Niles public meetings in 2021

Public Works Committee

The committee will review utility line insurance as old business. New business items include discussions regarding Lead Water Services and the budget.

• Utility Line Insurance discussion
• Lead Water Services item
• Budget review

The Public Works Committee approved the amended October 18, 2021 meeting summary, which included a decision to proceed with only Neighborhood 1 for a neighborhood study due to budget constraints. The committee also discussed lead water service replacements, noting that over 4,000 homes still have lead services and that new state law prohibits partial repairs; staff is developing a plan with potential homeowner costs around $8,000. Budget items were reviewed, including fleet electrification, a new street sweeper, and fire department vehicle replacements, but no formal decisions were made on these items.

• Approved amended October 18, 2021 meeting summary (3-0)
• Moved forward with only Neighborhood 1 for neighborhood study due to budget issues

Stormwater Commission

The Stormwater Commission will review an update on Greenwood Basin construction and discuss revisions to the Floodplain Ordinance for CRS. The meeting also includes the selection of projects for MWRD and USACE grant funding.

• Greenwood Basin construction update
• Floodplain Ordinance Revision for CRS
• Project selection for MWRD Oketo Sewer 17-26P grant
• Project selection for USACE grants (17-4, 17-3, 17-9b, 17-14b)

Bicycle and Pedestrian Plan Advisory Group

The advisory group will hold a regular meeting to discuss new business. The agenda includes topics regarding bikeway facility design training and the Niles Bike Network Charrette.

• Bikeway Facility Design Training
• Niles Bike Network Charrette

The Bicycle and Pedestrian Plan Advisory Group met and approved the minutes from the November 23, 2021 meeting. The group participated in a bikeway design presentation and a mapping exercise to identify potential bike and pedestrian improvements, but no formal decisions were made.

• Approved minutes of November 23, 2021 meeting (voice vote, all concurred)

Public Arts and Culture Advisory Council

The scheduled meeting for December 14, 2021, did not take place because a quorum was not reached. No official business or reports were processed.

Board of Trustees Meetings

The Niles Board of Trustees is holding a public hearing to consider a proposed property tax levy increase for 2021. The total levy would rise from $7,407,122 in 2020 to $13,944,774, an 88.26% increase. The hearing includes a presentation by Finance Director Kent Oliven on the reasons for the increase, followed by public comments.

• Proposed 2021 corporate and special purpose property tax levy of $12,973,525, a 101.58% increase from $6,435,873 in 2020
• Debt service and public building commission leases levy unchanged at $971,249 for 2021
• Total proposed 2021 property tax levy of $13,944,774, an 88.26% increase from $7,407,122 in 2020
• Public hearing scheduled for December 14, 2021 at 6:30 p.m. at Niles Administration Building, 1000 Civic Center Drive

The Board of Trustees held a public hearing on the proposed 2021 Property Tax Levy, which would increase the municipal tax rate to fund Police and Fire pensions and capital needs. No vote was taken during the hearing; the Board was scheduled to vote on the ordinance at the Village Board meeting immediately following. One resident spoke in opposition, urging the Board to reduce the levy.

• Public hearing held on 2021 Property Tax Levy (no vote taken)
• Board scheduled to vote on levy ordinance at Village Board meeting following hearing

Board of Trustees Meetings

The Niles Board of Trustees will consider a $12,973,525 tax levy ordinance, appoint a new Human Resources director, and approve several contracts including health insurance and fire dispatch services. The consent agenda includes routine items like meeting schedule adoption, fee schedule amendments, and special service area tax levies. Public comments are limited to agenda items, and an executive session is scheduled for litigation, real estate, and personnel matters.

• Ordinance levying $12,973,525 in taxes for fiscal year 2021-2022
• Appointment of Donna M. Dunn as HR Director effective December 15, 2021
• Contract with CDM Smith for lead service line replacement support services ($29,800)
• Payment of $565,787 to RED Center for fire dispatch services for 2022
• Resolution committing $200,000 for Civic Center Plaza improvement grant application

The Board of Trustees unanimously adopted a $12,973,525 property tax levy for 2021-2022, which increases funding for public safety pensions and shifts garbage costs toward a fee-for-service model. The Board also approved the consent agenda, appointed a new HR director, and authorized several contracts and grants.

• Adopted $12,973,525 tax levy (5-0)
• Approved consent agenda items 11.a-11.m (5-0)
• Appointed Donna M. Dunn as HR Director, salary $117,000 (5-0)
• Approved $200,000 local match for DCEO grant application (5-0)
• Authorized $72,000 contract extension with G&L Contractors (5-0)
• Approved Blue Cross Blue Shield health insurance contract (5-0)
• Approved accounts payable $4,954,485 for October 2021 (5-0)
• Approved Treasurer's Report for October 2021 (5-0)

Board of Trustees Meetings

The Board of Trustees will consider a $12,973,525 tax levy for the upcoming fiscal year. The agenda also includes appointments, contract extensions, and several ordinance approvals regarding parking and fees.

• Ordinance levying $12,973,525 in taxes for the period May 1, 2021, to April 30, 2022
• Resolution committing $200,000 for Civic Center Plaza Improvement grant application
• Contract extension with G&L Contractors, Inc. for debris hauling in the amount of $72,000
• Payment to Regional Emergency Dispatch (RED) Center for fire dispatch services of $565,787
• Contractual agreement with CDM Smith for lead service line replacement support of $29,800

Community Relations Commission

The Niles Community Relations Commission is holding its December 2021 electronic meeting via Zoom. The agenda includes approving minutes from September, receiving updates from the Police Department and Niles Family Services, and discussing the 2022 meeting schedule. Public comment is limited to three minutes per person.

• Approval of minutes from September 23, 2021 meeting
• Police Department update
• Niles Family Services update
• Discussion of 2022 meeting schedule: February 10, May 12, August 11, November 10

The commission approved the September 23, 2021 meeting minutes as presented. No formal action was taken on public comments, including complaints about the Niles-Maine District Library and requests to remove Commissioner Carolyn Drblik. The commission set a schedule for quarterly meetings and will post them to the Village website.

• Approved the September 23, 2021 meeting minutes as presented.
• Set a schedule for quarterly meetings; calendar invites to be sent and posted to the Village website.

Planning and Zoning Board

The Niles Planning and Zoning Board will consider two requests: a Special Use Permit for pet services at 7254 N Milwaukee Ave and a variation for a reduced side yard setback at 8233 N Oconto Ave. The board will also approve minutes from prior meetings and take public comment.

• Special Use Permit for pet day boarding, overnight boarding, and grooming at 7254 N Milwaukee Ave
• Variation to allow 5-foot side yard setback where 6 feet is required at 8233 N Oconto Ave
• Approval of minutes from November 1 and November 8, 2021 meetings

The Planning and Zoning Board voted 7-0 to recommend approval of a Special Use Permit for The Dog House at 7254 N Milwaukee Ave, allowing pet day boarding, overnight boarding, and grooming. The board also voted 7-0 to approve a variation allowing a 5-foot side yard setback (where 6 feet is required) at 8233 N Oconto Ave. Both items were approved as requested. The board also approved the minutes from its November 1 and November 8 meetings.

• Approved (7-0) a motion to recommend approval of Special Use Permit 21-ZP-46 for pet services at 7254 N Milwaukee Ave; final decision rests with the Board of Trustees.
• Approved (7-0) a motion to approve Variation 21-ZP-47 for a 5-foot side yard setback at 8233 N Oconto Ave; this board has final say on this request.
• Approved (7-0) the minutes of the November 1, 2021 meeting.
• Approved (6-0, 1 abstention) the minutes of the November 8, 2021 special meeting.

Finance Committee

The Niles Finance Committee is meeting to discuss revisions to tax incentive language, a TIF Joint Review Board, and an update on the FY 2021 audit. They will also consider approving an intergovernmental agreement for a water assistance program using ARPA funds, and receive updates on a compensation study and actuarial reports.

• Discussion on revisions to tax incentive language
• TIF Joint Review Board discussion
• FY 2021 audit update
• Recommendation to approve IGA with CEDA for LIHWAP using ARPA funds
• Approval of accounts payable registers from 10/01 to 11/19

The Finance Committee approved a motion to have staff complete a survey of all Class 6b tax incentive businesses to verify compliance with their agreements, with results due by the February 2022 meeting. The committee also approved accounts payable registers, approved the October 6, 2021 minutes, and tabled approval of the November 10, 2021 minutes pending revisions. An update was given on the FY21 audit, which is delayed, and the committee discussed the CEDA water assistance program, compensation study, and actuarial reports.

• Approved motion to complete a survey of Class 6b businesses and report back by February 2022
• Approved accounts payable registers for dates 10/01 through 11/19
• Approved minutes from October 6, 2021 meeting
• Tabled approval of November 10, 2021 minutes until next meeting
• Adjourned at 9:45 am

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group met to review the Touhy Gross Point Improvement Project. The meeting also included the approval of minutes from the October 26, 2021, meeting.

• Review of Touhy Gross Point Improvement Project

The Bicycle and Pedestrian Plan Advisory Group reviewed the Touhy/Gross Point improvement project, which includes dedicated left turns, sidewalk infill, and a 10-foot shared-use path on the north side of Touhy. The project is scheduled for construction next year, pending land acquisition. The group also discussed commenting on IDOT drawings for Waukegan and Harlem resurfacing to request pedestrian/bicycle infrastructure, and supported staff's comment to IDOT for road rebalancing on Waukegan Rd. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved minutes of October 26, 2021 meeting (voice vote, all concurred)
• Reviewed pre-final drawings for Touhy/Gross Point improvement project
• Supported staff comment to IDOT on road rebalancing for Waukegan Rd
• Agreed to send IDOT resurfacing drawings to members for comment via email

Human Services Committee Agendas & Minutes

The Human Services Committee will meet to receive updates on village departments and COVID-19 operations. The body will also review minutes from the September 15, 2021 meeting.

• Fitness Center updates
• Senior Center updates
• Family Services and Teen Center updates
• COVID-19 services updates
• COVID-19 staff operations updates and modification

Board of Trustees Meetings

The Niles Board of Trustees will hold a regular meeting on November 16, 2021, to consider several ordinances and resolutions, including a special use permit for a massage services establishment, fee schedule amendments, and multiple change orders and contracts. The agenda also includes announcements about community events, a presentation on utility bill assistance, and a proclamation honoring a retiring state representative.

• Special use permit for 'Massage Services Establishment' at 249 Golf Mill Center (21-ZP-41)
• Change Order No. 2 for Four Flaggs Altitude Building: decrease contract by $24,164.15 to $607,841.85, extend time by 75 days
• Bid waiver and change order for USIC Locating Services: increase by $30,000 to $110,000
• Change Order No. 1 for 2021 Tree Removal Program with Homer Tree Care: increase by $20,000 to $78,020
• Insurance program renewal: $707,379 for property casualty and workers compensation

The Niles Board of Trustees approved a special use permit for a massage services establishment at 249 Golf Mill Center, with a condition that the business comply with all rules or face revocation. The board also approved several consent agenda items, including minutes, an ordinance creating a Human Resources Director position, and a change order for the Four Flaggs Altitude Building. Other approvals included fee increases for the Family Fitness Center, a bid waiver for USIC Locating Services, a change order for tree removal, and contracts for backflow surveys, hanging baskets, insurance renewal, and Leaning Tower lighting. All votes were unanimous among the four trustees present, with Trustee LoVerde absent.

• Approved special use permit for massage services at 249 Golf Mill Center (4-0)
• Approved consent agenda including minutes, HR Director ordinance, and change order for Four Flaggs Altitude Building (5-0)
• Approved Family Fitness Center fee schedule increase (4-0)
• Approved bid waiver and change order for USIC Locating Services, increasing contract to $110,000 (4-0)
• Approved change order for 2021 Tree Removal Program with Homer Tree Care, increasing to $78,020 (4-0)
• Approved change order for Oakton/Caldwell Pedestrian Facility engineering, increasing to $49,675.04 (4-0)
• Approved contract with Backflow Solutions for backflow survey at $161,133.10 (4-0)
• Approved renewal of property casualty and workers comp insurance at $707,379 (4-0)

Board of Trustees Meetings

The Niles Board of Trustees will hold its regular meeting on November 16, 2021, to consider several ordinances and resolutions, including a special use permit for a massage services establishment, amendments to the Family Fitness Center fee schedule, and multiple contract change orders and bid awards. The board will also hear a presentation on the CEDA utility bill assistance program and receive COVID-19 updates. The consent agenda includes routine items such as meeting minutes and an ordinance adding a Human Resources Director position.

• Special use permit for 'Massage Services Establishment' at 249 Golf Mill Center (21-ZP-41)
• Ordinance amending Family Fitness Center fee schedule in Appendix D
• Change order for Four Flaggs Altitude Building: decrease $24,164.15, final $607,841.85, +75 days
• Bid waiver and change order for USIC Locating Services: +$30,000, total $110,000
• Insurance renewal: $707,379 for property casualty and workers comp

Board of Trustees Meetings

The Niles Board of Trustees is holding a public hearing that includes a presentation on the Tax Year 2021 Tax Levy Timeline by Finance Director Kent Oliven. The agenda is otherwise procedural, with call to order, pledge, roll call, public comments, and adjournment.

• Presentation on Tax Year 2021 Tax Levy Timeline by Finance Director Kent Oliven

The Niles Board of Trustees held a public hearing on the proposed 2021 property tax levy, which would increase the Village's portion by 88.26%, adding $469/year to the average home. The increase funds public safety pensions, road repairs, and a shift of garbage costs to utility bills. No public comments were made, and no vote was taken; the board will vote on the ordinance on December 14, 2021.

• Allowed Trustee Strzelecki to join remotely (3-0)
• Heard presentation on proposed 2021 property tax levy increase of 88.26%
• No public comments received
• Scheduled vote on levy ordinance for December 14, 2021

Board of Trustees Meetings

The Niles Board of Trustees is holding a public hearing on the proposed Tax Year 2021 property tax levy, which would increase the total extended levy by 88.26% to $13.94 million. The increase is driven by a 141.7% rise in public safety pension levies to fully fund actuarial recommendations, plus a new Street & Bridge levy. The board will vote on the levy at its December 14 meeting. The agenda also outlines plans to shift garbage costs to utility bills and issue bonds for road repairs.

• Total extended levy rises from $7.41M (TY20) to $13.94M (TY21), an 88.26% increase
• Police pension levy increases to $5.65M; fire pension to $5.21M
• New Street & Bridge levy of $289,562 added
• Garbage levy reduced to $1.45M, with phase-in to utility bills by 2024
• Average $353k home would see village tax bill rise $469.01/year

Finance Committee

The November 12, 2021, meeting includes discussions on the 2021 property tax levy and an update on the Fiscal Year 2021 audit. The committee will also review the Draft Public Safety Pension Actuarial Report.

• Vote to determine the Tax Year 2021 (TY21) Property Tax Levy
• Discussion regarding revisions to tax incentive language
• Review of Draft Public Safety Pension Actuarial Report
• Fiscal Year (FY) 2021 Audit Update
• Approval of Accounts Payable Registers for October 2021

Finance Committee

The Niles Finance Committee is meeting to discuss and vote on the tax year 2021 property tax levy, review a draft public safety pension actuarial report, and receive an update on the FY2021 audit. They will also discuss the reduced expected rate of return on assets, TIF Joint Review Board matters, and revisions to tax incentive language. The meeting was rescheduled from November 3 to November 10, 2021.

• Discussion and vote on Tax Year 2021 (TY21) Property Tax Levy
• Draft Public Safety Pension Actuarial Report
• FY2021 Audit Update
• Discussion on reduced expected rate of return on assets
• Discussion on revisions to tax incentive language

The Finance Committee recommended the staff-proposed Tax Year 2021 levy to the Village Board, with the only change being that the Garbage Levy amount will transition to the Street and Bridge Levy over two years instead of the originally proposed longer period. The levy includes significant increases to Police and Fire Pension levies to meet actuarial requirements, and a roughly 5.9% increase to the overall tax bill. The committee also agreed to further investigate subsidies for operating departments.

• Recommended TY21 tax levy to Village Board (staff proposal with 2-year garbage-to-street transition)
• Determined Garbage Levy to Street and Bridge Levy transition over two years
• Agreed to investigate subsidies for operating departments

Public Arts and Culture Advisory Council

The Niles Public Arts and Culture Advisory Council is meeting electronically via Zoom. The agenda includes public comment, approval of October meeting minutes, reports from organization representatives and the Niles Artisan Guild, and updates on the Leaning Tower Parade, Utility Box Wraps, and Twinkle and Lights. New business is a discussion of the budget for FY2023.

• Approval of October 12, 2021 meeting minutes
• Leaning Tower Parade updates
• Utility Box Wraps
• Twinkle and Lights
• Budget for FY2023 discussion

The Public Arts and Culture Advisory Council met electronically on November 9, 2021. The minutes record no substantive decisions; the meeting was procedural, covering agenda items such as approval of prior minutes, reports, and updates on ongoing projects. No votes or final actions were recorded.

• Approved October 12, 2021 meeting minutes (no vote tally recorded)
• Discussed Leaning Tower Parade updates (no action taken)
• Discussed Utility Box Wraps (no action taken)
• Discussed Twinkle and Lights (no action taken)
• Discussed FY2023 budget (no action taken)

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees is holding a special meeting via Zoom to review monthly financial statements, approve bills and disbursements, and consider the annual DOI statement. The board will also review quarterly investment reports, discuss the transition of funds to the Firefighters' Pension Investment Fund of Illinois, and act on applications for admission, withdrawal, and a death-related status change. The meeting is being held remotely due to the COVID-19 disaster declaration.

• Approval of bills and disbursements and DOI Annual Statement
• Review of quarterly investment report and investment policy/asset allocation
• FPIF October 1st tranche: receipt of transfer, cash flow projections, collateralization agreement for BMO Harris account
• Application for admission: Adam Hoeflich; withdrawal: Fred Meek and Michal Furtak; death of Janice Sosnowski
• Pensionable salary review and Brian Collins annual IME

The Niles Firefighters' Pension Board approved routine financial reports, the Department of Insurance Annual Statement, and the 2022 meeting schedule. It also approved the admission of new firefighter Adam Hoeflich, the termination of a surviving spouse benefit, and a withdrawal refund. The board continued post-consolidation services with Sawyer Falduto at $500 per month and approved Resolution 2021-03 for the Global Cash Movement portal.

• Approved minutes from August 17, 2021 meeting (5-0)
• Approved September 30, 2021 financial report (5-0)
• Approved payment of bills totaling $147,996.06 (5-0)
• Approved Department of Insurance Annual Statement (5-0)
• Continued Post Consolidation Services at $500/month (5-0)
• Approved Resolution 2021-03 for Global Cash Movement portal (5-0)
• Approved Adam Hoeflich's admission to the Fund (5-0)
• Approved 2022 meeting schedule (5-0)

Planning and Zoning Board

The Planning and Zoning Board is meeting to conduct a training session for its members. The session covers zoning procedures, special uses, and hearing rules.

• Training on special uses and conditions of special uses
• Training on appealing zoning administrator decisions
• Training on hearing procedures and rules of order
• Training on granting variations and zoning hardship

The Niles Planning and Zoning Board held a special training meeting on November 8, 2021, with no substantive decisions. The session, facilitated by Michael Blue of Teska Associates and David Silverman of Ancel Glink, covered topics such as roles in the process, responsibilities of commission members, findings of fact, and planning tools. No public comments were made, and no old or new business was discussed. The meeting adjourned with a unanimous vote.

• Adjourned meeting at 9:00 PM (5-0)

Finance Committee

The Finance Committee meeting originally scheduled for November 3, 2021, was cancelled and rescheduled to November 10, 2021. The agenda includes discussions on pension-related items, tax incentive language, and a vote on the property tax levy for tax year 2021.

• Discussion on reduced expected rate of return on assets
• TIF Joint Review Board discussion
• Discussion on revisions to tax incentive language
• Draft Public Safety Pension Actuarial Report
• Vote on Tax Year 2021 Property Tax Levy

Police Pension Board

The Niles Police Pension Fund Board of Trustees is holding a regular meeting to review financial reports, approve bills, and discuss investment performance. The board will also consider applications for membership, retirement, and disability benefits, as well as other administrative matters.

