Traill County public meetings in 2023

Traill County EDC

The Traill County Economic Development Commission board will meet to approve minutes, the treasurer's report, and checks, and to act on officer nominations, check signers for 2024, and the mileage rate. They will also discuss updates on the 'Hot on the Traill' campaign, website conversion, employee reviews, and the 1881 loan.

• Approve November 16, 2023 minutes and November 17 email vote
• Approve treasurer's report and checks
• Officer nominations and elections for 2024
• Set check signers for 2024
• Set mileage rate

County Commission

The Traill County Commission will meet to approve the agenda and minutes, and discuss highway employee salaries and parking lot repairs. Several appointments are scheduled to address highway issues, an old generator, a VSO position, and a 2024 contract.

• Review Highway employee salary schedule (tabled from last meeting)
• Discuss parking lot repairs
• Appointment with Corwyn Martin & Matt Lange (Highway issues)
• Appointment with Jenni Rubash (old generator)
• Appointment with Joe Kramer (2024 Remark Contract)

Elm River Joint Water Resource District

This is a regular meeting of the Elm River Joint Water Resource District. The agenda contains only the agenda and meeting materials, with no substantive items listed for decision or discussion.

Elm River Joint Water Resource District

This is a procedural agenda for the Elm River Joint Water Resource District meeting on December 5, 2023. The only listed action is the approval of the agenda and review of the meeting minutes from the previous meeting. No substantive decisions or discussions are listed.

• Approval of agenda
• Review of December 5, 2023 meeting minutes

County Commission

The Traill County Commission will vote on routine items including a 2024 ambulance service contract, signing of deeds for tax-sale properties, and a maintenance certification for a federal aid project. They will also discuss a letter about County Road #25 and receive updates on highway work, hiring, generators, and sheriff issues. A $45,000 state grant for courthouse steps was received.

• Approve 2024 Second Amendment to Service Contract for F-M Ambulance Service dba Hillsboro Ambulance, no change
• Sign deeds for 8 tax-sale properties to individuals and Portland City
• Received $45,000 ND State Historical Society grant for courthouse steps repair
• Approve drain tile easement for Jason Siegert in Eldorado Township
• Notice of milling & overlaying on HWY 18 in Portland & Mayville

Water Resource District

This is a procedural agenda for the Traill County Water Resource District meeting on November 21, 2023. It lists only the agenda and meeting materials as documents, with no specific decisions, proposals, or discussion items detailed. The meeting appears to be routine with no substantive items specified.

• No specific action items listed

County Commission

The Traill County Board of Commissioners will meet to approve routine items including the 2024 West Traill Ambulance Service contract, a grant application for Safe Kids Grand Forks, and $5,000 for the county preservation grant program. They will also set 2024 voting precincts for vote-by-mail and in-person voting, and receive notice about abandoning Roseville Drain #19. The agenda includes appointments with officials on jail contracts, highway issues, opioid settlement, and board appointments, plus a tax foreclosure sale later in the day.

• Approve 2024 West Traill Ambulance Service contract
• Set 2024 Primary and General Election voting precincts for vote-by-mail and in-person voting
• Approve $5,000 for 2023 Traill County Preservation Grant Program with Historical Society
• Allow Chairman to sign grant application for Safe Kids Grand Forks (no cost to county)
• Tax foreclosure sale for years 2020-2022 starting at 1:00 p.m.

Traill County EDC

The Traill County Economic Development Commission held an email meeting on November 17, 2023, to approve four routine items because the regular November 16 meeting lacked a quorum. The board approved the October minutes, treasurer's report, checks, and a $10,000 transfer from the operating fund to the revolving loan reserve fund. The motion carried, and the email meeting was closed.

• Approval of October minutes
• Approval of October treasurer's report
• Approval of checks in November meeting packet
• Transfer of $10,000 from operating fund to revolving loan reserve fund

Traill County EDC

The Traill County Economic Development Commission board will meet to approve minutes, treasurer's report, and checks, and vote on a second transfer to the loan fund. They will also discuss the Community Showcase, the "Hot on the Traill" campaign, website conversion, employee review timelines, and 2024 officer nominations.

• Approve October 19, 2023 minutes
• Approve treasurer's report and checks
• Vote on 2nd transfer to loan fund
• Officer nominations for 2024 board
• Community Showcase on December 14, 2023

Water Resource District

This is a routine meeting agenda for the Traill County Water Resource District. The agenda contains only the agenda document and meeting materials, with no specific action items listed.

Traill County EDC

The Traill County Economic Development Commission's Business Assistance Committee discussed whether to cap interest rates on Flex PACE loans, given higher current rates. The committee reached a consensus to keep current rates and handle each loan request individually, with the option to revisit the policy later. They also noted potential upcoming loan requests from Buxton and Grandin businesses.

• Discussed implementing a cap on Flex PACE loan interest rates
• Consensus to address loan requests case-by-case, no across-the-board change
• Noted potential loan requests from Buxton-based businesses and a Traill County side of Grandin business
• City of Buxton likely cannot contribute to loan buydowns

Elm River Joint Water Resource District

This is a procedural meeting agenda with no substantive items listed. The only agenda item is the agenda itself, and the only attached document is a PDF of the 2023 meeting materials. No decisions, proposals, or discussions are specified.

• No substantive items listed; agenda is procedural only

County Commission

This is a regular meeting of the Traill County Commission. The agenda includes only the agenda itself and meeting materials, with no specific action items listed. The meeting appears to be procedural, with no substantive decisions or discussions detailed in the provided text.

Traill County EDC

The Traill County Economic Development Commission will hold its regular monthly meeting, covering routine reports and several action items. Key decisions include approving the treasurer's report and checks, voting on a transfer to the loan fund, and acting on a FlexPACE buydown request from Walden Vet. The board will also discuss interest rates on loans and consider renewing a business training and certification grant.

• Approve September 19, 2023, minutes
• Approve treasurer's report and checks
• Walden Vet change in terms on FlexPACE loan
• Vote on transfer to loan fund
• Vote on FlexPACE buydown request from Walden

Water Resource District

This is a regular meeting of the Traill County Water Resource District. The agenda is minimal and contains only the agenda and meeting materials, with no specific action items listed. The meeting appears to be procedural in nature.

County Commission

The Traill County Commission will vote on the 2024 budget, a $50,000 transfer from E911 Wireless, and several county deeds. They will also consider a raffle permit and receive financial reports. The meeting includes appointments with local officials and updates on highways and sheriff matters.

• Motion to approve 2024 budget as finalized on 10-05-23
• Motion to transfer $50,000 from E911 Wireless to regular fund
• Motion to approve raffle permit for Central Valley Dollars for Scholars (drawing 02-27-24)
• Motion to sign County Deed with Merlon Ellard for parcel #28-0001-04299-025
• Motion to sign two County Deeds with Premier Alliance Inc. for foreclosed properties (tax due $2,470.50 and $2,000.85)

County Commission

The Traill County Board of Commissioners is holding a special meeting solely to review the 2024 budgets. No other business is listed on the agenda. The meeting is in person only.

• Special meeting to review 2024 budgets
• Upcoming NDACo Convention in Bismarck, October 8-10
• Regular meetings scheduled for October 17, November 7, and November 21
• 2023 Tax Foreclosure Sale (years 2020-2021-2022) set for November 21 at 1:00 p.m.

Elm River Joint Water Resource District

This agenda is mostly procedural, listing only the agenda and meeting materials for the Elm River Joint Water Resource District's October 3, 2023 meeting. No specific decisions, proposals, or discussion items are detailed.

Water Resource District

This agenda for the Traill County Water Resource District meeting on October 3, 2023, contains only the agenda itself and a reference to meeting materials. No specific decisions, discussions, or action items are listed, making it purely procedural.

County Commission

The Traill County Commission will finalize 2024 budgets, revisit opening courthouse doors, and appoint two commissioners to the ND State Fair Board. The board will also vote on increasing lodging rates and setting sales prices for 2023 tax foreclosure properties, with several scheduled appointments for updates on gravel bids, highways, Elm River, county property sales, and sheriff matters.

• Motion to increase lodging rates from $88.20 to $96.30 effective October 1, 2023
• Motion to set sales price for 2023 Tax Foreclosure properties
• Appoint two commissioners to ND State Fair Board (last year: Tom & Larry)
• Revisit opening courthouse doors (tabled from last meeting)
• Finalize 2024 budgets

County Commission

This meeting has no published agenda. The county commission is not listing any specific items for decision or discussion, and the agenda text directs readers to review the minutes instead.

• No agenda items listed

Traill County EDC

The Traill County EDC board will meet to approve routine reports and minutes, discuss an insurance increase and the 'Hot on the Traill' campaign, and consider two Flex PACE buydown requests from Hillsboro Storage LLP and Walden. They will also address the closure of the Hatton Free Press and Traill County Tribune, and plan a Community Showcase on November 30, 2023.

