Sunbury public meetings in 2025

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will review applications to rezone three parcels from Agricultural District (A‑1) to Planned Commercial District (PCD). The parcels are Bluestone STP in Sunbury Meadows and Peacock Drive, 142 E Granville Street, and 303 W Granville Street. The 303 W Granville Street application also seeks approval of a commercial site plan for a new gas station using the existing building design. The commission will also consider the associated development plans and staff reports.

• Rezoning Bluestone STP, Sunbury Meadows and Peacock Drive from A‑1 to PCD
• Rezoning 142 E Granville Street from A‑1 to PCD
• Rezoning 303 W Granville Street from A‑1 to PCD and approval of a commercial site plan for a gas station
• Review of major commercial site plan documents (elevations, landscape, civil plans) for 303 W Granville Street
• Review of staff report and December 2025 zoning report

Council

The Sunbury City Council will consider adopting the 2026 annual budget and wage and salary structures. The meeting also includes authorizing a tax increment financing reimbursement agreement and accepting a roadway safety action plan.

• Ordinance 2026.01: Annual Budget 2026
• Ordinance 2026.02: Adopting Wage And Salary Structures For The Fiscal Year 2026
• Ordinance 2025.36: Tax Increment Financing Reimbursement Agreement With Sunbury Development LLC
• Resolution 2025.28: Accepting Roadway Safety Action Plan
• Ordinance 2025.35: Right-Of-Way Easement

Council approved the 2026 appropriations ordinance and the 2026 wage and salary structure, both unanimously. It also approved a tax increment financing reimbursement agreement with Sunbury Development LLC and related ordinances, including a public improvement TIF fund. The Safe Streets and Roads for All plan was adopted, and several appointments were made, including Marc Long to fill a council vacancy.

• Approved 2026 appropriations ordinance (7-0)
• Approved 2026 wage and salary ordinance (7-0)
• Approved TIF reimbursement agreement with Sunbury Development LLC (7-0)
• Approved ordinance establishing municipal public improvement TIF fund (7-0)
• Adopted Safe Streets and Roads for All plan (7-0)
• Appointed Marc Long to City Council (6-0-1)
• Approved Special Event Permit Policy and Rental Policy (7-0)
• Cancelled December 31, 2025 council meeting (6-1)

Finance Committee

The Finance Committee will conduct the third reading of the 2026 Budget and the 2026 Wage & Salary Ordinance. The body will also discuss the adoption of a Cybersecurity Program and review year-to-date financial reports.

• Third reading of 2026 Budget
• Third reading of 2026 Wage & Salary Ordinance
• Cybersecurity Program Adoption
• Review of YTD income tax collections totaling $5,483,213
• Review of bank balances totaling $23,360,453.00

Council

Sunbury Council will hold a public hearing regarding the Meadows At Sunbury apartments. The body is also considering the 2026 annual budget, a wage salary ordinance, and several subdivision plat approvals.

• Public hearing for Meadows At Sunbury apartments amendment and site plan
• Ord No. 2026.01: Annual Budget 2026
• Ord No. 2025.31: JR Smith Park Bond Ordinance
• Ord No. 2025.32 and 2025.33: Final plat approvals for Eagle Creek Subdivision Section 3 and Eagle Creek Highlands Section 1
• Ord No. 2025.37: Kiwi TIF Ordinance (10 Year 75%)

The council closed the public hearing on the Meadows at Sunbury Apartments amendment with a 6‑0 vote. The November 19 minutes were approved 6‑0. Several resolutions and ordinances were adopted, including a $3.5 M bond for J.R. Smith Park, emergency plats for Eagle Creek subdivisions, and a municipal‑services resolution, all approved unanimously.

• Public hearing on Meadows at Sunbury Apartments amendment closed (6-0)
• November 19 council minutes approved (6-0)
• Resolution 2025.29 (municipal services for potential annexed land) approved (6-0)
• Ordinance 2025.31 authorizing $3.5M bond for J.R. Smith Park improvements approved (6-0)
• Ordinance 2025.32 emergency final plat for Eagle Creek Subdivision approved (6-0)
• Ordinance 2025.33 emergency final plat for Eagle Creek Highlands Subdivision approved (6-0)
• Council adjourned the meeting (6-0)

Services

The Services Committee will review updates on electric aggregation and snow and ice management. Members will discuss grant applications for school travel and active transportation plans. The meeting also covers infrastructure projects including wastewater and waterlines.

• 2026 Capital Project look ahead
• School Travel Plan and Active Transportation Plan grant applications
• Columbus Street Parking Lot update
• 2026 Street Improvement Plan
• DELCO Waterline Project on Cherry St

The Services Committee approved the minutes from the November 5 meeting by a roll‑call vote of three yeas. The committee then moved to adjourn, a motion seconded and approved unanimously. No other actions were voted on; the remainder of the session consisted of project updates.

• Approved November 5 minutes (3 yeas)
• Adjourned meeting (unanimous approval)

Parks & Recreation

The Parks and Recreation Committee will receive an update on the unfinished JR Smith Park project. It will consider pursuing Tree City USA status. The committee will also provide a monthly park update. No formal actions are listed beyond discussion.

• JR Smith Park Update (unfinished business)
• Tree City USA (new business)
• Monthly Park Update (other parks business)

The Parks and Recreation Committee approved the November 5, 2025 meeting minutes with two yeas and one abstention. The committee then adjourned the meeting unanimously. No other substantive actions were taken.

• Approved November 5, 2025 minutes (2 yeas, 1 abstention)
• Adjourned meeting (unanimous approval)

Other Meetings

The Eastern Delaware County Joint Recreation District Board approved two resolutions: one amending the Fiscal Year 2025 budget and another adopting the Fiscal Year 2026 budget. The meeting also included a preview of the district website, planned site visits for the community center project, and the appointment of board members. All actions were taken in an open virtual meeting on December 1, 2025.

• Resolution No. 2025-13 – amendment of the FY 2025 budget and appropriation of funds
• Resolution No. 2025-14 – adoption of the FY 2026 budget and appropriation of funds
• JRD website preview
• Community Center site visits
• Appointment of board members

The board approved the minutes from the November 3 and November 12 meetings. It adopted Resolution 2025-13, adjusting legal fees and reallocating $963, and approved Resolution 2025-14, the FY2026 budget of $100,000. The meeting was then adjourned.

• Approved November 3, 2025 meeting minutes (6 yeas)
• Approved November 12, 2025 special meeting minutes (6 yeas)
• Approved Resolution 2025-13 budget amendment (all yeas)
• Approved Resolution 2025-14 FY2026 budget of $100,000 (all yeas)
• Adjourned meeting (6-0)

Planning & Zoning Commission

The Planning & Zoning Commission will review a rezoning application for the Bluestone STP parcel, which includes Sunbury Meadows and Peacock Drive, seeking to change the land from Agricultural District (A‑1) to Planned Commercial District (PCD) and to approve the associated development plan. The commission will also consider a major commercial site plan for a gas station at parcel #41713402005000 within the Kintner Commercial development. In addition, the commission will approve the minutes from the September 22 and October 27, 2025 meetings.

• Rezoning of Bluestone STP (Sunbury Meadows & Peacock Drive) from A‑1 to PCD
• Approval of the Bluestone STP planned development plan
• Approval of major commercial site plan for Bell Stores gas station on parcel #41713402005000 in Kintner Commercial
• Approval of meeting minutes from 2025‑09‑22
• Approval of meeting minutes from 2025‑10‑27

Finance Committee

The Sunbury Finance Committee will conduct a first‑reading review of the 2026 budget and consider a proposed 2026 Wage & Salary Ordinance. It will also discuss the quarterly investment review, a potential cybersecurity agreement, and provide an update on RITA mailings and postcards. Additional items include year‑to‑date tax revenue reports and a bank‑to‑book reconciliation.

• 2026 Budget Review (first reading)
• 2026 Wage & Salary Ordinance
• Quarterly Investment Review
• Cybersecurity agreement (discussion)
• RITA Mailings/Postcards update

The committee approved the October 15, 2025 meeting minutes by unanimous vote. The committee reviewed the 2026 budget, proposed staffing positions, a cybersecurity vendor recommendation, and RITA tax‑mailer outreach, but no formal actions were taken on those items. The meeting was then adjourned.

• Approved Oct 15, 2025 minutes (unanimous)

Council

The Sunbury City Council will vote on the Annual Budget for fiscal year 2026. It will also discuss a draft Wage and Salary Ordinance, adopt a Roadway Safety Action Plan, and consider several development-related actions including a TIF ordinance for Cutler, a bond ordinance for JR Smith Park, final plat approvals for Eagle Creek subdivisions, and an easement from Sunbury Development LLC. Additional agenda items include updates to the Special Event Permit and Rental policies.

• ORD 2026.01 – Adoption of the 2026 Annual Budget
• ORD 2025.31 – JR Smith Park Bond Ordinance
• ORD 2025.30 – Cutler Tax Increment Financing (TIF) Ordinance
• ORD 2025.32 – Final Plat Approval for Eagle Creek Subdivision Phase 3
• ORD 2025.34 – Easement from Sunbury Development LLC

The council approved Ordinance No. 2025.30, an emergency ordinance, with a unanimous 7‑0 vote. It gave a second reading to Ordinance No. 2025.31 authorizing up to $3,500,000 in bonds to fund improvements at JR Smith Park. Additional actions included first and second readings of several other ordinances and the first reading of Resolution No. 2025.28 concerning a roadway safety action plan.

• Approved Ordinance 2025.30 (emergency) – 7-0 vote
• First reading of Resolution 2025.28 – Roadway Safety Action Plan
• Second reading of Ordinance 2025.31 – $3.5M bonds for JR Smith Park
• Second reading of Ordinance 2025.32 – Final plat for Eagle Creek Subdivision Section 3
• Second reading of Ordinance 2025.33 – Final plat for Eagle Creek Highlands Subdivision Section 1
• First reading of Ordinance 2025.34 – Right‑of‑way easement from Sunbury Development LLC
• First reading of Ordinance 2026.01 – Approve FY 2026 city expenses
• First reading of Ordinance 2026.02 – Adopt FY 2026 wage and salary structures

Events and Commemoration Committee

The committee is meeting to discuss unfinished business regarding city event policies and memorials. The session includes reviews of the Special Event Permit Policy and the Community Partners Program draft.

• Special Event Permit Policy, Application and Supporting Documents
• Community Partners Program Draft
• Patriots Memorial Update

The committee approved the October 20, 2025 meeting minutes unanimously. It reached consensus to move forward with Option 2, the upright granite design, for the America 250/Veterans Memorial Monument. Members expressed a clear preference for locating the monument at Evening Street Park. The meeting was adjourned unanimously.

• Approved October 20, 2025 meeting minutes (3 yeas)
• Decided to move forward with Option 2 design for America 250/Veterans Memorial Monument (consensus)
• Preferred Evening Street Park as monument location (consensus)
• Adjourned meeting (unanimous yeas)

Other Meetings

The Sunbury Personnel Board of Appeals will hold a meeting to consider an eligibility list for the Service Department. The agenda includes a roll call and the approval of minutes from the previous meeting.

• Approval of June 30, 2025 meeting minutes
• Consideration of Service Department eligibility list

The board approved the June 30, 2025 meeting minutes with two yeas. It then approved the eligibility list for the Service Department Maintenance Worker I/II position, with all members voting yes. Hiring will proceed from the top of that list. The meeting was adjourned unanimously.

• Approved June 30, 2025 minutes (2 yeas)
• Approved Service Department eligibility list (all yeas)
• Adjourned meeting (unanimous)

Other Meetings

The Eastern Delaware County Joint Recreation District held a special meeting on November 12, 2025. No substantive actions or proposals were decided. The meeting was adjourned by a 6‑0 vote.

• Adjourned meeting (6-0)

Council

Sunbury Council will review several ordinances regarding land use and infrastructure. The meeting includes discussions on a park bond, a TIF ordinance, and a rezoning request.

• ORD NO. 2025.31: JR Smith Park Bond Ordinance
• ORD NO. 2025.29: Rezoning of 142 E. Granville Street
• ORD NO. 2025.30: Cutler TIF Ordinance
• Final plat approvals for Eagle Creek Subdivision Section 3, Eagle Creek Highlands Section 1, and Kintner Crossing Section 1
• RES 2025.27: OPWC Application

The Sunbury City Council approved a rezoning of approximately 1.410 acres at 142 East Granville Street from industrial to commercial (C‑2). It also authorized the City Administrator to apply for Ohio Public Works Commission funding for the 2026 street improvement project. Several contracts and engagements were approved, including a Baker Tilly services agreement and an opioid settlement agreement. The council adopted an emergency ordinance for the Kintner Crossing Phase 1 plat and entered and exited executive session.

