Thousand Oaks public meetings in 2024

Thousand Oaks City Council Reorganization Meeting

The City Council held its reorganization meeting, electing David Newman as mayor and Mike Taylor as mayor pro tem, both by 5-0 votes. The council also adopted an ordinance establishing ministerial processes for voluntary lot mergers and affordable housing incentives, and certified the November 5, 2024 election results confirming Al Adam and Connie 'Tie' Gutierrez as councilmembers.

• Elected David Newman as Mayor (5-0)
• Elected Mike Taylor as Mayor Pro Tem (5-0)
• Adopted Ordinance No. 1734-NS on voluntary lot mergers and affordable housing incentives (5-0)
• Adopted Resolution No. 2024-036 declaring election results (5-0)
• Approved consent calendar items including demands and minutes (5-0)

Planning Commission Regular Meeting

The Thousand Oaks Planning Commission approved a wireless communication facility for Dish Wireless at 952 Rockfield Street, near the baseball field at North Ranch Playfield. The project includes a new 72-foot light fixture, ground equipment, an emergency generator, and removal of one parking space. The approval was unanimous (5-0) and included a CEQA categorical exemption. The commission also approved the November 18, 2024 meeting minutes (3-0, with two abstentions).

• Approved Wireless Communication Facility WCF-2024-70006 at 952 Rockfield Street (5-0)
• Found project categorically exempt from CEQA (Class 2 and Class 3)
• Approved minutes of November 18, 2024 Planning Commission meeting (3-0, 2 abstentions)

Council on Aging

The Council on Aging will review and discuss plans for the 2025 Wellness Festival. The meeting includes a guest speaker from the Ventura County Area Agency on Aging and reports from several senior service partners. Additional agenda items cover updates to the Master Plan on Aging and project planning for 2024‑25.

• Public Comments
• Guest Speaker: Ventura County Area Agency on Aging
• Liaison Reports from VCAAA, Goebel Adult Community Center Commission, and others
• 2025 Wellness Festival Planning and Discussion
• Master Plan on Aging Discussion

The Thousand Oaks Council on Aging held a regular meeting with no public comments. Commissioners agreed to create a Demographic Committee, consisting of Chair Tony Gitt and Commissioners Gregg Bruno and Joseph Donohue, to follow up on the Master Plan on Aging presentation. The 2025 Wellness Festival was discussed for January 15, 2025, and the 2025 Resource Directory will be distributed starting at that event. No formal votes were taken; all actions were discussion items or agreements.

• Agreed to create a Demographic Committee (Chair Gitt, Commissioners Bruno and Donahue)
• Discussed 2025 Wellness Festival scheduled for January 15, 2025, 9am-1pm
• Discussed 2025 Resource Directory distribution starting at the Wellness Festival
• Discussed proposing questions for a Transit Feedback Card

Youth Commission

The Youth Commission will meet to receive a presentation from City of Thousand Oaks Transit staff. The body will also discuss reports regarding the Youth Leadership Summit, environmental and arts committees, and the Teen Center.

• Guest presentation by Tyler Nestved (Assistant Transit Planner) and Alina Chalas (Assistant Analyst) from City of Thousand Oaks Transit
• Planning discussion for Youth Leadership Summit
• Reports from Environmental and Arts committees
• Liaison reports from Student District Advisory Council (SDAC) and Teen Center

The Thousand Oaks Youth Commission met to hear a presentation from City Transit staff and receive committee updates. Commissioners discussed planning for the March 19, 2025 Youth Leadership Summit, a proposed April clean-up event, and upcoming Teen Center activities. No formal votes or binding decisions were made during the meeting.

• Received guest presentation from City of Thousand Oaks Transit staff
• Announced 'Be the Leader' theme for the March 19, 2025 Youth Leadership Summit
• Reported initial planning for an April 5, 2025 trash clean-up event
• Discussed plans for a youth art competition partnered with the leadership summit

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved multiple contracts for the Downtown Thousand Oaks Project, including design, financial advisory, and legal services, totaling up to $5,930,899. The council also supported locating the East County Family Justice Center in the city with up to $2 million in financial support, and introduced an ordinance to implement housing element programs for voluntary lot mergers and affordable housing incentives. All votes were unanimous (5-0).

• Approved $4.63M design contract with RRM Design Group for Downtown project (5-0)
• Approved $1M financial advisory contract with HR&A Advisors for Downtown project (5-0)
• Authorized $300K additional legal fees for Downtown project (5-0)
• Approved $5.93M total expenditure for Downtown project design services (5-0)
• Supported East County Family Justice Center location with up to $2M (5-0)
• Introduced ordinance for voluntary lot mergers and affordable housing incentives (5-0)
• Adopted Ordinance No. 1733-NS for housing element zoning amendments (5-0)
• Approved $74,394.25 in Community Sports Grants (5-0)

COSCA Board Meeting

The Conejo Open Space Conservation Agency Board approved the September 18, 2024 meeting minutes and established the 2025 regular meeting dates (February 19, May 21, September 17, November 19), finding the action exempt from CEQA. The board also received informational reports on Woolsey Fire Recovery Fund projects, volunteer activities, and ranger operations, but took no action on these items.

• Approved minutes of September 18, 2024 meeting (5-0)
• Established 2025 meeting dates: Feb 19, May 21, Sep 17, Nov 19 (5-0)
• Found action exempt from CEQA (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council approved a first reading of a municipal code amendment implementing Housing Element Program 8, covering manufactured homes, density bonuses, emergency shelters, and supportive housing. It also approved a $842,540 contract for a comprehensive zoning and sign code update, and ratified a public emergency declaration for solar panel canopy repair at Los Robles Golf Course. The council denied an appeal to overturn a denial of speed humps on Hendrix Avenue, with a 4-1 vote, allowing reapplication after one year.

• Approved first reading of Housing Element Program 8 code amendment (5-0)
• Approved $842,540 zoning and sign code update contract with Lisa Wise Consulting (5-0)
• Ratified emergency declaration and awarded $400,000 solar canopy repair contract to Staten Solar (5-0)
• Denied Hendrix Avenue speed hump appeal, without prejudice, reapply after one year (4-1)
• Approved $685,075.09 vehicle purchase for six trucks and trailers (5-0)
• Approved $71,591 Wilder Reservoir design amendment with HDR (5-0)
• Approved $11,550 Hill Canyon slope stabilization design amendment (5-0)
• Adopted Art in Public Places Policy (5-0)

Planning Commission Regular Meeting

The Thousand Oaks Planning Commission held a regular meeting on November 18, 2024, approving three major public hearing items by 3-0 votes. The commission approved permits for the expansion of the Borchard Community Park skatepark, the replacement and renovation of the Conejo Community Park community center and outdoor amenities, and a residential development at 1651 West Lynn Road. Commissioners also approved the consent calendar minutes.

• Approved Consent Calendar minutes from September 23, 2024 (3-0)
• Approved Borchard Community Park Special Use Permit Major Modification, height waiver, and Protected Tree Permit for skatepark expansion (3-0)
• Approved Conejo Community Park Development Permit Minor Modification and Protected Tree Permit for community center replacement and park renovations (3-0)
• Approved 1651 West Lynn Road Vesting Tentative Tract Map, Residential Planned Development, Protected Tree Permit, Underground Utility Waiver, and Mitigated Negative Declaration for a 20-unit residential project (3-0)

Council on Aging

The Council on Aging meeting will include a public comment period, a guest speaker from the City Transit department, and a discussion of a possible transit project. The board will also review liaison reports, plan the December 5 commissioner meeting, and provide updates on the 2025 Wellness Festival and ongoing COA projects.

