Veneta public meetings in 2022

City Council

This City Council meeting has no agenda available. The agenda text states only that there is no agenda for this meeting, so no decisions or discussions are listed.

Economic Development Committee

The Veneta Economic Development Committee will discuss a draft request for proposals (RFP) for redeveloping three city-owned lots on Broadway Avenue, potentially acquired from St. Vincent DePaul for $400,000. The committee will also review the Commercial Development Incentive Program, a seasonal report on The Shoppes at Veneta, and business retention efforts. The meeting includes approval of the November 9, 2022 minutes and public comment.

• Discussion of Veneta Downtown Redevelopment RFP for 1.11 acres at 25015 E Broadway Ave.
• Potential purchase of St. Vincent DePaul lots for $400,000
• Review of Commercial Development Incentive Program (up to 50% SDC subsidy)
• The Shoppes at Veneta season report
• Business Retention and Expansion update

The Economic Development Committee voted to recommend that City Council approve the Commercial Development Incentive Program and Application Packet. The committee also reached a consensus not to pursue the acquisition of the St. Vincent De Paul property.

• Approved November 9, 2022 minutes (6-0)
• Recommended City Council approve Commercial Development Incentive Program and Application Packet (6-0)
• Reached consensus not to pursue acquiring the St. Vincent De Paul property

City Council

The Veneta City Council will hold two public hearings: one on housekeeping amendments to the land development and land division ordinances, and another on proposed water and sewer rates. The council will also consider consent agenda items, a social media policy resolution, revised Business Assistance Committee bylaws, and other routine business.

• Public hearing on amending Land Development Ordinance No. 493 and Land Division Ordinance No. 494 to correct errors and align with master plans
• Public hearing on proposed water and sewer rates
• Resolution No. 1369 adopting a social media policy
• Resolution No. 1370 adopting revised Business Assistance Committee bylaws
• Acceptance of election results and farewell to outgoing Councilor Thomas Cotter

The City Council adopted findings of fact and held the first reading for Ordinance No. 571 to amend land development and division rules. Council also directed staff to bring a resolution for water and sewer rate increases to the January 2023 meeting following public opposition. Other actions included ratifying a social media policy and approving a community survey.

• Approved findings of fact for amendments to Land Development Ordinance No. 493 and Land Division Ordinance No. 494 (5-0)
• First reading of Ordinance No. 571 to amend Land Development and Land Division ordinances approved (5-0)
• Directed staff to bring proposed water and sewer rate increase resolution to January 2023 meeting
• Approved consent agenda including Rescue Veneta Grant Award (5-0)
• Accepted Lane County abstract of votes for November 8, 2022 election (5-0)
• Declared Robbie McCoy and Alexa Benson elected as City Councilors (5-0)
• Approved $500 donation to S.A.N.T.A. Project from Council’s Discretionary fund (5-0)
• Adopted Resolution No. 1369 ratifying amended social media policy (5-0)

Park Board

The Veneta Park Board is meeting to discuss old and new business, including park inspections, updates on the Veneta Celebration Run, picnic table and memorial plaque projects, and bylaws changes. They will also consider forming an Easter Egg Hunt subcommittee and recruiting volunteers for the Light Parade. The agenda includes approval of the November 2, 2022 minutes.

• Park inspections due February 2023; members assigned to inspect specific parks
• Picnic table project: 6-foot oval table approx. $2400 including $964 shipping; logo plate alternative
• Cathy Coulson-Keegan tree memorial plaque: bronze material selected, draft pending
• Bylaws update: motion passed to include 9 voting members and 2 non-voting student members
• Easter Egg Hunt subcommittee formation and volunteer recruitment for Light Parade

The Park Board met on December 7, 2022, but noted there were not enough members present for a quorum. No formal decisions were made, and the approval of the November 7, 2022, minutes was postponed to January 4, 2023.

Planning Commission

The Veneta Planning Commission will review the October 11, 2022 minutes and discuss several land use topics, including possible exemptions for temporary mobile vending units (e.g., farmer's market eligibility), combining the Land Development Ordinance and Land Division Ordinance, updates on Ordinance 570 (SWAP amendments) and Ordinance 571 (housekeeping amendments), and transportation planning. No public hearings are scheduled.

• Discuss exemptions for Temporary Use Permits for Mobile Vending Units per VLDO 7.04(2)D (e.g., farmer's market eligibility)
• Discuss combining the Land Development Ordinance and Land Division Ordinance
• Update on Ord. 570 SWAP Amendments and Ord. 571 Housekeeping Amendments
• Transportation planning discussion
• Review of October 11, 2022 minutes

The Commission approved the October 11, 2022 minutes. Members reached a consensus to exempt vendors at City sanctioned events from separate Temporary Use Permits and directed staff to research and develop standards for private family burials on private property.

• Approved October 11, 2022 minutes (4-0)
• Consensus to remove Temporary Use Permit requirements for vendors at Farmers Markets or City sanctioned events
• Directed staff to research and develop draft standards for regulating the placement of remains on private property

Business Assistance Committee

The Veneta Business Assistance Committee will meet to review a Rescue Veneta Grants Program application, consider amending its bylaws to add Economic Development Committee members and change voting/quorum rules, and decide whether to recommend approval of a $1,000 signage grant for West Lane Charter School. The committee will also hold an executive session to review a grant application and approve the October 28, 2022 minutes.

• Rescue Veneta Grants Program application review
• Bylaws amendment to add two EDC voting members, eliminate City Council alternate, and raise quorum to three
• West Lane Charter School signage grant application for $1,000 (project cost $3,399.74)
• Executive session to review a Rescue Veneta grant application
• Approve minutes from October 28, 2022

The Business Assistance Committee recommended the approval of two grant applications and a bylaws amendment. One recommendation was sent to the City Council for final approval.

• Recommended City Council approve Rescue Veneta Grant for Healing Movement and Wellness, LLC (Unanimous)
• Recommended approval of Business Assistance Committee Bylaws Amendment (Unanimous)
• Recommended approval of West Lane Charter School Signage Grant Application (Unanimous)
• Approved October 28, 2022 Minutes (Unanimous)

City Council

This meeting has no agenda available, so there are no specific items to report. The agenda text states only that there is no agenda for this meeting.

City Council

The Veneta City Council will consider adopting Ordinance No. 570, which amends the Land Development Ordinance to rezone a portion of tax lot 18-06-01-00-01610 within the Southwest Area Specific Development Plan. The council will also vote on Resolution No. 1368 to authorize signers on city banking accounts, and hear reports on public safety, finances, and a communications survey.

• Second reading and adoption of Ordinance No. 570 (SWAP amendment, SDP-2-21)
• Resolution No. 1368 authorizing signers on city banking accounts
• Community Center fee waiver request from Fern Ridge VFW
• 1st Quarter 2023 Financial Update
• Communications Survey Results

The City Council adopted Ordinance No. 570 to redesignate and rezone a portion of Tax Lot No. 18-06-01-00-01610. The Council also authorized funding for planning services and updated authorized bank account signers.

• Adopted Ordinance No. 570 to redesignate and rezone part of Tax Lot No. 18-06-01-00-01610 (5-0)
• Authorized up to $60,000 for the LCOG Planning Services IGA (5-0)
• Adopted Resolution No. 1368 authorizing signers on city banking accounts (5-0)
• Approved $315 from Council’s Discretionary Fund to waive nine Community Center rental fees for Fern Ridge VFW (5-0)
• Approved consent agenda including previous meeting minutes and department reports (5-0)
• Cancelled Council meetings for November 28 and December 26, 2022

City Council

The Veneta City Council will hold a work session to discuss a water and sewer rate study. Staff recommends annual increases of 1% for sewer and 2.5% for water through 2028, which would raise an average residential bill by about $1.63 per month in 2023. The council may direct staff to prepare a resolution for the increases, or explore alternative rate structures or fee modifications.

• Proposed 1% annual sewer rate increase through 2028, adding $0.63 to monthly bills in 2023
• Proposed 2.5% annual water rate increase through 2028, adding nearly $1 to monthly bills in 2023
• Current flat sewer fee is $63.66 per month; water base fee is $17.40
• Current inclining block water rates: $3.79 per 1,000 gallons for 1,000-5,000 gallons, $4.52 for 5,000-15,000, $5.42 over 15,000
• Presentation by consultant Steve Donovan of Donovan Enterprises, Inc.

The City Council reviewed a Water and Sewer Rates Study presentation. Councilors discussed the impact of inflation and fixed incomes on residents. The Council reached a consensus to have staff prepare a resolution for rate increases.

• Directed staff to present a resolution to raise water rates by 3%
• Directed staff to present a resolution to raise sewer rates by 2%

Economic Development Committee

The Veneta Economic Development Committee will discuss and possibly recommend approval of the Commercial Development Incentive Program, which would offer up to 50% off transportation system development charges for eligible commercial projects. The committee will also hear updates on St. Vincent De Paul-owned lots on Broadway Ave. and Business Assistance Committee bylaws. The agenda includes approval of the October 12, 2022 minutes.

• Commercial Development Incentive Program: up to 50% transportation SDC subsidy, $1,000 application fee, franchise exclusion
• St. Vincent De Paul Owned Lots on Broadway Ave. update
• Business Assistance Committee Bylaws update (verbal)
• Approval of October 12, 2022 minutes

The committee reviewed the Commercial Development Incentive Program and directed staff to update the employee-to-subsidy ratio and alignment with city planning documents. Staff were also directed to continue discussions regarding the purchase of St. Vincent De Paul lots on Broadway Ave.

• Approved October 12, 2022 minutes (5-0)
• Directed staff to review and update the Commercial Development Incentive Program (CDIP) regarding employee-to-subsidy ratios and planning document alignment
• Directed staff to continue discussions with St. Vincent De Paul about the purchase of property on Broadway Ave

Park Board

The Veneta Park Board is meeting to discuss routine park business, including an Easter Egg Hunt subcommittee report, park inspections, and updates on the Harvest Festival volunteer process, a picnic table funded by Veneta Celebration Run proceeds, and a memorial plaque for former board member Cathy Coulson-Keegan. The board will also consider recruiting student members and tracking volunteer hours. The agenda includes approval of the October 6, 2022 minutes and public comments.