• Approved rezoning of ~1.410 acres at 142 East Granville Street to commercial (C2) – vote 6-0
• Approved Resolution 2025.27 authorizing admin to apply for state capital improvement program – vote 6-0
• Approved Baker Tilly Engagement – Masters Services Agreement – vote 6-0
• Approved Roetzel & Andress Engagement – Opioid Settlements – vote 6-0
• Approved Kinslow Glow League after‑hour park usage – vote 6-0
• Approved Ordinance 2025.34 for final plat of Kintner Crossing Phase 1 (emergency) – vote 5-0-1 (abstain)
• Approved entry into Executive Session – vote 6-0
• Approved exit from Executive Session – vote 6-0

Services

The Services Committee will receive updates on the SS4A study priorities, review the 2026 SIP design and OPWC application for the Cherry Street and Morning Street curve and intersection improvement, and hear an overview of Kintner Crossing construction. Additional items include updates on the 2025 Street Improvement Plan and Columbus Street parking, the wastewater treatment plant expansion, and a look‑ahead on the Capital Improvement Program development and snow/ice plans for 2026.

• 2026 SIP design and OPWC application for Cherry St @ Morning St curve & intersection improvement
• Kintner Crossing construction overview
• 2025 Street Improvement Plan & Columbus St parking update
• Wastewater Treatment Plant expansion update
• Look ahead: Capital Improvement Program development progress for 2026

The Services Committee approved the minutes from the October 1, 2025 meeting after a motion by Damin Cappel and a second by John Grumney; the motion passed with all yeas. The committee then adjourned the meeting after a motion by Cappel, seconded by Mayor Joe St. John, which also passed unanimously.

• Approved October 1, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to review updates on the JR Smith Park bid package and Old Orchard Park. The body will also discuss the Christmas on the Square event and a rental policy and agreement for the Town Hall and Shelter House.

• JR Smith Park Bid Package Update
• Old Orchard Park discussion
• Christmas on the Square
• Town Hall and Shelter House Rental Policy and Application and Rental Agreement

The Parks and Recreation Committee approved the October 1, 2025 meeting minutes with two yeas and one abstention. It gave formal approval to the Christmas on the Square 2025 special event application. Updates on the J.R. Smith Park project, Old Orchard Park, and the Town Hall rental policy were discussed but not decided.

• Approved October 1, 2025 minutes (2 yeas, 1 abstention)
• Approved Christmas on the Square 2025 event (formal approval, no vote recorded)

Other Meetings

The Sunbury City Council will review several documents, including the October 31, 2025 expenditures and the preliminary 2026 budget proposal. A PowerPoint presentation from Pizzuti Solutions will be shown. Market analysis and current development maps will be examined. No specific decisions are listed in the agenda.

• Review of 2025 Expenditures – October 31, 2025
• Presentation: Pizzuti Solutions – Power Point (11.03.2025)
• Discussion of 2026 Preliminary Budget – V2
• Review of EDCJRD Market Analysis Maps
• Review of Current Projects Development Maps

The board voted to approve the October 6, 2025 meeting minutes with five yeas and one abstention. A motion to adjourn the November 3 meeting was approved unanimously, 6‑0. No other substantive actions were decided.

• Approved October 6, 2025 minutes (5 yeas, 1 abstain)
• Approved motion to adjourn meeting (6-0)

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will review several items including a rezoning request for SA Group LLC, final plats for Eagle Creek and Kintner Crossing, and an amendment to the Meadows At Sunbury Apartments. The meeting will also include a preliminary presentation for a Kroger infill plaza and a discussion regarding a mural.

• Rezoning request for Parcel #41713101007004, SA Group LLC
• Final Plat for Eagle Creek Highlands Section 1
• Final Plat for Eagle Creek Section 3
• Final Plat for Kintner Crossing Section 1
• Amendment to Meadows At Sunbury Apartments

The Planning & Zoning Commission approved the rezoning of Parcel #41713101007004 from Unzoned to C‑2 Commercial District, allowing a Foundations Health assisted‑living facility. It also approved final plats for the Eagle Creek Highlands, Eagle Creek Section 3, and Kintner Crossing developments, and approved an amendment to replace an 8‑foot fence at Meadows at Sunbury with landscaped mounds. Additional actions included supporting the Kroger Infill Plaza concept pending revisions and allowing a mural at Great Beginnings to proceed while city policy is developed.

• Approved rezoning of Parcel #41713101007004 to C‑2 Commercial (all yeas)
• Approved final plat for Eagle Creek Highlands Section 1 and Eagle Creek Section 3 (all yeas)
• Approved final plat for Kintner Crossing Section 1 (all yeas)
• Approved amendment to Meadows at Sunbury Apartment: replace fence with landscaped mound (all yeas)
• Requested updated parking count compliance and lighting study for Kroger Infill Plaza concept (all yeas)
• Allowed Great Beginnings mural to proceed; commission will develop mural policy (all yeas)

Events and Commemoration Committee

The Events and Commemorations Committee will review and approve the minutes from the August 19, 2025 meeting. It will follow up on the Decision Making Matrix, consider a Special Event Permit Policy and its application, and examine a Supplemental Power Request Form. New business includes planning for Christmas on the Square 2025 and an update from the America 250 Ohio Work Group.

• Approval of August 19, 2025 meeting minutes
• Decision Making Matrix follow‑up
• Special Event Permit Policy and application review
• Supplemental Power Request Form discussion
• Christmas on the Square 2025 planning

The committee approved the September 16, 2025 meeting minutes. It accepted the Christmas on the Square 2025 special event permit, designating it a pre‑approved annual event that requires no further Council action. Updates to the Special Event Permit Policy and the draft Community Partners Program were discussed and will be forwarded to City Council and the Finance Committee, respectively, for further review.

• Approved September 16, 2025 meeting minutes (2 yeas)
• Approved Christmas on the Square 2025 event as pre‑approved annual event
• Motion to adjourn passed (unanimous yeas)

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will consider two variance applications. One seeks a rear‑yard setback variance for a dwelling at 286 Prairie Run Drive. The other requests a building setback reduction from 75 feet to 10 feet and a corner‑lot fence variance for 100 North Street.

• Variance request – 286 Prairie Run Drive: rear yard setback variance
• Variance request – 100 North Street: building setback reduction from 75 ft to 10 ft
• Variance request – 100 North Street: corner lot fence variance

Council

The Sunbury Council will consider approving design services for the SR 37 widening project and new parking restrictions at the City Municipal Building. The agenda also includes a rezoning request for 142 E. Granville and a Cutler Tax Increment Financing (TIF) ordinance.

• Approving American Structurepoint design services for SR 37 widening
• New parking restrictions at the City Municipal Building
• Rezoning request for 142 E. Granville Street
• Cutler Tax Increment Financing (TIF) ordinance

The council approved a resolution to hire American Structurepoint Inc. for preliminary design services on the SR 37 road widening and pedestrian bridge project (7‑0). An ordinance creating parking restrictions for the municipal lot at 9 East Granville Street was adopted as an emergency measure (7‑0). The council also voted to cancel the October 29, 2025 meeting (7‑0). Earlier, the October 1, 2025 meeting minutes were approved with six yeas and one abstention.

• Approved October 1, 2025 meeting minutes (6 yeas, 1 abstention)
• Approved Resolution 2025.26 hiring American Structurepoint Inc. for SR 37 design (7‑0)
• Approved Ordinance 2025.28 establishing parking restrictions at 9 East Granville St (7‑0)
• Declared emergency for Ordinance 2025.28 (7‑0)
• Cancelled October 29, 2025 council meeting (7‑0)
• Adjourned council meeting (7 yeas)

Finance Committee

The Sunbury Finance Committee will discuss the 2024 GAAP financial statements and a draft of the 2026 budget. It will also review year‑to‑date comparison reports, tax revenue totals for 2021‑2025, and a bank‑to‑book reconciliation with September check register details. Variances and outstanding checks are noted and can be provided on request.

• 2024 GAAP Financial Statements
• 2026 Budget DRAFT
• Year‑to‑date Comparison Reports
• Bank‑to‑book reconciliation & September check register
• Presentation of tax revenue totals and bank balances (e.g., $22,038,932.71 total bank balance)

The Finance Committee approved the September 17, 2025 meeting minutes. The committee reviewed the 2024 GAAP financial report and the second draft of the 2026 budget, but no approvals or changes were made to those items. The meeting was then adjourned.

• Approved September 17, 2025 minutes (all yeas)
• Approved adjournment (all yeas)

Other Meetings

The Eastern Delaware County Joint Recreation District will hold a general meeting on October 6, 2025. The agenda includes a document review section, though no specific agenda items are listed in the provided text.

• Review of meeting documents
• General meeting notice issued

The board approved the meeting minutes with four yeas and one abstention. It amended the preliminary 2026 budget, raising it to $100,000 and adding $5,000 for consulting services, passing unanimously. The meeting was then adjourned with a 5‑0 vote.

• Approved minutes (4 yeas, 1 abstention)
• Amended 2026 budget to $100,000, adding $5,000 consulting (unanimous yeas)
• Adjourned meeting (5-0)

Council

The council approved the September 17, 2025 meeting minutes with a 5‑yea vote. It accepted a proclamation designating October 2025 as Breast Cancer Awareness Month. The council then moved to adjourn, which passed unanimously. No other ordinances or resolutions were finalized during this meeting.

• Approved September 17, 2025 meeting minutes (5 yeas)
• Proclaimed October 2025 Breast Cancer Awareness Month (no vote recorded)
• Motion to adjourn passed (5 yeas)

Services

The Services Committee will discuss design for 2026 street improvements and grant applications for signal upgrades. The meeting also includes updates on the wastewater treatment plant expansion and sewer lining.

• 2026 Street Improvement Design for Vernon Street and N. Miller Drive @ Cherry Street
• OPWC grant funding direction
• Rural and Tribal Grant Application for signal upgrades
• Wastewater Treatment Plant Expansion update
• Cheshire Ditch Sewer Lining update

The Services Committee approved the minutes from the August 6, 2025 meeting. It supported moving forward with detailed design and cost estimates for Vernon Street repairs and drainage upgrades. The committee also agreed to explore pricing for a mountable curb and future widening of State Route 37. The meeting was then adjourned unanimously.

• Approved August 6, 2025 Committee minutes (unanimous)
• Supported detailed design and cost estimates for Vernon Street improvements
• Agreed to explore pricing for a mountable curb and future widening of State Route 37
• Moved to adjourn the meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will review the design and financing for the proposed JR Smith Park. The meeting will also include the regular monthly park update. No other items are scheduled for decision.

• JR Smith Park – design and financing discussion
• Monthly park update
• Approval of September 3, 2025 meeting minutes

The Parks and Recreation Committee approved the September 3, 2025 meeting minutes after a motion and second. No other substantive actions were voted on. The committee then adjourned the meeting by unanimous vote.

• Approved September 3, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will consider an amendment to the Meadows At Sunbury Apartments landscape plan and a rezoning request for a commercial property. The body will also discuss preliminary site plans for a new UDF gas station and a Bell Stores gas station.

• Amendment to Meadows At Sunbury Apartments landscape plan
• Rezoning of parcel #41713101007004 to Commercial District (C-2)
• Preliminary site plan for UDF gas station at Granville and SR3
• Preliminary site plan for Bell Stores gas station in Kintner Commercial District
• Approval of August 25, 2025 meeting minutes

The Planning & Zoning Commission approved the minutes from the August 25, 2025 meeting with six yeas. The amendment for the Meadows at Sunbury Apartments was tabled for further review. The commission also agreed that staff will distribute meeting materials at least one week before future meetings. The meeting was adjourned by unanimous consent.

• Approved August 25, 2025 minutes (6 yeas)
• Tabled Meadows at Sunbury Apartments amendment
• Staff will distribute meeting materials at least one week in advance
• Motion to adjourn passed (all yeas)

Council

The Sunbury City Council will review the Police Report, the Administrator's Report (including a Young Makers and Family Market Day attachment), and the Engineers Report. The council will certify the annual budget rates and amounts under Resolution 2025.24. The council will also consider Ordinance No. 2025.27 to accept the annexation of Sunbury 37.

• Review Police Report
• Review Administrator's Report with Young Makers and Family Market Day attachment
• Review Engineers Report
• Certify annual budget rates and amounts (Resolution 2025.24)
• Consider Ordinance No. 2025.27 to accept Sunbury 37 annexation

The Sunbury City Council approved an emergency ordinance to annex approximately 50.885 acres of land in Trenton Township. The council also approved a temporary road closure on North Miller Drive for the Big Nut Strut event and authorized a $1,366.00 tax refund to Darren Moore. Additionally, the council adopted Resolution 2025.24 accepting budget‑determined amounts and rates.

• Approved Ordinance 2025.27 annexing 50.885+/- acres in Trenton Township (6-0)
• Approved temporary road closure of North Miller Drive for Big Nut Strut (all yeas)
• Approved $1,366.00 tax refund to Darren Moore (all yeas)
• Approved Resolution 2025.24 accepting budget‑determined amounts and rates (6-0)
• Approved suspension of the rules (6-0)

Finance Committee

The Sunbury Finance Committee will discuss several items, including a cybersecurity policy referenced in Auditor of State Bulletin 2025-007, a resident appeal before the Income Tax Board of Review, and the draft 2026 General Fund budget. They will also review year‑to‑date tax collection reports and perform a bank‑to‑book reconciliation that notes outstanding checks of $71,664.10 and payroll items of $104,732.90.

