Sunbury public meetings in 2022

Finance Committee

The Sunbury Finance Committee will consider a proposal for project management services for the Facilities Planning Project, acting as the owner's representative. The committee will also review monthly financial reports and approve the minutes from the November 16 meeting.

• Proposal for Project Management Services – Owner's Representative for Facilities Planning Project
• Review of monthly financial reports
• Approval of November 16, 2022 minutes

The committee approved the minutes from the November 16, 2022, meeting. Members received updates on the Facilities Planning Project and other professional service contracts, but no final decisions were made on those items.

• Approved November 16, 2022, minutes (6-0)

Council

The council will consider Resolution 2022.10 authorizing an energy management agreement and Ordinance 2022.52 regarding police collective bargaining. Also on the agenda are a zoning certificate for 601 W. Cherry St., appointments to the personnel board of appeals, and reports from the police, administrator, and engineer.

• Resolution 2022.10 - Energy Management Agreement
• Ordinance 2022.50 - Zoning certificate for 601 W. Cherry St.
• Ordinance 2022.52 - Police collective bargaining
• Personnel Board of Appeals appointments
• BWLSD wastewater plant real estate agreement

City Council approved a new collective bargaining agreement with the Fraternal Order of Police. The board also appointed new members to the Personnel Board of Appeals and named a new Clerk of Council.

• Approved collective bargaining agreement with Fraternal Order of Police (7-0)
• Approved energy management agreement with Scioto Energy (7-0)
• Appointed Randall Rentz, Justin Wood, and Crystal Mazza to Personnel Board of Appeals (7-0)
• Approved Big Walnut Local School District Property Acquisition Memorandum of Agreement (7-0)
• Appointed Amber Swain as Clerk of Council (7-0)
• Approved December 7, 2022, meeting minutes (7-0)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee is meeting to approve prior minutes and continue work on parade guidelines, a decision-making matrix, and releasing quotes for Power on the Square. They will also receive information on special event and block party permit policies and a citizen recognition program.

• Approval of November 9, 2022 minutes
• Additional Parade Guidelines discussion
• Decision Making Matrix discussion
• Power on the Square – Release for Quotes
• Special Event Permit Policy and Block Party Permit information

The committee discussed preliminary draft guidelines for parades and proposed updates to the Special Event Permit Policy. No final decisions were made on these items. The committee approved the November 9, 2022, meeting minutes.

• Approved November 9, 2022, meeting minutes (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve minutes, discuss ongoing planning for JR Smith Park and Reservoir Park, and consider next steps for the MORPC Technical Assistance Program. The agenda is largely routine, with no new business or major decisions listed.

• JR Smith Park – ongoing planning and open house scheduling
• Reservoir Park – ongoing planning and park name
• MORPC Technical Assistance Program – next steps
• Fallen Heroes Trail – ongoing update

The Committee approved the minutes from the November 2, 2022, meeting. Members discussed splash pad sizing, restroom and changing area options, and parking plans for JR Smith Park, as well as the preliminary budget for Reservoirs Park.

• Approved November 2, 2022, meeting minutes (unanimous)

Services

The Sunbury Services Committee will meet to discuss unfinished business, including energy consulting and management services with Scioto Energy, and new business on Walnut Street embankment stabilization. The agenda also includes routine items like approving minutes and updates on ongoing projects such as thoroughfare planning, stormwater utility management, and ArcGIS.

• Energy Consulting and Management Services – Scioto Energy
• Walnut Street Embankment Stabilization
• Thoroughfare and Traffic Control Planning – ongoing
• Stormwater Utility Management – ongoing
• Sunbury ArcGIS – ongoing

The Committee approved the November 2, 2022, meeting minutes. Members discussed a proposal for energy consulting services from Scioto Energy and a plan to stabilize the Walnut Street embankment using FEMA grant funding.

• Approved November 2, 2022, meeting minutes (unanimous)

Council

The Sunbury City Council will consider three ordinances: approving a zoning certificate for Cutler, approving the final plat for Rolling Hills Section 3 Phase A, and adopting the second amended appropriations for 2022.

• Ordinance 2022.50: Approving a zoning certificate for Cutler.
• Ordinance 2022.51: Approving the final plat for Rolling Hills Section 3 Phase A.
• Ordinance 2022.01 (Second Amended): Adopting second amended appropriations.

Council approved the final plat for Sunbury Rolling Hills Section 3 Phase A and amended the 2022 annual appropriations. Two members were appointed to the Board of Zoning Appeals. A site plan for storage buildings at 601 W Cherry St received its first reading.

• Approved final plat for Sunbury Rolling Hills Section 3 Phase A (6-0)
• Approved amendment to 2022 annual appropriations (6-0)
• Appointed Kurt Shrewsbury and Keith Palma to the Board of Zoning Appeals (unanimous)
• Approved November 16, 2022, meeting minutes (7-0)

Council

The council will consider a rezoning application for properties owned by Romanelli Sunbury Group LLC and NPA Commercial Property LLC for the Sunbury Commerce Park. They will also vote on a budget ordinance and a bid award for Phase 3 of the Ohio Fallen Heroes Trail.

• Rezoning of Romanelli properties for Sunbury Commerce Park
• Ordinance 2023.01: budget ordinance
• Ordinance 2022.49: accepting lowest and best bid for Ohio Fallen Heroes Trail Phase 3

Council approved the rezoning of approximately 13.22 acres along W. Granville Street from industrial to commercial. The board also approved the 2023 fiscal year expenditures and awarded a contract for the Ohio Fallen Heroes Trail Phase 3 project.

• Approved rezoning of 13.22 acres along W. Granville Street to Planned Commercial District (7-0)
• Approved 2023 fiscal year expenses and expenditures (7-0)
• Awarded Ohio Fallen Heroes Trail Phase 3 contract to Facemyer Landscaping LLC (7-0)
• Appointed Chief Christopher Kovach to the Emergency Management Agency Executive Committee for 2023 (7-0)
• Approved November 16, 2022 meeting minutes (7-0)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will review and decide on several items, including a rezoning request for 39.87 acres at the southern terminus of Kintner Parkway, a home occupation certificate amendment for Patriot Tactical, a final plat for Rolling Hills Section 3 Phase A, and a major commercial site plan for the former Durashield Building. The rezoning was tabled from a July 25, 2022 meeting.

• Rezoning of parcel #41713402005007 from R2 and R4 to PRD, 39.87 acres at Kintner Parkway
• Patriot Tactical home occupation certificate amendment
• Rolling Hills Section 3 Phase A final plat from Cape Brenton Lane to Clover Street stub
• Cutler Properties major commercial site plan for parcel #41714302001000 (former Durashield Building)

The Planning and Zoning Commission approved a rezoning request for a residential district at Kintner Parkway and a final plat for Rolling Hills Section 3 Phase A. Approval was also granted for a home occupation certificate amendment and a major commercial site plan pending further review.

• Approved Patriot Tactical Home Occupation Certificate Amendment (7-0)
• Approved rezoning of 39.87 +/- acres at Kintner Parkway to Planned Residential District (5-1)
• Approved Rolling Hills Section 3 Phase A Final Plat (7-0)
• Approved Cutler Properties Ltd. Major Commercial Site Plan pending legal and engineering review (7-0)
• Approved October 24, 2022 meeting minutes (4-0, 2 abstained)

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will hold a public hearing and discussion on a variance request for Parcel #417-411-17-006-000, Lot #493, concerning front yard setback and minimum lot size requirements. The board will also approve minutes from the September 19, 2022 meeting. This is a regular meeting with one substantive item.

• Public hearing on variance request for Parcel #417-411-17-006-000, Lot #493 (front yard setback, minimum lot size)
• BZA discussion on the same variance request
• Approval of minutes from September 19, 2022

The Board of Zoning Appeals approved two variance requests for a specific parcel to allow for a smaller lot size and reduced front yard setback. The approval is subject to conditions requiring construction of a single-family home to begin within 24 months.

• Approved September 9, 2022, meeting minutes (unanimous)
• Approved variance to reduce front yard setback from 40’ to 20’ and minimum lot size from 12,000 to 6,224 square feet for Parcel #417-411-17-006-000 (4-1)

Finance Committee

The Sunbury Finance Committee is meeting to discuss the 2023 budget revisions, a facilities planning project (including design and bid services and maintenance facility conceptual planning), and crack sealing equipment. The agenda also includes financial reports on revenues, expenses, and investments, with year-to-date figures through October 2022.

• 2023 Budget – Proposed Budget Revisions
• Facilities Planning Project – Detail Design and Bid Services, Maintenance Facility Conceptual Planning
• Crack Sealing Equipment
• General Fund balance $6,350,412.77; includes $4,000,000 transfer to Capital Projects Fund
• Bank balance $17,551,141.70 as of October 31, 2022

The committee approved the minutes from the October 19, 2022 meeting. Members discussed proposed budget revisions for 2023 and a $263,500 proposal for facilities planning and design, though no formal action was taken on these items.

• Approved October 19, 2022 minutes (7-0)

Other Meetings

The City of Sunbury's Insurance Committee is meeting to discuss the 2023 employee health insurance program. The agenda includes only this new business item, with no minutes to approve or other substantive matters listed.

• Discussion of 2023 employee health insurance program

Council

The council will hold a public hearing on a New Community Authority petition, consider rezoning for Romanelli Group and NPA Commercial Property (Sunbury Commerce Park), and vote on the 2023 annual budget. Other items include an Eagle Creek development agreement, sale of property at 63 and 75, and approval of a consultant contract for municipal facilities.

• Public hearing on Sunbury Community New Community Authority petition
• Ordinance 2022.44: Rezoning of Romanelli Sunbury Group LLC and NPA Commercial Property LLC (Sunbury Commerce Park)
• Ordinance 2023.01: 2023 annual budget
• Ordinance 2022.45: Eagle Creek development agreement
• Ordinance 2022.46: Bids and sale of personal property at 63 and 75

Council approved a development agreement with Dove Field Partners LLC and 3 B’s & K Holdings LLC, and accepted a design proposal from MS Consultants Inc. for municipal facilities. The city also authorized the sale of salvage property and the demolition of two houses on S. Columbus Street.

• Approved development agreement with Dove Field Partners LLC and 3 B’s & K Holdings LLC (7-0)
• Approved ordinance to accept sealed bids for salvage of property at 63 and 75 South Columbus Street (6-0)
• Approved design services proposal from MS Consultants Inc. for municipal facilities project (7-0)
• Approved invitation to bid for demolition of 63 and 75 South Columbus Street (7-0)
• Approved $23,598.47 purchase order for Squires Patton Boggs legal services (7-0)
• Approved 2023 Employee Health Insurance Program pending legal review (7-0)
• Approved First Amendment to Service Agreement with Local Waste Services (7-0)
• Approved November 2, 2022 meeting minutes (7-0)

Events and Commemoration Committee

The Events and Commemoration Committee is meeting to discuss new business and unfinished items, including a special event permit policy, additional parade guidelines, a decision-making matrix, releasing quotes for Power on the Square, and a citizen recognition program. The committee will also approve minutes from the September 14 meeting and note upcoming events like Christmas on the Square.

