Veneta public meetings in 2023

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending two Business Grant Program applications to the City Council: Hillbilly Brews' $25,000 request and Barkin' Pups Spa's $10,000 request. The committee will also approve minutes from October 27, 2023, and discuss a public safety forum scheduled for January 11. The agenda includes no other substantive items.

• Hillbilly Brews' $25,000 Business Grant Program application
• Barkin' Pups Spa's $10,000 Business Grant Program application
• Approve minutes of October 27, 2023
• Public Safety Forum on January 11 at Fern Ridge Service Center

Economic Development Committee

The committee is discussing updates to its bylaws to align with the 2021-2025 Five-Year Economic Development Action Plan. Members will also review current grant incentives and receive an update on the city's identity study.

• Proposed recommendation to City Council to update Resolution No. 1182 regarding committee bylaws
• Review of current grant incentives
• Introduction of new committee member Lewis Rucker
• Update on the Community Identity Study

City Council

The Veneta City Council will hold a public hearing and consider adopting Ordinance 579, which consolidates the city's zoning and development codes into a single document, and Resolution 1402, which declares certain city-owned real property as surplus and authorizes its sale. The council will also review the 2023-2025 work plan, receive a GFOA budget presentation, and consider adopting revised bylaws for the Economic Development Committee.

• Public hearing and adoption of Ordinance 579 (Veneta Zoning and Development Code) repealing 22 prior ordinances
• Resolution 1402 declaring city real property surplus and authorizing sale
• Resolution 1403 adopting revised Economic Development Committee bylaws
• GFOA budget presentation and audit update
• City 2023-2025 work plan review

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board will receive the fiscal year 2021-2022 audit report from Accuity, LLC, covering the year ended June 30, 2022. The board will also consider approving the minutes from the November 13, 2023 meeting. Public comment is limited to 20 minutes total, with 3 minutes per speaker.

• Fiscal Year 2021-2022 Audit report presented by Kori Sarrett, Partner, Accuity, LLC
• Audit covers year ended June 30, 2022; net position $2,722,978, revenues $905,751, expenses $42,401
• Consent agenda: approval of minutes for November 13, 2023
• Public comment period (max 20 minutes, 3 minutes per speaker)

Park Board

The Park Board is reviewing the recent Christmas Tree Lighting Ceremony and planning for the Veneta Christmas Parade. The board will also discuss subcommittee formation for the March 30 Egg Hunt and receive an update on a memorial bench at Fern Park.

• Post-event summary of Veneta Christmas Tree Lighting Ceremony
• Planning for Veneta Christmas Parade on December 7
• Subcommittee formation for March 30 Egg Hunt
• Update on Memorial Bench at Fern Park
• Donation of extra VCR shirts to S.A.N.T.A project

Planning Commission

The Veneta Planning Commission will hold a public hearing on a proposal to consolidate the Veneta Land Development Ordinance No. 493 and the Veneta Land Division Ordinance No. 494 into a single unified land use code. The consolidation aims to increase clarity without changing permitted uses. The Commission will also hold work sessions on accessory dwelling unit (ADU), housing, and outdoor sales amendments, and will approve the November 7, 2023 meeting minutes.

• Public hearing on File No. A-4-23 to consolidate Land Development Ordinance No. 493 and Land Division Ordinance No. 494
• Work session on ADU amendments (File No. A-6-23)
• Work session on housing amendments (File No. A-7-23)
• Work session on outdoor sales, display, and storage amendments (File No. A-8-23)
• Approval of November 7, 2023 meeting minutes

City Council

The Veneta City Council will hold a public hearing on amendments to the Comprehensive Plan Map and Zoning Map for the Hi Valley Development (File # A-2-22), and consider adopting the 2023-2028 Lane County Multi-Jurisdictional Natural Hazard Mitigation Plan. The council will also review staff reports on a state grant for pickleball courts at Territorial Park, first quarter 2024 financial activity, the annual pool season report, and development of real property at 24993 W. Broadway. Consent agenda items include approval of previous meeting minutes, the monthly check register, and departmental reports.

• Public hearing on amendments to the Veneta Comprehensive Plan Map and Zoning Map for Hi Valley Development (File # A-2-22)
• Resolution No. 1399 adopting the 2023-2028 Lane County Multi-Jurisdictional Natural Hazard Mitigation Plan
• State grant for pickleball courts at Territorial Park
• Development of real property at 24993 W. Broadway
• Resolution No. 1400 authorizing signers on banking accounts and access to safe deposit boxes

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board will meet to hear a staff report on the agency's first quarter financials for fiscal year 2023-2024. The agenda also includes approval of the September 11, 2023 meeting minutes. No major decisions or public hearings are scheduled.

• 1st Quarter 2024 Financial Update (information only)
• Consent agenda: approval of September 11, 2023 minutes

Economic Development Committee

The Economic Development Committee is discussing the use of a marketing consultant to develop a brand identity and evaluate four potential city slogans. The meeting also includes reports on broadband expansion and rural grant submissions.

• Proposal to hire a marketing consultant to develop a 'full-dimensional' brand definition
• Review of four potential slogans: 'Veneta; Completely Normal', 'Veneta; Its Life As You Like It', 'Veneta; Inspired By Nature', and 'Veneta; More Than a Stop Along the Way'
• Broadband System Priority List Report regarding $800,000 in federal funding
• Business Oregon Rural Opportunities Initiatives Grant submission update
• Community Identity Committee update

Planning Commission

The Veneta Planning Commission will hold a public hearing to consider recommending that the City Council adopt the June 2023 Paths and Trails Master Plan as an amendment to the Comprehensive Plan. The commission will also discuss long-range planning projects, including a code consolidation work session and adopting the Eugene Stormwater Management Manual. The agenda includes approval of the October 3, 2023 minutes and public comment.

• Public hearing on Comprehensive Plan Amendment to adopt the June 2023 Paths and Trails Master Plan (File No. A-5-23)
• Discussion of Code Consolidation Work Session (File No. A-4-23)
• Discussion of adopting the Eugene Stormwater Management Manual
• Approval of October 3, 2023 minutes

Park Board

The Park Board will discuss the date for next year's Veneta Celebration Run and review the recent Veneta Haunted Maze event. The meeting also includes planning for the Christmas Tree Lighting Ceremony and the Christmas Parade.

• Determine date for next year’s Veneta Celebration Run
• Post-event discussion of Veneta Haunted Maze
• OCF Foundation Grant submission planned for January
• Planning for Veneta Christmas Tree Lighting Ceremony on Nov. 30
• Planning for Veneta Christmas Parade on Dec. 7

Business Assistance Committee

The Veneta Business Assistance Committee will meet to approve minutes, discuss development of real property at 24993 W. Broadway, and plan to revisit and update grants. They will also discuss a business public safety forum and new businesses and construction within city limits. Public comments are limited to 3 minutes and will not be acted upon at this meeting.

• Development of Real Property at 24993 W. Broadway
• Plan to revisit and update grants
• Business Public Safety Forum discussion
• New Businesses and Construction Development within City Limits

City Council

The Veneta City Council and Planning Commission will hold a joint work session to discuss land use regulations. They will review their respective roles in land use decisions and consider potential amendments to rules for Accessory Dwelling Units (ADUs), duplexes, and single-room occupancies (SROs) to comply with state law. No formal votes are scheduled; the session is for discussion and direction.

• Discussion of ADU regulations: current 600 sq ft max size and Type II permit process may be relaxed
• Review of Oregon House Bill 3395 requiring duplexes on all residential lots and SROs up to 6 units
• Discussion of outdoor storage regulations
• Informational overview of City Council and Planning Commission land use roles

Park Board

The Veneta Park Board will review the Veneta Celebration Run recap and plan for several upcoming community events. Discussion items include the Veneta Haunted Maze, Christmas Tree Lighting Ceremony, and the Christmas Parade.

• Veneta Celebration Run Re-Cap
• Veneta Haunted Maze planning (October 28th)
• Veneta Christmas Tree Lighting Ceremony planning
• Veneta Christmas Parade planning

Economic Development Committee

The Economic Development Committee is considering a Placemaking Grant of up to $1,000 for the Veneta Haunts 2023 program. The event is proposed for October 28, 2023, at Veneta City Park and includes activities like a haunted house and costume contests. Staff also provided updates on the Business Oregon Rural Opportunities Initiatives Grant Program.

