for current debt list with service schedule and payment amounts
• Request for list of Small Business Loan Program recipients

The Finance Committee voted to recommend a temporary Finance Department assistant contract to the Village Board, with one abstention. The committee also approved accounts payable registers and minutes from prior meetings. Discussions covered inflation impacts, fund balance policy, and audit status.

• Approved minutes from April 6 and April 13, 2022 meetings (unanimous)
• Approved Accounts Payable registers for 4/01 through 5/20 (unanimous)
• Recommended Finance Department Temporary Assistant contract to Village Board (3-0, 1 abstention)
• Agreed to remove Debt Service Schedule from monthly reports (consensus)
• Agreed to provide monthly reports on delinquencies, including Police Amnesty and Ambulance billing (consensus)

Planning and Zoning Board

The Niles Planning and Zoning Board will hold a public hearing on several zoning requests, including a mixed-use building at 9201 N Milwaukee Ave requiring multiple variances, a subdivision at 8584 W Dempster St, a special use permit for wireless equipment, and an appeal of a zoning interpretation. The board will also consider a text amendment to the zoning ordinance and a parking lot variance at 6638 W Albion Ave. These are recommendations to the Village Board, not final decisions.

• 22-ZP-16: Mixed-use building at 9201 N Milwaukee Ave with variances for 52-ft height (max 40), 129 parking stalls (132 required), 0% interior landscaping (10% required), and driveway encroachment
• 22-ZP-12: Parking lot at 6638 W Albion Ave seeking variances for 66% impervious coverage (max 60%), 11.75-ft drive aisle (min 12), and 17-ft stall depth (21 required)
• 22-ZP-13: Text amendments to Zoning Ordinance Sections 4, 5, 8, 10, 12, 15, 16
• 22-ZP-14: Preliminary and Final Plat of Subdivision for 8584 W Dempster St
• 22-ZP-15: Special use permit for additional wireless equipment on existing monopole at 7007 N Austin Ave

The Planning and Zoning Board approved a request for four zoning variations to allow construction of a 48-unit mixed-use building at 9201 N Milwaukee Ave, including a height increase to 52 feet and a parking reduction to 129 stalls. The board also approved a subdivision plat for 8584 W Dempster St, a special use permit for wireless equipment at 7007 N Austin Ave, and an appeal reclassifying a car stereo business at 7320 Milwaukee Ave. Several zoning text amendments were approved, with sections on COVID testing sites and others tabled for further discussion.

• Approved 4 variations for mixed-use building at 9201 N Milwaukee Ave (5-2)
• Approved preliminary/final plat of subdivision at 8584 W Dempster St (7-0)
• Approved special use permit for wireless equipment at 7007 N Austin Ave (7-0)
• Approved appeal reclassifying car stereo business at 7320 Milwaukee Ave (7-0)
• Approved zoning text amendments 22-ZP-13 as amended (7-0)
• Tabled sections on COVID testing sites and others from text amendments
• Continued variation request at 6638 W Albion Ave to July 2022 (7-0)
• Approved minutes of May 2, 2022 (7-0)

Police Pension Board

The Board of Trustees will conduct a special meeting to review several pension-related matters. The agenda includes a hearing on a non-duty disability application and updates regarding the Illinois Police Officer Pension Investment Fund consolidation.

• Hearing on Non-Duty Disability Application for Danielle Helma
• Review of IPOPIF consolidation litigation status
• Review/Approval of resolutions regarding IPOPIF authorized agents and transition cash retention
• Status update on Beyer disability matter and potential Village motion to intervene
• Status updates on annual IMEs for members Mercardo and Griesenauer

The Niles Police Pension Fund Board of Trustees held a special meeting on June 2, 2022, and voted unanimously to grant a non-duty disability benefit to Danielle Helma after a hearing. The board also approved several resolutions related to the Illinois Police Officer Pension Investment Fund (IPOPIF) consolidation, including appointing authorized agents and directing retention of $2.5 million in a money market account. The board tabled the eCFM portal form and account representatives item until the next regular meeting.

• Granted non-duty disability benefit to Danielle Helma (5-0)
• Adopted Resolution 2022-02 appointing Trustees Boba and Hoffmann as Authorized Agents (5-0)
• Approved Transfer Notice Letter to Investment Advisor and Custodian (5-0)
• Approved Letter of Direction as prepared (5-0)
• Directed Sawyer Falduto to retain $2,500,000 in Schwab money market account prior to asset freeze date (5-0)
• Tabled eCFM Portal Form and appointment of account representatives until next regular meeting

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for June 2, 2022 has been canceled. The next regularly scheduled meeting will be held on July 7, 2022 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714.

• June 2, 2022 meeting canceled
• Next meeting: July 7, 2022 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Bicycle and Pedestrian Plan Advisory Group

The advisory group reviewed the final draft of the Bicycle and Pedestrian Plan Update, incorporating feedback on performance measures, regional coordination, and signal prioritization. The plan will be presented to the Village Board for adoption, with changes to be made by consultant Tim Gustafson. No formal votes were taken on the plan itself; the only action was approving the previous meeting's minutes.