• Flex PACE buydown request – Hillsboro Storage LLP
• Flex PACE buydown request – Walden
• Closure of Hatton Free Press & Traill County Tribune
• Insurance Increase discussion
• Community Showcase, November 30, 2023

County Commission

The Traill County Commission will vote on the agenda and minutes, appoint Kevin R. Grothmann to the Hillsboro City-Extra Territorial Planning & Zoning Committee, and revisit opening the courthouse doors. They will also hear updates from highway officials, discuss mobile homes, a UND land use agreement, summer programs, wellness programs, and salaries. A public budget hearing is scheduled for the next day.

• Appoint Kevin R. Grothmann to Hillsboro City-Extra Territorial Planning & Zoning Committee
• Revisit opening courthouse doors
• Highway updates from Corwyn Martin & Matt Lange
• Discussion on mobile homes with Kayla Knudson
• Salary discussion

County Commission

The Traill County Commission will hold its regular meeting, approving the agenda, minutes, and updated per diem meal rates. They will also consider a request to close Belmont Park on September 30, 2023, and discuss using ARPA vs. COVID funds for budget items. Several department heads and officials are scheduled for appointments to provide updates.

• Approve per diem meal rates: Q1 $9.00, Q2 $14.00, Q3 $22.00 (effective Aug 1, 2023); lodging stays $88.20/night
• Request to close Belmont Park on September 30, 2023
• Discussion on using ARPA vs. COVID funds for budget items
• Appointments: Corwyn Martin (Highway bids), Matt Lange (Highway updates), Paula Suda (Hillsboro School referendum), Steve Hunt (Office updates), Heather Hovey (Health insurance survey)
• Public Budget Hearing scheduled for 09-20-23 at 6:00 p.m.

The Board adopted a resolution allowing NDACo to centrally collect and distribute 911 fees. Other actions included closing Belmont Park and approving road encroachment permits for Halstad Telephone.

• Adopted Joint Powers Agreement for NDACo to centrally collect and distribute 911 fees (5-0)
• Approved closing Belmont Park effective 09-30-23
• Approved $2,925.00 payment to High Point Networks using ARPA funds for server deployment
• Approved road encroachment permits for Halstad Telephone in Lindaas, Mayville, Wold, and Norway Townships
• Approved state per diem rate increases effective August 1, 2023
• Set gravel stockpile bids for October 3, 2023
• Scheduled Mayville Shop re-bid opening for December 18, 2023

Water Resource District

This is a procedural agenda for the Traill County Water Resource District meeting on September 5, 2023. The agenda contains only the agenda document and meeting materials, with no specific action items, discussions, or decisions listed. The meeting appears to be routine with no substantive items detailed in the provided text.

The Board approved a 362-acre subsurface water management system for Shawn Knudson and authorized several drain and culvert repair contracts. It also approved a change order and pay application for the Blanchard-Norman Drain No. 23-40 project.

• Approved Subsurface Water Management Permit No. 2023-11 for Shawn Knudson (unanimous)
• Approved $129,720 bid from KRB Gravel for Red Owl Drain No. 55 repairs (unanimous)
• Approved $70,086 Change Order No. 1 for Blanchard-Norman Drain No. 23-40 (unanimous)
• Approved $458,110.08 pay application for Blanchard-Norman Drain No. 23-40 (unanimous)
• Authorized culvert repairs for Mayville-Blanchard Drain No. 39 not to exceed $20,000 (unanimous)
• Authorized culvert removal in Belmont Township Section 34 (unanimous)
• Approved payment of bills and August bank statements (unanimous)

Elm River Joint Water Resource District

The Board approved a cost-share amendment for Elm River Dam No. 3 and decided to combine the bidding process for Dams 1, 2, and 3 into a single project. Additionally, the Board voted to pay off two short-term bonds using existing funds.

• Approved cost-share amendment for Elm River Dam 3 with State Water Commission (unanimous)
• Directed Moore to advertise a single combined bid for Dams 1, 2, and 3 upon receipt of state permits (unanimous)
• Approved retirement of two short-term bonds totaling $584,000 using existing funds (unanimous)
• Approved the order of the agenda (unanimous)
• Approved August 1 meeting minutes (unanimous)
• Approved bills as presented (unanimous)

Water Resource District

This is a procedural agenda for the Traill County Water Resource District's August 30, 2023 landowner meeting. No specific decisions, proposals, or discussion items are listed beyond the agenda and meeting materials documents. The substance of the meeting is not detailed in the provided text.

• Landowner meeting scheduled for August 30, 2023

The board met to review drain lengths, crossings, and side slopes for the Mayville Drain No. 8 main channel and lateral. The session included a review of a survey and images of areas of interest. No formal actions were taken.

Traill County EDC

The Traill County Economic Development Commission will hold its regular monthly meeting. The board will vote on the secretary's and treasurer's reports, including approving checks, and will discuss the executive director's report. New business includes an insurance increase, new building owners, board member term renewals, and a revamp of the Shop Local program. Community updates will be shared by board members.

• Approval of July 20, 2023 minutes
• Approval of treasurer's report and checks
• Discussion of insurance increase
• Board terms renewal for Cassie, Dave, and Brian
• Shop Local revamp – 'Hot on the Traill'

The commission approved a one-year trial of the Bandwango 'Hot on the Traill' discount program to attract out-of-market customers. The board also accepted the July meeting minutes and the treasurer's report.

• Approved one-year trial of 'Hot on the Traill' discount program, contingent on other EDC participation, with TCEDC share not to exceed $2,500
• Accepted July 20, 2023 meeting minutes
• Accepted treasurer's report
• Approved checks, including purchases for a coffeepot and carpet cleaning solution
• Rescheduled September meeting to Tuesday, Sept. 19

Water Resource District

This is a procedural agenda for the Traill County Water Resource District meeting on August 15, 2023. The agenda contains only the agenda document and meeting materials, with no specific action items, discussions, or decisions listed.

The Board approved several right-of-way purchase agreements for drain projects and authorized cost-share applications with the North Dakota State Water Commission. It also approved a subsurface water management system for Jacob Amb in Viking Township and a drainage request on a highway right-of-way.

• Approved right-of-way purchase agreements for Dalrymple Farms, Spruce Lane, and Ewen Amann (Unanimous)
• Authorized Moore to submit a 404 permit application for NDDOT Highway 18 crossing (Unanimous)
• Approved Request for Drainage on Highway Right of Way for Manager Neset (4-0, 1 abstention)
• Authorized Moore to apply for final design cost share for Belmont-Stavanger Drain No. 52 (Unanimous)
• Authorized Moore to apply for final design cost share for Miller Drain No. 29 (Unanimous)
• Authorized repairs for Moen culvert not to exceed $10,000 (Unanimous)
• Approved purchase agreements for Joel Halvorson and Harlyn Erickson for Red Owl Drain (4-0, 1 abstention)
• Authorized repairs for Steele-Traill Drain No. 17A not to exceed $12,000 (Unanimous)

County Commission

The Commission authorized the use of ARPA funds for a new website via CivicPlus, LLC and approved additional bridge work. They also set the starting wage for deputy sheriffs and updated health insurance and overtime policies.

• Approved agreement with CivicPlus, LLC for new website using ARPA funds (4-1)
• Approved $97,000 for Phase 3 of Climax Bridge work, cost split with Polk County
• Set starting wage for deputy sheriff positions at $49,000.00
• Approved continuing with NDPHIT health insurance current policy and deductibles
• Approved updated Overtime/Comp. Policy #505 for Sheriff Deputies
• Approved advertising for two E911 dispatchers
• Approved five County Road/Right-of-Way Encroachment & Crossing Permits
• Approved payment of regular bills

Elm River Joint Water Resource District

The Board voted to advertise for bids on the Elm River Dam No. 3 project using the current design approved in the DWR permit. The bid process includes a base bid and an alternative bid with different completion dates. The Board also approved the June 6 meeting minutes and presented bills.

• Approved June 6 meeting minutes (unanimous)
• Approved bills as presented (unanimous)
• Approved advertising for bids for Elm River Dam No. 3 with base and alternative bid options (unanimous)

Water Resource District

The Board approved the 2024 assessment values and authorized several drainage repair projects. It also approved a $32,000 agreement with NoDak Electric Cooperative to remove powerlines for the Blanchard-Norman Drain project.