• Special event permit policy and application review
• Additional parade guidelines
• Decision-making matrix for events
• Power on the Square – release for quotes
• Citizen recognition program discussion

The committee reviewed a draft Special Event Permit and discussed deposit requirements and electric fees. Members agreed to review parade best practices and an expedited permit process at the next meeting. The Citizen Recognition Program will begin accepting nominations in January 2023.

• Approved September 14, 2022, meeting minutes (unanimous)
• Proposed keeping credit cards on file for event deposits instead of a $300 fee
• Deferred decision on electric fees for events until Square upgrades are complete
• Agreed to include an expedited permit process in the upcoming decision-making matrix
• Approved release of request for quotes for electric upgrades on the Square

Parks & Recreation

The Sunbury Parks and Recreation Committee will review updated concept plans, example amenities, and pre-design cost estimates for JR Smith Park and Reservoir Park. They will also hear a report on pedestrian and bike systems from MORPC, receive a bid update on the Fallen Heroes Trail, and discuss 2023 Memorial Day services.

• JR Smith Park updated concept plan and pre-design cost estimates
• Reservoir Park updated concept plan and pre-design cost estimates
• MORPC report on pedestrian and bike system
• Fallen Heroes Trail bid update
• 2023 Memorial Day services discussion

The committee met to discuss updated concept plans and cost estimates for JR Smith Park and Reservoir Park. The meeting also included a report on the pedestrian and bike system and a bid update for the Fallen Heroes Trail. No formal votes or final decisions were recorded in the provided text.

Services

The Sunbury Services Committee is meeting to discuss streetlight technology and the sanitary sewer collection system, along with updates on gas/electric aggregation, an ongoing stormwater utility program, and the city's ArcGIS project. The agenda is largely discussion-oriented with no specific votes or dollar amounts listed.

• Streetlight Technology discussion
• Sanitary Sewer Collections System discussion
• Gas and Electric Aggregation Services update
• Stormwater Utility Program — ongoing
• Sunbury ArcGIS — ongoing

The Committee approved the October 5, 2022, meeting minutes. Members discussed proposed traffic control planning for Miller Dr. and the Little Walnut Creek Interceptor sewer extension, though no final actions were taken on these items. Staff provided updates on energy broker selection and stormwater utility planning.

• Approved October 5, 2022, meeting minutes (unanimous)

Council

Council will consider several ordinances and resolutions, including a rezoning for the Sunbury Commerce Park, increased compensation for elected officials, and the 2023 annual budget. A subrecipient agreement with the Delaware County Land Reutilization Corp is also up for approval. The meeting includes reports from the police, administrator, and engineer.

• Rezoning of Romanelli Sunbury Group LLC and NPA Commercial Property LLC for Sunbury Commerce Park (Ordinance 2022.44)
• Increased compensation of elected officials (Ordinance 2022.35)
• 2023 annual budget (Ordinance 2023.01)
• Approval of addendum to subrecipient agreement with Delaware County Land Reutilization Corp (Resolution 2022.09)

Council approved an ordinance to increase pay for elected officials and authorized a subrecipient agreement with the Delaware County Land Reutilization Corporation. The body also extended a farming contract for Freedom Park land. A rezoning request for W. Granville Street and a 2023 expenditures ordinance received first readings.

• Approved Ordinance 2022.35 to increase compensation of elected officials (7-0)
• Approved Resolution 2022.09 for subrecipient agreement with Delaware County Land Reutilization Corporation (7-0)
• Approved one-year contract extension for Gary W. Stegner to farm Freedom Park Land (7-0)
• Approved October 19, 2022 meeting minutes (7-0)
• Approved request for attorney David Fisher to testify via Zoom (7-0)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will review and decide on a rezoning request for a 39.87-acre parcel at the southern terminus of Kintner Parkway. The applicant seeks to change the zoning from R2 Low Density Residential and R4 Multi-Family Residential to PRD Planned Residential District. This item was tabled from the July 25, 2022 meeting. The agenda also includes routine items such as approval of minutes, a zoning report, and new business.

• Rezoning of parcel #41713402005007 (39.87 acres) from R2 and R4 to PRD at southern terminus of Kintner Parkway
• Public hearing and commission decision on the rezoning request
• Approval of minutes from previous meeting
• Zoning report and discussion of new business

The Commission approved the minutes from the September 26, 2022, meeting. A rezoning request for a 39.87 +/- acre development at the southern terminus of Kintner Parkway was discussed, but no final decision was recorded.

• Approved September 26, 2022, meeting minutes (unanimous)

Finance Committee

The Finance Committee is meeting to discuss the 2023 budget planning update and the facilities planning project, including staff recommendations and next steps. The agenda also includes financial reports on various funds, investments, and bank reconciliations. The meeting is primarily informational, with no final decisions listed on the agenda.

• 2023 Budget – Planning Update
• Facilities Planning Project – Staff Recommendation and Next Steps
• General Fund YTD revenue increased 0.18% to $4,037,185.51
• Income tax collections increased 7.82% to $2,994,380.05
• Bank balances: $17,263,932.20 total across accounts

The committee reviewed proposed 2023 budget changes including $36,500 for Deep Fiber Strategies and $12,000 for electronic road signs, with capital appropriations reduced from $4.0 million to $1.7 million. Staff was encouraged to proceed with securing pricing for detailed construction drawings for the police building entry and rear, and the municipal building ground floor. The September 21, 2022 minutes were approved with 6 yeas and 1 abstention.

• Approved September 21, 2022 minutes (6 yeas, 1 abstention)
• Reviewed 2023 budget changes: $36,500 for Deep Fiber Strategies, $12,000 for electronic road signs, capital appropriations reduced from $4.0M to $1.7M
• Added $253,350 transfer for general fund debt paid from debt service fund
• Encouraged staff to proceed with securing pricing for detailed construction drawings for police building entry/rear and municipal building ground floor
• Recommended completing conceptual design for second service department building before deciding on Round Top building
• Adjourned (all yeas)

Council

The Sunbury City Council will consider several items, including a resolution to amend the county emergency management agency agreement and an ordinance to increase compensation for elected officials. They will also discuss the 2023 street program and a bridge inspection program.

• Resolution 2022.07: County Wide Emergency Management Agency amendment
• Resolution 2022.08: OPWC 2023 Street Program
• Ordinance 2022.35: Increased compensation for elected officials
• Ordinance 2022.43: Bridge inspection program

Council passed an emergency ordinance authorizing ODOT to perform bridge inspections within the city, with the city responsible for costs of work outside the state's scope. The resolution to add Sunbury and the Delaware Public Health District to the countywide emergency management agency executive committee was also approved 7-0. A resolution authorizing the city administrator to apply for Ohio Public Works Commission programs for the 2023 street improvement project was passed 7-0.

• Approved Ordinance 2022.43 for ODOT bridge inspection program services (7-0)
• Approved Resolution 2022.07 for countywide emergency management agency agreement (7-0)
• Approved Resolution 2022.08 for 2023 street improvement project application (7-0)
• Approved October 5, 2022 meeting minutes (6 yeas, 1 abstention)
• Moved into executive session to discuss property purchase/sale and legal disputes (7-0)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss unfinished business, including the updated concept plan for JR Smith Park, updates on the Fallen Heroes Trail and Trail Town study results, and the Reservoir Park plan. They will also consider proposals for invasive tree species removal and begin planning for the 2023 Memorial Day services.

• JR Smith Park updated concept plan discussion
• Fallen Heroes Trail updates and Trail Town study results
• Reservoir Park plan update
• Invasive tree species removal proposals
• 2023 Memorial Day services planning

The committee discussed updates to the JR Smith Park master plan, including sidewalks, a smaller parking lot, and a looped walking trail. It also approved proceeding with a low-cost proposal for invasive species removal. Updates were provided on the Fallen Heroes multi-use trail and Reservoir Park plan.

• Approved minutes of September 7, 2022 meeting unanimously.
• Discussed JR Smith Park master plan changes; next step is to compile costs for public presentation.
• Without objection, directed City Administrator to proceed with low-cost proposal for invasive species removal.
• Discussed Fallen Heroes multi-use trail phases 3 and 4 (estimated $110,000 each); phase 5 tabled due to zoning issues.
• Discussed Fallen Heroes trail connection to High School; awaiting MORPC plan.
• Discussed Trail Town Study; next steps include short-term enhancements like bike parking and wayfinding.
• Discussed Reservoir Park plan; next step is to revisit conceptual/master plan for building, parking, and fishing locations.
• Discussed planning for 2025 Memorial Day Services at JR Smith Park; meeting scheduled with VFW and American Legion.

Services

The Sunbury Services Committee is meeting to discuss ongoing and new business, including the Sunbury Estates trees and sidewalks, the 2023 Street Improvements Program, and the establishment of a stormwater utility program. New items include a crosswalk at General Rosecrans Elementary School and an overview of Sunbury data mapping. The meeting includes routine items like approval of minutes and visitor comments.

• Sunbury Estates trees and sidewalks
• 2023 Street Improvements Program
• Stormwater Utility Program (ongoing)
• General Rosecrans Elementary School crosswalk
• Sunbury Data Mapping overview

The committee discussed several items but made no final decisions. They reviewed options for addressing the Sunbury Estates trees and sidewalks issue, with a homeowner meeting planned. The 2023 Street Improvement Program was discussed, with a cape and seal technique reducing estimated cost to $865,000, but no vote was taken. A crosswalk proposal for General Rosecrans Elementary was introduced and will be discussed at a future meeting.

• Approved minutes of September 7, 2022 (3-0-1, St. John abstaining)
• Discussed Sunbury Estates tree/sidewalk issue; no decision made
• Discussed 2023 Street Improvement Program; no decision made
• Introduced crosswalk proposal for General Rosecrans Elementary; tabled to future meeting
• Discussed stormwater utility program; committee expressed support for continued study
• Presented cloud-based GIS system; more information to come

Council

Sunbury Council is reviewing several development agreements, rezoning applications, and intergovernmental funding for the I-71 interchange. The body is also considering the establishment of a New Community Authority and updates to elected official compensation.

• Ordinance 2022.41: Petition for the creation of the Sunbury New Community Authority
• Ordinance 2022.39: Intergovernmental Cooperation Agreement with Delaware County for I-71 interchange funding
• Ordinance 2021.49: Rezoning application for Metro Development
• Ordinance 2022.38: Development Agreement for Ravines At Meadow Ridge
• Ordinance 2022.35: Compensation of elected officials

Council voted 7-0 to approve Ordinance 2021.49, rezoning 67.1 acres near 3B's & K Road and Africa Road to Planned Residential District and 2.0 acres to Planned Commercial District for the Ravines at Meadow Ridge development. They also passed a development agreement for the project and authorized a new community authority to fund the first phase of an interchange, with a public hearing set for November 16, 2022.