• Approved minutes of May 23, 2022 meeting (voice vote, all concurred)
• Plan update to include annual status reports to BPAG on performance measures
• Plan to prioritize new signalized intersections based on likelihood of approval
• Plan to include Safe Streets for All (SS4A) grant program elements for self-certification
• Plan to add recommendation for BPAG to review park district facilities
• Plan to add qualifier that $43 million capital program is over 20 years

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees will hold a special meeting via Zoom on May 25, 2022, at 8:30 a.m. The agenda includes reviewing monthly financial statements, approving bills and disbursements, preparing for the annual statement and audit, and discussing cash projections. The board will also certify the election of a trustee, elect a president and secretary, appoint a pension clerk, and review a pension clerk stipend. Other items include approving a cash management policy and a Northern Trust account for contributions.

• Review of monthly financial statements and approval of bills and disbursements
• Preparations for DOI annual statement, actuarial study and audit
• Certify election of Active Pension Trustee Bob Greiner
• Election of President and Secretary of the Board
• Appointment of Pension Clerk and review of stipend

The Niles Firefighters' Pension Board approved a recurring $405,000 monthly withdrawal from the Firefighters' Pension Investment Fund (FPIF) starting April 1, 2022, while keeping a minimum of $810,000 in the local account. The board also approved a $2,000,000 cash sweep from the Schwab money market account to FPIF, accepted the 2022 annual benefit increases, and approved the fiscal year 2021 actuarial study. Several other routine items were approved, including new member admission, a withdrawal refund, and a two-year legal retainer.

• Approved recurring $405,000 monthly FPIF withdrawal with $810,000 minimum local balance (5-0)
• Approved $2,000,000 cash sweep from Schwab money market to FPIF (5-0)
• Approved 2022 annual pension benefit increases as presented (5-0)
• Approved fiscal year 2021 actuarial study (5-0)
• Approved Michael Jarvis's admission into the Fund (5-0)
• Approved Fred Meek's withdrawal and $32,521.05 refund (5-0)
• Approved Ottosen DiNolfo two-year retainer at $7,920 total (5-0)
• Approved Lt. Aaron Towle's transfer of 2 years, 2 months, 9 days creditable service (5-0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting to discuss new business, including a proposed sidewalk infill on Fargo and Jarvis Avenues and hands-free pedestrian detection for crosswalks. They will also approve minutes from the April 27 meeting and hear public comments.

• Proposed sidewalk infill on Fargo Avenue and Jarvis Avenue
• Hands-free pedestrian detection for crosswalks
• Approval of April 27, 2022 minutes
• Next meeting scheduled for June 1, 2022

The Bicycle and Pedestrian Plan Advisory Group discussed the proposed sidewalk infill project on Fargo and Jarvis Avenues, hearing extensive public opposition. No decision was made; the group agreed to conduct a survey of affected neighborhoods before proceeding. The Village Board was scheduled to vote on a materials bid the next day, but staff clarified the project is not final.

• Approved minutes of April 27, 2022 meeting (voice vote, all concurred)
• Discussed Fargo/Jarvis sidewalk infill; no action taken, survey planned
• Requested cost estimate for hands-free pedestrian detection equipment
• Agreed to conduct anonymous survey of O'Shanter Estates and Dutchman's Point neighborhoods

General Government & Information Technology

The General Government/IT Committee will discuss and potentially recommend approval of several contracts, including a $60,000 federal lobbyist agreement, IT projects totaling over $113,000, and a $427,824 payment to SWANCC. The meeting also includes updates on human resources and a photography services contract.

• Resolution for federal lobbyist services with Smith & Dawson, $60,000
• Office 365/Microsoft 365 migration project, not to exceed $45,000
• IT network and infrastructure assessment, $68,800 total
• A/V update for Council Chambers and Police Training Room, not to exceed $27,800
• SWANCC FY2023 operation and maintenance costs, $427,824

The General Government/IT Committee approved several items to forward to the Board of Trustees, including a $60,000 federal lobbyist contract with Smith, Dawson & Andrews, a $45,000 Office 365 migration project, an $18,000 IT network assessment, a $27,800 A/V upgrade, and a $427,824 SWANCC payment. All votes were unanimous (4-0). The committee also discussed but did not vote on an HR structure change and a proposed $8,000 photography contract.

• Approved $60,000 federal lobbyist contract with Smith, Dawson & Andrews (4-0)
• Approved $45,000 Office 365/Microsoft 365 migration project (4-0)
• Approved $18,000 IT network discovery and documentation with CDW (4-0)
• Approved $27,800 A/V upgrade for Council Chambers and Police Training Room (4-0)
• Approved $427,824 SWANCC FY2023 operation and maintenance payment (4-0)
• Approved minutes of April 12, 2022 meeting (4-0)

Public Arts and Culture Advisory Council

The scheduled May 10, 2022, meeting of the Public Arts and Culture Advisory Council was cancelled. The next meeting is scheduled for June 14 at 4:30 p.m. via Zoom.

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for May 5, 2022 has been canceled. The next regularly scheduled meeting is set for June 2, 2022 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. This agenda contains only procedural cancellation notice with no items for discussion or decision.

