Veneta public meetings in 2024

Business Assistance Committee

The Business Assistance Committee will meet to discuss grant applications for local businesses and an update on the city's economic identity. The body is also tasked with reviewing the final deliverables and rollout for a new logo.

• Ho Ho Signage Grant Application for $1,000
• West Valley Dance Studio Grant Application
• Economic Identity Update regarding logo and final deliverables
• Approval of October 25, 2024 meeting minutes

The Business Assistance Committee unanimously approved a $1,000 signage grant for Ho Ho Chinese Restaurant and a $273.18 signage grant for West Valley Dance Studio. The committee also received an update on the city's new economic brand, including a new logo and tagline, and discussed related marketing materials.

• Approved October 25, 2024 meeting minutes with corrections (5-0)
• Recommended approval of Ho Ho Chinese Restaurant $1,000 Signage Grant (5-0)
• Recommended approval of West Valley Dance Studio $273.18 Signage Grant (5-0)

Economic Development Committee

The Veneta Economic Development Committee will discuss and possibly approve a refund policy for the VenetaHaunts event, approve November meeting minutes, and receive staff updates including an economic report showing a 7.3% employment decline since 2020 and an overview of grant programs, with $85,000 budgeted from the General Fund for economic development in fiscal year 2025.

• VenetaHaunts Event Refund Policy discussion
• Brief Economic Report: 2,032 housing units, 570 anticipated; 2.4% population growth by 2030; 7.3% employment decrease (2020–2022); 2,125 jobs top industries: Retail, Manufacturing, Education/Healthcare/Social Services
• Funding overview for five grant programs: Commercial Development up to $50,000, Vibrant Veneta up to $15,000, Community Building up to $10,000, Business Grant up to $50,000, and Urban Renewal Agency's Redevelopment Toolkit (e.g., Facade Improvements up to $10,000)
• Approval of November 11, 2024 meeting minutes
• Update on the Economic Identity Study and City Management Intern

The Veneta Economic Development Committee met on December 11, 2024, and approved the November 13, 2024, meeting minutes unanimously (6-0). The committee received updates on the Economic Identity branding project, a city management intern search, and a brief economic development report. No substantive policy decisions were made; the meeting was primarily informational.

• Approved November 13, 2024, meeting minutes (6-0)

City Council

The Veneta City Council will hold a public hearing on the sale of a surplus 0.30-acre former well site, then consider second readings and adoptions of ordinances to adopt the 2014 Eugene Stormwater Management Manual, establish erosion and sediment control standards, and vacate a portion of Todd Way. The council will also discuss the City Administrator's annual performance evaluation in executive session, receive the State of the City Address from outgoing Mayor Weiss, and consider several resolutions including an erosion control permit deposit and a Work After PERS Retirement policy.

• Public hearing on sale of surplus 0.30-acre former well site at Tax Lot 919
• Second reading and adoption of Ordinance 590 adopting the 2014 Eugene Stormwater Management Manual
• Second reading and adoption of Ordinance 591 amending Erosion and Sediment Control standards
• Second reading and adoption of Ordinance 592 vacating a portion of Todd Way
• Resolution 1433 establishing a deposit amount for Erosion and Sediment Control permits

The Veneta City Council approved several items, including a $409,720 contract for final design and bid services for the Bolton Hill Sports Complex, the sale of surplus property at Tax Lot 919 for $1, and the adoption of ordinances updating stormwater and erosion control standards. The council also accepted the certified election results, reappointed planning commissioners, and authorized the purchase of wetland mitigation credits for the wastewater treatment plant expansion. All votes were unanimous (5-0).

• Approved $409,720 contract with Dougherty Landscape Architects for Bolton Hill Sports Complex design (5-0)
• Authorized sale of surplus well site at Tax Lot 919 to Raised Development, Inc. for $1 (5-0)
• Adopted Ordinance No. 590 adopting 2014 Eugene Stormwater Management Manual (5-0)
• Adopted Ordinance No. 591 adopting erosion and sediment control standards (5-0)
• Adopted Resolution No. 1433 establishing $55 erosion and sediment control base fee (5-0)
• Adopted Ordinance No. 592 vacating a portion of Todd Way (5-0)
• Adopted Resolution No. 1424 Work After PERS Retirement Policy (5-0)
• Authorized purchase of 4.32 wetland credits for $648,000 and agreement with CMI West for additional credits up to $260,089 (5-0)

Park Board

The Veneta Park Board will discuss park evaluation reviews, where each member chooses two parks to evaluate. They will also plan upcoming events including the Light Parade on Dec 12, the Easter Egg Hunt with a $1,000 authorized budget, and the Veneta Celebration Run, including a discussion on renaming the run to emphasize Veneta's parks. A financial report shows $13,881.60 remaining after recent expenses.

• Authorized $1,000 budget for Easter Egg Hunt on April 19, 2025
• Discussion on renaming Veneta Celebration Run to emphasize parks
• Financial report: remaining balance $13,881.60
• Park evaluation reviews: each member to evaluate two parks by deadline
• Light Parade on Dec 12: confirm volunteers and responsibilities

Planning Commission

The Planning Commission will conduct a work session regarding housekeeping amendments to the Veneta Zoning and Development Code. The body will also determine its meeting dates for 2025.

• Work session on Veneta Zoning and Development Code Housekeeping Amendments (File No. A-24-6)
• Determination of 2025 meeting dates

City Council

The Veneta City Council will hold an executive session to evaluate the city administrator's performance, then hear public comments and consider consent agenda items. Key business includes first readings of three ordinances: vacating a portion of Todd Way, adopting the 2014 Eugene Stormwater Management Manual, and amending erosion and sediment control standards. They will also discuss an amendment to the Lane County Intergovernmental Agreement for law enforcement services and consider resolutions on recreational immunity and banking signers.