• Placemaking Grant application for Veneta Haunts 2023 up to $1,000
• Business Oregon Rural Opportunities Initiatives Grant Program update
• Community Identity Committee update
• Update on the sale of W. Broadway property

City Council

The Veneta City Council will hold a public hearing and consider resolutions to adjust water, sewer, and bulk water rates, following a prior directive to raise water rates by 3% and sewer rates by 2% effective January 1, 2024. The council will also discuss several community center fee waivers, appointments, and a floodplain code update.

• Public hearing and resolutions to establish new water, sewer, and bulk water rates (Resolutions 1396, 1397, 1398)
• Second reading and adoption of Ordinance 578 amending floodplain code (Article 4, Section 4.13)
• Community center waiver requests from Alexa Benson (Veneta Haunts), Chamber of Commerce (Holiday Bazaar), and VFW Post 9448 (Veterans Day)
• Appointments to Park Board and Budget Committee
• Proclamation for Oregon Great Shake Out

Planning Commission

The Veneta Planning Commission will continue a public hearing on a proposed amendment to the Comprehensive Plan designation and zoning map for property owned by ATR Services, Inc., with Hi-Valley Development Corp. as applicant. The commission will also discuss initiating code consolidation text amendments, adopting a Paths and Trails Plan, and topics for a joint work session with the City Council, including ADU size standards and duplexes in single-family zones.

• Continuation of public hearing on Comprehensive Plan and zoning map amendment (File No. A-2-22) for ATR Services, Inc.
• Discussion on initiating Code Consolidation Text Amendments
• Discussion on initiating Paths and Trails Plan adoption into Comprehensive Plan
• Topics for joint work session with City Council: land use roles, ADU size standards, duplexes in SFR zone, outside storage
• Approval of September 12, 2023 meeting minutes

Economic Development Committee

The Veneta Economic Development Committee will meet to approve the August 8, 2023 minutes and receive verbal updates from members and staff. Staff reports will cover the Community Identity Committee, the Business Oregon Rural Opportunities Initiatives (ROI) grant program, the sale of the W. Broadway property, and Applegate Museum outreach. No formal decisions are listed on the agenda; items are for discussion and information only.

• Approval of August 8, 2023 minutes
• Update on Business Oregon Rural Opportunities Initiatives (ROI) grant program
• Information only: Sale of W. Broadway Property update
• Information only: Applegate Museum outreach
• Committee member updates (verbal)

Planning Commission

The Veneta Planning Commission will hold public hearings on two land-use applications: a tentative plan and tree removal permit for the Blake's Mill Subdivision, and a proposed amendment to the Comprehensive Plan designation and zoning map for property owned by ATR Services, Inc. The commission will also discuss topics for a joint work session with the City Council and consider approval of the August 8, 2023 meeting minutes.

• Public hearing on Blake's Mill Subdivision Tentative Plan & Type C Tree Removal Permit (File No. S-2-23 / TP-23-15)
• Public hearing on proposed amendment to Comprehensive Plan designation and zoning map (File No. A-2-22)
• Discussion of topics for joint work session with City Council on October 23, 2023
• Approval of August 8, 2023 meeting minutes

The Planning Commission approved the minutes from the August 8, 2023 meeting. The commission held a public hearing regarding the Blake’s Mill Subdivision Tentative Plan and discussed a proposal to amend the Comprehensive Plan and zoning for specific sites, though no final decision on these items was recorded in the text.

• Approved August 8, 2023 Minutes (3-0)

City Council

The Veneta City Council will hold a regular meeting with public comment, consent agenda, and staff reports. Key items include proposed water and sewer rate adjustments, a second reading and adoption of Ordinance 575 to temporarily defer system development charges, a first reading of a floodplain code update, and a second reading of Ordinance 577 allowing ceremonial discharge of firearms. The meeting also includes routine reports and proclamations.

• Proposed water and sewer rate adjustments (Agenda Item Summary, pgs. 33-36)
• Second reading and adoption of Ordinance 575: temporary deferral of system development charges (pgs. 39-47)
• First reading of Ordinance 578: floodplain code amendments to Land Development Ordinance No. 493 (pgs. 51-80)
• Second reading and adoption of Ordinance 577: allowing ceremonial discharge of firearms within city limits (pgs. 97-98)
• East Bolton Road public right-of-way dedication (pgs. 81-87)

The City Council directed staff to implement water and sewer rate increases effective January 1, 2024. The council also adopted ordinances regarding system development charges and ceremonial firearm discharges. Additionally, the city expanded medical benefit coverage for all registered domestic partnerships.

• Directed staff to raise water rates by 3% and sewer rates by 2% effective Jan 1, 2024 (5-0)
• Adopted Ordinance 576 to temporarily defer collection of system development charges (5-0)
• Approved first reading of Ordinance 578 to update floodplain code language (5-0)
• Adopted Ordinance 575 allowing ceremonial discharge of firearms within city limits (4-1)
• Authorized City Administrator to accept public right-of-way dedication at 25191 E. Bolton Rd (5-0)
• Directed City Administrator to offer medical benefit coverage for all registered domestic partnerships (5-0)
• Approved $200 donation to Cub Scout Pack 50 (5-0)
• Appointed Mayor Keith Weiss as Voting Delegate and CA Matt Michel as Alternate to the 2023 League of Oregon Cities Annual Meeting (5-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider approving two Redevelopment Toolkit grants for Iron Clad Boat & RV Storage: a $1,000 Signage Grant and a $5,000 Streetscape Amenities Grant. The board will also receive a fourth-quarter financial update and consider approving the June 26, 2023 minutes. The Business Assistance Committee has recommended approval of both grants.

• Signage Grant: $1,000 requested for new business sign at 25144 Jeans Rd; total project cost $25,150
• Streetscape Amenities Grant: $5,000 requested for sidewalks and trees along Jeans Road and Hope Lane; total project cost $88,266
• Iron Clad is required to plant 251 replacement trees as mitigation per Planning Commission approval
• 4th Quarter 2023 Financial Update from Finance Director Tim Gaines
• Consent agenda: approval of June 26, 2023 meeting minutes

The Board approved two grants for Ironclad Boat & RV Storage for signage and streetscape improvements. The Finance Director provided a 4th Quarter 2023 financial update noting a revenue increase of more than $38,000.

• Approved June 26, 2023 minutes (5-0)
• Approved $1,000 Signage Grant for Ironclad Boat & RV Storage (5-0)
• Approved $5,000 Streetscape Amenities Grant for Ironclad Boat & RV Storage (5-0)

Park Board

The Park Board will review the Parks Master Plan project prioritization and receive updates on upcoming community events. The meeting also includes discussions regarding the distribution of proceeds from the Veneta Celebration Run.

• Parks Master Plan Review (Project Prioritization)
• Bolton Hill Sports Complex update
• Veneta Celebration Run proceeds distribution discussion
• Harvest Festival planning
• Veneta Haunted Maze planning

The Park Board approved the minutes from the August 2 and June 7, 2023 meetings. The board received updates on the Bolton Hill Sports Complex, the Dog Park, and the Parks Master Plan. Members also coordinated staffing for the upcoming Harvest Festival booth.

• Approved August 2, 2023 Meeting Minutes (8-0)
• Approved June 7, 2023 Meeting Minutes (8-0)

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending approval of two grant applications from Iron Clad Boat & RV Storage to the Urban Renewal Agency: a $1,000 Signage Grant and a $5,000 Streetscape Amenities Grant. The committee may recommend approval, partial approval, or denial for each grant. Public comments are limited to 3 minutes and will not be discussed or decided at this meeting.