• Meeting canceled for May 5, 2022
• Next meeting scheduled June 2, 2022 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Planning and Zoning Board

The Board will consider several requests regarding property subdivisions, zoning map amendments, and variations for parking requirements. The agenda also includes a request for various text amendments to the Village of Niles Code of Ordinances.

• Subdivision of 8041 N Merrill St into two lots
• Rezoning of 7401 W Oakton St from R-2 Single-Family Residential to PI Public/Institutional Lands District
• Subdivision of 7401 W Oakton St into two lots
• Parking variations for a new parking area at 6638 W Albion Ave
• Various text amendments to the Village of Niles Code of Ordinances

The Planning and Zoning Board recommended approval of a text amendment to expand the southern Cannabis-Establishment Overlay District, but rejected a related amendment to reduce required distances from schools, daycares, places of worship, and parks. The board also approved a subdivision at 8041 N Merrill St, a rezoning and subdivision at 7401 W Oakton St with conditions, and tabled two other items. The meeting was not recorded due to technical difficulties, so minutes are incomplete.

• Approved text amendment to expand southern Cannabis-Establishment Overlay District (6-1)
• Denied text amendment to reduce distance requirements for cannabis uses to 200 feet (0-7)
• Approved preliminary and final plat for subdivision at 8041 N Merrill St (7-0)
• Approved rezoning of 7401 W Oakton St from R-2 to PI (7-0)
• Approved preliminary and final plat for subdivision at 7401 W Oakton St (7-0)
• Tabled variation request for parking area at 6638 W Albion Ave
• Tabled text amendments to zoning ordinance (22-ZP-13)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss new business, including a police accidents report, a draft bike and pedestrian plan presentation, Melvina Ave improvements, and RTA Access to Transit grant opportunities. The group will also approve minutes from the March 16, 2022 meeting. Public comments are limited to three minutes per person.

• Police Accidents Report
• Draft Bike and Pedestrian Plan Presentation
• Melvina Ave Improvements
• RTA Access to Transit Grant Opportunities

The advisory group agreed to pursue RTA Access to Transit grant funding for a sidewalk or shared-use path on Dempster Street from Milwaukee to Cumberland, favoring it over a signal project at Monroe and Milwaukee. Members reviewed the draft Bike and Pedestrian Plan, which calls for $43 million in improvements, and discussed Melvina Avenue improvements. No formal votes were taken on these items; the group will review the draft plan and provide comments before the next meeting.

• Approved minutes of March 16, 2022 meeting (voice vote, all concurred)
• Agreed to pursue RTA grant for Dempster Street sidewalk/shared-use path (consensus, no formal vote)
• Discussed draft Bike and Pedestrian Plan with $43M capital program (no action)
• Reviewed Melvina Avenue improvements including 8' shared-use path (no action)

Building & Zoning Committee

The committee is discussing various updates to the Niles Zoning Ordinance and Subdivision Ordinance. Proposed changes include updates to dimensional standards, cellular tower regulations, and the C-5 Zoning District.

• Proposed reduction of minimum front yard from 25’ to 0’ in Section 6.3
• Proposed increase of Director authority from 10% to 15% in Section 15.5
• Creation of regulations for circular driveways and temporary Covid testing sites
• Proposed modifications to non-conforming gas stations in Section 16
• Text amendment to Subdivision Ordinance regarding minor subdivisions

Finance Committee

The Finance Committee is reviewing recommendations for the Fiscal Year 2023 budget and a debt management policy. The committee will also consider an ordinance for issuing up to $20,000,000 in General Obligation Bonds.

• Issuance of up to $20,000,000 General Obligation Bonds, Series 2022
• Review of FY23 Budget recommendations
• Review of Debt Management Policy
• Ordinance to update Niles Code of Ordinances regarding the Budget Officer
• Approval of Accounts Payable Registers from February and March 2022

The Finance Committee recommended Option 3 for excess fund balance, which avoids issuing a bond in FY23 and transfers remaining excess funds to the road project. It also recommended a 13% abatement of the TY21 property tax levy, reducing the effective increase from 88% to 75%, in a 3-2 vote. The committee approved the FY23 budget recommendation and accounts payable registers.

• Recommended Option 3 for excess fund balance: no FY23 bond, transfer remaining excess to road project (unanimous)
• Recommended 13% abatement of TY21 levy, effective increase 75% instead of 88% (3-2)
• Approved FY23 budget recommendation to Village Board (unanimous)
• Approved Accounts Payable registers for 02/25, 03/04, 03/11, 03/18, 03/25 (unanimous)

Public Safety Committee

The joint meeting includes discussions regarding police department equipment disposal and annual uniform orders. The agenda also contains items related to Motorola STARCOM, Glenview Dispatch, and the Northern Illinois Regional Crime Lab. Additionally, the Fire Department is scheduled to discuss a purchase of a Pierce Enforcer fire engine.

