Sunbury public meetings in 2021

Planning & Zoning Commission

The commission will hold public hearings and review proposed amendments to the Zoning Ordinance. The body will also consider a rezoning request for parcels along 3B ’s&K Road.

• Public hearing and review of proposed Zoning Code Amendments
• Rezoning request for parcels 417-230-01-035-000, 417-230-01-034-001, and 417-230-01-034-000 from Not Zoned to Planned Residential District
• Rezoning request location: along 3B ’s&K Road south of Sherman Road

The Sunbury Planning and Zoning Commission approved amendments to the Zoning Ordinance (4-0) and tabled a rezoning request from Dove Field Partners LLC and 3B's&K Holdings LLC until January 24, 2022. The rezoning, for parcels along 3B's&K Road south of Sherman Road, would change zoning from Not Zoned to Planned Residential District. The commission asked the applicant to return with drawings of the two lot choices with each house type.

• Approved amended zoning code (4-0)
• Tabled Dove Field Partners LLC and 3B's&K Holdings LLC rezoning until January 24 meeting (4-0)
• Closed public hearing for zoning code amendments (4-0)
• Closed public hearing for Dove Field Partners rezoning (4-0)

Council

The Sunbury Council is holding a remote joint meeting with the Delaware County Commissioners. The agenda includes a presentation on the transition to city status, followed by adjournment. No other business items are listed.

• Joint meeting with Delaware County Commissioners
• Presentation on transition to city
• Remote meeting at 91 N. Sandusky Street, Delaware, Ohio

The Sunbury City Council held a joint session with the Delaware County Commissioners, where Mayor Joe St. John presented the city's vision for growth, including zoning code review, multi-use trail requirements, and partnership opportunities. No formal decisions were made; the meeting was informational and procedural, ending with adjournment.

• Joint session held with Delaware County Commissioners (informational)
• Mayor presented vision on zoning, trails, and county partnerships (no vote)
• Motion to adjourn approved (6 yeas)

Finance Committee

The Finance Committee is reviewing current revenue and expense reports for the General, Street, Sewer, and Impact Fee funds. The meeting includes a recap of health insurance and a review of bank investment statements.

• General Fund balance reported at $10,231,957.55
• Sewer Fund reimbursement of $150,000.00 for the Little Walnut Creek project
• Sewer Fund reimbursement of $397,050.01 from OWDA
• Total bank balance reported as $17,700,882.21
• Street Department expenses reported at $273,711.09

The Finance Committee reviewed the city's health insurance renewal, which will increase 13.11% with $5,000 single and $10,000 family deductibles. Joining the Ohio Chamber of Commerce MEWA was discussed but would violate ORC indemnification rules; the Chamber agreed to work on a government-specific agreement for future years. The committee also reviewed investment reports, bank reconciliations, and revenue/expense reports for various funds. No formal action was taken on the insurance plan.

• Approved November 17, 2021 minutes (4 yeas, 1 abstention)
• Reviewed health insurance renewal with 13.11% increase; no action taken
• Discussed Ohio Chamber MEWA; determined it would violate ORC indemnification rules
• Reviewed investment statements from Fifth Third, Star Ohio, and Chase
• Reviewed bank reconciliation totaling $17,700,882.21 across four banks
• Reviewed revenue reports showing General Fund at 82.57% of YTD target
• Reviewed expense reports showing General Fund at 74.24% of budget
• Adjourned meeting (5 yeas)

Council

The Council meeting includes discussions on several development applications and financial updates. Items include a rezoning application for Metro Devt and the fourth amended appropriations.

• Rezoning Application of Metro Devt (2021.49)
• Morman Investments Site Plan and Building App (2021.59)
• Fourth Amended Appropriations (2021.01.4)
• Price Ponds Section 1 Construction Improvement Plans 1 approval (2021.60)
• OCBOA Accounting (2021.54)

Council approved the renewal of the city's employee health plan with United Health Care, which will increase premiums by 13.11%. They also approved several ordinances and purchase orders, including a $2.1 million blanket purchase order for 2022. The meeting included reports from the police, administrator, and engineer, but no major new policy decisions were made.

• Approved December 1, 2021 minutes (6-0)
• Renewed health plan with United Health Care Choice Plus Flex CNEN/K35Y, employee/child 5% and spouse 7.5% (6-0)
• Passed Ordinance 2021.54 approving OCBOA accounting basis (6-0)
• Approved nomination of Joe Gochenour to Planning and Zoning (6-0)
• Approved 2022 Blanket Purchase Orders 35301-35354 totaling $2,121,665 (6-0)
• Approved Purchase Order #35265 for 5 South Columbus Street cleanup at $26,632.61 (6-0)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve November minutes and discuss old business, including keyless locks and the Age Friendly Delaware County program with Source Point. No new business items are listed on the agenda.

• Approval of November 3rd, 2021 meeting minutes
• Discussion of keyless locks
• Discussion of Age Friendly Delaware County with Source Point

The Sunbury Parks and Recreation Committee approved the minutes from the November 3, 2021 meeting. They discussed ongoing maintenance at the Lions building, including a punch list for repairs after a vandalism incident, plans to order a SimpliSafe security system, and winterization. The retaining wall at JR Smith is being replaced, with construction expected by year-end. The committee also discussed the Age Friendly Delaware County initiative and noted that Brownie Troop 4803 completed the first Senior Leaf Assistance project.

• Approved the November 3, 2021 meeting minutes (3 yeas).
• Discussed punch list for Lions building repairs after vandalism.
• Planned to order/install SimpliSafe security system at Lions building.
• Replacing retaining wall at JR Smith, aiming for completion by end of year.
• Lions building has been winterized.
• In contact with BWYSO to determine bleacher seating needs.
• Discussed Age Friendly Delaware County initiative with Source Point.
• Noted Brownie Troop 4803 completed first Senior Leaf Assistance project.

Council

The Council is reviewing several ordinances related to Tax Increment Financing (TIF) for Newman Roofing and a Medical Office Building. The agenda also includes requests for annexation services, rezoning applications, and updates to employee pay ranges.

• 2.903 acres Romanelli annexation services resolution
• Metro Devt rezoning application
• 10-year TIF ordinance for Newman Roofing
• 10-year TIF ordinance for 1804 Properties Medical Office Building
• Ordinance amending positions and pay ranges for Deputy Chief

Services

The Sunbury Services Committee is meeting to approve prior minutes and discuss old business items including sidewalk repairs, tree replacement, sewer updates, and wastewater staffing. No new business items are listed beyond general discussion.

• Sunbury Estates sidewalk repair & tree plan
• Sunbury Mills tree replacement
• Trunk Sewer/AEP updates
• High School TIS
• Wastewater staffing

The Sunbury Services Committee met on December 1, 2021, and approved the November 3, 2021 meeting minutes. Updates were provided on the Sunbury Mills tree replacement (all 64 trees planted with a one-year warranty), the LWC Interceptor Sewer project (final tests complete, with three items—seeding/mulching, fence replacement, and asphalt—deferred to spring), and the 2021 street paving (mostly complete, with a final punch list pending). No new business was acted on; the committee discussed streetscape plans for 2022 and a request to add the mayor's name to welcome signs.

• Approved the November 3, 2021 meeting minutes (motion by Damin Cappel, seconded by Greg Elliott, 3 yeas).
• Noted all 64 Sunbury Mills replacement trees are planted with a one-year warranty.
• Reported final tests on the LWC Interceptor Sewer are complete; final approval pending inspector review.
• Deferred three sewer project items (seeding/mulching, fence replacement, asphalt) to spring 2022.
• Confirmed the sewer project remains within its original budget.
• Reported the 2021 street paving is mostly complete, with cemetery streets remaining and a final punch list expected from CT.
• Discussed wastewater staffing: a candidate interview occurred, and a staffing model review is planned before April 2022.
• Discussed streetscape plans for first quarter 2022 and a request to add the mayor's name to welcome signs (no action taken).

Planning & Zoning Commission

The Planning and Zoning Commission is reviewing variance requests and a site plan for a building expansion at 720 Kintner Parkway. The body will also hear an informal presentation for a 54.82-acre multi-use development called Sunbury Kintner Crossing.

• Variance requests for 720 Kintner Parkway regarding loading area paving, landscape buffers, and building materials
• Site plan for a 6,257 sf building expansion at 720 Kintner Parkway
• Informal review of Sunbury Kintner Crossing multi-use development on 54.82 acres
• Zoning Code Amendments

The Sunbury Planning and Zoning Commission approved variances for a building expansion at 720 Kintner Parkway, removing the paving variance and allowing gravel with conditions. The commission also approved the associated industrial site plan, contingent on engineering review. A public hearing for zoning code amendments was scheduled for December 27, 2021.

• Approved variances for landscape buffer and building materials at 720 Kintner Parkway (4-0)
• Removed paving variance from request; gravel allowed until use changes (4-0)
• Approved industrial site plan for 6,257 sf expansion, contingent on engineering review (4-0)
• Scheduled public hearing for zoning code amendments on December 27, 2021 (4-0)
• Approved minutes from October 25, 2021 (4-0)

Finance Committee

The Finance Committee is discussing the 2022 annual appropriations and a shift in accounting principles for annual financial statements. The meeting includes reviews of health insurance and current revenue and expense reports across several village funds.

• Ordinance 2021.54: Approving Other Comprehensive Basis of Accounting Principles (OCBOA) for annual financial statements
• Ordinance No. 2022.01: Setting the 2022 annual appropriations
• Review of bank balances totaling $18,146,273.08
• Sewer Fund reimbursement of $150,000.00 for the Little Walnut Creek project paid to Romanelli/Hughes
• Sewer Fund reimbursement of $397,050.01 from OWDA

The Sunbury Finance Committee reviewed the 2022 budget and discussed health insurance options, but no formal action was taken on these items. The committee approved the October 20, 2021 minutes. No ordinances were voted on during this meeting.

• Approved the October 20, 2021 meeting minutes (4 yeas).
• Discussed Ordinance 2021.54 regarding OCBOA accounting principles, but no action was taken.
• Discussed health insurance options, including legal options, but no decision was made.
• Discussed the 2022 budget and requested a more detailed breakdown with past two years' comparison, but no action was taken.
• Reviewed investment statements and bank reconciliations, but no action was taken.
• Reviewed revenue and expense reports for October 2021, but no action was taken.

Council

The Sunbury City Council is meeting to consider several items, including a rezoning application from Metro Devt, two 10-year, 75% tax increment financing (TIF) ordinances for Newman Roofing and a medical office building, and the 2022 appropriations. The agenda also includes agreements for accounting services (OCBOA), legal services (Fishel Downey), and a natural gas aggregation option (NCA).

