Elwood public meetings in 2022

Finance Committee

The Finance Committee meeting scheduled for December 20, 2022, has been cancelled. The agenda would have included review of minutes, unpaid and paid invoice reports, and the November 2022 financial report.

• Meeting cancelled
• Agenda included review of minutes from 9/30/2022 and 11/29/2022
• Unpaid invoice report for 01/11/2023
• Paid invoice reports for 11/26/2022-12/06/2022 and 12/08/2022-12/19/2022
• Monthly financial report for November 2022

Planning and Zoning Commission

The agenda lists only the meeting time and location, with no specific items for discussion or decision. It appears to be a procedural placeholder.

Village Board

The Elwood Village Board is meeting to consider several financial and operational items, including the 2022 property tax levy, a $17.3 million bond refunding, and a liability insurance proposal. They will also discuss a School Resource Officer agreement with Elwood School District 203, a police department reorganization, and other police-related authorizations. The agenda includes consent items for minutes and bill payments, and a closed session for personnel and legal matters.

• Ordinance approving 2022 property tax levy
• Ordinance authorizing up to $17,325,000 general obligation refunding bonds
• Resolution for School Resource Officer agreement with Elwood School District 203
• Request to purchase a computer server and hire a full-time police officer
• Liability insurance proposal for Jan 1, 2023 to Jan 1, 2024

The Village Board approved a property tax levy of $684,318 and authorized the issuance of up to $17,325,000 in General Obligation Refunding Bonds. The board also approved a police department reorganization and a new School Resource Officer agreement with Elwood School District 203.

• Approved 2022 Property Tax Levy of $684,318 (4-0)
• Authorized issuance of up to $17,325,000 General Obligation Refunding Bonds (4-0)
• Approved Alliant/Mesirow Liability Insurance Proposal for $207,170 (4-0)
• Adopted School Resource Officer Agreement with Elwood School District 203 (4-0)
• Approved $17,402.15 purchase of a computer server from Velocita Technology (4-0)
• Appointed Timothy D. Alsip as Conditional Full Time Police Officer (4-0)
• Approved Police Department Reorganizational Proposal to increase sworn strength from 11 to 12 (4-0)
• Approved Consent Agenda including bills totaling $3,317,263.08 (4-0)

Joint Review Board of the Deer Run Industrial Park Economic Development Project Area TIF Disclosure

The Joint Review Board of the Deer Run Industrial Park TIF District will hold its annual meeting to review financial activity in the redevelopment district for Fiscal Year 2022, as required by state statute. The agenda includes appointing a public member, electing a chairperson, reviewing minutes, and receiving reports on compliance and legal opinions.

• Review of financial activity for FY 2022 in the Deer Run Industrial Park TIF District
• Appointment of a public member to the Joint Review Board
• Election of a chairperson for the meeting
• Review of minutes from December 7, 2021
• Presentation of report on compliance with Public Act 85-1142 for period ended April 30, 2022

Parks & Recreation Committee

The Elwood Parks and Recreation Committee is holding a regular meeting on Wednesday, November 30 at 5:30 PM at 401 E. Mississippi Ave. The agenda contains no listed agenda items, so the meeting appears to be procedural or administrative in nature.

Finance Committee

The Elwood Finance Committee is meeting to review and recommend action on the monthly financial report, unpaid and paid invoices, and minutes. This is a routine financial oversight meeting with no major policy decisions on the agenda.

• Review of unpaid invoice report
• Review of paid invoices
• Monthly financial report review and recommendation

The committee reviewed the unpaid invoice report and the paid invoice report. Members discussed benchmark overages and shortfalls for October 2022. No formal votes on expenditures or policy changes were recorded.

• Reviewed unpaid invoice report for $200,175.38
• Reviewed paid invoice report for $3,076,087.70
• Reviewed October 2022 monthly financial report
• Discussed October 2022 benchmark overage/shortfalls

Planning and Zoning Commission

The Elwood Planning and Zoning Commission is holding a regular meeting on November 29, 2022, at 7:00 PM at 401 E. Mississippi Avenue. The agenda contains no specific items, only the meeting notice.

Village Board

The Elwood Village Board will hold a public hearing on a proposed 2022 property tax levy increase, followed by consideration of an ordinance approving the levy. The board will also review the annual audit, consider a boundary agreement with Manhattan, and handle routine consent agenda items including bill payments.