• $1,000 Signage Grant for new business sign at 25144 Jeans Rd, estimated total cost $25,150
• $5,000 Streetscape Amenities Grant for sidewalks and trees along Jeans Road and Hope Lane
• City requires sidewalks and 251 replacement trees as mitigation per site review SR-3-22
• Total project cost estimate $113,416 with $6,000 requested, ROI 1:18.9
• Next meeting scheduled for September 22, 2023

The Business Assistance Committee recommended the approval of two grants for Iron Clad Boat & RV Storage to the Veneta Urban Renewal Agency. The committee also reached a consensus regarding a buy-back provision for the Attic property on W. Broadway.

• Recommended approval of Iron Clad Boat and RV Signage Grant (4-0)
• Recommended approval of Iron Clad Boat and RV Streetscape Amenities Grant (4-0)
• Reached consensus to allow 2 years for the buy-back provision for the Attic property on W. Broadway

City Council

The Veneta City Council is holding a work session to review the updated concept design for the Bolton Hill Sports Complex, a project estimated at $8 million. The council will discuss whether to reach consensus on the design and whether to direct staff to develop funding options for operating the complex. No formal decisions will be made, as this is a work session without motions.

• Review of updated Bolton Hill Sports Complex concept design by Dougherty Landscape Architects
• Discussion of operations funding, including a maintenance cost matrix and potential revenue from tournaments
• Estimated $8 million project cost (preliminary cost estimate dated 8/21/2023)
• Territorial Sports Program (TSP) representatives attending to discuss programming needs
• Two concept plan versions: one emphasizing soccer fields, one emphasizing baseball/softball/tee-ball fields

City Council reached consensus to approve the conceptual design for the Bolton Hill Sports Complex, which will be presented at a public open house on September 13. Council also reached consensus for staff to develop funding options for the facility's ongoing operating and maintenance costs.

• Approved conceptual design of the Bolton Hill Sports Complex (consensus)
• Directed staff to develop funding options for operating the Bolton Hill Sports Complex (consensus)
• Requested a business plan from the Territorial Sports Program (TSP)

Business Assistance Committee

The Veneta Business Assistance Committee is meeting to handle administrative items, including approving April minutes and electing a Chair and Vice-Chair as required by its bylaws. The committee will also enter an executive session under ORS 192.660(2)(e) for real property negotiations, and discuss recent damage to commercial property. Public comments are limited to 3 minutes and will not be acted on at this meeting.

• Executive session for real property negotiations (ORS 192.660(2)(e))
• Election of Chair and Vice-Chair per revised bylaws (Resolution No. 1370)
• Approval of April 28, 2023 meeting minutes
• Introduction of Management Analyst Jacob Thode
• Open discussion on recent damage to commercial property

The committee re-elected its Chair and Vice-Chair and approved the April 28, 2023 minutes. Members reached a consensus to have staff survey local businesses regarding security enhancements following recent property damage. Two grant applications were deferred to a future meeting.

• Approved April 28, 2023 minutes (3-0)
• Re-elected McKenzie Gibson as Chairperson (3-0)
• Re-elected Maureen Wright as Vice-Chairperson (3-0)
• Consensus to direct staff to survey local businesses on security plans and collaborative action
• Scheduled September 1, 2023 meeting to review Jason Bomark grant applications

City Council

The Veneta City Council will hold public hearings and consider first readings of three ordinances: temporarily deferring system development charges, restoring permitted uses in the Broadway commercial zone, and allowing ceremonial discharge of firearms. The council will also consider appointments, community center fee waivers, and a donation request.

• Public hearing and first reading of Ordinance No. 575 to temporarily defer system development charges
• Public hearing and first reading of Ordinance No. 576 to amend Broadway commercial zone permitted uses
• Public hearing and first reading of Ordinance No. 577 to allow ceremonial discharge of firearms within city limits
• Community center fee waiver requests from Fern Ridge Gleaners, Fern Ridge VFW, and Westside Gardeners
• Kiwanis Kruise-In donation request

The City Council adopted Ordinance 576 to restore eating and drinking as permitted uses in the Broadway Commercial Zone. The Council also approved several rental fee waivers for local organizations and a donation to the Kiwanis Kruise-In. A proposed ordinance regarding the ceremonial discharge of firearms was discussed and revised, but not yet adopted.

• Approved consent agenda (5-0)
• Reappointed Gina Hayley-Morrell and Brittney Lehman to the EDC
• Appointed Brianna Hedge to the Park Board
• Approved $1,200 rental fee waiver for Fern Ridge Gleaners (5-0)
• Approved $280 rental fee waiver for Fern Ridge VFW (5-0)
• Approved $280 rental fee waiver for Westside Gardeners (5-0)
• Approved $500 donation to Kiwanis Kruise-In (5-0)
• Adopted Ordinance 576 restoring eating and drinking uses in Broadway Commercial Zone (5-0)

Economic Development Committee

The Veneta Economic Development Committee is meeting to discuss several economic development initiatives, including a Business Oregon grant program, the sale of W. Broadway property, and updates on youth entrepreneurship and broadband access. The agenda is largely informational, with no major decisions listed.

• Business Oregon Rural Opportunities Initiatives Grant Program update
• Veneta Eats ROI Initiative program report
• CO.STARTERS Generator Youth Entrepreneur Program update
• Sale of W. Broadway Property update
• Broadband Equal Access Initiative update

The committee approved the July 12, 2023, minutes. Members and staff discussed potential uses for the next Business Oregon Rural Opportunities Initiatives grant cycle and provided updates on city infrastructure and property sales.

• Approved July 12, 2023 Minutes (7-0)

Planning Commission

The Veneta Planning Commission will hold public hearings on two items: a tentative subdivision plan for Andrew Heights, which would create 33 lots on 19.96 acres, and an amendment to adopt the Oregon Model Flood Hazard Ordinance into the city's land development code. The commission will also discuss topics for a joint work session with the City Council and approve the July 11, 2023 meeting minutes.

• Andrew Heights Tentative Subdivision Plan (File No. S-5-22) and Type C Tree Removal Permit (TP-23-16) for 33 lots on 19.96 acres
• Amendment to adopt Oregon Model Flood Hazard Ordinance into Veneta Land Development Ordinance Sec. 4.13 Floodplain Subzone (File No. A-3-23)
• Approval of July 11, 2023 meeting minutes
• Discussion of topics for joint work session with City Council on September 25, 2023

The commission approved the Andrew Heights Tentative Subdivision Plan and Type C Tree Removal Permit with modifications. It also recommended that City Council adopt the Oregon Model Flood Hazard Ordinance into the local land development code.

• Approved Andrew Heights Tentative Subdivision Plan & Type C Tree Removal Permit (4-0)
• Recommended City Council adopt Oregon Model Flood Hazard Ordinance amendments (4-0)
• Approved July 11, 2023 meeting minutes (4-0)
• Decided to require fee in lieu of parkland dedication for Andrew Heights
• Removed Condition of Approval No. 45 regarding buildings across shadow plat lines

Park Board

The Park Board will receive updates on the Bolton Hill Sports Complex and the Paths & Trails Master Plan. The meeting also includes discussions regarding Oak Island Park expansion and planning for the Veneta Celebration Run and Harvest Festival.

• Bolton Hill Sports Complex update
• Paths & Trails Master Plan (Resolution 1393) update
• Oak Island Park Expansion discussion
• Veneta Celebration Run planning
• Harvest Festival planning

The Park Board met without a quorum, meaning no formal votes or official actions were taken on agenda items, including the approval of previous minutes. The board reached a consensus to spend up to $300 for three trees to be raffled at the Harvest Festival. Staff provided updates on the Bolton Hill Sports Complex and potential park land acquisitions.

• Consensus reached to spend up to $300 for three raffle trees for the Harvest Festival
• June 7, 2023 Minutes not acted upon due to lack of quorum

Economic Development Committee

The Veneta Economic Development Committee will discuss and provide guidance on a purpose statement for a new Community Identity Committee, which will be composed of local business, resident, and student representatives to establish a community identity. The committee will also receive updates on a Placemaking Grant application for Movies in the Park and information-only items including the closing of ShopFernRidge.com, the CO.STARTERS youth entrepreneur program, and an Enterprise Zone re-designation. The meeting includes routine items like public comment, minutes approval, and member updates.

