Thousand Oaks public meetings in 2022

Thousand Oaks City Council Reorganization Meeting

The City Council reorganized its leadership, electing Councilmember McNamee as Mayor and Councilmember Adam as Mayor Pro Tem. The council also certified the November 8, 2022, election results and named a pillar at the Kavli Theatre in honor of outgoing Councilmember Claudia Bill-de la Pena.

• Approved naming Kavli Theatre staircase pillar for Councilmember Claudia Bill-de la Pena (4-0)
• Adopted Resolution 2022-058 declaring November 8, 2022, election results (5-0)
• Elected Councilmember McNamee as Mayor (5-0)
• Elected Councilmember Adam as Mayor Pro Tem (5-0)

Traffic and Transportation Advisory Commission Special Meeting

The Traffic and Transportation Advisory Commission will discuss and potentially recommend approval of the draft City of Thousand Oaks School Crossing Guard Program Standards and Policies. This action item, continued from November 16, 2022, involves receiving a report and providing comments before recommending City Council approval via a draft resolution.

• Review of proposed School Crossing Guard Program Standards and Policies
• Recommendation to City Council to approve the draft resolution for the program
• Continued discussion from November 16, 2022 meeting

Thousand Oaks City Council Regular Meeting

The City Council approved the selection of three organizations to develop and operate a Navigation Center. They also introduced an ordinance to restrict single-use foodware accessories and approved several infrastructure and service contracts.

• Selected DignityMoves, Hope of the Valley Rescue Mission, and Many Mansions to operate Navigation Center at 1205 Lawrence Drive (5-0)
• Introduced ordinance restricting use and distribution of single-use foodware accessories and standard condiments (5-0)
• Awarded $4.22M construction contract to GSEC Construction Co., Inc. for Hill Canyon Treatment Plant FOG Facility Improvements (5-0)
• Approved $73,776.47 in FY 2022-23 Community Sports Grants (5-0)
• Approved federal lobbying agreement with Van Scoyoc Associates, Inc. not to exceed $85,500 per year (5-0)
• Approved $230,920 agreement with CSG Consultants, Inc. for Janss Marketplace Hotel Project EIR (5-0)
• Awarded $570,907 contract to Citadel Environmental Services, Inc. for workplace safety and culture services (5-0)
• Authorized bids for Municipal Service Center Elevator Modernization (5-0)

Planning Commission Regular Meeting

The Planning Commission recommended that City Council approve a Municipal Code Amendment regarding columbarium structures. The recommendation included specific amendments to setback requirements and a finding that the project is exempt from CEQA.

• Approved November 14, 2022 meeting minutes (5-0)
• Recommended City Council approve Municipal Code Amendment 2020-70180 with amended setback language (5-0)
• Found MCA 2020-70180 exempt from CEQA pursuant Section 156061 (b)(3) (5-0)
• Canceled December 12, 2022 meeting

Traffic and Transportation Advisory Commission

The Traffic and Transportation Advisory Commission will discuss and potentially recommend approval of a draft School Crossing Guard Program Standards and Policies to the City Council. The meeting also includes public comments, approval of previous meeting notes, and status updates on prior recommendations.

• School Crossing Guard Program Standards and Policies – action item to receive report and recommend City Council approval of draft resolution

Planning Commission Regular Meeting

The Planning Commission approved a development project at 1100 Rancho Conejo Boulevard and four separate wireless communications facilities for DISH Wireless, LLC. All substantive motions passed with a 4-0 vote.

• Approved DP 2022-70164, SUP 2022-70165, PTP 2022-70167, and MND 2022-70188 for 1100 Rancho Conejo Boulevard (4-0)
• Approved WCF 2022-70729 at 1350 East Janss Road (4-0)
• Approved WCF 2022-70731 at 1586 Pederson Road (4-0)
• Approved WCF 2022-70099 at 1614 Corte de Acero (4-0)
• Approved WCF 2022-70730 at 1360 South Wendy Drive (4-0)
• Approved October 24, 2022 meeting minutes (4-0)

COSCA Board Meeting

The Conejo Open Space Conservation Agency Board will consider authorizing the appropriation of Woolsey Fire recovery funds for invasive plant management, fuels management projects, and oak tree planting. The board will also set the days, time, and place for its 2023 regular meetings. A closed session is scheduled to discuss real property negotiations for several parcels.

• Authorize appropriation of Woolsey Fire recovery funds for invasive plant management, fuels management projects, and oak tree planting
• Adopt Resolution 2022-07 setting the days, time, and place for 2023 regular meetings
• Closed session: Conference with Real Property Negotiators for APNs 673-0-240-430, 673-0-270-220, 673-0-270-150, 673-0-150-350; negotiating party Andre Metzger; under negotiation: price and terms
• Outgoing Board Member Recognition
• Approval of minutes from September 14, 2022 meeting

The Board approved a conditional appropriation of $1 million for invasive plant management, fuels management, and oak tree planting to match a proposed $3 million federal grant. The Board also established the 2023 regular meeting schedule.

• Approved conditional funding appropriation of $1,000,000 for invasive plant management, fuels management, and oak tree planting (4-0)
• Adopted Resolution 2022-07 establishing 2023 meeting dates as February 8, May 10, September 13, and November 8 (4-0)
• Approved minutes of September 14, 2022 meeting (4-0)

Thousand Oaks City Council Regular Meeting

The City Council approved People’s Self-Help Housing Corporation to develop affordable housing at 384 N. Erbes Road. Other actions included adopting updated building codes and approving several infrastructure equipment purchases.

• Selected People’s Self-Help Housing Corporation for Hillcrest Site affordable housing (4-1)
• Approved $165,224.20 for 19 electric actuators from Harold Beck & Sons, Inc. (5-0)
• Approved $315,000 for Badger Meter, Inc. water meters and equipment (5-0)
• Adopted Ordinance No. 1706-NS modifying zoning standards for self-storage and mini-storage (5-0)
• Adopted Ordinance No. 1707-NS adopting 2022 California Code of Regulations and 2021 International Property Maintenance Code (5-0)
• Approved issuance of tax-exempt revenue bonds up to $20,000,000 for Momentum Agencies (5-0)
• Appointed Kat Selm to the Santa Monica Mountains Conservancy Advisory Committee (5-0)
• Approved revised Free Fare Reimbursement Agreement adding Youth Free Ride program (5-0)

Thousand Oaks City Council Regular Meeting

The City Council approved updates to zoning regulations for self-storage facilities and implemented state-mandated housing lot split rules. The council also adopted the 2022 California Building Standards Code and updated water conservation regulations.

