Corte Madera public meetings in 2021

Town Council

The Corte Madera Town Council will hold a public hearing on an ordinance to allow veterinarians' offices in the C-3 Highway Commercial district, and discuss implementation options for Senate Bill 9 housing legislation. The council will also consider creating a Climate Action Committee and accept the annual audit report. Several routine consent items are on the agenda, including resolutions on remote meetings, records management, and employee compensation.

• Public hearing on ordinance to add veterinarians' offices as permitted use in C-3 Highway Commercial district
• Discussion and direction on SB 9 housing legislation implementation options
• Consideration of Resolution No. 63/2021 creating a Climate Action Committee
• Acceptance of annual independent audit report for fiscal year ending June 30, 2021
• Resolution No. 62/2021 establishing compensation for part-time hourly employees effective January 1, 2022

The Town Council approved the consent calendar, introduced an ordinance to allow veterinarians' offices in the C-3 district, accepted the FY 2020-21 audit, and created a Climate Action Committee. It also directed staff to prepare an urgency ordinance on SB 9 housing regulations for January 2022.

• Approved consent calendar items 4A-4J (5-0)
• Introduced ordinance adding veterinarians' offices as permitted use in C-3 district (5-0)
• Accepted annual audit report for FY ending June 30, 2021 (5-0)
• Adopted Resolution No. 63/2021 creating Climate Action Committee (5-0)
• Directed staff to prepare urgency ordinance on SB 9 housing regulations

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will review the annual independent audit report for the fiscal year ending June 30, 2021. The Board also faces an urgency action to authorize remote teleconference meetings.

• Adoption of Resolution No. 07/2021 authorizing remote teleconference meetings
• Presentation and acceptance of the Annual Independent Audit Report for FY ending June 30, 2021
• Approval of minutes from the September 7, 2021 Board meeting

The board unanimously adopted Resolution No. 07/2021 authorizing remote teleconference meetings during the COVID-19 emergency, approved the consent calendar (including minutes of the September 7, 2021 meeting), and accepted the annual independent audit report for fiscal year ending June 30, 2021. No public comments were received on the resolution or consent calendar; one public comment was received on the audit.

• Adopted Resolution No. 07/2021 authorizing remote teleconference meetings (5-0)
• Approved consent calendar items 5A-5B, including waiver of further reading and approval of September 7, 2021 minutes (5-0)
• Accepted the Sanitary District No. 2 Independent Audit Report for FY ending June 30, 2021 (5-0)

Planning Commission

The regular Planning Commission meetings scheduled for December 14, 2021, and December 28, 2021, have been cancelled. The next meeting is scheduled for January 11, 2022.

Flood Control Board

The Corte Madera Flood Control Board is meeting virtually to discuss flood-related matters. The board will approve minutes from August 9, 2021, review photos and observations from the October 24, 2021 storm, and receive an update on the Storm Drain Master Plan. The meeting is conducted remotely due to the COVID-19 state of emergency.

• Approval of meeting minutes from August 9, 2021
• Discussion of photos and observations from October 24, 2021 storm
• Update on Storm Drain Master Plan
• Remote meeting authorization due to COVID-19 emergency

The Corte Madera Flood Control Board met virtually and unanimously approved remote meeting findings and the August 9, 2021 minutes. Staff presented storm documentation from the October 24, 2021 storm and an update on the Storm Drain Master Plan, which was awarded to Schaaf and Wheeler. No substantive policy decisions were made beyond these approvals.

• Approved remote teleconference meeting findings (unanimous)
• Approved August 9, 2021 meeting minutes (unanimous)

Town Council

The Corte Madera Town Council will consider adopting an ordinance establishing objective design and development standards for qualifying new multifamily housing developments, as required by state law. The council will also vote on resolutions adding new staff classifications and salary schedules, and approving the Chamber of Commerce budget and financial statements. The meeting includes the reorganization of the council with the selection of a new mayor and vice mayor, and a commendation for a retiring employee.

• Second reading and possible adoption of Ordinance No. 1013 amending the Municipal Code to add Title 22 (Objective Design & Development Standards) and amend Titles 15 and 18
• Resolution No. 54/2021 approving the Corte Madera Chamber of Commerce 2022 budget and financial statements for 2019 and 2020
• Resolution No. 55/2021 adding Facility Attendant II (full-time) classification and salary range
• Resolution No. 56/2021 adding Facility Attendant I (part-time/seasonal) classification and pay scale
• Resolution No. 57/2021 approving revisions to the Department Head Salary Schedule

The Town Council reorganized, unanimously selecting Fred Casissa as Mayor and Charles Lee as Vice Mayor. The council also approved a consent calendar and several resolutions, including new facility attendant classifications and pay schedule updates. All votes were 5-0.

• Selected Fred Casissa as Mayor (5-0)
• Selected Charles Lee as Vice Mayor (5-0)
• Approved consent calendar items 5A-5G (5-0)
• Adopted Resolution 55/2021 and 56/2021 adding Facility Attendant classifications (5-0)
• Adopted Resolution 57/2021 revising Department Head Salary Schedule (5-0)
• Adopted Resolution 58/2021 approving CalPERS pay schedule (5-0)

Sanitary District No. 2 Board

The December 7, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for Tuesday, December 21, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. The meeting will be conducted virtually via Zoom due to the COVID-19 state of emergency, and the Council Chambers will not be open to the public.

• Cancellation of the December 7, 2021 regular meeting
• Next regular meeting scheduled for December 21, 2021 at 6:45pm
• Meeting to be held via Zoom due to COVID-19 emergency
• Council Chambers closed to the public during the COVID emergency

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will hold a remote meeting to review and possibly recommend a revised parks and recreation fee schedule to the Town Council. The agenda also includes introductions of local service clubs and the new recreation program manager, plus routine items like approving prior meeting minutes. The meeting is conducted by videoconference due to COVID-19.

• Review and possible recommendation to Town Council on revised Parks and Recreation fee schedule
• Introduction of Tim Barry, Recreation Program Manager
• Presentations by Corte Madera Lions Club and Women's Club on their service and history
• Approval of October 25, 2021 meeting minutes
• Discussion of future agenda items: memorial bench/plaque/tree program and digital marquee use policies

The Commission approved a motion to recommend a revised Parks and Recreation fee schedule to the Town Council, with suggestions including clarifying 'non-profit' to 'Corte Madera Non-Profits' and addressing future items like joint-use agreements with civic organizations. The vote was made by Commissioner Charley, seconded by Miles, and approved by all present commissioners. The meeting was held via videoconference due to COVID-19, and the minutes were approved.

• Approved meeting by remote teleconference due to COVID-19 state of emergency and public health order.
• Approved the draft minutes of the October 25, 2021 regular meeting.
• Approved the revised Parks and Recreation fee schedule with suggestions, to recommend to Town Council.
• Agreed to use 'Corte Madera Non-Profits' instead of 'non-profit' in the fee schedule.
• Agreed to address commercial use of the Digital Marquee at a future meeting.
• Noted that as of January 1, 2022, the Recreation department will run all Neil Cummins Gym rentals.

Planning Commission

The Planning Commission is reviewing a proposal to allow veterinarians' offices as a permitted use in the C-3 Highway Commercial Zoning District. The body is also considering a residential addition and a new home construction project.

• Proposed zoning ordinance amendments to add veterinarians' offices as a permitted use in the C-3 Highway Commercial Zoning District
• Design review for an 824 square foot second level addition at 46 Birch Avenue
• Preliminary review for a new two-story single family home and detached garage/shop at 24 Mohawk Avenue
• Resolution 21-019 to authorize remote teleconference meetings pursuant to Assembly Bill 361

The Planning Commission voted unanimously to recommend that the Town Council amend the zoning code to add veterinarians' offices as a permitted use in the C-3 Highway Commercial Zoning District. The commission also approved a resolution authorizing remote teleconference meetings under AB 361. A design review for a second-level addition at 46 Birch Avenue was continued to a date uncertain, and a preliminary review for a new home at 24 Mohawk Avenue was continued to 10:30 p.m. after public comment.

• Approved Resolution 21-019 authorizing remote teleconference meetings under AB 361 (5-0).
• Approved Resolution 21-020 recommending zoning amendments to allow veterinarians' offices as a permitted use in C-3 district (5-0).
• Continued Resolution 21-018, design review for an 824 sq ft addition at 46 Birch Avenue, to a date uncertain (5-0).
• Continued preliminary review of a new two-story home at 24 Mohawk Avenue to 10:30 p.m. after public comment.
• Approved minutes of November 9, 2021, with an amendment to the vote on item 6A (113 Golden Hind Passage).
• Adjourned the meeting at 10:02 p.m.

Planning Commission

The Planning Commission meeting originally scheduled for November 23, 2021, has been moved to November 30, 2021. This notice is procedural.

Fire Council - Central Marin Fire Authority

The regular meeting of the Central Marin Fire Council scheduled for November 18, 2021, has been cancelled. The next regular meeting is scheduled for February 10, 2022, at 6:30pm, possibly via Zoom or in person at 250 Doherty Drive, Larkspur. This notice is procedural only, with no agenda items for discussion.

• Meeting cancellation notice dated November 8, 2021
• Next regular meeting: February 10, 2022, 6:30pm
• Possible locations: Zoom or Central Marin Police Authority Community Room, 250 Doherty Drive, Larkspur, CA 94939
• Contact: Rebecca Vaughn, Authority Clerk, 415-927-5050

Town Council

The Town Council will discuss introducing an ordinance for multi-family housing design standards and consider adopting an organics reduction and recycling ordinance. The meeting also includes discussions on staff salary schedules and a temporary permit program extension.

• Introduction of ordinance for objective design and development standards for new multi-family housing
• Adoption of Ordinance No. 1011 regarding organics reduction and recycling
• Extension of the Temporary Permit Program through December 31, 2022
• Release of $53,032.44 to Intermountain Slurry Seal, Inc. for the 2020 Preventative Maintenance Project
• Resolution to revise Department Head Salary Schedule

The Council voted 5-0 to introduce an ordinance establishing objective design and development standards for qualifying new multi-family housing developments, as required by state law. It also adopted an urgency ordinance extending the temporary permit program through December 31, 2022. The Council approved the consent calendar and provided direction on the 2022 work plan and staff salary items.

• Introduced ordinance for objective design standards for multi-family housing (5-0)
• Adopted urgency ordinance extending temporary permit program to Dec 31, 2022 (5-0)
• Approved consent calendar items 4A-4H (5-0)
• Directed staff to proceed with proposed 2022 work plan
• Directed staff to return with building attendant/custodian classification and salary
• Directed staff to return with revised department head salary schedule

Sanitary District No. 2 Board

The November 16, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for December 7, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. The meeting will be conducted virtually via Zoom due to the COVID-19 state of emergency, with Council Chambers closed to the public.

• Regular meeting cancelled
• Next meeting scheduled for December 7, 2021
• Meeting to be held via Zoom due to COVID-19 emergency
• Council Chambers closed to public

Planning Commission

The Planning Commission is reviewing design applications for home modifications and a new detached dwelling. The body will also discuss the Housing Element workplan and authorize remote teleconference meetings.

• Design review for 678 sq. ft. second level and 139 sq. ft. first level additions at 113 Golden Hind Passage
• Design review for a 1,200 sq. ft. detached accessory dwelling unit at 15 Deer Run
• Resolution 21-017 to authorize remote teleconference meetings pursuant to Assembly Bill 361
• Housing Element workplan overview

The Planning Commission approved two design review applications: a 678 sq. ft. second-level addition and 139 sq. ft. first-level addition at 113 Golden Hind Passage (4-0, with Commissioner Bundy recused), and a 1,200 sq. ft. detached accessory dwelling unit at 15 Deer Run (3-2). The commission also adopted Resolution 21-017 authorizing remote teleconference meetings and approved the October 12, 2021 minutes with a minor correction.

• Approved Resolution 21-017 authorizing remote teleconference meetings (5-0)
• Approved design review for 113 Golden Hind Passage addition (4-0, Bundy recused)
• Approved design review for 15 Deer Run accessory dwelling unit (3-2)
• Approved October 12, 2021 minutes with removal of Pledge of Allegiance item (5-0)

Bicycle Pedestrian Advisory Committee

The scheduled meeting for the Bicycle Pedestrian Advisory Committee on November 8, 2021, has been cancelled.

Town Council

The Corte Madera Town Council will hold a public hearing on introducing an ordinance to adopt an organics reduction and recycling program required by state law (SB 1383). The council will also receive a presentation on a parks and recreation needs assessment, consider authorizing up to $74,392.50 for a water truck purchase, and discuss a comment letter on congressional redistricting. Several routine consent items are also on the agenda.

• Public hearing on ordinance to add organics recycling requirements per SB 1383 (Municipal Code Chapter 6.04)
• Parks and Recreation Needs Assessment presentation by ETC Institute
• Possible authorization to purchase water truck from United Rentals, not to exceed $74,392.50
• Discussion of comment letter to California Citizens Redistricting Commission on North Coast congressional visualizations
• Resolution endorsing Thanksgiving Day Turkey Trot and allowing two temporary signs Nov 3–26, 2021

The Corte Madera Town Council introduced an ordinance amending the municipal code to adopt an organics reduction and recycling ordinance required by SB 1383, and authorized the Public Works Director to purchase a water truck from United Rentals for up to $74,392.50. The council also approved the consent calendar, including a resolution for remote meetings and an ordinance for electronic filing of campaign disclosure statements, and authorized the mayor to sign a comment letter to the California Citizens Redistricting Commission. All votes were 5-0.

