Tulsa County public meetings in 2021

Board of County Commissioners

The Board of County Commissioners meeting scheduled for December 27, 2021, has been cancelled.

Employees' Retirement System of Tulsa County

The board will discuss investment performance reviews and approve retirement pay applications effective January 1, 2022. The meeting includes decisions on member refunds and surviving spouse benefits.

• Refunds to be paid by January 5, 2022, including $5,417.13 for Michael S. Patterson
• Retirement pay applications for 8 individuals effective January 1, 2022
• Surviving spouse benefits for Gloria J. Mitchell at $450.90 per month
• Investment performance reviews for periods ending September 30 and November 30, 2021
• Approval of 2 years and 23 days of military service time for Bernard Dindy

Board of County Commissioners

The Board of County Commissioners is meeting to discuss the appropriation of funds from the American Rescue Plan Act and other federal coronavirus relief programs. The body is also reviewing various service contracts, utility permits, and bid openings.

• Proposed appropriation of funds from the Coronavirus State and Local Fiscal Recovery Fund
• Change order for Chandler Park Lower Level barrier rail fencing increasing contract by $1,925.93
• SendaRide, Inc. agreement for non-emergency medical transportation at $24,000
• Drainage District #12 tax roll correction for Rent-A-Center East Inc. totaling $92,307 in assessments
• Utility permits for BTC Broadband, Oklahoma Natural Gas Company, and Washington County Rural Water District #3

The Tulsa County Board of County Commissioners met and approved a wide range of routine items, including proclamations, minutes, bid referrals, change orders, agreements, and payments. Notable actions included approving a change order for Chandler Park, deferring a bid award for the Sheriff's Office campus buildout, and deferring a drug policy request. No substantive policy decisions were made beyond routine approvals.

• Approved proclamations for Bernard Dindy, Sr. Day and Collinsville Cardinals 5A Football Championship (unanimous)
• Approved minutes from Oct 14 and Dec 13 meetings (unanimous)
• Referred bids for Assessor deed reading software, Highways concrete products, and Parks Tulsa Herd at LaFortune Park to staff for review (unanimous)
• Deferred bid award for Sheriff's Office architectural and engineering services (unanimous)
• Approved change order #4 for Chandler Park Lower Level, increasing contract by $1,925.93 to $305,022.03 (unanimous)
• Approved gasoline and diesel fuel quotes, fund estimate, and MOU with City of Tulsa for dead animal pick-up (unanimous)
• Approved various agreements, including Cyntergy AEC, Garratt Callahan, Southwest Solutions Group, SESAC, Douglas W. Holte, MD, and Cox Media Group (unanimous)
• Approved travel/training for IT staff to Orlando, FL at cost of $7,256 (unanimous)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will meet to review financial reports and claims. The body will discuss capital improvements and facility maintenance requirements for the Jazz Hall of Fame/Union Depot Building.

• Discussion of capital improvements and maintenance for the Jazz Hall of Fame/Union Depot Building

The Tulsa County Industrial Authority met on December 20, 2021, and approved the minutes from the November 15 meeting, the claims, and the financial report, all by unanimous vote. A discussion and tour of the Jazz Hall of Fame/Union Depot Building occurred, but no action was taken on capital improvements. No new business was brought forward.

• Approved minutes of November 15, 2021 meeting (2-0)
• Approved claims (2-0)
• Approved financial report (2-0)
• No action taken on Jazz Hall of Fame capital improvements (discussion only)

Budget Board

The Tulsa County Budget Board will discuss FY 2021-2022 appropriations. The board is considering budget increase requests for the Engineers department and will receive an update on the American Rescue Plan Act of 2021.

• FY 2021-2022 Appropriations
• General Fund Budget Increase Request for one Project Manager: $165,000
• General Fund Budget Increase Request of 5% for the Highway Department
• Update on The American Rescue Plan Act of 2021

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $12,125,070.09, along with budget transfers of $19,082,874.21 and interfund transfers of $276,143.58. A request to add a Project Manager in the Engineering department was deferred to the January 2022 meeting after an initial motion was withdrawn. A separate request for a 5% Highway Department budget increase received no action, with a recommendation to revisit during next year's budget reviews.

• Approved $12,125,070.09 in FY 2021-2022 appropriations (8-0)
• Approved $19,082,874.21 in budget transfers (8-0)
• Approved $276,143.58 in interfund transfers (8-0)
• Deferred General Fund budget increase for one Project Manager ($165,000 request) to January 2022 (8-0)
• No action taken on 5% Highway Department budget increase request
• Approved November 15, 2021 minutes (8-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and potentially take action on budget reports, claims, and appropriations. The meeting includes updates from the Sheriff and Court Services.

• Vote on November 10, 2021 meeting minutes
• Budget Office report on claims, appropriations, and intrafund transfers
• Sheriff's report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Tulsa County Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority approved the Budget Office report, including claims of $3,443,859.83 and appropriations of $2,814,551.49, along with intrafund transfers of $2,200.00. The board also accepted the November 10, 2021 minutes. The Sheriff's Office reported passing the ACA audit, a jail population of 1,265, and a COVID-19 spike with 6 inmates and 3 employees testing positive.

• Approved claims (purchase orders/payroll) of $3,443,859.83 (unanimous)
• Approved appropriations of $2,814,551.49 (unanimous)
• Approved intrafund transfers of $2,200.00 (unanimous)
• Accepted and filed Budget Office report dated December 15, 2021 (unanimous)
• Accepted and filed minutes of November 10, 2021 (unanimous)

Board of County Commissioners

The Board of County Commissioners will review a request to rezone land south of E 171st St S and S Yale Ave for a single-family residential subdivision. The meeting also includes approvals for various county service contracts, personnel appointments, and utility permits.

• Zoning application CZ-521 and PUD-860 to rezone 56.52 +/- acres from AG to RE
• Lead removal contract for Rycon Environmental, LLC at 5441 S. Louisville Ave for $13,880
• Booth rental for Tulsa HBA at 2022 Spring Home & Garden Show for $1,090
• Human Resources in-county mileage reimbursement of $1,500
• Reappointment of Jennifer Long to the Greater Tulsa Indian Affairs Commission

The Board of County Commissioners approved a rezoning application (CZ-521 and PUD-860) for 56.52 acres at East 171st Street South and South Yale Avenue, changing the zoning from AG to RE with a PUD overlay for a single-family residential subdivision. The board also approved numerous routine items, including contracts, agreements, and purchase orders, and granted settlement authority in three pending lawsuits after executive sessions.

• Approved rezoning of 56.52 acres from AG to RE with PUD overlay (3-0)
• Approved renewal of electrical supplies contract with Irby Electrical Distributor (3-0)
• Approved agreements for appraisals, construction, software licenses, and booth rental (3-0)
• Approved sole source purchase of GreensGroomer scrub seal broom (3-0)
• Approved disallowance of four claims totaling $2,052 (3-0)
• Approved construction program payment for Vision Tulsa County (3-0)
• Granted settlement authority in three pending lawsuits (3-0)
• Approved travel/training request for OSU Extension (3-0)

Management Conference

The Board of County Commissioners will hold a management conference to review budget increase requests and policy procedures. The meeting includes discussions on salary increases and the creation of project manager positions.

• General Fund Budget Increase Request for 5% salary increase
• General Fund Budget Increase Request for Project Manager positions
• Policy and Procedures for Medical Marijuana discussion
• BOCC Appointees
• Discussions with Tulsa Chamber, OneVoice, The Spring, and Happy Hands Education Center

The Board of County Commissioners held a management conference with no formal votes. They discussed a proposed 5% salary increase for highway crews and new project manager positions, both to be considered by the budget board. They also reviewed the Tulsa Chamber's OneVoice legislative agenda and heard a presentation on medical marijuana compliance, with a proposal for the county to conduct inspections. Two agenda items were stricken, and no new business was introduced.

• No formal votes taken; all items were discussion only
• Discussed 5% salary increase for highway crew (to go to budget board)
• Discussed creating project manager positions outside Engineering (to go to budget board)
• Reviewed OneVoice 2022 legislative agenda (no action taken)
• Heard medical marijuana compliance proposal (no action taken)
• Stricken: Domestic Violence Shelter presentation
• Stricken: Happy Hands Education Center presentation

Board of County Commissioners

The Board of County Commissioners will review several contracts, including energy efficiency improvements for Remington Tower and equipment for Court Services. The body is also discussing the appropriation of federal COVID-19 relief funds from the CARES Act and American Rescue Plan.

• C-PACE Assessment Contract for $3,707,406.18 for energy and water improvements at Remington Tower
• Payment of $69,079.69 to Crossland Construction for a bond-funded project
• C-PACE Assessment Contract for $3,707,406.18 for energy efficiency and building resiliency
• Bid awards for Radar Traffic Detection System and Sheriff's Office uniforms
• Proposed amendment to Employees' Retirement System policy regarding contributions for employees terminating within 10 days of hire

The Board of County Commissioners approved multiple contracts, agreements, and resolutions, including a $3 million request from the Sheriff for COVID-19-related employee pay, after an initial motion failed for lack of a second. They also approved $1.733 million for Tulsa Office of Film, Music, Arts & Culture, $1.413 million for Tulsa Regional Tourism, and $100,000 for LaFortune Park restrooms. All votes were unanimous (3-0) except the failed initial motion.

• Approved $3M Sheriff COVID-19 employee pay request (3-0)
• Approved $1.733M for Tulsa Office of Film, Music, Arts & Culture (3-0)
• Approved $1.413M for Tulsa Regional Tourism (3-0)
• Approved $100K for LaFortune Park restrooms (3-0)
• Approved radar traffic detection system bid to Traffic & Lighting Systems, LLC (3-0)
• Approved Sheriff uniforms bid to Baysingers Police Supply, Galls, LLC, Oklahoma Police Supply (3-0)
• Approved C-PACE assessment contract with Greenworks Lending LLC for $3,707,406.18 (3-0)
• Approved change order #3 for Chandler Park Overlook Plaza, adding 14 days, no cost change (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to review investment performance and approve retirement payments. The board will discuss the potential purchase of a $45,000 judgment against Tulsa County in the case of Moore v. BOCC. Members will also review proposed changes to the system's Policy and Procedure Manual.

• Possible purchase of $45,000 judgment in Moore v. BOCC, Case No. CV-2021-1859
• Payment of $74,735.62 management fee to Tocqueville
• Payment of $19,647.55 management fee to Segall Bryant & Hamill
• Payment of $19,500 to Milliman for actuarial valuation and GASB disclosure
• Approval of retirement pay applications for six individuals effective December 1, 2021

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds and a zoning request for agricultural use. The body will also review construction change orders for the Ray Jordan Administration Building and various procurement awards.

• Rezoning application CZ-520 for 5.19 +/- acres east of S 137th West Ave & W 41st St South from RE to AG
• Change order #13 for Lighthouse Electric, LLC for LED lighting upgrades totaling $35,015.88
• Change order #10 for Arrow Construction Resources, LLC for a rated wall assembly totaling $1,114.43
• Appropriation of funds from CARES Act, American Rescue Plan Act, and other federal COVID-19 programs
• Blackboard Inc. software renewal for Tulsa City-County Health Department costing $1,655.64

The Board approved a zoning application (CZ-520) to rezone approximately 5.19 acres from RE to AG for agricultural use, following a public hearing with no public speakers. They also approved two change orders for the Ray Jordan Administration Building renovations, increasing contract sums by $1,114.43 and $35,015.88. Two bid awards (radar traffic detection system, uniforms) were deferred, and a settlement for Tort Claim TC-2021-22 was approved as recommended by the District Attorney.

• Approved zoning application CZ-520, rezoning 5.19 acres from RE to AG
• Approved change order #10 with Arrow Construction, increasing contract by $1,114.43
• Approved change order #13 with Lighthouse Electric, increasing contract by $35,015.88
• Deferred bid awards for radar traffic detection system and uniforms
• Approved addendum #1 to concrete products bid notice, extending dates
• Approved amendment #1 to janitorial supplies bid, adjusting prices and switching plunger award
• Approved gasoline & diesel fuel quotes for week ending 12/06/2021
• Approved settlement for Tort Claim TC-2021-22 as recommended by District Attorney

Board of County Commissioners

The Board of County Commissioners will review several rezoning requests and contract renewals. The body is also discussing the appropriation of federal COVID-19 relief funds from the CARES Act and American Rescue Plan Act.

• Proposed sale of real property by City-County Library Commission to Travis Hogan and/or Assigns for $1,830,000
• Rezoning of 38.49 acres at E 76th St N and N Yale Ave from AG to IM for industrial use
• Rezoning of 5.19 acres east of S 137th West Ave and W 41st St S from RE to AG
• Agreement with City of Skiatook for traffic striping and signage
• Request for bid for Tulsa County Central Garage roof replacement

The Board approved the rezoning of 38.49 acres from AG to IM and the related comprehensive plan amendment (CZ-522 and TCCP-6) for an industrial project, while deferring action on a separate rezoning (CZ-520). They also approved $1.2 million in ARPA funds for Family Caregiver Assistance and The Oasis Projects, deferring $3.015 million for TEDC and LaFortune Park improvements. All other agenda items, including bids, agreements, and appointments, were approved unanimously.

• Approved rezoning CZ-522 and comprehensive plan amendment TCCP-6 for 38.49 acres at NE corner of E 76th St N & N Yale Ave from AG to IM
• Deferred action on rezoning CZ-520 for 5.19 acres at S 137th W Ave & W 41st St S from RE to AG
• Approved $200,000 ARPA funding for Family Caregiver Assistance and $1,000,000 for The Oasis Projects
• Deferred $15,000 for TEDC and up to $3,000,000 for LaFortune Park Improvements from ARPA
• Referred bids for radar traffic detection systems and uniforms to staff for analysis and recommendation
• Approved amendments to agreements for juvenile detention services, WIC books, and hydraulic hoses
• Approved sale of City-County Library property to Travis Hogan for $1,830,000
• Approved all other routine items including fuel quotes, appointments, agreements, permits, and claims

Budget Board

The Tulsa County Budget Board is meeting to discuss appropriations for the 2021-2022 fiscal year. The board will consider establishing a fund for courthouse surveillance and a reimbursement for COVID-19 response expenses.

• FY 2021-2022 Appropriations
• Establishment of fund for Courthouse Surveillance Maintenance/Operation
• Request to encumber $34,020.00 to Tulsa County Public Facilities Authority for COVID response expenses
• Update on The American Rescue Plan Act of 2021

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $4,741,940.27, budget transfers of $15,523,843.77, and interfund transfers of $353,005.02. It also approved establishing a fund for courthouse surveillance maintenance, funded by $40,000 from County Clerk's Tyler Eagle subscription revenue, and approved a $34,020 purchase order to reimburse TCPFA for COVID response expenses. An update on ARPA funds was presented with no action taken.

• Approved FY 2021-2022 appropriations of $4,741,940.27, transfers of $15,523,843.77, and interfund transfers of $353,005.02 (8-0)
• Approved establishing a courthouse surveillance maintenance fund with $40,000 from County Clerk's Tyler Eagle subscription revenue (8-0)
• Approved $34,020 purchase order to reimburse TCPFA for COVID response expenses (8-0)
• Approved minutes of October 18, 2021 meeting (8-0)

Board of County Commissioners

The Board of County Commissioners will discuss a rezoning application for industrial use and the appropriation of federal COVID-19 relief funds. The body is also reviewing several contracts, board reappointments, and a conflict waiver regarding the purchase of the former Macy’s building.

• Rezoning of 7.78 +/- acres from AG to IM at Northwest corner of West 166th St. S. & Highway 75
• Assessor claim for Homestead Exemption reimbursement of $331,157
• Workday, Inc. training credits purchase for $33,000
• Tedford Insurance property premium payment of $14,502.04
• Conflict waiver for Crowe & Dunleavy regarding the former Macy’s building purchase

The Board of County Commissioners approved a rezoning application (CZ-519) to change approximately 7.78 acres at the northwest corner of West 166th St. S. and Highway 75 from AG (agricultural) to IM (industrial), following a 6-0 recommendation from the Tulsa Metropolitan Area Planning Commission. The board also approved multiple routine items, including fuel quotes, reappointments, and a $261,250 ARPA funding request for Tulsa Area United Way. No public speakers signed up for the zoning hearing.

• Approved rezoning CZ-519, 7.78 acres from AG to IM at W 166th St S & Hwy 75 (3-0)
• Approved $261,250 ARPA funding for Tulsa Area United Way (2-0, Keith abstained)
• Approved remaining ARPA/CARES funding for Food on the Move, Tulsa County Treasurer, TEDC, and Crossover Community Center (3-0)
• Approved gasoline and diesel fuel quotes for week ending 11/22/2021 (3-0)
• Approved reappointments to Tulsa County Vision Authority and Public Facilities Authority (3-0)
• Approved $331,157 homestead exemption reimbursement claim for tax year 2021 (3-0)
• Approved $33,000 Workday training credits purchase (3-0)
• Appointed Commissioner Sallee to negotiate with Levinson, Smith & Huffman law firm regarding natural gas invoice dispute (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will meet to discuss and possibly act on several items. The primary action item is the acceptance of the annual financial statements and auditor's report for the period ending June 30, 2021.

• Annual Financial Statements and Report of Auditor for June 30, 2021 by Stanfield and O'Dell Consultants and Certified Public Accountants
• Approval of October 18, 2021 meeting minutes
• Review of claims

The Tulsa County Industrial Authority approved its annual financial statements and auditor's report for June 30, 2021, receiving a clean opinion with no deficiencies. It also approved claims totaling $23,850. Both motions passed unanimously.

• Approved minutes of October 18, 2021 meeting (3-0)
• Accepted and filed annual financial statements and auditor's report (3-0)
• Approved claims in the amount of $23,850 (3-0)

Employees' Retirement System of Tulsa County - Special Meeting

The Employees' Retirement System of Tulsa County is meeting to review the Fiscal Year 2020-2021 audit presented by Stanfield + O'Dell PC. The board will consider auditor recommendations and discuss proxy voting for the Aberdeen Global High Income Fund.

• Acceptance and filing of the Fiscal Year 2020-2021 Audit
• Discussion of auditor recommendations from Craig Legener of Stanfield + O'Dell PC
• Proxy voting for the Aberdeen Global High Income Fund

Management Conference

The Board of County Commissioners is meeting to discuss a Program/Project Manager position for Engineering and receive an update on the State, Local, Tribal, and Territorial Fiscal Recovery, Infrastructure, and Disaster Relief Flexibility Act. The body will also address inspections, zoning, and board appointees.

• Program/Project Manager position for Engineering - Alex Mills
• Update on S. 3011 (Fiscal Recovery, Infrastructure, and Disaster Relief Flexibility Act)
• Inspections and Zoning
• BOCC Appointees

The Tulsa County Board of County Commissioners held a management conference on November 10, 2021, with no formal votes or decisions. The meeting included updates on federal legislation (ARPA Flex bill), Inspections and Zoning department changes, and a note about a future appointment to the Criminal Justice Sales Tax Overview Committee. The only action was a motion to adjourn, which passed unanimously.

• Adjourned meeting (unanimous)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss budget reports and the annual auditor's report for financial statements ending June 30, 2021. The body will also receive reports from the Sheriff and the Sales Tax Overview Committee.

• Annual Auditor's Report of Financial Statements and Independent Auditor's Report for June 30, 2021
• Budget Office Report including claims, appropriations, and transfers
• Sheriff's Report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services/Tulsa County Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Tulsa County Criminal Justice Authority unanimously approved claims (purchase orders and payroll) totaling $2,189,259.89 and appropriations of $1,349.37. It also accepted and filed the annual auditor's report for fiscal year ending June 30, 2021, which received a clean unmodified opinion with one internal control deficiency noted. The board heard reports on jail staffing shortages, with about 150 detention officers and seven resignations since October 15, and discussed options to address staffing. No other substantive decisions were made.

• Approved claims (purchase orders and payroll) of $2,189,259.89 (unanimous)
• Approved appropriations of $1,349.37 (unanimous)
• Accepted and filed Budget Office report dated November 10, 2021 (unanimous)
• Accepted and filed Stanfield and O'Dell Financial Statements and Independent Auditor's Report for June 30, 2021 (unanimous)
• Accepted and filed minutes of October 27, 2021 (unanimous)

Board of County Commissioners

The Board of County Commissioners will discuss a rezoning request for a single-family residential subdivision and the appropriation of various federal COVID-19 relief funds. The meeting also includes several contract change orders for the Ray Jordan Administration Building renovations and various departmental agreements.