• Public hearing on 2022 property tax levy increase
• Ordinance approving the 2022 property tax levy
• Resolution for intergovernmental boundary agreement with Village of Manhattan
• Listing agreement for 115 E. Mississippi Avenue
• Consent agenda includes paid invoices totaling $78,759.07

The Board conducted a public hearing regarding a proposed 26.80% increase to the 2022 property tax levy for the 2023 tax year. The Board also approved a boundary line agreement with the Village of Manhattan and authorized the sale of a village-owned property.

• Appointed Michael Varman as Temporary Chairman of the Board
• Approved Consent Agenda including bills totaling $318,763.45 (5-0)
• Adopted 2023 schedule of regular meetings (5-0)
• Approved Intergovernmental Jurisdictional Boundary Lien Agreement with Village of Manhattan (5-0)
• Authorized listing of 115 E. Mississippi Avenue for sale at $45,000 (5-0)
• Approved donation of 50% of holiday food basket costs, not to exceed $2,600 (5-0)

Finance Committee

This Finance Committee meeting has been canceled. The agenda would have included routine items such as approval of minutes, review of unpaid and paid invoices, and a monthly financial report.

• Meeting canceled
• Presentation of minutes
• Unpaid invoice report
• Paid invoice report
• Monthly financial report review

Planning and Zoning Commission

The Elwood, IL Planning and Zoning Commission is holding a regular meeting on Tuesday, October 25, 2022, at 7:00 PM at 401 E. Mississippi Avenue. The agenda provided contains only the meeting header and no listed agenda items, so the specific decisions or discussions are not detailed in this document.

Elwood International Port Authority

The Elwood International Port Authority is holding a scheduled meeting on October 5, 2022, at 5:00 PM at 401 E. Mississippi Avenue. The agenda contains no listed items, so the meeting appears to be procedural or administrative only.

Village Board

The Elwood Village Board will consider several items, including an ordinance for a special tax in Special Service Area 1, an amendment to a Planned Unit Development for a container/dray storage facility, a collective bargaining agreement with the police union, and a vehicle purchase. The board will also discuss an intergovernmental boundary agreement with Manhattan and set Halloween trick-or-treat hours.

• Ordinance levying special tax in Special Service Area 1 for tax year 2021
• Amendment to PUD special use for container/dray storage facility
• Collective bargaining agreement with Metropolitan Alliance of Police Chapter #387
• Authorization to purchase public safety vehicle
• Paid invoices totaling $3,837,872.82 and unpaid invoices of $473,552.40

The Village Board approved a $1,031,684 special tax levy for Special Service Area 1 (Deer Run), adopted a new collective bargaining agreement with the police union (MAP Chapter #387), and authorized the purchase of a 2023 Ford Explorer police vehicle for $41,134 to replace a totaled unit. All votes were 5-0. The board also set Halloween trick-or-treat hours (3-7 PM on Oct 31) and approved a $500 donation to the Saber Six Foundation.

• Approved $1,031,684 special tax levy for Special Service Area 1 (5-0)
• Adopted collective bargaining agreement with Metropolitan Alliance of Police Chapter #387 (5-0)
• Approved $41,134 purchase of 2023 Ford Explorer police vehicle from Sutton Auto Group (5-0)
• Approved amendment to PUD photometric plan for Container Yard No. 5 (5-0)
• Set Halloween trick-or-treat hours: Oct 31, 3-7 PM (5-0)
• Approved $500 donation to Saber Six Foundation (5-0)
• Approved consent agenda including minutes and bills totaling $4,311,425.22 (5-0)
• Appointed Diane Sewing to Parks and Recreation Committee for 3-year term (5-0)

Parks & Recreation Committee

The Elwood Parks and Recreation Committee is meeting to consider approving the July 27, 2022 meeting minutes and to discuss upcoming events and programs, including a dog park, a BMX track, and Elwood Days 2023. The meeting includes public comments and is scheduled for September 28, 2022.

• Consideration of July 27, 2022 meeting minutes
• Discussion of dog park
• Discussion of BMX track
• Discussion of Elwood Days 2023

Finance Committee

The Elwood Finance Committee approved the August 30, 2022 meeting minutes, the unpaid invoice report ($471,052.40), the paid invoice report ($3,837,872.82), and the monthly financial report for August 2022. All items were forwarded to the Village Board for consideration on October 5, 2022. The committee also discussed the proposed 2020 Special Service Area Tax Levy for informational purposes only.

