Thousand Oaks public meetings in 2024

Thousand Oaks City Council Reorganization Meeting

The City Council held its reorganization meeting, electing David Newman as mayor and Mike Taylor as mayor pro tem, both by 5-0 votes. The council also adopted an ordinance establishing ministerial processes for voluntary lot mergers and affordable housing incentives, and certified the November 5, 2024 election results confirming Al Adam and Connie 'Tie' Gutierrez as councilmembers.

• Elected David Newman as Mayor (5-0)
• Elected Mike Taylor as Mayor Pro Tem (5-0)
• Adopted Ordinance No. 1734-NS on voluntary lot mergers and affordable housing incentives (5-0)
• Adopted Resolution No. 2024-036 declaring election results (5-0)
• Approved consent calendar items including demands and minutes (5-0)

Planning Commission Regular Meeting

The Thousand Oaks Planning Commission approved a wireless communication facility for Dish Wireless at 952 Rockfield Street, near the baseball field at North Ranch Playfield. The project includes a new 72-foot light fixture, ground equipment, an emergency generator, and removal of one parking space. The approval was unanimous (5-0) and included a CEQA categorical exemption. The commission also approved the November 18, 2024 meeting minutes (3-0, with two abstentions).

• Approved Wireless Communication Facility WCF-2024-70006 at 952 Rockfield Street (5-0)
• Found project categorically exempt from CEQA (Class 2 and Class 3)
• Approved minutes of November 18, 2024 Planning Commission meeting (3-0, 2 abstentions)

Council on Aging

The Council on Aging will review and discuss plans for the 2025 Wellness Festival. The meeting includes a guest speaker from the Ventura County Area Agency on Aging and reports from several senior service partners. Additional agenda items cover updates to the Master Plan on Aging and project planning for 2024‑25.

• Public Comments
• Guest Speaker: Ventura County Area Agency on Aging
• Liaison Reports from VCAAA, Goebel Adult Community Center Commission, and others
• 2025 Wellness Festival Planning and Discussion
• Master Plan on Aging Discussion

The Thousand Oaks Council on Aging held a regular meeting with no public comments. Commissioners agreed to create a Demographic Committee, consisting of Chair Tony Gitt and Commissioners Gregg Bruno and Joseph Donohue, to follow up on the Master Plan on Aging presentation. The 2025 Wellness Festival was discussed for January 15, 2025, and the 2025 Resource Directory will be distributed starting at that event. No formal votes were taken; all actions were discussion items or agreements.

• Agreed to create a Demographic Committee (Chair Gitt, Commissioners Bruno and Donahue)
• Discussed 2025 Wellness Festival scheduled for January 15, 2025, 9am-1pm
• Discussed 2025 Resource Directory distribution starting at the Wellness Festival
• Discussed proposing questions for a Transit Feedback Card

Youth Commission

The Youth Commission will meet to receive a presentation from City of Thousand Oaks Transit staff. The body will also discuss reports regarding the Youth Leadership Summit, environmental and arts committees, and the Teen Center.

• Guest presentation by Tyler Nestved (Assistant Transit Planner) and Alina Chalas (Assistant Analyst) from City of Thousand Oaks Transit
• Planning discussion for Youth Leadership Summit
• Reports from Environmental and Arts committees
• Liaison reports from Student District Advisory Council (SDAC) and Teen Center

Council on Aging

The Council on Aging meeting will include a public comment period, a guest speaker from the City Transit department, and a discussion of a possible transit project. The board will also review liaison reports, plan the December 5 commissioner meeting, and provide updates on the 2025 Wellness Festival and ongoing COA projects.

• Guest speaker: City of Thousand Oaks Transit staff members Tyler Nestved and Alina Chalas
• Discussion of possible transit project
• Liaison reports from Ventura County Area Agency on Aging and other senior groups
• Planning for December 5, 2024 commissioner activity and meeting
• Overview and selection for 2024‑25 COA projects and committees

Investment Review Committee Quarterly Meeting

The Investment Review Committee will review and vote on the quarterly report confirming the City’s investments comply with the Investment Policy. It will also consider recommended changes to the Investment Policy and approve the annual report to the City Council on committee activities. Finance updates will be presented for information only.

