Sunbury public meetings in 2023

Finance Committee

The Finance Committee will review the 2024 Budget and Wage Ordinances. Discussion items include an asset management proposal for HCA and OpenGov software for permitting and licensing.

• 2024 Budget and Wage Ordinances
• Asset Management proposal – HCA
• OpenGov software for permitting & licensing
• Bank balances totaling $22,274,720.55
• Year-to-date income tax collections of $4,437,684

Council

The Council will consider the 2024 annual budget and a wage salary ordinance. The meeting also includes a discussion on the Huntington rezoning and a working agreement with the Delaware Soil and Water Conservation District.

• Resolution 2023.36: Huntington Rezoning
• Resolution 2023.37: Delaware Soil and Water Conservation District working agreement
• Ordinance 2024.01: Annual Budget 2024
• Ordinance 2024.02: Wage Salary Ordinance
• Sunbury WWTP Tertiary Filters Task Order Proposal No. 2

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings and review requests for a rezoning at 450 S Miller Drive and a conditional use at 739 W Cherry Street.

• Public hearing and review for rezoning at 450 S Miller Drive
• Public hearing and review for conditional use at 739 W Cherry Street
• Approval of November 27, 2023 minutes

Services

The committee will discuss updates on wastewater treatment plant expansion, Little Walnut Creek Interceptor, and East Side service delivery.

• Sanitary Sewer Projects Briefing – CT Consultants

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss the National Fitness Campaign, Old Orchard Park, and updates on the JR Smith Park and Reservoir Park projects. The agenda includes approval of the previous meeting's minutes and is open to visitors.

• Discussion of National Fitness Campaign
• Old Orchard Park discussion
• JR Smith Park Project update
• Reservoir Park Project update
• Approval of November 1, 2023 minutes

Council

The Sunbury City Council is meeting to consider several items, including a resolution to approve a rezoning for Huntington Bank, the 2024 annual budget, a wage and salary ordinance, and final plats for two subdivisions. The agenda also includes a credit card policy resolution and an amended appropriations measure. These are all action items scheduled for a vote or discussion.

• Resolution 2023.31: Credit Card Policy
• Resolution 2023.36: Approving Huntington Rezoning (Sunbury Mills)
• Ordinance 2024.01: Annual Budget 2024 (redline)
• Ordinance 2024.02: Wage Salary Ordinance
• Ordinance 2023.25: Eagle Creek Section 1 Phase A and B Final Plat Approval

Planning & Zoning Commission

The commission will hold a public hearing and review a rezoning request for Eagle Creek Highlands. The body will also review plans for Eagle Creek Sections 1A & 1B, Price Ponds Sections 2 & 3, and Huntington Bank.

• Public hearing and review of Eagle Creek Highlands rezoning
• Review of Eagle Creek – Section 1A & 1B
• Review of Price Ponds – Section 2 & 3
• Review of Huntington Bank

Events and Commemoration Committee

The committee will discuss the Special Event Permit Policy and the 4th of July Working Group. The meeting also includes the approval of minutes from previous meetings in August and September.

• Special Event Permit Policy discussion
• 4th of July Working Group discussion
• Approval of August 23 and September 27 minutes

Finance Committee

The Finance Committee is meeting to discuss the 2024 budget and wage ordinances. The body will also review council salaries and a spend summary for engineering services and top 10 vendors.

• 2024 Budget and Wage Ordinances
• Council Salaries update
• Top 10 Vendors and Engineering Services Spend Summary
• Bank balances totaling $22,458,207.32 as of 10/31/2023
• Year-to-date income tax revenue of $3,960,771

Council

The Sunbury Council is meeting to consider several resolutions and ordinances, including a credit card policy, state capital budget applications, the 2024 annual budget, and zoning code revisions. They will also vote on final plat approvals for Rolling Hills sections and agreements with DACC and ODOD.

• Resolution 2023.31 Credit Card Policy
• Resolution 2023.32 ODNR Land and Water Conservation Fund application
• Resolution 2023.33 State Capital Budget JR Smith App
• Ordinance 2023.20 Zoning Code Revisions
• Ordinance 2024.01 Annual Budget 2024

Services

The committee will review the 2024 Street Program and Sunbury Parkway Bridge signage. Members will also receive updates on police and municipal building renovations, Reservoir Park, the wastewater treatment plant, and the fall leaf collection program.

• 2024 Street Program
• Sunbury Parkway Bridge Signage
• Police and Municipal Building Renovations
• Reservoir Park updates
• Wastewater Treatment Plant updates

Parks & Recreation

The Parks and Recreation Committee will discuss Phase I planning for JR Smith Park and the Reservoir Park project. The meeting also includes updates on other city parks.

• JR Smith Park Phase I Planning
• Reservoir Park Project

Council

The Sunbury City Council is holding a public hearing and considering several resolutions and ordinances, including zoning code amendments for the Limited Industrial District, two annexation service agreements, a bid acceptance for Sedgewick Ave., a GAAP services agreement, an OPWC application for the 2024 street program, a credit card policy, and final plat approvals for Rolling Hills subdivisions. The meeting also includes reports from police, administrator, and engineer.

• Public hearing on zoning code amendment for Limited Industrial District
• Resolution 2023.26 accepting lowest bid for Sedgewick Ave. project
• Resolution 2023.27 annexation services for 378.595 acres
• Resolution 2023.28 annexation services for 498.167 acres
• Ordinance 2023.20 zoning code revisions

Events and Commemoration Committee

The Events and Commemoration Committee is meeting to approve minutes from August and September and to discuss a special event permit policy. The agenda is mostly procedural, with the permit policy as the only substantive item.

• Review of Special Event Permit Policy
• Approval of minutes from August 23 and September 27, 2023

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will review the Rolling Hills Phase 2 and 3B development, with an applicant presentation, comments, and possible action. They will also hear informal presentations from Metro Development and Huntington Bank, followed by questions and discussion. The meeting includes approval of the September 28 minutes, a zoning report, and new business.

• Commission review of Rolling Hills Phase 2 and 3B
• Informal presentation by Metro Development
• Informal presentation by Huntington Bank
• Approval of minutes from September 28, 2023
• Zoning report

Finance Committee

The Sunbury Finance Committee is meeting to discuss the preliminary 2024 budget, the 2023 seconded amended appropriations, and a credit card policy. They will also review monthly variance reports and year-to-date income tax collections by category, including a five-year history through September 2023. The meeting includes roll call, approval of minutes, and adjournment.

• 2024 Budget – preliminary
• 2023 Seconded Amended Appropriations
• Credit Card Policy
• Year-to-date income tax collections by category (5-yr history) through September 2023

Council

The Sunbury Council is meeting to consider several resolutions and ordinances, including accepting a bid for Sedgewick Ave., amending the 2023 appropriations, and approving a first addendum to a settlement agreement with Sunbury Real Estate Holdings LLC. They will also review reports from the administrator and engineer, and discuss a multi-hazard mitigation plan and an emergency generator for the wastewater treatment plant.

• Resolution 2023.26: Accepting the lowest and best bid for Sedgewick Ave.
• Ordinance 2023.01.2: Second amended 2023 annual appropriations
• First addendum to settlement agreement with Sunbury Real Estate Holdings LLC
• Sanitary sewer emergency generator quote for wastewater treatment plant
• Information only: Limited Industrial Zoning District amendment

Services

The Services Committee will meet to discuss service department staffing and updates on the 2023 and 2024 street programs. The agenda also includes discussions regarding leaf collection and traffic control planning.