• Approved rezoning for 744 apartments and commercial district (Ordinance 2021.49, 7-0)
• Authorized development agreement with Ravines at Meadow Ridge LLC (Ordinance 2022.38, 7-0)
• Approved amended intergovernmental cooperation agreement with Delaware County (Ordinance 2022.39, 7-0)
• Approved site plan for Morman Investments building at 720 Kintner Parkway (Ordinance 2022.40, 7-0)
• Set public hearing for Sunbury New Community Authority creation (Ordinance 2022.41, 7-0)
• Authorized $125,000 professional services agreement for Sunbury Parkway District Strategic Plan (Ordinance 2022.42, 7-0)
• Approved purchase order #35964 for $18,200 to Treasurer State of Ohio (7-0)
• Approved purchase order #35975 for $14,053.14 software renewal with CIVICA (7-0)

Other Meetings

The Sunbury Parkway District Plan Steering Committee is meeting to review the detailed scope of work and revised budget for the district plan. The committee will consider making a recommendation to Council on the plan. This is a working session focused on the plan's details and next steps.

• Review detailed scope of work for the Sunbury Parkway District Plan
• Review revised budget for the plan
• Consider recommendation to Council regarding the plan

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and then review a request by Romanelli Sunbury Group LLC and NPA Commercial Property LLC to rezone five parcels along West Granville Street and Sunbury Meadows Drive from Planned Industrial to Planned Commercial District. The commission will also review a site plan for a 1,000-square-foot building at 720 Kintner Parkway. The meeting includes standard items like minutes approval and a zoning report.

• Public hearing and review: rezoning of parcels 417-412-02-001-016, 417-412-02-001-017, 417-412-001-004, 417-412-02-001-005, 417-412-02-001-006 from Planned Industrial to Planned Commercial
• Commission review: site plan and building application for 1,000 sq ft building at 720 Kintner Parkway
• Public comment period for the rezoning request
• Commission action on the rezoning request
• Commission action on the site plan

The Planning and Zoning Commission voted 4-2 to hold a public hearing in 30 days on a rezoning request from Romanelli Sunbury Group LLC and NPA Commercial Property LLC. The request would change five parcels along West Granville Street and Sunbury Meadows Drive from Planned Industrial District to Planned Commercial District, allowing a 120-unit apartment project with retail. The commission also approved a site plan for a 1,000 sq ft garage addition at 720 Kintner Parkway (5-1).

• Voted 4-2 to schedule a public hearing in 30 days on rezoning parcels #417-412-02-001-016, 017, 004, 005, 006 from Planned Industrial to Planned Commercial
• Approved site plan and building for 1,000 sq ft garage addition at 720 Kintner Parkway (5-1)
• Approved minutes of previous meeting (6-0)

Finance Committee

The Sunbury Finance Committee is meeting to discuss preliminary plans for the 2023 budget, a subcommittee report on a City Council pay ordinance, and strategic planning for fiber in the community. The agenda also includes financial reports showing General Fund revenue down 2.66% year-to-date and expenses down 9.7%, with income tax collections up 5.93%.

• 2023 Budget – Preliminary Plans
• City Council Pay Ordinance – Subcommittee Report and Discussion
• Fiber in the Community – Strategic Planning
• General Fund YTD revenue decreased from $3,711,718.75 (2021) to $3,612,910.52 (2022)
• Income tax collections increased by $149,351.87 (5.93%) to $2,669,002.48

The Finance Committee reviewed the preliminary 2023 budget and discussed a pay ordinance for Council/Mayor, recommending the mayor's pay increase to $25,000 starting January 2023. They also discussed a fiber-to-the-doorstep proposal coming to Council for a vote. No formal votes were taken on these items; the only action was approving the August 17, 2022 minutes (4 yeas, 2 abstentions).

• Approved August 17, 2022 minutes (4 yeas, 2 abstentions)
• Discussed preliminary 2023 budget (no vote)
• Discussed Council/Mayor pay ordinance, recommended mayor's pay increase to $25,000 (no vote)
• Discussed fiber-to-the-doorstep proposal coming to Council for vote (no vote)

Council

The Council is reviewing several ordinances regarding land development and municipal fees. The meeting includes discussions on a fiber optic broadband feasibility study and an intergovernmental agreement for I-71 interchange funding.

• Ordinance 2021.49: Rezoning application of Metro Development
• Ordinance 2022.37: Amendments to building, engineering, and zoning fees
• Ordinance 2022.38: Development agreement for Ravines At Meadow Ridge
• Ordinance 2022.39: I-71 interchange funding agreement with Delaware County
• Resolution 2022.07: Countywide Emergency Management Agency amendment

Council passed several resolutions and ordinances, including Resolution 2022.06 accepting tax levies and certifying them to the county auditor, and Resolution 2022.07 (first reading) approving a countywide emergency management agreement. Ordinance 2022.37 was passed on emergency to amend building, engineering, and zoning fees. Council also authorized the mayor to sign a $36,500 contract with Deep Fiber Strategies for a broadband feasibility study, and approved street closures for Fall Festival, Christmas on the Square, and a homecoming parade.

• Approved Resolution 2022.06 accepting tax levies and certifying them to the county auditor (6-0).
• Approved Resolution 2022.07 (first reading) for a countywide emergency management agreement adding Sunbury and the Delaware Public Health District to the executive committee.
• Passed Ordinance 2022.37 on emergency amending building, engineering, and zoning fees (6-0).
• Authorized the mayor to sign a $36,500 contract with Deep Fiber Strategies for a broadband feasibility study (6-0).
• Approved street closure of Granville Street on October 23 for Fall Festival and December 3 for Christmas on the Square (6-0).
• Approved closure of Miller north of Tippet on September 30 for the homecoming parade (6-0).
• Authorized City Administrator Steve Pyles to sign the No Further Action Letter for 5 South Columbus Street (6-0).
• Approved the August 31, 2022 meeting minutes (6-0).

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals is holding a public hearing and discussion on a variance request for 720 Kintner Parkway. The request seeks a reduction of the landscape buffer, elimination of building materials requirement, and elimination of curbing requirement. The board will also approve minutes from the previous meeting.

• Public hearing on variance request for 720 Kintner Parkway
• Reduction of landscape buffer
• Elimination of building materials requirement
• Elimination of curbing requirement
• Approval of minutes from August 15, 2022

The Sunbury Board of Zoning Appeals approved a variance request for 720 Kintner Parkway, reducing the landscape buffer, eliminating the building materials requirement, and eliminating the curbing requirement subject to city engineer review. All votes were unanimous. The applicant was not present, and the hearing proceeded with staff-presented exhibits.

• Approved reduction of landscape buffer (unanimous)
• Approved elimination of building materials requirement (unanimous)
• Approved elimination of curbing requirement, contingent on city engineer review (unanimous)
• Approved August 15, 2022 meeting minutes (unanimous)

Events and Commemoration Committee

The Events and Commemorations Committee is meeting to review the recent Sizzle and Sounds event with community partners, discuss upcoming Christmas on the Square with the Chamber of Commerce, and continue work on a citizen recognition program, Power on the Square, and a special event permit policy. The agenda includes several informational items, such as a block party request and event tracking worksheet.

• Sizzle and Sounds debriefing with BW Civic Association, BST&G Fire, and Sunbury Police
• Christmas on the Square discussion with Nancy Crawford, Chamber of Commerce
• Citizen Recognition Program update
• Power on the Square update
• Special Event Permit policy and decision-making matrix

The Committee approved the minutes from the August 10 meeting. They heard updates on the Sunbury Sizzle and Sounds event and discussed plans for the Christmas on the Square event, including a request to reserve the Square and Town Hall for December 3, 2022. A citizen recognition program was also discussed but no final decision was made.

• Approved August 10, 2022 meeting minutes (unanimous)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes and discuss unfinished business, including the parks master/strategic plan and multi-use trails. They will also hear updates on the Fallen Heroes Trail to High School connection, the Trail Town Study, and a SourcePoint programming kick-off event scheduled for October 17, 2022.

• Master Plan/Strategic Plan discussion
• Fallen Heroes Trail to High School connection
• Trail Town Study update
• SourcePoint programming kick-off event on October 17, 2022

The Parks and Recreation Committee discussed the conceptual plan for JR Smith Park, including amenities like a playground, splash pad, and bike path. Members suggested reducing parking from 70 to 50 spaces and raised concerns about memorial trees and vehicle access to the Lions building. The engineer will update the plan for further review. No formal decisions were made.

• Approved August 3, 2022 meeting minutes (unanimous)
• Discussed JR Smith Park conceptual plan; feedback given to engineer for revision
• Set SourcePoint programming kickoff for October 17, 2022

Services

The Sunbury Services Committee is meeting to discuss unfinished business including establishing a stormwater utility program and a trash hauling contract, plus new business on fiber in the community. They will also receive updates on street maintenance, pump station generators, and traffic signals.

• Establishing a Stormwater Utility Program
• Trash Hauling Contract – Business Response
• Fiber in the Community – Strategic Planning
• Street Maintenance Program – 2023 Planning Update
• Pump Station Generators – Funding Application

The Services Committee met on September 7, 2022, and discussed several items but took no final votes on substantive matters. Topics included a stormwater utility feasibility study, a fiber-optic strategic plan, and a tentative 2023 street improvement program. The committee approved the minutes of the previous meeting and adjourned without any binding decisions.

• Approved minutes of August 3, 2022 meeting (unanimous)
• Discussed stormwater utility program and potential feasibility study (no action taken)
• Reviewed refuse collection service agreement update (no action taken)
• Briefed on DeepFiber Strategies fiber proposal; action scheduled for future Council meeting
• Tentative 2023 street improvements presented ($1.1M estimated cost, 15% contingency); grant application due November
• Requested photos of needed street repairs (no action taken)
• Discussed traffic light timing/synchronization; proposal with traffic counts pending
• Updated on Ohio EPA financial assistance request for sanitary pump station generators (no action taken)

Council

Sunbury City Council is meeting to discuss updates to impact fees and building, engineering, and zoning fees. The body will also review a rezoning application and a task order for the Wastewater Treatment Plant (WWTP) expansion to 2 MGD.

• Ordinance 2021.49: Rezoning application of Metro Development
• Ordinance 2022.36: Impact fees
• Ordinance 2022.37: Amendments to building, engineering, and zoning fees
• Resolution 2022.06: Amounts and rates annual budget commission certification
• WWTP Expansion: Task order proposal amendment for expansion to 2 MGD

Council voted 7-0 to accept CT Consultants' Task Order #1 to design an expansion of the wastewater treatment plant from 1 million to 2 million gallons per day. They also passed Ordinance 2022.36, which revises development impact fees for police, municipal facilities, parks, and roads. A resolution accepting tax levy amounts and rates was approved with amendments. The meeting included a proclamation declaring September 2022 as Childhood Cancer Awareness Month.