• Application for membership – Daniel Cordero
• Approve surviving spouse benefit for Betty Gerhardt
• Applications for disability benefits – Nicholas Beyer and Danielle Helma
• Approve regular retirement benefit – Marijo Zawilla
• Review/Approve – Actuarial Valuation and Tax Levy Request

The Niles Police Pension Fund Board of Trustees approved a tax levy request of $5,487,402 for the Village of Niles, based on an actuarial valuation that lowered the assumed rate of return to 6.5%. The board also approved several routine items, including financial reports, investment reports, membership and retirement benefits, and certified election results. All votes were unanimous (4-0) with one trustee absent.

• Approved $5,487,402 tax levy request (4-0)
• Approved $239,051.89 in disbursements (4-0)
• Accepted quarterly investment report (4-0)
• Approved Daniel Cordero as Tier II member (4-0)
• Approved Betty Gerhardt surviving spouse benefit $5,450.31/month (4-0)
• Approved Marijo Zawilla retirement pension $4,692.10/month (4-0)
• Certified Patrick Hoffmann election to board (4-0)
• Tabled IPOPIF resolution on authorized representatives

General Government & Information Technology

The General Government/IT Committee will discuss renewing the Village of Niles property casualty and workers compensation insurance for $707,379, review the Cook County Low Income Household Water Assistance Grant program, and receive updates on the employee handbook, classification and compensation study, and in-service day recommendations. The meeting is held remotely via Zoom due to the pandemic.

• Renewal of property casualty and workers compensation insurance for $707,379 effective Dec 1, 2021
• Review of Cook County Low Income Household Water Assistance Grant (LIHWAP)
• Final employee handbook updates
• Classification and compensation study update
• In-service day recommendations

The General Government/IT Committee approved four recommendations to the Board of Trustees: final employee handbook updates, renewal of the property casualty and workers compensation insurance program for $707,379, presenting the Cook County LIHWAP water assistance program, and a pilot program for staff in-service days on two holidays. All motions passed unanimously (4-0). The classification and compensation study update was discussed but no action was taken.

• Approved employee handbook updates (4-0)
• Approved insurance program renewal for $707,379 (4-0)
• Approved presenting LIHWAP water assistance program to Board (4-0)
• Approved staff in-service days pilot program (4-0)

Planning and Zoning Board

The board is considering a special use permit for a massage business and several requests for variations regarding parking lot landscape requirements. One request for a variation at 6640 Touhy Ave has been withdrawn.

• Special Use Permit for 'Massage Services Establishment' at 249 Golf Mill Center
• Landscape variation request for 7200 N Oak Park Ave
• Landscape variation request for 6840 Touhy Ave
• Landscape variation request for 6600 Touhy Ave
• Withdrawn variation request for 6640 Touhy Ave

The Niles Planning and Zoning Board approved a special use permit for a massage services establishment at 249 Golf Mill Center, with a condition to comply with all local, state, and federal rules. The board also approved three variations from the parking lot landscape requirement for properties along Touhy Avenue as part of a Village road improvement project. One variation request (21-ZP-44) was withdrawn. All approvals were unanimous (6-0) with one member absent.

• Approved special use permit for massage establishment at 249 Golf Mill Center (6-0)
• Approved parking lot landscape variation at 7200 N Oak Park Ave (6-0)
• Approved parking lot landscape variation at 6840 Touhy Ave (6-0)
• Approved parking lot landscape variation at 6600 Touhy Ave (6-0)
• Withdrawn: variation request at 6640 Touhy Ave

Board of Trustees Meetings

The Board of Trustees is considering an ordinance to impose a 'Push Tax' on video gaming terminals within the Village. The proposed tax would be charged at a rate of one cent for each individual push that initiates a simulation.

• Ordinance to amend Chapter 94 Taxation to impose a Push Tax
• Proposed tax rate of $0.01 per play on video gaming terminals
• Fines for terminal operator violations ranging from $500 to $1,000

Board of Trustees Meetings

The Niles Board of Trustees is holding a special meeting to discuss and approve a proposed ordinance that would amend the village's amusement tax to impose a push tax. The meeting is open to the public and will be held remotely via Zoom.

• Proposed ordinance amending Chapter 94 Taxation, Article XIII. Amusement Tax to impose a push tax
• Special meeting held remotely via Zoom due to COVID-19 disaster declaration
• Public comments accepted via Zoom during the meeting

The Niles Board of Trustees held a special meeting on October 31, 2021, and unanimously approved an ordinance amending the village code to impose a push tax on amusement. The vote was 6-0 in favor. No other substantive business was conducted.

• Approved ordinance imposing push tax on amusement (6-0)

Board of Trustees Meetings

The Niles Board of Trustees will vote on several items including a Cook County Class 7a tax classification for a property on Milwaukee Avenue, zoning changes for properties on Milwaukee Avenue and Harrison Street, and a definition change for 'Firearm Sales'. The board will also consider contract increases for sidewalk and intersection work, a bid waiver for holiday lights, and a bid award for tracer wire construction. Consent agenda items include a fence exemption ordinance, endorsement of a regional climate action plan, and approval of a transition agreement.

• Resolution approving Cook County Class 7a tax classification for Tribab LLC at 7254 N. Milwaukee Avenue
• Ordinance approving special use for sign at 8034-8074 N. Milwaukee Avenue (21-ZP-38)
• Ordinance approving zoning map amendment from R-2 to PI at 8257 Harrison Street (21-ZP-39)
• Ordinance amending definition of 'Firearm Sales' in zoning code (21-ZP-40)
• Change order increasing 2021 Sidewalk, Curb, & Gutter Program contract by $47,200 to $250,000

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss the bike plan update, review improvements at Oakton/Caldwell, and discuss safety at Howard St and Touhy crossings of the North Branch Trail. Public comments are limited to three minutes per person.

• Bike Plan Update – Existing Conditions Report
• Review – Oakton/Caldwell Improvements
• Discussion – Safety at Howard St/North Branch Trail and Touhy/North Branch Trail Crossings

The Bicycle and Pedestrian Plan Advisory Group reviewed the Existing Conditions Report for the Bike and Pedestrian Plan Update, which highlighted issues like speeding, high crash rates on IDOT roadways, and network gaps. They also reviewed engineering drawings for the Oakton/Caldwell improvements, including a trail connection and sidewalk plans, and discussed safety concerns at North Branch Trail crossings. No formal decisions were made; the group will provide feedback on the report by November 18.

• Approved minutes of September 22, 2021 meeting (voice vote, all concurred)
• Reviewed Existing Conditions Report for Bike and Pedestrian Plan Update
• Discussed Oakton/Caldwell improvements, including trail and sidewalk connections
• Discussed safety at Howard St and Touhy Ave North Branch Trail crossings

Board of Trustees Meetings

The Board of Trustees will review several ordinances regarding zoning amendments, sign usage, and firearm sales definitions. The meeting also includes approvals for construction change orders and new service contracts.

• Change order for 2021 Sidewalk, Curb, & Gutter Program increasing contract to $250,000
• Change order for Waukegan Road at Cleveland Road improvements increasing contract to $85,486.66
• Contract award to Bolder Contractors, Inc. for Tracer Wire Program in the amount of $52,500
• Resolution for holiday light installation with Artistic Holiday Designs for $40,777.60
• Purchase of temporary accounting services from GovTemps USA for $3,175

The Niles Board of Trustees approved a 9-item consent agenda, a Cook County Class 7a tax incentive for a property at 7254 N. Milwaukee Ave, special use signage and zoning map amendments, two construction change orders, a bid waiver for holiday lights, and a tracer wire contract. The board also approved financial reports and acknowledged Trustee McCreery's resignation.

• Approved consent agenda items 1-9 (5-0)
• Approved Cook County Class 7a tax classification for Tribab LLC at 7254 N. Milwaukee Ave (4-0)
• Approved special use for sign at 8034-8074 N. Milwaukee Ave (4-0)
• Approved zoning map amendment to PI for 8257 Harrison St (4-0)
• Approved change order for sidewalk/curb/gutter program, +$47,200 (4-0)
• Approved change order for Waukegan/Cleveland intersection, +$26,163.10 (4-0)
• Approved bid waiver and contract extension for holiday lights, $40,777.60 (5-0 after reconsideration)
• Approved bid award to Bolder Contractors for tracer wire program, $52,500 (4-0)

Public Works Committee

The committee will review old business regarding utility line insurance and street impact fees. New business includes discussions on parking restrictions, salt dome presentations, and traffic calming measures.

• No Parking on Western Ave from Golf Rd to Kathy Ln
• Salt Dome Presentation
• Stop Sign Placement / Neighborhood Studies
• Traffic Calming
• Holiday Decorations

The Public Works Committee approved moving forward with a neighborhood study to determine proper stop sign placement, later clarified to cost $85,000 for one neighborhood. Residents from Western Ave supported installing No Parking signs, and staff will investigate placement. The committee also discussed street impact fees, a salt dome replacement, and holiday decorations, but no other formal decisions were made.

• Approved neighborhood study for stop sign placement (3-0)
• Clarified study cost at $85,000 for one neighborhood (3-0)
• Discussed street impact fees ranging from $200 to $600 (no action)
• Residents supported No Parking signs on Western Ave; staff to investigate placement (no formal vote)
• Discussed salt dome replacement due to structural failures (no action)
• Decided to use Artistic Holiday Designs for new decorations (no formal vote)

Economic Development & Neighborhood Renewal

The Economic Development & Neighborhood Renewal Incentives Sub-Committee is meeting to discuss incentives for outdoor dining and awnings. The body will also review minutes from the August 12, 2021 meeting.

• Discussion on outdoor dining incentives
• Discussion on awning incentives

General Government & Information Technology

The General Government/IT Committee is meeting to approve prior meeting minutes, discuss annual employee handbook updates, and receive an update on the solid waste hauler. The meeting is held remotely via Zoom due to the COVID-19 pandemic, with public comment limited to three minutes per person.

• Approve minutes from September 14, 2021 meeting
• Employee Handbook Annual Updates
• Solid Waste Hauler Update

The General Government/IT Committee approved the minutes from its September 14, 2021 meeting. Staff reported that employee handbook updates are being finalized with the labor attorney and will be presented at the November meeting. The committee also discussed that staff will meet with Groot on October 13 to decide whether to negotiate a new waste hauler contract or issue an RFP, noting potential cost increases for recycling services.

• Approved the minutes of the September 14, 2021 General Government/IT Committee meeting.
• Tabled final employee handbook updates until the November meeting for committee review and recommendation to the Board.
• Discussed upcoming meeting with Groot to decide on waste hauler negotiation or RFP; no decision made.

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council approved the Notre Dame High School art student's design for a Leaning Tower replica sponsored by the Niles Police Department, which will be placed at the police department. The council also discussed utility box wraps, business incentive programs, and the Twinkle and Lights program, but no formal action was taken on those items. The meeting was held electronically via Zoom.

• Approved Leaning Tower design by Notre Dame High School student for Niles Police Department (all in favor)
• Approved minutes of July 13, 2021 meeting (all in favor)
• Agreed to treat utility box artwork as a collective design concept (no formal vote)
• Agreed to continue Twinkle and Lights program as in 2020 (no formal vote)

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment performance. The board will also consider applications for membership, retirement, and disability benefits, as well as administrative items such as officer elections and the 2022 meeting schedule.

• Application for membership – Daniel Cordero
• Approve surviving spouse benefit for Betty Gerhardt (deceased pensioner James Gerhardt)
• Applications for disability benefits – Nicholas Beyer and Danielle Helma
• Approve regular retirement benefit – Marijo Zawilla
• Review/approve actuarial valuation and tax levy request

The Niles Police Pension Fund Board of Trustees approved a tax levy request of $5,487,402 from the Village of Niles, based on an actuarial valuation that lowered the assumed rate of return to 6.5%. The board also approved a regular retirement benefit for Marijo Zawilla on an interim basis, certified special election results, and approved the IDOI Annual Statement filing. All motions passed unanimously with four trustees present and one absent.

• Approved $5,487,402 tax levy request from Village of Niles (4-0)
• Approved regular retirement benefit for Marijo Zawilla, interim basis (4-0)
• Certified special election results: Patrick Hoffmann elected to active member term (4-0)
• Approved IDOI Annual Statement filing (4-0)
• Approved surviving spouse benefit for Betty Gerhardt at $5,450.31/month (4-0)
• Accepted Daniel Cordero as Tier II member effective Sept 13, 2021 (4-0)
• Approved $239,051.89 in disbursements per Vendor Check Report (4-0)
• Tabled IPOPIF Authorized Representatives resolution until next meeting

Board of Trustees Meetings

The Niles Board of Trustees is holding a special meeting to consider the appointment of Rehman Ali as Information Technology (IT) Director, effective October 11, 2021, with an annual salary of $155,000. The meeting will be held remotely via Zoom due to the COVID-19 disaster declaration, and public comments will be accepted.

• Appointment of Rehman Ali as IT Director effective October 11, 2021, with annual salary of $155,000

The Board of Trustees unanimously appointed Rehman Ali as Information Technology Director, effective October 11, 2021, with an annual salary of $155,000. The vote was 4-0, with one trustee absent. The appointment was made at a special meeting held via Zoom due to the COVID-19 disaster declaration.

• Appointed Rehman Ali as IT Director, effective October 11, 2021, with an annual salary of $155,000 (motion carried 4-0, with one absent)
• Adjourned the meeting at 10:36 a.m. after no further business

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for October 7, 2021 has been canceled. The next regularly scheduled meeting is set for November 4, 2021 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. This agenda contains only a cancellation notice and no items for discussion or decision.

• October 7, 2021 meeting canceled
• Next meeting: November 4, 2021 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Finance Committee

The Niles Finance Committee is meeting to discuss several financial matters, including a reduced expected rate of return on assets, a Class 7a incentive resolution request, revisions to tax incentive language, a TIF Joint Review Board discussion, bond conditions related to federal law changes, and the conclusion of an Illinois Metropolitan Investment Fund (IMET) loss. The committee will also approve minutes and accounts payable registers.

• Discussion on reduced expected rate of return on assets
• Class 7a Incentive Resolution Request
• Revisions to tax incentive language
• TIF Joint Review Board discussion
• IMET loss conclusion

The Finance Committee approved a Class 7a tax incentive application, with all members concurring, after discussion about its impact on TIF districts and property tax burden. The committee also approved the September 1, 2021 minutes and accounts payable registers. A proposal to lower the expected rate of return on assets (EROA) from 7% to 6.5% was discussed but not decided, with a follow-up planned.

• Approved Class 7a incentive application (all concurred)
• Approved minutes from September 1, 2021 meeting (all concurred)
• Approved accounts payable registers for 08/27, 09/03, 09/10, 09/17, 09/24 (all concurred)

Planning and Zoning Board

The Niles Planning and Zoning Board will consider three specific requests regarding land use and signage. The board will review a special use permit, a zoning map amendment, and a text amendment to the zoning ordinance.

• Special Use Permit for a sign exceeding permitted size by 22.92 square feet at 8034-8074 N Milwaukee Ave
• Zoning Map Amendment to rezone 8257 Harrison St from R-2 Single-Family Residential to PI Public/Institutional Lands District
• Text Amendment to Section 8.5 of the Zoning Ordinance to change the definition of 'Firearms Sales'

The Niles Planning and Zoning Board unanimously approved three items: a special use permit for an oversized sign at 8034-8074 N Milwaukee Ave, a zoning map amendment rezoning 8257 Harrison St from R-2 to PI, and a text amendment to the definition of 'Firearm Sales' in the Zoning Ordinance. All recommendations will go to the Board of Trustees for final action.

• Approved special use permit for sign exceeding permitted area by 22.92 sq ft at 8034-8074 N Milwaukee Ave (7-0)
• Approved zoning map amendment rezoning 8257 Harrison St from R-2 to PI (7-0)
• Approved text amendment to Section 8.5 defining 'Firearm Sales' (7-0)

Board of Trustees Meetings

The Niles Board of Trustees will vote on several contracts and ordinances, including a $720,217.63 five-year agreement for police body cameras and Tasers, a special use permit for a smoking establishment at 8415 Golf Road, and a $130,000 contract for garage insulation work. The board will also consider a workers' compensation settlement of $138,362 and approve routine consent agenda items. Proclamations and ceremonial oaths for two new police officers are also on the agenda.

• Special use permit for a 'Smoking Establishment' at 8415 Golf Road (21-ZP-34)
• Resolution for $720,217.63 Axon body cameras, in-car cameras, and Tasers for police over 5 years
• Contract with All American Exterior Solutions for $130,000 to replace Monoglass insulation at Village Hall parking garage
• Workers' compensation settlement of $138,362 (Case #18 WC 23370)
• Change order decreasing 2020 Street Improvement Project contract by $24,873.40 to $1,044,888.72

Board of Trustees Meetings

The Board of Trustees will review several items including a $720,217.63 contract for police cameras and tasers. The meeting also includes discussions on a special use permit for a smoking establishment and various infrastructure updates.

• Resolution for police body cameras, in-car systems, and TASERS from Axon Enterprise Inc. for $720,217.63
• Special Use Permit for a 'Smoking Establishment' at 8415 Golf Road
• Change order for 2020 Street Improvement Project decreasing contract price by $24,873.40
• Contract with All American Exterior Solutions for Village Hall parking garage insulation for $130,000
• Purchase of a 2022 John Deere 410L Backhoe Loader for $152,747.67

The Niles Board of Trustees denied a special use permit for a smoking establishment at 8415 Golf Road, despite a 1-5-1 recommendation against it from the Planning and Zoning Board. The board approved a $720,217.63 five-year contract with Axon Enterprise for police body cameras, in-car cameras, and Tasers, and approved several other items including a $130,000 contract for insulation replacement at the Village Hall parking garage. All votes were 5-0 or 6-0, with Trustee Jekot absent.

• Denied special use permit for smoking establishment at 8415 Golf Road (0-5)
• Approved $720,217.63 Axon police body camera and equipment contract (5-0)
• Approved $130,000 contract with All American Exterior Solutions for garage insulation (5-0)
• Approved amended Rules of Order and Procedure (5-0)
• Approved $152,747.67 purchase of 2022 John Deere backhoe loader (5-0)
• Approved accounts payable of $5,586,054 for August 2021 (5-0)
• Approved Treasurer's Report for August 2021 (5-0)
• Approved consent agenda items 1-6 (6-0)

Board of Trustees Meetings

The Board of Trustees will meet in a closed executive session that is not open to the public. The session will address personnel matters, litigation, and collective bargaining.

• Approval of August 16, 2021, Executive Session Minutes
• Discussion regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees
• Discussion regarding litigation
• Discussion regarding collective bargaining

Community Relations Commission

The Niles Community Relations Commission is holding an electronic meeting via Zoom due to COVID-19. The agenda includes approving minutes from April 8, 2021, receiving updates from the Police Department and Niles Family Services, and discussing citizen comments and complaints. The commission will also review old business on marketing CRC services and take public comment.

• Approval of minutes from April 8, 2021 meeting
• Police Department update
• Niles Family Services update
• Telephone/email hotlines report
• Marketing CRC services (old business)

The Community Relations Commission approved posting fair housing resources from Open Communities on the village website and social media, and discussed updating its brochure. No other substantive decisions were made; the meeting included public comments about library conduct and police accreditation.

• Approved posting Open Communities fair housing resources on website and social media (unanimous)
• Discussed updating CRC brochure, deferred until distribution is clearer

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is holding a virtual regular meeting. They will consider approving the August 25, 2021 minutes and discuss new business including Milwaukee Ave pedestrian crossings, design options for Waukegan and Cleveland, and a bike plan update. Public comments are limited to three minutes per person.

• Approval of August 25, 2021 minutes
• Discussion of Milwaukee Ave pedestrian crossings
• Update on Waukegan and Cleveland design options
• Bike plan update
• Next meeting scheduled for October 27, 2021

The Bicycle and Pedestrian Plan Advisory Group discussed potential pedestrian crossings on Milwaukee Avenue, including a technical memo submitted to IDOT for a signal at Monroe and Milwaukee. They also discussed a potential road diet on Waukegan, with traffic counts underway, and received an update on the bike plan. No formal decisions were made; the meeting was primarily informational and discussion-based.

• Approved minutes of August 25, 2021 meeting (voice vote, all concurred)
• Discussed Milwaukee Ave pedestrian crossings; technical memo submitted to IDOT for Monroe signal
• Discussed potential road diet on Waukegan; traffic counts underway
• Received bike plan update; existing conditions report in draft

Building & Zoning Committee

The Niles Building & Zoning Committee is meeting to discuss design guidelines, outdoor dining, and a request for proposals (RFP) for Cross Control Management. They will also see a demo of SeeClickFix and hear public comments. The agenda includes approval of previous minutes and old business items.