• Rezoning of 36.44+/- acres east of E 151st St S & S Lewis Ave from AG to RE with a PUD overlay
• Eight change orders for Ray Jordan Administration Building renovations, including a $8,712 increase for Lighthouse Electric, LLC
• Notice to Proceed to Crossland Heavy Contractors, Inc. for the Bridge and Approaches on Harvard Avenue over Posey Creek
• Annual license agreement with Getty Images US, Inc. for $3,600
• Floor cleaning contract for D & P Janitorial, LLC totaling $30,120.00

The Board of County Commissioners approved a rezoning request (CZ-518 and PUD-859) for 36.44 acres at East 151st Street South and South Lewis Avenue, changing the zoning from AG to RE with a PUD overlay to allow a single-family residential subdivision. The board also approved numerous contracts, change orders, and routine administrative items, all by unanimous 3-0 votes. No public speakers signed up for the zoning hearing.

• Approved rezoning CZ-518 and PUD-859 for 36.44 acres from AG to RE with PUD overlay (3-0)
• Approved engineering services award for Apache Warehouse sprinkler system to Cyntergy AEC, LLC (3-0)
• Approved 8 change orders for Ray Jordan Administration Building renovations, totaling $26,563.03 (3-0)
• Approved gasoline and diesel fuel quotes for week ending 11/15/2021 (3-0)
• Approved resolution adopting Tulsa County Commission District Plan (3-0)
• Approved agreements including Getty Images license, Cox Media Group booth, and Tulsa Public Schools services (3-0)
• Approved sole source purchases for Sheriff's office doors, software, and locks (3-0)
• Approved payment for Tort Claim TC-2021-27 to Linda Crites (3-0)

Management Conference

The Board of County Commissioners will meet to discuss proposals and presentations from several organizations. The meeting is designated as a management conference.

• Update on TEDC Proposals from Rose Washington
• Life's Senior Citizens presentation by Eileen Bradshaw
• United Way presentation by Alison Anthony
• LaFortrune Tennis presentation by Kirby Crowe

The Board of County Commissioners held a management conference with no formal votes or decisions. They heard presentations on TEDC projects (River West Community Village, RESET loan shift, Greenwood Entrepreneurship Incubator), Life Senior Services' Roma Berry Center, United Way's food insecurity grant initiative, and a proposed indoor tennis facility. No action was taken on any item.

• No formal decisions made; all items were discussion only
• Adjourned meeting by unanimous vote (3-0)

Excise Board

The Tulsa County Excise Board will meet to discuss and take action on a tax levy amendment and a school district appropriation request. The board will also file a resolution regarding a board member election for Union Independent School District No. 9.

• Amending 2021 Tulsa County Tax Levy for City of Sapulpa and Creek County Joint Levy from 16.80 mills to 16.87 mills
• Glenpool School District No. I-13 Cash Fund Estimate of Needs and Request for Appropriation
• Resolution calling Board Member Election for Union Independent School District No. 9

The Tulsa County Excise Board unanimously approved an amended 2021 tax levy for the City of Sapulpa and Creek County, increasing it from 16.80 to 16.87 mills for fiscal year 2021-2022. The board also approved a cash fund appropriation request for Glenpool School District and accepted a resolution calling a board member election for Union Independent School District No. 9. All votes were unanimous with no abstentions.

• Approved amended tax levy for City of Sapulpa and Creek County from 16.80 to 16.87 mills (3-0)
• Approved Glenpool School District No. I-13 cash fund appropriation request (3-0)
• Accepted and filed resolution calling Union Independent School District No. 9 board member election (3-0)

Board of County Commissioners

The Board of County Commissioners is meeting to review various contract amendments, land sales, and software agreements. The body will also discuss the appropriation of federal COVID-19 relief funds and hold executive sessions regarding workers' compensation claims.

• Proposed sale of real property by City-County Library Commission to Travis Hogan and/or Assigns for $1,830,000
• Agreement with Harris Recording Solutions for land records management system and services for $855,000
• Contract increase of $54,100 for Dewberry Engineers, Inc. regarding Harvard Avenue bridge and approaches over Posey Creek
• Agreement with Carahsoft for Qualtrics data management software in the amount of $337,894.74
• Request for Qualifications for architectural and engineering services for the Tulsa County Sheriff’s Office Administration Campus Buildout

The Board of County Commissioners approved ARPA funding for OKPop and a second motion covering remaining ARPA/CARES requests from Court Services, Family Safety Center, Muscogee Nation Council Oak Comprehensive Healthcare Hospital, River Parks, Alternative Courts, Tulsa County Treasurer, Tulsa International Airport, and Route 66 Village. The board also approved several contracts, including a $855,000 land records management system for the County Clerk and a $1.83 million property sale by the City-County Library Commission. All votes were unanimous except for one abstention on the OKPop funding request.

• Approved ARPA funding request from OKPop (2-0-1, Keith abstained)
• Approved remaining ARPA/CARES funding requests from 8 agencies (3-0)
• Approved $855,000 Harris land records management system for County Clerk (3-0)
• Authorized $1,830,000 private sale of City-County Library property to Travis Hogan (3-0)
• Approved $54,100 increase to Dewberry Engineers contract for Harvard Ave bridge (3-0)
• Approved $96,718.10 INCOG CDBG grant for Sand Springs Lincoln Waterline Replacement (3-0)
• Approved $16,978.10 change order for Chandler Park Lower Level Overlook Plaza (3-0)
• Granted settlement authority for 4 workers' compensation claims (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss budget reports, claims, and appropriations. The body will also receive updates from the Sheriff's office, Court Services, and the Sales Tax Overview Committee.

• Vote on September 22, 2021 meeting minutes
• Budget Office report on claims, appropriations, revenues, and expenditures
• Sheriff's report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Tulsa County Criminal Justice Authority approved the Budget Office report, including claims of $2,718,367.81 and appropriations of $2,769,233.98, all in unanimous votes. The Sheriff reported an inmate population of 1,243, a recent federal prisoner suicide, and plans to purchase a smart vital-signs monitoring system from Turn Key. No other substantive decisions were made; the meeting was procedural and informational.

• Approved minutes of September 22, 2021 (unanimous)
• Approved Budget Office report with claims of $2,718,367.81 and appropriations of $2,769,233.98 (unanimous)
• Adjourned at 8:50 a.m. (unanimous)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to review investment manager reports and performance. The board will decide on retirement pay applications, surviving spouse benefits, and specific refund payments to former employees.

• Payment of investment fees including $107,886.00 and $23,236.00 to Barrow, Hanley, Mewhinney & Strauss, LLC
• Payment of $20,000.00 investment consultant fee to Andco
• Payment of $46,883.49 in investment manager fees to Chickasaw Capital Management LLC
• Approval of retirement pay applications for 7 individuals effective November 1, 2021
• Approval of refunds to 9 individuals, including $5,320.33 to Alfreda Buckley

Board of County Commissioners

The Board of County Commissioners will review a rezoning request for property at East 161st Street South and South Yale Avenue. The body is also deciding on several service contracts and the appropriation of federal COVID-19 relief funds.

• Rezoning of 5.18 +/- acres from AG to AG-R at SE corner of E 161st St S & S Yale Ave
• Synergetic Strategies, LLC contract for COVID-19 testing at Tulsa Public Schools: $56,000
• Oklahoma State Department of Health agreement for TB control: $60,000
• Booth rental for Tulsa Home Shows at Expo Square: $750
• Appropriation of funds from CARES Act, American Rescue Plan Act, and other COVID-19 relief programs

The Board of County Commissioners unanimously approved the ARPA funding request, a rezoning application for 5.18 acres near 161st & Yale, and several routine items including fuel quotes, appointments, agreements, and claims. Two agreements were deferred for further review.

• Approved ARPA funding request (3-0)
• Approved rezoning of 5.18 acres from AG to AG-R at SE corner of 161st St & Yale Ave (3-0)
• Approved appointment of Stacy Bayles to TMAPC (3-0)
• Approved gasoline and diesel fuel quotes (3-0)
• Approved agreements with INCOG, Benefit Resources, Consolidated Admin Services, and Tulsa Home Shows (3-0)
• Deferred agreements with Green Country Fire & Safety and Gold Star Security (3-0)
• Approved requests to advertise for radar traffic detection system and uniforms (3-0)
• Approved CC Health agreements for COVID-19 services (3-0)

Criminal Justice Authority - Sales Tax Overview

The committee will review sales tax receipts and disbursements and receive a report from the Tulsa County Sheriff's Office. Members will also discuss representation for upcoming TCCJA meetings and nominate officers for the 2022 calendar year.

• Sales Tax Receipts & Disbursements report from Aaron Wiedman
• Tulsa County Sheriff’s Office report from Jail Administrator Chief Deputy Kitch
• Nominations for 2022 Chairman and Vice-Chairman
• Selection of STOC representation for meetings on November 24, 2021, December 22, 2021, and January 26, 2022

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee approved the 2022 slate of officers (Dan Witham as Chairman, Dr. Tyler as Vice-Chairman) and accepted the July 26, 2021 minutes. The committee heard reports on sales tax receipts showing strong first-quarter revenues and on jail operations, including staffing shortages and a planned roof repair. No other substantive decisions were made.

• Approved 2022 STOC slate: Dan Witham as Chairman, Dr. Tyler as Vice-Chairman (unanimous)
• Accepted and filed July 26, 2021 minutes (unanimous)
• Adjourned meeting at 2:35 p.m. (unanimous)

Management Conference

The Board of County Commissioners is holding a management conference. Commissioners Stan Sallee, Karen Keith, and Ron Peters will provide an update regarding Tulsa County at the request of the Broken Arrow Chamber of Commerce.

• Presentation by Commissioners Sallee, Keith, and Peters regarding Tulsa County

Excise Board

The Tulsa County Excise Board will review the 2021 tax levies and the report for appropriated funds ending June 30, 2021. The board will also consider the 2022 holiday and meeting schedules.

• Berryhill Fire District Budget for Fiscal Year 2021-2022
• Tulsa County Courthouse Holiday Schedule for 2022
• Tulsa County Excise Board Meeting Schedule for 2022
• 2021 Tulsa County Tax Levies
• 2021 Report for Appropriated Funds for the year ended June 30, 2021

The Tulsa County Excise Board unanimously approved the Berryhill Fire District budget for FY 2021-2022, the 2022 courthouse holiday schedule, the 2022 meeting schedule, the 2021 Tulsa County tax levies, and the 2021 report on appropriated funds. All votes were 3-0. No new business was discussed.

• Approved Berryhill Fire District FY 2021-2022 budget (3-0)
• Approved 2022 Tulsa County Courthouse holiday schedule (3-0)
• Approved 2022 Excise Board meeting schedule (3-0)
• Approved 2021 Tulsa County tax levies (3-0)
• Approved 2021 report on appropriated funds (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss fund transfers, including a request to move $11,059,468.55 to the General Fund. The body is also reviewing various service contracts, COVID-19 testing agreements, and the potential purchase of property at 4143 S. Yale Avenue.

• Request to move $11,059,468.55 back to the General Fund
• Use of $130,000 in Vision Tulsa Use Tax funds for security at the new Tulsa County Headquarters Building
• Legal representation agreement with Crowe & Dunlevy for potential purchase of 4143 S. Yale Avenue
• COVID-19 testing renewals with Mobile Covid Testing, LLC and Access Medical Center at $200 per test
• Grant application for the Sheriff's office via the Oklahoma Highway Safety Office for Fiscal Year 2022

The Tulsa County Board of County Commissioners approved all agenda items unanimously, including a $11,059,468.55 transfer to the General Fund, a $130,000 use of Vision Tulsa funds for security, and the ARPA/CARES funding recommendations. They also approved a $1,238 credit for a renovation change order, various agreements, and routine reports.

• Approved minutes of October 11, 2021 meeting (unanimous)
• Approved monthly reports from Assessor, Court Clerk, and Treasurer (unanimous)
• Approved Change Order #1 with Bearwood Native, LLC for $1,238 credit on Ray Jordan Building renovations (unanimous)
• Approved gasoline and diesel fuel quotes for week ending 10/25/2021 (unanimous)
• Approved resolution on disposition of funds/cash fund estimate (unanimous)
• Approved Sheriff's grant application to Oklahoma Highway Safety Office for FY2022 (unanimous)
• Approved .Gov domain registration for tulsacountyok.gov (unanimous)
• Approved $11,059,468.55 IFT to General Fund and $130,000 Vision Tulsa funds for security (unanimous)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will discuss proposed improvements at Morton HealthCare. The body will also consider three contract allowance changes for the Lemley Memorial Phase 2 CSC Project and adopt a 2022 meeting schedule.

• Proposed improvements at Morton HealthCare with CEO Susan Savage
• Change to Allowance No. 19 for Flintco, LLC: $6,853.00 for elevator panels
• Change to Allowance No. 20 for Flintco, LLC: $7,877.00 for wood panels
• Change to Allowance No. 21 for Flintco, LLC: $12,268.11 for irrigation sprinklers
• Adoption of 2022 regular meeting schedule

The Tulsa County Industrial Authority approved four proposed capital improvements at Morton HealthCare, including a pharmacy drive-through, behavioral health expansion, bike share installation, and HVAC replacement. It also approved three change orders to the Flintco, LLC contract for the Lemley Memorial Phase 2 CSC Project, totaling $26,998.11, and adopted the 2022 meeting schedule. All votes were unanimous with two members present.

• Approved Morton HealthCare improvements (pharmacy drive-through, behavioral health expansion, bike share pad, HVAC replacement) (2-0)
• Approved Change Order No. 19 to Flintco contract for elevator panels ($6,853.00) (2-0)
• Approved Change Order No. 20 to Flintco contract for wood panels ($7,877.00) (2-0)
• Approved Change Order No. 21 to Flintco contract for irrigation sprinklers ($12,268.11) (2-0)
• Adopted 2022 regular meeting schedule (2-0)
• Approved claims (2-0)

Budget Board

The Tulsa County Budget Board will discuss FY 2021-2022 appropriations and the annual financial report for FY 2021. The board is considering several funding requests and the reallocation of CARES funds.

• Proposed transfer of $11,059,468.55 in CARES funds from Special Projects Fund 2700 to the General Fund
• Supplemental budget request of $75,000 for District Attorney Civil Division salaries
• Proposed $2,500 expenditure for three employees to attend the Oklahoma County Officers and Deputies Association Legislative Conference
• Review and approval of the FY 2021 Annual Financial Report for the Excise Board
• Discussion of FY 2021-2022 Appropriations

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $11,566,403.88, budget transfers of $5,117,195.74, and interfund transfers of $11,471,728.55. The board also approved the 2022 meeting schedule, the annual financial report for the Excise Board, a $2,500 travel request for three staff to attend a legislative conference, a $75,000 supplemental budget for the District Attorney's Civil Division, $50,000 for temporary run-out claim funding, and an $11,059,468.55 transfer of CARES funds from Special Projects to the General Fund. All votes were unanimous (8-0).

• Approved FY 2021-2022 appropriations of $11,566,403.88, budget transfers of $5,117,195.74, and interfund transfers of $11,471,728.55 (8-0)
• Approved the 2022 meeting schedule (8-0)
• Approved the annual financial report to be filed with the Excise Board (8-0)
• Approved travel for Matney Ellis, Megan Blackford, and Jessica Freeman to a legislative conference at a cost of $2,500 (8-0)
• Approved $75,000 supplemental budget from General Fund Contingency to the District Attorney's Civil Division (8-0)
• Approved $50,000 for temporary allocation for initial run-out claim funding (8-0)
• Approved $11,059,468.55 IFT of CARES funds from Special Projects Fund 2700 to the General Fund (8-0)

Management Conference

The Board of County Commissioners is meeting to receive updates on American Rescue Plan programs and the Build Back Better grant application. The body will also discuss the impact of Oklahoma House Bill 2311 regarding juvenile housing in detention facilities.

• Update on State's American Rescue Plan program
• Updates on ERAP1 and ERAP2 housing programs
• Economic Development Administration's Build Back Better grant application
• Discussion of Oklahoma House Bill 2311 regarding juvenile detention
• BOCC Appointees

The Tulsa County Board of County Commissioners held a management conference with no old or new business and no action items requiring a vote. Presentations covered federal and state American Rescue Plan (ARP) funding, including broadband infrastructure and housing assistance, an update on the Build Back Better grant application, and a discussion of Oklahoma House Bill 2311, which requires juveniles to be housed in juvenile detention facilities starting Nov. 1, 2021. No formal decisions were made; the only motion was to adjourn, which passed unanimously.

• Adjourned meeting (3-0)

Board of County Commissioners

The Board of County Commissioners will review a bid for the David L. Moss Criminal Justice Center roof and discuss the appropriation of federal COVID-19 relief funds. The body is also considering several infrastructure agreements and the 2022 holiday schedule.

• Bid award to Supreme Roofing Done Right, LLC for $3,263,777 for the David L. Moss Criminal Justice Center Roof Replacement
• CDBG grant of $1,139,404.00 from Oklahoma Department of Commerce for nutrition assistance and job training
• Authorization to move $11,059,468.55 back to the General Fund
• Agreement with Crossland Heavy Contractors, Inc. for Bridge and Approaches on Harvard Avenue over Posey Creek
• Tort claim payment to George Anderson in the amount of $265.17

The Board of County Commissioners approved a $3,263,777 bid to Supreme Roofing Done Right, LLC for the David L. Moss Criminal Justice Center roof replacement, including base bid, alternate 1, and unit pricing. The board also approved numerous routine items including agreements, change orders, inventory resolutions, and funding requests. A request to move $11,059,468.55 back to the General Fund was deferred.

• Approved $3,263,777 roof replacement bid for David L. Moss Criminal Justice Center (3-0)
• Approved addendum for Apache Warehouse sprinkler system RFQ (3-0)
• Approved amendments to INCOG CDBG and HOME administrative agreements (3-0)
• Approved change orders for Ray Jordan Administration Building renovations (3-0)
• Deferred IFT to move $11,059,468.55 to General Fund (3-0)
• Approved agreements with cities, state, and vendors including CDBG-CV2 grant of $1,139,404 (3-0)
• Approved inventory resolutions for surplus and sold equipment (3-0)
• Approved sole sources for SignalTek and Imprimatur Press (3-0)

Board of County Commissioners

The Board of County Commissioners will consider several contracts, including a $4,049,107 agreement with the U.S. Department of Housing and Urban Development. The body will also discuss the appropriation of various COVID-19 relief funds and establish new paid leave policies for full-time regular employees.

• Agreement with U.S. Department of Housing and Urban Development for HOME-ARP program in the amount of $4,049,107
• Change orders for Ray Jordan Administration Building Renovations totaling $12,513.27
• On-call engineering services contract for 11 firms for road and bridge construction
• Establishment of paid personal and vacation leave policies for full-time regular employees
• Authorization for payment to DCI Communications in the amount of $1,966.50

The Board of County Commissioners unanimously approved a $4,049,107 HOME-ARP agreement with HUD for housing programs funded by the American Rescue Plan Act, and approved ARPA and CARES funding requests. They also approved on-call engineering services from 11 firms, a paperstock contract with Midland Paper Company, and various other agreements, appointments, and routine items. All votes were unanimous (3-0).

• Approved $4,049,107 HOME-ARP agreement with HUD (3-0)
• Approved ARPA and CARES funding requests (3-0)
• Approved on-call engineering services from 11 firms (3-0)
• Approved paperstock contract with Midland Paper Company (3-0)
• Approved appointments to Levee District 12 and Board of Adjustment (3-0)
• Approved change orders for Ray Jordan Building renovations totaling $12,513.27 (3-0)
• Approved Sheriff's agreements including Axon, CoxCom, and DEA (3-0)
• Approved sole source purchases for Health Department (3-0)

Excise Board

The Tulsa County Excise Board is meeting to process budget amendments for the Debt Service Fund. The board will also accept and file the 2021-2022 budget and financial plan for Jenks Public Schools (ISD #5).

• Budget Amendments - Debt Service Fund
• ISD #5 - Jenks Public Schools Budget and Financial Plan 2021-2022

The Tulsa County Excise Board unanimously approved the minutes from the August 10, 2021 special meeting, received and filed budget amendments for the Debt Service Fund, and accepted and filed the ISD #5 Jenks Public Schools Budget and Financial Plan for 2021-2022. No new business was discussed, and the meeting adjourned.

• Approved minutes of August 10, 2021 special meeting (3-0)
• Received and filed Debt Service Fund budget amendments (3-0)
• Accepted and filed ISD #5 Jenks Public Schools Budget and Financial Plan 2021-2022 (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to review investment performance and reports. The body will decide on retirement pay applications, surviving spouse benefits, and member refunds.