• Approved $32,000 aid to construction agreement with NoDak Electric Cooperative (Unanimous)
• Approved 'Upper' repair project for Miller Drain No. 29 using plastic culverts (Unanimous)
• Approved seeking bids for FEMA damage site repairs in Norway Drain No. 38 (Unanimous)
• Approved 2024 assessment values (Unanimous)
• Authorized research into deposit accounts to maximize interest income (Unanimous)
• Approved payment of bills and electronic fund transfers (Unanimous)
• Approved July bank statement and general journal entries (Unanimous)

County Commission

The Traill County Commission will consider ratifying the 2024 AVHSZ budget of $1,683,093.04 and approving estimated budgets for tax statements. They will also discuss moving to one commission meeting per month and hear updates from highway, sheriff, and other officials.

• Ratify 2024 AVHSZ budget of $1,683,093.04
• Approve 2024 estimated budgets for tax statements
• Request to move to one commission meeting per month
• Highway updates with Corwyn Martin and Matt Lange
• CR #25 dust control discussion with Kevin Sondreal

The Commission approved a proposed 2024 total state and county budget of $7,809,852.46. They also voted to join the NDPERS Public Safety Defined Benefit Retirement Plan for eligible sheriff's department employees. Other actions included approving several fund transfers and road maintenance projects.

• Approved 2024 AVHSZ budget of $1,683,093.04
• Approved 2024 Estimated Tax Statements with proposed budget of $7,809,852.46
• Approved joining NDPERS Public Safety Defined Benefit Retirement Plan effective Jan 1, 2024 (5-0)
• Approved $87,101.17 from ARPA Fund for body cams and vehicle cameras
• Approved $15,000 limit for dust control on County Road #25
• Approved $8,920.00 for architectural services with Hepper Olson Architects, LTD
• Approved policy change to allow Sheriff Deputies to receive overtime pay
• Approved moving to one commission meeting per month starting Jan 9, 2024 (4-1)

Water Resource District

This is a special meeting of the Traill County Water Resource District. The agenda contains only the agenda itself and a reference to meeting materials, with no specific action items, discussions, or decisions listed. The meeting appears to be procedural in nature.

The board met via WebEx to conduct a special meeting. The only substantive action taken was the approval of the minutes from the July 18 meeting.

• Approved July 18 meeting minutes (unanimous)

Traill County EDC

The Traill County Economic Development Business Assistance Committee discussed and agreed to recommend to the full board a Flex PACE interest buydown loan of up to $9,000 for Luther Memorial Home to replace the roof on its entire complex. The loan would be funded annually over 10 years, with TCEDC's share about $750 per year, and would be split with MayPort EDC. The recommendation is subject to full board approval.

• Flex PACE buydown loan up to $9,000 for Luther Memorial Home roof replacement
• 10-year annual funding, TCEDC share ~$750/year
• Variable interest rate prime plus 1%, no early payoff penalty
• Community contribution request ~$15,000, split with MayPort EDC
• Total buydown amount approximately $81,000

The Business Assistance Committee agreed to recommend that the full board approve a Flex PACE buydown loan for a new roof at Luther Memorial Home. The proposed funding would be split with MayPort EDC over a 10-year period.

• Recommended approval of Flex PACE buydown loan up to $9,000 for Luther Memorial Home (split with MayPort EDC over 10 years)

Traill County EDC

The Traill County EDC board will hold its regular monthly meeting, reviewing minutes and financial reports, and taking action on a loan request from Luther Memorial under the Flex Pace program. The board will also discuss the Mayor's Social/Summit, Degelman ribbon cutting, and daycare grant wrap-up.

• Flex Pace loan request from Luther Memorial (action required)
• Daycare grant checks and wrap-up
• Mayor's Social/Summit 2023 discussion
• Degelman ribbon cutting discussion
• Approve treasurer's report and checks

The Commission approved a loan buydown to assist Luther Memorial Home with a full roof replacement. The board also accepted the treasurer's report and approved monthly checks, including payments for new grants and website fees.

• Approved Flex PACE buydown loan of up to $9,000 for Luther Memorial Home
• Approved monthly checks including CivicPlus fee and New Jobs Training pass-throughs
• Accepted June 15, 2023 meeting minutes
• Accepted treasurer's report

Water Resource District

This is a regular meeting of the Traill County Water Resource District. The agenda contains only procedural items: approval of the agenda and review of meeting materials. No substantive decisions or discussions are listed.

• Approval of agenda
• Review of meeting materials

The Board approved drain tile system applications for Ben McClenahen and Curtis Hong. It also authorized several culvert repairs and finalized payments for the Thompson Drain No. 72 project.

• Approved subsurface water management permit for Ben McClenahen (unanimous)
• Approved subsurface water management permit for Curtis Hong (unanimous)
• Approved Final Pay Application of $75,086.33 for Thompson Drain No. 72 (unanimous)
• Approved Final Balancing Change Order for Thompson Drain No. 72 (unanimous)
• Approved Hanson Drain No. 18 repair not to exceed $10,000 (unanimous)
• Approved Hatton Drain No. 45 repairs not to exceed $10,000 (unanimous)
• Approved culvert repairs for Holman Drain No. 43 (unanimous)
• Denied reimbursement request from Norman Township for Elm River Diversion Drain No. 73

County Commission

The Commission approved a Preliminary Engineering Contract for Bridge #403 and a resolution designating county banks as depositories for public funds. The board also appointed an interim weed officer and a community service coordinator. A public budget meeting was scheduled for September 20, 2023.

• Approved Preliminary Engineering Contract for Bridge #403 (project #BRC-4928(62))
• Adopted resolution designating Goose River Bank, Aspire Bank, First State Bank, and Dakota Heritage Bank as depositories
• Appointed Craig Hutchins as interim weed officer
• Appointed Deputy Sheriff Folena as Community Service Coordinator
• Promoted Deputy Sheriff Austin Baril to Sargent
• Approved $28,734.00 Bergstrom Electric contract for new generator electrical work
• Approved $200.00 stipend for Eagle Scout service project at Rosalie’s Garden
• Approved Indemnity Bond for lost check #105406 in the amount of $255.00

County Commission

The Traill County Board of Commissioners will hold a regular meeting with routine approvals, including minutes and an indemnity bond for a lost check. They will also hear updates on highway matters and an insurance policy, and attend a Housing Authority meeting.

• Approve indemnity bond for lost check #102646 to Alesha Knudson for $20.16
• Highway updates from Corwyn Martin and Matt Lange
• Insurance policy update from Luke Faleide, Heritage Insurance Services
• Traill County Housing Authority meeting at 9:30 a.m.

The Board approved a contract with CivicPlus for a new county website and authorized repairs to the Belmont Park shelter using insurance funds. Several road encroachment and drain tile permits were approved, and property insurance values were updated. A decision on increasing liability insurance was tabled.

• Approved contract with CivicPlus for new county website
• Approved repair of Belmont Park shelter using insurance funds
• Approved $20.16 Indemnity Bond for Lost Instrument for Alesha Knudson
• Approved encroachment permit for Rust Farms in Norway Township
• Approved drain tile permit for Rust Farms along CR# 11
• Approved two encroachment permits for Galesburg City along CR #1 and CR #16
• Approved three ditch cleaning permits for Leslie Amb and Jacob Amb in Viking Township
• Approved property insurance value increase of $2,255,935 and added Lincoln Monument ($120,000 value)

Traill County EDC

The Traill County Economic Development Commission (EDC) will hold its regular meeting on June 15, 2023, starting with a tour of the Nodak Insurance Building and followed by a board meeting at Goose River Bank in Mayville. The board will take action on the secretary's and treasurer's reports, including approving minutes and checks, and will discuss unfinished and new business items such as a website update, certificate of deposit renewal, preliminary budgeting, and property tax clearance guidelines for future grants and loans. Community updates from board members are also on the agenda.

• Approve May 23, 2023, minutes
• Approve treasurer's report and checks
• Update on TCEDC website via Civic Plus partnership
• CD maturing and renewing – need signatures
• Property tax clearance guidelines update for grants and loans

The Commission decided to transition its website to a department header site with CivicPlus. It also approved the inclusion of property tax clearance records for business assistance and loan applications.

• Approved move to a department header site with CivicPlus
• Approved incorporating property tax clearance records into business assistance and loan paperwork
• Accepted May 23, 2023 meeting minutes
• Accepted treasurer's report
• Approved monthly checks

Water Resource District

The Traill County Water Resource District is holding its regular meeting to approve minutes and bills, and to discuss the status of numerous drain projects, including repairs and reconstructions. They will also review permits, complaints, and the preliminary 2024 budget, along with other administrative matters.

• Approve bills for May 17 – June 6, 2023
• Status updates on Blanchard-Norman 23-40, Camrud Drain No. 79, Thompson Drain No. 72, and Elm River Joint WRD projects
• Reconstruction of Belmont-Stavanger Drain No. 52 outlet and culverts
• Warranty repair on Greenfield-Bohnsack Drain No. 57A outlet
• Review of 2024 preliminary budget and RRJWRD mill levy request

The Board approved the 2024 preliminary budget and the purchase of the LEP Office Complex. Several drainage projects were advanced, including reconstruction authorizations for the Belmont-Stavanger and Carson drains. The Board also approved a feasibility study for Roseville Drain 19 outlet improvements.