• Discussion on Design Guidelines
• Discussion on Outdoor Dining
• SeeClickFix Demo
• Discussion on Cross Control Management RFP

Economic Development & Neighborhood Renewal

The Economic Development and Neighborhood Renewal Commission is meeting to discuss routine business, including approval of prior minutes, public comments, and updates from the Economic Development Director. The main substantive item is an update on a façade grant application for 7314 N. Milwaukee, with subcommittee reviews also on the agenda.

• Façade grant application update for 7314 N. Milwaukee
• Approval of July 15, 2021 meeting minutes
• Subcommittee reviews: Communication & Marketing, Business Attraction & Retention, Neighborhood Renewal, Incentives
• Economic Development Director update by John Melaniphy

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to elect a public member and chairman, approve 2018 minutes, and discuss FY19 and FY20 reports for the Gross Point-Touhy TIF District. The agenda is largely procedural, with the main substantive item being the review of the TIF reports.

• Election of public member and chairman
• Approval of 2018 JRB minutes
• Discussion of FY19 and FY20 TIF reports for Gross Point-Touhy TIF District

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to elect a public member and chairman, and to discuss the FY19 and FY20 reports for the Milwaukee-Dempster TIF District. The reports are available on the Village website. The meeting is largely procedural, with no major decisions or proposals listed.

• Election of public member
• Election of chairman
• Discussion of FY19 and FY20 TIF reports for Milwaukee-Dempster TIF District

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to organize itself and discuss the FY19 and FY20 reports for the Milwaukee-Harlem Tax Increment Financing (TIF) district. The agenda includes electing a public member and a chairman, and reviewing the TIF reports, which are available on the village website.

• Election of public member for the Joint Review Board
• Election of chairman for the Joint Review Board
• Discussion of FY19 and FY20 TIF reports for the Milwaukee-Harlem TIF district

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to discuss the FY19 and FY20 Tax Increment Financing (TIF) reports for the Milwaukee-Oakton TIF District. The board will also elect a public member and a chairman. The meeting is largely procedural, with the main substantive item being the TIF report discussion.

• Discussion of FY19 and FY20 TIF reports for Milwaukee-Oakton TIF District
• Election of public member
• Election of chairman
• Roll call of taxing district members

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to handle routine procedural matters, including electing a public member and chairman, and approving the 2018 minutes. The board will also discuss the FY19 and FY20 TIF reports for the Milwaukee-Touhy TIF District. No major decisions or public hearings are scheduled.

• Election of public member and chairman
• Approval of 2018 JRB minutes
• Discussion of FY19 and FY20 TIF reports

Niles Joint Review Board Meetings

The Niles Joint Review Board is meeting to elect officers and discuss the FY19 and FY20 reports for the Oakton-Waukegan TIF district. The reports are available on the village website. The meeting is largely procedural, with no major decisions expected.

• Election of public member
• Election of chairman
• Discussion of FY19 and FY20 TIF reports

Human Services Committee Agendas & Minutes

The Human Services Committee will meet to approve minutes from July 14, 2021. The body will discuss updates regarding the Fitness Center, Senior Center, Family Services, and the Teen Center. The meeting also includes updates on COVID-19 services and staff operations.

• Fitness Center updates
• Senior Center updates
• Family Services and Teen Center updates
• COVID-19 services updates
• COVID-19 staff operations updates and modification

General Government & Information Technology

The General Government/IT Committee will meet remotely via Zoom to discuss routine administrative matters. They will consider updates to the annual employee handbook, receive an update on the recruitment of an IT director, and hear about the GovHR classification and compensation study. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.

• Annual Employee Handbook Updates
• Update on I.T. Director Recruitment
• Update on GovHR Classification and Compensation Study

The General Government/IT Committee met virtually and approved the July 13, 2021 minutes. They received updates on the annual employee handbook review (pending labor attorney review), the IT Director recruitment (top candidates to be interviewed by September 17, offer by September 24), and the GovHR classification and compensation study (awaiting survey responses, final report in November). No formal decisions were made on these items; they were informational only.

• Approved minutes of July 13, 2021 meeting (voice vote, all concurred)
• Received update on employee handbook changes, pending attorney review
• Received update on IT Director recruitment, with offer expected by September 24
• Received update on classification and compensation study, report due in November

Planning and Zoning Board

The Planning and Zoning Board is meeting to consider a special use permit for a smoking establishment and two property variations. The board will also review minutes from the August 16, 2021 meeting.

• Special Use Permit for a 'Smoking Establishment' at 8415 Golf Rd (21-ZP-34)
• Variation for a pergola encroaching 11 feet into the front yard setback at 8000 Odell Ave (21-ZP-33)
• Variation for a driveway that does not terminate at a garage at 7750 Octavia Ave (21-ZP-37)

The Planning and Zoning Board denied a special use permit for a smoking establishment at 8415 Golf Rd., with a 5-1 vote against, after determining it was not necessary for public convenience given two existing smoke shops nearby. The board approved a variation for a pergola at 8000 Odell Ave, allowing an 11-foot encroachment into the front yard setback, and approved a variation for a driveway at 7750 Octavia Ave. The board also approved the minutes from August 16, 2021.

• Denied special use permit 21-ZP-34 for a smoking establishment at 8415 Golf Rd. (5-1, 1 abstention).
• Approved variation 21-ZP-33 for a pergola encroaching 11 feet into the front yard setback at 8000 Odell Ave (6-1).
• Approved variation 21-ZP-37 for a driveway not terminating at a garage at 7750 Octavia Ave (7-0).
• Approved the minutes of the August 16, 2021 meeting (6-0, 1 abstention).

Public Safety Committee

The Public Safety and Public Works Committees approved the July 8, 2021 minutes. They approved a recommendation to place "No parking" signs on one side of various streets to improve access for fire trucks, snow plows, and school buses, with town hall meetings planned for affected areas. They also approved moving forward with new wrappings for Niles Police vehicles, funded by Police Seizure and DUI accounts. No action was taken on the Fire Department vaccination mandate, which is being monitored.

• Approved the July 8, 2021 meeting minutes
• Approved placing 'No parking' signs on one side of streets in areas where parked cars block emergency and service vehicles
• Recommended town hall meetings for affected residents before signs are installed
• Approved the Police Department moving forward with new vehicle wrappings, funded by Police Seizure and DUI accounts
• Took no action on Fire Department vaccination mandate; will monitor the situation

Milwaukee Avenue Corridor Committee

The Milwaukee Avenue Corridor Committee will meet to approve the summary of its September 25, 2020 meeting and review and recommend flower basket options for the corridor. The agenda includes old and new business items, but no specific proposals or contracts are listed.

• Approval of meeting summary from September 25, 2020
• Review and recommendation of flower basket options

The Milwaukee Avenue Corridor Committee unanimously endorsed switching from artificial to live flowers for the 2022 hanging basket program on Milwaukee, Waukegan, and Howard avenues. Public Works will prepare bid documents for the program. The decision follows a review of costs and maintenance, with live flowers estimated to be slightly less expensive than artificial ones.

• Approved September 25, 2020 meeting summary (unanimous)
• Endorsed live flowers for 2022 hanging baskets (unanimous)

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for September 2, 2021, has been canceled. The next regularly scheduled meeting is set for October 7, 2021.

Finance Committee

The committee will review updates regarding the Fitness Center for fiscal year 2022 and the American Rescue Plan Act. The agenda also includes discussions on renewing Village healthcare benefits and a compensation study conducted by GovHR.

• Fitness Center FY2022 Update
• Renewal of Village Healthcare Benefits and new CDHP insurance option
• Compensation Study via GovHR
• American Rescue Plan Act (ARPA) Update
• Approval of Accounts Payable Registers from July 30 to August 20, 2021

The Finance Committee approved the minutes and accounts payable registers, and recommended renewing the Village's healthcare plans for 2022, including a new Consumer Driven Health Plan with Health Savings Account. They also discussed the Fitness Center update, a compensation study, ARPA fund uses, and other items, but no other formal decisions were made.

• Approved August 4, 2021 Finance Committee minutes (all concurred)
• Approved Accounts Payable registers for 7/30, 8/6, 8/13, 8/14, 8/20 (all concurred)
• Recommended healthcare plan renewals for 2022, including new CDHP with HSA (all concurred)

Police Pension Board

The Board of Trustees will conduct a regular meeting to review monthly financial reports, investment performance, and membership updates. The agenda includes decisions on retirement and disability benefit applications as well as discussions regarding holiday pay changes.

• Approval of retirement benefits for Joseph Penze
• Disability benefits application for Nicholas Beyer
• Review of quarterly investment performance from Sawyer Falduto Asset Management, LLC
• Discussion of change in holiday pay
• Election of Board Officers including President and Vice President

Building & Zoning Committee

The Niles Building & Zoning Committee is meeting to discuss several zoning and code items. They will review old business including fence language, appendix B definitions, and design guidelines, and discuss new topics of outdoor dining and rodent control. The meeting is open to public comments.

• Discussion on Outdoor Dining
• Discussion on Rodent Control
• Language on Fences Chapter 18
• Appendix B Definition Text Amendments
• Design Guidelines

The Building and Zoning Committee approved a text amendment to Chapter 18 of the zoning code, allowing the Director of Community Development to approve fences around public utilities for security purposes, with a 6-0 vote. The committee also approved amendments to Appendix B definitions, removing 'firearm transfer' from the definition of firearm sales to align with state law. Discussions were held on outdoor dining regulations and rodent control efforts, but no formal actions were taken on these topics.

• Approved the July 15, 2021 meeting minutes with amendments (6-0).
• Approved a Chapter 18 Fence text amendment allowing the Director of Community Development to approve security fences around public utilities (6-0).
• Approved Appendix B Definition Text Amendments, removing 'firearm transfer' from the firearm sales definition (6-0).
• Adjourned the meeting until September 16, 2021 (6-0).

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is holding a virtual regular meeting. They will review minutes from July 28, receive updates on the Epstein Plan and Milwaukee Ave crossings with IDOT, and continue discussing design options for Waukegan and Cleveland. Public comments are limited to three minutes per person.

• Epstein Plan update
• Milwaukee Ave crossings – IDOT meeting
• Further discussion on Waukegan and Cleveland design options
• Approval of July 28, 2021 minutes
• Next meeting scheduled for September 22, 2021

The Bicycle and Pedestrian Plan Advisory Group discussed a potential road diet on Waukegan Road after IDOT suggested studying it, which would be a major shift from previous plans and slow improvements. The group also provided feedback on speeding hotspots and corridors needing attention for the Epstein Bike and Pedestrian Plan Update. No formal decisions were made; the meeting was primarily informational and discussion-based.

• Approved minutes of July 26, 2021 meeting (voice vote, all concurred)
• Discussed exploring road diet on Waukegan Road with IDOT (no formal action)
• Volunteered to compile list of Village bicycle/pedestrian programming (Peggy Reins)

Board of Trustees Meetings

The Board of Trustees will consider several ordinances regarding special use permits for Milwaukee Avenue and Golf Road. The meeting also includes discussions on intergovernmental agreements for ambulance services and street lighting maintenance.

• Special Use Permit for 'Unique Use' at 7034 Milwaukee Avenue
• Special Use Permit for 'Smoking Establishment' at 8415 Golf Road
• Special Use Permit for multi-family dwelling at 6605-6615 Milwaukee Avenue
• Change order of $109,436.74 for Golf Road Sidewalk Infill Project
• Use of $327,355.83 in Rebuild Illinois funds for Howard Street rehabilitation

The Niles Board of Trustees approved an intergovernmental agreement with Chicago for streetlight installation on Milwaukee Avenue, adopted a facade improvement program, and approved several special use permits. A special use permit for a smoking establishment at 8415 Golf Road was remanded back to the Planning and Zoning Board for clarification. The board also approved consent agenda items, appointments, and financial reports.

• Approved IGA with Chicago for Milwaukee Avenue streetlights (6-0)
• Approved special use permit for vinyl wrapping business at 7034 Milwaukee Ave (6-0)
• Remanded smoking establishment special use at 8415 Golf Rd to Planning & Zoning Board (6-0)
• Approved multi-family dwelling special use and variations at 6605-6615 Milwaukee Ave (5-1)
• Adopted Facade & Streetscape Improvement Program with $15,000 match (6-0)
• Approved $22,800 for land acquisition legal services for Touhy Ave parcel (6-0)
• Approved $327,355.83 Rebuild Illinois funds for Howard Street project (6-0)
• Approved $122,682.99 payment to IDHFS for Medicaid patient transport (6-0)

Firefighters Pension Board

The Board of Trustees will conduct a quarterly meeting via video conference to review monthly financial statements and the status of the Village Audit. The agenda includes discussions on pension calculation changes regarding holiday pay and updates on asset transfer processes.

• Approval of May 13 and July 14, 2021 minutes
• Review of monthly financial statements and draft actuarial study
• Admission of Michal Furtak into the Fund
• Notification of death of Carl Fox
• Discussion of changes to pension calculations to exclude holiday pay

Planning and Zoning Board

The Planning and Zoning Board is meeting to discuss several requests for zoning variations and special use permits. These include requests for residential setbacks and the establishment of specific businesses.

• 6605-6615 Milwaukee Ave: Special Use Permit for multi-family dwelling and variations for rear setback, parking stalls, loading spaces, and landscaping
• 8415 Golf Rd: Special Use Permit for a 'Smoking Establishment'
• 7034 Milwaukee Ave: Special Use Permit for a 'Unique Use' (Vinyl Wrapping Business)
• 6672 Albion Ave: Four variations for side yard setbacks, lot width, and building height setback plane
• 7203 Conrad Ave: Variation for a driveway extending towards the interior lot line

The Niles Planning and Zoning Board approved all five zoning requests on the agenda, including a new single-family home with multiple variations, a vinyl wrapping business, a retroactive driveway variation, a smoke shop, and a 14-unit multi-family conversion. The board has final say on the single-family home and driveway items, while the business and multi-family approvals are recommendations to the Board of Trustees.

• Approved 21-ZP-30: three variations for new home at 6672 Albion Ave (4-1)
• Approved 21-ZP-31: special use permit for Jac Wraps vinyl business at 7034 Milwaukee Ave (5-0)
• Approved 21-ZP-32: retroactive driveway variation at 7203 Conrad Ave (3-2)
• Approved 21-ZP-34: special use permit for smoke shop at 8415 Golf Rd (5-0)
• Approved 21-ZP-35 & 36: multi-family conversion with 4 variations at 6605-6615 Milwaukee Ave (5-0)
• Approved July 12, 2021 meeting minutes with one correction (5-0)

Board of Trustees Meetings

The Board of Trustees will meet in a closed executive session that is not open to the public. The session will focus on collective bargaining and real estate matters.

• Collective bargaining regarding negotiating matters between the public body and employees
• Real estate discussions regarding the setting of a price for sale or lease of village property

Economic Development & Neighborhood Renewal

The Economic Development & Neighborhood Renewal Incentives Sub-Committee is meeting to discuss types of funding incentives used by other towns. The committee will also review steps regarding schools and a potential program for shopping local during the holidays.

• Discussion on incentives funded by other towns
• Discussion on school-related steps
• Review of 'Shopping local for the holidays' program

Finance Committee

The Finance Committee discussed a proposed rate structure for the village's largest water customer, which would increase the water rate but eliminate the sewer charge for industrial water use, resulting in a net 1.4% increase for that customer. The committee tabled the discussion to gather more information, including the customer's other contributions to the village. The committee also approved minutes and accounts payable registers.

• Approved minutes from June 30 and July 7, 2021 meetings (unanimous)
• Approved accounts payable registers for 6/25, 6/28, 7/2, 7/9, 7/12, and 7/16 (unanimous)
• Tabled discussion on large customer utility billing rate proposal

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting to discuss design options for Waukegan and Cleveland. The group will also receive an update on the Epstein Plan and discuss the Walk and Roll event at Notre Dame College Prep.

• Discussion of Waukegan and Cleveland Design Options
• Epstein Plan Update
• Walk and Roll Aug. 5 Notre Dame College Prep

The Bicycle and Pedestrian Plan Advisory Group discussed three design options for the Cleveland and Waukegan intersection but did not reach a consensus. The group decided to have engineers hold one more conversation with IDOT to summarize their concerns before making a decision. The group also reviewed a design for the Cleveland and Caldwell intersection and appeared largely satisfied with it.

• Approved minutes of June 23, 2021 meeting (voice vote, all concurred)
• Tabled decision on Cleveland/Waukegan intersection design; engineers to consult IDOT with committee concerns
• Discussed Cleveland/Caldwell intersection design with 18' median and crosswalk to North Branch Trail; no formal vote
• Introduced new member Brian Lee to fill committee vacancy

Board of Trustees Meetings

The Niles Board of Trustees will consider a $11,089,452 contract for the Greenwood Stormwater Basin Project, appoint Joseph S. La Margo as Village Manager, and vote on several special use permits. The consent agenda includes routine items like meeting minutes, appointments, and ordinances. The meeting also features proclamations, ceremonial oaths for new police and fire personnel, and a Green Business Award presentation.

• Bid award to DiMeo Brothers Inc. for Greenwood Stormwater Basin Project, $11,089,452
• Appointment of Joseph S. La Margo as Village Manager effective August 31, 2021
• Special use permits for smoking establishment at 8936 N. Greenwood Ave, massage service at 249 Golf Mill Center, reception facility at 7013 N. Milwaukee Ave, unique use at 7412 Milwaukee Ave, and medical/dental clinic at 8852 Milwaukee Ave
• Contract with Maren Ronan, Ltd. for lobbying services, $60,000
• Workers compensation settlement payment of $158,128

Board of Trustees Meetings

The Niles Village Board is holding an informal consideration meeting with a single substantive item: a presentation on water and sewer rates. The agenda includes standard procedural items like call to order, roll call, pledge of allegiance, public comments, and adjournment.

• Presentation on water and sewer rates
• Public comments period

The Board of Trustees held an informal special meeting to discuss a proposed water and sewer rate increase effective January 1, 2022, intended to help fund the Tier 2 Milwaukee/Maryland Stormwater Project. The project, which began in 2012, received a conditional IEPA loan in June 2021 and bids came in with the lowest at $11.1 million. No formal vote was taken at this meeting; the ordinance to increase water rates was scheduled for consideration at the regular board meeting later that evening. Public comments were heard from residents supporting the rate increase and urging the project's completion.

• Discussed proposed water rate increase effective January 1, 2022 (no vote taken)
• Heard presentation on Tier 2 Milwaukee/Maryland Stormwater Project status
• Noted Finance Committee recommendation for water/sewer rate study and stormwater utility research
• Scheduled ordinance amending water rates for consideration at regular board meeting

Board of Trustees Meetings

The Niles Board of Trustees is meeting to consider a wide range of items, including appointing a new village manager, approving a major stormwater basin project, and several special use permits. The agenda also includes routine consent items like minutes, appointments, and various contracts.

• Appointment of Joseph S. La Margo as Village Manager effective August 31, 2021
• Resolution for Greenwood Stormwater Basin Project with DiMeo Brothers Inc. for $11,089,452
• Ordinance for a special use permit for a 'Smoking Establishment' at 8936 N. Greenwood Avenue
• Ordinance for a special use permit for a 'Reception Facility' at 7013 N. Milwaukee Avenue
• Resolution for lobbying services with Maren Ronan, Ltd. for $60,000

The Board of Trustees approved the appointment of Joseph S. La Margo as Village Manager with an annual salary of $225,000, effective August 31, 2021. They also approved a 10.9% combined water and sewer rate increase for accounts under 4 million gallons per month, effective January 1, 2022, to secure an IEPA loan for the Greenwood Basin Stormwater Project. Several special use permits were denied, including a smoking establishment and a massage service, while others were approved. The Board also awarded an $11,089,452 contract for the Greenwood Stormwater Basin Project.

• Appointed Joseph S. La Margo as Village Manager, effective Aug. 31, 2021, at $225,000/year (5-0)
• Adopted water/sewer rate increase of 10.9% for accounts under 4M gallons/month, effective Jan. 1, 2022 (4-0)
• Denied special use permit for smoking establishment at 8936 N. Greenwood Ave. (0-4)
• Denied special use permit for massage service at 249 Golf Mill Center (0-4)
• Approved special use permit for reception facility and variation at 7013 N. Milwaukee Ave. (4-0)
• Approved $11,089,452 bid award to DiMeo Brothers Inc. for Greenwood Stormwater Basin Project (4-0)
• Approved $60,000 lobbying contract with Maren Ronan, Ltd. for 2021-2022 (4-0)
• Approved consent agenda including separation agreements and $158,128 workers comp settlement (5-0)

Board of Trustees Meetings

The Niles Village Board is considering two ordinances related to the Greenwood Basin Stormwater Project: a combined water and sewer rate increase of 10.9% for accounts under 4 million gallons per month, effective January 1, 2022, and an amendment to the IEPA loan ordinance changing the loan term from 30 to 20 years and funding repayment from the Water Fund. The rate increase is needed to qualify for the IEPA loan and to address the loss of Aqua Illinois as a major customer.

