Stow public meetings in 2025

Board of Control

The Stow Board of Control unanimously approved a series of expenditures and contracts, the largest being a $600,000 income‑tax sharing agreement with Akron for 2026. Other approvals included funding for fire department gear, police fleet maintenance, professional services, and city‑wide fiber and backup services. The board also resolved three moral claims, approving two and tabling one.

• Approved $600,000 tax‑sharing agreement with Akron (unanimous)
• Approved $40,000 Atlantic Emergency Solutions contract for fire‑dept gear (unanimous)
• Approved $70,000 Klaben Ford Lincoln contract for police fleet maintenance (unanimous)
• Approved $56,000 Oak Group contract for professional plan‑review services (unanimous)
• Approved $45,000 Cloud Inc contract for water‑billing online fee processing (unanimous)
• Approved $40,000 AtNet Plus contract for offsite backup services (unanimous)
• Approved $163.56 moral claim for mailbox damage (vote 5‑Yes to 0‑Nay)
• Tabled moral claim for driveway damage pending more information (vote 5‑Yes to 0‑Nay)

Board of Control

The Board of Control approved nine expenditure requests covering street‑department equipment, court‑office postage, and multiple resale and turf contracts for Fox Den, each passing unanimously. A claim for mailbox damage was tabled for further information. The meeting minutes were also approved.

• Approved $67,976 Routeware Inc. equipment, parts & repairs for Street Department (unanimous)
• Approved $75,000 Pitney Bowes postage for Clerk of Courts office and judges (unanimous)
• Approved $32,000 Coca Cola Bottling Co. resale concessions products at Fox Den (unanimous)
• Approved $50,000 Acushnet Co. resale merchandise at Fox Den (unanimous)
• Approved $25,000 Advanced Turf Solutions fertilizers, chemicals & irrigation supplies for Fox Den (unanimous)
• Approved $55,000 Taylormade Golf Co. resale merchandise for Fox Den (unanimous)
• Approved $75,000 US Foods resale concessions and miscellaneous supplies for Fox Den (unanimous)
• Tabled $263.56 mailbox damage claim pending additional information (unanimous)

Civil Service Commission

The Stow Civil Service Commission will review and certify the eligibility list for the Police Lieutenant Promotional Exam. The meeting will also approve the minutes from the October 22, 2025 session. All other agenda items are standard procedural matters.

• Police Lieutenant Promotional Exam – certify eligibility list
• Approval of minutes from October 22, 2025

The Civil Service Commission approved the minutes from the October 22, 2025 meeting. It also accepted the newly prepared eligibility list for the police lieutenant promotional exam. Both motions passed unanimously. No other actions were taken.

• Approved October 22, 2025 minutes (3-0)
• Accepted police lieutenant eligibility list (3-0)

Planning Commission

The Planning Commission will consider a zoning map amendment for a property on Marsh Road and a site plan for a storage building on Seasons Road. These decisions determine how specific parcels of land in the city can be used and developed.

• P.C. 2025-029: Site plan and wetland setback variance for a 3,600 sq. ft. storage building at 816 Seasons Road
• P.C. 2025-036: Request to rezone 3605 & 3625 Marsh Road from R-2 Residential to C-2 Limited Retail

The Planning Commission unanimously approved the November 25, 2025 minutes. It approved a site plan and a 45‑ft wetland setback variance for 816 Seasons Road, and rezoned 3625 Marsh Road from R‑2 Residential to C‑2 Limited Retail. The meeting was then adjourned.

• Approved November 25, 2025 minutes (unanimous)
• Approved 816 Seasons Road site plan and 45‑ft wetland setback variance (Yeas: Jeff Wagner, Mary Treptow, Daniel Bacik; Nays: Lynn Clancy)
• Approved rezoning of 3625 Marsh Road to C‑2 Limited Retail (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; Nays: none)
• Adjourned meeting (unanimous)

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will review a request for three zoning variances at 3420 Deidrick Road. The board will also consider the meeting dates for 2026.

• BZA 2025-035: Variance for a deck less than 10’ from the side lot line at 3420 Deidrick Road
• BZA 2025-035: Variance for an accessory structure less than 6’ from the side lot line at 3420 Deidrick Road
• BZA 2025-035: Variance to allow total accessory structure area to exceed 800sq. ft. at 3420 Deidrick Road
• Consideration of 2026 BZA Meeting Dates

The Building & Zoning Appeals Board unanimously approved the October 13, 2025 minutes. It also approved the requested variances for 3420 Deidrick Road to allow a deck, accessory structure setbacks, and increased accessory structure area. The board unanimously adopted the 2026 meeting dates. The meeting was then adjourned.

• Approved October 13, 2025 minutes – Yeas: Randall Roberts, Edward Franks, George Urban; Nays: none
• Approved variances for 3420 Deidrick Road (deck setback, accessory structure setback, total area) – Yeas: Randall Roberts, Edward Franks, George Urban; Nays: none
• Approved 2026 BZA meeting dates – Yeas: Randall Roberts, Edward Franks, George Urban; Nays: none
• Adjourned meeting – Yeas: George Urban, Edward Franks; Nays: none

Board of Control

The Board of Control unanimously approved three utility fee assistance requests for residential water and storm‑water improvements. It also approved the minutes from the November 26, 2025 meeting, a $7,529 camera/GPS system for park buses, and a $24,592 Routeware turn‑by‑turn navigation purchase for the city fleet. The meeting was adjourned at 9:31 a.m.

• Approved utility fee assistance for Kay Reece, 3658 Hiwood Ave (unanimous)
• Approved utility fee assistance for Timothy Smetts, 3733 Charring Cross Drive (unanimous)
• Approved utility fee assistance for Don & Barbara Stadelman, 2110 Bryn Mawr Drive (unanimous)
• Approved minutes from 11/26/2025 Board of Control meeting (unanimous)
• Approved $7,529 camera/GPS system purchase for park buses (unanimous)
• Approved $24,592 Routeware turn‑by‑turn navigation purchase for fleet (unanimous)
• Adjourned meeting (unanimous)

Board of Control

The Board of Control unanimously approved a $2,346,236.35 purchase order for the 2025 road program with Perrin Asphalt Co. It also approved a $41,098.25 five‑year storm water services contract and utility fee assistance for a residential water improvement. Several moral claims were settled, and a $10,000 amphitheater plan review request was denied. All other listed purchase orders were approved unanimously.

• Approved $2,346,236.35 road program purchase order (unanimous)
• Approved $41,098.25 storm water services contract (unanimous)
• Approved utility fee assistance for 1401 Mac Drive (unanimous)
• Approved moral claim $1,155.71 for Brenda Moore (5‑Yes, 0‑Nay)
• Approved amended moral claim $944.79 for Brian Veppert (4‑Yes, 0‑Nay, 1‑Abstain)
• Approved $300,000 prepayment for new fire engine (unanimous)
• Denied $10,000 amphitheater plan review request
• Approved $468,785 road salt purchase order (unanimous)

Planning Commission

The Planning Commission will consider site plans, conditional uses, and variances for two commercial properties. The body will also determine the commission's meeting dates for 2026.

• P.C. 2025-031: Site plan, conditional use, and setback variances for an Adult Use Cannabis Dispensary at 4149 Steels Pointe Drive
• P.C. 2025-033: Site plan, conditional use for a drive-thru, and setback variances for a financial institution at 4420 Kent Road
• Consideration of 2026 Planning Commission meeting dates

The commission voted to reject the site‑plan, conditional‑use and variance request for an adult‑use cannabis dispensary at 4149 Steels Pointe Drive. The motion failed with Yeas: Mary Treptow; Nays: Lynn Clancy, Jeff Wagner, Daniel Bacik. Earlier, the commission unanimously approved the October 14 and October 28, 2025 minutes and unanimously approved the 2026 planning‑commission schedule.

• Approved October 14, 2025 minutes (unanimous yeas)
• Approved October 28, 2025 minutes (unanimous yeas)
• Approved 2026 Planning Commission schedule (unanimous yeas)
• Rejected cannabis dispensary site‑plan, conditional‑use and variances (Yeas: Mary Treptow; Nays: Lynn Clancy, Jeff Wagner, Daniel Bacik)

Commission on Inclusion

The Stow Commission on Inclusion will not hold its scheduled meeting on Tuesday, November 25, 2025. Instead, the commission is hosting an event at the Stow‑Munroe Falls Public Library on Tuesday, November 18, 2025. Residents are directed to the library’s website for more information.

• Event at Stow‑Munroe Falls Public Library on Nov 18, 2025 (meeting cancelled for Nov 25)
• Agenda and minutes posted at www.stowohio.org

Board of Control

The Board of Control approved multiple expenditures, including contracts for gas, electric, sewer, professional services, insurance, a taser inventory replacement, and a utility fee assistance for a resident. All items were approved without discussion except a vehicle‑damage claim, which was denied. The electric service contract with Ohio Edison for up to $731,500 was the largest approval.