• Guest speaker: City of Thousand Oaks Transit staff members Tyler Nestved and Alina Chalas
• Discussion of possible transit project
• Liaison reports from Ventura County Area Agency on Aging and other senior groups
• Planning for December 5, 2024 commissioner activity and meeting
• Overview and selection for 2024‑25 COA projects and committees

The Council on Aging approved a four-part transit project as its 2024-25 project, including videos, user guides, workshops, and feedback cards. It also created a committee to update the Resource Directory. Both motions passed 6-0 with two commissioners absent and one vacancy.

• Adopted transit project as 2024-25 COA project (6-0)
• Created committee to update Resource Directory (6-0)

Investment Review Committee Quarterly Meeting

The Investment Review Committee will review and vote on the quarterly report confirming the City’s investments comply with the Investment Policy. It will also consider recommended changes to the Investment Policy and approve the annual report to the City Council on committee activities. Finance updates will be presented for information only.

• Approve quarterly report to City Council confirming investment compliance (including CalTRUST issue)
• Approve recommended changes to the Investment Policy
• Approve annual report to City Council on committee activities and policy recommendations
• Finance update: quarterly investment audits for April‑June and July‑September 2024
• Finance update: State of the City presentation scheduled for December 10, 2024

The committee approved the quarterly report, the annual report to City Council, and the proposed Investment Policy. The quarterly report noted a portfolio yield decrease to 2.48 percent from 2.62 percent.

• Approved quarterly report (3-0)
• Approved proposed Investment Policy (3-0)
• Approved annual report to City Council (3-0)

Youth Commission

The Youth Commission will meet to receive a guest presentation and review committee reports. The body will also plan for its December 4, 2024, meeting and activities.

• Guest speaker: St. Paschal Baylon Conference 329 Society of St. Vincent De Paul
• Reports from Environmental, Arts, and Youth Leadership Summit Planning committees
• Liaison reports from Teen Center and Student District Advisory Council (SDAC)

The Youth Commission held a regular meeting with no public comments and no formal votes. Committees reported on upcoming activities, including a trash cleanup planned for April 5 or May 3, 2025, and the Youth Leadership Summit scheduled for March 19, 2025. A planning committee for the December 4 Commissioner Activity was formed.

• Formed planning committee for December 4 Commissioner Activity (Chair Glaubke, Commissioners Doshi, Hacioglu, Kwon, Lee, Vellore)
• Scheduled Youth Leadership Summit for March 19, 2025, in Kavli Founder's Room
• Discussed trash cleanup planned for April 5 or May 3, 2025

Traffic and Transportation Advisory Commission Special Meeting

The Traffic and Transportation Advisory Commission will review a petition for speed humps on Montgomery Road. Staff recommends denying the request because the road does not meet city policy standards. The commission will also discuss potentially cancelling November and December meetings.

• Petition for speed humps on Montgomery Road between Janss Road and Briarcliff Road
• Possible cancellation of meetings on November 27, 2024, and December 25, 2024

Community Funding Review Committee

The Community Funding Review Committee will review and forward recommendations for the Community Sports Grant program to the City Council. The meeting also includes a process discussion and an updated resolution. Summary notes from the October 9 meeting are provided for information only.

• Community Sports Grant (CSG) recommendations to City Council
• Process discussion
• Updated resolution
• Summary notes of October 9, 2024 meeting – information only

The Community Funding Review Committee voted 6-0 to recommend full funding for eight programs, 75% funding for six, and 50% for one, totaling $74,394.25, using the 2019 allocation scoring method. The recommendation will go to the City Council. No public comments were made, and the meeting was procedural aside from this decision.

• Approved motion to recommend $74,394.25 in community sports grants (6-0)
• Recommended full funding for 8 programs
• Recommended 75% funding for 6 programs
• Recommended 50% funding for 1 program

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a regular meeting on October 22, 2024, approving a consent calendar that included a second reading of an ordinance amending accessory dwelling unit regulations, a 2025 solid waste rate adjustment, and several service agreements. The council also adopted resolutions adjusting box office ticket fees and revising community grant program criteria. All votes were unanimous (5-0).

• Adopted Ordinance No. 1732-NS amending ADU regulations (5-0)
• Adopted Resolution No. 2024-031 establishing 2025 solid waste rates and extending franchise agreements (5-0)
• Awarded pump and motor services agreements to Vaughan's and Powers Bros. (5-0)
• Approved $700,868 wastewater master plan update with Kennedy/Jenks (5-0)
• Terminated budget software agreement with Questica (5-0)
• Adopted Resolution No. 2024-032 adjusting box office ticket service fee (5-0)
• Adopted Resolution No. 2024-033 revising community grant criteria (5-0)
• Approved $3,070.70 off-cycle community event grant (5-0)

Planning Commission Regular Meeting

The Planning Commission voted 5-0 to recommend that the City Council adopt a resolution and ordinance approving Municipal Code Amendment 2024-70003, which implements the 2021-2029 Housing Element Program 8. The amendments address state housing and land use mandates related to manufactured homes, density bonus, emergency shelters, residential care facilities, transitional and supportive housing, and farmworker and employee housing. The commission also approved the consent calendar items, including the September 23, 2024 minutes and the 2025 meeting schedule.

• Approved consent calendar minutes of September 23, 2024, as amended (5-0)
• Approved 2025 Planning Commission meeting schedule (5-0)
• Recommended City Council adopt MCA 2024-70003 zoning code amendments (5-0)

Community Funding Review Committee

The Community Funding Review Committee will hold its regular meeting, elect a chair and vice‑chair, adopt the 2024‑25 meeting calendar, and examine its current resolution along with proposed amendments. The agenda also includes an overview of the city’s community grant programs and the CFRC process. Public comments are accepted before the meeting.

• Election of Chair
• Election of Vice Chair
• Adoption of 2024‑25 Meeting Calendar
• Review of Resolution and proposed changes to Resolution
• Overview of Community Grant Programs and CFRC Process

The Community Funding Review Committee held an organizational meeting, electing Denise Monden as chair and Kyle Rohrbach as vice chair for 2024-25, both by 7-0 votes. The committee also approved its 2024-25 meeting calendar. No other substantive decisions were made; the remainder of the meeting consisted of training and discussion items.

• Elected Denise Monden as 2024-25 CFRC Chair (7-0)
• Elected Kyle Rohrbach as 2024-25 CFRC Vice Chair (7-0)
• Approved 2024-25 meeting calendar (7-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a closed session for pending litigation, then in open session approved a consent calendar and introduced an ordinance updating Accessory Dwelling Unit (ADU) regulations. The ADU ordinance passed 5-0 with minor language changes. All other items, including maintenance agreements and budget approvals, were also approved unanimously.

• Approved ADU ordinance update (MCA 2023-70005) 5-0
• Approved consent calendar items 5-0, including maintenance agreements, SCADA project, and budget calendar
• Ratified demands for September 25 and October 2, 2024, and approved October 9 and 16, 2024, 5-0
• Approved minutes of September 24, 2024, meeting 5-0
• Approved on-call maintenance services agreements with 16 companies, not-to-exceed $900,000, 5-0
• Approved SCADA optimization project with AECOM, not-to-exceed $293,050 plus extra services, 5-0
• Approved FY 2025-26 & 2026-27 budget calendar, 5-0
• Authorized advertising for Pederson Road and Willow Lane pump station improvements, 5-0

Council on Aging Regular Meeting

The Council on Aging will determine its project and committee assignments for the 2024-25 term. The body will also select a city representative to fill a vacancy on the Ventura County Area Agency on Aging Advisory Council.