• Approved 2024 Preliminary Budget (unanimous)
• Approved purchase of LEP Office Complex (unanimous)
• Approved updated purchase agreement for Dalrymple Farms and Spruce Lane property modification (unanimous)
• Approved contractor's notice of intent for storm water permit for Blanchard-Norman Drain No. 23-40 (unanimous)
• Directed Moore to apply for surface drain permit for Belmont-Stavanger Drain No. 52 reconstruction (unanimous)
• Directed Moore to apply for surface drain permit for Carson Drain No. 10 reconstruction (unanimous)
• Approved State Water Commission Cost-Share Agreement for Roseville Drain 19 Feasibility Study (unanimous)
• Approved Moore's Task Order for Roseville feasibility study (unanimous)

Elm River Joint Water Resource District

The Elm River Joint Water Resource District is meeting to approve minutes and bills, and to receive updates on the Elm River Dam No. 1 and No. 2 Improvement Project and Dam No. 3. The meeting is a conference call originating from the Traill County Water Resource District office.

• Approval of May 2 meeting minutes
• Approve bills
• Elm River Dam No. 1 and No. 2 Improvement Project No. 2022-01 update
• Elm River Dam No. 3 update

The Board approved the May 2 meeting minutes and the presented bills. Members received updates on permit statuses for Elm River Dams No. 1, 2, and 3, noting that construction for these projects is now anticipated for 2024 due to pending state permit reviews.

• Approved May 2 meeting minutes (unanimous)
• Approved bills as presented (unanimous)

County Commission

The Traill County Commission is meeting for a tax equalization session followed by its regular meeting. The agenda includes a tax equalization meeting and the regular meeting agenda, with no other specific items listed.

• Tax equalization meeting
• Regular meeting agenda

The County Commission approved the purchase of a new website from CivicPlus using ARPA funds. The board also authorized highway department hires and pay increases, approved a road encroachment permit, and appointed a new member to the AVHSZ Board.

• Allocated $40,000 from ARPA Funds for a new website from CivicPlus
• Approved hiring Mike Boppre at $22.00/hr and pay increases for K. Jorgenson ($22.00/hr) and E. Werre ($22.50/hr)
• Approved County Road Right-of-Way Encroachment & Crossing Permit for Dakota Natural Gas, LLC
• Appointed ND State Representative Mike Beltz to the AVHSZ Board for a 3-year term
• Approved $316.00 Indemnity Bond for Lost Instrument for Thomas Anderson
• Approved AVHSZ compensation calendar switch to July 1st
• Authorized sale of used county equipment via sealed bids due July 14th
• Closed county offices on Monday, July 3rd

Traill County EDC

The Traill County Economic Development Commission (TCEDC) board will hold its regular meeting to approve minutes, treasurer's report, and checks, and to discuss unfinished business including website renovation and housing progress. New business includes website renovation, a legislative update on infrastructure property tax exemptions, and beautification grants. Community updates will also be shared.

• Approve April 25, 2023 minutes
• Approve treasurer's report and checks
• Website renovation discussion
• Traill County Housing progress update
• Legislative update on infrastructure property tax exemptions (Mayville State)

The commission approved $15,000 in public space grants for three districts and $13,484.51 for 15 business improvement projects. The board also accepted the treasurer's report and approved monthly checks, including a Flex PACE interest buydown installment for Hillsboro Inn.

• Approved $15,000 for public spaces grants to Central Valley School, Mayville Park District, and Buxton City Park District ($5,000 each)
• Approved $13,484.51 for 15 business improvement grants
• Approved monthly checks, including Hillsboro Inn Flex PACE interest buydown installment
• Accepted April 25, 2023 meeting minutes
• Accepted treasurer's report

Traill County EDC

The Traill County Economic Development Marketing Committee reviewed and recommended funding for public space and business improvement grant applications. They recommended $5,000 each for three public space projects and various amounts for business improvements, with some applications deferred or redirected.

• Recommended $5,000 each for Central Valley School lights, Mayville Park District Cometville Park, and Buxton City Park District basketball/pickleball courts
• Recommended $1,000 for Caledonia Properties window repair, Hillsboro Public School landscaping, Paulson Gravel Service painting, Mayville Lutheran Church signage, Valley Land Holdings, Soholt Bakery, Sub-Zero Press, Delchar Theater, Mayville Public Library, Rainbow Garden & Sculpture Walk, Immanuel Lutheran Church, Portland Golden Age Club
• Recommended $434.04 for Buxton Fire Protection District interior renovations
• Recommended $300.47 for Mayville State University artwork installation
• Recommended 50% up to $750 for Tiny Town Learning Center artificial turf

The committee recommended $15,000 in funding for three public space projects. It also recommended funding for 15 business improvement grant applications ranging from $300.47 to $1,000.

• Recommended $5,000 public space grant for Central Valley School
• Recommended $5,000 public space grant for Mayville Park District
• Recommended $5,000 public space grant for Buxton City Park District
• Recommended $1,000 business improvement grants for Caledonia Properties, Hillsboro Public School, Paulson Gravel Service, Mayville Lutheran Church, Valley Land Holdings, Soholt Bakery, Sub-Zero Press, Inc., Delchar Theater, Mayville Public Library, Rainbow Garden & Sculpture Walk, Immanuel Lutheran Church, and Portland Golden Age Club
• Recommended $434.04 business improvement grant for Buxton Fire Protection District
• Recommended $300.47 business improvement grant for Mayville State University
• Recommended up to $750 business improvement grant for Tiny Town Learning Center
• Denied Hillsboro Beautification Commission fencing application due to missing details

Water Resource District

The Board approved two applications for subsurface water management systems for Rust Farms, LLC in Norway and Blanchard Townships. The Board also authorized a payment for a temporary construction easement for the Blanchard-Norman Drain project.

• Approved Application No. 2023-04 for a 228-acre drain tile system in Norway Township (Unanimous)
• Approved Application No. 2023-05 for a 148.8-acre drain tile system in Blanchard Township (Unanimous)
• Authorized $225 payment for a temporary construction easement for Highway 18 crossing (Unanimous)
• Approved payment of bills and electronic fund transfers (Unanimous)
• Approved May 2 meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)

County Commission

The Traill County Commission will vote on several routine items, including a $2.5 million federal aid contract for a road project, a street closure for Reynolds Days, and multiple indemnity bonds for lost checks. The board will also discuss County Road 25 and railroad crossings, and hear from several scheduled appointments. The agenda is largely administrative with no major policy changes.

• Approve Federal Aid Contract for ND Job #23564 in the amount of $2,503,525.10
• Allow City of Reynolds to close main street for Reynolds Days on July 29, 3 p.m. to 3 a.m.
• Transfer $8,282.73 from General-Profit from tax sales to Unclaimed Property
• Approve liquor license for The Brass Rail, LLC (on sale only, June-October)
• Discussion on County Road 25 and railroad crossings

The Traill County Commission approved a $2,503,525.10 federal aid contract with Robert R. Schroeder Construction. The board also authorized a new generator purchase and approved a 3% COLA for preliminary 2024 budgets.

• Approved $2,503,525.10 Federal Aid Contract with Robert R. Schroeder Construction
• Accepted $99,585.00 quote from Interstate Power, Inc. for generator replacement
• Approved 3% COLA and 65% salary range for 2024 preliminary budgets
• Authorized $96,036.26 from emergency fund for motor grader repairs
• Approved $10,000 budget allocation for 2024 for the Park Board
• Allowed Reynolds City to close County Road 25 on July 29, 2023
• Approved transfer of $8,282.73 from General Fund to Unclaimed Property Fund
• Approved out-of-state travel for Extension Agent Jill Murphy

Water Resource District

The Traill County Water Resource District approved several actions including an access agreement, refund of a late payment penalty for Blanchard Township, and a motion to apply for cost share for a feasibility study on Roseville Drain No. 19. The board also authorized up to $20,000 for dirt work and pipe installation in Kelso Township. No substantive decisions were made on several other projects, which remain under discussion or awaiting further action.

• Approved agenda as presented (unanimous)
• Approved minutes of April 18 meeting (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)
• Approved April bank statements and general journal entries (unanimous)
• Approved Access Agreement for Randy and Michelle Braaten (unanimous)
• Refunded late payment penalty for Blanchard Township on Elm River Joint WRD assessments (unanimous)
• Authorized up to $20,000 for Manager Lovas to coordinate dirt work and intercept pipe installation in Kelso Township (unanimous)
• Directed Moore to apply for cost share through State Water Commission for Roseville Drain No. 19 feasibility study (unanimous)

Elm River Joint Water Resource District

The Elm River Joint Water Resource District is meeting to handle routine business and discuss several water infrastructure items. The board will approve prior meeting minutes and bills, receive updates on dam improvement projects, and consider a bond resolution.