• Approval of 19 retirement pay applications effective September 1, 2021
• Payment of 13 member refunds, including $5,500.56 for Nicole A. Gater
• Approval of surviving spouse benefits ranging from $1,013.19 to $1,859.38 per month
• Investment performance review for the period ending August 31, 2021
• Approval of military service time for Daniel R. Smith (2 years, 11 months, 28 days)

Board of County Commissioners

The Board of County Commissioners will review several contract awards, including a bridge project and various service renewals. The body will also discuss the appropriation of federal COVID-19 relief funds and a resolution regarding indebtedness for Broken Arrow Public Schools.

• Construction of bridge and approaches on Harvard Avenue over Posey Creek to Crossland Heavy Contractors, Inc. for $2,005,505.60
• Resolution for the Tulsa County Industrial Authority to incur indebtedness for the benefit of Independent School District No. 3 (Broken Arrow Public Schools)
• Grant application for FY 2021 Emergency Management Performance Grant in the amount of $79,000
• Change order for Chandler Park Lower Level Overlook Plaza increasing the contract sum by $7,118 to a total of $286,118
• Interlocal Agreement with the City of Collinsville for asphalt overlay on North 54th East Avenue

The Board of County Commissioners approved a $2,005,505.60 construction contract for the bridge and approaches on Harvard Avenue over Posey Creek, awarded to Crossland Heavy Contractors, Inc. The board also approved several agreements, including a resolution for Tulsa County Industrial Authority revenue obligations benefiting Broken Arrow Public Schools, and deferred decisions on on-call engineering services and a paperstock bid.

• Approved $2,005,505.60 bridge construction contract to Crossland Heavy Contractors (3-0)
• Deferred on-call engineering services for road & bridge construction
• Deferred paperstock for printing bid to Midland Paper Company
• Approved addendum #3 for David L. Moss Criminal Justice Center roof replacement bids
• Approved resolution for Tulsa County Industrial Authority revenue obligations for Broken Arrow Public Schools (3-0)
• Approved $79,000 Emergency Management Performance Grant application (3-0)
• Approved change order #1 for Chandler Park Lower Level Overlook Plaza, increasing contract to $286,118 (3-0)
• Approved 7 interlocal agreements including Collinsville road work and Juvenile Bureau contracts (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and potentially act on budget reports, claims, and appropriations. The meeting includes updates from the Sheriff's office and the Criminal Justice Planning and Policy Council.

• Vote on August 25, 2021 meeting minutes
• Budget Office report on claims, appropriations, and intrafund transfers
• Sheriff's report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Tulsa County Criminal Justice Authority approved the Budget Office report, including $3,431,984.96 in claims and $2,801,220.88 in appropriations, along with an $869 intrafund transfer. The board also accepted the August 25, 2021 minutes. Reports were given on jail population, staffing, and finances, but no other substantive decisions were made.

• Approved $3,431,984.96 in claims (purchase orders/payroll) (5-0)
• Approved $2,801,220.88 in appropriations (5-0)
• Approved $869 intrafund transfer (5-0)
• Accepted and filed August 25, 2021 minutes (5-0)

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of funds from several federal COVID-19 relief acts. The body is also reviewing various construction change orders and service agreements for county facilities and infrastructure.

• Proposed appropriation of CARES Act and American Rescue Plan Act funds
• Agreement with City of Owasso for $272,303 for Hale Acres Sanitary Sewer Line Rehabilitation Project Phase V
• Change order of $151,929.69 for stainless steel wall panels at the Family Center for Juvenile Justice
• Contract amendment of $15,500 for engineering services on 91st Street South
• Agreement with StreetScan Inc. for software licensing at an annual cost of $13,235

The Board of County Commissioners approved the minutes from the September 13 meeting and referred several bids to Engineering and Procurement for analysis, including for the Harvard Avenue bridge project and on-call engineering services. They awarded a bid for trash can liners to Home Depot, approved an amendment to an engineering services agreement, and approved multiple change orders for building renovations and the Family Center for Juvenile Justice. The board also approved various action items, including fuel quotes, a cash fund estimate, license renewals, aerial photographs, and a peace officer retirement designation.

• Approved minutes of the September 13, 2021 meeting.
• Referred bids for Harvard Avenue bridge and on-call engineering services to Engineering and Procurement for review.
• Awarded bid for trash can liners to Home Depot U.S.A., Inc.
• Approved Amendment #2 to engineering services agreement with Professional Engineering Consultants for 91st Street South project, increasing contract by $15,500.
• Approved change orders for Ray Jordan Administration Building renovations and Family Center for Juvenile Justice.
• Approved gasoline and diesel fuel quotes for week ending 9/27/2021.
• Approved resolution on disposition of funds/cash fund estimate of needs.
• Approved requests for license renewals, aerial photographs, and peace officer retirement designation.

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will discuss bond issuances for Broken Arrow Public Schools and the Tulsa Classical Academy Project. The board will also consider three contract changes related to the Lemley Memorial Phase 2 CSC Project.

• Resolution for debt not to exceed $80,000,000 for Broken Arrow Public Schools
• Issuance of education facilities revenue bonds up to $15,000,000 for Tulsa Classical Academy Project
• Decrease of $32,096.00 to Flintco, LLC contract for Lemley Memorial Phase 2 CSC Project
• Increase of $24,500.22 to Flintco, LLC contract for Lemley Memorial Phase 2 CSC Project
• Increase of $4,973.00 to Flintco, LLC contract for Lemley Memorial Phase 2 CSC Project

The Tulsa County Industrial Authority approved a resolution authorizing up to $80 million in lease revenue obligations for Broken Arrow Public Schools, waiving competitive bidding and allowing sale at a discount. It also approved a resolution for up to $15 million in education facilities revenue bonds for the Tulsa Classical Academy Project. Three contract changes for the Lemley Memorial Phase 2 CSC Project were approved, including a decrease of $32,096 and increases of $24,500.22 and $4,973.00. All votes were unanimous (3-0).

• Approved minutes of August 16, 2021 (3-0)
• Approved $80M lease revenue obligations for Broken Arrow Public Schools (3-0)
• Approved $15M revenue bonds for Tulsa Classical Academy Project (3-0)
• Approved contract change decrease of $32,096 for Lemley Memorial Phase 2 (3-0)
• Approved owner's contingency increase of $24,500.22 for Lemley Memorial Phase 2 (3-0)
• Approved owner's contingency increase of $4,973.00 for door hardware (3-0)
• Approved claims (3-0)
• Adjourned meeting (3-0)

Budget Board

The Budget Board will review fiscal year 2021-2022 appropriations and a debt service fund amendment. The meeting includes discussion on emergency rental assistance programs and a request to reimburse the Tulsa County Public Facilities Authority for COVID response expenses.

• Salary increase for Procurement Director Matney Ellis
• FY 2021-2022 Appropriations
• Budget Amendment request for Debt Service Fund
• Transfer of monies from Payroll Account to Expense Account in Social Services
• $41,440.00 purchase order for Tulsa Area Emergency Management Agency COVID response reimbursement

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $9,854,630.84, budget transfers of $20,888,537.72, and interfund transfers of $340,625.00. The board also approved a salary increase for Procurement Director Matney Ellis, effective 11/21/2021, a budget amendment for the Debt Service Fund, a transfer of monies from a payroll account to an expense account for Social Services, and a $41,440.00 purchase order encumbrance to reimburse the Tulsa County Public Facilities Authority for COVID response expenses. All votes were unanimous (8-0).

• Approved FY 2021-2022 appropriations of $9,854,630.84, budget transfers of $20,888,537.72, and interfund transfers of $340,625.00 (8-0)
• Approved salary increase for Procurement Director Matney Ellis, effective 11/21/2021 (8-0)
• Approved budget amendment request for Debt Service Fund (8-0)
• Approved transfer of monies from payroll account to expense account for Social Services (8-0)
• Approved $41,440.00 encumbrance to reimburse TCPFA for COVID response expenses (8-0)
• Approved minutes of August 16, 2021 regular meeting (8-0)

Board of County Commissioners

The Board of County Commissioners will discuss the use of funds from the CARES Act and the American Rescue Plan Act. The meeting includes various contract approvals for county parks and the sheriff's office, as well as infrastructure updates.

• Appropriation of funds from CARES Act, American Rescue Plan Act, and Coronavirus State and Local Fiscal Recovery Fund
• Contract amendment for railroad crossing and signal on South 65th West Avenue increasing total contract to $990,691.65
• Agreement with Twenty20 Management, Inc. for program management of multiple new buildings for the Sheriff
• Lease for WIC clinic retail space at 8361 N. Owasso Expressway for $950
• Agreement with Murray County for juvenile detention services for FY 2021-2022

The Board of County Commissioners unanimously approved all agenda items, including the appropriation and use of federal COVID-19 relief funds (CARES Act, ARPA, etc.), a $326,609.15 increase to a railroad crossing project agreement, and several contracts and agreements. They also authorized the District Attorney to proceed with a pending tort claim after an executive session. No items were denied or tabled.

• Approved minutes of September 7, 2021 (unanimous)
• Approved monthly reports from Assessor, County Clerk, Court Clerk, Election Board, Treasurer (unanimous)
• Referred trash can liner bids to departments for review (unanimous)
• Approved addendums to bid notices for bridge, engineering, roof, and paperstock projects (unanimous)
• Approved amendment to ODOT project agreement increasing compensation by $326,609.15 (unanimous)
• Approved gasoline and diesel fuel quotes (unanimous)
• Approved right-of-way easement acceptance and peace officer retirements (unanimous)
• Approved multiple agreements including juvenile detention, park classes, softball league, purchasing cooperative, and program management (unanimous)

Management Conference

The Board of County Commissioners will hold a management conference to review several action items. Discussions include a county-wide cybersecurity initiative and the status of a County Ordinance bill.

• County wide CyberSecurity Initiative with TRUE Digital Security
• Update on status of County Ordinance bill
• Tulsa County's COVID-19 Policy
• RiverParks update
• Internal Communications

The meeting was informational, with no formal votes taken. Commissioners heard updates on River Parks' Turkey Mountain master plan, a proposed cybersecurity training center by TRUE Digital Security, a state ordinance bill granting county ordinance-making authority, and discussed a voluntary mask-wearing policy for the county building. No decisions were made; the board requested signage wording options for masks.

• No formal votes taken; all items were discussion or updates
• Commissioners requested communication manager provide mask signage wording options
• Discussed supporting voluntary mask wearing, not a mandate

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of funds from the CARES Act and the American Rescue Plan Act. The meeting includes a public hearing on the spending of HOME Consortium and CDBG Urban County Program funds.

• Public hearing on HOME Consortium and CDBG Urban County Program fund expenditures
• Bid awards for inmate e-cigarettes to Custom Technologies, Inc. and paper products to Advanced Industrial Solutions
• Change orders for Ray Jordan Administration Building renovations totaling $6,465.80
• Health Department agreements including a $12,000 breast and cervical cancer screening program
• Executive session regarding Tort Claim TC-2021-11: Nathan Mattox v. Board of County Commissioners

The Tulsa County Board of County Commissioners unanimously approved several bid awards, addendums, change orders, and agreements, including contracts for inmate e-cigarettes and paper products. They also denied a tort claim filed by Nathan Mattox against the county, and accepted various departmental reports and financial items. All votes were 3-0 in favor.

• Approved bid awards for inmate e-cigarettes to Custom Technologies and paper products to Advanced Industrial Solutions (3-0)
• Approved addendums for roof replacement and trash can liner bids (3-0)
• Approved change orders for Ray Jordan Building renovations totaling $6,720.80 (3-0)
• Denied tort claim TC-2021-11 (Nathan Mattox v. BOCC) (3-0)
• Approved agreements for equipment rentals, park use, and health department services (3-0)
• Approved inventory resolutions including surplus vehicles and sold equipment (3-0)
• Approved construction program payments for Vision 2025 and Vision Tulsa County (3-0)
• Approved travel/training request for Parks official to tour OKC golf course (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will review investment performance and manager reports. The board will decide on retirement pay applications, surviving spouse benefits, and various member refunds.

• Payment of management fees to Segall Bryant & Hamill ($22,155.24) and State Street Global Advisors ($1,961.09)
• Approval of retirement pay applications for 9 individuals effective September 1, 2021
• Approval of 16 member refunds to be paid by September 7, 2021
• Approval of surviving spouse benefits for George Victor Lake ($346.83/month) and Clyde S. Yeldell ($628.04/month)
• Investment performance reviews for periods ending June 30 and July 31, 2021

Board of County Commissioners

The Board of County Commissioners is reviewing several administrative actions including staff reappointments, service agreements, and public hearing notices. The agenda includes discussions on COVID-19 mitigation updates and the use of federal relief funds.

• Rezoning request for truck parking near W. 16th Street South & S. 74th West Avenue
• Agreement with Oklahoma State University for $463,364
• Notice to proceed for Chandler Park Lower Level Overlook Plaza construction
• Whistler Sign Company LLC bond application for $10,000
• Memorandum of Understanding with Cherokee Nation for road and bridge work

The Board of County Commissioners approved a rezoning request (CZ-513) for about 2 acres at the northeast corner of West 16th Street South and South 74th West Avenue, changing the zoning from AG/IM to IM to permit truck parking. The board also approved a memorandum of understanding with the Cherokee Nation for road and bridge work, and renewed a commissary contract with Keefe Group for one year. All votes were unanimous.

• Approved rezoning CZ-513 for 2+/- acres from AG/IM to IM for truck parking.
• Approved a Memorandum of Understanding with Cherokee Nation for road and bridge work from 10/1/2021 to 9/30/2022.
• Approved Amendment #2 to renew the commissary bid award with Keefe Group LLC for one year starting 10/23/2021.
• Approved the appointment of Mayor Bill Bush to the Tulsa County Vision Authority.
• Approved reappointments of Commissioner Karen Keith and Dr. Oliver Wallace to the Juvenile Justice Trust Authority.
• Approved the COVID-19 mitigation plan update and CARES Act funding request.
• Approved the referral of paper product bids to departments for analysis and recommendation.
• Approved the request for a public hearing on HOME and CDBG fund spending.

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss budget reports and receive updates from the Sheriff and Court Services. The body will consider possible action on claims, appropriations, and interfund transfers.

• Budget Office Report including claims, appropriations, and interfund transfers
• Sheriff's Report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Tulsa County Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report
• Establishment of the 2022 meeting calendar

The Tulsa County Criminal Justice Authority unanimously approved the Budget Office report, including claims of $2,443,543.21, appropriations of $9,368,509.26, and interfund transfers of $530.62. The board also accepted the July 31 budget report, the 2022 meeting calendar, and the July 28 minutes. Reports from the Sheriff and Court Services were informational only, with no action taken.

• Approved claims (purchase orders/payroll) of $2,443,543.21 (unanimous)
• Approved appropriations of $9,368,509.26 (unanimous)
• Approved interfund transfers of $530.62 (unanimous)
• Accepted and filed Budget, Revenues, and Expenditures Report dated July 31, 2021 (unanimous)
• Accepted and filed minutes of July 28, 2021 (unanimous)
• Accepted and filed Calendar of Meetings for 2022 (unanimous)

Board of County Commissioners

The Board of County Commissioners will review a zoning application for land near West 26th Street and South 65th West Avenue. The board is also deciding on various county contracts, fee updates for parks, and the appropriation of federal COVID-19 relief funds.

• Rezoning of 24.09 ± acres at West 26th Street & South 65th West Avenue from AG/IM to AG
• Change order of $56,245.50 for intersection improvements at 116th Street North and 129th East Avenue
• Updated fee schedules for Parks Events, Parks Facility Users, Parks Vendors, and Case Tennis Complex
• Maintenance contract for Juvenile Bureau LiveScan equipment costing $2,475
• Health Department financial audit contract with Stanfield & O’Dell, P.C. for $38,750

The Board of County Commissioners approved a rezoning request (CZ-516) for 24.09 acres west of West 26th Street and South 65th West Avenue, changing the zoning from AG/IM to AG for agricultural uses, following a 6-0 recommendation from the Tulsa Metropolitan Area Planning Commission. The board also approved a $56,245.50 change order for intersection improvements at 116th Street North and 129th East Avenue, with Tulsa County responsible for 10% of the cost. Several items were deferred, including a Human Resources administrative services agreement and a Notice to Proceed for the Chandler Park Lower Level Overlook Plaza. The board authorized settlement authority for three workers' compensation claims discussed in executive session.

• Approved rezoning CZ-516 for 24.09 acres from AG/IM to AG (unanimous)
• Approved Change Order #8 for ODOT intersection improvements, increasing contract by $56,245.50 (unanimous)
• Referred inmate e-cigarette bids to Sheriff and Procurement for review (unanimous)
• Approved appointment of Michael Hicks to Board of Adjustment for 3-year term (unanimous)
• Rescinded trash can liner bid award to Advanced Industrial Solutions (unanimous)
• Deferred TASC administrative services agreement (unanimous)
• Deferred Notice to Proceed for Chandler Park Overlook Plaza (unanimous)
• Authorized settlement authority for three workers' compensation claims (unanimous)

Board of County Commissioners

The Board of County Commissioners will discuss the transfer of $2,528,000 in Vision 2 Use Tax funds for the Posey Bridge and Horsepen Creek Bridge replacement projects. The body is also considering two residential rezoning requests and various service contracts.

• Transfer of $2,528,000 for Posey Bridge and Horsepen Creek Bridge replacement projects
• Rezoning of 17.34 acres from AG to AG-R at East 161st Street South and South Yale Avenue
• Rezoning of 30.0 acres from AG to RE/PUD-858 at East 181st Street South and South Yale Avenue
• Engineering service increase of $58,800 for Dewberry Engineers, Inc. (total $455,906.32)
• Letter of intent to purchase 5.065 acres of real property at 4143 S. Yale Ave., E.

The Board of County Commissioners approved two rezoning applications (CZ-514 and CZ-515/PUD-858) for single-family residential development, following unanimous recommendations from the Tulsa Metropolitan Area Planning Commission. The board also approved numerous routine items including bid awards, contract amendments, agreements, and budget transfers. One agreement with Total Administrative Services (TASC) was deferred.

• Approved rezoning CZ-514 (17.34 acres from AG to AG-R) near E. 161st St S & S Yale Ave (3-0)
• Approved rezoning CZ-515 and PUD-858 (30 acres from AG to RE/PUD) near E. 181st St S & S Yale Ave (3-0)
• Approved bid awards: aluminum sign blanks to Mandel Metals, Inc. and architectural services for Case Tennis Center to GH2 (3-0)
• Approved amendment #8 to Dewberry Engineers agreement, increasing cost by $58,800 to $455,906.32 (3-0)
• Approved $2,528,000 Vision Tulsa County Use Tax transfer for Posey and Horsepen Creek bridge projects (3-0)
• Approved agreements including film production at Chandler Park ($11,320 fee) and water filtration rentals (3-0)
• Deferred agreement with Total Administrative Services (TASC) for administrative services (3-0)
• Approved requests to advertise for bids: Harvard Ave bridge over Posey Creek, jail roof replacement, trash can liners (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority is meeting to discuss and potentially act on two contract changes with Flintco LLC. These items relate to the Lemley Memorial Phase 2 CSC Project as recommended by the Tulsa Technology Center Board of Education.

• Change to Owner's Contingency No. 41 to Flintco LLC Contract: $8,594.00 credit
• Change to Owner's Contingency No. 42 to Flintco LLC Contract: $111,873.00 for concrete, electrical, and site demolition

The Tulsa County Industrial Authority approved two changes to the Flintco LLC contract for the Lemley Memorial Phase 2 CSC Project, including a credit of $8,594.00 and an addition of $111,873.00, as recommended by the Tulsa Technology Center Board of Education. The board also approved the minutes from June 21, 2021, and the claims. No other substantive decisions were made.

• Approved Owner's Contingency Change No. 41 (credit $8,594.00) for Lemley Memorial Phase 2 (3-0)
• Approved Owner's Contingency Change No. 42 ($111,873.00) for Lemley Memorial Phase 2 (3-0)
• Approved claims (3-0)
• Approved minutes of June 21, 2021 (3-0)

Budget Board

The Budget Board is meeting to take action on FY 2021-2022 appropriations and personnel salary increases. The board will also review a travel request and a budget reallocation for the Assessor's office.

• FY 2021-2022 Appropriations
• 5% salary increases for Procurement employees effective 8/21/2021
• $625 travel training request for Procurement Director Matney Ellis
• Request to reallocate Assessor's unexpended FY 20-21 General Budget funds for FY 21-22 salary increases
• Update on CARES 2020, CARES2, and The American Rescue Plan Act of 2021

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $11,222,730.38, along with budget transfers of $5,862,432.88 and interfund transfers of $140,625.00. The board also approved 5% salary increases for four Procurement employees, a travel training request for the Procurement Director, and a $140,000 supplement to the Assessor's budget for employee raises. An update on CARES Act and American Rescue Plan funding was presented with no action taken.