• Approved zoning amendments for self-storage facilities with modified requirements for retail use and expansions (5-0)
• Adopted ordinance implementing 2021 SB 9 for urban lot splits and two-unit housing (5-0)
• Adopted 2022 California Building Standards Code with local amendments (5-0)
• Adopted updated water conservation regulations (5-0)
• Approved 2023 residential and commercial solid waste rate adjustments (5-0)
• Authorized $356,930.53 for the purchase of three John Deere backhoes (5-0)
• Approved $6,020,088 claim for FY 2022-23 Transportation Development Act funds (5-0)
• Approved refinance and regulatory agreements for Bella Vista Apartments (5-0)

Planning Commission Regular Meeting

The Planning Commission approved a Residential Planned Development Minor Modification (RPMN 2022-70667) for a property at 2546 Oakshore Drive, adding a condition requiring an 8-foot garden wall along the west side property line. The vote was 5-0. The commission also approved consent calendar items including the October 10 meeting minutes.

• Approved RPMN 2022-70667 for 2546 Oakshore Drive with added Condition 25 (5-0)
• Approved consent calendar including October 10, 2022 meeting minutes (5-0)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will hear two action items: a staff report on the School Crossing Guard Program with a request to provide direction on new placement standards, and a decision on whether to keep a marked crosswalk at Avenida De Las Plantas and Calle Gladiolo. The meeting is on October 19, 2022, at the Civic Arts Plaza Board Room.

• School Crossing Guard Program Overview and Standards – staff to present history, current policies, and neighboring practices; commission to direct modifications and new standards
• Marked Crosswalk on Avenida De Las Plantas at Calle Gladiolo – commission to decide if the north-leg crosswalk marking should remain
• Public may submit written comments via email to jmashiko@toaks.org or speak remotely by registering at www.toaks.org/traffic
• Next regular meeting scheduled for November 16, 2022 at 6:00 p.m.

Thousand Oaks City Council Regular Meeting

The City Council voted 4-0 to introduce an ordinance implementing Senate Bill 9, adding a ministerial process for urban lot splits and two-unit housing developments. It also approved a $992,549 construction contract to Climatec, LLC for security upgrades at the Hill Canyon Treatment Plant, along with a $150,000 contingency. Other consent items included ratifying demands, approving minutes, and authorizing a fire alarm system upgrade and a digester backup boiler replacement study.

• Introduced SB 9 zoning ordinance (4-0) to allow ministerial approval of urban lot splits and two-unit housing
• Approved $992,549 construction contract to Climatec for Hill Canyon Treatment Plant security upgrades (4-0)
• Approved $91,810 professional services agreement with AEPC Group for digester backup boiler replacement study (4-0)
• Authorized solicitation of bids for fire alarm system upgrade at various city-owned buildings (4-0)
• Ratified demands for September 28 and October 5, 2022, and approved October 12 and 19 demands (4-0)
• Approved minutes of September 27, 2022 City Council meeting (4-0)
• Introduced revised water conservation ordinance and approved $75,000 patrol services amendment with Cobalt Security (4-0)

Planning Commission Regular Meeting

The Planning Commission voted 3-2 to recommend that the City Council approve amendments to the Thousand Oaks Boulevard Specific Plan and Municipal Code regarding self-storage uses. A prior motion to reject the staff recommendations failed 2-3.

• Approved staff recommendations for Municipal Code Amendment 2022-70571 and Specific Plan Amendment 2022-70799 (3-2)
• Failed to reject staff recommendations for the same amendments (2-3)
• Approved consent calendar including September 26, 2022 minutes and 2023 meeting schedule (5-0)

Thousand Oaks City Council Regular Meeting

The council voted 5-0 to authorize a request for proposals for construction and operation of a navigation center (emergency shelter) at 1205 Lawrence Drive, declared the property as exempt surplus land, and authorized a letter to Ventura County requesting financial assistance. The council also approved several consent calendar items including environmental consulting for the Los Robles Cancer Treatment Center project, a zero-emission bus transition plan, and engineering services for the Rancho Conejo Biotech Area Sidewalk Project. A motion to continue the mobile home rent stabilization discussion to October 11 and form an ad hoc committee failed 2-3.

• Approved RFP for navigation center at 1205 Lawrence Drive (5-0)
• Adopted resolution declaring 1205 Lawrence Drive as exempt surplus land (5-0)
• Authorized letter to Ventura County requesting financial assistance for navigation center (5-0)
• Approved $125,000 environmental consulting contract for Los Robles Cancer Treatment Center (5-0)
• Approved $102,836 zero-emission bus transition plan consulting task order (5-0)
• Approved $347,500 engineering services agreement for Rancho Conejo Biotech Area Sidewalk Project (5-0)
• Approved final tract map for Hydam Homes at 2080 East Hillcrest Drive (5-0)
• Motion to continue mobile home rent stabilization discussion and form ad hoc committee failed (2-3)

Planning Commission Regular Meeting

The Planning Commission voted 5-0 to forward a recommendation to the City Council approving Municipal Code Amendment 2022-70465, which updates citywide housing regulations to comply with state law, including SB 9. The amendment includes changes to protected tree preservation and utility connection requirements as noted by staff. The item will go to the City Council for a public hearing on October 11, 2022.

• Approved MCA 2022-70465 with staff changes (5-0)
• Found the amendment exempt from CEQA under Government Code Sections 65852.21(j) and 66411.7(n)

COSCA Board Meeting

The COSCA Board of Directors will meet to consider several action items involving Woolsey Fire Recovery Funds. These include funding for the Conejo Canyons Bridge at Hill Canyon Treatment Plant and an agreement for invasive plant removal in Arroyo Conejo.

