Veneta public meetings in 2021

City Council

The Veneta City Council will hold a public hearing and first reading of Ordinance No. 564 to amend the Comprehensive Plan Map and Zoning Map for a 0.11-acre property at 25101 E Hunter Road, changing its designation from commercial to medium-density residential and zoning from Community Commercial to General Residential. The council will also consider several other items, including an agreement amendment for the Elmira-Veneta Multi-Use Path, a donation request from S.A.N.T.A., and an update to the employee handbook. The agenda includes consent items, staff reports, and an executive session for real property negotiations.

• Public hearing on Del Rio Comprehensive Plan Amendment and Rezone (Ordinance No. 564) for 25101 E Hunter Road, changing from C-Commercial to M-Medium Density Residential and Community Commercial to General Residential
• Elmira-Veneta Multi-Use Path Agreement Amendment No. 1
• S.A.N.T.A. Project Request for Donation
• Resolution No. 1342 modifying pay periods and days
• Agreement to negotiate swap of broadband assets with Douglas FastNet

The Veneta City Council unanimously adopted the Del Rio Comprehensive Plan Amendment and Rezone, including a Findings Report, and approved the first reading of Ordinance No. 564. The council also approved several other items, including a $500 donation to the S.A.N.T.A. Project, an agreement amendment for the Elmira-Veneta Multi-Use Path, and a memorandum of understanding with Douglas FastNet. All votes were unanimous.

• Adopted Del Rio Comprehensive Plan Amendment and Rezone Findings Report (unanimous)
• Approved first reading of Ordinance No. 564 for Del Rio plan and zoning map amendments (unanimous)
• Approved $500 donation to S.A.N.T.A. Project from Council Discretionary Budget (unanimous)
• Directed City Administrator to sign Amendment No. 01 for Elmira-Veneta Multi-Use Path (unanimous)
• Adopted Resolution No. 1343 revising Business Assistance Committee bylaws (unanimous)
• Adopted Resolution No. 1342 amending pay periods and days (unanimous)
• Directed City Administrator to sign Douglas FastNet broadband asset swap MOU (unanimous)
• Adopted Option A evaluation process for City Administrator (unanimous)

Economic Development Committee

The Veneta Economic Development Committee will discuss and potentially recommend the Vibrant Veneta Grants Program, a Business Retention & Expansion Survey, and a Downtown Incentive Package. The agenda includes public comment and approval of prior meeting minutes.

• Vibrant Veneta Grants Program discussion (pgs. 11-21)
• Business Retention & Expansion Survey discussion (pgs. 23-41)
• Downtown Incentive Package discussion (pgs. 43-51)
• Approval of minutes from October 13 and November 10, 2021 meetings
• Next meeting: Business Retention and Expansion Survey Training on January 12, 2022

The Veneta Economic Development Committee unanimously recommended that the City Council adopt the Vibrant Veneta Grants Program, including labor value measured by a local index with a 'reasonableness' standard. The committee also unanimously recommended that the City Council approve a broadband asset swap with Douglas FastNet. Minutes from October and November were approved, and technical language changes were made to the Business Retention & Expansion Survey and Downtown Incentive Package.

• Approved minutes for October 13, 2021 (unanimous)
• Approved minutes for November 10, 2021 (unanimous)
• Recommended City Council adopt Vibrant Veneta Grants Program with labor value and local index (unanimous)
• Recommended City Council approve broadband asset swap with Douglas FastNet (unanimous)
• Approved technical language change to Business Retention & Expansion Survey
• Approved technical language change to Downtown Incentive Package

Planning Commission

The Planning Commission will conduct a public hearing regarding a Comprehensive Plan Amendment and Rezone for Del Rio. The body will also review minutes from the November 2, 2021 meeting.

• Public hearing: Del Rio Comprehensive Plan Amendment and Rezone

The Veneta Planning Commission held a public hearing and voted unanimously to recommend that the City Council approve a comprehensive plan and zoning map amendment for a 0.11-acre parcel, changing its designation from Commercial to Medium Density Residential and from Community Commercial to General Residential. The recommendation was made after staff reported low commercial interest and developer inquiries about building a house on the lot. No public testimony was given in favor or opposition. The action will go before the City Council on December 13, 2021.

• Approved minutes of November 2, 2021 (3-0)
• Recommended City Council approve Comprehensive Plan Map change from C-Commercial to M-Medium Density Residential for 0.11-acre parcel (3-0)
• Recommended City Council approve Zoning Map change from Community Commercial to General Residential for same parcel (3-0)

Business Assistance Committee

The Veneta Business Assistance Committee will consider adopting updated bylaws and decide whether to recommend a 'Rescue Veneta Grants Program' funded by approximately $1,000,000 in American Rescue Plan Act funds. The committee may recommend the program as presented, with changes, or direct staff to revise it. The meeting also includes public comments and approval of prior minutes.

• Review and adopt updated committee bylaws
• Rescue Veneta Grants Program: recommend use of ARPA funds for business grants
• Approve minutes from November 5, 2021
• Public comments limited to 3 minutes each

The Veneta Business Assistance Committee unanimously recommended that the City Council pass a resolution for the Rescue Veneta Grants Program, which would use ARPA funds to support businesses recovering from COVID-19 impacts. The committee directed staff to amend the program to allow debt payments, retention/loyalty bonuses, and back-payments for utilities/rent. The committee also adopted updated bylaws, which the City Council will ratify on December 13, 2021.

• Adopted updated committee bylaws (unanimous)
• Recommended Rescue Veneta Grants Program resolution to City Council (unanimous)
• Directed staff to include debt payment provision in grant program
• Directed staff to include retention/loyalty bonus provision
• Consensus to allow back-payments for utilities/rent related to COVID-19 burdens

Park Board

The Veneta Park Board will consider new business items including an adopt-a-park checklist, a volunteer hour tracking sheet, a monthly report update, new park signage, and an update on the disposition of 5th Street and Ralph Johnson Parks. The board will also plan upcoming events: the December 2 Tree Lighting Ceremony, the December 9 Light Parade, and the Easter Egg Hunt. Public comments are limited to 3 minutes and will not be discussed or decided at this meeting.

• Adopt-a-Park checklist for board members to inspect adopted parks
• Volunteer hour tracking sheet for board members
• New park signage directing maintenance and safety concerns to City Hall
• Update on disposition of 5th Street and Ralph Johnson Parks
• Planning for Tree Lighting Ceremony (Dec 2), Light Parade (Dec 9), and Easter Egg Hunt

The Veneta Park Board discussed the potential sale of 5th Street and Ralph Johnson Parks but made no decision, scheduling further discussion for January 5, 2022, and a vote for February. The board approved the November 3, 2021 minutes, approved a new park sign with QR codes, and approved continuing informal monthly reports from Public Works instead of a written report. The board also discussed the Adopt-a-Park checklist and volunteer hour tracking.

• Approved the November 3, 2021 meeting minutes unanimously.
• Approved the new park sign design, with a request to add QR codes for the city email and website.
• Approved continuing informal updates from Public Works Director Schauer instead of a monthly written report.
• Scheduled further discussion on the sale of 5th Street and Ralph Johnson Parks for January 5, 2022, and a vote for February 2022.
• Agreed to have City Recorder Grabicki order Easter eggs for the April 16, 2022 Easter Egg Hunt.
• Formed a subcommittee for the Easter Egg Hunt, chaired by Chair Soderberg.
• Agreed to have staff issue Adopt-a-Park checklist copies and coordinate program updates.
• Agreed to have the Communications Team work on advertising Park Board initiatives.

Economic Development Committee

The Economic Development Committee will review a proposal to adopt the Vibrant Veneta Grants Program for city beautification projects. The meeting also includes discussions regarding a business survey, a downtown incentive package, and a debrief from the Oregon Broadband Conference.

• Vibrant Veneta Grants Program adoption
• Downtown Incentive Package discussion
• Business Retention & Expansion Survey review
• Oregon Broadband Conference debrief

The Veneta Economic Development Committee met on November 10, 2021, but lacked a quorum, so no formal votes were taken. Members discussed the Oregon Broadband Conference, the Vibrant Veneta Grants Program (postponed to next meeting), the Business Retention & Expansion Survey, and the Downtown Incentive Package. Staff was directed to explore using a standard volunteer labor rate for art grants and to update the survey with current business names.

• No quorum; no action taken on October 13 minutes
• Postponed Vibrant Veneta Grants Program action to next meeting
• Directed staff to consider standard volunteer labor rate for art grants
• Requested survey updated with current business names
• Discussed Downtown Incentive Package changes and RFP process

City Council

The Veneta City Council will consider adopting resolutions establishing new water, sewer, and bulk water rates, along with a business assistance program and a transitional housing code update. The agenda also includes a fee waiver request from the Fern Ridge Veterans of Foreign Wars, a park board appointment, and a report on the Lane Arts Council summer art camp.

• Resolution No. 1339 establishing water fees, charges, and rates
• Resolution No. 1340 establishing sewer connection charges and monthly base fees
• Resolution No. 1341 establishing bulk water fees, rates, policies, and procedures
• Resolution No. 1338 adopting the Business Assistance Program
• Ordinance No. 563 updating the Veneta Transitional Housing Code (second reading)

The Veneta City Council approved new water, sewer, and bulk water rates via three resolutions, along with a transitional housing ordinance and a communication strategic plan. The council also waived a community center fee for the VFW, appointed a new park board member, and adopted an updated business assistance program.