• Easter Egg Hunt Subcommittee verbal report by Chair Soderberg
• Park Board Park Inspections update (pages 5-8)
• Picnic Table (Veneta Celebration Run funds) update by Kyle Schauer
• Cathy Coulson-Keegan Tree Memorial Plaque update by Kyle Schauer
• Student Park Board Positions Recruitment (pages 9-11)

The Park Board voted to amend its bylaws to allow for two non-voting student members. The board also reviewed updates on picnic table procurement and the Cathy Coulson-Keegan Tree Memorial.

• Approved September 7, 2022 minutes (5-0)
• Approved motion to change bylaws to include 9 voting members and 2 non-voting student members (5-0)

Planning Commission

There is no agenda available for this meeting. The document provided contains no meeting items or decisions to report.

City Council

The Veneta City Council is holding a work session to discuss the conceptual design for a new Community Center, which would replace the existing one and accommodate 200-person events. Staff is requesting direction on whether to proceed with the architectural phase using the design by Dustrud Architecture, with estimated costs of $143,000 for design and $1,500,000 for demolition and construction. The council may approve the design as-is, request changes, or stop the process.

• Conceptual design for new Community Center by Dustrud Architecture
• Estimated design cost: $143,000
• Estimated demolition and construction cost: $1,500,000
• New center to feature City Park as focal point, modern timber style, 200-person capacity, serving kitchen
• Council options include approving design, requesting changes, or stopping process

The City Council held a work session to review the conceptual design of the Community Center presented by MA Haselip and Architect Paul Dustrud. Councilors requested modifications regarding the entrance, meeting room dividers, and parking. The Council reached a consensus to have these changes incorporated into the design for a future report.

• Reached consensus to modify the conceptual Community Center design based on Council feedback

Business Assistance Committee

The Veneta Business Assistance Committee will meet to approve prior minutes, enter an executive session to review a Rescue Veneta Grant Program application, and then discuss that application in new business. The committee will also receive a verbal update on the Commercial Incentive Development Program. Public comments are limited to 3 minutes and will not be answered at this meeting.

• Approve minutes from September 30, 2022
• Executive session to review a Rescue Veneta Grant Program application
• Discuss the Rescue Veneta Grants Program application
• Verbal update on the Commercial Incentive Development Program

The Business Assistance Committee recommended that the City Council approve a Rescue Veneta Grants Program application for Hair by Leslie in Veneta. The committee also directed staff to explore changes to committee bylaws regarding voting membership.

• Approved September 30, 2022 Minutes (2-0)
• Recommended City Council approve Hair by Leslie in Veneta’s Rescue Veneta Grants Program application (2-0)
• Directed staff to explore changing bylaws to include two Economic Development Committee voting members and eliminate the backup City Council member (2-0)

City Council

The Veneta City Council and Planning Commission will hold a joint work session to review their respective roles in land use regulation and discuss current land use trends affecting the city. The session is informational only, with no action proposed. Topics include housing affordability, changing consumer preferences, retail environment, and infrastructure costs.

• Discussion of City Council and Planning Commission land use roles
• Review of land use trends including housing affordability and retail changes
• Recent ordinances: Cottage Housing (Ord 567), Transitional Housing (Ord 563), parking waiver in Broadway Commercial zone (Ord 560)
• Upcoming projects: Path and Trails Plan, consolidating development and division ordinances

The Veneta City Council held a joint work session with the Planning Commission, discussing land use roles, housing affordability, broadband internet, and stormwater management. No formal votes were taken; the session was informational. Council also received a community survey overview and agreed to hold a future work session on water and sewer rates.

• Consensus to hold a City Council Work Session on November 10, 2022, at 3:00 p.m. to discuss the Water and Sewer Rate Study
• Consensus for the City of Veneta to sign the Oregon Mayor’s Association letter to the State proposing unhoused funding action
• Next meeting scheduled for October 28, 2022, at 3:00 p.m. for a Work Session on the Community Center Design

Economic Development Committee

The Veneta Economic Development Committee will hear updates on the Vibrant Veneta Grants Program, the Business Retention and Expansion Survey, and a Broadband System Study RFP, and will discuss a Commercial Development Incentive Program. The meeting also includes approval of minutes from July and September 2022. No formal decisions are listed on the agenda.

• Vibrant Veneta Grants Program update: mural completed under budget at $5,546.46, about $5,500 remaining
• Business Retention and Expansion Survey: 32 responses received, open until November 4, 2022
• Broadband System Study RFP: design services for a master plan on equitable broadband deployment
• Commercial Development Incentive Program discussion
• Approval of minutes for July 13 and September 14, 2022 meetings

The Veneta Economic Development Committee approved minutes from July and September 2022. Members discussed the Vibrant Veneta Grants Program, a Business Retention and Expansion Survey, and a Broadband System Study RFP. The committee voted unanimously to ask staff to research the impacts of excluding franchises from the Commercial Development Incentive Program.

• Approved July 13, 2022 minutes (9-0)
• Approved September 14, 2022 minutes as amended (9-0)
• Approved motion to research impacts of excluding franchises from CDIP (9-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on a tentative subdivision and Type C tree removal permit for the Forest Grove subdivision, which would divide about 12.17 acres into 51 residential parcels. The commission will also review the September 6, 2022 minutes and may discuss other business. The agenda is otherwise routine, with public comment and administrative items.

• Public hearing on S-2-22: Tentative Subdivision and Type C Tree Removal Permit for Forest Grove, 51 lots on ~12.17 acres east of Territorial Road, north of East Hunter Road, west of Lindsay Avenue
• Applicant: Bruce Weichert Custom Homes, LLC; surveyor: Roberts Surveying, Inc.; engineer: The Favreau Group
• Review of September 6, 2022 minutes
• Open discussion and adjournment

The Planning Commission unanimously approved a tentative subdivision plan and Type C tree removal permit for the first addition to Forest Grove, along with a $100,000 fee in lieu of park dedication. The project includes removing structures and trees on the site, with a three-year completion timeline. Stormwater maintenance will be handled by the homeowners' association, while the city maintains public rights-of-way.

• Approved September 6, 2022 minutes (4-0)
• Approved $100,000 fee in lieu of park dedication (4-0)
• Approved Tentative Subdivision Plan and Type C Tree Removal Permit with conditions (4-0)

City Council

The Veneta City Council will hold a quasi-judicial public hearing and first reading of Ordinance No. 570, which would amend the Southwest Area Specific Plan (SWAP) to allow density transfers within the plan area and change a commercial parcel to multifamily residential. The Planning Commission recommended partial approval, excluding a proposed building height increase to 45 feet, which staff found unsafe due to fire response limitations. The council may approve, modify, deny, or continue deliberations.

• Public hearing on SWAP Major Amendment SDP-2-21, including density transfer and commercial-to-residential zoning change
• First reading of Ordinance No. 570 amending Veneta Land Development Ordinance Section 4.15(7)
• City Administrator employment agreement (pages 187-195)
• Purchase of unbudgeted trailer-mounted vacuum excavator (staff report pages 205-209)
• Amendment to Coos Bay Port agreement for new off-leash dog park on port property

The City Council unanimously approved a major amendment to the Southwest Area Specific Plan (SWAP), granting items 1 and 3 of the applicant's request with specified conditions. The council also approved the City Administrator's employment agreement with a $3,000 salary increase effective January 1, 2024, and authorized the purchase of a trailer-mounted vacuum excavator for $114,627.30. All votes were 5-0.

• Approved partial SWAP major amendment items 1 and 3 with conditions (5-0)
• Approved City Administrator employment agreement with $3,000 salary increase (5-0)
• Authorized $114,627.30 vacuum excavator purchase from Ditch Witch (5-0)
• Approved consent agenda including September minutes and check register (5-0)
• Waived $465 Community Center rental fee for Chamber Holiday Bazaar (5-0)
• Set special session for Community Center design review on Oct 28, 2022 (5-0)
• Directed signing of Coos Bay agreement for new off-leash dog park (5-0)
• Approved first reading of Ordinance No. 570 for SWAP rezoning (5-0)

Park Board

The Veneta Park Board will meet to discuss updates on park facility inspections, including tree issues, and receive an update on the Harvest Festival. The board will also consider approving the minutes from the September 7, 2022 meeting. No major decisions or public hearings are scheduled.

• Update on Park Board inspections of park facilities and trees
• Harvest Festival update
• Approval of minutes from September 7, 2022 meeting

The Park Board reached consensus on a memorial plaque and Douglas Fir tree for former board member Cathy Coulson-Keegan at Fern Park. The plaque will read 'In honor of Grandma Bunny and her love of trees, dedicated in 2022.' Public Works Director will present a draft and installation date. The board also discussed Harvest Festival results, park inspection assignments, and future event locations.

• Consensus reached on memorial plaque wording for Cathy Coulson-Keegan
• Public Works Director to present draft and installation date for memorial tree at Fern Park
• City Recorder to compile park inspection list for next meeting
• City Recorder to research bylaws on two student board vacancies
• City Recorder to check on Harvest Festival volunteer application database
• Board to discuss Light Parade participation at next meeting

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending that the City Council approve a new Commercial Development Incentive Program and application packet. The program would replace the current automatic 50% transportation system development charge (SDC) reduction for commercial projects with an application-based review process. The committee will also approve minutes from the July 28, 2022 meeting and hold open discussion.

• Commercial Development Incentive Program & Application Packet (staff recommends approval)
• New $1,000 application fee for SDC reduction requests
• Program allows up to 50% reduction in transportation SDC fees
• Approval of July 28, 2022 meeting minutes

The Business Assistance Committee voted unanimously (3-0) to recommend that the Veneta City Council approve the Commercial Development Incentive Program and Application Packet with modifications. The committee supported adding conditions that franchises and businesses not federally approved would be ineligible for fee reductions. Members also discussed cleanup of the former Dairy Queen property and an update on COVID relief fund grants.

• Approved minutes of July 28, 2022 (3-0)
• Recommended Commercial Development Incentive Program and Application Packet with modifications to City Council (3-0)

City Council

The Veneta City Council will hold a work session to discuss and prioritize policy goals for 2023-2025, based on survey results from council members. They will also consider implementing social media posting guidelines for agenda items, including a discussion on whether to disable Facebook comments, which raises First Amendment concerns.