• Approve quarterly report to City Council confirming investment compliance (including CalTRUST issue)
• Approve recommended changes to the Investment Policy
• Approve annual report to City Council on committee activities and policy recommendations
• Finance update: quarterly investment audits for April‑June and July‑September 2024
• Finance update: State of the City presentation scheduled for December 10, 2024

Youth Commission

The Youth Commission will meet to receive a guest presentation and review committee reports. The body will also plan for its December 4, 2024, meeting and activities.

• Guest speaker: St. Paschal Baylon Conference 329 Society of St. Vincent De Paul
• Reports from Environmental, Arts, and Youth Leadership Summit Planning committees
• Liaison reports from Teen Center and Student District Advisory Council (SDAC)

Traffic and Transportation Advisory Commission Special Meeting

The Traffic and Transportation Advisory Commission will review a petition for speed humps on Montgomery Road. Staff recommends denying the request because the road does not meet city policy standards. The commission will also discuss potentially cancelling November and December meetings.

• Petition for speed humps on Montgomery Road between Janss Road and Briarcliff Road
• Possible cancellation of meetings on November 27, 2024, and December 25, 2024

Community Funding Review Committee

The Community Funding Review Committee will review and forward recommendations for the Community Sports Grant program to the City Council. The meeting also includes a process discussion and an updated resolution. Summary notes from the October 9 meeting are provided for information only.

• Community Sports Grant (CSG) recommendations to City Council
• Process discussion
• Updated resolution
• Summary notes of October 9, 2024 meeting – information only

Community Funding Review Committee

The Community Funding Review Committee will hold its regular meeting, elect a chair and vice‑chair, adopt the 2024‑25 meeting calendar, and examine its current resolution along with proposed amendments. The agenda also includes an overview of the city’s community grant programs and the CFRC process. Public comments are accepted before the meeting.

• Election of Chair
• Election of Vice Chair
• Adoption of 2024‑25 Meeting Calendar
• Review of Resolution and proposed changes to Resolution
• Overview of Community Grant Programs and CFRC Process

Council on Aging Regular Meeting

The Council on Aging will determine its project and committee assignments for the 2024-25 term. The body will also select a city representative to fill a vacancy on the Ventura County Area Agency on Aging Advisory Council.

• Selection of 2024-25 project
• Selection of 2024-25 committee positions and liaison roles
• Appointment of City Representative to Ventura County Area Agency on Aging Advisory Council (term to June 30, 2025)
• Guest presentations from Ventura Regional Fire Safe Council and City of Thousand Oaks Emergency Preparedness

Youth Commission Regular Meeting

The Youth Commission will hear from Dr. Laurie Looker and Ashley Cooper, career education coordinators for Conejo Valley Unified School District. The meeting includes public comments, reports on coastal cleanup, environmental projects, youth leadership summit planning, and arts initiatives, as well as liaison updates from the Student District Advisory Council and the Teen Center. The commission will also review summary notes from the September 18 meeting and provide staff updates and upcoming meeting information.

• Guest speakers on career education: Dr. Laurie Looker and Ashley Cooper
• Public comments period for community input
• Committee reports on coastal cleanup, environmental projects, youth leadership summit planning, and arts
• Liaison reports from Student District Advisory Council and Teen Center

Youth Commission Special Meeting

The Youth Commission will discuss its governing resolution and duties, outline plans for the 2024‑25 year, and select committee positions and liaisons. The meeting also includes public comments, reports from sub‑committees such as the Coastal Cleanup, and staff updates on upcoming activities.

• Review of Resolution, functions, and duties
• 2024‑25 planning for the Youth Commission
• Selection of FY2024‑25 committee positions, liaisons, and activities
• Coastal Cleanup committee report
• Public comments from community members

The Youth Commission unanimously approved the formation of three committees (Youth Leadership Summit Planning, Environmental, Arts) and two liaison roles (SDAC, Teen Center) for FY2024-25. The motion passed 13-0. No other substantive decisions were made; the meeting also included informational items and discussion.

