Tucumcari public meetings in 2023
89 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
City Commission Work Session
The City Commission is holding a work session to discuss the Infrastructure Capital Improvement Plan (ICIP) and capital outlay, the purchase of laptops for police units using cannabis fund revenue, and an updated personnel policy. No formal votes are scheduled; these are discussion items only.
- Discussion of ICIP/Capital Outlay
- Discussion regarding laptops for police units and cannabis fund
- Updated Personnel Policy (effective January 1, 2024)
City Commission
The Tucumcari City Commission will consider several ordinances, resolutions, and contracts, including funding for police mobile data terminals, completing a debt schedule for facility loans, and multiple construction and service agreements. The agenda also includes new business items like the 2024 employee calendar, housing authority deeds, insurance cost increases, asbestos removal at the Princess Theater, and personnel policy changes. An executive session is scheduled for legal and personnel matters.
- Ordinance 1172: Completing debt schedule for facility loans
- Resolution 2023-43: Funding for police mobile data terminals
- Aber Addition Construction Contract Modification 1
- Effluent Disposal and Reuse System Improvements Phase 1, Amendment 2
- Approval of increase in insurance costs for city employees effective Jan 1, 2024
Planning & Zoning Commission Meeting
The Planning & Zoning Commission will hold a public hearing on Variance Application 2023-08, where owner Raymond Allen seeks a 6-foot rear setback instead of the required 25 feet at 1506 South Eighth Street. The commission will also consider approving minutes from its August and November 2023 meetings.
- Public hearing on Variance Application 2023-08 for 6ft rear setback vs required 25ft at 1506 South Eighth Street
- Approval of August 22, 2023 Regular Meeting Minutes
- Approval of November 28, 2023 Regular Meeting Minutes
City Commission
The Tucumcari City Commission will consider a loan agreement with NMED for wastewater reuse and amendments to golf course membership and lease fees. The agenda also includes a lease agreement for airport property and a grant agreement for regional recreation centers.
- Ordinance 1172: Loan agreement with NMED for Wastewater Reuse Phase 2
- Resolution 2023-42: Amending golf course membership dues, tournament fees, and land lease fees
- Lease agreement with Casey Gonzales regarding Airport Property
- Regional Recreation Centers Quality of Life Program Grant Agreement
- Resolution 2023-41: Water Project Fund Loan/Grant Agreement
City Commission Work Session
The City Commission will hold a work session to discuss updates on city-owned properties and LEDA projects. The session also includes a presentation regarding a camera system from SPC.
- Update on City Properties
- Discussion regarding LEDA projects
- Presentation for Camera System from SPC
Special City Commission Meeting
This is a special meeting of the Tucumcari City Commission. The only substantive item is a closed executive session to discuss the potential disposal of real property related to the Tucumcari Broom Corn Factory, followed by possible action on that discussion. The rest of the agenda is procedural.
- Executive session under Open Meetings Act §10-15-1(H)(8) to discuss disposal of real property regarding the Tucumcari Broom Corn Factory
- Possible action on items discussed in executive session
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board will hold a meeting to review financial reports and bylaws. The agenda includes reports from city officials and opportunities for public comment.
- Financial report by Mrs. Arias
- Review of bylaws
- Reports from City Manager Ms. Chacon and Commission Liaison Mr. Cherry
City Commission
The Tucumcari City Commission will hold a public hearing and take final action on two ordinances: one authorizing a $1.4 million loan and $1.81 million grant from NMED for the Wastewater Re-Use Project, and another amending cemetery code sections. The commission will also consider a resolution updating lease fees for the Convention Center and Del Norte Center, a contract for Aber Addition street and water improvements, a billboard contract with Lamar, and bids on two city properties. An executive session is scheduled for litigation, personnel, and real property disposal discussions.
- Ordinance 1172: $1.4M loan + $1.81M grant from NMED for Wastewater Re-Use Project (total $3.21M)
- Ordinance 1173: Amends cemetery code to include ordinances 973, 1090, 1150
- Resolution 2023-40: Updates lease fees for Tucumcari Convention Center and Del Norte Center
- Agreement for Aber Addition Street and Water Improvements
- Contract #4391223 with Lamar for three billboards
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss city-owned properties and their current leases. This is a discussion item only, with no formal votes or decisions scheduled.
- Discussion of city-owned properties and current leases
Planning & Zoning Commission Meeting
The Planning & Zoning Commission will hold a public hearing on Variance Application 2023-06, where Pilot Travel Centers LLC requests permission for a freestanding sign exceeding 300 square feet and 100 feet in height at 3022 South First Street. The commission will also consider approving the August 22, 2023 meeting minutes and take items from the public, staff, and commissioners.
- Variance Application 2023-06: Pilot Travel Centers LLC requests sign exceeding 300 sq ft and 100 ft height at 3022 South First Street
- Public hearing on the variance application
- Approval of August 22, 2023 regular meeting minutes
Library Advisory Board Meeting
The Tucumcari Public Library Advisory Board is meeting to approve prior minutes, hear the Library Director's report, and discuss old and new business. New business items include a Dr. Seuss-related topic, a conference, and a Christmas party. The agenda is otherwise routine procedural business.
- Approval of board minutes
- Library Director's report
- Discussion of Dr. Seuss item
- Conference planning
- Christmas party planning
City Commission Work Session
This is a work session agenda with only one substantive item: a presentation from Xcel Energy. No decisions are scheduled; the meeting is for discussion only.
- Presentation from Xcel Energy
City Commission
The Tucumcari City Commission will vote on resolutions approving the FY2024 first quarter financial report and budget adjustments, hear a report from the EDC interim director, appoint a District 4 commissioner, and consider an agreement for golf course equipment purchase. The agenda also includes an executive session for litigation and personnel matters.