• Discussion of social media posting guidelines for council agenda items
• Review of 2023-25 council goals and priorities from survey results
• Consideration of disabling Facebook comments on city posts
• Staff priorities include ARPA economic development, Hwy 126 outreach, and Bolton Hill Sports Complex master plan update
• Public comment deadline change to Friday 3PM before meetings

The council reached consensus on three top priorities for the 2023-2025 period: law enforcement, parks, and economic development. They also agreed to explore changing the city's code enforcement policy from passive to active, with a target implementation date of January 1, 2024. Additionally, there was consensus to implement social media posting guidelines for meeting agenda items in line with existing policy. No formal votes were taken; all actions were by consensus during a work session.

• Consensus to adopt 2023-2025 council priorities: law enforcement, parks, economic development
• Consensus to explore changing code enforcement from passive to active, targeting Jan 1, 2024
• Consensus to implement social media posting guidelines for meeting agenda items per existing policy

Economic Development Committee

The Veneta Economic Development Committee is meeting to discuss economic development items, including a presentation from Oregon RAIN on supporting local entrepreneurs, updates on a Business Oregon grant for a culinary lab and entrepreneurial programs, and progress on several local projects. The agenda includes administrative approval of minutes and various verbal updates from staff.

• Presentation from Oregon RAIN on building inclusive entrepreneurial ecosystems
• Update on Business Oregon grant: $50k for value-added foods ecosystem, including CO.STARTERS Core ($10k), gap study ($15k), and Culinary Lab ($25k)
• Transportation SDC update (verbal)
• The Shoppes at Veneta update (verbal)
• Rescue Veneta Grant Program update

The meeting was called to order without a quorum, so no formal decisions were made. Members discussed several updates including the Transportation SDC Reduction policy ending September 30, a $50,000 Business Oregon grant for a Value-Added Foods project, the Rescue Veneta Grant Program with $88,000 remaining, and broadband infrastructure progress with DFN. The July 13, 2022 minutes were set over due to lack of quorum.

• July 13, 2022 minutes set over to next agenda due to lack of quorum
• Transportation SDC Reduction policy discussed; current policy ends September 30, 2022
• $50,000 Business Oregon grant for Value-Added Foods Entrepreneurial Ecosystem project discussed
• Rescue Veneta Grant Program: $12,000 awarded to 5 businesses, $88,000 remaining
• Broadband update: DFN constructed hut, fiber strung on Hwy 126, City partnering on conduit costs

City Council

The Veneta Urban Renewal Agency will consider amending the Redevelopment Toolkit to make its boundaries concurrent with the Urban Renewal District, which would make more developers eligible for its incentive programs. The board will also receive a quarterly financial update and hear a verbal update on the Bolton Hill Sports Complex project. The agenda includes a consent item to approve minutes from June 27, 2022.

• Amend Redevelopment Toolkit boundaries to match Urban Renewal District
• Quarterly financial update for FY 2021-22 through June 30, 2022
• Bolton Hill Sports Complex project update (verbal)
• Consent agenda: approve June 27, 2022 minutes

The Veneta Urban Renewal Agency voted unanimously to amend the Redevelopment Toolkit, removing a restriction that limited redevelopment incentives to certain properties. The change allows more properties to qualify for the incentive package, following a request from West Lane Charter School. The agency also received a project update on the Bolton Hill Sports Complex.

• Approved minutes of June 27, 2022 (5-0)
• Approved amendment to Redevelopment Toolkit boundary to align with Urban Renewal boundary (5-0)

City Council

The Veneta City Council will discuss a proposed reduction to Transportation System Development Charges, a contract extension with Robert Half, recruiting incentives, and a conceptual City Hall reconfiguration plan. They will also consider a fee waiver request from the Westside Gardeners Club and appointments to the Economic Development Committee. The agenda includes routine consent items and staff reports.

• Transportation System Development Charges reduction discussion
• Robert Half contract extension
• Recruiting incentives authorization
• Westside Gardeners Club Community Center rental fee waiver request
• Conceptual City Hall reconfiguration plan

The City Council voted unanimously to direct staff to create a process for the Business Assistance Committee and City Council to review applications for commercial transportation system development charge (SDC) reductions. The Council also authorized a not-to-exceed $100,000 contract extension with Robert Half, a not-to-exceed $2,000 for recruiting incentives, and directed staff to develop a City Hall reconfiguration plan. Mayor Weiss appointed John Stephens and re-appointed John Tribolet and Mark Davis to the Economic Development Committee.

• Approved consent agenda (June 13 and August 8, 2022 minutes, check register, October 2022 calendar, Community Development and Public Works monthly reports) 5-0.
• Directed staff to create a process for the Business Assistance Committee and City Council to review applications for commercial transportation SDC reduction (unanimous).
• Authorized a not-to-exceed $100,000 for the Robert Half Service Agreement (unanimous).
• Authorized a not-to-exceed $2,000 for Recruiting Incentives, made retroactive (unanimous).
• Directed staff to develop a City Hall Reconfiguration Plan (unanimous).
• Mayor Weiss appointed John Stephens and re-appointed John Tribolet and Mark Davis to the Economic Development Committee.
• Mayor Weiss read the National Preparedness Month Proclamation.
• Council scheduled a City Council Work Session on September 26, 2022, and a Joint Work Session with Planning Commission on October 24, 2022, both at 5:00 p.m.

Park Board

The Veneta Park Board will hold a regular meeting to approve minutes, receive updates on park facility inspections, and discuss event planning for the Harvest Festival. They will also discuss a memorial tree and plaque for a former board member and receive an update on the Bolton Hills Sports Complex master plan. The agenda includes public comment and open discussion.

• Update on Park Board inspections of park facilities and trees
• Harvest Festival planning discussion
• Discussion of former board member Kathy's memorial tree and plaque
• Bolton Hills Sports Complex master plan update

The Veneta Park Board approved the August 3, 2022 minutes unanimously. They discussed updates on park inspections, the Harvest Festival, the dog park project, and reached consensus on specifications for a concrete table (bench, 6ft, oval/round, earth tones, at Fern Park or Oak Island Park) with a budget of $4,000-$4,500. The board also discussed a memorial tree and plaque for former member Cathy Coulson-Keegan, and received updates on the Bolton Hills Sports Complex master plan and other park projects.

• Approved August 3, 2022 minutes (4-0)
• Reached consensus on concrete table: one bench, 6ft, oval/round, earth tones, at Fern Park or Oak Island Park, budget $4,000-$4,500
• Directed staff to begin getting bids for concrete table
• Agreed memorial plaque wording should include 'Grandma Bunny'
• Chair Soderberg to contact family for tree and description preferences

Planning Commission

The Veneta Planning Commission will deliberate on the major amendment to the Southwest Area Specific Plan (SDP-2-21), which was postponed from August to allow the applicant to provide supplemental information on a building height increase request. The commission will also hold a public hearing on A-1-22, a series of 'housekeeping' amendments to the city's land development and land division ordinances, and discuss an interpretation request regarding cell towers.

• Deliberation on SDP-2-21: Southwest Area Specific Plan – Major Amendment (building height increase request)
• Public hearing on A-1-22: 'Housekeeping' amendments to Veneta Land Development and Land Division Ordinances
• Interpretation request regarding cell towers
• Discussion of future work session on development review process perceptions
• Discussion of October 24, 2022 joint council and commission topics

The Veneta Planning Commission voted unanimously to recommend City Council approve a major amendment to the Southwest Area Specific Plan (SDP-2-21) with conditions. They also recommended adoption of housekeeping amendments (A-1-22) to correct scrivener's errors and add site plan review. The Commission determined that a privately-owned cell tower is a "Public Utility" and a "Public and Semi-Public Use or Facility," but not a "low impact use" in all circumstances.

• Recommended City Council approve SDP-2-21 Southwest Area Specific Plan Major Amendment with conditions (3-0)
• Recommended City Council adopt A-1-22 housekeeping amendments to land development and division ordinances (3-0)
• Determined a privately-owned cell tower is a 'Public Utility' (3-0)
• Determined a cell tower is a 'Public and Semi-Public Use or Facility' (3-0)
• Determined a cell tower is not a 'low impact use' in all circumstances; determination made by normal land use process (3-0)
• Approved January 4, 2022 minutes as presented (3-0)
• Approved August 2, 2022 minutes as presented (3-0)

City Council

The Veneta City Council will consider declaring 5th Street Park and Ralph Johnson Park as surplus, and discuss permitting a transitional housing program. The council will also act on fee waivers, a donation, and a compensation plan update. Public comment is limited to 20 minutes with 3 minutes per speaker.

• Potential surplus of 5th Street Park and Ralph Johnson Park
• Discussion on permitting a transitional housing program in Veneta
• Resolution No. 1366 updating the compensation plan for regular positions
• Harvest Festival street closure fee waiver request
• Bloodworks Northwest Community Center fee waiver requests

The Veneta City Council voted unanimously to keep both Ralph Johnson Park and 5th Street Park, withdrawing the Comprehensive Plan Designation and Rezone Amendment for both parks. The council also approved several fee waivers, a donation, a transitional housing site permit agreement, and a compensation plan update.

• Approved consent agenda 5-0
• Waived $40 Harvest Festival street closure fee (unanimous)
• Waived $341.25 Community Center rental fee for Bloodworks Northwest (unanimous)
• Donated $200 to Elmira Booster Club (unanimous)
• Withdrew Comprehensive Plan Designation and Rezone Amendment for Ralph Johnson Park and 5th Street Park (unanimous)
• Directed staff to enter site permit agreement with Fern Ridge Community Services for transitional housing (unanimous)
• Adopted Resolution No. 1366 updating compensation plan (unanimous)
• Authorized new Key Bank credit card with $17,500 limit (unanimous)

Park Board

The Veneta Park Board will discuss park facility inspections, a dog park concept, and fundraising for the Veneta Celebration Run with projects at $5k, $10k, and $15k goal levels. They will also plan the 2022 Harvest Festival and review minutes from the June 29 meeting.

• Dog Park Concept discussion
• Veneta Celebration Run fundraising with $5k, $10k, $15k goal levels
• Harvest Festival 2022 planning
• Park facility and tree inspections update
• Approval of June 29, 2022 minutes

The Veneta Park Board met on August 3, 2022, and unanimously approved the minutes from the June 29, 2022 meeting. The board discussed park repairs and tree removals, with a suggestion to conduct annual park reviews. They also received updates on the dog park project at Territorial and Brooker, which is accepting bids for landscape improvements, and discussed potential uses for Veneta Celebration Run surplus funds. No formal decisions were made on these items.