• Adopted Resolution 1339 establishing new water rates, repealing Resolution 1314 (unanimous)
• Adopted Resolution 1340 establishing new sewer rates, repealing Resolution 1316 (unanimous)
• Adopted Resolution 1341 establishing bulk water rates, repealing Resolution 1315 (unanimous)
• Adopted Ordinance 563 allowing transitional housing on designated campgrounds and overnight camping on approved properties (4-1, McCoy no)
• Adopted the City of Veneta Communication Strategic Plan (unanimous)
• Adopted Resolution 1338 adopting the Business Assistance Program, repealing Resolutions 485 and 1203 (unanimous)
• Waived the $495 Community Center fee for Fern Ridge Veterans of Foreign Wars (unanimous)
• Appointed Tory Macklin to the Veneta Park Board

Business Assistance Committee

The Veneta Business Assistance Committee will elect a chair and vice-chair, review and adopt proposed bylaws, and discuss the financial status of the Business Assistance Program, including the Business Grants Program and a potential Emergency Business Assistance Program. The committee will also consider the financial analysis of program funds and the grant application packet.

• Elect Chair and Vice-Chair
• Review and adopt committee bylaws
• Financial analysis of Business Assistance Program funds (fund balance $144,700)
• Business Grants Program and application packet review
• Emergency Business Assistance Program discussion

The Veneta Business Assistance Committee (BAC) adopted temporary bylaws, elected McKenzie Gibson as Chair and Jennifer Inmon as Vice-Chair, and approved minutes from September 29, 2021. The committee unanimously recommended that the City Council adopt the Business Grants Program and Application Packet with changes proposed by the Economic Development Committee, including requiring a Veneta Business License and 12 months of profit/loss statements. The committee also reached consensus to recommend a tiered matching system for Business Assistance Program grants, with a 25% match for businesses with 0-5 employees and 50% for others, and to reduce the application to a proposed list of documents.

• Approved minutes from September 29, 2021 with amendments (unanimous)
• Adopted temporary bylaws (unanimous)
• Elected McKenzie Gibson as Chair (unanimous)
• Elected Jennifer Inmon as Vice-Chair (unanimous)
• Recommended City Council adopt Business Grants Program and Application Packet with EDC changes (unanimous)
• Recommended tiered matching system: 25% match for 0-5 employees, 50% for others (consensus)
• Recommended two non-exclusive pools: $30,000 for 25% tier, $20,000 for 50% tier (consensus)
• Recommended reducing application to proposed document list (consensus)

Park Board

The Veneta Park Board will discuss requirements for Tree City USA recognition and a staff proposal to create a single parks email for public comments. They will also plan the December Tree Lighting Ceremony and Light Parade. The meeting includes approval of October minutes and open discussion.

• Tree City USA requirements presented by Evan MacKenzie
• Staff proposal for a general parks email, run by staff, with automated replies
• Planning for December 2 Tree Lighting Ceremony and December 9 Light Parade
• Approval of October 6, 2021 minutes

The Veneta Park Board approved the October 6, 2021 minutes unanimously. The board discussed Tree City USA requirements, requested staff reports on park checklists and volunteer tracking, and set dates for the December 2 tree lighting and December 9 light parade, forming a subcommittee for a parade float. No major policy decisions were made.

• Approved October 6, 2021 minutes (unanimous)
• Requested staff return with park checklist, volunteer sign-in sheet, monthly report, and improved signage
• Set December 2 for Tree Lighting Ceremony
• Set December 9 for Light Parade
• Formed Light Parade Planning Subcommittee (Soderberg, Oglesby, Tribolet)
• Added Ralph Johnson and 5th Street Parks disposition as December discussion item

Planning Commission

The Planning Commission is discussing potential amendments to allow short-term rentals and cottage housing. Staff is seeking direction on whether to allow outdoor and RV camping as part of these updates.

• Discussion on amending regulations to allow short-term rentals via staff approval instead of a Conditional Use Permit
• Proposed collection of Transient Room Tax (TRT) from short-term rental guests
• Discussion on adding language to the Development Code to allow Cottage Cluster development
• Evaluation of whether to allow outdoor and RV camping on residential properties

The Veneta Planning Commission voted unanimously to direct staff to draft an amendment to Land Development Ordinance No. 493 updating short-term rental language, explicitly excluding outdoor camping and RV use. The decision follows a City Council request to address short-term rentals, including a discussion on whether to allow short-term outdoor camping rentals, which the Commission ultimately decided against including.

• Approved minutes as presented (3-0)
• Directed staff to initiate amendment to Ordinance No. 493 on short-term rentals, excluding outdoor camping and RV use (3-0)

City Council

The Veneta City Council will hold a work session to discuss potential changes to the city's Code Enforcement Policy. The discussion will include reports from city staff, the Lane County Sheriff's Office, Lane Fire Authority, and Fern Ridge Neighborhood Watch. No formal action is scheduled; it is a discussion-only item.

• Discussion of Code Enforcement Policy and Procedure
• Verbal reports from Sgt. Tim Ware (Lane County Sheriff's Office), Lt. Tressa Miller (Lane Fire Authority), and Dave Quirk (Fern Ridge Neighborhood Watch)
• Review of 2009 Code Enforcement Policy priorities and enforcement levels

The Veneta City Council held a work session on code enforcement policy and procedure, hearing from staff, law enforcement, and fire officials about challenges with the current complaint-based system. No formal votes were taken, but the Council directed staff to study priority code enforcement cases, estimate the workload for a potential part- or full-time code enforcement officer, perform a cost-benefit analysis, look into increasing fines, and explore switching fire hydrant curb paint from yellow to red.

• Directed staff to study reported and unreported priority code enforcement cases (unanimous, no objection)
• Directed staff to estimate workload and determine if a part- or full-time code enforcement officer is needed
• Directed staff to perform a cost-benefit analysis on hiring a code enforcement officer and funding options
• Directed staff to look into increasing fines for code violations
• Directed staff to explore switching fire hydrant curb paint from yellow to red

Economic Development Committee

The Veneta Economic Development Committee will discuss updates on Douglas Fast Net, RAIN venture capitalist interviews, and a Business Assistance Committee report recommending changes to the Business Assistance Program, including a tiered grant structure and suspended loans. They will also review a Downtown Incentive Package to replace the Fermentation Incentive Package. The meeting includes public comment and approval of prior minutes.

• Downtown Incentive Package discussion (pgs. 35-52)
• Business Assistance Committee update: proposed tiered grants ($30,000 for 0-5 employees, $20,000 for >5 employees), $50/$100 application fees, suspended matching loans
• Douglas Fast Net update (verbal)
• RAIN Venture Capitalist Interviews report (verbal)
• Art Murals update (verbal)

The Veneta Economic Development Committee met and approved the September 8, 2021 minutes (7-0). Members discussed a proposed Douglas Fast Net broadband agreement, with the City Administrator advocating for a ~$7 monthly credit to keep costs near 1% of median income. The committee also heard recommendations from the re-formed Business Assistance Committee, including suspending matching loans and creating a tiered grant match system, and discussed mural project funding and a draft Downtown Incentive Package. No final decisions were made on these discussion items.

• Approved September 8, 2021 meeting minutes (7-0)
• Discussed Douglas Fast Net MOU; City to send finalized draft by week of Oct 18
• Heard BAC recommendations: suspend matching loans, tiered grant matches, reduced documentation, tiered application fees
• Discussed mural project; awaiting cost estimate, applying for T-Mobile grant
• Discussed Downtown Incentive Package; draft to be presented at next meeting

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will meet to review a quarterly financial report, consider a resolution on bank account signers, and decide whether to direct staff to issue a Request for Proposals for updating the 2011 Bolton Hill Sports Complex Master Plan. The board will also approve minutes from the July 12, 2021 meeting and schedule the next meeting.

• Resolution 121 authorizing signers on bank and depository accounts, repealing Resolution No. 121
• Discussion on updating the 2011 Bolton Hill Sports Complex Master Plan, with staff recommending retaining a consultant for a public process
• Quarterly financial update for the first quarter of fiscal year 2021-22, showing a healthy financial position
• Consent agenda includes approval of minutes from July 12, 2021
• Scheduling of the next Urban Renewal Agency meeting

The Veneta Urban Renewal Agency unanimously directed staff to update the 2011 Bolton Hill Sports Complex Master Plan by retaining a consultant to gather community input, based on the 2020 Parks, Recreation, and Open Space Master Plan. The board also elected Keith Weiss as Chair and Thomas Cotter as Vice-Chair, approved the consent agenda 5-0, and adopted Resolution No. 122 to authorize new bank signers. No other substantive decisions were made.

• Elected Keith Weiss as Chair (unanimous)
• Elected Thomas Cotter as Vice-Chair (unanimous)
• Approved consent agenda including July 12 minutes (5-0)
• Directed staff to update Bolton Hill Sports Complex Master Plan with consultant (unanimous)
• Adopted Resolution No. 122 authorizing bank signers, repealing Resolution No. 120 (unanimous)

City Council

The City Council will review updates to the transitional housing code and discuss regulations for short-term rentals and cottage housing. The agenda also includes presentations on water and sewer rate analyses and a report on public safety metrics.