• Approved August 30, 2022 meeting minutes (unanimous)
• Approved unpaid invoice report of $471,052.40 for board consideration (unanimous)
• Approved paid invoice report of $3,837,872.82 for board consideration (unanimous)
• Approved monthly financial report for August 2022 for board consideration (unanimous)

Planning and Zoning Commission

The Elwood Planning and Zoning Commission is holding a special meeting and public hearing to consider an amendment to a Planned Unit Development (PUD) special use permit for a container/dray storage facility. The amendment would substitute new photometric (lighting) plans for the previous ones for Lot 5. The commission will also consider approving meeting minutes from April and May 2022 and may issue a recommendation to the Village Board.

• Amendment to PUD special use for container/dray storage facility
• Substitution of photometric plans for Lot 5
• Consideration of meeting minutes from April 26 and May 10, 2022
• Public hearing on the proposed amendment

The Planning and Zoning Commission voted unanimously to recommend approval of an amendment to the Planned Unit Development for Container Yard No. 5, changing the photometric plan to allow an average of 20 foot candles at future Lot 8. The recommendation will go to the Village Board. Minutes from prior meetings were also approved.

• Approved minutes of April 26, 2022 and May 10, 2022 meetings (5-0)
• Recommended approval of ordinance amending PUD for Container Yard No. 5 to allow 20 foot candles at Lot 8 (5-0)
• Approved report to Village Board from Planning & Zoning Commission (5-0)

Village Board

The Elwood Village Board is meeting to consider routine consent items, financial reports, and several action items including tax abatement ordinances for two bond series, a police vehicle purchase, and a fiber purchase. The board will also hold a closed session to discuss personnel, collective bargaining, real estate, and litigation matters.

• Ordinance abating 2022 tax levy for $6,188,552.30 Series 2006 refunding bonds
• Ordinance abating 2022 tax levy for $3,805,000 Series 2010A refunding bonds
• Request to authorize purchase of public safety vehicle
• Request to authorize purchase of fiber
• Paid invoices totaling $49,315.96 and unpaid invoices of $106,909.33

The Village Board approved the purchase of fiber-optic cable for $100,000 to complete the village-wide network, and authorized a 2023 Ford F-150 police patrol vehicle with equipment for $57,409.76. Two ordinances were adopted to abate property taxes for bond payments, totaling $2,815,000 and $325,135 respectively, preventing those amounts from appearing on tax rolls. All votes were unanimous (6-0).

• Approved $100,000 fiber purchase for water/wastewater cybersecurity (6-0)
• Authorized $57,409.76 for 2023 Ford F-150 police vehicle with equipment (6-0)
• Adopted ordinance abating $2,815,000 in property taxes for Series 2006 bonds (6-0)
• Adopted ordinance abating $325,135 in property taxes for Series 2010A bonds (6-0)
• Approved consent agenda including minutes and invoices totaling $156,225.29 (6-0)

Finance Committee

The Elwood Finance Committee voted to send an unpaid invoice report totaling $106,909.33 to the Village Board for consideration on September 7, 2022. The committee also approved sending a paid invoice report of $49,315.96 and the July 2022 monthly financial report to the board. The June 28, 2022 meeting minutes were approved as presented.

• Approved June 28, 2022 meeting minutes as presented
• Approved sending unpaid invoice report ($106,909.33) to Village Board for September 7, 2022 consideration
• Approved sending paid invoice report ($49,315.96) to Village Board for September 7, 2022 consideration
• Approved sending July 2022 monthly financial report to Village Board on August 30, 2022

Planning and Zoning Commission

The Elwood Planning and Zoning Commission is holding a regular meeting on August 23, 2022, at 7:00 PM at 401 E. Mississippi Avenue. The agenda contains no specific items, only the meeting notice.

Village Board

The Elwood Village Board is meeting to discuss a School Resource Officer position, consider hiring a full-time police officer, review financial reports, and act on routine consent agenda items including bill payments. The agenda also includes a closed session for personnel, collective bargaining, real estate, and litigation matters.