• Cybersecurity Policy – Auditor of State Bulletin 2025-007
• Income Tax Board of Review – resident appeal
• 2026 Budget Draft – General Fund
• Year‑to‑date tax collection comparison reports
• Bank reconciliation – outstanding checks $71,664.10; payroll items $104,732.90

The committee voted to approve the August 20, 2025 meeting minutes after a motion by Martin and a second by Gose, with all members voting yeas. A motion to adjourn the meeting was also passed unanimously. No other actions were decided during this session.

• Approved August 20, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Events and Commemoration Committee

The Events and Commemorations Committee will review the recap of the July 4th Sunbury Sizzle and Sounds celebration. It will follow up on the decision‑making matrix from previous meetings. The committee will also consider the proposed Big Nut Strut 5K event.

• Recap of July 4th Sunbury Sizzle and Sounds event
• Follow‑up on decision‑making matrix
• Discussion of proposed Big Nut Strut 5K race

The committee approved the August 19, 2025 meeting minutes with three yeas. It reached consensus to use Route Option 1 for the Big Nut Strut, and a special duty officer will be assigned to manage intersection traffic during the event. The meeting was then adjourned with all yeas.

• Approved meeting minutes (3 yeas)
• Approved Route Option 1 for Big Nut Strut event (consensus)
• Assigned special duty officer to manage intersection traffic during event
• Adjourned meeting (all yeas)

Other Meetings

The Eastern Delaware County Joint Recreation District will consider a resolution to amend the Fiscal Year 2025 budget and appropriate funds. The board will receive a project update on the needs assessment and market analysis. Members will also discuss planning for the 2026 budget. Routine items include approval of the August 27, 2025 meeting minutes and a public comment period.

• Resolution No. 2025-12: amend FY 2025 budget and appropriate funds
• Project update: needs assessment and market analysis
• 2026 budget planning
• Approval of August 27, 2025 meeting minutes

The board approved the meeting minutes with corrections. It then approved Resolution No. 2025-12, amending the 2025 budget by adding a $26,100 Sunbury contribution for the Pizzuti contract and reducing the insurance appropriation to $3,000. The meeting was adjourned with a 5‑0 vote.

• Approved meeting minutes with corrections (unanimous)
• Approved Resolution No. 2025-12: add $26,100 Sunbury contribution and cut insurance to $3,000 (unanimous)
• Adjourned meeting (5-0)

Services

The Sunbury Services Committee will meet on September 3, 2025, to discuss and potentially approve the final design for the E Granville (SR37) Widening Project, including Alternates 2 & 3 based on public feedback and cost estimates. The committee will also review updates on the Wastewater Treatment Plant Expansion, Street Improvement Plan, and Columbus St Parking, with a focus on upcoming capital projects and funding applications.

• E Granville (SR37) Widening Project – Final Design Discussion and contract award to American Structurepoint
• Wastewater Treatment Plant Expansion update
• Street Improvement Plan & Columbus St Parking review
• Capital Projects and Funding Applications discussion for future meetings

The Parks and Recreation Committee unanimously approved the August 6, 2025 meeting minutes. It accepted a permit for a disc‑golf fundraiser, noting no objections and confirming required safety approvals. The meeting was then adjourned unanimously. No final decision was made on the Johnny Appleseed statue placement.

• Approved August 6, 2025 minutes (unanimous)
• Accepted disc‑golf fundraiser permit (no objections)
• Adjourned meeting (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee will approve minutes from August 2025 and discuss a field trip to the Johnny Appleseed location, a program called Chains for Change, and a monthly park update. The committee will also review a Trails GIS Map.

• Approval of August 6, 2025, Regular Meeting Minutes
• Discussion of Johnny Appleseed Location Field Trip
• Discussion of Chains for Change program
• Review of Trails GIS Map
• Next meeting scheduled for October 1, 2025

The Parks & Recreation Committee approved the August 6, 2025 minutes with corrections by unanimous roll call. It accepted a permit for a disc‑golf fundraiser after no objections were raised. The meeting was then adjourned by a unanimous motion.

• Approved August 6, 2025 minutes (unanimous)
• Accepted disc‑golf fundraiser permit (no objections)
• Approved meeting adjournment (unanimous)

Council

The Council is meeting to review reports from the police, administrator, and engineer. The body will consider an ordinance regarding the Sunbury 37 annexation and resolutions concerning budget certifications and assessments.

• Ord No. 2025.27: Accepting Sunbury 37 Annexation
• Res No. 2025.24: Rates and Amounts Annual Budget Commission Certification
• Res No. 2025.23: LWCI Assessments

The council approved the August 20 meeting minutes (7-0). It also approved Resolution 2025.23 authorizing the finance director to submit assessment certificates (7-0) and Resolution 2025.25 appointing representatives to the Tax Incentive Review (7-0). The council conducted first and second readings of other resolutions and an annexation ordinance, but no final votes were taken on those items.

• Approved August 20 meeting minutes (7-0)
• Approved Resolution 2025.23 authorizing finance director to submit assessment certificates (7-0)
• Approved Resolution 2025.25 appointing representatives to the Tax Incentive Review (7-0)
• Conducted first reading of Resolution 2025.24 (no vote)
• Conducted second reading of Ordinance 2025.27 annexing 50.9 acres (no vote)
• Discussed plan to phase out inside property‑tax millage (no decision)
• Appointed Council member Gose as representative to the Tax Incentive Review Council (as part of Resolution 2025.25)
• Approved suspension of rules motion (7-0)

Other Meetings

The Eastern Delaware County Joint Recreation District will meet to discuss a community needs assessment and market analysis for a potential community center. The board will also address tabled insurance quotes.

• Community Needs Assessment and Market Analysis presentation by James Russell of Pizzuti Solutions
• Discussion of tabled insurance quotes
• Review of professional services agreement with Pizzuti Solutions LLC for project planning and site selection

The board approved the meeting minutes with corrections (5 yeas, 1 abstain). It then approved a contract with Pizzuti Solutions to conduct a community needs assessment for a new center (6‑0). The board also un‑tabled and accepted the Ohio Plan insurance policy (each 6‑0) and adjourned the meeting (6‑0). The next meeting will be virtual on September 15, 2025.

• Approved meeting minutes with corrections (5-0-1 abstain)
• Approved contract with Pizzuti Solutions for community center study (6-0)
• Untabled insurance discussion topic (6-0)
• Accepted Ohio Plan insurance policy (6-0)
• Adjourned meeting (6-0)

Planning & Zoning Commission

The Planning and Zoning Commission will meet to consider a rezoning application for 142 E Granville Street. The body will also review a preliminary plat for Eagle Creek Highlands Section 1.

• Rezoning application for 142 E Granville Street
• Preliminary plat for Eagle Creek Highlands Section 1

The Planning & Zoning Commission approved the rezoning of 142 East Granville Street from Industrial to C‑2 Commercial. The commission also approved the preliminary plat for Section 1 of Eagle Creek Highlands, which includes 54 lots and six public rights‑of‑way. Additionally, the commission approved the minutes from the June 23, 2025 meeting.

• Approved rezoning of 142 E Granville Street to C‑2 Commercial (all yeas)
• Approved preliminary plat for Eagle Creek Highlands Section 1 (all yeas)
• Approved June 23, 2025 meeting minutes (5 yeas)

Council

The Sunbury Council will review and likely vote on several ordinances and resolutions, including sewer assessments for specific parcels, a Tax Increment Financing (TIF) ordinance for Northport, acceptance of public improvements in Rolling Hills Section 1, and the annexation of Sunbury 37. The meeting will also include standard reports from the police, administrator, and minutes from the previous council meeting.

• RES NO. 2025.23: Sewer assessments for specific parcels
• ORD NO. 2025.25: TIF ordinance for Northport
• ORD 2025.26: Accept public improvements for Rolling Hills Section 1
• ORD 2025.27: Annexation of Sunbury 37
• Review of police report and administrator's report

The council completed a second reading and approved an ordinance annexing approximately 50.885 acres in Trenton Township. It also approved a public‑improvement tax increment ordinance, a Rolling Hills subdivision improvement ordinance, and a Labor Day road closure on Granville Street. Additionally, the council set the October 31 Trick‑or‑Treat schedule and adopted the August 6 meeting minutes.

• Approved Ordinance No. 2025.27 annexing ~50.885 acres in Trenton Township (second reading)
• Approved Ordinance 2025.25 establishing a municipal public‑improvement tax increment fund (7‑0)
• Approved Ordinance 2025.26 accepting public improvements for Rolling Hills subdivision (7‑0)
• Approved Labor Day road closure of Granville Street (all yeas)
• Approved Trick‑or‑Treat on Oct. 31, 2025, 6:00‑8:00 p.m. (6‑1)
• Approved August 6, 2025 regular meeting minutes (7 yeas)
• Conducted second reading of Resolution 2025.23 authorizing the director of finance to submit assessment certificates (no vote recorded)
• Approved un‑tabling and emergency designation of Ordinance 2025.25 (7‑0)

Finance Committee

The Sunbury Finance Committee meets to discuss year-to-date income tax collections, a 10% reduction scenario, and quarterly investment review. The committee also reviews bank balances, outstanding checks, and a reconciliation report for July 2025.

• Year-to-date income tax collections total $4,021,114 (23.7% increase from 2024)
• Bank balances total $21,309,152.96 with a $35,280.22 variance between bank and book balances
• 10% reduction scenarios and quarterly investment review discussed
• July 2025 check register and reconciliation report reviewed

The committee approved the July 16 minutes with a 4‑1 vote (Martin abstained). It then adjourned unanimously after reviewing a report that the city’s cash and investments total about $21.8 million and revenue is ahead of budget, but no further actions were taken on the financial reports.

• Approved July 16 minutes with corrections (vote 4-1, Martin abstained)
• Adjourned meeting (unanimous yeas)

Events and Commemoration Committee

The Events and Commemoration Committee will discuss and potentially approve a special event permit policy update and hear a presentation about the CAS Color Run. The meeting is procedural with no major decisions expected.

• Special Event Permit Policy review
• CAS Color Run presentation

The Events and Commemorations Committee approved the July 15, 2025 meeting minutes with a 2‑yea vote and one abstention. It also approved the Communities at Sunbury Color Run permit and the “Change for Change” Disc Golf Tournament permit, each with no recorded objections. The meeting was then adjourned.

• Approved July 15, 2025 minutes (2 yeas, 0 nays, 1 abstention)
• Approved Communities at Sunbury Color Run special event permit (no objections)
• Approved “Change for Change” Disc Golf Tournament permit (no objections)
• Adjourned meeting (all yeas)

Other Meetings

The Board of Trustees will hold an organizational meeting to swear in members and elect a Chairperson, Vice-Chairperson, Secretary, and Treasurer. The board will also consider resolutions regarding community development charges and property additions.

• Resolution No. 2025-1: Levying the community development charge for the Ravines at Meadow Ridge
• Resolution No. 2025-2: Accepting the declaration for Woodland Lake and adding property to the new community district
• Resolution No. 2025-3: Authorizing acceptance of financing documents for Woodland Lake roadway improvements
• Election of Board Chairperson, Vice-Chairperson, Secretary, and Treasurer

Services

The Services Committee will receive updates on the Little Walnut Creek Interceptor and an overview of the engineering project list. The body will also discuss the Wastewater Treatment Plant expansion and the 2025 Street Improvement Plan schedule.

• Little Walnut Creek Interceptor (LWCI) update
• Engineering Project List overview
• Wastewater Treatment Plant expansion
• 2025 Street Improvement Plan schedule
• Walnut Street Stabilization guardrail and fencing installation

The Sunbury Services Committee met on August 6, 2025 and approved the July 2, 2025 meeting minutes by unanimous vote. The Committee heard updates on several capital projects, including the Little Walnut Creek Interceptor Sewer and street improvements. The meeting was then adjourned by unanimous vote.

• Approved July 2, 2025 Committee minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to address ongoing maintenance and signage projects. The body will also discuss upcoming community events and resident requests regarding bike racks and trail signage.

• Kinslow Disc Golf Signs
• Standing water at Old Orchard Park
• Sunbury Sizzle and Sounds event
• Ohio-to-Erie Trail signage on E Cherry Street
• Bike racks on the Square

The Parks and Recreation Committee approved the minutes from the June 4, 2025 meeting. The committee then moved to adjourn, which was seconded and approved unanimously.

• Approved June 4, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Council

Sunbury Council will conduct a public hearing regarding an application to amend the Neighborhood Conservation Area (NCA) for Woodland Lake. The body is also considering ordinances related to appropriations and a TIF for Northport.

• Public hearing on Woodland Lake NCA application (Application-19839948-V3)
• Res No. 2025.22: Application to add property to the Woodland Lake NCA
• Ord No. 2025.25: TIF Ordinance for Northport
• Ord 2025.01.2: Second Amended Appropriations
• Res No. 2025.23: LWCI Assessments

The Sunbury City Council unanimously approved Resolution 2025.22, adding the Woodland Lake property to the Sunbury New Community Authority district. The council also approved Resolution 2025.21 for public infrastructure agreements linked to the development, and adopted Ordinance 2025.01 (second amended) to amend the 2025 annual appropriations. Additional actions included tabling Ordinance 2025.25 and conducting readings of other resolutions and ordinances.