• First reading of Ordinance No. 563 to update the Transitional Housing Code
• Resolution No. 1336 regarding participation in the Great Oregon Shakeout
• Analysis of water and sewer rates
• Regulation of short-term rentals discussion
• Cottage housing development discussion

The Veneta City Council directed staff to initiate amendments to the Land Development Code to allow short-term rentals, including whole-house and non-home considerations, and to update cottage housing rules. The council also approved a consent agenda, adopted resolutions for the Great ShakeOut and banking signers, and directed staff to prepare water and sewer rate resolutions. An ordinance on transitional housing passed on first reading.

• Approved consent agenda including OLCC licenses and monthly reports (5-0)
• Appointed Paula Phillips to Planning Commission
• Adopted Resolution No. 1336 for Great ShakeOut participation (unanimous)
• Adopted Ordinance No. 563 on transitional housing, first reading (4-1)
• Directed staff to initiate short-term rental code amendment (unanimous)
• Directed staff to initiate cottage housing code amendment (unanimous)
• Directed staff to prepare water rate resolution (unanimous)
• Directed staff to prepare sewer rate resolution (unanimous)

Park Board

The Veneta Park Board will meet to approve September minutes, receive a membership update, and review Quarter 3 finances including Fern Ridgeopoly sales and Harvest Festival earnings. They will also recap the Harvest Festival, discuss Tree City considerations, address park questions emails, and plan the December Tree Lighting Ceremony and Light Parade.

• Quarter 3 financial update: Fern Ridgeopoly sales and Harvest Festival earnings
• Harvest Festival recap and Tree City considerations
• Park questions emails: details and next steps
• Planning for December Tree Lighting Ceremony and Light Parade
• Membership update

The Veneta Park Board approved a proposed timeline for recruiting a new member following a resignation. Members also discussed Harvest Festival table placement, a proposed park-specific email system, and upcoming December events. No major policy decisions were made; most items were informational or directed staff to return with proposals.

• Approved September 1, 2021 minutes (unanimous)
• Approved timeline for recruiting to fill board vacancy
• Requested staff proposal on park-specific email system
• Discussed December Tree Lighting and Light Parade planning

Business Assistance Committee

The Veneta Business Assistance Program Committee will discuss and possibly recommend changes to the city's business assistance program, including the $100 application fee, the matching grant requirement, and the application process. The committee is also reviewing Resolutions No. 485 and 1068, which govern the program. No final decisions will be made at this meeting; the committee will provide guidance to staff for a future City Council recommendation.

• Review of Resolutions No. 485 and 1068
• Discussion on modifying or eliminating the $100 application fee
• Proposal to eliminate or change the 50% matching requirement for grants
• Proposal to shorten the grant application document list
• Discussion on grant review schedule (monthly, quarterly, etc.)

The Business Assistance Committee reached consensus to recommend that the City Council suspend the matching loans component of the Business Assistance Program, citing administrative challenges and lack of underwriting expertise. The committee also discussed matching grant policies, including a possible tiered match system, and directed staff to explore creating an emergency business assistance program. No formal votes were taken; the recommendations will go to the City Council.

• Consensus to recommend suspending matching loans component (unanimous)
• Directed staff to explore emergency business assistance program options
• Discussed matching grant policy options (no formal action)

Budget Committee

The City of Veneta and Veneta Urban Renewal Agency Budget Committees are holding a joint session. The meeting focuses on a work session to debrief the previous budget season and introduce the timeline for the 2022-2023 fiscal year budget.

• Work session on FY2021-2022 budget process debrief
• Review of 2022-2023 Fiscal Year Budget Timeline
• Approval of City of Veneta Budget Committee minutes
• Approval of Veneta Urban Renewal Agency Budget Committee minutes

The joint work session of the Veneta and Urban Renewal Agency budget committees approved the June 1, 2021 minutes for both committees and discussed feedback from the 2021-2022 budget cycle. No substantive budget decisions were made; the session was primarily a debrief on the budget process.

• Approved June 1, 2021 City of Veneta Budget Committee minutes (unanimous)
• Approved June 1, 2021 Veneta Urban Renewal Agency Budget Committee minutes (unanimous)

City Council

The Veneta City Council is holding a work session to discuss potential changes to municipal code chapters 8 and 9 regarding transitional housing and overnight camping. They will consider allowing public or private organizations to manage such programs, complying with new Oregon laws (HB 3124, HB 3115, HB 2006), and deciding whether capacity limits should be set by council or staff. The council will also schedule the October 25 work session on code enforcement.

• Discussion on amending VMC Chapter 9 to allow nonprofits like Fern Ridge Community Services to manage transitional housing programs
• Proposal to align VMC Chapter 8 with HB 3124, increasing camp removal notice from 48 to 72 hours
• Consideration of capacity limits for overnight camping on city-owned property (currently max 2 parcels, 8 permits, 2 persons per permit)
• Decision on whether capacity limit increases should be council-driven or staff-driven
• Scheduling of October 25 work session on code enforcement, including start time and meal

The Veneta City Council held a work session and directed staff to draft an ordinance amending Municipal Code Chapters 8 and 9 to allow non-governmental organizations to operate transitional housing centers. Council also directed staff to evaluate city-owned lots for potential homeless camping designation. No formal votes were taken; decisions were made by consensus.

• Directed staff to propose ordinance amending Chapters 8 and 9 for transitional housing (consensus)
• Directed staff to evaluate city-owned lots for homeless camping designation (consensus)
• Scheduled October 25, 2021 work session to start at 5:00 p.m. without meal (consensus)

City Council

The Veneta City Council will consider resolutions to establish a public safety fee amount and temporarily reduce transportation system development charges for non-residential development. They will also review a cybersecurity policy, a Sustainable City Year Program contract, and a stormwater manual overview, among other business.

• Resolution No. 1334 establishing a public safety fee amount per Ordinance No. 562
• Resolution No. 1335 temporarily reducing transportation system development charges for non-residential development for one year
• Consideration of fee waiver requests for Kiwanis Kruise-In and Fern Ridge Library OLCC permits
• Appointments to the Economic Development Committee
• National Preparedness Month proclamation

The Veneta City Council unanimously adopted Resolution No. 1334, establishing a $4.00 per month public safety fee, effective for January 2022 services and billed the first week of February. The Council also unanimously approved a 50% reduction of transportation system development charges for non-residential development for one year, and authorized the City Administrator to sign a master agreement with the University of Oregon's Sustainable City Year Program for up to $45,000. Fee waivers for the Kiwanis Kruise-In and Writers & Wine events were approved, and Mayor Weiss was appointed as voting delegate to the League of Oregon Cities Annual Meeting.

• Adopted Resolution No. 1334, establishing a $4.00/month public safety fee effective Jan 2022
• Adopted Resolution No. 1335, a 50% reduction of transportation system development charges for non-residential development for one year
• Authorized City Administrator to sign a master agreement with UO's Sustainable City Year Program, not to exceed $45,000
• Waived the $40.00 Street Closure Permit fee for the Kiwanis Kruise-In event, refunding the fee
• Waived the $25.00 OLCC Temporary Permit fee for the Writers & Wine event, refunding the fee
• Reappointed Herb Vioedman and Len Goodwin to the Economic Development Committee
• Proclaimed September 2021 as National Preparedness Month in Veneta
• Appointed Mayor Weiss as voting delegate and Councilor Cotter as alternate to the 2021 League of Oregon Cities Annual Meeting

Economic Development Committee

The Veneta Economic Development Committee will discuss and provide guidance on the City's application for Business Oregon's Rural Opportunity Initiative (ROI) Grant, due September 20. Staff present two options: furnishing 'the Attic' with a commercial kitchen or other spaces, or hiring an Entrepreneurial Services Coordinator and purchasing business coaching services. The committee will also review a Business Retention and Expansion Survey and hear general updates.

• ROI Grant application guidance (due Sept 20) — options include furnishing 'the Attic' or hiring an Entrepreneurial Services Coordinator
• Business Retention and Expansion Survey (BRES) discussion
• Fermentation Incentive Package discussion
• Approval of minutes from June 9, 2021
• Next meeting set for October 13, 2021 at 2:00 p.m.

The committee reached consensus to apply for a Rural Opportunities Initiative grant to establish a commercial kitchen at the Community Center, rather than upgrading the Attic building. Members also agreed to explore a broader Downtown Incentive Package to replace the Fermentation Incentive Package. The committee approved the minutes and adopted the Business Retention and Expansion Survey timeline.

• Approved the September 8, 2021 minutes 5-0.
• Reached consensus to apply for the ROI Grant for a commercial kitchen at the Community Center.
• Reached consensus to explore a general Downtown Incentive Package instead of the Fermentation Incentive Package.
• Adopted the Business Retention and Expansion Survey timeline ending March 2022.

Planning Commission

This is a procedural meeting with only agenda and meeting materials listed. No substantive decisions or discussions are specified.

Park Board

The Park Board is reviewing an update on City Park restrooms and discussing upcoming community events. The board is also following up on assignments for the Adopt-a-Park program.