• Guidance on Community Identity Committee purpose statement
• Placemaking Grant application: Movies in the Park
• Information only: ShopFernRidge.com closing
• Information only: CO.STARTERS Generator Youth Entrepreneur Program
• Information only: Enterprise Zone re-designation

The committee approved a $1,000 Placemaking Grant to reimburse costs for the Movies in the Park program. Members also discussed a proposal to establish a town motto through a Community Identity Committee.

• Approved June 14, 2023 minutes (5-0)
• Approved $1,000 Placemaking Grant Application for Movies in the Park (5-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on a conditional use permit for outdoor storage at 25300, 25290, and 25280 Loten Way, with staff recommending approval with conditions. The commission will also discuss regulations for eating and drinking establishments in the Broadway Commercial zone, the Oregon Model Flood Hazard Ordinance, and mobile food vending. The agenda includes approval of the June 6, 2023 minutes and other administrative items.

• Conditional use permit for Demers Outdoor Storage (SR-2-23) at 25300, 25290, & 25280 Loten Way
• Discussion of eating and drinking establishments in the BC (Broadway Commercial) zone
• Discussion of Oregon Model Flood Hazard Ordinance
• Discussion of mobile food vending regulations
• Approval of June 6, 2023 meeting minutes

The Commission approved a Conditional Use Permit for outdoor storage at Loten Way and recommended a text amendment to allow eating and drinking establishments in the BC zone. The body also discussed future updates to flood hazard ordinances and mobile food vending standards.

• Approved July 6, 2023 minutes (5-0)
• Approved Conditional Use Permit for outdoor storage at 25280, 25290, and 25300 Loten Way with condition for staff action on tree removal permit (5-0)
• Recommended to City Council text amendment A-2-23 to allow eating and drinking establishments in the BC zone (5-0)
• Rescheduled next meeting to August 8, 2023

City Council

The Veneta City Council will hold its regular meeting on July 10, 2023, with a consent agenda and several staff reports. Key items include a resolution to adopt a Parks & Trails Master Plan, a resolution supporting assisted housing programs, and a resolution updating the city's compensation plan for regular positions. The council will also discuss a wastewater facilities plan, a campground update, and a possible code amendment for honor guard firearms salutes.

• Resolution No. 1393: Adopting a Parks & Trails Master Plan
• Resolution No. 1394: Supporting Assisted Housing Programs
• Resolution No. 1395: Updating Compensation Plan for Regular Positions for FY 2023-24
• Wastewater Facilities Plan and Predesign Authorization
• Amending City Code to Permit Honor Guard Firearms Salutes

The City Council adopted the Paths & Trails Master Plan and a resolution supporting assisted housing. Council also authorized a $300,000 wastewater treatment plant pre-design report and approved several software and insurance renewals. A motion to allow ceremonial discharge of firearms within the city passed 3-2.

• Adopted Resolution No. 1393 (Paths & Trails Master Plan) (5-0)
• Adopted Resolution No. 1394 (Supporting Assisted Housing Programs) (5-0)
• Approved Wastewater Treatment Plant pre-design report not to exceed $300,000 (5-0)
• Approved ceremonial discharge of firearms city code amendment (3-2)
• Authorized $81,963.28 for CIS property and liability insurance renewal (5-0)
• Authorized $84,750 for Caselle financial software server upgrade (5-0)
• Approved $8,574.00 Vibrant Veneta Grant for Broadway Mini Storage mural (5-0)
• Adopted Resolution No. 1395 revising the FY 2023-24 Compensation Plan (5-0)

City Council

The council will discuss possibly amending the city code to permit ceremonial discharge of firearms for events like veterans' memorials. The meeting also includes adopting resolutions related to state shared revenues and approving the fiscal year 2023-24 budget.

• Consider amending City Code to allow ceremonial firearm discharge
• Adopt Resolution No. 1390 declaring eligibility for State Shared Revenues ($587,500)
• Adopt Resolution No. 1391 electing to receive State Shared Revenues
• Adopt Fiscal Year 2023-24 Budget

The City Council adopted the fiscal year 2023-24 operating budget and two resolutions regarding state shared revenues. Council also decided to maintain current stormwater drainage fees without changes.

• Adopted FY 2023-24 operating budget via Resolution No. 1392 (4-0)
• Adopted Resolution No. 1390 certifying provision of four or more municipal services (4-0)
• Adopted Resolution No. 1391 electing to receive state share revenues (4-0)
• Decided to take no action on the City's stormwater drainage fee (4-0)
• Reached consensus to have staff draft a code amendment allowing ceremonial firearm discharges by honor guards for memorials and flag ceremonies

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold a public hearing on its approved FY 2023-24 budget and then vote on Resolution No. 125 to adopt it. The budget totals $4,451,192 and includes funding for several projects, an $850,000 line-of-credit loan, and debt service payments. Public comments will be accepted before the board's decision.

• Adoption of Resolution No. 125 adopting the FY 2023-24 operating budget with appropriations and tax levy
• $850,000 line-of-credit loan to fund program expenses before property tax revenues arrive
• Funding for Attic Property Improvements ($250,000), Economic Development Strategy Incentives ($70,000), City Park Community Center Upgrade ($180,000), Bolton Hill Sports Complex ($320,000), and Highway 126 Intersection-Gateway Beautification
• Debt service payments totaling $853,000, including principal and interest on the Key Bank line of credit
• Public hearing on the approved budget as required by Oregon Revised Statute 294.430

The Board adopted Resolution No. 125 to establish the operating budget for fiscal year 2023-2024. This action specifies appropriations and imposes and categorizes taxes. The board also approved the April 10, 2023, meeting minutes.

• Approved April 10, 2023 minutes (4-0)
• Adopted Resolution No. 125 for FY 2023-2024 operating budget (4-0)

City Council

The City Council is conducting public hearings regarding the use of an estimated $587,500 in state shared revenues. The Council is also reviewing the approved Fiscal Year 2023-24 budget, which has a total resource value of $29,847,994.

• Public hearing on uses of State Shared Revenue, including an estimated $404,000 from Highway Gas Taxes
• Public hearing on the Fiscal Year 2023-24 Approved Budget
• Review of state shared revenue allocations for General, Law Enforcement, Parks and Recreation, and Street funds
• Notice of upcoming budget adoption scheduled for June 26th

The City Council conducted public hearings regarding the use of State Shared Revenue and the Fiscal Year 2023-2024 Approved Budget. No public comments were received during either hearing. The council accepted budget additions for a second audit report and a street fund carryover.

• Added $20,400 to multiple funds for a second audit report during FY 2023-2024
• Added $40,000 to Street Fund Materials & Services as a carryover for 2022 crack fill and seal project retainer

Economic Development Committee

The Veneta Economic Development Committee will consider grant applications for a summer concert series, a mural at Broadway Mini-Storage, and a website presence for VenetaWorks. They will also discuss the scope of an Economic Identity Project and approve the May 10, 2023 minutes.

• Placemaking Grant: Concerts in the Park (Music in the Park) by Fern Ridge Events, seeking $1,000 for 5 summer events
• Vibrant Veneta Grant: Broadway Mini-Storage Mural, budget $8,573.52
• VenetaWorks Website Presence discussion
• Economic Identity Project Scope discussion
• Approval of May 10, 2023 minutes

The committee approved a $1,000 placemaking grant for Concerts in the Park and a $4,500 Vibrant Veneta grant for the Broadway Mini-Storage Mural. Members also voted to discontinue the VenetaWorks.org website in favor of the City's CivicPlus platform.

• Approved May 10, 2023 minutes (5-0)
• Approved $1,000 Placemaking Grant for Concerts in the Park (5-0)
• Approved $4,500 Vibrant Veneta Grant for Broadway Mini-Storage Mural (5-0)
• Denied amended motion to increase Broadway Mini-Storage Mural grant to $6,000 (2-2)
• Approved discontinuing VenetaWorks.org website while keeping VenetaWorks Facebook (5-0)

City Council

The City Council will hold a public hearing regarding a Community Development Block Grant for the Veneta Love Project Food Pantry. The agenda also includes second readings for ordinances regarding utility service billing and council rules, as well as a resolution to update the city employee compensation plan.