• Approved July 30, 2025 minutes (6 yeas, 1 abstention)
• Approved Resolution 2025.21 for public infrastructure agreements (7-0)
• Approved Resolution 2025.22 to add Woodland Lake property to New Community Authority district (7-0)
• Approved Ordinance 2025.01 (second amended) amending 2025 annual appropriations (7-0)
• Tabled Ordinance 2025.25 declaring improvement tax increment (7-0)
• Conducted first reading of Resolution 2025.23 authorizing finance director to submit assessment certificates (no vote recorded)
• Conducted second reading of Ordinance 2025.26 accepting public improvements for Rolling Hills Subdivision (no vote recorded)
• Adjourned council meeting (7 yeas)

Other Meetings

The Eastern Delaware County Joint Recreation District will meet to review the 2025 budget and insurance quotes. The board will also receive a project update regarding a Request for Qualifications for a Community Needs Assessment and Market Analysis.

• Request for Qualifications for Community Needs Assessment and Market Analysis
• 2025 Budget Update
• Insurance Quotes

The board approved the meeting minutes with unanimous yeas. It voted to table further discussion of insurance options. The meeting was adjourned by a 5‑0 vote.

• Approved meeting minutes (4 yeas)
• Tabled insurance discussion (all yeas)
• Adjourned meeting (5-0)

Council

The Sunbury City Council will review several ordinances regarding tax increments and community redevelopment zones. The body is also considering budget appropriations and the acceptance of public improvements for a local development.

• Ord No. 2025.25: TIF Ordinance for Northport
• Ord No. 2025.24: CRA Zone Amendment for Woodland Lake
• Ord 2025.01.2: Second Amended Appropriations
• Ord 2025.26: Acceptance of public improvements to Rolling Hills Section 1
• Res No. 2025.18: America 250

The Sunbury City Council approved several resolutions and ordinances, all by unanimous 6‑0 votes. Highlights include a resolution supporting the Ohio Commission for the United States Semiquincentennial and a resolution appointing members to the Board of Trustees of the Sunbury New Community Authority. The council also adopted an emergency ordinance expanding the city's Community Reinvestment Area and amended the annual appropriations. An alternate city representative to the BST&G Fire Board was appointed and the meeting was adjourned.

• Approved July 16, 2025 meeting minutes (6 yeas)
• Approved Resolution No. 2025.18 supporting Ohio Semiquincentennial (6‑0)
• Approved Resolution No. 2025.20 appointing Board of Trustees members (6‑0)
• Approved emergency motion for Ordinance No. 2025.24 expanding Community Reinvestment Area (6‑0)
• Approved Ordinance No. 2025.24 expanding Community Reinvestment Area (6‑0)
• Appointed Tim Gose as alternate representative on the BST&G Fire Board
• Adjourned meeting (6 yeas)

Planning & Zoning Commission

The commission is reviewing two conditional use applications and one lot split request. The body will also review the May 29, 2025, meeting minutes and the July 2025 zoning report.

• Conditional use application for 157 S Vernon Street
• Conditional use application for 145 Rainbow Avenue
• Lot split application for 825 Kintner Parkway (Newman property, 4.213 acres)

The commission approved a conditional use for an auto service station at 157 S Vernon Street, imposing operating‑hour limits, a 12‑space paved lot, evergreen screening, and required site improvements by the end of 2025 with pavers installed by July 31 2026. It also approved a conditional use continuance for 145 Rainbow Avenue and a lot split of 4.2 acres at 825 Kintner Parkway. A motion to approve the May 26 2025 meeting minutes passed with four yeas and one abstention.

• Approved Conditional Use for 157 S Vernon St auto service station (all yeas)
• Approved Conditional Use Continuance for 145 Rainbow Ave (all yeas)
• Approved Lot Split of 4.2 acres at 825 Kintner Parkway (all yeas)
• Approved May 26 2025 meeting minutes (4 yeas, 1 abstention)

Council

The Council will discuss updates to the city charter and several development projects. The meeting includes votes on construction bids, grant acceptance for zoning updates, and tax incentive districts.

• Ord No. 2025.23: Proposed charter revisions and election timetable
• Res No. 2025.14: Bid for Municipal Building lower level renovations from Setterlin
• Res No. 2025.16: Inspection services for Columbus Street Parking Lot by Environmental Design Group
• Ord No. 2025.25: TIF ordinance for Northport
• Res No. 2025.17: Acceptance of ODOD grant for Zoning Code Update

The Sunbury City Council approved several resolutions, including a grant for zoning code updates and contracts for municipal projects. It also adopted an ordinance to place charter amendments on the November 2025 election ballot. All actions were voted on and recorded in the minutes.

• Approved July 2, 2025 meeting minutes (4 yeas, 1 abstain)
• Approved Resolution 2025.14 awarding municipal building renovation contract to Setterlin Building Co. (4-1)
• Approved Resolution 2025.16 approving construction admin and inspection services with Environmental Design Group for Columbus Street parking lot improvements (5-0)
• Approved Resolution 2025.17 accepting Ohio Development grant for zoning code updates and matching funds (5-0)
• Approved Resolution 2025.19 determining sufficiency of application to add parcels to New Community Authority district and setting a public hearing date (5-0)
• Approved Ordinance 2025.23 placing charter amendment question on the November 2025 ballot (5-0)

Finance Committee

The Finance Committee will discuss the second budget amendment for 2025, specifically regarding Joint Recreation District Appropriations. The body will also review year-to-date financial reports and bank reconciliations.

• 2025 Budget Amendment #2 regarding Joint Recreation District Appropriations
• Year-to-date income tax collections totaling $3,082,312
• Bank balance report showing a total of $21,442,609.71 as of June 30, 2025

The committee approved the June 18, 2025 minutes after a motion by Cindi Cooper and a second by Tim Gose, with a unanimous vote. The committee reviewed several appropriation amendments, including a $900,000 adjustment to the Sewer Fund and a $500,000 General Fund transfer, but no vote on those items was recorded. Mayor Joe St. John moved to adjourn, seconded by Damin Cappel, and the motion passed with all yeas.

• Approved June 18, 2025 minutes (unanimous)
• Adjourned meeting (all yeas)

Events and Commemoration Committee

The committee will review a recap of the 4th of July events and discuss a draft for a donation program.

• 4th of July recap
• Donation Program draft

The Events and Commemorations Committee approved the June 15, 2025 meeting minutes with a roll‑call vote of two yeas. The draft City‑Community Donation Program was discussed but no action was taken. The meeting was then adjourned.

• Approved June 15, 2025 meeting minutes (2 yeas)
• Adjourned meeting (all yeas)

Services

The Services Committee will discuss 2025 construction and 2026 design for street improvements. Members will review road maintenance and the status of the Wastewater Treatment Plant Expansion.

• Street Improvement Update for 2025 Construction and 2026 Design
• Road Maintenance crack seal efforts
• E Granville (SR37) Widening public meeting debrief
• Walnut Street Stabilization timeline
• Wastewater Treatment Plant Expansion

The Services Committee approved the minutes from the June 4, 2025 meeting with all yeas. The committee then adjourned the July 2, 2025 meeting by unanimous vote. No other substantive actions or decisions were taken.

• Approved June 4, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to review unfinished business regarding park signage and drainage. The body will also discuss upcoming events and resident requests for bike racks and trail signage.

• Kinslow Disc Golf Signs
• Standing water at Old Orchard Park
• Sunbury Sizzle and Sounds event
• Ohio-to-Erie Trail signage on E Cherry Street
• Bike racks on the Square

Council

Sunbury City Council will review proposed changes to the city charter and various land use ordinances. The meeting includes votes on construction bids, inspection services, and grant acceptance.

• Ord No. 2025.23: Charter Revisions 2025
• Res No. 2025.14: Lowest and best bid for Setterlin Building
• Ord No. 2025.18: Final plat approval for Price Ponds Sections 4 and 5
• Ord No. 2025.19 and 2025.24: Woodland Lake TIF Ordinance and CRA Zone Amendment
• Res No. 2025.16: Environmental Design Group for Columbus Street parking project inspection

The council voted 5‑0 to close Columbus, Granville, Cherry and Vernon Streets for the Sunbury Sizzle event on August 15‑16, 2025. It also approved two ordinances—Price Ponds subdivision plat and the Woodland Lake tax‑increment financing—each by a 5‑0 vote. Several resolutions received a second reading, and the charter‑amendment ordinance was tabled by a 5‑0 vote. The meeting was adjourned with a unanimous vote.

• Approved street closures for Sunbury Sizzle (Columbus, Granville, Cherry, Vernon) – 5‑0
• Approved Ordinance 2025.18 (final plat for Price Ponds Subdivision) – 5‑0
• Approved Ordinance 2025.19 (Woodland Lake tax‑increment financing) – 5‑0
• Conducted second reading of Resolution 2025.14 (municipal building renovations) – no vote recorded
• Conducted second reading of Resolution 2025.16 (construction admin services for Columbus St. parking lot) – no vote recorded
• Conducted second reading of Resolution 2025.17 (grant for zoning code updates) – no vote recorded
• Tabled Ordinance 2025.23 (city charter amendments) – 5‑0
• Adjourned meeting – 5 yeas

Other Meetings

The Sunbury Personnel Board of Appeals will meet to approve the minutes from May 20, 2025. The board will also review and approve the eligibility list for the Service Department.

• Approval of May 20, 2025 meeting minutes
• Review and approval of Service Department eligibility list

The board approved the minutes from the May 20, 2025 meeting with a vote of two yeas. It also approved the eligibility list for the Service Department Maintenance Worker I/II position, with the motion passing unanimously. No other substantive actions were taken.

• Approved May 20, 2025 meeting minutes (2 yeas)
• Approved Service Department eligibility list (unanimous)

Other Meetings

The Eastern Delaware County Joint Recreation District will meet to discuss a community needs assessment and market analysis. The body is scheduled to vote on a resolution adopting a conflicts of interest policy and review community profile data for Berkshire Township, Galena, and Sunbury.

• Resolution No. 2025-11: Adopting a Conflicts of Interest Policy
• Request for Qualifications for Community Needs Assessment and Market Analysis
• Review of Community Profile Data for Berkshire Township, Galena, and Sunbury

The board approved the meeting minutes with five yeas and one abstention. It adopted Conflict of Interest Policy Resolution 2025‑11 with unanimous yeas. The meeting was then adjourned by a 5‑0 vote.

• Approved meeting minutes (5 yeas, 1 abstention)
• Adopted Conflict of Interest Policy Resolution 2025‑11 (unanimous yeas)
• Adjourned meeting (5‑0)

Council

Sunbury City Council will discuss updates to the city charter and various development agreements. The meeting includes votes on infrastructure inspection services and the approval of a final plat for a residential section.

• Ord No. 2025.23: Charter Revisions 2025
• Ord No. 2025.22: Eagle Creek Section 2 Final Plat Approval
• Ord No. 2025.19: Woodland Lake TIF Ordinance
• Ord No. 2025.21: Kintner Crossing Development Agreement
• Res No. 2025.14: Accepting the lowest and best bid for Setterlin Building

The Sunbury City Council voted 6‑0 to approve a resolution authorizing an intergovernmental agreement with the Delaware Soil and Water Conservation District and also approved a resolution establishing a special revenue fund. Two ordinances—one for the Price Pond subdivision plat and another creating the Woodland Lake tax‑increment financing districts—were tabled. Council also approved a development‑agreement ordinance with Romanelli Schrock Road Investments LLC and D.R. Horton – Indiana, LLC by a 5‑0 vote with one abstention.

• Approved Resolution 2025.12 authorizing intergovernmental agreement with Delaware Soil & Water Conservation District (6‑0)
• Approved Resolution 2025.13 establishing a special revenue fund (6‑0)
• Approved Resolution 2025.15 approving construction administration and inspection services with DLZ for the 2025 Street Improvement Program (6‑0)
• Tabled Ordinance 2025.18 (final plat for Price Pond Subdivision sections 4 & 5) (remained tabled)
• Tabled Ordinance 2025.19 creating Woodland Lake tax‑increment financing incentive districts (6‑0)
• Approved Ordinance 2025.21 authorizing development agreement with Romanelli Schrock Road Investments LLC and D.R. Horton – Indiana, LLC (5‑0, Drayer abstained)

Finance Committee

The Finance Committee will conduct an annual credit card review and a budgeting presentation via Clear Gov. Members will discuss municipal building renovations and inspection services for the 2025 Street Program and Columbus Street Parking Lot. The meeting includes a review of year-to-date income tax collections and bank balances.

• Municipal Building Renovations
• Construction Administration and Inspection Services for 2025 Street Program and Columbus Street Parking Lot
• Annual credit card review
• Year-to-date income tax collections totaling $2,554,559
• Bank balance report totaling $22,303,847.79

The committee approved the April 16, 2025 minutes with seven yeas. The meeting included a credit‑card review, a demonstration of the ClearGov budgeting software, updates on municipal building renovations and upcoming inspection contracts, and a financial report covering interest income, grant activity, and tax collections. No additional motions were voted on, and the meeting was then adjourned by unanimous consent.