• Approved FY 2021-2022 appropriations of $11,222,730.38 (8-0)
• Approved budget transfers of $5,862,432.88 and interfund transfers of $140,625.00 (8-0)
• Approved 5% salary increases for four Procurement employees (8-0)
• Approved $625 travel training request for Procurement Director Matney Ellis (8-0)
• Approved $140,000 supplement to Assessor's FY 2021-2022 budget for employee raises (8-0)

Management Conference

The Board of County Commissioners is holding a management conference to discuss several action items. The meeting includes updates on the American Rescue Plan and legislative matters.

• Parks user fees
• Redesign of tulsacounty.org website
• American Rescue Plan update
• BOCC Appointees
• Tulsa Chamber discussion

The Tulsa County Board of County Commissioners held a management conference with no formal votes or decisions. They received updates on the Tulsa Chamber's economic development efforts, a planned parks user fee increase, the redesigned tulsacounty.org website, the American Rescue Plan broadband projects, and legislative studies. The meeting was adjourned with a unanimous vote.

• Adjourned meeting (3-0)

Excise Board

The Tulsa County Excise Board is meeting to discuss and take action on the 2021 distribution of Assessor's visual inspection charges and costs to tax recipients. The board will also receive and file the 2021 Assessor's Report.

• Distribution of 2021 Assessor's Visual Inspection Charges and Costs to Tax Recipients
• Receipt and filing of 2021 Assessor's Report to Excise Board

The Tulsa County Excise Board unanimously approved the 2021 distribution of the Assessor's Visual Inspection Charges and Costs to Tax Recipients, and received and filed the 2021 Assessor's Report. The board also approved the minutes from the July 12, 2021 meeting. No new business was brought before the board.

• Approved 2021 distribution of Assessor's Visual Inspection Charges and Costs to Tax Recipients (3-0)
• Received and filed 2021 Assessor's Report to Excise Board (3-0)
• Approved minutes of July 12, 2021 regular meeting (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss the distribution of $2,528,000 in sales tax funds for the Posey and Horsepen Creek bridge projects. The body is also reviewing several federal housing grants and the sale of county property parcels.

• Transfer of $2,528,000 for Posey Bridge and Horsepen Creek Bridge replacement projects
• CDBG Urban County program funds in the amount of $1,484,686
• HOME program grant funds in the amount of $1,129,626
• Increased grant funds of $1,686,531.81 for Carriage Crossing Elderly Apartments
• Change order of $25,762 for flooring at the Ray Jordan Administration Building

The Board of County Commissioners approved a resolution to transfer $2,528,000 in Vision 2 sales tax funds to the Posey Bridge and Horsepen Creek Bridge replacement projects. The board also approved a $1.48M CDBG grant agreement, a $1.13M HOME grant, and a $1.69M increase for the Carriage Crossing Elderly Apartments rehabilitation. All votes were unanimous (3-0).

• Approved $2,528,000 Vision 2 tax transfer for Posey and Horsepen Creek bridge projects (3-0)
• Approved FY2021 CDBG Urban County grant agreement for $1,484,686 (3-0)
• Approved FY2021 HOME Investment Partnership grant for $1,129,626 (3-0)
• Approved $1,686,531.81 increase for Carriage Crossing Elderly Apartments Phase 2 rehab (3-0)
• Approved chip seal bid award to Vance Brothers, Inc. (3-0)
• Deferred architectural services bid for Case Tennis Center at LaFortune Park (3-0)
• Approved $25,762 change order for Ray Jordan Building flooring replacement (3-0)
• Approved sale of four county properties to Teriko Carr (3-0)

Board of County Commissioners

The Board of County Commissioners is holding a special meeting to conduct executive sessions. These sessions involve confidential communications regarding two pending legal claims and the potential purchase or appraisal of real estate.

• Executive session regarding Oklahoma Department of Corrections v. Cindy Byrd, et al. (Case No. CV-2020-1476)
• Executive session regarding Cathey v. Regalado (Case No. 19-cv-00656-CVE-SH)
• Executive session to discuss the purchase or appraisal of real estate

The Board of County Commissioners met and held two executive sessions to discuss pending litigation, then authorized the Assistant District Attorney to proceed as discussed in one case. A third proposed executive session on real estate was stricken. No other substantive decisions were made.

• Held executive session on Oklahoma Dept. of Corrections v. Cindy Byrd et al. (no action taken)
• Held executive session on Cathey v. Regalado (authorized ADA to proceed as discussed, unanimous)
• Struck executive session on real estate purchase/appraisal (unanimous)

Board of County Commissioners

The Board of County Commissioners will consider several infrastructure projects, including road improvements and park upgrades. The meeting includes the sale of multiple county property parcels and the administration of American Rescue Plan funds for arts agencies.

• Contract for Chandler Park Lower Level Overlook Plaza to Diversified Civil Contractors, LLC for $279,000
• Sale of 10 county property parcels, primarily to Teriko Carr
• Agreement with ODOT for improvements to County Road 137th E. Avenue with $500,000 in CIRB funding
• Consulting agreement with Jordan Strategies, LLC for legislative affairs not to exceed $2,500 monthly
• Water treatment chemical program for County Headquarters with Garratt-Callahan Company for $9,180

The Board of County Commissioners approved a $279,000 bid award to Diversified Civil Contractors, LLC for the Chandler Park Lower Level Overlook Plaza, and approved several other routine items including bid referrals, amendments, property sales, and personnel actions. All votes were unanimous (3-0).

• Approved $279,000 bid award to Diversified Civil Contractors for Chandler Park Overlook Plaza (3-0)
• Referred chip seal bids to Highways and Procurement for analysis (3-0)
• Deferred architectural services bid for Case Tennis Center at LaFortune Park (3-0)
• Approved addendum #1 for aluminum sign blanks bid (3-0)
• Approved amendments to Juvenile Bureau PARB coordinator hours/pay and trash service renewal (3-0)
• Rescinded paper products bid award to Home Depot Pro and re-advertised (3-0)
• Approved sale of 10 county properties to Teriko Carr and Legacy Realty (3-0)
• Approved appointment of Don Crall Jr. to Criminal Justice Authority Sales Tax Overview Committee (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to elect a Secretary for the remainder of 2021. The body will also review budget reports, claims, and updates from the Sheriff and Court Services.

• Election of Secretary for remaining calendar year 2021
• Oath of Office for Mayor Cory Box
• Budget Office report on claims, appropriations, and intrafund transfers
• Sheriff's Report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority unanimously approved the Budget Office's claims, appropriations, and intrafund transfers, totaling $2,433,073.95, $2,772,773.15, and $1,280.94 respectively. The board also accepted the June 30, 2021 budget report, which showed total jail-related fund revenues of $43,320,083 and expenses of $37,354,487. Sheriff Regalado reported 1,304 inmates, 14 COVID-19 positive inmates, and 6 positive staff cases, with staffing at 175 against an optimum of 300. The board elected Cory Box as Secretary for the remainder of 2021 and accepted the June 23, 2021 minutes.

• Approved $2,433,073.95 in claims (purchase orders/payroll) (5-0)
• Approved $2,772,773.15 in appropriations (5-0)
• Approved $1,280.94 in intrafund transfers (5-0)
• Accepted and filed Budget, Revenues and Expenditures report dated June 30, 2021 (5-0)
• Elected Cory Box as Secretary for remainder of 2021 (5-0)
• Accepted and filed minutes of June 23, 2021 (5-0)

Employees' Retirement System of Tulsa County

The board will conduct elections for Chair and Vice-Chairman and review investment performance reports for the period ending June 30, 2021. The body will also decide on retirement pay applications and specific refund payments.

• Payment of Hub International Mid-America invoice for $42,221.00
• Payment of Barrow, Hanley, Mewhinney & Strauss, LLC fees of $111,586.00 and $26,275.00
• Payment of Tocqueville Investment Manager Fees of $67,786.03
• Payment of Chickasaw Capital Management, LLC fees of $48,005.17
• Approval of retirement pay applications for 8 individuals effective August 1, 2021

Board of County Commissioners

The Board of County Commissioners is meeting to approve several bid awards, property sales, and the distribution of Vision Tulsa County Use tax funds. The body will also discuss the appropriation of various federal COVID-19 relief funds.

• Resolution to distribute $1,920,000 for the Horsepen Creek Bridge Replacement project
• Resolution to spend $150,000 in sales tax funds for Data Center Servers and Storage Hardware
• Resolution to spend $80,000 in sales tax funds for improvements at LaFortune Park
• Sale of 10 county property parcels, primarily to Teriko Carr
• Bid award for GIS Dashboard to Meshek & Associates LLC

The Board of County Commissioners approved a resolution authorizing the distribution of $1,920,000 in Vision Tulsa County Use tax proceeds for the Horsepen Creek Bridge Replacement project (H137E), which had been deferred from the June 21 meeting. The board also approved several bid awards, including a GIS dashboard contract to Meshek & Associates LLC and owner's representative services to Twenty20, while deferring two Parks bid awards. All votes were unanimous (3-0).

• Approved $1,920,000 Vision Tulsa County Use tax distribution for Horsepen Creek Bridge Replacement (3-0)
• Approved GIS Dashboard bid award to Meshek & Associates LLC (3-0)
• Approved Sheriff's Owner's Representative & Program Management Services bid award to Twenty20 (3-0)
• Deferred Parks bid awards for Case Tennis Center and Chandler Park Overlook Plaza (3-0)
• Approved amendments to three bid awards (Cintas, Robinson Glass, Automated Mail Service) (3-0)
• Approved sale of 10 county property parcels to Teriko Carr and Kenyon Richardson (3-0)
• Approved E-Verify Memorandum of Understanding with DHS (3-0)
• Granted settlement authority to Stan Sallee in Cathey v. Regalado case (3-0)

Criminal Justice Authority - Sales Tax Overview

The committee will review sales tax receipts and disbursements and receive a report from the Tulsa County Sheriff’s Office. Members will also discuss upcoming meeting dates and the 2022 calendar.

• Sales Tax Receipts & Disbursements report by Aaron Wiedman
• Tulsa County Sheriff’s Office report by Chief Deputy Eric Kitch
• Discussion of August, September, and October 2021 meeting dates
• Review of the 2022 meeting calendar

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee met and approved the minutes from April 26, 2021, and the 2022 meeting calendar, which will be held at the David L. Moss Criminal Justice Center. The committee reviewed sales tax receipts and disbursements, noting strong revenue performance, and assigned members to represent the committee at upcoming TCCJA meetings. No other substantive decisions were made.

• Approved minutes of April 26, 2021 (7-0)
• Approved 2022 meeting calendar at David L. Moss Criminal Justice Center (7-0)
• Assigned Dan Witham to attend August 25, 2021 TCCJA meeting
• Assigned Dr. Tyler to attend September 22, 2021 TCCJA meeting
• Assigned Kent Inouye or Joe Shelton to attend October 27, 2021 TCCJA meeting

Board of County Commissioners

The Board is considering a $1,920,000 distribution for the Horsepen Creek Bridge Replacement project. Other items include land sales, 911 service agreements, and juvenile detention contracts.

• $1,920,000 for Horsepen Creek Bridge Replacement construction
• Sale of various land parcels to Legacy Realty and Investments, LLC and others
• $37,629.80 for INCOG 911 call location services
• Juvenile detention service contracts with Beckham, Roger Mills, Washita, and Woods counties
• $609,548 C-PACE assessment for energy efficiency at Doubletree Downtown hotel

The Board of County Commissioners approved a resolution to distribute $1,920,000 in Vision Tulsa County Use tax proceeds for the Horsepen Creek Bridge Replacement project (H137E), which had been deferred from the June 21 meeting. The board also approved several bid awards, including vehicle lubricants and antifreeze to MFA Oil Company, and referred bids for architectural services for the Case Tennis Center and Chandler Park Overlook Plaza to Parks and Procurement for review. Additionally, the board approved a $37,629.80 agreement with INCOG for 911 call location services, and a C-PACE assessment contract for $609,548 for energy improvements at the Doubletree Downtown hotel.

• Approved $1,920,000 in Vision Tulsa County Use tax proceeds for Horsepen Creek Bridge Replacement (H137E).
• Referred bids for Case Tennis Center architectural services and Chandler Park Overlook Plaza to Parks and Procurement for review.
• Awarded vehicle lubricants and antifreeze bid to MFA Oil Company for one year starting 7/19/2021.
• Approved amendments to bid awards for trash service, tires, septic tank service, and data communication cable.
• Approved $37,629.80 MOU with INCOG for 911 call location services for FY 2021-2022.
• Approved C-PACE assessment contract for $609,548 for energy improvements at Doubletree Downtown.
• Approved CARES funding appropriation and use of federal funds.
• Approved sale of county property parcels to Legacy Realty and Investments, LLC, Teriko Carr, Kenyon Richardson, and Bob G Moore.

Budget Board

The Board will review budget appropriations for fiscal years 2020-2021 and 2021-2022. Discussion includes a request to move CARES funds back to the General Fund and a potential transfer of up to $500,000 for merit increases.

• FY 2020-2021 Appropriations
• FY 2021-2022 Appropriations
• Transfer of CARES funds to General Fund
• Budget transfer up to $500,000 from General Fund Contingency for merit increases
• Workday Software Implementation Update

The Tulsa County Budget Board approved FY 2021-2022 appropriations totaling $166,536,016.70, including budget transfers of $10,366,297.03 and interfund transfers of $5,743,790.62, as amended. The board also approved FY 2020-2021 appropriations of $8,225,449.09, budget transfers of $6,197,934.32, and interfund transfers of $1,059.11. A request to move CARES funds back to the General Fund was stricken, and a budget transfer of up to $500,000 from General Fund Contingency for FY2022 merit increases was approved.

• Approved FY 2020-2021 appropriations of $8,225,449.09, budget transfers of $6,197,934.32, and interfund transfers of $1,059.11.
• Approved FY 2021-2022 appropriations of $166,536,016.70, budget transfers of $10,366,297.03, and interfund transfers of $5,743,790.62, as amended.
• Struck the inter-fund transfer request to move CARES funds back to the General Fund.
• Approved a budget transfer of up to $500,000 from General Fund Contingency for FY2022 merit increases.
• Approved the minutes of the June 21, 2021 regular meeting.
• Received an update on Workday Software Implementation; no action was taken.
• Adjourned the meeting.

Board of County Commissioners

The Board of County Commissioners will discuss the distribution of Vision Tulsa County Use tax funds for bridge construction. The meeting includes a public hearing on COVID-19 fund recommendations for cities and the sale of 11 county property parcels.

• Resolution to authorize $1,920,000 for the Horsepen Creek Bridge Replacement project
• Agreement with Tulsa Technology Center for law enforcement services at $92,355.79 per month
• Public hearing via INCOG regarding COVID-19 response funds for CDBG Urban County cities
• Sale of 11 county property parcels to various individuals and LLCs
• Health Department agreements with ImageNet Consulting LLC ($9,000/qtr) and Tulsa Security Task Force ($1,058/mo)

The Tulsa County Board of County Commissioners approved the appropriation and use of federal CARES Act and related COVID-19 relief funds, and held a public hearing on a $1,009,648.08 CDBG-CV grant application. The board also deferred a resolution to distribute $1,920,000 in Vision Tulsa County use tax proceeds for the Horsepen Creek Bridge Replacement project until a later meeting. Several routine items were approved, including bid referrals, property sales, agreements, and personnel actions.

• Approved CARES Act and related COVID-19 relief fund appropriation (unanimous)
• Held public hearing on $1,009,648.08 CDBG-CV grant application (unanimous)
• Deferred $1,920,000 Vision Tulsa County use tax distribution for Horsepen Creek Bridge Replacement (unanimous)
• Referred GIS Dashboard bids to Engineers and Procurement for review (unanimous)
• Referred vehicle lubricants and antifreeze bids to TC Departments and Procurement (unanimous)
• Deferred Sheriff's Owners' Representative & Program Management Services bid award (unanimous)
• Approved 11 documents for sale of county property (unanimous)
• Approved agreements including Tulsa Technology Center school resource officer services at $92,355.79/month (unanimous)

Excise Board

The board will elect its Chairman and Vice-Chairman for fiscal year 2021-2022. Members will also discuss the resolution to apportion the Ad Valorem Millage and review the District I-18 Tulsa Technology Center preliminary school budget.

• Election of Chairman and Vice-Chairman for FY 2021-2022
• Resolution to Apportion the Ad Valorem Millage for Fiscal Year 2021-2022
• District I-18 Tulsa Technology Center Preliminary School Budget FY 2021-2022

The Tulsa County Excise Board unanimously approved the resolution to apportion ad valorem millage for fiscal year 2021-2022. The board also elected Charles E. Van De Wiele, Jr. as Chairman and Ruth B. Gaines as Vice-Chairman for FY 2021-2022, and accepted and filed the preliminary school budget for Tulsa Technology Center District I-18. All votes were unanimous with no abstentions.

• Approved resolution to apportion ad valorem millage for FY 2021-2022 (3-0)
• Elected Charles E. Van De Wiele, Jr. as Chairman and Ruth B. Gaines as Vice-Chairman for FY 2021-2022 (3-0)
• Accepted and filed District I-18 Tulsa Technology Center preliminary school budget FY 2021-2022 (3-0)
• Approved June 22, 2021 special meeting minutes (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss the distribution of Vision Tulsa sales tax funds for infrastructure and CARES Act funding for pandemic response. The body is also reviewing property sales and various service contracts.

• Distribution of $1,920,000 for Horsepen Creek Bridge Replacement and $608,000 for Posey Creek Bridge Replacement
• Agreement with Mental Health Association of Oklahoma for $821,535 to rehabilitate 100 rental units for persons at risk of homelessness
• Sale of five county property parcels to Legacy Realty and Investments LLC, Keon M Sumbry, and Chelsea Price
• Commercial lease with Employees Federal Credit Union for space at 218 W. 6th Street at $563.83/month
• Health Department contracts including $250,000/year for Littlefield, Inc. marketing services

The Tulsa County Board of County Commissioners approved a $608,000 Vision Tulsa County Use tax distribution for the Posey Creek Bridge Replacement project and deferred a $1,920,000 distribution for the Horsepen Creek Bridge Replacement project. The board also approved an amended resolution increasing a Vision Tulsa Sales Tax fund encumbrance from $1,000,000 to $1,345,000, and approved the appropriation and use of federal COVID-19 relief funds. All votes were unanimous (3-0).

• Approved $608,000 Vision Tulsa County Use tax for Posey Creek Bridge Replacement (3-0)
• Deferred $1,920,000 Vision Tulsa County Use tax for Horsepen Creek Bridge Replacement
• Approved amended resolution increasing Vision Tulsa Sales Tax fund encumbrance to $1,345,000 (3-0)
• Approved appropriation and use of federal COVID-19 relief funds (3-0)
• Approved $821,535 CDBG-CV3 CARES Act agreement with Mental Health Association of Oklahoma for 100 housing units (3-0)
• Approved automotive body repair bid award to The Collision Center of Tulsa for one year (3-0)
• Approved sale of four county properties; deferred one sale (3-0)
• Approved renewal of five ODOT lease-purchase agreements for road equipment (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is holding a special meeting to enter an executive session. The session is requested by James Rea to discuss the purchase or appraisal of real property.

• Executive session regarding real property purchase or appraisal

The Board of County Commissioners met and unanimously voted to enter an executive session to discuss the purchase or appraisal of real property, as requested by Assistant District Attorney James Rea. After reconvening, the board took no action on the executive session item. No new business was presented, and the meeting adjourned.

• Approved entering executive session for real property discussion (unanimous)
• Approved reconvening the regular meeting after executive session (unanimous)
• Took no action on the executive session item
• Approved adjourning the meeting (unanimous)

Board of County Commissioners Special Meeting

The Board of County Commissioners will meet in executive session to discuss the purchase or appraisal of real property. The board may take action regarding the items discussed in that session.

• Executive session for real property purchase or appraisal requested by James Rea

The Board of County Commissioners met and voted unanimously to enter an executive session to discuss the purchase or appraisal of real property, as permitted by state law. After reconvening, the board took no action on the item discussed. The meeting was then adjourned.

• Approved entering executive session for real property discussion (unanimous)
• Approved reconvening the regular meeting after the session (unanimous)
• Took no action on the executive session item
• Approved adjourning the meeting (unanimous)

Employees' Retirement System of Tulsa County

The Board will review investment performance and committee reports. Action items include approving retirement pay applications, benefit cancellations, and various service invoices.

