Plainfield public meetings in 2025

Town Council

The Town Council will vote on several infrastructure projects, including the Stout Heritage Parkway Extension and the South of 70 Project. The body is also reviewing ordinances regarding annexation, garbage collection, and administrative fee schedules.

• Public Private Agreement with GM Development for $1,400,000 for the Plainfield Government Center Buildout BOT program
• Donation Agreement with Plainfield Community School Corporation for the Stout Heritage Parkway Extension Project with potential reimbursement up to $1,000,000
• Contract with Butler, Fairman, & Seufert for $50,000 for South of 70 Project Development
• Purchase of Motorola equipment: four APX Consolettes ($51,357.72) and two APX N70 Portable Radios ($17,881.28)
• Ordinance No. 44-2025 regarding the annexation of Daum Properties into Council District Number 4

The council adopted the consent agenda, approving purchases of Motorola equipment, a $25,000 economic‑development services contract, and a $1.4 million public‑private agreement with GM Development for the Government Center build‑out. All three resolutions (2025‑65, 2025‑66, 2025‑67) were approved. Ordinance No. 49‑2025 for additional appropriations to the Rainy Day Fund was adopted on second reading.

• Approved consent agenda items (unanimous), including equipment purchases and agreements
• Approved purchase of four APX Consolettes ($51,357.72) from Motorola Solution
• Approved purchase of two APX N70 portable radios ($17,881.28) from Motorola Solution
• Approved $25,000 contract with Katz, Sapper & Miller for temporary economic‑development assistance
• Approved $1,400,000 public‑private agreement with GM Development for Government Center build‑out
• Approved Resolution No. 2025‑65 to transfer appropriations in the County Communications Center Fund
• Approved Resolution No. 2025‑66 to transfer dormant fund balances and dissolve dormant funds
• Adopted Ordinance No. 49‑2025 (Second Reading) for additional appropriations to the Rainy Day Fund

Board of Zoning Appeals (BZA)

The Plainfield Board of Zoning Appeals will hold a public hearing on a variance request for the Westlyn residential subdivision, seeking increased sign base height and larger ground signs. The board will also consider two separate variance requests from Radius DC REIT III‑B, LLC for outdoor storage at the Allpoints 18 and Allpoints 19 sites. The meeting includes routine items such as approval of the November 17, 2025 minutes and other procedural business. No resolutions are listed for this meeting.

• Westlyn variance (BZA-25-080): increase allowable sign base height, height/size of ground signs, and number/location of ground signs for a residential subdivision (applicant Pulte Homes of Indiana).
• Radius DC Allpoints 18 variance (BZA-25-095): allow outdoor storage exceeding 10% of gross building area in I‑2 Office/Warehouse Distribution zone (applicant Radius DC REIT III‑B, LLC).
• Radius DC Allpoints 19 variance (BZA-25-096): same outdoor‑storage variance for the Allpoints 19 site (applicant Radius DC REIT III‑B, LLC).
• Approval of minutes from the November 17, 2025 Board of Zoning Appeals meeting.
• No resolutions; new business and board discussion items are listed as "to be determined".

Fire Territory Merit Board

The Fire Territory Merit Board will vote to approve the minutes from the October 7, 2025 meeting and the Lateral Firefighter Eligibility List dated December 11, 2025. The board will recognize award recipients for cardiac arrest resuscitation (July 7, 2025), stork pins (October 3, 2025), and years of service. They will also discuss and set the dates for the 2026 meetings, including February 3, 2026.

• Approve minutes of the Plainfield Fire Territory Merit Commission meeting on October 7, 2025
• Approve the Lateral Firefighter Eligibility List dated December 11, 2025
• Award recognition for Cardiac Arrest Resuscitation – July 7, 2025
• Award recognition for Stork Pins / Baby Delivery – October 3, 2025
• Set 2026 meeting dates, starting February 3, 2026

The board unanimously approved the October 7, 2025 meeting minutes and the lateral fire eligibility list of four candidates. They also approved the proposed schedule for the 2026 merit meetings, to be held on the first Tuesday of each month at 5:30 p.m. starting in February. The meeting was then adjourned.

• Approved minutes from Oct 7, 2025 (4-0)
• Approved lateral fire eligibility list (4-0)
• Approved proposed 2026 meeting schedule (motion passed)
• Adjourned meeting (motion passed)

Town Council

The Town Council will review several high-value contracts and public safety purchases. The meeting includes public hearings on the Government Center BOT Program and Rainy Day Fund appropriations, as well as votes on zoning ordinances and annexations.

• Purchase of nine 2026 Chevrolet Tahoe PPVs for $500,418
• Contract with Butler Fairman & Seufert for Government Center Buildout Program Management up to $145,200
• Mink Excavating contract increase from $75,000 to $125,000
• Annual MOU with Main Street Plainfield for $102,500 and Plainfield Chamber of Commerce for $50,000
• Ordinance No. 40-2025 to fix compensation for elected officials and employees for 2026

The council moved and seconded a motion to approve the consent agenda. All five council members voted yes, adopting the agenda. The approval includes contracts for engineering services, equipment purchases, and memoranda of understanding. No other substantive decisions were recorded.

• Approved Work Order 25-8 with Banning Engineering for $81,500 (stormwater fund)
• Approved Quote with Haltom Equipment up to $31,080 for two lawn mowers (Food & Beverage fund)
• Approved Contract with RAVE Mobile Safety for $23,470.45 annually for 5 years (IT Service Fund)
• Approved increase to Contract 25111.00 with Mink Excavating to $125,000 (multiple department budgets)
• Approved purchase of nine 2026 Chevrolet Tahoe PPVs for $500,418 (Public Safety fund)
• Approved Amended Town of Plainfield Graphics Standards Manual (Communications and Marketing)
• Approved Memorandum of Understanding with Plainfield Chamber of Commerce for $50,000 annually (EDIT)
• Approved Memorandum of Understanding with Main Street Plainfield for $102,500 annually (EDIT)

Board of Police Commissioners

The Board of Police Commissioners will meet to discuss and approve the meeting schedule for 2026. The meeting also includes the presentation of commendations and a life saving award to several officers.

• Approval of November 6, 2025 meeting minutes
• Certificates of Commendation for Officer Isaiah Mizell, Corporal Natalie Groth, Officer Josh Jellison, Officer Eric Sugrue, K9 Officer Tyler Peters, and Officer Kevin Tomes
• Life Saving Award for Officer Taylor Buckley
• Discussion and approval of the 2026 Board of Police Commissioners meeting schedule

The commissioners approved the November meeting minutes (vote not recorded). They unanimously accepted the scheduled 2026 meeting dates. The board then unanimously moved to adjourn the meeting. Awards and commendations were presented to several officers during the session.

• Approved November minutes (motion passed, no vote tally recorded)
• Accepted 2026 meeting dates (unanimous approval)
• Adjourned the meeting (unanimous approval)

Plan Commission

The Plainfield Plan Commission will hold a public hearing on TA-25-093, which proposes text changes to multiple sections of the zoning code covering accessory uses, lighting, parking, outdoor operations, development plan requirements, definitions, and land‑use matrices. The commission will also continue discussion of the Westlyn Euclidean zoning request (R3, R4, R5) and primary plat approval for a 416‑lot single‑family development. Additionally, the Village at Plank Road Planned Unit Development amendment and its final detailed plan will be reviewed.

• Westlyn (RZ‑25‑069): Zone map amendment for ~217 acres, adding R3, R4, R5 residential classifications
• Westlyn (PP‑25‑015): Primary plat approval for 416 single‑family lots on the same parcel
• Village at Plank Road (PUD‑25‑062): Amendment to existing Planned Unit Development
• Village at Plank Road (FDP‑25‑062): Final Detailed Plan as amended
• TA‑25‑093: Text amendments to Articles 4.1, 4.9, 4.10, 4.16, 5.5, 13.2, and 14.1 affecting accessory uses, lighting, parking, outdoor operations, development plans, definitions, and land‑use matrix

The commission voted to approve the minutes from the November 3 meeting. The motion was moved by Brandgard and seconded by Jennifer. All members voted aye except Mr. Philip, who abstained.

• Approved November 3 minutes (all ayes, one abstention)

Redevelopment Commission

The Plainfield Redevelopment Commission will vote on the 2026 spending plan and approve the commission's calendar. The agenda also includes an update on the Airtech Workforce Campus Project.

• Approval of 2026 RDC Spending Plan (Vote)
• Approval of 2026 Redevelopment Commission Calendar
• Airtech Workforce Campus Project Update Presentation
• Approval of November 3, 2025, Meeting Minutes

The Plainfield Redevelopment Commission approved the November 3, 2025 meeting minutes after a motion and second, with all members voting aye. The commission also approved the 2026 Redevelopment Commission calendar by unanimous consent. No other formal actions were taken during the meeting.

• Adopted November 3, 2025 meeting minutes (unanimous)
• Approved 2026 Redevelopment Commission calendar (unanimous)

Utility Board

The Plainfield Utility Board will meet to review several contracts and purchases for water and sewer operations. The board is deciding on expenditures for lagoon maintenance, manhole adjustments, and equipment replacement.

• Contract with Merrell Bros not to exceed $299,000 to remove sludge from NWWTP lagoons
• Contract with Mink Excavating for $39,600 to raise 33 manholes
• Purchase from Stiltskem for $32,028 for phosphorus removal chemical
• Contract with Layne for $30,140 to replace two aerator blower fans at Southwest WTP

The Plainfield Utility Board adopted its consent agenda of ten items, including approval of the October 27 minutes. The board approved contracts with Merrell Bros ($299,000), Mink Excavating ($39,600), Stiltskem ($32,028), and Layne ($30,140), all funded from operating accounts. The approvals were passed unanimously.

• Approved October 27 minutes (unanimous)
• Approved Merrell Bros contract up to $299,000 for lagoon sludge removal (unanimous)
• Approved Mink Excavating contract $39,600 to raise 33 manholes (unanimous)
• Approved Stiltskem purchase $32,028 for phosphorus removal chemical (unanimous)
• Approved Layne contract $30,140 to replace two aerator blower fans (unanimous)
• Adopted full consent agenda of ten items (unanimous)
• Adjourned meeting (unanimous)

Town Council

The Plainfield Town Council will consider a series of consent agenda items, including approvals of minutes, payroll, and several contracts and payments. Key financial actions include a $94,312.92 retainage release to Baumgartner and Company Asphalt Services and contracts for snow removal, sidewalk repair, and data collection. The meeting also includes a public hearing for Daum Properties, two resolutions, and multiple ordinance readings.

• Release retainage of $94,312.92 to Baumgartner and Company Asphalt Services for the 2025 Community Crossing Grant Resurfacing Program
• Contracts with Brightview Landscape LLC, Holzknecht Enterprise, and Mink Excavating for supplemental snow removal services (funded from MVH)
• Change Order No.1 to Silver’s Concrete and Paving for $8,724.20 for additional sidewalk and curb repair
• Extension of agreement with Traffic Optics up to $28,000 for Year 2 data collection and analysis
• Transfer of Parcel 32-10-25-215-001.000-012 (Shady Lane) to the Community Development Corporation

The Plainfield Town Council adopted the full consent agenda, approving thirteen items such as contract extensions, a retainage payment and a parcel transfer. Council members voted yes on all items; Mr. Everling abstained only on item 1. No other substantive motions were taken after the public hearing on the Daum Properties annexation.

• Approved release of $94,312.92 retainage to Baumgartner & Company Asphalt Services
• Approved supplemental snow removal contracts with Brightview Landscape LLC, Holzknecht Enterprise, and Mink Excavating
• Approved Change Order No.1 to Silver’s Concrete ($8,724.20) for sidewalk and curb repair
• Approved extension of Traffic Optics agreement up to $28,000 for Year 2 data collection
• Approved transfer of Parcel 32‑10‑25‑215‑001.000‑012 (Shady Lane) to the Community Development Corporation
• Approved revised Curb Appeal Grant Program Guidelines
• Approved Master Professional Services Agreement with Stone Municipal Group for 2026‑2027
• Approved agreement with Baker Tilly up to $55,000 for debt issuance services

Board of Zoning Appeals (BZA)

The Board of Zoning Appeals will consider a variance application for the Westlyn residential subdivision, seeking to increase sign base height, ground sign height and size, and the number and location of ground signs. The applicant is Pulte Homes of Indiana, represented by staff member Kyle Authenreith. The board will also approve the minutes from the June 16, 2025 meeting. No resolutions are scheduled and new business is listed as to be determined.

