Veneta public meetings in 2025

Economic Development Committee

The Veneta Economic Development Committee will meet to review the city's Economic Opportunity Analysis, discuss Lot 602 development, and begin reviewing the current five-year strategic plan to identify priorities as it expires. The committee will also approve minutes from October and review November email correspondence. This is a working session focused on planning and updates, with no final decisions expected.

• Update on Economic Opportunity Analysis, funded by a $40,000 DLCD grant
• Discussion of Lot 602 development
• Review of current two-year strategic plan goals and strategies
• Approval of October 20, 2025 minutes
• Handout on registered businesses within city limits

Park Board

The Park Board is meeting to continue the construction of its budget and review a grant application form. The board will also receive verbal updates on grants and the Fern Ridge Master Plan.

• Park Board Budget Construction – Part II
• Park Board Grant Application Form
• Verbal update on Fern Ridge Master Plan
• Verbal update on grants

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider Resolution No. 130 to officially deactivate its Redevelopment Toolkit, which has a $90,000 annual budget. The agency will also receive an informational presentation of its first‑quarter 2025‑2026 financial report, showing revenues at about 0.7 % of the annual budget and interest earnings at 86.18 % of budgeted. Public comment is limited to 20 minutes and no decisions will be made on those comments.

• Adopt Resolution No. 130 to deactivate the Redevelopment Toolkit (annual budget $90,000)
• Present 1st Quarter 2025‑2026 financial report (revenues 0.7 % of budget, interest earnings 86.18 %)
• Discuss projected remaining property tax revenue of $7,049,051 allocated to priority projects
• Staff reports from City Accountant and City Administrator

The board approved the consent agenda, which included the minutes from September 8, 2025. The motion was moved by Vice‑Chair Pat Coy, seconded by Member Alexa Benson, and passed with a unanimous vote of three to zero.

• Approved consent agenda including September 8, 2025 minutes (3-0)

City Council

The council will consider Ordinance No. 596, which repeals Ordinance No. 517 that granted Hunter Communications a telecommunications franchise that expired in October 2024. Staff recommends approving the ordinance for a second reading and adoption. A public hearing will discuss a proposed broadband infrastructure lease rate and Resolution 1465. Additional items include a public safety report and several board and committee appointments.

• Ordinance No. 596 – repeal of Ordinance No. 517 (Hunter Communications franchise)
• Public hearing on broadband infrastructure lease rate – staff proposes Resolution 1465
• Veneta Public Safety Report for November 2025 presented by LCSO Sgt. Colt Parker
• Park Board appointments: B. Ingram; K. Moeller (student); A. Rogers (student)
• Budget Committee appointment: R. Holcomb

The council approved the second reading and final adoption of Ordinance No. 596, which repeals Ordinance No. 517, with a unanimous 3‑0 vote. They also approved the consent agenda, appointed three new members to the Park Board, and confirmed appointments to the Budget and Business Assistance Committees, each passing unanimously. Additionally, the council donated two Veneta Community Pool season passes valued at $440 to the Elmira Booster Club. No other substantive actions were taken.

• Adopt Ordinance No. 596 repealing Ordinance No. 517 (3‑0)
• Approve consent agenda as presented (3‑0)
• Appoint Elizabeth "Betsy" Ingram, Kendall Moeller, and Aubree Rogers to the Park Board (3‑0)
• Appoint Rhonda Holcomb to the Budget Committee (3‑0)
• Appoint McKenzie Gibson to the Business Assistance Committee (3‑0)
• Donate two Veneta Community Pool season passes valued at $440 to the Elmira Booster Club (3‑0)

Planning Commission

The Veneta Planning Commission will approve the November 4, 2025 meeting minutes and then discuss a housekeeping amendments work session (File A-25-5) as part of long‑range planning projects. The commission will also review the monthly community development activity report, hold an open discussion on future development along Highway 126, and set the dates for 2026 meetings.

• Approval of November 4, 2025 meeting minutes
• Housekeeping Amendments Work Session (File A-25-5)
• Monthly Community Development Activity Report
• Open discussion on Highway 126 area development
• PC calendar review to determine 2026 meeting dates

The commission unanimously approved the November 4, 2025 meeting minutes. It reached consensus on a series of zoning‑code amendments: keeping the 18‑foot minimum width for single‑family homes, maintaining the garage/carport requirement, rejecting HOA ownership of parkland, removing the one‑year limit on food‑truck locations while keeping permit renewal, simplifying temporary sign rules, extending Type 2 application timelines, and removing a Traffic Impact Analysis trigger. No votes were recorded for the amendments, as each was adopted by consensus.

• Approved November 4, 2025 meeting minutes (5-0)
• Maintained 18‑ft minimum width requirement for single‑family homes (consensus)
• Maintained garage/carport requirement for single‑family homes (consensus)
• Rejected HOA ownership and maintenance of parkland (consensus)
• Removed one‑year limit on food‑truck location, kept annual permit renewal (consensus)
• Simplified temporary sign regulations to follow Table 5.15 (consensus)
• Extended Type 2 application decision timeline from 60 to 120 days (consensus)
• Removed Traffic Impact Analysis trigger for access driveways not meeting spacing standards (consensus)

City Council

The City Council is meeting to decide whether to adopt Resolution No. 1470. This resolution would authorize the city to apply for a $60,000 Technical Assistance Grant from the Department of Land Conservation and Development to update the city's Economic Opportunity Analysis.

• Resolution No. 1470 to apply for a $60,000 DLCD Technical Assistance Grant
• Proposed $50,000 local contribution for the grant project
• Update of the 2015 Economic Opportunity Analysis
• Development of a new Buildable Lands Inventory and Retail Market Analysis
• Creation of a new Five-Year Economic Strategic Plan

The council adopted Resolution No. 1470 authorizing Veneta to apply for a technical assistance grant from Oregon's Department of Land Conservation and Development. The motion was moved by Council President Coy, seconded by Councilor Wright, and passed with a unanimous 5-0 vote. The grant will support a buildable lands inventory and a retail market analysis as part of the city's broader planning updates.

• Adopted Resolution No. 1470 to apply for technical assistance grant (5-0)

City Council

The Veneta City Council work session will discuss proposed amendments to the municipal code, including changes to the Transient Room Tax to require booking platforms to collect and remit the tax. Additional code changes on short‑term rentals and outdoor lighting will also be reviewed. A proposal to install Lane County Sheriff’s license‑plate reader cameras on Territorial Highway and OR‑126 will be presented.

• Amend Chapter 3.50 Transient Room Tax to add a definition for “Transient Lodging Intermediary” and require them to collect and remit the tax
• Proposed amendment to Section 5.11 of the Zoning & Development Code concerning short‑term rentals
• Proposed amendment to Chapter 15.15 of the Municipal Code regarding outdoor lighting
• Proposal for Lane County Sheriff’s Office license‑plate reader cameras on Territorial Highway and OR‑126

The council reached consensus to remove the street‑standards requirement from the short‑term rental code and to move forward with the other proposed transient‑tax amendments. No vote was taken; the decision was made by unanimous agreement. The council did not decide on the outdoor‑lighting ordinance or the license‑plate reader camera program, directing staff to gather more information before any action. The work session adjourned without further approvals.

• Removed street‑standards requirement from short‑term rental code (consensus)
• Approved other transient‑tax code amendments, including definition of "transient lodging intermediary" and tax collection requirement (consensus)
• Deferred outdoor lighting ordinance pending laser‑light research (no decision)
• Did not approve license‑plate reader camera deployment; will gather more information (no decision)

Park Board

The Veneta Park Board will discuss and vote on adopting written guidelines for preparing event budgets, including rules for Level 2 city‑funded events. Staff presented options to adopt the guideline or not, and a suggested motion to adopt it. The agenda also covers event selection, possible reclassification of events, and advertising requirements for Level 2 events, such as allocating 15% of the overall budget to sponsor advertising.

• Decision option: adopt a budgeting guideline for Park Board events or reject it
• Review of event selection and possible reclassification of events between Level 1 and Level 2
• Advertising requirement: Level 2 events must allocate 15% of the budget for sponsor advertising
• Sponsor signage required for all Level 1 and Level 2 events
• Attachments include a Budget Construction Worksheet and a 2025 Sponsorship Level Flyer

The board approved reclassifying Veneta Fourths, Movies in the Park, and Veneta Haunts to Level 2 events and removing the Bark and Whistle Dog Parade, Pickleball Tournament, and Veneta Celebration Run from next year’s schedule. It also authorized the purchase of 6,000 plastic eggs for the 2026 Easter Egg Hunt. The meeting date was moved to December 10, 2025.

• Reclassified Veneta Fourths, Movies in the Park, and Veneta Haunts to Level 2 events (unanimous 5‑0)
• Eliminated Bark and Whistle Dog Parade, Pickleball Tournament, and Veneta Celebration Run (unanimous 5‑0)
• Approved purchase of 6,000 plastic eggs ($510) for the 2026 Easter Egg Hunt (unanimous 5‑0)
• Approved October 1, 2025 meeting minutes (unanimous 5‑0)
• Moved next meeting to December 10, 2025 at 4:30 PM (consensus)
• Noted that two Park Board applications will go to City Council in December (informational)

City Council

The Veneta City Council will vote on Resolution No. 1465 to establish a broadband assets lease rate of $35.29 per linear mile for internet service providers. The council will also hold a first‑reading hearing on Ordinance No. 596 to repeal the expired Hunter Communications franchise ordinance (Ordinance No. 517). Additional agenda items include an executive session reviewing the city manager’s performance, a public comment period, and departmental reports.