- Resolution 2023-38: Approving First Quarter Financial Report for FY2024
- Resolution 2023-39: FY24 1st Quarter Budget Adjustments
- Appointment of District 4 Commissioner
- Agreement with Tucumcari Golf Course for purchase of golf course equipment
- Executive session on litigation and City Manager personnel
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to conduct routine business, including voting on officers, approving the agenda and minutes, and reviewing the end-of-year financial report. The board will also take action on applications and hear any final reports, along with public comments.
- Vote on officers (Action)
- Approval of Agenda (Action Required)
- Approval of Meeting minutes
- Financial report (EOY)
- Presentations of Application (Action)
Special City Commission Meeting
The Tucumcari City Commission will hold a special meeting to consider Resolution 2023-38. This resolution involves the approval of the first quarter financial reports for fiscal year 2024.
- Resolution 2023-38: Approval of FY2024 first quarter financial reports
City Commission Work Session
The Tucumcari City Commission will hold a work session to discuss the city's personnel policy. No specific changes or decisions are listed in the agenda.
- Discussion regarding Personnel Policy
City Commission
The Tucumcari City Commission will vote on ordinances and resolutions including a wastewater reuse loan agreement with NMED, a cemetery code amendment, and leasing 200 acres of city-owned land east of town. They will also consider a bid recommendation and appoint a citizen to the cemetery advisory board. The agenda includes an executive session for litigation and personnel matters.
- Ordinance 1172: Authorizes loan agreement with NMED for Wastewater Reuse Phase 2
- Ordinance 1173 (first reading): Amends cemetery code for Tucumcari Memorial Park
- Resolution 2023-35: Assigns authorized officers for wastewater reuse NMED grant loan
- Resolution 2023-37: Authorizes lease of 200 acres of vacant city land east of Tucumcari
- Bid recommendation from Stantec Engineering for IFB# 23-02 (rebid)
City Commission
The Tucumcari City Commission will hold a public hearing and take final action on two ordinances: one repealing a 1999 zoning change to revert a property at 2601-2611 S. Ninth to R-1 Single Family, and another setting annual salaries for the Mayor ($7,800), Commissioners ($6,600), and Municipal Judge ($17,790). The commission will also consider first readings of ordinances and resolutions related to a wastewater reuse project, declare city property obsolete for sale, and authorize leasing 200 acres east of Tucumcari.
- Ordinance 1169 (final reading): repeals Ordinance 944, reverting 2601-2611 S. Ninth from SU-1 to R-1 zoning
- Ordinance 1171 (final reading): sets Mayor salary at $7,800/year, Commissioners at $6,600/year, Judge at $17,790/year
- Ordinance 1172 (first reading): authorizes loan agreement with NMED for Wastewater Re-Use Project
- Resolution 2023-36: declares city-owned property obsolete and authorizes sale by competitive sealed bid
- Resolution 2023-37: authorizes lease of 200 acres of vacant city land east of Tucumcari
City Commission Work Session
The City Commission is holding a work session to discuss three items: resolutions 2023-36 and 2023-37 regarding leasing and selling city-owned property, a recruitment and retention fund, and the personnel policy. No votes are scheduled; these are discussion items only.
- Discussion of Resolution 2023-36 and 2023-37 on leasing and selling city-owned property
- Discussion of Recruitment Retention Fund
- Discussion of Personnel Policy
Cemetery Advisory Board Meeting
The Cemetery Advisory Board is meeting to discuss proposed changes to the cemetery ordinance, which will be presented to the City Commission for a first reading on October 12. The board will also hear reports from city staff on the endowment fund, cemetery pricing, equipment and maintenance costs, and general cemetery operations. This is a working session to finalize recommendations before the commission meeting.
- Discussion of Cemetery Ordinance changes for October 12 Commission first reading
- Report on Endowment Fund
- Cemetery price breakdown
- Equipment and maintenance fund cost analysis
- Reports from Parks Director and Cemetery Supervisor
Library Advisory Board Meeting
The Tucumcari Public Library Board is meeting to approve minutes, hear the director's report, and discuss old and new business. New business items include Halloween, money for the fair, sewing donations, and Dr. Seuss. The agenda is otherwise routine procedural business.
- Discussion of Halloween
- Money for the fair
- Donations for sewing
- Dr. Seuss discussion
City Commission Work Session
The City Commission will hold a work session to discuss insurance claims. The session also includes a discussion regarding the repair or replacement of roofs on city-owned properties.
- Discussion regarding insurance claims
- Discussion regarding roof repair and/or replacement for city properties
City Commission
The Tucumcari City Commission will vote on a resolution to change the capital improvement project reporting system, an amendment to a DOT/capital appropriation project, the purchase of a vehicle for wastewater, and a memorandum of understanding with the regional emergency communications center. The agenda also includes public comments and a possible executive session on litigation and personnel.
- Resolution accepting amendment to change reporting system for Capital Improvement Projects
- Amendment to DOT/Capital Appropriation Project
- Purchase of vehicle for Wastewater
- Memorandum of Understanding with Tucumcari/Quay Regional Emergency Communications
- Executive session on litigation and City Manager personnel
City Commission Work Session
The Tucumcari City Commission is holding a work session with two discussion items: a presentation from Xcel Energy and a discussion about pay increases for the Mayor, Commissioners, and Municipal Judge. No votes are scheduled; the agenda is limited to these discussion items.
