Thousand Oaks public meetings in 2021

Thousand Oaks City Council Meeting

The City Council will consider ordinances to adjust rates and fees for the City Water and Wastewater Divisions. The body is also reviewing several development agreements and infrastructure contracts.

• Public hearings for Water and Wastewater Division rates and fee adjustments
• Development Agreement for 1872 Newbury Road and 310 East Kelley Road (Daylight Thousand Oaks, LLC)
• Development Agreement and Specific Plan amendment for 2200 East Thousand Oaks Boulevard (T.O. Lakes, LLC)
• Cost-sharing agreement with County of Ventura for Malibu Creek Watershed Storm Drain to Sewer study not to exceed $384,591
• Contract with San Joaquin Chemicals, Inc. for water treatment of mechanical systems for $111,623

The City Council approved water and wastewater rate increases after a Proposition 218 protest hearing found insufficient protests. It also approved the purchase of Automatic License Plate Reading (ALPR) cameras, community sports and social services grants, and adopted an underground utility district. The consent calendar was approved, including two ordinances for the T.O. Lakes development at 2200 East Thousand Oaks Boulevard, which passed 3-1 with Councilmember Bill-de la Peña dissenting.

• Approved water and wastewater rate increases (4-0)
• Approved $226,647.66 purchase of ALPR cameras from Vigilant Solutions (4-0)
• Approved Community Sports Grants totaling $84,520.99 (4-0)
• Approved one-time Social Services Grants totaling $664,999.86 (4-0)
• Adopted Resolution 2021-064 establishing Underground Utility District No. 13 on Janss Road (4-0)
• Approved consent calendar items A-N (4-0)
• Approved Ordinance 1691-NS amending Specific Plan No. 11 for 2200 E. Thousand Oaks Blvd (3-1)
• Approved Ordinance 1692-NS approving development agreement for 2200 E. Thousand Oaks Blvd (3-1)

Thousand Oaks City Council Reorganization Meeting

The City Council is meeting to reorganize its leadership. The body will nominate and select a Mayor and a Mayor Pro Tem.

• Nomination and selection of Mayor
• Nomination and selection of Mayor Pro Tem
• Forum Theatre Council Seat Dedications

The Thousand Oaks City Council held its annual reorganization meeting, electing Councilmember Bob Engler as Mayor and Councilmember Ed Jones as Mayor Pro Tem, both through December 2022, by unanimous 5-0 votes. The meeting also included presentations and recognitions, including dedications at the Forum Theatre and honors for outgoing Mayor Claudia Bill-de la Peña. No other substantive decisions were made.

• Elected Bob Engler as Mayor through December 2022 (5-0)
• Elected Ed Jones as Mayor Pro Tem through December 2022 (5-0)

Thousand Oaks City Council Regular Meeting

The City Council will hold a public hearing regarding a mixed-use project at 2200 East Thousand Oaks Boulevard, including a proposed 165-unit apartment building. The body will also consider ordinances for water conservation and a specific plan for 1872 Newbury Road.

• Public hearing for a 165-unit apartment building at 2200 East Thousand Oaks Boulevard
• Ordinance adopting Specific Plan No. 21 for 1872 Newbury Road
• Ordinance adopting new regulations for water conservation
• Proposed General Plan amendment to change 2200 East Thousand Oaks Boulevard from Commercial to Commercial/Residential
• Protected Tree Permit for five oak trees at 2200 East Thousand Oaks Boulevard

The City Council approved the mixed-use project at 2200 East Thousand Oaks Boulevard (The Lakes), including a General Plan Amendment, Development Permit for a 165-unit apartment building, Land Division, Protected Tree Permit, and Mitigated Negative Declaration. The approval also includes a Development Agreement and Specific Plan amendment, with modifications such as reducing the building from seven to six stories and adjusting the community benefit fee schedule. The motion carried 3-2, with Councilmembers Adam, McNamee, and Engler voting in favor, and Councilmembers Jones and Bill-de la Peña voting against. The consent calendar was approved 5-0, including adoption of two ordinances.

• Approved the mixed-use project at 2200 East Thousand Oaks Boulevard, including a General Plan Amendment, Development Permit, Land Division, Protected Tree Permit, and Mitigated Negative Declaration (3-2).
• Approved the Development Agreement and Specific Plan amendment for the project, with modifications including reducing floors from seven to six and adjusting the community benefit fee schedule.
• Approved the consent calendar 5-0, including ratification of demands and approval of minutes.
• Adopted Ordinance No. 1689-NS, adopting Specific Plan No. 21 for 1872 Newbury Road.
• Adopted Ordinance No. 1690-NS, amending the municipal code for water conservation regulations.

Thousand Oaks City Council Regular Meeting

The City Council will hold a public hearing on a revised Water Conservation Ordinance and a resolution declaring a Level 1 water supply shortage. The body will also consider updates to solid waste and recyclable materials regulations.

• Public hearing on Water Conservation Ordinance and Level 1 water supply shortage resolution
• Ordinance to adopt regulations for solid waste, organic waste, and recyclable materials
• Household Hazardous Waste Facility agreement with Clean Harbors Environmental Services, Inc. not to exceed $2,175,000
• Laboratory Services Agreement with Weck Laboratories, Inc. not to exceed $299,496
• Grant fund revenue increase of $177,087 for two electric cutaway buses

The City Council unanimously approved a revised Water Conservation Ordinance and a resolution declaring a Level 1 water supply shortage, urging residents and businesses to conserve water. The council also approved the consent calendar, which included a $2.175 million hazardous waste facility agreement with Clean Harbors and a $299,496 laboratory services contract with Weck Laboratories. The Investment Review Committee annual report was received and filed.

• Adopted revised Water Conservation Ordinance and Level 1 water shortage resolution (5-0)
• Approved consent calendar including $2.175M Clean Harbors hazardous waste agreement (5-0)
• Approved $299,496 laboratory services contract with Weck Laboratories (5-0)
• Approved $177,087 electric bus grant from Ventura County Regional Energy Alliance (5-0)
• Received and filed Investment Review Committee annual report (5-0)

Planning Commission

The Planning Commission will consider a request from TO Lakes LLC for a new residential development. The project includes a 75-foot tall apartment building with parking and amenities.