• School Resource Officer Discussion with Tim Page
• Authorization to Hire a Full Time Police Officer
• Paid invoices totaling $1,852,477.67 (June 26–July 12, 2022)
• Paid invoices totaling $143,309.60 (July 14–August 5, 2022)
• Unpaid invoices totaling $130,362.45

The Village Board approved a $1,000 donation to the Will County Center for Community Concerns, which provides counseling, utility assistance, and homeless services to residents. Trustees also appointed Anthony J. Drabik as a full-time police officer to fill a vacancy. Consent agenda items including minutes and bills totaling over $2 million were approved.

• Approved $1,000 donation to Will County Center for Community Concerns (4-0)
• Appointed Anthony J. Drabik as full-time police officer (4-0)
• Approved consent agenda including July 13, 2022 minutes and bills totaling $1,995,847.27 (4-0)

Parks & Recreation Committee

The Elwood Parks and Recreation Committee is meeting to consider the minutes from March 23, 2022, and to discuss upcoming events and programs, specifically Elwood Days and the BMX track. The agenda is largely procedural, with no major decisions or financial items listed.

• Consideration of minutes from March 23, 2022
• Discussion of Elwood Days
• Discussion of BMX track

The Park and Recreation Committee approved the May 25, 2022 meeting minutes. They discussed converting the community garden into a dog park and noted Stephanie Lopez's resignation. No formal decisions were made on these items.

• Approved May 25, 2022 meeting minutes (unanimous)
• Adjourned meeting at 5:58 pm (unanimous)

Planning and Zoning Commission

The agenda contains only the meeting time, date, and location, with no listed agenda items. This appears to be a procedural or placeholder agenda.

Finance Committee

This Finance Committee meeting has been cancelled. The agenda was routine, covering approval of minutes, review of unpaid and paid invoices, and the monthly financial report.

• Meeting cancelled
• Review of unpaid invoice report for 08/10/2022
• Review of paid invoice reports for 06/26-07/12 and 07/14-07/25
• Monthly financial report review

Elwood International Port Authority

The agenda contains only the meeting header with no listed items, so this appears to be a procedural or placeholder agenda. No decisions or discussions are specified.

Village Board

The Elwood Village Board is meeting to consider several items, including an ordinance to sell surplus real property and a proposal to replace the Village Hall's air conditioning system. The board will also review financial reports and approve routine bills. Public comments are limited to two minutes per person.

• Ordinance authorizing sale of surplus real property and purchase/sale contract
• Village Hall AC filtration system replacement of 20 and 30 ton units, air flow boxes, and blower wheels
• Paid invoices: $13,835.64 (May 28-31) and $2,158,023.50 (June 2-25)
• Unpaid invoice report: $99,048.63
• April and May 2022 financial reports review

The Village Board unanimously approved the sale of surplus property at 111 E. Mississippi Avenue to the Library Board of Trustees for $50,000, aiming to promote downtown rehabilitation and economic development. They also approved spending up to $303,080.74 from ARPA funds to replace Village Hall air conditioning units and install an air filtration system. The consent agenda, including financial reports and bill payments, was approved unanimously.

• Approved sale of 111 E. Mississippi Ave to Library Board for $50,000 (unanimous)
• Approved replacement of Village Hall AC units and air filtration system up to $303,080.74 (unanimous)
• Approved consent agenda including minutes and bill payments (unanimous)

Finance Committee

The Elwood Finance Committee is meeting to review and recommend approval of unpaid and paid invoices, as well as the monthly financial report. The agenda is routine financial oversight with no major policy decisions.

• Review of unpaid invoice report for 07/13/2022
• Review of paid invoice reports for 05/27-05/31 and 06/02-06/25
• Review of monthly financial report

The Finance Committee approved the April 26, 2022 meeting minutes and voted to forward the unpaid invoice report ($99,048.63), paid invoice report ($2,171,859.14), and the monthly financial report for April & May 2022 to the Village Board for consideration on July 13, 2022. No other substantive decisions were made.

• Approved April 26, 2022 meeting minutes (motion carried)
• Forwarded unpaid invoice report of $99,048.63 to Village Board (motion carried)
• Forwarded paid invoice report of $2,171,859.14 to Village Board (motion carried)
• Forwarded monthly financial report for April & May 2022 to Village Board (motion carried)

Planning and Zoning Commission

This agenda lists only the date, time, and location of the Planning and Zoning Commission meeting. No specific items for discussion or decision are listed, so the meeting appears to be procedural or the agenda is incomplete.