• Introduced organics recycling ordinance (5-0)
• Authorized water truck purchase up to $74,392.50 (5-0)
• Approved consent calendar items 4A-4F (5-0)
• Adopted Resolution No. 49/2021 for remote meetings (5-0)
• Adopted Ordinance No. 1010 for electronic campaign filing (5-0)
• Adopted Resolution No. 50/2021 endorsing Turkey Trot (5-0)
• Accepted quarterly investment report (5-0)
• Authorized mayor to sign redistricting comment letter (5-0)

Sanitary District No. 2 Board

The November 2, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for Tuesday, November 16, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. Meetings are being held via videoconference only due to the COVID-19 pandemic and Shelter In Place order, with no in-person public attendance option.

• Regular meeting cancelled
• Next meeting scheduled for November 16, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19

Planning Commission

The regular Planning Commission meeting scheduled for Tuesday, October 26, 2021, has been cancelled. The next regular meeting is scheduled for November 9, 2021, at 7:00 PM.

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will receive a presentation on the Town's Parks and Recreation Needs Assessment, including Master Plan survey results and community engagement plans. They will also discuss and possibly direct staff on a Winter 2021-22 operational plan for Town Bark (dog park), which includes applying mulch to address bare soil. The meeting is held via videoconference due to COVID-19.

• Update on code enforcement activity in Town Park
• Approve minutes of September 27, 2021 meeting
• Presentation on Parks and Recreation Needs Assessment (Master Plan survey results)
• Discussion on Winter 2021-22 operational plan for Town Bark (dog park), including mulch application
• Discussion of potential future agenda items (fee resolution, annual programming report)

The Parks and Recreation Commission approved a one-time mulch implementation for Town Bark dog park to manage winter mud, based on a survey where 91% of respondents preferred mulch over closure. The commission also received a presentation on the Parks and Recreation Needs Assessment and approved the September 27, 2021 meeting minutes.

• Approved remote teleconference meeting due to COVID-19 (unanimous)
• Approved September 27, 2021 meeting minutes (unanimous)
• Approved winter 2021-22 operational plan for Town Bark with mulch (unanimous)

Town Council

The Town Council will consider introducing an ordinance for electronic campaign disclosure filings and discussing an amended employment contract for Town Manager Todd Cusimano. The meeting also includes a presentation on fair housing from Marin County officials.

• Introduction of Ordinance No. 1010 regarding electronic filing of campaign disclosure statements
• Amendment to agreement with Hinderlinter de Llamas and Associates for up to $45,000
• Resolution No. 46/2021 to extend Town Manager Todd Cusimano's contract to December 31, 2027
• Appointment of up to two Council members to the Marin County Water Policy Committee
• Fair Housing presentation by Marin County Planning and Social Equity staff

The Town Council voted 5-0 to reconsider and set aside its October 5 vote on Ordinance No. 1009, then introduced Ordinance No. 1010 to add electronic filing of campaign disclosure statements and repeal voluntary expenditure ceilings. The council also approved amendments to the HdL agreement for business license tax services, appointed two members to a water policy committee, and approved the town manager's amended contract.

• Set aside prior vote on Ordinance No. 1009 (5-0)
• Introduced Ordinance No. 1010 for electronic campaign filing (5-0)
• Approved Resolution No. 48/2021 amending HdL agreement up to $45,000 (5-0)
• Appointed Mayor Beckman and Councilmember Lee to water policy committee
• Approved Resolution No. 46/2021 amending town manager's contract (5-0)
• Approved consent calendar items 4A-4E (5-0)

Sanitary District No. 2 Board

The regular meeting of the Board Members of Sanitary District No. 2 scheduled for October 19, 2021, has been cancelled. The next regular meeting is scheduled for November 2, 2021.

Planning Commission

The Planning Commission will consider a design review for a new two-story residence at 317 Redwood Avenue. The commission will also hold a public hearing regarding proposed amendments to Title 22, Title 15, and Title 18 of the Corte Madera Municipal Code.

• Design review for a new two-story, 3,207 sq. ft. single family home at 317 Redwood Avenue
• Proposed ordinance amendments to Title 22, Title 15 (Chapter 15.50), and Title 18 (Chapters 18.02, 18.04, and 18.30)
• Resolution 21-014 authorizing remote teleconference meetings

The Planning Commission approved a design review for a new two-story home at 317 Redwood Avenue, with a condition about window glass for a neighbor. They also recommended adoption of new Objective Design and Development Standards, and authorized remote teleconference meetings. The meeting was held via teleconference with one commissioner absent.

• Approved Resolution 21-014 authorizing remote teleconference meetings (4-0)
• Approved Resolution 21-012 for design review at 317 Redwood Avenue (3-1)
• Approved Resolution 21-013 recommending adoption of Objective Design & Development Standards (4-0)
• Approved minutes of September 14, 2021 meeting (4-0)

Flood Control Board

The regular October 11, 2021 meeting of the Corte Madera Flood Control Board has been cancelled. No items were discussed or decided. Questions may be directed to the Department of Public Works at 415-927-5057.

• Meeting cancelled

Town Council

The Corte Madera Town Council is holding a special strategic planning workshop to review the 2020-2021 work plan and discuss priorities for 2022. The council will not make specific decisions or take actions, but may direct the Town Manager to place topics on future agendas. The workshop includes a review of department head summaries, discussion of council priorities, and a review of committee appointments (no appointments will be made at this meeting).

• Review of 2020-2021 work plan progress, including COVID-19 recovery, fiscal sustainability, climate hazards, and communication priorities
• Discussion of 2022 council priorities and work plan considerations
• Review of existing councilmember committee appointments and committee structure
• No appointments will be made; expected at December 7, 2021 regular meeting
• Public comment limited to agenda items, 3 minutes per speaker

Sanitary District No. 2 Board

The October 5, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for October 19, 2021, at 6:45pm, or after the Corte Madera Town Council meeting, whichever is later. Meetings are being held via videoconference only due to the COVID-19 pandemic, with no in-person public attendance option.

• Regular meeting cancelled for October 5, 2021
• Next meeting scheduled for October 19, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19
• No in-person public meeting location offered

Town Council

The Corte Madera Town Council will meet remotely to consider several items, including making the residential parking permit program in the northern Madera Gardens neighborhood permanent, introducing an ordinance on electronic filing of campaign disclosure statements, and approving the town manager's amended employment contract. The council will also adopt routine consent items such as a fire inspection ordinance for property sales and a landscaping services agreement.

• Adopt Ordinance No. 1008 requiring fire inspection report before residential property sale
• Authorize one-year landscaping services agreement up to $300,000 with Flores Builders, Landscape Division, Inc.
• Declare Residential Parking Permit Program permanent in northern Madera Gardens neighborhood
• Approve Town Manager Todd Cusimano's amended contract extending to Dec 31, 2027 with annual compensation increases
• Introduce Ordinance No. 1009 for electronic filing of campaign disclosure statements and repeal voluntary expenditure ceilings

The Corte Madera Town Council adopted Ordinance No. 1008 requiring fire inspection reports before residential property sales, and made the Madera Gardens parking permit program permanent. It also introduced ordinances for electronic campaign filing and an amended town manager contract, and approved a $300,000 landscaping services agreement.

• Adopted Ordinance No. 1008 requiring fire inspection report before residential property sale (5-0)
• Adopted Resolution No. 45/2021 making Madera Gardens parking permit program permanent (5-0)
• Introduced Ordinance No. 1009 for electronic filing of campaign disclosure statements (5-0)
• Introduced Resolution No. 46/2021 approving amended town manager contract extending to 2027 (5-0)
• Approved $300,000 landscaping services agreement with Flores Builders (5-0)
• Adopted Resolution No. 42/2021 authorizing remote teleconference meetings (5-0)
• Adopted Resolution No. 43/2021 allowing temporary signs for housing element workshops (5-0)
• Adopted Resolution No. 44/2021 authorizing CalRecycle grant applications (5-0)

Planning Commission

The regular Planning Commission meeting scheduled for Tuesday, September 28, 2021, has been cancelled. The next meeting is scheduled for October 12, 2021.

Parks and Recreation Commission

The Parks and Recreation Commission is conducting a preliminary review of the current fee schedule for potential adjustments. The meeting also includes a presentation on Summer Camp 2021 and a discussion regarding commission goals.

• Preliminary review of potential revisions to the Parks and Recreation Fee Schedule
• Presentation from Camp Director Xanat Rodriguez regarding Summer Camp 2021
• Discussion of Commission goals for the Department Work Plan
• Review of Commissioner goals and priorities for the Town Council Strategic Planning Workshop

The Parks and Recreation Commission held a special meeting to review potential revisions to the fee schedule, discussing changes to facility rentals, the digital marquee, and community group use. No final decisions were made; the commission agreed to move forward with Director Howe's proposed changes and referred items like the digital marquee policy to staff and the town attorney for further research. The commission also discussed goals for the department work plan, with limited feedback and support for waiting on Master Plan survey results.

• Approved July 12, 2021 meeting minutes (Charley abstained)
• Agreed to move forward with proposed fee schedule changes for further review
• Referred digital marquee policy to staff and town attorney for research
• Supported waiting for Master Plan survey results before finalizing goals

Town Council

The Corte Madera Town Council will hold a public hearing on an appeal of a design review for a home addition at 33 Sonora Way, and consider introducing an ordinance requiring fire inspection reports before residential property sales. The Council will also discuss approving a Housing Element work plan with four professional service agreements, and policies for body-worn cameras for code enforcement personnel. The meeting includes a closed session for the Town Manager's performance evaluation.

• Appeal PL21-0064 of design review for 622 sq ft second level addition and 312 sq ft deck at 33 Sonora Way
• Ordinance No. 1008 to require fire inspection report prior to residential property sale
• Housing Element work plan and four professional service agreements
• Body-worn camera policies for code enforcement
• 2020-2021 unaudited actuals General Fund report

The Town Council introduced Ordinance No. 1008, requiring property owners to obtain a fire inspection report before selling or exchanging residential property, and denied an appeal of a Planning Commission approval for a home addition at 33 Sonora Way. The Council also approved the Housing Element Work Plan, authorized four professional service agreements for the Housing Element Update and Safety Element, and approved policies for body-worn cameras used by Code Enforcement. All votes were 5-0.

• Introduced Ordinance No. 1008 to require fire inspection reports before residential property sales (5-0).
• Denied appeal of Planning Commission approval for a 622 sq ft addition and 312 sq ft deck at 33 Sonora Way (5-0).
• Approved Housing Element Work Plan and authorized four professional service agreements for Housing Element and Safety Element updates (5-0).
• Approved policies and procedures for body-worn camera use by Code Enforcement personnel (5-0).
• Approved Consent Calendar items 4A-4D, including the 2020-2021 Unaudited Actuals report, warrants and payroll for August 2021, and minutes of September 7, 2021 (5-0).

Sanitary District No. 2 Board

The September 21, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for Tuesday, October 5, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. Meetings continue via videoconference only due to the COVID-19 pandemic, with no in-person public attendance option.

• Regular meeting cancelled
• Next meeting set for October 5, 2021 at 6:45pm
• Videoconference-only meetings due to COVID-19

Planning Commission

The Planning Commission is holding a hearing regarding sign permits and plan amendments for a commercial site. The body is also conducting preliminary reviews for two residential demolition and construction projects.

• 1618 Redwood Hwy (The Village at Corte Madera): Design review, precise plan amendment, and sign permit application
• 317 Redwood Avenue: Second preliminary review for a new 3,207 sq. ft. two-story single family home and demolition of existing residence
• 24 Mohawk Avenue: Preliminary review for a new two-story single family home and demolition of existing residence

The Planning Commission approved Resolution No. 21-011, which includes a Design Review, Precise Plan Amendment, and Sign Permit for the Village at Corte Madera at 1618 Redwood Highway, along with revisions to Precise Plan No. 12-001 for highway-oriented tenant signs. The vote was unanimous (5-0). The commission also held preliminary reviews for two proposed single-family homes at 317 Redwood Avenue and 24 Mohawk Avenue, but no decisions were made on those items.

• Approved Resolution No. 21-011 for Village at Corte Madera sign program and design review (5-0)
• Approved minutes of July 13, 2021 (5-0)
• Continued preliminary review of 317 Redwood Avenue home proposal (no action)
• Continued preliminary review of 24 Mohawk Avenue home proposal (no action)

Bicycle Pedestrian Advisory Committee

The Corte Madera Bicycle Pedestrian Advisory Committee is meeting virtually to decide on a revised regular meeting date and discuss several bike/pedestrian items, including temporary 'Give Cyclists 3 feet' signage, the Parisi Madera Ped Crossing (Round 2), and bike tool work stations. They will also receive project updates on the Paradise Dr Sidewalk and approve minutes from the June 24, 2021 meeting.

• Decide revised regular BPAC meeting date
• Discuss temporary 'Give Cyclists 3 feet' signage: locations, verbiage, cost
• Discuss Parisi Madera Ped Crossing – Round 2
• Discuss bike tool work stations
• Project update: Paradise Dr Sidewalk

The Bicycle Pedestrian Advisory Committee approved the June 24, 2021 minutes as corrected and agreed by consensus to hold regular meetings on the second Monday of odd months starting at 6:30 p.m. The committee also agreed with a suggestion to install temporary 'Give Cyclists 3 feet' signs at three locations during specific periods before and after school, pending Town Council approval. No formal votes were taken on the Parisi Madera pedestrian crossing or bike tool work stations, which remain under discussion.

• Approved the June 24, 2021 BPAC minutes as corrected.
• Agreed by consensus to hold regular meetings on the second Monday of odd months at 6:30 p.m.
• Agreed to install temporary 'Give Cyclists 3 feet' signs at three locations, rotating them before school (late August to mid-September) and in late spring (late May to mid-June), pending Town Council approval.