• Selection of 2024-25 project
• Selection of 2024-25 committee positions and liaison roles
• Appointment of City Representative to Ventura County Area Agency on Aging Advisory Council (term to June 30, 2025)
• Guest presentations from Ventura Regional Fire Safe Council and City of Thousand Oaks Emergency Preparedness

The Thousand Oaks Council on Aging met on October 3, 2024, and selected Commissioner Nivedita Vaidya as the City representative to the Ventura County Area Agency on Aging Advisory Council, filling an unscheduled vacancy through June 30, 2025. The motion passed 6-0. Two other agenda items—the selection of 2024-25 positions and the COA project—were continued to the next meeting on November 7, 2024. No other substantive decisions were made.

• Selected Commissioner Vaidya as City representative to VCAAA Advisory Council (6-0)
• Continued selection of 2024-25 COA positions to November 7, 2024
• Continued selection of 2024-25 COA project to November 7, 2024

Youth Commission Regular Meeting

The Youth Commission will hear from Dr. Laurie Looker and Ashley Cooper, career education coordinators for Conejo Valley Unified School District. The meeting includes public comments, reports on coastal cleanup, environmental projects, youth leadership summit planning, and arts initiatives, as well as liaison updates from the Student District Advisory Council and the Teen Center. The commission will also review summary notes from the September 18 meeting and provide staff updates and upcoming meeting information.

• Guest speakers on career education: Dr. Laurie Looker and Ashley Cooper
• Public comments period for community input
• Committee reports on coastal cleanup, environmental projects, youth leadership summit planning, and arts
• Liaison reports from Student District Advisory Council and Teen Center

The Youth Commission decided to hold the 2025 Youth Leadership Summit in March 2025, preferably on March 12th or 19th in the Founders Room. No other formal decisions were made; the meeting included reports on the Coastal Cleanup event and a Student District Advisory Council discussion on cell phone policy.

• Set 2025 Youth Leadership Summit for March 2025, preferably March 12 or 19, in Founders Room

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved a claim for over $5.9 million in transportation funds and several maintenance and consulting agreements. The council also re-appointed a representative to the Santa Monica Mountains Conservancy Advisory Committee and set the 2025 meeting schedule.

• Adopted resolution to claim $5,958,559 in TDA allocation and approx. $46,000 in STA/SGR funds (5-0)
• Approved $183,600 contract with Matrix Consulting Group for cost allocation and user fee study (5-0)
• Approved annual expenditure up to $150,000 for supplies with W.W. Grainger, Inc. (5-0)
• Approved $29,701 change order for EV charging stations at libraries (5-0)
• Approved $25,000 contract increase for Accurate Backflow Testing and Valve Repair (5-0)
• Approved venue rental waiver up to $25,000 for Thousand Oaks Alliance for the Arts (5-0)
• Re-appointed Kat Selm to the Santa Monica Mountains Conservancy Advisory Committee (5-0)
• Adopted the 2025 City Council meeting schedule (5-0)

Planning Commission Regular Meeting

The Planning Commission voted to recommend that the City Council adopt an ordinance amending the municipal code to implement the 2021-2029 Housing Element. The approved recommendation includes specific modifications to remove certain lot consolidation incentives for affordable housing projects.

• Approved September 9, 2024 meeting minutes (3-0)
• Recommended City Council adopt Municipal Code Amendment 2024-70004 (5-0)
• Removed third-floor setback waiver from housing incentives
• Removed courtyard area reduction incentive from housing incentives

COSCA Board Meeting

The Conejo Open Space Conservation Agency board unanimously approved accepting a 17.8-acre open space parcel from the Highgate Estates development, subject to a conservation easement held by TreePeople Land Trust and the California Department of Fish and Wildlife. The board also approved an encroachment settlement agreement with Markus and Daniela Loose and terminated a related license agreement. Both actions passed 5-0.

• Accepted 17.8-acre open space parcel (Lot 4, APN 664-0-050-165) from Highgate Estates, subject to conservation easement (5-0)
• Approved encroachment settlement agreement with Markus and Daniela Loose and terminated License Agreement 91-049650 (5-0)
• Received and filed Volunteer Corps activity report (5-0)
• Received verbal report on Ranger Operations and Maintenance activities (5-0)

Youth Commission Special Meeting

The Youth Commission will discuss its governing resolution and duties, outline plans for the 2024‑25 year, and select committee positions and liaisons. The meeting also includes public comments, reports from sub‑committees such as the Coastal Cleanup, and staff updates on upcoming activities.

• Review of Resolution, functions, and duties
• 2024‑25 planning for the Youth Commission
• Selection of FY2024‑25 committee positions, liaisons, and activities
• Coastal Cleanup committee report
• Public comments from community members

The Youth Commission unanimously approved the formation of three committees (Youth Leadership Summit Planning, Environmental, Arts) and two liaison roles (SDAC, Teen Center) for FY2024-25. The motion passed 13-0. No other substantive decisions were made; the meeting also included informational items and discussion.

• Approved formation of Youth Leadership Summit Planning Committee (13-0)
• Approved formation of Environmental Committee (13-0)
• Approved formation of Arts Committee (13-0)
• Approved SDAC liaisons (13-0)
• Approved Teen Center liaisons (13-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a closed session with no reportable actions, then approved a consent calendar with multiple contracts and expenditures. Key approvals included a $4.03M wastewater pipe lining project, a $1.09M flood mitigation project, and a $14.86M transit operator agreement extension. All votes were 5-0.

• Approved $4,034,427 wastewater pipe lining contract with Southwest Pipeline (5-0)
• Approved $1,094,700 Westlake Blvd flood mitigation contract with Beador Construction (5-0)
• Approved $14,859,914.75 transit agreement extension with MV Transportation (5-0)
• Approved $213,505 roadway fence replacement contract with Blackpointe Group (5-0)
• Approved $689,703.30 bus shelter purchase from Tolar Manufacturing (5-0)
• Approved $415,000 water/wastewater rate consultant agreement (5-0)
• Approved CDBG annual performance report for HUD submittal (5-0)
• Reappointed Ed Smart and appointed Jessica Murphy to Arts & Culture Roundtable (5-0)

Planning Commission Regular Meeting

The Planning Commission voted 3-0 to recommend that the City Council adopt an updated Accessory Dwelling Unit (ADU) ordinance to comply with state law and the city's Housing Element. The recommendation includes staff-proposed changes and a potential split of a section on ADU size limits. The item will go to the City Council, and then to the state Department of Housing and Community Development.

• Recommended updated ADU ordinance to City Council (3-0)
• Approved minutes of July 1, 2024 meeting (3-0)

Council on Aging Regular Meeting

The Council on Aging will hold elections for Chair and Vice-Chair and establish its meeting schedule and location for 2024-25. The body will also review its functions, duties, and committee roles.

• Election of Chair
• Election of Vice-Chair
• Establishment of 2024-25 Meeting Schedule and Location
• Review of Resolution, functions, and duties
• Guest presentations on voter registration and Brown Act procedures

The Thousand Oaks Council on Aging held its regular meeting on September 5, 2024, and elected Tony Gitt as Chair and Dorothy Hatfield as Vice Chair for the 2024-25 term, both by 7-0 votes. The council also approved the FY 2024-25 meeting schedule and assigned liaison positions to various community organizations. No public comments were made, and the meeting included guest presentations on voter registration and the Brown Act.

• Elected Tony Gitt as 2024-25 Commission Chair (7-0)
• Elected Dorothy Hatfield as 2024-25 Commission Vice Chair (7-0)
• Approved FY 2024-25 Meeting Schedule (7-0)
• Assigned liaison positions: Goebel Adult Community Center (Bruno, Taintor), CSVP (Vaidya), Senior Concerns (Gitt), Many Mansions (Hatfield), California Senior Legislature (Gitt), Gold Coast Veterans (Bianchino)

Youth Commission Regular Meeting

The Youth Commission will elect a Chair and Vice‑Chair, adopt its Commissioner Guidebook, and approve the 2024‑25 meeting schedule. Commissioners will also discuss possible youth activities such as coastal clean‑up and voter registration, and hear guest speakers on voter registration, coastal clean‑up, and the Brown Act.