• Water rate increase from $8.44 to $9.32 per 1,000 gallons (10.43%) for accounts under 4 million gallons/month
• Sewer rate increase from $0.75 to $0.87 per 1,000 gallons (16%)
• Separate water rate of $8.61 per 1,000 gallons for accounts over 4 million gallons/month
• IEPA loan amendment: principal amount $8,793,462, term changed from 30 to 20 years
• Loan repayment to come from Water Fund, including portion of 0.25% Home Rule Municipal Service Occupation Tax

Stormwater Commission

The Stormwater Commission is meeting to approve prior minutes, discuss resident stormwater issues, and review old business including the NPDES MS4 annual report, Mulford and Oconto review, ordinance revisions, and infiltration test results. No new business items are listed.

• Approval of minutes from October 14, 2020 and January 13, 2021
• NPDES MS4 annual report and update
• Mulford and Oconto review
• Ordinance revisions
• Infiltration test results

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee is meeting to review a Phase 1 summary and strategy framework presented by the Lakota Group. The session includes a visioning activity and discussion regarding Phase 2 of the planning process.

• Lakota Group presentation on Phase 1 Summary and Comprehensive Plan Strategy Framework
• Discussion of Phase 2 with the Lakota Group
• Community Visioning Workshop planning

Human Services Committee Agendas & Minutes

The Human Services Committee will meet to receive updates on village departments and COVID-19 services. The body will also discuss staff operations and modifications related to COVID-19.

• Updates on Fitness Center, Senior Center, and Family Services (Teen Center)
• COVID-19 Services updates
• COVID-19 Staff Operations updates and modification

Building & Zoning Committee

The Building & Zoning Committee is meeting to approve prior minutes, continue a design guidelines discussion, and review proposed text amendments to Chapter 18 (Fences) and Appendix B (Definitions). Public comments will be taken on the proposed language. The meeting is primarily discussion-oriented with no final votes listed.

• Approval of June 17, 2021 committee minutes
• Old business: Design Guidelines Discussion
• Proposed text amendments to Chapter 18 – Fences
• Proposed changes to Appendix B – Definitions
• Open discussion and public comments on proposed language

The Niles Building and Zoning Committee discussed a proposed amendment to the definition of firearms to allow FFL (Federal Firearm Licensing) transfers, but took no final action, placing it on the August agenda. They also discussed a text amendment for fence height variations for public utilities, with further discussion scheduled for August. The committee approved the June 17, 2021 meeting minutes with amendments.

• Approved June 17, 2021 meeting minutes with amendments (5-0)
• Tabled Design Guidelines discussion to August 19, 2021
• Discussed firearm transfer definition amendment; no vote, placed on August agenda
• Discussed fence height text amendment for public utilities; no vote, further discussion in August

Economic Development & Neighborhood Renewal

The Economic Development and Neighborhood Renewal Commission is meeting to approve minutes, hear public comments, and receive updates from its subcommittees on communication, business attraction, neighborhood renewal, and incentives. No votes on specific projects or contracts are listed on the agenda.

• Approval of May 20, 2021 meeting minutes
• Public comment period
• Subcommittee updates: Communication & Marketing, Business Attraction & Retention, Neighborhood Renewal, Incentives
• Next meeting scheduled for September 16, 2021

Board of Trustees Meetings

The Niles Board of Trustees is holding two special executive sessions, closed to the public, to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, as permitted by the Illinois Open Meetings Act. The sessions are scheduled for July 13 and 14, 2021, at the Village Administration Building.

• Closed session under 5 ILCS 120/2(c)(1) for employee matters
• Two-part executive session on July 13 and 14, 2021
• Meeting location: Council Chambers, 1000 Civic Center Drive

Firefighters Pension Board

The Niles Firefighters' Pension Fund board is holding a special meeting to prepare for the transfer of pension assets to the Firefighters' Pension Investment Fund of Illinois, effective October 1, 2021. The board will review and approve resolutions, forms, and cash retention plans related to the consolidation, along with investment reports and litigation status.

• Review/approval of resolution appointing authorized agents for FPIF transfer
• Review/approval of transfer task resolution and transferal notice form
• Review of cash flow projections and transition cash retention
• Review of FPIF member fund questionnaire from Northern Trust
• Investment manager's report from Sawyer Falduto Asset Management Company

General Government & Information Technology

The General Government/IT Committee is meeting to discuss several items, including a proposed $60,000 lobbying contract, a resolution for a community solar program, and a $132,378.67 payment for software support. The committee will also receive an update on a compensation study and consider approving the previous meeting's minutes.

• Resolution for $60,000 lobbying services contract with Maren Ronan, Ltd.
• Approval of Community Solar Clearinghouse Solution Residential Program resolution
• Compensation study progress update
• Payment of $132,378.67 to Tyler Technologies for Munis software support and licensing
• Approval of June 8, 2021 meeting minutes

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council approved the June 8, 2021 meeting minutes with a correction to historical society hours. Members discussed the Leaning Towers of Parade project, agreeing to let Alicia Bermes and Katie Schneider select artists and designs for the next ten towers. No new business or public comment was presented.

• Approved June 8, 2021 meeting minutes with corrected historical society hours (unanimous)
• Agreed to let Alicia Bermes and Katie Schneider select artists and designs for next ten Leaning Towers of Parade towers

Board of Trustees Meetings

The Board of Trustees has called two special executive sessions that are not open to the public. The Board will consider matters regarding the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

• Executive session regarding employee appointments, compensation, or discipline

Planning and Zoning Board

The board is considering several special use permits for businesses and a food pantry. It will also review requests for zoning variations regarding fence height and parking requirements.

• Special Use Permit for a 'Smoking Establishment' at 8936 N Greenwood Ave
• Special Use Permit for 'Massage Services Establishment' at 249 Golf Mill Center
• Variation for an 8’ fence and barbed wire at 6480 Howard St
• Special Use Permit for a 'Reception Facility' and retail use variation at 7013 Milwaukee Ave
• Special Use Permit for a food pantry at 7412 Milwaukee Ave

The Niles Planning and Zoning Board approved a fence height and barbed wire variance for a Peoples Gas facility at 6480 Howard St., a reception facility at 7013 Milwaukee Ave, a food pantry at 7413 Milwaukee Ave, and a chiropractic clinic at 8852 Milwaukee Ave. The board denied a special use permit for a smoking establishment at 8936 N Greenwood Ave and a massage services establishment at 249 Golf Mill Center. All decisions except the fence variance are recommendations to the Board of Trustees.

• Approved a variation for an 8-foot fence with barbed wire at 6480 Howard St. for Peoples Gas (5-0).
• Denied a special use permit for a smoking establishment at 8936 N Greenwood Ave (1-4).
• Denied a special use permit for a massage services establishment at 249 Golf Mill Center (2-3).
• Approved a special use permit and variation for a reception facility at 7013 Milwaukee Ave (5-0).
• Approved a special use permit for a food pantry at 7413 Milwaukee Ave (5-0).
• Approved a special use permit and parking variation for a chiropractic clinic at 8852 Milwaukee Ave (4-0, 1 abstention).

Community Relations Commission

The Niles Community Relations Commission is holding an electronic meeting via Zoom due to the COVID-19 pandemic. The agenda includes approving minutes from April 8, 2021, receiving updates from the Police Department, Niles Family Services, and administration hotlines, and discussing old business on equity and inclusion initiatives and marketing CRC services. Public comment is limited to three minutes per person.

• Approval of minutes from April 8, 2021 meeting
• Police Department update on citizen comments/complaints
• Niles Family Services update
• Equity and Inclusion Initiatives School Council discussion
• Marketing CRC Services discussion

The July 8, 2021 meeting of the Community Relations Commission was cancelled because it did not have a quorum of commissioners. No decisions were made or items discussed.

Public Safety Committee

The Niles Public Safety Committee is meeting to discuss new business, specifically the Niles Police Department's body worn cameras. The agenda also includes approval of minutes, an executive session, and public comments.

• Discussion of Niles Police Department body worn cameras

The Public Safety Committee approved a motion to proceed with leasing Axon body-worn cameras for the Niles Police Department, following a presentation by Deputy Chief Zakula and Commander Fragassi. The committee also discussed developing a peer support program for Police and Fire Departments, but deferred a vote until the next meeting. Minutes from June 10, 2021 were approved.

• Approved motion to lease Axon body-worn cameras (voice vote)
• Approved June 10, 2021 meeting minutes
• Deferred peer support program discussion to next meeting for vote

Economic Development & Neighborhood Renewal

The Economic Development & Neighborhood Renewal Incentives Sub-Committee is meeting to approve prior minutes and discuss incentive types used by other towns, next steps for schools, and other incentive options. The agenda also includes a discussion of a Shopping Local for the Holidays program.

• Approval of June 17, 2021 minutes
• Discussion on incentives funded by other towns
• Further discussion on school and committee next steps (led by Denise)
• Other incentives for discussion
• Shopping Local for the Holidays program

Economic Development & Neighborhood Renewal

The Marketing and Communications Sub-Committee is meeting to discuss project updates. The agenda includes reviews of incentive programs and neighborhood renewal efforts.

• Facade Program updates
• Grow Your Home Program updates
• Neighborhood Renewal and Community Garage Sale
• Business Retention
• Niles Design District

Police Pension Board

The Niles Police Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, financial reports, and bills. They will also consider specific benefit applications, such as retirement for Joseph Penze and disability for Nicholas Beyer, and review investment performance and policy updates.

• Approve regular retirement benefits for Joseph Penze
• Application for disability benefits by Nicholas Beyer
• Status of adult disabled child benefits issue for David Pekosh
• Review quarterly investment performance report from Sawyer Falduto Asset Management
• Resolution appointing authorized representatives for IPOPIF

Finance Committee

The Niles Finance Committee is meeting to consider a recommendation for an ordinance amending water and sewer rates. The agenda also includes approval of minutes from the previous meeting and accounts payable registers. No other substantive items are listed.

• Ordinance amending water and sewer rates (Oliven)
• Approval of regular minutes from June 30, 2021
• Approval of accounts payable registers for 06/25, 06/28, 07/02

The Finance Committee voted 3-1 to recommend a water rate increase of 0.88 cents per 1000 gallons and a sewer rate increase of 0.12 cents per 1000 gallons, effective January 2022, with a 2% increase for the largest customer. The recommendation also re-dedicates the 0.25% home rule sales tax to stormwater costs per existing ordinance, with flexibility to use fund balance to lower the IEPA loan amount. The minutes from June 30, 2021 and the Accounts Payable registers were not approved, deferred to the August meeting for further review.

• Recommended water rate increase of 0.88 cents per 1000 gallons and sewer rate increase of 0.12 cents per 1000 gallons, effective January 2022, with a 2% increase for the largest customer (passed 3-1).
• Re-dedicated the 0.25% home rule sales tax to stormwater costs per existing ordinance, with flexibility to add fund balance to lower the IEPA loan amount.
• Deferred approval of the June 30, 2021 Finance Committee minutes to the August meeting.
• Deferred approval of the Accounts Payable registers for 2021-6/25, 6/28, 7/2 to the August meeting.

Fire & Police Commission

The Board of Fire and Police Commissioners is holding a special meeting to begin a disciplinary hearing on a complaint by Police Chief Luis Tigera to terminate Sgt. Nicholas Beyer. The board will address preliminary matters, including probable cause, suspension without pay, and whether to hold the hearing in closed session. The meeting will then recess into closed session to discuss the employee's discipline and hear testimony.

• Hearing on Police Chief Luis Tigera's complaint to terminate Sgt. Nicholas Beyer
• Determination of probable cause to proceed with the charges
• Motion to suspend Sgt. Beyer without pay during the hearing
• Motion to conduct the hearing in closed session
• Closed session under 5 ILCS 120/2(c)(1) and (c)(4) for employee discipline and testimony

The Board of Fire and Police Commissioners voted unanimously to accept Sergeant Nicholas Beyer's resignation from the Niles Police Department, effective immediately, and to not move forward with the disciplinary hearing on Chief Luis Tigera's complaint seeking Beyer's termination. The complaint, filed June 18, 2021, alleged misconduct; Beyer's resignation letter was filed July 6, 2021, and accepted by the Village. The Board approved the order (3-0) and adjourned.

• Approved order accepting Sgt. Beyer's resignation and dropping termination hearing (3-0)
• Accepted Beyer's resignation effective immediately on behalf of the Village
• Withdrew Beyer's procedural motions (suspend without pay, closed session) as moot

Fire & Police Commission

The Niles Fire and Police Commission is holding a regular meeting to discuss the Police Lateral Transfer Program, a new Police Eligibility list, and new Police and Fire hires. The meeting also includes a closed executive session to discuss personnel matters, including the approval of previous executive session minutes.

• Discuss Police Lateral Transfer Program
• Discuss new Police Eligibility list
• Discuss new Police and Fire hires
• Approval of minutes from March 30, 2021 and April 7, 2021
• Executive session for personnel matters per 5 ILCS 120/2 (c)(1)

The commission approved minutes from March 30 and April 7, 2021 meetings. They discussed the Police Lateral Transfer program, noting 19 candidates applied, 18 from Chicago, and plans to interview 8 candidates for three current openings and possibly one more. They also discussed hiring to replace Deputy Chief Penze's retirement and a new Fire Department hire. The meeting moved into executive session for personnel matters and reconvened before adjourning.

• Approved minutes of March 30, 2021 meeting (motion by Borkowski, second by Mueller; Dart abstained)
• Approved minutes of April 7, 2021 meeting (motion by Borkowski, second by Mueller; Dart abstained)
• Moved into executive session for personnel matters (motion by Borkowski, second by Dart; all present voted yes)
• Adjourned regular meeting at 10:45 A.M. (motion by Dart, second by Borkowski; all present voted yes)

Finance Committee

The Niles Finance Committee is meeting to handle routine approvals and discuss several financial matters, including utility billing rates, the committee's meeting schedule, and updates on the FY21 audit and audit RFP/RFQ process. The agenda is largely procedural, with no major votes or contracts listed.

• Approval of minutes from April 22, 2021
• Approval of accounts payable registers from 04/23 through 06/18
• Discussion of utility billing rates
• Update on FY21 audit and audit RFP/RFQ
• Final water meter reading update

The Finance Committee discussed a proposed water and sewer rate increase of 9.1% per year over five years, needed to secure a state loan for the Greenwood stormwater project. No formal vote was taken; the committee asked for additional modeling. The committee also approved the April 22, 2021 minutes and accounts payable registers, and agreed to meet the first Wednesday of each month.

• Approved April 22, 2021 Finance Committee minutes (voice vote, all concurred)
• Approved Accounts Payable registers for 4/23, 4/30, 5/4, 5/7, 5/14, 5/21, 6/4, 6/11, 6/18 (voice vote, all concurred)
• Agreed to hold Finance Committee meetings the first Wednesday of each month at 8 am
• Discussed but did not vote on proposed water/sewer rate increase of 9.1% per year for five years
• Discussed but did not vote on commissioning a water and sewer rate study
• Discussed but did not vote on creating a separate stormwater utility fund
• Discussed but did not vote on adding a fee for residents with unreplaced water meters

Bicycle and Pedestrian Plan Advisory Group

The Niles Bicycle and Pedestrian Plan Advisory Group will hold a virtual meeting to approve minutes, hear an announcement about a bike and walk event, discuss potential impacts of state legislation HB270 on bike infrastructure, and receive an update on the Epstein Plan. Public comments are limited to three minutes per person.

• Approval of May 26, 2021 minutes
• Announcement of Bike and Walk Event on Aug. 5 at Notre Dame College Prep
• Discussion of potential bike infrastructure impact from state legislation HB270
• Epstein Plan update

The Bicycle and Pedestrian Plan Advisory Group approved the minutes from the May 26, 2021 meeting. They discussed the upcoming Walk and Roll Niles event on August 5, the impact of state legislation HB270 on bike infrastructure funding, and received an update on the Epstein plan. No formal decisions were made on these topics.

• Approved the minutes of the May 26, 2021 meeting.
• Discussed the Walk and Roll Niles event scheduled for August 5 at Notre Dame College Prep.
• Discussed the potential impact of HB270 on bike infrastructure funding for IDOT projects.
• Reviewed IDOT comments on Cleveland and Waukegan intersection design options.
• Discussed the Epstein Bike and Pedestrian Plan update, including outreach plans.
• Set the next meeting for July 28, 2021 at 11:00 AM.
• Adjourned the meeting at 12:25 PM.

Board of Trustees Meetings

The Niles Board of Trustees is meeting to approve routine consent items and several major contracts, including land acquisition payments for the Touhy Avenue at Gross Point Road project, a $1.67 million street improvement program, and new special use permits for a cosmetic tattoo studio and an indoor amusement facility. The board will also make annual appointments and consider an IT audit contract.

• Consent agenda: $25,000/yr AchieveIt software, $49,930 Epstein bike/ped plan, $29,932.71 Zoll defibrillator, $411,288.60 SWANCC payment, $62,591.39 Medicaid transport ratification
• New business: $950,000 and $95,000 land compensation for Touhy/Gross Point project; $1,675,346.05 ALamp Concrete street improvement contract
• Special use permits: cosmetic tattoo at 7320 N. Milwaukee Ave; indoor amusement at 317 Golf Mill Center
• T-Mobile tower lease amendment at 8360 W. Dempster St; $124,900 pump replacement at Touhy Ave Pump Station
• Vehicle purchases: 4 Ford F-600 trucks ($189,703.20), 4 snow fighter packages ($387,000), 2 Mack trucks ($222,486), 2 hook-lift systems ($291,978)

The Niles Board of Trustees approved a $1,675,346.05 contract with ALamp Concrete Construction for the 2021 Street Improvement Program, funded by Motor Fuel Tax. They also authorized up to $950,000 in compensation to six property owners and up to $95,000 to five property owners for the Touhy Avenue at Gross Point Road project, plus approved use of MFT funds for land acquisition. The board approved numerous other items, including a $31,620 IT audit contract, a T-Mobile lease amendment expected to generate $1,175,897.82 over 20 years, and purchases of new trucks and snow equipment. All votes were 6-0 except the ordinance eliminating residential transfer inspections, which passed 5-1 with Trustee Matyas dissenting.

• Approved 2021 Street Improvement Program contract with ALamp Concrete Construction for $1,675,346.05 (6-0)
• Authorized up to $950,000 in compensation to six property owners for Touhy/Gross Point project (6-0)
• Authorized up to $95,000 in compensation to five property owners for Touhy/Gross Point project (6-0)
• Approved use of Motor Fuel Tax funds for land acquisition and street improvements (6-0)
• Approved $31,620 contract with Securance LLC for IT audit (6-0)
• Approved T-Mobile lease amendment at 8360 W. Dempster, expected revenue $1,175,897.82 over 20 years (6-0)
• Adopted ordinance eliminating residential transfer inspections (5-1, Matyas dissenting)
• Approved purchases of 4 Ford F-600 trucks ($189,703.20), snow packages ($387,000), 2 Mack trucks ($222,486), and hook-lift upfits ($291,978) (all 6-0)

Board of Trustees Meetings

The Niles Board of Trustees is holding its regular meeting to consider a consent agenda with routine approvals and 19 new business items, including contracts for street improvements, pump station work, and software. The board will also vote on appointments, zoning changes for cosmetic tattoo businesses, and compensation for property owners affected by the Touhy Avenue project.

• Resolution authorizing $1,675,346.05 contract with ALamp Concrete Construction for 2021 Street Improvement Program
• Resolutions authorizing up to $950,000 and $95,000 in compensation to property owners for Touhy Avenue at Gross Point Road project
• Ordinance adding 'Cosmetic Tattoo' as special use in C-3 Milwaukee Avenue Form-Based District and special use permit for 7320 N. Milwaukee Avenue
• Resolution authorizing $124,900 contract with Boller Construction for pump replacement at Touhy Avenue Pump Station
• Consent agenda includes $25,000/year AchieveIt software contract and $49,930 Epstein bicycle/pedestrian plan contract

Board of Trustees Meetings

The Niles Board of Trustees is meeting in a special executive session to discuss collective bargaining, real estate, and litigation matters. These topics are permitted to be discussed behind closed doors under Illinois law. The board will also approve minutes from previous meetings.