• 2021.49 Rezoning application of Metro Devt
• 2022.01 Appropriations
• 2021.52 TIF Ordinance 10 Year 75 Newman Roofing
• 2021.53 TIF Ordinance 10 Year 75 Medical Office Building
• 2021.55 Fishel Downey Agreement

Council approved several purchase orders, including $35,500 for Phase 4 of the Fallen Heroes Multi-Use Trail design, $15,100 for an Ohio EPA permit, and $6,814 for cemetery foundations. They also authorized advertising for sealed bids on the Freedom Park farm ground lease and a public RFP for banking services. The meeting was largely procedural, with no major policy decisions; the rezoning ordinance for Metro Development remained tabled.

• Approved purchase order for CT Consultants Phase 4 multi-use trail design, $35,500 (4-0)
• Approved purchase order for Ohio EPA Permit to Install for WWTP improvement, $15,100 (4-0)
• Approved purchase order for C&S Restorations cemetery foundations, $6,814.28 (4-0)
• Authorized advertising for sealed bids for farm ground lease at Freedom Park (4-0)
• Authorized public RFP for banking services with start date February 21, 2022 (4-0)
• Approved minutes of November 3, 2021, with correction (4-0)
• Moved to executive session to consider employment matters (4-0)

Parks & Recreation

The committee will review the October 6th meeting minutes and discuss several ongoing items. Topics include Town Hall rental policies, keyless locks, and updates on Natureworks and Trail grants.

• Rental Policy for Town Hall
• Keyless locks
• Natureworks & Trail Grant Updates
• Sunbury Planters winter decorating contest

The Parks and Recreation Committee confirmed that the Lions buildings at JR Smith Park will not be demolished, encouraging the Lions Club to proceed with renovation quotes. The committee also discussed bleacher repair options, a rental policy for businesses, and a winter decorating competition, but no formal votes were taken on these items.

• Approved minutes from October 6th, 2021 meeting (3-0)
• Confirmed Lions buildings will not be demolished, supporting renovation efforts
• Discussed bleacher repair vs. replacement options, no decision made
• Set rental policy: for-profit businesses charged fee, nonprofits no fee
• Planned winter decorating competition on the square, winner announced Dec 4th
• Discussed purchasing surplus park benches, no decision made
• Adjourned meeting unanimously at 6:28 PM

Council

The Sunbury City Council is meeting to consider several items, including a rezoning application from Metro Development, two 10-year, 75% tax increment financing (TIF) ordinances for Newman Roofing and a medical office building, and proposals for the Sunbury Downtown Planning Project. The agenda also includes an OPWC Round 36 application, an engineer's report, and a resignation letter from Fisher.

• 2021.49 Rezoning application of Metro Devt
• 2021.52 TIF ordinance (10-year, 75%) for Newman Roofing
• 2021.53 TIF ordinance (10-year, 75%) for Medical Office Building (1804 Properties)
• Sunbury Downtown Planning Project proposals
• OPWC Round 36 application

Council approved several purchase orders, including $35,500 for Phase 4 of the Fallen Heroes Multi-Use Trail design, and authorized bids for farm ground lease and banking services. They also discussed hiring Julian and Grube for OCBOA reports and noted the tabling of the Metro Development rezoning. No final votes on ordinances were taken.

• Approved $35,500 purchase order for CT Consultants for Phase 4 trail design (4-0)
• Approved $6,814.28 purchase order for C&S Restorations for cemetery foundations (4-0)
• Approved $15,100 purchase order for Ohio EPA permit for WWTP improvement (4-0)
• Approved motion to advertise for sealed bids for farm ground lease at Freedom Park (4-0)
• Approved motion to issue RFP for banking services with start date Feb 21, 2022 (4-0)
• Approved minutes from Nov 3, 2021, with correction (4-0)
• Moved to executive session to discuss employment matters (4-0)

Services

The committee is reviewing progress on sidewalk repairs, tree plans, and street paving. Members will also discuss wastewater staffing and inflow and infiltration issues.

• Sunbury Estates sidewalk repair & tree plan
• Sunbury Mills tree replacement
• Trunk Sewer/AEP updates
• 2021 Street paving update
• Waste Water staffing

The Sunbury Services Committee discussed a $87,000 professional services proposal for a streetscape master plan covering the Town Square and surrounding corridors, but took no formal action on it. The committee also reviewed a $3.2 million traffic impact study improvement plan for the new high school, with about $2.7 million in work remaining. Minutes from the September 1st meeting were approved with 2 yeas and 1 abstention.

• Approved September 1st, 2021 meeting minutes (2-0, 1 abstention)
• Discussed $87,000 streetscape master plan proposal for Town Square (no action)
• Reviewed 4-phase traffic improvement plan for new high school, ~$2.7M remaining
• Discussed potential ordinance change for street tree sidewalk damage (no action)
• Noted Martin Fisher's resignation; Mayor St. John to join services committee

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings and review requests for property variances and rezoning. The body will consider a building expansion and a change in land use designation for parcels along West Granville Street.

• Rezoning request for parcels along West Granville Street and Sunbury Meadows Drive from Planned Industrial District to Planned Commercial District
• Variance requests for Morman Investments LLC at 720 Kintner Parkway regarding loading area paving, landscape buffers, and building materials
• Site plan review for a 6,257 sf building expansion at 720 Kintner Parkway

The Sunbury Planning and Zoning Commission tabled both the Morman Investments variance request for a building expansion at 720 Kintner Parkway and the rezoning request by Romanelli Sunbury Group LLC and NPA Commercial Property LLC. Both items were tabled by unanimous 6-0 votes to allow for further discussion and refinement.

• Tabled Morman Investments variance request for paving, landscape buffer, and building materials (6-0)
• Tabled Romanelli/NPA rezoning from Planned Industrial to Planned Commercial (6-0)
• Approved minutes from September 27, 2021 meeting (5-1 abstention)

Council

The Sunbury City Council is meeting to consider several resolutions, including the 2022 annual budget, a rezoning application from Metro Development, and spending authority for the mayor and administrator. They will also discuss an OPWC application, a Del-Co Ohio Power Company easement, and a real estate purchase agreement.

• 2022 annual budget resolution (2021.16)
• Rezoning application by Metro Dev (2021.49)
• Mayor spending authority (2021.47)
• Administrator spending authority (2021.48)
• Real estate purchase agreement (2021.51)

Council tabled Ordinance 2021.49, which would rezone 67.1 acres for a 744-unit apartment complex, pending a development agreement. They approved resolutions for tax levies and a 2022 street program application, ordinances amending spending authority and appropriations, and a right-of-way easement for AEP. They also approved the purchase of property at 75 S. Columbus Street and several purchase orders, plus a COVID leave policy.

• Tabled Ordinance 2021.49 (rezoning for 744 apartments) (6-0)
• Approved Resolution 2021.16 ratifying tax levies (6-0)
• Approved Resolution 2021.17 authorizing OPWC application for 2022 street program (6-0)
• Approved Ordinance 2021.47 amending mayor's spending authority (6-0)
• Approved Ordinance 2021.48 amending administrator's spending authority (6-0)
• Approved Ordinance 2021.01 Third Amended (2021 appropriations) (6-0)
• Approved Ordinance 2021.50 granting AEP right-of-way easement at JR Smith Park (6-0)
• Approved Ordinance 2021.51 purchasing property at 75 S. Columbus Street (6-0)

Finance Committee

The Finance Committee is discussing the 2021 annual appropriations and reviewing revenue and expense reports across the General, Street, and Sewer funds. The body is also addressing a 13.1% initial increase in health insurance renewals for 22 employees.

• Ordinance No. 2021.01 Third Amended to amend 2021 annual appropriations
• 13.1% initial health insurance renewal increase for 22 employees
• Sewer Fund reimbursements of $150,000.00 from Little Walnut Creek and $344,332.60 from OWDA
• Utility billing update with a scheduled go-live date of December 8
• Municipal building remodel update from Mike Anderson of CT Consultants

The Finance Committee reviewed financial reports and heard requests, but no formal votes were taken on the requests. Police Chief Jeff Brooks asked to raise court costs from $65 to $80, and a new court software subscription was discussed. The committee also reviewed three options for municipal building renovations, with costs ranging from $524,650 to $828,940. The only formal action was approving the September 15, 2021 minutes.

• Approved September 15, 2021 minutes (6-0)
• Discussed court cost increase from $65 to $80 (no vote)
• Discussed new court software subscription at $20/month (no vote)
• Reviewed 3 municipal building renovation options ($524,650-$828,940) (no vote)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes, hear from a Lions Club visitor, and continue old business. Items under discussion include the Town Hall rental policy, keyless locks, a volunteer list on the website, and the Age Friendly Delaware County-Sourcepoint initiative.

• Town Hall rental policy review
• Keyless locks discussion
• Volunteers list on website
• Age Friendly Delaware County-Sourcepoint
• Glen Evans from Lions Club visiting

The Sunbury Parks and Recreation Committee approved the September 1st, 2021 meeting minutes with a unanimous vote. Glen Evans from the Sunbury Lions Club discussed the history and condition of the Lions buildings at JR Smith field/park, and the committee asked him to gather quotes and report back at the November meeting. The committee also discussed keyless lock options for village buildings and began considering a rental policy for Town Hall, but no formal decisions were made on these items.

• Approved the September 1st, 2021 meeting minutes (3 yeas).
• Requested Glen Evans collect quotes on Lions building updates and report at the November meeting.
• Discussed keyless lock options (commercial grade at ~$1,720; keyless with rekeying at $464) but took no action.
• Discussed Town Hall rental policy considerations but took no action.

Council

The Sunbury Council is meeting to consider several resolutions, including the annual budget for 2022, a rezoning application from Metro Dev, and changes to spending authority for the mayor and administrator. They will also review reports from the administrator and engineering department.

• 2021.16: Annual budget resolution for 2022 estimated revenues
• 2021.49: Rezoning application of Metro Dev
• 2021.44: Compensation of elected officials
• 2021.47: Mayor spending authority
• 2021.48: Administrator spending authority

The Sunbury Village Council approved a $32,603.55 expense to DLL Landscaping Tree Service for planting 64 trees in the Sunbury Mills subdivision. They also passed Ordinance 2021.44, increasing compensation for elected officials, and granted the Big Walnut Area Chamber of Commerce permission to use the square and Town Hall for Christmas on the Square. Several other items were introduced or discussed, including a rezoning request and a COVID sick leave policy.