• Election of Chair
• Election of Vice‑Chair
• Adoption of Commissioner Guidebook
• Approval of 2024‑25 meeting schedule
• Discussion of possible youth activities (coastal clean‑up, voter registration)

The Youth Commission held its regular meeting on September 4, 2024, where members took the oath of office and elected a new Chair and Vice Chair. The commission also approved its 2024-25 meeting schedule and established a committee for the upcoming Coastal Clean Up event.

• Confirmed Benjamin Glaubke as 2024-25 Commission Chair (13-0)
• Confirmed Jane Staley as 2024-25 Commission Vice Chair (13-0)
• Approved 2024-25 meeting schedule (13-0)
• Established Coastal Clean Up committee (unanimous)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a closed session with no reportable actions, then approved a routine consent calendar. The main substantive decision was denying a request to initiate a General Plan and Specific Plan amendment for a proposed residential development at the northern terminus of Academy Drive. The council voted 4-1 to deny the initiation without prejudice, with Councilmember McNamee dissenting.

• Denied initiation of General Plan/Specific Plan amendment for Fore Green Development at Academy Drive (4-1)
• Approved $200,000 sole source designation for Econolite traffic signal maintenance (5-0)
• Awarded $600,545 Erbes Road Flood Mitigation construction contract to FS Construction (5-0)
• Approved $426,602 purchase of two electric vans for Dial-A-Ride program (5-0)
• Approved $462,970 amendment for Hill Canyon Treatment Plant filter rehabilitation (5-0)
• Approved $6,688 increase for Trillium CNG purchases (5-0)
• Approved Free Fare Program reimbursement agreement with Ventura County Transportation Commission (5-0)
• Approved consent calendar items including demands, minutes, and appointments (5-0)

City Investment Review Committee Meeting

The Investment Review Committee will discuss and vote on a quarterly report confirming that City investments comply with the Investment Policy. The committee will also review proposed changes to the Investment Policy and receive finance updates.

• Review and approval of quarterly investment compliance report
• Discussion on proposed changes to Investment Policy
• Finance updates including Annual Report and Application Filing Period

The Investment Review Committee approved the quarterly investment report (5-0), noting the portfolio yield increased to 2.62 percent from 2.48 percent last quarter. No substantial changes to the Investment Policy were recommended. The Annual Report will be presented to City Council on December 3.

• Approved quarterly investment report (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved several facility upgrades, including a $1.1M awning replacement and a $510K workspace renovation. The council also awarded a $1M homeless encampment cleanup contract and purchased an open space parcel for $43,000.

• Approved $1,120,350 for Hill Canyon Treatment Plant metal awning replacements (4-0)
• Approved $509,951.85 for workspace renovation and technology upgrade pilot (4-0)
• Awarded $1,000,000 contract to Woods Maintenance Services for homeless encampment cleanup (4-0)
• Approved $43,000 purchase of open space parcel for transfer to COSCA (4-0)
• Awarded $347,500 contract to Habitat Restoration Sciences for Conejo Canyons Bridge project (4-0)
• Approved $672,000 fire alarm and suppression systems agreement with Cal Building Systems (4-0)
• Approved $211,850 budget management software agreement with Questica, Ltd. (4-0)
• Adopted Res. 2024-027 granting City Manager interim authority during summer recess (4-0)

Planning Commission Regular Meeting

The Planning Commission approved the installation of a stealth wireless facility in a church steeple and a major modification for a residential planned development. The commission also approved the acquisition of open space property on Conejo Ridge Road.

• Approved acquisition of open space property on Conejo Ridge Road and transfer to COSCA (4-0)
• Approved Wireless Communication Facility 2024-70001 at 1 West Avenida de las Arboles (4-0)
• Approved Residential Planned Development Major Modification 2017-70164-RPMJ at 3948 Skelton Canyon Circle (4-0)
• Approved Oak Tree Permit 2017-70308-OTP and Landmark Tree Permit 2017-70309-LTP (4-0)
• Approved Mitigated Negative Declaration 2017-70530-MND (4-0)
• Approved June 17, 2024 meeting minutes (4-0)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will receive a report on vehicle and pedestrian counts from the 2023-24 school year. The commission will also consider the possible cancellation of the July 24, 2024 meeting.

• Annual Crossing Guard Program Vehicle and Pedestrian Count Results (School Year 2023-24)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council adopted new salary schedules for multiple employee groups and executive managers. The council also approved several infrastructure contracts, including sewer main replacements and wastewater monitoring, and established the FY 2024-25 Gann appropriations limit.

• Adopted new salary schedules for TOCEA, TOMA, SMA, and hourly employees (5-0)
• Approved $500,500 contract for LA County Animal Care and Control services (5-0)
• Awarded $211,750 contract for Wendy Drive Sewer Main Replacement Project (5-0)
• Set FY 2024-25 Gann Appropriations Limit at $239,776,954 (5-0)
• Approved $167,400 wastewater flow monitoring agreement with US3 (5-0)
• Awarded $582,487 cogeneration facility upgrade contract to Collicutt Energy Services (5-0)
• Declared specific Downtown Campus Westside Parcels as non-exempt surplus land (5-0)
• Terminated construction contract with MMC, Inc. for Unit W Wastewater Interceptor Improvements (5-0)

Planning Commission Regular Meeting

The Planning Commission approved several permits for a project at 880 South Westlake Boulevard, including the development of an outdoor venue. The decision allows for the removal of 86 parking spaces and the sale and consumption of alcohol and live entertainment during operational hours.

• Approved Development Permit 2023-70021 (Major Modification) to eliminate 86 parking spaces for an outdoor venue (4-0)
• Approved Special Use Permit 2023-70018 (Minor Modification) for alcohol sale, consumption, and live entertainment (4-0)
• Approved Protected Tree Permit 2024-70020 to prune two oak trees at the project entrance (4-0)
• Approved May 6, 2024 meeting minutes (4-0)

Council on Aging Regular Meeting

The Council on Aging will hear from a guest speaker representing Community Conscience and review notes from the April 2024 meeting. The agenda also includes liaison reports and discussions regarding the 2023-24 COA Project and the Annual Report to City Council.

• Guest speaker presentation by Robin Britt of Community Conscience
• Review of April 4, 2024 meeting summary notes
• Discussion of 2023-24 COA Project
• Discussion regarding Annual Report to City Council
• Liaison reports from various senior service agencies

The Thousand Oaks Council on Aging held its regular meeting on June 6, 2024. The body reviewed liaison reports from various senior service agencies and viewed the final video for the 2023-24 COA Project. Commissioners were invited to attend the June 18 City Council meeting for the Annual Report presentation and a subsequent appreciation lunch. No substantive policy decisions or votes were recorded.

• Reviewed April 4, 2024 summary notes for information only
• Viewed final video for 2023-24 COA Project
• Invited commissioners to June 18 City Council Annual Report presentation
• Invited commissioners to COA Appreciation Lunch

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the April 10, 2024 meeting and hear a presentation from Thousand Oaks Transit. The agenda also includes committee reports and updates from several youth liaisons.

• Presentation by Thousand Oaks Transit Assistant Transit Planner Tyler Nestved
• Youth Leadership Summit Planning Committee report
• Environmental Committee report
• Liaison reports for SDAC, Teen Center, and TOTAL
• Discussion regarding the Annual Report to City Council

The Youth Commission met on June 5, 2024, with a quorum present. The commission received a presentation from City of Thousand Oaks Transit staff, heard committee and liaison reports, and held a discussion on the Annual Report to City Council led by Staff Liaison Luxenberger. No substantive decisions, votes, or approvals are recorded in the minutes; the April 10, 2024 summary notes were provided for information only.