• Development Permit, Land Division, and Specific Plan Amendment for 2200 East Thousand Oaks Boulevard
• Construction of an approximately 75-foot tall, 165-unit apartment building
• Approval of a Protected Tree Permit and Land Use Amendment

The Planning Commission approved a major mixed-use development at 2200 East Thousand Oaks Boulevard, including a Development Permit, Land Division, Specific Plan Amendment, Development Agreement, Mitigated Negative Declaration, Protected Tree Permit, and Land Use Amendment. The approval was conditioned on a 65-foot height limit instead of the proposed 75 feet, and passed 3-2. The commission also recommended the City Council adopt the Mitigated Negative Declaration and approve the associated ordinance. The consent calendar, including amended minutes from October 25, 2021, was approved 4-0.

• Approved DP 2021-70434, LO 2021-70435, SPA 2021-70436, DAGR 2021-70437, MND 2021-70424, PTP 2021-70438, LU 2021-70009 for 2200 E. Thousand Oaks Blvd. (3-2)
• Amended motion to limit building height to 65 feet instead of 75 feet (included in approval)
• Recommended City Council adopt the Mitigated Negative Declaration and approve the ordinance
• Approved consent calendar including October 25, 2021 minutes as amended (4-0)

COSCA

The Conejo Open Space Conservation Agency is meeting to set its 2022 meeting schedule and review open space acquisition updates for 2020-2021. The board will also hold a closed session to discuss potential litigation regarding encroachment onto agency property.

• 2022 COSCA Board of Directors Meeting Schedule
• Open Space Acquisition Update 2020-2021
• Closed session regarding potential litigation for encroachment onto COSCA property
• Introduction of Supervising Park Ranger Kory Prindle

The Conejo Open Space Conservation Agency board approved the 2022 meeting schedule and the minutes from the September 8, 2021 meeting. Staff reported 92.25 acres acquired since February 2020, including in Dos Vientos, Conejo Canyons, and Southern Ridge. No public comments were made, and no other substantive decisions were taken.

• Approved 2022 COSCA Board meeting schedule (3-0)
• Approved minutes of September 8, 2021 meeting (3-0)

Thousand Oaks City Council Regular Meeting

The City Council will hold a public hearing regarding a mixed-use project at 1872 Newbury Road, including a General Plan amendment and zone change. The body will also review several infrastructure contracts and budget transfers on its consent calendar.

• Public hearing for mixed-use project at 1872 Newbury Road (Timber School) including Specific Plan No. 21
• Professional Services Agreement with M6 Consulting Inc. not to exceed $94,830 for Drake Drive Flood Mitigation
• Professional Services Agreement with D. Woolley & Associates not to exceed $690,500 for 2022 Pavement Overlay and Slurry Program
• Third Amendment to agreement with 3 Phases Renewables for direct access electricity
• Resolution approving limited franchise solid waste agreements with American Reclamation, Inc., Arakelian Enterprises, Inc., EJ Harrison and Sons, Inc., and Ware Disposal Inc.

The City Council unanimously approved the mixed-use project at 1872 Newbury Road, including a General Plan amendment, zone change, specific plan, development agreement, and permits for tree removal. The project will change the land use from Commercial to Commercial/Residential and establish development standards. The vote was 5-0.

• Approved General Plan Amendment changing land use from Commercial to Commercial/Residential (5-0)
• Approved Zone Change from C-2 to Specific Plan 21 (5-0)
• Approved Specific Plan No. 21 for mixed-use development (5-0)
• Approved Development Agreement specifying public/private benefits (5-0)
• Approved Oak Tree Permit for removal of six protected oaks (5-0)
• Approved Landmark Tree Permit for encroachment and removal of three black walnuts (5-0)
• Accepted Mitigated Negative Declaration and mitigation monitoring plan (5-0)
• Approved Consent Calendar including $104,300 for Drake Drive flood mitigation design (5-0)

Thousand Oaks City Council Regular Meeting

The City Council will consider an ordinance to repeal and replace regulations for solid waste, organic waste, and recyclable materials. The body will also review draft strategies for the Climate and Environmental Action Plan and receive a report from the Council on Aging.

• Public hearing for Revised Solid Waste Recycling and Disposal Ordinance
• Contract with Iron Mountain Information Management, LLC for records services not to exceed $174,000
• Agreement with Environmental Science Associates for EIR at 1 Baxter Way not to exceed $168,193
• Budget transfer of $300,330 for Polybutylene Service Line and Valve Replacements
• Letter of Public Convenience and Necessity for Grocery Outlet at 25 East Hillcrest Drive

The City Council introduced an ordinance repealing and replacing Title 6, Chapter 2 of the Municipal Code to regulate solid waste, organic waste, and recyclable materials collection, processing, and disposal, with a 5-0 vote. The council also received the Council on Aging annual report, directing staff to explore considerations and the COA to update and repeat its survey or hold a public input forum in 2023. Additionally, the council received the Climate and Environmental Action Plan draft strategies and provided feedback, and approved the consent calendar with multiple items including contracts, budget adjustments, and resolutions.

• Introduced revised solid waste and recycling ordinance (5-0)
• Received Council on Aging report; directed staff and COA actions (5-0)
• Received CEAP draft strategies and provided feedback (5-0)
• Approved consent calendar including records storage contract up to $174,000 (5-0)
• Approved $168,193 budget increase for EIR consultant at 1 Baxter Way (5-0)
• Approved $300,330 budget transfer for water projects (5-0)
• Adopted resolution revising 2021 meeting schedule (5-0)
• Adopted resolution reaffirming AB 361 remote meeting findings (5-0)

Planning Commission Meeting

The Planning Commission will hold public hearings regarding a mixed-use development and citywide municipal code changes. The body is reviewing a request to adopt a Specific Plan for a residential and hotel complex and a proposal to add objective design standards for residential development.

• Proposed 218-unit apartment complex and 120-room hotel at 1872 Newbury Road
• Repurposing of two existing Timber School buildings at 1872 Newbury Road
• Municipal Code Amendment (MCA) 2020-70250 to add Objective Design Standards for residential development citywide
• General Plan Land Use Amendment (LU) 2019-70504
• Zoning Change (ZC) 2020-70275

The Planning Commission approved a major mixed-use development at 1872 Newbury Road, including a General Plan amendment, zoning change, specific plan, development permit, and related approvals, with a 4-0 vote. The commission also voted 2-2 to reject a citywide municipal code amendment, meaning it will go to the City Council without a positive recommendation. The consent calendar, including the October 11 minutes, was approved 4-0.