• Approved CT Consultants Task Order #1 for wastewater treatment plant expansion design (1 to 2 million gallons/day) — 7-0
• Passed Ordinance 2022.36 revising development impact fees for police, municipal facilities, parks, and roads — 7-0
• Approved Resolution 2022.06 accepting tax levy amounts and rates, with amendments — 7-0
• Approved August 31, 2022 meeting minutes — 7-0
• Proclaimed September 2022 as Childhood Cancer Awareness Month in Sunbury
• Discussed Parks Committee plan for JR Smith Park (splash pad, dog park, pavilion, garden, pickleball court) — no vote taken
• Discussed stormwater utility feasibility study and fiber internet for smart city potential — no vote taken
• Discussed 2023 Street Program ($1.1M) and traffic signal synchronization review — no vote taken

Council

The Council is meeting to review the August 17 minutes and the Administrator's report. The body will discuss a draft ordinance regarding impact fees and a letter of support for preservation parks.

• Ordinance 2022.36 regarding Impact Fees
• Letter of support for Preservation Parks

Council accepted proposed changes to Ordinance 2022-36, which revises development impact fees for police, municipal, parks, recreation, and road facilities, and updates procedures for new development. The ordinance is on second reading. Council also authorized a letter of support for a Preservation Parks initiative and discussed creating a welcome package for new residents.

• Approved minutes of August 17, 2022 with modification (4-0-2)
• Accepted changes to Ordinance 2022-36 updating development impact fees (6-0)
• Authorized letter of support for Preservation Parks initiative (6-0)

Planning & Zoning Commission

This agenda contains only the amended agenda document itself, with no listed discussion items, public hearings, or action items. The meeting appears to be procedural in nature, with no substantive decisions or proposals detailed in the provided text.

• Amended agenda document for the August 22, 2022 meeting

The Commission approved the preliminary plat for the Eagle Creek subdivision, with contingencies for landscaping and north access street review at construction drawing phase. A home occupation certificate was also approved for Patriot Tactical LLC at 808 Peacock Drive, subject to ATF licensing. Both decisions passed unanimously (6-0).

• Approved preliminary plat for Eagle Creek subdivision (6-0)
• Approved home occupation certificate for Patriot Tactical LLC at 808 Peacock Drive (6-0)
• Approved minutes of previous meeting (5-0, Ryba abstained)

Council

Sunbury City Council is reviewing ordinances regarding impact fees and the compensation of elected officials. The body is also considering rezoning applications and street maintenance projects.

• Ordinance 2022.36 regarding Impact Fees
• Ordinance 2021.49 Rezoning Application of Metro Development
• Ordinance 2022.35 Compensation of Elected Officials
• Street closure authorization for the September 2022 Labor Day Flea Market
• Purchase orders for CT Consultants (Kintner Crossing Rezoning) and American Electric Power

Council held the first reading of Ordinance 2022.36, which revises impact fees for police, municipal facilities, and adds new fees for parks and roads. No vote was taken on the ordinance. Council also approved several routine items including a street closure for the Kiwanis Labor Day Flea Market, a purchase order for rezoning consulting, street striping, and an AEP payment, all by 5-0 votes.

• Approved amendment to remove Ordinance 2022.35 from agenda (5-0)
• Approved July 20, 2022 meeting minutes (5-0)
• Authorized street closure of E. Granville Street for Kiwanis Labor Day Flea Market on September 5, 2022 (5-0)
• Approved Purchase Order #35866 for CT Consultants rezoning at Kintner Crossing for $13,730 (5-0)
• Approved street maintenance markings with Griffin Pavement Striping for $18,752.30 (5-0)
• Approved Purchase Order #35877 for American Electric Power for $33,000 (5-0)
• Approved October 31, 2022 as trick-or-treat night from 6-8pm with rain date November 1 (5-0)
• Scheduled a special Council meeting for August 31, 2022 at 7:30pm (5-0)

Finance Committee

The Sunbury Finance Committee is meeting to review financial reports and discuss several ordinances, including a City Council Pay Ordinance and an Impact Fees Ordinance. They will also consider a task order for wastewater treatment plant design services and review energy costs, including a purchase order for AEP. The agenda includes detailed fund balance and revenue/expense reports for the General Fund, Street Fund, Sewer Fund, and Impact Fee funds.

• City Council Pay Ordinance
• Impact Fees Ordinance
• Wastewater Treatment Plant – Task Order #1 – Design Services
• Purchase Order #35877 – AEP - $33,000.00 for WWTP/street
• General Fund YTD revenue decreased 4.88% to $3,031,148.75

The Finance Committee discussed a potential ordinance to increase council pay to the full OPERS service credit next year, and reviewed a proposed impact fee schedule for new development phased in over 2023-2024. They also received an update on the wastewater treatment plant expansion design services. No final votes were taken on these items; the meeting was procedural and discussion-only.

• Approved July 20 minutes unanimously (5-0)
• Discussed but did not vote on council pay ordinance to increase to full OPERS service credit
• Discussed but did not vote on impact fee ordinance with phased schedule (50% Jan 2023, 75% Jul 2023, 100% Jan 2024)
• Discussed but did not vote on WWTP Task Order #1 design services
• Approved adjournment motion unanimously

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will hold a public hearing and discussion on a variance request from McDonald's at 85 North Miller Drive to operate an electronic message board. The board will also approve minutes from the July 18, 2022 meeting. This is a regular meeting with one substantive item.

• Public hearing on variance request for electronic message board at 85 North Miller Drive (McDonald's)
• BZA discussion on the same variance request
• Approval of minutes from July 18, 2022 meeting

The Board of Zoning Appeals approved a variance allowing the McDonald's at 85 North Miller Drive to display up to 10 unique, unanimated messages per day on its existing electronic reader board, with each message shown for at least 20 seconds and no flashing or scrolling. The approval applies only to the current sign; any change to the device requires new approval. The motion was approved unanimously.

• Approved variance for McDonald's reader board allowing up to 10 messages per day (unanimous)
• Amended motion to require 20-second minimum display per message, no flashing or scrolling (unanimous)
• Approved July 18, 2022 meeting minutes (unanimous)

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee will discuss two upcoming community events: the Kiwanis Flea Market on September 5 and the Big Nut Strut 5k on October 9. They will also continue work on the Citizen Recognition Program and approve minutes from the July 13 meeting.

• Kiwanis Flea Market – September 5
• Big Nut Strut 5k – October 9
• Citizen Recognition Program (unfinished business)
• Approval of minutes from July 13, 2022

The Events and Commemorations Committee approved the July 13, 2022 minutes and discussed plans for the Labor Day Flea Market and Big Nut Strut. The Committee agreed to request Council approval for closing E. Granville Street between S. Vernon Street and S. Columbus Street for the flea market. Discussion on a new citizen recognition program was tabled to the next meeting.

• Approved July 13, 2022 meeting minutes (unanimous)
• Agreed to request Council approval for closure of E. Granville Street between S. Vernon and S. Columbus for Labor Day Flea Market
• Tabled citizen recognition program discussion to next meeting

Council

Sunbury City Council will discuss a rezoning application for property near S & K Road and Africa Road. The body is also considering a resolution regarding tax levies and an ordinance for special assessments to install a sanitary sewer trunk line.

• Ordinance 2021.49: Rezoning 67.102 acres to Planned Residential and 2.002 acres to Planned Commercial adjoining S & K Road and Africa Road
• Ordinance 2022.34: Special assessments for constructing a sanitary sewer trunk line
• Resolution 2022.05: Ratifying tax levy amounts and rates determined by the Budget Commission

Council passed an emergency ordinance levying special assessments for a sanitary sewer trunk line, certifying $353 per household for 20 years to the county auditor. It also approved up to $50,000 for Letts Ave. repairs and ratified the 2023 tax levy resolution. The Metro Development rezoning (Ravines at Meadow Ridge) remained tabled.

• Approved sewer trunk line special assessment of $353 per house for 20 years (7-0)
• Approved Letts Ave. repair work not to exceed $50,000 (7-0)
• Ratified 2023 tax levies and rates via Resolution 2022.05 (7-0)
• Tabled Metro Development rezoning for 67.1 acres (no action taken)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to handle routine business and discuss several park projects. They will review minutes from the July meeting, continue discussions on the master/strategic plan and a potential dog park, and plan a multi-use trail connecting Fallen Heroes Trail to the high school. Updates will also cover a tree dedication at Weatherby and a recap of a SourcePoint community enrichment meeting.

• Master Plan/Strategic Plan discussion
• Dog park discussion
• Multi-use trail planning: Fallen Heroes Trail to High School
• Weatherby tree dedication update
• SourcePoint programming community enrichment meeting recap

The Parks and Recreation Committee discussed the strategic plan for JR Smith Park and directed staff to update the conceptual plan. They also received updates on the Fallen Heroes trail, Ohio-Erie trail connection, and Reservoir Park grant. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved July 6, 2022 meeting minutes (unanimous)
• Discussed JR Smith Park strategic plan; staff to update conceptual plan
• Noted Fallen Heroes trail survey complete; funding contingent on contract by year-end
• Discussed Ohio-Erie trail connection; land ownership to be determined
• Heard update on Reservoir Park grant awaiting ODNR signature

Services

The Sunbury Services Committee is meeting to discuss several infrastructure items, including an update on the wastewater treatment plant capacity expansion, the potential establishment of a stormwater utility, and a contractor recommendation for Letts Avenue repairs. The committee will also hear a fire district facilities report from Chief Kovach and receive updates on street maintenance, street sweeping, and WWTP staffing.

• WWTP capacity expansion update
• Establishing a stormwater utility
• Letts Avenue repairs – contractor recommendation
• Chief Kovach – Fire District Facilities Report
• Street sweeping project – week of August 29, 2022

The Services Committee voted to recommend that City Council authorize up to $50,000 for Letts Avenue wastewater pipe repairs, including pavement repair. The Committee also heard a fire district facilities report recommending a future three-station configuration and discussed adding a utility vehicle to the services fleet.

• Recommended Council authorize up to $50,000 for Letts Avenue wastewater pipe repairs (unanimous)
• Approved minutes of July 6, 2022 meeting (unanimous)
• Discussed adding a gator to services fleet and repairing existing one for wastewater plant

Planning & Zoning Commission

The Planning and Zoning Commission held a public hearing and discussion on Randy Loebig's request to rezone 39.87 acres at the southern terminus of Kintner Parkway from R2/R4 to PRD. After hearing public concerns about density, traffic, drainage, and school impact, the commission voted 5-0 to table the application, allowing the applicant to address issues raised. No other substantive decisions were made.

• Tabled rezoning application for 39.87 acres at Kintner Parkway (5-0)
• Closed public hearing for the rezoning application (5-0)
• Approved minutes of previous meeting (5-0)
• Adjourned meeting at 8:39 p.m. (5-0)

Council

The Council meeting includes a rezoning application by Metro Development and a discussion of the first amended appropriations. The agenda also contains an engagement letter and master advisory agreement from Baker Tilly Municipal Advisors.