• Public Hearing: Veneta Love Project Food Pantry Community Development Block Grant
• Second Reading of Ordinance No. 573 (Utility Service Billing Code Update)
• Second Reading of Ordinance No. 574 (Amending Council Rules)
• Resolution No. 1388 (Updating Compensation Plan for Regular Positions)
• Resolution No. 1389 (Amending the Veneta Employee Handbook)

City Council adopted a new compensation plan for regular full-time positions and updated the employee handbook. The council also approved a building permit services contract addendum, a property lease, and an increase to the city credit card limit.

• Adopted Resolution No. 1388 providing a 5.6% cost of living adjustment (5-0)
• Adopted Resolution No. 1389 amending the Veneta Employee Handbook (5-0)
• Approved Addendum No 5 to the Building Permit Program Services agreement with the City of Cottage Grove (5-0)
• Adopted Ordinance 573 amending Veneta Municipal Code Title 3 Chapter 25 (5-0)
• Adopted Ordinance 574 amending council rules (5-0)
• Approved lease for City property at 24993 W. Broadway to the Smith family (5-0)
• Authorized increase of City credit card limit from $17,500 to $22,500 (5-0)
• Approved consent agenda including LCOG Annual IT Services Agreement (5-0)

Park Board

The Park Board will receive a presentation on the draft Paths and Trails Master Plan prepared by Toole Design. The meeting also includes updates on the Bolton Hill Sports Complex, the dog park, and upcoming community events.

• Presentation of the Paths & Trails Master Plan draft
• Bolton Hill Sports Complex update
• Dog Park update
• Veneta Celebration Run update
• Update on Concerts, Events, and Movies in the Park

The Park Board approved the May 3, 2023 minutes and elected its officers. Members reviewed a draft Paths & Trails Master Plan and received updates on the Bolton Hill Sports Complex and the city dog park.

• Approved May 3, 2023 minutes (5-0)
• Elected Craig Soderberg as Chair
• Elected Tressa Miller as Vice-Chair

Planning Commission

The Veneta Planning Commission will hold a public hearing to decide on a noise variance request for the Fern Ridge Library's 'Movies in the Park' summer program. The request allows amplified sound from 6:00 p.m. to 11:00 p.m. on five Fridays in June and July, extending beyond current limits. Staff recommends approval of the variance. The commission will also review the Paths & Trails Master Plan and discuss regulations for eating establishments and mobile food vending.

• Noise Variance for Fern Ridge Library 'Movies in the Park' (File No. V-1-23) allowing sound until 11:00 p.m.
• Review of the Paths & Trails Master Plan prepared by City of Veneta & Toole Design
• Discussion of Eating & Drinking Establishments in the Broadway Commercial Zone
• Discussion of Mobile Food Vending regulations
• Approval of May 2, 2023 minutes

The Planning Commission approved a variance for the Fern Ridge Library to host Movies in the Park events. The commission also reviewed a draft of the Paths & Trails Master Plan and requested staff follow-up on zoning and vending requirements.

• Approved May 5, 2023 minutes (4-0)
• Approved variance and conditions for Fern Ridge Library Movies in the Park (4-0)
• Requested staff return with corrections for Broadway Commercial Zone text-to-table errors
• Requested staff seek input from Economic Development Committee and Chamber of Commerce on mobile food vending

Budget Committee

The Veneta Budget Committee will hold a public hearing on state shared revenue uses, review the proposed FY 2023-24 budget, and consider approving the budget and property tax levies. The agenda includes administrative tasks, a budget message from the City Administrator, and public comment. This is the primary budget approval meeting for the upcoming fiscal year.

• Public hearing on possible uses of state shared revenue (estimated $587,500 total)
• Review of requested budget for FY 2023-24
• Approval of budget and tax levy
• Approval of taxes for general obligation bonds
• Election of chairperson and secretary

Economic Development Committee

The Veneta Economic Development Committee will consider a request for $707.80 in funding for the First Saturday Art Tour and review a broadband system study that evaluates existing conduit and identifies areas where internet service providers are unlikely to build. The committee will also hear a verbal update on connecting to the WIX network. The meeting includes approval of the February 8, 2023 minutes and general updates from members.

• Funding request of $707.80 for First Saturday Art Tour marketing and materials
• Broadband System Study by Alyrica Networks evaluating City-owned conduit
• Discussion of connecting to the WIX network
• Approval of February 8, 2023 meeting minutes
• Public comment limited to 3 minutes per speaker

The committee approved the minutes from the February 8, 2023 meeting. The remainder of the meeting consisted of updates and discussions regarding local projects and city council actions.

• Approved February 8, 2023 minutes (8-0)

City Council

The City Council is conducting a joint work session to review community programs addressing homelessness. The session includes presentations from various local groups, including FRAUG, Mid Lane Cares, and the Fern Ridge School District, regarding shelter, food, and resource coordination.

• Presentation on FRAUG vision, mission, and goals for unhoused support
• Review of 'All In Lane County' statewide homelessness outcomes and funding
• Discussion of Mid Lane Cares shower, laundry, and food bank services
• Overview of Fern Ridge Community Services transitional and emergency shelter plans
• Discussion regarding funding resources from State, County, and City levels

The Veneta City Council held a work session focused on local unhoused support efforts, hearing presentations from organizations including FRAUG, Mid Lane Cares, Fern Ridge Community Services, and others. No formal votes or decisions were taken; the session was informational only.

City Council

The City Council will consider several resolutions, including the adoption of the 2023 Wildfire Mitigation Plan and the re-designation of the Veneta Enterprise Zone. The meeting also includes first readings for ordinances regarding utility billing codes and council rules.

• Resolution 1384: Adopting the 2023 City of Veneta Wildfire Mitigation Plan
• Resolution 1383: Re-designating the Veneta Enterprise Zone
• Resolution 1382: Closing the Rescue Veneta Grant Program
• Ordinance 573: Amending utility service billing codes
• Resolution 1386: Adopting City financial policies

The City Council approved several resolutions regarding city planning, financial policies, and community donations. They also adopted a new Wildfire Mitigation Plan and updated the compensation plan for temporary and seasonal positions.

• Adopted 2023-2025 City Work Plan (5-0)
• Adopted Resolution No. 1386 adopting City Financial Policies (5-0)
• Adopted Resolution No. 1384 adopting the 2023 Wildfire Mitigation Plan (5-0)
• Approved $1,000 donation to Lane Arts Council (5-0)
• Approved $1,500 donation to Fern Ridge Community Services (5-0)
• Directed staff to include $1,200 for Warm Shelter in FY 2023-2024 budget (5-0)
• Adopted Resolution No. 1382 closing the Rescue Veneta Grants Program (5-0)
• Adopted Resolution No. 1383 re-designating the Veneta Enterprise Zone (5-0)

Park Board

The Park Board is reviewing updates on the Bolton Hill Sports Complex design and recent community events. The meeting also includes the election of officers and the reappointment of board members.

• Bolton Hill Sports Complex update regarding design and funding
• Reappointment of board members Tory Macklin and Tressa Miller
• Update on the Veneta Celebration Run scheduled for September 24th
• Discussion of dog park updates and concert/event planning
• Review of post-event comments for Earth Day and Arbor Day

The Veneta Park Board met on May 3, 2023, with a quorum present. They unanimously approved the April 5, 2023 minutes. Officer elections were tabled until the next meeting. Several updates were given on parks, trails, and events, but no substantive decisions were made beyond the minutes approval.

• Approved April 5, 2023 minutes (5-0)
• Tabled officer nominations until next meeting

Planning Commission

The Veneta Planning Commission approved two major housing projects: the Cheney Drive Apartments (site plan review and tree removal permit) and the Oakley Estates subdivision (tentative plan and tree removal permit), both with additional conditions. The Cheney Drive project received a new condition requiring a 26-foot interior aisle and fire hydrant for emergency access. The Oakley Estates approval added three conditions related to greenway variance, ADA ramps, and dedication of a lot as open space. No public testimony was offered for either project except one opposed comment on Oakley Estates.