• Executive session discussion on collective bargaining per 5 ILCS 120/2(c)(2)
• Executive session discussion on real estate per 5 ILCS 120/2(c)(6)
• Executive session discussion on litigation per 5 ILCS 120/2(c)(11)
• Approval of minutes from May 25, 2021 and June 10, 2021 meetings

Building & Zoning Committee

The Building & Zoning Committee will meet via Zoom to approve minutes and discuss old business including design guidelines and a text amendment on nuisances and property maintenance. New business includes a resident brochure, a text amendment on vehicle repair, and discussions on rat remediation, smoke shops, and on-premise consumption for Rise.

• Approval of May 20, 2021 minutes
• Design Guidelines discussion
• Text amendment on nuisances and property maintenance
• Text amendment discussion on vehicle repair (minor)
• Discussion on smoke shops and on-premise consumption for Rise

The Building and Zoning Committee approved two text amendments: one placing nuisance language under property maintenance in Chapter 18, and another allowing vehicle wraps and other minor repair services in the C-3 District. The committee also discussed rat remediation, smoke shop regulations, and on-premise cannabis consumption, but took no votes on these topics.

• Approved minutes from the May 20, 2021 meeting.
• Approved placing text amendments on nuisances under property maintenance in Chapter 18.
• Approved text amendments to allow vehicle wraps and other minor repair services in the C-3 District.

Economic Development & Neighborhood Renewal

The Economic Development & Neighborhood Renewal Incentives Sub-Committee is meeting to discuss financial incentives for a façade program. The body will also review school-related steps and potential new incentive ideas based on other towns.

• Amount of the incentive for the façade program
• Discussion on school and next steps
• Review of incentive ideas from other towns
• Shopping local for the holidays program

Economic Development & Neighborhood Renewal

The subcommittee will meet via Zoom to discuss neighborhood renewal topics. The agenda includes discussions on community events and local business partnerships.

• Niles Community Wide Garage Sale (September 10-12)
• Discussion on Market for 2022
• Cookie Walk
• Gateway Entry
• Neighborhood Identifier

Public Safety Committee

The Public Safety Committee will review the Niles Police Department's body-worn camera program, including technical services, compliance with HB 3653, and the intention to change vendors. The agenda also includes discussions on Ground Emergency Medical Transport (GEMT) and the purchase of a cardiac monitor/defibrillator. The meeting will be held in-person at the Niles Fire Department with mask and social distancing protocols enforced.

• Niles Police Department body-worn cameras: technical/service review, HB 3653 compliance, and vendor change intention
• Ground Emergency Medical Transport (GEMT) discussion
• Purchase of a Cardiac Monitor/Defibrillator

The Public Safety Committee approved an Intergovernmental Agreement with the Illinois Department of Healthcare and Family Services for the Niles Fire Department to seek reimbursement for unrecovered costs of emergency medical transport of Medicaid patients. They also approved the purchase of a replacement cardiac monitor/defibrillator, as the existing one would lose FDA approval by January 2022. The committee recommended the Police Department continue researching body-worn camera vendors and bring back a recommendation.

• Approved the Intergovernmental Agreement for Ground Emergency Medical Transport (GEMT) reimbursement
• Approved purchase of a replacement cardiac monitor/defibrillator
• Recommended Police Department continue research on body-worn cameras and return with a recommendation
• Approved minutes from March 18, 2021 meeting

General Government & Information Technology

The General Government/IT Committee will consider several contracts and a lease amendment. Items include a $22,250 classification and compensation study, a $31,620 IT organizational audit, performance management software, and a lease amendment with T-Mobile at 8360 West Dempster Street. The committee will also approve minutes from the May 11 meeting.

• Contract with GovHR for Classification and Compensation study, $22,250
• Contract with Securance Consulting for IT Organizational Audit and Staffing Analysis, $31,620
• Contract with AchieveIt for performance measurement and Integrated Plan Management software
• Resolution authorizing First Amendment to Tower and Site Lease with T-Mobile Central LLC at 8360 West Dempster Street

The General Government/IT Committee approved a $22,250 contract with GovHR for a Classification and Compensation study, a $31,620 contract with Securance Consulting for an IT organizational audit, a $25,000/year three-year contract with AchieveIt for performance management software, and a first amendment to the T-Mobile lease at 8360 W. Dempster Street, expected to generate $1,175,897.82 over 20 years. All motions passed unanimously with 4 yeas and 0 nays. The committee also approved the minutes from the May 11, 2021 meeting.

• Approved GovHR contract for Classification and Compensation study at $22,250 (4-0)
• Approved Securance Consulting contract for IT Organizational Audit and Staffing Analysis at $31,620 (4-0)
• Approved AchieveIt contract for performance measurement software at $25,000/year for 3 years (4-0)
• Approved T-Mobile lease amendment at 8360 W. Dempster Street, generating $1,175,897.82 over 20 years (4-0)
• Approved minutes of May 11, 2021 meeting (voice vote, all concurred)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council approved up to $500 in supplies for the Niles Public Works Snow Plow Art program with local schools. The council also approved the minutes from the April 13, 2021 meeting and reviewed and approved designs for the Leaning Towers of Parade project. No public comment was submitted or made at the meeting.

• Approved up to $500 for Snow Plow Art program supplies (all in favor)
• Approved minutes of April 13, 2021 meeting (all in favor)
• Approved Leaning Towers of Parade designs to move forward

Planning and Zoning Board

The Planning and Zoning Board will review several requests for special use permits and variations. Items include proposals for a smoking establishment, massage services, an indoor amusement facility, and cosmetic tattoo services.

• Special Use Permit for a ‘Smoking Establishment’ at 8936 N Greenwood Ave
• Special Use Permit for a ‘Massage Services Establishment’ at 249 Golf Mill Center
• Text Amendment and Special Use Permit for ‘Cosmetic Tattoo’ at 7320 N Milwaukee Ave
• Special Use Permit and variations for an ‘Amusement Facility - Indoor’ at 317 Golf Mill Center
• Variation for a 242 square foot shed at 8425 N Greenwood Ave

The Planning and Zoning Board approved a text amendment to allow 'Cosmetic Tattoo' as a special use in the C-3 Milwaukee Avenue Form-Based District and a special use permit for a cosmetic tattoo salon at 7320 N Milwaukee Ave, both by 7-0 votes. The board also approved a special use permit for an indoor amusement facility at 317 Golf Mill Center and a variation for a 242-square-foot shed at 8425 N Greenwood Ave, both 7-0. Two special use permit requests for a smoking establishment and a massage services establishment were tabled for further information.

• Approved text amendment 21-ZP-17 to allow 'Cosmetic Tattoo' as special use in C-3 district (7-0)
• Approved special use permit 21-ZP-18 for 'Cosmetic Tattoo' at 7320 N Milwaukee Ave (7-0)
• Approved special use permit 21-ZP-21 for 'Amusement Facility – Indoor' at 317 Golf Mill Center (7-0)
• Approved variation 21-ZP-26 for 242 sq ft shed at 8425 N Greenwood Ave (7-0)
• Tabled special use permit 21-ZP-15 for smoking establishment at 8936 N Greenwood Ave (7-0)
• Tabled special use permit 21-ZP-19 for massage services at 249 Golf Mill Center (7-0)

Comprehensive Plan Advisory Committee

The committee is meeting to recap goals and objectives from the 2030 Comprehensive Plan. Members will also begin Phase 2 of the planning process with the Lakota Group.

• Approval of April 14, 2021 meeting minutes
• Discussion of Goals and Objectives in the 2030 Comprehensive Plan
• Commencement of Phase 2 with the Lakota Group

Public Works Committee

The Niles Public Works Committee will meet virtually to discuss and possibly act on several items, including proposed changes to lead and copper rules, traffic calming requests, a new fee for non-water customers using sanitary sewer service, and a street opening fee analysis. The meeting is open to the public with remote participation options.

• Lead & copper rule changes
• Traffic calming request: stop sign at Bruce Drive and Chester Avenue
• Traffic calming request: parking restrictions on Nora Avenue & Neva Avenue north of Howard Street
• Proposal: $500 annual fee for non-water customers receiving sanitary sewer service
• Street Opening Permanent Fee Analysis

The Public Works Committee unanimously recommended a $500 annual fee for non-water customers receiving sanitary sewer service, to be sent to the Board of Trustees. A proposed street opening impact fee was tabled pending a tiered fee schedule. Traffic calming requests were discussed but no decisions were made.

• Recommended $500 annual sewer fee for non-water customers (unanimous)
• Tabled street opening impact fee pending tiered fee schedule
• Approved meeting summary from November 12, 2020 (unanimous)

Bicycle and Pedestrian Plan Advisory Group

The Niles Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss and recommend a scope of work for the Bike and Pedestrian Plan, presented by Epstein. The agenda also includes approval of the April 28, 2021 minutes and public comments.

• Discussion and recommendation on scope of work for Bike and Pedestrian Plan (Epstein)
• Approval of April 28, 2021 meeting minutes
• Public comments limited to three minutes per person

The advisory group approved the April 28, 2021 meeting minutes and discussed the scope of work for the Bicycle and Pedestrian Plan update with consultant Epstein. No formal decisions were made on the plan itself; the group noted that member Matthew Abtahi has moved out of Niles, creating a vacancy. The next meeting date was not set.

• Approved April 28, 2021 meeting minutes (voice vote, all concurred)
• Noted Matthew Abtahi's resignation due to moving out of Niles; vacancy to be filled by Chairman and Mayor

Board of Trustees Meetings

The Niles Board of Trustees will hold its regular meeting on May 25, 2021, to consider a range of items including the FY2022 appropriation ordinance, several special use permits for businesses, and multiple contracts and purchases. The consent agenda includes routine approvals such as minutes, appointments, and service agreements. Public comments will be accepted in person, via Zoom, or by email.

• Ordinance providing appropriation for FY2022 (May 1, 2021–April 30, 2022)
• Special use permit for medical/dental clinic at 7403-7421 N. Milwaukee Avenue (21-ZP-09 & 21-ZP-10)
• Special use permit for drive-through facility at 7900 N. Milwaukee Avenue (21-ZP-13 & 21-ZP-14)
• Contract with Alfred G. Ronan, Ltd. for lobbying services, $60,000
• Contract with Kolpak & Grcic for prosecution services, $80,200

The Niles Board of Trustees adopted the FY2022 appropriation ordinance totaling $109,174,430 and approved a $80,200 contract with Kolpak & Grcic for prosecution services (Trustee LoVerde abstained). The board also approved several zoning permits, including a drive-through at 8584 Dempster Street with a landscaping condition, and remanded two special use permits back to the Planning and Zoning Board.

• Adopted FY2022 appropriation ordinance of $109,174,430 (6-0)
• Approved $80,200 prosecution services contract with Kolpak & Grcic (4-0, LoVerde abstained)
• Approved special use permit for medical/dental clinic at 7403-7421 N. Milwaukee Ave (5-0)
• Approved special use permit for drive-through at 7900 N. Milwaukee Ave (5-0)
• Approved special use permit for drive-through at 8584 Dempster St with landscaping condition (5-0)
• Remanded smoking establishment special use permit at 8936 Greenwood Ave to Planning and Zoning Board (5-0)
• Remanded massage service establishment special use permit at 249 Golf Mill Center to Planning and Zoning Board (5-0)
• Approved $327,355.83 Rebuild Illinois funds for Howard Street project match (5-0)

Board of Trustees Meetings

The Niles Board of Trustees will consider the FY2022 appropriation ordinance, several special use permits for properties on Milwaukee Avenue and Dempster Street, and multiple contracts including lobbying and prosecution services. The agenda also includes routine approvals of minutes, appointments to regional boards, and various expenditures for police and public works.

• Ordinance providing appropriation for FY2022 (May 1, 2021-April 30, 2022)
• Special use permit for medical/dental clinic at 7403-7421 N. Milwaukee Avenue
• Special use permit for drive-through at 7900 N. Milwaukee Avenue
• Contract with Alfred G. Ronan, Ltd. for lobbying services, $60,000
• Contract with Kolpak & Grcic for prosecution services, $80,200

Board of Trustees Meetings

The Niles Board of Trustees is holding a special meeting in executive session (closed to the public) to discuss personnel matters, litigation, and real estate, as permitted by the Illinois Open Meetings Act. The agenda includes approval of minutes from April 27, 2021, and is otherwise limited to these closed-session topics.

• Closed session under 5 ILCS 120/2(c)(1) for employee appointment, employment, compensation, discipline, performance, or dismissal
• Closed session under 5 ILCS 120/2(c)(11) for litigation
• Closed session under 5 ILCS 120/2(c)(5) and (6) for real estate
• Approval of minutes from April 27, 2021

Building & Zoning Committee

The Niles Building & Zoning Committee is meeting to discuss rental license fees for multiple condominium units in one building and a text amendment on nuisances and property maintenance. The design guidelines item was continued to the next meeting. Public comments are limited to three minutes per person.

• Discussion of rental license fees for multiple condominium units in one building
• Text amendment on nuisances and property maintenance
• Design guidelines continued to June 17, 2021
• Approval of minutes from March 18, 2021 meeting

The Building and Zoning Committee approved a motion to amend the rental fee structure so multiple condominium units in one building are assessed like multi-unit buildings, with an $80 base fee and $10 per additional unit, provided all units are inspected the same day. The change, which requires a Village Code amendment, passed 6-1. The committee also discussed but did not finalize a text amendment to clarify nuisance language for property maintenance, with further revisions planned.

• Approved motion to change rental fee structure for multiple condo units (6-1)
• Continued design guidelines discussion to June 17, 2021
• Deferred nuisance language text amendment for further cleanup

Economic Development & Neighborhood Renewal

The Economic Development and Neighborhood Renewal Commission will meet to receive updates from various subcommittees. The body is scheduled to discuss and approve text amendments to the Façade Grant Program.

• Discussion and approval of text amendments to Façade Grant Program

Board of Trustees Meetings

The Niles Board of Trustees is holding a special electronic meeting in executive session to discuss litigation, as permitted under the Open Meetings Act. No public action or decision is expected; the agenda is limited to a closed session and adjournment.

• Closed session under 5 ILCS 120/2(c)(11) for litigation
• Electronic meeting due to COVID-19 disaster declaration

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees will hold a special meeting via Zoom to review monthly financial statements, approve bills, and discuss investment reports and policy updates. They will also consider a retirement application, certify a trustee election, and address various administrative matters.

• Application for retirement: Brian Henricks
• Review of quarterly investment report and update to Investment Policy
• Confirmation of tax levy amount from Village of Niles
• Adoption of Resolution to Appoint Authorized Agents
• Review and approve Pension Clerk Stipend

The Niles Firefighters' Pension Fund Board approved a monthly retirement pension of $7,108.95 for Brian Henricks, who retired with 31 years and 10 months of service. The board also approved the April 30, 2021 financial statement, bills and disbursements totaling $191,388.37, and the quarterly investment report. Greg Schmidt was elected by acclamation to a three-year trustee term, and Byron Tull and Bob Greiner were re-elected as president and secretary, respectively.

• Approved Brian Henricks retirement pension of $7,108.95/month (unanimous)
• Approved April 30, 2021 financial statement (unanimous)
• Approved bills and disbursements of $191,388.37 (unanimous)
• Approved quarterly investment report for quarter ending March 31, 2021 (unanimous)
• Declared Greg Schmidt elected trustee by acclamation for term May 1, 2021–April 30, 2024 (unanimous)
• Re-elected Byron Tull as President and Bob Greiner as Secretary (unanimous)
• Retained Richard Scipione as Pension Clerk until April 30, 2022 (unanimous)
• Approved Pension Clerk annual stipend of $13,000 (unanimous)

General Government & Information Technology

The Niles General Government/IT Committee is meeting to discuss and recommend action on several items, including an ordinance amending video gaming regulations and fees, terminating the electrical aggregation program, and launching a community solar program. The committee will also review a lobbyist agreement, software migration, and a compensation study update.

• Ordinance amending Chapter 10 (Amusements and Entertainments) regarding video gaming terminal licenses, fees, and penalties
• Discussion and recommendation on termination of the Electrical Aggregation Program in Fall 2021
• Discussion and recommendation on a Community Solar Program for Fall 2021
• FY2022 Al Ronan Lobbyist Agreement
• Software migration of Teen, Senior, and Fitness programs from Max Galaxy to ActiveNet

The General Government/IT Committee voted to send proposed video gaming ordinance changes to the Village Board, including fee relief for COVID-19 and revised license transfer rules. It also recommended a $60,000 lobbyist agreement with Alfred G. Ronan for FY2022. The committee agreed to let the electrical aggregation contract expire without a formal vote, and discussed a voluntary community solar program.

• Approved motion to bring video gaming ordinance changes to Village Board (4-0)
• Approved motion to recommend $60,000 lobbyist contract with Alfred G. Ronan (4-0)
• Agreed to let electrical aggregation contract expire in fall 2021 (no formal vote)
• Approved minutes of April 13, 2021 meeting (voice vote)

Board of Trustees Meetings

This is a special meeting of the Niles Board of Trustees held solely to honor outgoing Village President Andrew Przybylo and to swear in newly elected officials. Judge Anthony C. Kyriakopoulos will administer the oaths of office to President-Elect George D. Alpogianis and Trustees Joe LoVerde, Danette O'Donovan Matyas, and John C. Jekot. No other village business will be conducted. Attendance is limited to 50 people due to COVID-19 restrictions, and the public is encouraged to watch virtually.

• Special recognition for outgoing Village President Andrew Przybylo
• Swearing-in of Village President George D. Alpogianis
• Swearing-in of Trustees Joe LoVerde, Danette O'Donovan Matyas, and John C. Jekot
• Meeting limited to 50 attendees due to COVID-19; public encouraged to watch on Niles TV or online

The Niles Board of Trustees held a special meeting to swear in newly elected officials. Judge Anthony C. Kyriakopoulos administered the oath of office to re-elected Trustees Danette O'Donovan Matyas, John C. Jekot, and Joe LoVerde, and to new Village President George D. Alpogianis. The board also honored outgoing President Andrew Przybylo for 34 years of service with a proclamation and a tree planting. No other substantive business was conducted.

• Swore in re-elected Trustees Danette O'Donovan Matyas, John C. Jekot, and Joe LoVerde
• Swore in Village President George D. Alpogianis
• Honored outgoing President Andrew Przybylo with a proclamation and tree planting
• Adjourned meeting at 7:40 p.m.

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee is reviewing previous discussions on image, identity, and economic development. The meeting includes new discussions regarding residential, commercial, and industrial areas.

• Recap of Image and Identity discussion
• Recap of Economic Development discussion
• Discussion of Residential Areas
• Discussion of Commercial Areas
• Discussion of Industrial Areas

Planning and Zoning Board

The Planning and Zoning Board is meeting to discuss several special use permits and zoning variations for businesses on Milwaukee Avenue, Greenwood Avenue, Dempster Street, and at Golf Mill Center.

• Special Use Permit and parking variations for a Medical/Dental Clinic at 7403-7421 N Milwaukee Ave
• Special Use Permit and building variations for a Drive-Through Facility at 7900 N Milwaukee Ave
• Special Use Permit for a Smoking Establishment at 8936 N Greenwood Ave
• Special Use Permit for a Massage Services Establishment at 249 Golf Mill Center
• Special Use Permit for a Drive-Through Facility at 8584 Dempster St

The Niles Planning and Zoning Board approved a special use permit and a parking variation for a medical/dental clinic at 7403-7421 N Milwaukee Ave, a special use permit with variations for a drive-through facility at 7900 N Milwaukee Ave, and a special use permit for a drive-through at 8584 Dempster St. The board denied a special use permit for a smoking establishment at 8936 N Greenwood Ave. A request for a massage services establishment at 249 Golf Mill Center was not approved or tabled, with no motion made.

• Approved special use permit and shared parking variation for medical clinic at 7403-7421 N Milwaukee Ave (7-0)
• Approved special use permit and variations for drive-through at 7900 N Milwaukee Ave (7-0)
• Approved special use permit for drive-through at 8584 Dempster St (7-0)
• Denied special use permit for smoking establishment at 8936 N Greenwood Ave (3-4)
• Motion to table massage establishment at 249 Golf Mill Center failed (3-4); no motion to approve or deny

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group will hold a virtual meeting to approve minutes and consider recommending an engineering firm for updating the 2014 Bicycle and Pedestrian Plan, budgeted for FY22. Public comments are limited to three minutes per person.