• Ordinance 2021.49 Rezoning Application Of Metro Development
• Ordinance 2022.01 First Amended Appropriations
• Baker Tilly Municipal Advisors Engagement Letter and Master Advisory Agreement

Council approved Ordinance 2022.01 First Amended, amending the 2022 annual appropriations, and approved the Baker Tilly engagement agreement for municipal finance advisory services. Both passed unanimously. No other substantive decisions were made; other items were informational reports.

• Approved Ordinance 2022.01 First Amended (annual appropriations) (6-0)
• Approved Baker Tilly engagement agreement (6-0)

Finance Committee

The Sunbury Finance Committee is reviewing a first amended ordinance that would increase several 2022 budget line items by a total of $505,000, covering sewer, general fund, police capital, street contract services, and wages/benefits. The committee will also consider an engagement agreement with Baker Tilly and review financial reports for the first half of 2022, including fund balances, revenues, and expenses.

• Ordinance 2022.01 First Amended: $50,000 increase to Sewer Fund Contract Services
• Ordinance 2022.01 First Amended: $125,000 increase to General Fund Contract Services
• Ordinance 2022.01 First Amended: $115,000 increase to General Fund Police Capital
• Ordinance 2022.01 First Amended: $60,000 increase to Street Contract Services
• Ordinance 2022.01 First Amended: $155,000 increase to Wages/Benefits

The Sunbury Finance Committee reviewed Ordinance No. 2022.01 First Amended, which details $505,000 in budget increases across sewer, general, police, street, and wages/benefits line items. The committee also discussed an engagement agreement with Baker Tilly for municipal fund advisory services. No formal votes were taken on these items; the only action was approving the June 15 minutes.

• Approved June 15 minutes (5 yeas, 1 abstention)
• Reviewed Ordinance 2022.01 First Amended with $505,000 in line item increases
• Discussed Baker Tilly engagement agreement for municipal fund advisors

Planning & Zoning Commission

The Sunbury Board of Zoning Appeals will hold public hearings and discussions on two variance requests: one from McDonald's at 85 North Miller Drive to operate an electronic message board, and one from the Stover residence at 125 Arbor Drive to reduce the rear yard setback for an addition. The board will also approve minutes from the May 16, 2022 meeting.

• Variance request – 85 North Miller Drive – McDonald's – electronic message board
• Variance request – 125 Arbor Drive – Stover Residence – rear yard setback reduction for addition
• Approval of minutes – May 16, 2022

The Sunbury Board of Zoning Appeals approved a variance request for a bedroom addition at 125 Arbor Drive, allowing an 11.5-foot rear setback instead of the required 40 feet. The vote was unanimous (4-0). The McDonald's variance request at 85 North Miller Drive was tabled to a future meeting. The board also approved the May 16, 2022 meeting minutes.

• Approved variance for Stover residence at 125 Arbor Drive (4-0)
• Tabled variance request for McDonald's at 85 North Miller Drive
• Approved minutes of May 16, 2022 meeting (unanimous)

Council

The Sunbury Council will hold a special meeting featuring an informational presentation and forum. The session focuses on walking and biking infrastructure presented by the Mid-Ohio Regional Planning Commission.

• Informational Presentation and Forum Regarding Walking and Biking Infrastructure

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee will review the July 4th weekend with community partners, discuss a service award program, and consider updates to the event schedule, decision-making matrix, and special event policy. The meeting includes public comment and approval of prior minutes.

• Debrief of Fourth of July weekend with Chamber of Commerce, Big Walnut Civic Association, and Police Chief
• Discussion of Service Award/Citizen Recognition Program
• Updated Event Schedule as of July 8, 2022, including Sunbury Assembly of God Back to School request for August 13
• Updated Draft of Decision Making Matrix
• Updated Draft of Special Event Policy and Permit Application

The committee debriefed on the Fourth of July events, hearing feedback from the Chamber of Commerce, Civic Association, and police. They discussed improvements like better electricity on the Square, parking shuttles, and parade route changes. The committee also supported a back-to-school event by Sunbury Assembly of God and tasked further development of a citizen recognition program.

• Approved May 11, 2022 meeting minutes (Neff abstaining)
• Approved June 8, 2022 meeting minutes (St. John abstaining)
• Supported Sunbury Assembly of God back-to-school event on August 13, 2022
• Tasked staff to work with Barry Bennett on electrical improvements on the Square
• Tasked Neff and staff to develop a citizen recognition program

Council

Sunbury City Council is meeting to discuss impact fee calculations and a rezoning application from Metro Development. The body will also consider ordinances regarding a grant agreement with ODNR and the Price Ponds Subdivision final plat.

• Impact fee increase calculations for 2020-2022
• Rezoning application for Metro Development
• Ordinance 2022.24: Grant agreement with ODNR for NatureWorks project
• Ordinance 2022.31: Price Ponds Subdivision final plat
• Ordinance 2022.01: First Amended Appropriations

Council approved the annual impact fee increase using the Engineering News Record index, accepted the administrator's report, and passed two ordinances: one for an ODNR grant agreement and one accepting the final plat of Price Ponds Subdivision Section 1. The meeting also included reports on street projects, the wastewater treatment plant expansion, and various development projects.

• Approved annual impact fee increase using 8.46% ENR index (6-0)
• Untabled and passed Ordinance 2022.24, ODNR grant agreement (6-0)
• Passed Ordinance 2022.31, accepting Price Ponds Subdivision Section 1 final plat (6-0)
• Approved June 15, 2022 meeting minutes (5-1 abstention)

Services

The Sunbury Services Committee is meeting to discuss updates on Letts Avenue repairs, street sweeping, and the 2022 street maintenance program, as well as next steps for the refuse collection service agreement. New business includes updates on the wastewater treatment plant (WWTP) capacity expansion and staffing, and a proposal to establish a stormwater utility. The meeting is primarily for discussion and planning, with no final votes indicated on the agenda.

• Letts Avenue repairs update
• Street sweeping project implementation plans
• Street maintenance program 2022 update and 2023 planning
• Refuse collection service agreement next steps
• Establishing a stormwater utility

The Services Committee met on July 6, 2022, and approved the minutes from the June 1 meeting. No formal decisions were made; the meeting consisted of updates on the Lett's Avenue sewer repair, street sweeping schedule, 2022 street maintenance program, refuse collection agreement, wastewater treatment plant expansion, staffing, and a stormwater utility discussion.

• Approved June 1, 2022 meeting minutes (St. John abstaining)
• Adjourned meeting unanimously

Parks & Recreation

The Sunbury Parks and Recreation Committee will meet to approve prior minutes and discuss unfinished business, including invasive tree species at Rosecrans Park, multi-use trail planning (Fallen Heroes and MORPC Project), and SourcePoint programming. New business includes a master/strategic plan discussion and a potential dog park. The meeting also covers park maintenance updates and a tree dedication.

• Invasive tree species discussion at Rosecrans Park
• Multi-use trail planning: Fallen Heroes and MORPC Project
• SourcePoint programming community enrichment meeting
• Master Plan/Strategic Plan discussion
• Dog park discussion

The Parks and Recreation Committee heard a presentation from a certified tree specialist on tree conditions in General Rosecrans Park, discussed future priorities for JR Smith Park, and tabled a new dog park discussion until the next meeting. No formal votes were taken on these topics, and the only decisions were approving the June meeting minutes.

• Approved June 1, 2022 regular meeting minutes (unanimous)
• Approved June 9, 2022 special meeting minutes (unanimous)
• Tabled dog park discussion until next meeting
• Agreed to continue JR Smith Park discussion at next meeting

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission is meeting to review and discuss a stakeholder workshop for the City of Sunbury Trail Access and Connectivity Study. The study, part of a MORPC initiative, seeks input on filling gaps in the Ohio-to-Erie Trail and better connecting Sunbury to it. The agenda also includes routine items like approving minutes, a zoning report, and new business.

• Discussion of MORPC Trail Access and Connectivity Study
• Stakeholder input on Ohio-to-Erie Trail gaps
• Commission review of trail connectivity options
• Zoning report and new business discussion

The Planning and Zoning Commission held a stakeholder workshop on the Trail Access and Connectivity Study, discussing ways to connect Sunbury to the Ohio-to-Erie Trail. No formal decisions were made; the only actions were approving the previous meeting's minutes and adjourning.

• Approved June 27, 2022 meeting minutes (6-0)
• Adjourned meeting at 7:40 p.m. (6-0)

Council

Sunbury City Council is reviewing several ordinances related to land use, building codes, and city administration. The meeting includes discussions on a rezoning application and the adoption of state and county building codes.

• Ordinance 2021.49: Rezoning application of Metro Development
• Ordinance 2022.31: Price Ponds Subdivision Final Plat
• Ordinance 2022.24: Grant agreement with ODNR
• Ordinance 2022.32: Amending employee positions and pay ranges
• Ordinance 2022.29 and 2022.30: Adoption of Ohio and Delaware County Building Codes

Council approved several ordinances, including hiring Dana L. Steffan as Director of Finance, adopting the 2017 Ohio Building Code and Delaware County building codes, and authorizing a sub-building department application. They also approved purchase orders for the 2022 Street Program and biosolids land application, and canceled the June 29 meeting.

• Approved Ordinance 2022.33 employing Dana L. Steffan as Director of Finance (6-0)
• Adopted 2017 Ohio Building Code via Ordinance 2022.29 (6-0)
• Adopted Delaware County building codes via Ordinance 2022.30 (6-0)
• Authorized sub-building department application via Ordinance 2022.28 (6-0)
• Approved plan review agreement with Delaware County via Ordinance 2022.27 (6-0)
• Approved Purchase Order #35754 for CT Consultants, 2022 Street Program, $43,166.00 (6-0)
• Approved Purchase Order #35738 for Burch Hydro biosolids land application, $11,023.89 (6-0)
• Canceled Council meeting for June 29, 2022 (6-0)

Finance Committee

The Sunbury Finance Committee met to review the May 2022 financial reports and consider Ordinance No. 2022.01 First Amended, which amends the 2022 Annual Appropriations. The agenda includes potential discussions on the Sunbury Parkway District Plan, Letts Avenue repairs, and legal services. The committee also scheduled an executive session to consider the appointment of the Director of Finance.

• Ordinance No. 2022.01 First Amended amending the 2022 Annual Appropriations
• Potential discussion of Sunbury Parkway District Plan proposals
• Potential discussion of Letts Avenue repairs
• Potential discussion of Legal Services
• Executive session to consider Director of Finance appointment

The Sunbury Finance Committee met and approved the May 18 minutes. They discussed pending Ordinance 2022.01 amending the 2022 Annual Appropriations, including Sunbury Parkway District Plan proposals (estimated $125,000-$150,000) and Letts Avenue repairs (estimated $40,000). The committee also received financial reports and entered executive session to consider the appointment of the Director of Finance, but no final action was taken on that appointment.