• Approval of June 16, 2025 meeting minutes
• Public hearing – Westlyn variance (increase sign base height, ground sign height/size, number, and location) – applicant: Pulte Homes of Indiana
• No resolutions on the agenda
• New business – to be determined
• Board discussion – to be determined

The Board of Zoning Appeals unanimously approved the minutes from the June 16, 2025 meeting. No other substantive decisions or votes were recorded during this session.

• Approved minutes of June 16, 2025 (unanimous)

Police Pension Board

The Police Pension Board began its meeting at 1:01 p.m. and approved the minutes. It voted to add Jacob McFarland, Shane Dickey, Jeremy Knott, and John Garrett to the INPRS pension roll. The meeting was adjourned at 1:02 p.m.

• Set meeting start time to 1:01 p.m. (motion carried)
• Accept minutes as read (motion carried)
• Add Jacob McFarland, Shane Dickey, Jeremy Knott, and John Garrett to INPRS pension roll (motion carried)
• Adjourn meeting at 1:02 p.m. (motion carried)

Town Council

The Plainfield Town Council will consider a series of consent agenda items, including approvals of several engineering work orders and contracts totaling over $140,000. A public hearing will be held on proposed amendments to the town's wastewater (Ordinance 37-2025) and water (Ordinance 38-2025) utility rates. The council will also take a single‑reading vote on a zoning ordinance to rezone Plainfield Innovation Park Phase III. Additional business includes routine reports, a resolution to transfer appropriations, and other ordinance readings.

• Work Order No. 25-07 with Banning Engineering, up to $38,140 for a drainage study on the Gateway Drive detention pond (funded from SR 267 TIF).
• Supplemental Agreement No. 1 to Work Order No. 7 with Butler, Fairman, & Seufert, up to $15,000 for design coordination on the Quaker Boulevard interchange with I‑70 (funded from I‑70 TIF).
• Work Order No. 25-16 with Butler, Fairman, & Seufert, up to $44,200 for project management and construction inspection on the Lakeside Drive Rehabilitation project (funded from SR 267 TIF).
• Proposal from Landmark Aquatics for Leisure Defender repairs, up to $47,388.31 (funded from Food & Beverage‑Contractual Services).
• Ordinance No. 41-2025 to amend the Plainfield Zoning Ordinance and Zone Map for the Innovation Park Phase III rezone.

The council adopted the consent agenda, approving the October 27, 2025 meeting minutes, financial reports, several work orders and supplemental agreements, the 2026 Economic Improvement District budget, the Economic Development Strategy, updates to the Personnel Policy Guide and the 2026 town holiday schedule, and three Landmark Aquatics repair contracts. All items were approved by unanimous voice vote. No other substantive actions were taken.

• Approved minutes of the Oct 27, 2025 Town Council meeting
• Approved accounts payable docket and payroll affidavit
• Approved Work Order 25‑07 with Banning Engineering for a $38,140 drainage study on Gateway Drive detention pond
• Approved Supplemental Agreement 1 to Work Order 7 with Butler, Fairman & Seufert for $15,000 design coordination on the Quaker Blvd I‑70 interchange
• Approved Work Order 25‑16 with Butler, Fairman & Seufert for $44,200 project management on Lakeside Drive rehabilitation
• Approved the 2026 Economic Improvement District budget
• Approved the Economic Development Strategy from KSM
• Approved Landmark Aquatics repair contracts: $47,388.31 Leisure Defender, $54,399.37 River Defender, $47,359.15 Strainer Basket

Plan Commission

The Plan Commission will hold public hearings regarding a planned unit development amendment and a large-scale rezoning request. The body will also consider a committee reappointment and the 2026 Development Guide.

• Public hearing for Village at Plank Road: PUD-25-062 amendment and FDP-25-062 Final Detailed Plan
• Public hearing for Plainfield Innovation Park, Phase III: Request to rezone 469 acres (+/-) from AG: Agriculture to I-2: Office/Warehouse Distribution
• Reappointment of Steve Craney to the Design Review Committee
• Review of the 2026 Development Guide

The Plainfield Plan Commission approved the minutes from the October 6, 2025 meeting by unanimous voice vote. No other actions or votes were recorded during the session.

• Approved October 6, 2025 meeting minutes (unanimous voice vote)

Redevelopment Commission

The Plainfield Redevelopment Commission will discuss a forgivable loan from tax increment revenue for the Hobbs Station development. The body will also consider a time extension for a workforce housing project with Helix 33.

• Resolution 2025-6: Forgivable loan from tax increment revenue for Hobbs Station development
• Second Amendment to Project Agreement for time extension on Helix 33 Workforce Housing Project
• Recommendation of 325 N. Vine Street Proposal
• Hobbs Station Presentation by New City Development

The Plainfield Redevelopment Commission approved the consent agenda, adopting the October 6, 2025 minutes. It voted to reject the Radiant proposal for 325 N. Vine Street while continuing discussions with the vendor. The commission also approved a second amendment to the project agreement, extending the timeline for the Workforce Housing Project with Helix 33.

• Approved consent agenda and October 6, 2025 minutes
• Rejected Radiant proposal for 325 N. Vine Street
• Approved second amendment extending time for Workforce Housing Project with Helix 33

Utility Board

The Plainfield Utility Board will approve minutes from two prior meetings and a series of contracts and quotes covering vehicle purchases, wastewater services, safety upgrades, and chemical supplies. Board members will also consider an amendment increasing a sewer engineering contract to $115,500 and a work order for sewer pipe repair costing $67,500. Additional agenda items include resolutions recommending new sewage, storm, and water rates. The meeting follows a standard agenda of roll call, pledge of allegiance, and board comments before adjournment.

• Approve quote from Community Ford for three F‑150 trucks totaling $146,106.75 (Water Operating Fund)
• Approve contract with Neier Waste Control for wastewater land application $36,000 (Sewer Operating Fund)
• Approve contract with Central Industrial Contractors for safety upgrades $37,638 (Water Operating Fund)
• Approve amendment to Work Order 25-01 with Whitaker Engineering, raising total to $115,500 for sewer master plan services (TIF and Wastewater Undistributed Funds)
• Approve Work Order 25-4 with Whitaker Engineering for $67,500 sewer pipe repair and stream bank stabilization (Wastewater and Stormwater Undistributed Funds)

The Plainfield Utility Board approved a ten‑item consent agenda that includes purchases, service contracts, safety upgrades, chemical supplies, pump equipment, a lift‑station project, and two work orders. The board also adopted two resolutions recommending new rates and charges for sewage & storm services and for water works. No other business was taken up.

• Approved ten‑item consent agenda covering vehicle purchase, waste services, safety upgrades, chemicals, pumps, lift‑station, and two work orders
• Approved Resolution UB 2025‑02 recommending sewage & storm rates and charges
• Approved Resolution UB 2025‑03 recommending water works rates and charges

Town Council

The Town Council will discuss amending rates and charges for wastewater, water, and storm water. The meeting includes a public hearing on additional appropriations for 2025 G.O. Bond Construction and a vote on the 2026 budget appropriations and tax rates.

• Contract with Butler, Fairman and Seufert up to $156,700 for Bridgefield Stormwater Improvements
• Work order increase of $65,500 for Whitaker Engineering Sewer Master Plan services
• Work order of $67,500 for Whitaker Engineering for sanitary sewer siphon pipe repair at Clarks Creek
• Reduction of Alley Mural Contract with GANGANG from $88,000 to $55,000
• Ordinance No. 29-2025 for 2026 Budget appropriations and tax rates

The council approved its consent agenda, transferred wastewater operating funds, and adopted several ordinances. It passed the third reading and adoption of Ordinance No. 34-2025 for additional appropriations of 2025 General Obligations Bond proceeds and Ordinance No. 36-2025 authorizing the issuance of General Obligations Bonds. First and second readings of rate‑adjustment ordinances for wastewater, water, and storm water were also approved.

• Approved consent agenda items including contracts and the 2026 Sponsorship Guide
• Approved Resolution No. 2025-59 to transfer wastewater operating appropriations
• Approved First Reading of Ordinance No. 37-2025 to amend wastewater rates
• Approved First Reading of Ordinance No. 38-2025 to amend water rates
• Approved First Reading of Ordinance No. 39-2025 to amend storm water rates
• Approved Second Reading and Adoption of Ordinance No. 35-2025 for additional general fund appropriations
• Approved Third Reading and Adoption of Ordinance No. 34-2025 for additional appropriations of 2025 GO bond proceeds
• Approved Third Reading and Adoption of Ordinance No. 36-2025 authorizing issuance of General Obligations Bonds

Town Council

The Plainfield Town Council will vote on multiple contract approvals, work orders, and budget items, including a $330,000 contract for reconstructing Lakeside Drive on the Quaker Boulevard Interceptor Sewer project. Council members will also adopt several zoning amendment ordinances and consider additional appropriations for the police department during a public hearing. The agenda includes routine approvals of minutes, payroll, and staff reports, as well as awards and a resolution to transfer appropriations.

• Approve contract with Silvers Concrete and Paving up to $41,660.40 for sidewalk replacement (Funded from EDIT)
• Approve agreement with Indiana Pacers/Fever up to $30,000 for program enhancement (non‑reverting fund)
• Approve Supplement No. 3 to Butler, Fairman & Seufert increasing project management cost by $114,500 for Government Center (US40 TIF & General Fund)
• Approve Change Order with Kokosing Industrial, Inc. up to $330,000 for Lakeside Drive reconstruction on the Quaker Boulevard Interceptor Sewer BOT project (SR 267 TIF)
• Adopt Ordinance No. 31‑2025, 32‑2025, and 33‑2025 amending the Plainfield Zoning Ordinance for Metro Air Phase II, Oxford Square, and Sleep Inn re‑zoning

The Town Council adopted the revised consent agenda, approving multiple contracts, work orders and the 2026‑2027 Military Banner Program. A motion was made and seconded to accept the Plan Commission’s certification recommending rezoning of 28.8 acres from Agriculture to Residential Flex (petition RZ‑25‑010). A public hearing on additional police appropriations received no comments and was closed. No other substantive actions were taken.

• Approved consent agenda (unanimous yes votes) covering $41,660.40 sidewalk contract
• Approved $30,000 Indiana Pacers/Fever program agreement
• Approved $114,500 supplement to Butler, Fairman & Seufert Government Center contract
• Approved $330,000 change order with Kokosing Industrial for Lakeside Drive sewer project
• Approved release of $20,315 retainage to Calumet Civil Contractors
• Approved $31,723.96 Vector Solutions fire‑territory software agreement
• Approved $148,000 Luminaut site‑survey work order for Police Department facilities
• Motion made and seconded to accept Plan Commission certification for rezoning petition RZ‑25‑010

Fire Territory Merit Board

The Plainfield Fire Merit Commission will approve minutes from three prior meetings, and will vote to promote Tyler Vandiver, Thomas Hostetler, and Timothy Wuethrich to lieutenant rank with a one‑year probation effective October 13, 2025. The board will also conduct award recognitions, including stork pins/baby delivery and badge pinning for the new lieutenants. The meeting concludes with adjournment and scheduling of the next meeting on December 2, 2025.

• Approve minutes of the July 17, 2025 meeting
• Approve minutes of the September 9, 2025 meeting
• Approve minutes of the September 29, 2025 special meeting
• Promote Tyler Vandiver, Thomas Hostetler, and Timothy Wuethrich to lieutenant rank with a 1‑year probation effective October 13, 2025
• Award stork pins/baby delivery and conduct badge pinning for new lieutenants

The commission unanimously approved the June 17, 2025 meeting minutes and the 2025 Lieutenants Promotional List. It also adopted a motion stating that administrative appeals of the promotional process are not subject to Fire Merit Commission review. The meeting was then adjourned.

• Approved June 17, 2025 meeting minutes (unanimous 5‑0)
• Approved 2025 Plainfield Fire Territory Lieutenants Promotional List (unanimous 5‑0)
• Adopted rule that administrative appeals of promotional process are not subject to commission review (unanimous 5‑0)
• Adjourned meeting (unanimous)

Economic Development Commission

The Plainfield Economic Development Commission will approve the minutes from its April 7 2025 meeting. It will review an update to the Redevelopment Priority List presented by Mary Strawder of Banning. The meeting will also include a “Wishes to be Heard” segment for public input before adjourning.