• Resolution No. 1465 – adopt a $35.29 per linear mile broadband lease rate
• Ordinance No. 596 – first reading to repeal Ordinance No. 517 for Hunter Communications
• Executive session to evaluate the chief executive officer’s performance
• Public comment period – up to 20 minutes, 3 minutes per speaker
• Monthly departmental reports (Community Development, Public Works, etc.)

The Veneta City Council unanimously adopted Resolution 1465 to set a lease rate for the city's broadband assets. It also approved the first reading of Ordinance No. 596 repealing an expired Hunter Communications franchise ordinance. The consent agenda was approved, and the council directed the City Administrator to sign a non‑exclusive franchise agreement with Hunter Communications.

• Adopt Resolution 1465 establishing a broadband assets lease rate (5-0)
• Approve First Reading of Ordinance No. 596 repealing Ordinance No. 517 (5-0)
• Approve consent agenda as presented (5-0)
• Direct City Administrator to sign non‑exclusive franchise agreement with Hunter Communications (5-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on Short-Term Rental Code Amendments (A-25-4) and discuss housekeeping amendments. The meeting will take place at Veneta City Hall on November 4, 2025.

• Public hearing: Short-Term Rental Code Amendments (A-25-4)
• Discussion: Housekeeping Amendments
• Approval of October 7, 2025 meeting minutes
• Review of grant activities and community development reports
• Next meeting scheduled for December 2, 2025

The commission approved the October 7, 2025 meeting minutes by a 5‑0 vote. It then unanimously voted (5‑0) to recommend that the City Council adopt the short‑term rental code amendment A‑25‑4. The commission also reached consensus to have staff move forward with a set of housekeeping code amendments.

• Approved October 7, 2025 meeting minutes (5-0)
• Recommended City Council adopt short‑term rental code amendment A‑25‑4 (5-0)
• Consensus to proceed with housekeeping code amendments (no formal vote)

City Council

The City Council and Planning Commission are meeting for a joint work session to review their respective roles in land use regulation. The body will also discuss housing development policy levers and potential future planning grants.

• Discussion of a proposal to adopt free pre-approved ADU designs from the City of Eugene
• Review of land use regulation roles and the division of labor between City Council and Planning Commission
• Discussion of potential future planning grants

The council reached consensus to adopt Eugene’s pre‑approved accessory dwelling unit (ADU) design for use in Veneta. The council also agreed to table further discussion of the city’s systems development charge (SDC) methodology until more information is available. Council members directed staff to continue exploring a partnership with the Homes for Good housing authority and to consider matching private landowners with affordable‑housing projects.

• Adopt Eugene preapproved ADU design (consensus)
• Table SDC methodology discussion (consensus)
• Direct staff to explore Homes for Good partnership and matchmaking (consensus)

Economic Development Committee

The Veneta Economic Development Committee voted unanimously to increase the Signage Grant to $2,500 for existing signs and to adopt revised application packets for the Façade ($10,000) and Streetscape ($5,000) grant programs, removing discretionary language. The committee also approved the $9,000 Commercial Development Grant awarded to Delphi Engineering. Additional discussion covered grant program budgets, business startup grant criteria, and upcoming Rural Opportunity Initiative Grant opportunities.

• Signage Grant increased to $2,500 for existing signs (motion approved 7-0)
• Adopt revised Façade Grant application packet (grant $10,000, motion approved 7-0)
• Adopt revised Streetscape Grant program (grant $5,000, motion approved 7-0)
• Delphi Engineering awarded Commercial Development Grant of $9,000
• Rural Opportunity Initiative Grant opening announced (no amount specified)

The Economic Development Committee approved the August 18, 2025 meeting minutes unanimously. After reviewing grant updates and other reports, members voted to move the regular meeting to the third Wednesday of each month at 3:30 PM. The motion passed unanimously (9‑0).

• Approved August 18, 2025 meeting minutes (9-0)
• Changed meeting to third Wednesday of each month at 3:30 PM (9-0)

City Council

The City Council will conduct public hearings and consider resolutions to increase water, bulk water, and sewer rates by 3% effective January 1, 2026. The body will also consider a resolution supporting a Lane Fire Authority levy and various economic development grants.

• Resolution No. 1460: Proposed 3% increase in water rates
• Resolution No. 1462: Proposed 3% increase in bulk water rates
• Resolution No. 1461: Proposed sewer rate adjustments
• Resolution No. 1466: Support for Lane Fire Authority Ballot Measure 20-375
• Resolutions No. 1467, 1468, and 1469: Establishing signage, streetscape, and façade grant programs

The council adopted Resolution 1466, a resolution in support of Lane Fire Authority’s Ballot Measure 20‑375, by a unanimous 5‑0 vote. The council also approved three rate adjustments effective Jan 1 2026 – a 3% increase to municipal water rates (Resolution 1460), a 3% increase to bulk water fees (Resolution 1462), and a 2% increase to sewer rates (Resolution 1461) – each passing 5‑0. Additional actions included granting the Smith Family a one‑year extension on their West Broadway development agreement, approving the consent agenda, adopting the City Administrator performance‑evaluation form, and authorizing several $500 discretionary‑fund donations and a $92.50 rental‑fee waiver, all unanimously.

• Adopted Resolution 1466 supporting Lane Fire Authority Ballot Measure 20‑375 (5‑0)
• Approved water rate increase 3% (Resolution 1460) effective Jan 1 2026 (5‑0)
• Approved bulk water fee increase 3% (Resolution 1462) effective Jan 1 2026 (5‑0)
• Approved sewer rate increase 2% (Resolution 1461) effective Jan 1 2026 (5‑0)
• Granted Smith Family a one‑year extension to West Broadway development agreement (5‑0)
• Approved consent agenda as presented (5‑0)
• Adopted City Administrator performance‑evaluation form and process (5‑0)
• Authorized $500 donation to Elmira High Grad Night Committee from discretionary fund (5‑0)

Planning Commission

The Planning Commission will review proposed amendments to the city's short-term rental and outdoor lighting codes. The body will also review the community development activity report and the minutes from the September 2, 2025 meeting.

• Short-Term Rental Code Amendments (A-25-4)
• Outdoor Lighting Amendments (A-25-1)

Park Board

The Park Board will discuss the overall budget and plan for the Veneta Haunts event on October 25th. The meeting includes staff reports on grant updates and the Fern Ridge Master Plan.

• Action item: Park Board Overall Budget
• Veneta Haunts event planning (Budget: $1,800)
• Staff report on Fern Ridge Master Plan
• Staff report on grant updates
• Review of Park Board Levels of Engagements

The Park Board unanimously approved the September 3, 2025 regular and work session minutes (9‑0). The Board agreed to hold a work session on November 12 at 3:30 PM, followed by the regular meeting at 4:30 PM, to address event levels and budgeting. No other formal votes were recorded.

• Approved September 3, 2025 minutes (9-0)
• Scheduled work session on Nov 12 at 3:30 PM and regular meeting at 4:30 PM (consensus)

Business Assistance Committee

The Business Assistance Committee will consider whether to recommend a $10,000 Façade Improvement Program grant to the City Council for Our Daily Bread. The funds would support a painting project for the business's exterior with a total estimated cost of $28,382.

• Review of $10,000 grant application for Our Daily Bread façade painting
• Follow-up on Harvest Festival tabling

The Business Assistance Committee voted to recommend that City Council approve a $10,000 grant for the facade improvement of Our Daily Bread, a downtown bakery. The motion was moved by Member Haley‑Morrell, seconded by Chair Wright, and passed unanimously with a 3‑0 vote. No other substantive actions were taken.

• Recommended City Council approve $10,000 facade improvement grant for Our Daily Bread (3-0)

City Council

The City Council is holding a work session to view a video presentation on Oregon public meeting laws. The training covers legal requirements for governing bodies, including rules on quorums, serial communications, and public access.

• Oregon Government Ethics Public Meeting Training video

City Council

The City Council will review proposed water and sewer rate adjustments and a fiber franchise agreement with Ziply. The body will also consider a resolution regarding employee compensation for food and beverages.

• Proposed Water and Sewer Rate Adjustments
• Resolution No. 1464: Establishing food and beverages as employee compensation
• Ziply Fiber Franchise Agreement
• Fiscal Year 2023-2024 Audit report
• Bolton Hill Sports Complex Project update

The council unanimously approved a 3% increase to water rates and a 2% increase to sewer rates, effective Jan. 1, 2026. It also adopted Resolution 1464 to make city‑provided food and beverages part of employee compensation and ratified a $500 donation to the Kiwanis Kruise‑In fundraiser. The consent agenda was approved and the mayor declared September as National Preparedness Month, October 16 2025 as the Great Oregon Shake Out, and October as Domestic Violence Awareness Month.

• Approved 3% water rate increase and 2% sewer rate increase (5‑0)
• Adopted Resolution 1464 establishing food and beverages as employee compensation (5‑0)
• Ratified $500 donation to Kiwanis Kruise‑In Fundraiser from Discretionary Fund (5‑0)
• Approved consent agenda as amended (5‑0)
• Mayor declared September as National Preparedness Month
• Mayor declared October 16 2025 as the Great Oregon Shake Out
• Mayor declared October as Domestic Violence Awareness Month

Urban Renewal Agency Board

The Urban Renewal Agency Board will review the annual financial report and audit for the fiscal year ended June 30, 2024. The meeting also includes a quarterly financial update from the City Accountant.

• Fiscal Year 2023-2024 Audit report by Koontz, Blasquez & Assoc., P.C.
• Quarterly Financial Update from City Accountant Jordan Myers

The Urban Renewal Agency Board approved the consent agenda items, specifically the minutes from June 9 2025 and June 23 2025, with a unanimous 5‑0 vote. An audit report for fiscal year 2023‑24 was presented but no action was taken. Quarterly financial results were reported with no further decisions.