• Approved up to $80,850.00 with East Ohio Gas Company for gas service to all city facilities
• Approved up to $731,500.00 with Ohio Edison Company for electric service to all city facilities
• Approved up to $29,483.00 with Summit County DOSSS for sewer services to all city buildings
• Approved up to $56,000.00 with Oak Group Inc. for outside professional plan‑review services
• Approved up to $30,645.22 with Wichert Insurance for a one‑year commercial package policy renewal
• Approved utility fee assistance for Angela Granata, 1477 Gottschall Road (no amount disclosed)
• Approved up to $295,473.00 with Axon Enterprises Inc. for a 5‑year taser inventory replacement contract
• Denied vehicle‑hood damage claim ($950‑$2,000); vote 0‑Yes, 4‑Nay

Senior Citizen Commission

The Stow Senior Commission will approve the August 19, 2025 meeting minutes, hear a library report, and receive a Parks and Recreation Department report on senior center activities. The commission will also allow public comment, discuss any general items, and set the next meeting for February 17, 2026.

• Approve minutes from August 19, 2025
• Library report presentation
• Parks and Recreation senior center activities report
• Public comment period
• Schedule next meeting for February 17, 2026 at 4:00 p.m.

The Stow Senior Citizens Commission discussed initiatives to increase senior engagement, including organizing a reception for new members, updating the outdoor sign, and exploring a blog and mass mailings. They formed two working committees to plan events and programs. No formal votes were taken; the meeting was discussion-focused.

• Approved minutes of August 19, 2025 meeting (all in favor)
• Formed two working committees to plan events and programs
• Agreed to organize a reception/open house for new senior center members
• Agreed to update outdoor sign to display upcoming activities
• Agreed to explore creating a senior-focused communication channel (e.g., blog)
• Agreed to investigate mass mailing postcards to reach seniors 55+
• Agreed to collaborate with library to promote senior programs

Board of Control

The Stow Board of Control approved multiple spending items, all by unanimous vote. Approvals included a $50,000 guardrail repair, an $80,000 road‑salt contract, advertising and bidding for the 2026 Road and Sidewalk Program and material purchases, and utility fee assistance for a resident. Additional vendor contracts for HVAC testing, live‑cast encoding, and postage were also approved. The meeting minutes were adopted and the board adjourned.

• Approved $50,000 guardrail repair contract with Lake Erie Construction Co. (unanimous)
• Approved $80,000 road‑salt piling contract with Arms Trucking Co. (unanimous)
• Approved advertising, bidding and contract for 2026 Road and Sidewalk Program (unanimous)
• Approved advertising, bidding and contract for 2026 purchase of materials (unanimous)
• Approved utility fee assistance for Kathryn Murtha, 1935 Echo Road (unanimous)
• Approved $9,690 HVAC testing contract with K Company Inc. (unanimous)
• Approved $6,063 Granicus live‑cast encoder upgrade (unanimous)
• Approved $8,262 postage contract with Shamrock Companies Inc. (unanimous)

Arts Commission

The Arts Commission will meet to swear in new members and approve the 2026 meeting calendar. The body will also discuss ongoing projects regarding performing arts and women in arts.

• Approval of 10/7/2025 meeting minutes
• Swearing in of new members
• Discussion of Warm Up America fall projects
• Planning for a potential writer’s showcase
• Review and approval of 2026 Arts Commission Meetings

The commission approved the minutes from the October 7, 2025 meeting. A motion to approve the calendar for the 2026 Arts Commission meetings was passed. The meeting was then adjourned. No other formal actions were taken.

• Approved minutes from 10/7/2025 meeting (motion passed)
• Approved calendar for 2026 Arts Commission meetings (motion passed)
• Adjourned meeting (motion passed)

Planning Commission

The Stow Planning Commission’s regularly scheduled meeting for November 11, 2025 was canceled. No agenda items were considered. The next regularly scheduled meeting is set for November 25, 2025.

Urban Forestry Commission

The Urban Forestry Commission will swear in Michael Geraghty as a new member. The body will review member terms and coordinate a schedule for monthly articles and holiday tree projects.

• Swearing in of new member Michael Geraghty by Mayor Pribonic
• Review of commission terms for seven members
• Planning of monthly articles including Akron Children’s Hospital tree and Christmas Tree Recycling
• Discussion of Evergreen Tree Contest
• Coordination of Stow Holiday Tree at Woodland Elementary school

The commission approved the minutes from the 10/13/25 meeting unanimously. It scheduled a holiday gathering for Monday, Dec 8 at 3:30 pm, to be a potluck. No other motions were voted on during the meeting.

• Approved minutes from 10/13/25 (unanimous)
• Scheduled holiday gathering for Dec 8 at 3:30 pm (potluck)

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals had no agenda items because the regularly scheduled meeting for November 10, 2025 was cancelled. The next meeting is set for December 8, 2025. No decisions or discussions will take place at this time.

Board of Control

The Board approved multiple funding requests, including $53,513.30 for snow‑fighting equipment, $31,500 for GIS services, $37,500 for turf and irrigation at Fox Den Golf Course, $24,255.64 for access control on the Safety Building fence, and a $180,000 purchase of 3516 Homewood Ave for a detention basin. It also approved utility fee assistance for two residents and 2026 utility billing contracts totaling $99,000. All motions passed without discussion.

• Approved $53,513.30 contract with Henderson Products Inc for snow‑fighting equipment
• Approved $31,500.00 contract with Dru Zeppelin Sexton dba Mapped Out for GIS services
• Approved $37,500.00 contract with Jerry Pate Turf & Irrigation Inc for Fox Den Golf Course equipment
• Approved $24,255.64 contract with The Elijah Company LLC for access control on Safety Building fence
• Approved $180,000.00 purchase of 3516 Homewood Ave for detention basin construction
• Approved $75,000.00 contract with Sebis Direct Inc for postage for utility billing services (2026)
• Approved $24,000.00 contract with Sebis Direct Inc for water utility billing services (2026)
• Approved utility fee assistance for Michael Testa and Joan Lally

Planning Commission

The Stow Planning Commission will consider application PC‑2025‑008 for a site plan and conditional use at 2978 North River Road. The applicant, Jonathan Yates, seeks approval for a 173‑foot telecommunications tower and a public utility substation on an 82.2‑acre parcel zoned R‑1 residential. The commission will vote on whether to grant the site plan and conditional use request.

• Site plan request for a 173‑ft telecommunications tower at 2978 N. River Rd.
• Conditional use request for a public utility substation for the telecom tower at the same site.
• Parcel #56-00768, 82.2 acres, zoned R‑1 residential.
• Applicant: Jonathan Yates; Owner: Summit County.

The Stow Planning Commission approved the site plan and conditional use for a 173‑foot telecommunications tower at 2978 North River Road, owned by Summit County on an 82.2‑acre parcel zoned R‑1. The motion was made by Mary Treptow, seconded by Jeff Wagner, and passed with five yeas and no nays. No other substantive items were decided.

• Approved site plan and conditional use for 173‑ft telecom tower at 2978 N River Rd (5-0)
• Adjourned meeting (unanimous)

Commission on Inclusion

The Stow Commission on Inclusion will discuss follow‑up to its recent survey, including which areas to focus on and which council members to contact. It will plan a partnership with the library for a dyslexia awareness event on November 18 featuring speakers Elizabeth and Jason. An update on the Blue Envelope Program will be provided by Tricia.

• Survey follow‑up: decide focus areas and council members to contact for resident concerns
• Partnership with library: plan dyslexia event on Nov 18, 6‑9 pm with speakers Elizabeth and Jason, including bio submission and timeline
• Update on Blue Envelope Program presented by Tricia

The commission swore in three new members—Kelly Clark, Michael Stanley, and Jocelyn Shartiger. The board approved the minutes from the previous meeting. Plans were approved for a dyslexia awareness event at the library on November 18 and for ordering additional items for the Glow in Stow sensory tent. The next meeting was scheduled for January 27 2026.

• Swore in three new members: Kelly Clark, Michael Stanley, Jocelyn Shartiger
• Approved minutes from the 08/12/125 meeting (motion passed)
• Approved partnership with SMFPL for a dyslexia event on Nov 18
• Approved ordering additional items for the Glow in Stow sensory tent
• Scheduled next in‑person meeting for Jan 27 2026 at 5:15 p.m.

Board of Control

The Stow Board of Control unanimously approved a $300,000 downpayment to Sutphen Corporation for a fire engine. It also approved a $35,000 purchase from Atlantic Emergency Solutions Inc. for fire‑department gear, a $29,526.75 purchase from Motorola Radios & Accessories, a $36,500 performance bond for Stow Glen Development, and extensions and fee‑assistance contracts for several residents. All motions passed without dissent.