Town Council

The Corte Madera Town Council will discuss a solar generation and battery storage contract and a potential lease for temporary office space. The meeting also includes an update on drought restrictions from the Marin Municipal Water District.

• Public hearing for a $261,588 contract with Sonomarin Solar, Inc. for solar and battery storage
• Authorization for a $26,159 project contingency for the solar project
• Possible lease agreement for temporary office space at 240 Tamal Vista Boulevard, Suites 108 and 110
• $30,000 authorization to include additional facilities in the LED Streetlight Replacement Project
• Adoption of Resolution No. 40/2021 regarding a publicly available pay schedule

The Town Council approved a facility financing contract with Sonomarin Solar, Inc. for $261,588, plus a 10% contingency of $26,159, totaling $287,747, for solar generation and battery storage design and construction. The council also authorized a lease for temporary office space at 240 Tamal Vista Boulevard and approved adding $30,000 to the LED streetlight replacement project. All votes were 5-0.

• Approved $287,747 solar and battery storage contract with Sonomarin Solar (5-0)
• Authorized lease agreement with Professional Investors 47 for temporary office space (5-0)
• Approved $30,000 for additional facilities in LED streetlight project (5-0)
• Approved consent calendar including pay schedule, investment report, warrants, and minutes (5-0)

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will meet via videoconference to consider consent calendar items, including authorizing the district manager to record notices of completion and release retention for two sewer projects. The board will also approve meeting minutes and discuss potential agenda items for the next meeting. No public hearings or business items are scheduled.

• Release of $108,723.08 retention to D’Arcy and Harty Construction, Inc. for the 2020 Sewer Rehabilitation Project, No. 18-201
• Release of $20,489.70 retention to Glosage Engineering, Inc. for the Rich and Industrial Sewer Improvement Project, No. 21-202
• Approval of minutes from the July 20, 2021 board meeting
• Discussion of potential agenda items for the September 21, 2021 board meeting

The Sanitary District No. 2 Board approved all consent calendar items 5-0, including authorizing the release of retention payments to contractors for two sewer projects and approving prior meeting minutes. No public comments were received, and no other substantive decisions were made.

• Approved consent calendar items 4A-4D (5-0)
• Authorized release of $108,723.08 retention to D'Arcy and Harty Construction for 2020 Sewer Rehabilitation Project
• Authorized release of $20,489.70 retention to Glosage Engineering for Rich and Industrial Sewer Improvement Project
• Approved minutes of July 20, 2021 board meeting

Parks and Recreation Commission

The regular meeting of the Corte Madera Parks and Recreation Commission scheduled for Monday, August 23, 2021, has been cancelled. The next regular meeting is scheduled for September 27, 2021.

Sanitary District No. 2 Board

The Board of Sanitary District No. 2 has cancelled its scheduled regular meeting for August 17, 2021. The next regular meeting is set for Tuesday, September 7, 2021, at 6:45 pm, or upon the conclusion of the Corte Madera Town Council meeting, whichever is later. Due to the pandemic and Shelter In Place orders, meetings are being held via videoconference only, with no in-person public attendance offered.

• Cancellation of the August 17, 2021 regular meeting
• Next meeting scheduled for September 7, 2021, at 6:45 pm
• Meetings held via videoconference only under Executive Order N-29-20

Fire Council - Central Marin Fire Authority

The Central Marin Fire Council is meeting to consider and possibly adopt several resolutions, including memoranda of understanding with firefighter unions, salary and benefit schedules for fiscal years 2021-2024, and the creation of a Fire Inspector position. The council will also review financial reports for fiscal year 2020-2021 and consider a budget revision to the Insurance Fund. The meeting is held via videoconference only due to COVID-19.

• Adopt Resolution 2021/03: MOU with Central Marin Firefighters' Association/IAFF Local 1775
• Adopt Resolution 2021/04: MOU with Battalion Chiefs Association
• Adopt Resolution 2021/05: Salaries and benefits for Fire Management Unit, FY 2021-2024
• Adopt Resolution 2021/06: Create Fire Inspector position with salary range
• Adopt Resolution 2021/08: Budget revision to Insurance Fund of $60,579

Planning Commission

The regular Planning Commission meetings scheduled for August 10, 2021, and August 24, 2021, have been cancelled. The next meeting is scheduled for September 14, 2021.

Flood Control Board

The Corte Madera Flood Control Board is meeting virtually to discuss several flood-related projects, including a storm drain master plan, the Paradise Drive resurfacing and flood protection project, and drainage improvements on Casa Buena Drive near the Tesla dealership. The board will also approve minutes from its April 12, 2021 meeting and administer oaths to reappointed members. Public comment is accepted via email or Zoom during the meeting.

• Storm drain master plan discussion
• Paradise Drive resurfacing and flood protection project
• Casa Buena Drive drainage improvements near Tesla dealership
• Approval of April 12, 2021 meeting minutes
• Oath of office for reappointed flood board members

The Flood Control Board unanimously approved the April 12, 2021 meeting minutes. The board heard presentations on the Storm Drain Master Plan, Paradise Drive Resurfacing and Flood Protection Project, and Casa Buena Drive drainage improvements, but took no formal action on these items. The meeting was procedural, with no substantive decisions made beyond the minutes approval.

• Approved April 12, 2021 meeting minutes (unanimous)
• Administered Oath of Office to reappointed members Bell, Schnarr, and Bundy

Sanitary District No. 2 Board

This agenda is a notice that the August 3 and August 17, 2021 regular meetings of the Sanitary District No. 2 Board have been cancelled. The next regular meeting is scheduled for September 7, 2021, at 6:45pm or after the Corte Madera Town Council meeting, whichever is later. Meetings continue via videoconference only due to the COVID-19 pandemic, with no in-person public attendance option.

• Cancellation of August 3 and August 17, 2021 regular board meetings
• Next regular meeting scheduled for September 7, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19 shelter-in-place order
• No in-person public meeting location offered

Town Council

The Corte Madera Town Council has cancelled its regular meetings scheduled for August 3 and August 17, 2021. The next regular meeting will be held by videoconference on September 7, 2021, at 6:30pm.

• Cancellation of August 3, 2021 regular meeting
• Cancellation of August 17, 2021 regular meeting
• Next regular meeting scheduled for September 7, 2021 at 6:30pm
• Meetings held via videoconference only due to COVID-19 pandemic

Planning Commission

The Planning Commission is meeting via videoconference to consider a design review and variance application for a single residential property. The commission will also review minutes from the July 13, 2021 meeting.

• Design review for a 1,081 square foot residential addition and 507 square foot second level deck at 525 Tamalpais Drive
• Application for an 8-foot tall fence along the westerly side property boundary at 525 Tamalpais Drive
• Variance application PL21-0060 for a front yard setback encroachment at 525 Tamalpais Drive

The Planning Commission approved Resolution No. 21-010 for a residential addition, deck, fence, and front-yard variance at 525 Tamalpais Drive, with added conditions including reducing the deck size, planting evergreen shrubs, and installing a solid railing. The vote was unanimous (5-0). The commission also approved the July 13, 2021 meeting minutes.

• Approved Design Review PL-2020-0101 and Variance PL21-0060 for 525 Tamalpais Drive (5-0)
• Added conditions: reduced deck size, evergreen shrubs along westerly fence, solid railing on deck's western edge
• Amended Condition 11 to require 15-gallon plants set 4 feet apart
• Approved July 13, 2021 meeting minutes (5-0)

Town Council

The Corte Madera Town Council will discuss and possibly approve several items, including new labor agreements with SEIU, mid-management, and department head employees, a funding agreement for Housing First case management, and a fee schedule for before and after school childcare. They will also consider appointing Amy Ackerman as Town Attorney and increasing legal billing rates for private-party reimbursements.

• Resolution 35/2021: Agreement with County of Marin for Housing First Case Management, not to exceed $41,497
• Resolution 36/2021: Add rate schedule for before/after school childcare to Parks and Recreation fee schedule
• Resolution 37/2021: MOU with SEIU employees, July 1, 2021 to June 30, 2024
• Resolution 38/2021: MOU with Mid-Management employees, July 12, 2021 to July 7, 2024
• Resolution 39/2021: MOU with Department Head employees, July 12, 2021 to July 7, 2024

The Corte Madera Town Council unanimously approved all consent calendar items and business items, including new three-year labor agreements with SEIU, mid-management, and department head employees. It also accepted the Sales Tax Citizens Oversight Committee Annual Report, approved a second amendment to the town attorney agreement, and authorized funding for Housing First case management.

• Approved Consent Calendar items 4A-4E, including Resolution No. 33/2021 endorsing the Lion's Club car show and Resolution No. 34/2021 extending the abandoned vehicle fee.
• Accepted the Sales Tax Citizens Oversight Committee Annual Report (5-0).
• Approved the Second Amendment to the RPLG agreement and appointed Amy Ackerman as Town Attorney and Ann Danforth as Assistant Town Attorney (5-0).
• Adopted Resolution No. 35/2021 authorizing an agreement with the County of Marin for Housing First Case Management up to $41,497 (5-0).
• Adopted Resolution No. 36/2021 adding a rate schedule for before and after school childcare to the Parks and Recreation fee schedule (5-0).
• Adopted Resolution No. 37/2021 approving the SEIU MOU for July 1, 2021 to June 30, 2024 (5-0).
• Adopted Resolution No. 38/2021 approving the Mid-Management MOU for July 12, 2021 to July 7, 2024 (5-0).
• Adopted Resolution No. 39/2021 approving the Department Head MOU for July 12, 2021 to July 7, 2024 (5-0).

Sanitary District No. 2 Board

The Sanitary District No. 2 Board is considering the adoption of two ordinances. These items involve new procedures for administrative citations and the adoption of regional fats, oils, and grease regulations.

• Second reading and possible adoption of Ordinance No. 47 regarding administrative fines and stop work orders
• Second reading and possible adoption of Ordinance No. 48 adopting the CMSA Fats, Oils and Grease (FOG) Ordinance
• Authorization for Board President to enter into a revised FOG Source Control Program Agreement with CMSA
• Approval of minutes from the July 6, 2021, Board meeting

The board unanimously approved the consent calendar, which included adopting Ordinance No. 47 on administrative fines and stop work orders, and Ordinance No. 48 adopting the Fats, Oils and Grease ordinance. No public comments were received, and no other business items were discussed.

• Approved consent calendar items 4A-4D by a 5-0 vote
• Adopted Ordinance No. 47, amending Title 21 to add definitions, authorize stop work orders, and establish administrative citation procedures
• Adopted Ordinance No. 48, adopting the FOG ordinance by reference and authorizing the Board President to enter into the revised FOG agreement with CMSA
• Approved the minutes of the July 6, 2021 board meeting

Bicycle Pedestrian Advisory Committee

The Bicycle Pedestrian Advisory Committee meeting scheduled for Wednesday, July 14, 2021, has been cancelled. No agenda items or decisions are listed for this meeting.

• Meeting cancelled

Planning Commission

The Planning Commission will consider a major design review for a residential addition and deck. The meeting also includes the swearing in of two reappointed commissioners and the election of officers.

• Swearing in of reappointed Commissioners Peter Chase and James Rizzo
• Election of Chair and Vice-Chair officers
• Design review for a 622 square foot second level addition and 312 square foot deck at 33 Sonora Way
• Discussion regarding Objective Design and Development Standards (ODDS) toolkit customization

The Planning Commission unanimously approved a major design review application for a 622-square-foot second-level addition and a 312-square-foot lower-level rear yard deck at 33 Sonora Way, with a condition requiring tinted, non-glare glass or a cable design. The commission also approved the minutes from the June 8 and June 22, 2021 meetings. No other substantive decisions were made; the remaining agenda items were informational only.

• Approved Resolution No. 21-009 for Major Design Review PL-2021-0047-DRC at 33 Sonora Way (5-0), with added condition for tinted/non-glare glass or cable design
• Approved Planning Commission meeting minutes of June 8, 2021 and June 22, 2021 (5-0)
• Adjourned meeting at 9:50 p.m. (unanimous)

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will meet via videoconference to reorganize leadership, introduce new commissioners, and discuss forming subcommittees. A key business item is reviewing a proposed amendment to the current fee schedule to add rates for before and after school childcare, with possible direction to staff to bring it to the Town Council. The commission will also receive an overview of parks and recreation programming.

• Discussion and possible action to form subcommittees and appoint commissioners
• Review proposed fee schedule amendment for before/after school childcare (Resolution No. 06/2019)
• Overview of Parks and Recreation programming by Interim Director Rochelle Grechman-Dibley
• Introduction of new commissioners Emily Charley and Chenin Kenig
• Selection of Chair and Vice Chair

The Commission approved a fee schedule amendment for a permanent afterschool childcare program at Neil Cummins School, to be forwarded to Town Council. It also approved forming three subcommittees (Programming, Community Engagement, Town Master Plan) and restructuring leadership into co-chairs, with Emily Janowsky and Louise Brown elected. The Commission discussed future programming, including senior programs, and received updates on park projects.

• Approved restructuring the Commission to be led by two co-chairs, electing Emily Janowsky and Louise Brown.
• Approved the creation of three subcommittees (Programming, Community Engagement, Town Master Plan) and authorized the Executive Committee to assign commissioners.
• Approved the proposed fee schedule for a permanent afterschool childcare program at Neil Cummins School, to be reviewed by Town Council.
• Approved the amended minutes of the May 24, 2021 regular meeting.
• Discussed future programming priorities, including senior programs and afterschool enrichment, with no formal action taken.

Town Council

The Corte Madera Town Council will consider authorizing an appeal of the draft Regional Housing Needs Allocation (RHNA) of 725 new housing units for the 2023-2031 cycle. They will also vote on several consent items, including a subdivision improvement agreement, a road rehabilitation contract, and appointments. A closed session on labor negotiations precedes the regular meeting.