• Approval of April 7 2025 meeting minutes (consent agenda)
• Redevelopment Priority List update (presented by Mary Strawder, Banning)
• Wishes to be Heard – public input session

The Plainfield Economic Development Commission confirmed a quorum of two members. The commission approved the minutes from the December 12, 2023 meeting. Members elected Scott Slavens as President, Susan Rozzi as Vice President, and Shane Pennington as Secretary for 2025. All motions passed unanimously.

• Confirmed quorum (2 of 3 members present)
• Approved December 12, 2023 meeting minutes (unanimous)
• Elected Scott Slavens as President (unanimous)
• Elected Susan Rozzi as Vice President (unanimous)
• Elected Shane Pennington as Secretary (unanimous)
• Adjourned meeting (unanimous)

Plan Commission

The Plainfield Plan Commission will meet to approve minutes from the previous meeting and consider several rezoning requests and design reviews. The agenda includes a public hearing for an Oxford Square subdivision and reviews for a Chick-fil-A drive-through, a Metro Air Planned Unit Development, a Westlyn residential community, and a Sleep Inn hotel.

• Approval of September 4, 2025, minutes
• Oxford Square Zone Map Amendment (87-lot subdivision)
• Chick-fil-A Architectural and Site Design Review
• Westlyn Zone Map Amendment (217 acres, 416 lots)
• Sleep Inn Zone Map Amendment and Design Review

The commission voted to approve the minutes from the September 4, 2025 meeting. A motion was made by Mr. Brandgard, seconded by Mr. Everling, and all members present voted aye with no opposition. No other actions were decided; the meeting then moved to a public hearing on the Oxford Square Zone Amendment (RZ-25-010) without a final vote.

• Approved September 4, 2025 minutes (unanimous ayes)

Redevelopment Commission

The commission will meet to discuss an update to the Redevelopment Priority List. The agenda also includes the approval of minutes from the September 4, 2025, meeting.

• Redevelopment Priority List Update
• Approval of September 4, 2025, meeting minutes

The Redevelopment Commission confirmed a quorum and voted to accept the September 4, 2025 minutes as presented. No other actions were decided; the commission then heard a lengthy update on the redevelopment priority list but took no votes on those items.

• Accepted September 4 minutes – unanimous (all ayes, no opposition)

Utility Board

The Plainfield Utility Board will approve the minutes from the August 25 meeting. It will also approve a $95,410 purchase of two F-150 trucks from Andy Mohr Ford, funded from water operations. The board will approve a $127,946 contract with Toric Engineering for a final effluent control panel at the NWWTP, funded from sewer operations. An updated Utility Report will be presented for staff review.

• Approve minutes from the August 25 meeting
• Approve $95,410 purchase of two F-150 trucks from Andy Mohr Ford (Water Operating)
• Approve $127,946 contract with Toric Engineering for Final Effluent Control Panel at NWWTP (Sewer Operating)
• Utility Director’s Report – updated Utility Report

The board approved a $95,410 quote from Andy Mohr Ford to buy two F‑150 trucks, funded from the water operating budget. It also approved a $127,946 quote from Toric Engineering for a final effluent control panel at the wastewater treatment plant, funded from the sewer operating budget. After these approvals, the board voted to adjourn the meeting.

• Approved $95,410 purchase of two F‑150 trucks (Andy Mohr Ford)
• Approved $127,946 contract for final effluent control panel (Toric Engineering)
• Motion to adjourn approved

Town Council

The council will consider a consent agenda approving minutes, payroll, several contracts and purchases totaling over $500,000. A public hearing will address additional appropriations for the Redevelopment Authority lease revenue bonds for the Fire Station 124 project and the 2026 budget appropriations and tax rates. The council will adopt resolutions on the fire station bond, a potential real‑estate purchase (9487 E CR 800S), and a Title VI anti‑discrimination plan. Finally, the council will read and adopt multiple ordinances, including two zoning amendments for the Barszczowski and Innovation Park Phase II areas, several annexations, and budget appropriations.

• Contract with Axia Technology Partners, LLC for $50,000 web application software development (IT Internal Service Fund)
• Agreement with Rozzi and Associates up to $82,500 for 2026 employee professional development (General Fund)
• Work Order 25-05 with Banning Engineering for $25,000 conceptual design of a park on 10 acres donated by the Stout Family (General Fund)
• Contract with BF&S up to $160,800 for the 2026 Community Crossing Grant application and bid assistance (funded by MVH and LRS)
• Purchase of dive equipment from Do It Right Diving for $92,358.50 for public safety (Public Safety LIT)

The Plainfield Town Council adopted the consent agenda by unanimous roll‑call vote, approving a series of contracts, agreements and purchases. Items included renewal of the AT&T fiber‑based Internet service, a $50,000 contract with Axia Technology Partners for web software, and a $82,500 professional‑development agreement with Rozzi and Associates. Additional approvals were a $25,000 work order with Banning Engineering for park design, a $160,800 grant‑application assistance contract with BF&S, and a $49,939.46 purchase of fitness equipment. Two public hearings on bond appropriations and the 2026 budget were held with no public comments.

• Approved AT&T contract renewal for fiber Internet & voice services (unanimous)
• Approved $50,000 contract with Axia Technology Partners for web application development (unanimous)
• Approved up to $82,500 agreement with Rozzi and Associates for 2026 employee professional development (unanimous)
• Approved $25,000 work order with Banning Engineering for park conceptual design (unanimous)
• Approved $160,800 contract with BF&S for 2026 Community Crossing Grant application assistance (unanimous)
• Approved purchase of fitness equipment from G&G for up to $49,939.46 (unanimous)
• Approved purchase of dive equipment from Do It Right Diving for $92,358.50 (unanimous)
• Approved purchase of a 20‑foot enclosed trailer from Total Trailers for $49,372.00 (unanimous)

Fire Territory Merit Board

The Plainfield Fire Territory Merit Commission will meet to approve a promotional list for Lieutenants. The board will also conduct swearing-in ceremonies for two civilian paramedics and recognize five employees for years of service.

• Approval of 2025 Plainfield Fire Territory Lieutenants Promotional List
• Swearing in of Civilian Paramedics Danielle Fisher and Charley Earl
• Recognition of five employees for service ranging from 5 to 40 years
• Chief's report on hiring and promotion process updates

Town Council

The Plainfield Town Council will vote on 14 consent items including professional service contracts, change orders, and equipment purchases totaling over $1.1 million. Residents will also hear updates on zoning certifications and a Distinguished Budget Presentation Award. Two annexation ordinances will receive their first of three readings.

• $31,137 contract with WithersRavenel for Pavement Life-Cycle Reporting
• $35,512.80 change order for Northwest Perimeter Parkway project
• $163,350 retainage release to Morphey Construction for parkway project
• $81,000 order for 2026 Ford Transit with specialty buildout
• $77,309.50 purchase of 16 sets of turnout equipment from MacQueen Equipment

The Town Council adopted the consent agenda unanimously, approving multiple contracts and expenditures. It also accepted the Plan Commission’s recommendation to rezone 9.1 acres (RZ‑25‑065) from agricultural to low‑density residential. Public hearings on the Wood Property Annexation and Edwards Drive right‑of‑way received no comments and were closed. The council recognized the town’s receipt of the Distinguished Budget Presentation Award.

• Adopted consent agenda (5‑0 roll‑call vote)
• Approved WithersRavenel pavement life‑cycle reporting contract, $31,137 (General Fund)
• Approved Change Order No. 1 with Morphey Construction, $35,512.80 (Vandalia TIF)
• Approved release of retainage $163,350 to Morphey Construction (Northwest Perimeter Parkway)
• Approved supplemental agreement with Banning Engineering, $4,800 (Vandalia TIF)
• Approved purchase of 16 turnout equipment sets, $77,309.50 (Public Safety LIT)
• Approved order of 2026 Ford Transit, $81,000 (2026 CCI)
• Accepted Plan Commission recommendation to rezone 9.1 acres from AG to R‑1 (approved)

Plan Commission

The Plainfield Plan Commission will hold public hearings on four zoning map amendments and a primary plat for a new fire station. The meeting includes procedural items like approving minutes and swearing in witnesses, as well as a discussion to reactivate a previously tabled Chick-fil-A development proposal.

• Westlyn Planned Unit Development rezoning for 473 single-family lots on 237.738 acres near E US Highway 40
• Fire Station 124 primary plat approval for a 3.5-acre lot at Quaker Boulevard and E County Road 750 South
• Barszczowski property rezoning from AG-Agriculture to R-1 Low Density Residential at 6637 E County Road 600 South
• Plainfield Innovation Park Phase II rezoning from AG-Agriculture to I-2 Office/Warehouse Distribution between Orly Road and Camby Road
• Oxford Square rezoning to Residential Flex (RF) for an 87-lot subdivision near Moon Road/Hadley Road roundabout

The Plan Commission approved the August 5 minutes. It voted to withdraw the current Westlyn Planned Unit Development petition and allow a new rezoning petition to be heard at the October meeting, and also voted to continue the primary plat to that same meeting. A motion was made to approve the fire‑station master plan petition MP‑25‑063, but the minutes do not record the vote outcome.

• Approved August 5 minutes (unanimous)
• Approved withdrawal of Westlyn PUD petition and allow resubmission at October meeting (unanimous)
• Approved continuance of the primary plat to the October meeting (unanimous)
• Motion to approve fire‑station 124 master plan petition MP‑25‑063 – outcome not recorded

Fire Territory Pension Board

The board accepted the previous meeting minutes. It approved the list of fifteen new hires for the 1977 Pension fund, both without exclusions and with exclusions, each by unanimous vote. The meeting was adjourned unanimously at 13:05.

• Accepted previous meeting minutes (unanimous)
• Approved list of 15 new hires without exclusions (unanimous)
• Approved list of 15 new hires with exclusions (unanimous)
• Adjourned meeting (unanimous at 13:05)

Redevelopment Authority

The Plainfield Redevelopment Authority will meet to consider a resolution authorizing lease rental revenue bonds and the transfer of certain real estate. The meeting follows standard procedural items including a pledge of allegiance, roll call, and consent agenda approval.

• Resolution No. 2025-2: Authorize lease rental revenue bonds and property transfer to Plainfield Redevelopment Authority

The board unanimously approved the minutes from the August 4, 2025 meeting. It also unanimously passed Resolution No. 2025‑2, which authorizes issuance of lease‑rental revenue bonds, transfers real estate to the Authority, and permits execution of a lease. The meeting was then adjourned.

• Approved August 4, 2025 meeting minutes (unanimous)
• Approved Resolution No. 2025‑2 authorizing lease‑rental revenue bonds and real‑estate transfer (unanimous)

Redevelopment Commission

The Plainfield Redevelopment Commission will meet to discuss and vote on leasing the Old Galyan’s Building off Shady Lane and properties on Vine Street. A public hearing will be held on a resolution to approve lease financing, including a special tax pledge.

• Vote on leasing Old Galyan’s Building off Shady Lane via RFP
• Vote on leasing Vine Street properties via RFP
• Public hearing and vote on Resolution 2025-5 for lease financing and special tax pledge

The commission unanimously approved the minutes from the August 4th meeting. It also approved Resolution No. 2025‑5, authorizing the execution of a lease and pledging special tax proceeds to pay lease rentals. The meeting was then adjourned.

• Approved August 4th meeting minutes (unanimous)
• Approved Resolution No. 2025‑5 authorizing lease execution and pledging special tax proceeds (motion passed, all in favor)

Utility Board

The Plainfield Utility Board will meet to review the July 28th meeting minutes and consider two specific refund requests. These requests are based on the Utilities Report.

• Refund request to Phota Plainfield II, LLC for $149,010.49
• Refund request to Gruma for $205,956.09

The board approved the minutes from the July 28 meeting. It also approved refund requests of $149,010.49 to Phota Plainfield II, LLC and $205,956.09 to Gruma, as noted in the Utilities Report. All approvals passed unanimously, and the meeting was then adjourned.

• Approved July 28 minutes (unanimous)
• Approved $149,010.49 refund to Phota Plainfield II, LLC (unanimous)
• Approved $205,956.09 refund to Gruma (unanimous)
• Adjourned meeting (unanimous)

Town Council

The Town Council will hold public hearings regarding the McGrew and Barszczowski properties and additional fund appropriations. The body is deciding on several annexations and the adoption of insurance fund ordinances.