• Approved $300,000 downpayment for fire engine (Sutphen Corporation) – unanimous
• Approved $35,000 purchase for fire‑department gear (Atlantic Emergency Solutions Inc.) – unanimous
• Approved $29,526.75 purchase for Motorola radios (Motorola Radios & Accessories) – unanimous
• Approved $36,500 performance bond for Stow Glen Development, 4285 Kent Road – unanimous
• Approved contract extension with Safe Staffing of Ohio through March 31, 2027 – unanimous
• Approved utility‑fee assistance for Kenneth Johnson, 1985 Maple Road – unanimous
• Approved utility‑fee assistance for Yinkai & Soontri Lau, 4618‑B Cox Drive – unanimous
• Approved utility‑fee assistance for Steven Echavarria, 4885 Fishcreek Road – unanimous

Civil Service Commission

The Civil Service Commission will review several personnel matters, including a police officer lateral transfer, entry‑level examinations for police officers, a police sergeant promotional exam, a police lieutenant promotional exam, and a firefighter entry‑level exam to certify an eligibility list. The commission will also elect officers for 2026 and set the 2026 meeting schedule. These items are listed under New Business for the special meeting.

• Police Officer Lateral Transfer
• Police Officer Entry-Level Examination
• Police Sergeant Promotional Examination
• Police Lieutenant Promotional Examination
• Firefighter Entry-Level Examination – Certify Eligibility List

The Civil Service Commission approved the minutes from the September 24, 2025 meeting. It terminated the existing police officer lateral transfer list and approved new hiring processes for entry‑level, sergeant, and lieutenant examinations, hiring Ryan‑Ramsey HR Solutions and the Ohio Association of Chiefs of Police as needed. The commission certified a new firefighter eligibility list, elected Lindsey Campbell as Chair and Gary Spring as Vice‑Chair for 2026, and adopted the regular meeting schedule for 2026.

• Approved Sep 24, 2025 minutes (Campbell, Obendorf, Spring)
• Terminated police officer lateral transfer list and started new list process (Campbell, Spring, Obendorf)
• Approved hiring Ryan‑Ramsey HR Solutions for police entry‑level exam and to vacate old list (Campbell, Spring, Obendorf)
• Approved police sergeant promotional exam, hiring Ryan‑Ramsey HR Solutions and Ohio Association of Chiefs of Police (Campbell, Spring, Obendorf)
• Approved police lieutenant promotional process, hiring Ohio Association of Chiefs of Police (Campbell, Spring, Obendorf)
• Certified firefighter eligibility list and vacated old list (Campbell, Spring, Obendorf)
• Elected Lindsey Campbell as Chair and Gary Spring as Vice‑Chair (Campbell, Obendorf, Spring)
• Adopted 2026 meeting schedule: Feb 4, May 5, Aug 4, Nov 10 (Campbell, Obendorf, Spring)

Board of Control

The Board of Control approved an insurance expenditure of up to $395,000 with Wichert Insurance Services and Love Insurance Agency. It also approved utility‑fee assistance for three households for 2026. A $2,147.39 moral claim for pavement damage was denied by a 0‑Yes to 4‑Nay vote. The meeting minutes were approved and the board adjourned.

• Approved insurance contract up to $395,000 (motion passed)
• Approved utility fee assistance for Dominic & Betty Onese, 1279‑B Hibbard Drive (motion passed)
• Approved utility fee assistance for Michael & Sheila Gardner, 3955 Genevieve Blvd (motion passed)
• Approved utility fee assistance for Hulan & Patricia Hedrick, 1960 Bryn Mawr (motion passed)
• Denied moral claim of $2,147.39 for pavement damage (0‑Yes, 4‑Nay)
• Approved the minutes from the 10/8/2025 meeting (motion passed)
• Approved traffic‑signal contract for Seasons/Allen Rd, $298,512.50 (unanimous)

Planning Commission

The Stow Planning Commission will review three new business items. It will consider a conditional use request for a group home for persons with disabilities at 2950 Graham Road. It will also consider a sign variance request for Saint Gobain Ceramics & Plastics at 3840 Fishcreek Road, and a zoning code amendment to update the zoning map and overlay districts.

• Conditional use request for a Group Home for Persons with Disabilities at 2950 Graham Rd (Parcel #56-16142)
• Sign variance request for Saint Gobain Ceramics & Plastics Inc. at 3840 Fishcreek Rd (Parcel #56-05796)
• Zoning code update to amend the zoning map and overlay districts

The commission approved the September 23, 2025 meeting minutes unanimously. It also approved a conditional use request for a group home for persons with disabilities at 2950 Graham Road, and a sign variance for 3840 Fishcreek Road, each with unanimous votes.

• Approved September 23, 2025 minutes (unanimous)
• Approved P.C. 2025-028 – conditional use for group home at 2950 Graham Rd (unanimous)
• Approved P.C. 2025-030 – sign variance for 3840 Fishcreek Rd (unanimous)

Urban Forestry Commission

The Urban Forestry Commission will review the terms of its seven members and confirm quorum rules. The board will discuss monthly article topics, giveaway inventory, the Evergreen Tree Contest, and the Stow Holiday Tree at Woodland Elementary. The next meeting is scheduled for November 10, 2025.

• Review of commission member terms and quorum requirements
• Schedule of monthly article updates (Oct–Mar)
• Inventory of giveaway items: 248 decals, 167 pens, 159 chip clips
• Planning for the Evergreen Tree Contest
• Preparation for the Stow Holiday Tree at Woodland Elementary

The Urban Forestry Commission approved the minutes from the Ogl8l25 meeting with all members in favor. The commission selected Friday, October 17 at 4:00 p.m. to measure the five entries in the Evergreen Tree Contest. No other formal actions were taken.

• Approved minutes from the Ogl8l25 meeting (unanimous)
• Set Evergreen Tree Contest measurement date: Friday, Oct 17 at 4:00 p.m.

Building & Zoning Board of Appeals

The Stow Building & Zoning Board of Appeals will review variance requests for 6‑foot front‑yard fences at 4664 Edgewater Drive and 2562 Maplehurst Drive. It will also consider accessory‑structure setbacks and floor‑area‑ratio variances at 2144 Conwill Road, 4502 Fishcreek Road, 1906 Marhofer Avenue, and 4964 Long Drive. Additionally, a recommendation to update the zoning code will be discussed.

• Fence variance for 4664 Edgewater Dr (R‑2 Residential) – 6‑ft front‑yard fence
• Fence variance for 2562 Maplehurst Dr (R‑3 Residential) – 6‑ft front‑yard fence
• Accessory‑structure variance for 2144 Conwill Rd (R‑3 Residential) – less than 12 ft from principal structure
• Accessory‑structure setbacks for 4502 Fishcreek Rd (R‑3 Residential) – less than 12 ft from principal structure and less than 8 ft from side lot line
• Accessory‑structure variances for 1906 Marhofer Ave (C‑2 Limited Retail) – less than 10 ft from side lot line and floor‑area‑ratio over 25%

The Stow Building & Zoning Board of Appeals approved variances for a 6‑foot front‑yard fence at 4664 Edgewater Drive and 2562 Maplehurst Drive. It also approved accessory‑structure setbacks for properties at 2144 Conwill Road, 4502 Fishcreek Road, 1906 Marhofer Avenue, and 4964 Long Drive. All motions passed unanimously. The board also approved the September 8, 2025 meeting minutes.

• Approved September 8, 2025 minutes (unanimous)
• Approved 6' front‑yard fence variance at 4664 Edgewater Drive (unanimous)
• Approved 6' front‑yard fence variance at 2562 Maplehurst Drive (unanimous)
• Approved accessory‑structure setback variance at 2144 Conwill Road (unanimous)
• Approved accessory‑structure setback variances at 4502 Fishcreek Road (unanimous)
• Approved accessory‑structure variances at 1906 Marhofer Avenue (unanimous)
• Approved accessory‑structure setback variances at 4964 Long Drive (unanimous)

Parks & Recreation Board

The Stow Parks and Recreation Board meeting scheduled for October 13, 2025 was canceled because a quorum was not present. No agenda items were considered or decided. The board will need to reschedule to address any pending matters.

Board of Control

The Stow Board of Control unanimously approved three major contracts: a $665,000 electric service agreement with Ohio Edison, a $117,000 parts and repair contract with Fallsway Equipment Co., and a $328,363.75 contract to Cornerstone Electric for traffic signal improvements on Seasons Road and Allen Road. The board also approved several purchase orders for parks lighting, amphitheater documents, road salt, and urban‑forestry trees, and adopted the prior meeting minutes before adjourning.