• Approved $32,603.55 to DLL Landscaping for 64 trees (4-0)
• Passed Ordinance 2021.44 increasing elected official compensation (4-0)
• Granted Big Walnut Chamber permission for Christmas on the Square (4-0)
• Approved September 15, 2021 minutes (4-0)
• Approved separate banking account for Mayor's Court fines (4-0)
• Approved Purchase Order 35037 to Civica for software update $12,601.58 (4-0)

Services

The Sunbury Services Committee is meeting to approve prior minutes and discuss old business including sidewalk repairs, storm water issues, and utility updates. The main new item is an OPWC Grant/Loan Application for Round 36, which the committee will consider.

• OPWC Grant/Loan Application for Round 36
• Sunbury Estates sidewalk repair & tree plan
• Sunbury Estates pond plan
• Storm water on Baughman
• Sunbury Mills tree replacement

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and review requests for a building expansion at 720 Kintner Parkway. The body will also consider a minor subdivision application for Price Ponds Section 1.

• Public hearing for Morman Investments LLC regarding parking and curbing variances at 720 Kintner Parkway
• Site plan review for a 6,257 sf building expansion at 720 Kintner Parkway
• Minor Subdivision (Lot Split) application by Pulte Homes of Ohio LLC for Price Ponds Section 1

The Planning and Zoning Commission granted a variance to Morman Investments LLC to eliminate the curbing requirement for the building expansion at 720 Kintner Parkway, after the applicant withdrew a request to reduce required parking spaces. The commission tabled the associated Commercial and Industrial Site Plan and Building application, pending more details on building materials and a landscape plan. The commission also approved a minor subdivision (lot split) for Pulte Homes' Price Ponds Section 1, and approved the August 30, 2021 minutes.

• Granted variance to eliminate curbing requirement for Morman Investments LLC at 720 Kintner Parkway (5 yeas).
• Withdrawn request to reduce required parking spaces from 33 to 27 for the same property.
• Tabled site plan and building application for 720 Kintner Parkway expansion (5 ayes).
• Approved minor subdivision (lot split) for Pulte Homes of Ohio LLC, Price Ponds Section 1 (5 yeas).
• Approved minutes from August 30, 2021 meeting (5 ayes).
• Scheduled special meeting for code updates on October 18 at 5:30 PM.

Council

The Sunbury City Council is meeting to discuss and potentially act on several administrative items, including compensation for elected officials, spending authority for the mayor and administrator, and a third amended appropriations bill. The agenda also includes reports from the administration, engineer, and health district, along with purchase orders for safety and consulting services. Most items appear to be routine administrative matters.

• Compensation of elected officials
• Administrator spending authority
• Mayor spending authority
• Third amended appropriations
• Purchase order for A A Safety and CT Consultants

The Sunbury Village Council approved several routine items, including appointing a representative to the Delaware General Health District Board of Health, authorizing the administrator to sign a grant proposal, and approving purchase orders for radar signs and construction inspection. The council also canceled its September 29 meeting. No major policy decisions were made; most actions were administrative or procedural.

• Approved minutes of September 1, 2021 (6-0)
• Authorized Steve Pyles to sign grant proposal for Ohio Water/Wastewater Infrastructure Grant Program (6-0)
• Adopted Resolution 2021.15 appointing representative to Delaware General Health District Board of Health (6-0)
• Approved Purchase Order #34982 for A&A Safety radar signs, $6,790 (6-0)
• Approved Purchase Order #34996 for CT Consultants Rolling Hills construction inspection, $11,955.59 (6-0)
• Canceled the September 29, 2021 council meeting (6-0)

Finance Committee

The Finance Committee met to review financial statements and budget performance through August 2021. The reports detail fund balances, interest rates across four banks, and revenue percentages for the General, Street, Sewer, and Impact Fee funds.

• Total bank balance of $18,179,393.98
• Sewer Fund received a $150,000.00 reimbursement for the Little Walnut Creek project
• Sewer Fund received a $329,831.56 reimbursement from OWDA
• General Fund balance reported at $10,609,912.41
• Street Fund expenses reported at $37,572.69 of a $400,000.00 budget

The Finance Committee approved Ordinance 2021.01, amending the 2021 annual appropriations to increase the General Fund capital line item by $210,000 and the Wastewater Fund capital line item by $280,000, with specific allocations for projects like the Fallen Heroes Trail and WWTP Master Plan. The committee also approved minutes from the August 18th meeting. No other formal decisions were made; the rest of the meeting consisted of reports and discussion on topics like investments, revenue, and the transition to city status.

• Approved minutes from August 18, 2021, meeting (6 yeas)
• Approved Ordinance 2021.01, increasing General Fund capital line item by $210,000 for Fallen Heroes Trail ($125,000), Lions Bldg. Wall repair ($59,841), Sunbury Mills Tree Replacement ($20,000), and Baughman Street Storm Sewer ($5,159)
• Approved Ordinance 2021.01, increasing Wastewater Fund capital line item by $280,000 for LWC Phase 2 ($39,700), WWTP Master Plan ($179,000), and Facilities Plan Updates ($61,300)

Parks & Recreation

The Sunbury Parks and Recreation Committee is meeting to approve prior minutes and discuss old business, including a meeting with JR Smith and GRE, volunteer lists, Reservoir Trail status, the Sunbury Estates Pond, and baseball matters. No new business is listed.

• Reservoir Trail status
• Sunbury Estates Pond
• Baseball
• Volunteers list
• JR Smith and GRE meeting

The Sunbury Parks and Recreation Committee met and approved the August minutes. They discussed the collapsing retaining wall at JR Smith field, noting a quote was obtained and would be discussed at council. The Reservoir Trail is behind schedule, and the village plans to reopen the reservoir until the contractor provides a timeline. No formal decisions were made on these items.

• Approved August 4, 2021 meeting minutes (3-0)
• Discussed JR Smith retaining wall replacement; quote to be reviewed by council
• Discussed keyless locks for park buildings; no action taken
• Discussed Reservoir Trail delay; village to reopen reservoir until contractor provides timeline
• Discussed Sunbury Estates pond treatment issue; aeration system estimate pending
• Reviewed volunteer program options; website draft to be presented at next meeting

Council

The Sunbury Council is meeting to consider several ordinances and resolutions, including setting connection charges, approving a Price Pond MEP, adjusting compensation for elected officials, and reconstructing a retaining wall. They will also review a change order for LWCI. The agenda includes reports from the Administrator and Engineer.

• Ordinance 2021.42: Connection charges
• Ordinance 2021.43: Price Pond MEP
• Ordinance 2021.44: Compensation of elected officials
• Ordinance 2021.45: Facemyer retaining wall reconstruction (Exhibit A pricing)
• Ordinance 2021.46: LWCI change order

Council approved Ordinance 2021.43 for the Price Farms Section 1 mass excavation plan with contingencies, and Ordinance 2021.45 contracting Facemyer for the JR Smith Park retaining wall reconstruction as an emergency. Also passed Ordinance 2021.42 amending permit fees, and Ordinance 2021.46 approving a $400,000 change order for the Little Walnut Creek sewer project. All votes were 7-0.

• Approved Ordinance 2021.42 amending permit, inspection, and connection charges (7-0)
• Approved Ordinance 2021.43 approving Price Farms Section 1 mass excavation plan with contingencies (7-0)
• Approved Ordinance 2021.45 contracting Facemyer for JR Smith Park retaining wall reconstruction, waiving bidding (7-0)
• Approved Ordinance 2021.46 approving $400,000 change order for Little Walnut Creek sewer project (7-0)
• Approved Purchase Order #34971 for Burlee's Excavating emergency repair up to $12,500 (7-0)
• Approved use of the Square for Fall Fest on October 24, 2021, with Granville Street closing (7-0)
• Approved August 18, 2021 minutes (7-0)

Services

The Sunbury Service Committee is meeting to discuss several open issues, including a sidewalk repair/replace plan for Sunbury Estates, an update on storm water management related to Baughman, objects in the right-of-way, and a traffic impact study for 2022-2032. The agenda also includes routine items like approving minutes from the previous meeting.

• Sunbury Estates sidewalk repair/replace plan with tree and pond plan
• Update on Storm Water – Baughman
• Update on objects in right-of-way
• Traffic Impact Study: 2022-2032

The Sunbury Service Committee discussed options for the Sunbury Estates sidewalk repair/replace plan, reaching a general consensus that the Village will pay for portions of sidewalks that are altered (e.g., slab jacked or grinded), while full panel replacements would fall to homeowners. The committee agreed to hold a meeting with residents to gather input before deciding, and Steve Pyles will explore billing options. The committee also discussed updates on storm water, right-of-way items, a traffic impact study, and Sunbury Mills tree replacement, with quotes to be collected for two tree replacement options.

• Approved minutes from the August 4th, 2021 meeting (2 yeas).
• Reached consensus that the Village will pay for altered sidewalk portions, but homeowners pay for full panel replacements.
• Agreed to hold a meeting with Sunbury Estates residents to gather input before deciding on sidewalk options.
• Directed Steve Pyles to explore billing options for sidewalk work and contact David Brehm.
• Discussed storm water update; survey data expected by September 15.
• Noted 30-day notices given for items in right-of-way; inspection planned for second week of September.
• Discussed traffic impact study for 2022-2032; high school committed to traffic officer on Miller Drive for 2-3 years.
• Directed Steve Pyles to collect quotes for both Sunbury Mills tree replacement options ($26,500 for 64 trees, $22,000 for 50 trees).

Planning & Zoning Commission

The commission will hold public hearings and review requests for zoning variances and a rezoning application. The meeting includes proposals to modify lot sizes and setbacks for residential properties and a request to rezone land for residential and commercial use.

• Variance request for 292 Rainbow Avenue to reduce lot area to 8,700 sq. ft. and reduce front yard setbacks
• Variance request for Pulte Group at 759 Peacock Drive and 1584 Nettle Court to reduce rear yard setbacks
• Rezoning request by Metro Development for parcels near Africa Road from Not Zoned to Planned Residential and Planned Commercial

The Sunbury Planning and Zoning Commission approved a rezoning request from Metro Development for four parcels from Not Zoned to Planned Residential and Planned Commercial, pending final engineering and legal review. The vote was 5-1, with Gochenour dissenting. The commission also approved three variances: one for the Shuff property at 292 Rainbow Avenue and two for Pulte Group properties at 759 Peacock Drive and 1584 Nettle Court, all by unanimous votes.