• Approved formation of Youth Leadership Summit Planning Committee (13-0)
• Approved formation of Environmental Committee (13-0)
• Approved formation of Arts Committee (13-0)
• Approved SDAC liaisons (13-0)
• Approved Teen Center liaisons (13-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a closed session with no reportable actions, then approved a consent calendar with multiple contracts and expenditures. Key approvals included a $4.03M wastewater pipe lining project, a $1.09M flood mitigation project, and a $14.86M transit operator agreement extension. All votes were 5-0.

• Approved $4,034,427 wastewater pipe lining contract with Southwest Pipeline (5-0)
• Approved $1,094,700 Westlake Blvd flood mitigation contract with Beador Construction (5-0)
• Approved $14,859,914.75 transit agreement extension with MV Transportation (5-0)
• Approved $213,505 roadway fence replacement contract with Blackpointe Group (5-0)
• Approved $689,703.30 bus shelter purchase from Tolar Manufacturing (5-0)
• Approved $415,000 water/wastewater rate consultant agreement (5-0)
• Approved CDBG annual performance report for HUD submittal (5-0)
• Reappointed Ed Smart and appointed Jessica Murphy to Arts & Culture Roundtable (5-0)

Planning Commission Regular Meeting

The Planning Commission voted 3-0 to recommend that the City Council adopt an updated Accessory Dwelling Unit (ADU) ordinance to comply with state law and the city's Housing Element. The recommendation includes staff-proposed changes and a potential split of a section on ADU size limits. The item will go to the City Council, and then to the state Department of Housing and Community Development.

• Recommended updated ADU ordinance to City Council (3-0)
• Approved minutes of July 1, 2024 meeting (3-0)

Council on Aging Regular Meeting

The Council on Aging will hold elections for Chair and Vice-Chair and establish its meeting schedule and location for 2024-25. The body will also review its functions, duties, and committee roles.

• Election of Chair
• Election of Vice-Chair
• Establishment of 2024-25 Meeting Schedule and Location
• Review of Resolution, functions, and duties
• Guest presentations on voter registration and Brown Act procedures

The Thousand Oaks Council on Aging held its regular meeting on September 5, 2024, and elected Tony Gitt as Chair and Dorothy Hatfield as Vice Chair for the 2024-25 term, both by 7-0 votes. The council also approved the FY 2024-25 meeting schedule and assigned liaison positions to various community organizations. No public comments were made, and the meeting included guest presentations on voter registration and the Brown Act.

• Elected Tony Gitt as 2024-25 Commission Chair (7-0)
• Elected Dorothy Hatfield as 2024-25 Commission Vice Chair (7-0)
• Approved FY 2024-25 Meeting Schedule (7-0)
• Assigned liaison positions: Goebel Adult Community Center (Bruno, Taintor), CSVP (Vaidya), Senior Concerns (Gitt), Many Mansions (Hatfield), California Senior Legislature (Gitt), Gold Coast Veterans (Bianchino)

Youth Commission Regular Meeting

The Youth Commission will elect a Chair and Vice‑Chair, adopt its Commissioner Guidebook, and approve the 2024‑25 meeting schedule. Commissioners will also discuss possible youth activities such as coastal clean‑up and voter registration, and hear guest speakers on voter registration, coastal clean‑up, and the Brown Act.

• Election of Chair
• Election of Vice‑Chair
• Adoption of Commissioner Guidebook
• Approval of 2024‑25 meeting schedule
• Discussion of possible youth activities (coastal clean‑up, voter registration)

City Investment Review Committee Meeting

The Investment Review Committee will discuss and vote on a quarterly report confirming that City investments comply with the Investment Policy. The committee will also review proposed changes to the Investment Policy and receive finance updates.

• Review and approval of quarterly investment compliance report
• Discussion on proposed changes to Investment Policy
• Finance updates including Annual Report and Application Filing Period

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will receive a report on vehicle and pedestrian counts from the 2023-24 school year. The commission will also consider the possible cancellation of the July 24, 2024 meeting.