• Approved Newbury Road development project with all related permits and agreements (4-0)
• Recommended City Council approval of General Plan Land Use Amendment LU 2019-70504 (4-0)
• Approved Lot Line Adjustment LLA 2020-70272 (4-0)
• Approved Development Agreement DAGR 2020-70273 (4-0)
• Approved Zoning Change ZC 2020-70275 (4-0)
• Approved Specific Plan SP 2020-70276 (4-0)
• Approved Development Permit DP 2020-70277, Oak Tree Permit OTP 2020-70278, Landmark Tree Permit LTP 2021-70289, and Mitigated Negative Declaration MND 2020-70279 (4-0)
• Rejected Municipal Code Amendment MCA 2020-70250 (2-2)

Traffic & Transportation Advisory Commission Regular Meeting - 10/20/2021

The Traffic and Transportation Advisory Commission is meeting to take action on a speed hump petition and a pedestrian crossing. The body will also receive reports on the 2022 Pavement Program and previous road striping proposals.

• Speed hump petition for Columbia Road (Moorpark Road to Sidlee Street)
• Thousand Oaks Boulevard pedestrian crossing (between Live Oak Street and Oakview Drive, CI 5398)
• 2022 Pavement Program (CI 5538) public outreach and arterial street striping recommendations
• Status report on Bridgegate Street road striping proposal
• Completion of solar powered flashing beacon and crosswalk at Charlotte Street and Wendy Drive

Thousand Oaks City Council Regular Meeting

The City Council is reviewing financial plans for water and wastewater services and proposing a public hearing date for rate adjustments. The body is also considering a municipal code amendment regarding places of worship in residential zones.

• Proposed public hearing on December 14, 2021, for water and wastewater service charge adjustments
• Proposed amendment to Municipal Code Section 9-4.2104 to allow 'Places of Worship' in Single-Family Estate Zones (R-O)
• Agreement with Compulink Management Center, Inc. (Laserfiche) for $289,772.41
• Additional $27,850 for Dudek Consulting for a 165-unit apartment project at Thousand Oaks Lakes
• Repeal of COVID-19 emergency orders regarding late fees, interest, and water shutoffs effective 12/31/2021

The City Council approved several items, including expanding planning consultant services with CSG Consultants and Elevated Entitlements, and initiating a municipal code amendment to allow places of worship in certain residential zones. The council also approved the 2021 Water and Wastewater Financial Plans, setting a public hearing for December 14, 2021, to establish rate adjustments. All votes were unanimous (5-0).

• Approved $150,000 expansion with CSG Consultants (not to exceed $500,000) (5-0)
• Approved $75,000 contract with Elevated Entitlements (not to exceed $150,000) (5-0)
• Waived RFP/Q process for planning consultant services (5-0)
• Approved $100,000 budget transfer for temp planning help (5-0)
• Adopted resolution to initiate code amendment for places of worship in R-O zones (5-0)
• Approved 2021 Water and Wastewater Financial Plans, set Dec 14 hearing (5-0)
• Approved consent calendar items A-F, including $289,772 Laserfiche contract (5-0)
• Approved consent item G, rescinding COVID-19 emergency orders (5-0)

Planning Commission Meeting

The Planning Commission is meeting to discuss the subdivision of a commercial lot into six smaller lots. The body will also review the 2022 meeting schedule and minutes from the September 27, 2021 meeting.

• Public hearing for Tentative Tract Map (TTM) 2020-70726 to subdivide a 6.88-acre commercial lot at 701 North Wendy Drive into six commercial lots

The Planning Commission approved Tentative Tract Map (TTM) 2020-70726 for the property at 701 North Wendy Drive, with a 5-0 vote. The approval was based on the findings and conditions in the resolution. The commission also approved the consent calendar, which included the September 27, 2021 minutes and the 2022 meeting schedule. No other substantive decisions were made; the meeting included only staff updates and announcements.

• Approved Tentative Tract Map (TTM) 2020-70726 at 701 North Wendy Drive (5-0)
• Approved consent calendar including September 27, 2021 minutes and 2022 meeting schedule (5-0)

Thousand Oaks City Council Regular Meeting

The City Council will discuss agreements to acquire and convert properties for permanent supportive and interim housing. The body is also considering a grant agreement for park development and a budget appropriation for library repairs.

• Proposed acquisition and conversion of Quality Inn and Suites (12 Conejo Boulevard) for permanent supportive housing
• Proposed agreement with Many Mansions for permanent supportive and interim housing
• Proposed $1,500,000 expenditure for Conejo Creek Southwest Park Development Capital Improvements
• $50,000 appropriation for Grant R. Brimhall Library boiler replacement
• Adoption of the 2022 City Council Meeting Schedule

The City Council approved a $1.5 million grant agreement with the Conejo Recreation and Park District for Conejo Creek Southwest Park development (5-0). It also authorized the City Manager to enter agreements with Shangri-La Industries and Many Mansions, with the County of Ventura, to acquire and convert properties for permanent supportive housing, including the Quality Inn and Suites at 12 Conejo Boulevard (4-1). The consent calendar, including a $50,000 library boiler replacement appropriation and the 2022 meeting schedule, was approved 5-0.

• Approved $1.5M Conejo Creek Southwest Park grant agreement with CRPD (5-0)
• Authorized agreement with Shangri-La Industries to convert Quality Inn and Suites to permanent supportive housing (4-1)
• Authorized agreement with Many Mansions for property acquisition and conversion to supportive and interim housing (4-1)
• Approved consent calendar including $50,000 library boiler replacement and 2022 meeting schedule (5-0)

Planning Commission Regular Meeting

The Planning Commission is meeting to review and provide comments on the Preliminary Draft 2021-2029 Housing Element Update. This citywide review is the primary focus of the public hearing.

• Public hearing for the Preliminary Draft 2021-2029 Housing Element Update (HSG 18-70723)

The Planning Commission held a public hearing to review the Preliminary Draft 2021-2029 Housing Element Update, a citywide plan. The commission discussed the draft with staff and consultants, heard public comments, and closed the hearing without taking a formal vote. No substantive decisions were made; the item was informational and will proceed to further review.