- Presentation from Xcel Energy
- Discussion regarding pay increase for Mayor, Commissioners and Municipal Judge
City Commission
The Tucumcari City Commission will hold a regular meeting on September 14, 2023, with several ordinances and resolutions up for first reading or approval, including a zoning map amendment, an alley vacation, and salary adjustments for elected officials. The agenda also includes multiple grant agreements, a contract for EMS, and an appointment to fill a vacant commission seat. The meeting will end with an executive session on litigation and personnel matters.
- Ordinance 1169 (first reading): Repeals Ordinance 944 and amends the Official Zoning District Map
- Ordinance 1170: Vacates alley right-of-way for Block 27-28 of Cooperview Addition
- Ordinance 1171 (first reading): Amends salary sections for Mayor, Commissioners, and Municipal Judge
- Resolution 2023-32 and 2023-33: Authorize NM CDBG application and certifications
- Grant agreements for Princess Theatre, Sanitation Truck, and Clean & Beautiful; EMS independent contractor agreement
Special City Commission Meeting
The City Commission will review several resolutions, including a budget adjustment for the fourth quarter of fiscal year 2023. The meeting also includes discussion of final financials and a resolution for capital appropriations for street improvements.
- Resolution 2023-23: FY2023 4th Qtr Budget Adjustment Register
- Resolution 2023-24: FY23 4th Final Financials
- Resolution 2023-30: Capital Appropriations Street Improvements Resolution
- Agreement for Capital Appropriations for Street Improvements
Library Advisory Board Meeting
The Tucumcari Public Library Advisory Board is meeting to approve minutes, hear the Library Director's report, and discuss old and new business, including thanking helpers and considering new ideas. The agenda is largely procedural with no specific decisions or proposals listed.
- Approval of Board Minutes
- Library Director's Report
- Discussion of New Ideas
City Commission
The Tucumcari City Commission will consider several resolutions, including a new credit card policy, final FY2023 financials and budget adjustments, and the FY2024 beginning budget. They will also discuss contracts for airport fuel system work and street improvements, and may enter executive session for legal and personnel matters.
- Resolution 2023-20: Credit Card Policy
- Resolution 2023-23: FY2023 4th Qtr Budget Adjustment Request (BAR)
- Resolution 2023-24: FY23 4th Final Financials
- Resolution 2023-25: FY24 Final Beginning Budget
- Airport Task Order 1: Fuel System Bidding and Construction
City Commission Work Session
The City Commission is holding a work session to discuss the Local Economic Development Act (LEDA) ordinance, review financials, and consider authorization for Souder Miller & Associates to enter property for investigative activities. No formal votes are scheduled; this is a discussion-only meeting.
- Discussion of LEDA ordinance and state statute
- Review of city financials
- Authorization for Souder Miller & Associates to enter for investigative activities
Planning & Zoning Commission Meeting
The Planning & Zoning Commission will hold a public hearing on two rezoning applications: one to vacate an alley in the Cooperview Addition and another to rezone property in the Woodard Addition for student housing. The commission will also consider adopting its bylaws via Resolution 2023-05 and approve the July 25, 2023, meeting minutes. Work items include a variance application and a rezone application, but no details are provided.
- Resolution 2023-05 to approve Planning and Zoning Bylaws
- Rezoning Application 2023-03: alley vacation for Blocks 27 and 28, Cooperview Addition
- Rezoning Application 2023-04: rezone Block 4, Lots 1-6, Woodard Addition from S-U for assisted living to S-U for student housing for Mesalands College/Air BnB
- Variance application 2023-03 (work item, no details)
- Approval of July 25, 2023, Regular Meeting Minutes
Cemetery Advisory Board Meeting
The Cemetery Advisory Board is meeting to finalize its by-laws and a cemetery ordinance for presentation to the City Commission. The board will also review a cost analysis for fee changes and receive updates from city staff, including on a request for proposals (RFP) for a building. Public comments will be heard.
- Final review and approval of by-laws
- Finalize cemetery ordinance for City Commission presentation
- Cost analysis for fee changes presented by Paula
- Update on RFP for building from City Manager Paula Chacon
- Attendance by Parks Director Tomas Gallegos and Cemetery Supervisor Luciano Montano
Special City Commission Meeting
The Tucumcari City Commission will consider several financial resolutions, including the FY2023 fourth-quarter budget adjustment and final financial report, the FY2024 final beginning budget, and the FY2025-2029 Infrastructure Capital Improvement Plan. They will also review an agreement with the state to purchase and equip police vehicles using a $300,000 appropriation.
- Resolution 2023-23: FY2023 4th quarter budget adjustment
- Resolution 2023-24: FY2023 final quarterly financial report
- Resolution 2023-25: FY2024 final beginning budget adoption
- Resolution 2023-28: Adoption of FY2025-2029 Infrastructure Capital Improvement Plan (ICIP)
- Agreement with Department of Finance Administration for $300,000 to purchase and equip police vehicles
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss several items, including the Local Economic Development Act (LEDA) and its application to retail, the city's financials, a credit card policy, and the Infrastructure Capital Improvement Plan (ICIP) for fiscal year 2024. These are discussion items only, with no formal votes or decisions scheduled. The agenda is otherwise procedural, consisting of roll call and the listed discussion topics.
- Discussion of LEDA and the question of retail (928 LEDA)
- Review of city financials
- Discussion of a credit card policy
- Discussion of ICIP for FY2024
City Commission
The City Commission will hold public hearings and vote on second readings of ordinances that would raise water, garbage, and sewer rates, with annual increases set at 3%. They will also consider resolutions on credit card policy, budget adjustments, and the capital improvement plan, plus other administrative items.