• Service Department Staffing
• 2023 Street Program Update
• 2024 Street Program Planning
• Fall Leaf Collection Program
• Thoroughfare and Traffic Control Planning

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss planning for JR Smith Park, including splash pad benchmarking and project phases. They will also receive updates on Sunbury Memorial Park foundations and the Reservoir Park project, and approve minutes from the September 6 meeting.

• JR Smith Park planning: splash pad benchmarking and project phases
• Sunbury Memorial Park foundations update
• Reservoir Park project update
• Approval of minutes from September 6, 2023

Council

The Sunbury City Council is meeting to consider several resolutions, including a second amended certificate for 2023, a multi-hazard mitigation plan, and the appointment of an independent public accountant. The agenda also includes approval of the previous meeting's minutes. Most items appear to be routine administrative approvals.

• Resolution 2023.23: Second Amended Certificate of Est. 2023
• Resolution 2023.25: Multi-Hazard Mitigation Plan
• Appointment of Independent Public Accountant
• Approval of September 20, 2023 meeting minutes

Events and Commemoration Committee

The Events and Commemoration Committee will meet to approve prior minutes and discuss upcoming community events, including Trunk or Treat with the Lions Club, Christmas on the Square, and holiday decorations. The agenda is mostly routine planning for seasonal activities.

• Trunk or Treat with Lions Club
• Christmas on the Square
• Holiday decorations update
• Approval of August 23, 2023 minutes

Finance Committee

The Sunbury Finance Committee is meeting to discuss several financial matters, including a GAAP conversion proposal, impact fee appropriations, NSF fees, and the first draft of the 2024 budget. They will also review quarterly investments, RITA delinquency, and a construction administration contract for the facilities project. The agenda includes routine items like minutes, bank balances, and variance reports.

• GAAP Conversion proposal (Julian & Grube)
• Impact Fee appropriations
• 2024 Budget – 1st draft
• Construction Administration/Inspection Services – Facilities Project
• Credit Card policy (unfinished business)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including approving a compensation agreement with the Big Walnut school district and setting rates for the annual budget commission certification. The agenda also includes a proclamation for Childhood Cancer Awareness Month and reports from the administrator and engineer.

• Ordinance 2023.19 approving a school compensation agreement with Big Walnut
• Resolution 2023.23 second amended certificate of estimated resources for 2023
• Resolution 2023.24 rates and amounts for annual budget commission certification
• Proclamation declaring September 2023 Childhood Cancer Awareness Month
• Appointment of independent public accountant

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will hold public hearings and discussions on three variance requests: one at 151 Otis Street to reduce lot size, setback, and frontage requirements; one at 135 Rainbow Avenue for a chain-link fence in a rear yard of a corner lot; and one at 122 E Granville Street for an off-premise sign. The board will also approve minutes from June 20, 2023, and administer the oath of office to Keith Palma.

• Variance at 151 Otis Street: lot size from 12,000 to 5,160 sq ft, setback from 40 to 20 ft, frontage from 70 to 43 ft
• Variance at 135 Rainbow Avenue: chain-link fence in rear yard of corner lot
• Variance at 122 E Granville Street: installation of off-premise sign
• Approval of minutes from June 20, 2023
• Oath of office for Keith Palma

The Commission approved a zoning code amendment creating a Limited Industrial District with specific requirements for emergency vehicle access and hazardous waste notifications. The board also reviewed informal plans for the Eagle Creek extension by Pulte Homes.

• Approved Limited Industrial District zoning amendment with edits for emergency vehicle access and 15-day hazardous waste notification (6-0)
• Approved July 24 and August 28, 2023 meeting minutes

Services

The committee will review unfinished business regarding the Reservoir Park draw down plan and contractor selection for Sunbury Facilities. Members will also receive updates on street programs, fiber networks, and stormwater management.

• Reservoir Park draw down plan and bid solicitation
• Sunbury Facilities Project contractor selection
• 2023 Street Program update
• Fiber network and traffic control planning updates
• Stormwater management and utility updates

The Committee reviewed updates on the Reservoir drawdown project, Sunbury Estates tree removal, and the 2023 Street Program. A low bid from Setterlin Building Company for the Sunbury Facilities project was identified for presentation to Council. No other substantive votes were taken.

• Approved August 2, 2023, meeting minutes

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to handle routine business and discuss several park projects. They will review plans and solicit bids for Reservoir Park, discuss water calculations for a splash pad at JR Smith Park, and consider wayfinding signage.

• Reservoir Park – plans and solicit bids
• JR Smith Park – splash pad water calculations
• Wayfinding signage
• Public parking map update

The Committee reviewed updates on Reservoir Park infrastructure and JR Smith Park splash pad water calculations. Staff presented plans for wayfinding signage and a public parking map. No substantive new projects were voted on during the meeting.

• Approved August 2, 2023, minutes

Council

The Sunbury Council is meeting to consider several resolutions and ordinances, including accepting a bid for a facilities project, approving fire services for Meadow Ridge, entering into a CRA MOU with BWLSD, amending the certificate of estimated resources, setting rates for the annual budget commission certification, accepting the Rogers annexation, and discussing a capital facilities bonds engagement and a joint recreational district.

• Resolution 2023.20: Accepting lowest and best bid for facilities project
• Resolution 2023.21: Meadow Ridge fire services
• Resolution 2023.22: BWLSD CRA MOU
• Ordinance 2023.16: Accepting Rogers annexation
• Resolution 2023.24: Rates and amounts for annual budget commission certification

Council awarded the Sunbury Facilities Project contract to Setterlin Building Company and approved the annexation of approximately 84.97 acres of land. The board also authorized an engagement letter for capital facilities bonds to support police and municipal building renovations.

• Approved contract for Sunbury Facilities Project to Setterlin Building Company (7-0)
• Approved supplemental resolution for fire protection services for land in Berkshire and Berlin Townships (7-0)
• Approved MOU for Community Reinvestment Area and school compensation agreement with Big Walnut Local School District (7-0)
• Approved annexation of 84.97 +/- acres of land in Berkshire Township (7-0)
• Authorized City Administrator to execute Squire Patton Boggs engagement letter for capital facilities bonds (7-0)
• Nominated Tim Gose and Mayor Joe St. John as representatives for the Joint Recreational District (7-0)
• Approved August 16, 2023 meeting minutes (7-0)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission is meeting to review a zoning code amendment, with an anticipated process of review, questions, comments, and possible action. The agenda also includes approval of minutes, a zoning report, and discussion of new business. No specific details about the amendment are provided in the agenda.

• Zoning code amendment review and possible action
• Approval of meeting minutes
• Zoning report
• Discussion of new business

The Commission reviewed a proposed zoning code amendment to create a Limited Industrial District for scientific research, development, and light production. The Commission voted to schedule a public hearing on the proposal for September 25, 2023.

• Scheduled public hearing for proposed Limited Industrial District for September 25, 2023 (6-0)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee is meeting to approve minutes and discuss new business, including a citizen recognition program, a Labor Day disc golf event, and the Big Nut Strut 5k. No decisions are noted on the agenda.

• Citizen Recognition Program discussion
• Olentangy Disc Golf Club Labor Day event at Kinslow
• Big Nut Strut 5k discussion

The Committee approved a block party permit following a briefing and discussion regarding neighbor concerns. Members also reviewed the Big Nut Strut 5k application and discussed a citizen recognition presentation for the Mohler family.