• Approved consent calendar including September 13, 2021 minutes (5-0)
• Opened and closed public hearing on Preliminary Draft Housing Element Update (no action taken)

City of Thousand Oaks City Council Regular Meeting

The City Council will discuss several residential capacity allocations and General Plan amendments. The body is also deciding on a major service line replacement contract and funding for local arts organizations.

• Construction contract for Polybutylene Service Line and Valve Replacements to J. Vega Engineering, Inc. for $1,857,814 plus $185,781 contingency
• Expenditure of $200,000 to TOArts for distribution of grants to local arts organizations
• Proposed General Plan Amendment to allocate 5 Measure E units for a project at 59 Moody Court
• Proposed General Plan Amendment to allocate 26 Measure E units for a mixed-use project at 515 East Thousand Oaks Boulevard
• Additional expenditure of $37,000 for traffic signal maintenance with Econolite Systems Incorporated

The City Council approved a $2,048,595 expenditure for the Polybutylene Service Line Replacement and Valve Replacements projects, awarding the construction contract to J. Vega Engineering, Inc. The council also approved a $200,000 appropriation for local arts organization grants, with $100,000 in new funding and a $100,000 budget transfer. A resolution to initiate a General Plan Amendment for a mixed-use project at 515 East Thousand Oaks Boulevard was approved on a 3-2 vote, while a similar request for 59 Moody Court was approved 5-0. The council approved compensation amendments for the City Attorney and City Manager on 4-1 votes, with Councilmember McNamee dissenting.

• Approved $2,048,595 for water line and valve replacement projects, contract to J. Vega Engineering (5-0)
• Approved $200,000 for local arts organization grants via TOArts (5-0)
• Approved $37,000 additional expenditure for traffic signal maintenance with Econolite (5-0)
• Approved 2021 Transit Title VI Plan update (5-0)
• Approved General Plan Amendment initiation for 515 E. Thousand Oaks Blvd, 26 units (3-2)
• Approved General Plan Amendment initiation for 59 Moody Court, 5 units (5-0)
• Approved City Attorney compensation and contract amendment (4-1)
• Approved City Manager compensation and contract amendment (4-1)

Planning Commission Meeting of September 13, 2021

The Planning Commission will hold a public hearing regarding a Special Use Permit for K1 Speed Inc. The body will consider whether to allow an indoor electric go-kart racing establishment that includes the sale and consumption of alcohol.

• Special Use Permit (SUP) 2021-70221 for K1 Speed Inc. at 770 Lawrence Drive

The Thousand Oaks Planning Commission approved Special Use Permit 2021-70221 for K1 Speed Inc. at 770 Lawrence Drive, with a 5-0 vote. The approval includes a modified condition restricting beer and wine sales to the concession area café and meeting room. The commission also approved the July 26, 2021 meeting minutes on the consent calendar. No other substantive decisions were made; staff reported on upcoming City Council items and the Housing Element update.

• Approved SUP 2021-70221 for K1 Speed Inc. at 770 Lawrence Drive (5-0)
• Modified Condition No. 23 to restrict alcohol consumption to concession area café and meeting room
• Approved minutes of July 26, 2021 Planning Commission meeting (5-0)

COSCA Regular Meeting

The Conejo Open Space Conservation Agency is meeting to discuss the implementation of the Arroyo Conejo Invasive Plant Management Project. The board will consider approving a CEQA Notice of Exemption and a funding match for a grant.

• Authorization of the Arroyo Conejo Invasive Plant Management Project
• Approval of the CEQA Notice of Exemption
• Authorization of a $100,000 match for the Santa Monica Mountains Conservancy Grant
• Approval of May 12, 2021 meeting minutes

The Conejo Open Space Conservation Agency Board approved the Arroyo Conejo Invasive Plant Management Project, including a competitive bid process and a project budget not to exceed $225,000. They also approved the CEQA Notice of Exemption and authorized a $100,000 match for a Santa Monica Mountains Conservancy Grant from the Woolsey Fire Recovery Fund. The motion carried 4-0, with Director Bill-de la Pena absent. The board also approved the minutes of the May 12, 2021 meeting as amended, 4-0.

• Approved Arroyo Conejo Invasive Plant Management Project with $225,000 budget (4-0)
• Approved CEQA Notice of Exemption for the project (4-0)
• Authorized $100,000 match for Santa Monica Mountains Conservancy Grant (4-0)
• Approved minutes of May 12, 2021 meeting as amended (4-0)

Thousand Oaks City Council Regular Meeting

The City Council is discussing the sale and purchase agreement for Hillcrest Christian School and the construction of the Los Feliz Sidewalk Project Phase II. The body is also considering an ordinance to adjust campaign contribution limits based on the California Consumer Price Index.

• Sale and Purchase Agreement for Hillcrest Christian School with expenditures of $1.2 million from Housing Successor Fund and $8.8 million from General Fund
• Construction contract for Los Feliz Sidewalk Project – Phase II to Toro Enterprises, Inc. for $1,532,134 plus $153,213 contingency
• Event security services agreement with Allied Universal Event Services for the Bank of America Performing Arts Center not to exceed $547,500
• Construction contract to Sub Zero Excavating for Pressure Reducing Stations Project (CI 5454) in the amount of $404,526.52 plus $40,000 contingency
• Ordinance No. 1687-NS to adjust campaign contribution limits based on CPI

The City Council approved a Sale and Purchase Agreement to buy Hillcrest Christian School for $10 million ($1.2M from Housing Successor Fund, $8.8M from General Fund) and directed staff to pursue housing for sale, including land trust options. The council also approved the Los Feliz Sidewalk Project Phase II, awarding a $1,532,134 construction contract to Toro Enterprises, and authorized a one-time $665,000 Social Services Grant program plus $300,000 to TOArts for arts grants.