• Approved $665,000 electric service contract with Ohio Edison (unanimous)
• Approved $117,000 parts & repair contract with Fallsway Equipment Co. (unanimous)
• Approved $328,363.75 contract to Cornerstone Electric for Seasons Rd & Allen Rd traffic signal improvements (unanimous)
• Approved $6,120 purchase of portable light stands for Parks & Recreation (unanimous)
• Approved $40,266.64 purchase for Stow Amphitheater construction documents and prints (unanimous)
• Approved $374,450 purchase of road salt (unanimous)
• Approved $5,931 purchase of urban‑forestry trees and delivery (unanimous)

Arts Commission

The Stow Arts Commission will review updates on the Arts Master Plan and several ongoing projects, including the community mural, Fall Warm Up America kits, and a potential writer’s showcase. New business will focus on planning a Women in Arts event. No formal decisions are noted for any item.

• Community mural – review of kits and unveiling timeline
• State of the County – recap of artists
• Fall Projects – Warm Up America kit distribution and unveiling
• Performing Arts – discussion of a potential writer’s showcase
• Women in Arts – event planning sheet

The commission approved the minutes from the June 3 and September 2, 2025 meetings. Members decided to table the community mural project to rework it with input from Sabertooth. The meeting was adjourned by motion.

• Approved minutes from 6/3/2025 (motion passed)
• Approved minutes from 9/2/2025 (motion passed)
• Tabled community mural project for reworking
• Adjourned meeting (motion passed)

Board of Control

The Board authorized a purchase not to exceed $33,000 with J&B Fleet Industrial Supply for fasteners and related items. It approved a $500 payment to Scott Ridenour for vehicle damage. The claim from Joan Klinesmith was removed and not approved. The Board also approved the September 24 minutes and a $5,878.03 purchase from Collins Equipment Corporation for building‑maintenance parts.

• Approved expenditure up to $33,000 with J&B Fleet Industrial Supply (unanimous)
• Approved $500 payment to Scott Ridenour (5‑Yes to 0‑Nay)
• Removed Joan Klinesmith $3,480.40 claim (not approved)
• Approved September 24, 2025 Board of Control minutes (unanimous)
• Approved $5,878.03 purchase from Collins Equipment Corporation for building‑maintenance parts (unanimous)

Civil Service Commission

The Stow Civil Service Commission will approve minutes from its August 5, 2025 meeting and consider certifying the eligibility list for the Police Chief position. The meeting also includes standard procedural items such as call to order, roll call, and adjournment.

• Approval of minutes from the August 5, 2025 meeting
• Certification of the eligibility list for the Police Chief position

The commission approved the minutes from the August 5, 2025 meeting. It then certified the eligibility list for the police chief position, confirming one internal and three external candidates. A special meeting is set for October 22, 2025 to certify the firefighter eligibility list.

• Approved August 5, 2025 minutes (3-0)
• Certified police chief eligibility list (3-0)

Board of Control

The Board approved up to $120,561.96 for two permanent part‑time school resource officers and up to $60,280.98 for one officer at Holy Family School. A moral claim for $800 was approved (4‑Yes, 0‑Nay) and a $1,200 claim was denied (0‑Yes, 4‑Nay). The meeting minutes were approved and the board adjourned.

• Approved $120,561.96 for two permanent part‑time school resource officers (motion passed)
• Approved $60,280.98 for one permanent part‑time officer at Holy Family School (motion passed)
• Approved moral claim of $800 for water‑meter damage (4‑Yes, 0‑Nay)
• Denied moral claim of $1,200 for truck damage (0‑Yes, 4‑Nay)
• Held moral claim of $1,276.94 for vehicle damage pending more information
• Held moral claim of $3,480.40 for vehicle damage pending contractor review
• Approved the September 17 minutes (motion passed)
• Adjourned the meeting (motion passed)

Planning Commission

The Planning Commission will review a request to rezone property on Marsh Road from residential to general business. The body will also consider a site plan and parking variance for a new Aldi store on Graham Road and discuss zoning code updates.

• P.C. 2025-026: Request to rezone 2.19 acres at 3605 & 3625 Marsh Road from R-2 Residential to C-4 General Business
• P.C. 2025-027: Site plan approval for a 19,895sf Aldi store at 911 Graham Rd.
• P.C. 2025-027: Request for a variance from the minimum number of required parking spaces at 911 Graham Rd.
• Discussion regarding Zoning Code Updates

The commission unanimously approved the September 10, 2025 minutes. It also unanimously approved a zoning map amendment to change 3625 Marsh Road from R‑2 Residential to C‑4 General Business. Finally, it unanimously approved the site plan and parking variance for a 19,895 sf Aldi store at 911 Graham Road.

• Approved September 10, 2025 minutes (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik; Nays: none)
• Approved zoning map amendment for 3625 Marsh Road to rezone from R‑2 to C‑4 (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik; Nays: none)
• Approved site plan and parking variance for 911 Graham Road Aldi store (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik; Nays: none)

Board of Control

The Board of Control unanimously approved four infrastructure projects, including a $2.5 M traffic signal installation on Graham Road, a $1.3 M Fishcreek Road resurfacing, a $1.1 M Graham Road resurfacing, and a $237,947 performance bond for Seasons Road turn lane improvements. Two purchase orders—$52,500 for asphalt work and $5,695.20 for server maintenance—were also approved. Three resident moral claims were held for further information. The minutes from the September 10 meeting were approved and the session adjourned.

• Approved $2.5 M Graham Road Traffic Signal Project (unanimous)
• Approved $1.3 M Fishcreek Road Resurfacing Project (unanimous)
• Approved $1.1 M Graham Road Resurfacing Project (unanimous)
• Approved $237,947 Performance Bond with Ray Fogg Building for Seasons Road turn lane improvements (unanimous)
• Approved $52,500 purchase order 82231 for asphalt work (unanimous)
• Approved $5,695.20 purchase order for server/storage maintenance (unanimous)
• Held moral claim from Samuel Catalano pending more information
• Approved minutes from 9/10/2025 Board of Control meeting (unanimous)

Board of Control

The Board of Control approved four contract purchases totaling $62,542, each with a unanimous vote. It also approved a moral claim of $3,737.71 for Christina Staats with a 5‑Yes, 0‑Nay vote. The minutes from the September 3, 2025 meeting were approved unanimously.

• Approved $14,000 emergency repairs contract (unanimously)
• Approved $19,462 quality‑control inspection contract (unanimously)
• Approved $19,500 fire‑station alerting system contract (unanimously)
• Approved $9,580 portable arrow boards contract (unanimously)
• Approved Christina Staats moral claim for $3,737.71 (5‑Yes, 0‑Nay)
• Approved September 3, 2025 Board of Control minutes (unanimously)

Planning Commission

The Planning Commission will consider variance requests for signage at 4285 Kent Road. The body will also review a site plan, conditional use for a drive-thru, and parking variances for a Vans Pizza at 3870 Fishcreek Road.

• 4285 Kent Road: Request for sign variances including area (106.8 sq. ft.), height (20 feet), and setbacks
• 3870 Fishcreek Road: Site plan approval for Vans Pizza
• 3870 Fishcreek Road: Conditional use request for a drive-thru facility
• 3870 Fishcreek Road: Variances for parking space dimensions and land-banked space setbacks

The commission reviewed a request for multiple sign variances at 4285 Kent Road, including size, height, and setback allowances. Commissioners and stakeholders voiced concerns about signage size, pricing placement, and impact on neighboring parcels. No motion, vote, or formal approval was recorded, and the matter was left open for further information.

Urban Forestry Commission

The Urban Forestry Commission will meet to review zoning code updates for landscaping and tree preservation. The body will also coordinate upcoming monthly articles and holiday tree projects.

• Zoning code updates for landscaping and tree preservation
• Monthly article schedule for October through January
• Stow Holiday Tree at Woodland Elementary school
• Akron Children’s Hospital Holiday Tree
• Website page updates

The Urban Forestry Commission voted unanimously to approve the minutes from the July 11, 2025 meeting. The commission also agreed to participate in future park pop‑up events and assigned members to follow up on several upcoming projects, including the Big Tree Event, the Akron Children’s Hospital Tree Festival, and a holiday tree at Woodland Elementary School.

• Approved minutes from 07/11/2025 meeting (all in favor)
• Commission will participate in future park pop‑up events
• Kari Erdman to investigate where the Big Tree Event form on the website is going
• Jeff Napieralski to accept Big Tree Event submissions in his new role
• Kari Erdman to draft a donation request letter to Lowe's for tree festival decorations
• Commission received a $250 grant for miscellaneous tree‑festival decorations
• Laura Root to contact Woodland Elementary principal about holiday‑tree decorations
• Kari Erdman to inventory current giveaway items and obtain pricing for potential koozies

Building & Zoning Board of Appeals

The Stow Building & Zoning Board of Appeals will hear two variance requests at its September 8 meeting. One applicant seeks side- and rear-yard setback relief to install a pool and deck at 3121 Preakness Drive; another requests an extension to add a covered porch at 4167 Cheval Circle.