• Approved May 18 minutes (5 yeas, 1 abstention)
• Discussed Ordinance 2022.01 amending 2022 appropriations (pending)
• Heard report on Sunbury Parkway District Plan (cost est. $125,000-$150,000)
• Heard report on Letts Avenue repairs (est. $40,000)
• Entered executive session to consider Director of Finance appointment (6 yeas)
• Reconvened from executive session (6 yeas)

Parks & Recreation

The Sunbury Parks and Recreation Committee held a special meeting on June 9, 2022, at the Fallen Heroes Trail on W. Granville Street. The agenda included standard procedural items such as roll call and unfinished business. The only new business item was the review of a proposed new alignment for the Fallen Heroes Trail.

• Review of proposed new alignment for Fallen Heroes Trail

The Parks and Recreation Committee held a special on-site meeting to review flooding issues on the Fallen Heroes Trail and consider alternative alignments. CT Consultants presented the current issues and walked a proposed new alignment on higher ground, requesting city assistance with brush clearing for further survey work. No formal decisions were made; the committee will receive updates at a subsequent meeting.

• Reviewed flooding issues on existing Fallen Heroes Trail alignment
• Walked proposed new trail alignment on higher ground
• Requested city assistance with brush clearing for survey work
• Committed to update committee on alignment options at later meeting

Events and Commemoration Committee

The Sunbury Events and Commemoration Committee is meeting to approve prior minutes, hear from a visitor about a youth Home Run Derby, and discuss unfinished business including block party applications and a decision-making matrix. New business includes reviewing a draft special event permit policy and application, plus an updated event schedule.

• Approval of May 11, 2022 minutes
• Danny Schuermen – Youth Home Run Derby
• Block Party Application updates
• Special Event Permit – Policy and Application draft
• Event Schedule – June 3, 2022 update

The Events and Commemorations Committee discussed a draft Special Event Permit policy and application, recommending a $100 processing fee ($50 for non-profits) and clarifying hauling fees and notification limits. No formal decisions were made; the committee will continue discussions at future meetings. The committee also reviewed a revised block party application and recommended its use, and discussed an events worksheet with proposed changes.

• Held approval of May 11, 2022 minutes until next meeting
• Recommended use of revised block party application for upcoming requests
• Recommended raising Special Event Permit processing fee to $100 ($50 for non-profits)
• Suggested limiting event notifications to properties affected by street closures
• Proposed adding a column to events worksheet for Special Event Permit requirement

Council

The Council is reviewing several municipal items including a rezoning application by Metro Development and the adoption of the Delaware County Building Code. The agenda also includes discussions on grant agreements, street sweeping proposals, and refuse collection service extensions.

• 2021.49 Rezoning Application Of Metro Development
• Approval of ODNR Grant Agreement
• Agreement with Delaware County for plan review, permitting, and inspection services
• Adoption of the Delaware County Building Code
• Acceptance of Price Ponds Subdivision Final Plat

Council approved several routine items, including establishing credit card accounts, a street sweeping contract, and a waste management extension. A resolution appointing representatives to the Delaware County Tax Incentive Review Council passed with one abstention. An ordinance for an ODNR grant agreement was tabled.

• Approved Resolution 2022.03 appointing representatives to Delaware County Tax Incentive Review Council (4-1 abstention)
• Approved Ordinance 2022.21 establishing credit card accounts and authorized users (5-0)
• Tabled Ordinance 2022.24 approving ODNR grant agreement (5-0)
• Approved Purchase Order #35701 for Dukes Root Control, $10,318.66 (5-0)
• Approved Columbus Power Cleaning for street sweeping, $17,000 (5-0)
• Approved Local Waste Management service extension, two one-year terms with 2% annual increase (5-0)

Services

The Sunbury Services Committee will consider a contractor recommendation for street sweeping, receive an update on Letts Avenue repairs, and discuss renewing the refuse collection service agreement. New business includes applying for Safe Streets for All grants, brainstorming Ohio Public Works Commission project ideas, and an update on the low-head dam.

• Street sweeping proposals – contractor recommendation
• Letts Avenue repairs – update
• Refuse collection service agreement – contract renewal
• Safe Streets for All grants
• Ohio Public Works Commission – project ideas

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to discuss updates on Reservoir Park, the Fallen Heroes Trail, SourcePoint programming, and next steps for the Rosecrans Park tree inspection. The agenda includes approval of the previous meeting's minutes and is primarily a discussion and update session.

• Reservoir Park Update
• Fallen Heroes Trail Update
• SourcePoint Programming Update
• Rosecrans Park Tree Inspection – Next Steps

The Sunbury Parks and Recreation Committee approved the May 4, 2022 minutes unanimously. They received updates on Reservoir Park trail finishing work and a proposed Fallen Heroes Trail realignment, with a site visit scheduled for June 9. No formal decisions were made on these items.

• Approved May 4, 2022 committee minutes (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will review and potentially approve the final major subdivision plan for Section 1 of the Price Ponds Subdivision, submitted by Pulte Homes. The meeting also includes routine items like minutes approval, a zoning report, and new business discussion.

• Final plat review for Price Ponds Subdivision Section 1, located along Golf Course Road near Cheshire Road
• Applicant: Pulte Homes, represented by EMH&T
• Approval under PRD zoning, with preliminary plan approved 6/1/2020 and preliminary plat approved 5/24/21

The Sunbury Planning and Zoning Commission approved the final plat for Section 1 of the Price Ponds Subdivision, as submitted by Pulte Homes, with four contingencies including final administrative review, fire department approval before construction, additional right-of-way at Golf Course and Cheshire Roads, and an easement for potential Millstone Drive relocation. The vote was unanimous (6-0). The commission also approved the previous meeting's minutes (5-0, one abstention) and discussed zoning enforcement and an RFP for interstate-area planning.

• Approved final plat for Price Ponds Subdivision Section 1 with contingencies (6-0)
• Approved minutes of previous meeting (5-0, one abstention)
• Discussed pending zoning violation letters and building permit activity
• Noted variance requests now go to BZA; appeals go to Common Pleas Court
• Noted RFP issued for district-level planning around interstate

Council

The Sunbury Council is reviewing several legislative items including rezoning applications for Metro Devt and Eagle Creek. The agenda also includes updates to engineering and zoning fees, a credit card policy, and building code adjustments.

• Rezoning application of Metro Devt (2021.49)
• Engineering and zoning fee updates (2022.20)
• Rezoning application for Eagle Creek (ORD 2022.23)
• Grant agreement with ODNR (2022.24)
• Police video camera ordinance (ORDINANCE 2022.25)

Council approved the 2022 Street Improvements Project contract with Cap-Stone & Associates dba Columbus Asphalt Paving, and passed several other ordinances including rezoning for Dove Field Partners and a police camera system. The meeting also included a public hearing, committee reports, and an administrator's report on personnel and projects.

• Approved May 4, 2022 meeting minutes (6-0)
• Passed Ordinance 2022.20 amending building, engineering and zoning fees (6-0)
• Passed Ordinance 2022.23 rezoning 84.87 acres for Dove Field Partners LLC (6-0)
• Passed Ordinance 2022.25 authorizing police video camera system purchase (6-0)
• Passed Ordinance 2022.26 awarding 2022 street improvements contract to Columbus Asphalt Paving (6-0)
• Added and approved first reading of Ordinance 2022.27 for Delaware County plan review services (6-0)
• Approved Legal Services engagement letter with Frost Brown Todd LLC (6-0)

Finance Committee

The Sunbury Finance Committee met to review the 2022 Street Program bid updates and financial planning. The committee discussed the engagement of legal services by Frost Brown Todd LLC and reviewed Ordinance No. 2022.01 First Amended, which amends the 2022 Annual Appropriations. Financial reports indicated that General Fund year-to-date expenses are up 27.4% compared to the prior year, while revenue decreased by 11.02% due to reduced intergovernmental revenue.

• Review of 2022 Street Program bid update and financial planning
• Discussion of Frost Brown Todd LLC legal services engagement
• Review of Ordinance No. 2022.01 First Amended amending 2022 Annual Appropriations
• Discussion of Sunbury Parkway District Plan proposals and Letts Avenue repairs
• Report on General Fund YTD expenses up 27.4% and revenue down 11.02%

The Finance Committee reviewed the 2022 street program, noting the lowest qualified bid from Columbus Asphalt Paving was within budget, and discussed engaging Frost Brown Todd LLC for legal services related to a potential challenge to the tree preservation program. No formal action was taken by the committee; both items were scheduled for Council action later that evening. The committee also reviewed financial reports showing General Fund revenue down 11.02% year-over-year and expenses up 27.4%.

• Approved April 20, 2022 minutes (6-0)
• Reviewed 2022 street program bids; award scheduled for Council action
• Discussed Frost Brown Todd LLC engagement; approval scheduled for Council action
• No action on Ordinance 2022.01 First Amended; budget amendment review pending

Planning & Zoning Commission

The Board of Zoning Appeals will hold a public hearing and discussion regarding a variance request for 12 N. Morning Street. The request seeks permission to construct a chicken coop 32 feet from the lot line.

• Variance Request: 12 N. Morning Street (chicken coop setback)

The Board of Zoning Appeals denied a variance request by Brent Macolley to keep up to three hens and no roosters at 12 N. Morning Street. The denial was recorded by a 4-2 vote after an initial motion to approve failed 2-4. The board also unanimously approved the minutes of the March 21, 2022 meeting as amended.

• Approved minutes of March 21, 2022 meeting as amended (unanimous)
• Denied variance request for chickens at 12 N. Morning Street (4-2)

Events and Commemoration Committee

The committee met to discuss an update regarding a block party from Daryl and review the event matrix. No formal decisions or votes were recorded in this agenda.

• Block Party discussion
• Review of event matrix

The Events and Commemoration Committee discussed a potential first-responder recognition event for summer 2023, with a working group to be formed. They also reviewed a draft block party application, recommending a processing fee and refundable deposit, and discussed a tentative decision-making matrix for event approvals. No formal votes were taken on these items.

• Discussed first-responder event for summer 2023; working group to be formed
• Recommended block party organizers pay a processing fee and refundable deposit
• Agreed to notify neighbors of block parties and allow events until midnight
• Reviewed decision-making matrix for future event approvals

Council

The Council is reviewing several items including rezoning applications for Metro Devt and Eagle Creek. Discussions also involve updates to engineering and zoning fees, a credit card policy, and the Sunbury Parkway District Plan.

• Rezoning Application of Metro Devt (2021.49)
• Engineering and Zoning Fees update (2022.20)
• Credit Card Policy (2022.21)
• Rezoning Application for Eagle Creek (2022.23)
• Grant Agreement with ODNR (2022.24)

Council approved a resolution accepting a subrecipient agreement with the Delaware County Land Reutilization Corporation for a $108,704 grant to demolish buildings the city purchased, and an ordinance approving a $95,000 agreement with Management Partners Inc. for management support services. Both were passed 7-0 with emergency clauses. Council also approved a planning and design services proposal from MS Consultants for municipal buildings.