Village Board

The Elwood Village Board is holding a special meeting to consider replacing the 20-ton and 30-ton air conditioners at Village Hall. The agenda includes public comments and a report from the Village Administrator, with the air conditioner replacement as the only action item.

• Replacement of the Elwood Village Hall 20-ton and 30-ton air conditioners

The Elwood Village Board held a special meeting on June 22, 2022, and approved the replacement of the Village Hall's 20-ton and 30-ton air conditioners at a cost not to exceed $275,000. The funds will come from the Village's ARPA Coronavirus Local Fiscal Recovery allocation of $303,080.74. The motion passed unanimously with all six trustees voting yes.

• Approved replacement of Village Hall 20-ton and 30-ton air conditioners, cost not to exceed $275,000 (6-0)

Village Board

The Village Board will hear a presentation from Will County State's Attorney James Glasgow regarding FLOCK License Plate Reader cameras. The board will also consider an ordinance for a special use permit to allow a dealership and showroom for construction equipment.

• Presentation by James Glasgow on FLOCK License Plate Readers (LPR) Cameras
• Special Use Ordinance for a construction equipment and machinery dealership/showroom
• Consideration of 2022-2023 Alliant Mesirow insurance renewal plans
• Resolution for prevailing wage rates for public works laborers and mechanics
• Approval of paid invoices totaling $353,823.45 and unpaid invoices of $126,181.44

The Village Board approved a special use permit for a planned unit development allowing a dealership and showroom for small and midsized construction equipment on about 5.446 acres east of Highway 53 and north of Mississippi Avenue. The board also approved the 2022-2023 insurance renewal with BlueCross BlueShield of Illinois (7.87% increase) and Principal Financial, and adopted the prevailing wage resolution for public works. A $5,000 check from the Will County State's Attorney was accepted for two Flock Safety cameras.

• Approved special use permit for construction equipment dealership (5-0)
• Approved 2022-2023 insurance renewal with BCBS (7.87% increase) and Principal (4-0)
• Adopted prevailing wage rates resolution for public works (4-0)
• Approved consent agenda including bills of $353,823.45 paid and $126,181.44 unpaid (4-0)
• Accepted $5,000 check from Will County State's Attorney for Flock Safety cameras
• Scheduled special meeting for June 22, 2022
• Entered closed session for collective bargaining, no actions taken afterward

Parks & Recreation Committee

The Elwood Parks and Recreation Committee is meeting to consider the minutes from March 23, 2022, and to discuss upcoming events and programs, specifically miniature golf and Elwood Days. The agenda is largely procedural, with no major decisions or contracts listed.

• Consideration of minutes from March 23, 2022
• Discussion of miniature golf program
• Discussion of Elwood Days event

Planning and Zoning Commission

This meeting of the Elwood Planning and Zoning Commission, scheduled for May 25, 2022, was canceled. No items were discussed or decided.

• Meeting canceled

Planning and Zoning Commission

The Commission will reconvene a public hearing regarding a Special Use Permit for a Planned Unit Development in the C-2 Zoning District. The proposal involves a dealership and showroom for the sale and lease of small and midsized construction machinery on approximately 5.446 acres.

• Special Use Permit for a construction equipment dealership and showroom
• Planned Unit Development in the C-2 Zoning District
• Proposed use of 5.446 acres east of Highway 53 and north of Mississippi Avenue

The Planning and Zoning Commission voted unanimously to recommend approval of a Special Use Permit for a Planned Unit Development (PUD) for a construction equipment dealership and showroom on 5.446 acres east of Highway 53 and north of Mississippi Avenue. The recommendation includes approval of four requested exceptions to the zoning code, such as a 6-foot fence, stone display area, outdoor storage, and accessory washing/repair. The matter now goes to the Village President and Board of Trustees for final decision.

• Recommended approval of Special Use Permit for PUD for construction equipment dealership (7-0)
• Recommended approval of exceptions to zoning code including 6-ft fence, stone display area, outdoor storage, and accessory washing/repair (7-0)
• Recommended approval of report to President and Board of Trustees for the Special Use Permit (7-0)

Village Board

The Elwood Village Board will hold its regular meeting and public hearing, covering routine approvals, financial reports, and several action items. Key considerations include an ordinance to sell surplus real property and a resolution for street and highway maintenance in the amount of $55,400. The board will also review monthly reports from the police and public works departments and may enter closed session for personnel, property, and litigation matters.