• Refunds to be paid by July 7, 2021, totaling nine individual payments
• Payment of $19,500.00 to Milliman for FY 2020-2021 Actuary services
• Payment of $5,000.00 to Milliman for HB2272 cost study
• Approval of retirement pay applications effective July 1, 2021
• Renewal of Fiduciary Insurance and payment of $42,829.00 to Hub International Mid-America

Board of County Commissioners

The Board of County Commissioners is deciding on funding for bridge projects and various service contracts. The meeting includes discussions on COVID-19 relief funds and several personnel appointments.

• Distribution of $1,920,000 for Horsepen Creek Bridge Replacement and $608,000 for Posey Creek Bridge Replacement
• Contract for Workday, Inc. software applications totaling $100,292
• Program Management Group, LLC extension agreements not to exceed $460,000 and $345,000
• Sheriff support and maintenance fee renewal with Intellitech, Corporation for $109,202.50
• Change order of $35,142.21 for intersection improvements at 116th Street North and 129th East Avenue

The Board of County Commissioners approved a wide range of routine items, including reports, bids, amendments, agreements, and personnel actions. They also approved funding requests related to federal COVID-19 relief programs and granted settlement authority for several workers' compensation claims. Two resolutions for bridge replacement projects were deferred.

• Approved minutes from June 10, 14, and 21 meetings
• Approved Assessor's monthly revolving fund and annual inventory certifications
• Referred bids for Sheriff's owner's representative and automotive body repair to staff for review
• Approved addendum for GIS Dashboard proposal
• Approved amendments to agreements with CoxCom, M&M Tennis, and Intellitech
• Approved change order for highway intersection improvements
• Deferred resolutions for Horsepen Creek and Posey Creek bridge replacements
• Approved funding requests under CARES Act and other federal programs

Management Conference

The Board of County Commissioners is meeting to discuss construction updates and security funding for the Family Justice Center. The body will also review the distribution of Vision Tulsa County Use tax proceeds for bridge replacements and identify county-wide capital project needs.

• Family Justice Center construction project updates
• Family Justice Center security funding solutions
• Vision Tulsa County Use tax proceeds for bridge replacement projects
• Identification of county-wide capital project needs from Elected Officers and Departments

The Tulsa County Board of Commissioners held a management conference on June 24, 2021, and deferred an action item on Family Justice Center construction updates. The board discussed security costs and staffing for the Family Center for Juvenile Justice, as well as funding options for Vision Tulsa County bridge replacement projects and other county capital projects. No formal decisions were made on these discussion items.

• Deferred the Family Justice Center construction update agenda item
• Discussed Family Justice Center security costs and staffing with Sheriff Regalado
• Reviewed Vision Tulsa County use tax proceeds for bridge replacement projects
• Discussed county-wide capital projects and potential funding sources

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and possibly take action on budget reports, including claims and appropriations. The body will also receive reports from the Sheriff and Court Services.

• Vote on May 26, 2021 meeting minutes
• Budget Office report on claims, appropriations, and intrafund transfers
• Sheriff's report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority approved the May 26, 2021 minutes and accepted the Budget Office Report, which included claims (purchase orders and payroll) of $2,440,020.36, appropriations of $2,817,308.73, and intrafund transfers of $25,650.00. The Sheriff's Office reported that Women in Recovery is seeking a $350,000 grant for a parent/child program, and that the Cherokee Nation does not have a detention agreement with the county, affecting jail per diem payments. Court Services noted two vacant positions and a new pilot contract with the City of Tulsa for dead animal pickup.

• Approved minutes of May 26, 2021 meeting
• Approved claims (purchase orders and payroll) of $2,440,020.36
• Approved appropriations of $2,817,308.73
• Approved intrafund transfers of $25,650.00
• Accepted and filed the Budget Office Report dated June 23, 2021
• Adjourned meeting at 8:50 a.m.

Excise Board

The Tulsa County Excise Board is meeting to vote on budget amendments for the General and Highway Funds. The board will also consider temporary appropriations for 16 school districts and discuss the Fiscal Year 2021-2022 Tulsa County Budget.

• General Fund Budget Amendment FY 2020-2021 for $108,807.18
• Highway Fund Budget FY 2020-2021 for $49,348.01
• Temporary appropriations for 16 school districts including Broken Arrow, Bixby, and Union
• Acceptance of FY 2021-2022 budgets for Sand Springs Public School District, Tulsa City-County Health Department, and Tulsa City-County Library
• Discussion and action on the Fiscal Year 2021-2022 Tulsa County Budget

The Excise Board approved the Fiscal Year 2021-2022 Tulsa County Budget, along with two budget amendments for the General Fund ($108,807.18) and Highway Fund ($49,348.01). It also approved temporary appropriations for 16 school districts and accepted and filed budgets for Sand Springs Public Schools, Tulsa City-County Health Department, and Tulsa City-County Library. The meeting minutes from January 25, 2021, were approved, and no new business was conducted.

• Approved FY 2021-2022 Tulsa County Budget
• Approved General Fund Budget Amendment of $108,807.18
• Approved Highway Fund Budget Amendment of $49,348.01
• Approved temporary appropriations for 16 school districts
• Accepted and filed Sand Springs Public Schools FY 2021-2022 budget
• Accepted and filed Tulsa City-County Health Department FY 2021-2022 budget
• Accepted and filed Tulsa City-County Library FY 2021-2022 budget
• Approved minutes from January 25, 2021 meeting

Board of County Commissioners

The Board of County Commissioners will consider funding for the Horsepen Creek and Posey Creek bridge replacement projects. The meeting also includes various contract renewals, building renovation change orders, and the distribution of COVID-19 relief funds.

• Distribution of $1,920,000 (Use tax) and $938,000 (Bond proceeds) for Horsepen Creek Bridge Replacement
• Distribution of $608,000 (Use tax) for Posey Creek Bridge Replacement
• Change order of $16,329 for painting at the Tulsa County HQ Administration Building
• Lease extension for 423 South Boulder at a base rent of $2,327.10 per month
• Agreement with Metropolitan Environmental Trust for waste reduction and recycling services costing $29,960

The Board approved a $1.92M Vision Tulsa County Use tax distribution for the Horsepen Creek Bridge Replacement project, but deferred a separate $1.92M allocation for the same project and a $608,000 allocation for the Posey Creek Bridge Replacement project. The board also approved a $938,000 bond distribution for the Horsepen Creek Bridge project, a $16,329 change order for the HQ building painting, and a $29,960 recycling services agreement with The Metropolitan Environmental Trust.

• Approved $1.92M Vision Tulsa County Use tax for Horsepen Creek Bridge construction (3-0)
• Deferred $1.92M Vision Tulsa County Use tax for Horsepen Creek Bridge (3-0)
• Deferred $608,000 Vision Tulsa County Use tax for Posey Creek Bridge (3-0)
• Approved $938,000 bond distribution for Horsepen Creek Bridge construction (3-0)
• Approved $16,329 change order for HQ building painting, revised total $288,446 (3-0)
• Approved $29,960 recycling services agreement with M.E.T. for FY 2021-2022 (3-0)
• Approved bid award for safety supplies to ACME Supply, Bob Barker, and Victory Supply (3-0)
• Approved lease amendment with Pythian, LLC for 423 South Boulder, $2,327.10/month (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority is meeting to discuss and potentially approve contract modifications for the Lemley Memorial Phase 2 CSC Project. The body will also consider two depositary account agreements with BOKF, National Association.

• Change Order No. 5 for Flintco, LLC regarding Substantial Completion Extension for Lemley Memorial Phase 2 CSC Project
• Contractor's Contingency No. 40 for Flintco, LLC in the amount of $65,933.00 for Lemley Memorial Phase 2 CSC Project
• Agency Fund Depositary Account Agreement with BOKF, National Association
• Union Depot Operating Depositary Agreement with BOKF, National Association

The Tulsa County Industrial Authority approved two change orders for the Lemley Memorial Phase 2 CSC Project, including a substantial completion extension and a $65,933 contingency for various work. It also approved depositary agreements with BOKF for the Agency Fund and Union Depot Operating, and approved the claims. All votes were unanimous.

• Approved minutes of May 17, 2021
• Approved Change Order No. 5 (substantial completion extension) to Flintco contract
• Approved Change to Contractor's Contingency No. 40 ($65,933) to Flintco contract
• Approved Agency Fund Depositary Account Agreement with BOKF
• Approved Union Depot Operating Depositary Agreement with BOKF
• Approved claims

Budget Board

The Tulsa County Budget Board is meeting to discuss and take action on appropriations for fiscal year 2020-2021. The board will also consider General Fund Projects.

• FY 2020-2021 Appropriations
• General Fund Projects

Board of County Commissioners

The Board of County Commissioners is meeting to approve various service contracts, road project funding, and equipment leases. The body will also discuss the appropriation of federal COVID-19 relief funds from the CARES Act and the American Rescue Plan.

• Funding for Avery Drive Rehabilitation, 76th Street North micro-surfacing, and 101st Street South and Garnett intersection improvements
• Contract with American Correctional Association for audit and reaccreditation of David L. Moss Criminal Justice Center for $18,900
• Agreement with City of Tulsa for maintenance and repairs on County roads and bridges within city limits
• Booth rentals for the 2021 Tulsa State Fair costing $1,514 for the County Clerk and $2,114 for the Court Clerk
• Health Department lease renewal for WIC Clinic at 8120 E. 126th Street, Bixby for $1,200/mo

The Tulsa County Board of County Commissioners approved a bid award for safety supplies to Hard Hat Safety and Glove and Northern Safety Co., Inc., and approved resolutions to request programming of Tulsa Urbanized Area Surface Transportation Funds for three road projects. The board also approved numerous agreements, renewals, and personnel actions, and accepted reports from various county offices.

• Approved bid award for safety supplies to Hard Hat Safety and Glove and Northern Safety Co., Inc., for one year beginning 6/14/2021.
• Approved resolutions requesting programming of Tulsa Urbanized Area Surface Transportation Funds for Avery Drive Rehabilitation Phase I, 76th Street North Micro-surfacing, and 101st Street South and Garnett Intersection Improvements.
• Approved agreements including City of Tulsa road maintenance, copier leases with ImageNet Consulting, and juvenile detention contracts with numerous counties.
• Approved agreement renewals for various county departments and vendors for FY 2021-2022.
• Approved requests to advertise for bids for chip seal and vehicle lubricants and antifreeze.
• Approved inventory resolutions for transfers, lost, and stolen items.
• Approved sole source for PACER access and personnel actions.
• Approved funding request for use of federal COVID-19 relief funds.

Management Conference

The Board of County Commissioners will hold a management conference to review several administrative updates. The meeting includes presentations regarding headquarters signage and reports on CARES/ARPA and infrastructure legislation.

• Presentation of GH2 HQ exterior signage
• Update on CARES/ARPA Program and Infrastructure Legislation
• BOCC Appointees discussion

The Board of County Commissioners reviewed exterior signage design options for the Tulsa County Headquarters building, presented by GH2 Architects. After discussion, the board selected Design 1D and Design 1B as the preferred options. No formal action was taken on the designs, and no other action items were approved.

• Selected Design 1D and 1B for the HQ exterior signage (discussion only, no formal vote)
• Heard update on CARES/ARPA program and infrastructure legislation (no action taken)
• Discussed potential BOCC appointments to the Retirement Board (no action taken)
• Adjourned the meeting (motion carried unanimously)

Budget Board

The Budget Board unanimously approved the FY 2021-2022 budget of $84,890,121, along with several fund reserve releases and budget amendments. A public hearing on the budget was held with no citizens present. All actions passed unanimously with no opposition.

• Approved FY 2021-2022 budget of $84,890,121 (unanimous)
• Approved release of Highway Cash Fund Reserve (unanimous)
• Approved release of Parks Fund Reserve (unanimous)
• Approved $70,000 transfer from General Fund to Inspections for two vehicles (unanimous)
• Approved General Fund budget amendment of $108,807.18 (unanimous)
• Approved Highway Fund budget amendment of $49,348.01 (unanimous)
• Held public hearing on proposed budget; no public comments (unanimous)

Board of County Commissioners

The Board is considering the transfer of $2,740,000 from CARES Act funds for heavy equipment and sheriff vehicle replacements. The agenda also includes several contract renewals, bid awards, and a proposed budget for Drainage District #12.

• Transfer of $2,340,000 for Engineers Road Heavy Equipment and $400,000 for Sheriff Vehicle Replacement via CARES Act
• Proposed $999,750 budget for Drainage District #12 for FY 2021-2022
• Sheriff janitorial supplies award to Advanced Industrial Solutions and Empire Paper Company
• Lease of premises at 555/569 S. Peoria for $3,400 per month
• River Spirit Expo booth rental for Tulsa County Public Facilities Authority at $1,514

The Board of County Commissioners approved a $2.74 million transfer from the CARES Act account for Engineers Road Heavy Equipment ($2.34M) and Sheriff Vehicle Replacement ($400K). A separate $2.81M request was stricken. The board also approved numerous contracts, renewals, and routine items, all by unanimous vote.

• Approved $2.74M CARES Act transfer for road equipment and sheriff vehicles (3-0)
• Struck $2.81M CARES Act request for road equipment, inspections, and sheriff vehicles (3-0)
• Approved bid award for Sheriff janitorial supplies to Advanced Industrial Solutions and Empire Paper (3-0)
• Approved bid award for Dodge automotive repair with no bids received, following Title 19 1501.B (3-0)
• Approved amendments for Election Board truck rental and Parks Chandler Park pre-bid conference (3-0)
• Approved Drainage District #12 amended budget of $999,750 for FY 2021-2022 (3-0)
• Approved 26 agreement renewals for FY 2021-2022 (3-0)
• Approved request to advertise for architectural services for Case Tennis Center (3-0)

Board of County Commissioners

The Board of County Commissioners will consider funding requests for heavy equipment and vehicles, as well as various service contracts for county departments. The meeting includes a proclamation honoring victims of the 1921 Tulsa Race Massacre and discussions on COVID-19 relief funds.

• Request for $2,810,000 in CARES Act funds for Engineers Road heavy equipment ($2.34M), Inspections vehicles ($70,000), and Sheriff vehicles ($400,000)
• Contract with Parking BOXX Corporation for a parking access and revenue control system at 218 W. 6th St. for $49,850.90
• Maintenance contract for Sheriff's X-Ray machines at 500 S. Denver Ave. for $23,600
• Maintenance contract for Sheriff's Livescan fingerprinting equipment for $14,320
• Bid award for traffic paint to Allstates Coatings Company

The Board of County Commissioners deferred a request for $2,810,000 in CARES Act funds for vehicle replacements, including $2,340,000 for Engineers Road Heavy Equipment, $70,000 for Inspections Vehicle Replacement, and $400,000 for Sheriff Vehicle Replacement. All other agenda items were approved unanimously, including bid awards, agreements, and renewals. The board also approved a proclamation honoring the victims of the 1921 Tulsa Race Massacre.

• Deferred $2.81M CARES Act request for vehicle replacements (3-0)
• Approved traffic paint bid award to Allstates Coatings Company (3-0)
• Approved amendments to District Attorney lease and Parks agreement (3-0)
• Approved agreements for parking system, fleet maintenance, and legal research (3-0)
• Approved agreement renewals for County Clerk, IT, Parks, and Social Services (3-0)
• Approved requests to advertise for GIS dashboard, Chandler Park plaza, and auto body repair (3-0)
• Approved inventory resolutions including transfers, sale, and junking (3-0)
• Approved construction program payments for CARES Act, Vision 2025, and Vision Tulsa County (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to review budget reports and the Sheriff's report. The board will consider approving an audit engagement letter for the fiscal year ending June 30, 2021.

• Audit engagement letter with Stanfield & O'Dell for year ending June 30, 2021
• Oath of Office for Mayor Brian Guthrie
• Budget Office Report including claims, appropriations, and transfers
• Sheriff's Report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority approved routine financial items including claims, appropriations, and intrafund transfers, and authorized the chairman to execute the audit engagement letter with Stanfield & O'Dell. The board also accepted the April 28 minutes and the Budget Office report. No substantive policy decisions were made; the meeting was largely procedural.

• Approved claims (purchase orders/payroll) of $1,932,224.48 (unanimous)
• Approved appropriations of $2,184,268.72 (unanimous)
• Approved intrafund transfers of $52,952.56 (unanimous)
• Accepted Budget Office report dated May 26, 2021 (unanimous)
• Approved and authorized execution of Stanfield & O'Dell audit engagement letter (unanimous)
• Accepted minutes of April 28, 2021 (unanimous)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County will review quarterly investment reports and performance data. The board is deciding on retirement pay applications, surviving spouse benefits, and specific member refunds.

• Payment of $64,987.96 in investment management fees to Tocqueville
• Payment of $1,245.40 in investment manager fees to State Street Global Advisors
• Approval of monthly surviving spouse benefits of $482.38 for Ronald W. Vaughan
• Approval of retirement pay applications for 7 individuals effective June 1, 2021
• Approval of refunds to 9 individuals, including $2,820.76 for Yasmin LaShelle Simmons

Board of County Commissioners

The Board of County Commissioners will consider funding for bridge construction and right-of-way purchases. The body will also discuss the appropriation of federal COVID-19 relief funds and various departmental contracts.

• Authorization of $3,000,000 for 209th Bridge ($250,000), Posey Creek Bridge ($1,450,000), and Edison Bridge ($1,300,000)
• Disbursement of $725,000 for right of way and easements for the 51st St. S. and 193rd St. roundabout
• Agreement with Housing Solutions Tulsa for $400,000 for Hotel to Housing lease and operating costs
• HUD funding agreement for an additional allocation of $1,286,535 from CDBG CV funding
• Proposed FY 2021-2022 budget for Drainage District #12 in the amount of $999,750

The Board of County Commissioners unanimously approved a resolution authorizing $3,000,000 in bond proceeds for construction of the 209th Bridge ($250,000), Posey Creek Bridge ($1,450,000), and Edison Bridge ($1,300,000). The board also approved numerous routine items including contracts, agreements, personnel actions, and travel requests, all by unanimous vote. No items were denied or tabled.

• Approved $3M bond distribution for 209th, Posey Creek, and Edison bridges (3-0)
• Approved $725,000 right-of-way purchase for roundabout at 51st St. S. and 193rd St. (3-0)
• Approved $400,000 agreement with Housing Solutions Tulsa for Hotel to Housing program (3-0)
• Approved $1,286,535 additional CDBG-CV funding from HUD (3-0)
• Approved $999,750 budget for Drainage District #12 FY 2021-2022 (3-0)
• Approved sole source internet service provider OneNet (3-0)
• Approved CARES Act and American Rescue Plan Act funding requests (3-0)
• Approved all personnel actions and travel/training requests (3-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is holding a special meeting to issue a proclamation. The primary item is the designation of May 21, 2021, as Johnny (J.T.) Thomason Day in Tulsa County.

• Proclamation of May 21, 2021 as Johnny (J.T.) Thomason Day

The Board of County Commissioners held a special meeting and unanimously approved a proclamation designating May 21, 2021 as Johnny (J.T.) Thomason Day in Tulsa County. No other substantive decisions were made; the meeting adjourned immediately after.

• Approved proclamation for Johnny (J.T.) Thomason Day (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss a budget request for Drainage District #12 and consider a rezoning application for single-family residences. The body will also review various contract renewals, personnel actions, and the appropriation of federal COVID-19 relief funds.

• Public hearing for Drainage District #12 budget request of $999,750 for FY 2021-2022
• Zoning application CZ-512 to rezone 18.05 +/- acres from AG to AG-R at East 136th Street North & North Sheridan Road
• Change order for Builders Supply, Inc. increasing HQ Administration Building Renovations contract by $2,600
• Agreement with Holder’s Total Security for alarm monitoring at $592.80/yr
• Canto, Inc. subscription renewal for CC Health Department at $4,999.99/yr

The Board of County Commissioners unanimously approved a rezoning application (CZ-512) for 18.05 acres at the southeast corner of East 136th Street North and North Sheridan Road, changing the zoning from AG to AG-R for single-family residences, following a 6-0 recommendation from the Tulsa Metropolitan Area Planning Commission. The board also approved multiple contract amendments, renewals, and routine administrative items, all by unanimous votes. No public speakers signed up for the public hearings on the drainage district budget and the rezoning.

• Approved rezoning CZ-512 from AG to AG-R for 18.05 acres (3-0)
• Approved $999,750 budget request for Drainage District #12 for FY 2021-2022 (3-0)
• Approved change order #8 for HQ Building renovations, increasing contract by $2,600 to $65,815 (3-0)
• Approved amendments to janitorial, equipment, paper, and coffee service contracts (3-0)
• Approved agreement renewals for multiple vendors including Standley Systems, Trane, and Community Food Bank (3-0)
• Approved sole source purchases for Sheriff's office (PortionPac, Sweeper Metal Fabricators) (3-0)
• Approved utility permits for PSO and Washington County RWD #3 (3-0)
• Approved Vision 2025 and Vision Tulsa County construction payments (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority is meeting to vote on contract renewals and project contingencies. The board will also discuss legal claims involving the Oklahoma Jazz Hall of Fame in an executive session.