- Ordinance 1166: water rates, residential inside city minimum $23.08, 3% annual increase
- Ordinance 1167: garbage rates, residential $20.56/month, tire disposal $3-$7, tipping fees $46/ton
- Ordinance 1168: sewer rates, residential inside city minimum $24.87, 3% annual increase
- Resolution 2023-20: Credit Card Policy
- Resolution 2023-25: FY24 Final Beginning Budget
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to review a financial report, consider a Mesalands billboard application, and vote on officers. The agenda includes standard approvals and public comments.
- Presentation and action on Mesalands billboard application
- Financial report from Finance Director Mrs. Arias
- Vote on board officers
- Approval of agenda and meeting minutes
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss three items: a credit card policy, the final budget balances for fiscal year 2023 and the final budget for fiscal year 2024, and the Infrastructure Capital Improvement Plan (ICIP). These are discussion items only, with no formal votes scheduled.
- Credit card policy discussion
- FY23 final budget balances and FY24 final budget discussion
- ICIP (Infrastructure Capital Improvement Plan) discussion
City Commission
The Tucumcari City Commission will vote on several resolutions, including a new credit card policy, budget adjustments, and participation in an EPCOG program. They will also consider change orders for the Gamble Addition and a contract modification for the airport runway, and receive updates on 911 dispatch and a water funding application. The meeting includes public comment periods and a possible executive session on litigation and personnel.
- Resolution 2023-20, Credit Card Policy
- Resolution 2023-25, FY24 Final Beginning Budget
- Gamble Addition Change Order 3
- Tucumcari Airport Runway 8-26 Contract Modification
- Notice of Intent to Apply for 2024 Water Trust Board Funding
Special City Commission Meeting
The Tucumcari City Commission will consider Resolution 2023-22, which would waive the city's 25% matching share for a New Mexico Department of Transportation (NMDOT) Local Government Road Fund project. The total project cost is $98,025, with the state covering $73,025 and the waiver covering $24,506. The resolution authorizes a cooperative agreement for street improvements and is the only substantive item on the agenda.
- Resolution 2023-22: NMDOT COOP Match Waiver Resolution
- Waives city's 25% match ($24,506) for road project
- Total project cost: $98,025
- Cooperative agreement Control No. L400648
- Project covers planning, design, construction, and drainage on various city streets
Cemetery Advisory Board Meeting
The Cemetery Advisory Board will meet to approve its agenda and minutes from May 11, 2023, and conduct a final review and approval of its bylaws. The board will also discuss updates to the cemetery ordinance, including a staff-presented cost analysis for fees. City staff will provide updates on a request for proposals (RFP) for a building.
- Final review and approval of bylaws
- Discussion of cemetery ordinance updates and fee cost analysis
- Update on RFP for building by City Manager Paula Chacon
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss several items, including proposed ordinances to set annual percentage increases for wastewater, water, and sanitation services at 3%, an update on storm damage to city buildings from May 25, 2023, and a credit card policy. They will also discuss changes to the LEDA ordinance, chamber funding, and golf course equipment. These are discussion items only, with no formal votes scheduled.
- Discussion of Ordinance 1166, 1167, and 1168 to set annual percentage increases for Wastewater, Water, and Sanitation at 3%
- Update on damage to City buildings from May 25, 2023, storm
- Discussion regarding Credit Card Policy
- Changes to LEDA ordinance
- Discussion regarding Chamber funding and Golf Course Equipment
City Commission
The Tucumcari City Commission will hold first readings of three ordinances that would change the annual percentage increases for water, garbage, and sewer rates, repealing previous ordinances. They will also consider a credit card policy, a state road funding agreement, and several contracts, including for airport engineering and senior nutrition services. The agenda includes public comments and consent items like meeting minutes and a street closure request.
- Ordinance 1166: Repeals Ordinance 1099, changing water rate annual increase percentage
- Ordinance 1167: Repeals Ordinance 1094, changing garbage rate annual increase percentage
- Ordinance 1168: Repeals Ordinance 1093, changing sewer rate annual increase percentage
- Resolution 2023-20: Credit Card Policy
- Resolution 2023-21: Accepting participation in 2024 NMDOT COOP Program
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board is meeting to approve its agenda and minutes, hear a financial report, and take action on a Mesalands billboard application and Main Street funding. The board will also vote on officers and hear public comments. The meeting includes standard procedural items and a few action items with funding implications.
- Approval of agenda and meeting minutes
- Financial report from Finance Director Mrs. Arias
- Action on Mesalands billboard application
- Action on Main St. funding
- Vote on board officers
City Commission Work Session
The City Commission will hold a work session to discuss updates regarding EMS collections. The commission will also discuss using Lodgers' Tax funds for Chamber of Commerce and Golf Course equipment.
- Update on EMS Collections
- Discussion of Lodgers' Tax funding for Chamber of Commerce equipment
- Discussion of Lodgers' Tax funding for Golf Course equipment
City Commission
The City Commission will consider an ordinance to increase annual rates for wastewater, water, and sanitation departments by 3%. The meeting also includes discussions on a contract for police body cameras and various professional service agreements.
- Ordinance 1166: Proposed 3% annual increase for Wastewater, Water, and Sanitation Departments
- Axon Contract: Body cameras for the Tucumcari Police Department
- Resolution 2023-20: New Credit Card Policy
- Resolution 2023-21: Designation of financial banking signatories
- Lodgers' Tax funding: Proposed for Chamber of Commerce and Tucumcari Golf Course equipment
Cemetery Advisory Board Meeting
The Cemetery Advisory Board is meeting to approve its agenda and minutes, conduct a final review of its by-laws, and discuss cemetery ordinance updates, including a staff cost analysis for fees. City officials will provide updates on a building RFP and other matters, followed by public comments.