• Approved Metro Development rezoning to Planned Residential and Planned Commercial (5-1)
• Approved Shuff variance at 292 Rainbow Avenue (6-0)
• Approved Pulte Group variance at 759 Peacock Drive (6-0)
• Approved Pulte Group variance at 1584 Nettle Court (6-0)
• Approved minutes of July 26, 2021 meeting (6-0)

Council

The Sunbury Village Council approved Resolution 2021.13 to spend impact fees on purchasing, restoring, and developing property for additional municipal parking, and Resolution 2021.14 to appoint representatives to the Delaware County Tax Incentive Review Council. The council also passed an amended appropriations ordinance and approved several purchase orders, including contracts for the 2021 street program and design services. No items were denied or tabled.

• Approved Resolution 2021.13 to expend impact fees for municipal parking (7-0)
• Approved Resolution 2021.14 appointing tax incentive review council representatives (6-1 abstention)
• Approved Ordinance 2021.01 amending 2021 annual appropriations (7-0)
• Approved Invoice Cloud contract (7-0)
• Approved purchase order for CIVICA CMI utility payment system, $6,953.00 (7-0)
• Approved purchase order for Edge Technology DVR system, $4,349.98 (7-0)
• Approved purchase order for CT Consultants street project design, $115,924.00 (7-0)
• Approved purchase order for CT Consultants Price Ponds plat review, $5,000.00 (7-0)

Finance Committee

The provided document contains only the meeting title and a reference to a PDF file. No specific decisions, discussions, or financial details are present in the text to summarize.

The Finance Committee directed the village engineer to submit a prioritized project list to the Delaware County Engineer for the state water/wastewater grant program, with the WWTP improvements and new clarifier as the top priority. The committee also discussed raising spending limits for the Mayor and Administrator and heard a police request for two speed signs, which was agreed to be a good purchase. No formal votes were taken on these items; the only formal action was approving the July minutes.

• Approved July 21, 2021 minutes (moved by Elliott, seconded by Fisher)
• Directed engineer to submit project list with WWTP clarifier as top priority for state grant
• Agreed police speed signs would be a good purchase (discussion only)
• Discussed raising Mayor and Administrator spending limits (no action)

Council

The council unanimously approved Ordinance No. 2021-41, which ratifies and approves the purchase of real estate within the village and declares an emergency. The ordinance passed 5-0 after suspending the rules and declaring an emergency, both also passed 5-0. No other substantive decisions were recorded.

• Approved Ordinance No. 2021-41, ratifying real estate purchase (5-0)
• Suspended rules for Ordinance No. 2021-41 (5-0)
• Declared emergency for Ordinance No. 2021-41 (5-0)

Parks & Recreation

The Sunbury Parks & Recreation Committee met on August 4, 2021, to discuss new and old business items. The agenda included presentations on the 'volunteer' TTD list, the Trail Town project, a memorial tree for Len Weatherby, and youth football. No specific decisions, votes, or dollar amounts are recorded in the provided text.

• Discussion of the 'volunteer' TTD list by Brad Gerwig
• Discussion of the Trail Town project by Steve Pyles
• Discussion of the Buckeye Memorial Tree for Len Weatherby
• Discussion of Youth Football by JR Smith

The Sunbury Parks and Recreation Committee approved the July 7, 2021 minutes and discussed several items, including a proposed $2,000 contribution to join the Ohio to Erie Trail study, a volunteer task list, a buckeye tree memorial exception, and youth football field maintenance. No formal decisions were made on these discussion items; the only action taken was approving the minutes.

• Approved July 7, 2021 meeting minutes (3-0)
• Discussed $2,000 request for Ohio to Erie Trail study (pending council approval)
• Discussed volunteer task list development
• Discussed buckeye tree memorial exception
• Discussed youth football field maintenance and food truck

Council

The Sunbury Village Council approved a $29,900 contract with CT Consultants for Phase 3 of the Fallen Heroes Multi-Use Trail design, along with several ordinances including a mutual aid agreement for police services, employment of Steven Pyles as Village Administrator, and a resolution accepting tax levies. The council also authorized a letter to a resident to remove an object from the right-of-way due to insurance concerns.

• Approved $29,900 contract for Phase 3 trail design (7-0)
• Approved Resolution 2021.11 accepting tax levies (7-0)
• Approved Resolution 2021.12 for MORPC trail towns grant (7-0)
• Approved Ordinance 2021.33 for Sori Properties/Vantage Logistics site plan (7-0)
• Approved Ordinance 2021.36 for Director of Law employment (7-0)
• Approved Ordinance 2021.37 for Delaware County mutual aid (7-0)
• Approved Ordinance 2021.38 for Steven Pyles as Village Administrator (7-0)
• Approved Ordinance 2021.40 for Morrow County mutual aid (7-0)

Services

The Services Committee will discuss open issues regarding infrastructure maintenance and planning. Specific topics include street tree options for Sunbury Mills, a sidewalk repair and replacement plan for Sunbury Estates, and obstacles to the Little Walnut Creek interceptor sewer involving powerline movement. The agenda also lists storm water concerns related to Baughman and objects in the right-of-way.

• Sunbury Mills street tree options
• Sunbury Estates sidewalk repair/replace plan
• Little Walnut Creek interceptor sewer obstacles (powerline movement)
• Storm Water – Baughman
• Objects in ROW

The Services Committee discussed several open issues but made no formal decisions. They discussed creating a right-of-way permit process, a tree planting plan for Sunbury Mills, sidewalk repairs in Sunbury Estates, and updates on sewer and stormwater projects. The meeting was procedural, with no votes on substantive matters.

• Approved minutes from July 7th, 2021 (3 yeas)
• Discussed right-of-way permit draft for next meeting
• Discussed Sunbury Mills tree planting plan (not finalized)
• Discussed Sunbury Estates sidewalk repair options (no action)
• Discussed Little Walnut Creek sewer pole relocation (no action)
• Discussed Baughman stormwater flooding (no action)
• Adjourned at 7:20 PM (unanimous)

Planning & Zoning Commission

The Commission will hold a public hearing and review a request from Metro Development to rezone four parcels. The applicant seeks to change the status of these parcels from Not Zoned to Planned Residential and Planned Commercial Zoning Districts.

• Public hearing for Metro Development rezoning of parcels #418-140-01-059-000, #418-140-01-005-003, #418-140-01-060-000, and #417-230-01-029-000
• Proposed zoning change from Not Zoned to Planned Residential and Planned Commercial for parcels adjoining 3B's&K and Africa Road

The Planning and Zoning Commission held a public hearing and discussed a rezoning request from Metro Development for four parcels near 3B's&K and Africa Road, but deferred the decision to a future meeting. The applicant proposed Planned Residential and Planned Commercial zoning with reduced density and added buffering. The commission raised several contingencies, including architectural treatment, lighting, fencing, and reversion language, and the motion to approve was withdrawn in favor of deferral.

• Deferred vote on Metro Development rezoning (motion withdrawn)
• Approved minutes of June 28th meeting (4-0, 2 abstentions)
• Scheduled special meeting for August 2nd at 4:30 p.m. on code revisions

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including impact fee expenditures for police firearms, annual budget rates, a zoning approval for Sori Properties, an auction ordinance, and accepting a bid for the Ohio Fallen Heroes Trail Phase 2. They will also discuss creating a Director of Law position. The agenda includes minutes from the previous meeting and several supporting documents.

• Resolution 2021.10: Impact fee expenditure for firearms in police fund
• Resolution 2021.11: Annual budget rates and amounts certification
• Ordinance 2021.33: Zoning approval for Sori Properties
• Ordinance 2021.35: Accepting lowest bid for Ohio Fallen Heroes Trail Phase 2
• Ordinance 2021.36: Creating Director of Law position

Council approved the contract for the Fallen Heroes Multi-Use Trail Phase 2 to Facemyer Landscaping LLC for $114,649.76, with completion by October 31, 2021. They also approved a change order for the Little Walnut Creek sewer project to Helms and Sons for $80,000 and an AEP expense of $5,387.66, both contingent on final engineering approval. Additionally, they ratified the appointment of Steve Pyles as interim acting administrator and approved several other expenditures, including a police vest purchase and a conservation district membership.

• Approved Resolution 2021.10 to purchase patrol rifles from police impact fees (7-0).
• Approved Ordinance 2021.27 to sell unneeded personal property at public auction (7-0).
• Approved Ordinance 2021.34 ratifying expenditures made under temporary purchase order limits (7-0).
• Approved Ordinance 2021.35 awarding Fallen Heroes Trail Phase 2 contract to Facemyer Landscaping LLC (7-0).
• Approved change order to Helms and Sons for $80,000 for Little Walnut Creek sewer project (7-0).
• Approved AEP expense of $5,387.66 for Little Walnut Creek sewer project (7-0).
• Ratified appointment of Steve Pyles as interim acting administrator (7-0).
• Approved Purchase Order #34824 for Leo Myers vest at $19,274.46 (7-0).

Finance Committee

The Sunbury Finance Committee is meeting to consider its agenda for July 21, 2021, and to approve the minutes from its June 16, 2021 meeting. No substantive decisions or proposals are listed on the agenda.

• Review of 2021.07.21 Finance Agenda
• Approval of 2021.06.16 Finance Minutes

The Finance Committee reviewed the approved American Rescue Plan Act award of $333,475 for Sunbury, with the mayor proposing to use a large portion for the Ohio to Erie Trail project. The committee also discussed increased costs for AEP and Helms and Sons due to omitted electrical lines, and agreed to adjust the solicitor's contract to allocate time for planning and zoning work. No formal votes were taken; items were discussed for future Council action.

• Approved ARPA registration; award of $333,475 received (first tranche)
• Discussed setting aside ARPA funds for Ohio to Erie Trail bridge over 37
• Noted AEP cost increase of $5,387.66 and Helms and Sons change order ~$80,000
• Agreed to carve time from Vic Whitney for planning and zoning work
• Placed Resolution 2021.11 on Council agenda for first reading
• Compared Invoice Cloud vs Smart Bill; price comparison to be completed

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including spending police impact fees on firearms, approving amendments to the Magnolia Park development agreement and construction plans, street improvements, and a zoning approval for Sori Properties. The agenda also includes reports from the police chief, administrator, and engineer, plus an impact fee annual report.

• Resolution 2021.10: Impact fee expenditure for firearms from the police fund
• Ordinance 2021.30: Approving amendments to the Magnolia Park development agreement
• Ordinance 2021.31: Approving Magnolia Park construction improvement plans
• Ordinance 2021.32: Street improvements
• Ordinance 2021.33: Sori Properties zoning approval

Council awarded the 2021 Village Street Improvements contract to Columbus Asphalt Paving, the low bidder at $536,949.75, via emergency ordinance. Council also approved the Magnolia Park development agreement amendment and construction plans, and passed a revised flood prevention ordinance. Trick-or-treat was set for October 31, 6-8 p.m., with a rain date of November 1.