• First reading of Ordinance No. 592 vacating a portion of Todd Way
• First reading of Ordinance No. 590 adopting the 2014 Eugene Stormwater Management Manual
• First reading of Ordinance No. 591 amending Title 13 for erosion and sediment control
• Discussion of Amendment to Lane County Intergovernmental Agreement for Law Enforcement Services
• Resolution No. 1431 establishing recreational immunity from certain personal injury or property damage claims

Economic Development Committee

The Economic Development Committee is reviewing a proposal to hire a marketing consultant to develop Veneta's economic identity. The consultant would evaluate four potential slogans to determine their viability for branding and business use.

• Proposal to hire a marketing consultant for placemaking and branding
• Review of four potential slogans: 'Completely Normal', 'Its Life As You Like It', 'Inspired By Nature', and 'More Than a Stop Along the Way'
• Broadband System Priority List Report
• Business Oregon Rural Opportunities Initiatives Grant Submission update
• Community Identity Committee update

Park Board

The Veneta Park Board will discuss the status of the dog park (under construction), review park evaluations, and plan upcoming events including a pickleball court opening ceremony on November 18. They will also review the VenetaHaunts post-event recap (authorized budget $1,800) and begin planning the Easter Egg Hunt (authorized budget $1,000) and Veneta Celebration Run. The board will review the financial report showing $15,115.60 remaining after expenses.

• Dog park status – under construction
• VenetaHaunts post-event recap with authorized budget $1,800
• Pickleball court opening ceremony on November 18 at 3:30 PM
• Easter Egg Hunt authorized budget $1,000, event scheduled for April 19
• Financial report: remaining balance $15,115.60

Planning Commission

The Planning Commission will conduct a work session to discuss housekeeping amendments to the Veneta Zoning and Development Code. The body will also continue discussions regarding the use of interior electric fencing to deter business theft.

• Work Session: Housekeeping Amendments to the Veneta Zoning and Development Code (File No. A-24-6)
• Discussion on Interior Electric Fencing
• Approval of October 1, 2024 meeting minutes

City Council

The City Council and Planning Commission are meeting to review their respective roles in land use regulation. The body is discussing the implementation of Senate Bill 1537's housing production strategies and FEMA biological opinion compliance measures.

• Discussion on implementing Senate Bill 1537’s State Housing Strategies
• Review of FEMA Biological Opinion pre-implementation compliance measures
• Information session on Land Use Regulation Roles

Business Assistance Committee

The Business Assistance Committee will review and discuss administrative items, including approving previous meeting minutes and receiving updates on the Economic Identity Project. New business includes verbal updates on the Economic Development website, upcoming changes to grant programs for fiscal year 2024, and an informational review of rules for entering executive session under Oregon public meeting law. The committee will also hear an update on a Business Safety Forum.

• Approval of September 20, 2024 meeting minutes
• Update on Economic Identity Project (tagline 'Enjoy, Explore, and Engage')
• Verbal discussion on changes to grant programs for FY2024
• Review of rules for entering executive session (information only)
• Verbal update on Business Safety Forum

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold a regular session to approve meeting minutes from June and July 2024 and receive a staff report on the fourth-quarter financial update for fiscal year 2023-24. The agenda includes public comment and no major decisions or public hearings.

• Approve minutes from June 24, 2024, and July 24, 2024, regular and special sessions
• Receive quarterly financial report for April 1–June 30, 2024, from Finance Director Tim Gaines
• Financial report shows agency-wide revenues at 58.6% of budget, expenditures minimal at 0.4%
• Property tax revenue at 111.7% of budgeted amount; no debt issued for projects

City Council

The City Council will conduct a public hearing regarding proposed water, sewer, and bulk water rates. The body will also consider resolutions to establish these new fees and a resolution regarding stipends for future elected officials.

• Public hearing on proposed water, sewer, and bulk water rates
• Resolution No. 1428: Establishing water fees, charges, and rates
• Resolution No. 1429: Establishing sewer connection charges and monthly base fees
• Resolution No. 1430: Establishing bulk water fees and rates
• Resolution No. 1426: Adopting stipends for elected city officials starting January 1, 2027

Economic Development Committee

The Veneta Economic Development Committee will meet to approve September meeting minutes and receive several updates. New business includes an update from RAIN Catalyst and a recap of the recent Safety Business Forum. Staff will provide verbal updates on the Economic Identity Study, Broadway Commercial Lots, and a Redevelopment Toolkit update.

• Approval of September 11, 2024 meeting minutes
• Update from RAIN Catalyst on economic development programs
• Recap of Safety Business Forum held on September 25
• Verbal update on Economic Identity Study
• Redevelopment Toolkit Update (pages 9-13)

Park Board

The Park Board will discuss the status of the dog park, pickleball courts, and Fern Park picnic tables. The board is also reviewing post-event recaps and planning for the upcoming VenetaHaunts event.

• VenetaHaunts event planning for October 26th with an authorized budget of $1,800
• Veneta Celebration Run post-event recap with an authorized budget of $4,000
• National Night Out post-event recap with an authorized budget of $50
• Status updates on pickleball courts and off-leash dog park construction
• Review of FY 2024-25 General Fund and Fundraising budgets

Planning Commission

The Veneta Planning Commission will hold a public hearing on amendments to the Veneta Zoning and Development Code to adopt the Eugene Stormwater Management Manual. Commissioners will also discuss interior electric fencing (consultation only) and hold a work session on housekeeping amendments to the zoning code. The meeting includes approval of previous minutes and a review of the joint work session with City Council on October 28.