• Approved minutes of June 9, 2025 (5-0)
• Approved minutes of June 23, 2025 (5-0)

Park Board

The Park Board will discuss whether to limit the use of donation funds to park improvements only or allow them to fund events. The board is also deciding whether to support a grant application for the Booker Lane Trail extension.

• Proposed budget policy for the use of donation funds
• Support for Recreational Trails Program (RTP) grant for Booker Lane Trail extension
• Harvest Festival event planning (Budget: $250)
• Veneta Haunts event planning (Budget: $1,800)
• Discussion on Park Board Level 1 primary-organizer events workload

Board members discussed the differences between Level 1 and Level 2 park events. Chair Miller noted that a Level 2 event could let Liaison Benson host events without the city’s communication and funding requirements. CA Michel explained the grant program is reimbursement‑based and requires organizers to follow their budgeted plan, while COD Urban urged that every event have an itemized budget. The board also talked about scheduling a future budget meeting and adjourned at 5:53 p.m.

Park Board

The Veneta Park Board holds a work session to review debrief notes from the 2025 Veneta Park Run and discuss improvements for future events. No formal decisions are listed on the agenda.

• Review of 2025 Veneta Park Run debrief notes including marketing, volunteer coordination, and event logistics
• Discussion on road closures, directional signage, and food cart coordination for future runs
• Consideration of a volunteer group/pool for event support
• Possible revival of a health fair post-run event
• Feedback on participant survey options and volunteer thank-you processes

The board reviewed debrief notes for the Veneta Park Run and the Veneta 4ths event. Members discussed challenges, volunteer needs, and possible future event support, but no motions, approvals, or votes were recorded. The meeting adjourned without any formal decisions.

Planning Commission

The Veneta Planning Commission will hold a public hearing on a proposed subdivision and variance for the Trinity Meadows project. The meeting will also include discussions on short-term rental code amendments and outdoor lighting updates, as well as a review of community development activities.

• Public hearing on Trinity Meadows Tentative Subdivision & Variance (S-25-1 & V-25-1)
• Discussion on Short-Term Rental Code Amendment (A-25-1)
• Update on Outdoor Lighting Amendments
• Review of Monthly Community Development Activity Report
• Planning for October 27 joint meeting with City Council

The commission unanimously approved the August 12 minutes and accepted the Trinity Meadows subdivision (S‑25‑1) and variance (V‑25‑1) with a condition to build a driveway on the west end of Lot 5. Commissioners reached consensus to begin short‑term rental code changes and to advance LED outdoor lighting amendments. They also confirmed agenda items for the Oct 27 joint planning and council meeting and scheduled the next commission meeting for Oct 7, 2025.

• Approved August 12, 2025 minutes (5‑0)
• Approved Trinity Meadows Subdivision S‑25‑1 and Variance V‑25‑1 with driveway condition (5‑0)
• Consensus to initiate short‑term rental code amendment
• Consensus to advance outdoor lighting code amendments
• Confirmed agenda items for Oct 27 joint planning and council meeting
• Scheduled next Planning Commission meeting for Oct 7, 2025

Business Assistance Committee

The Veneta Business Assistance Committee will review a request from the Smith Family for a one-year extension to the Development and Disposition Agreement (DDA) for the W. Broadway property known as The Attic. The DDA, originally set to expire in December 2025, requires qualifying improvements to be completed within two years, with a potential $250,000 matching grant. The committee will decide whether to recommend approval of the extension to the Veneta City Council.

• Attic Extension Request for one-year DDA extension at 24993 W. Broadway
• Facade Grant Request from Our Daily Bread (verbal)
• Attic Improvement Program grant eligibility up to $250,000 (reimbursement basis)
• Signage Assistance Program and Streetscape Improvement Program updates
• $9,000 Transportation SDC fee reduction for Delphi Engineering approved in July

The Business Assistance Committee agreed to hold its October, November and December meetings a week before their usual dates. The committee decided to create a laminated information card for the Harvest Festival, modeled after the Park Board's events card. The next regular meeting was set for Friday, September 26, 2025 at 9:00 a.m.

• Reschedule October, November and December meetings to a week earlier (consensus)
• Develop a laminated Harvest Festival information card similar to the Park Board's events card (agreement)
• Schedule next meeting for September 26, 2025 at 9:00 a.m. (set by chair)

Economic Development Committee

The Veneta Economic Development Committee will meet to discuss staff reports on economic grants, including façade and streetscape grants, and review updates on commercial development incentive program revisions. The committee will also hear general updates from members and consider a staff report on the August economic report.

• Review of awarded grant programs (handout)
• Commercial Development Incentive Program revisions: application fee reduced to $50, eligibility clarified, and SDC fee reductions up to $25,000
• Façade Grant (pgs. 17-23)
• Streetscape Grant (pgs. 24-30)
• Grant Applications for Startups (pgs. 9-10)

The committee approved the June 16, 2025 meeting minutes (7‑0). It voted to increase the Signage Grant award to $2,500 for existing signs and to adopt revised application packets for the Façade and Streetscape grant programs. All three grant‑program motions passed unanimously.

• Approved June 16, 2025 meeting minutes (7‑0)
• Increased Signage Grant funding to $2,500 for existing signs (7‑0)
• Adopted revised Façade Grant application packet (7‑0)
• Adopted revised Streetscape Grant policy for existing businesses (7‑0)

Planning Commission

The Veneta Planning Commission will meet on August 12, 2025, at 6:30 p.m. in the J.W. “Bill” Smigley Room at City Hall. The meeting includes public hearings on the Trinity Meadows Tentative Subdivision & Variance and the Georgiou Conditional Use Permit & Site Plan Review. The Commission will also review the July 1, 2025, meeting minutes and receive a monthly community development activity report.

• Trinity Meadows Tentative Subdivision & Variance (S-25-1 & V-25-1)
• Georgiou Conditional Use Permit & Site Plan Review (CUP-25-1 & SR-25-1)
• Approval of July 1, 2025, meeting minutes
• Monthly Community Development Activity Report
• Open discussion

The commission removed the Trinity Meadows Subdivision agenda item after staff requested it. The July 1, 2025 meeting minutes were approved unanimously (3-0). The Georgiou Conditional Use Permit and Site Plan were approved unanimously (3-0). Commissioners agreed to keep the next meeting scheduled for September 2, 2025.

• Removed Trinity Meadows Subdivision agenda item (Chair agreement)
• Approved July 1, 2025 meeting minutes (3-0)
• Approved Georgiou Conditional Use Permit and Site Plan (3-0)
• Retained September 2, 2025 meeting date (unanimous agreement)

City Council

The City Council will review fee waiver requests from Mid Lane Cares for the Harvest Festival and consider grant awards for Delphi Engineering. The body will also discuss addressing unsanctioned camping at Lot 400 and identify delegates for the League of Oregon Cities.

• Facility and street closure fee waiver requests from Mid Lane Cares for Harvest Festival
• Community Development Incentive Program Award for Delphi Engineering
• Business Grant Program Award for Delphi Engineering
• Discussion on unsanctioned camping at Lot 400
• Resolution No. 1463 to identify voting delegates for the League of Oregon Cities 2025 Annual Business Meeting

The council unanimously approved several items, including fee waivers for the Harvest Festival, a $9,000 commercial development incentive and a matching grant of up to $25,000 for Delphi Engineering. It also adopted a resolution appointing Matt Michel as the city’s voting delegate to the League of Oregon Cities. All motions passed with a 5‑0 vote.

• Approved consent agenda (5-0)
• Waived City Facility Rental fee $50 for Mid Lane Cares Harvest Festival (5-0)
• Waived Street Closure fee $40 for Mid Lane Cares Harvest Festival (5-0)
• Approved Delphi Engineering Commercial Development Incentive up to $9,000 (5-0)
• Approved Delphi Engineering Business Grant matching award up to $25,000 (5-0)
• Adopted Resolution No. 1463 appointing Matt Michel as voting delegate and Robbie McCoy as alternate (5-0)

Park Board

The Park Board will review preparations for the August 9th Veneta Park Run and plan for upcoming autumn events. The board will also receive updates on financials and event planning guidelines.

• Veneta Park Run scheduled for August 9th
• Harvest Festival on September 13th with a $250 budget
• Veneta Haunts on October 25th with a $1,800 budget
• Movies in the Park event cancelled
• Review of Event Planning Guidelines

The board unanimously approved the July 2, 2025 meeting minutes (6‑0). The Veneta Park Run was scheduled for Saturday, August 9. The Harvest Festival was set for September 13. Movies in the Park was cancelled and rescheduled for Saturday, August 30.

• Approved July 2, 2025 minutes (6-0 vote)
• Scheduled Veneta Park Run for Saturday, August 9
• Set Harvest Festival date for September 13
• Cancelled Movies in the Park and rescheduled to Saturday, August 30

Business Assistance Committee

The Business Assistance Committee is considering whether to recommend that City Council approve financial incentives for Delphi Engineering Company. The company plans to develop a 3,000 sq. ft. CNC machining and design facility at 1900 Todd Way.

• Proposed $9,000 Transportation SDC fee reduction for Delphi Engineering Company
• Business Grant Program application from Delphi Engineering Company
• Discussion of an extension request for the Attic project
• Planning for the Harvest Festival

The Business Assistance Committee unanimously approved the minutes from May 30, 2025. It then recommended that the City Council approve a $9,000 transportation SDC fee reduction for Delphi Engineering under the Commercial Development Incentive Program. The committee also unanimously recommended approval of Delphi Engineering’s $25,000 Business Grant Program application. All motions passed with a 3‑0 vote.