• Appropriation of Woolsey Fire Recovery Funds for construction of the Conejo Canyons Bridge at Hill Canyon Treatment Plant
• Appropriation of Woolsey Fire Recovery Funds for the Arroyo Conejo Invasive Plant Removal Project
• $450,000 agreement with R.A. Atmore & Sons for the Arroyo Conejo Invasive Plant Removal Project

The Conejo Open Space Conservation Agency Board of Directors approved three action items: a $200,000 appropriation of Woolsey Fire Recovery Funds for the Conejo Canyons Bridge at Hill Canyon Treatment Plant, a $365,000 appropriation for the Arroyo Conejo Invasive Plant Removal Project, and a $450,000 contract with R.A. Atmore & Sons for invasive plant removal. All motions passed 4-0 with one director absent.

• Approved $200,000 Woolsey Fire Recovery Funds for Conejo Canyons Bridge construction (4-0)
• Approved $365,000 Woolsey Fire Recovery Funds for Arroyo Conejo Invasive Plant Removal Project (4-0)
• Awarded $450,000 contract to R.A. Atmore & Sons for invasive plant removal in Arroyo Conejo Open Space (4-0)

Thousand Oaks City Council Regular Meeting

The council unanimously approved a $150,000 increase to a grant agreement with Conejo Recreation and Parks District for capital improvements at the Alex Fiore Thousand Oaks Teen Center and Goebel Adult Community Center, bringing the total to $3.15 million. They also approved a $393,228 change order for the 2022 Pavement Slurry Program, a $200,213 e-procurement software agreement with OpenGov, and a $140,000 contract for an Environmental Impact Report for the Conejo Summit Project. A mobile home rent stabilization item was continued to September 27 after council directed staff to ask park owners for a 5% rate reduction.

• Approved $150,000 grant increase for teen and senior center improvements (5-0)
• Approved $393,228 change order for 2022 Pavement Slurry Program (4-0, McNamee recused)
• Approved $200,213 e-procurement software agreement with OpenGov (5-0)
• Approved $140,000 EIR contract for Conejo Summit Project (5-0)
• Approved $120,420 task order for Lang Ranch and Woodridge open space roads (5-0)
• Approved $113,570 task order for Arroyo Conejo invasive plant removal monitoring (5-0)
• Approved $248,024 amendment to General Plan Update contract with Raimi + Associates (5-0)
• Continued mobile home rent stabilization item to September 27, directed staff to seek 5% rate reduction (5-0)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a request to modify landscaping requirements at 1700 Rancho Conejo Boulevard. The proposal seeks to remove required parking lot landscaping to allow for the installation of solar arrays and support structures.

• Special Use Permit – Major Modification (SUMJ) 2022-70360 for Solar Optimum, Inc. and Takeda Pharmaceuticals at 1700 Rancho Conejo Boulevard

The Thousand Oaks Planning Commission approved a Special Use Permit Major Modification (SUMJ 2022-70360) to reduce required parking lot landscaping at 1700 Rancho Conejo Boulevard, for Solar Optimum Inc. on behalf of Takeda Pharmaceuticals. The motion carried 5-0, with conditions as modified by staff, and the project was found exempt from CEQA. The consent calendar (minutes from August 29, 2022) was also approved 3-0, with two abstentions. No other substantive decisions were made.

• Approved SUMJ 2022-70360 for parking lot landscaping reduction at 1700 Rancho Conejo Blvd (5-0)
• Approved consent calendar including August 29, 2022 minutes (3-0, 2 abstentions)

Thousand Oaks City Council Regular Meeting

The City Council unanimously approved a resolution enacting additional water conservation measures under Municipal Code Section 10-2.1112. The council also authorized advertisement of bids for electric vehicle charging station installations at two libraries, accepted $98,999 in Southern California Edison grants, and approved a $99,000 budget appropriation. All consent calendar items and the water resolution passed 5-0.

• Adopted resolution modifying water use restrictions (5-0)
• Authorized bids for EV charging stations at Grant Brimhall and Newbury Park Libraries (5-0)
• Accepted $98,999 in SCE grants for EV charging stations (5-0)
• Approved $99,000 budget appropriation for EV charging station project (5-0)
• Adopted 2022 Ventura County Multi-Hazard Mitigation Plan (5-0)
• Reappointed/appointed members to Community Funding Review Committee (5-0)
• Reappointed/appointed members to Council on Aging (5-0)
• Authorized response to Grand Jury report on water provider cybersecurity (5-0)

Planning Commission Regular Meeting

The Planning Commission will consider a request for a single-family residence at 273 South Skyline Drive. The commission will also review a special use permit for a physical therapy office at 1090 Lawrence Drive #3101.

• Precise Plan of Design and Underground Utility Waiver for 273 South Skyline Drive
• Special Use Permit for Ascent Orthopedic Physical Therapy, Inc. at 1090 Lawrence Drive #3101

The Planning Commission approved a Precise Plan of Design and an Underground Utility Waiver for a property at 273 South Skyline Drive, and also approved a Special Use Permit for Ascent Orthopedic Physical Therapy at 1090 Lawrence Drive. Both items were approved unanimously (3-0). No other substantive decisions were made.

• Approved Precise Plan of Design 2022-70291 and Underground Utility Waiver 2022-70385 for 273 South Skyline Drive (3-0)
• Approved Special Use Permit 2022-70220 for Ascent Orthopedic Physical Therapy at 1090 Lawrence Drive (3-0)

Traffic and Transportation Advisory Commission Meeting

The Traffic and Transportation Advisory Commission will review reports regarding traffic signal installation priority locations. The commission will also receive a status report on an Active Transportation Program (ATP) grant application.

• Traffic Signal Installation Priority Locations informational report
• Active Transportation Program (ATP) Grant Application status report

Thousand Oaks City Council/Public Financing Authority (TOPFA) Regular Meeting

The City Council approved the Conejo Canyons Bridge at Hill Canyon Treatment Plant project, awarding a $2,155,300 construction contract to Beador Construction Company and rejecting a bid protest from United Construction & Landscape, Inc. The council also initiated a General Plan Amendment for a hospital site, adopted executive compensation resolutions, and approved consent calendar items including a $15,000 farmworker housing study and a $100,000 legal services contract. All votes were 4-0 except for the City Attorney and City Manager compensation amendments, which passed 3-1 with Councilmember McNamee dissenting.