• Approved April 16, 2025 minutes (7 yeas)
• Approved motion to adjourn (all yeas)

Events and Commemoration Committee

The committee is meeting to review preparations for the 4th of July and the Patriots Memorial Project. Members will also discuss upcoming events including Sunbury Sizzle and Sounds and the Labor Day Market.

• 4th of July planning
• Patriots Memorial Project judge selection
• Special Event Permit and Rental updates
• Sunbury Sizzle and Sounds
• Labor Day Market and America 250 in Sunbury

The committee approved the application for the Sunbury Sizzle and Sounds Festival scheduled for August 16. It also approved the application for this year’s Labor Day Market. Both approvals were adopted without objection. Earlier, the committee approved the May 15, 2025 meeting minutes by a 2‑yea roll call.

• Approved Sunbury Sizzle and Sounds Festival application (no objections)
• Approved Labor Day Market application (no objections)
• Approved May 15, 2025 meeting minutes (2 yeas)

Other Meetings

The Board of Trustees will meet to conduct regular business and consider the adoption of a public comment policy.

• Consideration of a public comment policy

The board approved the meeting minutes and then voted to release the Request for Qualifications (RFQ) to assess a potential community center. The Public Comment Policy was adopted as amended, and Mr. Musacchio and Ms. Sobota were nominated to the RFQ review committee. The meeting was adjourned with a 4‑0 vote.

• Approved meeting minutes (unanimous yeas)
• Approved release of the Request for Qualifications (unanimous yeas)
• Adopted Public Comment Policy as amended (unanimous yeas)
• Nominated Mr. Musacchio and Ms. Sobota to RFQ Review Committee (unanimous yeas)
• Adjourned meeting (4-0)

Council

The Sunbury City Council will discuss several development agreements and plat approvals. The meeting includes votes on street improvements, budget appropriations, and proposed changes to the city charter.

• Ordinance 2025.23: Charter Revisions 2025
• Ordinance 2025.20: 2025 Street Improvement Program
• Ordinance 2025.18: Price Ponds Sections 4 and 5 Final Plat Approval
• Ordinance 2025.21: Kintner Crossing Development Agreement
• Ordinance 2025.19: Woodland Lake TIF Ordinance

The council approved the May 21 meeting minutes and authorized a revised intergovernmental agreement with the Joint Recreation District. It also approved the annual appropriations amendment, awarded the 2025 street‑improvements contract to Decker Construction, and tabled the Price Ponds subdivision ordinance. Additionally, the council conducted the first reading of a charter amendment ordinance that will appear on the November 4, 2025 ballot. The meeting was adjourned after a unanimous vote.

• Approved May 21, 2025 meeting minutes (6 yeas)
• Authorized revised intergovernmental agreement with Joint Recreation District (Resolution 2025.04.1, 6‑0)
• Tabled Ordinance 2025.18 for Price Ponds subdivision (6‑0)
• Approved amendment to 2025 Annual Appropriations (Ordinance 2025.01.1, 6‑0)
• Approved street‑improvements contract to Decker Construction (Ordinance 2025.20, 6‑0)
• Conducted first reading of charter amendment ordinance (Ordinance 2025.23, no vote recorded)
• Adjourned meeting (6 yeas)

Services

The Services Committee will meet to review bid results for the 2025 Streets Program. The body will also receive updates on the Wastewater Treatment Plant Expansion and fiber projects.

• 2025 Streets Program Bid Results
• Walnut Street Stabilization update
• Wastewater Treatment Plant Expansion update
• Fiber Projects update

The Services Committee approved the May 7, 2025 meeting minutes by unanimous consent. Members discussed the Street Improvement Program and a pending fiber‑optic installation, but no votes were taken on those items. The meeting was then adjourned unanimously.

• Approved May 7 minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to review unfinished business regarding two park locations. The body will also receive a monthly park update.

• Discussion of JR Smith Park
• Discussion of Johnny Appleseed Location
• Monthly Park Update

The Sunbury Parks and Recreation Committee met on May 7, 2025. The members approved the May 7 minutes by unanimous vote. Staff presented updates on JR Smith Park design, financing and statue site options, and gave a monthly parks report. The meeting was adjourned by unanimous consent.

• Approved May 7, 2025 meeting minutes (unanimous)
• Adopted motion to adjourn the meeting (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will meet to consider a final plat for Eagle Creek Phase 2 and a lot split for Woodland Lake. The body will also review the April 28, 2025, meeting minutes and the May 2025 zoning report.

• Final Plat for Eagle Creek Phase 2
• Lot split for Woodland Lake by Wilcox Communities
• Approval of April 28, 2025, minutes
• May 2025 Zoning Report

The commission voted to approve the final plat for Eagle Creek Phase 2, with all members voting yea. It also approved a lot split request for the Woodland Lake site owned by Wilcox Communities, again with unanimous yeas. The minutes from the April 28 meeting were approved. No other actions were taken.

• Approved final plat for Eagle Creek Phase 2 (all yeas)
• Approved lot split for Woodland Lake, Wilcox Communities (all yeas)
• Approved April 28 meeting minutes (all yeas)

Other Meetings

The Board of Trustees will meet to conduct regular business affairs. The board is scheduled to consider the adoption of a procurement policy.

• Consideration of a procurement policy

The board unanimously approved the meeting minutes with corrections. It also adopted Resolution 2025‑09, which outlines expenditure approval tiers, with all members voting yes. The meeting was then adjourned by a 5‑0 vote.

• Approved meeting minutes (all yeas)
• Adopted Resolution 2025‑09 defining expenditure tiers (all yeas)
• Adjourned meeting (5-0)

Council

Sunbury City Council will hold a public hearing regarding the Woodland Lake Tax Increment Financing (TIF) ordinance. The meeting includes votes on residential service agreements, plat approvals, and charter amendments.

• Public hearing and ordinance (ORD NO. 2025.19) for Woodland Lake TIF
• Resolution 2025.11 for Sunbury 37 LLC regarding 50.855 acres of residential services
• Ordinance 2025.18 for Price Ponds Sections 4 and 5 final plat approval
• Ordinance 2025.16 establishing no parking on Otis Street
• Charter Review Commission recommendations for charter amendments

The council approved the May 7 meeting minutes and adopted Resolution 2025.11 to set municipal services for potential annexed land. It postponed an Otis Street parking ordinance, approved the Vision Statement and Core Values, and passed several motions on Ordinance 2025.02.1 regarding wage and salary structures. The meeting was then adjourned.

• Approved May 7, 2025 regular meeting minutes (6 yeas, 1 abstention)
• Adopted Resolution 2025.11 setting municipal services for annexed land (7-0)
• Postponed Ordinance 2025.16 prohibiting parking on Otis Street indefinitely (7-0)
• Approved Vision Statement and Core Values (7-0)
• Suspended rules for Ordinance 2025.02.1 (7-0)
• Approved emergency provision for Ordinance 2025.02.1 (7-0)
• Approved Ordinance 2025.02.1 amending wage and salary structures (7-0)
• Adjourned council meeting (7-0)

Finance Committee

The Finance Committee will discuss an update to the Wage and Salary Ordinance and review quarterly investments. The body will also examine year-to-date income tax collections and bank reconciliation reports.

• Wage and Salary Ordinance update
• Year-to-date total tax revenue of $1,754,572
• Total bank balance of $21,764,034.57 as of April 30, 2025
• Quarterly Investment Review

The committee approved the April 16, 2025 minutes with a 7‑yea vote. The meeting included reports on wage‑and‑salary ordinance updates, investment holdings of $21.8 M, and revenue and expense highlights. No other formal actions were taken. The meeting was then adjourned by unanimous consent.

• Approved April 16, 2025 minutes (7 yeas)
• Adjourned meeting (unanimous yeas)

Other Meetings

The Personnel Board of Appeals will meet to conduct initial organizational business. The agenda consists of procedural items including the election of a chairperson and the establishment of meeting dates.

• Election of Chairperson
• Approval of the Rules
• Setting of meeting dates

The board voted to adopt the procedural rules as submitted, with all members voting yea. Amy Berger nominated Justin Wood as chair and the board approved the appointment unanimously. The meeting was then adjourned by a unanimous vote.

• Approved board procedural rules (unanimous vote)
• Appointed Justin Wood as chair of the Personnel Board (unanimous vote)
• Adjourned the meeting (unanimous vote)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee will discuss plans for the 4th of July/Sizzle event, the Patriots Memorial Project, and Sunbury Pride 2025. They will also consider future meeting dates and times. No votes or financial decisions are listed on the agenda.

• Discussion of 4th of July/Sizzle event
• Discussion of Patriots Memorial Project
• Discussion of Sunbury Pride 2025
• Review of April 17, 2025 meeting minutes
• Discussion regarding future meeting dates and times

The Events and Commemorations Committee approved the minutes from the April 17, 2025 meeting, receiving two votes in favor and one abstention. No other substantive actions were decided; discussions on meeting times and a veterans monument project were deferred. The meeting was then adjourned with unanimous yeas.

• Approved April 17, 2025 meeting minutes (2 yeas, 1 abstention)
• Adjourned meeting (unanimous yeas)

Charter Commission

The Sunbury Charter Review Commission will conduct a final review of the proposed charter and discuss election requirements for putting charter amendments on the ballot. The meeting also includes approval of prior minutes and public comments.

• Final review of draft charter document
• Review of election requirements for charter amendments
• Public comments opportunity
• Approval of meeting minutes

The commission approved the meeting minutes with a 5‑0 vote. It then approved the final charter revision and directed it to the City Council with a 6‑0 vote. The meeting was adjourned unanimously (6‑0). The review of election requirements was informational only.

• Approved meeting minutes (5-0)
• Approved final charter revision and forward to City Council (6-0)
• Adjourned meeting (6-0)

Council

Sunbury Council will consider several ordinances including awarding a contract for Cheshire Road lift station improvements, setting a non-sufficient funds fee, amending parking restrictions on Otis Street, approving final plats for Price Ponds Sections 4 and 5, and adopting a first amended appropriations budget. The meeting also includes approval of minutes, police report, administrator report, and engineer report.

• ORD 2025.14 – Awarding contract for Cheshire Road Lift Station Improvements (bid documents attached)
• ORD 2025.13 – Establishing a Non-Sufficient Funds fee
• ORD 2025.16 – Amending Section 351.16 of codified ordinances (no parking on Otis Street)
• ORD 2025.18 – Final plat approval for Price Ponds Sections 4 and 5
• ORD 2025.01.1 – First Amended Appropriations for the current fiscal year

The council adopted a penalty‑fee ordinance (5‑0) and awarded the Cheshire Road Lift Station contract to Righter Co. Inc., declaring an emergency (5‑0 on the emergency, 6‑0 on the ordinance). A parking restriction ordinance for Otis Street received a second reading, and the final plat for Price Ponds Subdivision Sections 4 and 5 was approved in a first reading. The meeting was adjourned with a unanimous vote.

• Approved penalty‑fee ordinance (5‑0)
• Awarded Cheshire Road Lift Station contract to Righter Co. Inc. (5‑0)
• Declared emergency for Cheshire Road Lift Station project (6‑0)
• Second reading of parking restriction ordinance for Otis Street (no vote recorded)
• First reading of final plat approval for Price Ponds Subdivision Sections 4 & 5 (no vote recorded)
• First reading of resolution authorizing intergovernmental agreement for Joint Recreation District (no vote recorded)
• Adopted minutes from April 16, 2025 meeting (5 yeas)
• Adjourned meeting (5 yeas)

Services

The Services Committee will review OPWC scoring with Verdantas, consider an intergovernmental agreement with Delaware Soil and Water Conservation District, and receive updates on the 2025 Street Program and Wastewater Treatment Plant Expansion. The committee will also approve meeting minutes from April 2.

• OPWC Scoring Review with Verdantas (Mike Miller)
• Intergovernmental Agreement with Delaware Soil and Water Conservation District
• 2025 Street Program update
• Wastewater Treatment Plant Expansion update
• Approval of April 2, 2025 meeting minutes

The Sunbury Services Committee approved the minutes from the April 2, 2025 meeting and then adjourned the May 7, 2025 meeting. The committee received updates on Ohio Public Works Commission scoring, a proposed stormwater oversight agreement with the Delaware Soil and Water Conservation District, and the 2025 Street Improvement Program bid, but no votes were taken on those items. No other substantive actions were decided.

• Approved April 2, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Parks and Recreation Committee will meet to discuss unfinished business regarding the Johnny Appleseed Statue. The agenda also includes new business concerning an Eagle Scout project and the Kinslow Marathon.

• Johnny Appleseed Statue
• Maddox Braun – Evening Street Park Eagle Scout Project
• Kinslow Marathon

The Parks and Recreation Committee approved the April 2, 2025 meeting minutes unanimously. The committee also approved the permit for the Kinslow Marathon Disc Golf Event after no objections were raised. No other substantive actions were decided at this meeting.

• Approved April 2, 2025 minutes (unanimous)
• Approved Kinslow Marathon Disc Golf Event permit (no objections)

Other Meetings

The Board of Trustees will meet to conduct regular business affairs. The board will consider the designation of a public depository and the adoption of a virtual meeting policy.