• Public hearing on File No. A-24-4: Amendments to the Veneta Zoning and Development Code to adopt the Eugene Stormwater Management Manual
• Consultation on interior electric fencing with Matt Michel
• Work session on Veneta Zoning and Development Code housekeeping amendments (File No. A-24-6)
• Approval of September 10, 2024 meeting minutes
• Joint work session with City Council scheduled for October 28, 2024

City Council

The Veneta City Council will hold a work session to discuss two items: adopting the 2014 Eugene Stormwater Management Manual to replace the outdated 2008 Portland manual, and establishing new erosion and sediment control standards for construction activities. Staff seeks direction on whether to bring forward ordinances for both proposals. The meeting does not include a public comment period.

• Directing staff to prepare an ordinance adopting the 2014 Eugene Stormwater Management Manual
• Considering new Erosion and Sediment Prevention Permit requirements for ground disturbance over 500 sq ft or 20 cubic yards
• Proposed $55 fee for erosion control permits, consistent with Cottage Grove
• Adding an appeals process for permit decisions, as recommended by the Planning Commission
• Exempting projects over one acre (already regulated by DEQ) from city erosion permits

Business Assistance Committee

The Business Assistance Committee will discuss updates to the Economic Identity Project and the Community Building Grant Program. The body is scheduled to review grant applications from Way of the Donkey and Music in the Park.

• Grant application review for Way of the Donkey
• Grant application review for Music in the Park
• Election of committee officers
• Community Building Grant Program update (grants up to $1,000 for small projects and $3,000 for matching large projects)
• Update to the Economic Identity Project

Economic Development Committee

The Veneta Economic Development Committee will consider approving the August 14, 2024 minutes. They will hear an activity report on the Veneta 4th event and receive updates on the Economic Identity Study, Broadway Commercial Lots, and a proposed revision to the Community Development Grant Program. The committee will also discuss a Redevelopment Toolkit update and a crime and safety discussion.

• Revision to the Community Development Grant Program (pages 9-13)
• Redevelopment Toolkit Update (pages 14-16)
• Update on Economic Identity Study (verbal)
• Veneta 4th’s Activity Report (event evaluation and expenses)
• Crime and Safety Discussion

The Veneta Economic Development Committee approved minutes with a correction, recommended City Council approve Community Building Grant Program revisions, and reached consensus to keep only four redevelopment grant programs. They also discussed crime concerns from local business owners and scheduled a Business Forum for September 25.

• Approved August 14, 2024 minutes with correction (5-0)
• Recommended City Council approve Community Building Grant Program revisions (6-0)
• Consensus to keep Façade Improvement, Signage, Streetscape Amenities, and Redevelopment grant programs
• Consensus to remove Design Assistance, Forgivable Debt, Loan Rate Buy Down, and SOC Reduction Fee programs

Planning Commission

The Planning Commission will hold a public hearing on a conditional use permit and site plan review for the Rexius Outdoor Storage Yard (File No. CUP-24-3 & SR-24-5). They will also hold a work session on proposed housekeeping amendments to the Veneta Zoning and Development Code (File No. A-24-6). The meeting includes approval of the August 13, 2024 minutes and an opportunity for public comment.

• Public hearing for Rexius Outdoor Storage Yard Conditional Use Permit and Site Plan Review (CUP-24-3, SR-24-5)
• Work session on Veneta Zoning and Development Code housekeeping amendments (A-24-6)
• Approval of August 13, 2024 Planning Commission minutes

The Veneta Planning Commission unanimously approved a conditional use permit and site plan review for an outdoor storage yard for Rexius (CUP-24-3 & SR-24-5), with conditions including an electric gate and emergency key-box notification for Lane Fire Authority. The commission also held a work session on zoning code housekeeping amendments, directing staff on several changes, including allowing bed and breakfasts in the Community Commercial zone and adding hotels/motels as permitted in the Broadway Commercial zone. No public comments were received, and the August 13, 2024 meeting minutes were approved.

• Approved Rexius Outdoor Storage Yard CUP-24-3 & SR-24-5 with conditions (4-0)
• Approved August 13, 2024 meeting minutes (4-0)
• Directed staff to remove zoning code section 2.03 and keep 2.10 with immediate timeframes
• Directed staff to remove setback requirement for accessory structures
• Directed staff to consider smaller square footage for accessory structures under 2,500 sf
• Directed staff to allow bed and breakfasts in Community Commercial zone with CUP in Residential-Commercial
• Directed staff to add hotels/motels as permitted in Broadway Commercial zone
• Directed staff to allow laundromats/cleaning agencies in all commercial and industrial zones

City Council

The Veneta City Council will hear public comment on a theft problem raised by a local developer, consider consent agenda items including monthly reports and minutes, discuss proposed water and sewer rate adjustments, and consider stipends for future elected officials.

• Public comment and letter from Pete Cobarrubia (West Side Iron) alleging 25+ thefts this year on job sites
• Proposed water and sewer rate adjustments (agenda item summary pages 41-48)
• Discussion of stipends for future city elected officials (agenda item summary pages 49-50)
• August public safety report from LCSO Sgt. Colt Parker
• Proclamations for National Preparedness Month and National Domestic Violence Awareness Month

The Veneta City Council voted unanimously to direct staff to prepare resolutions raising water rates by 3% and sewer rates by 2%, effective January 1, 2025. They also voted to draft a compensation resolution for future elected officials, setting monthly stipends of $150 for mayor, $125 for council president, and $100 for councilors, with specific terms on payment timing and no proration. The council heard extensive public comment about theft and vandalism, and agreed to have staff report on expanding the Lane County Sheriff's sergeant position from half-time to full-time at the October 14 meeting.