• Release of retainage to Patterson Horth, Inc. for $419,054.02 for the Splash Island Expansion Project
• Public hearings for McGrew Property (6170 S County Rd 675 E) and Barszczowski Property (6637 E CR 600 S)
• Revenue Sharing Agreement with Simply Snacks Vending, LLC
• Ordinance No. 21-2025 to annex territory for Wade
• Ordinance No. 20-2025 to annex territory for Blaschke

The Plainfield Town Council adopted the consent agenda, approving minutes, payroll, a revenue sharing agreement with Simply Snacks Vending, a pistol gift to Sgt. Matt Murray, and a $419,054.02 retainage release for the Splash Island Expansion. The council also approved three resolutions establishing fiscal plans for annexed Barszczowski and McGrew areas and disposing surplus property. Several ordinances were read and adopted, notably Ordinance No. 17‑2025 creating a Liability Insurance Fund and Ordinance No. 18‑2025 reestablishing an Employee Health Insurance Fund.

• Approved consent agenda items (minutes, payroll, revenue sharing with Simply Snacks Vending, pistol gift, $419,054.02 retainage release) – unanimous yes
• Approved Resolution No. 2025‑50 adopting fiscal plan for annexed Barszczowski area – unanimous yes
• Approved Resolution No. 2025‑51 adopting fiscal plan for annexed McGrew area – unanimous yes
• Approved Resolution No. 2025‑52 disposing surplus property from Fire Territory and Communications Center – unanimous yes
• Approved First Reading of Ordinance No. 22‑2025 for additional appropriations to insurance funds – unanimous yes
• Approved First Reading of Ordinance No. 21‑2025 annexing territory to Council District 3 – unanimous yes
• Approved Third Reading and Adoption of Ordinance No. 17‑2025 establishing a Liability Insurance Fund – unanimous yes
• Approved Third Reading and Adoption of Ordinance No. 18‑2025 reestablishing an Employee Health Insurance Fund – unanimous yes

Town Council

The Plainfield Town Council will vote on multiple contracts totaling over $298,000 for equipment, maintenance, and services, including a catch basin rehabilitation machine, turf maintenance, and police equipment. They will also consider resolutions related to the Wade annexation, a new fire station, and grants for local organizations. A public hearing on the Wade annexation will be held.

• Approval of $46,625 catch basin rehabilitation machine purchase from HyFlex
• Approval of $58,515 turf maintenance program with John Hall Construction
• Approval of $64,301.38 façade improvement grant agreement with Side Door
• Approval of $83,498.14 purchase of Grappler Police Bumper Systems from Stock Enterprises LLC
• Public hearing on Wade Annexation

The Plainfield Town Council approved the consent agenda, which included several purchases and grant agreements. The council also voted to continue Ordinance No. 14‑2025 (the annexation) to the next meeting for a third reading. The public hearing on the Wade Annexation closed with no comments.

• Consent agenda approved unanimously (5-0)
• Purchase Catch Basin Rehabilitation Machine up to $46,625 approved (as part of consent agenda)
• Turf Maintenance Program with John Hall Construction up to $58,515 approved (as part of consent agenda)
• Façade Improvement Funding Grant Agreement up to $64,301.38 approved (as part of consent agenda)
• Purchase of 12 Grappler Police Bumper Systems for $83,498.14 approved (as part of consent agenda)
• Add AI Skills Lab Software to contract with Priority Dispatch Corp. for $46,032.88 approved (as part of consent agenda)
• Ordinance No. 14‑2025 continued to next meeting for third reading (5-0)

Plan Commission

The Plan Commission will discuss updates to the Plainfield Zoning Ordinance and a survey regarding sign preferences. Members will also review a comprehensive plan amendment and the potential use of form-based coding.

• Discussion on legal notice requirements for Town initiated proposals
• Review of sign survey for Zoning Ordinance Article 7 revisions
• Update on the 2022 Ordinance Work Plan
• Discussion of Comprehensive Plan amendment for potential annexation to the west
• Review of draft 2026 Plan Commission Calendar

The commission unanimously approved the July 7 meeting minutes. It also approved the recommendation to have the Plan Commission initiate petitions and set notice requirements for the new Fire Station 124 project. A sign‑survey was presented and discussed, but no action was taken. The meeting otherwise proceeded with routine business.

• Approved July 7 minutes (voice vote)
• Approved fire‑station notice recommendation (voice vote)

Redevelopment Authority

The Plainfield Redevelopment Authority will meet to discuss a lease and bond agreement for Fire Station 124. The body is considering a resolution to approve a land and public improvements lease between the Redevelopment Authority and the Redevelopment Commission.

• Fire Station 124 Lease and Bond Agreement (TAFT)
• Resolution No. 2025-1 regarding a proposed lease for land and public improvements

The Plainfield Redevelopment Authority approved the minutes from the March 26 meeting. The board then approved Resolution No. 2025‑1, authorizing a lease and preliminary plans for a new fire station, with all members voting aye. The meeting was then adjourned.

• Approved March 26 minutes (consent agenda) – unanimous
• Approved Resolution No. 2025‑1 lease for fire station land and improvements – unanimous
• Adjourned the meeting

Redevelopment Commission

The Plainfield Redevelopment Commission will consider a liquor permit for The Eyrie in the Downtown Riverfront District. The body will also discuss a bond and lease agreement for Fire Station 124.

• Liquor permit for The Eyrie in the Downtown Riverfront District
• Fire Station 124 Bond and Lease Agreement
• Resolution No. 2025-4 regarding a proposed lease with the Town of Plainfield Redevelopment Authority

The Plainfield Redevelopment Commission approved its consent agenda, with five members voting yes and one abstaining. The commission then voted to approve the riverfront liquor license for the Eyrie event space, with all five voting members in favor. No other substantive actions were taken.

• Approved consent agenda (5 yes, 1 abstain)
• Approved riverfront liquor license for the Eyrie (5-0)

Town Council

The Town Council will vote on several ordinances, including the creation of liability and health insurance funds. The body is also considering the annexation of two territories into Council District 3 and various equipment purchases.

• Annexation of territory into Council District 3 (Blaschke and Oxford Square)
• Purchase of a mower from Mower Zone for up to $16,185
• Purchase of a dump trailer from Indiana Trailer Sales for up to $8,699
• Ordinances to establish a Liability Insurance Fund and an Employee Health Insurance Fund
• Consent Judgement with Indiana Bell Telephone Company regarding an easement at 7170 E County Road 300 South

The Plainfield Town Council adopted the consent agenda, approving routine items such as minutes, payroll, and equipment purchases. The council then approved Resolution 2025-44 to transfer appropriations for water, nature preserve, and storm‑water operations. Several ordinances received their first or second readings and were approved unanimously.

• Consent agenda approved (all members voted yes)
• Resolution 2025-44 – Transfer Appropriations – Water, Nature Preserve, Storm Water approved (unanimous)
• Ordinance 17‑2025 – Liability Insurance Fund – First reading approved (unanimous)
• Ordinance 18‑2025 – Employee Health Insurance Fund – First reading approved (unanimous)
• Ordinance 19‑2025 – Workers’ Compensation Fund amendments – First reading approved (unanimous)
• Ordinance 20‑2025 – Annexation of territory to Council District 3 (Blaschke) – First reading approved (unanimous)
• Ordinance 16‑2025 – Additional Appropriations for Storm Damage Repair Fund – Second reading and adoption approved (unanimous)
• Ordinance 13‑2025 – Compensation of elected officials and employees – Second reading approved (unanimous)

Utility Board

The Plainfield Utility Board will meet to review staff reports and a reorganization presentation. The board is considering the approval of two quotes for chemical treatment and plant repairs.

• Quote from Stiltskem LLC for $32,028 for SK 300 M phosphorus treatment chemical
• Quote from Miller Eads for $30,630 for safety repairs at DOC Water Plant

The Plainfield Utility Board approved the minutes from the June 23, 2025 meeting. It also approved a $32,028 quote from Stiltskem LLC for SK 300 M phosphorus treatment chemical and a $30,630 quote from Miller Eads for safety repairs at the DOC Water Plant. All approvals were passed without opposition.

• Approved June 23, 2025 meeting minutes (unanimous)
• Approved $32,028 quote from Stiltskem LLC for SK 300 M phosphorus treatment chemical (unanimous)
• Approved $30,630 quote from Miller Eads for safety repairs at DOC Water Plant (unanimous)

Fire Territory Merit Board

The Plainfield Fire Territory Merit Commission will meet to review the Chief's report and handle consent items. The board is scheduled to approve a candidate eligibility list for Firefighter/EMT and Firefighter/Paramedic positions.

• Approval of the 2025 Firefighter/EMT & Firefighter/Paramedic candidate eligibility list (valid through July 17, 2027)

The Plainfield Fire Territory Merit Commission adopted its consent agenda, approving the minutes of the June 3, 2025 meeting and the 2025 Firefighter/EMT & Firefighter/Paramedic candidate eligibility list. All six members voted yes on the consent agenda. A unanimous motion to adjourn was then passed.

• Approved minutes of June 3, 2025 meeting (unanimous)
• Approved 2025 Firefighter/EMT & Firefighter/Paramedic eligibility list (unanimous)
• Adopted consent agenda items (unanimous)
• Motion to adjourn passed (unanimous)

Town Council

The Town Council will vote on several contracts, including facility repairs and insurance services. The meeting includes public hearings on the Blaschke Annexation and fund appropriations, as well as resolutions for real estate purchases.

• Roof repair project for Richard A. Carlucci Recreation and Aquatic Center not to exceed $454,000
• Sound system and speakers for Hendricks Live! not to exceed $110,000
• Agreement with EPIC Insurance for $52,500
• Three-year agreement with JWF Specialty Company for $48,000 annually
• RaceMaker productions quote for Back Your Badge Marathon for $44,158.50

The Plainfield Town Council adopted the consent agenda after withdrawing item five (the Andrea Meyers art piece). All remaining consent items were approved unanimously, covering minutes, reports, contracts, hiring, and funding allocations.

• Approved consent agenda without item 5 (unanimous)
• Approved Minutes of June 23, 2025 meeting (unanimous)
• Approved Accounts Payable Docket and Payroll Affidavits (unanimous)
• Approved Human Resources Report dated July 8, 2025 (unanimous)
• Approved $48,000 annual JWF Specialty agreement for workers’ comp TPA services (unanimous)
• Approved increase of Workers’ Compensation TPA escrow to $30,000 (unanimous)
• Approved $52,500 EPIC Insurance brokerage agreement (unanimous)
• Approved hiring of three additional firefighters for 2025 (unanimous)

Plan Commission

The Plan Commission will hold public hearings on three development requests. The most significant item is a proposal for a single-family residential community on approximately 237.738 acres.

• Westlyn Planned Unit Development: Zone Map Amendment and Primary Plat for 473 lots (4991-5165 E US Highway 40 to Hadley Road/CR 600 South)
• 3575 Clarks Creek Road: Development Plan amendment for a temporary gravel parking lot
• 2688 East Main Street: Development Plan for a 115-foot-tall telecommunications tower
• The Towns at Hobbs (FDP-25-003): Request to table previously continued item

The commission approved the May 5 meeting minutes unanimously. It voted to deny Lucas Karr’s request for a 60‑day continuance of the Westlyn Planned Unit Development public hearing, passing the motion despite one member opposing. The board also moved to table the Towns at Hobbs project (FTP‑25‑003) indefinitely, with the motion passing unanimously.

• Approved May 5 meeting minutes (unanimous)
• Denied 60‑day continuance for Westlyn PUD (passed, one opposed)
• Tabled FTP‑25‑003 (The Towns at Hobbs) indefinitely (unanimous)

Redevelopment Commission

The Plainfield Redevelopment Commission will review a TIF report and a request for proposals regarding 325 N. Vine Street. The body will also consider a resolution regarding the passthrough of incremental assessed value.

• TIF Report and Passthrough Presentation by San Schrader of Baker Tilly
• Request for Proposals for 325 N. Vine Street
• Resolution No. 2025-3 regarding the passthrough of incremental assessed value

The Plainfield Redevelopment Commission confirmed a quorum and unanimously approved the minutes from the June 2 meeting. After that, members heard a presentation on the TIF report and recent legislative updates, but no further actions were voted on.