• Designation of a public depository
• Adoption of a virtual meeting policy

The board approved the meeting minutes with corrections. It adopted Resolution 2025-07 designating First Commonwealth Bank as the district’s public depository and Resolution 2025-08 establishing a virtual‑meeting policy, both passing unanimously. The meeting was then adjourned by a 6‑0 vote.

• Approved meeting minutes with corrections (unanimous)
• Approved Resolution 2025-07 designating First Commonwealth Bank as public depository (unanimous)
• Approved Resolution 2025-08 adopting a virtual meeting policy (unanimous)
• Adjourned meeting (6-0)

Planning & Zoning Commission

The Planning and Zoning Commission will meet to elect its Chair and Vice Chair and adopt rules. The body will also consider the final plats for Price Ponds Section 4 and 5.

• Election of Chair and Vice Chair
• Adoption of 2025 PZC Rules
• Final Plat for Price Ponds Section 4
• Final Plat for Price Ponds Section 5

Charter Commission

The Charter Review Commission will meet to discuss five articles of the city charter. The discussions focus on finance, taxation, contracting, elections, recall, initiative, referendum, and transitional provisions.

• Discussion of Article IX: Finance, Taxation and Contracting
• Discussion of Article X: Elections, Recall, Initiative and Referendum
• Discussion of Article XI: General Provisions
• Discussion of Article XII: Charter Review Commission
• Discussion of Article XIII: Transitional Provisions

The commission approved the meeting minutes unanimously. It voted to keep the charter's 10‑year review language unchanged, also unanimously. The meeting was then adjourned with a unanimous vote. No other substantive changes were adopted.

• Approved meeting minutes (6-0)
• Retained 10-year charter review language (6-0)
• Adjourned meeting (6-0)

Events and Commemoration Committee

The Events and Commemoration Committee will consider a special event permit for the 4th of July from BWCA, discuss planning for the 4th of July/Sizzle event, and review a new disc golf event called The Kinslow Marathon. The committee will also approve minutes from March 20.

• 4th of July special event permit (BWCA)
• The Kinslow Marathon – Disc Golf Event
• 4th of July/Sizzle planning (unfinished business)

The committee approved the March 20 meeting minutes with two yeas and one abstention. It approved the application for the Ken’s Marathon disc‑golf event. It also approved the 4th of July Parade Permit after city‑agency reviews. The meeting was then adjourned.

• Approved March 20 minutes (2 yeas, 1 abstain)
• Approved Ken’s Marathon disc‑golf event application
• Approved 4th of July Parade Permit (no objections)
• Adjourned meeting (all yeas)

Council

The Sunbury City Council will review minutes, police and administrator reports, and vote on several resolutions and ordinances. Key actions include approving a road salt cooperative purchase contract with ODOT, awarding a contract for Cheshire Road lift station improvements, and setting a non-sufficient funds fee.

• Resolution 2025.08: ODOT Road Salt Cooperative Purchase Contract 2025
• Resolution 2025.09: Fischel Downey Albrecht Contract Approval 2025
• Ordinance 2025.12: Administrator D. P. Hennessy contract
• Ordinance 2025.13: Non-Sufficient Funds Fee
• Ordinance 2025.14: Awarding contract for Cheshire Road Lift Station Improvements

The council unanimously approved several resolutions and ordinances, including a road‑salt purchase agreement with ODOT, a services contract with Fischel et al., and a one‑year extension of the city administrator’s employment. It also adopted ordinances to award the Cheshire Road lift‑station contract, permit charitable solicitations, and begin a parking restriction on Otis Street, and it cancelled the April 30 meeting.

• Approved road‑salt purchase agreement with ODOT (6‑0)
• Authorized services contract with Fischel, Downey, Albrecht & Riepenhoff LLC (6‑0)
• Extended City Administrator Daryl Hennessy’s employment for one year (6‑0)
• Awarded $383,000 contract to Righter Co. for Cheshire Road lift station (second reading)
• Authorized charitable solicitation permit (6‑0)
• Started first reading of parking restriction ordinance for Otis Street (no vote recorded)
• Consented to ODOT bridge‑fencing enhancements (6‑0)
• Cancelled the April 30, 2025 council meeting (6‑0)

Finance Committee

The Finance Committee will discuss appropriation increases and equipment purchases for the Service Department. The meeting includes a review of year-to-date income tax collections and bank balances.

• Service Department equipment purchases for snow and ice
• Service Department equipment purchases for lawn maintenance and other
• Year-to-date income tax collections totaling $1,223,471
• Bank balance report showing a total of $21,116,586.14
• Appropriation increases

The committee approved the March 19, 2025 minutes with five yeas. Members discussed upcoming appropriation adjustments and a capital equipment request, but no vote was recorded on the request. The meeting was then adjourned with unanimous yeas.

• Approved March 19 minutes (5 yeas)
• Adjourned meeting (unanimous yeas)

Charter Commission

The Charter Review Commission will consider approving March meeting minutes, review a revised work plan, and discuss potential revisions to Charter Articles VII (Departments and Personnel Systems) and VIII (Boards and Commissions). No votes on specific proposals are listed; the session is a continuation of the commission's review process.

• Review of Charter Article VII – Departments and Personnel Systems
• Review of Charter Article VIII – Boards and Commissions
• Consideration of revised 2025 work plan
• Approval of March 11, 2025 meeting minutes

The Charter Review Commission approved the meeting minutes with a 6‑0 vote. It then approved the revised charter work plan, also by a unanimous 6‑0 vote. No substantive policy changes were decided, and the meeting was adjourned unanimously.

• Approved meeting minutes (6-0)
• Approved revised charter work plan (6-0)
• Adjourned meeting (6-0)

Other Meetings

The Board of Trustees of the Eastern Delaware County Joint Recreation District will hold an organizational meeting on April 3, 2025. The agenda includes electing officers, adopting By-Laws and a public records policy, considering a budget for fiscal year 2025, authorizing insurance, and engaging legal counsel. Other routine administrative items such as a written investment policy and designation of a public depository are also on the agenda.

• Election of board officers
• Adoption of By-Laws
• Adoption of a budget for fiscal year 2025
• Authorization to acquire insurance
• Engagement of general legal counsel

The board elected Halli Watson as Chair, Greg Elliott as Treasurer, Bernie Kooi as Vice Chair, and Jody Grieger as Secretary. It approved six resolutions covering bylaws, public records policy, the FY2025 budget, insurance coverage, legal counsel, and an investment policy, each by a 5‑0 vote. The next meeting was set for May 1, 2025.

• Elected Halli Watson as Chair (5-0)
• Approved Resolution 2025-01 establishing board bylaws (5-0)
• Approved Resolution 2025-02 public records policy and retention schedule (5-0)
• Approved Resolution 2025-03 FY2025 budget and appropriations plan (5-0)
• Approved Resolution 2025-04 insurance and liability coverage (5-0)
• Approved Resolution 2025-05 legal counsel engagement with Bricker Graydon (5-0)
• Approved Resolution 2025-06 investment policy (5-0)
• Adjourned meeting (5-0)

Council

Sunbury City Council will review several contracts and administrative updates. The meeting includes discussions on waste management, road salt procurement, and a contract for lift station improvements.

• Awarding contract for Cheshire Road Lift Station Improvements (ORD 2025.14)
• DKMM Joint Solid Waste Plan 5-Year Renewal (RES 2025.07)
• ODOT Road Salt Cooperative Purchase Contract 2025 (RES 2025.08)
• Fischel Downey Albrecht Contract Approval 2025 (RES 2025.09)
• Non-Sufficient Funds Fee ordinance (ORD 2025.13)

The Sunbury City Council approved the Delaware, Knox, Marion, and Morrow Joint Solid Waste Management District five‑year plan with a 7‑0 vote. Council members also appointed Shannon Stark to the Board of Zoning Appeals. Several resolutions and ordinances received second or first readings but were not finalized. The meeting was then adjourned.

• Approved Joint Solid Waste Management District five‑year plan (7‑0)
• Appointed Shannon Stark to Board of Zoning Appeals (7 yeas)
• Second reading of Resolution 2025.08 authorizing ODOT winter salt purchase
• Second reading of Resolution 2025.09 authorizing contract with Fischel, Downey, Albrecht & Riepenhoff LLC
• Second reading of Ordinance 2025.12 extending City Administrator employment agreement
• First reading of Ordinance 2025.13 establishing penalty fee for insufficient accounts
• First reading of Ordinance 2025.14 awarding contract to Righter Co. Inc. for Cheshire Road lift station
• Motion to adjourn passed (7 yeas)

Services

The committee will discuss contractor selection for the Cheshire Lift Station, fiber right-of-way guidelines, signal modernization, and Otis Street parking. Updates will be provided on stormwater management, wastewater treatment plant expansion, and the 2025 street program.

• Cheshire Lift Station – contractor selection
• Fiber Right-of-Way Guidelines
• Signal Modernization
• Otis Street Parking
• Wastewater Treatment Plant Expansion

The Services Committee approved the minutes from the March 5, 2025 meeting by unanimous roll call. A motion to adjourn the April 2, 2025 meeting was moved by Mr. Cappel, seconded by Mayor St. John, and passed unanimously. No other actions were voted on.

• Approved March 5, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss upcoming events including the Memorial Day Market and the Jackson Preston Memorial Fishing Derby. The committee will also review a monthly park update and consider unfinished business from a previous meeting, such as a Math Walk activity.

• Discussion of Memorial Day Market
• Discussion of Jackson Preston Memorial Fishing Derby
• Review of Math Walk from previous meeting
• Monthly Park Update
• Approval of March 5, 2025 meeting minutes

The Parks and Recreation Committee approved the March 5, 2025 meeting minutes unanimously. It approved the application for the Big Walnut Music & Marching Boosters makers‑plus‑vintage market event. It also approved the Jackson Preston Memorial Fishing Derby application.

• Approved March 5, 2025 minutes (unanimous)
• Approved Big Walnut Music & Marching Boosters makers+vintage market event (no objections)
• Approved Jackson Preston Memorial Fishing Derby (no objections)

Planning & Zoning Commission

The Planning and Zoning Commission is reviewing a conditional use application for an auto service station and a preliminary plat for commercial development. The meeting also includes a request to split a residential or commercial lot on E Cherry Street.

• Conditional use application for an Auto Service Station at Cheshire Road and W Cherry Street
• Preliminary plat for Kintner Commercial including five lots and the realignment of Cheshire Road
• Lot split application for parcel #41741101027000 at 376 E Cherry Street

The commission adopted its rules and elected Mayor Joe St. John as chair and Mrs. Miller as vice chair, each by unanimous roll call. It approved the final plat for Price Ponds Phase 4 (32 homes) and Phase 5 (70 homes) with all yeas. The March 24, 2025 minutes were approved with corrections, also by all yeas. No other substantive actions were taken.

• Adopted commission rules (all yeas)
• Appointed Mayor Joe St. John as chair (all yeas)
• Appointed Mrs. Miller as vice chair (all yeas)
• Approved Price Ponds Phase 4 & 5 final plat (all yeas)
• Approved March 24, 2025 minutes with corrections (all yeas)
• Adjourned meeting (all yeas)

Council

The Sunbury City Council met for a special strategic planning retreat to discuss development, growth, housing costs, safety, city services, operations, and finances. Staff will consolidate the retreat comments and prepare additional materials for Council consideration at a future public meeting. No formal actions, approvals, or votes were taken during this meeting.

Events and Commemoration Committee

The Events and Commemoration Committee will consider unfinished business including a meeting time change and planning for the 4th of July/Sizzle event. New business items include Movies on the Square presented by the Big Walnut Civic Association and a Memorial Day Market by the Big Walnut Music and Marching Boosters. The committee will also vote on minutes from the February meeting.

• Unfinished business: Meeting time change
• Unfinished business: 4th of July/Sizzle event planning
• New business: Movies on the Square (Big Walnut Civic Association)
• New business: Memorial Day Market (Big Walnut Music and Marching Boosters)
• Approval of February 20, 2025 meeting minutes

The Events and Commemorations Committee approved the minutes from the Jan. 16, 2025 meeting. It unanimously approved the Movies on the Square, Memorial Day, and Jackson Preston Memorial Fishing Derby events. An agenda amendment to add the fishing derby was adopted, and the meeting was adjourned.

• Amended agenda to add Jackson Preston Memorial Fishing Derby (all yeas)
• Approved Jan. 16, 2025 meeting minutes (2 yeas, 1 abstention)
• Approved Movies on the Square event (unanimous)
• Approved Memorial Day Event (unanimous)
• Approved Jackson Preston Memorial Fishing Derby (unanimous)
• Adjourned meeting (all yeas)

Council

Sunbury City Council will review a zoning modification for NPA Comm Prop LLC and Local Provision LLC. The meeting includes votes on road salt contracts, legal services, and sanitary sewer work.

• Ordinance 2025.10: Zoning modification for NPA Comm Prop LLC and Local Provision LLC
• Resolution 2025.08: ODOT Road Salt Cooperative Purchase Contract 2025
• Resolution 2025.09: Fischel Downey Albrecht contract approval
• Resolution 2025.10: Fee Corp Cheshire Ditch sanitary sewer
• Resolution 2025.07: DKMM Joint Solid Waste District

Council approved a contract for Cheshire Ditch sanitary sewer cleaning and televising, and untabled and approved a development plan amendment for a commercial site at Sunbury Meadows Drive and West Granville Street. Several resolutions and an ordinance were introduced for first reading, including a solid waste plan update, a road salt purchase agreement, a legal services contract, and a one-year extension of the city administrator's employment agreement. No other substantive decisions were made.