• Approved May 30, 2025 minutes (3-0)
• Recommended $9,000 transportation fee reduction for Delphi Engineering (3-0)
• Recommended $25,000 Business Grant for Delphi Engineering (3-0)
• Committee members Chair Wright and Presiding Member Gibson agreed to participate in the Harvest Festival tabling event

Economic Development Committee

The Economic Development Committee is discussing the adoption of signage, streetscape, and facade improvement grants previously funded by the Urban Renewal Agency. These programs would be moved to the City's General Fund with a total allocation of $15,000.

• Proposed Signage Assistance Program: 50% matching grant up to $1,000
• Proposed Streetscape Improvement Program: 50% matching grant up to $5,000
• Proposed Facade Improvement Program: 50% matching grant up to $10,000
• Discussion of SNAP benefits and June 2025 Economic Report
• Planning for Harvest Festival tabling and Bridge Lane Career and Resource Fair

City Council

The City Council will hold a public hearing to decide if Aspen Ridge Drive can terminate in a cul-de-sac rather than extending as a through street. Staff and the Planning Commission have recommended against the request to maintain street connectivity.

• Public hearing for File No. A-25-2 Carpani Comprehensive Plan Amendment
• Resolution No. 1457 to correct a scrivener's error on tax-imposed amount
• Resolution No. 1449 to amend the Business Assistance Program
• Resolution No. 1459 to amend the Commercial Development Incentive Program
• Resolution No. 1438 to apply for a DLCD Housing Assistance Grant for the Veneta Downtown Plan Update

The council voted 5-0 to deny the Carpani request to amend the Veneta Transportation System Plan. It also approved amendments to the Business Assistance Program and the Commercial Development Incentive Program, authorized a housing assistance grant application, corrected a scrivener’s error, and waived community‑center fees for two nonprofit groups. All items were adopted unanimously.

• Denied Carpani amendment to Transportation System Plan (5-0)
• Adopted Resolution 1449 amending Business Assistance Program (5-0)
• Adopted Resolution 1459 amending Commercial Development Incentive Program (5-0)
• Authorized Housing Assistance Grant application via Resolution 1438 (5-0)
• Waived Community Center rental fee for Gleaners $840 (5-0)
• Waived Community Center fee for Fern Ridge VFW $420 (5-0)
• Corrected scrivener’s error in Resolution 1455 with Resolution 1457 (5-0)
• Approved consent agenda and corrected June 23 minutes (5-0)

Park Board

The Park Board will discuss whether to host the Community Building Grant Program after City Council discontinued its general fund spending. The board is also reviewing budgets and planning for several upcoming summer and fall community events.

• Decision on hosting the Community Building Grant Program
• Veneta Celebration Run budget: $5,000
• Veneta Fourths budget: $2,350
• Veneta Haunts budget: $1,800
• Movies in the Park budget: $750

The board approved the June 2, 2025 meeting minutes. It adopted the Community Building Grant Program, giving the Park Board an additional $5,000 and authority to award grants case‑by‑case. The board also approved a $1,600 grant for four Music in the Park events in August and approved a new parade route for the Veneta Park Run, directing staff to complete the permit.

• Approved June 2, 2025 minutes (6-0)
• Approved hosting Community Building Grant Program with $5,000 addition (7-0)
• Approved $1,600 Music in the Park grant for four August events (7-0)
• Approved new Veneta Park Run parade route and directed staff to complete permit (7-0)

Planning Commission

The Planning Commission will meet to conduct member training and review the monthly Community Development Activity Report. The agenda consists primarily of administrative and procedural items.

• Planning Commissioner training
• Approval of June 3, 2025 meeting minutes
• Monthly Community Development Activity Report

City Council

The City Council will consider adopting the Fiscal Year 2025-2026 budget and establishing a municipal stormwater enterprise fund. The body will also hold a public hearing on removing fee reductions for low-income households regarding public safety services.

• Ordinance No. 595 to repeal low-income reductions for the Public Safety Fee
• Resolution No. 1455 to adopt the Fiscal Year 2025-2026 Budget
• Resolution No. 1443 to establish the Municipal Stormwater Fund as an enterprise fund
• Resolution No. 1458 to apply for a Transportation Management Grant for a Downtown Master Plan Update
• Adoption of revised City Council Meeting Protocol

The council adopted Ordinance 595 repealing a fee reduction for low‑income households, passing unanimously. It approved the FY 2025‑2026 budget, amending it to fund a $125,000 land acquisition for Oak Island Park, with a 3‑0 vote after a councilor recused himself. Additional unanimous actions included establishing a municipal stormwater fund and authorizing a grant application.

• Adopt Ordinance 595 repealing Veneta Municipal Code 3.45.080, reduction of fees for low‑income households (4‑0)
• Adopt City Council Meeting Protocol (4‑0)
• Adopt Resolution 1453 declaring eligibility for state shared revenues (4‑0)
• Adopt Resolution 1454 certifying the city provides four or more municipal services (4‑0)
• Take no action on Stormwater Drainage Fee (4‑0)
• Adopt FY 2025‑2026 Budget, amended to include $125,000 Oak Island Park land purchase (3‑0)
• Adopt Resolution 1443 establishing Municipal Stormwater Fund as an enterprise fund (4‑0)
• Adopt Resolution 1458 authorizing the city to apply for a grant and delegating signing authority (4‑0)

Urban Renewal Agency Board

The Agency Board will hold a public hearing and vote on the adoption of the operating budget for Fiscal Year 2025-2026. The proposed budget includes funding for downtown development, the Bolton Hill Sports Complex, and gateway beautification.

• Resolution No. 129 to adopt the FY 2025-2026 operating budget
• Proposed $5,835,000 loan for resources and debt service
• Proposed $5,550,000 transfer for COV Park Facilities (Bolton Hill Sports Complex Upgrade)
• Funding for Attic Property Improvements and Highway 126 Intersection-Gateway Beautification
• Approval of May 12, 2025 meeting minutes

Economic Development Committee

The committee will discuss updates to the Commercial Development Incentive Program and review the June 2025 Economic Report. Members will also receive updates on the city's economic brand rollout and grants awarded during the previous fiscal year.

• Commercial Development Incentive Program revisions
• Economic Brand Rollout Report
• June 2025 Economic Report
• Update on awarded grants from the previous fiscal year
• Fiscal year changes to programming and website

The committee unanimously approved the May 19, 2025 meeting minutes. It also unanimously recommended that City Council adopt staff’s revisions to the Commercial Development Incentive Program, setting the application fee at $50 and removing rebate language. No other motions were adopted.

• Approved May 19, 2025 meeting minutes (8‑0)
• Recommended City Council approve Commercial Development Incentive Program revisions: $50 application fee and removal of rebate language (8‑0)

City Council

The City Council will hold public hearings on the 2025-2026 budget and the use of $585,739 in state shared revenues. The body is also considering an ordinance to eliminate fee reductions for low-income households regarding public safety services.

• Ordinance No. 595 to repeal low-income reductions for the Public Safety Fee
• Public hearing on the Fiscal Year 2025-2026 Approved Budget
• Public hearing on the allocation of $585,739 in state shared revenues
• Bolton Hill Sports Complex – Phase 1 Award
• Resolution No. 1456 regarding the Public Works Equipment Fund reserve

The council repealed the low‑income reduction for the Public Safety Fee. It authorized payment of the CIS property and liability insurance renewal costing $94,254.21. Council members approved awarding Ordell Construction a contract up to $5,015,000 for Phase 1 of the Bolton Hill Sports Complex, plus $350,000 for equipment. They also adopted Resolution 1456 confirming the Public Works Equipment Reserve fund.

• Repealed low‑income reduction for Public Safety Fee (4-0)
• Approved $94,254.21 CIS insurance renewal (4-0)
• Awarded Phase 1 Bolton Hill Sports Complex contract up to $5,015,000 (4-0)
• Approved additional $350,000 equipment purchase for Bolton Hill project (4-0)
• Approved Resolution 1456 confirming Public Works Equipment Reserve (4-0)
• Approved consent agenda (4-0)

Urban Renewal Agency Board

The Urban Renewal Agency Board will review financial activity and fund balances for the second and third quarters of the 2024-2025 fiscal year. This item is for information only, and no formal decision is required.

• Review of 2nd Quarter (Oct 1 - Dec 31, 2024) and 3rd Quarter (Jan 1 - Mar 31, 2025) financial reports
• Report of $992,338 in property tax revenue received as of March 31, 2025
• Approval of May 12, 2025 meeting minutes

Park Board

The Park Board is discussing planning and budget allocations for several city events. The body will also receive reports on park evaluations and the Community Building Grant Program.

• Veneta Celebration Run budget: $5,000
• Veneta Haunts budget: $1,800
• Movies in the Park budget: $1,500
• Veneta Fourths budget: $1,100
• Harvest Festival budget: $250

Planning Commission

The Planning Commission will conduct public hearings regarding a comprehensive plan amendment and updates to the zoning code. The body will also elect a Vice Chair and welcome a new commissioner.

• Public hearing for File No. A-25-2: Carpani Comprehensive Plan Amendment
• Public hearing for File No. A-25-3: FEMA PICM Amendments to the Veneta Zoning and Development Code
• Election of Vice Chair
• Welcome of new Commissioner Alan Blyther

The commission approved the April 1, 2025 meeting minutes and elected Commissioner Soderberg as Vice‑Chair, both unanimously. It recommended the City Council not adopt the proposed Transportation System Plan text amendment for Aspen Ridge Drive. It also adopted the FEMA PICM amendments to the Veneta Zoning and Development Code, again unanimously.