• Approved June 2 meeting minutes (unanimous)

Town Council

The Town Council will hold a public hearing on the Oxford Square annexation and vote on several construction and equipment contracts. The body is also reviewing ordinances for stormwater management and fire equipment funding.

• Contract with Baumgartner Company, LLC for resurfacing not to exceed $1,886,258.35
• Insurance package for Property, Casualty, and Worker’s Compensation totaling $985,517
• Contract with Samsara for GPS and cameras not to exceed $44,708
• Quote from Hoosier Company Inc. for two message boards not to exceed $42,800
• Public hearing and ordinances regarding the annexation of Oxford Square

The council adopted the consent agenda unanimously. It approved two resolutions, including a grant agreement and a fiscal plan for the Oxford Square annexation. Three ordinances were adopted, notably the annexation of territory into Council District 3 and funding for fire equipment and stormwater management. The public hearing on the Oxford Square annexation closed with no comments.

• Approved consent agenda (all items) – unanimous yes votes
• Approved Resolution No. 2025-37 authorizing grant with Plainfield Community Development Corporation – unanimous yes votes
• Approved Resolution No. 2025-38 adopting fiscal plan for Oxford Square annexed area – unanimous yes votes
• Approved Ordinance No. 12-2025 – additional appropriations for Fire Territory Equipment Replacement Fund – unanimous yes votes
• Approved Ordinance No. 10-2025 – annexed territory added to Council District 3 – unanimous yes votes
• Approved Ordinance No. 11-2025 – stormwater management provisions – unanimous yes votes
• Closed public hearing on Oxford Square annexation with no public comments

Utility Board

The Plainfield Utility Board will meet to review a contract amendment for the South Wastewater Treatment Plant. The board will also consider approving minutes from the May 29, 2025, meeting.

• Amendment to December 10, 2024 General Services Agreement with Whitaker Engineering for $400,000 for phase 1 design and BOT coordination for South Wastewater Treatment Plant expansion

The Utility Board unanimously approved an amendment to the December 10, 2024 General Services Agreement with Whitaker Engineering for $400,000 to fund phase 1 design and BOT coordination for expanding the South Wastewater Treatment Plant. The board also unanimously approved a $285,122 contract with JDH Construction to continue the County Road 400E bridge project. No other business was taken up.

• Approved $400,000 amendment to Whitaker Engineering agreement for South Wastewater Plant expansion (unanimous ayes)
• Approved $285,122 JDH Construction contract to continue County Road 400E bridge project (unanimous ayes)

Board of Zoning Appeals (BZA)

The Board of Zoning Appeals will hold a public hearing regarding a special exception request for AT&T Mobility. The board will also review minutes from the March 17, 2025 meeting.

• Public hearing for AT&T Mobility at 2688 East Main Street (BZA-24-105) for a Special Exception pursuant to Chapter 154 Article 4.6

The Plainfield Board of Zoning Appeals approved the minutes from the March 17, 2025 meeting by unanimous voice vote. The board also administered the oath of testimony and conducted a public hearing on a special‑exception request for an AT&T wireless tower at 2688 East Main Street. No final decision on the tower request was recorded.

• Approved March 17, 2025 minutes (unanimous voice vote)
• Administered oath of testimony to prospective witnesses
• Held public hearing on AT&T Mobility special‑exception request for 2688 East Main Street

Town Council

The Town Council is reviewing agreements to manage planning and comprehensive plan updates for 1,181 acres south of US 40 and along SR 39. The body is also considering several land annexations and a stormwater management ordinance.

• Interlocal Agreement for planning jurisdiction of 1,181 acres south of US 40 and along SR 39
• Contract with Axia Technology Partners LLC for Microsoft 365 licensing at $15,393.03 per month
• Ordinance No. 11-2025 for Stormwater Management
• Ordinance No. 07-2025 and 08-2025 for annexations in Council District 4 (Rock Creek Partners and Hayes 240)
• Ordinance No. 12-2025 for additional appropriations in the Fire Territory Equipment Replacement Fund

The Plainfield Town Council accepted a 10‑acre park land donation from the Stout family and approved Resolution No. 2025‑36 to transfer appropriations in the Six Points TIF and EDIT funds. The council also waived the filing deadline for the Peterson Company’s late CF1 form and adopted the full consent agenda, which included a Microsoft 365 licensing contract and other items. The request to allow a wind‑sign for African Plum was referred to the Planning Commission for review.

• Approved consent agenda items (7 items) – unanimous
• Waived time requirement for Peterson CF1 application – motion carried (unanimous)
• Accepted 10‑acre park land donation from Stout family – motion carried (unanimous)
• Approved Resolution No. 2025‑36 to transfer appropriations in Six Points TIF and EDIT funds – unanimous
• Approved Microsoft 365 software licensing contract with Axia Technology Partners ($15,393.03 per month) – part of consent agenda
• Approved Amended Memorandum of Understanding with Level Two Inc. – part of consent agenda
• Approved Interlocal Agreement with Hendricks County Commissioners for 1,181 acres planning jurisdiction – part of consent agenda
• Referred African Plum wind‑sign request to Planning Commission for review

Fire Territory Merit Board

The Fire Territory Merit Board will meet to conduct swearing-in and badge pinning ceremonies. The agenda includes recognition for a cardiac arrest save and years of service, as well as a report from the Chief.

• Swearing in and badge pinning
• Cardiac arrest save recognition
• Years of service recognition
• Chief's report

The board cancelled the scheduled meeting on August 5. It set a special meeting for July 17 at 5:30 p.m. to certify the hiring list. It also scheduled a special meeting for September 9 at 5:30 p.m. to finalize the promotion list. No other business was taken.

• Cancelled August 5 meeting
• Scheduled special meeting on July 17 at 5:30 to certify hiring list
• Scheduled special meeting on September 9 at 5:30 to finalize promotion list

Redevelopment Commission

The Plainfield Redevelopment Commission is meeting to approve project agreements and lease amendments. The body will also consider resolutions regarding the acquisition of real property and the pass-through of incremental revenue.

• Project Agreement with Helix33 LLC for the Airtech Workforce Campus Project
• Department of Homeland Security Amendment 5 to Lease Agreement at MADE@Plainfield
• TIF Passthrough Letters to overlapping Taxing Units
• Resolution 2025-1 regarding Pass-Through of Excess Incremental Revenue
• Resolution 2025-2 confirming intent to Acquire Real Property

The commission unanimously approved the consent agenda, including minutes and project agreements. It then adopted Resolution 2025-1 regarding excess incremental revenue and Resolution 2025-2 confirming intent to acquire real property. All votes were recorded as unanimous ayes.

• Approved consent agenda (unanimous)
• Adopted Resolution 2025-1 – Findings on pass‑through of excess incremental revenue (unanimous)
• Adopted Resolution 2025-2 – Confirming intent to acquire real property (unanimous)

Utility Board

The Plainfield Utility Board will review several contracts for infrastructure maintenance and equipment. These items include wastewater treatment plant inspections and water meter upgrades.

• Contract with Duke’s Root Control for annual root treatment up to $60,000
• Work Order 2025-03 with Whitaker Engineering for $99,000 for South Wastewater Treatment Plant Blower and Screen inspections
• Quote from Core and Main for $79,980 for water meters and radio equipment
• Quote from National Water Services for $56,078 for relining and repair of Well Pump #3

The Plainfield Utility Board approved the April 28, 2025 meeting minutes and five consent‑agenda items: a root‑control contract, a wastewater inspection work order, water‑meter and radio equipment quote, and a well‑pump repair quote. No other business was taken up, and the board adjourned unanimously.

• Approved April 28, 2025 meeting minutes (unanimous)
• Approved contract with Duke’s Root Control up to $60,000 (unanimous)
• Approved Work Order 2025-03 with Whitaker Engineering for $99,000 (unanimous)
• Approved quote from Core and Main for $79,980 (unanimous)
• Approved quote from National Water Services for $56,078 (unanimous)

Town Council

The Plainfield Town Council will vote on multiple contracts, grants, and ordinances, including a $527,626.83 trail project, a $91,000 road feasibility study, and a $50,000 annual curb appeal grant. The meeting also includes public hearings, zoning changes, and annexations.

• Approval of $527,626.83 contract with PAF Excavating for CR 975E Trail and Boardwalk in Echo Hollow Nature Park
• Approval of $91,000 contract with Lochmueller Group for Quaker Boulevard North roadway feasibility study
• Approval of $50,000 annual Curb Appeal Grant Program for pre-1940 homes
• Approval of $15,000 annual grant to Hendricks County International Festival
• Zoning change for Crew Carwash expansion (Ordinance No. 09-2025)

The Plainfield Town Council adopted the amended consent agenda unanimously, approving all listed items. Members also gave consent to suspend the rule so an attorney could address the council before a bid award. No other substantive actions were taken.

• Approve amended consent agenda (all items) – unanimous (5-0)
• Approve sale of two fire department Chevrolet Tahoes for $10,000
• Approve $91,000 contract with Lochmueller Group for Quaker Boulevard feasibility study
• Approve $15,000 grant to Hendricks County International Festival
• Approve $50,000 annual Curb Appeal Grant Program
• Approve $527,626.83 contract with PAF Excavating for CR 975E Trail and Boardwalk
• Approve addition of Civic Center Maintenance Operator role (General Fund)
• Grant permission to suspend rule for bid discussion – consent given

Town Council

The Plainfield Town Council will hold a regular meeting on May 12, 2025, including a consent agenda with several contracts and policy updates. A public hearing on the Craig Property Annexation is scheduled, and the council will vote on resolutions to adopt the Thrive! Plainfield Comprehensive Plan and approve annexation ordinances for two territories. Items also include proclamations for Police Week and EMS Week.

• $20,000 contract with ETC Institute for community assessment (pending legal review)
• Letter of intent with Plainfield Community School Corporation for Stout Heritage East Extension (up to $500,000)
• Public art installation by artist Andrea Myers at Downtown Parking Structure (subject to legal review)
• First reading of annexation ordinances for Rock Creek Partners and Hayes 240 territories
• Public hearing on Craig Property Annexation and related resolutions for annexed area services and surplus property disposal

The council adopted the consent agenda items, excluded four non‑compliant construction bids, and approved the recommendation to select Core Construction for the Police Department Improvement BOT program. It also accepted the Plan Commission’s rezoning recommendation for 2.51 acres and adopted the Thrive! Plainfield Comprehensive Plan.

• Approved consent agenda items (8 items) – roll call vote unanimous
• Excluded non‑compliant bids from E&B Paving, Reith‑Riley, D.C. Construction Services, and Grady Brothers (motions carried, all ayes)
• Approved selection of Core Construction for the Police Department Improvement BOT program (all ayes)
• Accepted Plan Commission recommendation to rezone 2.51 acres to Automotive Commercial (all ayes)
• Approved adoption of the Thrive! Plainfield Comprehensive Plan (all ayes)

Plan Commission

The Plan Commission will hold public hearings regarding a new comprehensive plan and two development projects. The body will consider a rezoning request for an automotive facility and a final detailed plan for townhomes.

• Public hearing for the draft Thrive! Comprehensive Plan (CP-25-024)
• RZ-25-005: Rezone of 2.51 acres to Automotive Commercial at 2674 and 2678 East Main Street for Crew Interior Clean
• PP-25-006: Primary Plat approval for a one-lot commercial subdivision at 2674 and 2678 East Main Street
• DP-25-005: Architectural and Site Design Review for Crew Interior Clean
• FDP-25-003: Final Detailed Plan for 30 townhome units at the southwest corner of Anthem Avenue and Clarkson Avenue

The commission approved the minutes from the April 10, 2025 meeting by unanimous consent. No other actions were taken; the Crew Interior Clean rezoning, plat, and development plan were presented but not decided, and will be forwarded to the Town Council.

• Approved April 10 minutes (unanimous)

Utility Board

The Plainfield Utility Board will meet on April 28, 2025. The consent agenda includes approval of a coagulant quote for $32,028.30, pump purchases totaling $60,040 for two lift stations, and $25,000 for sewer master planning. A separate bid award is listed for the County Road 400 E. Water Main Relocation.