• City Park restroom update from Public Works Director Kyle Schauer
• Planning for Tree City Celebration and Harvest Festival
• Follow-up on Adopt-a-Park assignments and next steps
• Review of August 4, 2021, meeting minutes

The Veneta Park Board approved a motion to purchase 100 'I Support Veneta Parks' stickers, not to exceed $150, from Member Tribolet for sale at the Harvest Festival. The board also discussed plans for the City Park restroom, Adopt-a-Park assignments, and event leads, but no other formal decisions were made.

• Approved purchase of 100 stickers, not to exceed $150, from Member Tribolet (unanimous)
• Approved August 4, 2021 minutes (unanimous)

City Council

There is no agenda available for this meeting. No items were listed for discussion or decision.

Economic Development Committee

The Economic Development Committee will receive updates on fiber optic infrastructure and the Business Assistance Program Advisory Committee. The committee is also scheduled to discuss strategic planning regarding a liaison program and a business retention and expansion survey.

• Fiber Optic Infrastructure Update
• Business Assistance Program Advisory Committee Update
• Liaison Program strategic planning discussion
• Business Retention and Expansion Survey discussion

The Veneta Economic Development Committee approved the June 9, 2021 minutes (9-0). The committee discussed a proposed Business Liaison Program and the Business Retention and Expansion Survey, but took no formal action on these items. Updates were provided on the Business Assistance Program, fiber optic broadband efforts, and a partnership with Huerto de la Familia.

• Approved June 9, 2021 meeting minutes (9-0)

City Council

The Veneta City Council will consider appointments, fee waivers, and a proposed public safety fee, and hear staff reports on transitional housing code updates and a water system risk assessment. The meeting includes a consent agenda with routine items and an executive session for exempt records.

• Business Assistance Program Committee appointments
• Harvest Festival fee waiver request
• Fern Ridge Gleaners Community Center rental waiver request
• Presentation on proposed amount of public safety fee
• Transitional housing code updates

The Veneta City Council unanimously directed staff to propose an ordinance updating Municipal Code Chapters 8 and 9 to comply with state law and court rulings on transitional housing. They also approved a $4.00 monthly public safety fee, waived fees for community events, and made several appointments and donations.

• Approved consent agenda including minutes, permits, and reports (5-0)
• Appointed McKenzie Gibson and Jennifer Inmon to Business Assistance Program Committee
• Waived $40 street closure permit fee for Harvest Festival (unanimous)
• Donated $250 to Chamber of Commerce for Chili Cook-Off (unanimous)
• Waived $980 community center rental fee for Fern Ridge Gleaners (unanimous)
• Directed staff to propose ordinance updating Municipal Code Chapters 8 and 9 (unanimous)
• Directed staff to propose resolution for $4.00/month public safety fee (unanimous)
• Directed staff to retroactively modify City Administrator's salary to include cost-of-living provision (unanimous)

Park Board

The Veneta Park Board will receive updates on the Paths and Trails Plan and the Bolton Hills Sports Complex, and will select goals for the Adopt-a-Park program. They will also recap National Night Out, plan the Harvest Festival, and finalize the event calendar for fiscal year 2021-2022, including assigning leads and identifying fundraising needs.

• Adopt-a-Park: Selection and Goals
• Paths and Trails Plan (verbal update)
• Bolton Hills Sports Complex Plan update
• Harvest Festival planning
• Event calendar for FY 2021-2022 with fundraising needs

The Veneta Park Board discussed updates on the Paths and Trails Plan and the Bolton Hills Sports Complex Plan, with no formal decisions made on these items. The board approved the July 7, 2021 minutes unanimously and agreed to assign park leads at a future meeting.

• Approved July 7, 2021 minutes (unanimous)
• Discussed Paths and Trails Plan update, pending SCYP confirmation
• Discussed updating 10-year-old Bolton Hills Sports Complex Plan
• Agreed to assign park leads at September meeting

Planning Commission

This is a procedural placeholder. The agenda for the August 3, 2021 Veneta Planning Commission meeting is listed as 'No Agenda,' with no items provided for public review or discussion.

• No agenda items listed

City Council

The Veneta City Council and Planning Commission meet jointly to discuss their respective roles in land use regulation and share perspectives on local development trends. The regular council meeting follows, with items including a National Night Out proclamation, a Harvest Festival donation request, a lien search fee increase resolution, and staff updates.

• Joint work session on City Council–Planning Commission land use roles
• Discussion of Veneta land development trends and needs
• National Night Out proclamation
• Donation request for Harvest Festival
• Resolution No. 1333 establishing lien search fees, repealing Resolution No. 1183

The Veneta City Council approved a $500 donation from its discretionary budget to Mid Lane Cares for the Veneta Harvest Festival, and unanimously passed Resolution No. 1333 increasing city lien search fees. The council also proclaimed August 3, 2021 as National Night Out. No other substantive decisions were made; the consent agenda was approved 5-0.

• Approved $500 donation to Mid Lane Cares for Harvest Festival (unanimous)
• Approved Resolution No. 1333 increasing lien search fees (unanimous)
• Proclaimed August 3, 2021 as National Night Out
• Approved consent agenda including July 12 minutes (5-0)

City Council

The Veneta City Council and Planning Commission meet jointly to discuss their respective roles in land use regulation and share perspectives on local development trends. The regular council meeting follows, with items including a National Night Out proclamation, a Harvest Festival donation request, a lien search fee increase resolution, and staff updates.

• Joint work session on City Council–Planning Commission land use roles and Veneta land development trends
• National Night Out proclamation
• Donation request for Harvest Festival
• Resolution No. 1333 establishing lien search fees and repealing Resolution No. 1183
• USDA Sewer Bond Refund Update (verbal)

The joint work session was informational only; no formal decisions were made. Participants discussed the division of land use authority between the Council and Planning Commission, ex parte contact rules, and future planning concepts like form-based codes and missing middle housing.

• No formal decisions made; session was informational

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board is meeting to review its fourth-quarter financial report for fiscal year 2020-21 and to schedule its next quarterly meeting. The board will also consider approving the minutes from its June 28, 2021 meeting.

• Quarterly financial update for quarter ending June 30, 2021
• Debt Service Fund received 109% of budgeted property tax revenue
• Interest earnings at 49% of budget; loan income at 0%
• Scheduling next Urban Renewal Agency meeting; proposed date October 11, 2021
• Consent agenda: approval of June 28, 2021 minutes

The Veneta Urban Renewal Agency approved its consent agenda, including minutes from the June 28 regular session, by a 5-0 vote. The agency received 109% of budgeted property taxes and saw an overall increase in its ending fund balance, with no noteworthy items to report. It also scheduled its second quarter meeting for October 11, 2021, and adjourned at 8:30 p.m.

• Approved consent agenda as presented, including June 28 regular session minutes, by a 5-0 vote
• Scheduled second quarter meeting for October 11, 2021, by consensus
• Adjourned at 8:30 p.m.

City Council

The Veneta City Council will hold a quasi-judicial hearing on a wetland variance for the Hintermayr Subdivision, which proposes a 12-lot single-family development and an extension of Oak Island Drive across a wetland. The council will also hold a public hearing on a proposed public safety utility fee (Ordinance No. 562) and consider a consent agenda with routine items. The meeting includes public comment periods and staff reports.

• Public hearing on proposed public safety utility fee (Ordinance No. 562)
• Quasi-judicial hearing on Hintermayr Subdivision wetland variance (File #V-2-20)
• Consent agenda includes June 28, 2021 minutes, monthly check register, and parade permit
• Kiwanis Kruise-In donation request
• Fiscal Year 2021-2022 planning calendar preview

The Veneta City Council approved a wetland variance for the Oak Creek Estates subdivision, allowing the project to proceed with conditions. The council also adopted an ordinance creating a Public Safety Fee, though the fee amount was not set. A $500 donation to the Kiwanis Club was approved, and staff were directed to continue work on a Sustainable City Year Program application.

• Approved wetland variance for Oak Creek Estates (5-0)
• Adopted Ordinance No. 562 creating a Public Safety Fee (unanimous)
• Approved $500 donation to Kiwanis Club of Fern Ridge (unanimous)
• Authorized staff to continue Sustainable City Year Program application (unanimous)
• Approved consent agenda including June 28 minutes, check register, and parade permit (5-0)

Park Board

The Veneta Park Board will meet to approve the June 2, 2021 minutes, plan the 2021 Harvest Festival, and review the event calendar. Public comments will be taken under advisement. The meeting is accessible via teleconference due to COVID-19 restrictions.

• Approval of minutes from June 2, 2021
• Planning for Harvest Festival 2021 (scheduled for September 11, 10 a.m.–3 p.m.)
• Review of event calendar
• Open discussion on other park matters

The Veneta Park Board approved the June 2, 2021 minutes unanimously. They discussed plans for a Park Board booth at the 2021 Harvest Festival, including a survey, maps, and a coloring contest, and agreed to have Mid Lane Cares present at the August meeting. The board also discussed participating in National Night Out on August 3, with ideas for stickers and informational fliers. No formal decisions were made on these event plans.

• Approved the June 2, 2021 minutes unanimously.
• Scheduled a Mid Lane Cares representative to present at the August meeting about Harvest Festival.
• Discussed a Park Board booth at Harvest Festival with ideas for a survey, maps, and a coloring contest.
• Discussed participation in National Night Out on August 3, with plans for stickers and fliers.