• Approval of April 4 meeting minutes
• Approve bills
• Elm River Dam No. 1 and No. 2 Improvement Project No. 2022-01 update
• Elm River Dam No. 3 update
• Blanchard Township assessment and bond resolution

The Elm River Joint Water Resource District approved a bond resolution to extend a short-term bond for Elm River Dams No. 1 and 2 by six months. The board also approved minutes, bills, and a penalty refund for Blanchard Township. Construction for dam improvement projects is delayed to 2024 due to pending state permits.

• Approved bond resolution to extend short-term bond for Elm River Dams No. 1 and 2 (3-0)
• Approved minutes of April 4 meeting (unanimous)
• Approved bills as presented (unanimous)
• Approved refund of late payment penalty for Blanchard Township (unanimous)

County Commission

The Traill County Commission will vote on routine items including approving the agenda and prior minutes, a raffle permit for Sanford Health Foundation North, liquor and beer licenses for Naastad Acres (on-sale only), and a $45,000 transfer from E911 Wireless to the E911 Regular Account. They will also discuss whether to advertise for a new cemetery mower after John Preston declined the role. The meeting includes scheduled updates from the highway, sheriff, custodian, and HR departments.

• Transfer $45,000 from E911 Wireless to E911 Regular Account
• Approve raffle permit for Sanford Health Foundation North (drawing 07-21-23)
• Approve liquor and beer licenses for Naastad Acres (on-sale only)
• Discuss advertising for cemetery mowing along Hwy 81 by Cummings
• Scheduled updates from Highway, Sheriff, Custodian, and HR

The Traill County Commission approved several actions including a $39,248 server purchase from High Point Networks, hiring a tar crew leader at $19/hour and crew at $17.50/hour, and authorizing a $45,000 transfer from E911 Wireless to E911 Regular accounts. They also approved a raffle permit for Sanford Health Foundation North, beer and liquor licenses for Naastad Acres LLC, and set up an account for relocating the Qualley home under FEMA buyout. Discussion on paving County Road 25 was tabled for further study.

• Approved $39,248 server purchase from High Point Networks, county share $3,924 from ARPA funds
• Approved hiring tar crew leader at $19.00/hour and tar crew at $17.50/hour
• Approved $45,000 transfer from E911 Wireless to E911 Regular account
• Approved raffle permit for Sanford Health Foundation North (drawing July 21, 2023)
• Approved beer and liquor licenses (on sale only) for Naastad Acres LLC for 2023
• Approved setting up account for Qualley home relocation at estimated $131,946 (FEMA/state/owner funded)
• Approved allowing Sheriff to advertise for a Deputy Sheriff
• Rescinded February 21, 2023 motion to join Walsh County jail needs study until more cost info received

Traill County EDC

The Traill County EDC Business Assistance Committee reviewed two loan requests. It voted to recommend a $18,000 Flex PACE buydown loan for the Hillsboro Inn remodel and expansion, as well as revised 12-month repayment terms for the Hatton Community Club. Both recommendations will be presented to the full board for final approval.

• Recommended $18,000 Flex PACE buydown loan for Hillsboro Inn remodel and expansion
• Hillsboro Inn loan terms: 5-year funding period, variable interest rate of prime plus 1 percent
• Recommended 12-month repayment terms for Hatton Community Club loan of $3,412.87
• Hatton Community Club management changed to Lewis & Clark Development Group

The committee recommended a Flex PACE buydown loan for the remodel and expansion of the Hillsboro Inn. It also recommended revised repayment terms for a Hatton Community Club loan.

• Recommended approval of Flex PACE buydown loan up to $18,000 for Hillsboro Inn
• Recommended 12-month repayment terms (instead of six) for Hatton Community Club loan of $3,412.87 plus interest

Traill County EDC

The Traill County EDC board will hold its regular meeting, approving the secretary's and treasurer's reports, and acting on several funding requests. They will consider a Flex PACE loan for the Hillsboro Inn, adjust repayment terms for the Hatton Community Club loan, and review a grant request from Ashely Jayne's Daycare. Updates on the Career Expo, new TUG members, housing, and community activities are also on the agenda.

• Approve March 16, 2023 minutes
• Approve treasurer's report and checks
• Hillsboro Inn Flex PACE loan request (action required)
• Hatton Community Club loan repayment terms adjustment (action required)
• Ashely Jayne's Daycare grant request (action required)

The commission approved a business loan for the Hillsboro Inn and a grant for Ashley Jayne’s Daycare. The board also modified the repayment terms for a loan to the Hatton Community Club.

• Approved Flex PACE interest buydown loan of up to $18,000 for Hillsboro Inn (5-year term)
• Approved $1,000 grant for Ashley Jayne’s Daycare to add two enrollment spots
• Approved extending Hatton Community Club loan repayment from 6 to 12 months starting June 1
• Approved $100 penalty for Hatton Community Club if payments are not received by the 10th of the month
• Accepted March 16, 2023 meeting minutes
• Accepted treasurer's report
• Approved monthly checks, including Bank of North Dakota 1881 Extraction installation

Traill County EDC

The Traill County Economic Development Marketing Committee reviewed a $1,000 grant request from Ashley Jayne's Daycare in Mayville for supplies and operating costs to fill two additional openings. The committee declined to make a formal recommendation and referred the application to the full TCEDC board for discussion at its April 25, 2023 meeting.

• Grant request: $1,000 for Ashley Jayne's Daycare, Mayville
• Funds for supplies and operating costs to fill two openings
• Committee declined to recommend; sent to full board

The Traill County Economic Development Marketing Committee reviewed a $1,000 grant application for Ashley Jayne’s Daycare in Mayville. The committee declined to make a formal recommendation, referring the request to the full board for the April 25, 2023 meeting.

• Declined to make formal recommendation on $1,000 grant for Ashley Jayne’s Daycare

Water Resource District

This Water Resource District meeting has no published agenda. The only item listed is a note that no agenda is available and that the minutes should be reviewed. No decisions or discussions are specified.

• No agenda published for this meeting
• Reference to meeting minutes as the only available record

The Board approved a bond resolution for several drains and authorized a 257-acre subsurface water management system in Roseville Township. Decisions were also made regarding the alignment of the Blanchard-Norman Drain No. 23-40 project and a feasibility study for the Roseville Drain No. 19 outlet.

• Approved $460,300 refunding maintenance levy improvement bonds (unanimous)
• Approved 257-acre subsurface water management system for Joel Moore and Chase Dewitz (unanimous)
• Approved keeping existing alignment and pursuing ROW modification for Blanchard-Norman Drain No. 23-40 (unanimous)
• Approved directing Moore to pursue cost share options for Roseville Drain No. 19 outlet feasibility study (unanimous)
• Authorized signing closing documents for Karen Bruderlin Trust (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)

County Commission

The Traill County Commission will consider approving a $2,503,525.10 road construction contract with Robert R. Schroeder Construction Inc. for project BRP-0049(030). The board will also discuss summer office hours, tabled from a previous meeting, and hear updates from highway department officials on financing, County Road 25, and County Road 10.

• Motion to approve resolution for BRP-0049(030) with Robert R. Schroeder Construction Inc., $2,503,525.10
• Discussion of summer hours (tabled from last meeting)
• Appointment: Matt Lange on Highway Department Financing
• Appointment: Nick West on County Road 25
• Appointment: Hong Brothers on County Road 10

The Board approved borrowing $1.5 million from the Bank of ND to pave County Road 25, pending a voter approval question in the June 2024 Primary. They also awarded a $2.5 million construction contract and approved pay adjustments for highway staff.

• Approved $1.5M loan from Bank of ND at 2% interest for County Road 25 paving (3-2)
• Awarded $2,503,525.10 contract for Project BRP-0049(030) to Robert R. Schroeder Construction Inc.
• Approved hiring KLJ for a hydraulic study on County Road 16
• Approved hiring two individuals at $21.00 per hour and pay increases for E. Werre, K. Showers, and R. Hoggard
• Approved trial summer hours for courthouse offices (Mon-Thu, 7:00am-5:30pm)
• Approved payment of regular bills

County Commission

The Traill County Commission will vote on several routine items, including bid agreements for highway work, a flag placement contract, and a liquor license. They will also hear from county staff and officials on highway, flood, and generator topics. The agenda is largely administrative with no major policy decisions.