• Awarded $2,155,300 bridge construction contract to Beador Construction (4-0)
• Rejected United Construction bid protest, deemed bid non-responsive (4-0)
• Initiated General Plan Amendment for 400 E. Rolling Oaks Dr. and 355 W. Janss Rd. (4-0)
• Adopted executive managers benefits resolution (4-0)
• Approved City Attorney compensation amendment (3-1, McNamee no)
• Approved City Manager compensation amendment (3-1, McNamee no)
• Approved $15,000 for Ventura County Farmworker Housing Study (4-0)
• Approved $100,000 legal services for Hillcrest Property (4-0)

Thousand Oaks City Council Regular Meeting

The City Council approved a major mixed-use development at 1 Baxter Way, including a 264-unit residential apartment complex and a four-story parking structure, along with the associated environmental impact report and development agreement. The council also introduced an ordinance to allow adult-use cannabis sales at two existing medical cannabis retailers in the M-1 zone. Additionally, the council approved the annual collection of delinquent wastewater service charges and a consent calendar covering various administrative items.

• Approved 1 Baxter Way project: 264 residential units, parking structure, zone change, development agreement, and FEIR (5-0)
• Introduced ordinance allowing adult-use cannabis sales at two local retailers in M-1 zone (4-1)
• Adopted resolution for delinquent wastewater service charges collection via property tax roll (5-0)
• Approved consent calendar including CalRecycle grant, Gann limit, insurance renewals, and salary schedules (5-0)
• Approved $177,791 CalRecycle grant acceptance and budget appropriation
• Set Gann appropriations limit at $211,750,133 for FY 2022-23
• Authorized insurance purchases up to $596,200 for liability and other policies
• Adopted new salary schedules for employee associations, rescinding prior resolutions

Thousand Oaks City Council Regular Meeting

The City Council unanimously approved a mixed-use project at 325 and 391 Hampshire Road, the former Kmart site, including a general plan amendment, zone change, specific plan, development agreement, development permit, lot line adjustment, and protected tree permit. The council also approved the final environmental impact report and adopted resolutions for the Landscape and Lighting Assessment District No. 79-2 annual levy. Consent calendar items were approved, with a directive to staff to report on school crossing guard policy and financing at the August 30, 2022 meeting.

• Approved mixed-use project at 325 and 391 Hampshire Road (former Kmart site) with general plan amendment, zone change, specific plan, development agreement, development permit, lot line adjustment, and protected tree permit (5-0)
• Certified Final Environmental Impact Report and adopted Mitigation Monitoring and Reporting Program and Statement of Overriding Considerations for the Hampshire Road project (5-0)
• Adopted resolutions approving Engineer's Report and annual levy for Landscape and Lighting Assessment District No. 79-2 for FY 2022-23 (5-0)
• Approved Community Social Service Grants totaling $100,000 and authorized expenditure from Community Endowment Grant Account (5-0)
• Approved consent calendar items including contracts, appointments, and resolutions, with exceptions for items C, E, K, and O (5-0)
• Approved Youth Commission appointments and reappointments (5-0)
• Approved Civic Arts Plaza Sewer Lift Station maintenance contract with Ventura Regional Sanitation District (5-0)
• Directed staff to report on school crossing guard policy and financing at August 30, 2022 meeting (4-1)

Planning Commission Regular Meeting

The Planning Commission will hold public hearings regarding a citywide zoning change for cannabis retailers and a large-scale residential development. The body is deciding whether to recommend City Council approval for these amendments and permits.

• Proposed construction of 264 residential units (including 34 affordable units) at 1 Baxter Way
• Municipal Code Amendment 2022-70430 to replace 'cannabis retailer - medical' with 'cannabis retailer' citywide
• Land division of 1 Baxter Way into two parcels of 8.9 acres and 34.1 acres
• Review of Draft Environmental Impact Report (EIR) 2021-71100 for the 1 Baxter Way project
• Protected Tree Permit 2021-70559 for tree removal and encroachment at 1 Baxter Way

The Planning Commission voted 4-0 to recommend City Council approval of the One Baxter Way project, which includes a General Plan Amendment, Zone Change, Specific Plan, Residential Planned Development, Development Permit, Land Division, Protected Tree Permit, and Development Agreement, along with certification of the Final Environmental Impact Report. The commission also approved a consent calendar and recommended approval of a citywide Municipal Code Amendment (MCA 2022-70430) related to Title 9. No other substantive decisions were made.

• Recommended approval of One Baxter Way project (LU 2019-70563, Z 2021-70556, SP 2021-71106, RPO 2021-70558, DP 2022-70098, LO 2021-70557, PTP 2021-70559, DAGR 2022-70052) and EIR certification (4-0)
• Recommended approval of Municipal Code Amendment MCA 2022-70430 (4-0)
• Approved consent calendar including May 23, 2022 minutes (4-0)

Planning Commission Special Meeting

The Planning Commission will hold a continued public hearing regarding a proposed development at 325 and 391 Hampshire Road. The project involves demolishing existing commercial buildings to construct 420 residential units and 15,000 square feet of commercial space on a 10.97-acre site.

• General Plan Amendment, Zone Change, and Specific Plan for 325 and 391 Hampshire Road
• Development of 420 residential units (including 54 affordable units)
• Construction of 15,000 square feet of commercial uses
• Removal of 3 oak trees and encroachment into protected zones of 2 oak and 2 sycamore trees
• Review of Draft Environmental Impact Report and associated mitigation programs

The Planning Commission voted 5-0 to recommend City Council approval of a major development at 325 and 391 Hampshire Road, including a General Plan Amendment, Zone Change, Specific Plan, Development Permit, Lot Line Adjustment, Protected Tree Permit, Development Agreement, and Environmental Impact Report. The motion carried unanimously with conditions as stated in the resolution. The public hearing was continued from May 23, 2022, and included extensive public comment.

• Recommended approval of General Plan Amendment LU 2021-70215 (5-0)
• Recommended approval of Zone Change ZC 2021-70216 (5-0)
• Recommended approval of Specific Plan SP 2021-70397 (5-0)
• Recommended approval of Development Permit DP 2021-70214 (5-0)
• Recommended approval of Lot Line Adjustment LLA 2021-70398 (5-0)
• Recommended approval of Protected Tree Permit PTP 2021-70400 (5-0)
• Recommended approval of Development Agreement DAGR 2021-70399 (5-0)
• Recommended approval of Environmental Impact Report EIR 2021-70442 (5-0)

Thousand Oaks City Council Regular Meeting

The City Council declared a Level 4 Water Supply Shortage, approving $125,000 for water waste patrol and outreach, and designated Councilmember McNamee to the Calleguas Drought Response Task Force. The council also approved resolutions for the November 8, 2022 election, including consolidating with the statewide election and authorizing up to $58,000 for election services and a candidate forum. A resolution of intent to consider an SB 9 amendment for urban lot splits was adopted. The consent calendar was approved, including a $2.1 million wastewater pipe lining contract and a $627,500 security services agreement.