• Ordinance authorizing sale of surplus real property and purchase/sale contract
• Resolution for street and highway maintenance in the amount of $55,400
• Bills paid March 29-April 5, 2022: $64,521.35
• Bills paid April 7-25, 2022: $78,165.33
• Unpaid invoice report: $232,811.42

The Village Board approved the sale of surplus property at 108 Wood Street to Will County Habitat for Humanity for $18,000, with a 4-1 vote (Trustee Schmidt dissenting). The board also approved a resolution to appropriate $55,400 from Motor Fuel Tax funds for street maintenance, and approved the consent agenda including bills and minutes. No other substantive decisions were made.

• Approved sale of 108 Wood Street to Habitat for Humanity for $18,000 (4-1)
• Approved resolution for street maintenance using Motor Fuel Tax funds, $55,400 (4-0)
• Approved consent agenda including minutes, bills, and reports (4-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider recommending approval or denial of a special use permit for a Planned Unit Development in the C-2 Zoning District. The proposed use is a dealership and showroom for new and used small and midsized construction equipment on about 5.446 acres east of Highway 53 and north of Mississippi Avenue. The commission will also review minutes from the November 23, 2021 meeting.

• Public hearing on special use permit for construction equipment dealership and showroom
• Property: approximately 5.446 acres east of Highway 53 and north of Mississippi Avenue
• C-2 Zoning District, Planned Unit Development
• Commission to recommend approval or denial to Village Board
• Consideration of minutes from November 23, 2021

The Planning and Zoning Commission voted unanimously to continue the public hearing for a special use permit for a planned unit development in the C-2 district, proposed by Hardings Rental Properties, LLC/Hardings Inc., to May 10, 2022, because staff had not had time to review updated documents. No other substantive decisions were made.

• Approved minutes of November 23, 2021 meeting (5-0)
• Opened public hearing for special use permit for construction equipment dealership (6-0)
• Continued public hearing to May 10, 2022 (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission is considering a special use permit application from Hardings Rental Properties, LLC to operate a dealership/showroom for new and used small to mid-size construction equipment with outdoor display on vacant C-2 zoned land in Elwood TownCenter. The applicant plans improvements in summer 2022, including a building and site plan with two access points off Heritage Drive. The commission will review the application and make a recommendation to the corporate authorities.

• Special use permit for Hardings, Inc. construction equipment dealership/showroom with outdoor display
• Property: Lots 14-17 Elwood Towncenter Subdivision Unit 3, 5.466 acres, PINs 10-11-29-206-003/004/005/006
• Applicant: Hardings Rental Properties, LLC, 109 West Commercial Ave., Lowell, IN
• Owner: Lincoln-Way Partners, Inc., c/o Edwin Josephson, 30 S. Wacker Drive, Chicago
• Planned improvements: dealership/showroom with outdoor display, two access points off Heritage Drive, summer 2022

The Planning and Zoning Commission voted unanimously to continue the public hearing for a special use permit for a Planned Unit Development in the C-2 Zoning District, proposed by Hardings Rental Properties, LLC/Hardings Inc. for a construction equipment dealership and showroom on approximately 5.446 acres east of Highway 53 and north of Mississippi Avenue. The continuation was due to staff needing time to review updated documents. The hearing will reconvene on May 10, 2022, at 7:00 PM. No other substantive decisions were made.

• Approved minutes of November 23, 2021 meeting (5-0)
• Opened public hearing for special use permit for PUD (6-0)
• Continued public hearing to May 10, 2022 (6-0)

Finance Committee

The Elwood Finance Committee is meeting to review and make recommendations on unpaid and paid invoices, as well as the monthly financial report. The agenda is largely procedural, focused on routine financial oversight.

• Review of unpaid invoice report for 05/04/2022
• Review of paid invoice reports from 03/29/2022 to 04/05/2022 and 04/07/2022 to 04/25/2022
• Review of monthly financial report

The Finance Committee reviewed and approved sending the unpaid invoice report ($232,811.42), paid invoice report ($142,686.68), and March 2022 monthly financial report to the Village Board for consideration on May 4, 2022. All motions carried unanimously. No other substantive decisions were made.