• Approval of $32,028.30 quote from Stiltskem LLC for SK300 M coagulant (Wastewater Operating)
• Approval of $34,398 purchase of two Hydromatic pumps from BBC Pump and Equipment for County Road 121 lift station (Wastewater Capital)
• Approval of $25,642 purchase of one Hydromatic pump from BBC Pump and Equipment for Crystal Bay lift station (Wastewater Capital)
• Approval of $25,000 from Wastewater Operating for sewer master planning by Whitaker Engineering (pending council approval)
• Bid award for County Road 400 E. Water Main Relocation

The board unanimously approved five items on the consent agenda, including quotes for coagulant and pumps totaling $92,068.30 and $25,000 for sewer master planning. It also accepted the committee’s recommendation to award a $285,122 bid to JDH Contractors INC for the County Road 400 E water‑main relocation. No other business was taken up.

• Approved minutes from the March 24, 2025 meeting (All ayes)
• Approved $32,028.30 quote from Stiltskem LLC for SK300 M coagulant (All ayes)
• Approved $34,398 quote from BBC Pump and Equipmant for two Hydromatic pumps for County Road 121 lift station (All ayes)
• Approved $25,642 quote from BBC Pump and Equipmant for one Hydromatic pump for Crystal Bay lift station (All ayes)
• Approved $25,000 from Wastewater Operating for sewer master planning by Whitaker Engineering (All ayes)
• Accepted recommendation to award $285,122 bid to JDH Contractors INC for County Road 400 E water‑main relocation (All ayes)

Town Council

The Plainfield Town Council will vote on multiple contracts and purchases, including $957,600 for 18 police vehicles and $380,469.60 for emergency equipment. Two annexations, Rock Creek and Hayes, are scheduled for public hearings. The council will also consider resolutions to establish an affordable housing fund and approve a fiscal plan for annexed areas.

• $957,600 for 18 Chevrolet Tahoe PPV police vehicles from Kelley Chevrolet
• $380,469.60 for emergency equipment for patrol vehicles from Waymire LLC
• $50,000 sewer master planning contract with Whitaker Engineering
• Public hearings on Rock Creek and Hayes annexations
• Resolution to establish an Affordable Housing Fund

The Plainfield Town Council adopted the corrected consent agenda covering items such as minutes approval, payroll services, and various contracts. The council also accepted the recommendation to award the County Road 975 trail contract to PAF Construction for $527,628.23. Both actions were approved unanimously.

• Approved consent agenda (items 1‑15) as corrected (unanimous)
• Accepted County Road 975 trail bid to PAF Construction for $527,628.23 (unanimous)

Fire Territory Merit Board

The Plainfield Fire Territory Merit Board will meet to swear in new commissioners and six PFT employees, recognize a cardiac arrest save, and receive the chief's report. Consent items include approval of the March 8, 2025 minutes, the updated Merit Commission handbook (April 17, 2025), the 2025 PFT Firefighter Hiring process, and the 2025 PFT Lieutenants Promotion Process. New business is a civilian medic hiring process.

• Swearing in of (6) PFT employees by Judge Knierim
• Approval of Merit Commission handbook updated April 17, 2025
• Approval of 2025 PFT Firefighter Hiring process
• Approval of 2025 PFT Lieutenants Promotion Process
• Discussion of civilian medic hiring process

The Merit Board unanimously approved the consent agenda, which included the March 8 minutes, the updated handbook, the 2025 firefighter hiring process, and the 2025 lieutenant promotion process. The board also gave consent to begin a civilian paramedic hiring process. The meeting was then adjourned.

• Approved consent agenda (minutes, handbook, firefighter hiring, lieutenant promotion) – 5 yes votes
• Approved start of civilian paramedic hiring process – unanimous consent

Town Council

The Town Council will consider a consent agenda including large contracts: a $1,234,210 engineering contract for a roundabout at Hadley and Gateway, a $181,375 contract for a pedestrian crosswalk at Main and Vandalia, and a $263,580 purchase of right-of-way for future roadway improvements. Resolutions set public hearings on two annexations and confirm interest in purchasing two properties. Ordinances on additional appropriations and annexation of the Guilford Remainder area are up for adoption.

• Approval of $1,234,210 contract for roundabout design at Hadley and Gateway (East End TIF)
• Approval of $181,375 contract for pedestrian crosswalk at Main Street and Vandalia Boulevard (Vandalia TIF)
• Approval of $263,580 purchase agreement for right-of-way for future roadway improvements (East End TIF)
• Resolutions setting public hearings for annexation of two properties (Craig, 5128 E County Road 600 S; Tinoco, 3352 S State Rd 267)
• Second reading of Ordinance 06-2025 for additional appropriations and third reading of Ordinance 05-2025 for annexation of Guilford Remainder

The Plainfield Town Council adopted the consent agenda, approving several contracts and purchases. Council members voted to reject JDH Contracting's bid for the County Road 975 Trail because it did not meet bid requirements. The council also gave consent to explore adding a beer venue to the 2025 Back Your Badge Marathon.

• Approved consent agenda, including contracts for Lightsaber Academy, a $181,375 pedestrian crosswalk, a $1,234,210 roundabout, a $263,580 right‑of‑way purchase, a performance bond release, a $12,500 CR 975 Trail bid‑assistance supplement, a $38,000 Toyota SR Tacoma purchase, and a $52,950.75 Stryker maintenance contract
• Rejected JDH Contracting bid for County Road 975 Trail due to missing required financial statement
• Accepted that bids from H.I.S. Contractors ($625,187), Morphey Construction ($597,000), and PAF Construction ($529,738.80) are in proper form and will be reviewed
• Granted consent to explore adding a beer venue to the 2025 Back Your Badge Marathon

Plan Commission

The commission granted a one‑month continuance for Crew Interior Clean to the May 5 meeting. It also approved the Final Detailed Plan FTP‑25‑011 for Saratoga Village, finding it meets development standards and zoning requirements.

• Granted continuance for Crew Interior Clean to May 5 meeting (unanimous)
• Approved Saratoga Village Final Detailed Plan FTP‑25‑011 (unanimous)

Redevelopment Commission

The commission will consider approving minutes from February and receive updates on the Village at Plank Road (Drinkard) project and the annual DLGF TIF management report. No votes on new ordinances or contracts are scheduled.

• Village at Plank Road (Drinkard) project update from Jarod Brown, Brown Capital Group
• Acknowledgement of the annual DLGF Tax Increment Finance (TIF) management report
• Approval of minutes from February 3, 2025 meeting

The Plainfield Redevelopment Commission approved the consent agenda item to adopt the minutes from the February 3, 2025 meeting. No other substantive actions or votes were recorded during this session.

• Approved minutes of February 3, 2025 meeting (consent agenda)

Economic Development Commission

The Plainfield Economic Development Commission will hold a meeting on March 7, 2025, to organize for the year, approve minutes from the December 12, 2023 meeting, and hear public comments. The agenda is largely procedural with no specific substantive items listed.

• Approval of the minutes from the December 12, 2023 meeting
• Organization of the Economic Development Commission for 2025 (appointments/elections not specified)

The commission confirmed a quorum of two members. It voted unanimously to appoint Scott Slavens as President, Susan Rozzi as Vice President, and Shane Pennington as Secretary. The body also approved the minutes from the December 12, 2023 meeting and then adjourned.

• Appointed Scott Slavens President (unanimous)
• Appointed Susan Rozzi Vice President (unanimous)
• Appointed Shane Pennington Secretary (unanimous)
• Approved December 12, 2023 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Police Commissioners

The Plainfield Board of Police Commissioners unanimously approved the consent agenda items. They also adopted policy 307.3.2, which requires officers to stay disengaged after terminating a vehicle pursuit. The meeting was then adjourned by unanimous vote.

• Approved consent agenda (unanimous)
• Approved policy 307.3.2 on pursuit termination (unanimous)
• Adjourned meeting (unanimous)

Redevelopment Authority

The Plainfield Redevelopment Authority will meet on March 26, 2025, to conduct procedural business including reviewing minutes from the August 5, 2024 meeting. No substantive decisions or new business items are listed on the agenda.

The Plainfield Redevelopment Authority unanimously carried over the 2024 member officers into 2025. The consent agenda was approved, confirming the minutes of the August 5, 2024 meeting. The meeting was then adjourned.

• Carried over 2024 officers to serve in 2025 (unanimous)
• Approved minutes of August 5, 2024 meeting (unanimous)
• Adjourned the meeting (unanimous)

Plainfield Municipal Improvements Corporation

The body will meet to handle the 2025 organization of the Plainfield Municipal Improvements Corporation. The agenda includes the approval of meeting minutes from December 12, 2023.

• Organization of the Plainfield Municipal Improvements Corporation for 2025
• Approval of December 12, 2023, meeting minutes

The board voted to keep the existing officers for 2025, confirming Steve Stombaugh as President, Jim Rodarmel as Vice President, and the Secretary as previously held. The minutes from the December 12, 2023 meeting were approved. The meeting was then adjourned.

• Retained President Steve Stombaugh, Vice President Jim Rodarmel, and Secretary (as previously) (unanimous)
• Approved the minutes from the December 12, 2023 meeting (unanimous)
• Adjourned the meeting (unanimous)

Town Council

The Plainfield Town Council will hold a public hearing on additional appropriations for the Cumulative Capital Development and Wastewater Availability Funds, then vote on a consent agenda including numerous contracts and purchases totaling over $1 million. Resolutions set public hearings for annexation of two properties (Rock Creek Partners and Hayes 240), amend the fire territory merit law, dispose of surplus property, appoint a public art committee, and confirm interest in purchasing real estate at 2166 E Perry Road. Two ordinances are on the agenda: first reading of additional appropriations and second reading of an annexation ordinance for Guilford Remainder.

• Public hearing on additional appropriations for Cumulative Capital Development and Wastewater Availability Funds
• Resolution setting date for public hearing on annexation of property by Rock Creek Partners (8805 E County Road 700 S)
• Resolution setting date for public hearing on annexation of property by Hayes 240 (multiple addresses)
• Consent item: Agreement with Olthof Homes to reimburse $503,650 for sewer capacity upsizing at Bo-Mar Estates
• Consent item: Purchase of (2) 2024 Chevrolet Tahoe PPV for $102,570 and emergency equipment for $42,148.40, plus replacement service pistols for $44,687.17

The Town Council adopted the full consent agenda by roll‑call vote, approving all listed items. Highlights include a $503,650 Memorandum of Understanding with Olthof Homes to reimburse sewer‑main costs and several procurement contracts ranging from $20,000 to $115,600. The public hearing on additional appropriations was closed with no comments. No other motions were taken.

• Approved Minutes of March 10, 2025 meeting (unanimous roll‑call)
• Approved $20,000 contract with Lamar Airport Advertising (unanimous roll‑call)
• Approved up to $115,600 design, bid, and inspection contract for Community Crossings Grant (unanimous roll‑call)
• Approved purchase of four lawn mowers up to $62,076 (unanimous roll‑call)
• Approved purchase of one Case Skid Steer up to $84,231.04 (unanimous roll‑call)
• Approved $503,650 MOU with Olthof Homes to reimburse sewer‑main expenses (unanimous roll‑call)
• Approved purchase of two 2024 Chevrolet Tahoe PPVs for $102,570 (unanimous roll‑call)
• Approved purchase of replacement service pistols and holsters for $44,687.17 (unanimous roll‑call)

Utility Board

The Plainfield Utility Board will review several equipment purchases and service contracts. The board is also considering a memorandum of understanding regarding sewer capacity upsizing for a new development.

• MOU with Olthof Homes for $503,650 for Bo-Mar Estates sanitary sewer main capacity upsizing
• Contract with Midwest Presort up to $168,300 for utility billing mailing and printing
• Contract with Butler, Fairman and Seufert, Inc. up to $46,400 for County Road 400 East water main relocation
• Quote from Neier Waste Control for $60,000 for South Wastewater Treatment Plant land application
• Change order reducing Bowen Engineering contract for North Wastewater Treatment Plant GSC project by $339,599

The Plainfield Utility Board voted to approve the February 24, 2025 minutes and eight consent agenda items covering purchases, contracts, a change order, and a memorandum of understanding. All approvals passed with unanimous support. No old or new business was taken up.