• Motion to allow Chairman to sign bid agreements with JC Trucking, Ferguson Waterworks & KRB Gravel
• Motion to allow Auditor to sign agreement with Hillsboro Stars & Stripes for flags on courthouse property, $280.00
• Motion to approve liquor & beer license for Goose River Golf Club, Hillsboro (on sale only)
• Appointments: Matt Lange (KLJ Highway), Nick West (County Road #25), Steve Hunt (flood forecast), Jenni Rubash (generator), Heather Hovey (salary survey & summer hours)

The board approved a Flood Emergency Disaster Declaration and authorized several highway purchase and engineering agreements. They also approved liquor licenses for Goose River Golf Club and a flag agreement for the courthouse. Requests regarding summer courthouse hours and a salary survey were tabled.

• Approved Flood Emergency Disaster Declaration
• Approved Engineering Agreement with KLJ for paving County Road 1 and 16
• Approved liquor and beer licenses for Goose River Golf Club (on sale only)
• Approved $280 agreement with Hillsboro Stars & Stripes for courthouse flags
• Authorized purchase agreements with JC & J Trucking, Ferguson Waterworks, and KRB Gravel
• Authorized Road Superintendent to hire an individual following interviews
• Authorized Road Superintendent to allow load limits to go on
• Tabled changes to courthouse summer hours and salary survey

Water Resource District

The Traill County Water Resource District is holding its regular meeting to approve minutes and bills, review the status of numerous drain projects across the county, and act on a permit application and a complaint. The agenda is largely routine project updates and approvals, with no major policy decisions or large contracts listed.

• Approve bills and bank statements for March 21 – April 4, 2023
• Review status of Blanchard-Norman 23-40, Camrud 79, Thompson 72, and other drains
• Consider permit application No. 2023-02 from Jeff McInnes for drain tile
• Hear complaint: Reimer vs. Koenig
• Discuss bonds for Belmont-Stavanger Drain 52, Hillsboro Drain 26, and Murray Drain 17

The Board approved a permit for a 146-acre drain tile system in Bohnsack Township. It also authorized closing documents for several landowners and processed payments for a concluded right-of-way matter.

• Approved Application No. 2023-02 for Jeff McInnes to install a 146-acre drain tile system (unanimous)
• Authorized signing of Closing Documents for Shawn and Kathy Knudson, Kristie Braaten, and Randy Kyllo (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)
• Approved March bank statements and general journal entries (unanimous)
• Approved meeting agenda (unanimous)
• Approved March 21 meeting minutes (unanimous)
• Concluded DeRider Right of Way matter with a final payment of $11,523

Elm River Joint Water Resource District

The Elm River Joint Water Resource District is meeting to approve minutes and bills, and to discuss updates on Elm River Dam improvement projects, bond options, and maintenance district matters. The agenda is largely routine, with the most substantive items being project updates and financial discussions.

• Approval of March 2 special meeting minutes
• Approval of March 7 meeting minutes
• Approve bills
• Elm River Dam No. 1 and No. 2 Improvement Project No. 2022-01 update
• Elm River Dam No. 3 update

The Board approved the treasurer's bills and minutes from previous meetings. Members reviewed permit statuses and cost estimates for improvements to Elm River Dams No. 1, 2, and 3, with construction anticipated for 2023.

• Approved minutes of March 2 and March 7 meetings (unanimous)
• Approved bills as presented (unanimous)
• Decided to complete dam improvement projects before considering a maintenance district for sediment removal

Water Resource District

The Traill County Water Resource District is holding a regular meeting to approve bills and minutes, and to discuss the status of numerous drain projects, including repairs, bonds, and easements. They will also review permits and a complaint. The agenda is largely routine but includes many specific project updates.

• Approve bills for March 8-21, 2023
• Blanchard-Norman 23-40 project: access easement and closing documents
• Elm River Joint WRD project update on bonds
• Review of permits and complaint (Reimer vs. Koenig)
• FEMA washouts and drain washouts

The Board authorized closing documents for the Blanchard-Norman Drain project and approved a final payment to DeRider landowners. The Board also ordered a full survey of N. Mayville Drain No. 8 and a cost estimate for a 2-mile section of the Stavanger-Belmont Drain No. 52.

• Authorized signing Closing Documents for Randy and Michelle Braaten and Edson and Margaret Larson Foundation (Unanimous)
• Approved $11,523 final payment to DeRider landowners (Unanimous)
• Directed Moore to perform a full survey of N. Mayville Drain No. 8 (Unanimous)
• Directed Moore to develop a cost-estimate for reconstruction of a 2-mile section of Stavanger-Belmont Drain No. 52 (Unanimous)
• Approved agenda (Unanimous)
• Approved March 7 meeting minutes (Unanimous)
• Approved payment of bills and electronic fund transfers (Unanimous)

County Commission

The Traill County Commission is meeting to approve the agenda and minutes, and to authorize a letter requesting ND Highway Patrol help enforcing load limits. They will also consider signing a $2,000,000 federally funded cost participation, construction, and maintenance agreement with NDDOT for Contract #38230244, and discuss a letter to Elm River Supervisors. Appointments include highway department, county engineer, custodian, and sheriff.

• Motion to allow Auditor to send letter to ND Highway Patrol for load limit enforcement
• Sign cost participation, construction and maintenance agreement with NDDOT for Contract #38230244 in the amount of $2,000,000 (100% federally funded)
• Discuss letter to Elm River Supervisors
• Appointments: Corwyn Martin & Matt Lange (Highway), Nick West (GF County Engineer), Kevin Sondrol & Others (County Road 25), Jenni Rubash (Custodian), Steve Hunt (Sheriff)

The Commission authorized bid agreements for highway work and a cost participation agreement with NDDOT. The board approved courthouse flooring and generator replacements, and established a prisoner boarding agreement with Walsh County. A proposal to fund design work for County Road 25 failed for lack of a second.

• Approved bid agreements with Sorum Oil, Paulson Gravel, Buxton Farmers Union, and Lakeside Construction
• Authorized request to ND Highway Patrol for help enforcing road load restrictions
• Approved Cost Participation Agreement with NDDOT for project #BRP-0049(030) PCN 23564
• Approved notification to Elm River Township regarding the closure of bridge #94
• Approved prisoner boarding agreement with Walsh County at $95.00 per day plus medical expenses
• Approved replacement of 2nd floor courthouse flooring and the courthouse generator
• Approved purchase of a new mower within the custodian's budget
• Denied funding for County Road 25 estimate and design work (motion died for lack of a second)

Traill County EDC

The Traill County EDC board will hold its regular monthly meeting, with action required on the secretary's and treasurer's reports, including approving checks. The board will also vote on business grant guidelines and a public space grant approval, and discuss upcoming events like the Job Fair/Career Expo and Tug Board assignments.

• Approve secretary's report for Feb 16, 2023
• Approve treasurer's report and checks
• Business Grant guidelines approval (action required)
• Public Space Grant approval (action required)
• Job Fair/Career Expo upcoming on March 22

The commission approved guidelines for a $20,000 business grant and allocated $15,000 for public spaces grants. The board also accepted the treasurer's report and approved standard monthly checks.

• Approved Feb. 16, 2023 meeting minutes
• Accepted treasurer's report
• Approved monthly checks
• Approved business grant guidelines and application with requested language updates
• Approved $15,000 funding and guidelines for public spaces grants

Water Resource District

The Traill County Water Resource District is holding its regular meeting to approve bills and minutes, review the status of numerous drain and flood-control projects, and consider permits and complaints. The agenda is largely a status update on ongoing drainage work, with no major policy decisions or large contracts listed.

• Approve bills and bank statements for Feb 21 – Mar 7, 2023
• Status updates on Blanchard-Norman 23-40, Camrud No. 79, Thompson No. 72, and other drains
• Warranty repair on Greenfield-Bohnsack Drain No. 57A outlet
• FEMA washouts and drain washouts review
• Complaint: Reimer vs. Koenig

The Board approved payments for bills and bank statements and authorized snow removal spending for specific drains. It also directed a survey of County Road 16 to evaluate culvert installation and grade establishment. Several drain projects were discussed, though most remain in the planning or monitoring phase.

• Approved agenda (unanimous)
• Approved February 21 meeting minutes (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)
• Approved February bank statements and general journal entries (unanimous)
• Directed Moore to survey 2.5 miles of County Road 16 road ditch for culvert and grade potential (unanimous)
• Authorized managers to request snow removal for drains in their areas, not to exceed $7,500 per drain (unanimous)

Elm River Joint Water Resource District

The Elm River Joint Water Resource District is meeting to approve minutes and bills, and to receive updates on the Elm River Dam No. 1 and No. 2 Improvement Project and Dam No. 3. The meeting is a conference call originating from the Traill County Water Resource District office.

• Approval of February 7, 2023 meeting minutes
• Treasurer's report and approval of bills
• Update on Elm River Dam No. 1 and No. 2 Improvement Project No. 2022-01
• Update on Elm River Dam No. 3

The Board approved the State Water Commission Cost-Share Agreement for improvements to Elm River Dams No. 1 and No. 2. The project has an updated total cost estimate of $3,650,000. The Board also received updates on Dam No. 3 and a recent informational meeting.