• Approved sending unpaid invoice report ($232,811.42) to Village Board (unanimous)
• Approved sending paid invoice report ($142,686.68) to Village Board (unanimous)
• Approved sending March 2022 monthly financial report to Village Board (unanimous)

Elwood International Port Authority

The meeting includes reports from the Village Engineer on active and upcoming development projects. The Director of Public Works will also provide updates regarding seasonal issues and general maintenance.

• Presentation of July 7, 2021 minutes
• Village Engineer report on development projects
• Public Works report on seasonal issues and maintenance

Village Board

The Elwood Village Board will hold a public hearing and vote on the annual budget for May 1, 2022 through April 30, 2023, along with considering a professional services agreement with Baxter & Woodman for village engineering services. The board will also review financial reports, approve routine bills totaling over $1.1 million, and discuss a sponsorship request from the Elwood Baseball and Softball Association. A closed session is scheduled for personnel, collective bargaining, real estate, and litigation matters.

• Final reading of ordinance approving annual budget for May 1, 2022 – April 30, 2023
• Consideration of Baxter & Woodman agreement for village engineering services
• Paid invoice reports: $120,567.94 (Feb 22 – Mar 1) and $1,028,325.03 (Mar 3 – Mar 28)
• Unpaid invoice report totaling $159,574.32
• Elwood Baseball and Softball Association 2022 sponsorship request

The Village Board unanimously adopted the annual budget for fiscal year 2022-2023 (May 1, 2022 to April 30, 2023) with no changes from the proposed version. The board also approved a one-year renewal of the Baxter & Woodman engineering services contract at the same rates, and approved a $500 sponsorship for the Elwood Baseball and Softball Association. All votes were unanimous.

• Adopted FY 2022-2023 annual budget (7-0)
• Approved Baxter & Woodman engineering services contract renewal (6-0)
• Approved $500 sponsorship for Elwood Baseball and Softball Association (6-0)
• Approved consent agenda including bills totaling $1,148,893.97 (6-0)

Finance Committee

The Elwood Finance Committee is meeting to review and recommend action on unpaid and paid invoices, as well as the monthly financial report. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Review of unpaid invoice report for 04/06/2022
• Review of paid invoice report from 02/22/2022 through 03/28/2022
• Review of monthly financial report

The Finance Committee approved the February 22, 2022 meeting minutes and voted to send the unpaid invoice report ($159,574.32), paid invoice report ($1,148,892.97), and the February 2022 monthly financial report to the Village Board for consideration on April 6, 2022. No other substantive decisions were made.

• Approved February 22, 2022 meeting minutes
• Sent unpaid invoice report ($159,574.32) to Village Board
• Sent paid invoice report ($1,148,892.97) to Village Board
• Sent February 2022 monthly financial report to Village Board

Parks & Recreation Committee

The committee will review the minutes from the November 17, 2021 meeting. Members will also hold discussions regarding the BMX track and miniature golf programs.

• Review of November 17, 2021 meeting minutes
• Discussion regarding BMX track
• Discussion regarding miniature golf

The Park and Recreation Committee approved the minutes from the November 17, 2021 meeting. No substantive decisions were made; the meeting focused on reports and discussions about upcoming events, including the egg hunt, Elwood Days, and potential fundraisers.

• Approved November 17, 2021 meeting minutes (unanimous)

Planning and Zoning Commission

The scheduled meeting and public hearing for the Elwood Planning and Zoning Commission on March 22, 2022, was canceled.

Village Board

The Elwood Village Board is holding a public hearing on the proposed budget for May 1, 2022 through April 30, 2023, followed by a first reading of the budget ordinance. The board will also consider hiring a full-time police officer, a donation from the Elwood/Jackson History Club, and review financial and department reports. The consent agenda includes paying bills totaling $449,892.38 and unpaid invoices of $191,982.61.

• Public hearing on FY 2022-23 budget
• First reading of annual budget ordinance
• Authorization to hire full-time police officer
• Bills paid: $449,892.38; unpaid: $191,982.61
• Elwood/Jackson History Club donation consideration

The Elwood Village Board held a public hearing and approved the annual budget for May 1, 2022 through April 30, 2023, with a total General Fund revenue projection of $5,419,912. The board also approved the appointment of Kylie N. Johnson as a probationary police officer, and approved a $500 donation to the Elwood Jackson History Club. The budget ordinance will be considered for final adoption at the April 6, 2022 meeting.