• Approved directing staff to draft water rate increase of 3% and sewer rate increase of 2% effective Jan 1, 2025 (5-0)
• Approved directing staff to draft compensation resolution for future elected officials with stipends: mayor $150, council president $125, councilors $100 (5-0)
• Approved consent agenda (5-0)
• Reappointed Len Goodwin to Economic Development Committee
• Signed proclamation declaring September as National Preparedness Month
• Signed proclamation declaring October as National Domestic Violence Awareness Month
• Consensus to have staff report on expanding LCSO sergeant from half-time to full-time at October 14 meeting

Park Board

The Veneta Park Board meets to review status updates on ongoing park projects like picnic tables, pickleball courts, and the dog park. They also discuss post-event recaps for past activities such as Movies in the Park, National Night Out, and the Veneta Celebration Run. The board approves additional funding for Movies in the Park and authorizes purchases for the Harvest Festival and a sun shade for events.

• Approves $200 additional funding for Movies in the Park
• Authorizes $300 for tree purchases for Harvest Festival
• Approves $150 for sun shade/canopy for Park Board events
• Reviews ongoing construction of picnic tables at Fern Park, pickleball courts, and dog park
• Discusses post-event recaps for National Night Out, Veneta Celebration Run, and Movies in the Park

The Veneta Park Board approved $1,800 for the Veneta Haunts event and unanimously voted to dedicate a tree in memory of former Community Development Director Matt Laird. They also received status updates on park projects, including picnic tables, pickleball courts, and the off-leash dog park, and discussed event planning for the Harvest Festival and Movies in the Park.

• Approved $1,800 for Veneta Haunts (11-0)
• Dedicated a tree in honor of Matt Laird (11-0)
• Approved minutes of August 8, 2024 (11-0)

Business Assistance Committee

The Business Assistance Committee will elect its Chair and Vice-Chair for the fiscal year. The body will also review grant applications from Way of the Donkey and Music in the Park as part of the Community Building Grant Program.

• Election of Committee Chair and Vice-Chair
• Grant application review for Way of the Donkey
• Grant application review for Music in the Park
• Community Building Grant Program: small projects up to $1,000; larger matching projects up to $3,000

City Council

The Veneta City Council will consider authorizing a $301,077.80 progress payment to Durbin Excavating, LLC for construction of pickleball courts at Territorial Park and an off-leash dog park at Brooker Lane. The council may approve the payment or request additional information before deciding.

• Progress payment request of $301,077.80 for Durbin Excavating, LLC for pickleball courts and dog park construction

City Council

The Veneta City Council will hold a work session on August 26, 2024, to discuss guidance on potential stipends for future elected officials and the process for filling a council vacancy. Staff has presented options for council consensus to draft compensation documents, which would not take effect until after the current councilors' terms (January 2027). No final decisions will be made during this work session.

• Consensus guidance on whether to direct staff to draft documents for establishing compensation for future city elected officials
• Review of compensation policies from other Oregon cities, including a sample table with monthly stipends and benefits
• Legal discussion on avoiding conflicts of interest per ORS 244.040, requiring any compensation to start after next election
• Process for filling a vacant city council seat (agenda item 3)

Economic Development Committee

The Veneta Economic Development Committee will discuss updates to the Economic Identity Study, a City Management Intern, and upcoming changes to the Redevelopment Toolkit. The meeting also includes approval of July 10 minutes and general member updates.

• Update on the Economic Identity Study (verbal)
• City Management Intern update (verbal)
• Redevelopment Toolkit upcoming changes
• Approval of July 10, 2024 minutes

Planning Commission

This meeting includes discussion of long-range planning projects such as an erosion and sediment control work session and the Eugene Stormwater Management Manual. Commissioners will also discuss housekeeping amendments to the Veneta Zoning and Development Code and potential topics for a joint City Council and Planning Commission work session. The agenda also includes approval of previous meeting minutes and public comment. No decisions are scheduled; these are discussion items.

• Work session on Erosion and Sediment Control (File No. A-24-5)
• Discussion of Eugene Stormwater Management Manual (File No. A-24-4)
• Discussion of housekeeping amendments to Veneta Zoning and Development Code
• Discussion of topics for joint City Council and Planning Commission work session
• Approval of May 7 and June 4, 2024 meeting minutes

City Council

The City Council will consider the second reading and adoption of three ordinances related to the 2023 Paths and Trails Master Plan and residential design standards. The body will also review community center fee waiver requests and various board appointments.

• Ordinance No. 586: Adopting the 2023 Paths and Trails Master Plan and Comprehensive Plan amendments
• Ordinance No. 587: Zoning and Development Code amendments to implement the Paths and Trails Master Plan
• Ordinance No. 588: Amendments to residential design standards of the Zoning and Development Code
• Community center fee waiver requests from Fern Ridge VFW, Veneta Fern Ridge Chamber of Commerce, and Gleaners
• Proposed dental plan change for city staff

Park Board

The Park Board is discussing the status of ongoing projects and planning upcoming community events. The board is also reviewing financial reports and pending member appointments.

• Status updates on Pickleball Courts and Dog Park construction
• Planning for National Night Out (August 6), Veneta Celebration Run (August 17), and Harvest Festival (September 14)
• Movies in the Park schedule through August 10
• Proposed Park Board member appointments for Joanna Richa, Aubree Rogers, and Kendall Moeller
• Financial report showing a total of $9,472.00 after a $2,000.00 expense for Movies in the Park

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold a regular session on July 24, 2024, to receive the fiscal year 2022-2023 audit presented by Accuity, LLC. The agenda includes public comment and a consent agenda but no other substantive decisions or proposals. The meeting is largely procedural.