• Approved minutes from June 29, 2022 meeting (unanimous)
• Discussed annual park review, to be added to January agenda
• Heard update on dog park project at Territorial and Brooker; bids being accepted
• Discussed Veneta Celebration Run surplus funds for park improvements

Planning Commission

The Veneta Planning Commission will hold a public hearing on a tentative subdivision and Type C tree permit for the Applegate Phase IV & V project, and will deliberate on a major amendment to the Southwest Area Specific Plan. The commission will also review minutes from May and June 2022, receive an update from the Central Lane Metropolitan Planning Organization, and consider a housekeeping amendment initiation request.

• Public hearing on S-1-22: Tentative Subdivision & Type C Tree Permit Approval – Applegate Phase IV & V
• Deliberation on SDP-2-21: Southwest Area Specific Plan – Major Amendment
• Review of May 3, 2022 and June 7, 2022 meeting minutes
• Central Lane Metropolitan Planning Organization (MPO) update
• Housekeeping Amendment initiation request (City File #A-1-22)

The Veneta Planning Commission held a public hearing on the Applegate Phase IV & V tentative subdivision and Type C tree permit but postponed deliberations to the September 6, 2022 meeting. The commission also directed staff to amend two land development ordinances for consistency with master plan documents and to correct scrivener errors.

• Postponed deliberations on Applegate Phase IV & V subdivision and tree permit to Sept. 6, 2022 (5-0)
• Directed staff to amend Land Development Ordinance No. 493 and Land Division Ordinance No. 494 for consistency and to correct scrivener errors

City Council

The Veneta City Council will hear the city's fiscal year 2020-2021 audit and the city report for the year ended June 30, 2021. The council will also discuss local government psilocybin policy options, as presented by the city administrator. Public comment is limited to 20 minutes total, with 3 minutes per speaker.

• Presentation of City Fiscal Year 2020-2021 Audit by Kori Sarrett of Accuity, LLC
• Review of City Report to the City Council for the Year Ended June 30, 2021
• Discussion of Local Government Psilocybin Policy Options

The Veneta City Council heard the FY 2021 audit report from Accuity, which noted a $1,600 over-expenditure but no negative findings for the Urban Renewal Agency. The council discussed local psilocybin policy options and voted unanimously to take no action at this time, allowing state regulations to apply. No other substantive decisions were made.

• Approved taking no action on psilocybin regulation (unanimous)
• Received FY 2021 audit report from Accuity

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending that the Urban Renewal Agency Board amend the Redevelopment Toolkit to make its boundaries match the Urban Renewal District, which would make more developers eligible for financial assistance. The committee will also approve minutes from a prior meeting and hold an executive session to discuss real property negotiations. The agenda includes a staff report on the toolkit amendment and a request from West Lane Charter School to be eligible for design assistance funding.

• Amending the Redevelopment Toolkit to expand eligible boundaries to the full Urban Renewal District
• Request from West Lane Charter School for design assistance funding for a window wrap
• Executive session under ORS 192.660(2)(e) for real property negotiations
• Approve minutes from June 10, 2022
• Next meeting scheduled for August 25, 2022

The Veneta Business Assistance Committee unanimously recommended that the Urban Renewal Agency Board amend the Redevelopment Toolkit as presented, and directed staff to offer rebate terms to the developer for the redevelopment of The Attic. The committee also approved the July 15, 2022 minutes and held an executive session with no action taken.

• Approved minutes from July 15, 2022 (unanimous)
• Recommended Urban Renewal Agency Board amend Redevelopment Toolkit as presented (unanimous)
• Directed staff to offer rebate terms to developer for The Attic redevelopment (unanimous)

Business Assistance Committee

The Veneta Business Assistance Committee is meeting to approve the June 10, 2022 minutes and then enter an executive session to discuss real property transactions. The agenda includes no other substantive public business, only open discussion and scheduling the next meeting.

• Approve minutes from June 10, 2022
• Executive session under ORS 192.660(2)(e) for real property negotiations
• Open discussion period

Economic Development Committee

The Veneta Economic Development Committee will discuss and potentially direct staff on a business retention survey, an entrepreneurial ecosystem scorecard, and a city management internship, among other items. The meeting includes updates on various projects and a budget overview.

• Business Retention & Expansion Survey distribution decision
• Entrepreneurial Ecosystem Scorecard submission by July 20
• City Management Internship position at $20/hour for 15-20 hours/week
• The Shoppes at Veneta and The Attic negotiations updates
• Broadband and URA project updates

The Veneta Economic Development Committee approved the June 8, 2022 minutes with changes and directed staff to distribute the Business Retention & Expansion Survey to the public as presented. The committee also discussed several ongoing projects, including broadband franchise agreements, mural projects, and the Bolton Hill Sports Complex, but took no other formal votes.

• Approved June 8, 2022 minutes with changes (unanimous)
• Directed staff to distribute Business Retention & Expansion Survey as presented

City Council

The Veneta City Council will hear the 2020-2021 audit, consider a Douglas FastNet franchise agreement, and decide on creating a new office supervisor position. They will also review financial reports, a rental waiver request, and a donation request, plus receive updates on street sealing and the Zumwalt Campground.

• 2020-2021 city audit presented by Accuity partner Kori Sarrett
• Douglas FastNet franchise agreement consideration
• New office supervisor position request
• Fern Ridge Gleaners community center rental waiver request
• Kiwanis Kruise-In donation request

The Veneta City Council approved a non-exclusive franchise agreement with Douglas FastNet to operate fiber-based services within city limits, and authorized creating a new office supervisor position. The council also waived $1,015 in community center rental fees for Fern Ridge Gleaners, donated $500 to Kiwanis Kruise-In, renewed property and liability insurance for $67,371.93, and forwarded the recommended ballot for the League of Oregon Cities' 2023 legislative priorities. All votes were unanimous (4-0).

• Approved Douglas FastNet fiber franchise agreement (4-0)
• Authorized new office supervisor position (4-0)
• Waived $1,015 community center rental fee for Fern Ridge Gleaners (4-0)
• Donated $500 to Kiwanis Kruise-In (4-0)
• Approved $67,371.93 insurance renewal (4-0)
• Forwarded LOC 2023 legislative priorities ballot (4-0)
• Ratified renumbering of Resolution No. 1361 to 1365 (4-0)

Park Board

This meeting has no agenda available; it is procedural boilerplate with no items to report.

Planning Commission

This meeting has no agenda available, so there are no specific items to report. The agenda text states only that there is no agenda for this meeting.

City Council

The Veneta City Council is holding a special session focused on a Community Center Design Workshop, led by the management analyst and city architect. The meeting includes public comment and discussion of design materials, but no formal decisions are scheduled.

• Community Center Design Workshop discussion
• Public comment period limited to 20 minutes, 3 minutes per speaker
• Meeting held at Veneta Community Center, 25192 E. Broadway Ave

The Veneta City Council reached a consensus to direct staff to return with a new building design for the Community Center, after completing a geotechnical and land survey. The design should include City Park as the focal point, a modern timber style, 200-person capacity, and a serving kitchen. No formal votes were taken; the decision was a general consensus.

• Directed staff to complete geotechnical and land survey for new Community Center (consensus)
• Directed staff to design new building with City Park as focal point (consensus)
• Directed staff to design new building in modern timber style (consensus)
• Directed staff to design new building with 200-person capacity (consensus)
• Directed staff to design new building with a serving kitchen (consensus)

Park Board

The Veneta Park Board will meet to approve minutes from April and May, review the purchasing guide for members, consider a reimbursement request for Earth Day expenses, and review the board's financials. They will also debrief the Veneta Celebration Run and discuss selling extra t-shirts and cinch sacks to raise funds.

• Approval of minutes for April 6 and May 4, 2022
• Review of Park Board purchasing process and authority
• Earth Day ladybug reimbursement request
• Park Board financials for FY 2021-2022
• Discussion of Veneta Celebration Run fundraising via extra t-shirt and cinch sack sales

The Veneta Park Board unanimously approved reimbursing Member Harris up to $40 for Earth Day expenses and Marie's expenditures. The board also discussed the Veneta Celebration Run, including seeking a volunteer leader and possibly expanding it, and considered Park Board participation in the Harvest Festival. No other formal decisions were made.

• Approved reimbursement for Member Harris's Earth Day expenditures up to $40 (unanimous)
• Approved reimbursement for Marie's expenditures (unanimous)
• Approved minutes from April 6 and May 4, 2022 meetings (unanimous)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board will hold a public hearing on the approved FY 2022-23 budget, then consider adopting it via Resolution No. 123, which includes the Bolton Hill Sports Complex land acquisition project. The board will also review the annual financial audit report, a report to the board, and a third-quarter financial report. Consent agenda includes approval of April 11, 2022 minutes.

• Public hearing on FY 2022-23 approved budget
• Resolution No. 123 adopting operating budget with Bolton Hill Sports Complex land acquisition
• Annual Financial (Audit) Report by Accuity, LLC
• FY 2021-22 3rd Quarter Year-to-Date Financial Report
• Consent agenda: minutes of April 11, 2022

The Veneta Urban Renewal Agency Board unanimously approved Resolution No. 123, adopting the FY 2022-23 budget as presented, with the added Bolton Hill Sports Complex land acquisition project, specifying appropriations and imposing taxes. The board also approved the consent agenda, which included minutes from the April 11, 2022 regular session. No public comment was received during the public hearing on the budget.

• Adopted FY 2022-23 budget via Resolution No. 123, including Bolton Hill Sports Complex land acquisition (5-0)
• Approved consent agenda, including April 11, 2022 regular session minutes (5-0)

City Council

The Veneta City Council will hold a regular meeting with public comment, staff reports, and several adoption items. Key actions include adopting the fiscal year 2022-23 budget, declaring eligibility and election to receive state shared revenues, and a second reading of an ordinance to update the Southwest Area Specific Development Plan map. The council will also consider a ground lease with Douglas FastNet, a temporary finance director contract extension, and re-adopting purchasing authority levels.

• Adoption of Ordinance No. 569 amending Land Development Ordinance No. 493 to update the Southwest Area Specific Development Plan map via SDP-1-22
• Adoption of Resolution No. 1363 adopting the Fiscal Year 2022-2023 budget
• Adoption of Resolution No. 1361 and No. 1362 declaring eligibility and election to receive state shared revenues
• Ground lease agreement with Douglas FastNet
• Temporary finance director contract extension

The Veneta City Council adopted the FY 2022-23 budget and passed several resolutions, including certifying municipal services and state revenue sharing. They also approved a ground lease with Douglas FastNet, extended a contract with Robert Half International, and gave the city administrator a cost-of-living increase and pandemic bonus.