• Resolution authorizing disposal of outdated workout equipment at the Police Department
• Annual uniform order from JG Uniforms of Chicago
• Fire Department purchase of a Pierce Enforcer fire engine

The Niles Public Safety Committee approved several police and fire department requests, including disposing of outdated workout equipment, a uniform purchase bid waiver, a STARCOM radio system fee payment, negotiations for a Glenview Dispatch contract, renewal with the Northern Illinois Regional Crime Lab, and pre-ordering a fire engine. All votes were unanimous among members present.

• Approved disposal of unrepairable police workout equipment (all voting members)
• Approved bid waiver for annual uniform order from JG Uniforms of Chicago (all voting members)
• Approved $30,120 purchase for STARCOM radio system monthly usage fees (all in attendance)
• Approved moving forward with negotiations on 6-year Glenview Dispatch contract (all in attendance)
• Approved renewal with Northern Illinois Regional Crime Lab for $30,120 (all in attendance)
• Approved pre-order of Pierce Enforcer fire engine with no money exchanged until delivery (all in attendance)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically to approve minutes, hear reports, and discuss old and new business, including a pop-up art gallery, arts and culture grants, and potential sites. Public comments are limited to three minutes per person.

• Approval of February 8, 2022 meeting minutes
• Fitness Center Pop-Up Art Gallery discussion
• Arts and Culture Grants discussion
• Potential sites for new business

The Public Arts and Culture Advisory Council approved increasing the arts and culture grant limit from $1,000 to $5,000, allowing applicants to request any amount subject to Council approval. They also approved spending up to $3,600 to paint the Fitness Center walls and purchase a wall track mounting system for a new art gallery. The meeting included reports from member organizations and discussion of potential mural sites, but no other formal decisions were made.

• Increased arts and culture grant limit from $1,000 to $5,000 (unanimous)
• Approved expenses to paint Fitness Center walls and purchase wall track mounting system (unanimous)
• Approved February 8, 2022 meeting minutes with correction (unanimous)

General Government & Information Technology

The General Government/IT Committee will meet via Zoom to review business items. The agenda includes an amendment to the Groot Industries, Inc. residential solid waste services agreement and a new marketing contract.

• Resolution for an amendment to the Groot Industries, Inc. residential solid waste services agreement through April 30, 2032
• Resolution for a contract with a5 Group, Inc. for marketing and public relations not to exceed $74,000
• Approval of March 8, 2022, meeting minutes

Fire & Police Commission

The Niles Fire and Police Commission is meeting to discuss the Police Lateral Transfer Program and the Police Sergeant Exam. The agenda also includes routine items like approving minutes and a public forum. An executive session is scheduled to discuss personnel matters.

• Discuss Police Lateral Transfer Program
• Discuss Police Sergeant Exam
• Approval of minutes from August 5, 2021
• Executive session for personnel matters per 5 ILCS 120/2(c)(1)

Human Services Committee Agendas & Minutes

The Human Services Committee is meeting electronically to discuss department updates, including the Fitness Center, Senior Center, Family Services, and Teen Center, as well as COVID-19 services and staff operations. The agenda is largely procedural, with no specific decisions or proposals listed.

• Approval of minutes from January 26, 2022 meeting
• Department updates: Fitness Center, Senior Center, Family Services, Teen Center
• COVID-19 services updates
• COVID-19 staff operations updates and modifications

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, investment performance, and several disability and retirement benefit applications. The board will also discuss the transfer of assets to the Illinois Police Officer Pension Investment Fund and consider various administrative resolutions.

• Review of Village audit for fiscal year ending April 30, 2021
• Approval of bills including IDOI Compliance Fee
• Quarterly investment performance report from Sawyer Falduto Asset Management
• Discussion of IPOPIF asset transfer and related resolutions
• Disability applications for Danielle Helma and Nicholas Beyer

The Niles Police Pension Fund Board of Trustees approved routine financial reports and disbursements totaling $230,462.54, accepted a quarterly investment report showing a -6.3% return, and approved a contribution refund of $106,971.46 to the estate of Joseph Lazo. The board also accepted Kyle Danalewich as a Tier II member, approved a surviving spouse benefit for Mary Ann Sosnowski, and adopted Resolution 2022-02 establishing signatory authority. Several items were tabled for future meetings, including IPOPIF-related actions and the eCFM portal form.

• Approved January 12, 2022 meeting minutes (5-0)
• Accepted monthly financial report and approved $230,462.54 in disbursements (5-0)
• Approved payment of IDOI Compliance Fee upon receipt (5-0)
• Accepted quarterly investment performance report (5-0)
• Authorized tri-party pledge depository agreement for BMO Harris account (5-0)
• Accepted Kyle Danalewich into the fund as Tier II effective Jan 17, 2022 (5-0)
• Approved contribution refund of $106,971.46 to estate of Joseph Lazo (5-0)
• Approved surviving spouse benefit of $9,490.98/month for Mary Ann Sosnowski (5-0)

Finance Committee

The Finance Committee will review the FY23 Budget recommendation and a proposal for issuing up to $20,000,000 in General Obligation Bonds. The committee will also review the FY21 Audit and a proposed ordinance regarding the Budget Officer position.