• Approved April 1, 2025 meeting minutes (5-0)
• Elected Commissioner Craig Soderberg as Vice‑Chair (5-0)
• Recommended Council not adopt Aspen Ridge Drive TSP text amendment (5-0)
• Adopted FEMA PICM amendments to the Veneta Zoning and Development Code (5-0)
• Scheduled next Planning Commission meeting for July 1, 2025

City Council

The City Council is conducting a work session focused on council training. City Attorney Carolyn Connelly will lead discussions on legal issues, the City Charter, and municipal rules.

• Council Legal Issues 101 training
• Review of City of Veneta Charter of 1999
• Review of Veneta Municipal Code Chapter 2.50 Rules of the Council

The Veneta City Council met for a work session focused on ethics and public‑meeting requirements. City Attorney Connelly presented Oregon Government Ethics Committee rules, conflict‑of‑interest guidelines, and gift reporting procedures. Councilors discussed the upcoming ethics training and the draft Council Meeting Protocol document. No formal actions, approvals, or votes were recorded.

Business Assistance Committee

The Business Assistance Committee is reviewing revisions to the Business Grant Program and the Commercial Development Grant Program. These changes, which include a tiered award structure based on job creation, were recommended by the Economic Development Committee.

• Revisions to the Business Grant Program establishing awards of $10,000 for up to one FTE job and $25,000 for two or more FTEs
• Revisions to the Commercial Development Grant Program
• Update on the Sun Frog Products Business Grant Program

The Business Assistance Committee unanimously approved the April 18, 2025 minutes (3‑0). Members reached consensus to move forward the Economic Development Commission’s revisions to both the Business Grant Program and the Commercial Development Grant. The committee also agreed to table at the Harvest Festival to promote its goals.

• Approved April 18, 2025 minutes (3‑0)
• Moved EDC revisions to Business Grant Program forward (consensus)
• Moved EDC revisions to Commercial Development Grant forward (consensus)
• Tabled at Harvest Festival to promote committee goals (consensus)

Budget Committee

The Budget Committee will hold a public hearing on the use of state shared revenue and review the requested budget. The body is tasked with approving the city budget, the tax levy, and taxes for general obligation bonds.

• Public hearing on possible uses of $564,445 in state shared revenue
• Approval of the 2025-26 city budget
• Approval of the property tax levy
• Approval of taxes for general obligation bonds
• Review of Council priority budget items and large programs and projects

Economic Development Committee

The Economic Development Committee will review proposed eligibility criteria for the Business Grant Program and the Commercial Development Incentive Program. The body will also discuss the scope and timeline for an Economic Opportunity Analysis and provide updates on downtown lot development.

• Eligibility for the Business Grant Program
• Eligibility for the Commercial Development Incentive Program
• Economic Opportunity Analysis proposed scope and timeline
• Economic Brand Rollout update
• Downtown Lot Development progress update

The Economic Development Committee approved the minutes of the May 19 meeting unanimously. It recommended that City Council approve staff revisions to the Business Grants Program, allowing awards up to $25,000 for qualifying projects. The committee also approved staff changes to the Commercial Development Incentive Program, removing the 50% SDC reduction language, setting a $50,000 funding cap, and adding a rebate for the $1,000 application fee. All motions passed unanimously (7‑0).

• Approved May 19, 2025 meeting minutes (7-0)
• Recommended City Council approve staff revisions to Business Grants Program (7-0)
• Recommended staff revise Commercial Development Incentive Program, remove 50% SDC language, clarify $50,000 cap, add application fee rebate (7-0)

City Council

The Veneta City Council will hold a public hearing on a proposed increase of the monthly Public Safety Fee from $6 to $9, effective July 1, 2025, to close a roughly $118,000 funding gap for law enforcement services. The council will also consider adopting a Wildfire Mitigation Plan, updating compensation plans for regular and seasonal positions, and discussing the purchase of Oak Island parkland. Consent agenda items include approval of minutes and a monthly check register.

• Public hearing on Resolution No. 1442 to increase Public Safety Fee from $6.00 to $9.00/month, effective July 1, 2025
• Adoption of Resolution No. 1452: City of Veneta Wildfire Mitigation Plan: 2025
• Resolution No. 1450 updating compensation plan for regular full-time positions for FY 2025-26
• Resolution No. 1451 updating compensation plan for temporary and seasonal positions
• Discussion of Lane County Intergovernmental Agreement for Law Enforcement Services and purchase of Oak Island parkland

The council unanimously approved a resolution raising the Public Safety Fee from $6 to $9 starting July 1 2025. It also adopted the 2025 Wildfire Mitigation Plan, authorized a law‑enforcement intergovernmental agreement with Lane County, and approved new compensation plans for regular and temporary city employees. Additional actions included approving the consent agenda and appointing Aaron Garcia to the Economic Development Committee.

• Adopt Resolution No. 1442 increasing Public Safety Fee to $9 (5‑0)
• Approve consent agenda (5‑0)
• Adopt Resolution No. 1452 Wildfire Mitigation Plan (5‑0)
• Authorize intergovernmental agreement with Lane County for law‑enforcement services (5‑0)
• Approve Resolution No. 1450 Compensation Plan for regular full‑time positions (5‑0)
• Approve Resolution No. 1451 Compensation Plan for temporary and seasonal positions (5‑0)
• Appoint Aaron Garcia to the Economic Development Committee (no objection)
• Approve Council liaison appointments to Lane Fire Authority, Fern Ridge Library and School District, and Economic Development Committee (unanimous)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider approving the January 13, 2025 minutes and receive a staff report on first-quarter financial activity for fiscal year 2024-25. The quarterly update is for information only; no decisions will be made on the financial report. The meeting otherwise consists of public comment and adjournment.

• Approval of January 13, 2025 meeting minutes via consent agenda
• Quarterly financial update for the period July 1 – September 30, 2024 (information only)
• Financial report shows $21,097 in total revenues and $23 in expenditures as of September 30, 2024
• Property tax revenue of $932,452 budgeted but not yet received (expected in November)
• No other business items scheduled beyond staff report and adjournment

The Veneta Urban Renewal Agency Board approved the consent agenda with a 5-0 vote. No other actions or resolutions were taken. A quarterly financial update was presented but no decisions followed.

• Approved consent agenda (5-0)

Park Board

The Veneta Park Board will hold its regular meeting on May 7, 2025, to approve previous minutes, hear reports on recent events, and plan upcoming activities. Key items include a staff update on a music license fee requested for Movies in the Park, and budgets for summer events such as Veneta Fourths ($1,100), Movies in the Park ($1,500), and Veneta Celebration Run ($5,000). The board will also discuss a Pavilion Grant and park evaluations.

• Music license fee request from a resident for public performance licensing ($800 total, ~$200/year estimate)
• Bark & Whistle Dog Parade planning (tentative May 17, budget blank)
• Veneta Celebration Run budget of $5,000 and sponsorship plan
• Movies in the Park budget of $1,500
• Park Board Levels of Engagement policy discussion

The board unanimously approved the April 2 minutes and a $50 budget for Dog Park prizes. It also agreed to let Member Reeves bring his bubble machine to the Easter Egg Hunt. Several upcoming events—Movies in the Park, National Night Out, and Veneta Haunts—were tabled for discussion at the next meeting.

• Approved April 2, 2025 minutes (8-0)
• Approved $50 budget for Dog Park prizes (8-0)
• Agreed Member Reeves will bring bubble machine to Easter Egg Hunt
• Tabled Movies in the Park until next meeting
• Tabled National Night Out (Aug 5) until next meeting
• Tabled Veneta Haunts (Oct 25) until next meeting

City Council

This is a work session with no public comment period. The council will receive legal training from the city attorney covering council authority, public records law, public meetings, and ethics. A brief presentation by the "If I Were Mayor" contest winner is also scheduled.

• Council Legal Issues 101 training presentation
• Review of Veneta City Charter of 1999 and Municipal Code Chapter 2.50 (Rules of Council)
• Presentation by the "If I Were Mayor" contest winner

The council recognized Penny Cordon as the first‑place winner of the "If I Were Mayor" contest and awarded her a $50 gift card. The city also gave a gift card to Ms. Nelson, the contestant's teacher, in appreciation of her support. A council training session on legal and ethical rules was presented by City Attorney Connie Connelly. No other formal actions or votes were recorded.

• Awarded $50 gift card to contest winner Penny Cordon
• Awarded gift card to Ms. Nelson, teacher of the contest participant

Business Assistance Committee

The Business Assistance Committee will review Sun Frog Products' $25,000 Business Grant Program application for relocating its operations to Veneta and decide whether to recommend approval to the City Council. The committee will also enter an executive session to discuss confidential records from investment fund applicants, and hear updates on previous grant awards and the regional economic identity rollout.

• Sun Frog Products $25,000 grant application for building improvements at 25189 Jeans Road
• Executive session under ORS 192.355(17)(a) to review confidential investment fund records
• Approval of minutes from the December 20, 2024 meeting
• Verbal update on anticipated changes to the Business Grant Program
• Recap of signage grant awards and discussion of The Attic reimbursement contract extension

The committee unanimously approved the minutes from the December 20, 2024 meeting (5‑0). The committee unanimously recommended that the City Council approve a $25,000 Business Grants Program award to Sun Frog Products (5‑0).

• Approved Dec 20, 2024 meeting minutes (5-0)
• Recommended City Council approve Sun Frog Products $25,000 grant (5-0)

City Council

The Veneta City Council will hold a public hearing for second reading and adoption of Ordinance No. 594, which makes housekeeping amendments to the Veneta Zoning and Development Code, including changes to setbacks, accessory structures, electric vehicle charging stations, day cares, marijuana-related uses, and more. The Council will also consider several donation requests, appointments to committees and the Planning Commission, and staff reports on public safety, employee handbook revisions, pool fees, and a park grant application.