• Approved Cheney Drive Apartments site plan and tree removal permit (4-0)
• Added Condition 12 requiring 26' interior aisle and fire hydrant for emergency access
• Approved Oakley Estates tentative subdivision plan and tree removal permit (4-0)
• Added Condition 24 requiring variance for greenway subzone development before phases 3-5
• Added Condition 38 requiring ADA curb ramps installed or bonded before final plat per phase
• Added Condition 52 requiring Lot 180 dedicated as open space tract before Phase 5 final plat
• Approved April 4, 2023 meeting minutes (4-0)

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending that the City Council close the Rescue Veneta Grant Program, which has awarded about $20,000 of its $100,000 ARPA-funded budget. The committee will also hold executive sessions to review four grant applications and discuss real property negotiations. The agenda includes approval of prior minutes and public comment.

• Recommendation to close Rescue Veneta Grant Program
• Executive session: four Rescue Veneta grant applications
• Executive session: real property negotiations (ORS 192.660(2)(f))
• Approve minutes of February 24, 2023 meeting

The committee approved four Rescue Veneta Grant Program applications. The committee also voted to close the Rescue Veneta Grants Program.

• Approved February 24, 2023 minutes (4-0)
• Approved four Rescue Veneta Grant Program applications (5-0)
• Approved closing the Rescue Veneta Grants Program (5-0)

City Council

The City Council is reviewing a final draft of the 2023-2025 City Work Plan for feedback. This plan includes various projects related to parks, public works, and economic development. The council will determine if the plan should be brought to the May 8th regular business meeting for adoption.

• City Council Goals for 2023-25
• Hwy 126 and 8th Street intersection safety improvement
• Code Enforcement project milestones
• Applegate Park Master Plan and Vision
• City Park - Phase 5: Community Center

The City Council held a work session to discuss goals for 2023-2025, including infrastructure and park projects. The council reached a consensus to request changes to Ordinance No. 568 regarding meeting protocols. No other formal votes were taken.

• Consensus to request changing Ordinance No. 568 to add the Pledge of Allegiance and a Roll Call to meeting agendas (3-2)

City Council

The City Council will review resolutions regarding electronic communications policies and a grant application for pickleball courts at Territorial Park. The agenda also includes discussions on adjusting water system development charges for multifamily housing.

• Resolution 1380: Grant application for pickleball courts at Territorial Park
• Resolution 1379: Temporary reduction of water system development charges for multifamily residential development
• Resolution 1381: Establishing a policy for electronic communications by city officials
• Renewal of Lane County Intergovernmental Agreement for Law Enforcement Services
• Review of the Veneta Community Survey results

The City Council approved a temporary reduction in water system development charges for multifamily residential development for one year. The council also authorized a grant application for pickleball courts and renewed the law enforcement agreement with Lane County.

• Approved temporary reduction of water system development charges for multifamily residential development (4-1)
• Adopted Resolution No. 1380 to apply for an Oregon Parks and Recreation Department grant for pickleball courts at Territorial Park (5-0)
• Adopted Resolution No. 1381 establishing an electronic communications policy for City officials (5-0)
• Directed staff to enter into the Lane County Intergovernmental Agreement for Law Enforcement Services (5-0)
• Approved donation of a Pool Season Family Pass valued at $203 to Mid Lane Cares (5-0)
• Approved consent agenda including March 13 and 15 minutes (5-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold a regular session to receive a staff report on its third-quarter financial status, covering January through March 2023. The agenda includes public comment, approval of prior meeting minutes, and a financial update from the Finance Director. No action items or decisions are scheduled; the financial report is for information only.

• Quarterly financial update for Q3 FY 2022-2023
• Approval of minutes from January 9, 2023
• Revenue increase of $24,750 in Q3
• $1,000 signage grant awarded to West Lane Charter School
• Purchase of Caselle financial software license

The Board approved the minutes from the March 13, 2023 meeting. Staff provided a quarterly financial update and a budget preview for the upcoming year. The Board discussed open positions on the Budget Committee.

• Approved March 13, 2023 minutes (5-0)

Park Board

The Park Board is reviewing a letter of support for a grant to build pickleball courts at Territorial Park. Members are also discussing pre-design updates for an 'Adult Quiet Park' at Ralph Johnson Park.

• Letter of support for Territorial Park pickleball court grant
• Pre-design discussion for Ralph Johnson Park Adult Quiet Park
• Bolton Hill Sports Complex progress update
• Tree City USA application recognition discussion
• Arbor Day memorial tree planting ceremony planning

The Park Board approved the minutes from February and March 2023 and authorized the Chair to sign a letter of support for pickleball courts. Members also discussed the Bolton Hill Sports Complex and the pre-design of Ralph Johnson Park.

• Approved February 1, 2023 minutes (6-0)
• Approved March 1, 2023 minutes (6-0)
• Authorized Chair to sign letter of support for pickleball courts (6-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on the tentative subdivision application for Madrone Ridge Phases 3-5, which proposes dividing 12.06 acres into 58 lots. The commission will also consider a Type C tree removal request and approve the March 7, 2023 meeting minutes. Staff recommends approval with conditions, including water pressure improvements, tree mitigation, and fiber optic installation.

• Madrone Ridge Subdivision Ph. 3-5, File No. S-4-22: 58-lot subdivision on 12.06 acres west of Perkins Road
• Type C Tree Removal: 261 mitigation trees required (171 significant + 90 heritage)
• Water pressure issue: Phase 5 may need connection to higher-pressure zone at Bolton Hill Road
• Emergency access: three 30x64-foot turnarounds proposed
• Approval of March 7, 2023 minutes

The Planning Commission unanimously approved the Madrone Ridge Subdivision, Phase 3-5, as recommended in the staff report. The commission also approved the minutes from the March 7, 2023 meeting.

• Approved Madrone Ridge Subdivision, Phase 3-5 (5-0)
• Approved March 7, 2023 meeting minutes (5-0)

Business Assistance Committee

The Business Assistance Committee meeting scheduled for March 31, 2023, was cancelled because only two of five members attended, lacking a quorum. All agenda items are postponed to the next meeting on April 28, 2023.

• Meeting cancelled due to lack of quorum
• All items set over to April 28, 2023 meeting

The meeting was cancelled due to a lack of quorum. All agenda items were set over to the April 28, 2023, meeting.

City Council

The City Council will participate in a training session led by the City Management Team. This session includes an orientation on city operations and an overview of the 2022-2023 budget.

• Operations Orientation
• Overview of 2022-2023 Budget
• Statement of Economic Interest Filing Period

The City Council conducted a work session featuring presentations from the City Management Team regarding department operations and the 2022-2023 budget. No formal votes or legislative decisions were recorded during this session.

City Council

The Veneta City Council will discuss and potentially act on several items including an annual update to the public safety fee, a multi-family adjustment to water system development charges, and a contract for the Paths and Trails Plan. The agenda also includes donation requests from the Veneta Downtown Farmers Market and Kiwanis Kruise-In, a park board appointment, and a lease amendment with Mid Lane Cares.

• Public Safety Fee Annual Update
• Water System Development Charge Multi-Family Adjustment
• Paths and Trails Plan Contract
• Donation Request from Veneta Downtown Farmers Market
• Amendment of Fern Ridge Service Center Lease Agreement with Mid Lane Cares

City Council approved a contract for a Paths and Trails Master Plan and maintained the $4 monthly public safety fee for 2024. The council also approved several community donations and lease agreements. Staff were directed to return with a resolution regarding water system development charges for multi-family housing.

• Approved consent agenda (5-0)
• Approved $2,200 donation to Veneta Farmer’s Market (5-0)
• Approved $500 donation to Kiwanis Kruise-In (5-0)
• Maintained $4 monthly public safety fee for fiscal year 2024 (5-0)
• Directed staff to return with resolution to adjust multi-family water SDCs (5-0)
• Approved contract with Toole Design LLC up to $49,938 for Paths and Trails Master Plan (5-0)
• Approved amended lease with Mid Lane Cares for Fern Ridge Service Center (5-0)
• Approved utilities agreement with Veneta Fern Ridge Chamber of Commerce (5-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider approving two grant applications from local businesses: a $25,000 SDC fee reduction for Ironclad Boat & RV Storage and a $740 signage grant for Grateful Graffix. The board will also approve the consent agenda, which includes minutes from the January 9, 2023 meeting, and receive staff reports.