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council adopted a development agreement with Cherry Tree Development, LLC and approved $199,500 in community social service grants. The council also authorized several infrastructure contracts and law enforcement funding plans.

• Adopted development agreement with Cherry Tree Development, LLC for 500 East Thousand Oaks Boulevard (5-0)
• Approved $199,500 for FY 2024-25 Community Social Service Grants (5-0)
• Approved expenditure plan for Supplemental Law Enforcement Services Fund for FY 2023-24 (5-0)
• Approved $205,530 bioassay testing agreement with Aquatic Bioassay & Consulting Laboratories, Inc. (5-0)
• Approved $400,000 contract amendment with Famcon Pipe and Supply, Inc. (5-0)
• Authorized $121,602 purchase of pump and motor assembly for Hill Canyon Treatment Plant (5-0)
• Approved Engineer's Report and annual levy for Landscape and Lighting Assessment District No. 79-2 (5-0)
• Ratified and approved General, Utilities, Golf Course, and Theatres Demands (5-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved a special use permit and development agreement for a mixed-use project at 500 East Thousand Oaks Boulevard. The council also called for the November 5, 2024, General Municipal Election and approved several infrastructure and service contracts.

• Approved mixed-use development at 500 East Thousand Oaks Boulevard (5-0)
• Called for General Municipal Election on November 5, 2024 (5-0)
• Approved $2.5M security services contract for Bank of America Performing Arts Center (5-0)
• Approved $155,328.17 for two Ford stake bed trucks (5-0)
• Approved $141,221 for transportation management software upgrade (5-0)
• Authorized construction bids for Westlake Blvd and Erbes Rd flood mitigation (5-0)
• Authorized construction bids for Woodcrete Fence Replacement Project (5-0)
• Approved $60,000 total for City 60th Anniversary arts celebrations (5-0)

COSCA Board Meeting - May 15, 2024

The Board approved several land management contracts, including a wildfire safety agreement and a trash removal project. It also authorized a youth-led habitat restoration project and granted a flood mitigation easement to the City of Thousand Oaks.

• Approved appointments of Tom Becker, David Filgas, and Norman Lee Hodge as COSTAC members and Heather Hoyt and Matt Kohler as alternates (5-0)
• Approved First Amendment to Weed Abatement Contract with The Standard Construction dba SoCal Brush (5-0)
• Approved 3-year license agreement with Safe Passage Youth Foundation for habitat restoration at Los Robles Open Space (5-0)
• Approved Easement Deed to the City of Thousand Oaks for Westlake Boulevard flood mitigation infrastructure (5-0)
• Approved contract with Woods Maintenance Services, Inc. for Arroyo Conejo trash removal not-to-exceed $109,000 and appropriated $24,000 from Woolsey Fire Recovery Fund (5-0)
• Approved contract with Ventura Regional Fire Safe Council for community wildfire safety services not-to-exceed $141,600 (5-0)
• Approved February 21, 2024 meeting minutes (5-0)

Community Funding Review Committee Regular Meeting

The Committee will discuss recommendations for the Community Social Services Grant to be sent to City Council. The agenda also includes a review of March 27, 2024 meeting notes and a discussion on committee processes. Additionally, an update regarding required ethics training is scheduled.

• Community Social Services Grant (CSSG) recommendations to City Council
• Review of March 27, 2024 meeting summary notes
• Process discussion
• Update on required ethics training due June 6, 2024

The Community Funding Review Committee approved a recommendation to City Council for a total of $199,500 in grant funding. The funding will be distributed as full grants to top applicants and partial grants to remaining organizations.

• Approved recommendation of $199,500 in total CSSG funding (7-0)

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council approved the updated 2021-2029 Housing Element and the 2024 Climate and Environmental Action Plan. The council also authorized several contracts, including a $496,493 fleet software upgrade and a $175,000 business tax software agreement. A closed session was held to discuss pending litigation, but no outcomes were reported.

• Approved 2021-2029 Housing Element (5-0)
• Adopted 2024 Climate and Environmental Action Plan (5-0)
• Authorized $496,493 fleet management software upgrade (5-0)
• Approved $175,000 business tax software agreement (5-0)
• Approved $89,712 Community Events Grants (5-0)
• Approved FY 2024-25 CDBG Action Plan (5-0)
• Authorized advertisement for Campus Master Plan services (5-0)
• Closed session held for litigation; nothing reported

Investment Review Committee Regular Meeting

The Investment Review Committee will review and consider approving a quarterly report for the City Council. This report confirms that all City investments were in compliance with the City Investment Policy as of March 31, 2024.

• Approval of quarterly report to City Council regarding investment policy compliance
• Review of quarterly investment audit for January – March 2024

The Thousand Oaks Investment Review Committee approved its quarterly investment report with a 5-0 vote. The report noted that the portfolio yield increased to 2.48 percent from 2.37 percent in the previous quarter. Staff continues to manage the portfolio over a five-year time horizon.

• Approved quarterly investment report (5-0)
• Noted portfolio yield increased to 2.48 percent from 2.37 percent

Planning Commission Regular Meeting

The Planning Commission approved Special Use Permit 2023-70025, allowing an approximately 17,700 square-foot Planet Fitness fitness club to operate 24 hours daily in an existing retail space at 3825 East Thousand Oaks Boulevard, with shared and alternating use of 882 existing onsite parking spaces. The Commission also found the project categorically exempt from CEQA under Class 32, Section 15301(a) Existing Facilities. Both actions passed 4-0, with Vice Chair Link absent. The Commission also approved the minutes of the April 22, 2024 regular meeting, 4-0.

• Approved Special Use Permit 2023-70025 for a ~17,700 sq-ft Planet Fitness open 24 hours daily at 3825 E. Thousand Oaks Blvd (4-0)
• Adopted resolution finding the project categorically exempt from CEQA under Class 32, Section 15301(a) Existing Facilities (4-0)
• Authorized shared and alternating use of 882 existing onsite parking spaces (4-0)
• Approved minutes of the April 22, 2024 regular meeting (4-0)

Traffic and Transportation Advisory Commission Meeting

The commission will review reports on bike lanes, pedestrian improvements, and parking zone regulations. Staff will also provide status updates on ongoing construction and neighborhood petitions.

• Hillcrest Drive Bike Lanes & Pedestrian Improvements Project Demonstration Phase
• Active Transportation Plan and Traffic Impact Mitigation Fee Nexus Study Updates
• Assembly Bill 413: 20-Foot Clear Parking Zone Approaching a Crosswalk
• Thousand Oaks Boulevard mid block pedestrian crosswalk construction update
• Hendrix Avenue Speed Hump Petition status

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved the citywide top ten priorities for fiscal year 2024-25 following staff updates. The council also adopted two municipal code amendments regarding day care homes and emergency shelters.

• Approved FY 2024-25 Top Ten Priorities with discussed changes (5-0)
• Adopted ordinance redefining small and large family day care homes (5-0)
• Adopted ordinance defining low barrier navigation centers and emergency shelter time exemptions (5-0)
• Ratified and approved general, utilities, golf course, and theatres demands (5-0)
• Approved April 9, 2024 meeting minutes (5-0)

Planning Commission Regular Meeting

The Planning Commission recommended that the City approve a mixed-use development featuring commercial and multi-family residential components. The commission also approved several sets of previous meeting minutes and received a report on the Campus Master Plan.