• Recommendation of engineering firm for 2014 Bicycle and Pedestrian Plan Update, budgeted for FY22
• Approval of minutes from March 24, 2021 meeting
• Next meeting tentatively scheduled for May 26, 2021 at 11:00 a.m.

The Bicycle and Pedestrian Plan Advisory Group voted 4-0 to recommend Epstein as the engineering firm for the 2014 Bicycle and Pedestrian Plan Update, budgeted for FY22. The recommendation will go to the Village Board for final approval. The group also approved the minutes from the March 24, 2021 meeting.

• Recommended Epstein for the Bike and Pedestrian Plan Update (4-0)
• Approved minutes of March 24, 2021 meeting (voice vote)

Board of Trustees Meetings

The Niles Board of Trustees is holding a special electronic meeting in executive session (closed to the public) on April 27, 2021. The board will consider employee appointments, compensation, discipline, or dismissal, as well as litigation and collective bargaining matters, as permitted by the Illinois Open Meetings Act. The agenda also includes approval of minutes from February 23 and March 29, 2021. No public decisions or votes are expected, as the session is closed.

• Closed session on employee appointment, employment, compensation, discipline, performance, or dismissal (5 ILCS 120/2(c)(1))
• Closed session on litigation (5 ILCS 120/2(c)(11))
• Closed session on collective bargaining (5 ILCS 120/2(c)(2))
• Approval of minutes from February 23, 2021 and March 29, 2021
• Electronic meeting due to COVID-19 disaster declaration

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider consent agenda items including contracts for health insurance, marketing, and tree services, as well as new business items such as a subdivision plat for Golf Mill Mall, special use permits for a currency exchange and outdoor vehicle sales, and a new retail theft ordinance. The board will also hear public comments and reports from committees.

• Contract with a5 Group for marketing, not to exceed $48,000
• Special use permit for currency exchange at 8884 N. Milwaukee Avenue
• Special use permit for outdoor vehicle sales at 9530 Greenwood Ave
• Melvina Street improvement design contract with Thomas Engineering, $297,810
• New retail theft ordinance adding Chapter 66, Section 66-55

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider consent agenda items and new business, including several contracts and ordinances. Key actions include approving a $297,810 contract for Melvina Street improvement design, a $202,800 sidewalk program, and special use permits for a currency exchange and outdoor vehicle sales. The board will also vote on a $48,000 marketing contract and a $55,000 tree purchase.

• Contract with Thomas Engineering Group for Melvina Street improvement design, $297,810
• Bid award to Sumit Construction for 2021 Sidewalk Curb and Gutter Program, $202,800
• Special use permit for currency exchange at 8884 N. Milwaukee Avenue
• Special use permit for outdoor vehicle sales at 9530 Greenwood Ave
• Contract with a5 Group for marketing, not to exceed $48,000

The Niles Board of Trustees approved a 15-item consent agenda, including contracts for health insurance, marketing, tree services, and a Microsoft license renewal. They also approved several ordinances and resolutions, including a subdivision plat for Golf Mill Mall, special use permits for a currency exchange and outdoor vehicle sales, a retail theft ordinance, and contracts for street design and sidewalk work. All votes were unanimous (6-0).

• Approved 15-item consent agenda (6-0)
• Approved Golf Mill Mall subdivision plat (6-0)
• Approved currency exchange special use permit at 8884 N. Milwaukee Ave (6-0)
• Approved outdoor vehicle sales special use permit at 9530 Greenwood Ave (6-0)
• Adopted retail theft ordinance (6-0)
• Approved Melvina Street design contract with Thomas Engineering Group ($297,810) (6-0)
• Approved 2021 Sidewalk Curb and Gutter Program with Sumit Construction ($202,800) (6-0)
• Approved Microsoft Enterprise License renewal ($159,010.19) (6-0)

Board of Trustees Meetings

The Village of Niles is holding a public budget hearing to discuss the annual budget for fiscal year 2022, covering the period from May 21, 2021, to April 22, 2022. Residents are invited to review the budget document and submit oral or written comments during the remote session.

• FY2022 Budget Hearing

The Niles Board of Trustees held a public hearing on the proposed Fiscal Year 2022 budget, which totals $87,960,147 in operating funds, a 3% increase from FY2021. The hearing included a presentation by Finance Director Kent Oliven, highlighting a reduced General Fund deficit, full pension contributions, and planned capital projects. No formal vote was taken during the hearing; the budget is scheduled for approval at a future board meeting.

• Held public hearing on FY2022 budget (no vote)
• Adjourned hearing at 6:49 p.m. (all concurred)

Finance Committee

The Niles Finance Committee is meeting virtually to approve minutes and accounts payable registers, and to discuss new business including a resident utility appeal, a Class 7-b license consideration, and the FY2022 draft budget. Public comments are accepted by email or phone.

• Resident Utility Appeal (Nannini)
• Class 7-b License Consideration (Melaniphy)
• FY2022 Draft Budget Discussion and Update (Oliven)
• Approval of Accounts Payable Registers (multiple dates)
• Approval of minutes from Feb 19 and Mar 2, 2021

The Finance Committee approved a one-time $150 credit for a resident at 8105 Prospect Court after a water bill spike following a new meter installation. They also approved accounts payable registers and discussed the FY22 draft budget, noting a $3.3 million General Fund deficit and the need for water/sewer rate increases.

• Approved minutes from Feb 19 and Mar 2, 2021 meetings (unanimous)
• Approved Accounts Payable registers for 2/19 through 4/16 (unanimous)
• Removed Class 7b License Consideration from agenda at applicant's request (unanimous)
• Approved $150 one-time utility credit for resident at 8105 Prospect Court (unanimous)

Human Services Committee Agendas & Minutes

The Human Services Committee is meeting to receive department updates and discuss COVID-19 services. The agenda includes reviews of the Fitness Center, Senior Center, and Family Services Teen Center.

• Department updates for Fitness Center, Senior Center, and Family Services Teen Center
• COVID-19 Services updates
• COVID-19 Staff Operations updates and modification

The committee approved the minutes from February 16, 2021, and received updates from the Fitness Center, Senior Center, Family Services, and Teen Center, including COVID-19 service updates. No substantive decisions were made beyond the minutes approval.

• Approved minutes of February 16, 2021 (voice vote, all approved)

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee is meeting to discuss public outreach opportunities and the vision for development patterns in 2040. The body will also hold discussions regarding economic development and the image and identity of the village.

• Discussion on public outreach opportunities
• Discussion on development patterns for the year 2040
• Discussion on Image and Identity
• Discussion on Economic Development

The Niles 2040 Comprehensive Plan Advisory Committee met and approved the March 24, 2021 minutes. Members shared visions for Niles, including walkability, flooding, housing, and economic development. The committee assigned homework to review existing plan goals and objectives for Image/Identity and Economic Development, and agreed to focus the next meeting on those topics. No public comments were received.

• Approved March 24, 2021 meeting minutes (all in favor)
• Assigned homework to review existing plan goals/objectives for pertinence
• Agreed to focus May 5 meeting on Image and Identity and Economic Development
• Agreed to send Residential, Commercial, and Industrial area info as homework

Board of Trustees Meetings

The Village Board of Trustees Informal Consideration scheduled for April 13, 2021, has been cancelled. The next Virtual Regular Meeting of the Board of Trustees will be held on Tuesday, April 27, 2021, at 7:00 p.m. via remote participation. This notice contains no other agenda items.

• Cancellation of April 13, 2021 Informal Consideration
• Next Virtual Regular Meeting scheduled for April 27, 2021 at 7:00 p.m.

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is holding its regular electronic meeting via Zoom. The agenda includes public comment, approval of the March 9, 2021 minutes, reports from organization representatives, and updates on the Niles Artisan Guild. Under old business, the council will discuss the Leaning Towers on Parade and Niles - At Our Table projects. The meeting is open for remote public participation with a three-minute comment limit.

• Approval of March 9, 2021 meeting minutes
• Organization representative reports
• Niles Artisan Guild update
• Old business: Leaning Towers on Parade
• Old business: Niles - At Our Table

The Public Arts and Culture Advisory Council approved the March 9, 2021 meeting minutes unanimously. They discussed the Leaning Towers of Parade project, confirming 13 business sponsors, a $400 artist stipend with up to $100 supply reimbursement, and a June 1st application deadline. The council agreed to evaluate concrete base purchases case-by-case and approved logo option 1 for the Niles – At Our Table project. No new business was conducted.

• Approved March 9, 2021 meeting minutes (unanimous)
• Confirmed 13 sponsors for Leaning Towers of Parade
• Set artist stipend at $400 plus up to $100 supply reimbursement
• Set June 1st application deadline for Leaning Towers of Parade
• Agreed to evaluate concrete base purchases case-by-case
• Selected logo option 1 for Niles – At Our Table project
• Agreed to post Call for Artists for utility boxes in August and September

General Government & Information Technology

The Niles General Government/IT Committee will meet remotely to discuss new business, including a Green Energy Program presentation, a proposed Microsoft Enterprise License renewal from Dell costing $159,010.19 over three years, and the expiration of the Families First Coronavirus Response Act benefit. The committee will also consider approving minutes from the previous meeting.

• Green Energy Program presentation by Mark Pruitt, Metropolitan Mayor's Caucus
• Proposed renewal of Village's Microsoft Enterprise License from Dell: $159,010.19 total, $53,003.40 per year for three years
• Discussion of FFCRA benefit expiration on April 30, 2021
• Approval of March 9, 2021 meeting minutes

The General Government/IT Committee voted to send a $159,010.19 Microsoft Enterprise License renewal to the Village Board, and agreed to let the Families First Coronavirus Response Act (FFCRA) benefit expire on April 30, 2021. The committee also discussed a Green Energy Program but made no decision, aiming for a June 2021 decision. Minutes from March 9, 2021 were approved.

• Approved motion to bring Microsoft Enterprise License renewal ($159,010.19, $53,003.40/year for 3 years) to Village Board (4-0)
• Agreed to let FFCRA COVID-19 paid leave benefit expire on April 30, 2021
• Approved minutes of March 9, 2021 meeting (voice vote, all concurred)

Community Relations Commission

The Community Relations Commission will hold an electronic meeting via Zoom. The agenda includes approving minutes from the February 11, 2020, meeting and receiving updates on police department and Niles Family Services.

• Approval of February 11, 2020, meeting minutes
• Police Department update
• Niles Family Services update
• Discussion on Equity and Inclusion Initiatives School Council
• Discussion on marketing CRC services

The Community Relations Commission approved the minutes from its February 11, 2021 meeting as presented. Members discussed a resident's parking complaint on Nordica, agreeing it was not a discrimination issue, and planned to contact the Niles Library about diversity programs. No formal action was taken on new business.

• Approved the February 11, 2021 meeting minutes as presented.
• Discussed a parking complaint from a Nordica resident; no discrimination issue found.
• Commissioner Drblik volunteered to contact the Niles Library about DEI programs.
• Agreed to increase CRC information on Village social media.
• Discussed potential outreach to ethnic organizations, including a German Cultural Center and Bosnian group; no action taken.

Police Pension Board

The Niles Police Pension Fund Board of Trustees will hold a regular meeting to handle routine business including approving minutes, financial reports, and bills. They will also review investment performance, consider a duty disability benefit calculation for James Griesenauer, and discuss a military service purchase for Rodney Whiteman.

• Approve Duty Disability Benefit Calculation – James Griesenauer
• Military Service Purchase – Rodney Whiteman
• Presentation and Approval of Bills, including Illinois Department of Insurance Compliance Fee
• Quarterly Investment Performance Report from Sawyer Falduto Asset Management
• Certify Board Election Results – Retired Member Position

Fire & Police Commission

The Niles Fire and Police Commission is holding a special meeting to discuss and vote on amendments to its Rules & Regulations. The agenda includes a public forum for citizen comments and old business, with the next regular meeting scheduled for May 6, 2021.

• Vote on Fire & Police Commission Rules & Regulations amendments

Planning and Zoning Board

The Planning and Zoning Board is meeting to consider several land use requests. These include the consolidation of lots and the approval of new subdivision plats, as well as special use permits for specific businesses.

• Request to consolidate 7350 Croname Rd., 7400 Croname Rd., and 7449 N. Natchez Ave. into 1 lot (21-ZP-03)
• Request for Preliminary and Final Plat of Subdivision for a portion of Golf Mill Mall at Golf Road and Greenwood Avenue (21-ZP-04)
• Request to increase maximum allowable footcandle from 1 to 5 at 9101 Greenwood Ave (21-ZP-08)
• Special Use Permit request for Golden Money Transfer at 8884 N Milwaukee Ave (21-ZP-11)
• Special Use Permit request for outdoor vehicle, marine, and recreational vehicle sales at 9530 N Greenwood Ave (21-ZP-12)

The Niles Planning and Zoning Board approved all five items on the agenda, including a subdivision consolidation for Imbibe, a subdivision for Golf Mill Mall, a lighting variation for Golf Mill Park, a currency exchange special use, and a vehicle sales special use. All approvals were recommendations to the Board of Trustees, which has final authority. The board also approved the March 1, 2021 minutes.

• Approved Imbibe subdivision consolidation of 3 parcels into 1 lot (5-0)
• Approved Golf Mill Mall subdivision for portion of property (6-0)
• Approved lighting variation at 9101 Greenwood Ave (6-0)
• Approved currency exchange special use at 8884 Milwaukee Ave (6-0)
• Approved vehicle sales special use at 9530 N Greenwood Ave (6-0)
• Approved March 1, 2021 meeting minutes (4-0, 1 abstention)

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for April 1, 2021 has been canceled. The next regularly scheduled meeting is on May 6, 2021 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714.

• April 1, 2021 meeting canceled
• Next meeting: May 6, 2021 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Board of Trustees Meetings

The Niles Board of Trustees is holding a series of budget workshops for Fiscal Year 2022, with the final open session on March 31 featuring a budget presentation and discussion. The workshops include revenue projections, capital improvement plans, and a closed executive session on employee compensation. A public budget hearing is scheduled for April 27, 2021.

• FY2022 Budget Presentation/Discussion
• Niles Family Fitness Center recent history and five-year plan
• Public Works State of the Streets and Automotive Fund Capital Improvement Plan
• FY2022 Budget Revenue Projections
• Public Budget Hearing on April 27, 2021 at 6:30 p.m.

The Board of Trustees held a three-session budget workshop to review the proposed FY2022 budget, which includes a $73.4 million operating budget and a $2.5 million General Fund deficit. Staff presented a five-year plan for street repairs backed by an $18.7 million bond issuance, and the board expressed support for addressing the road backlog. The board also reached consensus to restore several items to the budget, including the village lobbyist, flower baskets, leaf collection, holiday lights, and alley surveys. No formal votes were taken; the public hearing is set for April 27, 2021.

• Reviewed FY2022 budget with $73,437,303 operating budget and $2,529,982 General Fund deficit
• Consensus to include $18.7M G.O. bond for street resurfacing in FY22 budget
• Consensus to restore village lobbyist, flower baskets, leaf collection, holiday lights, and alley topographic survey to budget
• Fitness Center five-year plan to increase rates and fees supported by board
• Public hearing on FY2022 budget scheduled for April 27, 2021

Board of Trustees Meetings

The Niles Board of Trustees is holding the third budget workshop for fiscal year 2022, reviewing a total operating budget of $73,437,303. The general fund has a projected deficit of $2,529,982, reduced by over $1.5 million in adjustments. The budget includes increased pension contributions, a $18.7 million bond for road repairs, and does not yet account for American Rescue Plan funds. Department snapshots and fund summaries are presented for discussion.

• General Fund deficit of $2,529,982
• Police pension increase of $730,470 (8%) to $5,468,331
• Fire pension increase of $612,220 (12%) to $4,981,958
• $18.7 million G.O. bond for 217,000 sq yd road repairs
• Water sales budget down 46.9% due to Aqua Illinois departure

Fire & Police Commission

The Niles Fire and Police Commission is holding a special meeting to discuss and vote on amendments to its Rules & Regulations. The agenda also includes approval of minutes from a previous meeting and a closed executive session to discuss personnel matters.

• Vote on Fire & Police Commission Rules & Regulations Amendments
• Approval of minutes from October 7, 2020
• Executive session for personnel matters per ILCS 120/2(c)(1)

The Fire and Police Commission approved the minutes from the October 7, 2020 meeting. They discussed possible amendments to the Commission's Rules & Regulations but took no action. The meeting moved into executive session for personnel matters and reconvened without further decisions.

• Approved minutes of October 7, 2020 meeting (3-0)
• Discussed possible amendments to Fire & Police Commission Rules & Regulations (no action)
• Moved to executive session for personnel matters (3-0)

Board of Trustees Meetings

The Niles Board of Trustees is holding a series of three budget workshops for Fiscal Year 2022. The March 29 session is an executive session closed to the public to discuss employee compensation and performance related to the budget. The March 31 session is open to the public and will present the FY2022 budget, with a public hearing scheduled for April 27.

• Executive session on employee compensation and performance (closed to public)
• FY2022 budget presentation and discussion on March 31
• Public budget hearing set for April 27, 2021 at 6:30 p.m.
• Niles Family Fitness Center five-year plan presented on March 15
• Public Works streets and automotive fund capital improvement plan presented on March 15

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to review the bicycle and pedestrian plan update, including presentations from Epstein and Sam Schwartz, followed by open discussion. The group will also consider approving the minutes from the February 24, 2021 meeting. Public comments are limited to three minutes per person.

• Epstein presentation on bicycle and pedestrian plan update (10:00–10:45 a.m.)
• Sam Schwartz presentation on bicycle and pedestrian plan update (10:50–11:35 a.m.)
• Open discussion on plan update (11:35 a.m.–12:00 p.m.)
• Approval of minutes from Feb. 24, 2021 meeting
• Next meeting tentatively set for April 28, 2021 at 11:00 a.m.

The Bicycle and Pedestrian Plan Advisory Group heard presentations from Epstein and Sam Schwartz for the Bicycle and Pedestrian Plan Update. No firm was selected; staff will gather more information on team sizes and make a recommendation to the group, then proceed to the Village Board for approval. The budget for the update is $50,000 for FY 2022. The group also approved the minutes of the February 24, 2021 meeting.

• Approved minutes of February 24, 2021 meeting (voice vote, all concurred)
• Heard presentations from Epstein and Sam Schwartz for Bicycle and Pedestrian Plan Update (no decision)
• Staff to obtain more information from both firms on team sizes and share with group
• Staff to make recommendation to group and proceed to Village Board for approval

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee is meeting to brainstorm public outreach opportunities. Members will discuss the ideal vision for Niles in 2040 and necessary changes to current development patterns.

• Brainstorming public outreach opportunities
• Discussion on development patterns for the Niles 2040 Comprehensive Plan
• Planning for future agenda items regarding Image and Identity and Economic Development

The Niles 2040 Comprehensive Plan Advisory Committee approved the March 3, 2021 meeting minutes. The committee discussed public outreach strategies, including surveys, incentives, and school partnerships, and each member shared their vision for Niles in 2040, covering topics like housing, walkability, and community spaces. No formal decisions were made on these topics; the meeting was primarily a discussion. The next meeting was scheduled for April 14, 2021.

• Approved the March 3, 2021 meeting minutes.
• Agreed that staff would meet with co-chairs and send out the next meeting's agenda.
• Agreed that PowerPoint presentations from the meeting would be shared with the committee.
• Adjourned the meeting at 9:37 PM.

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider routine consent items and several new business items, including special use permits for a vehicle repair shop and a social club, zoning ordinance amendments, and multiple contracts for services and construction. The board will also adopt the official zoning map and hear public comments.

• Special use permit for 'Vehicle Repair - Major' at 9530 N. Greenwood Avenue
• Special use permit for 'Social Club/Lodge' at 6311 W. Gross Point Road
• Contract with A Lamp Concrete Contractors Inc. for $104,562 for Culver School Crossing at Nordica Avenue
• Contract with Garland/DBS, Inc. for $84,582 for emergency roof repairs at Niles Fire Station #2, 8360 Dempster Street
• Contract with HR Green for $258,391.71 for sidewalk infill and engineering services

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider routine consent items and new business, including zoning ordinance amendments, special use permits, and multiple contracts for services and construction. The board will also receive reports on COVID-19, early voting, and committee updates.