• Approved February 24, 2025 minutes (unanimous)
• Approved $32,028 quote from Stiltskem LLC for SK300M Coagulant (Wastewater Operating)
• Approved $60,000 quote from Neier Waste Control for land application services at South Wastewater Treatment Plant (Wastewater Operating)
• Approved contract up to $168,300 with Midwest Presort for mailing and printing utility billing (Water Operating)
• Approved $31,777 purchase of 2025 Toyota Camry for Director of Utilities (Water Capital)
• Approved final change order reducing Bowen Engineering contract by $339,599 for North Wastewater Treatment Plant GSC project
• Approved contract up to $46,400 with Butler, Fairman and Seufert, Inc. for County Road 400 East water main relocation (Water Operating)
• Approved MOU with Olthof Homes to reimburse $503,650 for sanitary sewer main upsizing at Bo‑Mar Estates (Wastewater Availability)

Board of Zoning Appeals (BZA)

The Board will hold a public hearing on a special exception and two variances for a wireless communications tower at 892 Broadway South Drive. They will also adopt negative findings for an accessory structure variance (BZA-25-002, Swartz) and approve minutes from the previous meeting. No other resolutions are scheduled.

• Public hearing: GN Huntwick Reagan Parkway Wireless Communications Tower at 892 Broadway South Drive (BZA-24-105, BZA-24-109.a, BZA-24-109.b) – special exception and variances requested
• Adoption of negative findings for BZA-25-002 (Swartz Accessory Structure Variance)
• Approval of minutes from February 20, 2025
• No resolutions on the agenda

The Plainfield Board of Zoning Appeals approved a special exception (BZA-24-105) for a 115-foot wireless telecommunications tower with a 5-foot lightning rod (120 feet total) at 1201 South County Road 1050 East, and approved a variance (BZA-24-109 a.) waiving the master plan submittal requirement. Both motions passed unanimously (5-0). A third agenda item (BZA-24-109 b.) regarding a 5,000-foot tower separation requirement was withdrawn after staff noted the requirement is preempted by state statute.

• Approved special exception BZA-24-105 for 120-foot wireless tower at 1201 S County Road 1050 E (5-0)
• Approved variance BZA-24-109 a. waiving master plan submittal requirement (5-0)
• Withdrew BZA-24-109 b. regarding 5,000-foot tower separation, preempted by state statute (5-0)
• Approved minutes from February 20, 2025 meeting (unanimous)
• Adopted negative findings for BZA-25-002 (Swartz Accessory Structure Variance) (unanimous)

Town Council

The Plainfield Town Council will consider resolutions and ordinances including a declaration of need for a new fire station, an amendment to the Hobbs Station PUD zoning, and an annexation of the Guilford Remainder. The consent agenda includes contracts for pre-construction services for Station 124 ($669,800), a roundabout design ($689,260), and a three-year grant to the Community Development Corporation ($150,000). The council will also adopt an ordinance revising the Town Code's ordinance violations bureau and one amending elected officials' compensation.

• Resolution No. 2025-10 declaring need for a new fire station and intent to reimburse preliminary costs from bonds
• Contract with Butler, Fairman & Seufert for $689,260 for design of roundabout at Quaker Boulevard and CR 750 S
• Limited Notice to Proceed with GM Development for Station 124 pre-construction services up to $669,800 (funded from Six-Points TIF)
• Ordinance No. 04-2025 amending Hobbs Station PUD residential district development standards
• Annexation of Guilford Remainder territory (Ordinance No. 05-2025, first reading)

The Plainfield Town Council approved the consent agenda, including contracts for Station 124, tree management, and a roundabout design. They also adopted resolutions for a new fire station and property purchase, and passed ordinances on zoning, annexation, ordinance violations, and compensation.

• Approved consent agenda with 17 items (5-0)
• Approved Plan Commission recommendation for Hobbs Station PUD setback amendment (5-0)
• Adopted Resolution 2025-10 for new fire station and bond reimbursement (5-0)
• Adopted Resolution 2025-11 for purchase of real estate at 2166 E Perry Road (5-0)
• Adopted Resolution 2025-12 to dispose of surplus park property (5-0)
• Adopted Ordinance 04-2025 amending Hobbs Station PUD zoning (5-0)
• Approved first reading of Ordinance 05-2025 annexing Guilford Remainder (5-0)
• Adopted Ordinance 02-2025 establishing Ordinance Violations Bureau (5-0)

Fire Territory Merit Board

The Merit Commission will hold a public hearing regarding the rules for hiring, promotion, discipline, and evaluations. The board is also expected to vote on the approval of these Merit Rules.

• Public hearing on Merit Rules (Hiring, Promotion, Discipline & Evaluations)
• Approval of Merit Rules
• Approval of February 1, 2025 meeting minutes

The Plainfield Fire Territory Merit Board held its first meeting, elected officers, and adopted the board's Rules and Regulations after a public hearing with no comments. The board also approved conditional offers of employment for two civilian paramedics to fill vacancies. The board scheduled a special meeting for March 8 to review hiring and promotion rules, with regular meetings set for the first Tuesday of every other month starting April 1.

• Elected Gary Everling as President, Brick as Vice President, and Randy Vanderbush as Secretary (all unanimous)
• Approved Board Rules and Regulations (unanimous)
• Approved conditional offers of employment for two civilian paramedics (unanimous)
• Scheduled special meeting for March 8, 2025, at 8:30 a.m. to review rules
• Set regular meetings for first Tuesday of every other month at 5:30 p.m., starting April 1

Board of Police Commissioners

The Board of Police Commissioners will consider the approval of two new policies regarding investigative training aids and the use of an Armored Rescue Vehicle (ARV). The meeting also includes the approval of conditional employment offers for sworn officer candidates and several service and performance awards.

• Approval of conditional employment offers for sworn officer candidates
• Vote on Policy 802.10.2, Investigative or Training Aids
• Vote on Policy 404.10.3, Emergency Response Team Armored Rescue Vehicle (ARV)
• Service awards for K9 Officer TJ Peters, Officer Tony Hawk, Corporal Chris Johnson, and Corporal Mike Minardo

The Plainfield Board of Police Commissioners approved two new policies: one on investigative or training aids and another on the Emergency Response Team Armored Rescue Vehicle. The board also approved conditional offers of employment to Carrie Lynn Pennington and Chase Whittaker. The meeting included numerous awards for officers and staff, and updates on the delayed armored vehicle and a body-worn camera battery issue.

• Approved consent agenda and prior meeting minutes
• Approved conditional offer of employment to Carrie Lynn Pennington
• Approved conditional offer of employment to Chase Whittaker
• Approved Policy 802.10.2, Investigative or Training Aids
• Approved Policy 404.10.3, Emergency Response Team Armored Rescue Vehicle (ARV)

Plan Commission

The Plan Commission will hold public hearings regarding a plat amendment for Hobbs Station and a site design review for a medical office building. The body will also receive a resolution from the Redevelopment Commission and discuss a joint session update on Thrive! with the Town Council.

• Public hearing for Hobbs Station PUD and Plat Amendment (Lot 189) regarding setbacks
• Public hearing for AHN/Optum 9,375 square foot medical office building at Stanley Road and Quaker Boulevard
• Resolution RES-2025-03 from the Redevelopment Commission
• Discussion on Thrive! joint session update with Town Council

The Plainfield Plan Commission approved two development items: a text amendment and plat amendment for Hobbs Station to reduce the setback on Lot 189, and a development plan for a 9,375-square-foot medical office building at Quaker and Stanley. The commission also discussed the Saratoga Village Townhomes, where Lennar Homes may take over from Ryan Homes, and agreed to bring a final detail plan amendment to a future meeting. The Thrive Comprehensive Plan update was presented for discussion, with commissioners providing feedback for revisions.

• Certified TA-24-118 with favorable recommendation to Town Council (6-0)
• Approved PP-24-118, plat amendment for setback reduction on Lot 189 (6-0)
• Approved DP-24-107, medical office building at Quaker and Stanley (6-0)
• Agreed to schedule final detail plan amendment for Saratoga Village Townhomes
• Discussed Thrive Comprehensive Plan; no formal action taken

Utility Board

The Utility Board will consider a consent agenda including approval of a summer sewer rate agreement, a $38,964 quote for well pump #7 repair, a $35,000 quote for an airline repair at the South Wastewater Plant, and a Master Services Agreement with Baker Tilly for advisory services. Additionally, two work orders with Baker Tilly are proposed: $14,000 for parity reports and $150,000 for water and wastewater debt issuance. Staff reports and board comments will follow.

• Approval of 2025 Summer Sewer Rate Agreement
• Quote from National Water Services for $38,964 for Well Pump #7 repair
• Quote from Bowen Construction not to exceed $35,000 for 8-inch airline repair at South Wastewater Plant
• Master Services Agreement with Baker Tilly Advisory Group for utility advisory services
• Work Order 2025-02 with Baker Tilly for $150,000 for water and wastewater debt issuance

The Plainfield Utility Board unanimously approved the consent agenda, which included approval of the January 27, 2025 meeting minutes, the 2025 Summer Sewer Rate Agreement, a $38,964 quote from National Water Services for Well Pump #7 repair, a Bowen Construction quote not to exceed $35,000 for an airline repair at the South Wastewater Plant, a Master Services Agreement with Baker Tilly Advisory Group, and two utility work orders with Baker Tilly for parity reports and debt issuance. The board also heard the interim Director of Utilities report and adjourned with no old or new business.

• Approved consent agenda including minutes, sewer rate agreement, and multiple contracts (all ayes)
• Approved $38,964 quote from National Water Services for Well Pump #7 repair
• Approved Bowen Construction quote not to exceed $35,000 for 8-inch airline repair at South Wastewater Plant
• Approved Master Services Agreement with Baker Tilly Advisory Group for accounting and advisory services
• Approved Utility Work Order 2025-01 with Baker Tilly for parity reports (not to exceed $14,000)
• Approved Utility Work Order 2025-02 with Baker Tilly for debt issuance (not to exceed $150,000)

Town Council

The Plainfield Town Council will hold a public hearing on the Guilford Elementary annexation remainder and consider adopting a fiscal plan for that area. The council will also vote on final adoption of the Black Creek Lake annexation, and consider second readings of ordinances revising the ordinance violations bureau and setting compensation for town officials and employees.

• Public hearing on annexation of Guilford Elementary remainder and resolution adopting fiscal plan for annexed area
• Third reading and adoption of Ordinance 01-2025 annexing Black Creek Lake into Town and Council District 4
• Approval of $655,932 contract increase with D1 Restoration for cleaning services through 2026
• $122,000 work order with Luminaut for architecture and design of Government Center office expansion
• Two $100,000 items: fire station 124 design with Classic Construction and art installation at Hobbs Station with New City Development (funded from TIF and EDIT)

The Plainfield Town Council approved the third reading of Ordinance 01-2025 annexing Black Creek Lake territory, adopted three resolutions including a fiscal plan for the Guilford Elementary annexation, and passed the consent agenda with 17 items. Two council members abstained from approving the February 10 minutes. The meeting also included swearing in new council member Tom Kingseed and presenting awards.

• Approved consent agenda (17 items) with abstentions on minutes by Kingseed and Angle
• Adopted Resolution 2025-07 adopting fiscal plan for Guilford Elementary annexation (5-0)
• Adopted Resolution 2025-08 creating educational assistance program for firefighter paramedics (5-0)
• Adopted Resolution 2025-09 to dispose of surplus property from HCCC, DPW, PPD (5-0)
• Approved second reading of Ordinance 02-2025 revising Ordinance Violations Bureau (5-0)
• Approved second reading of Ordinance 03-2025 amending compensation of officials (5-0)
• Adopted Ordinance 01-2025 annexing Black Creek Lake territory (5-0)
• Sworn in new council member Tom Kingseed

Board of Zoning Appeals (BZA)

The Board will hold a public hearing on a variance request from William Swartz to allow a third accessory building at 892 Broadway South Drive, exceeding the limit of two. The Board will also vote on adoption of negative findings for a prior case (BZA-24-097) and elect officers for 2025.

• Swartz variance request for third accessory building at 892 Broadway South Drive (BZA-25-002)
• Adoption of negative findings for BZA-24-097 (Burgos Development Standards Variance)
• 2025 election of Board of Zoning Appeals officers

The Plainfield Board of Zoning Appeals unanimously denied a variance request (BZA-25-002) that would have allowed a third accessory building on a residential property, exceeding the maximum of two. The board found that strict application of the ordinance would not result in practical difficulties, and noted alternatives existed. The meeting also included approval of prior minutes, adoption of negative findings for BZA-24-097, and re-election of officers.