• Approved block party permit
• Approved August 24, 2023 meeting minutes (2-0)

Finance Committee

The Sunbury Finance Committee is meeting to review the 2020-2021 audit findings, discuss a credit card policy, and examine monthly financial reports including bank reconciliations and income tax collections. They will also discuss a legislative update on the competitive bidding threshold increase and a potential state community investment fund.

• 2020-2021 audit findings review
• Credit card policy discussion
• Bank reconciliation: balance per bank $18,179,923.81 vs book balance $18,290,866.06
• Year-to-date income tax collections through July 2023: $2,813,602 (18.8% increase from 2022)
• Competitive bidding threshold to increase from $50,000 to $75,000 effective October 3, 2023

The committee approved the July 19, 2023, meeting minutes. Staff presented audit findings for 2020 and 2021 and proposed a new credit card policy based on Auditor of State Bulletin 2018-003. No formal vote was recorded on the proposed policy.

• Approved July 19, 2023, minutes (4-0, 2 abstentions)

Council

The Sunbury City Council is meeting to consider several items, including accepting the Rogers annexation and authorizing the finance director to submit assessment certificates to the Delaware County auditor. The agenda also includes reports from the administrator and engineer, a rating engagement letter from S&P Global, and a US 36 guardrail repair/replacement project.

• Resolution 2023.19: Authorizes finance director to submit assessment certificates to Delaware County auditor
• Ordinance 2023.16: Accepting Rogers annexation (with Exhibit A)
• S&P Global rating engagement letter
• US 36 guardrail repair/replacement project (ODOT 220384)

City Council approved funding to secure a bond rating with S&P Global to assist in financing improvements for municipal and police buildings. The council also approved a resolution for assessment certificates and a guardrail repair invoice. An annexation petition for 84.97 acres in Berkshire Township remains tabled.

• Approved expenditure for S&P Global bond rating (6-0)
• Approved Resolution 2023.19 to submit assessment certificates to Delaware County Auditor (6-0)
• Approved US36 Guardrail Repair/Replacement invoice (6-0)
• Cancelled August 30, 2023 meeting (6-0)
• Approved July 19, 2023 meeting minutes (4-0, 2 abstentions)
• Approved August 2, 2023 meeting minutes (4-0, 2 abstentions)
• Tabled Ordinance No. 2023.16 regarding 84.97 +/- acre annexation in Berkshire Township

Services

The Services Committee will review the final report on the Fiber Network and discuss stormwater management including GIS mapping. The committee will also address the 2023 Street Program Schedule and updates on various city facility and traffic projects.

• Final Report on Fiber Network
• 2023 Street Program Schedule
• Stormwater Management GIS Mapping
• Sunbury Facilities Renovation Project update
• Traffic Calming planning for The Communities at Sunbury

The Committee approved the July 5, 2023, meeting minutes. Members discussed a fiber optic network study, stormwater management concerns in Rolling Hills and Price Ponds, and updates on the Sunbury Facilities Renovation Project. No new legislation or funding was voted upon during the meeting.

• Approved July 5, 2023, meeting minutes

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss ongoing park projects and policies. They will review unfinished business including JR Smith Park planning and a sample donation policy, along with updates on Reservoir Park and a Healthy Living Grant.

• JR Smith Park planning discussion
• Sample donation policy review
• Reservoir Park ongoing updates
• Healthy Living Grant update

The Committee recommended approval of the Sunbury Sizzle and Sounds event, pending City Council approval for street closures. Members discussed strategic planning for JR Smith Park and a draft donation policy. Staff provided updates on the S. Columbus Street pocket park, Reservoir Park, and the Healthy Living Grant program.

• Approved July 5, 2023, minutes
• Recommended approval of Sunbury Sizzle and Sounds event (pending Council street closure approval)
• Agreed JR Smith Park splash pad will primarily consist of bubblers

Council

The Sunbury City Council is meeting to consider several ordinances, including accepting the Rogers and AEP annexations and a first amended appropriations ordinance. They will also receive reports from the police, administrator, zoning, and development impact fees.

• Ordinance 2023.01.01: First amended appropriations
• Ordinance 2023.16: Accepting Rogers Annexation
• Ordinance 2023.17: Accepting AEP Annexation
• Police report for August 2, 2023
• Development impact fee report

Council approved an ordinance to annex 84.932 acres of land owned by AEP Ohio Transmission Company, Inc. and amended the 2023 annual appropriations. A petition for the annexation of 84.97 acres of land owned by the William Rogers and Patricia Rogers Family Trust and others was tabled.

• Approved Ordinance 2023.01.01 First Amended to amend 2023 annual appropriations (5-0)
• Tabled Ordinance 2023.16 regarding annexation of 84.97 +/- acres (5-0)
• Approved Ordinance 2023.17 accepting annexation of 84.932 +/- acres owned by AEP Ohio Transmission Company, Inc. (5-0)
• Approved Ordinance 2023.18 amending prior Ordinance 2021.49 (5-0)
• Approved expenditure of funds for recodification of Sunbury ordinances (5-0)
• Approved closure of Vernon Street, Granville Street, and Columbus Street for Sunbury Sizzle and Sounds (5-0)
• Tabled July 19, 2023 meeting minutes (5-0)

Events and Commemoration Committee

The Events and Commemoration Committee will discuss new business including a citizen recognition program, a permit application for Sunbury Sizzle and Sounds, a working group for the events committee, Power on the Square, and rental fees. The meeting will also include approval of minutes from May 24, 2023.

• Citizen Recognition Program discussion
• Sunbury Sizzle and Sounds permit application
• Events Committee working group
• Power on the Square discussion
• Rental fees review

The committee approved the May 24, 2023, meeting minutes. Members discussed a special event permit for the Big Walnut Civic Association, potential rental fees for Town Hall and shelter houses, and parking guidelines for square events.

• Approved May 24, 2023, meeting minutes (3-0)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission is meeting to review two minor lot split applications: one for the Big Walnut Local School District and one for Ravines at Meadow Ridge. The commission will also discuss a zoning code amendment. The agenda includes applicant presentations, public comments, and commission action on the lot splits.

• Minor lot split review for Big Walnut Local School District
• Minor lot split review for Ravines at Meadow Ridge
• Discussion of zoning code amendment
• Public comments and questions on agenda items
• Approval of meeting minutes and zoning report

The Commission approved minor lot splits for the Big Walnut Local School District and Ravines at Meadow Ridge. Members discussed proposed zoning code amendments and resident concerns regarding construction traffic in Sunbury Meadows.

• Approved Big Walnut Local School District minor lot split (6-0)
• Approved Ravines at Meadow Ridge minor lot split (6-0)
• Approved June 26, 2023 meeting minutes (6-0)

Finance Committee

The Sunbury Finance Committee is meeting to review the Sunbury Recodification, monthly variance reports, and financial reconciliations. They will also examine year-to-date income tax collections with a five-year history. The agenda is largely routine financial oversight.

• Sunbury Recodification discussion
• Bank to book reconciliation and outstanding check register as of 6/30/2023
• Total bank balance of $18,269,111.79 with book balance of $18,258,569.06
• Year-to-date income tax collections: 2023 total $2,425,162, up 19.4% from 2022
• Monthly variance reports

The committee approved the minutes from the June 21, 2023 meeting. Members discussed a proposed $16,200 cost for Sunbury recodification and reviewed bank reconciliation and income tax collection reports.

• Approved June 21, 2023 minutes (4-0, 1 abstention)

Council

The Sunbury City Council is meeting to consider several ordinances, including a bond ordinance for a facilities project, amended appropriations, and two annexation ordinances (Rogers and AEP). They will also review reports from the police chief, administrator, and engineer, and discuss the 2023 street program, a purchase order for the wastewater treatment plant, a recodification of ordinances, and property revaluations.