Planning Commission

This meeting has no agenda available. The agenda text states only that there is no agenda for this meeting, so no decisions or discussions are scheduled to be reported.

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board will hold a public hearing on and then adopt the Fiscal Year 2021-22 operating budget, totaling $2,522,590. The budget includes a property tax levy of $765,187 and appropriations of $1,663,891. The board will also approve the May 10, 2021 minutes and schedule its next meeting, likely for July 12, 2021.

• Adoption of Resolution No. 121 adopting the FY2021-22 budget of $2,522,590
• Public hearing on the approved budget as required by state law
• Tax levy of $765,187 to be certified to Lane County Assessor
• Appropriations of $1,663,891, including $983,000 for debt service
• Schedule next meeting, proposed for July 12, 2021

The Veneta Urban Renewal Agency held a public hearing and unanimously adopted Resolution No. 121, approving the operating budget for fiscal year 2021-22, including appropriations and tax impositions. The consent agenda, which included minutes from the May 10 regular session, was also approved 5-0. The board scheduled its next quarterly meeting for July 12, 2021.

• Adopted Resolution No. 121, FY 2021-22 operating budget (unanimous)
• Approved consent agenda including May 10 minutes (5-0)
• Scheduled next meeting for July 12, 2021

City Council

The Veneta City Council is holding a public hearing on a Community Development Block Grant application to Business Oregon for $42,998 to fund improvements to the Love Project Food Pantry, operated by Mid Lane Cares. The council will also consider several resolutions, including adopting the FY 2021-22 budget, updating compensation plans, certifying state revenue eligibility, and establishing storm water drainage fees. The meeting includes a consent agenda and staff reports.

• Public hearing on CDBG CARES Act grant application for $42,998 for Love Project Food Pantry improvements
• Resolution No. 1332 adopting the FY 2021-22 operating budget
• Resolution No. 1331 establishing storm water drainage fees
• Resolution No. 1327 and 1328 updating compensation plans for regular and temporary/seasonal positions
• Resolution No. 1329 and 1330 certifying municipal services and electing to receive state-shared revenues

The Veneta City Council unanimously adopted the FY 2021-22 operating budget and updated compensation plans for regular and temporary/seasonal positions, along with resolutions certifying municipal services and state revenue eligibility. The council also approved a stormwater drainage fee increase and the consent agenda, which included prior meeting minutes and a USDA bond refund statement. A public hearing was held for a Community Development Block Grant application to fund the Mid Lane Cares food bank, but no action was taken on it.

• Adopted FY 2021-22 operating budget (Resolution 1332, unanimous)
• Adopted updated compensation plan for regular positions (Resolution 1327, unanimous)
• Adopted updated compensation plan for temporary/seasonal positions (Resolution 1328, unanimous)
• Certified city provides four or more municipal services (Resolution 1329, unanimous)
• Declared election to receive state-shared revenues (Resolution 1330, unanimous)
• Established stormwater drainage fees (Resolution 1331, unanimous)
• Approved consent agenda including June 14 minutes and USDA bond refund statement (5-0)

City Council

The Veneta City Council will hold quasi-judicial and public hearings on a major amendment to the Southwest Area Specific Plan (SWAP), a proposed public safety utility fee, uses of state shared revenue, and the approved FY 2021-22 budget. The council will also consider consent agenda items and staff reports, including a resolution authorizing USDA sewer bond refunding and an amendment to the EWEB water contract.

• Public hearing on proposed public safety utility fee (Ordinance No. 562)
• Public hearing on uses of state shared revenue
• Public hearing on approved budget for fiscal year 2021-22
• Resolution No. 1326 authorizing USDA sewer bond refunding
• Amendment to EWEB surplus water contract

The Veneta City Council approved a major amendment to the Southwest Area Specific Plan (SWAP) with conditions, based on the Proposed Final Order, in a 5-0 vote. The council also passed the first reading of an ordinance creating a Public Safety Fee, though the fee amount was not set. Additionally, the council approved a consent agenda, a resolution authorizing a USDA sewer bond refund, and an addendum to the EWEB water contract for a watershed recovery fee.

• Approved the Major Amendment to the Southwest Area Specific Plan (SWAP) with conditions (5-0).
• Approved first reading of Ordinance No. 562, creating a Public Safety Fee (unanimous).
• Approved the consent agenda, including minutes, check register, and contracts (5-0).
• Approved Resolution No. 1326 authorizing USDA sewer bond refunding (5-0).
• Approved the EWEB water contract addendum with the Five-Year Cost of Service option (5-0).
• Consensus to move items from the August 23, 2021 meeting to give Council a meeting off.

Economic Development Committee

The Veneta Economic Development Committee is meeting virtually to discuss city updates, including the Business Assistance Program, VenetaWorks initiatives, and the Sustainable City Year Program pre-application. They will also review the FY 2021-2022 budget for economic development and hear reports from subcommittees on arts & culture and business retention, plus broadband. The agenda includes approval of the April 14th minutes and public comment.

• Approval of minutes from April 14, 2021
• Update on The Shoppes at Veneta Square
• Update on Shop Veneta: Buy Local Gift Card
• Update on ShopFernRidge.com
• Economic development in FY 2021-2022 budget

The Veneta Economic Development Committee approved the April 14, 2021 minutes (6-0) and received updates on the Business Assistance Program, VenetaWorks, and broadband expansion efforts. No formal policy decisions were made; the meeting was primarily informational and planning-focused.

• Approved April 14, 2021 meeting minutes (6-0)
• Discussed recruitment for Business Assistance Program Advisory Committee
• Noted $81,000 available for fiber/broadband in FY 2021-2022 budget
• Discussed working with Emerald Broadband and Douglas FastNet for broadband expansion
• Discussed murals as focus for Arts & Culture subcommittee
• Next meeting set for July 14, 2021 at 2:00 p.m. in-person

Park Board

The Veneta Park Board is meeting to approve April minutes, discuss Earth Day wrap-up, review financials through April 30, 2021, and plan the 2021 Harvest Festival and adopt an event calendar. They will also hear a report on a noise variance for the City Park Stage from the Planning Commission. Public comments are limited to 3 minutes and will be taken under advisement.

• Review financials through April 30, 2021
• Plan 2021 Harvest Festival
• Review and adopt event calendar
• Oral report on Planning Commission consideration of noise variance for City Park Stage
• Earth Day wrap-up

The Veneta Park Board approved the April 7, 2021 minutes as corrected (unanimous). Members discussed the upcoming Harvest Festival on September 11, including potential cycling events, and reviewed event calendar ideas. The board also heard a report on a noise variance for the City Park stage approved by the Planning Commission, allowing amplified music with a permitting process. No formal decisions were made on these discussion items.

• Approved April 7, 2021 minutes as corrected (unanimous)

Budget Committee

The Veneta Budget Committee is meeting to review the proposed budget document, hear public comment on state shared revenue uses, and vote on approving the budget, tax levy, and general obligation bond taxes. The meeting includes a public hearing, budget overview, and committee elections. Attendees are limited to 35 with masks required, and comments can be submitted by email before noon on June 1.

• Public hearing on possible uses of state shared revenue
• Approval of budget, tax levy, and taxes for general obligation bonds
• Election of chairperson and secretary
• Approval of minutes from May 23, 2019
• Review of proposed budget document including fund balances, revenues, and work plan items

The Veneta Budget Committee unanimously approved the fiscal year 2021-22 budget of $20,878,463, along with property taxes at $5.6364 per $1,000 of assessed value and a $94,350 general obligation bond tax. The committee also elected Robbie McCoy as chair and Iris Quitta as secretary, and approved the May 21, 2020 minutes. The budget includes a proposed Public Safety Fee, which requires City Council approval to implement.

• Approved FY 2021-22 budget of $20,878,463 (unanimous)
• Approved property tax rate of $5.6364 per $1,000 assessed value (unanimous)
• Approved $94,350 general obligation bond property tax (unanimous)
• Elected Robbie McCoy as chairperson (unanimous)
• Elected Iris Quitta as secretary (unanimous)
• Approved May 21, 2020 meeting minutes (unanimous)

Budget Committee

The Veneta Urban Renewal Agency Budget Committee is meeting to review the proposed budget document, including fund balances, estimated revenues, and resources. The committee will also hear a budget message, take public comment, and vote on approving the budget and tax levy. The meeting is limited to 35 attendees with masks required due to COVID-19 restrictions.

• Approval of May 20, 2020 minutes
• Presentation of budget message
• Review of proposed budget document including fund balances and estimated revenues
• Public comment period
• Approval of budget and tax levy

The Veneta Urban Renewal Agency Budget Committee unanimously approved the Fiscal Year 2021-2022 budget of $2,522,590 and property taxes of $765,187. The committee also elected the City of Veneta Budget Committee chairperson and secretary to serve as the Agency's chairperson and secretary, and approved the May 21, 2020 minutes. No public comment was made.