• Contract renewal for Arbitrage Rebate Compliance Services with Hilltop Securities Asset Management, LLC
• Contractor's Contingency No. 19 for Lemley Memorial Phase 2 CSC Project with Flintco, LLC ($46,351.00)
• Owner's Contingency No. 39 for Lemley Memorial Phase 2 CSC Project with Flintco, LLC ($31,741.00)
• Engagement Letter for Stanfield and O’Dell to audit June 30, 2021 financial statements
• Executive session regarding legal claims and litigation with Oklahoma Jazz Hall of Fame, Inc.

The Tulsa County Industrial Authority unanimously approved the minutes, a contract renewal with Hilltop Securities, two change orders for the Lemley Memorial Phase 2 project, an audit engagement letter, and claims. The board also held an executive session regarding litigation with the Oklahoma Jazz Hall of Fame, but took no action afterward.

• Approved minutes of April 19, 2021 meeting (3-0)
• Approved contract renewal with Hilltop Securities Asset Management, LLC (3-0)
• Approved Contractor's Contingency No. 19 to Flintco contract ($46,351) (3-0)
• Approved Owner's Contingency No. 39 to Flintco contract ($31,741) (3-0)
• Approved engagement letter with Stanfield and O'Dell for audit (3-0)
• Approved claims (3-0)
• Held executive session on Jazz Hall litigation; no action taken

Budget Board

The Tulsa County Budget Board is meeting to discuss and take action on appropriations for FY 2020-2021 and the budget for FY 2021-2022. The board will also receive a status report on CARES and the American Rescue Plan.

• FY 2020-2021 Appropriations
• Fiscal Year 2021-2022 Budget
• Status report on CARES and the American Rescue Plan
• Executive Session regarding terrorism plans and public body information technology

The Tulsa County Budget Board approved FY 2020-2021 appropriations totaling $10,074,333.79, budget transfers of $4,954,107.90, and interfund transfers of $140,625.00. The board also approved numerous FY 2021-2022 budget requests, including $800,000 for Sheriff payroll/benefits, $205,000 for Inspections vehicles, and $284,988.93 for the Election Board, while denying requests for River Parks general operating funds and TAEMA positions. The board entered executive session for an IT security matter but took no action on it.

• Approved FY 2020-2021 appropriations of $10,074,333.79, transfers of $4,954,107.90, and interfund transfers of $140,625.00 (unanimous)
• Approved $40,000 for Courier Van Replacement (unanimous)
• Removed $215,000 HQ Security request from Building Operations, to be funded from Vision Tulsa County Use Tax (unanimous)
• Approved $150,000 for Asbestos Removal in County buildings (unanimous)
• Removed $150,000 Building Automation request in favor of ARP funding (unanimous)
• Approved $100,000 for Mold Remediation & Repair in County buildings (unanimous)
• Approved $800,000 for Sheriff payroll/benefits increase to reduce turnover (unanimous)
• Denied $28,700 River Parks General Operating Funds request (unanimous)

Management Conference

The Board of County Commissioners will hold a management conference on May 13, 2021. The agenda includes a discussion regarding the fee schedule and matters involving county appointees.

• Fee Schedule Discussion

The Board of County Commissioners discussed a gap in the Inspections Department fee schedule and directed staff to update it so that any tent placed over any kind of stand requires a permit and inspection. No formal action items were voted on; the only motion was to adjourn the meeting.

• Directed Inspections to edit fee schedule to require permits for all tent-covered stands
• Adjourned meeting (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds and a pilot program for dead animal pick-up. The body is also deciding on several contract renewals and a zoning application for a residence south of E. 161st St. S. and S. Lewis Ave.

• Zoning application to rezone 20 +/- acres from RE/PUD-852 to AG for a single-family residence
• Agreement with J. Wayne Moore PHD, LLC for Moore Precision Cost Tables costing $23,026.40
• Agreement with International Association of Chiefs of Police for 15 Sergeant examinations costing $1,200
• Agreement with JRW, Inc. dba Financial Equipment Company for equipment maintenance costing $7,033
• 6-month pilot program with Tulsa Authority for the Recovery of Energy (TARE) for dead animal pick-up

The Board approved a rezoning request (CZ-511 and PUD-852-A) for about 10 acres at the southwest corner of East 161st Street South and South Lewis Avenue, changing the designation from RE/PUD-852 to AG for a single-family residence, following a 6-0 recommendation from TMAPC. The board also approved multiple routine items, including fuel quotes, appointments, agreements, renewals, and a settlement authority for a tort claim. All votes were unanimous (3-0).

• Approved rezoning CZ-511 and PUD-852-A to AG for single-family residence (3-0)
• Approved gasoline and diesel fuel quotes for week ending 5/17/2021 (3-0)
• Appointed Cory Box to Tulsa County Vision Authority (3-0)
• Reappointed Jacqueline Triplett-Lund to Glenpool Area Medical Services District (3-0)
• Approved MOU with TARE for dead animal pick-up pilot program (3-0)
• Approved FY2021 Annual Action Plan and CDBG-CV3 budget amendment for HUD submittal (3-0)
• Approved settlement authority for Tort Claim TC-2020-31 (3-0)
• Approved multiple agreements, renewals, and purchase orders (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds and various contract renewals. The body is also reviewing land use plan amendments for unincorporated areas near Jenks.

• C-PACE Assessment Contract for $5,732,222 for energy efficient improvements at Nobis Rehabilitation Hospital
• Change order for Ray Jordan Administration Building renovations increasing contract by $8,720
• Change order for "HQ" Administration Building renovations increasing contract by $4,017
• Amendment to the Tulsa Metropolitan Area Comprehensive Land Use Plan for areas within the fenceline of Jenks
• Tort claim for Trisha Eshelman in the amount of $275.24

The Board of County Commissioners unanimously approved a C-PACE assessment contract for $5,732,222 in energy-efficient improvements to the Nobis Rehabilitation Hospital, along with numerous routine items including bid awards, contract renewals, appointments, and resolutions. All votes were 3-0 in favor.

• Approved C-PACE assessment contract for $5,732,222 (3-0)
• Approved bid award for air handler filters to Firstline Filters and OK Filter Co. (3-0)
• Approved change orders for Platinum Mechanical renovations totaling $12,737 (3-0)
• Approved appointments to Glenpool Area Medical Services District, Criminal Justice Authority, and Vision Authority (3-0)
• Approved rescission of courthouse public access resolution (3-0)
• Approved Vision 2025 agreement amendments with City of Owasso (3-0)
• Adopted Tulsa County 2021 Multi-Jurisdiction Multi-Hazard Mitigation Plan (3-0)
• Approved tort claim payment of $275.24 to Trisha Eshelman (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to nominate and elect a Vice-Chairman for the remainder of 2021. The body will also review budget reports, claims, and updates from the Sheriff and Court Services.

• Election of Vice-Chairman of TCCJA for the remainder of 2021
• Vote on March 24, 2021 meeting minutes
• Budget Office report on claims, appropriations, revenues, and expenditures
• Sheriff's report from Sheriff Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update

The Tulsa County Criminal Justice Authority unanimously approved the Budget Office report, including claims of $2,993,002.01 and appropriations of $2,292,725.04. The board also accepted the March financial report, which showed sales tax revenue at 73.77% of projections and expenses at 56.77%. Ron Peters was elected Vice-Chairman for the remainder of 2021, and Larry Shafer was sworn in as a new trustee.

• Approved claims (purchase orders/payroll) of $2,993,002.01 (5-0)
• Approved appropriations of $2,292,725.04 (5-0)
• Accepted and filed Budget, Revenues and Expenditures Report for March 2021 (5-0)
• Elected Ron Peters as Vice-Chairman for remainder of 2021 (5-0)
• Accepted and filed minutes of March 24, 2021 (5-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to review first-quarter 2021 investment reports and performance. The board will decide on retirement pay applications, benefit cancellations, and specific refund payments. The meeting also includes the approval of management fee invoices for investment firms.

• Payment of management fees including $112,443.00 and $26,513.00 to Barrow, Hanley, Mewhinney & Strauss, LLC
• Payment of $38,358.60 management fee to Chickasaw Capital Management
• Payment of $22,464.10 management fee to Segall Bryant & Hamill
• Approval of retirement pay applications for six individuals effective May 1, 2021
• Approval of refunds to be paid by May 5, 2021, for nine individuals

Board of County Commissioners

The Board of County Commissioners will consider the use of funds from the CARES Act, the American Rescue Plan Act of 2021, and other federal coronavirus relief programs. The meeting also includes awarding several vendor contracts and approving the sale of county property.

• Discussion on appropriation of CARES Act and American Rescue Plan Act funds
• Sale of County Property Parcel #34450-03-33-16500 to Omar Ahmed
• Bid awards for automotive batteries (Peak Batteries of Oklahoma, LLC), commercial flat glass (AAA Glass & Mirror of Oklahoma), and cleaners
• Lease extension for the former Tulsa County Juvenile Detention Center to The Center for Housing Solutions, Inc.
• Request to rescind the traffic paint bid award for Ozark Materials, LLC and readvertise

The Tulsa County Board of County Commissioners approved a series of routine administrative items, including bid awards for automotive batteries, commercial flat glass, and cleaning supplies, as well as agreements for software, leases, and transportation. They also rescinded a traffic paint bid award and approved advertising for new bids. No substantive policy decisions were made; the meeting was largely procedural.

• Approved bid awards for automotive batteries, flat glass, and cleaning supplies (3-0)
• Rescinded traffic paint bid award to Ozark Materials and approved readvertising (3-0)
• Approved sale of county property parcel to Omar Ahmed (3-0)
• Approved agreements including lease extension, software subscriptions, and Cherokee Nation transportation (3-0)
• Approved agreement renewals for CoreLogic, OpenGov, Tulsa Abstract & Title, and PRISA II (3-0)
• Approved inventory resolutions including surplus, junked, and stolen items (3-0)
• Approved travel/training and personnel actions (3-0)
• Cancelled one purchase order claim (3-0)

Criminal Justice Authority - Sales Tax Overview

The committee will meet to review sales tax receipts and disbursements and receive a report from the Tulsa County Sheriff’s Office jail administrator. Members will also discuss representation for upcoming TCCJA meetings scheduled for May, June, and July 2021.

• Sales Tax Receipts & Disbursements report by Aaron Wiedman
• Tulsa County Sheriff’s Office Report by Deputy Chief Eric Kitch
• STOC representation for TCCJA meetings on May 26, June 23, and July 28, 2021

The Tulsa County Criminal Justice Authority Sales Tax Overview Committee met and approved the January 25, 2021 minutes. They reviewed sales tax and fund reports, heard from the Sheriff's Office about jail staffing shortages, COVID-19 cases, and needed repairs, and discussed upcoming committee representation and a state bill on ad valorem tax funding.

• Approved minutes of January 25, 2021 (9-0)
• Heard sales tax receipts report: CJA Fund 4050 revenue $7,300,994 (74% of projected), expenditures $7,869,472 (56.77% of projected)
• Heard Sheriff's Office report: 7 pods unused due to detention officer shortage, 2 inmates tested positive for COVID-19 on April 22
• Noted repairs needed: roof, 48 slider doors, sally port doors replaced
• Assigned STOC representation: Dan Witham for May 26, none for June 23, Dr. Tyler for July 28
• Discussed state bill allowing ad valorem tax for police/fire/safety district funding
• Noted Sheriff's Office seeking contract with Cherokee Nation for inmate housing

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds. The meeting includes several contract awards for county maintenance and infrastructure, as well as the appointment of Mayor Larry Shafer to the Criminal Justice Authority.

• Proposed public hearing on May 17 for Drainage District #12 budget request of $999,750
• Right-of-way purchases for 51st Street widening between 177th and 193rd East Ave totaling $48,259.75
• Change orders for Tulsa County Maintenance Facilities increasing contract sums by $2,076.32 and $3,994.96
• Contract for COVID-19 vaccine marketing services with Saxum, Inc. for $240,000
• Appointment of Mayor Larry Shafer to the Tulsa County Criminal Justice Authority

The Board of County Commissioners approved a bid award for sign and delineator posts, brackets, and markers to Xcessories Squared Development & Manufacturing, Inc., the lowest and best bid, for one year starting 4/25/2021. They also approved several change orders, including increases to the A.C. Owen Construction contract for security camera electrical work at District 1 and 3 maintenance facilities, and a time extension for the fueling stations project. Additionally, the board approved multiple agreements, including right-of-way purchases for the 51st Street widening, and authorized a public hearing for Drainage District #12's FY 2021-2022 budget request.

• Approved bid award for sign and delineator posts to Xcessories Squared (3-0)
• Approved change order #42 to A.C. Owen Construction, increasing contract by $2,076.32 (3-0)
• Approved change order #43 to A.C. Owen Construction, increasing contract by $3,994.96 (3-0)
• Approved change order #3 to Construction Enterprises, extending completion date by 40 days (3-0)
• Approved right-of-way purchases for 51st Street widening totaling $48,259.75 (3-0)
• Approved appointment of Mayor Larry Shafer to Criminal Justice Authority (3-0)
• Approved public hearing for Drainage District #12 budget request of $999,750 (3-0)
• Approved payment of undisputed Vicinity Energy bill from February 2021 (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority is meeting to review and potentially approve several contract changes and assignments with Flintco, LLC. These items are recommended by the Tulsa Technology Center Board of Education.

• Assignment and Assumption of Contracts with Flintco, LLC
• Change to Allowance No. 16 for Lemley Memorial Phase 2 CSC Project ($17,742.00)
• Change to Allowance No. 17 for Lemley Memorial Phase 2 CSC Project ($2,498.00)
• Change to Owner's Contingency No. 37 for Lemley Memorial Phase 2 CSC Project ($44,937.00)
• Change to Owner's Contingency No. 38 for Lemley Memorial Phase 2 CSC Project ($16,788.00)

The Tulsa County Industrial Authority unanimously approved the assignment and assumption of contracts with Flintco, LLC for various construction projects, as recommended by the Tulsa Technology Center Board of Education. It also approved four change orders to the Lemley Memorial Phase 2 CSC Project, totaling $81,965, covering repairs and modifications. The board approved the minutes from the March 15, 2021 meeting and the claims list. No new business was discussed.

• Approved minutes of March 15, 2021 meeting (3-0)
• Approved Assignment and Assumption of Contracts with Flintco, LLC (3-0)
• Approved Change to Allowance No. 16 for Lemley Memorial Phase 2 ($17,742) (3-0)
• Approved Change to Allowance No. 17 for Lemley Memorial Phase 2 ($2,498) (3-0)
• Approved Change to Owner's Contingency No. 37 for Lemley Memorial Phase 2 ($44,937) (3-0)
• Approved Change to Owner's Contingency No. 38 for Lemley Memorial Phase 2 ($16,788) (3-0)
• Approved claims (3-0)

Budget Board

The Board will review previous meeting minutes and address unfinished business. Action items include discussions regarding FY 2020-2021 appropriations and the Fiscal Year 2021-2022 budget.

• FY 2020-2021 Appropriations discussion
• Fiscal Year 2021-2022 Budget discussion
• Equalization Board request for special session through June 30, 2021
• Update on CARES, American Rescue Plan and American Jobs Plan

Board of County Commissioners

The Board of County Commissioners will review several administrative items, including contract renewals, personnel actions, and bid awards. Key discussions include the appropriation of federal COVID-19 relief funds and a $20,000 bond transfer for a maintenance facility fueling station.

• Transfer of $20,000 in Bond Proceeds to District 3 Maintenance Facility for a fueling station
• Assessor claim for $350,653 regarding additional homestead exemptions for tax year 2020
• Bid award to Midland Paper for paperstock for printing
• Tort claim from Dorise Emery in the amount of $1,365.41
• Agreement with Tulsa Disc Sports Association for a $250 fee to use Chandler Park

Board of County Commissioners Special Meeting

The Board of County Commissioners will meet to discuss a pending claim regarding utility costs. The discussion involves an 1,800% increase in February 2021 natural gas invoices from Symmetry Energy Solutions, L.L.C.

• Executive session regarding an 1,800% increase in February 2021 Natural Gas Invoices from Symmetry Energy Solutions, L.L.C.

The Board of County Commissioners held a special meeting and voted unanimously to hire the law firm Levinson, Smith & Huffman, P.C. to represent the county regarding an 1,800% increase in February 2021 natural gas invoices from Symmetry Energy Solutions, L.L.C. The decision followed a closed executive session. No other business was conducted.

• Approved hiring law firm Levinson, Smith & Huffman, P.C. to represent the Board regarding the natural gas invoice increase (Clerk's Misc. File No. 20210656).
• Held an executive session to discuss the pending claim about the gas invoice increase.
• Adjourned the meeting.

Management Conference

The Board of County Commissioners will conduct a management conference to receive updates on various departmental projects and legislative matters. The agenda includes status reports on RiverParks, the TCSO HQ location, and the Workday project.

• RiverParks Update
• TCSO HQ New Location update
• Workday Project Update
• Building Permit Procedures Update
• American Rescue Plan Act Update

The Tulsa County Board of County Commissioners held a management conference with no formal votes or decisions. Presentations covered River Parks updates, a proposed Sheriff's Office headquarters relocation, the Workday software implementation, building permit procedure improvements, new Parks and Recreation uniforms, legislative updates, and the American Rescue Plan Act.

• No formal decisions or votes taken at this management conference

Budget Board Special Meeting

The Budget Board is meeting to address action items across various county departments. The agenda lists several administrative areas for review but does not provide specific project details or dollar amounts.

• Action items for Election Board
• Action items for Juvenile Bureau
• Action items for General Government/Excise Board/Audit
• Action items for IT and Parks
• Action items for Court Services, Social Services, Commissioners, Inspections, Procurement, and Engineers/Highways

The Budget Board held a special meeting to hear presentations on proposed FY 2021-2022 budgets from multiple county departments, including Election Board, Juvenile Bureau, General Government, IT, Parks, Court Services, Social Services, Commissioners, Inspections, and Engineers/Highways. No formal votes were taken on these proposals; the meeting was informational. The board also noted that the Procurement presentation was moved to the April 6th meeting, and there was no new business. The meeting adjourned with a unanimous vote.

• Heard FY 2021-2022 budget proposal from Election Board
• Heard FY 2021-2022 budget proposal from Juvenile Bureau
• Heard FY 2021-2022 budget proposal from General Government, Excise Board, and Audit
• Heard FY 2021-2022 budget proposal from IT
• Heard FY 2021-2022 budget proposal from Parks
• Heard FY 2021-2022 budget proposal from Court Services
• Heard FY 2021-2022 budget proposal from Social Services
• Heard FY 2021-2022 budget proposal from Commissioners, Inspections, and Engineers/Highways

Budget Board

The Budget Board will meet to review budget overviews for various county departments and offices. The meeting includes reviews for the Sheriff, District Attorney, and several administrative services.

• Budget overview for the Sheriff
• Budget overview for the District Attorney
• Budget overview for the Public Defender
• Budget overview for River Parks
• Budget overview for Tulsa's Future

The Tulsa County Budget Board met and heard presentations on the Fiscal 2021-2022 proposed budgets from every county office and agency, including the County Clerk, Treasurer, Court Clerk, Assessor, District Attorney, Public Defender, Sheriff, OSU Extension, River Parks, Procurement, Tulsa's Future, INCOG, TAEMA, Early Settlement, Administrative Services, Specialty Courts, Building Operations, and Human Resources. No votes were taken on the budgets; the meeting was informational only. The board adjourned unanimously.

• Heard FY 2021-2022 budget overview and projections from Budget Director Miyuki Dwyer
• Heard proposed budgets from County Clerk, Treasurer, Court Clerk, Assessor, District Attorney, Public Defender, and Sheriff
• Heard proposed budgets from OSU Extension, River Parks, Procurement, Tulsa's Future, INCOG, TAEMA, and Early Settlement
• Heard proposed budgets from Administrative Services, Specialty Courts, Building Operations, and Human Resources
• No votes taken on any budget; all items were presentations and discussion only
• Adjourned unanimously on motion by Michael Willis, seconded by John Fothergill

Board of County Commissioners

The Board of County Commissioners will consider the use of funds from the CARES Act and the American Rescue Plan Act. The body is also reviewing several contract awards and a capital improvements agreement for the Golden Driller Plaza Project.