• Annual Crossing Guard Program Vehicle and Pedestrian Count Results (School Year 2023-24)

Council on Aging Regular Meeting

The Council on Aging will hear from a guest speaker representing Community Conscience and review notes from the April 2024 meeting. The agenda also includes liaison reports and discussions regarding the 2023-24 COA Project and the Annual Report to City Council.

• Guest speaker presentation by Robin Britt of Community Conscience
• Review of April 4, 2024 meeting summary notes
• Discussion of 2023-24 COA Project
• Discussion regarding Annual Report to City Council
• Liaison reports from various senior service agencies

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the April 10, 2024 meeting and hear a presentation from Thousand Oaks Transit. The agenda also includes committee reports and updates from several youth liaisons.

• Presentation by Thousand Oaks Transit Assistant Transit Planner Tyler Nestved
• Youth Leadership Summit Planning Committee report
• Environmental Committee report
• Liaison reports for SDAC, Teen Center, and TOTAL
• Discussion regarding the Annual Report to City Council

Community Funding Review Committee Regular Meeting

The Committee will discuss recommendations for the Community Social Services Grant to be sent to City Council. The agenda also includes a review of March 27, 2024 meeting notes and a discussion on committee processes. Additionally, an update regarding required ethics training is scheduled.

• Community Social Services Grant (CSSG) recommendations to City Council
• Review of March 27, 2024 meeting summary notes
• Process discussion
• Update on required ethics training due June 6, 2024

Investment Review Committee Regular Meeting

The Investment Review Committee will review and consider approving a quarterly report for the City Council. This report confirms that all City investments were in compliance with the City Investment Policy as of March 31, 2024.

• Approval of quarterly report to City Council regarding investment policy compliance
• Review of quarterly investment audit for January – March 2024

Traffic and Transportation Advisory Commission Meeting

The commission will review reports on bike lanes, pedestrian improvements, and parking zone regulations. Staff will also provide status updates on ongoing construction and neighborhood petitions.

• Hillcrest Drive Bike Lanes & Pedestrian Improvements Project Demonstration Phase
• Active Transportation Plan and Traffic Impact Mitigation Fee Nexus Study Updates
• Assembly Bill 413: 20-Foot Clear Parking Zone Approaching a Crosswalk
• Thousand Oaks Boulevard mid block pedestrian crosswalk construction update
• Hendrix Avenue Speed Hump Petition status

Youth Commission Regular Meeting

The Thousand Oaks Youth Commission will hear from guest speaker Niki Richardson of TOARTS. The meeting includes reports from the Environmental Committee and the Youth Leadership Summit Planning Committee. Members will also discuss the commission's recruitment process and the annual report to City Council.

• Guest speaker: Niki Richardson, TOARTS Associate Director
• Youth Leadership Summit Planning Committee report
• Environmental Committee report
• Youth Commission Recruitment Process discussion
• Annual Report to City Council preparation

Council on Aging Regular Meeting

The meeting features a presentation by Senior Concerns President Andrea Gallagher. Commissioners will also hear liaison reports from several regional agencies and discuss the COA recruitment process.

• Guest speaker: Andrea Gallagher, President of Senior Concerns
• Liaison reports from VCAAA, GSCC, CVSP, and others
• Discussion regarding the 2023-24 COA Project
• Proclamation for Older Americans Month to City Council on May 7, 2024
• COA recruitment process discussion

Community Funding Review Committee Regular Meeting

The Community Funding Review Committee will review recommendations for the Community Environmental Enhancement Grant and the Community Events Grant to be sent to City Council. The committee will also review notes from the January 17, 2024 meeting and discuss committee processes.

• Community Environmental Enhancement Grant (CEEG) recommendations
• Community Events Grant (CEG) recommendations
• Review of January 17, 2024, meeting summary notes
• FPPC Form 700 filing deadline update

Thousand Oaks Youth Commission Special Meeting - 3/13/24

The Thousand Oaks Youth Commission is holding a special meeting to conduct a workshop on a Youth Leadership Summit. The commission's recommendation for this item is to receive input.

• Workshop: Youth Leadership Summit

Council on Aging Regular Meeting

The Council on Aging will review summary notes from the February 1, 2024 meeting and hear from a guest speaker regarding the City of Thousand Oaks Draft Climate and Environmental Action Plan. The agenda also includes various liaison and committee reports.