• Adopted Ordinance No. 569 updating Southwest Area Specific Plan Map (5-0)
• Adopted Resolution No. 1361 certifying four or more municipal services (unanimous)
• Adopted Resolution No. 1362 declaring election to receive state revenues (unanimous)
• Adopted Resolution No. 1363 adopting FY 2022-23 budget (unanimous)
• Adopted Resolution No. 1364 re-adopting purchasing authority levels (unanimous)
• Took no action on stormwater drainage fee (unanimous)
• Directed City Administrator to sign ground lease with Douglas FastNet (unanimous)
• Authorized contract extension with Robert Half International, increasing cap to $70,000 (unanimous)

City Council

The Veneta City Council will hold public hearings on a major amendment to the Southwest Area Specific Plan (SWAP) to adjust park land, on uses of state shared revenue, and on the FY 2022-23 budget. The council will also consider consent items, staff reports, and several resolutions and ordinances, including updates to compensation plans and the employee handbook. An executive session is scheduled to review the city administrator's performance.

• Public hearing on SWAP Major Amendment SDP-1-22 to modify the conceptual plan diagram for upland park area
• Public hearing on uses of state shared revenue
• Public hearing on Fiscal Year 2022-23 Approved Budget
• Resolution No. 1358 updating compensation plan for regular positions
• Resolution No. 1361 transferring appropriations and adding re-funded debt for 2021-2022 fiscal year

The Veneta City Council held three public hearings and approved the consent agenda, the Southwest Area Plan (SWAP) major amendment, the FY 2022-23 budget, and multiple resolutions updating compensation plans and the employee handbook. All votes were unanimous (5-0).

• Adopted Ordinance No. 568 amending the Southwest Area Specific Plan Map (5-0)
• Approved consent agenda including minutes, check register, and LCOG IT agreement (5-0)
• Approved Vibrant Veneta Grant application for $5,740.30 (unanimous)
• Directed City Administrator to sign Building Permit Program Services Agreement Addendum No. 4 (unanimous)
• Adopted Resolution No. 1358 updating compensation plan for regular positions (unanimous)
• Adopted Resolution No. 1359 updating compensation plan for temporary/seasonal positions (unanimous)
• Adopted Resolution No. 1360 updating employee handbook with longevity bonus and Juneteenth holiday (unanimous)
• Adopted Ordinance No. 568 updating Council Rules (5-0)

Business Assistance Committee

The Veneta Business Assistance Committee is meeting to approve the minutes from its May 27, 2022 meeting and to hold two executive sessions under ORS 192.660(2)(f) to consider information exempt from public inspection. The agenda includes public comments, open discussion, and scheduling the next meeting for June 24, 2022. No other substantive decisions or proposals are listed on the agenda.

• Approve minutes for May 27, 2022 meeting
• Executive session under ORS 192.660(2)(f) to consider exempt information
• Second executive session under ORS 192.660(2)(f)
• Open discussion period
• Next meeting scheduled for June 24, 2022 at 10:00 a.m.

The Veneta Business Assistance Committee voted unanimously to direct staff to recommend approval of the Rescue Veneta Grant Program to the City Council, contingent on successful completion of the application. The committee also unanimously approved the May 27, 2022 minutes and voted to continue negotiations with a proposed developer of the attic. Two executive sessions were held, with no action taken in either.

• Approved minutes from May 27, 2022 (unanimous)
• Directed staff to recommend approval of Rescue Veneta Grant Program to City Council (unanimous)
• Continued negotiations with proposed attic developer (unanimous)

Economic Development Committee

The Veneta Economic Development Committee will vote on whether to renew its contract with Oregon RAIN for entrepreneurial development services. The proposed agreement covers fiscal years 2022-23 and 2023-24, with the City's cost increasing from $10,000 to $20,000. Staff recommends entering the agreement as presented, citing alignment with the City's economic development strategy. The committee will also receive a verbal update on broadband infrastructure projects.

• Renewal of Oregon RAIN contract for FY 22/23 and FY 23/24 with City cost rising to $20,000
• Verbal update on broadband projects including a draft Memorandum of Understanding with Douglas FastNet
• Approval of minutes from the May 11, 2022 meeting

The Veneta Economic Development Committee approved the May 11, 2022 minutes and unanimously passed a motion to direct staff to continue support for the Oregon Rain program, despite concerns about rising costs and expiring grants. The committee also received updates on broadband negotiations with Douglas Fast Net and the city's middle mile project.

• Approved May 11, 2022 minutes with changes (unanimous)
• Motion to continue support for Oregon Rain passed (unanimous)

Planning Commission

The Planning Commission will deliberate on a major amendment to the Southwest Area Specific Plan and a map amendment and rezone for Ralph Johnson Park. The meeting also includes an update on Climate Friendly and Equitable Communities rulemaking.

• Major Amendment to Southwest Area Specific Plan (SDP-2-21)
• Comprehensive Plan Map Amendment and Rezone of Ralph Johnson Park (A-5-21)
• Climate Friendly and Equitable Communities Rulemaking Update

The commission voted unanimously to recommend that the City Council amend the Comprehensive Plan Map and Zoning Map for Ralph Johnson Park from Public to Medium Density Residential and from Public Facilities and Parks to Residential-Commercial, adopting staff findings. Deliberations on the Southwest Area Specific Plan were continued to August 2. The commission also discussed a state rulemaking update on Climate Friendly and Equitable Communities.

• Adopted staff findings for A-5-21 rezone of Ralph Johnson Park (5-0)
• Recommended City Council rezone Ralph Johnson Park to Residential-Commercial (5-0)
• Continued SDP-2-21 Southwest Area Specific Plan deliberations to August 2

Budget Committee

This meeting has no agenda available, so there are no specific items to report. The agenda text simply states that there is no agenda for this meeting.

Budget Committee

The Veneta Budget Committee unanimously approved the city's $27,201,839 budget for fiscal year 2022-23, as amended, along with property tax rates and amounts. The committee also elected officers, approved prior minutes, and made minor amendments to the budget, including reclassifying Fern Ridge Service Center improvements as capital outlay and adding $88,750 in estimated revenue to the Business Assistance Loan/Grant Fund.

• Approved FY 2022-23 budget of $27,201,839 as amended (unanimous)
• Approved property tax rate of $5.6364 per $1,000 assessed value for General Government Limitation (unanimous)
• Approved $95,967.43 property tax for general obligation bond, Excluded from Limitation (unanimous)
• Approved reclassifying Fern Ridge Service Center capital improvements as capital outlay in General Fund (unanimous)
• Amended Business Assistance Loan/Grant Fund line 7 to include $88,750 estimated revenue (unanimous)
• Elected Robbie McCoy as chairperson and Janet Appleford as secretary (unanimous)
• Approved September 27, 2021 minutes (unanimous)

Budget Committee

The Veneta Urban Renewal Agency Budget Committee will elect officers, approve prior minutes, review the proposed FY 2022-2023 budget, and take public comment. The committee is expected to vote on a budget of $4,225,027 and a property tax levy of $888,703.

• Election of Chairperson and Secretary
• Approval of September 27, 2021 minutes
• Proposed budget for FY 2022-2023: $4,225,027
• Proposed property tax levy for FY 2022-2023: $888,703
• Public comment via phone or email by noon May 31

The Veneta Urban Renewal Agency Budget Committee approved the fiscal year 2022-23 budget of $4,225,027 and property taxes of $888,703. Both motions passed unanimously. The committee also elected officers and approved prior minutes.

• Approved FY 2022-23 budget of $4,225,027 (unanimous)
• Approved FY 2022-23 property taxes of $888,703 (unanimous)
• Elected Robbie McCoy as Chairperson and Janet Appleford as Secretary (unanimous)
• Approved September 27, 2021 minutes (unanimous)

Business Assistance Committee

The Veneta Business Assistance Committee will hold an executive session to discuss negotiations with the Hunter family regarding the redevelopment of the Attic. In open session, they will consider how to verify the developer's funds and structure a lease-option agreement, including terms like monthly rent and purchase price. The agenda also includes approving minutes from the May 13 meeting.

• Executive session under ORS 192.660(2)(f) to discuss exempt records
• Discussion on requiring a construction bond to verify developer's $350,000 in available funds
• Proposed lease-option terms: $871 monthly rent, $445,452 purchase price, 3-year agreement
• Consideration of compensating developer for improvements if property not sold
• Approve minutes from May 13, 2022 meeting

The Veneta Business Assistance Committee met on May 13, 2022, and approved the minutes from April 29, 2022, unanimously. The committee entered executive session and reconvened with no action taken. After reconvening, the committee directed staff to request evidence of the Hunter Family's ability to finance the redevelopment of The Attic. No other substantive decisions were made.

• Approved minutes from April 29, 2022 (unanimous)
• Directed staff to request financing evidence from Hunter Family for The Attic redevelopment

Business Assistance Committee

The Veneta Business Assistance Committee is meeting to approve the minutes from April 29, 2022, and to enter an executive session under ORS 192.660(2)(f) to consider information exempt from public inspection. The agenda also includes public comments and open discussion. No other substantive decisions are listed.

• Approve minutes for April 29, 2022
• Executive session under ORS 192.660(2)(f) for exempt information
• Public comments limited to 3 minutes each

Economic Development Committee

The Veneta Economic Development Committee will discuss a Vibrant Veneta grant application for a mural at West Lane Fitness on Broadway Ave., receive updates on pop-up shops and broadband, and consider recommending the grant to the City Council. The meeting includes routine items like approving April minutes and general updates from members and staff.

• Vibrant Veneta Grant Application for mural at West Lane Fitness on Broadway Ave.
• Popups Update (verbal only)
• Broadband Update
• Approval of April 13, 2022 minutes

The Veneta Economic Development Committee unanimously recommended City Council approve a Vibrant Veneta Grant for a mural at West Lane Fitness, which would deplete the program's 2021-22 funds. The committee also directed staff to submit draft terms of a broadband agreement with Douglas FastNet to the company, and discussed the future of the Oregon RAIN contract.