• Special use permit for vehicle repair at 9530 N. Greenwood Avenue
• Special use permit for social club/lodge at 6311 W. Gross Point Road
• Ordinance adding 'Towing Service' as special use in M-Limited Industrial District
• Contract with A Lamp Concrete for $104,562 for Culver School crossing at Nordica Avenue
• Emergency roof repairs at Fire Station #2 for $84,582

The Niles Board of Trustees voted 6-0 to reject a zoning amendment that would have allowed towing services as a special use in the M-Limited Industrial District, despite a recommendation from the Planning and Zoning Board. The board also approved special use permits for a vehicle repair shop at 9530 N. Greenwood Avenue and a social club/lodge at 6311 W. Gross Point Road, both with conditions. All other agenda items, including the consent agenda, contracts, and financial reports, were approved unanimously.

• Rejected ordinance to add 'Towing Service' as a special use in M-Limited Industrial District (6-0).
• Approved special use permit for 'Vehicle Repair - Major' at 9530 N. Greenwood Avenue (6-0).
• Approved special use permit for 'Social Club/Lodge' at 6311 W. Gross Point Road (6-0).
• Approved consent agenda including zoning map, change order, custodial contract, FFCRA extension, and IMRF appointment (6-0).
• Approved fence ordinance amendments (6-0).
• Approved employee leasing agreement with GovHR TempUSA (6-0).
• Approved water commission agreement, Culver School crossing bid, roof repair, engineering, AVL, and ComEd agreements (6-0).
• Approved accounts payable and treasurer's report (6-0).

Public Safety Committee

The Niles Public Safety and Public Works Committees are meeting jointly to discuss several public safety items, including a feasibility study for Fire Station 2, street parking that obstructs emergency vehicles, a detective bureau vehicle plan, a retail theft ordinance, a plate carrier, and a social worker ordinance change. The agenda also includes an executive session for personnel matters.

• Fire Station 2 Feasibility Study Award
• Street Parking Obstructing Emergency Vehicle Responses
• Detective Bureau Vehicle Plan
• Retail Theft Ordinance – Detective Presentation
• Social Worker (Ordinance Change)

The Public Safety and Public Works Committees jointly approved several items, including a feasibility study for Fire Station 2, a retail theft ordinance, new body armor plates, and a social worker for the Police Department. They also discussed street parking issues and a plan to replace detective vehicles. The committees recommended transferring an employee from Niles Family Services to the Police Department.

• Approved the minutes from the October 20, 2020 Public Safety meeting.
• Approved proceeding with a Fire Station 2 feasibility study by FGM Architects, with a proposal under $20,000.
• Approved proposed changes to add retail theft enforcement charges to Village ordinances.
• Approved the purchase of new body armor plates in a 2-phase acquisition.
• Approved the request for a social worker for the Police Department, with no ordinance change required.
• Recommended the transfer of an employee from Niles Family Services to the Niles Police Department.

Public Safety Committee

The Niles Public Safety and Public Works Committees are meeting jointly to discuss several public safety items, including a feasibility study for Fire Station 2, street parking that blocks emergency vehicles, a new vehicle plan for the Detective Bureau, a retail theft ordinance, and a possible ordinance change for a social worker position. The agenda also includes an executive session for personnel matters.

• Fire Station 2 Feasibility Study Award
• Street Parking Obstructing Emergency Vehicle Responses
• Detective Bureau Vehicle Plan
• Retail Theft Ordinance – Detective Presentation
• Social Worker (Ordinance Change)

The Public Safety and Public Works Committees approved the purchase of a commercial-grade drone for use by the Police, Fire, and Public Works departments. Director Braun reported that Pace will add advertising on free buses, with no revenue to the Village. The minutes also note a discussion on racism, but no decisions were made on that topic.

• Approved purchase of commercial-grade drone for Police, Fire, and Public Works departments
• Approved minutes from August 21, 2020

Building & Zoning Committee

The Niles Building & Zoning Committee is meeting remotely to discuss and potentially propose language for masonry construction requirements and a Residential Design Guidelines document. The agenda includes approval of minutes from a February 2020 meeting and public comments.

• Discussion on masonry construction requirements
• Discussion on Residential Design Guidelines document
• Approval of February 18, 2020 meeting minutes

The Building and Zoning Committee approved a motion to allow cementitious materials (like hardy board) to count toward the 50% masonry construction requirement, with a 5-1 vote. The committee also discussed design guidelines, noting that staff could produce them in-house, saving $30,000. No other substantive decisions were made.

• Approved cementitious materials as part of 50% masonry construction requirement (5-1)
• Approved February 18, 2021 meeting minutes (7-0)
• Adjourned until May 20, 2021 (6-0)

Economic Development & Neighborhood Renewal

The Commission will review updates from several subcommittees including Communication & Marketing, Business Attraction & Retention, Neighborhood Renewal, and Incentives. The agenda also includes a report from the Economic Development Director.

• Update on Build-up and Build out incentive program
• Subcommittee updates for Communication & Marketing
• Subcommittee updates for Business Attraction & Retention
• Subcommittee updates for Neighborhood Renewal

The Niles Economic Development and Neighborhood Renewal Commission approved the February 18, 2021 Building & Zoning Committee minutes with amendments, and adjourned until May 20, 2021. No public comments were submitted. The commission heard updates on the Golf Mill Mall, a proposed Chevrolet dealership at the Best Buy site, and other business attraction efforts.

• Approved the February 18, 2021 Building & Zoning Committee minutes with amendments (12-0).
• Adjourned the meeting until May 20, 2021 (12-0).

Board of Trustees Meetings

The Niles Board of Trustees is holding three budget workshops for Fiscal Year 2022. The first and third sessions are public and include presentations on the fitness center, public works, and revenue projections. The second session is closed to discuss employee compensation. A public budget hearing is scheduled for April 27, 2021.

• Niles Family Fitness Center five-year plan presentation
• Public Works streets and automotive fund capital improvement plan
• FY2022 budget revenue projections
• Executive session on employee compensation (closed)
• Public budget hearing on April 27, 2021 at 6:30 p.m.

The Board held a three-session budget workshop to review the proposed FY2022 budget, which totals $73.4 million in operating expenses and includes a $2.5 million General Fund deficit. Staff recommended and the Board discussed a $18.7 million bond issuance for street resurfacing to address a pavement backlog, as well as a five-year plan for the Fitness Center. No formal votes were taken; the workshop was for discussion only, with a public hearing scheduled for April 27, 2021.

• Reviewed FY2022 budget with $73.4M operating budget and $2.5M General Fund deficit
• Discussed $18.7M bond issuance for street resurfacing to address 217,000 sq yd backlog
• Reviewed Fitness Center five-year plan with proposed fee increases
• Discussed fleet replacement plan with goal of 15% asset replacement value budgeted
• Consensus to add lobbyist, flower baskets, leaf collection, holiday lights, and alley survey back into budget
• No formal votes taken; workshop sessions for discussion only

Board of Trustees Meetings

The Board of Trustees is holding a series of workshops to develop the Fiscal Year 2022 budget, focusing on the Niles Family Fitness Center and the village's road infrastructure. Staff presented a five-year plan for the fitness center that includes significant membership fee increases to offset operating deficits. Additionally, a 'State of the Streets' report outlines funding scenarios for pavement repairs, with the most aggressive option requiring $5.2 million annually to eliminate the current backlog.

• Proposal to increase Niles Family Fitness Center monthly membership fees by $5 and annual fees by $60 in FY2022
• State of the Streets report recommends $5.2 million/year to eliminate pavement backlog or $3.1 million/year to maintain current conditions
• FY2022 Fitness Center budget projects a net loss of $771,410 requiring a transfer from the General Fund
• Future capital improvements for the Fitness Center include a $650,000 locker room remodel and $250,000 pool floor tile replacement
• Public Budget Hearing scheduled for April 27, 2021, at 6:30 p.m.

General Government & Information Technology

The General Government/IT Committee will discuss and potentially recommend approval of a contractual agreement with RxBenefit, receive updates on union negotiations, and discuss the expiration of the FFCRA benefit. They will also hear presentations on the Munis Utility Billing System and an Eligo Energy green partnership. The meeting is held remotely via Zoom due to the COVID-19 pandemic.

• Motion to recommend approval of a contractual agreement with RxBenefit
• Update on union negotiations
• Discussion of FFCRA benefit expiration on March 31, 2021
• Munis Utility Billing System presentation
• Eligo Energy Green Partnership presentation

The General Government/IT Committee voted to recommend the Village Board extend the Families First Coronavirus Response Act (FFCRA) paid leave benefit through April 30, 2021. It also voted to recommend approval of a new pharmacy benefits contract with RxBenefits, which is expected to save costs with no premium increase for PPO employees. The committee approved the February 9, 2021 minutes and discussed updates on union negotiations, the Munis utility billing system, and a green energy proposal from Eligo Energy, but took no action on those items.

• Approved the minutes of the February 9, 2021 meeting.
• Recommended Village Board approval of a contractual agreement with RxBenefits for pharmacy benefits, with no premium increase for PPO employees and a slight decline for HMO employees.
• Recommended the Village Board extend the FFCRA paid leave benefit through April 30, 2021.

Public Arts and Culture Advisory Council

The Niles Public Arts and Culture Advisory Council is meeting electronically via Zoom. The agenda includes public comment, approval of previous minutes, reports from organization representatives, and discussion of final budget items for FY2021. The meeting is largely procedural, with no major policy decisions listed.

• Public comment limited to three minutes per person
• Approval of February 9, 2021 meeting minutes
• Reports from organization representatives
• Discussion of final budget items for FY2021
• Next meeting scheduled for April 13, 2021

The Public Arts and Culture Advisory Council approved spending up to $6,000 in FY2022 for a Leaning Tower public art project, covering artist stipends, supplies, and the purchase of one tower. The council also voted to resume the Niles Photo Project using previously budgeted funds. Both motions passed unanimously.

• Approved up to $6,000 for Leaning Tower project (unanimous)
• Approved resuming Niles Photo Project with budgeted funds (unanimous)
• Approved February 9, 2021 meeting minutes (unanimous)

Board of Trustees Meetings

The Village Board of Trustees Informal Consideration scheduled for March 9, 2021, has been cancelled. The next Virtual Regular Meeting will be held on Tuesday, March 23, 2021, at 7:00 p.m. via remote participation. This notice is purely procedural; no agenda items are listed.

• Cancellation of March 9, 2021 Informal Consideration
• Next Virtual Regular Meeting scheduled for March 23, 2021 at 7:00 p.m.

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for March 4, 2021 has been canceled. The next regularly scheduled meeting will be held on April 1, 2021 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. This agenda contains only procedural cancellation information.

• March 4, 2021 meeting canceled
• Next meeting: April 1, 2021 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee is meeting to hold a general discussion regarding the Niles 2040 Comprehensive Plan and planning processes in Niles.

• General discussion on the Niles 2040 Comprehensive Plan
• Approval of February 3, 2021 meeting minutes

The Niles 2040 Comprehensive Plan Advisory Committee approved the February 3, 2021 meeting minutes. The committee discussed the comprehensive planning process, reviewed the status of the 2030 plan, and debated the level of specificity and focus for the new 2040 plan. The next meeting was scheduled for March 24, 2021, and members were given homework to review the 2030 plan's guiding principles and vision.

• Approved the February 3, 2021 meeting minutes.
• Agreed to hold monthly meetings to discuss items more regularly.
• Scheduled the next meeting for March 24, 2021 at 7 PM.
• Adjourned the meeting at 8:52 PM.

Finance Committee

The Niles Finance Committee is meeting virtually to discuss the FY2022 draft budget and approve minutes and accounts payable registers. The meeting is open to the public with comments accepted by email or phone.

• FY2022 Draft Budget Discussion and Update
• Approval of Minutes
• Approval of Accounts Payable Registers

The Finance Committee discussed the draft FY22 budget, which projects an $8 million General Fund deficit due to declining sales and other taxes, though a cash balance exists to cover it. No formal decisions were made; the committee heard updates on the Motor Fuel Tax Fund, a proposed $18.7 million bond for road repairs, and the Water Fund's need for revenue enhancements. Members asked staff to analyze figures to reduce the deficit and directed the Acting Village Manager to seek budget adjustments from department heads.

• Directed Acting Village Manager to seek additional budget adjustment opportunities from department heads
• Discussed draft FY22 budget with projected $8 million General Fund deficit
• Noted Motor Fuel Tax Fund spending exceeds receipts, with $18.7 million bond proposed for road restoration
• Heard that Water and Sewer fees are too low to maintain systems, requiring revenue enhancement options
• Acknowledged $715,000 leftover from 2019 JP Morgan Chase Loan for potential equipment purchases
• No formal approvals or votes taken; meeting was informational

Planning and Zoning Board

The Planning and Zoning Board is reviewing several special use permits and a text amendment to the Village Code. The meeting includes a request for a subdivision plat for a portion of the Golf Mill Mall property.

• Special Use Permit for 'Vehicle Repair - Major' at 9530 N Greenwood Ave
• Preliminary and Final Plat of Subdivision for Golf Mill Subdivision - North at Golf Road and Greenwood Avenue
• Special Use Permit for 'Social Club/Lodge' (United German American Societies of Greater Chicago) at 6311 W Gross Point Rd
• Text Amendment to add 'Towing Service' as a Special Use in the 'M – Limited Industrial District'
• Special Use Permit for a Painted Wall Sign at D’Agostino’s, 7530 W Oakton St

The Planning and Zoning Board approved a special use permit for major vehicle repair at 9530 N. Greenwood Ave., with conditions requiring a future application for a vehicle sales special use. The board also approved special use permits for a social club/lodge at 6311 W. Gross Point Rd., a painted wall sign at D'Agostino's, and a text amendment adding towing service as a special use in the M-Limited Industrial District. All votes were unanimous (6-0) with one member absent. The Golf Mill subdivision item was withdrawn.

• Approved special use for vehicle repair at 9530 N. Greenwood Ave. (6-0)
• Approved special use for social club/lodge at 6311 W. Gross Point Rd. (6-0)
• Approved text amendment adding towing service as special use in M-Limited Industrial District (6-0)
• Approved special use for painted wall sign at D'Agostino's, 7530 W. Oakton St. (6-0)
• Approved minutes of Jan. 4, 2021 (5-0) and Feb. 1, 2021 (4-0)
• Withdrawn: Golf Mill subdivision preliminary/final plat (21-ZP-04)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss new business, including a police crash data analysis and an engineering update on the Culver School crossing. They will also consider approving minutes from the January 27 meeting. Public comments are limited to three minutes per person.

• Police Crash Data Analysis presented by Police Bureau Chief Zakula
• Engineering Update on Culver School Crossing by Village Engineer Powers
• Approval of minutes from Jan. 27, 2021 meeting
• Next meeting tentatively scheduled for March 24, 2021 at 11:30 a.m.

The Bicycle and Pedestrian Plan Advisory Group met remotely and approved the January 27, 2021 minutes. They reviewed police crash data and IDOT critical safety locations, discussed the Culver School crossing project (out to bid, contract to be awarded in March), and received updates on grant applications and the FY22 plan update. No formal decisions were made beyond approving the minutes.

• Approved January 27, 2021 meeting minutes (voice vote, all concurred)

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider routine consent agenda items and several new business items, including a change order for road salt, a sales tax incentive agreement with a car dealership, and multiple grant applications. The board will also hear public comments and reports from committees and staff.

• Change order to buy additional road salt from Detroit Salt Company LLC, increasing contract by $62,280 to $373,680
• Sales tax incentive agreement with GolfGreen Motor Sales, LLC for improvements at 9530 N. Greenwood
• Grant applications for North Branch Trail Connection and Milwaukee Avenue Pedestrian Improvements
• Ordinances abating taxes on general obligation bonds ($3,965,000 Series 2014A and $14,000,000 Series 2018)
• Annual Energov software support and licensing fees of $36,719.02

The Board of Trustees approved an economic incentive agreement with GolfGreen Motor Sales, LLC to redevelop the vacant former Best Buy property at 9530 N. Greenwood Avenue into a Chevrolet dealership and service facility. The agreement shares sales tax revenue with the dealer (70-30% for years 1-5, 60-40% for years 6-10), with the Village retaining the first $50,000 in sales tax revenue each year for 10 years. The board also approved a $62,280 change order for additional road salt, a five-year extension of the O'Hare Noise Compatibility Commission agreement, and several other routine items.

• Approved an economic incentive agreement with GolfGreen Motor Sales, LLC for a new Chevrolet dealership at 9530 N. Greenwood Avenue, including sales tax revenue sharing.
• Approved Change Order Number 1 to purchase additional road salt from Detroit Salt Company, increasing the contract by $62,280 to a total of $373,680.
• Approved a five-year extension of the Intergovernmental Agreement with the O'Hare Noise Compatibility Commission (ONCC) through December 31, 2025.
• Approved an Intergovernmental Agreement with the Forest Preserve District of Cook County for advance warning signage on the North Branch Trail at Howard Street.
• Approved the annual Energov software support and licensing fees in the amount of $36,719.02.
• Approved the consent agenda, including minutes, grant applications, and bond abatement ordinances.
• Approved Accounts Payable including payroll of $7,309,639 for December 2020 and the Treasurer's Report with an ending cash balance of $48,552,645.
• Cancelled the March 9, 2021 Informal Consideration meeting.

Board of Trustees Meetings

The Niles Board of Trustees will meet virtually to consider routine consent items and several new business items, including a change order for road salt, a sales tax incentive agreement with a car dealer, and applications for federal grants for trail and pedestrian improvements. The meeting also includes proclamations, committee reports, and public comments.

• Change order to buy additional road salt from Detroit Salt Company LLC, increasing contract by $62,280 to $373,680
• Sales tax incentive agreement with GolfGreen Motor Sales, LLC for improvements at 9530 N. Greenwood
• Resolution to apply for CMAQ/TAP-L grants for North Branch Trail Connection (total project $450,000, village match $90,000)
• Resolution to apply for CMAQ/TAP-L grants for Milwaukee Avenue pedestrian improvements (Main Street to Dempster)
• Ordinances to abate taxes for general obligation bonds ($3,965,000 Series 2014A and $14,000,000 Series 2018)

Board of Trustees Meetings

The Niles Board of Trustees convened a special executive session on February 23, 2021, via electronic meeting. The agenda included procedural items such as roll call and approval of January 19, 2021 minutes. The primary substantive item was a closed session discussion regarding the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, as permitted by state law.

• Approval of minutes from January 19, 2021
• Executive session discussion on specific employee personnel actions per 5 ILCS 120/2 (c)(1)

Finance Committee

The Niles Finance Committee is meeting virtually to approve minutes and accounts payable registers, and to discuss insurance-related items including a BCBS draft renewal, RxBenefits draft language, and a HUB renewal presentation. Public comments are accepted by email or phone.

• Approval of minutes from January 14, 2021
• Approval of accounts payable registers for 01/15, 01/22, 01/29, 02/05, 02/12
• BCBS draft renewal (HUB)
• RxBenefits draft language review (HUB)
• HUB renewal presentation

The Finance Committee approved the Blue Cross Blue Shield renewal and, in concept, a contract with RxBenefits for the shortened plan period May 1–December 31, 2021. They also approved the January 14 minutes and the Accounts Payable registers for five dates. No other substantive decisions were made.

• Approved January 14, 2021 Finance Committee minutes (voice vote, all concurred)
• Approved Accounts Payable registers for 1/15, 1/22, 1/29, 2/5, 2/12 (voice vote, all concurred)
• Approved BCBS renewal with no budget changes to Self-funded PPO and Dental, 0.5% increase for Fully Insured HMO (voice vote, all concurred)
• Approved in concept RxBenefits contract for May 1–December 31, 2021 (voice vote, all concurred)

Building & Zoning Committee

The committee will review the minutes from the January 21, 2021 meeting. Discussion items include entrance signage, masonry construction requirement amendments, and design guidelines.

• Discussion of entrance signage
• Proposed language/text amendments for masonry construction requirements
• Discussion regarding design guidelines
• Discussion regarding new members and reducing staff members

The Niles Building and Zoning Committee approved the January 21, 2021 meeting minutes with edits. They discussed reducing the masonry requirement from 50% to 40% to allow materials like fiber cement (hardy board) but tabled the decision to the next meeting. The committee also discussed the $30,000 cost of design guidelines from Lakota Group, asking staff to find a less costly solution within 30 days. No formal action was taken on these items.