• Declared Level 4 Water Supply Shortage, approved $125,000 for patrol/outreach (5-0)
• Adopted election resolutions for Nov 8, 2022, authorized $55,000 for election services and $3,000 for candidate forum (5-0)
• Adopted resolution of intent to consider SB 9 urban lot splits amendment (5-0)
• Approved consent calendar except Item 7.C (5-0)
• Approved Item 7.C, 2022 Pavement Overlay Program, with $36,220 in reimbursement agreements (4-0, McNamee recused)
• Awarded $2,107,925 contract for Unit W wastewater pipe lining (consent)
• Approved $627,500 five-year unarmed security services agreement (consent)
• Approved $85,000 wireless telecom consultant agreement (consent)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a proposal to replace a vacant shopping center with a mixed-use residential development. The body will consider recommending City Council approval for several permits and a General Plan amendment for the project.

• Proposed construction of 420 residential units (including 54 affordable units) and 15,000 sq. ft. of commercial space at 325 and 391 Hampshire Road
• Request for a General Plan Amendment, Zone Change, and Specific Plan for a 10.97-acre site
• Proposed removal of 3 oak trees and encroachment into the protected zone of 2 oak and 2 sycamore trees
• Review of Draft Environmental Impact Report (EIR) 2021-70442
• Receipt of the 2021 General Plan and Housing Element Annual Progress Report

The Planning Commission voted 5-0 to continue the public hearing for the proposed mixed-use development at 325 and 391 Hampshire Road (the former Kmart site) to June 8, 2022, at the applicant's request. The commission also approved the consent calendar, including the May 9 meeting minutes, and received the 2021 General Plan and Housing Element Annual Progress Report. No other substantive decisions were made.

• Continued hearing for Hampshire Road development to June 8, 2022 (5-0)
• Approved consent calendar including May 9, 2022 minutes (5-0)
• Received 2021 General Plan and Housing Element Annual Progress Report

Thousand Oaks City Council Special Meeting

At a special meeting, the City Council held a study session to establish the Citywide FY 2022-23 Top Ten Priorities. After discussion and public comments, the Council reached consensus on a list of ten priorities to be formally adopted at a future meeting. No formal votes were taken; the meeting was procedural and focused on goal setting.

• Reached consensus on FY 2022-23 Top Ten Priorities (to be adopted later)
• List includes Homelessness, Water Conservation, General Plan Update, Affordable Housing, Public Safety, Environmental Sustainability, Residential Pre-Screens, Economic Development, Public Works/CDD and Infrastructure Investments, Campus Master Plan

COSCA Board Meeting

The Conejo Open Space Conservation Agency is meeting to appoint committee members and update naming policies. The board will consider resolutions to rename multiple trails and landmarks and designate a picnic site in Rancho Potrero Open Space.

• Renaming Indian Cave to Little Cave, Indian Cave Trail to Little Cave Trail, Indian Creek Trail to Two Springs Trail, and Indian Maiden Falls to Tuhuy Falls
• Naming a new connector trail between Wishbone Loop and Saddle Pass Trail as Aqiwo Trail
• Designating the Sub-Area 4 Picnic Site in Rancho Potrero Open Space as Tex Ward Point
• Amendment and restatement of the COSCA Naming Policy
• 2022 Conejo Open Space Trails Action Committee appointments

The Conejo Open Space Conservation Agency Board approved renaming several trails and features to Chumash names, including Little Cave, Two Springs Trail, Tuhuy Falls, and Aqiwo Trail. The board also adopted an amended naming policy and named a picnic site in Rancho Potrero Open Space 'Tex Ward Point.' All actions passed 4-0 with Director Bill-de la Pena absent.

• Approved minutes of Feb 9 and Mar 23 meetings (4-0)
• Appointed 4 members and 3 alternates to COSTAC for 2022-2025 (4-0)
• Adopted Resolution 2022-04 renaming Indian Cave to Little Cave, Indian Cave Trail to Little Cave Trail, Indian Creek Trail to Two Springs Trail, Indian Maiden Falls to Tuhuy Falls, and unnamed connector trail to Aqiwo Trail (4-0)
• Adopted Resolution 2022-05 amending and restating COSCA naming policy (4-0)
• Adopted Resolution 2022-06 naming Sub-Area 4 Picnic Site in Rancho Potrero Open Space 'Tex Ward Point' (4-0)

Planning Commission Regular Meeting

The Planning Commission will hold public hearings regarding a residential addition and an appeal for a commercial development. The body will consider whether to reverse an administrative decision regarding a waste-collection facility and a protected tree permit.

• Appeal of DP 2021-70408 for a 21,440 square-foot waste-collection truck dispatch center at 2498 and 2550 Conejo Center Drive
• Protected Tree Permit (PTP) 2022-70370 for the removal of one coast live oak at 2550 Conejo Center Drive
• Precise Plan of Design (PPD) 2022-70067 for a second-story addition to a residence at 87 Ilex Drive
• Approval of Planning Commission Meeting minutes from March 14, 2022

The Thousand Oaks Planning Commission approved a Precise Plan of Design for a second-story addition at 87 Ilex Drive, modifying a condition to remove a single-story restriction. The commission also denied an appeal of a development permit and approved a protected tree permit for a vacant lot on Conejo Center Drive, finding the project categorically exempt from CEQA. Both decisions were made with votes of 4-0 and 5-0 respectively.

• Approved PPD 2022-70067 for second-story addition at 87 Ilex Drive (4-0, Link recused)
• Denied appeal of DP 2021-70408 and approved PTP 2022-70370 for 2498/2550 Conejo Center Drive (5-0)

Thousand Oaks City Council Regular Meeting

The City Council approved the FY 2019-20 amended CDBG-CV and FY 2022-23 CDBG Action Plans for submittal to HUD, and directed staff to prepare a broad-scope Request for Proposals for affordable housing at Hillcrest, considering for-sale and rental units for very low-income households. The council also approved consent calendar items, including the Conejo Canyons Bridge project advertisement, a change order for the Conejo School Road/Willow Lane project, and a contract for inclusionary housing studies. All votes were unanimous (5-0).