• Approved minutes from April 13, 2022 (unanimous)
• Recommended approval of Vibrant Veneta Grant application for mural (unanimous)
• Directed City Administrator to submit draft broadband terms to Douglas FastNet (consensus)

City Council

The Veneta City Council will hold its regular meeting on May 9, 2022, with several action items. They will consider adopting a Wildfire Mitigation Plan, approving a contract for community center engineering and landscape architecture, and updating council rules via ordinance. The agenda also includes a presentation and donation request from Lane Arts Council, a proclamation for National Public Works Week, and a public safety report.

• Resolution No. 1357: Adopting a Wildfire Mitigation Plan
• Community Center Engineering and Landscape Architecture Contract (approval)
• Ordinance No. 568: Repealing Resolution No. 1205 and adopting Council Rules (first reading)
• Donation request from Lane Arts Council
• National Public Works Week Proclamation

The Veneta City Council adopted a Wildfire Mitigation Plan and approved a $1,000 donation to the Lane Arts Council. Council also directed staff to return with cost estimates for redesigning the existing Community Center rather than proceeding with the proposed expansion. The first reading of Ordinance 568, updating council rules, was approved unanimously.

• Adopted Resolution No. 1357, Wildfire Mitigation Plan (5-0)
• Approved $1,000 donation to Lane Arts Council ($900 council discretionary, $100 administrative) (5-0)
• Approved first reading of Ordinance 568, repealing Resolution 1205 and adopting new council rules (5-0)
• Authorized City Administrator to request credit card limit increase to $17,500 (5-0)
• Approved consent agenda including April minutes, check register, and reports (5-0)
• Directed staff to return with cost estimate for redesigning current Community Center, not expansion

Park Board

The Park Board will review an expenditure for Earth Day and consider rescheduling their June 1, 2022, meeting due to a conflict with the Budget Committee. The board will also receive information regarding the purchasing process for members.

• Approval of Earth Day expenditure
• Decision on rescheduling the June 2022 meeting
• Review of Park Board purchasing guide and authority
• Planning for Veneta Celebration Run booth and beneficiary selection
• Discussion regarding Member Coulson-Keegan memorial planning

The Veneta Park Board met on May 4, 2022, but lacked a quorum, so it could not take any formal action. Members discussed non-action items including a memorial for Member Coulson-Keegan, follow-ups on the Easter Egg Hunt and Earth Day, and event planning. No decisions were made; the board directed staff to schedule June and July meetings for June 29, 2022.

• Directed staff to schedule June and July Park Board meetings for June 29, 2022
• No formal actions taken due to lack of quorum

Planning Commission

The Veneta Planning Commission will hold public hearings on four land-use items, including proposals to rezone 5th Street Park and Ralph Johnson Park from park designations to residential, which could allow future housing development. The commission will also consider major amendments to the Southwest Area Specific Plan. The agenda includes approval of prior minutes and public comment.

• A-4-21: Rezone 5th Street Park (88086 5th St) from Public Facilities & Parks to General Residential
• A-5-21: Rezone Ralph Johnson Park from park to residential designation
• SDP-1-22: Major amendment to Southwest Area Specific Plan
• SDP-2-21: Major amendment to Southwest Area Specific Plan
• Public hearings on all four items; commission to make recommendations to City Council

The Veneta Planning Commission recommended approval of a Comprehensive Plan Amendment and Rezone for 5th Street Park (A-4-21) in a 3-2 vote, despite public opposition. It tabled a similar request for Ralph Johnson Park (A-5-21) to gather more information on Statewide Planning Goal 12. The commission also approved two major amendments to the Southwest Area Specific Plan (SDP-1-22 and SDP-2-21) unanimously, with one amendment in SDP-2-21 continued for further deliberation.

• Recommended approval of A-4-21 Comprehensive Plan Amendment and Rezone for 5th Street Park (3-2)
• Tabled A-5-21 Comprehensive Plan Amendment and Rezone for Ralph Johnson Park (5-0)
• Approved SDP-1-22 Southwest Area Specific Plan Major Amendment (5-0)
• Approved amendments 1 and 3 of SDP-2-21, continued deliberation on amendment 2 (5-0)
• Approved minutes of April 5, 2022 (5-0)

Business Assistance Committee

The Business Assistance Committee will meet to consider applications for the Rescue Veneta Grants Program during an executive session. The committee will also review minutes from previous meetings and discuss a verbal update regarding a program amendment.

• Review of applications for the Rescue Veneta Grants Program
• Verbal update on the Rescue Veneta Grant Program Amendment approved by Council
• Approval of February 25, 2022, and March 25, 2022, meeting minutes

The Veneta Business Assistance Committee voted unanimously to recommend the City Council not approve the Rescue Veneta Grants Program applications as reviewed. The committee also directed staff to pursue a lease option agreement with Haley Hunter for the Attic. Two executive sessions were held with no action taken. The committee approved prior meeting minutes and scheduled its next meeting for May 13, 2022.

• Recommended City Council not approve Rescue Veneta Grants Program applications (unanimous)
• Directed staff to pursue lease option agreement with Haley Hunter for the Attic (unanimous)
• Approved minutes from February 25 and March 25 meetings (unanimous)
• Appointed Member Wright as pro-tempore Vice-Chair for the meeting (unanimous)

City Council

The Veneta City Council will hold a joint work session with the Economic Development Committee to discuss the economic development budget, specifically whether to eliminate or reduce funding for The Shoppes at Veneta and Shopfernridge.com. Staff recommends reinvesting their combined $15,000 budget into the Business Grants Program. The council will also review a rules update and consider adopting a resolution updating the city's compensation plan for fiscal year 2021-2022.

• Discussion on eliminating or reducing funding for The Shoppes at Veneta and Shopfernridge.com, with $15,000 combined budget
• Staff recommendation to reinvest $15,000 into the Business Grants Program
• Work session on council rules update
• Resolution No. 1355 to update the compensation plan for regular city positions for FY 2021-2022, repealing Resolution No. 1352
• Consent agenda item: OLCC license for Annie Molnar/The Emporium

The Veneta City Council held a joint work session with the Economic Development Committee and reached consensus to continue the Shoppes at Veneta for another season and include the full package of economic development strategies in the 2022-2023 budget. They also directed staff to produce an annual report from the EDC and schedule annual meetings between the two groups. The Council approved the consent agenda 5-0, which included an OLCC license application for Annie Molnar/The Emporium, and adopted Resolution No. 1355 updating the compensation plan for regular positions.

• Consensus to continue Shoppes at Veneta for another season and include full economic development strategies in 2022-2023 budget
• Consensus to direct staff to produce an annual EDC report and schedule annual meetings between Council and EDC
• Consensus to bring Ordinance 568 (Council Rules update) to May Council meeting
• Approved consent agenda 5-0, including OLCC license for Annie Molnar/The Emporium
• Adopted Resolution No. 1355 updating compensation plan for regular positions (unanimous)

Economic Development Committee

The committee is reviewing a proposal to eliminate low-return projects and reinvest funds. Staff recommends cutting ShopFernRidge.com and The Shoppes at Veneta to move $15,000 into the Business Assistance Fund.

• Proposal to eliminate ShopFernRidge.com and The Shoppes at Veneta from the budget
• Reinvestment of $15,000 into the Business Assistance Fund
• Update on the Business Retention and Expansion Survey progress
• Check-in regarding Douglas FastNet broadband services

The Veneta Economic Development Committee met and approved the March 9, 2022 minutes. They discussed the economic development budget, focusing on potential elimination of ShopFernRidge and Pop-Up Shoppes programs, and agreed to participate in a joint work session with the City Council on April 25. No formal decisions were made on the budget or programs.

• Approved March 9, 2022 minutes (unanimous)
• Agreed to participate in joint work session with City Council on April 25

Urban Renewal Agency Board

The Board is reviewing quarterly financial updates and the meeting schedule for the 2022 calendar year. The agenda also includes a review of previous minutes and a period for public comment.

• Quarterly financial check-in presented by Matt Michel
• Approval of January 10, 2022, meeting minutes

City Council

The Veneta City Council will consider several items, including approving the 2022-2023 Lane County Sheriff's Office contract, adopting new pool user and rental fees, and amending the Rescue Veneta grant program. They will also hear presentations from 90by30 and Lane Council of Governments, and consider a donation request from 90x30. The meeting includes a public comment period and an executive session.

• Approval of 2022-2023 Lane County Sheriff's Office contract
• Resolution No. 1354 establishing pool user and rental fees
• Resolution No. 1356 amending the Rescue Veneta grants program
• Resolution No. 1353 adopting the National Incident Management System
• First reading of Ordinance No. 568 adopting City Council rules

The Veneta City Council approved a $1,000 donation to 90by30 North Lane, adopted resolutions establishing new pool user fees and amending the Rescue Veneta Grants Program to include chains and franchises, and approved grant applications recommended by the Business Assistance Committee. The Council also directed staff to initiate rezones for Ralph Johnson Park and 5th Street Park, changing their designations from parks to commercial/residential uses. All votes were unanimous.

• Approved $1,000 donation to 90by30 North Lane (unanimous)
• Approved Rescue Veneta Grants Program applications as recommended (unanimous)
• Adopted Resolution No. 1354 establishing new pool user and rental fees (unanimous)
• Adopted Resolution No. 1356 amending Rescue Veneta Grants Program to include chains and franchises (unanimous)
• Directed staff to initiate rezone of Ralph Johnson Park (24964 Dunham Ave) from parks to commercial/residential (consensus)
• Directed staff to initiate rezone of 5th Street Park (88086 5th Street) from parks to medium density residential (consensus)
• Directed City Administrator to propose resolution amending Employee Handbook for holidays, longevity program, and bonus authority (unanimous)
• Adopted National Incident Management System as incident management standard (unanimous)

Park Board

The Park Board is discussing memorial plans for former member Coulson-Keegan and reviewing upcoming community events. The meeting also includes updates on the Easter Egg Hunt, Earth Day, and Arbor Day.

• Discussion of planting a tree and placing a plaque for Member Coulson-Keegan
• Easter Egg Hunt event scheduled for April 16 at Veneta Elementary
• Arbor Day Proclamation to be read at the April 11 Council meeting
• Information on Oregon Parks and Recreation Department grant advisory vacancies

The Veneta Park Board met on April 6, 2022, but lacked a quorum, so it could not take official action. The board tabled the memorial tree planting for Member Coulson-Keegan, discussed upcoming events (Easter Egg Hunt, Earth Day, Arbor Day), and heard about a state grant advisory committee opportunity. No formal decisions were made.