• Approved Resolution 2025.10 authorizing Fee Corp to perform Cheshire Ditch sanitary sewer cleaning and televising (7-0)
• Untabled Ordinance 2025.10 approving NPA Commercial Property LLC and Local Provision LLC development plan amendment at Sunbury Meadows Drive and West Granville Street (7-0)
• Approved Ordinance 2025.10 as untabled (7-0)
• Approved March 5, 2025 regular meeting minutes (7-0)

Finance Committee

The Sunbury Finance Committee will consider bid opening results for two capital projects: Cheshire Road Lift Station Upgrade and Columbus Street Parking Lot. The agenda also includes a new policy on Non-Sufficient Funds Fees and an updated Solicitation Fee policy. The committee will review year-to-date financial reports, including income tax collections that show a 7% decrease compared to 2024, and bank reconciliations.

• Bid opening results for Cheshire Road Lift Station Upgrade
• Bid opening results for Columbus Street Parking Lot
• New policy on Non-Sufficient Funds Fee
• Updated Solicitation Fee policy
• Year-to-date income tax collections show $813,048 through Feb 2025, down 7% from 2024

The Sunbury Finance Committee reviewed bids for two major projects: a single $919,000 bid for the Columbus Street Parking Lot (exceeding the $767,000 estimate) and two bids for the Cheshire Road Lift Station, with Rider Company's $382,000 bid recommended. The committee also discussed a proposed $50 non-sufficient funds fee, a solicitation fee increase from $25 to $75, and a financial update. No formal votes were taken on these items; contract awards are expected at the next council meeting.

• Approved February 19, 2025 minutes (6 yeas)
• Reviewed Columbus Street Parking Lot bid: Danbert at $919,000 (single bid, over estimate)
• Reviewed Cheshire Road Lift Station bids: Rider Company $382,000 recommended over Unlimited Core Solutions $473,000
• Discussed proposed $50 non-sufficient funds fee for failed payments
• Discussed proposed solicitation fee increase from $25 to $75 per year
• Noted $300K OPWC grant not awarded; $500K ODNR and $520K Walnut Street hazard mitigation grants received
• Adjourned motion by Drayer, second by Grumney, all yeas

Planning & Zoning Commission

The Board of Zoning Appeals will consider variance requests for three different properties. The board will also review the minutes from the December 16, 2024 meeting.

• Setback variance request for 12 N. Morning Street
• Setback variance request for Kintner Commercial
• Setback variance request for BWE Training Facility

Charter Commission

The Sunbury Charter Review Commission met and discussed revisions to Articles V (Mayor) and VI (City Manager), but took no final votes on charter language. They decided to keep the Mayor's military powers, not add economic development to executive session rules, and keep no residency requirement for the City Manager. The Commission also revised the City Manager suspension/removal process to align with Loudermill case law and approved the prior meeting minutes (7-0).

• Approved March 11 meeting minutes with edits (7-0)
• Decided not to include economic development in executive session, as covered by ORC
• Decided to keep no formal residency requirement for City Manager
• Revised City Manager suspension/removal process to align with Loudermill case law
• Decided NCAs are independent and handle their own records
• Decided Assistant City Manager will not automatically serve as Acting City Manager

Council

Council will vote on a rezoning amendment for NPA Commercial Property LLC, award a residential refuse collection contract to Local Waste Services, authorize an intergovernmental agreement for a Joint Recreation District, and approve engineering services for JR Smith Park. Reports from the police, administrator, and engineer are also on the agenda, including a FAQ on Walnut Street stabilization.

• Ordinance No. 2025.10 - NPA Commercial Property Rezoning Amendment
• Ordinance No. 2025.11 - Refuse Collection Contract Award to Local Waste Services
• Resolution No. 2025.04 - JRD Intergovernmental Agreement (with Berkshire, Galena, Sunbury)
• Resolution No. 2025.05 - JR Smith Park Verdantas Engineering Services
• Engineer Report includes 2025 Walnut St Stabilization FAQs

Council approved a 3-year residential refuse collection contract with Local Waste Services, Inc. starting April 1, 2025, and declared it an emergency. They also approved two resolutions: one authorizing an intergovernmental agreement for the Joint Recreation District, and another approving engineering services with Verdantas LLC for JR Smith Park improvements. An ordinance to amend the development plan for a commercial site at Sunbury Meadows Drive and West Granville Street was tabled.

• Approved Resolution 2025.04 authorizing intergovernmental agreement for Joint Recreation District (7-0)
• Approved Resolution 2025.05 approving engineering services with Verdantas LLC for JR Smith Park improvements (7-0)
• Tabled Ordinance 2025.10 regarding NPA Commercial Property LLC development plan amendment (7-0)
• Approved Ordinance 2025.11 awarding 3-year residential refuse collection contract to Local Waste Services, Inc. (7-0)

Services

The Services Committee is meeting to review trash hauling services and the DKMM Solid Waste District Five Year Update. Members will also discuss fiber services and the cleaning and televising of the Cheshire Ditch Sanitary Sewer.

• Trash hauling services presentation by Kailey Bollinger of Local Waste Services
• DKMM Solid Waste District Plan Five Year Update presentation by Jennifer Way-Young
• Fiber services discussion
• Cheshire Ditch Sanitary Sewer cleaning and televising
• Updates on Wastewater Treatment Plant, Cheshire Road Sanitary Pump Station, and parking lots on Columbus and Otis Streets

The Services Committee met and approved the February 5, 2025 minutes. They received informational updates on waste services, a proposed solid waste plan, a fiber conduit proposal, street program funding, sewer evaluations, and upcoming bid openings. No formal decisions were made on these items.

• Approved February 5, 2025 Committee meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee will meet to consider several upcoming events, including a Community Easter Egg Hunt organized by the Big Walnut Civic Association, a May the 4th Be With You disc golf event, and a Johnny Appleseed carving project. A monthly parks update will also be provided. The committee will also approve minutes from the February meeting.

• Johnny Appleseed Carving – discussion of a carving project
• May The 4th Be With You! – Disc Golf Event – discussion of a themed disc golf event
• Community Easter Egg Hunt – Big Walnut Civic Association – review of an Easter egg hunt
• Monthly Park Update – update on parks operations

The Parks and Recreation Committee discussed removing the deteriorating Johnny Appleseed carving, with an estimated cost under $5,000 and Old Orchard Park as a potential relocation site; no decision was made. They also reviewed a special event permit for the Community Easter Egg Hunt and Movies on the Square, and heard updates on an Eagle Scout project and the Tree City USA award. The meeting was otherwise procedural, with minutes approved and no visitor comments.

• Approved February 5, 2025 minutes with corrections
• Discussed Johnny Appleseed carving removal (no action taken)
• Reviewed Easter Egg Hunt permit application (no action taken)
• Reviewed Movies on the Square permit application (no action taken)
• Adjourned meeting unanimously

Council

The special meeting was called solely for Mayor Joe St. John to deliver the annual state of the city address. No formal decisions or votes were taken; the meeting adjourned after the address.

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee will consider two upcoming community events: a 'May The 4th Be With You!' disc golf event and a Community Easter Egg Hunt organized by the Big Walnut Civic Association. The committee will also review a proposed Citizen Recognition Award.

• May The 4th Be With You! disc golf event – discussion
• Community Easter Egg Hunt with Big Walnut Civic Association – discussion
• Citizen Recognition Award – unfinished business

The Events and Commemorations Committee approved two upcoming community events: the 'May the 4th Be With You' Disc Golf Event on May 4, 2025, and the Community Easter Egg Hunt on April 12, 2025. Both approvals were granted with no objections from fire, police, or city services. The committee also discussed scheduling challenges and considered shifting meeting times to improve accessibility, with further discussion planned. No other substantive decisions were made.

• Approved 'May the 4th Be With You' Disc Golf Event (unanimous)
• Approved Community Easter Egg Hunt (unanimous)
• Approved January 16, 2024 meeting minutes (2 yeas, 1 abstention)

Council

Sunbury City Council will consider Resolution 2025.04 authorizing an intergovernmental agreement to create a joint recreation district with Berkshire and Galena, as well as Resolution 2025.05 approving Verdantas for engineering services for JR Smith Park. The council also has a public hearing and second reading for Ordinance 2025.10, a zoning modification requested by NPA Comm Prop LLC and Local Provision LLC.

• Resolution 2025.04: Authorize intergovernment agreement for joint recreation district with Berkshire and Galena
• Resolution 2025.05: Approve Verdantas for engineering services at JR Smith Park
• Ordinance 2025.10: Public hearing on zoning modification for NPA Comm Prop LLC / Local Provision LLC
• Reports: Police, Administrator, Engineer

Council approved Resolution 2025.06 authorizing a governmental aggregation services agreement for electrical energy for participating residents and businesses, and tabled Resolution 2025.04 regarding a joint recreation district. The meeting also included reports on finances, fire services, police, and upcoming projects, but no other substantive decisions were made.

• Approved Resolution 2025.06: governmental aggregation services agreement for electrical energy (6-0)
• Tabled Resolution 2025.04: intergovernmental agreement for joint recreation district (6-0)
• Approved February 5, 2025 meeting minutes with corrections (6-0)

Finance Committee

The Finance Committee will discuss the 2024 financial update, results of refuse contract bids, and the 2025-2026 insurance renewal. They will also review quarterly investments, bank reconciliation, and the January check register. Year-to-date income tax collections through January 2025 total $382,841, a 5.3% decrease from the same period in 2024. The city's bank balance stands at $20.56 million.

• 2024 Financial Update
• Refuse Contract bid results
• 2025-2026 Insurance Renewal
• Quarterly Investment Review
• January bank reconciliation and check register

The Finance Committee reviewed a condensed 2024 financial update, heard the results of the February 14 trash collection bid (awarded to Local Waste), discussed the 2025-2026 insurance renewal cost increase, and reviewed the city's investment portfolio. No formal decisions were made; the trash contract will go to council for a final decision on March 5, 2025.

• Approved January 15, 2025 minutes (6 yeas, 1 abstention)
• Reviewed 2024 financial update: General Fund receipts rose from $6.5M to $9M, spending from $5.5M to $7M
• Heard trash bid results: Local Waste awarded bid at $18/month residential, $16.20/month seniors, optional recycling $15.51/month
• Discussed insurance renewal cost increase of $11,687 for 2025-2026
• Reviewed investment portfolio totaling $20.66M in bank balances

Charter Commission

The Charter Review Commission will meet to review its work plan. The body will also discuss Article III regarding the Council and Article IV regarding legislative procedures.

• Review of Work Plan
• Discussion of Article III – Council
• Discussion of Article IV – Legislative Procedures

The Sunbury Charter Review Commission unanimously voted to recommend transitioning to a Manager-Council form of government, with the City Manager under Council's direction. They also approved adjusting Council election cycles to a 3-3-Mayor format, kept the three-reading requirement for ordinances, and decided to address voting result recording in Council rules rather than the Charter. The Commission will not meet on February 25th and March 25th, and aims to place amendments on the November ballot.

• Approved motion to recommend Manager-Council government (7-0)
• Approved adjusting Council election cycles to 3-3-Mayor format (7-0)
• Approved keeping three readings for resolutions and ordinances (6-1)
• Approved addressing voting result recording in Council rules (5-2)
• Approved minutes of previous meeting (7-0)
• Approved alternate Clerk provision (7-0)
• Adjourned meeting (7-0)

Council

Council will hold a public hearing on a Planned Commercial District Amendment for Local Provision LLC related to Sunbury Commerce Park (Subarea A). They will also consider Ordinance 2025.10 for a zoning modification and Resolution 2025.04 authorizing an intergovernment agreement. Routine reports from police, administrator, and engineer are included for review.

• Public Hearing: Local Provision, LLC – Planned Commercial District Amendment (Sunbury Commerce Park Subarea A)
• Ordinance 2025.10 – Zoning Modification for NPA Comm Prop LLC / Local Provision LLC
• Resolution 2025.04 – Authorizing Intergovernment Agreement
• Police Report (2.5.2025)
• Administrator's and Engineer's Reports

Council passed Resolution 2025.02 establishing a joint recreation district with Galena and Berkshire Township, appointing Jody Grieger (1-year) and Bernie Kooi (2-year) as trustees, contingent on approval from those bodies. The council also approved the January 29, 2025 meeting minutes with corrections. Several other items were introduced or read for the first or second time, including resolutions on an intergovernmental agreement, engineering services for J.R. Smith Park, and an ordinance for a PCD amendment, but no final action was taken on those.