• Approved FY2022-23 annual budget (unanimous)
• Approved appointment of Kylie N. Johnson as police officer (unanimous)
• Approved $500 donation to Elwood Jackson History Club (unanimous)
• Approved consent agenda including minutes and bills (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission is scheduled to hold a meeting and public hearing on February 22, 2022. The agenda contains only the meeting notice and location information.

Finance Committee

The Elwood Finance Committee is meeting to review and make recommendations on routine financial items, including unpaid and paid invoice reports and the monthly financial report. The agenda is largely procedural, with no major policy decisions or contracts listed.

• Review of minutes from 01/25/2022 meeting
• Unpaid invoice report for 03/02/2022
• Paid invoice report from 01/22/2021 thru 02/21/2022
• Monthly financial report

The Finance Committee approved the minutes from the January 25, 2022 meeting. It also approved sending the unpaid invoice report ($191,982.61) and the paid invoice report ($449,892.38) to the Village Board for consideration on March 2, 2022. The committee approved sending the January 2022 monthly financial report to the Village Board as well. No public comments were made, and the meeting adjourned.

• Approved the January 25, 2022 meeting minutes as presented.
• Approved sending the unpaid invoice report ($191,982.61) to the Village Board for March 2, 2022 consideration.
• Approved sending the paid invoice report ($449,892.38) to the Village Board for March 2, 2022 consideration.
• Approved sending the January 2022 monthly financial report to the Village Board for March 2, 2022 consideration.

Village Board

The Elwood Village Board is meeting to consider several items, including a library accessory building, financial reports, and listing agreements for two properties on E. Mississippi Avenue. The board will also review monthly reports from the police and public works departments. The agenda includes a consent agenda for routine items and a closed session for personnel and real estate matters.

• Public hearing on Library Accessory Building in Elwood
• Consideration of listing agreements for 111 and 115 E. Mississippi Avenue
• Bills paid from Dec 20, 2021 to Jan 21, 2022 totaling $320,983.95
• Unpaid invoice report totaling $87,276.15
• Closed session to discuss employee appointments, collective bargaining, and real estate

The Elwood Village Board approved the concept of a Library Accessory Building, hired Jacob Breausche as a full-time assistant to the Public Works Department, and approved listing agreements to sell two village-owned properties on E. Mississippi Avenue. The board also approved the consent agenda, including bills and financial reports, and went into closed session for personnel and collective bargaining matters, with no actions taken afterward.

• Approved Library Accessory Building concept (5-0)
• Approved hiring Jacob Breausche as full-time Public Works assistant (5-0)
• Approved listing agreement for 111 E. Mississippi Ave at $79,900 (4-1)
• Approved listing agreement for 115 E. Mississippi Ave at $45,000 (4-1)
• Approved consent agenda including bills of $320,983.95 and $87,276.15 (5-0)

Finance Committee

The Elwood Finance Committee is meeting to review and recommend approval of unpaid and paid invoices, as well as the monthly financial report. The agenda is routine and procedural, with no major policy decisions or public hearings scheduled.

• Review of unpaid invoice report for 02/02/2022
• Review of paid invoice report from 12/21/2021 to 01/21/2022
• Review of monthly financial report

The Finance Committee approved the December 21, 2021 meeting minutes, and voted to send the unpaid invoice report ($87,276.15), paid invoice report ($320,983.95), and the December 2021 monthly financial report to the Village Board for consideration on February 2, 2022. No other business or public comments were recorded.

• Approved December 21, 2021 meeting minutes
• Sent unpaid invoice report ($87,276.15) to Village Board
• Sent paid invoice report ($320,983.95) to Village Board
• Sent December 2021 monthly financial report to Village Board

Parks & Recreation Committee

The Elwood Parks and Recreation Committee is meeting to consider minutes from November 17, 2021, and to discuss upcoming events and programs, specifically the BMX track and miniature golf. The meeting includes public comments and is scheduled for January 19, 2022.

• Consideration of November 17, 2021 meeting minutes
• Discussion of BMX track
• Discussion of miniature golf

Planning and Zoning Commission

The Elwood Planning and Zoning Commission is meeting for a public hearing. The agenda contains only the meeting time and location, with no listed agenda items, so the specific topics to be discussed are not specified.

Elwood International Port Authority

The Elwood International Port Authority meeting scheduled for January 12, 2022, was canceled. No items were discussed or decided.