• Appeal of RHNA allocation of 725 new housing units
• Subdivision Improvement Agreement with Aimco for $2,074,542 performance security (Oak Shore)
• 2021 Road Rehabilitation Project contract up to $2,415,000 plus 10% contingency
• Paradise Drive Multimodal and Climate Adaptation Improvements contract with BKF Engineers for $422,452
• Resolution to reinstate Assistant Engineer position with salary range $7,092-$8,621/month

The Town Council voted 5-0 to authorize submitting an appeal to the Association of Bay Area Governments (ABAG) requesting a reduction of the town's draft Regional Housing Needs Allocation (RHNA) from 725 to 400 new housing units for the 2023-2031 cycle. The council also approved several other items, including a $422,452 contract for engineering services on the Paradise Drive Multimodal and Climate Adaptation Improvements project, and a resolution creating an underground utility district on Lower Redwood and Edison Avenues. All votes were 5-0.

• Authorized appeal to ABAG to reduce RHNA from 725 to 400 housing units (5-0)
• Approved $422,452 contract with BKF Engineers for Paradise Drive Multimodal and Climate Adaptation Improvements (5-0)
• Adopted Resolution No. 31/2021 creating Lower Redwood Avenue and Edison Avenue Underground Utility District and authorizing PG&E agreement (5-0)
• Adopted Resolution No. 32/2021 reinstating Assistant Engineer position with salary range of $7,092-$8,621/month (5-0)
• Approved Consent Calendar items 4A-4F, including Oak Shore subdivision final map and $2,074,542 improvement security (5-0)
• Approved appointment of Matt Boland to Marin County Commission on Aging (Consent Calendar)
• Approved Mayor Beckman as voting delegate to League of California Cities Annual Conference (Consent Calendar)
• Approved minutes of June 15, 2021 meeting (Consent Calendar)

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold public hearings on two ordinances: one establishing administrative fines and stop work orders for Title 21 violations, and another adopting the Fats, Oils and Grease (FOG) ordinance from the Central Marin Sanitation Agency. The board will also consider accepting a sewer easement adjacent to Casa Buena Drive and adopt a reserve policy.

• First reading of Ordinance No. 47 to add administrative citation procedures and fines for Title 21 violations
• First reading of Ordinance No. 48 adopting CMSA's FOG ordinance and authorizing the FOG Source Control Program Agreement
• Resolution No. 06/2021 to accept sanitary sewer easement adjacent to Casa Buena Drive from 201 Casa Buena Associates, LLC
• Resolution No. 05/2021 to adopt a reserve policy for the district
• Approval of June 15, 2021 meeting minutes

The Sanitary District No. 2 Board unanimously introduced Ordinance No. 47, which adds definitions and procedures for administrative fines and stop work orders, and Ordinance No. 48, which adopts the Central Marin Sanitation Agency's Fats, Oils and Grease ordinance. Both were approved on first reading with 5-0 votes. The board also adopted Resolution No. 06/2021 accepting a sewer easement near Casa Buena Drive and authorized the District Manager to execute the agreement with 201 Casa Buena Associates, LLC.

• Introduced Ordinance No. 47 (administrative fines and stop work orders) on first reading, 5-0.
• Introduced Ordinance No. 48 (FOG ordinance adoption) on first reading, 5-0.
• Adopted Resolution No. 06/2021 accepting the Casa Buena Drive sewer easement, 5-0.
• Approved Consent Calendar items 4A-4C, including Resolution No. 05/2021 (reserve policy) and June 15, 2021 minutes, 5-0.

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission is cancelling its regular meetings scheduled for June 28 and July 26, 2021. A special meeting will instead be held on July 12 via Zoom, with the next regular meeting set for August 23.

• Regular meetings on June 28 and July 26, 2021 cancelled
• Special meeting scheduled for July 12, 2021 at 6:30pm via Zoom Webinar
• Next regular meeting set for August 23, 2021 at 6:30pm
• Contact Town Hall Administrative Office at 415-927-5050 for questions

Bicycle Pedestrian Advisory Committee

The Corte Madera Bicycle Pedestrian Advisory Committee will hold a virtual special meeting to discuss and possibly revise its regular meeting schedule, review upcoming TFCA/TDA grant opportunities with a July 6 deadline, and consider right-of-way improvement alternatives on Madera Blvd related to a Best Western design review. The committee will also receive project updates on the Paradise Dr sidewalk widening and the 2020 slurry seal project. Public comment can be submitted remotely via email or Zoom.

• Discussion of TFCA/TDA grant opportunities with July 6 deadline
• Possible right-of-way improvements on Madera Blvd for Best Western design review
• Paradise Dr sidewalk widening (San Clemente to Seawolf) update
• 2020 Preventative Maintenance Project (slurry seal) on Madera Blvd and multi-use paths
• Consideration of changing regular BPAC meeting to 4th Wednesday every other month

Bicycle Pedestrian Advisory Committee

The Corte Madera Bicycle Pedestrian Advisory Committee meets virtually to discuss upcoming TFCA/TDA grant opportunities with a July 6 deadline and to provide feedback on possible right-of-way improvements on Madera Blvd tied to the Best Western design review. The committee will also get updates on the Paradise Dr sidewalk widening and the 2020 slurry seal project.

• Discuss TFCA/TDA grant criteria and candidate projects (July 6 deadline)
• Possible right-of-way improvement alternatives on Madera Blvd for Best Western design review feedback
• Update on Paradise Dr sidewalk widening (San Clemente to Seawolf)
• Update on 2020 Preventative Maintenance Project (slurry seal) on Madera Blvd and multi-use paths
• Approve minutes from February 25, 2021 meeting

The Bicycle Pedestrian Advisory Committee agreed by consensus to hold regular meetings on the second Wednesday of every other odd-numbered month. The committee discussed possible right-of-way improvements on Madera Boulevard, including a mid-block crossing with flashing beacons and a median island, but took no formal action. It also discussed upcoming grant opportunities for bicycle and pedestrian projects, with members supporting the Echo to San Clemente multi-use path project.

• Approved minutes of the February 25, 2021 meeting as submitted.
• Agreed by consensus to hold regular BPAC meetings on the second Wednesday of every other odd-numbered month.
• Discussed Madera Boulevard right-of-way improvement alternatives, including a mid-block crossing, but took no action.
• Discussed TFCA/TDA grant opportunities and candidate projects, including the Echo to San Clemente Class I Multi-Use Path, but took no formal action.
• Received project updates on Paradise Drive sidewalk widening and the 2020 Slurry Seal project, with no formal action taken.

Planning Commission

The Planning Commission is meeting via videoconference to conduct a new hearing. The body will consider a retroactive design review for a property line fence.

• Retroactive design review for a fence exceeding 6 feet in height at 438 Oakdale Avenue

The Planning Commission approved Resolution No. 21-007, a retroactive design review for a property line fence exceeding 6 feet in height between 438 and 440 Oakdale Avenue, with a condition to lower the fence to 7 feet where it exceeds that height. The vote was 4-1, with Commissioner Bandel dissenting. No other substantive decisions were made; the meeting also included staff reports and announcements.

• Approved Resolution No. 21-007, retroactive design review for fence at 438 Oakdale Ave (4-1, Bandel no)
• Condition imposed: fence lowered to 7 feet where it exceeds that height per staff report page 7

Town Council

The Corte Madera Town Council will hold public hearings to consider adopting the FY 2021-22 operating budget and a 1.19% rate increase for solid waste and recycling services. They will also discuss and possibly approve a contract for the Paradise Drive sidewalk widening project, an ordinance on administrative fines, and other routine items.

• Adopt FY 2021-22 operating budget (Resolution 28/2021)
• Increase solid waste rates by 1.19% (Resolution 29/2021)
• Award $827,141 contract to Team Ghilotti for Paradise Drive sidewalk widening
• Adopt Ordinance No. 1007 establishing administrative fines and Building Code Appeals Board
• Approve appointments to Bicycle and Pedestrian Advisory Committee

The Town Council unanimously adopted Resolution No. 28/2021, approving the Town operating budget for fiscal year 2021-2022. The Council also approved a 1.19% rate increase for solid waste and recycling services by Mill Valley Refuse Service, effective July 1, 2021, and directed staff to schedule a base year rate review for 2022. Additionally, the Council approved the consent calendar, which included a construction contract for the Paradise Drive Sidewalk Widening Project, and adopted an addendum to the Town Hall Remodel environmental review.

• Adopted Resolution No. 28/2021 approving the FY 2021-22 Town operating budget (5-0).
• Adopted Resolution No. 29/2021 increasing solid waste and recycling rates by 1.19% effective July 1, 2021 (5-0).
• Approved consent calendar items 4A-4J, including the Paradise Drive Sidewalk Widening Project contract to Team Ghilotti, Inc. for $827,141 (5-0).
• Adopted Resolution No. 30/2021 approving the addendum to the Town Hall Remodel and Addition Mitigated Negative Declaration (5-0).
• Proclaimed July 2021 as Parks Make Life Better Month (5-0).
• Directed staff to proceed with minor roof modifications for Town Hall after design discussion with Planning Commission.
• Discussed reinstating the Assistant Engineer position but took no vote; item to return at next meeting.
• Directed staff to schedule a base year rate review for solid waste rates effective July 1, 2022.

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will consider authorizing a construction contract for the 2021 Sewer Rehabilitation Project, with a base bid not to exceed $3.8 million plus a 10% contingency. They will also hold a public hearing on the FY 2021-2022 operating budget and vote on several routine consent items, including additional contingency funds and the GANN limit.

• Authorize construction contract for 2021 Sewer Rehabilitation Project #20-201, up to $3,800,000 plus 10% contingency
• Approve $50,000 additional contingency for Rich and Industrial Sewer Improvement Project No. 21-202
• Adopt Resolution No. 03/2021 setting GANN limit for 2021-22
• Public hearing on Resolution No. 04/2021 approving FY2021-2022 Town Operating Budget
• Approve minutes of June 1, 2021 meeting

The board unanimously approved the consent calendar, which authorizes the district manager to advertise for bids and award a construction contract not to exceed $3.8 million plus a 10% contingency for the 2021 Sewer Rehabilitation Project #20-201. The board also adopted Resolution No. 04/2021 approving the district's operating budget for fiscal year 2021-2022. Additional contingency funds of $50,000 were approved for the Rich and Industrial Sewer Improvement Project No. 21-202.

• Approved consent calendar items 4A-4E (5-0)
• Authorized district manager to advertise for bids and award construction contract up to $3.8M plus 10% contingency for 2021 Sewer Rehabilitation Project #20-201
• Approved $50,000 additional contingency for Rich and Industrial Sewer Improvement Project No. 21-202
• Adopted Resolution No. 03/2021 setting GANN limit for 2021-22 (5-0)
• Adopted Resolution No. 04/2021 approving FY 2021-2022 operating budget (5-0)

Flood Control Board

The June 14, 2021 regular meeting of the Corte Madera Flood Control Board has been cancelled. No items were discussed or decided. For questions, contact the Department of Public Works.

• Meeting cancelled

Planning Commission

The Planning Commission is conducting a preliminary review of a proposal to demolish an existing residence and build a new two-story, 3,207 sq. ft. single family home. The meeting is being held via videoconference.

• Preliminary review for construction of a 3,207 sq. ft. home and demolition of existing residence at 317 Redwood Avenue

The Planning Commission conducted a preliminary review of a proposal to demolish the existing residence and construct a new two-story, 3,207 sq. ft. single-family home at 317 Redwood Avenue. Public comment was taken from neighbors concerned about privacy, tree removal, and landscaping. No formal decision was made on the proposal. The commission also approved the minutes of the May 11 and May 25, 2021 meetings.

• Approved minutes of May 11, 2021 and May 25, 2021 (5-0)
• Held preliminary review of 317 Redwood Ave proposal; no action taken

Sales Tax Citizens' Oversight Committee

The Sales Tax Citizens' Oversight Committee will review and possibly approve the final annual report on the Transactions and Use Tax (Measure F) for fiscal year 2019-2020, which will then be forwarded to the Town Council. They will also review the proposed budget for the 2021-2022 Sales Tax Override Fund (informational only) and approve minutes from the April 5, 2021 meeting. The agenda includes public comment periods.

• FY 2019-2020 Measure F revenue: $3,254,017; expenditures: $3,083,722; ending fund balance: $9,202,797
• Expenditures include $1,485,193 for streets and multi-modal projects, $760,532 for disaster preparedness, $302,504 for flood control
• Proposed FY 2021-2022 budget: $3,585,976 revenue, $6,798,067 expenditures, ending balance $4,130,369
• Transfers include $200,000 to Assistance to Local Businesses Grant Fund and $175,000 to Capital Improvement Fund for Climate Adaptation Plan
• Approval of minutes from April 5, 2021 meeting

The Sales Tax Citizens' Oversight Committee unanimously approved the proposed Fiscal Year 2019-2020 Final Annual Report on the Transactions and Use Tax, with several amendments to clarify descriptions, and directed staff to forward it to the Town Council. The committee also reviewed the proposed FY 2021-2022 budget for the sales tax override fund, discussing revenue estimates, debt service, and project funding, but took no formal action on it. The minutes from the April 5, 2021 meeting were approved with typographical corrections.

• Approved FY 2019-2020 annual sales tax report as amended, forwarded to Town Council (3-0)
• Approved minutes of April 5, 2021 meeting as amended (3-0)

Town Council

The Corte Madera Town Council subcommittee, consisting of Mayor Eli Beckman and Vice Mayor Fred Casissa, will interview seven applicants for the Bicycle Pedestrian Advisory Committee (BPAC) via videoconference. The interviews are for future appointment recommendations to the Town Council. The meeting is procedural, focusing solely on candidate interviews.