• SDC fee reduction grant of up to $25,000 for Ironclad Boat & RV Storage (total SDC ~$65,000)
• Signage grant of up to $740 for Grateful Graffix (project cost up to $1,485)
• Consent agenda: approval of January 9, 2023 meeting minutes
• Staff report on SDC fee reduction application (pages 3-30)
• Staff report on signage grant application (pages 31-47)

The Board approved a System Development Charge (SDC) fee reduction grant for Ironclad Boat and RV Storage. A signage grant application for Grateful Graffix was also approved. The January 9, 2023, meeting minutes were adopted.

• Approved January 9, 2023 Minutes (5-0)
• Approved Ironclad Boat and RV Storage SDC fee reduction grant application (5-0)
• Approved Grateful Graffix signage grant application (5-0)

Planning Commission

The Planning Commission met on March 7, 2023, but took no formal actions. The approval of the February 7, 2023 minutes was set over to the next meeting due to a lack of quorum.

• Approval of February 7, 2023 Minutes: set over to next meeting due to lack of quorum

Park Board

The Veneta Park Board will discuss the Tree City USA application submitted on February 6, 2023, and a pre-design for an 'Adult Quiet Park' at Ralph Johnson Park. They will also plan upcoming events including Earth Day, Arbor Day, and the Easter Egg Hunt. The meeting includes approval of previous minutes and an update on the Bolton Hill Sports Complex.

• Discussion of Tree City USA application submitted 2/6/23
• Pre-design discussion for Ralph Johnson Park 'Adult Quiet Park'
• Bolton Hill Sports Complex update
• Arbor Day proclamation and Kathy Coulson-Keegan memorial tree planting on April 28 at Fern Park
• Easter Egg Hunt planning for April 8, 2023

The Board discussed potential redesigns for the Ralph Johnson Park "Adult Quiet Park," including ADA paths and landscaping. No formal votes were taken; the February 1, 2023, minutes were tabled due to a lack of quorum.

• Tabled approval of February 1, 2023 minutes (lack of quorum)
• Deferred Ralph Johnson Park design approval pending refinements by City Landscape Architect

City Council

The Veneta City Council will hold a joint work session with the Economic Development Committee and Business Assistance Committee to discuss acquiring and redeveloping the St. Vincent DePaul lots on Broadway Ave., review the 2023 Economic Development Annual Report, and consider the proposed FY2024 Economic Development Activities budget. A special session will follow with a public hearing on a resolution to opt out of the Attorney General's model public contracting rules and adopt new rules for the city.

• Discussion on acquiring the St. Vincent DePaul lots for $400,000 for potential city-owned redevelopment
• Proposed FY2024 Economic Development Activities budget of up to $949,500
• Public hearing on Resolution No. 1379 to opt out of the Attorney General's model public contracting rules
• Presentation on the SaniPac Residential Food Waste Program
• New vehicle purchase for Public Works

The City Council conducted a joint work session with the Business Assistance Committee and Economic Development Committee. Staff presented the 2023 Annual Report and the proposed FY 2024 Economic Development Activities Budget. No formal votes or decisions were recorded.

City Council

The Veneta City Council holds a work session with the Economic Development and Business Assistance Committees to review the 2023 economic development annual report, discuss city-owned development on the St. Vincent DePaul lots, and consider the proposed FY2024 economic development activities budget. In a special session, the council will hear public comment, consider a SaniPac residential food waste program, discuss a councilor training budget, and review a new vehicle purchase for Public Works. The council will also hold a public hearing and consider Resolution No. 1379 to opt out of the Attorney General's model public contracting rules and adopt amended rules.

• Joint work session on Economic Development Annual Report 2023
• Discussion of city-owned development on St. Vincent DePaul lots
• Proposed FY2024 Economic Development Activities Budget
• SaniPac Residential Food Waste Program presentation
• Public hearing and Resolution No. 1379 on public contracting rules exemption

The City Council authorized the purchase of a Ford-350 truck for Public Works. The Council and Local Contract Review Board also adopted Resolution No. 1375 to opt out of the Attorney General’s Model Public Contracting Rules. Additionally, the Council reached a consensus to allow Sanipac to announce a Residential Food Waste Program.

• Approved purchase of Ford-350 truck from Kendall Ford for $45,960.36 (5-0)
• Adopted Resolution No. 1375 to opt out of Attorney General’s Model Public Contracting Rules (5-0)
• Consensus reached to allow Sanipac to begin announcing the Residential Food Waste Program

Business Assistance Committee

The committee recommended a signage grant for Grateful Graffix and a Tier 2 Rescue Veneta grant for A Link to the Past. It also recommended an SDC fee reduction for Iron Clad Boat & RV Storage. Staff requested that Renee Samone Beauty resubmit their application with completed paperwork.

• Approved January 27, 2023 minutes (unanimous)
• Recommended Urban Renewal Agency award signage grant to Grateful Graffix (unanimous)
• Recommended City Council award Tier 2 Rescue Veneta grant to A Link to the Past (unanimous)
• Directed staff to request Renee Samone Beauty resubmit application with completed paperwork (unanimous)
• Recommended Urban Renewal Agency Board approve Ironclad Boat & RV Storage’s SDC fee reduction application (unanimous)

City Council

The Veneta City Council will consider adopting several resolutions that would set new water, sewer, and solid waste rates, as well as system development charges. They will also discuss a lease or sale agreement for "The Attic" property and review the city's 2023-2025 work plan. The meeting includes an executive session to evaluate the city administrator's performance.

• Resolution No. 1377: Setting water system development charges and repealing Resolution No. 1125
• Resolution No. 1378: Establishing a wastewater system development charge and repealing Resolution No. 1238
• Resolution No. 1379: Establishing solid waste management rates and repealing Resolution No. 1349
• Exclusive right to negotiate agreement for the lease or sale of "The Attic" property
• Donation requests from Elmira High School Grad Night Committee and Veneta Elementary PALS

City Council adopted several resolutions updating water, sewer, and solid waste rates and development charges. The Council also approved a lease negotiation for 'The Attic' property and adopted new Park Board Bylaws.

• Approved consent agenda including Rescue Veneta Grant Award (5-0)
• Approved $500 donation to Elmira High School Class of 2023 Grad Night (5-0)
• Approved 2 family pool passes for Veneta Elementary PALS (5-0)
• Adopted Ordinance No. 572 to correct Exhibit F of Ordinance No. 571 (5-0)
• Adopted Resolution No. 1376 adopting Park Board Bylaws (5-0)
• Adopted Resolution No. 1377 (water SDC) and Resolution No. 1378 (wastewater SDC) (5-0)
• Directed staff to enter exclusive negotiating agreement with Smith family for 'The Attic' (5-0)
• Adopted Resolution No. 1379 establishing solid waste management rates (5-0)

Economic Development Committee

The Veneta Economic Development Committee will discuss several economic development items, including whether to recommend allowing the City's Enterprise Zone to expire, whether to pursue city-owned development on the St. Vincent DePaul lots on Broadway Ave., and the proposed FY2024 economic development budget. The committee will also hear updates from members and discuss a business retention and expansion event.

• Enterprise Zone: staff recommends allowing it to expire (expires June 30, 2023)
• St. Vincent DePaul lots: consider city-owned development; purchase price $400,000
• FY2024 economic development budget: $949,500 total, including $350,000 ARPA broadband
• The Chronicle exploratory discussion (verbal)
• Business Retention and Expansion event (verbal)

Planning Commission

The Park Board discussed potential redesigns for the Ralph Johnson Park "Adult Quiet Park," including ADA paths and landscaping. The board also coordinated logistics for Earth Day, Arbor Day, and the April Easter Hunt. No formal votes were recorded.

• Tabled approval of February 1, 2023 minutes due to lack of quorum
• Referred Ralph Johnson Park design to City Landscape Architect for refinement and future board approval

Park Board

The Park Board is discussing the addition of pickleball courts at Territorial Park. The board is also reviewing revised bylaws regarding student membership and preparing for upcoming community events like Earth Day and the Easter Egg Hunt.