• Approved Ordinance 2021.32 awarding the 2021 street improvements contract to Columbus Asphalt Paving (low bid $536,949.75).
• Approved Ordinance 2021.30 amending the Magnolia Park development agreement (reducing required trees from 250 to 100).
• Approved Ordinance 2021.31 approving construction plans for Magnolia Park subdivision.
• Passed Ordinance 2021.26 establishing revised flood prevention regulations.
• Set Trick-or-Treat for October 31, 2021, 6-8 p.m., with rain date November 1.
• Approved minutes of June 16, 2021, meeting.
• Moved to executive session for personnel and legal matters.

Council

Sunbury City Council is meeting to consider several ordinances and resolutions, including a police impact fee expenditure for firearms, updates to flood ordinances, an auction ordinance, and a street department bucket truck purchase. The agenda also includes a pre-annexation agreement for the Ravines at Meadow Ridge development and a police department update.

• Resolution 2021.10: Impact fee expenditure for firearms from police fund
• Ordinance 2021.26: Flood ordinance updates
• Ordinance 2021.27: Auction ordinance
• Ordinance 2021.28: Authorizing purchase of bucket truck for street department
• Ordinance 2021.29: Ravines at Meadow Ridge pre-annexation agreement

Council passed Ordinance 2021.13 to annex 78.017 acres from Berkshire and Berlin Townships, and approved an annexation agreement with The Ravines at Meadow Ridge LLC. They also passed an emergency ordinance to purchase a 2021 Ford F550 aerial lift bucket truck, and amended the 2021 annual appropriations. All votes were unanimous (7-0).

• Approved Ordinance 2021.13 annexing 78.017 acres (7-0).
• Approved Ordinance 2021.29 annexation agreement with The Ravines at Meadow Ridge LLC (7-0).
• Approved Ordinance 2021.28 purchasing a 2021 Ford F550 aerial lift bucket truck (7-0).
• Approved Ordinance 2021.01 First Amended amending 2021 annual appropriations (7-0).
• Un-tabled Ordinance 2021.13 for consideration (7-0).
• Ratified earlier start time of Council (7-0).
• Approved June 16, 2021 minutes (7-0).
• Moved to executive session for personnel matters (6 yeas).

Planning & Zoning Commission

The Planning and Zoning Commission is reviewing several site plans and development requests. The body will consider a building expansion for Vantage Logistics and an amendment to the Magnolia Park development agreement.

• Proposed building expansion at 730 Kintner Parkway by Vantage Logistics
• Amendment to the Magnolia Park development agreement
• Patio roof construction request for Big Walnut Grill
• Home occupation certificate for motorcycle, scooter, and ATV repair at 10300 Cheshire Road

The Planning and Zoning Commission approved an amendment to the Magnolia Park development agreement, clarifying lot counts, phasing, and tree-planting requirements. The commission also approved a patio roof for Big Walnut Grill, a major site plan and building expansion for Vantage Logistics at 730 Kintner Parkway, and a home occupation certificate for Duane Danbrova at 10300 Cheshire Road. Minutes for April and May were approved, with a correction to the May vote record.

• Approved amendment to Magnolia Park development agreement (4-0)
• Approved patio roof construction for Big Walnut Grill (4-0)
• Approved Vantage Logistics major site plan and building expansion at 730 Kintner Parkway, with engineering approval contingency (4-0)
• Approved home occupation certificate for Duane Danbrova at 10300 Cheshire Road (4-0)
• Approved April meeting minutes (4-0)
• Approved May meeting minutes with corrected vote record (4-0)
• Approved zoning report (4-0)

Finance Committee

The Sunbury Finance Committee is meeting virtually to discuss the American Rescue Plan Act, consider an amended 2021 appropriations ordinance, and compare virtual billing options between Smart Bill and Invoice Cloud. They will also review monthly financial reports covering investments, bank reconciliations, and year-to-date revenue and expenses across village funds. The agenda is largely procedural financial oversight, with no major policy decisions beyond the appropriations amendment.

• Ordinance No. 2021.01 First Amended: amends 2021 annual appropriations and declares an emergency
• Comparison of virtual billing services: Smart Bill vs. Invoice Cloud
• Bank balances: total $17,471,954.00 across Star Ohio, Fifth Third, Chase, First Commonwealth
• Sewer Fund received $150,000.00 reimbursement from Little Walnut Creek project (paid to Romanelli/Hughes)
• General Fund revenue at 45.26% YTD vs. 41.67% expected; building permits at 24.16% of budget

The Finance Committee decided to move forward with the 2021 Street Program despite not receiving a grant, recommending an amended appropriation to increase the Street Capital Fund. It also discussed the purchase of a new bucket truck, which will be a first reading at Council, and reviewed options for a TAP grant application, leaving the decision to Council. Financial reports showed the General Fund balance at $10,670,206.27 and total revenue at 45.29% of budget.

• Decided to continue the 2021 Street Program and increase the Street Capital Fund via amended appropriations (Ordinance 2021.01).
• Discussed purchasing a new bucket truck; ordinance authorizing purchase will have first reading at Council.
• Reviewed two TAP grant application options; no decision made, will be brought to Council.
• Noted the Impact Fee Study is delayed for further changes before recommendation to Council.
• Heard a presentation on utility billing software options (I-Cloud vs. Smart Bill); I-Cloud to present at next meeting.
• Reviewed investment reports and bank balances, including $17,471,954.00 total bank balance.
• Noted the Sewer Fund received a $150,000.00 reimbursement from Little Walnut Creek project.

Council

The Sunbury City Council is meeting to consider several resolutions, including spending impact fee funds on police radios, approving pavement repairs on I-71, and entering into an intergovernmental agreement with Delaware County for I-71 interchange funding. The agenda also includes amendments to a grant agreement with the Ohio Development Services Agency and the first amended appropriations for 2021. Reports from the police, administrator, and engineer are included for review.

• Resolution 2021.09: Expenditure of police impact fees for police radios
• Resolution 2021.21: Pavement repairs on I-71
• Resolution 2021.24: Intergovernmental agreement with Delaware County for I-71 interchange funding
• Resolution 2021.25: Amendment to grant agreement with Ohio Development Services Agency
• Resolution 2021.01: First amended appropriations for 2021

Council authorized CT Consultants to proceed with the aggressive schedule for the TAP grant application, due June 18, 2021. They also passed several ordinances, including one consenting to pavement repairs on I-71 and one approving an intergovernmental agreement with Delaware County for a freeway corridor study. Additionally, they approved resolutions and purchase orders for police radios and engineering services.

• Authorized CT Consultants to proceed with aggressive TAP grant schedule (7-0)
• Passed Resolution 2021.09 to purchase portable radios from police impact fees (7-0)
• Passed Ordinance 2021.21 consenting to pavement repairs on I-71 (7-0)
• Passed Ordinance 2021.24 approving intergovernmental agreement with Delaware County (7-0)
• Passed Ordinance 2021.25 approving amendment to ODSA grant agreement (7-0)
• Appointed Greg Elliott as Council Zoning Representative (7-0)
• Approved Purchase Order #34783 for CT Consultants - $179,590.00 (7-0)
• Approved Purchase Order #34794 for CT Consultants - $129,258.53 (7-0)

Parks & Recreation

The Sunbury Parks & Recreation Committee is meeting virtually to handle routine business, including approving minutes and hearing visitor comments. Under old business, they will receive updates on a grant application and the Freedom Park project. No new business items are listed.

• Grant application update by T. Gose and D. Parkinson
• Freedom Park update

Council

The Sunbury City Council is meeting to consider several items, including accepting an annexation petition for 78.017 acres, applying for a trail grant, approving pavement repairs on I-71, and levying special assessments for sewer taps. The agenda also includes routine items like minutes approval and reports from the administrator and engineer.

• Accepting annexation petition for 78.017 acres (2021.13)
• Approving Rolling Hills construction improvement plans (2021.22)
• Levying special assessment for sewer tap for Kinglsey (2021.23)
• Pavement repairs on IR 71 (2021.21)
• Trail grant application (2021.08)

Council approved the construction improvement plans for the Rolling Hills subdivision (Ordinance 2021.22) with emergency passage, allowing home sales to fund sewer installation. An annexation ordinance (2021.21) was tabled. A resolution authorizing a grant application for the Multi-Use Trail Program passed 5-0.

• Approved Rolling Hills construction improvement plans (5-0, emergency)
• Tabled annexation ordinance for 78.017 acres (Ordinance 2021.21)
• Passed resolution authorizing Preservation Parks grant application (5-0)
• Approved May 19, 2021 minutes (4-1, one abstention)

Planning & Zoning Commission

The Planning and Zoning Commission will consider a preliminary plat application for Price Ponds. The body will also review a request to construct a privacy fence within a building setback at 230 Orchard Lane.

• Preliminary Plat application for Price Ponds on the east side of Golf Course Road
• Review of privacy fence request for 230 Orchard Lane

The Sunbury Planning and Zoning Commission approved the preliminary plat for the Price Ponds development by Pulte Homes, subject to several contingencies including fire department approval, dedication of legacy woods, and HOA ownership of a strip of land. The commission also considered a request for a privacy fence at 230 Orchard Lane, but the motion to approve failed on a tie vote, and a subsequent motion to approve also failed, leaving the request denied.

• Approved Price Ponds preliminary plat (5-0) with contingencies
• Denied privacy fence request at 230 Orchard Lane (motion failed 2-3)
• Denied alternative motion to approve fence (motion failed 3-2)
• Scheduled special meeting for July 13, 2021

Finance Committee

The Finance Committee met virtually to review bank statements and budget performance through April 2021. The reports detail current fund balances and the percentage of estimated revenue and expenses realized for the General, Street, Sewer, and Impact Fee funds.

• General Fund current balance of $10,950,288.97
• Total bank balance of $17,179,720.89 across four institutions
• Street Fund expenses of $8,938.11 against a $400,000.00 budget
• Sewer Fund current balance of $4,089,354.55
• Building permit revenue reported at 13.06% of budget

The Finance Committee approved the April 21, 2021 minutes by a 6-0 vote. They discussed two accounting methods (GAAP and OCBOA) for the future city status, and agreed to post ordinance/resolution summaries on the Village information board per charter rules. The Fourth of July Fireworks cost was discussed, with a proposal for the Village to pay half and Big Walnut Civic the other half, but no formal action was taken. No other substantive decisions were made; the rest of the meeting was reports on investments, bank balances, and revenue/expense updates.