• Issuance of up to $20,000,000 General Obligation Bonds, Series 2022
• Review of FY21 Audit by Selden Fox & Oliven
• Review of FY23 Budget recommendation
• Ordinance to add Budget Officer sections to the Niles Code of Ordinances
• Class 6b Tax Incentive Application review

The Finance Committee recommended a Cook County Class 6b property tax incentive for three properties owned by AMT Group and Imbibe RP, LLC, to support an Imbibe campus expansion. The committee also reviewed the FY21 audit, which noted a material weakness regarding the 2019 Ballard Pump Station sale, and discussed the FY23 budget, including a proposed $9.69 million fund balance adjustment. No final budget approval was made; further discussion is scheduled.

• Recommended Cook County Class 6b tax incentive for 7350 Croname Road, 7400 Croname Road, and 7449 Natchez Avenue (unanimous)
• Approved minutes from March 16 and March 29, 2022 meetings (unanimous)
• Deferred Accounts Payable approval to April 13, 2022 meeting
• No action taken on FY23 budget; further discussion planned

Planning and Zoning Board

The Niles Planning and Zoning Board will consider two text amendments to expand the southern Cannabis-Establishment Overlay District, and a special use permit for a cosmetic tattoo business. The board will also approve minutes from the previous meeting and hear public comment.

• 22-ZP-02: Text amendment to expand southern Cannabis-Establishment Overlay District (Section 7.4(A))
• 22-ZP-07: Text amendment to expand southern Cannabis-Establishment Overlay District (Sections 7.4(A), 8.3(Z))
• 22-ZP-08: Special use permit for 'Cosmetic Tattoo' at My Salon Suite, 8307 W Golf Rd

The Niles Planning and Zoning Board approved a Special Use Permit for one additional cosmetic tattoo business at My Salon Suite, 8307 W. Golf Rd, with a 5-0 vote (one pass, one absent). The board also tabled two text amendments related to expanding the southern Cannabis-Establishment Overlay District until the May meeting. The minutes of the March 7, 2022 meeting were approved.

• Approved Special Use Permit for one additional cosmetic tattoo business at 8307 W. Golf Rd (5-0, 1 pass)
• Tabled text amendment 22-ZP-02 to expand southern Cannabis-Establishment Overlay District (6-0)
• Tabled text amendment 22-ZP-07 to expand southern Cannabis-Establishment Overlay District (6-0)
• Approved minutes of March 7, 2022 (5-0, 1 abstain)

Building & Zoning Committee

The Building and Zoning Committee approved minutes from January 20, 2022, and voted to propose two text amendments to the Village Board: one to allow at-home businesses (Home to Market Act) with a $40 registration fee, and another to change the crime-free housing seminar requirement so it no longer blocks rental license issuance. Discussions on outdoor dining and electric charging stations were held but no decisions were made.

• Approved January 20, 2022 meeting minutes (8-0)
• Motioned to propose Home to Market Act text amendment to Village Board (8-0)
• Motioned to propose crime-free housing seminar rental license ordinance change to Village Board (8-0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will hold a virtual meeting to review several project updates. The agenda includes discussions on the Epstein Bike Plan, engineering projects, and a police accidents report.

• Epstein Bike Plan update
• Engineering projects update
• Police accidents report

The Bicycle and Pedestrian Plan Advisory Group heard a police report on six pedestrian-involved crashes since January 2022 and received updates on the Epstein bike plan and engineering projects. No formal decisions were made; the group approved the previous meeting's minutes and discussed future meeting format.

• Approved minutes of February 2, 2022 meeting (voice vote, all concurred)
• Consensus to receive police accident reports at every meeting
• Discussed bike plan update, including draft recommendations and public outreach at April 2 event
• Discussed Shermer Rd bike lane design, preferred alternative to widen street to 44' with 5' bike lanes
• Discussed Oakton path project, targeting June letting with two-phase construction
• Discussed Howard St bike path impact, showing 21% vehicle traffic reduction
• Agreed to continue virtual meetings for now

Finance Committee

The Finance Committee will meet to review the draft operating budget for Fiscal Year 2023. The committee will also approve minutes and accounts payable registers from the previous meeting.

• Review of Fiscal Year 2023 Draft Operating Budget

The Finance Committee reviewed the proposed FY23 Operating Budget of $87,857,104, a reduction of $5,824,417 from last year, with a General Fund surplus of $243,822. No formal approval or denial was made; the budget is scheduled for a workshop on March 28, 2022. Discussions covered garbage billing, water fund transfers, pension funding, and requests for additional information.

• Reviewed FY23 Operating Budget of $87,857,104 (no vote)
• Scheduled Budget Workshop for March 28, 2022
• Requested list of CIP maintenance items moved to operating budget
• Requested list of pension tax revenue applications
• Requested list of subsidized services for annual report
• Requested staffing chart history and GFOA award discussion for future agendas

Public Works Committee

The Niles Public Works Committee is meeting to discuss four new business items: a traffic assessment for Howard Street, holiday decorations, small cell companies, and tree impact fees. The committee will also approve the meeting summary from December 17, 2021. No decisions are listed on the agenda; items are for discussion.