• BZA-2025-027 – 3121 Preakness Dr: pool in side yard, deck with reduced setbacks
• BZA-2025-028 – 4167 Cheval Circle: extension to add covered porch with 35'4" setback

The Building & Zoning Board unanimously approved two setback variances for 3121 Preakness Drive, allowing a side‑yard pool and a deck with reduced setbacks. It also unanimously approved an extension of a previously granted variance for a covered porch at 4167 Cheval Circle. Earlier, the board unanimously approved the August 11, 2025 meeting minutes.

• Approved setback variances for 3121 Preakness Drive (pool and deck) – Yeas: Randall Roberts, Edward Franks, Greg Seifert, George Urban; Nays: none
• Approved extension of porch variance for 4167 Cheval Circle – Yeas: Randall Roberts, Edward Franks, Greg Seifert, George Urban; Nays: none
• Approved August 11, 2025 minutes – Yeas: Edward Franks, Greg Seifert, George Urban; Abstain: Randall Roberts; Nays: none

Records Commission

The Stow Records Commission will meet to approve minutes from March 2025 and review one-time disposal schedules for police department exam files from 2011 and 2014. It will also consider updates to retention schedules for the Stow Municipal Court, Police Department, and Public Service Department.

• Approve minutes from 03/06/2025
• Police Department one-time disposal: 2011 and 2014 Sergeant Exam Files
• Update Stow Muni Court retention schedule (RC-2)
• Update Police Department retention schedule (RC-2)
• Update Public Service Department retention schedule (RC-2)

Board of Control

The Board unanimously approved the minutes from the 8/27/2025 meeting. It also unanimously approved a $62,506 contract to install a gas line extension for the Fox Den Golf Course driving range. Two moral claims for vehicle damage were held for further information. The meeting was adjourned at 9:33 a.m.

• Approved 8/27/2025 Board of Control minutes (unanimous)
• Approved $62,506 gas line extension contract for Fox Den Golf Course (unanimous)

Arts Commission

The Stow Arts Commission will meet to approve minutes, hear public comments, and discuss old and new business including summer event recaps, fall projects, and future arts showcases. The meeting is procedural with no major decisions expected.

The Stow Arts Commission voted unanimously to approve exploring a Stow Writer’s Showcase/Poetry Contest as a performing‑arts project. The motion was made by Leann Covey and seconded by Tom Stephan. The commission will consider publishing submissions and may host the event at the library in spring or fall 2026. No other substantive actions were decided.

• Approved Stow Writer's Showcase/Poetry Contest (unanimous)
• Motion to adjourn passed

Board of Control

The Board authorized up to $62,506 for East Ohio Gas Company dba Enbridge Gas Ohio to install a gas line extension at the Fox Den driving range, passing the motion unanimously. A $12,000 moral claim from Travis W. Grant for truck damage was held for more information. The minutes from the August 20, 2025 meeting were approved unanimously. Four purchase orders totaling $72,797.28 for surveys, holiday decorations, amphitheater documents, and street‑maintenance equipment were also approved unanimously.

• Approved $62,506 gas line extension (unanimous)
• Held $12,000 moral claim from Travis W. Grant for more information
• Approved August 20, 2025 meeting minutes (unanimous)
• Approved $9,130 Mudbrook Wetland Preserve boundary survey (unanimous)
• Approved $6,900 Parks & Recreation holiday decorations (unanimous)
• Approved $50,467.28 Amphitheater construction documents and travel (unanimous)
• Approved $6,300 Street Maintenance hand‑held receiver & sonde (unanimous)

Planning Commission

The Stow Planning Commission will hold a procedural meeting to approve draft minutes from its June 24 and July 22, 2025 sessions. No substantive decisions or new business items are listed on the agenda.

The commission approved the June 24, 2025 minutes with a unanimous vote. It also approved the July 22, 2025 minutes unanimously. The meeting was then adjourned by unanimous consent.

• Approved June 24, 2025 minutes (unanimous)
• Approved July 22, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Commission on Inclusion

The Commission on Inclusion will discuss the outcomes of recent park pop-up events and current survey responses. Members will also coordinate a November 18th library event regarding dyslexia and review the Blue Envelope Program.

• Review of survey totals and responses
• Planning for November 18th library event on Dyslexia
• Discussion of Blue Envelope Program details
• Review of recent pop-up events in the parks

The commission approved the minutes from the June 12, 2025 meeting after a motion by Chair Tricia Streharsky and a second by Jason Gates. The motion passed. No other formal decisions were recorded; the remainder of the meeting consisted of updates and planning for surveys and a library event.

• Approved June 12 minutes (motion passed)

Board of Control

The Board of Control unanimously approved several contracts, including performance bonds for storm‑water work, a landscaping guarantee release, and multiple purchase orders. A $12,000 moral claim for truck damage was held for more information. The meeting minutes from 8/13/2025 were also approved.

• Approved $29,155 performance bonds for Suncrest Gardens storm‑water management (unanimous)
• Approved $343,532.50 partial release of landscaping guarantee for Quail Creek Development (unanimous)
• Approved $19,500 backup construction inspections contract with Accenture LLP (unanimous)
• Approved $9,244.55 Cordico Wellness app and training contracts for Fire Department (unanimous)
• Approved $37,000 change order for CORE & MAIN LP pipes and grates (unanimous)
• Held $12,000 moral claim from Travis W. Grant for truck damage (pending)
• Approved minutes from 8/13/2025 Board of Control meeting (unanimous)
• Adjourned the meeting (unanimous)

Senior Citizen Commission

The Stow Senior Commission will meet to approve the minutes from February 18, 2025, and receive reports on library and parks and recreation activities. The meeting is scheduled for Tuesday, August 19, 2025, at 4:00 p.m. at City Hall.

• Approval of February 18, 2025 minutes
• Library report
• Parks and Recreation/Senior Center activities report

The Stow Senior Citizens Commission unanimously approved the minutes from the February 18, 2025 meeting. No other formal actions or votes were recorded. The meeting was then adjourned at 5:03 p.m. by unanimous consent.

• Approved minutes of February 18, 2025 meeting (unanimous)
• Adjourned meeting at 5:03 p.m. (unanimous)

Board of Control

The Board of Control approved the minutes from the August 6, 2025 meeting. It then unanimously approved five vendor purchase orders—including fire‑department radios ($10,153.36), a nursing‑home easement ($6,250.00), printing services ($5,400.00), keg beer sales ($6,000.00), and a $49,000 water‑repair change order. All motions passed with unanimous support.

• Approved minutes from 8/06/2025 (motion passed)
• Approved Fire Department portable radios purchase $10,153.36 (unanimous)
• Approved Hudson Springs nursing‑home easement $6,250.00 (unanimous)
• Approved Marketing Innovators printing service $5,400.00 (unanimous)
• Approved Missing Mountain Brewing keg beer sales $6,000.00 (unanimous)
• Approved National Lime & Stone water‑repair change order $49,000.00 (unanimous)

Urban Forestry Commission

The Stow Urban Forestry Commission will meet to approve minutes from the July meeting, discuss updates to monthly articles and the commission’s website, and plan for upcoming events including a pop-up booth and a holiday tree donation. The group will also address staffing for an August 12 park outreach event.

• Review and approval of July 14, 2025 meeting minutes
• Discussion of monthly article topics for August through December, including invasive insects and tree benefits
• Planning for August 12 pop-up booth at Oregon Trail Park
• Decision on Akron Children’s Hospital holiday tree donation, decoration theme, and t-shirt giveaway

The commission approved the minutes from the July 11, 2025 meeting unanimously. It assigned members to write monthly newsletter articles and to update the website before the next meeting. It established requirements and a September 30 entry deadline for the Big Tree Event. It approved a $250 grant for decorations for the Akron Children’s Hospital Tree Festival and directed members to seek a pre‑lit LED tree donation.

• Approved minutes from 07/11/2025 (unanimous)
• Assigned Bob to check with Joe on the July invasive species article
• Assigned Bob or Jeff to write September cost‑share article; Bob to write October article; Andy to write November article; Laura to write December article; Kari to keep article topics on agenda for six months
• Commission agreed to review website content and add/remove items before next meeting
• Laura and John assigned to run the park pop‑up table; Laura to gather items
• Set Big Tree Event criteria to evergreen/conifer trees with spread, DBH, and photo requirements; deadline set for September 30; top three winners to receive prizes
• Approved use of a $250 grant for decorations for the Akron Children’s Hospital Tree Festival and directed members to seek a pre‑lit LED tree donation under 7 feet

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will review requests for variances regarding accessory structures and fencing. The board must provide at least three 'Yes' votes for any request to pass.

• BZA-2025-022: Accessory structure setback variance at 4764 Somerset Drive
• BZA-2025-023: 5’ front yard fence variance at 3261 Darrow Road
• BZA-2025-025: Accessory structure setback variance at 4462 Yorkdale Drive

The Building & Zoning Appeals Board approved the minutes from the June 9 and July 14, 2025 meetings. It then approved three variance applications: an accessory‑structure setback variance for 4764 Somerset Drive, a front‑yard fence variance for 3261 Darrow Road, and an accessory‑structure setback variance for 4462 Yorkdale Drive. All motions passed with no opposing votes.