• Approved April 21, 2021 minutes (6 yeas)
• Discussed GAAP vs. OCBOA accounting methods for future city status (no action)
• Agreed to post ordinance/resolution summaries on Village information board per charter rules
• Discussed Fourth of July Fireworks cost sharing (Village half, Big Walnut Civic half) - no formal action

Council

The Sunbury City Council is meeting to discuss and potentially act on several items, including accepting an annexation petition for 78.017 acres, applying for grants for a multi-use trail and NatureWorks, and approving a fisheries renewal and pavement repairs on IR 71. The agenda also includes approval of previous meeting minutes and reports from the Administrator and Engineer.

• Accepting annexation petition for 78.017 acres (2021.13)
• Multi-use trail grant application (2021.06)
• NatureWorks grant application (2021.07)
• Renewal of fisheries agreement (2021.20)
• Pavement repairs on IR 71 (2021.21)

Council appointed Greg Elliott to fill the open Council seat through December 31, 2021, after interviewing four applicants. Council also approved $6,250 for half the cost of the July 3 fireworks display, approved switching the environmental cleanup reimbursement program from BUSTR to VAP, and approved a space analysis proposal for the Municipal Building. Three resolutions authorizing grant applications for trail projects were passed 6-0, and an ordinance accepting a petition for annexation was tabled.

• Appointed Greg Elliott to open Council seat (6-0)
• Approved $6,250 for half of fireworks display costs (6-0)
• Approved switching from BUSTR to VAP program for environmental cleanup reimbursement (6-0)
• Approved CT Space Analysis proposal for Municipal Building (6-0)
• Passed Resolution 2021.06 for Delaware County Multi-Use Trail Assistance Program application (6-0)
• Passed Resolution 2021.07 for Ohio NatureWorks Grant Program application (6-0)
• Passed Resolution 2021.08 for Preservation Parks Community Multi-Use Trail Improvement Program application (6-0)
• Tabled Ordinance 2021.13 accepting annexation petition

Services

The Sunbury Services Committee is meeting virtually to discuss several infrastructure and maintenance topics. They will consider options for the streets program, a street tree replacement program for Sunbury Mills, sewer plant upgrades, and ODOT repair work on IR 71. The meeting includes routine items like minutes approval and visitor comments.

• Streets Program Options – Parkinson to provide options
• Street Trees Replacement Program Sunbury Mills – HOA/Village Impact
• Sewer Plant Upgrades and Plan
• ODOT – repair work on IR 71

The Services Committee reviewed the 2021 Street Program, including a $431,000 base project and several optional additions, with discussion deferred to the next finance meeting. The committee decided the Village and Sunbury Mills HOA will work together to create a plan to replace removed street trees. Updates were provided on sewer plant upgrades and ODOT I-71 repair work, with no extra work requested.

• Approved March 3, 2021 minutes (3-0)
• Reviewed 2021 Street Program base project ($431,000) and options; discussion deferred to finance meeting
• Decided Village and HOA will jointly create a tree replacement plan for Sunbury Mills
• No extra work requested for 2022 ODOT I-71 repairs
• Adjourned meeting (3-0)

Council

The Council meeting includes discussions on several grant resolutions for multi-use and NatureWorks trails. The agenda also features an ordinance regarding a petition for a 78.017-acre annexation.

• Ordinance 2021.13: Accepting a petition for annexation of 78.017 acres
• Resolution 2021.06: Multi-Use Trail Grant
• Resolution 2021.07: NatureWorks Grant
• Ordinance 2021.18: Sunbury Meadows Section 16 final plat plan approval
• Ordinance 2021.19: Reservoir Pedestrian Trail

Council approved the final plat for Sunbury Meadows Section 16 (Ordinance 2021.18) and authorized a contract with Facemyer Landscaping for a pedestrian trail adjacent to the upground reservoirs, waiving formal bidding (Ordinance 2021.19). Both passed 5-0. Council also accepted Administrator Allen Rothermel's resignation, effective by end of May 2021, and approved a calendar of summertime events. Several other items were approved, including a negative change order for reservoir work and purchase orders for legal and technology services.

• Approved final plat for Sunbury Meadows Section 16 (Ordinance 2021.18), 5-0
• Authorized contract with Facemyer Landscaping for reservoir trail, waiving bidding (Ordinance 2021.19), 5-0
• Accepted resignation of Administrator Allen Rothermel, final date to be determined
• Approved summertime events calendar, 5 yeas
• Approved negative change order #1 for reservoir work, $151,264.37, 5 yeas
• Approved Purchase Order #34673 for legal services, $11,090.75, 5 yeas
• Approved Purchase Order #34507 for third floor technology upgrades, $19,079.60, 5 yeas
• Approved change order #1 for Cherry Street turn lane using concrete curb, +$1,395, 5 yeas

Parks & Recreation

The Sunbury Parks & Recreation Committee is holding a virtual meeting with a standard agenda: call to order, roll call, minutes approval, visitors, old business, new business, and adjournment. No specific items, decisions, or discussions are listed on the agenda.

• No specific agenda items listed beyond standard procedural sections

The Parks and Recreation Committee held a virtual meeting and discussed three pending resolutions for grant applications (Res. 2021.06, 2021.07, 2021.08) related to trail improvements. Dave Martin suggested delaying action on all three until the May 19, 2021 meeting, and the committee agreed to hold off. No formal votes were taken on the resolutions. The April 7 minutes were not available and will be reviewed next meeting.

• Delayed action on Res. 2021.06 (Delaware County Multi-Use Trail Assistance Program) until May 19
• Delayed action on Res. 2021.07 (State of Ohio NatureWorks Grant Program) until May 19
• Delayed action on Res. 2021.08 (Preservation Parks Community Multi-Use Trail Improvement Program) until May 19
• Adjourned meeting at 6:17 pm (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission is meeting to consider a curbing variance for a new building site and a residential fence request. The body will also receive informal presentations on two development projects.

• Variance request from Sunbury Development LLC to eliminate curbing on the rear parking lot for Newman Roofing on Kintner Parkway
• Request from Andrew and Roxane Gibson to construct a privacy fence at 414 Greenbrier Rd
• Informal review of Eagle Creek Subdivision west of I71 along Three B ’s & K Road
• Informal review of a mixed use project at Sunbury Meadows Drive and Granville Street

The Sunbury Planning and Zoning Commission approved two variance requests: one allowing Newman Roofing to skip curbing in a rear parking lot at Kintner Parkway, and another allowing a combination of privacy and decorative fencing at 414 Greenbrier Rd. The commission also held informal reviews for the proposed Eagle Creek Subdivision and Sunbury Commerce Park mixed-use development, but took no formal action on those projects.

• Approved variance for Sunbury Development LLC to omit curbing in rear parking lot at Kintner Parkway (6-0)
• Approved variance for Gibson Fence to allow privacy fencing inside setback and decorative fencing outside setback along High Street at 414 Greenbrier Rd (6-0)
• Approved minutes of previous meeting (6-0)
• Adjourned meeting (6-0)

Finance Committee

The Finance Committee met virtually to review bank statements and financial reports for March 2021. The reports detail current balances and budget percentages for the General, Street, Sewer, and Impact Fee funds.

• Total bank balance reported as $16,832,340.56
• General Fund current balance of $10,657,038.64
• Sewer Fund current balance of $4,056,619.10
• Street Fund expenses of $8,938.11 against a $400,000.00 budget
• Reported purchase of a new truck using Capital Street funds

The Finance Committee approved the March 17, 2021 minutes (6 yeas) and discussed lower income tax and building permit collections, attributing them to the extended filing deadline and weather. Members supported keeping the 2018 Street Project Loan current, and discussed impact fee timing and possible future Cares Act funding, with no definite confirmation. No formal decisions were made beyond approving the minutes and adjourning.

• Approved March 17, 2021 minutes (6 yeas)
• Supported keeping 2018 Street Project Loan current (discussion only)
• Adjourned (all yeas)

Council

The Sunbury City Council is meeting to consider several ordinances, including accepting a petition for annexation of 78.017 acres, approving the final plat for Sunbury Meadows Section 16, and authorizing a reservoir pedestrian trail. The agenda also includes an administrator's report, an engineering status report, and a letter of resignation from Hatfield. The minutes from the previous meeting are noted as not yet approved.

• Ordinance 2021.13: Accepting annexation petition for 78.017 acres
• Ordinance 2021.18: Approving final plat for Sunbury Meadows Section 16
• Ordinance 2021.19: Reservoir pedestrian trail
• Hatfield letter of resignation
• Administrator's report and engineering status report

Council accepted Mayor Tommy Hatfield's resignation and Joseph St. John agreed to assume the role of Mayor, with swearing-in scheduled for May 1. Council also directed the solicitor to prepare an ordinance allowing the Knights of Columbus to solicit on Village property, and approved a $90,095.67 purchase order for street improvements. The annexation ordinance for 78 acres was tabled.

• Accepted Mayor Hatfield's resignation (6-0)
• St. John agreed to become Mayor, effective May 1
• Directed Solicitor to prepare ordinance for Knights of Columbus solicitation (6-0)
• Approved Purchase Order #34660 for $90,095.67 for OPWC street improvements (6-0)
• Tabled annexation ordinance for 78.017 acres (Ordinance 2021.13)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including a resolution for planning, design, and construction of wastewater facilities, an ordinance amending employee positions and pay ranges, an ordinance accepting an annexation petition for 78.017 acres, and an ordinance approving the final plat for Sunbury Meadows Section 16. The agenda also includes the administrator's report and engineering status report. No other substantive items are listed.

• Resolution 2021.05: Planning, design, and construction of wastewater facilities
• Ordinance 2021.04: Amending positions and pay ranges
• Ordinance 2021.13: Accepting annexation petition for 78.017 acres
• Ordinance 2021.14: Exhibit sign amendment to petition
• Ordinance 2021.18: Approving final plat for Sunbury Meadows Section 16

Council passed Resolution 2021.05 authorizing a Water Pollution Control Loan Fund agreement for wastewater facility planning, design, and construction. Ordinance 2021.14, approving an amendment to the Northgate NCA I petition, was also passed. Ordinance 2021.13, accepting a 78-acre annexation petition, was tabled until the pre-annexation agreement is approved. Ordinance 2021.04, amending employee positions and pay ranges, was passed as an emergency.

• Approved Resolution 2021.05 for WPCLF loan application (6-0).
• Approved Ordinance 2021.14 for Northgate NCA I petition amendment (6-0).
• Tabled Ordinance 2021.13 for annexation of 78 acres (6-0).
• Approved Ordinance 2021.04 amending employee pay ranges (6-0).
• Approved Purchase Order #34607 for road salt, $14,505.02 (6-0).
• Approved March 17, 2021 meeting minutes (6-0).