• Presentation of the FY 2022-2023 audit report by Kori Sarrett of Accuity, LLC

City Council

The City Council is holding a special session to receive a report on the Fiscal Year 2022-2023 audit. Kori Sarrett of Accuity, LLC will present the annual financial report for the year ended June 30, 2023.

• Fiscal Year 2022-2023 Audit report by Accuity, LLC

Economic Development Committee

The committee will receive a quarterly report from RAIN Catalyst regarding business support activities. Staff will also provide updates on the Economic Identity Request for Proposal and city economic development goals.

• RAIN Catalyst Q4 Report
• Update on the Economic Identity Request for Proposal
• Review of Economic Development Goals

Park Board

The Park Board will receive status updates on the Fern Park picnic tables, pickleball courts, and the off-leash dog park. The meeting also includes planning for upcoming community events such as National Night Out and the Harvest Festival. Additionally, members will continue discussions regarding park sponsorship levels.

• Pickleball Courts status update (Land Use File SR-24-1)
• Dog Park status update (Land Use File SR-24-2 & CUP 24-1)
• National Night Out event planning
• Veneta Celebration Run subcommittee report
• Park Board sponsorship levels discussion

City Council

The City Council will consider adopting the Fiscal Year 2024-2025 budget, which includes appropriations and taxes. The council will also vote on resolutions to certify eligibility for an estimated $585,739 in state shared revenues. Additionally, the agenda includes a review of stormwater drainage fees and outdoor sales regulations.

• Adoption of Fiscal Year 2024-2025 Budget (Resolution No. 1425)
• Resolutions to receive an estimated $585,739 in state shared revenues
• Amendments to outdoor sales, display, and storage regulations (Ordinance No. 584)
• Review of the current stormwater drainage fee
• Bid award for sidewalk cover at Fern Ridge Service Center

Urban Renewal Agency Board

The board will conduct a public hearing on the approved budget for fiscal year 2024-2025. Following the hearing, the agency is scheduled to adopt Resolution No. 126 regarding the operating budget and appropriations. The budget includes funding for several local infrastructure and development projects.

• Public hearing on the Fiscal Year 2024-2025 approved budget
• Adoption of Resolution No. 126 for the 2024-2025 operating budget
• Funding for Bolton Hill Sports Complex and Highway 126 Gateway Beautification project
• A $2,790,000 line-of-credit loan to fund program expenses
• Approval of May 13, 2024 meeting minutes

Economic Development Committee

The committee will review placemaking grant proposals for Music in the Park, Veneta’s 4ths!, and Way of the Donkey. Members will also discuss revisions to the Business Grant Program and updates on the city's economic identity. A six-month report from RAIN Catalysts is also scheduled for review.

• Placemaking grant proposals (Music in the Park, Veneta’s 4ths!, Way of the Donkey)
• Business Grant Program revisions
• Six-month report for RAIN
• Update on the City's Economic Identity

Park Board

The Park Board will receive status updates on the pickleball court project and the approved dog park. The meeting includes planning for the Veneta Celebration Run and National Night Out. Members will also continue discussions regarding park sponsorship levels.

• Pickleball Court project status (Land Use File SR-24-1)
• Dog Park project status (Land Use File SR-24-2 & CUP 24-1)
• Veneta Celebration Run subcommittee report
• National Night Out event planning
• Park Board sponsorship levels discussion

Planning Commission

The Planning Commission will continue a public hearing regarding the Territorial Park Pickleball Courts Site Plan Major Amendment. The commission will also consider three proposed amendments to the Veneta Zoning and Development Code.

• Territorial Park Pickleball Courts Site Plan Major Amendment (File No. SR-24-1)
• Vehicle Parking & Storage Amendments to the Veneta Zoning and Development Code (File No. A-24-3)
• Paths and Trails Amendments to the Veneta Zoning and Development Code (File No. A-24-1)
• Residential Design Standards Amendments to the Veneta Zoning and Development Code (File No. A-24-2)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Budget Committee will meet to review the requested budget for the upcoming fiscal year, including the budget message, annual report, potential projects, and tax estimates. The committee will also elect officers, approve prior meeting minutes, and take public comment before voting on the budget and tax levy. The agenda is primarily procedural, focusing on the annual budget approval process.

• Election of Chairperson and Secretary
• Approval of May 30, 2023 Budget Committee Meeting Minutes
• Review of FY 2023/2024 estimated revenues, resources, and fund balances
• Approval of Budget and Tax Levy
• Public comment period

Budget Committee

The committee will hold a public hearing on potential uses for State Shared Revenue. Members will also review the requested budget, including council priority items and large projects. The session includes votes to approve the city budget, tax levy, and taxes for general obligation bonds.

• Public hearing on possible uses of State Shared Revenue
• Review of requested budget and council priority items
• Approval of city budget
• Approval of tax levy
• Approval of taxes for General Obligation Bonds

City Council

The Veneta City Council will hold a public hearing and first reading of Ordinance 585, which would amend the municipal code to allow parking and storage of vehicles like boats and trailers in front of a dwelling under specific conditions. The council will also consider second readings and adoption of ordinances updating accessory dwelling unit regulations and residential development standards, plus several resolutions on compensation, wildfire mitigation, and budget transfers.