• Approved MS Consultants Planning and Design Services Proposal (7-0)
• Approved Resolution 2022.04 accepting $108,704 demolition grant (7-0)
• Approved Ordinance 2022.22 with Management Partners Inc. for $95,000 (7-0)
• Approved RFP for Sunbury Parkway District Plan (7-0)
• Approved April 20, 2022 meeting minutes (7-0)

Services

The Sunbury Services Committee is meeting to discuss and potentially decide on the 2022 street program, including street sweeping, striping, and crack sealing, as well as ongoing issues like Miller Drive flooding and sewer options on Letts Avenue. The agenda includes approval of previous minutes and public visitor comments.

• 2022 Street Program: street sweeping 3-4x per year to go to bid
• Street striping to be segregated from streets program
• Street crack sealing program discussion
• Miller Drive flooding issue
• Letts Avenue sewer options discussion and sewer map from CT

The Sunbury Services Committee meeting on May 4, 2022, was largely procedural. The committee approved the April 6, 2022 meeting minutes with 3 yeas and 1 abstention. No new business or visitors were reported. Under old business, the committee discussed the 2022 street program, street sweeping, striping, crack sealing, Miller Drive flooding, and Letts Avenue sewer repairs, but no formal decisions were made on these items.

• Approved April 6, 2022 meeting minutes (3-1, 1 abstention)
• Adjourned meeting at 7:07 p.m. (4-0)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve minutes, discuss the Big Walnut Day of Service, and review a personal property auction at JR Smith Park. No new business is listed.

• Approval of April 6, 2022 meeting minutes
• Discussion of Big Walnut Day of Service
• Personal property auction at JR Smith Park

The Sunbury Parks and Recreation Committee approved the April 6, 2022 minutes unanimously. They discussed upcoming events including the Big Walnut Day of Service tree planting and mulch work, an auction at JR Smith, and punch list items for the Reservoir Park trail and Fallen Hero's Trail. No formal decisions were made on these items, only discussion and updates.

• Approved April 6, 2022 meeting minutes (3-0)
• Discussed Big Walnut Day of Service activities for May 6
• Discussed JR Smith auction attendance and scoreboard update
• Discussed Reservoir Park trail punch list items and phase two plans
• Discussed Fallen Hero's Trail punch list items pending weather
• Discussed Source Point coordination with library
• Discussed Rosecrans Park tree inspection request

Council

The council meeting includes discussions regarding a rezoning application by Metro Devt and proposed updates to engineering and zoning fees. The agenda also contains reports from the Administrator and Engineer.

• Rezoning Application of Metro Devt
• Engineering and Zoning Fees update

Finance Committee

The committee will review financial statements including bank reconciliations, investment interest rates, and fund balances. The meeting includes discussions regarding credit cards and the Space Planning and Utilization Project.

• Review of General Fund YTD revenue increase of 9.56% to $1,245,980.41
• Discussion of General Fund YTD expenses increasing 37.4% compared to last year
• Review of bank balances totaling over $35 million across four institutions
• Report on Street Fund gas tax collections at $71,934.22
• Space Planning and Utilization Project updates

Council

The Sunbury Council is reviewing several legislative items including a rezoning application and an ordinance to amend employee positions and pay ranges. The agenda also includes discussions regarding fishing agreements and public improvements for Sunbury Meadows.

• 2021.49 Rezoning Application of Metro Devt
• Ordinance 2022.12: Accepting the public improvements to Sunbury Meadows
• Ordinance 2022.17: Renewal of fisheries and DNR 8922 fishing agreement
• Ordinance 2022.18: Amending employee positions and pay ranges
• Contract Addendum #3 for 220 N. Columbus

Services

The Sunbury Services Committee is meeting to discuss new business including ARPA sewer investment options and Letts Avenue sewer options. Old business items include street sweeping, striping, crack sealing, the 2022 street program, Miller Drive flooding, and sewer GIS mapping. The meeting will also approve minutes from the March 2nd meeting.

• ARPA sewer investment options discussion
• Letts Avenue sewer options discussion
• Street sweeping 3-4x per year (go to bid)
• Street striping (segregate from streets program)
• Miller Drive flooding discussion

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve minutes, hear from a visitor, and discuss old business including JR Smith Security and the Big Walnut Day of Service. New business includes a memorial tree for Len Weatherby. The meeting is largely routine with no major decisions or financial items listed.

• Discussion of JR Smith Security
• Discussion of Big Walnut Day of Service
• Len Weatherby memorial tree proposal

Planning & Zoning Commission

The Sunbury Planning & Zoning Commission will consider a rezoning request from Dove Field Partners LLC and 3B's&K Holdings LLC, continued from previous meetings. The request would change three parcels along 3B's&K Road south of Sherman Road from Not Zoned to Planned Residential District. The commission will also hold an informal review of the Kintner Crossing development by Highland Real Estate.

• Rezoning of parcels 417-230-01-035-000, 417-230-01-034-001, and 417-230-01-034-000 from Not Zoned to Planned Residential District
• Informal review of Kintner Crossing by Highland Real Estate
• Commission action on rezoning request
• Zoning report and new business discussion

Planning & Zoning Commission

This is a procedural meeting of the Sunbury Board of Zoning Appeals (BZA). The agenda lists only supporting documents — meeting minutes from February 28, 2022, the February 2022 BZA Handbook, and BZA rules for training — with no substantive items for decision or discussion.

• Review of February 28, 2022 meeting minutes
• February 2022 BZA Handbook
• 2022 BZA Rules for training

The Board of Zoning Appeals held an organizational meeting, approving the February minutes and electing Anne Frost as Chair and Kurt Shrewsbury as Vice Chair. The board approved its bylaws/rules, but deferred a decision on the handbook to a future meeting. No substantive zoning decisions were made.

• Approved February 28, 2022 meeting minutes (6-0)
• Elected Anne Frost as Chair (6-0)
• Elected Kurt Shrewsbury as Vice Chair (6-0)
• Approved BZA bylaws/rules (6-0)
• Deferred handbook approval to a later meeting

Council

The Council is reviewing proposed revisions to the 2018 zoning ordinance, including changes to tree preservation. The body is also considering the annexation of 2.903 acres and the acceptance of public improvements for Sunbury Meadows.

• Proposed revisions to the Zoning Ordinance of 2018
• Annexation of 2.903 acres
• Acceptance of public improvements to Sunbury Meadows
• Purchase of a Ventrac tractor, compact excavator, and 4 wheel drive loader
• Auction

Council approved Ordinance 2022.12 accepting public improvements to various Sunbury Meadows sections (6-0). It also passed Ordinance 2022.18 amending positions and pay ranges, including a 3% increase for the Chief of Police, and Ordinance 2022.16 authorizing the sale of unneeded property at public auction. The meeting was largely procedural, with most items passing unanimously.

• Approved Ordinance 2022.12 accepting public improvements to Sunbury Meadows sections (6-0)
• Approved Ordinance 2022.16 authorizing sale of unneeded property at public auction (6-0)
• Approved Ordinance 2022.17 renewing ODNR fisheries management program (6-0)
• Approved Ordinance 2022.18 amending positions and pay ranges, including 3% increase for Chief of Police (6-0)
• Approved Purchase Order #35581 for C&C Electric Motor Service - $15,125.00 for Ebara pump (6-0)
• Approved Newman contract addendum #3 (6-0)
• Approved planting of Fort McNair Red Horse Chestnut tree (6-0)
• Renamed committee to 'Events and Commemoration Committee' (6-0)

Finance Committee

The Sunbury Finance Committee is meeting to discuss the city's financial status, including a 63.35% increase in General Fund year-to-date expenses, largely due to transfers to other funds. They will also review credit card use, mowing bids, grant monies, and a facilities planning scope of work. The agenda includes routine reports on investments, bank reconciliations, and fund balances.

• General Fund YTD expenses up 63.35% due to transfers to Capital Projects and Park funds
• General Fund revenue increased 11.64% from $630,111.64 to $703,478.44
• General Fund balance decreased $4,297,136.65, with $4,000,000 transferred to Capital Projects Fund
• Bank balances: $17,272,901.83 total; Star Ohio $8,245,128.55, Fifth Third $7,842,870.15, First Commonwealth $1,184,903.13
• Discussion of mowing bids and facilities planning scope of work

Services

The committee is reviewing updates on street sweeping bids, street striping, and a Roadbotics analysis. Members will also discuss the 2022 Street Program, parking on Middleview Avenue, and Miller Drive flooding.

• Street sweeping bidding process
• Street Striping program segregation
• Roadbotics Analysis staff update
• 2022 Street Program discussion
• Sewer GIS Mapping & Capacity Analysis

The committee approved the February minutes and discussed several items. They determined the 2022 street program budget at $400,000, focusing on Kintner Parkway, Columbus Street, and brick repair. They also discussed street sweeping contracts, Roadbotics analysis, parking ordinance issues on Middleview Ave, Miller Drive flooding, and sewer GIS mapping, but no formal votes were taken on these topics.

• Approved February 2, 2022 meeting minutes (4-0)
• Set 2022 street program target budget at $400,000
• Identified Kintner Parkway, Columbus Street, and brick repair as 2022 street program focus

Council

The Council will consider an annexation of 2.903 acres and proposed revisions to the zoning code regarding tree preservation. Other items include a solicitation permit for Knights Of Columbus and insurance renewal.

• Annexation of 2.903 acres
• Zoning code revisions including tree preservation changes
• Knights Of Columbus solicitation permit
• Insurance renewal

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes and discuss old and new business. Items include a security matter involving JR Smith, the Reservoir Plan, a proposal from Genoa Christian Academy, and the Big Walnut Day of Service. No votes or decisions are listed on the agenda.

• Approval of February 2nd, 2021 meeting minutes
• Discussion of JR Smith security matter
• Reservoir Plan update
• JR Smith proposal regarding Genoa Christian Academy
• Big Walnut Day of Service discussion

The Sunbury Parks and Recreation Committee approved the removal of failing bleachers, coolers, field lighting, goal posts, and scoreboard at JR Smith park, as no sports use the park. They also discussed options for a fishing dock at the reservoirs and heard a presentation on the Age Friendly Delaware County initiative. No other formal decisions were made.

• Approved removal of bleachers, coolers, field lighting, goal posts, and scoreboard at JR Smith (unanimous)
• Approved minutes from February 2, 2022 meeting (3-0)

Planning & Zoning Commission

The Board of Zoning Appeals met to conduct introductory business and establish operational procedures. The agenda focused on member introductions, electing officers, and reviewing board roles and responsibilities.

• Election of Chair and Vice Chair
• Review of draft BZA Handbook and By-Laws
• Discussion of meeting schedules
• Setting next meeting date for training

The Board of Zoning Appeals held an organizational meeting, swearing in six new members. No substantive decisions were made; the board deferred electing officers to the next meeting and discussed meeting logistics. The next meeting is scheduled for March 21, 2022.

• Administered oath of office to six new BZA members
• Deferred election of officers to next meeting
• Identified Monday evenings at 5:30 as preferred meeting time
• Scheduled next meeting for March 21, 2022, at 5:30 p.m.