• Presentation: City of Thousand Oaks Draft Climate and Environmental Action Plan
• Liaison Reports: Ventura County Area Agency on Aging, Goebel Center Commission, Conejo Senior Volunteer Program, Community Conscience, California Senior Legislature, Senior Concerns, and Many Mansions
• Committee Report: Resource Guide
• Discussion: 2023-24 COA Project
• Discussion: COA Recruitment Process

Youth Commission Regular Meeting

The Youth Commission will hear from a guest speaker regarding the draft Climate and Environmental Action Plan. The meeting also includes reports from various committees and liaisons, as well as discussion on the recruitment process.

• Guest Speaker: City of Thousand Oaks Draft Climate and Environmental Action Plan
• ASB/ASG Committee Report
• Youth Leadership Summit Planning Committee Report
• Environmental Committee Report
• Youth Commission Recruitment Process discussion

Investment Review Committee Regular Meeting

The committee will review a quarterly report to confirm City investments comply with the City Investment Policy. Members will also conduct the annual election of the Committee Chair. The agenda includes a discussion regarding the resolution that formed the committee.

• Approval of the December 31, 2023, quarterly investment report
• Annual election of the Committee Chair
• Review of Resolution 2017-011 forming the Investment Review Committee
• Quarterly Investment Review Audit for July–December 2023

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the January 10, 2024 meeting and hear from a guest speaker. The agenda also includes committee reports and liaison updates regarding student and teen organizations.

• Guest Speaker: Brian Stark, COSCA Administrator
• ASB/ASG Committee Report
• Youth Leadership Summit Planning Committee Report
• Environmental Committee Report
• Student District Advisory Council (SDAC) Liaison Report

Council on Aging Regular Meeting

The Council on Aging will meet to review summary notes from the January 4, 2024 meeting and hear from a guest speaker from the City of Thousand Oaks Library. The agenda includes liaison reports, committee discussions, and a report on the Wellness Festival held on January 17, 2024.

• Guest Speaker: Jennifer Patterson, Library Services Director
• Report on the Wellness Festival held on January 17, 2024

Traffic and Transportation Advisory Commission Meeting

The commission will review a petition for speed humps on Hendrix Avenue and consider proposed updates to city road standards regarding intersection sight distances. The meeting also includes the election of the Chair and Vice-Chair.

• Speed hump petition review for Hendrix Avenue (Janss Road to Gainsborough Road)
• Proposed updates to City of Thousand Oaks Road Standards Plate 3-10
• Election of Commission Chair and Vice-Chair
• Construction update for Thousand Oaks Boulevard mid-block pedestrian crosswalk

Community Funding Review Committee Regular Meeting

The committee will review summary notes from the November 15, 2023 meeting and discuss an updated resolution. The agenda also includes recommendations for the Community Environmental Enhancement Grant (CEEG) to be sent to City Council.

• Review of November 15, 2023, Summary Notes
• Updated Resolution discussion
• Community Environmental Enhancement Grant (CEEG) recommendations to City Council
• Process Discussion

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the December 6, 2023 meeting for information only. The agenda includes a guest presentation on the Civic Arts Plaza Master Plan and reports from various committees and liaisons.

• Presentation on the Civic Arts Plaza Master Plan
• Reports from ASB/ASG, Youth Leadership Summit Planning Committee, and Environmental Committee
• Liaison reports for SDAC, Teen Center, and TOTAL

Council on Aging Regular Meeting

The Thousand Oaks Council on Aging will hold its regular January meeting to review liaison reports from local senior service organizations and committee updates. Commissioners are scheduled to hear a guest presentation on the Civic Arts Plaza Master Plan and receive informational briefings on past scam prevention efforts and upcoming wellness events. The agenda contains no items for formal vote or policy action.

• Guest presentation on the Civic Arts Plaza Master Plan by city staff
• Liaison reports from senior service partners including the Goebel Center Commission and Many Mansions
• Committee discussion on updating the Council’s Resource Guide
• Summary report from a November scam alert seminar
• Announcement of the January 17 Wellness Festival