• Approved CDBG Action Plans for HUD submittal (5-0)
• Approved staff recommendation for Hillcrest affordable housing RFP (5-0)
• Approved consent calendar except items C, D, F (5-0)
• Authorized advertising Conejo Canyons Bridge project (5-0)
• Approved Change Order No. 4 for Conejo School Road/Willow Lane project (5-0)
• Approved contract with Keyser Marston for housing studies (5-0)
• Approved Meadows Reservoir emergency repairs amendments (5-0)
• Accepted State CDBG Mitigation grant for evacuation planning (5-0)

TRAFFIC AND TRANSPORTATION ADVISORY COMMISSION REGULAR MEETING

The Traffic and Transportation Advisory Commission will review several engineering reports. The body is deciding on recommendations for the City Council regarding school crossing guards and new stop signs.

• Proposal to install stop signs at Calle Cuesta at Darlington Drive, Calle Catalpa at Darlington Drive, Darlington Drive at Camino del Zuro, Radcliffe Road at Camino del Zuro, Ilex Drive at Adrian Street, and Parker Avenue at Lombard Street
• Review of the Annual School Crossing Guard Program
• Review of draft updated Speed Hump Policy (Proposed Updates to Resolution 2009-045)

Thousand Oaks City Council Regular Meeting

The City Council will discuss amending the municipal code to potentially allow two local cannabis operators to sell adult-use cannabis. The body is also considering a code amendment to allow columbarium use as an ancillary use for places of worship in residential zones.

• Proposed amendment to allow two cannabis retail operators to sell adult-use cannabis
• Proposed amendment to allow columbarium use in residential zones for places of worship
• Increase of $50,000 for Microsoft licensing with Crayon Software Experts, LLC
• Budget appropriation of $25,000 for Pop-Up Arts & Music Festival
• Announcement of the 2022 Pop Up Arts & Music Festival

The City Council voted 3-2 to initiate a municipal code amendment that would allow two local cannabis retailers to sell adult-use cannabis in addition to medical cannabis. The council also voted 4-0 to initiate a code amendment permitting columbarium use as ancillary to places of worship in residential zones. The consent calendar was approved 5-0, including a $50,000 increase for Microsoft licensing and a $25,000 appropriation for the Pop-Up Arts & Music Festival.

• Adopted Resolution 2022-014 to initiate code amendment for adult-use cannabis retail sales (3-2)
• Adopted Resolution 2022-013 to initiate code amendment for columbarium use in residential zones (4-0)
• Approved consent calendar including $50,000 Microsoft licensing increase and $25,000 festival appropriation (5-0)

Thousand Oaks City Council Regular Meeting

The City Council is reviewing several capital improvement projects including wastewater treatment plant upgrades. The agenda also includes various municipal contracts, law enforcement funding plans, and emergency roadway repairs.

• Hill Canyon Treatment Plant Retaining Wall Project contract for $1,274,213
• Purchase of three BMW police motorcycles for $90,855.75
• Emergency repair work for Queen's Way Roadway Repair Project up to $250,000
• Cancellation and rebid of two electric-powered transit buses totaling $604,174
• Extension of filing deadline for 2150 West Hillcrest Drive mixed-use development

The City Council voted 4-1 to initiate a General Plan Amendment to re-allocate 235 dwelling units plus one more from the Thousand Oaks Boulevard Specific Plan and Citywide Measure E capacity, and to authorize concurrent processing of entitlements for a proposed project at 500 East Thousand Oaks Boulevard. The council also received and filed the 2021 General Plan and Housing Element Annual Progress Report, and approved the consent calendar, including a local emergency declaration for the Queen's Way roadway repair project.

• Adopted Resolution 2022-012 to initiate General Plan Amendment for 236 units at 500 E. Thousand Oaks Blvd (4-1)
• Received and filed 2021 General Plan and Housing Element Annual Progress Report (5-0)
• Approved consent calendar except Item 7.M (5-0)
• Approved Item 7.M: Ratified emergency declaration and awarded Queen's Way repair contract to Sully-Miller Construction, not-to-exceed $250,000 (5-0)
• Approved $1,274,213 construction contract to GMZ Engineering for Hill Canyon Treatment Plant Retaining Wall Project (consent)
• Approved $622,910 contract to GLUMAC for mechanical engineering services at various city locations (consent)
• Approved $601,107.83 purchase of two EV buses from Creative Bus Sales after canceling prior order (consent)
• Approved purchase of three BMW police motorcycles for $90,855.75 (consent)

Special Meeting of COSCA

The COSCA Board of Directors will meet to consider a contract with the Ventura Regional Firesafe Council. This item includes an appropriation from the Woolsey Fire Recovery Fund and a single source acquisition for contract services. The board will also address appointments to the Standing Committee on Naming.

• Appropriation from Woolsey Fire Recovery Fund
• Contract with Ventura Regional Firesafe Council for community fire safety programs
• Single source acquisition for contract services
• Appointments to Standing Committee on Naming

The Conejo Open Space Conservation Agency Board approved a contract with the Ventura Regional Fire Safe Council for community fire safety programs, funded by the Woolsey Fire Recovery Fund, and authorized a single-source acquisition. The Board also reappointed members to the Standing Committee on Naming, including a COSTAC representative. Both motions passed unanimously with a 3-0 vote.

• Approved $69,620 contract with Ventura Regional Fire Safe Council (3-0)
• Authorized expenditure from Woolsey Fire Recovery Fund for fire safety programs (3-0)
• Authorized single-source acquisition for contract services (3-0)
• Reappointed Director Huffer and Director Bill-de la Pena to Standing Committee on Naming (3-0)
• Reappointed Dorothy Sullivan as COSTAC representative to Standing Committee on Naming (3-0)

Planning Commission Meeting of March 14, 2022

The Planning Commission will hold a public hearing to consider a proposal for the Conejo Canyons Bridge Project. The body will decide on a development permit, a protected tree permit, and a Mitigated Negative Declaration for the project.