• Public hearing and first reading of Ordinance 585 amending prohibited parking rules (VMC 10.05.130(1)(h))
• Second reading and adoption of Ordinance 582 (accessory dwelling unit regulations) and Ordinance 583 (residential development standards)
• Resolution 1417 adopting the 2024 Wildfire Mitigation Plan
• Resolutions 1409 and 1410 updating compensation plans for regular and temporary/seasonal positions
• Resolution 1418 appropriating transfers from capital construction SDC fund; Resolutions 1419 and 1420 accepting grants (CDBG-CV and Oregon Parks and Recreation)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency is meeting to receive an information-only presentation on its 3rd quarter financial report for fiscal year 2023-24, covering January through March 2024. The agenda also includes approval of the April 8, 2024 meeting minutes and public comment. No decisions or proposals are scheduled beyond the financial update.

• Quarterly financial report: property tax revenue at 108.3% of budget ($930,376 actual vs $858,992 budget)
• Agency-wide revenue at 56% of budget; expenditures minimal at 0.1% of budget
• No debt issued; debt proceeds at 0% of budget
• Consent agenda: approval of April 8, 2024 meeting minutes

Economic Development Committee

The Veneta Economic Development Committee will consider recommending a revised Business Grant Program to the City Council, including a new scoring rubric for evaluating applicants' demonstration of need. The committee will also review updates on the City's Economic Identity project and the Community Building Grant Program, and consider a standardized grant application form. The meeting includes approval of prior minutes and public comment.

• Recommendation to City Council on revised Business Grant Program packet
• Approval of scoring rubric for Business Assistance Committee
• Update on City's Economic Identity project
• Community Building Grant Program revision
• Standardized Grant Application Form

Planning Commission

The commission will hold public hearings regarding several land use applications. These include site plan amendments for pickleball courts at Territorial Park and an expansion for Hillbilly Brews. The commission will also consider a permit for the Veneta Dog Park.

• Site Plan Major Amendment for Territorial Park Pickleball Courts (SR-24-1)
• Site Plan Review for Hillbilly Brews Expansion (SR-4-23)
• Conditional Use Permit and Site Plan Review for Veneta Dog Park (CUP-24-1 & SR-24-2)

Park Board

The Veneta Park Board is meeting to get status updates on several park projects, including pickleball courts and a dog park, both of which have land use applications scheduled for the Planning Commission on May 7. The board will also discuss event planning for the Veneta Celebration Run, park inspection forms, and sponsorship levels. The agenda includes approval of the April 10 minutes and public comments.

• Pickleball courts land use file SR-24-1 at Planning Commission on May 7
• Dog park land use file SR-24-2 & CUP 24-1 at Planning Commission on May 7
• Picnic table at Fern Park status update (engraving)
• Veneta Celebration Run scheduled for Saturday, August 17, 9:00 am
• Park Board member reappointments for John Tribolet and Darlene Harris at City Council May 13

City Council

The Veneta City Council is holding a work session to discuss the operational business plan for the Bolton Hill Sports Complex expansion, presented by the City Administrator and Public Works Director. The plan includes creating two new paid positions, increasing registration fees, and seeking sponsorships to fund the expansion. No formal decisions are expected; this is a discussion item.

• Proposal to hire a year-round Facility Manager and a Programs Coordinator for Bolton Hill Sports Complex
• Planned registration fee increases: middle school sports to $150, TSP fees to $85 (2024-25), $90 (2025-26), $95 (2026-27)
• Sponsorship revenue goal of $25,000 per year
• Plan to host four tournaments per year (two spring, two fall) to generate field rental revenue
• Projected cash flow includes increased registration fees, field rentals, and sponsorships starting 2025

Park Board

The Veneta Park Board is meeting to discuss updates on the picnic table at Fern Park, pickleball courts, and the dog park, including land use files and a grant letter. They will also plan upcoming events like Earth Day, Arbor Day, and the Veneta Celebration Run, and discuss a mural and park inspections.

• Picnic table engraving update at Fern Park
• Pickleball courts land use file SR-24-1
• Dog park land use file SR-24-2 & CUP 24-1, letter of support for OPRD grant
• Earth Day event April 22 at Veneta Elementary School
• Arbor Day proclamation and tree planting at City Hall

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board is holding a regular session with a consent agenda and one main business item. The board will consider adjusting its 2024 quarterly meeting schedule to allow a two-month gap after each financial quarter, aligning reports with the city finance schedule. The meeting also includes public comment and approval of minutes from January 8, 2024.

• Consider adjusting 2024 quarterly meeting schedule to two months after quarter close
• Proposed meeting dates: May 15, August 12, November 11, 2024
• Consent agenda: approve minutes from January 8, 2024
• Public comment period (max 20 minutes, 3 minutes per speaker)

City Council

The Veneta City Council will hold public hearings and consider resolutions on the public safety fee, pool and campground rates, and the sale of surplus property at 7th Street and Hunter Avenue. They will also hold hearings on zoning code amendments for accessory dwelling units and residential standards, and consider a grant for a dog park.

• Resolution 1412 to set the public safety fee amount
• Resolution 1414 establishing swimming pool user and rental fees
• Resolution 1415 establishing Zumwalt Campground user and rental fees
• Public hearing on sale of 7th Street & Hunter Avenue surplus property
• First reading of Ordinance 582 on accessory dwelling unit regulations

Planning Commission

The Veneta Planning Commission will review March meeting minutes and hold work sessions on two long-range planning projects. Commissioners will discuss potential amendments to the paths and trails section of the zoning code, as well as updates to residential design standards. These discussions outline possible changes that could affect future development rules and trail access in Veneta. No final votes or binding decisions are scheduled for this meeting.

• Approval of March 5, 2024 meeting minutes
• Work session on Paths and Trails Amendments to the Veneta Zoning and Development Code (File No. A-24-1)
• Work session on Residential Design Standards Amendments (File No. A-24-2)
• Open discussion and Planning Commission calendar review for May 7, 2024

City Council

The Veneta City Council will hold a work session to provide guidance on projects for the 2024-2025 budget, based on an updated work plan. They will also discuss proposed amendments to municipal codes regarding parking and storage of vehicles in residential front yards, with options to direct staff to begin the legislative process or make changes.