Parks & Recreation

The Sunbury Parks & Recreation Committee is meeting virtually to handle routine business, including approving minutes and hearing from visitors. Under new business, the committee will discuss improvements to Freedom Park and a proposed meeting time change to avoid a conflict with the Services Committee.

• Discussion of Freedom Park Improvements
• Proposed meeting time change due to conflict with Services Committee

The Sunbury Parks and Recreation Committee voted unanimously to move its meetings to 5:45 pm on the first Wednesday of the month, with the Services meeting to follow at 6:30 pm. The committee also unanimously approved instructing CT to apply for a Nature Works grant for fishing piers and an ADA-compliant ramp at Reservoirs Park. No other substantive decisions were made; the meeting was largely procedural.

• Approved moving Parks and Recreation Committee meetings to 5:45 pm on the first Wednesday of the month (unanimous).
• Approved instructing CT to apply for a Nature Works grant for fishing piers and an ADA-compliant ramp at Reservoirs Park (unanimous).
• Approved the March 3, 2021 minutes as presented (unanimous).
• Adjourned the meeting at 7:14 pm (unanimous).

Planning & Zoning Commission

The Sunbury Planning and Zoning Commission will hold a virtual meeting to consider two subdivision items: a one-year extension request for the Rolling Hills Final Plat submission and the Final Plat for Section 16 of Sunbury Meadows. The commission will take action on both items after presentations and public comment.

• Rolling Hills: one-year extension request for Final Plat submission due to Little Walnut Creek Interceptor Sewer timing
• Sunbury Meadows Section 16: Final Plat for 33 home sites north of Peacock Drive
• Commission action on both plats
• Approval of minutes and zoning report

The Planning and Zoning Commission approved a one-year extension for the Rolling Hills final plat submission and approved the Sunbury Meadows Section 16 final plat with contingencies. Both motions passed with six ayes. The commission also approved the previous meeting's minutes with five ayes and one abstention.

• Approved one-year extension for Rolling Hills final plat submission
• Approved Sunbury Meadows Section 16 final plat with contingencies: final engineering review, 70-foot setback along SR3, final legal review
• Approved minutes from 2/22/21 meeting with five ayes, one abstention

Finance Committee

The Finance Committee is reviewing financial statements including bank balances and interest rates. The report details year-to-date revenue and expenses for the General Fund, Street Fund, Police Impact Fees, Municipal Building Impact Fees, and Sewer Fund.

• Bank balance totals $16,408,613.15 across multiple institutions
• General Fund current balance is $10,468,079.75
• Street Fund current balance is $432,179.96
• Sewer Fund current balance is $3,917,522.21
• Capital Street expense at 29.7% due to a new truck purchase

The Finance Committee discussed replacing a backordered sewer pipe with a slightly more expensive alternative to keep the Little Walnut Creek Sewer project on schedule, noting the cost increase remains under the next closest bid. They also discussed passing the employee pay ordinance on April 7 with two readings and emergency language, allowing raises to take effect on the same date as originally planned. No formal votes were taken on these items; the meeting was primarily informational.

• Discussed replacing backordered sewer pipe with a more expensive alternative to maintain schedule
• Discussed passing employee pay ordinance on April 7 with two readings and emergency language

Council

The Sunbury Council is meeting to consider several ordinances, including one to accept a petition for annexation of 78.017 acres, an amendment to the pay ranges for positions, and a bid for the LWCI sewer project. They will also review a security camera quote and hear reports from the administrator, engineering, and police.

• Ordinance 2021.04 amending positions and pay ranges
• Ordinance 2021.13 accepting annexation petition for 78.017 acres
• Ordinance 2021.14 granting petition amendment for new community authority
• Ordinance 2021.15 LWCI sewer bid
• Security camera quote for review

Council awarded the contract for the Little Walnut Creek Interceptor Sewer Project to Helms and Sons Excavating of Findlay, Ohio, for a low bid of $2,248,110.50. The ordinance was passed as an emergency. Council also approved an amendment to the Northgate NCA I property removal petition and amended council rules to prohibit unscheduled visitors during virtual meetings.

• Awarded the Little Walnut Creek Interceptor Sewer Project contract to Helms and Sons Excavating (low bid $2,248,110.50) via Ordinance 2021.15, passed 7-0.
• Approved Ordinance 2021.13 (second reading) accepting a petition for annexation of 78.017 acres in Berkshire and Berlin Townships.
• Approved Ordinance 2021.14 (second reading) approving the amendment to petition for removal of property from Northgate NCA I.
• Amended Council Rules to prohibit unscheduled visitors during virtual meetings, passed 7-0.
• Cancelled the March 31, 2021 Council meeting, passed 7-0.
• Approved the minutes from the March 3, 2021 meeting, passed 7-0.

Services

The Sunbury Services Committee is meeting virtually to discuss open infrastructure issues, including timelines for the Licking Water Company (LWC) project, wastewater treatment plant (WWTP) improvements, the 2021 Streets Program, and the Cherry Street turn lane. No new business is listed; the agenda focuses on updates and discussions.

• LWC project timeline: bids, construction, completion
• WWTP improvement timeline
• 2021 Streets Program update
• Cherry Street turn lane

The committee approved the apparent low bid of $2,248,040.50 from Helms and Sons Excavating Inc. for the Little Walnut Creek Sewer project, with a $40,000 purchase order for tree clearing. It also selected First Impressions as the lowest and best bid for mowing services. The committee noted the Village did not receive OPWC street funding and will pursue a pared-down project. No other formal decisions were made.

• Approved the apparent low bid of $2,248,040.50 from Helms and Sons Excavating Inc. for the Little Walnut Creek Sewer project.
• Approved a $40,000 purchase order for tree clearing related to the sewer project.
• Selected First Impressions as the lowest and best bid for mowing services.
• Approved the February 3, 2021 minutes unanimously.

Council

The Sunbury Council is meeting to consider several ordinances and resolutions, including annexations, a sewer construction bid, and a turn lane project. The agenda also includes reports from the administrator and engineering staff, and a public hearing notice for a property deletion from a community authority.

• Resolution 2021.04: Annexation services for 2.903 acres (Romanelli)
• Ordinance 2021.12: Miller Drive turn lane
• Ordinance 2021.13: Accepting annexation petition for 78.017 acres
• Ordinance 2021.15: LWCI sewer bid
• Ordinance 2021.17: Miller's Cove final plat approval

Council awarded the W. Cherry Street right turn lane construction contract to Columbus Asphalt Paving (low bid $538,853.65) and approved the final plat for Miller's Cove. It also approved a resolution for municipal services for a small annexation parcel, and passed ordinances for a commercial site plan and the NorthGate NCA amendment. The Little Walnut Creek sewer contract award was tabled until funding is secured.

• Awarded mowing contract to First Impressions (7 yeas).
• Approved Resolution 2021.04 for municipal services for a 2.903-acre annexation (7-0).
• Awarded W. Cherry Street right turn lane contract to Columbus Asphalt Paving (7-0).
• Approved Ordinance 2021.16 for Sunbury Development office/warehouse site plan (7-0).
• Approved Ordinance 2021.17 for Miller's Cove final plat (7-0).
• Tabled award of Little Walnut Creek sewer contract until funding is in place.
• Approved purchase orders for legal services ($21,281.75), road salt ($10,339.93), Civic Clerk Media ($5,245.00), and tree removal ($40,000.00).
• Approved February 17, 2021 minutes with correction (6 yeas, 1 abstention).

Parks & Recreation

The Sunbury Parks & Recreation Committee is holding a virtual meeting with a standard agenda: call to order, roll call, minutes approval, and visitor comments. No old or new business items are listed, so the meeting is largely procedural.

• Visitors from Sunbury United Methodist Church (SUMC): Amy Heigly and Stephanie Huffman

The committee heard updates on the Methodist Church's outdoor community recreation space project, including a $170,000 budget and plans for a Ninja Course, with an April/May opening target. The committee also decided to pursue the LWCF grant instead of the RTF grant for a trail project, and approved the February minutes. No formal votes were taken on the new business items.

• Approved February 3, 2021 minutes unanimously.
• Discussed Methodist Church outdoor recreation project; no formal action taken.
• Decided to pursue LWCF grant instead of RTF grant for trail project.
• Adjourned meeting unanimously at 7:14 pm.

Planning & Zoning Commission

The Planning and Zoning Commission will consider a final plat for a 36-unit single-family patio home development. The body will also review a major site plan and building for Newman Roofing.

• Final plat for 36 single family patio homes on North Miller Drive
• Major site plan and building for Newman Roofing at the western terminus of Kintner Parkway

The Sunbury Planning and Zoning Commission approved the final plat for Miller's Cove, a 36-home patio home subdivision on North Miller Drive, and approved the major site plan and building for Newman Roofing at the western terminus of Kintner Parkway. The Newman Roofing approval included five conditions, including Council approval of two requested modifications to the development text to allow non-road-facing elevations in CMU and a low-slope roof with a parapet. The commission also approved the minutes from the January 22, 2021 meeting.

• Approved final plat for Miller's Cove subdivision (5-0)
• Approved Newman Roofing site plan and building with 5 conditions (5-0)
• Approved motion to submit two zoning text modifications to Council (5-0)
• Approved minutes of January 22, 2021 meeting (5-0)

Finance Committee

The Finance Committee met to review bank statements and financial reports for January 2021. The reports detail current fund balances and budget percentages for the General, Street, Sewer, and Impact Fee funds.

• Total bank balance of $16,217,227.58 across five accounts
• General Fund balance of $10,348,617.29
• Street Fund balance of $405,389.37
• Sewer Fund balance of $3,873,742.72
• Total revenue at 5.52% of the expected 8.33% of budget

The Finance Committee met virtually and reviewed financial reports, including bank reconciliations, revenue and expense reports for January 2021, and a 2020 year-in-review. No formal votes or decisions were taken; the mowing contract was deferred to the next meeting. The committee also discussed upcoming insurance and OP&F audits.

• Deferred mowing contract selection to next meeting
• Reviewed bank reconciliation with total balance of $16,217,227.58
• Reviewed January 2021 revenue at 5.52% of budget (expected 8.33%)
• Reviewed January 2021 expenses at 7.17% of General Fund budget

Council

The Sunbury City Council is meeting to consider two ordinances: one to annex the Muth property and another to renew a prisoner housing agreement. The agenda also includes reports from the administrator and engineering staff, as well as the BSTG annual report.