• Recommended approval of Special Use Permit 2023-70011, Protected Tree Permit 2023-70067, and Development Agreement 2023-70001 for 500 East Thousand Oaks Boulevard (4-0)
• Found EIR Addendum 2023-70004 for 500 East Thousand Oaks Boulevard compliant with CEQA (4-0)
• Approved February 26, 2024 meeting minutes (4-0)
• Approved March 11, 2024 meeting minutes as amended (5-0)
• Approved March 25, 2024 meeting minutes (4-0)
• Received and filed Campus Master Plan Update (5-0)

Youth Commission Regular Meeting

The Thousand Oaks Youth Commission will hear from guest speaker Niki Richardson of TOARTS. The meeting includes reports from the Environmental Committee and the Youth Leadership Summit Planning Committee. Members will also discuss the commission's recruitment process and the annual report to City Council.

• Guest speaker: Niki Richardson, TOARTS Associate Director
• Youth Leadership Summit Planning Committee report
• Environmental Committee report
• Youth Commission Recruitment Process discussion
• Annual Report to City Council preparation

The Thousand Oaks Youth Commission held its regular meeting on April 10, 2024. The session included updates from various committees and liaisons, as well as discussions on recruitment, the annual report, and future planning. No formal decisions, votes, or approvals were recorded in the minutes.

• Summary notes from March 6 and March 13 meetings provided for information only
• Discussion held on Youth Commission recruitment process
• Discussion held on Annual Report to City Council
• Discussion held on May 1 meeting agenda and commissioner appreciation planning

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council adopted a zoning map amendment for properties on East Rolling Oaks and West Janss Road. It also introduced municipal code updates regarding emergency shelters and large-family day care homes. Additionally, the council approved several infrastructure contracts and a community grant.

• Adopted zoning classification change at 400 East Rolling Oaks and 355 West Janss Road (5-0)
• Introduced municipal code amendments for emergency shelters and large-family day care homes (5-0)
• Approved $361,400 contract amendment for financial auditor services with RAMS (5-0)
• Approved $329,890 agreement with D&D Engineering for Thousand Oaks Blvd landscape improvements (5-0)
• Approved $4,500 Community Environmental Enhancement Grant for CVUSD/Horizon Hills Parent Support Group (5-0)
• Rejected all bids for Wendy Drive Sewer Main Replacement Project and authorized re-advertising (5-0)
• Approved weed abatement contract amendment with SoCal Brush for a revised not-to-exceed $1,490,009.35 (5-0)
• Tentatively scheduled May 7, 2024, public hearing for Climate and Environmental Action Plan (5-0)

Council on Aging Regular Meeting

The meeting features a presentation by Senior Concerns President Andrea Gallagher. Commissioners will also hear liaison reports from several regional agencies and discuss the COA recruitment process.

• Guest speaker: Andrea Gallagher, President of Senior Concerns
• Liaison reports from VCAAA, GSCC, CVSP, and others
• Discussion regarding the 2023-24 COA Project
• Proclamation for Older Americans Month to City Council on May 7, 2024
• COA recruitment process discussion

The Council on Aging met on April 4, 2024, with five commissioners present and four absent. The minutes record no substantive decisions, votes, or approvals; the meeting consisted of a guest speaker, liaison reports, committee and project updates, and announcements. The Resource Guide flyer with a QR code will be printed and distributed at the Goebel and in the Goebel Gazette, and that item will be removed from future agendas. The next regular meeting is May 2, 2024, at 1:30 p.m. in the Board Room.

• No substantive decisions, votes, or approvals were recorded
• Resource Guide flyer with QR code to be printed and distributed at the Goebel and in the Goebel Gazette; item to be removed from future agendas
• Announced COA recruitment period from March 12, 2024 to April 11, 2024
• Commissioners invited to attend the May 7, 2024 City Council meeting for the Older Americans Month proclamation

Community Funding Review Committee Regular Meeting

The Community Funding Review Committee will review recommendations for the Community Environmental Enhancement Grant and the Community Events Grant to be sent to City Council. The committee will also review notes from the January 17, 2024 meeting and discuss committee processes.

• Community Environmental Enhancement Grant (CEEG) recommendations
• Community Events Grant (CEG) recommendations
• Review of January 17, 2024, meeting summary notes
• FPPC Form 700 filing deadline update

The Community Funding Review Committee recommended grant funding for environmental and community event programs to the City Council. The committee used two different scoring methods to determine the allocation of funds.

• Recommended $4,500.00 in Community Environmental Enhancement Grant funding (7-0)
• Recommended $89,712.68 in Community Events Grant funding (7-0)

Thousand Oaks City Council Regular Meeting

The City Council approved a development permit and general plan amendment for a Comprehensive Cancer Center at 400 East Rolling Oaks Drive. The council also adopted ordinances establishing mixed-use zoning regulations and awarded a reservoir improvement contract.

• Approved Comprehensive Cancer Center and Residential Capacity Transfer (4-1)
• Awarded $2,495,110 construction contract for La Granada Reservoir Improvements to Spiess Construction Co., Inc. (5-0)
• Adopted ordinance establishing mixed-use zoning regulations (5-0)
• Adopted ordinance changing certain properties to mixed-use and residential planned development zoning (5-0)
• Initiated Zoning Map Amendment to change Janss Marketplace zoning to Specific Plan (5-0)
• Approved $137,950 professional services amendment for Harper & Associates Engineering, Inc. (5-0)
• Ratified and approved general, utilities, golf course, and theatres demands (5-0)
• Received and filed 2023 General Plan and Housing Element Annual Progress Report (5-0)

Planning Commission Regular Meeting

The Thousand Oaks Planning Commission received and filed a report on the draft 2024 Climate and Environmental Action Plan and its draft Initial Study — Negative Declaration, and found the receive-and-file action is not a project under the California Environmental Quality Act. The motion carried 4-0, though the recorded vote lists Commissioner Farris under Noes while the motion was made by Farris. No public comments, consent calendar items, or public hearings were held. Staff announced upcoming City Council and Planning Commission items, including an April 22 public hearing on a mixed-use development at 500 E. Thousand Oaks Boulevard.

• Received and filed the draft 2024 Climate and Environmental Action Plan report (4-0; recorded vote lists Farris as Noes)
• Found the receive-and-file action is not a project under CEQA (4-0; recorded vote lists Farris as Noes)

Thousand Oaks City Council Regular Meeting

The Thousand Oaks City Council approved a 78-unit for-sale affordable housing project at 384 Erbes Road and introduced ordinances to establish mixed-use zoning regulations. The council also awarded construction contracts for sidewalk and guard rail repair projects totaling over $4 million.

• Approved 78-unit affordable housing project at 384 Erbes Road (4-0, McNamee abstained)
• Introduced mixed-use zoning ordinance and map amendment (5-0)
• Awarded $3.68M contract for Rancho Conejo Biotech Area Sidewalk Project (5-0)
• Awarded $401,851 contract for Guard Rail Repairs Project (5-0)
• Approved $248,620 engineering agreement for Wilder Reservoir Improvements (5-0)
• Adopted ordinance allowing recovery of attorney fees in nuisance abatement actions (5-0)
• Adopted ordinance on electronic campaign disclosure statements (5-0)
• Amended community grant agreements for school and open space projects (5-0)

Thousand Oaks Youth Commission Special Meeting - 3/13/24

The Thousand Oaks Youth Commission is holding a special meeting to conduct a workshop on a Youth Leadership Summit. The commission's recommendation for this item is to receive input.

• Workshop: Youth Leadership Summit

The Youth Commission held a special meeting that was a workshop on the Youth Leadership Summit, covering guiding principles, logistics, and a keynote by Trustee Bill Gorback. The workshop included youth-only roundtable discussions to prioritize issues, with a commissioner taking notes at each table. The Commission will present its report at a future City Council meeting. No public comments were made, and no substantive decisions were recorded.