• Guidance on 2024-2025 budget projects, including $7.75M for wastewater treatment plant construction
• Discussion of code amendments for front-yard vehicle parking and storage
• Proposed $400,000 mobile crisis response program (Lane County funds)
• Proposed $700,000 broadband system survey and capital improvement plan
• Proposed $410,000 acquisition of SVDP lot on Broadway

City Council

The Veneta City Council will hold a public hearing on the proposed sale of the city-owned surplus property at 24993 W. Broadway Ave. (the "Attic") to West Lane Fitness for $174,240. The council will also hear a staff report on the 2024 compensation study, which compares city pay and benefits to other cities. The meeting includes a presentation on the "If I Were Mayor..." student contest.

• Public hearing on sale of 24993 W. Broadway Ave. surplus property for $174,240 to West Lane Fitness
• Sale includes up to $250,000 in matching grant rebates for qualifying improvements
• Compensation study results comparing Veneta pay and benefits to 8 comparator cities
• Presentation of "If I Were Mayor..." student contest for grades 4-12

Economic Development Committee

The Veneta Economic Development Committee and Business Assistance Committee will hold a joint work session to discuss proposed changes to the Business Assistance Grant Program and the Placemaking Grant Program, including renaming the latter to the Community Building Grant Program. They will also consider standardizing the application process for all city grant programs and review the proposed FY2025 Economic Development Activities Budget. The meeting is a work session, so no final decisions are expected.

• Proposed changes to Business Grant Program: eliminate personal banking/financial requirements, add scoring rubric for 'Demonstration of Need', and provide clear funding timeline
• Placemaking Grant Program to be renamed 'Community Building Grant Program' with awards up to $1,000 for small projects and $3,000 matching funds for large projects
• Standardized grant application proposed for all five city grant programs
• FY2025 Economic Development budget priorities include broadband initiatives and five-year economic development plan implementation
• Business Grant Program currently offers matching grants up to $25,000 with application fees of $50 or $100

City Council

The Veneta City Council will hold its regular session, including consent agenda approval, public safety and financial reports, and several ordinance readings. Key items include second reading and adoption of Ordinance 580 amending noxious vegetation rules, first reading of a clarifying ordinance, and authorization to negotiate sale of city property. The council will also consider donation requests and a public safety fee update.

• Ordinance 580: Amends noxious vegetation code, adds 30-foot fire fuel break for properties over 1 acre
• Ordinance 581: Clarifies repealed sections of Ordinance 579
• Authorizing staff to negotiate sale of city property
• Resolution 1407: Adopting city financial policies, repealing Resolution 1386
• Donation requests from Veneta Downtown Farmers' Market and Mid Lane Cares

Park Board

The Veneta Park Board is meeting to discuss updates on the picnic table at Fern Park, pickleball courts, and the dog park, as well as to plan upcoming events including the Egg Hunt, Earth Day, and Arbor Day. They will also continue discussions on official park board events and assign park inspections for 2024.

• Picnic table engraving status at Fern Park
• Pickleball courts and dog park status updates
• Egg Hunt on March 30 with $1,064 total cost for eggs and candy
• Earth Day on April 22 and Arbor Day on April 26 with tree planting at City Hall
• 2024 park inspection assignments and asset survey forms

Planning Commission

The Planning Commission will hold public hearings regarding three proposed amendments to the Veneta Zoning and Development Code. These include changes to Accessory Dwelling Unit regulations, residential development standards, and rules for outdoor sales, display, and storage.

• Amendments to Accessory Dwelling Unit Regulations (File No. A-6-23)
• Amendments to Residential Development Standards and Permitted Uses in Residential Zones (File No. A-7-23)
• Amendments to Outdoor Sales, Display, and Storage Regulations

City Council

The Veneta City Council will hold a joint work session with the Economic Development and Business Assistance committees to review the annual economic development report, discuss current programs, and consider a proposed 2024-2025 economic development budget. A key discussion will be whether to acquire the St. Vincent de Paul lots on West Broadway and hire a consultant for a concept plan, with staff recommending this option.

• Discussion on acquiring St. Vincent de Paul West Broadway site (offered at $400,000) and hiring a consultant for a concept plan
• Review of Economic Development Annual Report, including $25,000 Business Grant and $10,000+ in Rescue Veneta Grants
• Proposed 2024-2025 Economic Development Activities Budget
• Update on Economic Identity Study RFP (26 applications received) and Rural Tourism Marketing Program (~$6,000 additional funding)
• Broadband expansion plans, including Middle Mile connection to Eugene

City Council

The Veneta City Council will hold a work session to discuss proposed amendments to the municipal code and land development ordinance regarding vehicle parking and storage in residential front yards. No decisions will be made, but the Council may reach a consensus on a course of action for staff to pursue. The discussion follows a January 22, 2024 meeting where the Council directed staff to bring the item back for further review.

• Discussion of amendments to Veneta Land Development Code 493, Section 5.01(6) and Municipal Code 10.05.130(1)(h) to align parking rules
• Proposed standards for front-yard vehicle storage, including improved surfaces, clear vision areas, and distance from adjacent driveways
• Staff recommendation: direct staff to bring back new draft text amendments with changes as directed by Council

Economic Development Committee

The Economic Development Committee is considering proposed changes to the Business Grant Program to increase accessibility for small businesses. Staff recommends eliminating certain banking and financial documentation requirements and clarifying eligibility criteria and funding timelines.