• Capital Improvements Agreement for the Golden Driller Plaza Project
• Contract with Allana Buick & Bers, Inc. for roof replacement design at David L. Moss Criminal Justice Center
• Bid award for trash can liners to Advanced Industrial Solutions
• Appointment of Ken Levit to the River Parks Authority
• Termination of cleaning services contract for Highway Construction Offices at 6601/6633 N. 115th E. Ave.

The Board of County Commissioners approved a Capital Improvements Agreement with the Tulsa County Public Facilities Authority for the Golden Driller Plaza Project under Vision 2025. They also approved a bid award for trash can liners, an addendum for highway sign posts, a contract amendment for Workday software, and various other routine items.

• Approved the Capital Improvements Agreement for the Golden Driller Plaza Project under Vision 2025.
• Awarded bid for trash can liners to Advanced Industrial Solutions for 4/13/2021-10/12/2021.
• Approved Addendum #1 for Sign Delineator Posts, Brackets and Markers bid.
• Approved Amendment #1 to extend rental contract for construction signs, lights, and barricades with Advanced Workzone Services, LLC for one year.
• Approved Change Order #2 to the Workday software agreement with Accenture LLP.
• Approved appointment of Ken Levit to the River Parks Authority for a three-year term.
• Approved agreement with Crawford & Associates for annual financial statement preparation.
• Approved various personnel actions, travel requests, and inventory resolutions.

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to review investment performance and committee reports. The board will decide on retirement pay applications, surviving spouse benefits, and specific refund payments.

• Payment of $20,000 quarterly fee to AndCo for January-March 2021
• Approval of 15 individual refunds ranging from $175.00 to $6,444.65
• Approval of surviving spouse benefits for Patricia A. Helm ($1,671.71/month) and Linda M. Carmen ($1,756.45/month)
• Approval of retirement pay applications for Sharon A. Hamilton and Mary Ann Haney
• Investment performance review for the period ending February 28, 2021

Board of County Commissioners

The Board of County Commissioners will consider several financial amendments, including increasing funding for the Vision Tulsa County Program and distributing sales tax funds for a levee improvement project. The meeting also includes discussions on COVID-19 updates and the use of federal relief funds.

• Increase Vision Tulsa County Program management funding from $255,000 to $395,000
• Increase Vision Tulsa sales tax administrative expense encumbrance from $500,000 to $1,000,000
• Distribution of $202,125 for Tulsa County Drainage District 12 levee improvement project
• Rental and service agreement for water filtration system at $46.95/mo
• Use of Chandler Park Baseball Parking Lot for SmokeSchool event for $200

The Board approved an amended resolution increasing the Vision Tulsa administrative expense encumbrance from $500,000 to $1,000,000, and approved a $202,125 contribution to Drainage District 12 for levee project design. They also authorized the District Attorney to settle Tort Claim TC-2020-31 (Shemeika Smith) up to an amount discussed in executive session. All votes were unanimous.

• Approved amended resolution increasing Vision Tulsa administrative expense encumbrance from $500,000 to $1,000,000.
• Approved $202,125 partial distribution of sales tax funds to Drainage District 12 for levee improvement design.
• Authorized District Attorney to settle Tort Claim TC-2020-31 (Shemeika Smith) up to amount discussed in executive session.
• Approved amendment to Program Management Group agreement increasing funding from $255,000 to $395,000 for Vision Tulsa program duties.
• Approved bid awards for trash can liners, referring to departments for analysis and recommendation.
• Approved amendments to extend contracts for mowing levees, vehicle graphics, and automotive repair.
• Approved gasoline and diesel fuel quotes for week ending 4/5/2021.
• Approved various agreements, including water filtration rental, levee cost distribution, and Chandler Park parking lot use.

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will review anticipated revenues and proposed expenses for the operation and maintenance of the Tulsa County Jail. The body will discuss and prioritize which categories the CJA will fund for the 2021-2022 fiscal year.

• Proposed Fiscal Year 2021-2022 Tulsa County Jail Budget
• Budget Office Report on claims, appropriations, and transfers
• Sheriff's Report from Sheriff Victor Regalado and Chief Deputy Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update
• Minutes from the February 24, 2021 meeting

The Tulsa County Criminal Justice Authority approved the proposed Fiscal Year 2021-2022 jail budget, keeping the same funding priorities as the previous year. The budget includes $41,002,482 in anticipated revenues and $6.5 million for roof and camera system upgrades. The Authority also approved claims of $2,469,148.57 and appropriations of $2,519,658.70, and accepted the February 24, 2021 minutes.

• Approved the minutes of the February 24, 2021 meeting.
• Approved Claims (Purchase Orders/Payroll) in the amount of $2,469,148.57.
• Approved Appropriations in the amount of $2,519,658.70.
• Accepted the Budget Office Report dated March 24, 2021.
• Approved the FY 2021-2022 jail budget as presented, with priorities remaining the same as the previous year.
• Adjourned the meeting at 9:02 a.m.

Board of County Commissioners

The Board of County Commissioners is meeting to approve several contract extensions, infrastructure funding, and facility renovations. The body will also hold a public hearing regarding housing and community development needs for the Metropolitan Tulsa HOME Consortium.

• Increase of encumbrance to $23,000,000 for renovations to the Tulsa County Administration Building at 218 W. 6th St.
• Public hearing on housing and community development needs for anticipated HUD funds of $1,129,626 (HOME) and $1,463,125 (CDBG).
• Reimbursement of $560,000 for renovations to the Ray Jordan Administrative Building using CARES Act funding.
• Increase of funding for Program Management Group, LLC for the Vision Tulsa County Program from $255,000 to $395,000.
• Infrastructure improvement funding increase of $37,854.23 for the Town of Sperry.

The Board of County Commissioners approved a resolution increasing the encumbrance for renovations to the Tulsa County Administration Building at 218 W. 6th St. from $22,960,000 to $23,000,000, using bond proceeds. They also approved a $560,000 partial distribution of sales tax funds for Court Clerk improvements, a bid award for concrete headwalls, and several contract amendments and renewals. The board deferred an amendment to the Vision Tulsa County Program management agreement with Program Management Group, LLC, which would have increased funding from $255,000 to $395,000.

• Approved $23M HQ building renovation funding increase (3-0)
• Approved $560K sales tax distribution for Court Clerk jury room renovations (3-0)
• Approved concrete headwalls bid award to 3 Angels Construction and R&L Construction (3-0)
• Deferred Vision Tulsa County Program management amendment (3-0)
• Approved $37,854.23 increase to Town of Sperry infrastructure agreement (3-0)
• Approved amendments extending testing, mowing, and lumber bid awards (3-0)
• Approved settlement authority for four claims in executive session (3-0)
• Approved addendum to trash can liners bid notice (3-0)

Budget Board Special Meeting

The Budget Board will meet to hold an executive session regarding a potential claim. The discussion concerns a Deputation Agreement for Law Enforcement in the Cherokee Nation and a contemplated Supplemental Detention System Agreement.

• Executive Session regarding Deputation Agreement for Law Enforcement in the Cherokee Nation
• Discussion of a contemplated Supplemental Detention System Agreement

The Tulsa County Budget Board met and voted unanimously to enter executive session to discuss a potential claim regarding a Deputation Agreement for Law Enforcement in the Cherokee Nation and a contemplated Supplemental Detention System Agreement. After reconvening, the board took no action on the executive session item. The meeting adjourned with no new business.

• Approved motion to enter executive session (unanimous).
• Approved motion to reconvene regular meeting (unanimous).
• Took no action on the executive session item.
• Approved motion to adjourn the meeting (unanimous).

Board of County Commissioners Special Meeting

The Board of County Commissioners will hold an executive session to discuss a potential claim regarding a Deputation Agreement for Law Enforcement in the Cherokee Nation and a Supplemental Detention System Agreement. The board may take action on the matter following the session.

• Executive Session regarding Deputation Agreement for Law Enforcement in the Cherokee Nation
• Discussion of a contemplated Supplemental Detention System Agreement

The Board of County Commissioners met jointly with the Budget Board and voted unanimously to enter executive session to discuss a potential claim regarding the Deputation Agreement for Law Enforcement in the Cherokee Nation and a contemplated Supplemental Detention System Agreement. After reconvening, no action was taken on the executive session item. No new business was presented, and the meeting adjourned.

• Approved entering executive session to discuss potential claim regarding Cherokee Nation deputation agreement (unanimous).
• Reconvened regular meeting after executive session (unanimous).
• Took no action on the executive session item.
• Adjourned the meeting (unanimous).

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds. The meeting also includes votes on street improvements in Sapulpa and a resolution opposing HB 2504.

• Agreement with City of Sapulpa for $155,986.34 for E. Line Street improvements
• Resolution unanimously opposing the passage of HB 2504
• Request for public hearing on March 22, 2021, regarding housing and community development needs
• Change orders for fueling stations at Maintenance Facilities in Districts 1 and 3 totaling $10,763.23
• Agreement with AAA Glass & Mirror of Oklahoma, LLC for Ray Jordan Administration Building

The Tulsa County Board of County Commissioners unanimously approved a resolution opposing Oklahoma House Bill 2504, after amending it. The board also approved multiple contracts, change orders, and agreements, including a $40 price increase for sheriff vehicle graphics, two change orders for fueling station construction, and a $155,986.34 CDBG agreement with the City of Sapulpa. All votes were unanimous (3-0).

• Approved resolution opposing HB 2504, as amended (3-0)
• Approved Amendment #3 to Spartan Signs for TCSO vehicle graphics, increasing cost from $345 to $385 per unit (3-0)
• Approved Change Order #1 to Construction Enterprises for District 1 fueling station, +$6,002.67 (3-0)
• Approved Change Order #2 to Construction Enterprises for District 3 fueling station, +$4,760.56 and 28 days (3-0)
• Approved $155,986.34 CDBG agreement with City of Sapulpa for E. Line Street improvements (3-0)
• Approved bid referral for concrete headwalls to Highways and Procurement (3-0)
• Approved gasoline and diesel fuel quotes for week ending 3/22/2021 (3-0)
• Approved multiple agreements, renewals, sole sources, and personnel actions (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority is meeting to award three construction bid packages and approve several contractor and owner contingency changes for the Lemley Memorial Phase 2 CSC Project.

• Bid Package 3 (Site Concrete) to Timber Wolf Excavating, LLC for $72,500.00
• Bid Package 26A (Electrical) to Bill's Electrical, Inc. for $27,984.00
• Bid Package 31A (Earthwork/Storm/Sewer) to DT Specialized Services, Inc. for $11,389.00
• Three Contractor's Contingency changes totaling $58,438.00
• Four Owner's Contingency changes including a $131,840.00 item for landscaping and fencing

The Tulsa County Industrial Authority unanimously approved three construction bid packages for the Lemley Memorial Phase 2 CSC Project, awarding contracts to Timber Wolf Excavating, LLC ($72,500), Bill's Electrical, Inc. ($27,984), and DT Specialized Services, Inc. ($11,389). The board also approved three changes to the Contractor's Contingency (totaling $58,438) and three changes to the Owner's Contingency (totaling $176,905) for the same project. The minutes from the March 9, 2021 special meeting were approved, and the financial report was accepted and filed. No new business was conducted.

• Approved minutes of the March 9, 2021 special meeting.
• Awarded Bid Package 3, Alternate 1 (Site Concrete) to Timber Wolf Excavating, LLC for $72,500.00.
• Awarded Bid Package 26A, Alternate 1 (Electrical) to Bill's Electrical, Inc. for $27,984.00.
• Awarded Bid Package 31A, Alternate 1 (Earthwork, Site Clearing, etc.) to DT Specialized Services, Inc. for $11,389.00.
• Approved Contractor's Contingency Changes No. 16 ($26,926), No. 17 ($24,947), and No. 18 ($6,565).
• Approved Owner's Contingency Changes No. 33 ($28,714), No. 35 ($16,351), and No. 36 ($131,840).
• Accepted and filed the financial report as presented.
• Adjourned the meeting.

Budget Board

The Board will discuss FY 2020-2021 appropriations, the release of General Fund and Visual Inspection reserves, and E911 funding. Additional items include funding for a Jury Assembly Room project and annual benefits review options.

• FY 2020-2021 Appropriations
• Release of General Fund reserves
• Release of Visual Inspection reserves
• E911 funding for remainder of FY 2020-2021
• Funding for the Jury Assembly Room project

The Tulsa County Budget Board approved FY 2020-2021 appropriations totaling $6,291,571.34, along with fund balance transfers, budget transfers, and interfund transfers. The board also approved the FY 2021-2022 employee benefit package, including a 5% Community Care health premium increase with a 40%-60% employee-employer cost split, and released general fund and visual inspection reserves. Additionally, the board approved a $100,000 transfer to cover the E-911 account shortfall and struck funding for the Jury Assembly Room project.

• Approved FY 2020-2021 appropriations of $6,291,571.34 (8-0)
• Approved release of General Fund reserves (8-0)
• Approved release of Visual Inspection reserves (8-0)
• Approved $100,000 transfer to E-911 account (8-0)
• Struck Jury Assembly Room project funding (8-0)
• Approved FY 2021-2022 benefit package with 5% Community Care premium increase (8-0)
• Approved 40%-60% employee-employer split on health care premium increase (8-0)

Management Conference

The Board of County Commissioners will hold a management conference to discuss several operational and legislative items. Key topics include the American Rescue Plan Act of 2021 and the Emergency Rental Assistance Program.

• Emergency Rental Assistance Program (ERAP) update from Restore Hope
• Discussion and possible action on a protest letter regarding HB 2504
• The American Rescue Plan Act of 2021
• Tulsa County Highway-Snow & Ice Removal Policy
• Ray Jordan Renovation

The Board of County Commissioners held a management conference with no formal votes or decisions. They received updates on the Tulsa Regional Chamber's economic recovery efforts, the Emergency Rental Assistance Program, a proposed golf trail, and the American Rescue Plan Act, which is projected to bring $126 million to Tulsa County. No action items were approved or denied.

• No formal decisions made; meeting was informational only
• Heard update on Emergency Rental Assistance Program by Restore Hope
• Discussed Golf Trail Pilot Project proposal
• Reviewed legislative updates including HB 2504 protest letter discussion
• Noted Mayor's Pay Equity Pledge compliance review
• Discussed snow and ice removal policy creation
• Heard projection of $126M in ARPA funds for Tulsa County

Industrial Authority Special Meeting

The Tulsa County Industrial Authority will meet to discuss legal claims and bankruptcy filings related to a 2004 lease with the Oklahoma Jazz Hall of Fame, Inc. The board will hold an executive session for confidential attorney communications before returning to a public meeting for potential votes.

• Executive session regarding Tulsa County District Court Case No. CS-2020-07087 (TCIA v. Jazz Hall)
• Discussion of bankruptcy filing for Oklahoma Jazz Hall of Fame, Inc. (Case No. 21-10047-M-11)
• Review of lease dated August 1, 2004, between TCIA and Oklahoma Jazz Hall of Fame, Inc.
• Approval of February 16, 2021 meeting minutes

The Tulsa County Industrial Authority approved the minutes from its February 16, 2021 meeting. The board then held an executive session to discuss legal matters regarding a lease dispute with the Oklahoma Jazz Hall of Fame, but took no action afterward. No new business was conducted, and the meeting adjourned.

• Approved the minutes of the February 16, 2021 meeting.
• Held an executive session to discuss legal matters with attorneys.
• Took no action following the executive session.
• Adjourned the meeting.

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of funds from several federal COVID-19 relief acts. The meeting also includes votes on various county contracts, property sales, and the administration of an emergency rental assistance program.

• Appropriation of funds from CARES Act, American Rescue Plan Act, and other COVID-19 relief funds
• Agreement with City of Broken Arrow for $421,113 for East Elgin Rehabilitation and Sidewalk Improvements
• Agreement with City of Broken Arrow for $74,314 for local social service providers
• Agreement with Restore Hope for administration of the Tulsa County Emergency Rental Assistance (ERA) program
• Sale of County Property Parcel #53675-92-32-01240 (Lot 13, Blk 2, New Taneha) to Debra Geeteh

The Board of County Commissioners approved a series of routine and notable items, including the use of federal CARES Act and related funds, an agreement with Restore Hope to administer the Emergency Rental Assistance program, and settlement authority for two pending lawsuits. All votes were unanimous (3-0). The board also approved various contracts, permits, and personnel actions, and deferred one baseball tournament agreement.

• Approved CARES Act and related federal funding requests (3-0)
• Approved agreement with Restore Hope for Emergency Rental Assistance administration (3-0)
• Granted settlement authority in McCaffrey v. Glanz and Young v. Glanz (3-0)
• Approved amendments to Microsoft and Tulsa Regional Chamber contracts (3-0)
• Approved $421,113 CDBG funds for East Elgin improvements in Broken Arrow (3-0)
• Approved sale of county property at LOT 13, BLK 2, NEW TANEHA to Debra Geeteh (3-0)
• Deferred Shootout Baseball tournament agreement at O'Brien Park (3-0)
• Approved proclamation recognizing Brain Injury Awareness Month (3-0)

Board of County Commissioners

The Board of County Commissioners will discuss the appropriation of federal COVID-19 relief funds. The meeting includes decisions on property sales, contract renewals, and a pending tort claim in executive session.

• Agreement with Restore Hope for Emergency Rental Assistance (ERA) program administration
• Grant agreement with Vintage Housing, Inc. for Carriage Crossing Apartments rehabilitation in Coweta
• Sale of three parcels in Kinloch Park and an unplatted parcel to Jackson Lahmeyer
• Lease of space at 2828 West 51st Street for CC Health Department at $750 per month
• Resolution for Drainage District #12 to strike assessments from the 2020 Tax Roll for HollyFrontier/HEP

The Board of County Commissioners approved multiple action items, including amendments to contracts with Microsoft, Xcessories Squared, Praetoria Group, and Summit Food Services; the sale of three county properties to Jackson Lahmeyer; and several memorandums of understanding. They also authorized settlement authority for a tort claim (Shemeika Smith v. Board of County Commissioners) up to an amount discussed in executive session. The agreement with Restore Hope for the Emergency Rental Assistance program was deferred.

• Approved minutes from three prior meetings.
• Approved amendments to contracts with Microsoft, Xcessories Squared, Praetoria Group, and Summit Food Services.
• Approved sale of three county properties to Jackson Lahmeyer.
• Approved memorandums of understanding with DVIS and John 3:16 Mission.
• Approved resolutions to strike assessments from the 2020 tax roll for Drainage District #12.
• Deferred agreement with Restore Hope for Emergency Rental Assistance program.
• Authorized settlement authority for Tort Claim TC-2020-31 (Shemeika Smith).
• Approved various other items including fuel quotes, travel/training, personnel actions, and claims.

Criminal Justice Authority

The Tulsa County Criminal Justice Authority will meet to discuss and potentially act on budget reports, including claims and appropriations. The meeting includes reports from the Sheriff's office and the Criminal Justice Planning and Policy Council.

• Vote on January 27, 2021 meeting minutes
• Budget Office Report on claims, appropriations, and transfers
• Sheriff's Report from Sheriff Regalado and Deputy Chief Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update
• Sales Tax Overview Committee report

The Tulsa County Criminal Justice Authority approved claims (purchase orders and payroll) of $2,407,321.23, appropriations of $2,488,610.55, and an intrafund transfer of $85,000.00. The board also accepted and filed the minutes from the January 27, 2021 meeting and the Budget Office report. No substantive policy decisions were made; the meeting consisted of reports and routine approvals.

• Approved claims (purchase orders and payroll) totaling $2,407,321.23
• Approved appropriations totaling $2,488,610.55
• Approved intrafund transfers totaling $85,000.00
• Accepted and filed the January 27, 2021 meeting minutes
• Accepted and filed the Budget Office report dated February 24, 2021

Employees' Retirement System of Tulsa County

The Board will review investment manager reports and performance reviews. Action items include approving various retirement pay applications, refunds, and benefit cancellations.

• Review of Barrow, Hanley, Mewhinney & Strauss, LLC portfolio reviews
• Review of Segall Bryant & Hamill portfolio statements
• Refunds to be paid by March 5, 2021, including $8,597.83 for David Bryan Parker
• Payment of management fees including $62,529.18 to Tocqueville
• Approval of retirement pay applications effective March 1, 2021

Board of County Commissioners

The Board of County Commissioners will review various administrative updates, including status reports from county departments. Key business includes the sale of county property, several change orders for the 'HQ' Administration Building renovations, and discussions regarding COVID-19 CARES funding.