• Interviews scheduled for Marc Madden, Cheryl Longinotti, David Macpherson, Tony Garza, Kirby Bartlett, Janet Furman, and Tom Nofziger
• Applicants include current BPAC members and community volunteers
• Meeting held remotely due to COVID-19, with public comment via email or Zoom
• No other business items on the agenda

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a public hearing to review the proposed operating budget for fiscal year 2021-2022 and provide direction to staff. This is the first of a two-meeting item. The agenda also includes routine consent items such as approving minutes and waiving reading of resolutions. No other business items are listed.

• Public hearing on proposed FY 2021-2022 operating budget
• Approval of minutes from May 18, 2021 meeting
• Waive further reading of resolutions and ordinances

The board approved the consent calendar items (waiving further reading of resolutions and approving May 18, 2021 minutes) in a 5-0 vote. The proposed FY 2021-2022 operating budget was reviewed in a public hearing, but no vote was taken; staff will bring it back for action at the next meeting.

• Approved consent calendar items A-B (5-0)
• Waived further reading of resolutions and ordinances by title only
• Approved minutes of May 18, 2021 board meeting
• Reviewed FY 2021-2022 operating budget; no vote, tabled to next meeting

Town Council

The Corte Madera Town Council will review the proposed operating budget for fiscal year 2021-2022 and provide direction to staff. They will also consider introducing an ordinance that would establish administrative fines for municipal code violations and create a Building Code Appeals Board. The consent calendar includes awarding a construction contract for the Paradise Drive Sidewalk Widening Project and approving appointments to various commissions.

• Review proposed FY 2021-22 Town Operating Budget (two-meeting item)
• Consider introducing Ordinance No. 1007 establishing administrative fines and a Building Code Appeals Board
• Award construction contract for Paradise Drive Sidewalk Widening Project to Team Ghilotti, Inc. for $827,141 (base bid)
• Authorize continuation of Marin Operational Area MOU for emergency management services at $4,502.12 annually
• Approve appointments to Parks and Recreation, Planning Commission, and Flood Control Board

The Town Council introduced Ordinance No. 1007, which establishes administrative fines for municipal code violations and creates a Building Code Appeals Board. The council also approved appointments to the Planning Commission, Flood Control Board, and Parks and Recreation Commission, and directed staff to prepare an appeal of the Regional Housing Needs Allocation (RHNA) numbers. The proposed FY 2021-2022 budget was reviewed but no vote was taken, as it is a two-meeting item.

• Introduced Ordinance No. 1007 establishing administrative fines and a Building Code Appeals Board (5-0)
• Approved appointments of Peter Chase and James Rizzo to Planning Commission and David Bell, Bob Bundy, Brian Schnarr to Flood Control Board (5-0)
• Approved appointments of Louise Brown, Emily Charley, Chenin Kenig, Elein Phipps to Parks and Recreation Commission (4-0-1, Ravasio recused)
• Approved consent calendar items 4A, 4C, 4D, 4F (5-0)
• Pulled item 4.B (Paradise Drive sidewalk widening contract) from consent calendar for re-evaluation
• Directed staff to prepare an appeal application regarding RHNA numbers

Town Council

The Town Council Subcommittee for Parks and Recreation Commission Interviews will conduct videoconference interviews with six applicants for appointment to the Parks and Recreation Commission. The subcommittee will make a recommendation to the full Town Council. The meeting is held remotely due to the COVID-19 emergency.

• Interviews of Chenin Kenig, Patricia Ravasio, Emily Charley, Elein Phipps, Nathan Blomgren, and Louise Brown for Parks and Recreation Commission
• Meeting held via videoconference only due to COVID-19
• Public comment accepted via email or Zoom
• Applicants include current and former commission members

Town Council

The May 25, 2021 meeting of the Town Council Subcommittee for Planning Commission Interviews has been cancelled because a candidate withdrew, leaving no more applicants than available seats. The meeting was to be held via videoconference only.

• Cancellation of Planning Commission interview meeting
• Reason: applicant withdrawal, no excess applicants
• Contact: Town Hall at 415-927-5050

Planning Commission

The Planning Commission will review and provide a recommendation to the Town Council regarding the revised design for the Town Hall project. The meeting is being conducted via videoconference.

• Review and recommendation for the revised Town Hall project design at 300 Tamalpais Drive

The Planning Commission held a study session on the revised Town Hall project design at 300 Tamalpais Drive, taking public comment and staff input, but took no formal action. The only decision was to approve the April 27, 2021 meeting minutes. The design will be revisited at a future meeting.

• Approved April 27, 2021 meeting minutes (4-0, Bandel absent)

Parks and Recreation Commission

The Commission reviewed a proposal for a new Recreation Program Manager position to support departmental programming. Members also discussed potential furniture upgrades for the Town Park Plaza near Café Verde and updates on the Parks and Recreation Master Plan.

• Proposed new Recreation Program Manager position with salary at 35% of Director's salary
• Review of summer brochure and program preview
• Summer camp presentation by Xanat Rodriguez
• Discussion of potential furniture for Town Park Plaza near Café Verde
• Update on Parks and Recreation Master Plan Committee timeline

The Parks and Recreation Commission received presentations on summer programs and camps, discussed restructuring the Volunteer of the Year program, and received updates on the Parks Master Plan survey and Town Park Plaza furniture. No formal votes were taken; the meeting was informational and discussion-focused.

• Approved minutes of April 26, 2021 meeting
• Discussed restructuring Volunteer of the Year program; no action taken
• Received update on Parks Master Plan survey; high response rate noted
• Noted Town Council approved $20,000 budget for Town Park Plaza furniture
• Discussed future agenda item on turf for Town Park soccer fields
• Discussed future agenda item on Town Park bathroom improvements

Climate Action Committee

The Climate Action Committee meeting scheduled for May 19, 2021, has been cancelled. Regular meetings are on hold until further notice, and the committee is not deciding or discussing any items at this time.

• Meeting cancelled
• Regular meetings temporarily on hold

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a regular meeting via videoconference, with the main action being a vote on Resolution No. 02/2021 to approve the 2021 Sanitary Sewer Management Plan and Overflow Emergency Response Plan. The agenda also includes routine consent items (approving prior minutes, waiving reading of resolutions) and reports from the district manager and board members. No public hearings are scheduled.

• Resolution No. 02/2021: Approve and certify the 2021 Sanitary Sewer Management Plan (SSMP) and Overflow Emergency Response Plan (OERP)
• Consent calendar: Approval of minutes from April 20, 2021 meeting
• Consent calendar: Waive further reading and authorize introduction/adoption of resolutions and ordinances by title only
• Public comment via email or Zoom (no in-person due to COVID-19)

The board unanimously approved Resolution No. 02/2021, certifying the 2021 Sanitary Sewer Management Plan and Overflow Emergency Response Plan. The consent calendar, including approval of prior meeting minutes, was also approved 5-0. No public comments were received.

• Adopted Resolution No. 02/2021 approving 2021 SSMP and OERP (5-0)
• Approved consent calendar items A-B, including April 20, 2021 minutes (5-0)

Town Council

The Corte Madera Town Council will hold a regular meeting via videoconference, starting with a closed session on a workers' compensation claim. During the open session, they will receive the Central Marin Police Authority annual statistics report, consider adopting a resolution accepting the town's Climate Adaptation Assessment, and discuss a budget amendment for outdoor furniture at Town Park Plaza. They will also consider creating a new Recreation Program Manager position and discuss a proclamation for Pride Month.

• Resolution No. 21/2021 approving final map for Oak Shores subdivision and $150,000 improvement security with Aimco
• Resolution No. 22/2021 accepting Climate Adaptation Assessment
• Budget amendment of $20,862 to $44,000 for outdoor furniture at Town Park Plaza
• Resolution No. 23/2021 creating Recreation Program Manager position with salary range $7,056-$8,577/month
• Discussion of Resolution No. 24/2021 proclaiming June 2021 as LGBTQ+ Pride Month and raising Pride flag

The Town Council approved the Climate Adaptation Assessment (Resolution 22/2021) and adopted a resolution proclaiming June 2021 as LGBTQ+ Pride Month and raising the Pride flag at Town Hall, with amendments. The Council also approved a $20,000 budget for outdoor furniture at Town Park Plaza, created a new Recreation Program Manager position, and approved the consent calendar items.

• Adopted Resolution 22/2021 accepting the Climate Adaptation Assessment (5-0)
• Approved up to $20,000 for outdoor furniture at Town Park Plaza (4-1, Lee opposed)
• Adopted Resolution 23/2021 creating Recreation Program Manager position with salary range $7,056-$8,577/month (5-0)
• Adopted Resolution 24/2021 proclaiming Pride Month and raising the Rainbow flag, as amended (5-0)
• Approved consent calendar items 4A, 4C-4E (5-0)
• Extended meeting to 10:00pm (5-0)

Fire Council - Central Marin Fire Authority

The Central Marin Fire Council will consider adopting the FY 2021-2022 budget, authorizing the chair to sign an amended dispatch services agreement with Marin County, and appointing officers. The meeting also includes a presentation on the 2021 fire season outlook and routine consent items like accounts payable and financial reports.

• Adopt Resolution No. 2021/02 approving the FY 2021-22 Central Marin Fire Authority budget
• Authorize the Chair to sign amended Professional Services Agreement with County of Marin for public safety communications dispatch services
• Appointment of Fire Council Chair and Vice Chair
• 2021 Fire Season Outlook and Early Analysis presentation by Fire Chief Ruben Martin
• Approve accounts payable checks totaling $629,736.88 and payroll transfers of $1,934,582.59 for February–April 2021

Flood Control Board

This is a special joint videoconference meeting of multiple Corte Madera boards and commissions, with the sole substantive item being a state-mandated AB 1234 ethics training session led by Interim Town Attorney Amy Ackerman. No policy decisions or public hearings are scheduled; the agenda is otherwise procedural, including call to order, public comment, and adjournment.

• AB 1234 ethics training for all board and commission members
• Training provided by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Meeting held via videoconference only due to COVID-19

Sales Tax Citizens' Oversight Committee

This is a special joint meeting of multiple Corte Madera boards and commissions, including the Town Council, Planning Commission, and others, held via videoconference. The sole substantive item is a mandatory AB 1234 ethics training session provided by Interim Town Attorney Amy Ackerman. No decisions or public hearings are scheduled; the agenda is otherwise procedural.

• AB 1234 ethics training for all listed boards and commissions
• Training provided by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Meeting held via videoconference only due to COVID-19

Town Council

This is a special joint videoconference meeting of the Town Council and multiple town boards/committees. The sole substantive item is a state-mandated AB 1234 ethics training session, provided by Interim Town Attorney Amy Ackerman. No decisions or public hearings are scheduled; the agenda is otherwise procedural.

• AB 1234 ethics training for Town Council, Planning Commission, Parks and Recreation Commission, Flood Control Board, Bicycle and Pedestrian Advisory Committee, Sales Tax Citizens' Oversight Committee, Climate Action Committee, and staff
• Training provided by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Meeting held via videoconference only due to COVID-19

Sanitary District No. 2 Board

This is a special joint meeting held exclusively via videoconference due to the ongoing COVID-19 emergency. The agenda contains no decisions, contracts, or ordinances; it consists solely of procedural items and a mandatory ethics training session. The meeting is open to the public for remote participation and comment.

• AB 1234 ethics training session led by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Meeting held via Zoom videoconference only, with no in-person location available

Parks and Recreation Commission

This is a special joint meeting of multiple Corte Madera boards and commissions, including the Town Council, Planning Commission, and Parks and Recreation Commission, held via videoconference. The sole substantive item is a state-mandated AB 1234 ethics training session for all members, provided by Interim Town Attorney Amy Ackerman. No other business or decisions are on the agenda.

• AB 1234 ethics training for all board and commission members
• Training provided by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Meeting held via videoconference only due to COVID-19

Bicycle Pedestrian Advisory Committee

This is a special joint videoconference meeting of multiple Corte Madera boards and committees, including the Town Council, Planning Commission, and Bicycle Pedestrian Advisory Committee, to receive mandatory AB 1234 ethics training. The agenda contains only the training session and standard procedural items; no substantive decisions or discussions are scheduled.

• AB 1234 ethics training provided by Interim Town Attorney Amy Ackerman
• Joint meeting of Town Council, Planning Commission, Parks and Recreation Commission, Flood Control Board, Bicycle Pedestrian Advisory Committee, Sales Tax Citizens' Oversight Committee, Climate Action Committee
• Videoconference-only meeting due to COVID-19

Climate Action Committee

This is a special joint videoconference meeting of the Corte Madera Town Council, Sanitary District No. 2 Board, and several commissions and committees. The sole substantive item is a state-mandated AB 1234 ethics training session for all members and staff, led by Interim Town Attorney Amy Ackerman. No policy decisions or public hearings are scheduled.

• AB 1234 ethics training for all board and commission members and town staff
• Training provided by Interim Town Attorney Amy Ackerman of Renne Public Law Group
• Special joint meeting held via videoconference only due to COVID-19

Planning Commission

The Planning Commission is meeting via videoconference to consider a sign permit for Carbon Health. The body will also conduct a preliminary review of a proposal for electric vehicle charging stations.

• Sign permit application PL-2021-0034 for two illuminated Carbon Health signs at 303 Corte Madera Town Center
• Preliminary review of six Volta electric vehicle charging stations (including two media stations) at 100 Corte Madera Town Center southern parking lot

The Planning Commission approved Resolution No. 21-006, granting a sign permit for two illuminated signs for "Carbon Health" at 303 Corte Madera Town Center. The vote was unanimous (5-0). The commission also held a preliminary review of a proposal for six Volta electric vehicle charging stations at 100 Corte Madera Town Center, but took no action on it.