- Final review and approval of by-laws
- Discussion of cemetery ordinance updates and fee cost analysis
- Update on RFP for building from City Manager Paula Chacon
- Public comments period
City Commission
The Tucumcari City Commission is meeting to consider a disaster declaration for the city following severe flooding on May 25, 2023, along with several ordinances, resolutions, contracts, and purchases. The agenda includes a first reading of an ordinance to increase water, wastewater, and sanitation rates by 3%, a credit card policy, and multiple police department purchases. The commission will also hold an executive session on pending litigation and personnel matters regarding the police chief.
- Ordinance 1166, first reading, amending Ordinance 1099 to increase Wastewater, Water, and Sanitation rates by 3%
- Resolution 2023-19, Declaration of Disaster for the City of Tucumcari
- Resolution 2023-20, Credit Card Policy
- Intergovernmental Agreement #24-624-4000-0086 with NM Aging & Long Term Services for $106,153.86 for Foster Grandparent and Senior Companion Programs
- Purchase vehicles, body cameras, and vehicle cameras for Tucumcari Police Department
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss several items, including a presentation from Judge Jerry Mares, a credit card policy, and multiple purchases for the police department. These purchases include body and car cameras from Axon, vehicles, and video surveillance cameras. No final decisions are expected as this is a discussion-only meeting.
- Presentation from Judge Jerry Mares
- Discussion of credit card policy
- Purchase of body and car cameras from Axon for police
- Purchase of vehicles for police department
- Purchase of APIC surveillance cameras for police
Lodgers Tax Advisory Board Meeting
The Lodgers Tax Advisory Board is meeting to approve the agenda and minutes, review a financial report, and take action on the budget for events and new Music Commission match funds. The board will also hear presentations of applications and receive updates from city staff. Public comments are limited to three minutes.
- Vote on budget for events (action)
- New Music Commission match funds (action)
- Financial report by Finance Director Mrs. Arias
- Presentations of applications
- Public comments (3 minutes)
Special City Commission Meeting
The Tucumcari City Commission is holding a special meeting to consider approving Resolution 2023-19, which adopts the FY2024 interim budget. The budget was developed with input from departments and will be submitted to the New Mexico Department of Finance and Administration (DFA). The agenda includes only this action item plus routine roll call and agenda approval items.
- Resolution 2023-19: Approval of FY24 Interim Budget, to be submitted to DFA
- Budget presented to Governing Body on May 23 and May 31, 2023
- Presenter: Rachelle Arias, Finance Director; City Manager Paula Chacon reviewed the item
Special City Commission Work Session
The Tucumcari City Commission is holding a special work session to discuss the interim budget for fiscal year 2024. The agenda contains only this discussion item, along with roll call, and no other business is listed.
- Discussion of Interim Budget FY2024
Library Advisory Board Meeting
The Library Advisory Board will meet at the library located at 602 S 2nd St. The agenda includes a report from the Library Director and discussions regarding the Fair and Rawhide Days.
- Library Director’s Report
- Discussion regarding the Fair
- Discussion regarding Rawhide Days
City Commission
The Tucumcari City Commission will vote on two resolutions sponsoring transportation project fund applications, approve an FY23 audit contract with Axiom CPA's, and discuss several new business items including a property report, senior center appointments and funding, a professional services agreement with Tucumcari Mainstreet, and lodgers' tax funding for FY23/24. The agenda also includes consent items for approving prior meeting minutes.
- Resolution 2023-17: Sponsorship for a Transportation Project Fund Application
- Resolution 2023-18: Sponsorship for a Transportation Project Fund Application for South Third Street
- FY23 Audit Contract with Axiom CPA's
- Appointment of Jessie Robinson to the Tucumcari Senior Center Advisory Board
- Approval of 2024 Capital Outlay Application for the Tucumcari Senior Center
City Commission Work Session
The City Commission will hold a work session to discuss forming a convention center committee, the request for proposals (RFP) for a convention center, and the RFP for marketing, advertising, promotions, and public relations services. They will also discuss Lodgers' Tax funding for fiscal year 2023/24. No votes are scheduled; these are discussion items only.
- Discussion to create a Convention Center committee
- Discussion regarding request for proposal for convention center
- Discussion regarding request for proposal for Marketing (2023 Marketing RFP)
- Discussion regarding Lodgers' Tax Funding FY23/24
Special City Commission Work Session
The Tucumcari City Commission is holding a special work session to discuss the Fiscal Year 2024 budget. No specific budget figures or line items were provided in the agenda text.
- FY2024 Budget discussion
Special Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to review finances, discuss the Cinco de Mayo event, and take action on event budgets, the Convention Center, and the Rt. 66 Museum. The board will also consider applications and hear public comments. This is a special meeting with several action items on the agenda.
- Vote on budget for events (action)
- Convention Center (action)
- Rt. 66 Museum (action)
- Report on Cinco de Mayo
- Presentations of Applications
City Commission
The Tucumcari City Commission is meeting to consider approving road closures for the Rawhide Days Parade on June 17, 2023, and to approve the FY23 third-quarter financial actuals for reporting to the state Department of Finance and Administration. The agenda also includes consent items such as meeting minutes and a road closure request, plus a new business item regarding Monarch Properties, Inc. Addendum B for direct and indirect owner expenses.