• Approved June 9, 2025 minutes (unanimous vote)
• Approved July 14, 2025 minutes (unanimous vote)
• Approved accessory‑structure setback variance for 4764 Somerset Drive (unanimous vote)
• Approved front‑yard fence variance for 3261 Darrow Road (unanimous vote)
• Approved accessory‑structure setback variance for 4462 Yorkdale Drive (unanimous vote)

Board of Control

The Board rejected a $3,655 moral claim for basement damage caused by a leaking water meter, with a 5‑0 vote against approval. The minutes from the July 30, 2025 meeting were approved unanimously. Several purchase orders for engineering, fire, police, and street‑maintenance services were also approved unanimously. A change order on PO #81816 for $16,000 is noted as pending approval.

• Moral claim for $3,655 denied (5-0)
• July 30, 2025 minutes approved (unanimous)
• Engineering PO $7,133.58 approved (unanimous)
• Fire Department antenna PO $11,654.00 approved (unanimous)
• Police Department SWAT supplies PO $8,117.22 approved (unanimous)
• Street Maintenance plow & truck parts PO $27,486.70 approved (unanimous)
• Change order on PO #81816 for $16,000 pending approval

Civil Service Commission

The Civil Service Commission will meet to discuss a pilot program to hire part-time officers. This program is intended to fill two School Resource Officer (SRO) positions.

• Pilot Program to hire part-time officers for two SRO positions

The Civil Service Commission approved the minutes from the June 6, 2025 meeting. It then voted to classify two new part‑time school resource officer positions as unclassified, allowing the city to hire them outside standard civil‑service rules. Both motions passed unanimously.

• Approved June 6, 2025 minutes (3-0)
• Designated two part-time school resource officer positions as unclassified (3-0)

Board of Control

The Board of Control approved several purchases and bond releases, including a $28,653.47 drone contract for the Police Department, a $140,959.12 electronic message center for Stow City Center, and a $2,687,080.00 partial release of a performance bond for Quail Creek Development Phase 2. An amendment for a $45,533.00 water and stormwater rate study was also approved. A $3,655.00 damage claim was held for more information, and the minutes from the July 23 meeting were approved.

• Approved $28,653.47 drone purchase from Skydio Inc (motion passed)
• Approved $140,959.12 electronic message center from Archer Corporation (motion passed)
• Approved amendment for $45,533.00 water and stormwater rate study (motion passed)
• Approved release of $388,719.10 performance bond for Quail Creek Phase 1 (motion passed)
• Approved partial release of $2,687,080.00 performance bond for Quail Creek Phase 2 (motion passed)
• Held $3,655.00 damage claim from Trevor and Brittany Stiegemeir for further information
• Approved minutes from 7/23/2025 Board of Control meeting (motion passed)
• Approved $5,445.00 purchase of logo bags from Mirror Promotions LLC (unanimously passed)

Board of Control

The Board of Control approved several contracts, including a $1,094,920 concrete program for roads and parks, a $154,990 dredging project, a $140,959 city center sign, and professional service agreements for an arts plan and amphitheater design. A moral claim for $3,655 from residents was held for more information. The meeting minutes from July 16 were approved.

• Approved $1,094,920 concrete contract for 2025 road program (unanimous)
• Approved $154,990 Bobwhite Basin dredging contract (unanimous)
• Approved $140,959 city center sign contract (unanimous)
• Approved $20,000 master arts plan consulting (unanimous)
• Approved $65,000 amphitheater construction documents (unanimous)
• Approved $6,000 sand/topsoil materials contract (unanimous)
• Held moral claim of $3,655 from Stiegemeir for water meter damage
• Approved minutes from 7/16/2025 meeting (unanimous)

Planning Commission

The Planning Commission will consider site plans, conditional uses, and variances for four different properties. The body will also discuss proposed changes to Chapters 6, 7, and 8 of the Zoning Code.

• Site plan and conditional use for a Taco Bell at 1590 Norton Road
• Sign variances for 4316 Hudson Dr regarding monument sign requirements and setbacks
• Minor subdivision and lot depth variance for 4386 Maplepark Road
• Site plan, conditional use, and setback variance for an amphitheater at 1680 Norton Road
• Zoning Code changes for General Development, Building Design, and Community/Open Space standards

The commission rejected the Taco Bell site‑plan and conditional‑use request at 1590 Norton Rd. (0‑5 vote). It also rejected a sign variance for 4316 Hudson Dr. (0‑5 vote). It approved a minor subdivision and a lot‑depth variance for 4386 Maplepark Rd. with a unanimous 5‑0 vote. No vote was recorded for the amphitheater site‑plan at 1680 Norton Rd.

• Rejected Taco Bell site plan and conditional use at 1590 Norton Rd (Yeas: 0; Nays: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak)
• Rejected sign variance request at 4316 Hudson Dr (Yeas: 0; Nays: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak)
• Approved minor subdivision and lot‑depth variance at 4386 Maplepark Rd (Yeas: Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik, Jeffrey Datkuliak; Nays: none)
• No decision recorded for amphitheater site plan and related variances at 1680 Norton Rd

Board of Control

The board approved awarding a $154,990 contract to EFB Construction, LLC for the Bobwhite Basin Dredging project, with the motion passing unanimously. The board also approved the minutes from the July 9, 2025 Board of Control meeting, again unanimously. No decision was recorded on the proposed $6,950 police body‑camera equipment purchase. The meeting was adjourned.

• Approved $154,990 EFB Construction dredging contract (unanimous)
• Approved July 9, 2025 board minutes (unanimous)
• No decision recorded on $6,950 police body‑camera equipment purchase
• Adjourned meeting (unanimous)

Urban Forestry Commission

The Urban Forestry Commission will meet to discuss and approve a Tree Management Plan. The body will also coordinate upcoming community events and a tree contest.

• Discussion and approval of Tree Management Plan
• Planning for evergreen Big Tree contest
• Pop-ups in the Parks booths at Wetmore Park (July 15) and Oregon Trail (August 12)
• $250 grant awarded for unsponsored decorations for Akron Children’s Hospital Holiday Tree

The Urban Forestry Commission approved the June 9 meeting minutes and the updated community management plan, both with unanimous support. It adopted specific criteria for the upcoming Big Tree event, including tree type, measurements and a September 30 entry deadline. The commission also assigned Bob Brantsch and Joe Kollar to staff the July 15 pop‑up booth at Wetmore Park.

• Approved 06/9/25 meeting minutes (all in favor)
• Approved updated community management plan (unanimous)
• Adopted Big Tree event requirements: evergreen/conifer, spread, DBH, photo; deadline Sep 30
• Assigned Bob Brantsch and Joe Kollar to run July 15 Wetmore Park pop‑up booth

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will consider five requests for variances from city zoning codes. These requests involve accessory structures, driveways, fences, and decks at various residential properties.

• BZA-2025-016: Variance for 3,264sf accessory structure at 1376 Housley Road
• BZA-2025-018: Variance for a second driveway at 3815 Baumberger Road
• BZA-2025-019: Variances for accessory structure height, setback, and 6-foot privacy fence at 3536 Kent Road
• BZA-2025-020: Variance for a second driveway at 3444 Verner Road
• BZA-2025-021: Variance for a 15-foot rear setback for a deck at 4477 Deauville Ave

The Stow Building & Zoning Appeals Board met on July 14, 2025 and approved five variance requests. The board granted an accessory‑structure variance at 1376 Housley Rd., a second‑driveway variance at 3815 Baumberger Rd., accessory‑structure, height, and fence variances at 3536 Kent Rd., a second‑driveway variance at 3444 Verner Rd., and a deck‑setback variance at 4477 Deauville Ave. All motions carried unanimously with yeas from Roberts, Franks, Seifert, Urban (and others) and no nays.

• Approved accessory‑structure variance (3,264 sf) at 1376 Housley Rd. – unanimous
• Approved second‑driveway variance at 3815 Baumberger Rd. – unanimous
• Approved accessory‑structure, height, and front‑yard fence variances at 3536 Kent Rd. – unanimous
• Approved second‑driveway variance at 3444 Verner Rd. with three‑foot flares – unanimous
• Approved deck‑setback variance (15 ft rear setback) at 4477 Deauville Ave. – unanimous

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board will meet to receive a presentation on the Arts Master Plan from Drew Reilly. The board will also receive updates on department programs, events, marketing, and the amphitheater.

• Arts Master Plan presentation by Drew Reilly
• Department updates on the amphitheater
• Department updates on projects, programs, and events

Board of Control

The Board of Control unanimously approved several expenditures, including furniture for the Finance Department and a Kubota loader for the Fox Den Golf Course. It also approved purchases for the Fire Department, Income Tax Office, and Parks & Recreation, and settled a vehicle‑damage claim. The minutes from the July 2 meeting were approved.