• Conejo Canyons Bridge Project: construction of a 12-foot wide, 140-foot long steel truss bridge across Conejo Creek
• Construction of a 375-foot access road west side of Hill Canyon Road
• Removal of one native coast live oak tree and seven non-native southern live oak trees
• Review of Mitigated Negative Declaration (MND) 2019-70483 for CEQA conformance
• Approval of Development Permit (DP) 2019-70457 and Protected Tree Permit (PTP) 2019-70624

Thousand Oaks City Council Regular Meeting

The City Council is deciding on several large infrastructure contracts and zoning updates. Key items include a multi-million dollar road resurfacing program and a proposed moratorium extension on self-storage facilities.

• Award construction contract to Sully-Miller Contracting Company for $13,176,154.20 plus $1,962,500 contingency for Pavement Overlay and Resurfacing
• Award construction contract to Petrochem Material Innovation, LLC for $2,292,720 plus $229,300 contingency for Pavement Slurry Program
• Proposed 10-month, 15-day extension of the moratorium on permits for self-storage facilities
• Contract with RSG, Inc. not to exceed $124,000 for Hillcrest Affordable Housing Development Project consultant services
• Ordinance to update zoning regulations with Objective Design Standards for residential development

The City Council approved an ordinance adding objective design standards for residential development, revising building height definitions and requirements for R-3 and R-P-D zones. It also extended a moratorium on self-storage applications for 10 months and 15 days, and adopted a resolution reaffirming the city's position against hate and bigotry. Consent calendar items were approved, including contracts for affordable housing consulting, pavement overlay, and bridge design services.

• Adopted ordinance adding objective design standards for residential development (5-0)
• Extended urgency ordinance prohibiting self-storage applications for 10 months, 15 days (5-0)
• Adopted resolution reaffirming position against bigotry, white supremacy, anti-Semitism, and hate speech (4-0, 1 abstention)
• Approved $124,000 contract with RSG, Inc. for Hillcrest Affordable Housing Project (5-0)
• Awarded $13,176,154.20 contract to Sully-Miller Contracting for 2022 Pavement Overlay (4-0, 1 recusal)
• Awarded $2,292,720 contract to Petrochem Material Innovation for 2022 Slurry Program (4-0, 1 recusal)
• Approved $77,742 amendment to Stantec for Conejo Canyon Bridge design services (5-0)
• Adopted Mitigated Negative Declaration for Wastewater Interceptor Capital Improvement Program Unit W (5-0)

Conejo Open Space Conservation Agency (COSCA) Regular Meeting

The Conejo Open Space Conservation Agency is meeting to decide on the transfer of open space parcels and the acceptance of an access easement. The board will also consider a lease for ranger headquarters and the authorization of remote public meetings.

• Transfer of 566 acres of open space from the City of Thousand Oaks (2022)
• Transfer of 373 acres of open space from the City of Thousand Oaks (2008)
• Acceptance of Sage Mountain Access Easement
• Lease agreement with the City of Thousand Oaks for COSCA Ranger headquarters at 288 Greenmeadow Dr.
• Resolution authorizing remote teleconference meetings per AB 361

The Conejo Open Space Conservation Agency board approved a resolution allowing remote teleconference meetings under AB 361, elected officers, and accepted transfers of 566 acres and 373 acres of open space from the City of Thousand Oaks. It also accepted an access easement for the Sage Mountain property, approved a lease for the Cameron Center as ranger headquarters, and received the annual financial report.

• Adopted resolution authorizing remote teleconference meetings under AB 361 (5-0)
• Re-elected Chair Skei and Vice Chair Nickles; appointed Administrator Stark as Secretary (5-0 each)
• Received and filed annual financial report for FY 2020-2021
• Accepted access easement at 3499 Grande Vista Drive from Sage Mountain Senior Living (5-0)
• Adopted resolution accepting transfer of 566 acres of open space from City of Thousand Oaks (5-0)
• Adopted resolution accepting transfer of 373 acres of open space from City of Thousand Oaks (5-0)
• Authorized lease of Cameron Center for COSCA Ranger Headquarters (5-0)

Thousand Oaks City Council Regular Meeting

The City Council is meeting via teleconference to decide on several infrastructure contracts and expenditures. Key items include emergency repairs for the Meadows Reservoir and a cloud migration project for city software.

• Emergency repairs for Meadows Reservoir: $400,000 construction contract to Spiess Construction Company, Inc. and $100,000 agreement with HDR, Inc.
• Supervisory Control and Data Acquisition System upgrade: $276,800 construction contract to Technical Systems, Inc.
• MaintStar Cloud Migration: professional services contract not to exceed $350,850
• Library circulating materials expenditure not to exceed $600,000
• Community Environmental Enhancement Grants totaling $45,000

The City Council approved $45,000 in Community Environmental Enhancement Grants and authorized the City Manager to execute agreements. It also approved emergency repairs for Meadows Reservoir, including a $400,000 construction contract and $140,000 for engineering services. The consent calendar was approved with two items pulled for discussion, both later passed unanimously.

• Approved $45,000 in Community Environmental Enhancement Grants (5-0)
• Approved Meadows Reservoir emergency repairs: $400,000 construction contract to Spiess Construction, $140,000 to HDR Inc., total $670,000 appropriation (5-0)
• Approved SCADA system migration/upgrade contract to Technical Systems Inc. for $276,800 plus contingency (5-0)
• Approved MaintStar cloud migration contract, not-to-exceed $350,850 over 5 years (5-0)
• Approved $600,000 for library circulating materials (5-0)
• Adopted resolution reaffirming AB 361 remote meeting findings (5-0)
• Received and filed Community Development Department work program update (5-0)

Planning Commission Regular Meeting

The Planning Commission will conduct a public hearing regarding two separate requests for dog kennel facilities. These items include a new indoor and outdoor facility at Business Center Circle and an operation at Hampshire Road.

• Special Use Permit 2021-71168: New indoor dog kennel and training facility with outdoor play area at 975 Business Center Circle
• Special Use Permit 2021-71153: Dog kennel facility operation at 742 Hampshire Road, Suite A

The Thousand Oaks Planning Commission approved two Special Use Permits for dog-related businesses. The first permit allows The Doggy Den, Inc. to operate a new indoor dog kennel and training facility with an outdoor play area at 975 Business Center Circle. The second permit allows Matan Dog Training to operate at 742 Hampshire Road, Suite A, with a revised condition requiring all training activities to be conducted indoors. Both approvals were unanimous (5-0).