• Approved Resolution No. 21-006 for two illuminated Carbon Health signs at 303 Corte Madera Town Center (5-0)
• Held preliminary review of six Volta EV charging stations at 100 Corte Madera Town Center (no action taken)

Planning Commission

This special joint meeting is convened for members of several town boards, commissions, and staff to receive ethics training. The session covers general ethics principles and laws to comply with Assembly Bill 1234.

• AB 1234 ethics training provided by Interim Town Attorney Amy Ackerman

Town Council

The Council will consider modifying a previously approved remodel into a new construction project for the Town Hall with an estimated cost of $10.6 million. The discussion includes potential zero net energy and carbon standards, as well as a contract addendum for architectural services.

• Proposed $10.6 million New Town Hall facility construction
• $360,000 contract addendum with Kappe Architects for engineering plans
• Ordinance No. 1006 to prohibit smoking in multi-unit housing and public places
• Purchase of zero turn and walk-behind mowers not to exceed $30,000
• Creation of a new Recreation Program Manager position with a monthly salary range of $7,056 to $8,579

The Town Council approved a revised Town Hall project to demolish the existing building and construct a new facility at about $10.6 million, replacing the previously approved $9 million remodel. It also directed staff to design the new facility to meet Zero Net Energy and Zero Net Carbon standards and authorized a $360,000 contract addendum with Kappe Architects for final engineering plans. The consent calendar, including a smoking ordinance and other routine items, was approved 5-0. A proposal for a new Recreation Program Manager position was discussed but not voted on, as it requires a second meeting.

• Adopted Resolution No. 20/2021 approving revised Town Hall Project (5-0)
• Authorized $360,000 contract addendum with Kappe Architects for final plans (5-0)
• Directed staff to design new Town Hall to Zero Net Energy and Zero Net Carbon standards
• Approved Consent Calendar items 4A-4F, including Ordinance No. 1006 prohibiting smoking in multi-unit housing and other areas (5-0)
• Authorized purchase of mowers up to $30,000 via Sourcewell contract (consent)
• Adopted Resolution No. 19/2021 endorsing Women's Improvement Club scholarship program and temporary signs (consent)
• Approved Quarterly Investment Report for period ending March 31, 2021 (consent)
• Approved minutes of April 20, 2021 meeting (consent)

Sanitary District No. 2 Board

The May 4, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for Tuesday, May 18, 2021, at 6:45pm, or after the Corte Madera Town Council meeting, whichever is later. Meetings continue via videoconference only due to the COVID-19 pandemic and shelter-in-place order.

• Regular meeting cancelled
• Next meeting scheduled for May 18, 2021 at 6:45pm
• Meetings held via videoconference only
• No in-person meeting location offered

Planning Commission

The Planning Commission and Technical Advisory Working Group will hold a joint workshop to discuss the Objective Design & Development Standards (ODDS) Toolkit. No new or continued hearings are scheduled for this meeting.

• Joint workshop on Objective Design & Development Standards (ODDS) Toolkit

The Planning Commission and Technical Advisory Working Group held a joint workshop to discuss the Objective Design & Development Standards (ODDS) Toolkit, with presentations from consultants and public comment. No formal decisions were made; staff will draft recommendations for further discussion and a future presentation to the Commission.

• Approved minutes of April 13, 2021 (5-0)
• Adjourned meeting at 9:20 p.m. (unanimous)

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will meet via videoconference to discuss routine business, including approving prior meeting minutes, introducing a new interim director and a proposed Recreation Program Manager position, and receiving updates on the Parks and Recreation Master Plan and Town Park Plaza improvements. The commission will also consider a proposal to cancel or reschedule its June and July meetings. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Introduction of Rochelle Grechman-Dibley as Interim Parks and Recreation Director
• Introduction of new Recreation Program Manager position
• Update from Parks and Recreation Master Plan Committee
• Update on Town Park Plaza improvements
• Proposal to cancel or reschedule June and July meetings

The Parks and Recreation Commission voted to cancel the June and July 2021 meetings and reschedule a single meeting for Monday, July 19, due to staff absences. The commission also approved the March 22, 2021 meeting minutes with a correction, and agreed to send a proposal for a new Recreation Program Manager position to the Town Council. Updates were provided on the Parks and Recreation Master Plan and Town Park Plaza improvements, but no formal action was taken on those items.

• Approved cancelling June and July meetings, rescheduling single meeting for July 19 (all approved)
• Approved March 22, 2021 meeting minutes with correction (all approved)
• Agreed to send Recreation Program Manager position proposal to Town Council
• Discussed Town Park Plaza furniture improvements, to be brought to Town Council with budget details

Climate Action Committee

The April 21, 2021 meeting of the Corte Madera Climate Action Committee has been cancelled. A special meeting may be scheduled later, with public notice to follow. Regular meetings continue on the third Wednesday of each month at 5:30pm.

• Meeting cancelled
• Possible special meeting to be scheduled
• Regular meetings third Wednesday monthly at 5:30pm

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will meet via videoconference to consider approving a professional services contract with GHD Group for $810,608 for engineering and technical analysis for the Sewer Master Plan Update, and to authorize the District Manager to approve plans, advertise for bids, and award a construction contract not to exceed $690,000 plus 15% contingency for the Meadowsweet Drive Sewer Rehabilitation Project Phase 1. The agenda also includes consent items such as approving minutes and standard procedural actions. No public hearings are scheduled.

• Professional services contract with GHD Group for $810,608 for Sewer Master Plan Update
• Construction contract authorization up to $690,000 plus 15% contingency for Meadowsweet Drive Sewer Rehabilitation Project Phase 1
• Approval of minutes from March 16, 2021 special meeting
• Waive further reading of resolutions and ordinances
• Public comment via videoconference due to COVID-19

The Sanitary District No. 2 Board unanimously approved a professional services contract with GHD Group for $810,608 to perform engineering and technical analysis for the Sewer Master Plan Update. The board also approved the consent calendar, which included authorizing the district manager to award a construction contract for the Meadowsweet Drive Sewer Rehabilitation Project Phase 1, not to exceed $690,000 plus a 15% contingency. No public comments were received, and no other substantive decisions were made.

• Approved $810,608 professional services contract with GHD Group for Sewer Master Plan Update (5-0)
• Approved consent calendar authorizing district manager to award construction contract for Meadowsweet Drive Sewer Rehabilitation Project Phase 1, not to exceed $690,000 plus 15% contingency (5-0)
• Approved consent calendar item to waive further reading of resolutions and ordinances by title only (5-0)
• Approved minutes of March 16, 2021 special meeting (5-0)

Town Council

The Corte Madera Town Council will hold a public hearing on a proposed ordinance to expand smoking prohibitions, including making all multi-unit housing smoke-free within one year. The Council will also consider issuing pension obligation bonds and lease certificates of participation to finance the Town Hall project, along with several routine consent items.

• First reading of Ordinance No. 1006 to prohibit smoking in multi-unit housing, town vehicles, and within 20 feet of construction crews
• Resolution No. 16/2021 to approve 2021 Pension Obligation Bonds
• Resolution No. 17/2021 to finance the Town Hall project via lease certificates of participation
• Contract with Rochelle Grechman-Dibley for interim Parks and Recreation Director services, not to exceed $38,080
• Paradise Drive Sidewalk Widening Project (San Clemente Drive to Seawolf Passage) – authorize advertisement for bids

The Town Council introduced Ordinance No. 1006, which would require 100% of multi-unit residential properties to be smoke-free within one year, prohibit smoking in town vehicles and within 20 feet of construction crews, and ban all cannabis smoking in multi-unit units. The council also approved several resolutions, including issuing pension obligation bonds, financing the Town Hall project with lease certificates, and adopting an amended policy for small cell wireless facilities. All votes were 5-0.

• Introduced Ordinance No. 1006 to make all multi-unit housing smoke-free (5-0)
• Approved Resolution No. 16/2021 for 2021 Pension Obligation Bonds (5-0)
• Adopted Resolution No. 17/2021 to finance Town Hall project with lease certificates (5-0)
• Adopted Resolution No. 18/2021 for small cell wireless facility policy (5-0)
• Approved Consent Calendar items 4A, 4B, 4D-4G (5-0)
• Approved Resolution No. 15/2021 endorsing Marin Clean Energy Deep Green program (5-0)

Planning Commission

The Planning Commission will review a continued design review for a second level addition at 22 Ebbtide Passage. The commission will also hear a new application for an addition and setback variance at 10 Manzanita Court and discuss the Objective Design & Development Standards (ODDS) toolkit.

• Continued design review: 801 sq. ft. second level addition at 22 Ebbtide Passage
• New design review and variance application: 868 sq. ft. second level addition and 100 sq. ft. first level addition at 10 Manzanita Court
• Discussion of Objective Design & Development Standards (ODDS) toolkit

The Corte Madera Planning Commission approved two residential design review applications: a second-level addition at 22 Ebbtide Passage and a larger addition with a front setback variance at 10 Manzanita Court. Both approvals were unanimous (4-0, with one commissioner absent). The commission also discussed the Objective Design & Development Standards (ODDS) Toolkit and approved prior meeting minutes.

• Approved Resolution 21-002 for 801 sq. ft. second-level addition at 22 Ebbtide Passage (4-0)
• Approved Resolution 21-005 for 868 sq. ft. second-level addition, 100 sq. ft. first-level addition, and 4-foot front setback variance at 10 Manzanita Court, with condition to lower cupola if desired (4-0)
• Approved minutes from March 9 and March 23, 2021 meetings (4-0)

Flood Control Board

The Corte Madera Flood Control Board meets virtually to discuss a Community Rating System update and hear status reports on several storm repair projects, including drainage repairs, a storm drain, road rehabilitation, and emergency pump station repairs. The agenda is primarily discussion items with no formal votes scheduled.

• Community Rating System (CRS) update
• 210 Morningside drainage repairs
• El Camino Drive storm drain
• 2021 Road Rehabilitation Project
• San Clemente Pump Station outfall pipe emergency repairs

The Flood Control Board unanimously approved the February 8, 2021 meeting minutes as corrected. The board received updates on the Community Rating System (CRS) and several storm repair projects, including completed drainage repairs, planned road rehabilitation, and emergency pump station repairs. No formal decisions were made on these discussion items.

• Approved February 8, 2021 meeting minutes as corrected (unanimous)

Town Council

The Corte Madera Town Council will consider adopting an ordinance to move municipal elections from June to November, which would extend current council terms by five to eight months. They will also discuss a proposed ordinance to require all multi-unit residential properties to be smoke-free within one year, and receive a presentation on pension obligation bonds. The meeting is held via videoconference only due to COVID-19.

• Second reading of Ordinance No. 1005 to move elections to November 2022 and cancel June 2022 election
• Ordinance No. 1006 to require 100% smoke-free multi-unit housing within one year
• Authorize release of $47,232.41 retention to Ghilotti Bros. for Redwood Highway Pathway project
• Resolution No. 14/2021 to adopt a Reserve Policy
• Discussion on 2021 Pension Obligation Bonds restructure options

The Council voted 5-0 to reconsider the previously approved smoking ordinance and to include a ban on smoking medical cannabis. They also adopted a reserve policy, selected Fred Casissa as Vice Mayor, and administered the Oath of Office to new Councilmember Leila Mongan. The Council directed staff to move forward with pension obligation bond recommendations, with final approval at the next meeting.

• Selected Councilmember Fred Casissa as Vice Mayor (5-0).
• Administered Oath of Office to appointed Councilmember Leila Mongan.
• Approved Consent Calendar items 6A, 6B, and 6D-6G (5-0), including Ordinance No. 1005 moving municipal elections to November 2022.
• Voted 5-0 to reconsider the smoking ordinance and add a ban on smoking medical cannabis.
• Adopted Resolution No. 14/2021 approving a Reserve Policy (5-0).
• Directed staff to move forward with pension obligation bond recommendations, with final approval at next meeting.

Sanitary District No. 2 Board

The April 6, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for April 20, 2021, at 6:45pm or after the Town Council meeting, via videoconference only due to COVID-19. No business items are listed for this cancelled meeting.

• April 6, 2021 regular meeting cancelled
• Next meeting scheduled April 20, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19

Sales Tax Citizens' Oversight Committee

The Sales Tax Citizens' Oversight Committee will review summaries of the FY 2019-2020 and FY 2020-2021 Sales Tax Override Funds, discuss the draft annual report, and review the 15-year Capital Improvement Project Sheet. They will also approve minutes from the June 2, 2020 meeting and discuss the next agenda. No final actions are expected on the fund summaries or capital projects; these are informational items.

• Review of FY 2019-2020 Sales Tax Override Fund summary and preparation of annual report
• Review of FY 2020-2021 Sales Tax Override Fund summary (informational only)
• Review of 15-year Capital Improvement Project Sheet (informational only)
• Approval of minutes from June 2, 2020 meeting

The Sales Tax Citizens' Oversight Committee met and reviewed the FY 2019-2020 Sales Tax Override Fund summary, revenue sources for capital projects, and a preliminary FY 2020-2021 fund summary. No formal actions were taken on these items; they were for discussion and information only. The committee approved the minutes from the June 2, 2020 meeting unanimously (3-0). A final report will be brought back for a vote at a future meeting.

• Approved minutes of the June 2, 2020 meeting (3-0 vote).
• Reviewed FY 2019-2020 Sales Tax Override Fund summary; no action taken.
• Discussed revenue sources for capital improvement projects; informational only.
• Reviewed preliminary FY 2020-2021 Sales Tax Override Fund summary; informational only.
• Scheduled a future meeting to approve the final annual report.