• Ordinance 2023.15: Bond ordinance for facilities project
• Ordinance 2023.01.01: First amended appropriations
• Ordinance 2023.16: Accepting Rogers annexation
• Ordinance 2023.17: Accepting AEP annexation
• 2023 Street Program report

Council approved the issuance and sale of bonds up to $4 million to renovate and equip the Sunbury Municipal Building and other city facilities. The board also approved a purchase order for electricity for the Wastewater Treatment Plant. Two annexation petitions for land in Berkshire Township received second readings.

• Approved Ordinance 2023.15 for bonds up to $4,000,000 for city facility renovations (5-0)
• Approved Wastewater Treatment Plant purchase order for electric (5-0)
• Approved July 5, 2023 meeting minutes (5-0)
• Second reading held for Ordinance 2023.01.01 regarding 2023 annual appropriations
• Second reading held for Ordinance 2023.16 regarding 84.97 +/- acre annexation in Berkshire Township
• Second reading held for Ordinance 2023.17 regarding 84.932 +/- acre annexation in Berkshire Township

Services

The committee will receive updates on the Safe Streets for All Demonstration Grant and the Sunbury Facilities Renovation Project. The meeting also includes progress reports on the fiber network and GIS mapping project.

• Safe Streets for All Demonstration Grant update
• Fiber Network Project update
• Sunbury Facilities Renovation Project update
• GIS Mapping Project update
• Sunbury Estates trees update

The Committee agreed to submit a grant application for a Safe Streets for All study and demonstration. Members received updates on the city's fiber network feasibility study and facility renovations project. No bids were received during the initial round for the facility renovations.

• Approved June 7, 2023, meeting minutes
• Concurred with submission of Safe Streets for All grant application

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss ongoing planning for JR Smith Park and Reservoir Park, review a sample donation policy, and hear other park updates. The agenda includes approval of the previous meeting's minutes and is largely a working session with no final votes scheduled.

• Strategic planning for JR Smith Park
• Reservoir Park planning
• Sample donation policy discussion
• Approval of June 7, 2023 minutes

The Committee approved the minutes from the June 7, 2023 meeting. Members discussed strategic planning and costs for JR Smith Park and reviewed a sample donation policy for future consideration.

• Approved June 7, 2023 minutes

Council

The Sunbury City Council is meeting to consider several ordinances and resolutions, including a bond ordinance for a facilities project, acceptance of two annexations (Rogers and AEP), and modifications to employment provisions in the codified ordinances. They will also review the 2023 paving program and a first amended appropriations ordinance.

• RES 2023.18: Non-Disclosure Agreement
• ORD 2023.12: Modifications to Chapter 139 (Employment Provisions)
• ORD 2023.15: Bond Ordinance for Facilities Project
• ORD 2023.16: Accepting Rogers Annexation
• ORD 2023.17: Accepting AEP Annexation

City Council approved the City Council Strategic Planning Consensus Document and a proposal for 2023 Street Program construction administration and inspection services. The council also passed a resolution allowing the City Administrator to enter non-disclosure agreements for economic development.

• Approved City Council Strategic Planning – Consensus Document (7-0)
• Approved 2023 Street Program – Construction Administration and Inspection Services proposal (7-0)
• Passed Resolution 2023.18 authorizing non-disclosure agreements for economic development (7-0)
• Passed Ordinance 2023.12 amending Chapter 139 of Sunbury Codified Ordinances (7-0)
• Approved June 21, 2023, meeting minutes (7-0)

Finance Committee

The Sunbury Finance Committee will review financing options for the Sunbury Facilities Project, including a bond ordinance and rating agency preparation. They will also review monthly variance reports, bank reconciliations, and year-to-date income tax collections.

• Sunbury Facilities Project financing review and bond ordinance
• Bank balance of $18,495,011.76 as of 5/31/2023
• Outstanding checks totaling $144,657.41
• Year-to-date income tax collections at 49.98% of $3,900,000 budget
• 5-year income tax collection history presented

The committee approved the minutes from the March 15, 2023, meeting. Members received updates on the financial transactions and bond issuance process for municipal building renovations. Monthly variance reports and year-to-date income tax collections through May were reviewed.

• Approved March 15, 2023, minutes (6-0)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including a bond ordinance for a facilities project, modifications to employment provisions in the city code, and the appointment of board members for the Sunbury Meadows Community Development Authority. The agenda also includes reports from the Administrator and Engineer, and approval of previous minutes.

• Resolution 2023.13: Authorizing appointment of board members for Sunbury Meadows CDA
• Ordinance 2023.15: Bond ordinance for facilities project
• Ordinance 2023.12: Modifications to Chapter 139 of codified ordinances (employment provisions)
• Administrator's Report and Engineer's Report for June 21, 2023

Council approved a resolution to apply for a Water Pollution Control Loan Fund for an emergency generator. They also authorized appointments to the Sunbury Meadows Community Development Authority Board of Trustees. A proposal to issue up to $4 million in bonds for municipal building renovations received its first reading.

• Approved appointment of members to Sunbury Meadows Community Development Authority Board of Trustees (6-0)
• Approved application for Water Pollution Control Loan Fund for Sunbury Mills lift station emergency generator (6-0)
• Approved June 7, 2023 meeting minutes (6-0)

Services

The committee will review bid results for the 2023 Street Program and discuss tree options for Sunbury Estates. Members will also discuss roadway and stabilization projects for Little Walnut Creek Road and Walnut Street.

• 2023 Street Program bid results
• Little Walnut Creek Roadway discussion
• Walnut Street Stabilization Project
• Safe Streets for All planning and demonstration grant
• Wastewater Treatment Plant design update

The Committee approved the May 3, 2023, meeting minutes. Members discussed three options for tree removal and sidewalk repair in Sunbury Estates and reviewed a low bid from Strawser Paving Co. for the 2023 Street Program.

• Approved May 3, 2023, meeting minutes (3-0, 1 abstention)
• Agreed to have staff set meeting dates with Sunbury Estates residents to discuss tree removal and sidewalk repair options

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes, discuss unfinished business including JR Smith Park planning and the Cherry Street/Columbus Street Park, and consider a special event permit for the Independence Day Celebration. Updates will also cover the Fallen Heroes Trail, Reservoir Park, JR Smith Park Memorial Day services, and Freedom Park parking.

• JR Smith Park planning – scope and costs
• Cherry Street/Columbus Street Park
• Independence Day Celebration – special event permit
• Fallen Heroes Trail update
• Freedom Park parking

The committee reviewed three revised site plans and financing options for JR Smith Park. Members discussed noise concerns regarding the splash pad and pavilion. No formal votes were taken on park designs or funding.

• Approved May 3, 2023 minutes
• No objections raised regarding special event permit for Independence Day Celebration at Town Square park

Council

Council established new cash reserve and debt policies and approved a contract for the 2023 street improvements project. The board also authorized the purchase of 5 acres of vacant land near the wastewater treatment plant and approved a site plan for storage buildings on W Cherry St.

• Approved cash reserve policy (7-0)
• Approved debt policy (7-0)
• Approved storage building site plan at 601 W Cherry St (7-0)
• Approved purchase of +/- 5 acres vacant land east of S. Old 3C Highway (7-0)
• Awarded 2023 street improvements contract to Strawser Paving Co, Inc. (7-0)
• Approved change order for Ohio Fallen Heroes Trail Phase 3 with Facemyer Landscaping LLC (7-0)
• Authorized purchase of one LED Message Board (7-0)
• Approved closing city offices on June 19, 2023 for Juneteenth (7-0)

Events and Commemoration Committee

The committee approved the April 26, 2023, meeting minutes and waived the special event permit fee for the Kiwanis Club's September 2023 event. Members discussed plans for the Independence Day Celebration, a proposed Family Fest, and holiday light decorations for the Square. The issue of general rental fees was held for a future meeting.