• Ordinance 2021.03: Muth Annexation
• Ordinance 2021.11: Renewal Prisoner Housing Agreement
• Administrator's Report
• Engineering Status Report
• BSTG 2020 Annual Report

Council awarded the W. Cherry Street right turn lane construction contract to Columbus Asphalt Paving (low bid $538,853.65) and approved the mowing contract for First Impressions. The Little Walnut Creek sewer contract was tabled until funding is secured. Several ordinances were passed, including annexation-related resolutions and the Miller's Cove final plat.

• Awarded W. Cherry Street right turn lane contract to Columbus Asphalt Paving (7-0)
• Awarded mowing contract to First Impressions (7-0)
• Tabled Little Walnut Creek sewer contract until funding is in place
• Approved Resolution 2021.04 for municipal services for Berkshire Township annexation (7-0)
• Approved Ordinance 2021.16 for Sunbury Development office/warehouse site plan (7-0)
• Approved Ordinance 2021.17 for Miller's Cove final plat (7-0)
• Approved purchase order for legal services $21,281.75 (7-0)
• Approved purchase order for road salt $10,339.93 (7-0)

Services

The Sunbury Services Committee is meeting virtually to approve minutes, hear visitor comments, and discuss open issues related to the Wastewater Treatment Plant and the Little Walnut Sewer. No new business is listed, and the agenda is largely procedural with these two discussion items.

• Discussion of Wastewater Treatment Plant
• Discussion of Little Walnut Sewer

The Services Committee discussed the timeline for Little Walnut Creek Sewer and WWTP improvements, with an Ohio EPA submittal expected late summer. The committee favored starting general improvements, excluding an administration building addition. They also discussed the 2021 Streets Program, pending OPWC funding, and considered contracted street sweeping and snow removal options.

• Approved January 6, 2021 minutes (3-0)
• Favored starting WWTP general improvements, excluding admin building addition
• Discussed 2021 Streets Program, awaiting OPWC funding decision
• Requested pricing for contracted street sweeping service
• Discussed ODOT snow plowing agreement for future city status

Parks & Recreation

The Sunbury Parks & Recreation Committee is meeting virtually to discuss old business, including the status of the MUT to High School, the $50K for Fallen Hero's Southern Trail, and the Recreation Trail Grant application for Reservoir Trail. No new business is listed on the agenda.

• Status of MUT to High School
• Status of $50K for Fallen Hero's Southern Trail
• Status of Recreation Trail Grant application for Reservoir Trail

The Sunbury Parks and Recreation Committee met virtually and approved the January 6 and January 15, 2021 minutes as amended. They discussed updates on the Reservoir Park trail grant (due March 15, 2021) and the Fallen Heroes South Trail grant, but took no final action on either. The Fallen Heroes North Trail is on hold for 12–18 months pending an ODOT permit for crossing a limited-access right-of-way.

• Approved January 6 and January 15, 2021 minutes as amended (3 yeas)
• Adjourned meeting at 6:46 p.m. (unanimous)

Council

The Sunbury Council is meeting to consider several resolutions and ordinances, including a sewer resolution for LWCI, a resolution of necessity, and the Muth annexation. The agenda also includes development agreements with 175 South Columbus Street, LLC and Romanelli, a memorandum of agreement with Ken and Brenda Price, an ordinance to proceed, a recreational trail grant, and an ordinance determining the sufficiency of a petition. The council will also review the administrator's and engineering reports, as well as minutes from a previous meeting.

• Resolution 2021.02 LWCI Sewer
• Ordinance 2021.03 Muth Annexation
• Ordinance 2021.05 175 South Columbus Street, LLC Development Agreement
• Ordinance 2021.06 Romanelli Development Agreement
• Ordinance 2021.09 Recreational Trail Grant

Council approved Resolution 2021.02 authorizing the Village Administrator to apply for, accept, and enter into a cooperative agreement with the Ohio Water Development Authority for the Little Walnut Creek Interceptor Sewer Phase 1 project, declared an emergency, and passed it 6-0. Council also passed several other resolutions and ordinances, including accepting a 0.803-acre annexation petition, approving development agreements for the former Nestle property and RW Sunbury Investments, and accepting a recreational trail grant for the Fallen Heroes Trail extension. All votes were unanimous 6-0.

• Approved Resolution 2021.02 authorizing OWDA cooperative agreement for Little Walnut Creek sewer (6-0)
• Approved Resolution 2021.03 declaring necessity to improve streets/easements for sewer trunk line (6-0)
• Approved Ordinance 2021.03 accepting annexation petition for 0.803 acres owned by Muth Real Estate LLC (6-0)
• Approved Ordinance 2021.05 authorizing development agreement with 175 South Columbus Street LLC (6-0)
• Approved Ordinance 2021.06 authorizing development agreement with RW Sunbury Investments LLC and Romanelli Company LLC (6-0)
• Approved Ordinance 2021.07 to proceed with sanitary sewer trunk line improvement (6-0)
• Approved Ordinance 2021.09 accepting recreational trail grant for Fallen Heroes Trail extension (6-0)
• Approved Ordinance 2021.10 determining Northgate NCA amendment compliance and setting public hearing (6-0)

Planning & Zoning Commission

The Commission will consider a six-month extension for reconstructing the home at 33 West Cherry Street. Additionally, Metro Development will provide an informal presentation regarding the Ravines at Meadow Ridge project.

• Extension of Reconstruction Period: 33 West Cherry Street
• Informal Presentation: Ravines at Meadow Ridge development

The Sunbury Planning and Zoning Commission approved a six-month extension for David Martin to reconstruct the home at 33 West Cherry Street, which was declared unsafe after a vehicle collision. The commission also heard an informal presentation from Metro Development about a proposed 792-unit multi-family project west of I-71, and discussed potential changes to street lighting code. No formal action was taken on the development or lighting changes.

• Approved six-month extension for reconstruction at 33 West Cherry (6-0)
• Approved minutes of December 14, 2020 meeting (6-0)
• Heard informal presentation on Ravines at Meadow Ridge (no action)
• Discussed street lighting code changes (no action)

Finance Committee

The Finance Committee met virtually to review bank reconciliations and year-to-date financial reports for the General, Street, Sewer, and Impact Fee funds. The body also discussed loan applications for wastewater treatment plant improvements.

• Discussion of Parkinson – C T applications to Ohio EPA for loans for the Facilities Plan Update and 2021 WWTP Improvements Project
• Review of bank balances totaling $16,508,726.24
• General Fund revenue report showing a current balance of $10,519,625.52
• Street Fund report showing gas tax collections of $265,351.89 YTD
• Sewer Fund report showing a current balance of $4,024,986.63

The Finance Committee voted to forward a request to Council for formal support of CT Consultants' applications to the Ohio EPA for loans covering the Facilities Plan Update and design of the 2021 WWTP Improvements Project, totaling $1.725 million. The committee also approved forwarding a grant application for a trail around the reservoirs, with a local match of 30% and a not-to-exceed cost of $5,000 for the application. No other formal decisions were made; the meeting included reports on investments, bank balances, and revenue/expense status.

• Approved forwarding EPA loan applications for WWTP planning ($100K), design ($225K), and construction ($1.4M) to Council (all yeas)
• Approved forwarding reservoir trail grant application to Council with 30% local match (all yeas)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including sewer projects, an annexation, development agreements, and a dump truck purchase. They will also review reports from the administrator, engineering, and police departments, as well as committee assignments and expense reports.

• Resolution 2021.02: LWCI Sewer project
• Resolution 2021.03: Resolution of Necessity
• Ordinance 2021.03: Muth Annexation
• Ordinance 2021.05: 175 South Columbus Street, LLC Development Agreement
• Ordinance 2021.08: Dump Truck Purchase

Council approved two motions authorizing CT Consultants to submit applications: one to the Ohio EPA for a WWTP facilities plan update and design loan, and another for a Recreational Trails Fund grant with up to $5,000 in application costs. Council also reappointed Rick Ryba and John Lieurance to the planning and zoning commission, and passed an emergency ordinance to purchase a dump truck with snowplow. Several resolutions and ordinances were introduced for first or second readings, including the Little Walnut Creek sewer project and annexation petitions.

• Authorized CT Consultants to apply for Ohio EPA loan for WWTP facilities plan update and design (7-0)
• Authorized CT Consultants to apply for RTF grant with up to $5,000 expenditure (7-0)
• Reappointed Rick Ryba and John Lieurance to planning and zoning for 2021 (7-0)
• Passed emergency ordinance to purchase 2020 Western Star dump truck with snowplow (7-0)
• Approved January 6, 2021 minutes (7-0)

Parks & Recreation

The Sunbury Parks & Recreation Committee is holding a special virtual meeting to discuss the Reservoir Grant Project as old business. The agenda includes standard procedural items such as call to order, roll call, minutes approval, and visitors, with no other substantive items listed.

• Reservoir Grant Project discussion

The Sunbury Parks and Recreation Commission discussed a grant application for a crushed limestone path around the reservoirs. They agreed to request full funding of $150,000 from the Recreation Trail Fund with a 30% local match, which would cost the village $54,805.50. No formal vote was taken on the grant application; the meeting was otherwise procedural.

• Agreed to seek $150,000 RTF grant with 30% match for reservoir path (no formal vote)
• Adjourned meeting unanimously at 3:27 p.m.

Services

The Sunbury Services Committee is meeting virtually to approve minutes and discuss open issues, specifically the Wastewater Treatment Plant and the Little Walnut Sewer. No new business is listed, and the agenda is largely procedural aside from these two discussion items.

• Discussion of Wastewater Treatment Plant
• Discussion of Little Walnut Sewer

The committee discussed updating the 20-year-old facilities plan for the wastewater treatment plant (WWTP), which is required for potential EPA loans and to plan for expansion as usage approaches capacity. They favored starting with general improvements, excluding an administration building addition, and will bring a vote to the full Council. No formal decision was made at this meeting.

• Approved December 2, 2020 minutes (3-0)
• Discussed updating WWTP facilities plan; committee in favor of starting improvements, no vote taken
• Adjourned meeting (3-0)

Parks & Recreation

The Sunbury Parks & Recreation board is meeting to discuss a single substantive item: an application related to the RTPCOTF (likely a grant or committee). The rest of the agenda is procedural, with only the agenda document and the application attached.

• Review of RTPCOTF application (2021)

Council

The Sunbury City Council is meeting to consider several resolutions and ordinances, including electric and gas aggregation programs, a sewer resolution, and a BWC dividend. They will also review applications for a vacant council seat and adopt 2021 rules with COVID-19 amendments. The agenda includes administrative and engineering reports, and approval of previous minutes.

• Resolution 2021.01: Electric aggregation
• Resolution 2021.02: LWC Sewer
• Ordinance 2021.02: Approving gas aggregation
• BWC dividend
• Council seat applications (Cooper, Hollar, Woods, Phillips)