• Sale of county property at 3121 S. 63rd Ave. W. to Brad & Becky Niehus for $5,103
• Change order #8 for DH Pace Company, Inc. for $2,348 for door hardware renovations
• Change order #22 for Talon Commercial Services, LLC for $2,451 for drywall work
• Change order #29 for Colburn Electric, LLC for $342 for electrical drops
• Award of proposal to Vintage Housing, Inc. for $1,407,386.51 for rental rehabilitation in Coweta

The Board of County Commissioners approved a $1,407,386.51 HOME Consortium grant to Vintage Housing, Inc. for Phase 2 rehabilitation of an elderly apartment complex in Coweta. They also approved several contracts, change orders, and agreements, including a $5,103 property sale and a Workday addendum. The board authorized settlement authority in two pending lawsuits against former Sheriff Glanz. All votes were unanimous (3-0).

• Approved $1,407,386.51 HOME grant to Vintage Housing for Coweta elderly complex rehab (3-0)
• Approved sale of county property at 3121 S. 63rd Ave. W. to Brad & Becky Niehus for $5,103 (3-0)
• Approved Workday addendum for Innovation Services (3-0)
• Approved three change orders for HQ building renovations totaling $5,141 (3-0)
• Approved Robert Whitlock appointment to Tulsa Metropolitan Area Planning Commission (3-0)
• Deferred INCOG PACE agreement (3-0)
• Approved settlement authority in McCaffrey v. Glanz and Young v. Glanz (3-0)
• Approved lease with Youth Scoreboards for LaFortune Park scoreboards (3-0)

Budget Board

The Budget Board will meet to discuss and take action on appropriations for the 2020-2021 fiscal year. The board will also review personnel actions and legislative updates regarding the CARES Act.

• FY 2020-2021 Appropriations
• Personnel Action (Procurement)
• CARES Act and County legislative issues update

Board of County Commissioners

The Board of County Commissioners will review various county department reports, bid awards for road materials and hydro-mulching, and several infrastructure agreements. The meeting includes a discussion on COVID-19 CARES funding and a request for an executive session regarding a pending claim against McKinsey & Company.

• Bid openings for county properties at 6146 N. Yorktown Ave. and 3121 S. 63rd Ave. W.
• Contract for email migration services from Pinnacle Business Systems, Inc. for $65,400
• Right of way purchase from Welltower, Inc. for 51st Street widening in the amount of $4,000
• Change order for Tulsa County HQ Administration Building fire protection increasing contract by $9,039
• Legal representation agreement with Wood, Puhl & Wood, P.L.L.C. at rates up to $250/hr

The Board of County Commissioners approved a motion to authorize the law firms Napoli Shkolnik and Gibbs Armstrong to proceed with litigation in the case of Board of County Commissioners of Tulsa County v. McKinsey & Company. The board also approved several routine items, including bid awards for hydro-mulching services and road materials, and various agreements and resolutions. All votes were unanimous (3-0).

• Authorized litigation against McKinsey & Company (3-0)
• Approved bid award for hydro-mulching services to Hydromulch Plus of Oklahoma, LLC (3-0)
• Approved bid award for road materials to various vendors (3-0)
• Approved amendment to Sheriff's uniform bid to add Spiewak Weathertech airflow duty jackets (3-0)
• Approved change orders for HQ Administration Building renovations (3-0)
• Approved amended resolution for Commercial Property Assessed Clean Energy Program (PACE) (3-0)
• Approved memorandums of understanding with Domestic Violence Intervention Services and Sand Springs Police Department (3-0)
• Approved RESET Loan Applications for COVID-19 CARES funding (3-0)

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will discuss contract adjustments for the Lemley Memorial Phase 2 CSC Project. The board will also hold an executive session regarding legal claims and bankruptcy filings involving the Oklahoma Jazz Hall of Fame, Inc.

• Contractor's Contingency No. 16 for Flintco, LLC ($26,926.00 for light fixtures, conduit, wiring, and roof shoring)
• Owner's Contingency No. 33 for Flintco, LLC ($28,714.00 for piping valves, switches, stairs, fixtures, and signage)
• Executive session regarding Tulsa County District Court Case No. CS-2020-07087 and bankruptcy filing of Oklahoma Jazz Hall of Fame, Inc.

The Tulsa County Industrial Authority approved two change orders to the Flintco, LLC contract for the Lemley Memorial Phase 2 CSC Project: Contractor's Contingency No. 16 ($26,926) and Owner's Contingency No. 33 ($28,714), as recommended by the Tulsa Technology Center Board of Education. The board also approved the minutes, claims, and financial report, and held an executive session regarding litigation with the Oklahoma Jazz Hall of Fame, taking no action afterward. No new business was discussed.

• Approved Contractor's Contingency No. 16 to Flintco contract ($26,926) (3-0)
• Approved Owner's Contingency No. 33 to Flintco contract ($28,714) (3-0)
• Approved minutes of January 19, 2021 meeting (3-0)
• Approved claims (3-0)
• Accepted and filed financial report (3-0)
• Held executive session on Jazz Hall litigation; no action taken

Board of County Commissioners Special Meeting

The Tulsa County Board of County Commissioners is holding a special emergency meeting to consider a single action item: a disaster emergency declaration for Tulsa County. This is the only substantive item on the agenda, and the meeting is otherwise procedural.

• Disaster Emergency Declaration for Tulsa County

The Board of County Commissioners held an emergency meeting and unanimously approved a Disaster Emergency Declaration for Tulsa County. The declaration was authorized by the commission with a 2-0 vote. No other substantive decisions were made.

• Approved Disaster Emergency Declaration for Tulsa County (2-0)

Management Conference

The Board of County Commissioners is meeting to receive updates on the Tulsa Regional Chamber, CARES Program, and legislative matters. The body will also discuss the Memorials in the Right of Way policy and review BOCC appointees.

• Tulsa Regional Chamber update
• CARES Program updates
• Legislative update
• Memorials in the Right of Way policy discussion
• BOCC Appointees

The Tulsa County Board of County Commissioners held a management conference with no formal votes or decisions. They discussed the upcoming American Rescue Plan Act funding, a proposed policy for removing memorials from right-of-ways, and a new employee newsletter. The Tulsa Regional Chamber update was deferred due to weather.

• Deferred Tulsa Regional Chamber update due to inclement weather
• Discussed American Rescue Plan Act funding collaboration with City of Tulsa via Restore Hope
• Discussed proposed policy to remove memorials from right-of-ways within 30 days or next mowing cycle
• Announced weekly employee newsletter 'The Pipeline' launching February 22, 2021

Board of County Commissioners

The Board of County Commissioners will discuss CARES Act funding and the Tulsa Regional Chamber 2021 OneVoice Legislative Agenda. The body is also considering several contract amendments and funding allocations for housing and utility assistance.

• Agreement with Restore Hope Ministries for $277,832 in CDBG-CV CARES Act funds for housing and utility assistance
• Revised HUD agreements for FY2020 CDBG Urban County Program ($1,464,744) and HOME Investment Partnership Program ($1,106,031)
• Change order for Accenture LLP Workday software deployment increasing fees by $79,900
• Change order for ODOT intersection improvements at 116th Street North and 129th East Avenue increasing contract by $277,569.84
• Purchase of right of way and easements for Bridge #101 on W. Edison East of 65th W. Ave. for $6,089.80

The Board approved a $277,832 CDBG-CV CARES Act agreement with Restore Hope Ministries for housing and utility assistance due to COVID-19 income loss. They also approved revised HUD agreements for FY2020 CDBG and HOME funds, several contract change orders, and routine items like fuel quotes, personnel actions, and inventory resolutions. All votes were unanimous (3-0).

• Approved $277,832 CDBG-CV CARES Act agreement with Restore Hope Ministries (3-0)
• Approved revised HUD FY2020 CDBG agreement for $1,464,744 (3-0)
• Approved revised HUD FY2020 HOME agreement for $1,106,031 (3-0)
• Approved change order #1 with Accenture LLP for Workday software, +$79,900 (3-0)
• Approved change order #8 with Apax Glass for HQ renovation, -$10,725 (3-0)
• Approved change order #27 with Colburn Electric for HQ electrical, +$14,497 (3-0)
• Approved change order #28 with Colburn Electric for HQ electrical, +$9,739 (3-0)
• Approved ODOT intersection improvement change order at 116th St N & 129th E Ave, +$277,569.84 (3-0)

Board of County Commissioners

The Board of County Commissioners will consider a new telecommuting policy for management and employees. The meeting also includes discussions on COVID-19 CARES funding and several contract approvals.

• Bid award to AAA Glass & Mirror of Oklahoma, LLC for $161,700 for Ray Jordan Administration Building glass work
• Third Amendment to Capital Improvements Agreement for the Broken Arrow Creative Arts Center-Rose District Project
• Rezoning request for 12.56 acres from AG to CG at E. 146th St. N. and N. 97th E. Ave.
• Rezoning request for 0.45 acres from CS to RS at W. 60th St. S. and S. 62nd W. Ave.
• Establishment of a Working Remotely (Telecommuting) Policy, TCP 132

The Board of County Commissioners approved a $161,700 bid award to AAA Glass & Mirror for glass and glazing at the Ray Jordan Administration Building, along with several other contracts, agreements, and routine items. They also approved two zoning changes recommended by the planning commission and authorized dismissal of a pending administrative appeal after executive session. All votes were unanimous (3-0).

• Approved $161,700 glass & glazing bid to AAA Glass & Mirror (3-0)
• Approved addendum for hydro-mulching services bid (3-0)
• Approved amendments to surveying, office supplies, and print cartridge contracts (3-0)
• Approved Vision 2025 third amendment with City of Broken Arrow (3-0)
• Approved telecommuting policy TCP 132 (3-0)
• Approved rezoning CZ-509 (12.56 acres AG to CG) (3-0)
• Approved rezoning CZ-510 (0.45 acres CS to RS) (3-0)
• Authorized DA to dismiss administrative appeal (3-0)

Criminal Justice Authority

The Tulsa County Criminal Justice Authority is meeting to nominate and elect a Vice-Chairman and Secretary for 2021. The body will also review budget reports and receive updates from the Sheriff and Court Services.

• Election of Vice-Chairman and Secretary for 2021
• Budget Office report on claims, appropriations, and transfers
• Sheriff's report from Sheriff Regalado and Major Eric Kitch
• Court Services and Criminal Justice Planning and Policy Council update
• Review of the 2021 amended calendar of meetings

The Tulsa County Criminal Justice Authority unanimously elected Commissioner Karen Keith as chairman for 2021, with Craig Thurmond as vice-chairman and James Spoon as secretary. The board approved the Budget Office report, including $2,423,896.59 in claims and $2,343,983.33 in appropriations, and the amended 2021 meeting calendar. No other substantive decisions were made; reports were informational only.

• Approved Karen Keith as TCCJA Chairman for 2021 (5-0)
• Elected Craig Thurmond as Vice-Chairman for 2021 (5-0)
• Elected James Spoon as Secretary for 2021 (5-0)
• Approved minutes of December 23, 2020 (5-0)
• Approved Budget Office report with $2,423,896.59 in claims and $2,343,983.33 in appropriations (5-0)
• Approved Amended Calendar of Meetings 2021 (5-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County is meeting to approve retirement applications, surviving spouse benefits, and benefit cancellations. The body will also review investment performance for the period ending December 31, 2020, and pay several quarterly management fees.

• Payment of quarterly fees to Barrow, Hanley, Mewhinney & Strauss, LLC totaling $127,221.00
• Payment of $32,797.02 in quarterly fees to Chickasaw Capital Management LC
• Payment of $19,000.00 to Stanfield + O'Dell for FY June 30, 2020 Audit Services
• Approval of retirement pay applications for six employees effective February 1, 2021
• Setting of election and eligibility dates for terms ending June 30, 2024

Criminal Justice Authority - Sales Tax Overview

The committee is meeting to elect its 2021 officers and review sales tax financial reports. Members will also discuss representation for upcoming TCCJA meetings in February, March, and April.

• Election of Chairman (Dan Witham) and Vice Chairman (Dr. Donald Tyler)
• Review of Sales Tax Receipts & Disbursements
• Tulsa County Sheriff’s Office report from Interim Jail Administrator Major Eric Kitch
• Appointment of STOC representation for TCCJA meetings on February 24, March 24, and April 28, 2021

Excise Board

The Tulsa County Excise Board will meet to approve previous minutes and a new meeting schedule. The board will also accept and file a resolution regarding a board member election for Union Independent School District No. 9.

• Resolution calling Board Member Election for Union Independent School District No. 9
• Approval of 2021 Amended Excise Board Meeting Schedule
• Minutes from October 21, 2020

The Tulsa County Excise Board met with two of three members present and approved the minutes from October 21, 2020. They accepted and filed a resolution calling a board member election for Union Independent School District No. 9, and approved the 2021 amended meeting schedule. No other substantive decisions were made.

• Approved minutes from October 21, 2020 (2-0)
• Accepted and filed resolution calling Union Independent School District No. 9 board member election (2-0)
• Approved 2021 amended Excise Board meeting schedule (2-0)

Board of County Commissioners Special Meeting

The Board of County Commissioners is meeting to discuss a fee waiver request for the use of a city building. This would allow the Assessor to operate a temporary satellite office for taxpayers.

• Fee waiver request for use of Broken Arrow Central Park building at 1500 S. Main St. on January 26, 2021

Board of County Commissioners

The Board of County Commissioners will hold a public hearing on using $1,286,535 in HUD funds for COVID-19 response. The board is also reviewing several construction contracts for the Ray Jordan Administration Building and two real estate sales.

• Public hearing for $1,286,535 in HUD FY2020 CDBGCV funds for COVID-19 response
• Sale of county property at 6146 N. Yorktown Ave. and 3121 S. 63rd Ave. W.
• Contract increase of $413,790.80 for pedestrian improvements on Wekiwa Road Trail
• Contract increase of $27,070.74 for intersection improvements at 86th Street North and North Sheridan
• Trade contractor agreements for Ray Jordan Administration Building renovations with Aimright Testing & Engineering, Ark Wrecking Company, Bearwood Native, DT Specialized Services, and ML Jones LLC

The Board of County Commissioners approved a wide range of routine items, including multiple trade contractor agreements for the Ray Jordan Administration Building renovations, two ODOT change orders, and several property and equipment resolutions. The board also approved COVID-19 CARES funding requests and authorized settlements in four pending legal cases after executive sessions.

• Approved multiple trade contractor agreements for Ray Jordan Administration Building renovations (unanimous)
• Approved two ODOT change orders increasing contract sums by $413,790.80 and $27,070.74 (unanimous)
• Approved COVID-19 CARES funding requests (unanimous)
• Authorized settlement authority in four legal cases after executive session (unanimous)
• Approved notices of sale for two county properties (unanimous)
• Approved gasoline and diesel fuel quotes (unanimous)
• Approved personnel actions across six departments (unanimous)
• Approved inventory resolutions for surplus/transfer of equipment (unanimous)

Budget Board

The Tulsa County Budget Board will meet to address fiscal year appropriations and the 2021-2022 budget process calendar. The board will also consider a fund transfer for park improvements and review legislative issues related to the CARES Act.

• FY 2020-2021 Appropriations
• Request to transfer $25,000 from LaFortune Park Restroom Account for baseball field scoreboard electrical power
• Discussion and possible action on the CARES Act and County legislative issues
• Election of Vice-Chairman
• 2021 Amended Meeting Schedule

Tulsa County Industrial Authority

The Tulsa County Industrial Authority will meet to elect officers and adopt a 2021 meeting schedule. The body will also consider four contract changes for the Lemley Memorial Phase 2 CSC Project with Flintco, LLC.

• Change to Allowance No. 14 for Flintco, LLC: $7,460.00 for early paving mobilization
• Change to Allowance No. 15 for Flintco, LLC: $2,750.00 for electronic leak detection
• Change to Owner's Contingency No. 32 for Flintco, LLC: $20,476.00 for marker boards, sidewalk, and boardroom wainscot
• Change to Contractor's Contingency No. 15 for Flintco, LLC: $8,565.00 for balcony paver layout and fire damper access panel
• Election of Vice Chairman and Assistant Secretary

The Tulsa County Industrial Authority approved four change orders to the Flintco, LLC contract for the Lemley Memorial Phase 2 CSC Project, totaling $39,251, as recommended by the Tulsa Technology Center Board of Education. The board also elected officers, adopted the amended 2021 meeting schedule, approved the December 2020 minutes, and approved claims. All votes were unanimous (2-0) with Commissioner Ron Peters absent.

• Approved Change to Allowance No. 14 ($7,460 for mobilization for early paving) (2-0)
• Approved Change to Allowance No. 15 ($2,750 for electronic leak detection for TPO roof) (2-0)
• Approved Change to Owner's Contingency No. 32 ($20,476 for marker boards, sidewalk, wainscot, closure details) (2-0)
• Approved Change to Contractor's Contingency No. 15 ($8,565 for balcony paver layout, island paving, fire damper access panel) (2-0)
• Elected Karen Keith as Vice-Chairman and Ron Peters as Assistant Secretary (2-0)
• Adopted amended meeting schedule for calendar year 2021 (2-0)
• Approved minutes of December 21, 2020 meeting (2-0)
• Approved claims (2-0)

Board of County Commissioners

The Board of County Commissioners will discuss COVID-19 CARES funding and the Tulsa County RESET program. The meeting includes awarding multiple construction contracts for the Ray Jordan Administration Building and a settlement for the 51st Street widening project.

• Proposed increase of the initial RESET Fund to not exceed $62,500,000
• Settlement payment of $36,981.75 to The Turner Living Trust for 51st Street widening (177th to 193rd East Ave)
• Construction awards for Ray Jordan Administration Building to Arrow Construction, Contract Drapery & Blind, Indian Nation Fire Sprinklers, Lighthouse Electric, Platinum Mechanical, and Spencer Concrete & Excavation
• Public hearing request for January 25, 2021, regarding CDBG Urban County COVID-19 funds
• Health Department agreements including $12,271.29 for TrueGreen Commercial lawn maintenance

Management Conference

The Board of County Commissioners is meeting to receive updates on county programs and legislative matters. The session includes discussions on the CARES Program and the county wellness initiative.

• River Parks update
• Tulsa County Wellness Program kickoff
• Report and discussion of Tulsa County CARES Program
• Legislative update
• BOCC Appointees

Board of County Commissioners

The Board of County Commissioners is reviewing various departmental agreements, personnel actions, and infrastructure projects. Key discussions include economic development through the Tulsa Regional Chamber and updates regarding COVID-19 CARES funding.

• $125,000 agreement with Tulsa Regional Chamber for 'Tulsa’s Future: Road to Recovery' program
• Waterline relocation on 51st St. S. between 177th E. Ave. and 193rd E. Ave.
• Security officer services at Central Regional Health Center for $24.99 per man hour
• Security services for COVID-19 vaccinations at Expo Square up to $15,000
• Lease of clinic space at Morton facility for $900 per month

The Board of County Commissioners unanimously approved a $125,000 agreement with the Tulsa Regional Chamber for the 'Tulsa's Future: Road to Recovery' economic development program, running from January 11 to June 30, 2021. The board also accepted a U.S. Treasury Emergency Rental Assistance Award, approved amendments to extend a natural gas procurement contract and modify a mailing services contract, and referred bids for glass and glazing work at the Ray Jordan Administration Building for further review. All votes were unanimous (3-0).

• Approved $125,000 Tulsa Regional Chamber agreement for Tulsa's Future: Road to Recovery (3-0)
• Accepted U.S. Treasury Emergency Rental Assistance Award and terms (3-0)
• Referred Ray Jordan Administration Building glass & glazing bids to BOCC and Procurement for review (3-0)
• Approved amendment extending Symmetry Energy Solutions natural gas procurement award one year (3-0)
• Approved amendment adding new form to Automated Mail Service contract (3-0)
• Approved CARES funding requests and RESET Loan Applications (3-0)
• Approved Cherokee Nation MOU on Tribal Transportation Program roadway maintenance (3-0)
• Approved personnel actions for Election Board, Highways, Human Resources, and Parks (3-0)

Employees' Retirement System of Tulsa County

The Employees' Retirement System of Tulsa County Investment Committee is holding a special meeting. The committee will discuss and potentially make a recommendation regarding the 2021 asset allocation review.

• Discussion and possible recommendation: Asset Allocation Review - 2021

Board of County Commissioners

The Board of County Commissioners will elect its 2021 leadership and review several contract renewals and bid awards. The body is considering a FEMA-funded flood resilient infrastructure project and a zoning change for an office/warehouse building.

• Funding for Tulsa County Flood Resilient Infrastructure Project in the amount of $7,246,181.25
• Zoning application CZ508 to rezone 0.47 acres at West Long Street & South Broad Street from RS to CG
• Janitorial services contract for Tulsa County Headquarters at 218 W. 6th St. for $17,885 per month
• Bid award for vehicle lubricants and antifreeze to Timmons Oil Company
• Tort claim payment to LaNissa Chenoweth in the amount of $343.63