• Approved $10M purchase of Hillcrest Christian School (5-0) with $1.2M from Housing Successor Fund and $8.8M from General Fund
• Directed staff to prepare RFP/Q for Hillcrest site for housing for sale, land trust research, and sustainability monitoring (4-1, McNamee opposed)
• Approved Los Feliz Sidewalk Project Phase II design and $1,532,134 construction contract to Toro Enterprises, plus $153,213 contingency (5-0)
• Authorized $665,000 Social Services Grant program and $300,000 to TOArts for arts grants (4-1, McNamee opposed)
• Approved Consent Calendar items including $547,500 event security services agreement and $404,526.52 Pressure Reducing Stations contract (5-0)
• Adopted Ordinance No. 1687-NS adjusting campaign contribution limits for CPI changes
• Approved $50,000 each for FY 2021-22 and FY 2022-23 building repairs for Hillcrest facility
• Held closed session for performance evaluations of City Attorney and City Manager and labor negotiations

Planning Commission Special Meeting

The Thousand Oaks Planning Commission approved a residential planned development with tentative tract map, oak tree permit, and mitigated negative declaration at the northeast corner of Lynn Road and East Kelley Road, with modified conditions. It also approved a 23.5% parking reduction for the Hillcrest Garden shopping center at 2800 Camino Dos Rios, with one commissioner recused and one dissenting vote. The consent calendar, including June 7, 2021 minutes, was approved 5-0.

• Approved TTM 2018-70478, RPO 2018-70479, OTP 2018-70480, and MND 2020-70459 at Lynn Road and East Kelley Road (5-0)
• Approved DPMJ 2020-70704 for 23.5% parking reduction at 2800 Camino Dos Rios (3-1, 1 recused)
• Approved consent calendar including June 7, 2021 minutes (5-0)

Traffic and Transportation Advisory Commission

The Traffic and Transportation Advisory Commission is meeting to discuss road striping and public outreach for city pavement programs. The body will review a proposal for traffic calming on Bridgegate Street following failed votes on previous striping options.

• Bridgegate Street Road Striping Proposal (Action Item)
• 2022 Pavement Program (CI 5538) Public Outreach Plan (Action Item)
• Bicycle Advisory Team (BAT) meeting minutes from June 17, 2021

City Council Meeting

The City Council approved the 2021 Legislative Platform and the entire consent calendar, which included 24 items ranging from contracts and budget appropriations to resolutions and an ordinance introduction. The consent calendar was approved 4-0, with Councilmember Jones absent. The council also received reports on the Hill Canyon Treatment Plant Master Plan and the Thousand Oaks Alliance for the Arts update.

• Approved the 2021 Legislative Platform (motion by McNamee, 4-0).
• Approved the consent calendar, including 24 items (motion by Engler, 4-0).
• Ratified demands for June 23 and June 30, 2021, and approved future demands through August 25, 2021.
• Approved a $455,000 parking services agreement with ABM Industry Groups for the Civic Arts Plaza.
• Approved $35,000 in emergency funding for Senior Concerns air conditioning and roof repair.
• Awarded on-call restoration and cleanup services to three vendors, each up to $300,000.
• Approved a $493,241 engineering services agreement for the 2022 Pavement Overlay and Slurry Program.
• Adopted resolutions for summer recess authority, COVID-19 planning extension, and a mitigated negative declaration for a wastewater project.

City Council Meeting

The City Council introduced a comprehensive amendment to the Mobile Home Rent Stabilization Ordinance, dissolving the Rent Adjustment Commission and appointing the Planning Commission to serve in its capacity. The council also approved the annual levy for Landscape and Lighting Assessment District No. 79-2, adopted the 2020 Urban Water Management Plan, and approved new executive manager compensation. All votes were 5-0 except the executive compensation, which passed 4-1.

• Introduced ordinance amending Mobile Home Rent Stabilization (MCA 2021-70174), 1st reading (5-0)
• Adopted resolution dissolving Rent Adjustment Commission, appointing Planning Commission (Res. 2021-033) (5-0)
• Adopted resolution establishing capital improvements list for mobile home parks (Res. 2021-034) (5-0)
• Approved Engineer's Report and annual levy for Landscape and Lighting Assessment District No. 79-2 FY 2021-22 (Res. 2021-035, 2021-036) (5-0)
• Adopted 2020 Urban Water Management Plan, Water Shortage Contingency Plan, and addendum (Res. 2021-037) (5-0)
• Adopted comprehensive benefits and compensation for executive managers (Res. 2021-038) (4-1, McNamee opposed)
• Approved consent calendar including $943,700 Hill Canyon Digester No. 1 contract and $657,700 Clarifier No. 3 contract (5-0)
• Approved Modern Parking, Inc. amendment for pandemic monitoring, $64,100 (5-0)

Traffic and Transportation Advisory Commission Meeting

The Commission will review a proposal to install roadway striping on Bridgegate Street between Westlake Boulevard and Valecroft Avenue. This action is being considered due to resident reports of excessive speed and pedestrian safety concerns. The Commission will also discuss whether future meetings should remain virtual or return to City Hall.

• Bridgegate Street road striping proposal
• Local Road Safety Plan (LRSP, MI 2598)
• Lawrence Drive at Teller Road intersection improvements status report

City Council Meeting

The City Council adopted the FY 2021-2022 and FY 2022-2023 Operating and Capital Improvement Program Budgets, including updated financial policies and authorization for the City Manager to carry over funds between fiscal years. The motion carried 5-0. The Council also approved $100,000 in Social Services Endowment Fund grants and authorized the City Manager to execute agreements with grantees, also by a 5-0 vote.

• Adopted FY 2021-22 and FY 2022-23 Operating and Capital Improvement Program Budgets and financial policies (Res. No. 2021-023), 5-0
• Approved $100,000 in Social Services Endowment Fund grants and authorized City Manager to execute agreements, 5-0
• Approved Consent Calendar items A-K, including contracts and expenditures, 5-0
• Ratified demands for May 26 and June 2, 2021, and approved demands for June 9 and June 16, 2021
• Approved minutes of May 18 and May 25, 2021 meetings
• Confirmed Council on Aging representatives to Ventura County Area Agency on Aging Advisory Council
• Approved legal research service contract with West Publishing Corp. (not-to-exceed $127,659.40)
• Approved Chamber of Commerce services agreement ($120,000 per year for two years)

Planning Commission

The Thousand Oaks Planning Commission approved Oak Tree Permit 2020-70547 for property at 44014 Cresthaven Drive, allowing the applicant to proceed with work subject to conditions in the staff report. The vote was unanimous (5-0). No other substantive decisions were made; the consent calendar (approving prior minutes) was also approved 5-0.