• Public hearing and potential adoption of Ordinance No. 594 amending the Zoning and Development Code
• Donation requests from Fern Ridge Community Services, Veneta Downtown Farmers' Market, and Mid Lane Cares for Benefits By the Glass
• Waiver request of community center fee for Veneta Fern Ridge Chamber of Commerce Memorial Day event
• Resolution to apply for Oregon Parks and Recreation Department grant for Bolton Hill Sports Complex Phase II
• Discussion of Public Safety Fee Adjustment

The council unanimously adopted Ordinance No. 594, which updates the Veneta Zoning and Development Code. It also approved several community donations and a fee waiver, and made key appointments to city committees. All actions passed with a 5‑0 vote or without objection.

• Adopted Ordinance No. 594 (Housekeeping Amendments to the Veneta Zoning and Development Code) – passed unanimously (5-0)
• Approved the consent agenda – passed unanimously (5-0)
• Donated $8,430 to Fern Ridge Community Services ($4,080 from the discretionary fund and $4,350 from the general fund) – passed unanimously (5-0)
• Donated $1,600 to the Veneta Downtown Farmers’ Market from the discretionary fund – passed unanimously (5-0)
• Donated one seasonal Family Pass ($170) to Mid Lane Cares from the discretionary fund – passed unanimously (5-0)
• Waived the community center fee for the Fern Ridge Chamber Memorial Day event – passed unanimously (5-0)
• Appointed Councilor David Voltz as Council Liaison to the Economic Development Committee – appointed without objection
• Adopted Resolution No. 1440 to update the city’s street tree list – passed unanimously (5-0)

Economic Development Committee

The Economic Development Committee will consider approving March meeting minutes, hear staff reports on next steps for Downtown Lot Development, and review eligibility criteria for the Business Grant Program and Commercial Development Incentive Program. The committee will also discuss rescheduling an upcoming meeting and register Sun Frog Products as a new business.

• Staff report on Downtown Lot Development next steps (verbal)
• Review of eligibility for the Business Grant Program (pages 11-21)
• Review of eligibility for the Commercial Development Incentive Program (pages 22-28)
• New Business Registration – Sun Frog Products
• Rescheduling of the EDC Meeting

The committee approved the March 12, 2025 meeting minutes unanimously. It voted to have staff prepare a revised Business Grant Program with new job‑creation and retention eligibility criteria, and reached consensus to revise the Commercial Development Incentive Program, update its language and rename it. The committee noted a member resignation creating a vacancy and set the next meeting for May 19, 2025. The meeting was adjourned at 3:07 p.m.

• Approved March 12, 2025 minutes (5‑0)
• Directed staff to prepare revised Business Grant Program (5‑0)
• Consensus to revise Commercial Development Incentive Program and rename it (consensus)
• Recorded resignation of Member Davis, creating a committee vacancy (reported)
• Scheduled next meeting for May 19, 2025 at 2:00 p.m. (tentative)
• Adjourned meeting at 3:07 p.m.

Park Board

The Veneta Park Board will elect its Chair and Vice-Chair/Secretary, approve minutes from March 5, and discuss a slate of upcoming events with allocated budgets. Staff will provide updates on a Bolton Hill Complex Phase II playground grant, park planning grants, and financials. The board will also hear verbal reports on park evaluations and the annual report given to City Council.

• Board officer elections for Chair and Vice-Chair/Secretary
• Approval of minutes from March 5, 2025 meeting
• Event planning: Egg Hunt ($1,000) on April 19, Earth Day ($50) on April 22, Arbor Day ($250) on April 25, Bark & Whistle Dog Parade (TBD budget) on May 17, Veneta Fourth ($1,100) on July 4, Movies in the Park ($1,500) July–Sept, National Night Out ($50) on Aug 5, Veneta Celebration Run ($5,000) on Aug 9, Harvest Festival ($250) on Sept 13, Veneta Haunts ($1,800) on Oct 25
• Staff report on Bolton Hill Complex Phase II playground grant and park planning grant
• Financial update and grant close-outs

The board unanimously approved the March 5 minutes. Members elected Tressa Miller as Chair and Crystal Donagan as Vice‑Chair, each by a 9‑0 vote. The board also approved a $25 budget for dog‑contest awards (9‑0) and a purchase of a volunteer‑recruitment sign (9‑0). No other substantive actions were taken.

• Approved March 5, 2025 minutes (9-0)
• Elected Tressa Miller as Chair (9-0)
• Elected Crystal Donagan as Vice‑Chair (9-0)
• Recommended and approved $25 budget for dog contest awards (9-0)
• Recommended and approved purchase of a sign for event volunteer recruitment (9-0)

Planning Commission

The Veneta Planning Commission will consider approval of March 4 meeting minutes and elect a vice chair. The main discussion item is Long-Range Planning Project A-25-3 regarding FEMA PICM Amendments to the city's floodplain management code. The meeting also includes open discussion and calendar review.

• Approval of March 4, 2025 meeting minutes
• Election of Vice Chair
• Discussion of FEMA PICM Amendments (A-25-3)
• Open discussion period

The Planning Commission unanimously approved the March 4, 2025 meeting minutes. Commissioners agreed to move the Vice‑Chair election item to the next meeting when all members can attend. The commission also agreed to add code language requiring a mitigation professional to be acknowledged by FEMA or NMSF as qualified.

• Approved March 4, 2025 meeting minutes (3‑0)
• Postponed Vice‑Chair election agenda item to next meeting (consensus)
• Agreed to add code language requiring FEMA/NMSF‑acknowledged qualified mitigation professional (consensus)

City Council

The Veneta City Council will hold a work session to discuss and provide guidance on staff-proposed projects for the upcoming fiscal year budget. The proposed projects total approximately $13.8 million and cover areas including public safety, parks and recreation, economic development, water, sewer, and streets. No formal decisions will be made at this session; council direction will inform the Budget Committee process in May.

• $4,000,000 for Bolton Field Sports Complex design and phase 1 construction
• $3,025,000 for East Hunter Road upgrade (design and construction if state funding available)
• $2,000,000 for Downtown Block Development professional services and incentives
• $1,588,000 for WWTP Wetland Mitigation for plant expansion
• $250,000 for Attic Improvements incentive program (matching private funds)

The Veneta City Council reviewed upcoming budget priorities, including safety, economic development, and parks. Staff provided updates on the Bolton Hill Sports Complex, grant applications, seismic retrofits, and the HWY 126 beautification project. No formal motions, approvals, or votes were recorded during the meeting.

Economic Development Committee

The committee will receive a presentation on the Downtown Commercial Development Institute for Policy, Engagement, and Research Project. Members will also discuss the city's Five-Year Strategic Plan and next steps for developing downtown lots.

• Presentation on Downtown Commercial Development Institute for Policy, Engagement, and Research Project
• Discussion of Five-Year Strategic Plan
• Review of next steps for Downtown Lot Development
• Report on Regional Economic Brand
• Discussion regarding Collaborative Economic Development Organization (CEDO)

The Veneta Economic Development Committee directed staff to update all economic components of the city's Comprehensive Plan, including the Economic Opportunity Analysis, Residential Buildable Lands & Housing Needs Analysis, and Retail Analysis. The motion passed 6-0. The committee also voted 6-0 to support the Downtown Commercial Development Project (DCDP) report and its findings, which recommended increasing community gathering spaces, bolstering indoor recreation, adding retail options, preserving downtown character, and improving safety. No other formal decisions were made.

• Directed staff to update all economic components of Comprehensive Plan (6-0)
• Supported DCDP report and findings (6-0)

City Council

The Council will hold a public hearing and consider adopting Ordinance 593 to establish fees and refundable deposits for community events at city parks. They will also conduct a first reading of Ordinance 594 for housekeeping amendments to the zoning code, and consider resolutions setting park reservation fees, Zumwalt Campground user rates, and a tree reimbursement program.

• Public hearing and second reading of Ordinance No. 593 establishing fees and deposits for community events at city parks
• Public hearing and first reading of Ordinance No. 594 adopting housekeeping amendments to the Veneta Zoning and Development Code
• Resolution No. 1444 setting user fees for Zumwalt Campground
• Resolution No. 1447 establishing criteria and maximum award amounts for the Tree Reimbursement Program
• Resolution No. 1439 establishing refundable deposits and fees for city park reservations and events

The Veneta City Council unanimously adopted Ordinance 593 establishing park facility fees and deposits, Ordinance 594 with housekeeping amendments to the zoning code, Resolution 1439 for park reservation fees, and Resolution 1444 raising Zumwalt Campground rates. It also approved a one-year sewer connection extension for seven properties, a tree reimbursement program resolution, and directed staff to analyze the public safety fee for April.

• Adopted Ordinance 593 establishing park facility fees and deposits (4-0)
• Adopted Ordinance 594 with housekeeping amendments to zoning code (4-0)
• Adopted Resolution 1439 for park reservation fees and deposits (4-0)
• Adopted Resolution 1444 raising Zumwalt Campground fees to $90/person, $45/trailer, $85/RV space (4-0)
• Approved one-year sewer connection extension for seven E. Bolton Road LID properties (4-0)
• Adopted Resolution 1447 for tree reimbursement program up to $200/tree (4-0)
• Directed staff to analyze public safety fee and return in April (4-0)
• Adopted Resolution 1441 adopting city financial policies (4-0)

Park Board

The Veneta Park Board will consider approving the February 2025 meeting minutes and receive an annual report to present to the City Council on March 10. They will discuss the draft Dog Park Amenities Survey and plan numerous community events with allocated budgets, including the Egg Hunt, Earth Day, Arbor Day, Veneta Fourths, and the Celebration Run. Staff reports will cover park facilities updates and financials.