• Howard Street Traffic Assessment
• Holiday Decorations
• Small Cell Companies
• Tree Impact Fees
• Approval of December 17, 2021 Meeting Summary

General Government & Information Technology

The General Government/IT Committee will consider renewing the Simple Recycling textile recycling program and receive a status update on the residential refuse contract with Groot Recycling & Waste Services. The meeting is held remotely via Zoom due to the COVID-19 pandemic, with public comments limited to three minutes per person.

• Discussion and consideration of renewal of Textile Recycling Program (Simple Recycling)
• Status update on Residential Refuse Contract (Groot Recycling & Waste Services)
• Approval of February 8, 2022 meeting minutes

The General Government/IT Committee approved the minutes from its Feb. 8, 2022 meeting. Members discussed renewing the textile recycling program with Simple Recycling, with plans for an informational campaign and contract review. They also received a status update on the residential refuse contract with Groot, including a possible extension and direct billing option. No final decisions were made on these items.

• Approved Feb. 8, 2022 meeting minutes (4-0)
• Discussed renewal of Simple Recycling textile program; no vote
• Discussed Groot refuse contract extension; no vote

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council meeting scheduled for March 8, 2022, has been cancelled. The next meeting is set for Tuesday, April 12, 2022, at 4:30 pm via Zoom.

• Meeting cancelled
• Next meeting April 12, 2022 at 4:30 pm via Zoom

Planning and Zoning Board

The Niles Planning and Zoning Board is meeting to consider two special use permit requests. The board will vote on a permit for an educational facility at 6935 W Touhy Ave and another for additional wireless equipment on an existing tower at 7655 W Dempster St. The agenda also includes approval of the previous meeting's minutes and public comment.

• Special Use Permit for 'Educational Facility – Vocational' at 6935 W Touhy Ave
• Special Use Permit for additional wireless telecommunications equipment on a monopole tower at 7655 W Dempster St
• Approval of minutes from February 7, 2022 meeting

The Planning and Zoning Board voted 6-0 to recommend approval of a Special Use Permit for Maryville Academy's Jen School at 6935 W Touhy Ave, a vocational/educational facility for up to 100 students. The board also voted 6-0 to recommend a Special Use Permit for DISH Wireless to co-locate equipment on an existing monopole tower at 7655 W Dempster St. Both recommendations go to the Board of Trustees for final decision.

• Approved recommendation for Special Use Permit for Jen School at 6935 W Touhy Ave (6-0)
• Approved recommendation for Special Use Permit for DISH Wireless co-location at 7655 W Dempster St (6-0)
• Approved minutes of February 7, 2022 (6-0)

Finance Committee

The Niles Finance Committee is meeting to discuss the FY21 audit update, recommend an audit firm for fiscal years 2022-2029, and consider budget ordinances for the annual fiscal year budget. They will also approve minutes and accounts payable registers.

• FY21 Audit Update
• Recommendation of firm for audit services for fiscal years 2022-2029
• Consideration of Budget Ordinances and/or Appropriation Ordinances for the annual fiscal year budget
• Approval of Accounts Payable Registers (2022: 02-02, 02-04, 02-11, 02-18)

The Finance Committee approved staff's recommendation to move Sikich LLP to the Village Board for approval as the audit services provider for FY22-FY29. The committee also approved a change to the Budget Ordinance model for the upcoming budget, which will be presented to the Village Board. Minutes and accounts payable registers were approved, and the FY21 audit is still being corrected.

• Approved recommendation to award audit services contract to Sikich LLP (moved to Village Board)
• Approved recommendation to switch to Budget Ordinance model (moved to Village Board)
• Approved minutes from February 9, 2022 meeting
• Approved Accounts Payable registers for 2/2, 2/4, 2/11, 2/18

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees will hold a special meeting via Zoom to review financial statements, approve bills, discuss the 2022 pension benefit increases, and consider an application for admission to the fund. The board will also receive reports from the investment advisor and the treasurer, and discuss various administrative and compliance matters.

• Review and approval of monthly financial statements and bills
• 2022 Annual Pension Benefit Increases
• Application for Admission - Michael Jarvis
• Withdrawal from Fund - Fred Meek
• Approve Ottosen Engagement Letter and Retainer for 2022-2023

Public Safety Committee

The committee will review several equipment purchases for the police and fire departments. The meeting also includes a discussion of 2023 budgetary requests for both departments.

• Flock Safety LPR (Police)
• Digital Mobile Radios Purchase (Fire)
• AFG Grant Purchase of MSA Air Packs and Adapters (Fire)
• Police and Fire 2023 Budgetary Request

The Public Safety Committee approved a motion to implement the Flock Safety license plate reader program, which will add readers and retrofit two existing ones. The committee also discussed, but did not vote on, replacing fire department mobile radios for the RED Center digital upgrade, purchasing SCBA air packs via an AFG grant with 10% village cost, and FY 2023 budget requests for a replacement ambulance and police equipment. The September 9, 2021 minutes were approved.

• Approved the September 9, 2021 minutes.
• Approved the Police Department's implementation of the Flock Safety license plate reader program, including additional readers and retrofitting two existing ones.