• Approved FY 2021-2022 budget of $2,522,590 (unanimous)
• Approved FY 2021-2022 property taxes of $765,187 (unanimous)
• Elected City Budget Committee chairperson and secretary as Agency chairperson and secretary (unanimous)
• Approved May 21, 2020 minutes (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding a tentative subdivision, a wetland protection variance, and noise regulations for City Park. The body will also discuss the city's Airbnb policy.

• S-1-20(A): Request for Tentative Subdivision and Type C Tree Permit
• V-2-20: Variance to Wetland Protection Ordinance for Oak Island Drive extension in Oak Creek Estates
• V-3-21: Variance to Noise regulations to allow amplified music at the City Park stage
• Discussion of Airbnb Policy

The Veneta Planning Commission approved a tentative subdivision with a Type C tree permit (S-1-20(A)), removing a duplicate condition, and approved a wetland protection ordinance variance (V-2-20). It also approved a noise variance for City Park (V-3-21) with conditions allowing operation until 10 p.m. on federal holidays, after a motion to allow 10 p.m. on all days failed.

• Approved tentative subdivision S-1-20(A) with Type C tree permit, removing condition 27 (4-0)
• Approved wetland protection ordinance variance V-2-20 (4-0)
• Approved noise variance V-3-21 for City Park with federal holidays allowed until 10 p.m. (3-0)
• Denied motion to allow noise variance until 10 p.m. on all days (2-2)

City Council

The City Council held a work session to discuss creating a monthly public safety fee to fund police services. The proposal aims to stabilize funding by replacing declining revenues and rebuilding the Law Enforcement Fund's emergency reserves.

• Proposed minimum monthly public safety fee of $3.99 per utility account
• Target annual revenue amount of $85,000 for the public safety fee
• Proposal to use City marijuana sales tax to replace declining internet franchise fees
• Discussion regarding a $50,000 annual goal to rebuild Law Enforcement Fund reserves
• Identification of an estimated $15,000 loss in State marijuana sales tax revenue due to Measure 110

The Veneta City Council held a work session to discuss a proposed $4 per household per month public safety fee, which would generate about $85,000 annually to replace spending from the city's public safety savings account and offset declining revenues. Council reached consensus to ask staff to bring forward a public safety fee ordinance as presented. No formal vote was taken; the item was discussed and direction given for a future proposal.

• Consensus to ask staff to bring forward a public safety fee ordinance (no formal vote)
• Discussed $4/month per household fee to generate ~$85,000/year
• Discussed redirecting city marijuana taxes from Parks Fund to Law Enforcement Fund

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will meet on May 10, 2021, immediately following the City Council meeting. The board will consider the consent agenda, which includes approving the minutes from the April 12, 2021 meeting. The main item of business is a staff report from the Finance Director on the Third Quarter 2020-21 Financial Report.

• Consent agenda: Approval of April 12, 2021 meeting minutes
• Staff report: Third Quarter 2020-21 Financial Report
• Public comment period (max 20 minutes, 3 minutes per speaker)

The Veneta Urban Renewal Agency met on May 10, 2021, and approved the consent agenda, which included the April 12, 2021, minutes. The board also received a staff report on Quarter 3 2021 finances. No other substantive decisions were made.

• Approved consent agenda including April 12, 2021 minutes (5-0)

City Council

The Veneta City Council will hold a regular meeting with public comment, a consent agenda, and several business items. Key actions include considering a resolution to accept American Rescue Plan Act funds, initiating a USDA sewer bond refund process, and reviewing a proposed ordinance to allow quarterly Urban Renewal Agency meetings. The council will also hear presentations from Travel Lane County and Lane Arts Council, and discuss a temporary use permit fee waiver for events on St. Vincent property.

• Resolution 1325: Accepting American Rescue Plan Act funds for the General Fund
• Ordinance No. 561: Amending municipal code to allow quarterly Urban Renewal meetings
• Initiating a USDA sewer bond refund process
• Temporary Use Permit Fee Waiver for events on St. Vincent Property
• Lane Arts Council donation request

The Veneta City Council approved several items, including accepting American Rescue Plan Act funds, initiating a USDA sewer bond refund process, and waiving a temporary use permit fee for the farmers market. They also approved a $500 donation to Lane Arts Council, directed staff to solicit applications for a Business Assistance Program Committee, and passed an ordinance changing Urban Renewal Agency meetings to quarterly. All votes were unanimous.

• Approved consent agenda (5-0)
• Approved $500 donation to Lane Arts Council (unanimous)
• Directed staff to solicit applications for Business Assistance Program Committee (unanimous)
• Authorized fee waiver for temporary use permit for Veneta Downtown Farmers Market (unanimous)
• Approved Ordinance No. 561 changing Urban Renewal Agency meetings to quarterly (unanimous)
• Approved Resolution No. 1325 accepting ARPA funds (unanimous)
• Initiated USDA sewer bond refund process with DA Davidson (unanimous)

Park Board

This meeting has no agenda available, so there are no specific items to report. The agenda text only states that no agenda exists for this meeting.

Planning Commission

The Planning Commission will conduct a public hearing regarding a major amendment to the Southwest Area Specific Plan. The proposal involves modifying right of way and increasing total park area within the plan.

• Public hearing for SDP-1-21(A) – Major Amendment to Southwest Area Plan
• Proposal to increase overall park area from 7 acres to approximately 10.9 acres
• Proposal to remove and relocate north-south right of way to create a 7-acre upland park

The Veneta Planning Commission unanimously approved a major amendment to the Southwest Area Plan (SPD-1-21(A)), accepting staff recommendations except for removing the wetland delineation requirement for tax lot 6400. The commission also recommended that the City Council ask staff to provide a more direct multi-use connection between two open space areas. The motion passed 3-0.

• Approved major amendment to Southwest Area Plan (SPD-1-21(A)) with amendments (3-0)
• Removed wetland delineation requirement for tax lot 6400 from the final order
• Recommended Council direct staff to improve multi-use connection between open space areas

City Council

This meeting has no agenda available, so no specific items are scheduled for discussion or decision. The agenda text only states that there is no agenda.

Economic Development Committee

The Veneta Economic Development Committee will meet virtually to approve February minutes, receive city updates on local business programs, and hear reports from Arts & Culture and Communications subcommittees. The committee will also review action notes from its strategic plan, which was approved in February and is being brought to City Council.

• Approval of February 10, 2021 minutes
• Veneta Extravaganza summary and Shop Veneta program update
• Arable Brewing, Shoppes at Veneta Square, and Emporium updates
• Hanging baskets on Broadway update
• SCYP (Sustainable City Year Program) meeting discussion

The Veneta Economic Development Committee met virtually on April 14, 2021, and approved the February 10, 2021 minutes with a correction noting that Member Alansky works for Banner Bank, not Key Bank. The committee received updates on local economic development projects, including the Veneta Extravaganza, Shop Veneta program, Arable Brewing negotiations, hanging baskets, Shoppes at Veneta Square, the Emporium, and the Sustainable City Year Program. No substantive policy decisions were made; the meeting was primarily informational and administrative.

• Approved February 10, 2021 minutes as amended (6-0)
• Noted correction that Member Alansky works for Banner Bank, not Key Bank

Urban Renewal Agency Board

This is a brief procedural meeting of the Veneta Urban Renewal Agency. The only action item is approval of the minutes from the March 8, 2021 meeting. Public comment is allowed, but no substantive decisions or discussions are listed.

• Approval of minutes for March 8, 2021

The Veneta Urban Renewal Agency met briefly on April 12, 2021, with no public comment and no substantive business. The board unanimously approved the March 8, 2021 meeting minutes as amended to include the final vote count, and the consent agenda also included the February 8, 2021 minutes. The meeting adjourned after about two minutes.

• Approved March 8, 2021 meeting minutes as amended (5-0)
• Approved consent agenda including February 8, 2021 minutes (5-0)

City Council

The Veneta City Council will hold a joint meeting with the Local Contract Review Board to declare a 2005 Ford Ranger as surplus and authorize its sale via Craigslist. The council will also consider extending the city's COVID-19 paid sick leave policy, discuss the 2021 pool season, proposed council goals for 2021-2023, a farmers market funding request, and renewal of the Lane County law enforcement agreement. Public comment is limited to 20 minutes with 3 minutes per speaker.

• Resolution 1324: Declare 2005 Ford Ranger surplus and authorize disposal via Craigslist
• Resolution 1323: Extend federal COVID-19 paid sick and school closure leave policy
• Proclamation for Child Abuse Prevention Month with 90by30 North Lane presentation and donation request
• Arbor Day Proclamation and recognition as 2020 Tree City USA
• Veneta Community Pool recommendation for 2021 season

The Veneta City Council approved several items, including a $2,825 expenditure for the Veneta Downtown Farmers Market, renewal of the Lane County law enforcement agreement, and a $1,000 donation to 90by30 North Lane. They also extended the COVID-19 paid leave policy and adopted 2021-2023 council goals. All votes were unanimous (5-0).

• Approved Resolution No. 1324 declaring 2005 Ford Ranger surplus (5-0)
• Approved consent agenda as amended (5-0)
• Approved March 8, 2021 minutes as amended (5-0)
• Donated $1,000 to 90by30 North Lane (5-0)
• Approved Resolution No. 1323 extending COVID-19 paid leave (5-0)
• Adopted 2021-2023 Council Goals (5-0)
• Authorized $2,825 for Veneta Downtown Farmers Market (5-0)
• Approved 2021-2022 law enforcement IGA with Lane County (5-0)

Park Board

The Veneta Park Board is meeting to handle routine business, including approving March minutes, electing officers, and discussing the Easter Egg Hunt wrap-up. They will also consider the disposition of 5th Street and Ralph Johnson Parks and plan an Earth Day celebration at Veneta Elementary.