• Introduce new Community Development Director Kevin Urban
• Approve minutes from February 5, 2025 board meeting
• Review draft Dog Park Amenities Survey (pages 9-18)
• Annual Park Board report to City Council on March 10 (verbal)
• Event planning with budgets: Egg Hunt ($1,000), Earth Day ($50), Arbor Day ($250), Veneta Fourths ($1,100), Celebration Run ($5,000), Veneta Haunts ($1,800)

The Veneta Park Board approved the February 5, 2025 minutes unanimously (9-0). The board reached consensus to host Veneta 4th on July 4th and discussed upcoming events including Easter Egg Hunt, Earth Day, Arbor Day, and Movies in the Park. Staff reported on park facility updates and the Bolton Hill Sports Complex design review.

• Approved February 5, 2025 minutes (9-0)
• Reached consensus to host Veneta 4th on July 4th
• Scheduled Easter Egg Hunt for April 19
• Scheduled Earth Day for April 22
• Scheduled Arbor Day for April 25
• Scheduled Movies in the Park for July 26 and August 16
• Scheduled National Night Out for August 5
• Scheduled Veneta Celebration Run for August 9

Planning Commission

The Veneta Planning Commission will hold a work session on proposed outdoor lighting amendments (File A-25-1) as part of long-range planning projects. The meeting also includes approval of February 4 meeting minutes, public comment, and introduction of new Community Development Director Kevin Urban. No public hearings or final decisions are scheduled.

• Work session on Outdoor Lighting Amendments (File A-25-1)
• Welcome to new Community Development Director Kevin Urban
• Approval of February 4, 2025 meeting minutes
• Public comment period (3-minute limit, 20-minute total)
• Open discussion and next meeting calendar review

The Veneta Planning Commission held a work session on outdoor lighting code amendments, directing staff to replace wattage-based standards with lumens, remove class distinctions, and research residential vs. commercial lighting rules. They also agreed to exempt street lights from light trespass/pollution requirements and to prepare a revised code section. Commissioner David Voltz resigned to become City Counselor, and the commission approved the February 4, 2025 minutes.

• Approved February 4, 2025 meeting minutes (5-0)
• Directed staff to remove wattage language and use lumens in outdoor lighting code
• Directed staff to research lighting distinctions between residential and commercial zones
• Agreed to exempt street lights from light trespass and light pollution requirements
• Reached consensus to have staff prepare a revision of the outdoor lighting code section
• Accepted Commissioner Voltz's resignation

Business Assistance Committee

The Veneta Business Assistance Committee will meet to follow up on a joint work session with City Council and the Economic Development Committee that proposed significant changes to the city's economic development programs. The agenda includes discussion of eliminating the Redevelopment Toolkit, transferring the Community Building Grant to the Park Board, and revising the Commercial Development Incentive and Business Grant programs. The committee will also approve minutes from its December 2024 meeting and receive updates on downtown lot development and incentive programs.

• Approve minutes of December 20, 2024
• Follow-up on joint City Council/EDC work session (Feb 24) proposing elimination of Redevelopment Toolkit and other program cuts
• Update to grant programs: proposed removal of Design Assistance, Loan-Rate Buy Down, Forgivable Debt, SDC Fee Reduction, and Redevelopment programs
• Revision of Business Grant Program: tiered award structure based on job creation (matching grant up to $25,000 per FTE)
• Downtown Lot Development Update and discussion on maximizing incentive programs

City Council

The City Council is meeting with the Economic Development and Business Assistance committees to review an annual report and discuss the proposed 2024-2025 economic development activities budget. The session includes a review of current grant programs, broadband expansion, and downtown development initiatives.

• Proposed 2024-2025 Economic Development Activities Budget
• Purchase of three vacant downtown lots on West Broadway for $400,000
• Pledged up to $6,000,000 for the Bolton Hill Sports Complex
• Pledged up to $2,000,000 for W. Broadway commercial development incentives
• Proposed reallocation of $10,000 for the Community Building Grant Program to the Park Board budget

The Veneta City Council held a joint work session with the Business Assistance and Economic Development Committees, reviewing the annual economic development report and current programs. Council reached consensus to move forward with the proposed 2025-26 budget, which includes $311,000 for projects and $50,000 for business assistance programs. No formal votes were taken; the session was advisory and procedural.

• Reached consensus to move forward with proposed 2025-26 economic development budget
• Reviewed Economic Development Annual Report
• Discussed eliminating underutilized initiatives and reallocating funds to signage, facade improvement, and streetscapes program
• Discussed revising SDC Fee Reduction Program
• Discussed Holte Enterprise Zone exemption (3-year property tax exemption up to $4.6 million)
• Discussed RAIN Catalysts contract (2-year MOU, second year)
• Discussed West Broadway redevelopment (3 blocks, $2 million earmarked)

City Council

The City Council will hold second-round interviews with three applicants—Ric Ingham, Jim Eagle Eye, and David Voltz—for a council vacancy. Following the work session, the council will convene a regular session to select a candidate to fill the seat.

• Second-round interview with Ric Ingham (former city administrator)
• Second-round interview with Jim Eagle Eye (former planning commission chair)
• Second-round interview with David Voltz (current planning commissioner and school budget committee member)
• Council vacancy selection in regular session

The Veneta City Council appointed David Volts as City Councilor for a two-year term to fill a vacancy. The motion was made by Council President Coy, seconded by Councilor Wright, and passed unanimously. No other business was discussed.

• Appointed David Volts as City Councilor for a two-year term (unanimous)

City Council

The Veneta City Council will hold a work session to interview applicants for a city council vacancy. After interviews, the council will select final-round candidates to fill the open seat. The agenda includes only these personnel decisions, with no other business items.

• Interview of applicant James (Jim) Eagle Eye, former Planning Commission chair from 2004–2019
• Review of a second incomplete application from an unnamed applicant
• Final round candidate selection to follow interviews
• Vacancy due to an unspecified council resignation or departure

The Veneta City Council held a work session to interview four applicants for a council vacancy. After scoring, the Council reached consensus to invite the top three candidates—David Voltz, Jim Eagle Eye, and Ric Ingham—to second-round interviews on February 20, 2025. No final appointment was made at this meeting.

• Interviewed four candidates for council vacancy
• Collected and tallied candidate scoring sheets
• Reached consensus to invite top three candidates to second-round interviews
• Scheduled second-round interviews for February 20, 2025

Economic Development Committee

The Veneta Economic Development Committee will consider an update to the Five-Year Economic Development Plan (pages 23-64), proposed changes to economic programming (pages 13-18), and the Economic Identity Toolkit (pages 19-22). They will also hear staff reports including the Economic Development Report and a Real World Lane County update. Public comment is limited to three minutes per speaker.

• Update to the Five-Year Economic Development Plan (pgs 23-64)
• Proposed changes to economic programming (pgs 13-18)
• Economic Identity Toolkit from City Management Intern (pgs 19-22)
• Economic Development Report (pgs 11-12)
• Real World Lane County update (verbal)

The Veneta Economic Development Committee reached consensus to change the Business Development grant name and the CDIP program, and to reallocate $10,000 from the Community Building Grant Program to the Park Board, reducing the EDC budget request to $31,000. They also agreed to update the economic development plan, keeping the current framework and having staff investigate options for the update. No formal votes were taken; decisions were by consensus.

• Consensus to change Business Development grant name and CDIP program changes
• Consensus to reallocate $10,000 from Community Building Grant to Park Board, reducing EDC budget request to $31,000
• Consensus to update economic development plan, retaining current framework and having staff investigate options

City Council

The Veneta City Council will consider a consent agenda including minutes and reports, then vote on a resolution to adopt new solid waste rates from Sanipac. A first reading of an ordinance to establish fees for community events at city parks will be held. Council will also discuss appointments to the Business Assistance Committee, a Qwest/CenturyLink franchise renewal, and an EPA subgrant agreement with Lane County.

• Resolution 1436: Solid waste fee increase from Sanipac
• First reading of Ordinance 593: Fees for park facility use
• Resolution 1437: Updating authorized bank signers
• Business Assistance Committee appointment recommendations
• Qwest/CenturyLink franchise renewal discussion

The Veneta City Council approved a 2.6% solid waste rate increase by adopting Resolution No. 1436, which establishes new rates and repeals Resolution No. 1406. The council also directed staff to implement a tree reimbursement program as recommended by the Park Board, increasing the reimbursement to $200 per tree (up to three trees annually). Additionally, the council approved a first reading of Ordinance No. 593 to establish fees and deposits for community events at city parks, and authorized the city administrator to sign a non-exclusive franchise agreement with CenturyLink QC.

• Adopted Resolution No. 1436 establishing solid waste rates with 2.6% increase (4-0)
• Directed staff to implement Tree Reimbursement Program as recommended by Park Board (4-0)
• Approved first reading of Ordinance No. 593 for park event fees and deposits (4-0)
• Adopted Resolution No. 1437 updating authorized signers on banking accounts (4-0)
• Authorized city administrator to sign non-exclusive franchise agreement with CenturyLink QC (4-0)
• Authorized city administrator to enter into intergovernmental agreement with Lane County for EPA subgrant (4-0)
• Appointed Mayor McCoy and Council President Coy to draft final-round interview questions for council vacancy (4-0)
• Reappointed Gina Haley-Morrell and Brittany Lehman as EDC representatives to Business Assistance Committee

City Council

This meeting is procedural. The agenda states that no city policy will be discussed and no decisions will be made while council members attend a tour of Everyone Village in Eugene.