• Approved February 7 meeting minutes (unanimous)
• Approved bills as presented (unanimous)
• Approved State Water Commission Cost-Share Agreement for Elm River Dams No. 1 and No. 2 (unanimous)

County Commission

The Traill County Commission is meeting to approve the agenda and prior minutes, receive an update on the ARCA records search, and hold scheduled appointments. Key business includes opening bids for highway gravel, fuel, culverts, and county insurance, plus updates on highways, county park repairs, and GIS/home exemption.

• 8:05 a.m. Highway gravel, fuel & culvert bids
• 8:30 a.m. County Insurance bid opening
• 8:10 a.m. Corwyn Martin & Matt Lange (Highway Updates)
• 9:00 a.m. Wayne & Pam Berg (County Park Repairs)
• 9:15 a.m. Kayla Knudson (GIS & Home Exemption)

The board authorized an agreement to house prisoners in Walsh County and accepted multiple bids for gravel, fuel, and culverts. They also approved a $74,063 property insurance renewal and a $12,190 trailer purchase for the highway department.

• Approved agreement to house prisoners in Walsh County at $95.00 per day plus medical expenses
• Placed Walsh County jail study project on hold
• Accepted all bids for gravel, fuel, and culverts
• Approved $12,190.00 trailer purchase from Bloomfield Inc.
• Accepted NDIRF renewal for $2 Million Liability Policy at $74,063.00
• Approved 2-year tax exemption for residential home (property #03-4003-04384-002)
• Approved updated Sidwell contract pending States Attorney approval
• Granted request to rebid new shop later in summer for 2024 construction

Water Resource District

The Elm River Joint Water Resource District is holding an informational meeting to discuss renovations to the Elm River Dams. A quorum of the Traill County Water Resource District may also attend, though no formal decisions are listed on the agenda.

• Informational meeting on Elm River Dams renovations
• Joint meeting of Elm River and Traill County water districts
• Held at Galesburg Fire Hall, Galesburg, ND

The Board held a special informational meeting to review the status of Elm River Dams No. 1, 2, and 3. No formal votes were taken, but officials reported that state construction permit applications have been submitted and construction is anticipated to begin in 2023.

• Informational update: Elm River Dams No. 1 and 2 total cost estimated at $3,650,000
• Informational update: Elm River Dam No. 3 total cost estimated at $850,000
• Traill County WRD to investigate options for a maintenance assessment district for sediment removal

Elm River Joint Water Resource District

The Elm River Joint Water Resource District is holding an informational meeting to discuss renovations to the Elm River Dams. A quorum of the Traill County Water Resource District may also attend.

• Informational meeting on Elm River Dams renovations
• Possible attendance by Traill County Water Resource District quorum

The Board held a special informational meeting to review permit statuses and cost estimates for three dam projects. No formal votes were recorded. Construction for all three dams is anticipated to begin in 2023 pending permit approvals.

• No substantive decisions were made; meeting was informational

Water Resource District

The Traill County Water Resource District is holding a regular meeting to approve minutes and bills, and to discuss the status of numerous drain projects, including the Blanchard-Norman 23-40, Camrud Drain No. 79, and Thompson Drain No. 72. They will also review a drain tile application, a complaint, and other business like snow removal.

• Approve bills for February 7-21, 2023
• Drain tile application 2023-01 by Larry Linneman and Rick Camrud
• Complaint: Reimer vs. Koenig
• Status updates on multiple drain projects (e.g., Blanchard-Norman 23-40, Camrud No. 79, Thompson No. 72)
• Snow removal for week of 2/27

The Board approved a 274-acre subsurface water management system in Stavanger Township and a $88,159.14 quote for bridge pipes. It also authorized payments for bridge inspections and second-year easement payments to landowners.

• Approved Subsurface Water Management Permit No. 2023-01 for Richard Camrud and Larry Linneman (unanimous)
• Approved $88,159.14 Contech quote for three CSPAs at Bridge 290 / Miller Drain No. 29 (unanimous)
• Approved $8,796.10 payment for DOT bridge inspections (unanimous)
• Approved second-year easement payments to eligible landowners (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)
• Approved February 7 meeting minutes (unanimous)

County Commission

The board approved federal aid contracts for road paving and bridge replacement. They authorized participation in a jail needs study with Walsh County and approved moving tax statements online. All bids for the highway building were rejected and sent for rebid.

• Approved Federal Aid contracts for Mayo Construction Company and Swingen Construction Company
• Rejected all highway building bids and ordered a rebid
• Approved $4,000 to place tax statements online
• Approved participation in a jail needs study with Walsh County (approx. $21,940.00)
• Approved FEMA Relocation Project plan #14R project data sheet
• Increased Steele County 911 monthly rates from $1,000.00 to $1,500.00
• Approved $6,387.84 for the SIRN project using ARPA Funds
• Ordered payment of various bills

Traill County EDC

The Traill County Economic Development Marketing Committee discussed and recommended creating two new grant programs: a business improvement mini-grant for storefront businesses and a separate public spaces grant for larger community projects. They also agreed to update the primary sector training grant to a broader business training/certification grant. Draft guidelines will be reviewed before bringing recommendations to the board in March.

• Recommended business improvement mini-grant program for storefront businesses
• Recommended public spaces grant program with $10,000-$15,000 pool for two or three $5,000 matching grants
• Agreed to update primary sector training grant to business training/certification grant
• Discussed marketing priorities including website updates and Partners in Planning grant
• Reviewed beautification mini-grant program guidelines and application

The committee decided to recommend a business improvement mini-grant program and a separate public spaces grant program. They also agreed to a recommendation to update the primary sector training grant to a business training/certification grant. Draft guidelines for the new grants will be reviewed before being presented to the board in March.

• Recommended creation of a business improvement mini-grant program for storefronts
• Recommended creation of a public spaces grant program for livability and community enhancement
• Agreed to update primary sector training grant to a business training/certification grant

Traill County EDC

The Traill County Economic Development Commission (TCEDC) will hold its regular board meeting, preceded by a marketing committee meeting. The board will take action on the secretary's and treasurer's reports, and will discuss or decide on training grant language, a beautification grants timeline, and a housing update.

• Approve secretary's report for Jan. 19 and Jan. 30-31 email meeting
• Approve treasurer's report and checks
• Action on Training Grant language
• Discussion of 2023 Beautification Grants Timeline
• Traill County housing update

The Commission voted to remove the primary sector requirement from its $5,000 business training and certification grant pool. The board also approved the treasurer's report and authorized checks. The marketing committee proposed a new two-tier grant structure for public spaces and business improvements.

• Removed primary sector requirement from business training grant guidelines (Motion carried)
• Accepted Jan. 19, 2023 meeting minutes (Motion carried)
• Accepted Jan. 30-31, 2023 email meeting minutes (Motion carried)
• Accepted treasurer's report (Motion carried)
• Approved checks (Motion carried)

Water Resource District

The Board approved easements for the Blanchard-Norman Drain No. 23-40 project and authorized the purchase of culvert materials for the Kelso Floodway Drain No. 70. Members also reviewed various drain project statuses and bridge quotes.

• Approved agenda (unanimous)
• Approved January 17 meeting minutes (unanimous)
• Approved payment of bills and electronic fund transfers (unanimous)
• Approved bank statements and general journal entries (unanimous)
• Approved easements for Williams Land Holdings, Donat Trust, Ann Ewen, Beth Ewen, and Kevin Braaten (unanimous)
• Directed Moore to determine culvert repair needs and order CSPA culvert materials for Kelso Floodway Drain No. 70 sections 23 and 24 (unanimous)
• Determined no drain reassessments are needed at this time

Elm River Joint Water Resource District

The Traill County Water Resource District met to approve routine items and discuss multiple drainage projects. Key actions included approving easements for the Blanchard-Norman Drain No. 23-40 project and directing work on culvert repairs for Kelso Floodway Drain No. 70. The board also received updates on right-of-way issues, bridge quotes, and FEMA-related repairs.

• Approved easements for Williams Land Holdings, Donat Trust, Ann Ewen, Beth Ewen, and Kevin Braaten
• Directed Moore to submit a 404 permit application for Blanchard-Norman Drain No. 23-40
• Approved directing Moore to order CSPA culvert materials for Kelso Floodway Drain No. 70 (168th Ave SE)
• Received quotes for Bridge 290: Contech $150,910; Bridge 59: Hancock $159,758, Forterra $164,364
• Discussed potential reassessments; none needed at this time

The Board unanimously approved the previous meeting minutes, the treasurer's report, and presented bills. Updates were provided on construction permits and updated cost estimates for Elm River Dams No. 1, 2, and 3.