• Approved January 21, 2021 meeting minutes with edits (7-0)
• Tabled masonry construction requirement change to next meeting
• Discussed design guidelines, requested cheaper alternative within 30 days
• Discussed entrance signage, referred to Milwaukee Streetscape Committee

Firefighters Pension Board

The Niles Firefighters' Pension Fund Board of Trustees will hold a special meeting via video/teleconference to review financial statements, approve bills, discuss 2021 pension benefit increases, and review audit results. They will also hear reports from the treasurer and investment advisor, and address old and new business items.

• Approval of monthly financial statements and bills
• 2021 Annual Pension Benefit Increases
• FY 2020 Statement of Changes in Plan Assets/Audit Results
• Confirmation of tax levy amount from Village of Niles
• Review of quarterly investment report and update to investment policy

The Niles Firefighters' Pension Board approved the monthly financial report, bills, 2021 benefit increases, and the investment advisor's report. It also approved a one-year $6,000 retainer with the law firm Ottosen DiNolfo. The fiscal year 2020 audit and treasurer's items were tabled.

• Approved November 2020 meeting minutes (5-0)
• Kept closed meeting minutes sealed for six months (5-0)
• Approved monthly financial report as of Jan 31, 2021 (5-0)
• Accepted 2021 annual pension benefit increases (5-0)
• Approved bills and disbursements totaling $265,459.27 (5-0)
• Approved December 2020 investment advisor's report (5-0)
• Approved $6,000 one-year legal retainer with Ottosen DiNolfo (5-0)
• Tabled FY2020 audit results and treasurer's items until next meeting

Economic Development & Neighborhood Renewal

The commission will meet via Zoom to receive updates from the Economic Development Director and various subcommittees. The agenda includes a review of the Build-up and Build out incentive program.

• Update on Build-up and Build out incentive program
• Subcommittee updates for Communication & Marketing, Business Attraction & Retention, Neighborhood Renewal, and Incentives

The Niles Economic Development and Neighborhood Renewal Commission met on February 18, 2021, and approved the minutes from the November 19, 2020 meeting. The commission received updates on various economic development projects, including the JCPenney bankruptcy, Burlington moving into the former Kohl's store, and a proposed Chevrolet dealership. No formal decisions were made beyond the minutes approval; other items were discussed as updates or proposals.

• Approved November 19, 2020 meeting minutes (11-0-1)

Human Services Committee Agendas & Minutes

The Human Services Committee will meet to receive updates on village departments and COVID-19 services. The body will also discuss modifications to COVID-19 staff operations.

• Fitness Center updates
• Senior Center updates
• Family Services and Teen Center updates
• COVID-19 services updates
• COVID-19 staff operations updates and modifications

The Niles Human Services Committee met virtually on February 16, 2021, and approved the minutes from the December 8, 2020 meeting. No old business was reported, and department updates were provided via attached reports, including COVID-19 service updates. The meeting adjourned with no public comment or substantive decisions beyond the minutes approval.

• Approved December 8, 2020 meeting minutes (voice vote, all approved)

Community Relations Commission

The Niles Community Relations Commission is holding an electronic meeting via Zoom due to the COVID-19 pandemic. The agenda includes approval of prior minutes, reports on citizen comments and complaints, and discussion of equity and inclusion initiatives under old business. Public comments are limited to three minutes per person.

• Approval of minutes from December 10, 2020 meeting
• Reported citizen comments/complaints (police, other departments, hotlines, commissioners)
• Old business: Equity and Inclusion Initiatives
• Next meeting scheduled for April 8, 2021

The Community Relations Commission approved the December 10, 2020 meeting minutes as presented. No substantive decisions were made; the meeting focused on reports and discussion, including a housing complaint referred to Community Development and plans for commissioners to contact schools, library, and Rotary Club to explore equity and inclusion programs.

• Approved December 10, 2020 meeting minutes (unanimous)
• Referred renter heat complaint to Community Development for inspection
• Commissioners volunteered to contact schools, library, and Rotary Club for equity program outreach

General Government & Information Technology

The General Government/IT Committee will discuss several administrative and financial items, including an electrical aggregation program, health insurance renewal changes, performance measurement software, annual Energov software support fees of $36,719.02, and a proposed ordinance amending video gaming terminal regulations and fees. The meeting will be held remotely via Zoom due to the COVID-19 pandemic.

• Discussion of Electrical Aggregation Program
• Health Insurance Renewal Changes
• Discussion on Performance Measurement software
• Annual Energov Software Support and Licensing Fees in the Amount of $36,719.02
• Ordinance Amending Chapter 10 Amusements and Entertainments, Article IV Regulations For Licensees Operating Video Gaming Terminals, Section 10-87 through 10-91, Appendix D Fee Schedule

The General Government/IT Committee approved two items to go before the Board of Trustees: the annual Energov software support and licensing fees of $36,719.02, and an ordinance amending video gaming terminal fees. The committee also discussed the electrical aggregation program, health insurance changes, and performance measurement software, with plans for further presentations and an RFP.

• Approved $36,719.02 for Energov software support and licensing fees (4-0)
• Approved ordinance to reduce video gaming establishment fees to $500 per terminal and increase operator fees to $1,000 per terminal per location (4-0)
• Approved minutes of January 12, 2021 meeting (voice vote, all concurred)

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is meeting electronically via Zoom. The agenda includes public comment, approval of January minutes, reports, and old business on utility boxes and art bus benches. No major decisions or proposals are listed beyond these routine items.

• Approval of January 12, 2021 meeting minutes
• Discussion of Utility Boxes (old business)
• Discussion of Art Bus Benches (old business)
• Organization representative reports
• Niles Artisan Guild report

The Public Arts & Culture Advisory Council approved the January 12, 2021 meeting minutes and selected four final designs for the Art Bus Bench via a Zoom poll. The council discussed an artist stipend for utility boxes, with staff to research comparable projects. No other substantive decisions were made; the meeting was primarily updates and reports.

• Approved January 12, 2021 meeting minutes (unanimous)
• Selected four final designs for Art Bus Bench: Maia Palmar 'Dissipating Ripples' (#13), DeMarcus Purham 'Leaning Tower' (#12), Gloria Riveria 'Heightened Vision' (#1B), Carly Dered-Boyle 'Paw-fect Friends' (#7C)

Board of Trustees Meetings

The Village Board of Trustees Informal Consideration scheduled for February 9, 2021, has been cancelled. The next Virtual Regular Meeting will be held on February 23, 2021, at 7:00 p.m. via remote participation. This notice is purely procedural, with no agenda items for discussion or decision.

• Cancellation of February 9, 2021 Informal Consideration
• Next Virtual Regular Meeting scheduled for February 23, 2021 at 7:00 p.m.

Fire & Police Commission

The regular Fire and Police Commission meeting scheduled for February 4, 2021 has been canceled. The next regularly scheduled meeting will be held on March 4, 2021 at 10:00 A.M. at the Police Department, 7000 W. Touhy Ave., Niles, IL 60714. The agenda contains no other business items.

• Meeting canceled for February 4, 2021
• Next meeting: March 4, 2021 at 10:00 A.M.
• Location: Police Department, 7000 W. Touhy Ave., Niles, IL 60714

Comprehensive Plan Advisory Committee

The Comprehensive Plan Advisory Committee will review the State of the Village Report during this meeting. The agenda also includes a request to approve the minutes from the October 20, 2020, meeting.

• Review of the State of the Village Report
• Approval of October 20, 2020 Meeting Minutes

Planning and Zoning Board

The Planning and Zoning Board will meet to conduct a training session for its members. The session covers zoning administration, hearing procedures, and the granting of variations.

• Training session on special uses and conditions of special uses
• Training on appealing zoning administrator’s decisions
• Training on hearing procedures and rules of order
• Training on granting variations and public comments

The Niles Planning and Zoning Board held a training meeting on February 1, 2021, focused on roles, procedures, and zoning standards. No substantive decisions were made; the board voted to table the January 4, 2021 minutes until the next official meeting on March 1, 2021, and adjourned.

• Tabled approval of January 4, 2021 minutes until March 1, 2021 (6-0)
• Adjourned meeting at 9:28 p.m. (4-0)

Bicycle and Pedestrian Plan Advisory Group

The Bicycle and Pedestrian Plan Advisory Group is meeting virtually to discuss new business, including Milwaukee Avenue bike and pedestrian improvements, upcoming grant opportunities, and updates on pedestrian crossings at Waukegan/Cleveland and Caldwell/Cleveland. They will also approve minutes from the November 13, 2020 meeting. Public comments are limited to three minutes per person.

• Milwaukee Avenue Bike and Pedestrian Improvements presented by Epstein
• Upcoming grant opportunities discussion
• Pedestrian crossing updates at Waukegan and Cleveland
• Pedestrian crossing updates at Caldwell and Cleveland
• Approval of minutes from November 13, 2020

The Bicycle and Pedestrian Plan Advisory Group discussed Milwaukee Avenue bike and pedestrian improvements, including signalized crossings at Monroe and a possible crossing on Howard. The group reached consensus to proceed with a warrant study for the Monroe crossing and pursue grant funding. They also agreed to submit a grant application for Bunker Hill and Milwaukee Avenue sidewalk infill by February 19. No formal votes were taken; decisions were by consensus.

• Consensus to proceed with warrant study for Monroe and Milwaukee signalized crossing
• Agreed to apply for Bunker Hill and Milwaukee Avenue sidewalk infill grant by Feb. 19
• Tabled discussion on Jonquil intersection until 2014 bike/pedestrian plan is updated
• Approved minutes of Nov. 13, 2020 meeting (voice vote, all concurred)

Board of Trustees Meetings

The Niles Board of Trustees will hold a virtual meeting to consider routine consent agenda items and new business, including appointments, contract approvals, and ordinance amendments. Key actions include appointing an acting village manager, approving a $92,500-per-year health inspection contract, and authorizing several construction and service contracts. The meeting is open to the public via Zoom and other channels.

• Appointment of Hadley Skeffington-Vos as Acting Village Manager effective January 30, 2021
• Ordinance approving salaries for specific employees from November 1, 2020 to April 30, 2021
• Resolution authorizing contract with Health Inspection Professionals, Inc. for $92,500 per year (2021-2023)
• Ordinance authorizing pollution liability insurance for 7300 Waukegan (former Marathon station) for $56,060
• Resolution authorizing change order for Police Parking Facility construction with ALL Masonry Construction Co. for $65,646 (total $3,294,646)

The Niles Board of Trustees approved the appointment of Hadley Skeffington-Vos as Acting Village Manager effective January 30, 2021, with a salary of $173,000. The board also approved a consent agenda covering routine items, including the 2020 Strategic Plan and a health inspection contract. Several new business items were passed unanimously, including a special use permit for cosmetic tattooing, a pollution liability insurance purchase, and multiple construction and design contracts. The board gave preliminary approval to a sales tax incentive for a new Chevrolet dealership at 9530 N. Greenwood Avenue.

• Approved appointment of Hadley Skeffington-Vos as Acting Village Manager, effective Jan 30, 2021, salary $173,000 (5-0, 1 absent)
• Approved consent agenda items 1-8, including 2020 Strategic Plan and health inspection contract (5-0, 1 absent)
• Approved special use permit amendment for cosmetic tattoo at My Salon Suite, 8307 W. Golf Rd (6-0)
• Approved $56,060 pollution liability insurance for former Marathon Gas Station at 7300 Waukegan (6-0)
• Approved $65,646 change order for Police Parking Facility construction, total $3,294,646 (6-0)
• Approved $23,235 change order for construction management services, total $246,305 (6-0)
• Approved $24,505.86 design contract for Milwaukee/Touhy crosswalk replacement (6-0)
• Approved preliminary sales tax incentive for GolfGreen Motor Sales LLC at 9530 N. Greenwood Ave (6-0)

Board of Trustees Meetings

The Niles Village Board is holding an informal consideration meeting via Zoom. They will discuss a proposed development at Oak Mill Mall, 7900 Milwaukee Avenue, and receive a presentation of the 2020 Niles Strategic Plan by NIU Center of Governmental Studies. Public comments are accepted live or by email.

• Preliminary review of proposed development at Oak Mill Mall, 7900 Milwaukee Avenue
• Presentation of 2020 Niles Strategic Plan by NIU Center of Governmental Studies
• Remote participation via Zoom; public comments limited to 3 minutes or 200 words

The Board heard a preliminary proposal from Phillips Edison for a 4,849 sq. ft. multi-tenant outlot building at Oak Mill Mall, including a drive-through for a coffee user. Trustees were divided between a u-shaped and a wrap-around drive-through site plan, so no decision was made; staff was directed to poll Board members and report a consensus. The Board also received a presentation on the 2020 Niles Strategic Plan from NIU, with no formal action taken.

• Appointed Trustee Alpogianis as President Pro Tem (unanimous)
• No decision on Oak Mill Mall outlot site plan; staff to poll Board for consensus
• Received 2020 Strategic Plan presentation from NIU (no action)

Board of Trustees Meetings

The Niles Board of Trustees will meet virtually to consider appointments, including an acting village manager, and vote on several contracts and ordinances. Items include a health inspection services contract, pollution liability insurance, and change orders for the police parking facility. The board will also consider a sales tax incentive and ratify an emergency purchase.

• Appointment of Hadley Skeffington-Vos as Acting Village Manager effective January 30, 2021
• Contract with Health Inspection Professionals, Inc. for $92,500 per year (2021-2023)
• Pollution liability insurance for 7300 Waukegan (former Marathon Gas Station) for $56,060
• Change order for police parking facility construction with ALL Masonry Construction Co. for $65,646 (total $3,294,646)
• Ratification of emergency purchase of two water heater tanks for $40,920 for Niles Family Fitness Center

Building & Zoning Committee

The Niles Building & Zoning Committee will meet remotely to consider several items. They will review proposed changes to the fence ordinance and continue discussion on new members and staff voting. New business includes a proposal for entrance signage locations and budget amounts, and a recommendation for a Residential Design Guideline document for the FY22 budget. The meeting will also include public comments.

• Proposed changes to fence ordinance
• Discussion on new members and staff voting
• Proposal for entrance signage locations and budget amounts
• Residential Design Guideline document recommendation for FY22 budget
• Approval of minutes from October 15, 2020

The Building and Zoning Committee approved changes to the fence ordinance, allowing decorative corner-side yard fences up to 4 feet tall but excluding chain-link and aluminum rod iron. It also approved a $150,000 placeholder for village signage, with locations to be determined, and tabled a proposal for residential design guidelines until the next meeting.

• Approved fence ordinance changes for corner-side yards (7-0)
• Approved $150,000 placeholder for village signage, locations TBD (6-0, 1 abstention)
• Tabled residential design guidelines proposal to February 18, 2021 (7-0)

Economic Development & Neighborhood Renewal

The committee will receive updates from several subcommittees regarding communication, business attraction, neighborhood renewal, and incentives. The meeting includes a report on the Build-up and Build out incentive program.

• Communication & Marketing subcommittee update
• Business Attraction & Retention subcommittee update
• Neighborhood Renewal subcommittee update from November 9, 2020
• Incentives subcommittee update regarding the Build-up and Build out incentive program

The Niles Economic Development and Neighborhood Renewal Commission meeting on January 21, 2021, was called to order but no formal meeting was held because there was no quorum. No substantive decisions were made. The next meeting is scheduled for February 18, 2021.

Board of Trustees Meetings

The Niles Board of Trustees is holding a special electronic meeting on January 19, 2021, at 6:00 p.m. The board will enter a closed executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, and to review executive session minutes. Public comments will be accepted via Zoom before the closed session.

• Closed session under 5 ILCS 120/2(c)(1) for employee matters
• Review of executive session minutes per 5 ILCS 120/2(c)(21)
• Approval of minutes from August 25, 2020, and November 30, 2020
• Public comments limited to 3 minutes per person via Zoom

Community Relations Commission

The January 14, 2021 Community Relations Commission meeting has been cancelled and rescheduled for Thursday, February 11, 2021 at 6:00 p.m. The rescheduled meeting will be held electronically via Zoom, with access details to be posted on the February 11th agenda closer to the meeting date. No other business items are listed on this agenda.

• Meeting cancelled and rescheduled to February 11, 2021 at 6:00 p.m.
• Rescheduled meeting to be held electronically via Zoom

Finance Committee

The Niles Finance Committee is meeting virtually to discuss and potentially approve a sales tax incentive agreement with Golf Green Motor Sales, LLC for improvements at 9530 N. Greenwood Avenue. They will also discuss tax year 2020 abatement ordinances, a water leak practice interpretation, and an actuarial report on public safety pensions. The meeting includes approval of minutes and accounts payable registers.

• Resolution authorizing sales tax incentive agreement with Golf Green Motor Sales, LLC for 9530 N. Greenwood Avenue
• Discussion of Tax Year 2020 Abatement Ordinances
• Water Leak Practice Interpretation Notification
• Actuarial Report on Public Safety Pensions
• Approval of accounts payable registers for December 2020 and January 2021

The Finance Committee recommended a Sales Tax Incentive Agreement for 9530 N. Greenwood Ave with a 10-year cap and up to $3 million for qualifying site renovation expenses, to be sent to the Village Board for approval. The committee also approved the December 3, 2020 minutes and Accounts Payable registers. A discussion on changing the tax abatement process resulted in a request for a one-time ordinance covering all outstanding bonds. The committee received actuarial reports for public safety pensions, noting increased contributions.

• Recommended Sales Tax Incentive Agreement for 9530 N. Greenwood Ave (10-year cap, up to $3M) (all concurred)
• Approved minutes from December 3, 2020 Finance Committee meeting (all concurred)
• Approved Accounts Payable registers for 12/04, 12/11, 12/18/2020 and 01/01, 01/08/2021 (all concurred)
• Requested Finance Director to prepare a one-time tax abatement ordinance covering all outstanding G.O. bonds
• No action taken on water leak relief interpretation; no comments

Stormwater Commission

The Niles Stormwater Commission is meeting remotely via Zoom to discuss stormwater issues. They will hear public comments, review resident stormwater concerns, and receive updates on the Greenwood Stormwater Project and the Yard Drainage Program, including scoring forms and unusual cases. The meeting also includes discussion of the results of a strategic plan.

• Greenwood Stormwater Project update
• Yard Drainage Program first round applications and scoring forms
• Resident stormwater issues
• Strategic plan results

The commission approved the top 12 yard drainage program applications and gave tentative notice to others on the cusp, with unusual cases at 8110 Wisner, 7246 Greenleaf, 8242 Merrill, and 8246 Merrill also approved. The Greenwood Stormwater Project schedule was reviewed, with bids due March 12, 2021 and construction expected May 5 to December 15, 2021. The commission decided to make the yard drainage program a rolling, first-come-first-served program after FY 22. No formal votes were recorded; decisions were made by consensus.

• Approved top 12 yard drainage program applications for next steps
• Approved unusual cases at 8110 Wisner, 7246 Greenleaf, 8242 Merrill, and 8246 Merrill for the program
• Decided to make yard drainage program rolling and first-come-first-served after FY 22
• Reviewed Greenwood Stormwater Project schedule with bids due March 12, 2021

General Government & Information Technology

The General Government/IT Committee will discuss and potentially approve several items, including a feasibility study for licensing spare conduit capacity along Milwaukee Avenue, acceptance of the 2020 Strategic Plan, a utility billing purchase order change, and an extension of pandemic pay for village employees. The meeting is held remotely via Zoom due to COVID-19, with public comment limited to three minutes per person.

• Discussion and approval of service agreement with HPH Partners LLC for conduit feasibility study, budget not to exceed $4,500
• Resolution to accept the 2020 Strategic Plan
• Utility Billing PO change order request
• Extension of FFCRA pandemic pay for village employees through March 31, 2021
• Update on union negotiations and DEI initiatives

Public Arts and Culture Advisory Council

The Public Arts and Culture Advisory Council is holding its January 2021 meeting electronically via Zoom due to the COVID-19 pandemic. The agenda includes approval of the December 8, 2020 minutes, reports from organization representatives, and updates on the Niles Artisan Guild. Old business covers utility box art and the wrap-up of the Twinkle and Lights program. Public comment is limited to three minutes per person.

• Approval of December 8, 2020 meeting minutes
• Niles Artisan Guild report
• Utility Boxes update
• Twinkle and Lights wrap-up
• Next meeting scheduled for February 9, 2021

Board of Trustees Meetings

The Village Board of Trustees Informal Consideration scheduled for January 12, 2021, has been cancelled. The next Virtual Regular Meeting will be held on Tuesday, January 26, 2021, at 7:00 p.m. via remote participation.

• Cancellation of January 12, 2021 Informal Consideration
• Next Virtual Regular Meeting scheduled for January 26, 2021 at 7:00 p.m.