Planning Commission Special Meeting

The Planning Commission voted to recommend that the City Council certify the Environmental Impact Report and approve several permits and a zone change for a proposed medical office building at 400 East Rolling Oaks Drive.

• Recommended City Council certify Final Environmental Impact Report 2022-70775-EIR (4-1)
• Recommended City Council approve General Plan Amendment 2022-70587-LU (4-1)
• Recommended City Council approve Development Permit 2022-70732-DP (4-1)
• Recommended City Council approve Parcel Map Waiver 2022-70736-PMW (4-1)
• Recommended City Council approve Protected Tree Permit 2022-70735-PTP (4-1)
• Recommended City Council approve Zone Change 2022-70733-Z (4-1)

Council on Aging Regular Meeting

The Council on Aging will review summary notes from the February 1, 2024 meeting and hear from a guest speaker regarding the City of Thousand Oaks Draft Climate and Environmental Action Plan. The agenda also includes various liaison and committee reports.

• Presentation: City of Thousand Oaks Draft Climate and Environmental Action Plan
• Liaison Reports: Ventura County Area Agency on Aging, Goebel Center Commission, Conejo Senior Volunteer Program, Community Conscience, California Senior Legislature, Senior Concerns, and Many Mansions
• Committee Report: Resource Guide
• Discussion: 2023-24 COA Project
• Discussion: COA Recruitment Process

The Council on Aging agreed to hold its FY2024-25 meetings on the first Thursday of each month from September to June at 1:00 p.m. in the Board Room. The commission also heard a presentation on the City's Draft Climate and Environmental Action Plan and received an update on its 2023-24 project, including a draft promotional video script. Staff announced the COA recruitment period runs March 12 to April 11, 2024, and asked commissioners to attend the April 9, 2024 City Council meeting for an Older Americans Month proclamation. The meeting was otherwise procedural, with no public comments and no other substantive decisions recorded.

• Agreed FY2024-25 COA meetings will be first Thursday monthly, September to June, 1:00 p.m., Board Room
• Resource Guide flyer with QR code to be printed and distributed; item removed from future agendas
• Announced COA recruitment period March 12 to April 11, 2024
• Requested commissioners attend April 9, 2024 City Council meeting for Older Americans Month proclamation

Youth Commission Regular Meeting

The Youth Commission will hear from a guest speaker regarding the draft Climate and Environmental Action Plan. The meeting also includes reports from various committees and liaisons, as well as discussion on the recruitment process.

• Guest Speaker: City of Thousand Oaks Draft Climate and Environmental Action Plan
• ASB/ASG Committee Report
• Youth Leadership Summit Planning Committee Report
• Environmental Committee Report
• Youth Commission Recruitment Process discussion

The Youth Commission met on March 6, 2024, and received a presentation on the Draft Climate and Environmental Action Plan from Senior Analyst John Brooks. The commission discussed its recruitment process and end-of-year schedule, both led by Staff Liaison Mailes. Committee and liaison reports covered a planned April 13, 2024 trash cleanup, a student advisory council update on gender-neutral bathrooms in CVUSD schools by 2026, and Teen Center and library activities. No substantive decisions, votes, or approvals were recorded; the February 7, 2024 summary notes were provided for information only.

• No substantive decisions, votes, or approvals were recorded
• Received guest presentation on Draft Climate and Environmental Action Plan
• Discussed Youth Commission recruitment process (no action recorded)
• Discussed end-of-year schedule (no action recorded)
• ASB/ASG report item to be removed from future agendas (per Chair Glaubke)
• Environmental Committee scheduled trash cleanup day for April 13, 2024
• Next regular meeting set for April 10, 2024 at 6pm in City Hall Board Room

Thousand Oaks City Council Regular Meeting

The City Council approved multiple infrastructure contracts for road overlays, slurry programs, and wastewater treatment plant upgrades. The council also introduced ordinances regarding nuisance abatement attorney fees and electronic campaign filings.

• Approved $13.18M contract for 2024 Pavement Overlay and Curb Ramps (5-0)
• Approved $2.78M contract for 2024 Pavement Slurry Program (5-0)
• Awarded $3.86M contract for Unit W Wastewater Interceptor Improvements (5-0)
• Awarded $1.28M contract for HCTP Digester Backup Boiler Upgrade (5-0)
• Approved purchase of six Ford E-Transit 350 Cargo Vans for $643,459.20 (5-0)
• Introduced ordinance permitting recovery of attorneys' fees for nuisance abatement (5-0)
• Introduced ordinance allowing electronic campaign disclosure and FPPC filings (5-0)
• Authorized initiation of litigation in closed session (5-0)

Planning Commission Regular Meeting

The Planning Commission recommended that City Council approve a 78-unit affordable housing project at 384 Erbes Road. The commission also recommended the adoption of a citywide Municipal Code Amendment and Zone Change related to mixed-use development.

• Recommended approval of 78-unit affordable housing project at 384 Erbes Road (4-0)
• Recommended adoption of Municipal Code Amendment (MCA) 2024-70001 and Zone Change (Z) 2024-70001 for citywide mixed-use (4-0)
• Approved February 12, 2024 meeting minutes as amended (4-0)

COSCA Board Meeting

The Board authorized $50,000 from the Woolsey Fire Recovery Fund for drainage and roadway repairs in the Lang Ranch Open Space. The Board also elected its annual officers and filed the FY 2022-2023 financial report.

• Approved $50,000 for Autumn Ridge Road construction and design services (5-0)
• Elected Director Engler as Board Chair (5-0)
• Elected Director Huffer as Vice Chair (5-0)
• Appointed Secretary Stark as Board Secretary (5-0)
• Approved November 8, 2023 meeting minutes (5-0)
• Received and filed FY 2022-2023 Annual Financial Report (5-0)

Thousand Oaks City Council Regular Meeting

The City Council approved a multi-year contract for sidewalk maintenance and displacement removal. Other actions included leasing license plate reader cameras and awarding several community grants.

• Approved $2.5M sidewalk maintenance contract with BPR, Inc. through June 30, 2028 (4-0)
• Approved $123,500 lease for 20 Automated License Plate Reader cameras from Flock Group, Inc. (4-0)
• Approved $35,200 in Community Environmental Enhancement Grants (4-0)
• Approved $6,375 Off-Cycle Community Event Grant (4-0)
• Approved $191,000 consulting agreement with Webb Municipal Finance, LLC for LLAD No. 79-2 (4-0)
• Approved copier and reprographics equipment leases with Canon Solutions America, Inc. (4-0)
• Ratified appointments of Karen Davis and Keith Wintermute to TOArts Board (4-0)
• Ratified and approved General, Utilities, Golf Course, and Theatres Demands (4-0)

Planning Commission Reorganization Meeting

At its February 12, 2024 reorganization meeting, the Thousand Oaks Planning Commission elected Commissioner Lanson as Chair (3-2) and Vice Chair Link as Vice Chair (5-0). The Commission also voted 5-0 to recommend that City Council adopt Municipal Code amendments covering Large and Small Family Day Care and Emergency Shelters, amended to keep the Emergency Shelter definition and add a Low Barrier Navigation Center definition per California Government Code Section 65660. The Commission approved the November 13, 2023 minutes as amended (4-0, with Lanson abstaining because he was absent on November 13). No public comments or speakers were recorded.