• Approved April 26, 2023, meeting minutes (3-0)
• Waived special event permit fee for Kiwanis Club September 2023 event
• Reached consensus to add ribbons or bows to the Christmas tree
• Reached consensus to add wreaths and garland to Town Hall outside doors
• Recommended additional decorating of the gazebo and streetlights

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission met on March 27, 2023, to adopt rules, elect officers, and review development proposals. They approved the preliminary plat for the Ravines at Meadow Ridge subdivision, discussed a major site plan for a commercial building at 130 Burrer Drive, and heard a proposal for a new commercial building at Sunbury Meadows and Peacock Drive. The meeting also included routine items like approving minutes and a zoning report.

• Approved preliminary plat for Ravines at Meadow Ridge (4 yeas, 1 no)
• Reviewed major site plan for commercial building at 130 Burrer Drive, with storm water condition
• Discussed adding brick to south elevation of 130 Burrer Drive building for cohesion
• Heard proposal for major commercial site plan at Sunbury Meadows and Peacock Drive
• Adopted commission rules and elected Joe St. John as Chair, Rick Ryba as Vice Chair

The Commission adopted its operational rules and approved a minor lot split for Kintner Parkway. The Zoning Officer provided a report on permits, occupancy, and business violations.

• Adopted Planning and Zoning Rules (5-0)
• Approved Minor Lot Split for Kintner Parkway (7-0)

Finance Committee

The Sunbury Finance Committee is meeting to discuss facilities financing, including term and not-to-exceed borrowing, and to approve financial reports such as monthly variance reports and bank-to-book reconciliations. The agenda also includes approval of the April 19, 2023 minutes and unfinished business.

• Discussion of facilities financing – term and NTE borrowing
• Approval of monthly variance reports
• Approval of bank to book reconciliation and outstanding check register
• Approval of April 19, 2023 minutes

The committee reviewed an updated facilities plan and financing options for municipal and police buildings. Preliminary financing options for JR Smith Park improvements were discussed. No formal votes or decisions were recorded.

Council

Council approved a mini grant between the City of Sunbury and the Delaware Public Health District. The meeting also included reports on police drone pilot selection and various infrastructure projects.

• Approved May 3, 2023 meeting minutes (6-0)
• Approved May 13, 2023 Special Meeting minutes (6-0)
• Approved Resolution 2023.14 creating Healthy Communities mini grant with Delaware Public Health District (6-0)

Council

The Sunbury Council is holding a special meeting for a strategic planning session. The agenda contains only roll call, the planning session, and adjournment, with no specific decisions or proposals listed.

• Strategic planning session

Council and city staff met for a strategic planning retreat to discuss development, infrastructure, and finances. No substantive decisions were made; staff will consolidate comments for future Council consideration at a public meeting.

• Adjourned meeting at 12:20 pm

Services

The Services Committee will review updates on Sunbury Estates trees and the 2023 street project bid schedule. The meeting includes discussions regarding street sweeping services, reservoir drawdown, and AEP streetlights.

• Sunbury Estates Trees update
• 2023 Street Project Bid Schedule
• Street Sweeping Services for 2023
• Reservoir Draw Down Project
• Wastewater Treatment Plant design update

The Committee voted unanimously to recommend a 2023 street sweeping contract from Columbus Power Cleaning. They also discussed the Reservoir Draw Down Project, AEP's smart streetlight upgrades, and ongoing traffic planning for Sunbury Meadows and Big Walnut High School. Minutes from April were approved.

• Approved minutes from April 5, 2023 meeting (3-0, St. John abstained)
• Recommended approval of 2023 street sweeping contract with Columbus Power Cleaning (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve April minutes, review community forum results for JR Smith Park, discuss park lights, and consider a special event permit for a Memorial Day Market. The agenda is mostly routine updates and unfinished business.

• Review of JR Smith Park community forums recap
• Discussion of park lights at JR Smith Park
• Memorial Day Market special event permit request
• Approval of April 5, 2023 meeting minutes

The Parks and Recreation Committee reviewed community feedback on proposed park amenities, discussed relocating lights from JR Smith Park to Big Walnut Elementary baseball fields, and noted ongoing reservoir drawdown issues. No formal votes were taken on these items; the committee agreed in principle to allow the baseball association to purchase and move the lights pending further research. A special event permit for Memorial Day was acknowledged without objection.

• Approved April 5, 2023 meeting minutes with amendment (3-0)
• Agreed to allow baseball association to purchase and move lights from JR Smith Park to Big Walnut Elementary, pending further research
• Acknowledged Memorial Day special event permit for Big Walnut Music and Band Boosters without objection

Council

The Sunbury City Council is meeting to consider several resolutions, including adopting formal cash reserve and debt policies, and authorizing electric aggregation. They will also review a zoning certificate for Cutler and discuss parade rules and procedures.

• Resolution 2023.11: Cash Reserve Policy
• Resolution 2023.12: Debt Policy
• Resolution 2023.13: Electric Aggregation
• Ordinance 2022.50: Approving zoning certificate for Cutler
• Parade rules and procedures – best practices discussion

Council interviewed two candidates for an open Planning and Zoning Commission position but deferred the appointment vote until later in the meeting. No other substantive decisions were made; the meeting was largely procedural with reports from committees, police, administrator, and engineer.

• Approved April 19, 2023 meeting minutes (7-0)
• Deferred vote on Planning and Zoning Commission appointment

Events and Commemoration Committee

The agenda for the April 26, 2023, Events and Commemoration Committee meeting is not available; the linked PDF was not found on the site. The page provides general information about the committee and how to watch meetings live on YouTube, but no specific agenda items are listed.

• Agenda PDF for April 26, 2023, not found (file error)

The Events and Commemoration Committee approved the Memorial Day Flea Market sponsored by the Big Walnut Band Boosters. The committee discussed trash removal requirements for the event. Plans for the upcoming farmer's market were also previewed.

• Approved March 25, 2023 meeting minutes (3-0)
• Approved Memorial Day Flea Market sponsored by Big Walnut Band Boosters

Finance Committee

The Sunbury Finance Committee is meeting to discuss new business, including a professional services agreement with The Montrose Group for economic development, and to review monthly financial reports and bank reconciliations. They will also consider revised debt management and cash reserve policies under unfinished business.

• The Montrose Group Professional Services Agreement
• Monthly Financial Reports
• Bank to book reconciliation
• Debt Management and Cash Reserve Policies – Revised

The committee approved the minutes from the March 15, 2023, meeting. Members reviewed a proposal for professional economic development services from The Montrose Group and examined monthly variance reports. Proposed changes to debt management and cash reserve policies were reviewed for future Council consideration.

• Approved March 15, 2023, minutes (6-0, 1 abstention)

Council

The Sunbury Council is scheduled to vote on hiring Daryl P. Hennessy as the new City Administrator. The agenda also includes resolutions for municipal services annexations involving Rogers and AEP, as well as a tabled zoning certificate for Cutler. Additionally, the body will review a demolition estimate for S. Columbus Street and consider a Planning and Zoning Commission appointment.