• Tabled memorial tree planting for Member Coulson-Keegan (no quorum)
• No quorum; minutes of March 2, 2022 not approved
• Discussed Easter Egg Hunt planning (April 9)
• Discussed Earth Day event (April 21)
• Heard Arbor Day Proclamation to be read by Mayor Weiss
• Heard update on Veneta Celebration Run

Planning Commission

The Commission will consider an interpretation request regarding whether a dog park is a 'Low Impact Public and Semi Public Use' in the Broadway Commercial zone. The meeting also includes reviewing previous work session minutes and discussing ongoing code consolidation efforts.

• Interpretation Request: Is a dog park considered a 'Low Impact Public Use'?
• Review of February 1, 2022, and March 1, 2022, Work Session Minutes
• Discussion on Land Development Code consolidation process

City Council

The City Council is reviewing staff-proposed projects and initiatives to provide guidance for the upcoming fiscal year budget. The session includes discussions on website upgrades and a review of various infrastructure, public works, and economic development priorities.

• Proposed $130,000 for City Hall expansion design
• Proposed $350,000 for Broadband Buildout (Middle Mile Project) using ARPA funds
• Proposed $345,000 for Community Center upgrades using Park Funds
• Proposed $1,062,325 for Street Preservation Crack and Sand Seal Pavement Preservation Plan
• Discussion regarding transitioning the City website from Municode to CivicEngage

Business Assistance Committee

The Veneta Business Assistance Committee will consider recommending that the City Council amend the Rescue Veneta Grants Program to allow chain and franchise businesses to apply, and to eliminate the current 25-employee limit. The committee will also review grant applications in executive session and approve the February 25, 2022 minutes.

• Amend Rescue Veneta Grants Program to allow chain/franchise businesses to apply
• Eliminate the 25-employee eligibility limit for the grant program
• Grant amounts: $2,500 (Tier 1), $1,250 (Tier 2), $625 (Tier 3)
• Program budget: $100,000 for current fiscal year
• Executive session to review Rescue Veneta grant applications

City Council

The City Council held public hearings to move forward with ordinances regulating short-term rentals and cottage housing developments. The Council also voted to temporarily defer certain System Development Charges (SDC) and established a new Parks System Development Charge.

• Adoption of Ordinance No. 566 regarding short-term rental regulations
• Adoption of Ordinance No. 567 regarding cottage housing regulations
• Adoption of Ordinance No. 565 to temporarily defer System Development Charges
• Establishment of a new Parks System Development Charge via Resolution No. 1348
• Authorization to negotiate an agreement with Haley Hunter for 'The Attic' property

The Veneta City Council adopted two land-use ordinances: Ordinance No. 566, which amends the Land Development Ordinance to regulate short-term rentals, and Ordinance No. 567, which adds provisions for cottage housing development. Both passed 5-0. The council also approved a $1,062,325 contract for a pavement crack seal and slurry seal project, and directed staff to construct a culinary lab at the Community Center.

• Adopted Ordinance No. 566 regulating short-term rentals (5-0)
• Adopted Ordinance No. 567 adding cottage housing development standards (5-0)
• Approved $1,062,325 contract with VSS International for street seal project (5-0)
• Directed staff to construct a culinary lab and explore design options (5-0)
• Approved $270 donation to Veneta Elementary PALS (5-0)
• Adopted Resolution No. 1350 amending Business Assistance Committee bylaws (5-0)
• Adopted Resolution No. 1351 transferring appropriations for FY 2021-22 (5-0)
• Adopted Resolution No. 1352 updating compensation plan for City Recorder (5-0)

Economic Development Committee

The committee discussed strategies to advertise available commercial properties in the downtown core using a proposed $10,000 budget. Members also reviewed updates on business grants, community development projects, and staff recommendations for committee representation.

• Proposed $10,000 budget for advertising VenetaWorks and marketing assistance to landowners
• Recommendation to appoint Gina Haley-Morrell as a non-voting EDC representative to the Business Assistance Committee
• Review of Annie Molnar’s Vibrant Veneta Grant Application
• Discussion of Rescue Veneta Grants Program offering up to $2,500 to COVID-19 impacted businesses
• Support for HB 4092 regarding rural broadband access

The Veneta Economic Development Committee approved the February 9, 2022 minutes as amended and unanimously recommended Gina Haley-Morrell for appointment as a non-voting member of the Business Assistance Committee. The committee also discussed updates on the Highway 126 widening project, a business survey, and broadband plans, but took no other formal actions.

• Approved February 9, 2022 minutes as amended (unanimous)
• Recommended Gina Haley-Morrell for BAC non-voting member (unanimous)

Business Assistance Committee

The Business Assistance Committee is reviewing a recommendation to amend the Rescue Veneta Grants Program. The proposed change would allow franchise and chain businesses to apply for pandemic relief funds and potentially eliminate existing employee restrictions.

• Proposal to allow franchise and chain businesses to access the $100,000 Rescue Veneta Grants Program
• Recommendation to eliminate the 25-employee limit for grant eligibility
• Review of grant applications during executive session
• Discussion of Tier 1 ($2,500), Tier 2 ($1,250), and Tier 3 ($625) grant amounts

Park Board

The Veneta Park Board will discuss event planning, including choosing a park to benefit from the Veneta Celebration Run, and review the annual report draft. They will also check on Adopt-a-Park assignments and Tree City USA requirements. The meeting includes public comments and approval of the February 2, 2022 minutes.

• Choose a park to benefit from Veneta Celebration Run
• Review Park Board Annual Report Draft
• Easter Egg Hunt planning: egg stuffing April 9, hunt April 16
• Adopt-a-Park check-in and assignments
• Tree City USA requirements discussion

Planning Commission

The Planning Commission held a work session to discuss integrating Articles 1-3 of the proposed Consolidated Land Development Ordinance. The commission also reviewed interpretations regarding garages within the SW Area Plan.

• Discussion on integration of Articles 1-3 for Code Consolidation
• Interpretation of garages in the SW Area Plan
• Review of working draft for Consolidated Land Development Ordinance

The Veneta Planning Commission held a work session to discuss consolidating Articles 1-3 of the Land Development Ordinance, focusing on organizational changes that would not alter content. No formal decisions or votes were made; the discussion covered procedural efficiencies, land use forms, and potential future centralization of building departments. The meeting was adjourned at 8:12 p.m.

• No formal decisions or votes taken during the work session

City Council

The Veneta City Council will hold a work session to receive training on their new mandatory reporting responsibilities under Oregon House Bill 3071, which expanded the definition of mandatory reporter to include local elected officials. The training covers reporting requirements for elder abuse, child abuse, vulnerable adult abuse, and abuse in long-term care facilities. No formal action is requested; the session is for discussion and education.

• Training on HB 3071 mandatory reporting requirements for council members
• Discussion of elder abuse, child abuse, vulnerable adult abuse, and long-term care facility abuse reporting
• Review of City of Veneta Mandatory Reporting Policy for Employees
• Schedule next work session for March 28, 2022

The Veneta City Council held a work session on February 28, 2022, focused solely on mandatory reporter training. City Recorder David Grabicki presented an overview of mandatory reporting, legal definitions of abuse, and steps for reporters to take upon a disclosure. The council discussed the importance of reporting, consequences for failing to report, and the Department of Human Services process. No formal decisions or votes were taken during this procedural work session.

• No substantive decisions made; work session was informational only

Business Assistance Committee

The Veneta Business Assistance Committee will consider amending its bylaws to add a non-voting representative from the Economic Development Committee and to formally establish a quorum of two voting members. The committee will also approve minutes from the January 28 meeting and may enter executive session to discuss exempt information. Public comments are limited to 3 minutes and will not be discussed or acted upon at this meeting.

• Proposed bylaws amendment to add a non-voting Economic Development Committee representative
• Proposed bylaws amendment to establish a quorum of two voting members
• Approval of minutes from January 28, 2022 meeting
• Executive session under ORS 192.660(2)(f) for exempt records

The Veneta Business Assistance Committee unanimously approved amended bylaws that add a non-voting member from the Economic Development Committee and set the quorum at two members. The committee also directed staff to return with a list of objectives for the Hunters in the exclusive right to negotiate agreement, following an executive session where no action was taken.

• Approved amended bylaws adding non-voting member and setting quorum to two (unanimous)
• Directed staff to provide objectives list for Hunters in exclusive right to negotiate agreement

City Council

The Veneta City Council will hold two legislative public hearings on ordinances regulating short-term rentals (Ordinance 566) and cottage housing (Ordinance 567) in all residential zones. The council will also consider adopting resolutions on the employee handbook, park system development charges, and solid waste rates, plus discuss a temporary deferral of system development charges and other business.

• Public hearings on Ordinance 566 (short-term rentals) and Ordinance 567 (cottage housing)
• Resolution 1347 adopting the Veneta Employee Handbook
• Resolution 1348 adopting park system development charges
• Resolution 1349 establishing solid waste management rates
• Ordinance 565 for temporary deferral of system development charges

The Veneta City Council held public hearings and unanimously adopted findings of fact for two land-use proposals: regulating short-term rentals (Ordinance 566) and allowing cottage housing (Ordinance 567). The council also gave first readings to both ordinances, adopted a temporary deferral of system development charges (Ordinance 565), and approved a new Parks System Development Charge (Resolution 1348).

• Adopted findings of fact for short-term rental regulations (Ordinance 566) unanimously.
• Adopted findings of fact for cottage housing regulations (Ordinance 567) unanimously.
• Approved consent agenda 5-0, including minutes, check register, and licenses.
• Donated $500 to Elmira High School Grad Night Committee unanimously.
• Donated $500 to Fern Ridge Kiwanis for Kruise-In unanimously.
• Adopted Resolution 1347 updating the Veneta Employee Handbook unanimously.
• Directed staff to negotiate an Exclusive Right to Negotiate Agreement with Haley Hunter for The Attic unanimously.
• Adopted Ordinance 565 to temporarily defer system development charges 5-0; gave first readings to Ordinances 566 and 567 5-0; adopted Resolution 1348 establishing a Parks SDC unanimously; adopted Resolution 1349 setting solid waste rates unanimously.