• Approved Oak Tree Permit 2020-70547 for 44014 Cresthaven Drive (5-0)
• Approved minutes of April 26, 2021 Planning Commission meeting (5-0)

City Council Meeting

The City Council held a study session on the Draft Preferred Land Use Map for the General Plan Update and approved several motions adjusting land use designations in specific areas, including Westlake, Village Centers, East Thousand Oaks Boulevard, Moorpark Road, and Rancho Conejo. The council also approved the consent calendar, which included various expenditure approvals and agreements. No public hearings were held.

• Approved Westlake and East End land use changes, reducing Commercial Town to Commercial Neighborhood south of Westlake Hills and at Thousand Oaks/ Westlake intersection (5-0)
• Approved Village Centers Mixed-Use Low designations for #4 and #6, and added #5 for further analysis (5-0)
• Approved East Thousand Oaks Boulevard and Downtown Mixed-Use Medium reduced to Mixed-Use Low (4-1)
• Approved Moorpark Road and West Thousand Oaks Boulevard Mixed-Use Medium reduced to Mixed-Use Low (5-0)
• Approved Rancho Conejo (North of 101) Commercial Regional reduced to Commercial Town and Mixed-Use Medium to Low (5-0)
• Approved Rancho Conejo (South of 101) Commercial Regional reduced to Commercial Town north of 101 (3-2)
• Approved Consent Calendar with 11 items including expenditures for landscape/lighting, transit, utility undergrounding, hazardous waste, flood mitigation, emergency management, and CNG fuel (5-0)

City Council Meeting

The City Council held a study session on the Draft Preferred Land Use Map for the General Plan Update (GPA 2019-70760) but took no action on the map itself. After hearing extensive public comment, the council voted unanimously to continue the matter and adjourn the special meeting to Tuesday, May 25, 2021, at 6 p.m. The meeting was extended past 11 p.m. by a 5-0 vote.

• Motion to continue meeting past 11:00 p.m. carried 5-0
• Motion to continue General Plan land use map discussion to May 25, 2021, carried 5-0

COSCA Board Meeting

The Conejo Open Space Conservation Agency board approved the appointment of seven members to the Conejo Open Space Trails Action Committee (COSTAC) and approved the minutes from February and March meetings with a minor amendment. No other substantive decisions were made; the meeting included informational updates on fire safety, bridge construction, and volunteer activities.

• Approved COSTAC appointments: Carl Kolvenbach, Tom Becker, David Filgas as members; Doug Baker, Susan Baukus, Chris Layton, Trevor Pereira as alternates (5-0)
• Approved minutes of February 10, 2021 and March 10, 2021 meetings as amended (5-0)

City Council Meeting

The City Council approved the FY 2021-22 Community Development Block Grant (CDBG) Action Plan totaling $573,100 for submission to HUD, and authorized the City Manager to adjust allocations if HUD revises the grant amount. The council also received the proposed FY 2021-22 and FY 2022-23 operating budget and scheduled a public hearing for June 8, 2021, to review and adopt the budget. All consent calendar items, including the Wendy Drive Pedestrian Crossing project, were approved unanimously.

• Approved FY 2021-22 CDBG Action Plan totaling $573,100 (5-0)
• Scheduled public hearing for FY 2021-22 and FY 2022-23 Operating and CIP Budget on June 8, 2021 (5-0)
• Approved consent calendar including Wendy Drive Pedestrian Crossing at Charlotte Street (5-0)
• Approved $250,000 agreement with Park Consulting Group for EnerGov project management (5-0)
• Approved sale of 2.47-acre Hill Canyon Road parcel to Camrosa Water District for $217,000 (5-0)
• Adopted resolution for 2021 Transit Public Transportation Agency Safety Plan (5-0)
• Adopted resolution for Los Robles Desalter Project grant application (5-0)
• Adopted resolution for additional TDA funding of $1,023,180 (5-0)

City Council Meeting

The City Council unanimously approved the 2021 Citywide User Fees, Traffic Development Impact Fees, and Police Facilities Development Fee. It also initiated General Plan amendments to allocate Measure E housing units for projects at 2150 West Hillcrest Drive (Amgen) and 86 Long Court, with the latter passing 3-2. The consent calendar was approved, including a $444,500 concrete replacement and sidewalk repair contract.

• Adopted 2021 User Fees, Traffic Development Impact Fees, and Police Facilities Development Fee (5-0)
• Initiated General Plan amendment to allocate 246 Measure E units at 2150 West Hillcrest Drive (5-0)
• Initiated General Plan amendment to allocate 55 Measure E units at 86 Long Court (3-2)
• Approved consent calendar, including $444,500 concrete replacement and sidewalk repair contract (5-0)
• Approved $319,866.86 legislative management software agreement with PrimeGov
• Approved $1,014,973 CMAQ grant for sidewalk and bike lane projects
• Approved $366,826 for Hill Canyon Treatment Plant Fats, Oils and Grease Facility Improvements
• Authorized initiation of litigation in closed session

Planning Commission

The Planning Commission held a lengthy public hearing on the Preferred Land Use Map for the Thousand Oaks 2045 General Plan, hearing from numerous speakers and receiving 43 written comments. The Commission made several recommendations to the City Council, including reinstating Village Centers, adjusting mixed-use designations at specific properties, and approving the overall Land Use Map as amended. The final motion to approve the map passed 4-1, with Commissioner Newman dissenting.

• Approved consent calendar including April 12, 2021 minutes (5-0)
• Recommended City Council reinstate Village Centers as an area of change (5-0)
• Recommended City Council swap mixed-use low from Promenade to GTE/Baxter/Verizon property (5-0)
• Recommended City Council keep area west of Westlake Blvd, south of Thousand Oaks Blvd as commercial only (5-0)
• Recommended City Council designate properties on either side of Westlake Blvd as Commercial Town (5-0)
• Recommended City Council keep Thousand Oaks Boulevard Specific Plan as proposed (3-0, 2 abstentions)
• Recommended City Council change Janss Marketplace and The Oaks Mall to mixed-use medium (5-0)
• Approved Land Use Map for Thousand Oaks 2045 General Plan as discussed (4-1)

Traffic & Transportation Advisory Commission Meeting

The commission will review traffic concerns on Montgomery Road between Janss Road and Avenida de las Flores. They will also consider action regarding intersection control measures at Lawrence Drive and Teller Road.