• Ordinance 2023.09: Employment of Daryl P. Hennessy as City Administrator
• Resolution 2023.08: Municipal Services - Rogers Annexation
• Resolution 2023.09: Municipal Services - AEP Annexation
• Ordinance 2022.50: Approving Zoning Certificate for Cutler (Tabled)
• S. Columbus Street Demolition Project estimate review

City Council approved two resolutions detailing municipal services to be provided to parcels of land in Berkshire Township if annexed. The council also approved the meeting minutes from April 5, 2023.

• Approved April 5, 2023 meeting minutes (7-0)
• Approved Resolution 2023.08 regarding municipal services for 84.97 +/- acres in Berkshire Township (7-0)
• Approved Resolution 2023.09 regarding municipal services for 84.932 +/- acres in Berkshire Township (7-0)

Parks & Recreation

This is a special Parks Committee meeting with a single agenda item: a community forum regarding JR Smith Park. The agenda is minimal and procedural, providing only the meeting date and a linked PDF document, with no substantive decisions or discussion items listed.

• Community forum on JR Smith Park

Parks & Recreation

This is a special meeting of the parks committee with a single agenda item: a community forum for JR Smith Park. The agenda is minimal and procedural, providing no details on decisions or discussion topics.

• Community forum for JR Smith Park

Other Meetings

This agenda lists only the meeting materials for the Sunbury Neighborhood Community Association (NCA) meeting on April 10, 2023. No specific agenda items, decisions, or discussion topics are detailed in the provided text.

• Sunbury NCA meeting materials document (PDF) for April 10, 2023

The Board of Trustees held an organizational meeting to establish leadership and operational policies. The Board elected its officers and passed four resolutions regarding bylaws, public records, meeting notices, and development charges.

• Elected Rowland S. Giller, II as Chair (5-0)
• Elected Randall Rentz as Vice-Chair (5-0)
• Elected Anthony Core as Secretary (5-0)
• Elected Dana Steffan as Treasurer (5-0)
• Approved Resolution 2023-1 adopting Board bylaws (5-0)
• Approved Resolution 2023-2 adopting public records policy (5-0)
• Approved Resolution 2023-3 establishing public meeting notice locations (5-0)
• Approved Resolution 2023-4 levying community development charge on property within the district (5-0)

Council

The Sunbury City Council is meeting to discuss and potentially act on several items, including a resolution to adopt an investment policy, a tabled ordinance regarding a zoning certificate for Cutler, and a review of parade rules and procedures. The agenda also includes reports from the administrator and engineer.

• Resolution 2023.05: Investment Policy
• Ordinance 2022.50 (Tabled): Approving zoning certificate for Cutler
• Parade Rules and Procedures – Best Practices

Council approved a resolution to revise the city's investment policy. The council also approved the minutes from the March 1, 2023, meeting. Several ordinances and procedures remain tabled.

• Approved revised investment policy per ORC 135.14 (5-0)
• Approved March 1, 2023, meeting minutes (5-0)
• Selected Cindi Cooper as temporary presiding officer (5-0)
• Tabled Ordinance 2022.50 regarding storage buildings at 601 W Cherry St
• Tabled Parade Rules and Procedures – Best Practices

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve minutes, discuss unfinished business including community forums for JR Smith Park, and receive updates on Town Center planning, Freedom Park, and a Healthy Living Grant from Delaware Public Health District. The meeting is largely procedural with updates and planning discussions.

• Community forums for JR Smith Park scheduled April 13 (5-7 pm) and April 15 (9-11 am)
• Town Center Planning scoping meeting update
• Freedom Park update
• Delaware Public Health District Healthy Living Grant update

The Committee approved the minutes from the March 1, 2023, meeting. Members received updates on the JR Smith Community Forum, Town Center Planning, and a grant application for park amenities. No other substantive decisions were made.

• Approved March 1, 2023, meeting minutes with amendment to attendee list

Services

The committee will review updates on electric/gas aggregation and the 2023 street project bid schedule. Discussions include results from the Town Center planning scoping meeting and ongoing traffic control planning.

• Electric/Gas Aggregation update from Scioto Energy
• Sunbury Estates trees next steps
• E. Granville Street Community Project Fund
• 2023 Street Project bid schedule
• Heartland Meadows no parking traffic planning

The Committee approved the February 1, 2023, meeting minutes. Members received updates on the 2023 Street project, the Town Center plan, and an electric aggregation program presentation.

• Approved February 1, 2023, meeting minutes (unanimous)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will hold elections for Chair and Vice Chair, then review three development applications: a preliminary plat for Ravines at Meadow Ridge, a major site plan for an addition at 130 Burrer Drive, and a major commercial site plan for a new building with a daycare at Sunbury Meadows and Peacock Drive. The meeting includes public comment and a zoning report.

• Election of Chair and Vice Chair
• Review of preliminary plat for Ravines at Meadow Ridge
• Major site plan for addition to commercial building at 130 Burrer Drive
• Major commercial site plan for new building with daycare at Sunbury Meadows and Peacock Drive
• Zoning report and discussion of new business

The commission approved the preliminary plat for Ravines at Meadow Ridge and site plans for 130 Burrer Drive and Sunbury Meadows/Peacock Drive. The board also adopted its rules and elected leadership for the commission.

• Adopted Planning and Zoning Commission rules (5-0)
• Appointed Mayor St. John as Chair (5-0)
• Appointed Rick Ryba as Vice Chair (5-0)
• Approved preliminary plat for Ravines at Meadow Ridge (4-1)
• Approved site plans for 130 Burrer Drive pending engineering and staff approval (5-0)
• Approved commercial site plans for Sunbury Meadows and Peacock Drive pending engineering, legal review, and right-in right-out access commitment (5-0)
• Approved February 27, 2023, minutes (4-0, 1 abstention)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee will discuss new business including a permit application for Trailapalooza 2023, rental fees, a charitable solicitations policy, and quarterly citizen recognition nominations. Unfinished business includes permit instructions for Power on the Square and planning for 2024 race and parade routes. The meeting is primarily administrative and procedural.

• Trailapalooza 2023 permit application for June 24
• Rental fees discussion
• Charitable solicitations policy review
• Power on the Square permit instructions
• 2024 race and parade route planning

The Committee approved the February 22, 2023, meeting minutes. Members discussed rental fee structures for Town Hall and park shelters, including potential rates for residents and nonresidents. Staff will gather information to recognize Megan Truax at a Council meeting on April 19, 2024.

• Approved February 22, 2023, meeting minutes
• Determined staff will contact Big Walnut Bridges and schools regarding nominee Megan Truax
• Scheduled Megan Truax for recognition at April 19, 2024, Council meeting

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including the creation of a New Community Authority, adoption of an investment policy, and approval of a public health district agreement. They will also vote on a zoning certificate for Cutler Properties, a charitable solicitation permit for the Knights of Columbus, and discuss spongy moth treatment and parade rules.

• Resolution 2023.06: Approve creation of Sunbury New Community Authority
• Resolution 2023.05: Adopt Investment Policy
• Resolution 2023.07: Join Delaware Public Health District
• Ordinance 2022.50: Approve zoning certificate for Cutler Properties
• Ordinance 2023.08: Knights of Columbus charitable solicitation permit

Council approved the organization of the Sunbury New Community Authority and authorized a grant application for the Healthy Communities Mini Grant Program. They also approved a charitable solicitation permit and aerial treatment for Spongy Moths. The March 29 meeting was cancelled.