• Approved December 8 meeting minutes (unanimous)
• Approved treasurer's report (unanimous)
• Approved bills as presented (unanimous)

County Commission

The Traill County Commission will vote on routine items including setting the 2023-2024 insurance bid opening for March 7, approving a raffle permit for Stordahl Lutheran Church, and approving an indemnity bond. They will also receive updates from county staff on highways, drug testing, floods, and the 2022 financial review. No major policy decisions or public hearings are scheduled.

• Motion to set 2023-2024 insurance bid opening for March 7, 2023 at 8:30 a.m.
• Motion to approve raffle permit for Stordahl Lutheran Church, raffle on 04-12-23
• Received $50,000 LATCF Grant from US Treasury (no action needed)
• Motion to approve Indemnity Bond for Lost Instrument filed by Briana Miller, $48.13
• Appointments: Highway updates, drug testing, flood updates, 2022 financial review

The Board approved two major construction contracts for bridge replacement and road paving. They also authorized several fund transfers for building maintenance and updated the employee manual regarding CDL drug testing.

• Awarded $3,205,899.44 contract to Mayo Construction Co. Inc. for Project SC-CVD-4900(020) (paving)
• Awarded $865,109.00 contract to Swingen Construction Co. for Project BRJ-0049(029) (bridge replacement)
• Approved additions to employee manual for mandatory Drug & Alcohol FMSCA Clearinghouse Query for CDL holders
• Approved $10,850.00 transfer for carpet replacement at Wells Fargo building
• Approved $217,196.78 transfer from Courthouse Building Fund to General Building Fund
• Approved $246,612.17 transfer from Wells Fargo Building Fund to General Building Fund
• Approved $21,548.37 transfer to Natural Gas Conversion Fund for boiler expenses
• Approved raffle permit for Stordahl Church for April 12, 2023

Traill County EDC

The Traill County Economic Development Commission held an email meeting on January 30-31, 2023, to approve a check for the first installment of a Flex PACE interest buydown for The 1933 LLC. The motion carried, and the commission will bill Hillsboro EDC for half of each annual installment.

• Approved check #1030 from reserve fund for $3,666.74 to Bank of North Dakota for Flex PACE buydown
• The 1933 LLC is the beneficiary of the Flex PACE interest buydown
• TCEDC will bill Hillsboro EDC for half of each annual installment

The Commission approved a check from the reserve fund for the first installment of a Flex PACE interest buydown for The 1933 LLC. The TCEDC will bill the Hillsboro EDC for half of each annual installment as it is realized.

• Approved check #1030 for $3,666.74 for The 1933 LLC’s Flex PACE buydown loan (7-0)

Traill County EDC

The commission approved a loan for The 1933 LLC to purchase a building for Civil Specialties and other renters. The board also approved the treasurer's report and various checks. Other business included updates on recruiting services and upcoming community events.

• Approved loan up to $18,000 for The 1933 LLC Flex PACE interest buydown
• Accepted Dec. 22, 2022 meeting minutes
• Approved treasurer's report
• Approved checks for IT contract, dues, and Hillsboro Body Shop Flex PACE payment

County Commission

The Traill County Commission will hold its regular meeting, covering routine approvals and several informational items. Key discussions include the potential use of emergency funds for overtime and miscellaneous expenses during winter storms, and a presentation on the Highway-Set building bid opening. The board will also consider budget amendments and expenditures over budget.

• Discussion on using emergency funds for overtime/misc. expenses during winter storms
• Motion to approve Budget Amendments and Expenditures over Budgets
• Appointment: Corwyn Martin & Matt Lange (Highway-Set building bid opening & misc)
• Appointment: Carla Swanson (Pledge of Assets)
• Appointment: Heather Hovey (Drug Testing Program)

The Commission authorized the purchase of two patrol vehicles and approved a resolution designating four banks as public fund depositories. The board also approved a contract for DOT license holder query searches and set a bid opening date for a new Mayville-Highway Shop.

• Approved purchase of 2 patrol vehicles from Nelson Motors
• Approved resolution designating Goose River Bank, Aspire Bank, First State Bank, and Dakota Heritage Bank as depositories
• Approved contract with Global Safety Network for DOT license holder query searches
• Set bid opening for new Mayville-Highway Shop for February 21, 2023
• Approved agenda and January 3, 2023 minutes
• Decided to wait on emergency fund transfers for winter storms
• Approved payment of various bills

Water Resource District

The Traill County Water Resource District is holding its regular monthly meeting to approve minutes, bills, and bank statements, and to review the status of numerous drainage projects, including washouts, culvert repairs, and outlet repairs. They will also consider permits, complaints, and other business such as insurance and engineering rates.

• Approve bills for December 21 – January 17, 2023
• Review drain project statuses: Blanchard-Norman 23-40, Camrud No. 79, Thompson No. 72, Elm River Joint WRD
• Discuss Traill County Bridges 69, 290, 328, and 332
• Consider permits and complaint Reimer vs. Koenig
• Review 2023 Moore Engineering and Ohnstad Twichell rates

The Board approved a $150,910 order for culverts for Bridge 290 and a $78,789.21 payment for the Thompson Drain No. 72 project. Members also authorized a Section 404 permit application for the Blanchard-Norman Drain and approved 2023 engineering rates. The Board voted to switch its general and liability insurance to Farmers Union Insurance.

• Approved $150,910 order for CSPA culverts from Contech for Bridge 290 (Unanimous)
• Approved Pay Application #2 of $78,789.21 for Thompson Drain No. 72 (Unanimous)
• Approved Certificate of Substantial Completion for Thompson Drain No. 72 (Unanimous)
• Directed Moore to apply for Section 404 permit for Blanchard-Norman Drain No. 23-40 (Unanimous)
• Approved reimbursement of $931.24 and $967.45 to Rust Drain No. 24 landowners (Unanimous)
• Approved switching general and liability insurance to Farmers Union Insurance (Unanimous)
• Approved 2023 rates for Moore Engineering and Ohnstad Twichell (Unanimous)
• Voted to retain current board organization (Unanimous)

Traill County EDC

The Traill County Economic Development Business Assistance Committee met jointly with the Hillsboro EDC to review two Flex PACE loan buydown requests. They discussed a request from A to Z Partners for about $54,000 over five years to buy two multifamily properties, and a request from Whisney/Bertsch for about $17,300 to buy the former Dakota Heritage Bank building. The committee decided to bring the Whisney/Bertsch request to the full board without a recommendation, but took no action on the A to Z request.

• A to Z Partners requests ~$54,000 community buydown over five years for two Hillsboro properties (6-8 plex and multiplex near softball fields)
• Whisney/Bertsch requests ~$17,300 buydown to purchase former Dakota Heritage Bank building in Hillsboro
• Committee members expressed preference for funds to go toward improvements rather than purchases
• Motion to bring Whisney/Bertsch request to full TCEDC board passed; no motion on A to Z request
• Joint meeting with Hillsboro EDC; two Flex PACE loans up for review at TCEDC Jan. 19 meeting

The Business Assistance Committee reviewed two Flex PACE loan requests for properties in Hillsboro. One request was moved to the full board for consideration, while the other was sent back for restructuring.

• Approved motion to bring Whisney/Bertsch loan request to full TCEDC board
• Deferred A to Z Properties request for restructuring to include improvements

County Commission

The Traill County Commission is holding its first 2023 meeting to organize for the year, including appointing a chairman, vice-chairman, and committee portfolios, and setting the 2023 mileage reimbursement rate. The agenda also includes routine approvals of minutes and agenda, plus informational items on an insurance agency transition and housing authority minutes. Appointments are scheduled with highway officials, a Sidwell representative, and a snow/winter disaster declaration discussion.

• Appoint Larry Young (District #4) as Chairman for 2023
• Appoint Les Amb (District #5) as Vice-Chairman for 2023
• Set 2023 mileage rate; current rate is $0.625, state rate going to $0.655 on 01-01-23
• Appoint 2023 portfolios: Courthouse, Sheriff/Jail, Road, VSO
• 8:25 a.m. appointment: Steve Hunt on Snow/Winter Disaster Declaration

The Commission appointed Larry Young as Chairman and Les Amb as Vice-Chairman for 2023. The board approved a three-year GIS program contract with Sidwell and a Snow & Winter Emergency Disaster Declaration. Additionally, the board set the 2023 mileage reimbursement rate at $0.655 per mile.

• Appointed Larry Young as Chairman for 2023
• Appointed Les Amb as Vice-Chairman for 2023
• Set 2023 mileage rate at $0.655 per mile
• Approved $32,160.00 three-year Sidwell GIS contract
• Approved Snow & Winter Emergency Disaster Declaration
• Appointed AJ Andresen to the EDC Board
• Approved payment of Auditor's warrants and regular bills