• Election of officers
• Disposition of 5th Street and Ralph Johnson Parks
• Earth Day Celebration at Veneta Elementary
• Arbor Day Proclamation to be read by Mayor Weiss
• Veneta recognized as 2020 Tree City USA

The Veneta Park Board approved the March 3, 2021 minutes and unanimously re-elected Craig Soderburg as Chair and Tressa Miller as Vice-Chair. The board discussed the Easter Egg Hunt wrap-up, the hypothetical disposition of 5th Street and Ralph Johnson Parks, and volunteer opportunities for Earth Day. The board also discussed the Tree City USA designation and follow-up items including timesheets and EPUD waivers.

• Approved the March 3, 2021 minutes unanimously
• Re-elected Craig Soderburg as Chair unanimously
• Elected Tressa Miller as Vice-Chair unanimously
• Discussed disposition of 5th Street and Ralph Johnson Parks as still hypothetical
• Discussed Earth Day volunteer opportunities at Elmira Elementary
• Discussed Tree City USA designation and tracking volunteer hours
• Requested City Recorder distribute timesheets for volunteer tracking
• Adjourned at 5:30 p.m.

Planning Commission

This meeting has no agenda available. The agenda text states only that there is no agenda for this meeting, so no items are scheduled for discussion or decision.

City Council

This meeting has no agenda available, so there are no items to report on. The agenda text only states that no agenda exists.

Urban Renewal Agency Board

The Veneta Urban Renewal Agency is meeting to approve the February 8, 2021 minutes, receive a staff report on the second quarter fund balance, and hold an executive session to discuss real property transactions. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Consent agenda: approval of February 8, 2021 minutes
• Staff report: Financial Activity Fund Balance Report for 2nd Quarter FY2020-21
• Executive session under ORS 192.660(2)(e) for real property negotiations

The Veneta Urban Renewal Agency Board approved a consent agenda including February minutes and authorized up to $5,000 for business incentive research related to a pending transaction. The board also heard a financial report noting a $700K loan not yet funded. No other substantive decisions were made.

• Approved consent agenda including February 8, 2021 minutes (5-0)
• Authorized up to $5,000 for business incentive research for a pending transaction (5-0)

City Council

The Veneta City Council will hold a regular meeting on March 8, 2021, at 6:30 p.m. The agenda includes a proposed public safety fee, appointments to the Park Board and Budget Committee, and routine consent items such as minutes, accounts payable, and a Dollar General OLCC license. The meeting is accessible via teleconference due to COVID-19 restrictions.

• Proposed Public Safety Fee (pgs. 47-49)
• Appointments to Park Board (pgs. 29-34)
• Appointment to Budget Committee (pgs. 35-36)
• Dollar General OLCC License (pgs. 17-21)
• Accounts Payable - Paid Invoices Through March 4th, 2021 (pgs. 9-16)

The Veneta City Council approved the consent agenda 5-0, which included minutes, paid invoices, a liquor license, and a department report. The council also approved changing the monthly check register format to 3 pages. Appointments were made to the Park Board and Budget Committee, and the city received a Distinguished Budget Preparation Award.

• Approved consent agenda 5-0, including minutes, invoices, Dollar General OLCC license, and Community Development report.
• Approved change in format to Monthly Check Register for Monthly Financial Report 5-0.
• Appointed Rebecca Cox to the Park Board without objection.
• Reappointed Clyde Oglesby to the Park Board without objection.
• Appointed Paul Tackett to the Budget Committee without objection.
• Received Distinguished Budget Preparation Award for FY 2020-21.

City Council

The Veneta City Council is holding a work session to review and prioritize policy goals for 2021-23, based on survey results from council members. The council will discuss the prioritized list and may adopt it at a future meeting. The agenda includes only this discussion item, with no formal votes or public hearings.

• Review of Council Issue Identification Survey Results
• Discussion of prioritized City Council Goals for 2021-23
• Options include consensus on goals as presented or modified
• Staff to provide feedback at April Council meeting before adoption

The Veneta City Council held a work session to set goals for 2021-2023, reviewing survey results and discussing priorities. The Council reached consensus on prioritizing public safety first, followed by economic development and parks and recreation. No formal votes or binding decisions were made; the goals will guide future budget discussions.

• Consensus reached on prioritizing public safety, economic development, and parks and recreation for 2021-23 goals
• Discussed updating Emergency Operations Plan (last updated 2016)
• Discussed exploring fiber optic internet expansion with providers
• Discussed potential trails plan and dog park feasibility studies
• Discussed possible sale of surplus parks
• Discussed updating Community Center
• Discussed partnership with Lane County and Mid-Lane Cares on homelessness

Park Board

The Veneta Park Board will discuss the future of Ralph Johnson Park and 5th Street Park, which the 2020 Master Plan recommends selling, and review the 2011 Bolton Hill Sports Complex Master Plan for potential upgrades. They will also finalize the 2020 Annual Report for City Council and continue planning the Easter Egg Hunt, deciding between a modified event or distributing bags.

• Discussion on disposing of Ralph Johnson Park (13,939 sq ft) and 5th Street Park (6,534 sq ft)
• Review of 2011 Bolton Hill Sports Complex Master Plan; cost estimate $3.2 million
• Finalize 2020 Annual Report for City Council presentation on March 22
• Continue Easter Egg Hunt planning; 5,000 eggs ordered
• Form Easter Egg Hunt Subcommittee

The Veneta Park Board voted to cancel the in-person Easter Egg Hunt due to pandemic concerns and instead will distribute eggs, candy, and materials to children and families. A subcommittee was formed to finalize details, with volunteers from the board and community. The board also discussed the potential sale of Ralph Johnson Park and 5th Street Park, and improvements to Bolton Hill Sports Park, but took no formal action on these items.

• Approved February 3, 2021 minutes (unanimous)
• Cancelled in-person Easter Egg Hunt for 2021
• Formed subcommittee for Easter egg distribution (Alyssa, Tressa, Clyde, Rosie, Kyle)
• Discussed but took no action on disposing Ralph Johnson Park and 5th Street Park
• Discussed but took no action on Bolton Hill Sports Park improvements

Planning Commission

This meeting has no agenda available, so there are no items to report. The agenda is purely procedural boilerplate.

City Council

The Veneta City Council will consider adopting the 2021-2025 Economic Development Strategy and a resolution establishing solid waste management rates. They will also review the proposed budget calendar for fiscal year 2021-22 and discuss possibly canceling the March 22 meeting. The agenda includes consent items such as minutes, invoices, and reports.

• Resolution No. 1321: Adopting the City of Veneta Economic Development Strategy, 2021-2025
• Resolution No. 1322: Establishing solid waste management rates, repealing Resolution No. 1290
• Proposed Budget Calendar for Fiscal Year 2021-22
• SaniPac Annual Report
• Potential cancellation of March 22, 2021 regular council meeting

The Veneta City Council approved Resolution No. 1321, adopting the City of Veneta Economic Development Strategy 2021-2025, and Resolution No. 1322, establishing solid waste management rates. The council also reached consensus to cancel the March 22, 2021 regular meeting and to purchase five Chromebooks for council use.

• Approved Resolution No. 1321 adopting the Economic Development Strategy 2021-2025 (5-0)
• Approved Resolution No. 1322 establishing solid waste management rates (5-0)
• Consensus to cancel the March 22, 2021 regular council meeting
• Consensus to purchase five Chromebooks for council use

City Council

The Veneta City Council is holding a work session to receive training on city operations and the budget process, in preparation for setting 2021-2022 goals at a March 8 session. The agenda includes presentations from the city management team and Finance Director Caitlin Hippler, covering public safety, finance, public works, community development, and economic development. No decisions are scheduled; the session is informational only.

• Council training on city operations and budget process
• Overview of city departments: public safety, finance, public works, community development, economic development
• Discussion of FY 2020-21 budget: $7,730,084 in revenue, $21,302,460 in expenditures
• System Development Charges per single-family dwelling: $22,921.36 total
• Preparation for March 8 work session to set 2021-2022 council goals

The Veneta City Council held a work session on February 22, 2021, for a city operations orientation presented by the management team. No formal decisions or votes were made; the session was informational, covering department overviews, budget concerns, and future goals. The council discussed funding challenges, including rising Lane County Sheriff's Office contract costs and reduced marijuana tax revenue, and agreed to discuss council goals at the next work session.

• No formal decisions or votes taken during the work session
• Council received orientation on city operations from management team
• Discussed future funding concerns for public safety and marijuana tax revenue
• Agreed to discuss council goals at next work session

Economic Development Committee

The Veneta Economic Development Committee will discuss community feedback and vote on recommending Economic Development Strategic Priorities to the City Council. They will also hear updates on a Travel Oregon grant submission, Shop Fern Ridge, PPE distribution, the Oregon Country Fair, and an Oregon RAIN entrepreneur position. The meeting is virtual due to COVID-19 restrictions.