- Road closures for Rawhide Days Parade on June 17, 9:00 am–5:00 pm, including intersections near Adams and Hancock, Adams and High Streets, and a Fun Run route on East Smith Avenue
- FY23 3rd Quarter Financial Actuals report for DFA (Resolution No. 2023-16)
- Monarch Properties, Inc Addendum B - Direct and Indirect Owner Expenses
- Consent agenda: approval of meeting minutes for April 27 and May 3, 2023
- Public comments limited to non-agenda items, 3 minutes per speaker
City Commission Work Session
The City Commission is holding a work session to receive updates on Tucumcari MainStreet's 2022 annual review and accreditation, and on the Princess Theater restoration. The MainStreet program has been designated as a Main Street America Accredited program for 2023. The theater update will cover façade and interior improvements, with the City seeking phased renovations.
- Tucumcari MainStreet accredited for 2023
- Princess Theater restoration update
- Great Blocks on MainStreet project on Second Street
- Wayfinding signage plan for downtown
- Mixed-use zoning ordinance assessment
Special City Commission Work Session
The Tucumcari City Commission is holding a special work session to discuss the FY2024 budget. The agenda contains only this discussion item, with no other business listed.
- Discussion of FY2024 budget
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to approve the agenda and minutes, review the financial report, and take action on a budget for events. They will also discuss using lodgers tax funds to pay for an ATM at the convention center, and hear presentations of applications. Public comments are limited to 3 minutes.
- Vote on budget for events (action)
- Discussion on using lodgers tax to pay for an ATM for the convention center
- Financial report by Finance Director Mrs. Arias
- Presentations of applications
- Public comments (3 minutes)
Special City Commission Meeting
The Tucumcari City Commission is holding a special meeting to consider two action items: approving the FY2024 Fire Fund Act application and taking action on a matter discussed in a closed executive session on April 27, 2023, related to threatened or pending litigation. The fire fund application seeks a projected minimum distribution of $185,001.00 and includes a request to roll over $544,585.00 in accumulated funds. The litigation item is not described in detail in the agenda.
- FY2024 Fire Fund Act application with projected minimum distribution of $185,001.00
- Request to roll over $544,585.00 in accumulated Fire Protection Fund monies
- Action on item from April 27, 2023 executive session on pending litigation
Library Advisory Board Meeting
The Library Advisory Board will meet to review the Director's report and discuss several new business items. Topics include the 2023 strategic plan, a lunch program, and ideas for the upcoming fair.
- Review of the Complete Strategic Plan 2023
- Discussion of lunch program ideas
- Discussion of ideas for The Fair
- Discussion regarding a board member quitting
- Discussion of foam party old business
City Commission
The Tucumcari City Commission will consider approving a construction contract with Pacheco Construction & Trucking, Inc. for the Gamble Addition road project, valued at $1,129,568.50. The agenda also includes a proclamation for Motorcycle Awareness Month, a permit for a block party, and environmental monitoring contracts for the old and new landfills. An executive session is scheduled to discuss pending litigation.
- Agreement with Pacheco Construction & Trucking, Inc. for Gamble Addition road reconstruction, $1,129,568.50
- Proclamation declaring May 2023 as Motorcycle Awareness Month
- Park use permit for 4 Corners Bait, Tackle & Sporting Goods Birthday Block Party near North Second St. and Railroad Ave.
- 2023 environmental monitoring/reporting services contracts for old and new landfills
- Executive session on threatened or pending litigation
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss two items: environmental monitoring and reporting services for the new and old landfill in 2023, and the 2023 Ogalla intern/apprenticeship program. These are discussion items only, with no formal votes or decisions scheduled.
- Discussion of 2023 Environmental Monitoring/Reporting Services for New and Old Landfill
- Discussion of 2023 Ogalla Intern/Apprenticeship
Cemetery Advisory Board
The Cemetery Advisory Board is meeting to approve minutes, discuss by-laws, and review the cemetery ordinance. City staff will be present for the discussions. The agenda is otherwise routine, with public comments and scheduling of the next meeting.
- Discussion of Cemetery Ordinance
- Discussion of By-Laws
- Attendance of City Manager Paula Chacon, Parks Director Tomas Gallegas, and Cemetery Supervisor Luciano Montano
City Commission Work Session
The City Commission will hold a work session to discuss candidate interviews for the District 3 seat and the appointment process. The commission will also discuss the Fiscal Year 2024 budget.
- District 3 candidate interviews and appointment discussion
- FY2024 budget discussion
City Commission
The Tucumcari City Commission will consider several action items, including a change order for the Gamble Addition Street Improvement Project that adds $129,004 to the contract and extends the completion date by 15 days. They will also vote on a contract amendment increasing funding for Home Delivered Meal Services by $11,000, and approve appointments and minutes.
- Gamble Addition Street Improvement Project Change Order 1: adds $129,004, extends completion to 5/31/2023
- Contract amendment with NCNMEDD Non-Metro AAA: increases Home Delivered Meal Services funding by $11,000 to $260,124.66
- Presbyterian Healthcare Services picnic at Dunn Park on 5/20/2023, 4-8 PM, for 150 employees
- Appointment of five citizens to the Tucumcari Senior Center Advisory Board
- Approval of Library Board minutes for February
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to approve the agenda and minutes, review the financial report, and take action on the budget for events and the marketing RFP for 2023-24. They will also hear a presentation from David Raybould of Sunvista and receive an update on the contract between the City and the New Mexico Music Commission. Public comments are limited to 3 minutes.
- Vote on budget for events (action)
- Discussion on Marketing for 23-24 RFP (action)
- David Raybould Sunvista Presentation (action)
- Update on contract between City of Tucumcari and New Mexico Music Commission
City Commission
The Tucumcari City Commission will hold a public hearing on a restaurant liquor license for 19twelve Holdings, LLC d/b/a Stone Ranch Steakhouse at 208 E Estrella Ave. The commission will also consider several resolutions, including budget adjustments, the FY2022 audit, and exploring a multi-generational facility with a new Senior Center. Other items include a lease for a dozer for the landfill, a change order for Convention Center renovations, and applications for law enforcement funding.