Economic Development Committee

The Economic Development Committee is reviewing the proposed $877,000 budget and work plan for fiscal year 2023. Discussions include marketing available commercial properties and implementing various economic development projects.

• Proposed FY 2023 Economic Development Department budget of $877,000
• Planned $10,000 for inventorying and marketing available commercial properties
• Proposed $70,000 allocation for the 5-Year Economic Development Plan implementation
• Election of Committee Chair and Vice-Chair for 2022
• Review of community development and broadband asset swap discussions

The Veneta Economic Development Committee recommended City Council approval of Annie Molnar's Vibrant Veneta Grant Application, approved its FY 2022-2023 budget proposal, and voted to support Oregon House Bill 4092 via written testimony. The committee also directed staff to pursue advertising, broker events, and a marketing assistance program for developable land, and elected Herb Vloedman as Chair and Len Goodwin as Vice-Chair.

• Recommended approval of Annie Molnar's Vibrant Veneta Grant Application (unanimous)
• Approved FY 2022-2023 Economic Development Committee budget proposal (unanimous)
• Approved written testimony supporting HB 4092 (unanimous)
• Elected Herb Vloedman as Chair (unanimous)
• Elected Len Goodwin as Vice-Chair (unanimous)
• Accepted resignation of Member Gabbard (unanimous)
• Approved minutes from December 8, 2021 (unanimous)
• Directed staff to pursue advertising, broker events, and marketing assistance for developable land (consensus)

Park Board

The Veneta Park Board discussed upcoming events, including the renamed 'Veneta Celebration Run' (Diamond Dash Edition) on May 14, where proceeds would fund Park Board priorities from the Parks, Recreation, and Open Space Master Plan. The Board directed staff to add a March agenda item to select one park for fundraising proceeds and to purchase candy for the Easter Egg Hunt before the March 2 meeting. No formal votes were taken on these items; the only vote was to approve the January 5, 2022 minutes.

• Approved January 5, 2022 minutes (unanimous)
• Directed staff to add March agenda item on selecting one park for run proceeds
• Directed staff to purchase Easter Egg Hunt candy before March 2 meeting
• Directed staff to find binder for Easter Egg Hunt organization
• Agreed Easter Egg Hunt subcommittee to meet before March 2 meeting

Planning Commission

The Planning Commission meeting is a work session focused on commissioner training and reviewing the Veneta Consolidated Development Ordinance. The agenda includes educational materials regarding decision-making, public hearings, and managing conflicts of interest.

• Commissioner training: 'On the Record: How to Make a Decision'
• Commissioner training: 'How to Run a Meeting and Conduct a Public Hearing'
• Review of Land Use Cheat Sheet regarding ex parte contacts and bias
• Work session on Code Consolidation and the Veneta Consolidated Development Ordinance

The Veneta Planning Commission held a work session on February 1, 2022, featuring training on land use procedures and a discussion on consolidating the Veneta Land Development Code. No formal decisions were made; the commission reached consensus to follow the Community Development Director's plan for code consolidation, with further work scheduled for March.

• Consensus to follow CDD's plan for code consolidation (no formal vote)
• Training on land use decisions, public hearings, and commissioner conduct completed

Business Assistance Committee

The Veneta Business Assistance Committee is meeting to approve minutes from December 3, 2021, and to hold an executive session under ORS 192.660(2)(f) to consider information or records exempt from public inspection. No other substantive business is listed; the agenda is largely procedural.

• Approve minutes from December 3, 2021
• Executive session under ORS 192.660(2)(f) on exempt records
• Open discussion period

The Veneta Business Assistance Committee met on January 28, 2022, and approved the minutes from the December 3, 2021 meeting. After an executive session, the committee unanimously recommended that the Veneta City Council accept the Attic Building proposal from Hayley Hunter. No other substantive decisions were made.

• Approved minutes from December 3, 2021 (unanimous)
• Recommended council accept Attic Building proposal from Hayley Hunter (unanimous)

City Council

The Veneta City Council is holding a work session to hear the 2022 State of the City address from Mayor Keith Weiss and to receive an informational presentation on updated Parks and Recreation System Development Charges (SDCs). No formal decisions are scheduled; the council will discuss the SDC study and may request a recommended fee amount for a future meeting.

• Parks SDC update: current fee $5,487.58 per single-family home, proposed $6,076
• State of City: new Public Safety Fee enacted for 2022
• ODOT contributed $100,000 for Veneta-Elmira path
• City refinanced $2.8 million sewer debt, saving nearly $750,000
• Madrone Ridge subdivision of 38 homes expected completion in 2022

The Veneta City Council held a work session on January 24, 2022, where they heard a presentation from FCS Group consultants on Parks System Development Charges (SDCs). The council reached consensus to direct staff to prepare a Parks SDC resolution in the full amount for adoption at the February 14, 2022 meeting. No formal vote was taken; the decision was a consensus directive.

• Directed staff to prepare a Parks SDC resolution in the full amount for adoption at the February 14, 2022 meeting (consensus)

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will consider adopting Resolution No. 123, an intergovernmental agreement with the City of Veneta to manage the design and construction of the Bolton Hill Sports Complex, with the URA reimbursing the City up to $2.8 million. The board will also schedule its 2022 meetings, receive a quarterly financial update, and approve the October 11, 2021 minutes.

• Resolution No. 123: contract with City for Bolton Hill Sports Complex development, up to $2.8 million reimbursement
• Scheduling 2022 Urban Renewal Agency meetings (proposed dates: Jan 10, Apr 11, Jul 11, Oct 10)
• Quarterly financial update
• Consent agenda: approval of October 11, 2021 minutes

The Veneta Urban Renewal Agency approved an intergovernmental agreement to contract with the City for development services for the Bolton Hill Sports Complex project. The board also approved the consent agenda, including minutes from the October 11, 2021 meeting, and scheduled meetings for the 2022 calendar year. No public comment was received, and no other substantive decisions were made.

• Approved intergovernmental agreement with City for Bolton Hill Sports Complex development services (unanimous)
• Approved consent agenda including October 11, 2021 minutes (5-0)
• Scheduled Agency meetings for calendar year 2022 (consensus)

City Council

The Veneta City Council will hold a second reading and vote on Ordinance 564 for the Del Rio Comprehensive Plan Amendment and Rezone, and consider Ordinance 565 to temporarily defer System Development Charges. They will also review and potentially adopt resolutions for the Vibrant Veneta Arts Grants and Rescue Veneta Grants programs, along with other administrative items.

• Ordinance 564: Del Rio Comprehensive Plan Amendment and Rezone (second reading and adoption)
• Ordinance 565: Temporary deferral of System Development Charges
• Resolution 1344: Adopting Vibrant Veneta Arts Grants Program
• Resolution 1345: Adopting Rescue Veneta Grants Program
• Resolution 1346: Contracting with Veneta Urban Renewal Agency for project management

The Veneta City Council approved several items, including the Vibrant Veneta Arts Grants Program (Resolution 1344), the Rescue Veneta Grants Program using $100,000 in ARPA funds (Resolution 1345), and Ordinance 564 amending the comprehensive plan and zoning map for the Del Rio property. The council also gave first reading to Ordinance 565, which temporarily defers System Development Charges, passing 4-1. Additionally, the council authorized pay period transition payouts, contracted with the Urban Renewal Agency for the Bolton Hill Sports Complex, and made appointments and liaison assignments.

• Adopted Resolution 1344, Vibrant Veneta Arts Grants Program (unanimous)
• Adopted Resolution 1345, Rescue Veneta Grants Program with $100,000 ARPA funds (unanimous)
• Adopted Ordinance 564, Del Rio comprehensive plan amendment and rezone (5-0)
• First reading of Ordinance 565, temporary SDC deferral (4-1, Cotter no)
• Authorized City Administrator to make pay period transition payouts (unanimous)
• Adopted Intergovernmental Agreement with Urban Renewal Agency for Bolton Hill Sports Complex (unanimous)
• Re-appointed Paula Phillips and David Voltz to Planning Commission
• Approved consent agenda including December 13, 2021 minutes and check register (5-0)

Park Board

The Veneta Park Board will discuss the potential sale of 5th Street and Ralph Johnson Parks, including public comment and board discussion. The board may also approve new park signage and review an update on the Adopt-a-Park program. No final decision on the park sales is expected at this meeting; a vote is planned for February.

• Discussion on sale of 5th Street Park (0.15 acres, RMV $56,004) and Ralph Johnson Park (0.32 acres, RMV $79,540)
• Park signage approval (draft sign for Territorial Park)
• Adopt-a-Park program update
• Planning for Easter Egg Hunt (April 16, 2022) and Diamond Dash volunteer call
• Park Board annual report due to Council in March

The Veneta Park Board unanimously approved new park signage with the City's email added. The Board reached consensus to recommend that the City Council sell 5th Street and Ralph Johnson Parks, with proceeds going toward park improvements, and to find a way to honor former Mayor Ralph Johnson. No public comment was received on the park sale discussion.

• Approved December 1, 2021 minutes (unanimous)
• Approved new park signage with City email added (unanimous)
• Consensus to recommend City Council sell 5th Street and Ralph Johnson Parks
• Consensus to dedicate something to former Mayor Ralph Johnson if park is sold

Planning Commission

The Veneta Planning Commission will hold public hearings on two proposed land-use changes: one to allow short-term rentals (like AirBnB) with staff approval instead of a conditional use permit, and another on cottage housing. The commission will also review December meeting minutes and the 2021 planning and building activity report.

• Public hearing A-2-21: Regulation of Short-Term Rentals — proposed code amendment to allow short-term rentals with staff approval and collect Transient Room Tax
• Public hearing A-3-21: Cottage Housing — proposed ordinance amendment
• Review of December 7, 2021 meeting minutes
• 2021 Planning and Building Activity Report (handout)

The Veneta Planning Commission voted unanimously to recommend that the City Council approve an amendment to the Veneta Land Development Ordinance No. 493 to update language addressing cottage housing, with direction to staff to explore increasing design flexibility. The recommendation followed a public hearing that included testimony both in favor and opposed. The commission also approved the minutes from the December 7, 2021 meeting and discussed the 2021 Planning and Building Department activity report.

• Approved minutes of December 7, 2021 (3-0)
• Recommended City Council approve amendment to Ordinance No. 493 updating cottage housing language (3-0)
• Directed staff to explore increasing design flexibility for cottage housing