• Approved up to $61,531.10 for furniture for the Finance Department (unanimous)
• Approved $41,982.89 purchase of Kubota front‑end loader with backhoe for Fox Den Golf Course (unanimous)
• Approved $10,000 purchase of rescue equipment for the Fire Department (unanimous)
• Approved $8,494.15 purchase of furniture and related costs for the Income Tax Office (unanimous)
• Approved $5,096.00 purchase of light‑pole bases for Parks & Recreation Community Center (unanimous)
• Approved $350 payment from Karvo and $100 city payment toward Rebecca Armstrong's $806.83 vehicle‑damage claim (unanimous)
• Approved the minutes from the 7/2/2025 Board of Control meeting (unanimous)

Planning Commission

The regularly scheduled Planning Commission meeting for July 8, 2025, has been canceled. The next meeting is scheduled for July 22, 2025.

Board of Control

The Stow Board of Control approved several financial actions, including a $25,700 purchase order change for truck parts, emergency water repairs, and various service contracts. It also authorized the solicitation of bids for the Seasons and Allen Traffic Signal Project and an emergency federal funding application. A moral claim for $806.83 vehicle damage was held pending further response.

• Approved solicitation for Seasons and Allen Traffic Signal Project (unanimous)
• Approved emergency funding application filing (unanimous)
• Approved demolition of shed/removal of waste ($13,200) (unanimous)
• Approved police chief assessment ($6,350) (unanimous)
• Approved AMATS membership dues ($7,758) (unanimous)
• Approved emergency water repairs ($14,900) (unanimous)
• Approved $25,700 truck parts purchase order change (unanimous)
• Held moral claim for $806.83 vehicle damage (held)

Board of Control

The Board of Control approved an $80,000 contract with Pro‑Tech Systems Group for a SCADA system upgrade. It also approved several other purchases, including IT services, GPS equipment, a generator rental, and amphitheater work. A $806.83 vehicle‑damage claim was submitted to Karvo, and the minutes from the June 18 meeting were approved.

• Approved $14,500 IT network engineering services (unanimously)
• Approved $17,104.20 GPS survey equipment split among Engineering, Water, Storm Water (unanimously)
• Approved $18,000 generator and lights rental from Sunbelt Rentals (unanimously)
• Approved $70,159.07 amphitheater construction documents and related travel/prints (unanimously)
• Approved $80,000 SCADA system upgrade with Pro‑Tech Systems Group (motion passed)
• Approved submission of $806.83 vehicle‑damage claim to Karvo (unanimously)
• Approved minutes from the 6/18/2025 Board of Control meeting (motion passed)

Planning Commission

The Planning Commission is reviewing a proposed zoning code amendment to create regulations for drive-thru facilities. The body will also consider sign variances for a city-owned property and several other zoning code changes.

• P.C. 2025-017: Proposed Zoning Code amendment to create Section 1145.15 for Drive-Thru Facilities
• P.C. 2025-018: Sign variances for 3760 Darrow Road including sign area up to 160 sq. ft. and 90% electronic message display
• 25-140: Zoning Code changes to Chapter 5
• 25-141: Zoning Code changes to Chapter 9
• 25-142 and 25-143: Zoning Code changes to Chapters 10 and 11

The commission unanimously approved a zoning code amendment (PC 2025‑017) adding supplementary regulations for drive‑thru facilities. It also unanimously approved a sign variance (PC 2025‑018) for 3760 Darrow Road, and two zoning code updates—Chapter 5 (25‑140) and Chapter 9 (25‑141). All motions carried with four yeas and no nays.

• Approved PC 2025‑017 zoning amendment for drive‑thru bypass lanes (4 yeas, 0 nays)
• Approved PC 2025‑018 sign variance at 3760 Darrow Rd, increasing sign area and height (4 yeas, 0 nays)
• Approved 25‑140 zoning code changes to Chapter 5 subdivision standards (4 yeas, 0 nays)
• Approved 25‑141 zoning code changes to Chapter 9 access and parking standards (4 yeas, 0 nays)
• Approved June 10, 2025 minutes (unanimous)

Commission on Inclusion

The Commission on Inclusion will meet to consider the approval of new bylaws. The body will also discuss community survey data and partnerships with the local library.

• Approval of new bylaws presented by Steve Hooten
• Update on community survey data
• Discussion of partnership and Fall date for the library
• Review of Pop up in the Park events scheduled for July 15 and August 12

The commission approved the minutes from the May 27 meeting and adopted the new Commission on Inclusion bylaws after a motion and second. The staff will publish the updated community survey online, email a QR code and paper copies to members, and collect paper survey data. Upcoming pop‑up events were scheduled for July 15 and August 12, and a library event is being planned for November 18.

• Approved previous meeting minutes (motion passed)
• Approved new COI bylaws (motion passed)

Board of Control

The Board of Control approved a $43,000 expenditure with Henderson Products for snow plow parts and a $25,700 expenditure with Akron Freightliner for street‑department truck repairs. It also approved multiple vendor contracts, including an irrigation pump for Fox Den Golf Course, IT training services, Dell workstations, an art‑camp instructor, police office furniture, and an HVAC repair change order. The minutes from the June 11 meeting were approved and the session was adjourned.

• Approved $43,000 snow plow parts purchase with Henderson Products (motion passed)
• Approved $25,700 street‑department truck repair parts purchase with Akron Freightliner (motion passed)
• Approved $5,037.40 irrigation pump purchase for Fox Den Golf Course (unanimously passed)
• Approved $7,935.00 IT training and configuration purchase (unanimously passed)
• Approved $8,115.24 Dell workstation purchase for Parks & Recreation (unanimously passed)
• Approved $7,000.00 art‑camp instructor contract for Parks & Recreation (unanimously passed)
• Approved $6,267.55 office furniture purchase for Police Department (unanimously passed)
• Approved $19,000.00 HVAC repair change order with K Company (unanimously passed)

Board of Control

The Stow Board of Control approved a moral claim payment of $84.72 for mailbox damage (4‑0 vote). It also approved four purchase orders: $8,346.20 for fire department office furniture, $5,090.37 for Dell laptops and docks, $18,000 for fireworks for the Sunset Blast event, and $13,000 for stage, sound, and lighting equipment for the Ashcraft Joel event. All purchase orders were approved unanimously.

• Approved $84.72 mailbox damage claim (4‑0)
• Approved $8,346.20 fire department office furniture purchase (unanimous)
• Approved $5,090.37 IT Dell laptop and dock purchase (unanimous)
• Approved $18,000 fireworks purchase for August 31 event (unanimous)
• Approved $13,000 stage, sound, and lighting purchase for August 30‑31 event (unanimous)
• Approved minutes from 6/04/2025 Board of Control meeting
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will meet to discuss proposed changes to the city's zoning code. The session focuses on updates to three specific chapters of the code.

• 25-127 - Zoning Code Changes - Chapter 2
• 25-128 - Zoning Code Changes - Chapter 3
• 25-129 - Zoning Code Changes - Chapter 4

The commission approved the May 27, 2025 minutes unanimously. It then unanimously approved Resolution 25‑127 to adopt Chapter 2 of the proposed zoning code, Resolution 25‑128 for Chapter 3, and Resolution 25‑129 for Chapter 4. Each motion passed with all four members voting yeas and no nays.

• Approved May 27, 2025 minutes (unanimous)
• Approved Resolution 25‑127 – Chapter 2 zoning code changes (unanimous)
• Approved Resolution 25‑128 – Chapter 3 zoning code changes (unanimous)
• Approved Resolution 25‑129 – Chapter 4 zoning code changes (unanimous)
• Adjourned meeting (unanimous)

Urban Forestry Commission

The Urban Forestry Commission will meet to review and approve a Community Management Plan. The body will also discuss the roles of youth candidates and plan for upcoming 'Pop-ups in the Parks' events.

• Review and approval of the Community Management Plan
• Discussion of youth candidate titles and roles
• Purchase of a pole saw with price quotes of $185 from Stihl and $70 from Lowe's
• Planning for Pop-ups in the Parks on June 17, July 15, and August 12
• Review of Urban Forestry Publicity Inventory

The commission approved the minutes from the April 11, 2025 meeting. They adopted a revision to the Urban Forestry logo by removing two white lines. The commission expressed a preference for design option A in the 1108 Community and Open Space standards and agreed to pursue student ambassador participation. They also directed the marketing team to provide additional giveaway items and green shirts before the June pop‑up event.

• Approved minutes from the 04/11/2025 meeting (all in favor)
• Adopted logo revision to remove two white lines (marketing to update)
• Preferred design option A for the 1108 Community and Open Space layout
• Authorized acquisition of additional giveaway items before June pop‑up
• Approved order of green t‑shirts with the new logo for commission members
• Allowed student ambassadors to attend meetings and events
• Scheduled next commission meeting for 06/19/2025 at 3:30 p.m.