Comprehensive Plan Advisory Committee

The committee is reviewing plans for a second floor addition to the building located at 8361 Oconto Ave. The project involves adding 1,014 square feet of space with an estimated total cost of $253,097.

• Second Floor Addition - 8361 Oconto Ave
• Project total cost: $253,097
• Addition size: 1,014 sf

Community Relations Commission

The Village of Niles Community Relations Commission meeting scheduled for February 10, 2022, has been cancelled. The agenda contains only procedural boilerplate and no items for discussion or decision.

Finance Committee

The Niles Finance Committee is meeting to discuss the FY21 audit update and FY22 audit RFQ, approve minutes and accounts payable registers, and consider capital improvement projects and Class 6b tax incentive agreements. The meeting includes old and new business items, with public comments and possible executive session.

• FY21 Audit Update
• FY22 Audit RFQ Update
• Approval of Accounts Payable Registers (2021: 12-31; 2022: 01-07, 01-14, 01-21, 01-28)
• Capital Improvement Projects and Budget
• Discussion of Class 6b Tax Incentive Agreements

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically to approve minutes, hear reports, and discuss new business including the Arts Feed, a pop-up art gallery at the fitness center, arts and culture grants, and business incentives. Public comment is limited to three minutes per person.

• Approval of January 11, 2022 meeting minutes
• Niles Artisan Guild report
• Arts Feed – Niles Art Buzz discussion
• Fitness Center Pop-Up Art Gallery discussion
• Arts and Culture Grants and Business Incentives discussion

The Public Arts and Culture Advisory Council approved the January 11, 2022 meeting minutes. Members discussed several initiatives, including a potential pop-up art space at the Fitness Center, reviving the Arts Feed newsletter, and revising the criteria for arts and culture grants. No formal decisions were made on these items, and no public comment was received.

• Approved January 11, 2022 meeting minutes (unanimous)
• Discussed pop-up art space at Fitness Center; costs to be discussed next meeting
• Discussed revising arts and culture grant criteria; no action taken
• Discussed business incentives for incorporating art; no action determined

Planning and Zoning Board

The Planning and Zoning Board will consider two zoning variations for a building addition at 6200 Mulford Street. The board will also discuss a text amendment to expand the southern Cannabis-Establishment Overlay District.

• Zoning variations for 6200 Mulford St regarding front and side yard setbacks and exterior materials
• Text Amendment to Section 7.4(A) to expand the southern Cannabis-Establishment Overlay District

The Planning and Zoning Board approved two requests: a variation for a building addition at 6200 Mulford St. and a text amendment to expand the southern Cannabis-Establishment Overlay District. The cannabis amendment passed 6-1 and will be recommended to the Board of Trustees. The board also discussed possibly increasing the administrative setback variation from 10% to 15% but took no action.

• Approved variations for building addition at 6200 Mulford St. (7-0)
• Approved text amendment to expand southern Cannabis-Establishment Overlay District (6-1)
• Approved minutes of December 6, 2021 (7-0)
• Adjourned meeting (7-0)

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for February 3, 2022, has been canceled. The next meeting is scheduled for March 3, 2022.

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group voted to recommend supporting a bike improvement project on Shermer Road for federal STP funding. The group also discussed a proposed sidewalk ordinance revision to require wider paths in new developments, but deferred a formal vote. No other formal decisions were made.

• Recommended Shermer Rd bike project for STP funding (4-0)
• Approved minutes of Dec 15, 2021 meeting (voice vote)
• Tabled sidewalk ordinance revision for further review

Human Services Committee Agendas & Minutes

The Niles Human Services Committee is meeting electronically to discuss updates from the Fitness Center, Senior Center, Family Services, and Teen Center, as well as COVID-19 services and staff operations. The agenda includes approval of previous minutes and public comments.

• Approval of minutes from November 17, 2021 meeting
• Department updates: Fitness Center, Senior Center, Family Services, Teen Center
• COVID-19 services updates
• COVID-19 staff operations updates and modifications

Building & Zoning Committee

The committee will review the FY2023 Budget and several new business items including real estate transfers and software programs. Discussion topics include design guidelines, lighting standards, and electric vehicle charging station language.

• FY2023 Budget
• North Milwaukee subarea plan
• Proposed text amendment on dumpster permits
• Review of Zoning Code section 9.2 lighting standards
• Discussion on Outdoor Dining

The Niles Building and Zoning Committee approved a text amendment on dumpster permits, which had been discussed as a way to address street damage and safety concerns. The committee also discussed several other items, including outdoor dining, real estate transfers, software updates, a backflow survey, the 2023 budget, and potential changes to home occupation rules and electric vehicle charging stations, but no other formal votes were taken.

• Approved proposed text amendment on dumpster permits (5-0)
• Approved minutes from August 26, 2021 meeting (5-0, 2 abstentions)

Police Pension Board

The Board of Trustees will conduct a regular meeting via videoconference to review financial reports and investment performance. The agenda includes reviewing membership applications, disability benefit requests, and annual cost of living adjustments for pensioners.