• Approved Resolution 2023.06 to organize the Sunbury New Community Authority (5-0)
• Approved Resolution 2023.07 to apply for Healthy Communities Mini Grant Program (5-0)
• Approved Ordinance 2023.08 for charitable solicitation permits (5-0)
• Approved Spongy Moth Aerial Treatment (5-0)
• Cancelled March 29, 2023 Council Meeting (5-0)
• Approved March 1, 2023 meeting minutes (5-0)
• Tabled Ordinance 2022.50 regarding storage buildings at 601 W Cherry St

Finance Committee

The Sunbury Finance Committee is meeting to discuss policy updates on debt and cash reserves, and to review monthly financial reports and bank-to-book reconciliation. The agenda is largely procedural, with no specific dollar amounts or contracts listed.

• Policy updates on debt and cash reserve
• Monthly financial reports review
• Bank to book reconciliation

The committee approved the minutes from the February 15, 2023, meeting. Members discussed preliminary debt and cash reserve policy proposals, which will be updated for a future meeting. The committee also reviewed monthly financial reports and bank reconciliation status.

• Approved February 15, 2023, minutes (5-0)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including a new investment policy, the creation of an opioid fund, and a zoning certificate for Cutler. The council will also review the administrator's and engineer's reports, an insurance renewal, and proposals for branding and media services.

• Resolution 2023.05: Investment policy
• Ordinance 2022.50 (tabled): Zoning certificate for Cutler
• Ordinance 2023.07: Creation of OneOhio Opioid Fund No. 211
• Insurance renewal 2023-24 with Ohio Plan
• Engagement letter and supplemental advisory agreement

Council established the OneOhio Opioid Settlement Fund and approved agreements for insurance renewal, advisory services, and media branding. The body also set the date for the 2023 Trick or Treat event.

• Approved Ordinance 2023.07 creating the OneOhio Opioid Settlement Fund (7-0)
• Approved 2023-24 Insurance Renewal with Ohio Plan (7-0)
• Approved Baker Tilly Supplemental Advisory Agreement (7-0)
• Approved Branding, Communications, and Media Services agreement with Joey Thomas (7-0)
• Approved Trick or Treat night for Oct 31, 2023, 6-8pm (7-0)
• Approved February 15, 2023 meeting minutes (7-0)
• Tabled Ordinance 2022.50 regarding Cutler Properties storage buildings

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes and discuss unfinished business, including a Parks Master Plan amendment for Sunbury Legacy Parks. New business includes a Healthy Living Grant from Delaware Public Health District, parks programming, and a discussion about the JR Smith Lions Building, along with updates on a disc golf tournament and SourcePoint.

• Parks Master Plan Amendment for Sunbury Legacy Parks
• Delaware Public Health District Healthy Living Grant
• JR Smith Lions Building discussion
• Freedom Park Disc Golf Tournament update
• SourcePoint update

The Committee decided to hold two town hall forums to gather resident feedback on proposed plans for JR Smith Park. Members also directed staff to prepare an application for a Delaware Public Health District – Healthy Living Grant.

• Approved February 1, 2023, meeting minutes
• Agreed to hold two town hall forums for JR Smith Park proposed plans
• Advised staff to proceed with Delaware Public Health District – Healthy Living Grant application

Services

The Sunbury Services Committee will consider a speed study for Sunbury Meadows East and review permanent and summer staffing for the Service Department. The meeting also includes updates on thoroughfare planning and stormwater management.

• Sunbury Meadows East Speed Study
• Service Department – Permanent and Summer Staffing
• Thoroughfare and Traffic Control Planning – ongoing
• Stormwater Utility Management – ongoing

The Committee reviewed a speed study for Sunbury Meadows East and determined that further action is needed to mitigate traffic speeds. Staff were directed to continue designing traffic calming features to be funded by future developer contributions.

• Approved February 1, 2023 meeting minutes (3-0, 1 abstention)
• Directed staff to design traffic calming features for Sunbury Meadows East

Planning & Zoning Commission

The Planning and Zoning Commission approved a conditional use request for 345 McGill Street to allow for warehouse, office, and retail use. The commission tabled the approval of previous meeting minutes and reviewed a draft of new rules for future discussion.

• Approved conditional use for 345 McGill Street from Recreational and Retail to Warehouse, Office, and Retail (5-0)
• Tabled approval of minutes

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee is meeting to discuss new business including Big Walnut Lacrosse at JR Smith Park, Pelotonia 2023 on August 6, and a preliminary 2023 event schedule. They will also continue unfinished business on parade best practices and an update on Power on the Square, plus consider a citizen recognition program.

• Big Walnut Lacrosse at JR Smith Park
• Pelotonia 2023 on August 6
• 2023 Event Schedule – Preliminary
• Parade Best Practices
• Power on the Square – Update

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including a supplemental loan agreement for the wastewater treatment plant, a zoning certificate for Cutler, and accepting a bid for demolition of properties on South Columbus Street. The agenda also includes reports from police, administrator, and engineer, as well as planning for a council retreat.

• Resolution 2023.04: WPCLF agreement with OWDA for WWTP supplemental loan
• Ordinance 2022.50: Approving zoning certificate for Cutler
• Ordinance 2023.06: Accepting lowest and best bid for demolition of 63 and 75 S. Columbus Street
• Council retreat planning

Finance Committee

The Sunbury Finance Committee is meeting to discuss several financial matters, including a bond update, a supplemental loan for the wastewater treatment plant, and the demolition of a property on S. Columbus Street. The committee will also review proposed policy updates on debt and cash reserves, as well as an investment policy, and will receive monthly financial reports and a bank-to-book reconciliation.

• Bond update
• WWTP supplemental loan
• S. Columbus Street demolition
• Policy updates: debt & cash reserve
• Investment policy

The Committee approved the minutes from the January 18, 2023 meeting. Members reviewed updates on facility improvement bonds, wastewater treatment plant funding, and the S. Columbus Street demolition project. No other substantive actions were decided.

• Approved January 18, 2023 minutes (6-0)

Council

The Sunbury City Council will hold a public hearing on the Sunbury Community New Community Authority petition, and consider resolutions including a working agreement with the Delaware Soil and Water Conservation District and acceptance of Sunbury Meadows NCA property additions. The agenda also includes an ordinance approving a zoning certificate for Cutler, a block party special event permit application and policy, and routine reports from police, administrator, and engineer.

• Public hearing on Sunbury Community New Community Authority petition
• Resolution 2023.02: Delaware Soil and Water Conservation District working agreement
• Resolution 2023.03: Acceptance of Sunbury Meadows NCA property additions
• Ordinance 2022.50: Approving zoning certificate for Cutler
• Block party special event permit application and policy

Council approved a rezoning request for property north of Cheshire Road to a Planned Residence District. The board also authorized a working agreement with the Delaware Soil and Water Conservation District and adopted new permit policies for special events and block parties.

• Approved rezoning of 39.9+/- acres north of Cheshire Road to Planned Residence District (7-0)
• Approved Resolution 2023.02 for working agreement with Delaware Soil and Water Conservation District (7-0)
• Approved Resolution 2023.03 to add parcels to Sunbury Meadows Community Development Authority (7-0)
• Adopted Special Event Permit and Block Party policies (7-0)
• Approved January 18, 2023 meeting minutes (6-1 abstention)
• Tabled Ordinance 2022.50 regarding storage buildings at 601 W Cherry St

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss unfinished business, including strategic planning for JR Smith and Freedom parks, an update on the Fallen Heroes Trail Phase 3, and price comparisons for Sunbury Memorial Park. They will also consider a special events permit policy for parks approval. The meeting includes routine items like approving minutes from the previous meeting.