Fire Council - Central Marin Fire Authority

The Central Marin Fire Council is holding a special meeting to consider adopting Resolution No. 2021/01, which would delegate authority to the Management Committee to make disability and industrial disability determinations for local safety members under CalPERS rules. The council will also hold open time for public expression and receive reports from members and the chief.

• Resolution No. 2021/01 delegating disability determination authority to Management Committee
• Public comment via email or Zoom (webinar ID: 990 3431 0040)
• Meeting held via videoconference only due to COVID-19

Planning Commission

The Planning Commission is meeting via videoconference to hold a new hearing regarding a residential project. The body will consider a design review and a parking variance for a specific property.

• Design review for a 1,698 square foot residential addition at 21 Buena Vista Avenue
• Variance application to waive the second required parking space at 21 Buena Vista Avenue

The Planning Commission approved a design review application for a 1,698-square-foot residential addition and a variance to waive the second required parking space at 21 Buena Vista Avenue. The motion passed 4-0, with Commissioner Rizzo recused because he is the project architect. No other substantive decisions were made; the meeting also included staff reports and announcements.

• Approved Resolution No. 21-004 for design review and parking variance at 21 Buena Vista Avenue (4-0, Rizzo recused)

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will receive a budget update from the Finance Director, review a proposal to install up to two fitness courts through the National Fitness Campaign, and hear a verbal progress update from the Parks and Recreation Master Plan Committee. The meeting is held via videoconference due to COVID-19.

• Budget update from Finance Director Daria Carrillo
• Review and possible recommendation on installing up to two fitness courts via National Fitness Campaign
• Verbal progress update from Parks and Recreation Master Plan Committee
• Approval of draft minutes from February 22 and March 8 meetings
• Discussion of potential future agenda items including introduction of Interim Parks & Recreation Director

The Commission discussed a proposal to install up to two fitness courts through the National Fitness Campaign, with a financial impact of $60,700. No formal decision was made; instead, the Commission agreed to continue researching and to have commissioners submit specific location suggestions to Director Howe by March 29. The Commission also approved the minutes from the February 22 and March 8 meetings, and received a budget update from the Finance Director.

• Approved minutes of the February 22, 2021 regular meeting with an amendment.
• Approved minutes of the March 8, 2021 special meeting.
• Discussed fitness court proposal; no decision made, will continue research and gather location suggestions.
• Reappointed current Chair and Vice Chair for the coming year.

Climate Action Committee

The Corte Madera Climate Action Committee is meeting via videoconference to discuss climate-related items, including an update from MCE Clean Energy, continued discussions on energy subcommittee actions and Climate Action Plan recommendations, and an introduction of a draft Green Building Ordinance that would amend the town's municipal code to require stricter energy efficiency standards for construction. The committee will provide initial feedback on the ordinance, with town staff attending the next meeting for further input.

• Draft Green Building Ordinance amending CMMC Chapter 15.13 to modify 2019 California Green Building Code with stricter energy efficiency standards
• Update from MCE Clean Energy on Deep Green Program participation and community engagement opportunities
• Continued discussion on Energy Subcommittee's proposed actions and outreach timelines
• Review of Climate Action Plan actions by subcommittees for recommendation to Town Council
• Proposed EV charging readiness requirements for multifamily and commercial properties

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a special videoconference meeting to consider consent calendar items, including authorizing the District Manager to approve plans, advertise for bids, and award a construction contract for the Rich and Industrial Sewer Improvement Project #21-202, with a base bid not to exceed $500,000 plus a 10% contingency. The board will also approve minutes from the February 16, 2021 meeting and discuss potential agenda items for the April 6, 2021 meeting. No public hearings or business items are scheduled.

• Authorize construction contract for Rich and Industrial Sewer Improvement Project #21-202, not to exceed $500,000 plus 10% contingency
• Approve minutes of February 16, 2021 regular board meeting
• Discussion of potential agenda items for April 6, 2021 board meeting

The board approved the consent calendar, which authorizes the district manager to seek bids and award a construction contract for the Rich and Industrial Sewer Improvement Project, with a budget not to exceed $500,000 plus a 10% contingency. The consent calendar also included waiving further reading of resolutions and approving the February 16, 2021 meeting minutes. No other substantive decisions were made.

• Adopted consent calendar items A-C (4-0)
• Authorized district manager to approve plans, advertise for bids, and award construction contract for Rich and Industrial Sewer Improvement Project #21-202, not to exceed $500,000 plus 10% contingency
• Waived further reading of resolutions and ordinances by title only
• Approved minutes of February 16, 2021 regular meeting

Town Council

The Corte Madera Town Council will hold a special meeting to interview 11 applicants for a vacant council seat and make an appointment. The meeting also includes a consent calendar with routine items such as approving contingency funds for a road project, a water conservation MOU, a housing report, a parks survey contract, and financial reports.

• Appoint new council member from 11 applicants
• Approve $126,281.24 contingency for Tamal Vista Boulevard Complete Streets project
• Adopt resolution for MOU with Marin Municipal Water District on conservation
• Authorize $20,250 consultant agreement with ETC Institute for parks survey
• Approve February 2021 accounts payable and payroll

The Town Council interviewed 11 applicants and appointed Leila Mongan to fill the vacant council seat by a 4-0 vote. The council also approved the consent calendar, which included funding for a road project and a parks survey contract. No other substantive decisions were made.

• Appointed Leila Mongan to fill Town Council vacancy (4-0)
• Approved consent calendar items 4A-4H (4-0)
• Approved $126,281.24 in contingency funds for Tamal Vista Boulevard project and release of retention to Ghilotti Bros., Inc.
• Adopted Resolution No. 10/2021 authorizing MOU with Marin Municipal Water District on conservation programs
• Adopted Resolution No. 11/2021 accepting Housing Element Annual Report
• Authorized $20,250 consultant agreement with ETC Institute for parks and recreation survey
• Approved accounts payable warrants and payroll for February 2021
• Approved minutes of March 2, 2021 meeting

Planning Commission

The Planning Commission is meeting via videoconference to review two design review applications for residential additions. The body will consider modifications to existing homes in the community.

• Design review for 831 sq. ft. second level addition at 22 Ebbtide Passage
• Design review for 633 sq. ft. second level addition, 274 sq. ft. garage, and 51 sq. ft. entry addition at 1044 Meadowsweet Drive

The commission unanimously approved a design review for a second-level addition, garage, and entry at 1044 Meadowsweet Drive. It also voted unanimously to continue the design review for a second-level addition at 22 Ebbtide Passage to a date uncertain, after hearing public comment. The meeting was otherwise procedural, with no other substantive decisions.

• Approved Design Review PL-2021-0006-DRC for 633 sq. ft. second-level addition, 274 sq. ft. garage, and 51 sq. ft. entry at 1044 Meadowsweet Drive (5-0)
• Continued Design Review PL-2020-0100-DRC for 831 sq. ft. second-level addition at 22 Ebbtide Passage to a date uncertain (5-0)
• Approved minutes of February 23, 2021 (5-0)

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will discuss and possibly award a consultant agreement to administer and analyze a community needs assessment survey for the Parks and Recreation Master Plan. The survey aims to update data from 2006 and inform the Master Plan's development. Staff recommends hiring a consultant, with two proposals under consideration: ETC Institute at $18,250 and Godbe at $28,150. The meeting is held via videoconference only due to COVID-19.

• Award consultant agreement for community needs assessment survey (ETC Institute $18,250 or Godbe $28,150)
• Approval of draft minutes from February 22, 2021 meeting (deferred to March 22)
• Discussion of potential future agenda items and yearly review items
• Public comment via email or Zoom during meeting

The Parks and Recreation Commission approved a consultant agreement with ETC Institute for $18,000 to administer and analyze a community needs assessment survey for the Parks and Recreation Master Plan. The motion was made by Commissioner Ravasio, seconded by Vice Chair Janowsky, and approved unanimously. The draft minutes from the February 22, 2021 meeting were deferred to the next regular meeting on March 22, 2021.

• Approved authorization of the ETC Institute contract for $18,000 to conduct the community needs assessment survey
• Deferred approval of the February 22, 2021 draft minutes to the March 22, 2021 meeting

Town Council

The Corte Madera Town Council will hold public hearings on two major ordinances: one moving local elections to November 2022 and another requiring 100% of multi-unit residential properties to be smoke-free within one year. The council will also approve a $20,000 contract addendum for public works services and appoint a temporary chief building official. The meeting is held via videoconference only due to the ongoing public health emergency.

• Ordinance No. 1006: Requires 100% of multi-unit residential properties to be smoke-free one year after enactment and prohibits smoking within 20 feet of building or road construction crews.
• Ordinance No. 1005: Moves municipal elections from June 2022 to the November 8, 2022 statewide general election, extending current council terms by five to eight months.
• Contract: Authorizes Public Works Director to execute an addendum with Adaptation International for up to $20,000 to increase scope of services.
• Resolution No. 08/2021: Appoints Thomas Ahrens as Temporary Chief Building Official.
• Resolution No. 09/2021: Creates a Senior Accountant position with a salary range of $7,596 to $9,233 per month.

The Council introduced Ordinance No. 1005 to move municipal elections from the June primary to the November general election, canceling the June 2022 election and extending current council terms by five to eight months. It also introduced Ordinance No. 1006 to require all multi-unit residential properties to be smoke-free within one year and prohibit smoking in town vehicles and within 20 feet of construction crews. Both ordinances were introduced unanimously (5-0).

• Introduced Ordinance No. 1005 moving municipal elections to November 2022 and extending council terms (5-0).
• Introduced Ordinance No. 1006 requiring 100% smoke-free multi-unit housing within one year and banning smoking in town vehicles and near construction crews (5-0).
• Approved response to Grand Jury report on firearm safety (Consent Calendar 4B) (5-0).
• Approved response to Grand Jury report on evacuation safety (Item 4C) (5-0).
• Authorized $20,000 addendum to contract with Adaptation International for climate adaptation services (Consent Calendar 4D) (5-0).
• Adopted Resolution No. 07/2021 endorsing a disaster preparedness drill and allowing a temporary sign (Consent Calendar 4E) (5-0).
• Adopted Resolution No. 08/2021 appointing Thomas Ahrens as Temporary Chief Building Official (5-0).
• Adopted Resolution No. 09/2021 creating a Senior Accountant position with salary range $7,596-$9,233 per month (5-0).

Sanitary District No. 2 Board

The regular March 2, 2021 meeting of the Sanitary District No. 2 Board of Directors has been cancelled. The next regular meeting is scheduled for Tuesday, March 16, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. Due to the COVID-19 pandemic and shelter-in-place order, meetings are held via videoconference only, with no in-person public attendance location.

• March 2, 2021 regular meeting cancelled
• Next regular meeting scheduled for March 16, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19
• No in-person public meeting location offered

Bicycle Pedestrian Advisory Committee

The Corte Madera Bicycle Pedestrian Advisory Committee (BPAC) will hold a virtual special meeting to discuss and review several active projects, including traffic calming on El Camino Dr, sidewalk widening on Paradise Dr, and the sidewalk shaving program. The committee will also receive updates on the DPW Capital Improvement Program and upcoming pavement projects. Public comment is invited via email or Zoom.

• El Camino Dr traffic calming discussion
• Paradise Dr sidewalk widening (San Clemente to Seawolf) with road diet analysis
• Tamalpais & Eastman intersection discussion
• Sidewalk shaving program with project webpage and zone map review
• DPW Capital Improvement Program update and priority discussion

The Bicycle Pedestrian Advisory Committee discussed several projects, including El Camino Drive traffic calming, Paradise Drive sidewalk widening, and a proposed Lead Pedestrian Interval (LPI) at Tamalpais and Eastman. The committee supported the LPI proposal and discussed priorities for the DPW Capital Improvement Program, with some members recommending the Eastman/Tamalpais project be prioritized. No formal votes were taken on these items; the only formal action was approving the October 15, 2020 minutes.

• Approved October 15, 2020 meeting minutes (all ayes)
• Supported Lead Pedestrian Interval at Tamalpais/Eastman intersection (discussion)
• Discussed El Camino Drive traffic calming concept (no action)
• Discussed Paradise Drive sidewalk widening project (no action)
• Discussed sidewalk shaving program and zone map (no action)
• Discussed DPW Capital Improvement Program priorities (no action)

Planning Commission

The Planning Commission will discuss the implementation of the Objective Design & Development Standards (ODDS) toolkit. The meeting is being held via videoconference due to COVID-19.

• Discussion of implementation of the Objective Design & Development Standards (ODDS) toolkit

The Corte Madera Planning Commission met via teleconference on February 23, 2021. The only substantive item was a discussion of the Objective Design & Development Standards (ODDS) Toolkit, with no action taken. The commission approved the minutes from the February 9, 2021 meeting and adjourned.

• Approved the minutes of the February 9, 2021 Planning Commission meeting.
• Adjourned the meeting at 9:15 p.m.

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will hear presentations on Public Works' capital improvement program and possible dog park enhancements, social media engagement, and the National Fitness Campaign, including acceptance of two $25,000 grants. The commission will also review and approve the draft minutes from the January 25, 2021 meeting and discuss future agenda items and yearly review topics.

• Discussion of possible dog park enhancement options with Public Works Director
• Acceptance of two $25k National Fitness Campaign grants for sport courts
• Approval of draft minutes from January 25, 2021 regular meeting
• Review and approve community survey for Parks & Recreation Master Plan
• Staff updates on CM Day Camp, senior programs, and digital activity guide

The Parks and Recreation Commission authorized the Town Manager to sign a non-binding acceptance letter for two $25,000 grants from the National Fitness Campaign for outdoor fitness courts. The commission also discussed dog park surface options, heard updates on the soccer program and social media, and scheduled a special meeting for March 8, 2021. No formal decisions were made on the dog park or fitness court locations, which will be revisited at the March 22 meeting.