• Approved Special Use Permit 2021-71168 for The Doggy Den, Inc. (5-0)
• Approved Special Use Permit 2021-71153 for Matan Dog Training, with amended Condition 4 (5-0)
• Approved Consent Calendar including January 10, 2022 minutes, as amended (5-0)

Thousand Oaks City Council Regular Meeting

The City Council will discuss applying for Homekey program funds to convert the Quality Inn and Suites into 77 units of supportive housing. The body will also hold a public hearing on the 2021-2029 Housing Element and consider a moratorium on new self-storage facilities.

• Proposed $28,000,000 Homekey application for Quality Inn and Suites at 12 Conejo Boulevard
• Public hearing for the 2021-2029 Housing Element and General Plan Amendment
• Proposed moratorium on permits for development and construction of self-storage facilities
• Contract with Phoenix Engineering, Inc. for $425,000 for Hill Canyon Treatment Plant
• Transfer of 566 acres of open space to Conejo Open Space Conservation Agency (COSCA)

The City Council voted 5-0 to authorize a joint application for up to $28 million in state Homekey funds to convert the Quality Inn and Suites into 77 units of permanent supportive housing, with a $1.8 million local match and fee waivers. The council also adopted the 2021-2029 Housing Element (4-0, one abstention) and approved an interim urgency ordinance imposing a moratorium on self-storage facility permits (5-0). Consent calendar items, including a lease agreement with COSCA and a $425,000 contract amendment for the Hill Canyon Treatment Plant, were approved.

• Approved resolution authorizing Homekey application for up to $28M (5-0)
• Approved $1.8M local match for Homekey rehabilitation (5-0)
• Approved fee waiver for Homekey project, excluding wastewater connection fees (5-0)
• Adopted 2021-2029 Housing Element (4-0, 1 abstention)
• Adopted interim urgency ordinance imposing moratorium on self-storage facilities (5-0)
• Approved consent calendar, including COSCA lease and 566-acre open space transfer (5-0)
• Approved $425,000 amendment to Hill Canyon Treatment Plant contract (5-0)
• Approved 2022 City Councilmember Committee Assignments (5-0)

Traffic & Transportation Advisory Commission Meeting- 1/19/22

The Traffic and Transportation Advisory Commission will hold elections for its Chair and Vice-Chair positions. The body will also receive information reports on city traffic policies and specific infrastructure projects.

• Election of New Chair and Vice-Chair
• Updates to City of Thousand Oaks Speed Hump Policy (Resolution 2009-045)
• Status report on Duesenberg Drive/Clearwater Street Mini Roundabout
• Report on Traffic Signal Detection and Communications
• Status update on Thousand Oaks Boulevard Curbs and Pedestrian Crossings between Live Oak Street and Oakview Drive

The Traffic and Transportation Advisory Commission elected Vice Chair Imel as the new Chair and Commissioner Farris as Vice Chair, with terms expiring January 2023. The commission also directed staff to proceed with proposed red line changes to the Speed Hump Policy, requesting clarifications on speed humps vs. speed cushions and installation support criteria. No other substantive decisions were made; remaining items were informational or status reports.

• Elected Imel as Chair (4-1)
• Elected Farris as Vice Chair (3-1, with 1 abstention)
• Directed staff to proceed with Speed Hump Policy red line changes

Thousand Oaks City Council Regular Meeting

The City Council will discuss infrastructure improvements and utility rate adjustments. Key items include a road intersection project and a zone change for a proposed hotel and retail site. The body will also review several professional service contracts and financial reports.

• Lawrence Drive and Teller Road Intersection Improvements Project: $2,202,813 total expenditure
• Ordinances to adjust and set rates and fees for City Water and Wastewater Divisions
• Height Overlay Zone Change for a proposed hotel and retail building at 33 West Hillcrest Drive
• Conejo Valley Unified School District annual project list totaling $1,253,489
• Hill Canyon Treatment Plant Stormwater Diversion Project agreement with Dudek, Inc. for $134,101.77

The City Council voted 3-2 to initiate a height overlay zone change and authorize concurrent processing of entitlement applications for a proposed hotel and commercial retail building on a 1.25-acre site at 33 West Hillcrest Drive within the Janss Marketplace. The council also approved the Lawrence Drive and Teller Road intersection improvements project, awarding a $1.865 million construction contract to Toro Enterprises, Inc. The consent calendar, including ordinances for water and wastewater rate adjustments, was approved 5-0.

• Adopted Resolution 2022-003 authorizing concurrent processing of entitlements with a height overlay zone change for 33 West Hillcrest Drive (3-2)
• Approved Lawrence Drive and Teller Road Intersection Improvements project design, plans, and specs; awarded $1,865,097 contract to Toro Enterprises, Inc. (5-0)
• Approved $2,202,813 total expenditure for the intersection project, including contingency and design services (5-0)
• Approved consent calendar items A-L, including ordinances for water and wastewater rate adjustments (5-0)
• Received and filed Thousand Oaks Alliance for the Arts operations and programming update (5-0)

Planning Commission Meeting

The Planning Commission will hold a public hearing to review the Housing Element Update of the Thousand Oaks General Plan. The body will provide a recommendation to the City Council regarding housing needs and goals through 2029. The commission will also conduct a reorganization to elect a Chair and Vice Chair.

• Public hearing on the 2021-2029 Housing Element Update (HSG 2018-70723) for citywide housing needs
• Election of Planning Commission Chair and Vice Chair
• Review of November 15, 2021 meeting minutes

The Planning Commission voted 4-1 to recommend City Council approval of the 2021-2029 Housing Element Update, with a CEQA categorical exemption. The commission also reorganized, electing Newman as Chair and McMahon as Vice-Chair for 2022. The consent calendar, including the November 15, 2021 minutes, was approved 5-0.

• Approved consent calendar including November 15, 2021 minutes (5-0)
• Elected Newman as Chair for 2022 (5-0)
• Elected McMahon as Vice-Chair for 2022 (5-0)
• Recommended City Council approval of 2021-2029 Housing Element Update with CEQA exemption (4-1)