- Public hearing on liquor license for Stone Ranch Steakhouse (208 E Estrella Ave)
- Resolution 2023-12: FY 2022 2nd quarter budget adjustment
- Resolution 2023-14: Authorizing pursuit of multi-generational facility including new Senior Center
- Lease of dozer for landfill
- Change order for Convention Center north wall renovations
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss several operational matters, including an update from the interim police chief, the FY2022 audit, a quarterly financial report, and a potential dozer purchase for the landfill. No formal votes are scheduled; these are discussion items only.
- Update from Interim Police Chief Patti Lopez on the Tucumcari Police Department
- Discussion of FY2022 Audit
- Discussion of Quarterly Financial Report
- Discussion of Dozer for Landfill
Cemetery Advisory Board
The Cemetery Advisory Board is meeting to handle routine business, including appointing officers and approving minutes, and to discuss a recent cemetery visit, its bylaws, and the cemetery ordinance. City staff will be present for the discussions.
- Appointment of officers (Chairman, Vice-Chair, Secretary)
- Discussion of cemetery visit on March 3, 2023
- Review of By-Laws
- Discussion of Cemetery Ordinance
City Commission
The Tucumcari City Commission will hold a public hearing on a liquor license for 19twelve Holdings, LLC d/b/a Stone Ranch Steakhouse, and will vote on several resolutions including budget adjustments, the FY2022 audit, and a multi-generational facility study. The consent agenda includes approval of meeting minutes and a request for St. Anne's Catholic Church's Good Friday Walk. New business includes accepting a resignation, filling a vacant commission seat, a change order for the Convention Center, and law enforcement funding applications.
- Public hearing: Liquor license for 19twelve Holdings, LLC d/b/a Stone Ranch Steakhouse
- Resolution 2023-12: FY 2022 2nd QTR budget adjustment request
- Resolution 2023-14: Authorizes exploring a multi-generational facility including a new Senior Center
- Resolution 2023-15: Acceptance and approval of FY2022 audit
- Change order for Convention Center renovations regarding north wall
Cemetery Advisory Board
The Cemetery Advisory Board is meeting to handle routine business, including approving minutes and appointing officers. They will also discuss the cemetery ordinance and bylaws, and review a recent visit to the cemetery.
- Appointment of officers (Chairman, Vice-Chair, Secretary)
- Discussion of Cemetery Ordinance
- Discussion of By-Laws
- Review of March 3, 2023 cemetery visit
Special City Commission Meeting
The Tucumcari City Commission is meeting in a special session. The agenda is limited to procedural items and a single executive session to discuss threatened or pending litigation under attorney-client privilege. No public action items or decisions are listed on the agenda.
- Executive session under Open Meetings Act §10-15-1(H)(7) for attorney-client privilege on threatened or pending litigation
City Commission
The Tucumcari City Commission will vote on several contracts and grants, including leases for landfill equipment, a billboard contract, and approval of state grants for the police department. They will also discuss funding for the Chamber of Commerce and receive an update from Mesalands Community College. The meeting includes a public comment period and an executive session on personnel matters regarding the interim police chief.
- Lease of dozer for landfill
- Lease of loader for landfill
- Contract with Lamar for billboards
- Approval of STEP, ENDWI, and Buckle Up grants for police department
- Funding for Chamber of Commerce
City Commission Work Session
The Tucumcari City Commission will hold a work session to discuss several capital improvement projects and equipment purchases, including a multi-purpose building for the Senior Center, a truck for the Wastewater Department, a re-use project, a dozer and loader for the Landfill, and necessities for the Cemetery. These are discussion items only, with no formal votes scheduled.
- Senior Center ICIP multi-purpose building
- Truck purchase for Wastewater Dept.
- Re-Use Project
- Dozer and loader for Landfill
- Necessities for Cemetery
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to discuss and take action on convention center rates, a contract with the New Mexico Music Commission, and several funding applications and invoices. They will also receive a financial report and an update on marketing efforts, and elect officers.
- Questions on rates at convention center (action)
- Contract between City of Tucumcari and New Mexico Music Commission (questions and possible action)
- Approval of application (action)
- Approval of Rattler Reunion invoices (action)
- Election of officers (action)
Planning & Zoning Commission Meeting
The Planning & Zoning Commission will hold a public hearing regarding a variance application for a property in the Georgetown West Subdivision. The applicant is requesting to reduce side and rear setback requirements at 817 Escuela Ave.
- Public hearing for Variance Application 2023-01 (Sandra Gholson)
- Request for 4-foot side setback at 817 Escuela Ave.
- Request for 10-foot rear setback at 817 Escuela Ave.
- Approval of February 22, 2022 Regular Meeting Minutes
City Commission
The Tucumcari City Commission will consider several resolutions, including participation in state programs, and vote on contracts and change orders. They will also discuss a proposed $119,212 backhoe purchase for the water department, which was previously discussed in a work session. The agenda includes routine items like meeting minutes and a proclamation.
- Resolution 2023-07: Title VI Plan approval
- Resolution 2023-08: Participation in 2023-24 COOP Program
- Resolution 2023-09: Participation in NMDOT MAP Program
- Hoover Tank Change Order 3 and Tucumcari Landfill Change Order 2
- Purchase of Backhoe for Water Department ($119,212)
City Commission Work Session
The City Commission is holding a work session to discuss three items: an addendum to a lease agreement with Father's Forge, a contract for Geographic Information Systems (GIS) services between the city and Quay County/Dana Leonard, and the FY2023/2024 budget. These are discussion items only, with no formal votes scheduled.