• Denied variance BZA-25-002 for third accessory building at 892 Broadway South Drive (5-0)
• Approved minutes from September 16, 2024 (unanimous)
• Adopted negative findings for BZA-24-097 (unanimous)
• Re-elected Greg Monnett as President and Cavanaugh as Vice President for 2025 (unanimous)

Town Council

The town council will hold a second reading of an annexation ordinance for territory near Black Creek Lake, and first readings on code revisions and elected official compensation. The council also will vote on several contracts, including a $310,752 landscape maintenance contract and a $62,118 agreement to recruit remote workers. Other consent items include engineering work for I-70/Quaker Boulevard interchange improvements and new town positions.

• Second reading of Ordinance 01-2025 annexing territory adjacent to Black Creek Lake into Council District 4
• First readings of Ordinance 02-2025 (revising Chapter 35, Ordinance Violations Bureau) and Ordinance 03-2025 (fixing compensation for elected officials and employees)
• Contract with Brightview Landscape, LLC for $310,752 for exterior ground maintenance
• Work Order No. 25-7 with Butler, Fairman, & Seufert not to exceed $85,000 for I-70/Quaker Blvd interchange engineering
• Contract with MakeMyMove not to exceed $62,118 for recruiting remote workers, funded by EDIT

The Plainfield Town Council approved the consent agenda as read, which included 17 items such as a $310,752 contract with Brightview Landscape, LLC for exterior ground maintenance, a $62,118 contract with MakeMyMove for remote worker recruitment, and a $63,559 grant agreement with the IEDC for the same program. The council also accepted a bid from Long Farms for a one-year farm lease on town-owned property for $21,850. Additionally, they approved Resolution No. 2025-06 authorizing the Town Controller to upload contracts, and advanced several ordinances: first readings for Ordinance No. 02-2025 (revising the Ordinance Violations Bureau) and Ordinance No. 03-2025 (compensation for elected officials and employees), and a second reading for Ordinance No. 01-2025 (annexing Black Creek Lake territory into Council District 4).

• Approved consent agenda with 17 items (3-0)
• Accepted Long Farms bid for one-year farm lease at $21,850
• Approved Resolution No. 2025-06 authorizing Town Controller to upload contracts
• Approved first reading of Ordinance No. 02-2025 (Ordinance Violations Bureau revision)
• Approved first reading of Ordinance No. 03-2025 (compensation for officials and employees)
• Approved second reading of Ordinance No. 01-2025 (annexation of Black Creek Lake territory)

Board of Police Commissioners

The Plainfield Board of Police Commissioners approved the consent agenda and unanimously promoted Officer Forrest Brewster to corporal and Ryan Salisbury to deputy chief. The board also presented awards to three officers for their actions in December 2024 and January 2025. No other substantive decisions were made.

• Approved consent agenda (unanimous)
• Promoted Officer Forrest Brewster to Corporal (unanimous)
• Appointed and promoted Ryan Salisbury to Deputy Chief (unanimous)
• Awarded Certificate of Accommodation to Officer Nicholas Greeson
• Awarded Certificate of Accommodation to Sergeant Zachary Gadawski
• Awarded Meritorious Conduct Medal (second award) to Officer Richard Dean Reeves

Plan Commission

The Plan Commission will hold a public hearing on an amendment to the Hobbs Station Planned Unit Development regarding setbacks for Lot 189, and an associated plat amendment. They will also consider resolutions to amend the Rules of Procedure for the Plan Commission and the Design Review Committee, and conduct elections for officers and appointments to other boards.

• Public hearing on TA-24-118: Amend Article 14.3.A.10 of Hobbs Station PUD regarding setbacks for Lot 189 (northeast corner of Anthem Avenue/Smith Road roundabout)
• Public hearing on PP-24-118: Amendment to the Primary Plat for Lot 189 of Hobbs Station, contingent on Town Council approval of TA-24-118
• Resolution RES-2025-01: Amending Rules of Procedure for the Plan Commission
• Resolution RES-2025-02: Amending Rules of Procedure for the Design Review Committee
• 2025 Election of Plan Commission Officers and appointments to Board of Zoning Appeals and Design Review Committee

The Plainfield Plan Commission unanimously approved two resolutions updating its own Rules of Procedure (RES-2025-01) and those of the Design Review Committee (RES-2025-02). The changes include allowing continuances when only a quorum is present, clarifying staff duties, and updating DRC membership and voting rules. The commission also granted a continuance for the Hobbs Station PUD public hearing to next month's meeting, and reappointed officers and committee members for 2025.

• Approved RES-2025-01 amending Plan Commission Rules of Procedure (unanimous)
• Approved RES-2025-02 amending Design Review Committee Rules of Procedure (unanimous)
• Granted continuance for Hobbs Station PUD public hearing to next month's meeting (unanimous)
• Reappointed 2025 Plan Commission officers (unanimous)
• Reappointed Rich Philip to Board of Zoning Appeals and Bruce Smith to Design Review Committee (unanimous)
• Approved minutes from November 2024 (unanimous)

Redevelopment Commission

The Plainfield Redevelopment Commission will organize for 2025 by electing officers and approving December minutes. The main business involves two votes related to Helix 33 LLC: approving a letter of intent and incentive request, and authorizing a commission member to sign allowing the company to begin planning on RDC land.

• Election of President, Vice President, and Secretary for 2025
• Approval of minutes from December 2, 2024 meeting
• Approval of Letter of Intent and Incentive Request from Helix 33 LLC (VOTE)
• Authorization for Philip Clay to sign on behalf of Commission to allow Helix 33 LLC to begin planning process on RDC land (VOTE)

The Plainfield Redevelopment Commission approved the Letter of Intent and Incentive Request from Helix 33 LLC, with no changes to incentive terms from the December version. It also authorized President Philip Clay to sign on behalf of the commission, allowing Helix 33 to begin the planning process on RDC land. The commission reorganized for 2025, keeping the same President and Vice President, and approved the December 2024 meeting minutes.

• Approved Letter of Intent and Incentive Request from Helix 33 LLC (unanimous)
• Authorized Philip Clay to sign for RDC to allow Helix 33 LLC to begin planning on RDC land (unanimous)
• Re-elected President and Vice President for 2025 (unanimous)
• Retained Lance Angle as Secretary (unanimous)
• Approved minutes of December 2, 2024 meeting (unanimous)

Fire Territory Merit Board

The Plainfield Fire Territory Merit Board held its first meeting, elected officers, and approved the board's Rules and Regulations after a public hearing with no comments. The board also approved conditional job offers for two civilian paramedics to fill vacancies. The board scheduled future meetings to review additional rules and regulations within a 90-day statutory deadline.

• Elected Gary Everling as President, Brick (last name not recorded) as Vice President, and Randy Vanderbush as Secretary (all by voice vote)
• Approved Board Rules and Regulations (all ayes)
• Approved conditional offers of employment for two civilian paramedics (all ayes)
• Set regular meetings for first Tuesday of every other month at 5:30 p.m., starting April 1, 2025
• Scheduled a special meeting for March 8, 2025, at 8:30 a.m. to review rules and regulations

Utility Board

The Plainfield Utility Board will meet to review a quote for wastewater materials and receive an update on NPDES Permits. The board is also tasked with approving the minutes from the December 19, 2024 meeting.

• Quote from Stiltskem LLC not to exceed $35,388.84 for 40,000 pounds of SKM300
• Utility Directors update on NPDES Permits

The Plainfield Utility Board approved the consent agenda, which included the minutes from the December 19, 2024 meeting and a quote from Stiltskem LLC for $35,388.84 to purchase 40,000 pounds of SKM300, funded from Wastewater Operating Funds. The board also heard a detailed report from the Utility Director on the NPDES permit renewal process for the South Wastewater Plant, which expires November 30, 2025, with a submission deadline of June 3, 2025. No other old or new business was discussed.

• Approved minutes of December 19, 2024 meeting (unanimous)
• Approved $35,388.84 quote from Stiltskem LLC for 40,000 pounds of SKM300 (unanimous)

Town Council

The Plainfield Town Council will vote on routine minutes, payroll, and expenditures, plus $1.2M in engineering and stormwater work orders. It will also consider resolutions on annexation and grants, and hear a public hearing on recreation center renovations.

• Approve $295K work order for Town Engineer Assistance with Butler Fairman & Seufert
• $325K site inspection services contract with Butler Fairman & Seufert
• $88K public mural and alley placemaking agreement with GANGGANG
• $100K art curation services at Echo Hollow Nature Park with GANGGANG
• Public hearing on Richard A. Carlucci Recreation and Aquatics Center renovations

The Plainfield Town Council approved the consent agenda, which included multiple work orders, agreements, and purchases. They also approved two resolutions, adopted two ordinances, and passed the first reading of an annexation ordinance. A bid for a farm lease was rejected due to missing bid security.

• Approved consent agenda with 23 items (4-0)
• Rejected bid from Mike Ennis for farm lease due to missing bid security (4-0)
• Approved Resolution 2025-04 authorizing grant agreement with Plainfield CDC (4-0)
• Approved Resolution 2025-05 setting public hearing date for Guilford Elementary annexation (4-0)
• Approved first reading of Ordinance 01-2025 annexing Black Creek Lake territory (4-0)
• Adopted Ordinance 39-2024 repealing tax abatement procedures (4-0)
• Adopted Ordinance 40-2024 vacating portion of County Road South 875 East (4-0)

Town Council

The Plainfield Town Council will hold a special meeting for reorganization and consider a consent agenda including approval of a $25,000 DNR forestry grant, a $134,736 road salt purchase, a $44,483.50 change order for the Northwest Pedestrian Improvement project, and a resolution to set a public hearing on annexing the Guilford Elementary remainder. The meeting also includes a resolution to encumber appropriations and certify the Fire Territory Merit Commission selection.

• Resolution 2025-01 sets a public hearing date for annexation of Guilford Elementary Remainder
• Approval of a $25,000 Community Urban Forestry Grant from DNR
• Purchase of 1,400 tons of road salt from Cargill for up to $134,736
• Change Order No. 1 with Calumet Civil Contractors increases Northwest Pedestrian Improvement project by $44,483.50 to $2,075,983.50
• Gift of a service pistol to Retiree Deputy Chief Joe Aldridge

The Plainfield Town Council held a special meeting on January 21, 2025, and unanimously approved the consent agenda, which included the purchase of road salt, a change order for the Northwest Pedestrian Improvement project, and acceptance of a forestry grant. The council also adopted three resolutions: setting a public hearing date for an annexation, encumbering appropriations for 2025, and certifying the Fire Territory Merit Commission. Councilman Kirchoff announced his retirement, effective as soon as possible.

• Approved consent agenda including $134,736 road salt purchase and $44,483.50 change order for pedestrian project (5-0)
• Adopted Resolution 2025-01 setting public hearing date for Guilford Elementary Remainder annexation (5-0)
• Adopted Resolution 2025-02 to encumber appropriations and carry forward to 2025 (5-0)
• Adopted Resolution 2025-03 certifying selection of Fire Territory Merit Commission (5-0)
• Approved motion to approve documents requiring signature and adjourn (5-0)

Plan Commission

The Plan Commission will consider amendments to the Hobbs Station Planned Unit Development and its primary plat. The body will also elect officers and make appointments to the Board of Zoning Appeals and Design Review Committee.

• TA-24-118: Amend Article 14.3.A.10 regarding setbacks for lot 189 at Hobbs Station
• PP-24-118: Amendment to the Primary Plat for Lot 189 of Hobbs Station
• RES-2025-01: Resolution amending Rules of Procedure for the Plan Commission
• RES-2025-02: Resolution amending Rules of Procedure for the Design Review Committee
• Appointments to the Board of Zoning Appeals and Design Review Committee

Board of Police Commissioners

The Plainfield Board of Police Commissioners approved the satisfactory completion of probationary terms for seven officers, effective January 2 and January 16, 2025. The board also presented citizen and officer commendations, received branch reports, and re-elected officers for the coming term.

• Approved December 5, 2024 meeting minutes
• Approved probationary completions for Officers Greeson, Turner, Wintin (effective Jan 2)
• Approved probationary completions for Officers Buckley, Carroll, Tomes, Zuranski (effective Jan 16)
• Re-elected Steve Stambaugh as President
• Elected Joy as Vice President
• Elected Doug Fish as Secretary