• Discussion of Pickle Ball Courts at Territorial Park
• Revised Park Board Bylaws Resolution 1376
• Easter Egg Hunt planning including $163.80 for chocolate eggs
• Picnic table installation estimated at approximately $2400
• Tree City USA Certification and Arbor Day discussion

The Park Board recommended a specific design for pickleball courts at Territorial Park and moved to recommend the adoption of revised bylaws to the City Council. The board also reached a consensus to combine the Cathy Keegan-Coulson memorial with Arbor Day.

• Approved November 7, 2022 minutes (4-0)
• Approved December 7, 2022 minutes (4-0)
• Recommended 4-Court / Option B design for Territorial Park pickleball courts
• Recommended City Council adopt Revised Park Board Bylaws, Resolution No. 1376 (4-0)
• Consensus to consolidate Cathy Keegan-Coulson memorial with Arbor Day on April 28, 2023

City Council

The Veneta City Council will hold a work session to review and potentially accept a conceptual design for a new community center at City Park. The design, prepared by Dustrud Architecture, includes a 200-person capacity, a serving kitchen, and an all-gender restroom. Estimated costs are $150,000 for design and $1,800,000 for construction. No public comment period is scheduled.

• Review of conceptual design for new community center at City Park
• Design includes 200-person capacity, modern timber style, and serving kitchen
• Estimated design cost: $150,000; estimated construction cost: $1,800,000
• Council may accept design, request changes, or stop the process

The City Council held a work session to review a revised design for the Community Center. Members discussed bathroom configurations, private spaces for weddings, and parking. The Council reached a consensus to move forward with the conceptual design.

• Reached consensus to move forward with the conceptual design for the Community Center

City Council

The Veneta City Council will hold a regular session including a State of the City address by Mayor Weiss, followed by a work session with training on city authorities, ethics, public meetings, and records. The agenda is largely procedural and informational, with no specific decisions or public hearings on ordinances or contracts.

• State of the City address by Mayor Weiss covering 2022 accomplishments and 2023 plans
• Executive session to review performance of the city manager (chief executive officer)
• Council training on city authorities, Oregon public official ethics, public meetings, and public records
• Training on Veneta Municipal Code Chapter 2.50 Rules of the Council

The City Council conducted a work session focused on legal and procedural training. City Attorney Carrie Connelly presented on public official ethics, public meetings, public records, and the Veneta Municipal Code. No substantive policy decisions were made.

Economic Development Committee

The Veneta Economic Development Committee will elect a chair and vice-chair, discuss a recommendation for a Business Assistance Committee liaison, and decide whether to continue supporting the Shopfernridge.com website. They will also hear updates on business retention and expansion, a joint meeting with the City Council, and negotiations regarding The Attic.

• Election of EDC Chair and Vice-Chair
• Recommendation to appoint Gina Haley-Morrell as non-voting BAC member
• Discussion on whether to continue Shopfernridge.com contract with The Foundry Collective ($5,000 agreement, 36 sales totaling $1,014)
• Verbal update on Business Retention and Expansion
• Verbal update on The Attic negotiations

The committee elected its 2023 Chair and Vice-Chair and approved the December 2022 minutes. Members voted to recommend Brittany Lehman to the Business Assistance Committee and directed staff to let the Shopfernridge.com contract terminate in March 2023.

• Approved December 14, 2022 minutes (6-0)
• Approved Herb Vloedman as 2023 Chair (6-0)
• Approved Brittany Lehman as 2023 Vice-Chair (6-0)
• Recommended Brittany Lehman for appointment to the Business Assistance Committee (6-0)
• Directed staff to allow Shopfernridge.com contract with The Foundry Collective to terminate in March 2023 (6-0)
• Reached consensus to hold a joint meeting with City Council Business Assistance Committee on February 27, 2023

Planning Commission

The Veneta Planning Commission will hold a public hearing on a site plan review for a proposed RV and boat storage facility with 12 storage buildings, an office, and site improvements, including a Type C tree removal permit. The commission will also discuss the 2022 planning activity report, the Oregon Psilocybin Services Act, and a review of VLDO 493 for non-residential uses. The meeting includes approval of the December 6, 2022 minutes and public comment.

• Site Plan Review SR-3-22 for Iron Clad RV/Boat Storage at 35643 Camp Creek Rd, Springfield (tax lot 17-05-31-20-00108)
• Decision on paving vs. gravel for the site, with options for full paving, partial paving, or commission variation
• Decision on off-street parking spaces: 6 required, 3 proposed, or a reduction up to 50%
• Discussion of Measure 109 Oregon Psilocybin Services Act, effective January 2, 2023
• Review of VLDO 493, Sec. 5.26(5) for non-residential uses, referencing Resolution 1348

The Planning Commission approved the site plan for Iron Clad RV/Boat Storage with specific conditions, including a requirement for employee parking inside the gate. The commission also reached a consensus to have staff begin a text amendment for non-residential park pay-in-lieu fees.

• Approved December 6, 2022 Minutes (3-0)
• Approved Iron Clad RV/Boat Storage site plan (File No. SR-3-22) with conditions (3-0)
• Directed staff to initiate Veneta Land Development Ordinance text amendment for non-residential park pay-in-lieu fee

City Council

The Veneta City Council will consider adopting new water, sewer, and bulk water rates via three resolutions. They will also hold a second reading of a land development ordinance amendment and discuss a commercial development incentives program. The meeting includes the swearing-in of newly elected councilors and a public comment period.

• Resolution No. 1371 establishing new water fees, charges, and rates
• Resolution No. 1372 establishing new sewer connection charges and monthly base fees
• Resolution No. 1373 establishing new bulk water fees, rates, and policies
• Second reading of Ordinance No. 571 amending the Veneta Land Development Ordinance
• Westside Gardeners' Club Community Center rental fee waiver request

The City Council adopted resolutions to increase water and bulk water rates by 3% and wastewater rates by 2%, effective March 1, 2023. Council also established a Commercial Development Incentive Program funded with up to $50,000 from the Street Fund. Additionally, the council adopted Ordinance No. 571 to amend land development and division ordinances.

• Adopted Resolution No. 1371 increasing water rates 3% (5-0)
• Adopted Resolution No. 1372 increasing wastewater rates 2% (5-0)
• Adopted Resolution No. 1373 increasing bulk water rates 3% (5-0)
• Adopted Resolution No. 1374 establishing Commercial Development Incentive Program with up to $50,000 from Street Fund (5-0)
• Adopted Ordinance No. 571 amending Land Development Ordinance No. 493 and Land Division Ordinance No. 494 (4-0, 1 abstention)
• Approved $180 payment from Council Discretionary fund to waive Westside Gardeners’ Club rental fees (5-0)
• Elected Councilor Robbie McCoy as Council President (unanimous)
• Approved consent agenda (5-0)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold its regular session to elect a Chair and Vice-Chair, receive a quarterly financial update, consider a resolution authorizing bank account signers, and schedule its next meeting. The agenda includes consent items for approving prior meeting minutes. The financial report shows higher-than-budgeted interest income and fund balances.

• Election of Agency Chair and Vice-Chair
• Resolution No. 124 authorizing signers on bank accounts, repealing Resolution No. 121
• Quarterly financial update: General Fund interest income at 996.51% of budget; Debt Service Fund interest income at 151.33%
• Scheduling next meeting (proposed April 10, 2023)
• Consent agenda: approval of October 10 and December 12, 2022 minutes

The Board elected its Chair and Vice-Chair for the term. It also adopted a resolution to update authorized signers on agency banking accounts. The next meeting was scheduled for April 10, 2023.

• Approved October 10, 2022 and December 12, 2022 minutes (5-0)
• Elected Keith Weiss as Agency Chair (unanimous)
• Elected Pat Coy as Agency Vice-Chair (unanimous)
• Adopted Resolution No. 124 authorizing bank account signers and repealing Resolution No. 121 (5-0)
• Set next meeting for April 10, 2023 (consensus)

Park Board

This meeting has no agenda available. The agenda text states only that there is no agenda for this meeting, so no decisions or discussions are scheduled to be reported.