• Strategic planning for JR Smith and Freedom parks
• Fallen Heroes Trail Phase 3 update
• Sunbury Memorial Park price comparisons
• Special Events Permit Policy for parks approval

The committee approved the minutes from the January 4, 2023, meeting. Members received updates on the JR Smith Park conceptual plan, the Fallen Heroes Trail Phase 3 project, and Sunbury Memorial Park pricing.

• Approved January 4, 2023, meeting minutes

Services

The Sunbury Services Committee will discuss planning for the 2024 street program and receive updates on several ongoing projects, including the S. Columbus Street demolition, space planning, fiber strategic planning, thoroughfare and traffic control planning, and stormwater utility management. The meeting is primarily a discussion and update session, with no final decisions listed on the agenda.

• 2024 Street Program Planning
• S. Columbus Street Demolition update
• Fiber Strategic Planning update
• Thoroughfare and Traffic Control Planning update
• Stormwater Utility Management update

The committee approved the minutes from the December 7, 2022, meeting. Other business included updates on the wastewater treatment plant and traffic control planning, and a presentation on stormwater utility management.

• Approved December 7, 2022, meeting minutes

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will hold informal presentations and discussions on three development items: the Advenir Oakley development, a rezoning request for 343 McGill Street (aka Fun in the Jungle), and the Sunbury Meadows and Peacock Drive PCD. These are informal presentations, not final decisions. The meeting also includes routine items like minutes approval and a zoning report.

• Informal presentation: Advenir Oakley development
• Informal presentation: Rezoning of 343 McGill Street (commercial property)
• Informal presentation: Sunbury Meadows and Peacock Drive PCD
• Motion to approve minutes
• Zoning report

The commission approved the minutes from the December 22, 2022 meeting. Three informal presentations regarding development and rezoning were held, but no formal votes were taken on those proposals.

• Approved December 22, 2022 minutes (4-0)
• Appointed Cindi Cooper as Chairperson for the meeting

Council

Sunbury City Council is meeting to consider several ordinances, including a rezoning for Kintner Crossing, the purchase of property on Morning St., and acquisitions of a crack sealing machine and a pipe hunter truck. The agenda also includes resolutions for a working agreement with the Delaware Soil and Water Conservation District and a zoning certificate for Cutler. New/unfinished business covers a special event permit policy and a school resource officer agreement.

• Ordinance 2023.02: Kintner Crossing rezoning
• Ordinance 2023.03: Purchase of property on Morning St.
• Ordinance 2023.04: Purchase of crack sealing machine
• Ordinance 2023.05: Purchase of pipe hunter truck
• Resolution 2023.02: Delaware Soil and Water Conservation District working agreement

Council approved the purchase of real property at the southern terminus of Morning Street and authorized the acquisition of a crack sealing machine and a mini combo truck. The council also approved a memorandum of understanding regarding the Big Walnut School District SRO status.

• Approved purchase of real property at southern terminus of Morning Street (6-0)
• Approved purchase of Crack Pro 125 DA crack sealing machine (6-0)
• Approved purchase of 2022 Pipehunter non-CDL mini combo truck (6-0)
• Approved MOU between Big Walnut School District and Police Department for full-time SRO status (6-0)
• Approved January 4, 2023 meeting minutes (6-0)
• Tabled Ordinance 2022.50 regarding Cutler Properties Ltd storage buildings
• Tabled Resolution 2023.02 regarding Delaware Soil and Water Conservation District agreement

Finance Committee

The Sunbury Finance Committee is meeting to discuss a proposed update to the city's investment policy, with a presentation from Fifth Third Securities. The agenda also includes routine items such as approving minutes, reviewing monthly financial reports, and discussing ongoing contract services.

• Proposed update to Investment Policy
• Presentation by Brian Carter, Fifth Third Securities
• Review of Monthly Financial Reports
• Bank to book reconciliation
• Discussion of Contract Services

The Committee approved the December 21, 2022, meeting minutes. Members reviewed proposed updates to the city's investment policy and an analysis of the 2022 financial position. No other substantive actions were decided.

• Approved December 21, 2022, minutes (6-0)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee is meeting to handle routine business, including approving prior minutes and discussing new and unfinished items. Key topics include parade guidelines and best practices, alternate parade and run routes, a decision-making matrix, and an update on Power on the Square.

• Discussion of parade guidelines and best practices
• Alternate parade and run routes
• Decision making matrix
• Power on the Square update

The Committee approved the December 14, 2022, meeting minutes and changed its regular meeting schedule to the fourth Wednesday of every month. Members discussed draft parade guidelines and a proposed change to the decision-making matrix for event requests.

• Approved December 14, 2022, meeting minutes
• Changed regular meeting schedule to the fourth Wednesday of every month
• Agreed to proposed change allowing staff to take urgent event requests directly to Council

Council

The Sunbury City Council is meeting to consider several items, including a public hearing on the Kintner Crossing rezoning application and a related ordinance. The council will also review resolutions for the Sunbury Meadows CDA and a zoning certificate for Cutler, along with reports from the administrator and engineer. Other business includes proposed council rules, employee health insurance rates, and various informational items.

• Public hearing on Kintner Crossing rezoning application
• Resolution 2023.01 determining sufficiency of Sunbury Meadows CDA application for Price Ponds/Rolling Hills
• Ordinance 2022.50 approving zoning certificate for Cutler
• Ordinance 2023.02 for Kintner Crossing rezoning
• Employee health insurance rates for 2023 - final underwriting

Council approved a resolution to add property to the Sunbury Meadows Community Development Authority. The body also ratified new employee health insurance rates and approved several administrative contracts and authorizations. A storage building ordinance was tabled at the applicant's request.

• Approved Resolution 2023.01 to add property to Sunbury Meadows CDA (7-0)
• Approved December 21, 2022, meeting minutes (7-0)
• Approved 2023 Sunbury Rules of Council (7-0)
• Ratified new employee health insurance rates (7-0)
• Approved contract with Management Advisory Group, LLC for space planning (7-0)
• Authorized city administrator to send letter of interest to ODOT for a Sunbury outpost (7-0)
• Approved update to bank account access at First Commonwealth Bank (7-0)
• Tabled Ordinance 2022.50 regarding storage buildings at 601 W Cherry St (7-0)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve minutes, discuss ongoing strategic planning for JR Smith Park and Freedom Park, and receive an update on Sunbury Memorial Park. The agenda is largely routine, with no major decisions or financial items listed.

• Approval of minutes from December 7, 2022
• Ongoing strategic planning for JR Smith Park
• Updated strategic planning for Freedom Park
• Sunbury Memorial Park update

The Committee approved the December 7, 2022, meeting minutes. Members discussed master plans for JR Smith Park and Freedom Park, as well as current billing and operations at Sunbury Memorial Park.

• Approved December 7, 2022, meeting minutes

Services

The Sunbury Services Committee will meet to discuss the wastewater treatment plant design update, consider purchasing an industrial vacuum truck for the sewer department, and review a winter road maintenance agreement with Berkshire Township. The meeting also includes approval of previous minutes and updates on thoroughfare and stormwater management.

• Wastewater Treatment Plant design update
• Industrial vacuum truck for Sewer Department
• Berkshire Township winter services road maintenance agreement
• Thoroughfare and traffic control planning update
• Stormwater utility management update

The Committee approved the December 7, 2022, meeting minutes. Members received updates on the Wastewater Treatment Plant design and a presentation on Stormwater Utility Management. No formal votes were taken on the proposed vacuum trucks or the Berkshire Township road agreement.

• Approved December 7, 2022, meeting minutes