• Authorized Town Manager to sign acceptance letter for two $25k National Fitness Campaign grants (unanimous)
• Approved minutes of January 25, 2021 meeting (unanimous, Commissioner Miles absent)
• Scheduled special meeting for March 8, 2021 at 6:30 pm
• Discussed dog park surface options (no action taken)
• Discussed National Fitness Campaign fitness court sites (no action taken)

Bicycle Pedestrian Advisory Committee

The Bicycle Pedestrian Advisory Committee's regular meeting scheduled for February 18, 2021, has been cancelled. A special BPAC meeting will be held instead on February 25, 2021. No agenda items are listed for this cancelled meeting.

• Regular BPAC meeting cancelled for February 18, 2021
• Special BPAC meeting scheduled for February 25, 2021

Climate Action Committee

The Corte Madera Climate Action Committee will hear a presentation from Cool the Earth on its Drive Clean Marin campaign promoting electric vehicles, continue reviewing recommended Climate Action Plan (CAP) actions from subcommittees, and discuss how to organize around proposed actions. The committee may recommend items to the Town Council for possible action. The meeting is held via videoconference only due to COVID-19.

• Presentation by Carleen Cullen, President of Cool the Earth, on Drive Clean Marin campaign
• Continuation of review of recommended Climate Action Plan (CAP) actions by subcommittees
• Discussion on how the committee will organize and activate around proposed actions
• Update from Town Council liaisons Mayor Eli Beckman and Vice Mayor David Kunhardt

Town Council

The Corte Madera Town Council will discuss and possibly act on several items, including how to fill a potential council vacancy (appointment vs. special election), changing local election dates to align with November general elections, and creating a new Senior Accountant position. The council will also consider a resolution to adjust parking space sizes on Christmas Tree Hill and receive updates on wildfire prevention and the town's work plan.

• Resolution to increase parking space No. 110 and decrease No. 111 on Christmas Tree Hill
• Discussion on filling possible council vacancy by appointment or special election
• Direction to change municipal elections from statewide primary to November general election date
• Proposal for new Senior Accountant position with salary range $7,596-$9,233 per month
• Adoption of Ordinance No. 1004 to settle claims up to $50,000

The Council unanimously approved filling the upcoming vacancy caused by Vice Mayor Kunhardt's departure through appointment rather than a special election. It also directed staff to prepare an ordinance moving general municipal elections from the statewide primary date to the November general election date, and to adjust the mayor/vice-mayor selection timeline accordingly. The Council introduced a new Senior Accountant position with a salary range of $7,596 to $9,233 per month, pending final approval at a future meeting. All other consent items were approved 5-0.

• Approved filling upcoming Town Council vacancy by appointment (5-0)
• Directed staff to prepare ordinance moving municipal elections to November general election date (5-0)
• Approved moving mayor/vice-mayor reorganization to first meeting after November election certification (5-0)
• Introduced Senior Accountant position with salary range $7,596-$9,233/month, pending final approval (5-0)
• Approved Resolution 06/2021 adjusting Christmas Tree Hill parking spaces 110 and 111 (5-0)
• Approved consent calendar items 4A-4F, including Ordinance 1004 on settling claims up to $50,000 (5-0)

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a regular meeting via videoconference, with a consent calendar that includes a second reading and possible adoption of Ordinance No. 46, which would amend public project contracting procedures and allow the District Manager to settle claims up to $50,000. The board will also approve minutes from the February 2, 2021 meeting. No public hearings or business items are scheduled.

• Second reading and possible adoption of Ordinance No. 46, amending Title 21, Section 21.04.140 on contracting procedures and adding Section 21.04.150 to authorize the District Manager to settle claims up to $50,000
• Approval of minutes from the February 2, 2021 regular meeting
• Open time for public comment on non-agenda items
• Discussion of potential agenda items for the March 2, 2021 meeting

The board voted 5-0 to adopt the consent calendar, which included Ordinance No. 46 amending public project contracting procedures and authorizing the District Manager to settle claims up to $50,000, as well as approval of prior meeting minutes. No public comment was received, and no other substantive decisions were made.

• Adopted consent calendar items A-C (5-0)
• Adopted Ordinance No. 46 amending contracting procedures and authorizing claims settlements up to $50,000 (5-0)
• Approved minutes of February 2, 2021 meeting (5-0)

Fire Council - Central Marin Fire Authority

The Central Marin Fire Council is meeting remotely to consider accepting the annual independent audit report for fiscal year ending June 30, 2020, and to authorize the chair to sign a COVID-19 assistance agreement with Marin County. The meeting also includes routine approvals of financial reports and minutes, plus public comment opportunities.

• Acceptance of annual independent audit report for FY ending June 30, 2020
• Authorization to sign COVID-19 pandemic assistance agreement with Marin County
• Approve accounts payable checks and payroll transfers, Nov 2020–Jan 2021
• Approve General Fund revenue and expenditure report for January 2021
• Approve minutes of November 12, 2020 meeting

Planning Commission

The Planning Commission is holding a public hearing to review a design application for a proposed Tesla dealership. The commission will consider modifications to an existing commercial building and a related sign permit.

• Design review application PL-2021-0001 for exterior paint colors at 201 Casa Buena Drive
• Sign permit PL-2021-0002 for new signage at 201 Casa Buena Drive

The Planning Commission unanimously approved a design review application and associated sign permit for minor modifications to the commercial building at 201 Casa Buena Drive, including new exterior paint colors and signage, to accommodate a proposed Tesla dealership. The approval included a minor amendment to Condition No. 17. The commission also approved the minutes from the December 8, 2020, and January 12, 2021, meetings.

• Approved Design Review Application PL-2021-0001 for minor modifications to commercial building at 201 Casa Buena Drive (5-0)
• Approved Sign Permit PL-2021-0002 for new signage for Tesla dealership (5-0)
• Approved minutes of December 8, 2020, and January 12, 2021 (5-0)

Flood Control Board

The Corte Madera Flood Control Board is meeting virtually to discuss its 2021 meeting schedule, quick updates on check valve maintenance, capital improvement projects, and San Clemente pump station repairs, and next steps for the draft Climate Adaptation Plan based on recent public comments. The meeting is held remotely due to COVID-19, with public comment accepted via email or Zoom.

• Discussion of 2021 Flood Control Board meeting schedule
• Update on check valve maintenance
• Capital Improvement Program (CIP) update
• San Clemente pump station repairs
• Draft Climate Adaptation Plan (CAP) next steps after public comments

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a public hearing on the first reading of Ordinance No. 46, which would amend public project contracting procedures and authorize the District Manager to settle claims and lawsuits up to $50,000. The board will also consider routine consent items, including approval of the January 19, 2021 meeting minutes. No business items are listed for discussion.

• First reading of Ordinance No. 46 amending Title 21, Section 21.04.140 on public project contracting procedures
• Proposed Section 21.04.150 authorizing District Manager to settle claims and lawsuits up to $50,000
• Approval of minutes from January 19, 2021 regular meeting
• Public comment period for items not on the agenda

The board introduced Ordinance No. 46, which amends public project contracting procedures and authorizes the District Manager to settle claims and lawsuits up to $50,000. The consent calendar, including approval of prior meeting minutes, was adopted. No other substantive decisions were made; the meeting was largely procedural.

• Introduced Ordinance No. 46 on contracting procedures and $50,000 claim settlement authority (5-0)
• Adopted consent calendar including minutes of January 19, 2021 meeting (5-0)

Town Council

The Corte Madera Town Council will consider whether to renovate and expand Town Hall at 300 Tamalpais Drive or declare intent to purchase an available property for town operations. They will also hold public hearings on a $299,597.55 LED streetlight retrofit contract and an ordinance to allow the town manager to settle claims up to $50,000. The meeting is held via videoconference only due to COVID-19.

• Public hearing on $260,519.61 contract with Tanko Streetlighting, Inc. for LED retrofits, plus $39,077.94 contingency (total $299,597.55)
• First reading of Ordinance No. 1004 to authorize town manager to settle claims up to $50,000
• Discussion on Town Hall renovation and 7,500 sq ft expansion vs. purchasing a property
• Extend Climate Action Committee as temporary committee for an additional year
• Approve quarterly investment report for period ending December 31, 2020

Planning Commission

The regular Planning Commission meeting scheduled for Tuesday, January 26, 2021, has been cancelled. The next meeting is scheduled for February 9, 2021.

Parks and Recreation Commission

The Corte Madera Parks and Recreation Commission will meet via videoconference to set its 2021 meeting calendar and decide where to install a restored park name sign at Skunk Hollow Mini Park. They will also hear presentations on senior engagement and community feedback about dogs in Town Park, and consider approving the December 7, 2020 draft minutes. The meeting is procedural and routine, with no major policy decisions expected.

• Discussion and possible action to set Commission meeting calendar for 2021
• Discussion and possible action to determine installation location for restored park name sign at Skunk Hollow Mini Park
• Presentation on Senior Engagement 2020-2021 by Perry Nalle, Recreation Assistant
• Presentation on summary of recent community feedback on dogs in Town Park by Mike Morarity
• Approval of draft minutes of December 7, 2020 special meeting

Climate Action Committee

The Corte Madera Climate Action Committee is meeting via videoconference to review recommended Climate Action Plan (CAP) actions presented by subcommittees. Committee members will discuss which items to forward to the Town Council for possible action. The meeting also includes updates from Town Council liaisons on recent climate-related actions.

• Review of recommended Climate Action Plan (CAP) actions by subcommittees
• Discussion of items to recommend to Town Council
• Update from Town Council liaisons Mayor Eli Beckman and Vice Mayor David Kunhardt

Town Council

The Corte Madera Town Council will discuss and potentially direct the Town Manager on how to proceed with the Town Hall facility, choosing between construction, purchase, or lease. The meeting also includes the adoption of revisions to the Fiscal Year 2020-2021 budget and the acceptance of the annual independent audit report. Due to the pandemic, the meeting is held via videoconference only.

• Preliminary discussion on Town Hall options: construct, purchase office complex, or lease with option to purchase
• Consideration of Resolution No. 02/2021 approving revisions to the Fiscal Year 2020-2021 Budget
• Acceptance of the Annual Independent Audit Report for Fiscal Year Ending June 30, 2020
• Release of $13,348.60 retention to Michael Paul Company, Inc. for Skunk Hollow Improvements Project #20-003
• Adoption of Resolution No. 01/2021 approving a template for Town Park Signage

The Town Council approved the audit report and budget revisions, and directed staff to proceed with the Town Hall construction project while also exploring the purchase of an office building complex. The council did not support leasing office space. All votes were unanimous.

• Approved Consent Calendar items 4A-4H (5-0)
• Accepted Town of Corte Madera Audit Report for FY 2019-2020 (5-0)
• Adopted Resolution No. 02/2021 approving FY 2020-2021 budget revisions (5-0)
• Directed staff to proceed with Town Hall construction (Option 1) and return with further evaluation
• Requested analysis of available office properties for purchase (Option 2)
• Did not support leasing office space (Option 3)

Sanitary District No. 2 Board

The Sanitary District No. 2 Board will hold a regular meeting via videoconference. They will consider accepting the annual independent audit report for fiscal year ending June 30, 2020, and possibly adopt a resolution approving revisions to the FY 2020-2021 budget. The agenda also includes routine consent items and public comment.

• Acceptance of annual independent audit report for FY ending June 30, 2020
• Possible adoption of Resolution No. 01/2021 approving revisions to FY 2020-2021 budget
• Approval of minutes from November 17, 2020 meeting
• Open time for public comment

The board unanimously accepted the annual independent audit report for FY ending June 30, 2020, and adopted Resolution No. 01/2021 approving revisions to the FY 2020-2021 budget. Both actions passed 5-0. No public comment was received.

• Accepted annual independent audit report for FY 2020 (5-0)
• Adopted Resolution No. 01/2021 approving budget revisions (5-0)
• Approved consent calendar items A and B (5-0)

Planning Commission

The Planning Commission will conduct a preliminary review of a proposed hotel project. The body will also review planning applications and projects completed during 2020.

• Preliminary review of a proposed 149-room Residence Inn by Marriott hotel at 56 Madera Blvd
• Planning Commission year in review of 2020 approved applications and completed projects

The Planning Commission held a preliminary review of a proposed 149-room Residence Inn by Marriott hotel at 56 Madera Blvd, including extended-stay rooms. After hearing public comment and staff presentations, commissioners commented favorably and agreed the applicant should proceed with developing a project application. No formal approval was granted at this preliminary stage. The commission also reviewed planning applications and projects completed in 2020.

• Agreed applicant should proceed with development of a project application for 149-room hotel at 56 Madera Blvd
• Reviewed 2020 planning applications and completed projects
• Adjourned meeting at 10:15 p.m. unanimously

Town Council

The January 5, 2021 regular meeting of the Corte Madera Town Council has been cancelled. The next regular meeting is scheduled for Tuesday, January 19, 2021, at 6:30 p.m. via videoconference only, due to the COVID-19 pandemic and Shelter In Place order.

• Meeting cancelled
• Next meeting: January 19, 2021 at 6:30 p.m.
• Meetings held via videoconference only

Sanitary District No. 2 Board

The January 5, 2021 regular meeting of the Sanitary District No. 2 Board has been cancelled. The next regular meeting is scheduled for Tuesday, January 19, 2021, at 6:45pm, or upon conclusion of the Corte Madera Town Council meeting, whichever is later. Due to the COVID-19 pandemic and shelter-in-place order, meetings are held via videoconference only, with no in-person public attendance location.

• Regular meeting cancelled
• Next meeting scheduled for January 19, 2021 at 6:45pm
• Meetings held via videoconference only due to COVID-19
• No in-person meeting location offered