Council

The Sunbury Council is reviewing several municipal items including a 2.903-acre annexation and zoning code updates. The agenda also includes discussions regarding tree revisions and the Freedom Park Farm lease bid.

• Accepting Annexation of 2.903 Acres
• Freedom Park Farm Lease Ord. Accepting Bid 2018
• Zoning Code Revisions
• Tree Revisions

Council voted 7-0 to extend the tabling of Ordinance 2021.49, the Metro Development rezoning application for 67.1 acres, for an additional two months. They also approved several resolutions and ordinances, including designating First Commonwealth as public depository, authorizing a lease of 9 acres at Freedom Park for grain farming, and approving purchase orders for cleanup and road salt. The meeting included reports from committees and the administrator, but no public visitors.

• Approved the February 2, 2022 meeting minutes (7 yeas).
• Extended the tabling of Ordinance 2021.49 (Metro Development rezoning) for an additional two months (7 yeas).
• Adopted Resolution 2022.01 designating First Commonwealth as public depository, with emergency (7-0).
• Adopted Ordinance 2022.04 authorizing a lease of ~9 acres at Freedom Park for grain farming, with emergency (7-0).
• Gave first reading to Ordinance 2022.09 (annexation of 2.903 acres) and Ordinance 2022.10 (zoning code amendments).
• Approved Purchase Order #35457 for SME 5 South Columbus Street cleanup, $24,107.98 (7 yeas).
• Approved Purchase Order #35475 for Delaware County Engineer road salt, $14,046.53 (7 yeas).
• Had no objections to Branch Pizza liquor control permit.

Finance Committee

The Finance Committee is reviewing January 2022 financial reports, including bank reconciliations, investment interest rates, and year-to-date revenue and expense figures for the General, Street, Sewer, and Impact Fee funds. The reports show the General Fund balance decreased by $4.37 million, largely due to a planned $4 million transfer to a Capital Projects Fund. No votes or decisions are listed on this agenda; it is primarily a review of monthly financial statements.

• Bank balances: Star Ohio $8,244,137.16; Fifth Third $7,842,870.15; First Commonwealth $1,113,926.58; Chase $1.54
• General Fund balance decreased $4,371,543.18 from $9,994,378.25 to $5,622,835.07, including $4,000,000 transfer to Capital Projects Fund
• Interest rates: Fifth Third 0.17%–1.8%; Star Ohio 0.12%; Chase 0.10%
• Street Fund balance $436,327.04; Sewer Fund balance $4,600,226.37
• January revenue at 6.03% of year-to-date estimate; expenses at 44.55% of General Fund budget

The Sunbury Finance Committee approved the January 19, 2022 minutes by a 7-0 vote. Members reviewed financial reports showing the General Fund balance decreased $4,371,543.18, largely due to a planned $4,000,000 transfer to the Capital Projects Fund. The committee discussed a possible employee credit card, an impact fee update, and a submitted demolition grant.

• Approved the January 19, 2022 meeting minutes by a 7-0 vote.
• Discussed having the finance director look into a credit card for employees instead of reimbursements.
• Reviewed impact fee legislation update; target date is March 5, with possible availability before the March 2 council meeting.
• Submitted a demolition grant with two options, one including asbestos abatement and one without.

Services

The Sunbury Services Committee meeting on February 2, 2022, was largely procedural. The committee approved the minutes from the December 1, 2021, meeting with a 2-0 vote (2 abstentions). No new business was discussed, and the meeting adjourned unanimously at 7:29 p.m.

• Approved December 1, 2021 meeting minutes (2 yeas, 2 abstentions)
• Adjourned meeting unanimously at 7:29 p.m.

Council

The Council is reviewing several legislative items including a farm lease and a residential plat plan. The agenda also includes a request to ratify the purchase of a police cruiser.

• Freedom Park Farm Lease-Ord. Accepting Bid 2018
• Rolling Hills Section 1 Approving Final Plat Plan
• Ratify Purchase Of Police Cruiser
• Easement Pulte Multiuse Trail
• Resolution 2022.01 Bank Account Depository

Sunbury City Council approved several ordinances and resolutions, including the final plat for Rolling Hills Section 1, a lease for grain farming at Freedom Park, the purchase of a police vehicle, and option agreements for property purchases. They also approved the Big Walnut Civic Association's 2022 calendar of events, a contract addendum, mowing bids advertisement, a Pulte easement for the multi-use trail, and appointments to the Board of Zoning Appeals. The rezoning application for Ravines at Meadow Ridge remains tabled.

• Approved Big Walnut Civic Association 2022 Calendar of Events (7-0)
• Approved Ordinance 2022.05 approving Rolling Hills Section 1 final plat (7-0)
• Approved Ordinance 2022.06 ratifying purchase of Chevrolet Tahoe police vehicle (7-0)
• Approved Ordinance 2022.07 authorizing option agreement to purchase real property (7-0)
• Approved Ordinance 2022.08 authorizing option agreement to purchase real property (7-0)
• Approved Contract Addendum for 220 N. Columbus St. and 32 Sedwick Ave. (7-0)
• Directed administration to advertise for mowing bids (7-0)
• Approved acceptance of Pulte easement for multi-use trail (7-0)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes and discuss old business, specifically the Reservoir and JR Smith locations. The agenda is largely procedural, with no new business items listed for decision.

• Approval of December 1st, 2021 meeting minutes
• Discussion of Reservoir and JR Smith as old business

The Sunbury Parks and Recreation Committee approved the December 1, 2021 minutes (3 yeas) and heard updates on 2022 events from the Big Walnut Civic Association, including an extended Sunbury Sizzle and Sound request. No substantive decisions were made beyond the minutes approval; other items were informational or pending.

• Approved December 1, 2021 meeting minutes (3-0)

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will review two items: a rezoning request for three parcels along 3B's&K Road south of Sherman Road, and a final plat for a major subdivision on Golf Course Road. The rezoning was continued from the December 27, 2021 meeting. The commission will take action on both items after presentations and public comment.

• Rezoning of parcels 417-230-01-035-000, 417-230-01-034-001, and 417-230-01-034-000 from Not Zoned to Planned Residential District
• Final plat for Rolling Hills at Sunbury LLC major subdivision along Golf Course Road
• Public hearing and commission action on both items

The Sunbury Planning and Zoning Commission voted 6-0 to table a rezoning request from Dove Field Partners and 3B's&K Holdings for three parcels along 3B's&K Road south of Sherman Road. The applicant sought to rezone from Not Zoned to Planned Residential District for a single-family development with density above the city's code limit. Commission members expressed concerns about the proposed density, lot sizes, and lack of amenities, with several indicating they would not support the plan as presented. The commission also approved the Rolling Hills final plat and minutes from previous meetings.

• Tabled Dove Field Partners/3B's&K Holdings rezoning request (6-0)
• Approved Rolling Hills final plat (6-0)
• Approved November 22, 2021 meeting minutes (4-2, 2 abstentions)
• Approved December 27, 2021 meeting minutes (4-2, 2 abstentions)

Council

The Council will review the 2022 State of the City report and an impact fee study. The meeting includes reports from the Administrator and Engineer, as well as a Land and Water Conservation Fund Agreement.

• 2022 State Of The City Sunbury report
• Sunbury, OH Impact Fee Study dated 1.17.22
• 2021.19 Land And Water Conservation Fund Agreement

The Sunbury City Council approved several expenditures, including up to $40,000 for a 2023 Tahoe police cruiser and $44,000 for a Little Walnut Creek task order. They also passed an ordinance to purchase real property at 220 N. Columbus Street and 32 Sedwick Avenue. The meeting included a State of the City address and committee reports, but no other major policy decisions.

• Approved expenditure up to $40,000 for 2023 Tahoe Police Cruiser (5-0)
• Approved LWC task order for $44,000 to CT Consultants (5-0)
• Passed Ordinance 2022.03 to purchase real property at 220 N. Columbus St. and 32 Sedwick Ave. (5-0)
• Approved Resolution 2021.19 for ODNR grant agreement (5-0)
• Approved minutes of January 5, 2022 meeting (5-0)
• Nominated Cindi Cooper as Council representative to Planning and Zoning Commission (5-0)
• Held executive session for property purchase discussion (5-0)

Finance Committee

The Finance Committee is reviewing year-end 2021 financial reports, including bank balances, revenue and expense comparisons, and fund statuses. Key items include the General Fund ending balance of $9,994,378.25 (down 4.993% from 2020), sewer fund reimbursements from Little Walnut Creek and OWDA, and a discussion of an impact draft report by Carson Bise and a Parkinson LWC item.

• General Fund balance decreased $525,247.27 to $9,994,378.25
• Sewer Fund received $150,000 reimbursement from Romanelli/Hughes and $397,050.01 from OWDA
• Little Walnut Creek sewer line payments to Helms and Sons totaled $2,013,573.58
• Income Tax collections rose to $3,618,848.23 in 2021 from $3,310,966.03 in 2020
• Building Permits revenue at 49.91% of budget

The Sunbury Finance Committee met on January 19, 2022, and approved the minutes from the December 15, 2021 meeting. The main agenda item was a presentation by Carson Bise of TischlerBise on a draft Impact Fee Study, which proposed new impact fees for municipal facilities, parks, police, and roads. No formal decisions were made on the impact fees; the presentation was for review and discussion. The committee also heard an update from City Engineer David Parkinson that the LWC project is $11,000 over budget and needs an additional $41,000 to complete, including inspection fees and a back charge. Financial reports for December 2021 were reviewed, showing the General Fund balance at $9,994,378.25 and various fund statuses.

• Approved December 15, 2021 minutes (5 yeas)
• Reviewed draft Impact Fee Study presentation (no action taken)
• Heard LWC project over budget by $11,000, needing $41,000 more (no action taken)
• Reviewed investment and bank reconciliation reports (no action taken)
• Reviewed December 2021 revenue and expense reports (no action taken)

Council

Sunbury City Council is meeting to review administrator and engineer reports. The agenda includes the approval of construction improvement plans for Price Ponds Section 1 and a Land and Water Conservation Fund Agreement.

• Approval of Price Ponds Section 1 Construction Improvement Plans
• Land and Water Conservation Fund Agreement
• Review of Codified Ordinances
• Assistant Administrator Hennesey report

Council approved the construction improvement plan sets for Price Ponds Section 1 (Ordinance 2021.60) and the employment of Daryl Hennessy as Assistant City Administrator (Ordinance 2022.02), both by 5-0 votes. Also approved were the codified ordinances update (2021.61) and the nomination of Murry Neff and John Grumney to fill a one-year council term. The Metro Development rezoning (2021.49) remains tabled.

• Approved Price Ponds Section 1 construction plans (5-0)
• Approved employment of Daryl Hennessy as Assistant City Administrator (5-0)
• Approved codified ordinances update (5-0)
• Nominated Murry Neff and John Grumney for one-year council term (5-0)
• Rezoned Metro Development property remains tabled