• Vote on recommendation of Economic Development Strategic Priorities to City Council
• Travel Oregon Grant Submission update
• Shop Fern Ridge Update
• Update on PPE Distribution
• Oregon RAIN - Entrepreneur In Community Position

The Veneta Economic Development Committee approved the Economic Development Strategic Priorities document, which will be brought to City Council. The committee also consolidated six proposed subcommittees into three: Business Communications, Arts Culture & Wayfinding, and Real Estate. Members voted on subcommittee participation, with no one choosing Real Estate.

• Approved Economic Development Strategic Priorities to be brought to City Council
• Consolidated six proposed subcommittees into three: Business Communications, Arts, Culture & Wayfinding, and Real Estate
• Members voted on subcommittee participation; no one chose Real Estate
• Approved minutes from January 13th, 2021

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will discuss and potentially set priorities for the 2021-22 fiscal year, focusing on which projects from its adopted list to fund before the district sunsets in 2030. Staff highlighted Bolton Hill Sports Complex improvements, Jeans Road intersection work, and Territorial Highway streetscape projects as timely. The agency has about $3.4 million in uncommitted borrowing capacity, with a current fund balance of $2,697,025.

• Bolton Hill Sports Complex improvements (est. $3.2 million)
• Jeans Road Intersection Improvements (Phase 1)
• Territorial Highway Improvements: Highway 126 to Hunter Avenue
• Territorial Highway Improvements: Broadway to Hunter Avenue
• Funds for Business Incentives ($500,000)

The Veneta Urban Renewal Agency Board discussed the Bolton Hill Sports Complex project, which is funded through urban renewal and must be completed by 2030. Board members expressed concerns about the aging 2011 plan, partner contributions, and maintenance costs. The board reached consensus to have staff engage with the Territorial Sports Program and community members to assess needs and interest, and to reconvene in 3-4 months to review operational capacity. The board also agreed to discuss selling two smaller parks (Ralph Johnson and 5th Street Park) at the next Park Board meeting.

• Approved consent agenda including January 11, 2021 minutes (5-0)
• Directed staff to engage TSP and community on Bolton Hill Sports Complex needs
• Agreed to reconvene in 3-4 months to review operational capacity for sports complex
• Agreed to raise sale of Ralph Johnson and 5th Street parks at next Park Board meeting

City Council

The Veneta City Council is deciding on amendments to the Land Development Ordinance and extending temporary outdoor dining permits. Staff reports cover a conceptual City Hall expansion plan and the adoption of a revised employee handbook. The meeting also includes consent items like a liquor license and a street striping agreement.

• Ordinance No. 560 amends zoning to waive off-street parking in the Broadway/Commercial zone
• Resolution No. 1319 extends temporary outdoor dining permits until December 31, 2021
• Resolution No. 1320 adopts the revised City of Veneta Employee Handbook
• Consent agenda includes an Intergovernmental Agreement with Lane County for Street Striping Services
• Consent agenda includes a new OLCC Liquor License for Our Daily Bread Restaurant

The Veneta City Council approved a revised Employee Handbook via Resolution No. 1320, repealing the prior version. The Council also reviewed a draft concept for a City Hall expansion to address COVID-19 spacing needs, with a cost estimate of $714,000, and reached consensus to continue researching the project. Additionally, the Council directed staff to research options for providing councilors with tablets or laptops instead of printed packets.

• Approved Resolution No. 1320 adopting revised Employee Handbook (5-0)
• Approved consent agenda minus unpaid invoices (5-0)
• Approved unpaid invoices as presented (5-0)
• Consensus to continue researching City Hall expansion plans
• Consensus to direct staff to research paperless council packet options

City Council

The Veneta City Council is holding a work session focused on a training presentation by City Attorney Carolyn Connelly covering city authorities, Oregon public official ethics, public meetings law, and public records. No formal decisions or public hearings are scheduled; the agenda is primarily educational.

• Training on Oregon public official ethics and conflicts of interest
• Training on public meetings law and executive sessions
• Training on public records law and retention requirements
• Guidance on ex parte contacts in quasi-judicial land use hearings

The Veneta City Council held a work session featuring a training presentation by City Attorney Carolyn Connelly on government ethics, public meetings, and records. No formal decisions, approvals, or votes occurred during the session; it was informational only.

• No formal decisions made; training only

Park Board

The Veneta Park Board will discuss drafting and presenting its 2020 annual report to the City Council, with the 2019 report attached for reference. The board will also recap the Lights on Broadway and Winter Wonderland events, and begin planning the April 3 Easter Egg Hunt, including forming a subcommittee. Public comments are limited to 3 minutes each and will not be acted on at this meeting.

• Discuss drafting 2020 report to City Council
• Recap of Lights on Broadway and Winter Wonderland events
• Easter Egg Hunt planning for April 3, 2021
• Formation of Easter Egg Hunt Subcommittee
• Approval of December 2, 2020 minutes

Planning Commission

The Planning Commission discussed efforts to consolidate the city's land development and land division ordinances. The discussion included potential updates regarding floodplain regulations, wetland regulations, and annexation language.

• Discussion of consolidating Land Development and Land Division ordinances
• Review of potential updates to Wetland regulations
• Review of potential updates to Floodplain regulations
• Review of potential updates to Annexation procedures

City Council

The Veneta City Council approved a $1,000 donation to Fern Ridge Community Dinners from the Council Discretionary Fund (5-0). It also adopted Ordinance No. 560, amending the Land Development Ordinance to clarify use standards, waive off-street parking in the Broadway/Commercial zone, and add definitions (5-0), and approved Resolution No. 1319 extending the temporary outdoor dining permit through December 31, 2021 (5-0). The council reappointed Len Goodwin and Craig Soderberg to the Planning Commission and Darlene Harris to the Budget Committee.

• Approved $1,000 donation to Fern Ridge Community Dinners (5-0)
• Adopted Ordinance No. 560 amending Land Development Ordinance No. 493 (5-0)
• Approved Resolution No. 1319 extending temporary outdoor dining permit to Dec 31, 2021 (5-0)
• Reappointed Len Goodwin and Craig Soderberg to Planning Commission
• Reappointed Darlene Harris to Budget Committee
• Approved consent agenda including Jan 11 minutes and accounts payable
• Removed Councilor McCoy as VHAB liaison, appointed her to Neighborhood Watch

Economic Development Committee

The Veneta Economic Development Committee is meeting virtually to discuss city updates, including the approved sale of the Jeans Road property, the Emporium's move to the Elmira Grange, COVID-19 supply distribution for small businesses, and Broadway Commercial Parking Code changes. They will also review the implementation timeline for the Five Year Economic Development Strategy and plan next steps. The agenda includes approval of the December 9, 2020 minutes.

• Approved sale of Jeans Road property
• Emporium moving to Elmira Grange
• COVID-19 supplies for small businesses
• Broadway Commercial Parking Code changes
• Five Year Economic Development Strategy implementation timeline

Urban Renewal Agency Board

The Veneta Urban Renewal Agency Board will receive a presentation of its fiscal year 2019-2020 annual report, as required by Oregon law, before publication. The report details property tax revenues, expenditures, and the impact on other taxing districts. The board may suggest wording or ordering changes but cannot remove required information. No formal motion is required for this item.

• Annual report for FY 2019-20: $769,586.34 in property taxes received, $278,968.76 for debt service, $24,713.15 for materials and services
• Report shows $791,966.84 in urban renewal amounts removed from other taxing districts in Veneta for tax year 2019-20
• Consent agenda: approval of December 14, 2020 meeting minutes
• Public comments accepted via email by 3:00 p.m. Wednesday before the meeting

City Council

The Veneta City Council will hold public hearings and consider first reading of Ordinance 560, which would convert zoning use standards to tables, waive off-street parking requirements in the Broadway Commercial zone, and add definitions. They will also hold a hearing on selling surplus property on Jeans Road and consider extending COVID-19 paid leave for city staff. The meeting includes swearing-in of newly elected officials and routine consent items.

• First reading of Ordinance 560 to amend Land Development Ordinance 493 (zoning tables, parking waiver in Broadway Commercial zone)
• Public hearing and Resolution 1317 to authorize sale of Jeans Road surplus property
• Resolution 1318 to extend COVID-19 paid sick and school closure leave through March 31, 2021
• Election of Council President and appointments to Budget Committee
• Consent agenda: minutes, accounts payable, and financial reports

Park Board

There is no agenda available for this meeting. No items were listed for discussion or decision.

Planning Commission

The Planning Commission will meet to discuss the consolidation of land development and land division ordinances. The body will also review planning activities from November 2020.

• Discussion on consolidation of Land Development and Land Division Ordinances
• Review of planning activities for November 2020
• Approval of November 3, 2020 meeting minutes

The Veneta Planning Commission held a discussion-only item on consolidating the city's land development and land division ordinances, with no formal action taken. Staff suggested the commission review the code and continue the discussion at the February meeting. The commission also discussed temporary use permits, including a food cart and a stormwater catchment business, and debated whether renters should be notified about nearby development applications.

• Approved November 3, 2020 minutes (4-0)
• Discussed consolidating land development and land division ordinances; no action taken
• Staff to review options for notifying tenants and property owners about development applications