• Approved Resolution 2025.02 establishing joint recreation district and appointing trustees (7-0)
• Approved January 29, 2025 meeting minutes with corrections (7-0)
• Conducted second reading of Resolution 2025.04 (intergovernmental agreement for recreation district)
• Conducted first reading of Resolution 2025.05 (engineering services with Verdantas LLC for J.R. Smith Park)
• Conducted first reading of Ordinance 2025.10 (PCD amendment for NPA Commercial Property LLC and Local Provision LLC)

Services

The Sunbury Services Committee will meet on February 5, 2025, to discuss and potentially decide on several service-related items. Topics include electric aggregation, a Safe Streets for All project update, Otis Street parking, stormwater management, a trash hauling services contract, and a wastewater treatment plant update. The committee will also approve minutes from the January 8, 2025 meeting.

• Electric aggregation discussion
• Safe Streets for All – project update
• Otis Street parking
• Trash hauling services contract
• Wastewater treatment plant update

The Services Committee discussed the electric aggregation program, with a preference for a 12-month contract and a rate ceiling before finalizing. They reviewed Safe Streets for All survey results and will research on-street parking concerns on Otis Street. The committee also received updates on refuse bids and the wastewater treatment plant expansion, but no formal votes were taken on these items.

• Approved minutes of January 8, 2025 meeting (unanimous)
• Discussed electric aggregation program, leaning toward 12-month contract and rate ceiling
• Reviewed Safe Streets for All survey results; ODOT contacted for traffic studies
• Directed staff to research on-street parking concerns on Otis Street
• Received update on refuse bids; existing contract expires March 2025
• Noted Simonson Construction as low bidder for wastewater treatment plant expansion

Parks & Recreation

The Sunbury Parks and Recreation Committee will consider unfinished business including Kinslow Disc Golf signs and a JR Smith Design Contract, as well as new business such as the Eagle Adventure Camp and a Light it Up Kinslow Disc Golf Event. The meeting also includes a monthly park update.

• Kinslow Disc Golf signs (unfinished business)
• JR Smith Design Contract (unfinished business)
• Eagle Adventure Camp (new business)
• Light it Up Kinslow Disc Golf Event (new business)
• Monthly park update

The committee decided to proceed with the full J.R. Smith Park design project rather than phasing it, awarding the contract to Verdant. The design includes a splash pad and three-season restrooms, with an estimated cost of $3.5 million funded by ARPA funds, an ODNR grant, and a bond. The committee also approved the Eagle Adventure Camp and Light Up Kinslow Disc Golf events, and discussed signage updates.

• Approved minutes from January 8, 2024
• Decided to proceed with full J.R. Smith Park design, awarded to Verdant
• Approved Eagle Adventure Camp for June 2-27 and July 7-18
• Approved Light Up Kinslow Disc Golf Event for April 19, 2025

Council

Sunbury City Council is reviewing several resolutions and ordinances related to infrastructure and land use. The meeting includes discussions on wastewater treatment plant services and intergovernmental agreements.

• ORD 2025.06: KCH Rezoning (Kiwi-Sunbury Cherry St)
• ORD 2025.07: Northport Rezoning
• ORD 2025.03: Erosion and Sediment Control Standards
• RES 2025.01: Police Department Mutual Aid Agreement
• RES 202025.03: Anser Advisory LLC for WWTP inspection services

Council approved a $31.2 million contract for the wastewater treatment plant expansion, selecting Simonson Construction after reviewing bids. The project will increase capacity from 1.125 to 2 million gallons per day, with completion expected in 2.5 years. Council also passed resolutions for engineering and inspection services, mutual aid, and rezoning, and conducted readings on a joint recreation district.

• Approved $31.2M wastewater treatment plant expansion contract to Simonson Construction (7-0)
• Approved engineering services with CT Consultants for wastewater plant expansion (7-0)
• Approved construction inspection services with Anser Advisory LLC for wastewater plant expansion (7-0)
• Approved mutual aid agreement for emergency police protection with Delaware County subdivisions (7-0)
• Approved rezoning of 1.353 acres on State Route 37 East from A-1 to PCD for KCH Investments (7-0)
• Approved rezoning of 6.369 acres on State Route 37 East from Not Zoned to PCD for Metro Development (7-0)
• Approved erosion and sediment control standards ordinance (7-0)
• Approved after-hours use of Kinslow Disc Golf Course by Olentangy Disc Club (7-0)

Charter Commission

The Sunbury Charter Review Commission will meet to discuss proposed changes to Article I (Name, Boundaries, Form of Government) and Article II (City Powers). The meeting also includes approval of previous minutes, public comments, and a review of the work plan. No decisions are expected; the session is intended for discussion and review.

• Discussion of Article I – Name, Boundaries, Form of Government
• Discussion of Article II – City Powers
• Public comments on charter review topics
• Review of work plan for the commission

The Sunbury Charter Review Commission unanimously approved updating the charter's language from 'Village' to 'City' to reflect Sunbury's city status. The commission also canceled the February 25, 2025 meeting due to scheduling conflicts and reviewed the work plan and Article I and II discussions, including a recommendation from the Mayor to consider transitioning to a Manager-Council form of government.

• Approved updating 'Village' to 'City' in charter (7-0)
• Canceled February 25, 2025 meeting due to scheduling conflicts
• Approved minutes from previous meeting (7-0)

Events and Commemoration Committee

The committee will meet to discuss the 34th Annual Columbus Ice Bowl and the Light It Up Kinslow disc golf event. Members will also review nominations for the Citizen Recognition Award.

• 34th Annual Columbus Ice Bowl
• Light It Up Kinslow disc golf event
• Citizen Recognition Award nominations

The Events and Commemorations Committee approved permits for the Light It Up Kinslow Disc Golf Event, the 35th Annual Columbus Ice Bowl Disc Golf Tournament, and Eagle Adventure Camp. An alcohol sponsorship for the Kinslow event was denied, though the organizer may seek approval for future events. One application was postponed pending full member attendance.

• Approved permit for Light It Up Kinslow Disc Golf Event (no objections)
• Denied alcohol sponsorship for Light It Up Kinslow event
• Approved permit for 35th Annual Columbus Ice Bowl Disc Golf Tournament (no objections)
• Approved permit for Eagle Adventure Camp (no objections)
• Postponed review of an unspecified application until all members present

Council

Sunbury City Council will consider several resolutions and ordinances, including a multi-year sewer rate increase for 2025-2029, adoption of erosion and sediment control standards, and rezoning for KCH and Northport properties. Other actions include approving a CT Consultants proposal for wastewater treatment, authorizing an ODOT maintenance agreement, a revised mutual aid agreement for the police department, and ODOT consent for bridge fencing and columns on Sunbury Parkway.

• ORDINANCE 2025.04 sets sewer rates from 2025 to 2029
• ORD 2025.06 rezoning for KCH property
• ORD 2025.07 rezoning for Northport
• ORD 2025.03 adopts erosion and sediment control standards
• RES 2024.19 approves CT Consultants proposal for wastewater treatment

Council approved an emergency ordinance increasing wastewater treatment user fees (6-0, Gose abstained) and another adding a 5/8-inch sewer connection charge (7-0). It also authorized the city administrator to enter into an ODOT maintenance agreement (7-0) and consented to preliminary participation in ODOT bridge fencing enhancements (7-0). Several other items were introduced or remained tabled, including a wastewater engineering services resolution that stayed tabled.

• Approved wastewater treatment user fee increase (6-0, Gose abstained)
• Approved sewer connection charge amendment adding 5/8-inch charge (7-0)
• Authorized ODOT maintenance agreement (7-0)
• Consented to ODOT bridge fencing enhancements (7-0)
• Tabled engineering services resolution for wastewater plant expansion
• Approved January 8, 2025 minutes with corrections (7-0)

Finance Committee

The Sunbury Finance Committee will review financing options for the Wastewater Treatment Plant and receive a 2024 financial update. The agenda includes a bank-to-book reconciliation, December check register, and year-to-date income tax collections showing $5,132,023 in total tax revenue for 2024, a 9% increase over 2023. Bank balances total $21,252,408.11 as of December 31, 2024.

• Wastewater Treatment Plant financing discussion
• 2024 Financial Update including total tax revenue of $5,132,023
• Bank balances: $21,252,408.11 (net of outstanding checks)
• Year-to-date income tax collections by category (5-year history)
• Bank-to-book reconciliation with $64,103.42 variance

The Finance Committee discussed financing options for the wastewater treatment plant expansion, with a low bid of $31.2 million and a preferred 30-year term estimated at $1.4 million in annual debt service. They considered deferring the sludge storage facility and proceeding with building renovations. No formal decision was made; further information will be provided at a later meeting. The committee also reviewed a 9% increase in 2024 income tax revenue and bank balances.

• Approved November 20, 2024 minutes (6 yeas)
• Discussed wastewater plant financing, no vote taken
• Adjourned meeting (all yeas)

Charter Commission

The Charter Review Commission is meeting to establish the framework for its review process. The body will elect leadership, approve meeting procedures, and set a timeline and meeting dates.

• Election of Chairperson and Vice-Chairperson
• Establishment of timeline for the Charter Review Process
• Review of preliminary topics
• Approval of meeting procedures

The Sunbury Charter Review Commission held its first organizational meeting, took oaths of office, and unanimously elected Randy Rentz as Chairperson and Amy Berger as Vice-Chairperson. The Commission adopted Robert's Rules of Order, set a regular meeting schedule for the second and fourth Tuesdays through June 2025, and received an overview of Ohio Sunshine Laws and the charter review timeline. No substantive charter decisions were made; the meeting was procedural and preparatory.

• Elected Randy Rentz as Chairperson (unanimous)
• Elected Amy Berger as Vice-Chairperson (unanimous)
• Adopted Robert's Rules of Order for meeting procedures (unanimous)
• Set regular meeting schedule: second and fourth Tuesdays, 5:30-6:30 PM, Council Chambers (unanimous)

Services

The Services Committee will consider a contract for trash hauling services and receive an update on the wastewater treatment plant. They will also review stormwater management, a Safe Streets for All survey, and the Sunbury Estates tree and sidewalk project.

• Trash Hauling Services Contract
• Wastewater Treatment Plant Update
• Stormwater Management – Street Conditions
• Safe Streets for All Survey
• Sunbury Estates Tree and Sidewalk Project Update

The Services Committee discussed, but did not vote on, several items. They reviewed proposed stormwater management legislation with penalties up to $1,000/day, heard plans for a new trash contract with Local Waste Services expiring March 31, 2025, and received updates on the Safe Streets survey, tree and sidewalk program, and the wastewater treatment plant project. The only formal action was approving the December 4, 2024 meeting minutes.

• Approved minutes of December 4, 2024 meeting (Cappel abstained)
• Discussed stormwater management legislation; no vote taken
• Reviewed trash contract renewal timeline; no action taken
• Heard update on Safe Streets for All survey; no action taken
• Heard update on Tree and Sidewalk Program; no action taken
• Heard update on wastewater treatment plant bids; no action taken

Parks & Recreation

The Parks and Recreation Committee will meet to review updates on the Math Walk and JR Smith Park. The committee will also discuss the 34th Annual Columbus Ice Bowl.

• Math Walk update
• JR Smith Park update
• 34th Annual Columbus Ice Bowl

The Sunbury Parks and Recreation Committee approved the application for the 34th Annual Columbus Ice Bowl, a disc golf event featuring a food drive for the Mid-Ohio Food Coalition. The committee also heard updates on a trail-side math education project and JR Smith Park plans, but took no formal action on those items.

• Approved 34th Annual Columbus Ice Bowl event application (unanimous)
• Approved minutes from December 4, 2024 meeting (unanimous)

Council

The Council will hold public hearings for rezoning applications from KCH Investments LLC and Metro Development. The body is also considering ordinances to set sewer rates for 2025-2029 and amend sewer tap connection fees.

• Ordinance 2025.04: Sewer Rates 2025 To 2029
• Ordinance 2025.05: Sewer Tap Connection Fee Amendment
• Public hearings for KCH Investments LLC and Metro Development rezoning applications
• Resolution 2024.19: CT Consultants Proposal For Wastewater Treatment
• Ordinance 2025.08: ODOT Consent for Sunbury Parkway Bridge Fencing and Columns

Council approved two ordinances: one accepting a rezoning application for approximately 60.588 acres owned by Lou Ann Medellion and Diamond Resources Corp from Not Zoned to Planned Residence and Planned Commercial Districts, and another accepting a petition for annexation of 93.1 acres owned by O.H.I.O Real Estate Acquisition I, LLC. Both passed 6-0 with Gose abstaining. Public hearings were held for two other rezoning applications (KCH Investments and Metro Development), but no final votes were taken on those. Several other ordinances and resolutions were introduced for first or second readings, and a resolution for wastewater treatment plant engineering services remained tabled.

• Approved Ordinance 2024.31 rezoning 60.588 acres to Planned Residence and Planned Commercial Districts (6-0, Gose abstained)
• Approved Ordinance 2024.32 accepting annexation of 93.1 acres in Trenton Township (6-0, Gose abstained)
• Approved December 18, 2024 meeting minutes with corrections (6 yeas, Gose abstained)
• Approved 2025 Council Rules (6-0, Gose abstained)
• Swore in Tim Gose to fill vacant council seat
• Tabled Resolution 2024.19 for wastewater treatment plant engineering services
• Conducted first reading of ordinances for KCH Investments and Metro Development rezoning
• Conducted first reading of ordinances for erosion control, wastewater fees, sewer connection charges, and Sunbury Parkway bridge enhancements