• Elected Commissioner Lanson as Chair (3-2; Ayes: Tyler Ketelhut, Lanson, McMahon; Noes: Farris, Link)
• Elected Vice Chair Link as Vice Chair (5-0)
• Approved November 13, 2023 minutes as amended (4-0; Lanson abstained)
• Recommended City Council adopt Family Day Care and Emergency Shelter code amendments, as amended to add a Low Barrier Navigation Center definition per Government Code Section 65660 (5-0)
• Found the code amendments exempt from CEQA under Government Code Section 15061(b)(3) (5-0)

Investment Review Committee Regular Meeting

The committee will review a quarterly report to confirm City investments comply with the City Investment Policy. Members will also conduct the annual election of the Committee Chair. The agenda includes a discussion regarding the resolution that formed the committee.

• Approval of the December 31, 2023, quarterly investment report
• Annual election of the Committee Chair
• Review of Resolution 2017-011 forming the Investment Review Committee
• Quarterly Investment Review Audit for July–December 2023

The committee approved the quarterly portfolio report and elected Davin Carey as chair. Members also discussed the resolution that formed the committee and agreed to follow City Council rules of order.

• Approved quarterly report showing portfolio yield increase to 2.37 percent (4-0)
• Elected Davin Carey as chair (4-0)

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the January 10, 2024 meeting and hear from a guest speaker. The agenda also includes committee reports and liaison updates regarding student and teen organizations.

• Guest Speaker: Brian Stark, COSCA Administrator
• ASB/ASG Committee Report
• Youth Leadership Summit Planning Committee Report
• Environmental Committee Report
• Student District Advisory Council (SDAC) Liaison Report

The commission received reports from various committees and liaisons. No substantive motions were made or voted upon during the meeting.

Council on Aging Regular Meeting

The Council on Aging will meet to review summary notes from the January 4, 2024 meeting and hear from a guest speaker from the City of Thousand Oaks Library. The agenda includes liaison reports, committee discussions, and a report on the Wellness Festival held on January 17, 2024.

• Guest Speaker: Jennifer Patterson, Library Services Director
• Report on the Wellness Festival held on January 17, 2024

The Council on Aging met to receive liaison reports and discuss the January 17 Wellness Festival. No formal votes or policy decisions were recorded during the meeting.

• Requested staff schedule a meeting to discuss next steps for the 2023-24 COA Project

Thousand Oaks City Council Regular Meeting (Closed Session)

The Thousand Oaks City Council held a closed session on pending litigation but reported no action. In open session, the council approved all items on the consent calendar, including a $3 million authorization for water meters, a $310,170 contribution for Thousand Oaks Boulevard improvements, and the transfer of a city-owned parcel to an adjoining owner. Councilmember Taylor was absent for all votes, and Mayor Adam recused himself from the land transfer vote due to a conflict of interest.

• Ratified Jan 17 and Jan 24, 2024 demands; approved Jan 31 and Feb 7, 2024 demands (4-0)
• Approved minutes of Jan 16, 2024 meeting (4-0)
• Approved $30,860 amendment with Dudek for stormwater project design, new not-to-exceed $270,439.77 (4-0)
• Authorized up to $3,000,000 for Badger water meters and equipment (4-0)
• Appointed Dan Weikel to Ventura County Citizens Transportation Advisory Committee (4-0)
• Awarded $250,136 three-year bus shelter cleaning contract to ShelterClean Services (4-0)
• Approved $310,170 MOU with Thousand Oaks Boulevard Association for safety and beautification upgrades (4-0)
• Approved $10,313.44 increase for two CNG buses, new total $372,236.31 (4-0)

Traffic and Transportation Advisory Commission Meeting

The commission will review a petition for speed humps on Hendrix Avenue and consider proposed updates to city road standards regarding intersection sight distances. The meeting also includes the election of the Chair and Vice-Chair.

• Speed hump petition review for Hendrix Avenue (Janss Road to Gainsborough Road)
• Proposed updates to City of Thousand Oaks Road Standards Plate 3-10
• Election of Commission Chair and Vice-Chair
• Construction update for Thousand Oaks Boulevard mid-block pedestrian crosswalk

Community Funding Review Committee Regular Meeting

The committee will review summary notes from the November 15, 2023 meeting and discuss an updated resolution. The agenda also includes recommendations for the Community Environmental Enhancement Grant (CEEG) to be sent to City Council.

• Review of November 15, 2023, Summary Notes
• Updated Resolution discussion
• Community Environmental Enhancement Grant (CEEG) recommendations to City Council
• Process Discussion

The Community Funding Review Committee voted 7-0 to recommend full grant funding to all eight programs under the Community Environmental Enhancement Grant, totaling $35,200, using the CFRC Allocation Scoring Method approved in May 2019. The recommendation now goes to City Council. The committee also received an updated Resolution 2023-064, approved by City Council on December 5, 2023, and discussed the use of excess funds and eligible activities under the grant program. No other substantive decisions were made.

• Recommended full CEEG funding to all eight programs, totaling $35,200 (7-0)
• Used the CFRC Allocation Scoring Method approved in May 2019 for the recommendation
• Received Resolution 2023-064, approved by City Council on December 5, 2023, as information
• Held a process discussion on excess funds and eligible CEEG activities (no action taken)

Thousand Oaks City Council Regular Meeting (Closed Session)

The City Council approved definitive agreements and funding for the construction and operation of a navigation center for persons experiencing homelessness at 1205 Lawrence Drive. The council also approved several infrastructure purchases and maintenance contracts for the Hill Canyon Treatment Plant.

• Approved $8.1M for construction and $1.1M for operation of Navigation Center at 1205 Lawrence Drive (5-0)
• Approved $1.7M for purchase of large equipment and vehicles (5-0)
• Approved $479,800 contract with Polychrome Construction, Inc. for Hill Canyon Treatment Plant piping and coating (5-0)
• Approved $380,000 agreement with City of Agoura Hills for Dial-a-Ride services through June 30, 2025 (5-0)
• Approved $1.6M TOPASS annual project list submitted by Conejo Valley Unified School District (5-0)
• Reconfirmed Jaime Boscarino as City Treasurer through January 31, 2025 (5-0)
• Authorized $190,000 purchase of boiler equipment from Parker Boiler Co. (5-0)
• Approved $150,000 maintenance agreement with Technical Systems, Inc. for Hill Canyon Treatment Plant (5-0)

Youth Commission Regular Meeting

The Youth Commission will review summary notes from the December 6, 2023 meeting for information only. The agenda includes a guest presentation on the Civic Arts Plaza Master Plan and reports from various committees and liaisons.

• Presentation on the Civic Arts Plaza Master Plan
• Reports from ASB/ASG, Youth Leadership Summit Planning Committee, and Environmental Committee
• Liaison reports for SDAC, Teen Center, and TOTAL

The Thousand Oaks Youth Commission held a regular meeting on January 10, 2024, featuring committee reports, liaison updates, and a presentation on the Civic Arts Plaza Master Plan. The minutes record no substantive decisions or formal votes taken by the commission.

• Received summary notes from the December 6, 2023 meeting for information only

Council on Aging Regular Meeting

The Thousand Oaks Council on Aging will hold its regular January meeting to review liaison reports from local senior service organizations and committee updates. Commissioners are scheduled to hear a guest presentation on the Civic Arts Plaza Master Plan and receive informational briefings on past scam prevention efforts and upcoming wellness events. The agenda contains no items for formal vote or policy action.

• Guest presentation on the Civic Arts Plaza Master Plan by city staff
• Liaison reports from senior service partners including the Goebel Center Commission and Many Mansions
• Committee discussion on updating the Council’s Resource Guide
• Summary report from a November scam alert seminar
• Announcement of the January 17 Wellness Festival

The meeting consisted of liaison reports, a resource guide update, and administrative requests. No formal votes or policy decisions were recorded.

• Moved Scam Alert Seminar report to the next meeting
• Requested email reminders for Wellness Festival volunteers
• Requested Zoom meeting to discuss 2023-24 COA Project