• Proposed revisions to the Business Grant Program
• Proposed revisions to the Placemaking Grant Program
• Economic Identity Request for Proposal (RFP) update
• Review of 2023-24 City projects list

City Council

The Veneta City Council will hold a regular session with an executive session to evaluate the city administrator's performance. The council will consider adopting a solid waste rate increase (Resolution 1406) and a first reading of an ordinance amending noxious vegetation code. It will also hear reports on the FY 2021-2022 audit, public safety, and a request to designate a city flower.

• Resolution 1406: establishing solid waste management rates, repealing Resolution 1379
• Ordinance 580: first reading to amend noxious vegetation code (8.05.060)
• FY 2021-2022 audit report by Accuity, LLC
• Public Service Agreement with Veneta-Fern Ridge Chamber of Commerce
• Designate Finance Director as Budget Officer

Park Board

The Park Board will discuss updates on the dog park, pickleball courts, and Fern Park picnic tables. Members will also plan for upcoming events including the Egg Hunt, Earth Day, and Arbor Day.

• Update on Fern Park picnic table engraving
• Update on pickleball courts
• Update on dog park
• Planning for March 30th Egg Hunt
• 2024 park inspection assignments

Business Assistance Committee

The Veneta Business Assistance Committee will hold an executive session to review confidential economic development information, then return to regular session to consider recommending approval of a $25,000 Business Grant Program application from Hillbilly Brews, a local coffee shop. The committee will also receive updates on Barkin' Pup's grant application and the second Business Forum on Public Safety. Public comments will be taken but not discussed or acted upon at this meeting.

• Hillbilly Brews $25,000 Business Grant Program application for expansion
• Barkin' Pup's Grant Program Application update (verbal)
• Update on 2nd Business Forum on Public Safety (verbal)
• Reminder of City Council/EDC/BAC Work Session on February 26th
• Approve December 29, 2023 minutes

City Council

The Veneta City Council will hold a regular session on January 22, 2024, including an executive session, public comment, and the Mayor's State of the City address. Key business includes a presentation from ODOT, a Planning Commission appointment, and staff reports on code enforcement updates, the annual community development report, and the Urban Renewal Agency annual report. The Council will also consider authorizing the City Administrator to sign a deed for the sale of The Attic property.

• Resolution No. 1404 authorizing the City Administrator to sign real property deed at closing for The Attic property sale
• Code enforcement process analysis update: proposed amendments to noxious vegetation and parking/storage in front of dwellings
• Planning Commission appointment of Lily Rees (reappointment)
• Urban Renewal Agency Annual Report for Fiscal Year 2022-2023
• ODOT Region 2 Area 5 Manager presentation (verbal)

Park Board

The Veneta Park Board is meeting to approve December minutes, review the post-event summary of the December 7 Christmas Parade, and plan the March 30 Egg Hunt, including egg stuffing and forming a subcommittee. They will also discuss an update on a picnic table at Fern Park and continue a discussion on official Park Board events.

• Egg Hunt on March 30 at 10 am; egg stuffing March 23 at 9 am in City Hall Council Room
• Christmas Parade post-event summary
• Picnic table at Fern Park update
• Official Park Board events discussion continued from December meeting

Economic Development Committee

The Veneta Economic Development Committee will meet to approve minutes, introduce new member Lewis Rucker, and receive staff updates on the Economic Identity Request for Proposal and the committee's bylaws revision. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approval of December 13, 2023 minutes
• Introduction of new EDC member Lewis Rucker
• Update on Economic Identity Request for Proposal
• Update on committee's revision to bylaws

Planning Commission

The Commission is conducting work sessions regarding long-range planning projects. Discussions include proposed changes to Accessory Dwelling Unit (ADU) regulations and updates to housing amendments to comply with state law.

• Work session on ADU Amendments (File No. A-6-23)
• Work session on Housing Amendments (File No. A-7-23)
• Work session on Outdoor Sales, Display, and Storage Amendments (File No. A-8-23)
• Approval of December 5, 2023 minutes

City Council

The Veneta City Council will hold a public hearing and consider adopting Ordinance 579, which consolidates the city's zoning and development codes, and Resolution 1402, which declares certain city-owned real property as surplus and authorizes its sale. The council will also review the 2023-2025 work plan, receive a GFOA budget presentation, and hear an audit update. The agenda includes consent items like minutes and the monthly check register, plus reports from public safety and staff.

• Public hearing and adoption of Ordinance 579 (Veneta Zoning and Development Code) repealing 22 prior ordinances
• Resolution 1402 declaring certain city real property as surplus and authorizing sale
• Resolution 1403 adopting revised bylaws for the Economic Development Committee
• GFOA budget presentation and audit update
• City 2023-2025 work plan review

City Council

The Veneta Urban Renewal Agency is holding a regular session to elect a Chair and Vice-Chair, and will receive a quarterly financial update from the Finance Director. The City Administrator will also discuss scheduling 2024 agency meetings. Public comment is limited to 20 minutes total, with 3 minutes per speaker.

• Election of Agency Chair and Vice-Chair
• Quarterly Financial Update by Finance Director Tim Gaines
• Scheduling 2024 Urban Renewal Agency Meetings by City Administrator Matt Michel
• Approval of minutes from December 11, 2023 meeting

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will elect a chair and vice-chair for 2024, receive a quarterly financial update, and discuss scheduling its 2024 meetings. The agenda includes routine items such as approving minutes and public comment.

• Election of Agency Chair and Vice-Chair for calendar year 2024
• Quarterly financial report: $889,166 in property taxes received, exceeding budget by $43,424
• Proposed 2024 meeting schedule: Jan 8, Apr 8, Jul 8, Oct 14
• Consent agenda: approval of December 11, 2023 minutes