• Review of quarterly investment performance report from Sawyer Falduto Asset Management, LLC
• Approval of annual cost of living adjustments for pensioners
• Disability benefit applications for Nicholas Beyer and Danielle Helma
• Membership application for Anthony Kudra
• Approval of Ottosen engagement letter and retainer for 2022-2023

The Niles Police Pension Fund Board of Trustees approved the actuarial valuation and requested a tax levy of $5,487,402 from the Village of Niles, subject to receipt of the audit. The board also approved several pension benefits, including a surviving spouse benefit and a regular retirement benefit, and certified the special election results for an active member trustee position.

• Approved $5,487,402 tax levy request (unanimous)
• Approved surviving spouse benefit for Betty Gerhardt at $5,450.31/month (unanimous)
• Approved regular retirement benefit for Marijo Zawilla at $4,692.10/month (unanimous)
• Certified special election results, Patrick Hoffmann elected (unanimous)
• Approved $239,051.89 in disbursements (unanimous)
• Accepted quarterly investment report (unanimous)
• Approved IDOI Annual Statement filing (unanimous)
• Adopted Municipal Compliance Report (unanimous)

General Government & Information Technology

The General Government/IT Committee will consider continuing the electrical aggregation program for village water pumping stations and street lighting, recommend health insurance plans for village employees, and review an IT network and infrastructure assessment RFQ presentation. Public comment is limited to three minutes per person.

• Continuation of Electrical Aggregation Program for water pumping stations and street lighting
• Authorization for Village Manager as signatory on electrical aggregation contract
• Committee recommendation on employee health insurance plans
• IT Network and Infrastructure Assessment RFQ presentation

The General Government/IT Committee approved recommending continuation of the electrical aggregation program for the village's water pumping stations and street lighting, and approved recommending changes to employee health insurance plans. Both items will go to the Board of Trustees for final approval. The committee also discussed an upcoming IT network and infrastructure assessment.

• Approved recommendation to continue electrical aggregation program with AEP Energy (3-0)
• Approved recommendation to change health insurance plans for new hires to Consumer Driven HMO (3-0)
• Discussed IT network and infrastructure assessment RFQ; vendor selection expected by Jan. 26

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically to approve minutes, hear reports, and discuss old and new business. Key items include reviewing the Twinkle and Lights project and planning projects and budget for FY2023, as well as setting the 2022 meeting schedule.

• Approval of November 9, 2021 meeting minutes
• Organization representative reports
• Niles Artisan Guild report
• Old business: Twinkle and Lights project
• New business: Projects and budget for FY2023, meeting schedule for 2022

The Public Arts and Culture Advisory Council approved the minutes from the November 9, 2021 meeting. Members discussed the successful Twinkle and Lights program and agreed to continue the same formula, adding a Halloween Home-Decorating Contest next year. The Council also reviewed FY2023 budget items submitted by staff and will set priorities at the next meeting. No public comment was made.

• Approved November 9, 2021 meeting minutes (all in favor)
• Agreed to continue Twinkle and Lights program formula and add Halloween Home-Decorating Contest
• Deferred decision on purchasing Leaning Tower stands until costs are reviewed
• Set 2022 meeting schedule: second Tuesday monthly at 4:30 pm virtually

Finance Committee

The Niles Finance Committee is meeting to discuss the FY21 audit update and the FY22 audit RFQ, along with water usage at a specific property and collection options for delinquent accounts. They will also review budget comments and timeline, and approve minutes and accounts payable registers.

• FY21 Audit Update (Oliven)
• FY22 Audit RFQ Update (Oliven)
• Water Usage at 6931 Lexington (Nannini)
• Discussion and collection options on delinquent accounts (Oliven)
• Budget Comments and Timeline (Schultz)

The Finance Committee approved a $111.47 leak relief credit for a resident at 6931 Lexington, despite staff's initial denial. The committee also approved accounts payable registers and meeting minutes, and discussed audit updates, delinquent account collection options, and budget timelines. No other formal decisions were made.

• Approved $111.47 leak relief credit for 6931 Lexington (all concurred)
• Approved accounts payable registers for 12/03, 12/10, 12/17, 12/18, 12/24 (all concurred)
• Approved November 10, 2021 minutes with revision (all concurred)
• Approved December 1, 2021 minutes (all concurred)

Board of Trustees Meetings

The Niles Board of Trustees is holding a special electronic meeting on January 5, 2022, at 3:30 p.m. The agenda includes public comments and then an executive (closed) session to discuss collective bargaining and the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. No other business is listed.

• Executive session on collective bargaining per 5 ILCS 120/2 (c)(2)
• Executive session on employee appointment, employment, compensation, discipline, performance, or dismissal per 5 ILCS 120/2 (c)(1)
• Meeting held electronically via Zoom due to COVID-19 disaster declaration
• Public can attend in person and comment during public comment sections

The Niles Board of Trustees met electronically on January 5, 2022, and took no substantive public action. The board voted 4-0 to enter executive session to discuss collective bargaining and employee matters, then adjourned without further business.

• Approved motion to enter executive session for collective bargaining and personnel matters (4-0, 1 absent)

Planning and Zoning Board

The January 3, 2022 meeting of the Niles Planning and Zoning Board is cancelled due to a lack of items needing action. No decisions or discussions are scheduled for this date.