• Montgomery Road traffic volume and speed report
• Lawrence Drive and Teller road intersection control measures
• Wendy Drive pedestrian crossing at Charlotte Street project update
• Flashing Yellow Arrow operation retrofit status

The Traffic and Transportation Advisory Commission voted 4-0 to recommend approval of the final design concept for intersection control measures at Lawrence Drive and Teller Road, and to request City Council authorization to advertise the project for construction bids. The commission also voted 4-0 to cancel its May 19, 2021 meeting due to a conflict with the annual Ride of Silence. No other substantive decisions were made; the meeting included informational reports and updates on prior recommendations.

• Approved final design concept for Lawrence Drive/Teller Road intersection control measures (4-0)
• Requested City Council authorization to advertise Lawrence Drive/Teller Road project for construction bids (4-0)
• Cancelled May 19, 2021 meeting due to Ride of Silence conflict (4-0)

City Council Meeting

The City Council met in a special closed session to discuss anticipated litigation with G.I. Industries dba Waste Management over an alleged Brown Act violation and existing litigation. No public comments were made, and no decisions were announced. The meeting adjourned after the closed session.

• Held closed session on anticipated litigation with Waste Management
• Held closed session on existing litigation with Waste Management

City Council Meeting

The City Council approved two ordinances and a resolution: one to collect residential wastewater service charges on the county tax roll for FY 2021-22, and another granting a public franchise to California American Water Company. Both passed unanimously 5-0. The council also scheduled a June 8 public hearing for the FY 2021-22 and FY 2022-23 budget.

• Approved wastewater service charge collection on county tax roll (5-0)
• Introduced ordinance amending wastewater billing regulations (5-0)
• Granted public franchise to California American Water Company (5-0)
• Scheduled June 8, 2021 public hearing for budget adoption (5-0)
• Approved Mark Towne as retired annuitant hourly employee (5-0)
• Approved consent calendar items A-J, L-N (5-0)
• Approved purchase of 27 valves for HCTP Digester No. 1 (5-0)

Planning Commission

The Planning Commission approved the consent calendar and found the Capital Improvement Program for FYs 2021-22 and 2022-23 consistent with the General Plan. The public hearing for Special Use Permit 2020-70327 at 2382 Townsgate Road was continued to a date uncertain, with new plans to be submitted and evaluated. No other substantive decisions were made.

• Approved consent calendar including March 29, 2021 minutes (5-0)
• Found CIP FYs 2021-22 and 2022-23 consistent with General Plan (5-0)
• Continued SUP 2020-70327 hearing to date uncertain (5-0)

City Council Meeting

At a special meeting, the City Council approved the Citywide FY 2021-2022 Top Ten Priorities, Citywide Goals for FY 2021-2022 and FY 2022-2023, and reaffirmed Council Norms, each by a 5-0 vote. The meeting included a study session with departmental updates and public comments.

• Approved Citywide FY 2021-2022 Top Ten Priorities with changes as discussed (5-0).
• Approved Citywide Goals for FY 2021-2022 & FY 2022-2023 with changes as discussed (5-0).
• Approved City Council Norms (5-0).

Planning Commission

The Thousand Oaks Planning Commission held a regular meeting on March 29, 2021, approving the consent calendar (including minutes from March 15) by a 5-0 vote. No public hearings were held. The commission received a report on the 2020 General Plan and Housing Element Annual Progress Report and discussed the General Plan Update, including land use alternatives, with public comments. No substantive decisions were made on the General Plan items.

• Approved consent calendar including March 15, 2021 minutes (5-0)

Traffic and Transportation Advisory Commission 03-17-2021

The Traffic and Transportation Advisory Commission voted 5-0 to recommend City Council approve the design and plans for a pedestrian crossing on Wendy Drive at Charlotte Street, and to delegate authority to the City Engineer for construction changes. The commission also voted 5-0 to recommend City Council approve retrofitting protected left-turn signals to Flashing Yellow Arrow (FYA) operation at up to seven intersections in 2021. The commission recognized outgoing Commissioner Tom Gregory and swore in new Commissioners Victor Hayek and Andrew Pletcher. No other substantive decisions were made; the meeting included reports and status updates.

• Approved staff recommendation for the Wendy Drive Pedestrian Crossing at Charlotte Street (MI 2033), including recommending City Council approval of the design and plans, and delegating change authority to the City Engineer (5-0).
• Approved staff recommendation to retrofit protected left-turn signals to Flashing Yellow Arrow (FYA) operation at up to seven intersections in 2021, recommending City Council approval (5-0).
• Recognized outgoing Commissioner Tom Gregory with a certificate; Commissioner Michael Rieder was absent.
• Administered the oath of office to new Commissioners Victor Hayek and Andrew Pletcher.

City Council Meeting

The City Council approved a resolution authorizing the transfer of the Rancho Potrero Community Equestrian Center and termination of the Grant R. Brimhall Library lease, along with a $480,000 budget appropriation. The council also received a study session on the Environmental Justice and Equity Element of the General Plan and set a public hearing for April 27, 2021, on user fees. The consent calendar was approved 5-0, including a $1.06 million weed abatement contract and other routine items.

• Approved resolution authorizing equestrian center transfer and library lease termination (4-0, McNamee recused)
• Approved $480,000 budget appropriation for equestrian center grants (4-0)
• Approved consent calendar including $1,059,287 weed abatement contract (5-0)
• Approved $108,800 sewer system management plan update with HDR Engineering (5-0)
• Approved $236,161.50 pump purchase for Digester No. 1 Rehabilitation (5-0)
• Approved $89,061 expenditure for weed abatement services (5-0)
• Set public hearing for April 27, 2021, on user fees and development impact fees (5-0)
• Adopted resolution setting April 13, 2021, public hearing for California American Water franchise (5-0)

Planning Commission

The Thousand Oaks Planning Commission approved two special use permits: one for GP Motorsports LLC at 2649 Townsgate Road #100 and another for Hanes 4500 Thousand Oaks LP at 4500 East Thousand Oaks Boulevard, which also included a land division and oak tree permit. The commission also reorganized, electing Commissioner Buss as Chair and Commissioner Newman as Vice Chair for 2021, and approved the January 11, 2021 meeting minutes with two abstentions. No other substantive decisions were made.