- Discussion of addendum to lease agreement with Father's Forge
- Discussion of GIS contract between City of Tucumcari and Quay County/Dana Leonard
- Discussion of FY2023/2024 budget
City Commission
The Tucumcari City Commission will vote on two resolutions authorizing planning grant applications to the New Mexico Finance Authority, a resolution designating banking signatories, an agreement for the East Route 66 Sewer Line Project, and a grant agreement for regional recreation centers. The meeting also includes a public comment period and an executive session for attorney-client privileged matters.
- Resolution 2023-04 and 2023-05: Authorize submission of planning grant applications to NMFA
- Resolution 2023-06: Designating banking signatories
- East Route 66 Sewer Line Project SAP Agreement
- Regional Recreation Centers Quality of Life Grant Agreement
- Executive session on threatened or pending litigation
City Commission Work Session
The Tucumcari City Commission is holding a work session to discuss several operational items, including purchasing equipment for the city, lighting on Interstate 40, liaison appointments, the time of commission meetings, and options for the cemetery office. These are discussion items only, with no formal votes or decisions scheduled.
- Discussion of equipment purchase for City of Tucumcari
- Discussion of High Mask Lighting on Interstate 40
- Discussion of Liaison Appointments
- Discussion of Commission Meetings Time
- Status of Cemetery Office - Options
Cemetery Advisory Board
The Cemetery Advisory Board is meeting to appoint officers, approve minutes, and discuss by-laws. The board will also consider an ordinance regarding an increase in plot fees, with input from city staff including the City Manager, Parks Director, and Cemetery Supervisor. Public comments will be heard.
- Ordinance regarding increase of plot fees
- Appointment of officers (Chairman, Vice-Chair, Secretary)
- Approval of minutes from January 19, 2023
- Discussion of by-laws
- Attendance of City Manager Paula Chacon, Parks Director Tomas Gallegos, Cemetery Supervisor Luciano Montano
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to handle routine business and take action on several items, including a Route 66 100 Years celebration, a request from Marty Garcia, an application approval, and Rattler Reunion invoices. The board will also elect officers and receive updates on marketing and city matters.
- Route 66 100 Years Celebration (action)
- Marty Garcia (action)
- Approval of application (action)
- Approval of Rattler Reunion invoices (action)
- Election of officers (action)
City Commission
The Tucumcari City Commission will consider several action items, including approving an intergovernmental agreement with the State of NM Aging and Long-Term Services Department for $68,355.50 to continue Foster Grandparent and Senior Companion programs, and adopting Resolution 2023-03 committing to update the city's asset management plan. The consent agenda includes a park use permit for an Easter egg hunt, a board reappointment, and meeting minutes. New business includes quitclaim deeds to Quay County and the school district, a convention center change order, and appointments.
- Resolution 2023-03 to commit to updating the Asset Management Plan
- Intergovernmental Agreement with NM Aging and Long-Term Services for $68,355.50
- Park Use Permit for Pure Elegance Car Club for Easter egg hunt at Dunn Park on April 1, 2023
- Quitclaim Deeds to Quay County and Tucumcari Municipal School District 1 for baseball/softball property
- Change Order for Convention Center north wall renovations
City Commission Work Session
The Tucumcari City Commission will hold a work session to discuss three items: a change order for the Convention Center's north wall renovations, equipment for the Convention Center, and the Route 66 Centennial Celebration. These are discussion items only, with no formal votes scheduled.
- Change order for Convention Center north wall renovations
- Equipment for Convention Center
- Route 66 Centennial Celebration discussion
Library Advisory Board Meeting
The Library Advisory Board is meeting to handle routine business, including approving minutes and hearing the Library Director's report. The board will also discuss new business items: a Dr. Seuss Birthday event and the summer reading program.
- Discussion of Dr. Seuss Birthday event
- Discussion of summer reading program
City Commission
The Tucumcari City Commission will consider several contracts and purchases, including a Volvo excavator for the cemetery, a change order for convention center renovations, engineering services for street projects, and a lease addendum. The agenda also includes routine approvals of minutes and resolutions, plus an executive session on city manager personnel matters.
- Purchase of Volvo EW60E Compact Wheeled Excavator for Cemetery
- Change Order for Convention Center renovations regarding north wall
- Engineering Services for proposed street projects and scoping reports
- Addendum to Lease Agreement between the City and Father's Forge
- Contract with Dana Leonard for GIS Services
City Commission Work Session
The Tucumcari City Commission will hold a work session to discuss multiple items, including equipment for the cemetery and convention center, a change order for the convention center's north wall renovation, engineering services for street projects, an addendum to the Father's Forge lease, and a contract with Dana Leonard for GIS services. No formal votes are scheduled; these are discussion items only.
- Change order for Convention Center north wall renovations
- Engineering services for proposed street projects and scoping reports
- Addendum to Father's Forge initial lease agreement
- Contract with Dana Leonard for GIS services
- Route 66 Centennial Celebration discussion
Lodgers Tax Advisory Board Meeting
The Tucumcari Lodgers Tax Advisory Board is meeting to approve the agenda and minutes, review the financial report, and take action on the final Rattler Reunion report, the application for lodging tax funds, and Fast TV. The board will also discuss marketing efforts, purchasing equipment for the Convention Center, and elect new officers. Public comments are limited to 3 minutes.
- Final Report Rattler Reunion (action required)
- Approval and/or changes to the application (action required)
- Fast TV (action required)
- Purchasing Equipment for Convention Center
- Election of new officers (action required)