City Council

The council is holding a work session solely to conduct interviews for a vacant city council seat. No other business items are scheduled. The meeting concludes with adjournment after the interviews.

• Interviews of applicants for the City Council vacancy

The Veneta City Council held a work session to interview four candidates for a council vacancy: David Voltz, Greg Hurd, Brandon Noble, and Alan Blyther. No appointment was made; the council discussed possibly scheduling a second round of interviews on February 20, 2025, with a goal of swearing in a new councilor on March 10, 2025. The meeting was procedural, with no formal decisions or votes taken.

• Interviewed four candidates for council vacancy (no vote)
• Collected councilor notes and scoring sheets as public record
• Discussed scheduling second-round interviews for Feb 20, 2025 (no decision)
• Agreed to consider final interview questions after Feb 13 work session (no decision)

Park Board

The Park Board will discuss planning and budgets for several upcoming community events, including the Veneta Celebration Run and Egg Hunt. The board will also review a draft survey for dog park amenities and a reimbursement for tree removals.

• Veneta Celebration Run budget: $5,000
• Veneta Haunts budget: $1,800
• Egg Hunt budget: $1,000
• Arbor Day budget: $250
• Draft Dog Park Amenities Survey

The Veneta Park Board reached consensus to recommend that the City Council approve reimbursements for any type of tree removal (hazardous or voluntary), increase the reimbursement to $200 per tree for up to three trees per year, and cover replanting costs. The board also approved the January 8, 2025 meeting minutes unanimously (7-0). Other items were discussed but not formally decided.

• Approved January 8, 2025 minutes (7-0)
• Consensus to recommend Council approve $200/tree reimbursement for any tree removal, up to 3 trees/year, plus replanting
• Consensus to recommend dog-themed benches for the dog park, blue color
• Consensus to recommend staff choose best sign for Bark and Whistle Dog Park
• Consensus that adding signage for undeveloped non-park land is a good idea

Planning Commission

The Veneta Planning Commission will hold a public hearing on proposed housekeeping amendments to the Veneta Zoning and Development Code (case A-24-6). Commissioners will also consider approving the minutes from the January 7, 2025 meeting.

• Public hearing on A-24-6, housekeeping amendments to the Veneta Zoning and Development Code
• Approval of the January 7, 2025 Planning Commission meeting minutes

The Planning Commission voted unanimously (5-0) to recommend the City Council adopt a package of housekeeping amendments to the Veneta Zoning and Development Code, covering 29 items from accessory structure setbacks to state-mandated procedural changes. The recommendation excludes proposed design standards for the Highway Commercial zone, which the commission directed staff to research further. The commission also directed staff to study how to handle micro-tier marijuana facilities and to include environmental impact statement references in the code.

• Recommended City Council adopt housekeeping amendments to zoning code, excluding Highway Commercial design standards (5-0)
• Directed staff to research micro-tier marijuana facility regulations and bring back recommendations
• Directed staff to include environmental impact statement reference in land division section
• Directed staff to research design standards for Highway Commercial zone
• Approved January 7, 2025 meeting minutes (5-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider several administrative items including electing a chair and vice-chair for 2025, and approving a new intergovernmental agreement with the City of Veneta for administrative services that replaces a 1985 agreement and sets a $5,000 annual fee. The board will also update authorized signers on bank accounts and review a statutory annual statement. The meeting includes a public comment period and approval of October 2024 meeting minutes.

• Election of Agency Chair and Vice-Chair for calendar year 2025
• Resolution No. 127 to repeal Resolution No. 4 and approve a new Intergovernmental Agreement with the City of Veneta for administrative services at $5,000/year
• Resolution No. 128 authorizing new signers on various bank and depository accounts and repealing Resolution No. 124
• Statutory Annual Statement staff report
• Consent agenda: approval of October 14, 2024 meeting minutes

The Veneta Urban Renewal Agency Board unanimously elected Robbie McCoy as Chair and Pat Coy as Vice-Chair for the next two years. The board also adopted Resolution No. 127, repealing and replacing the intergovernmental agreement with the City of Veneta, and Resolution No. 128, updating authorized signers on banking accounts to include the new Chair. No public comments or other substantive items were discussed.

• Elected Robbie McCoy as Chair and Pat Coy as Vice-Chair for two years (4-0)
• Adopted Resolution No. 127, repealing Resolution No. 4 and approving updated city-URA agreement (4-0)
• Adopted Resolution No. 128, authorizing Chair Robbie McCoy as signer on bank accounts and repealing Resolution No. 124 (4-0)

City Council

The Veneta City Council will swear in newly elected members, then hold two public hearings: one for a Community Development Block Grant for the Love Project Food Pantry and another to renew the Spectrum (Charter Communications) franchise. The council will also consider declaring a council vacancy, a donation request, and award a design-phase bid for the Bolton Hill Sports Complex. Several staff reports cover the budget, code enforcement, community development, and financial resolutions.

• Declaring a city council vacancy
• Public hearing on Love Project Food Pantry Community Development Block Grant (IA2202)
• Public hearing on Spectrum (Charter Communications) franchise renewal
• Bid and award for design phase of Bolton Hill Sports Complex
• Donation request from Elmira High Grad Night Committee

The Veneta City Council declared a council vacancy and directed staff to conduct a public selection process, including issuing a request for appointees, interviews, and public selection within two weeks. The council also approved a $409,720 contract for the Bolton Hill Sports Complex design, a $500 donation to the Elmira High Graduation Night Committee, and several resolutions, including renewing the Spectrum franchise and updating banking signers.

• Declared council vacancy and directed public selection process (4-0)
• Approved $409,720 contract with Dougherty Landscape Architects for Bolton Hill Sports Complex design (4-0)
• Approved $500 donation to Elmira High Graduation Night Committee (4-0)
• Directed staff to grant Spectrum franchise renewal and prepare resolution (4-0)
• Approved Resolution No. 1434 repealing Urban Renewal Agency agreement (4-0)
• Approved Resolution No. 1435 updating authorized banking signers (4-0)
• Ratified City Administrator's acceptance of Tract A, Oakley Estates Phase I (4-0)
• Approved consent agenda (4-0)

Park Board

The Park Board will discuss the status of park evaluations and event planning for the upcoming year. The body will also review staff reports regarding financial updates and the levels of engagement for board-led events.

• Egg Hunt (Budget: $1,000) on April 19th
• Earth Day (Budget: $50) on April 22nd
• Arbor Day (Budget: $250) on April 25th
• National Night Out (Budget: $50) on August 5th
• Veneta Celebration Run (Budget: $5,000) on August 16th

The Veneta Park Board met on January 8, 2025, and approved the December 2024 minutes unanimously (11-0). The board discussed park maintenance, including pickleball court issues, and planned upcoming events such as the Egg Hunt, Arbor Day, and the Dog Park grand opening. No major policy decisions were made; the meeting focused on routine business and event planning.

• Approved December 2024 minutes (11-0)
• Scheduled Egg Hunt subcommittee meeting for January 15
• Discussed combining Arbor Day and Earth Day into one event
• Discussed Dog Park grand opening, noting budget overage and need for sponsorships
• Identified Veneta Haunts and Movies in the Park as Level 1 events
• Noted Park Board over operating budget by $73
• Scheduled next meeting for February 5, 2025

Economic Development Committee

The Veneta Economic Development Committee will discuss new business including the URA Signage Grant Approval (BAC update), RAIN Catalyst announcements, and a designation for John Stephen. Staff will present the January Economic Report, the Economic Identity Update final deliverables, and a Real World Lane County update. The committee will also hear verbal updates from members and staff.

• URA Signage Grant Approval – BAC Update
• RAIN Catalyst Announcements
• John Stephen Designation (unclear if resignation or appointment)
• Economic Development Report (pages 7-10)
• Economic Identity Update – Final Deliverables (pages 11-22)

The Veneta Economic Development Committee met on January 8, 2025, and approved the December 11, 2024 minutes unanimously. The committee voted to recommend reappointing Members Haley-Morrell and Lehman as liaisons to the Business Assistance Committee. They also discussed the new city brand deliverables, economic data, and upcoming events, but took no other formal actions.

• Approved December 11, 2024 meeting minutes (7-0)
• Recommended reappointment of Haley-Morrell and Lehman as BAC liaisons (7-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing for Conditional Use Permit CUP-24-4 and Site Review SR-24-7 for the Bolton Hill Sports Complex. The commission will also approve minutes from its December 3, 2024 meeting and review the calendar for future meetings.

• Public hearing for CUP-24-4 and SR-24-7 (Bolton Hill Sports Complex)
• Approval of December 3, 2024 meeting minutes
• Calendar review – next meeting scheduled for February 4, 2025

The Veneta Planning Commission unanimously approved the Conditional Use Permit and Site Plan Review for the Bolton Hill Sports Complex (CUP-214 & SR-24-7), with specified conditions of approval. The project includes six baseball and soccer fields, and will require stormwater facilities, ADA parking, landscaping, and outdoor lighting. The commission noted missing materials but moved the request forward, with the City agreeing to submit a more complete application in the future.

• Approved CUP-214 & SR-24-7 Bolton Hill Sports Complex with conditions (5-0)
• Approved December 3, 2024 meeting minutes (5-0)
• Noted ROW-24-1, vacation of Todd Way, approved by City Council
• Noted Eugene Stormwater Manual adopted and Erosion and Sediment Control Permit approved by City Council
• Noted Oakley Estates Final Plat recorded for Phase I
• Discussed future review of VMC Chapter 15 (Outdoor Lighting)