• Approved Special Use Permit 2020-70685 for GP Motorsports LLC at 2649 Townsgate Road #100, 5-0.
• Approved Special Use Permit 2020-70377, Land Division 2020-70378, and Oak Tree Permit 2020-70379 for Hanes 4500 Thousand Oaks LP at 4500 East Thousand Oaks Boulevard, 5-0.
• Elected Commissioner Buss as Chair of the Planning Commission for 2021, 5-0.
• Elected Commissioner Newman as Vice Chair of the Planning Commission for 2021, 5-0.
• Approved the January 11, 2021 meeting minutes, 3-2, with Commissioners Link and Newman abstaining.

COSCA Board Special Meeting

The Conejo Open Space Conservation Agency (COSCA) Board of Directors voted 5-0 to authorize the transfer of the 20-acre Rancho Potrero Equestrian Center (RPEC) to the Conejo Recreation and Park District (CRPD), including executing the Master Agreement, transfer deed, and lease termination agreement. The board also re-elected Rorie Skei as Chair and Doug Nickles as Vice Chair, each by 5-0 votes. A proposal to form an ad hoc committee regarding the Wildwood Park parking lot on Avenida de los Arboles was tabled by a 5-0 vote, with the board noting that a planned bridge at Hill Canyon, expected to be completed in spring 2022, may alleviate parking issues.

• Approved transfer of Rancho Potrero Equestrian Center to CRPD (5-0).
• Authorized COSCA Board Chair to execute Master Agreement and transfer deed.
• Approved lease termination agreement for RPEC.
• Re-elected Rorie Skei as COSCA Chair (5-0).
• Elected Doug Nickles as COSCA Vice Chair (5-0).
• Tabled formation of ad hoc committee for Wildwood Park parking lot (5-0).

City Council Meeting

The City Council approved a 15-year exclusive solid waste franchise agreement with Arakelian Enterprises, Inc. (Athens Services) for residential and commercial collection services, effective January 1, 2022 through December 31, 2036. The motion passed 5-0 and included findings that the award is exempt from CEQA review. No other substantive decisions were made; the rest of the meeting was procedural.

• Approved exclusive solid waste franchise agreement with Athens Services for 15 years (5-0)
• Found franchise award categorically exempt from CEQA under State Guidelines Sections 15301, 15308, and 15061(b)(3)

City Council Meeting

The City Council voted 3-2 to initiate a General Plan Amendment to change the land use designation from Industrial to High Density Residential for an 8.8-acre portion of a 42.9-acre site at 1 Baxter Way, allocate 264 dwelling units of Citywide Measure E capacity, and authorize concurrent processing of entitlements. The council also approved consent calendar items, including a $3.47M SCADA construction contract, and made commission appointments.

• Initiated General Plan Amendment for 1 Baxter Way, allocating 264 units (3-2)
• Approved consent calendar except Item 7.A (5-0)
• Approved Item 7.A: General, Utilities, Golf Course, and Theatres Demands (5-0)
• Approved SCADA upgrades project: $3,467,497 contract to CDM Constructors, Inc. (5-0)
• Approved $200,000 amendment to Hill Canyon Treatment Plant agreement (5-0)
• Approved $600,000 for library circulating materials (5-0)
• Adopted resolution revising 2021 meeting schedule (5-0)
• Approved joint CDBG grant application with Moorpark and Simi Valley (5-0)

COSCA Board Meeting

The Conejo Open Space Conservation Agency board approved a three-year weed abatement contract and authorized spending up to $250,000 from the Woolsey Fire Recovery Fund for invasive plant management and habitat restoration. The board also received the annual financial report showing a $9 million increase in net position, and discussed Wildwood parking issues without taking action.

• Approved minutes of Nov 18, 2020 as amended (5-0)
• Approved 3-year weed abatement contract (5-0)
• Authorized up to $250,000 for invasive plant removal and restoration (5-0)
• Received and filed annual financial report for FY 2019-2020
• Pulled trail easement item for Zuniga Ridge (to be addressed by City)

City Council Meeting

The City Council voted 5-0 to initiate General Plan and Specific Plan 11 amendments to change the land use designation at 2200 East Thousand Oaks Boulevard from Commercial to Commercial/Residential and allocate 228 dwelling units from citywide Measure E capacity. The council also approved a $2.7 million grant agreement with Conejo Recreation and Park District for capital improvements to the Alex Fiore Teen Center and Goebel Adult Community Center. A public hearing was set for April 13, 2021, to consider collecting residential wastewater service rates via the Ventura County secured property tax roll beginning July 1, 2021.

• Adopted Resolution 2021-003 to initiate General Plan and Specific Plan 11 amendments for 2200 E. Thousand Oaks Blvd, allocating 228 dwelling units (5-0)
• Approved $2,700,000 grant agreement with Conejo Recreation and Park District for Teen Center and Goebel Center capital improvements (5-0)
• Set April 13, 2021 as public hearing date for residential wastewater rate collection via Ventura County property tax roll (5-0)
• Approved consent calendar including demands, January 26, 2021 minutes, and on-call painting contracts (5-0)

City Council Meeting

The City Council approved an Energy Services Agreement with EDF Renewables for design, construction, and operation of a battery energy storage system and microgrid at the Hill Canyon Treatment Plant, funded through Southern California Edison's Self-Generation Incentive Program. The council also adopted a resolution to initiate a General Plan Amendment to allocate 235 dwelling units for a project at 500 East Thousand Oaks Boulevard (3-2), and approved the consent calendar, including a $4.59M sidewalk and bike lanes construction contract and purchase of two electric buses.

• Approved Energy Services Agreement with EDF Renewables for microgrid at Hill Canyon Treatment Plant (5-0)
• Adopted resolution to initiate General Plan Amendment for 235 dwelling units at 500 East Thousand Oaks Blvd (3-2)
• Approved consent calendar, including $4,588,622 construction contract for Conejo School Road/Willow Lane Sidewalk and Bike Lanes (5-0)
• Approved purchase of two electric buses for $604,174.36 (5-0)
• Approved 2021 City Councilmember Committee Assignments (5-0)
• Received and filed Thousand Oaks Alliance for the Arts update