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will consider requests for variances regarding setbacks, fences, and accessory structures. The board will also hear an appeal concerning a dangerous building.

• 2385 Port Williams Drive: Variance for 34’ front setback and 6’ privacy fence
• 4868 Concord Drive: Variance for accessory structure less than 12’ from principal structure
• 2480 Hanson Ave: Variance for garden fence over 8’ in height
• 4023 Glenrich Circle: Variance for accessory structure over 15’ maximum
• 3705 Charring Cross Drive: Dangerous Building Appeal

The Building & Zoning Board approved variances for 2385 Port Williams Drive, 4868 Concord Drive, 4023 Glenrich Circle, and a front‑setback and fence at Port Williams Drive, each with a unanimous yeas vote (Randall Roberts, Edward Franks, George Urban). The board declined the variance request for a garden fence at 2480 Hanson Ave, with all three members voting nay. No vote outcome was recorded for the dangerous‑building appeal at 3705 Charring Cross Drive.

• Approved 2385 Port Williams Drive setback and 6' fence (unanimous yeas)
• Approved 4868 Concord Drive accessory‑structure variance (unanimous yeas)
• Approved 4023 Glenrich Circle accessory‑structure height variance (unanimous yeas)
• Approved 2385 Port Williams Drive front setback of 34' (unanimous yeas)
• Declined 2480 Hanson Ave garden fence variance (all three nay votes)
• No decision recorded for 3705 Charring Cross Drive dangerous building appeal

Civil Service Commission

The Civil Service Commission is meeting to manage promotional and entrance examinations for city emergency services. The body will decide on the certification of eligibility lists for fire and police personnel.

• Termination of Fire Lieutenant Eligibility List certified 1/24/2024
• Certification of new Fire Lieutenant Eligibility List
• Firefighter Entrance Examination
• Police Chief Promotional Examination

The commission approved the May 6, 2025 meeting minutes. It terminated the fire lieutenant eligibility list from 1/24/2024 and certified a new list. It approved a firefighter entrance exam for the fall using the National Testing Network. It also started the Police Chief promotional examination process and hired the Ohio Association of Chiefs of Police to conduct the assessment.

• Approved May 6, 2025 minutes (yes: Campbell, Obendorf, Spring; no: none)
• Terminated fire lieutenant eligibility list dated 1/24/2024 (yes: Campbell, Spring, Obendorf; no: none)
• Certified new fire lieutenant eligibility list (yes: Campbell, Spring, Obendorf; no: none)
• Approved firefighter entrance exam for fall using National Testing Network (yes: Campbell, Spring, Obendorf; no: none)
• Started Police Chief promotional examination process and hired Ohio Association of Chiefs of Police to conduct assessment (yes: Campbell, Spring, Obendorf; no: none)

Board of Control

The Board approved a $30,000 Sabertooth Public Art contract for the Arts Master Plan, several purchase orders totaling $20,891.80, and the minutes from the May 28, 2025 meeting. It denied a $314.70 tire‑damage claim on Fishcreek Road by a 4‑0 vote. The reimbursement request for mailbox damage was held for further information.

• Approved $30,000 Sabertooth Public Art contract (Arts Master Plan) (passed)
• Denied $314.70 tire‑damage claim (4‑0 vote)
• Approved May 28, 2025 Board of Control minutes (passed)
• Held reimbursement request for Ryan Sauriol mailbox damage (postponed)
• Approved $5,210.00 IT purchase order for SD‑WAN service (unanimously passed)
• Approved $5,049.30 legal services purchase order (unanimously passed)
• Approved $7,131.50 Parks & Recreation youth baseball field extension (unanimously passed)
• Approved $13,000 change order for PING BPO resale merchandise (unanimously passed)

Arts Commission

The Arts Commission is meeting to coordinate summer activities and plan for upcoming fall projects. The body will discuss artist selection for the State of the County event and community art initiatives.

• Community Mural kits and Chalk Art for Celebrate Stow Week
• Artist selection for State of the County event on October 1st
• Warm Up America fall project details
• Dot Day discussion
• Update from the Library

The commission voted to approve the minutes from the 5/13/2025 meeting. No other actions were formally decided; the board discussed plans for summer mural kits, a future Warm Up America event, a literary arts proposal, and a library summer program. The next meeting is scheduled for September 2, 2025.

• Approved minutes from 5/13/2025 (motion passed)

Charter Review Commission

The Charter Review Commission is meeting to discuss proposed amendments to the city charter. The body will review drafts regarding voting methods, ward structures, and term lengths for city officials.

• Draft amendment for Ranked Choice Voting (16.07)
• Draft amendment to City of Stow Wards (4.02 & 5.01)
• Draft amendment for four-year staggered terms (4.02 & 21.08)
• Draft amendment for four-year terms without staggering (4.02 & 21.08)
• Amendment to Finance & Law Director term length (21.08)

Board of Control

The Board unanimously approved a request to solicit bids for the Bobwhite Pond Dredging Project. It also approved the May 21 meeting minutes and approved six purchase orders for HVAC units, signage, park entertainment, a day‑camp program, and a vehicle repair. The claim for $314.70 by Thomas Conti was held for further action.

• Approved solicitation for Bobwhite Pond Dredging Project (unanimous)
• Approved May 21, 2025 Board minutes (unanimous)
• Held Thomas Conti moral claim for $314.70 (unanimous)
• Approved $5,103.85 HVAC unit purchase (unanimous)
• Approved $10,228.44 two HVAC units for Fire Station 3 (unanimous)
• Approved $9,587.36 vinyl‑wrap art‑signal boxes (unanimous)
• Approved $9,462.00 park inflatables and entertainment for Sunset Blast (unanimous)
• Approved $7,000.00 BPO‑Day Camp swimming program (unanimous)

Planning Commission

The Planning Commission will consider a conditional use request for a medical office and study a proposed mixed-use overlay. The body will also discuss the City Hall sign.

• Conditional use request for a medical office at 3635 Darrow Road (P.C. 2025-014)
• Study item for a proposed Mixed-Use Overlay (P.C. 2025-015)
• Discussion regarding the City Hall sign

The commission approved the April 22, 2025 meeting minutes unanimously. It also approved a conditional use request for a medical office at 3653 Darrow Road, also unanimously. The meeting was then adjourned by unanimous vote.

• Approved April 22, 2025 minutes (5-0)
• Approved conditional use for medical office at 3653 Darrow Rd (5-0)
• Adjourned meeting (5-0)

Commission on Inclusion

The Stow Commission on Inclusion reviews survey feedback on public accessibility and discusses resources, partnerships, and future events. The group also considers renaming to clarify its focus on abilities and explores adding a sensory tent at community events.

• Survey results reviewed on public accessibility and inclusion improvements
• Resources list compiled for community members, including sensory-friendly locations like We Rock the Spectrum, Stow and Akron Zoo
• Bookmarks approved for printing to distribute at June 17 event
• Three pop-up events planned in Stow parks on June 17, July 15, and August 12
• Proposal to rename commission to 'Commission on Inclusion for All Abilities'

The commission approved the minutes from the April 12, 2025 meeting. Members decided to partner with the library, planning a table during disability awareness month and a fall town‑hall event, with a possible date of October 28 pending confirmation. The commission adopted a survey focus on parks and park‑building accessibility and added a question on sensory environmental experiences. It also approved a bookmark redesign, adopted the tagline “create accessibility for our community,” and committed to three park pop‑up events with QR‑code handouts.

• Approved minutes from 04/12/2025 meeting (motion passed)
• Decided to partner with the library, including a table during disability awareness month and a fall town‑hall event (date to be confirmed)
• Adopted survey focus on parks and park‑building accessibility and added a sensory experience question
• Approved bookmark redesign: move Stow “S” to top, replace stock picture, place logo in front middle
• Adopted tagline “create accessibility for our community” under the COI logo
• Committed COI to three park pop‑up events; signup sheet to be created
• Parks and Rec will provide bookmark handout with QR code for event promotion
• Kari will investigate obtaining a sensory tent for COI events

Charter Review Commission

The Stow Charter Review Commission will review draft proposals for term limits and ranked-choice voting during its May 27 meeting. The body also plans to follow up on discussions about ward changes and council meetings, with no formal decisions scheduled.

• Follow-up discussion on draft changes to Section 21.08 Term Limits for Elected Officials
• Follow-up discussion on Rank Choice Voting Draft
• Follow-up discussion on changes to number of wards
• Tentative drafts of term limit changes
• Tentative drafts of staggered term limits

The Charter Review Commission voted to approve the May 20, 2025 and May 21, 2025 meeting minutes, with all present members voting yeas and no nays. No other formal actions were decided during the meeting. The session was then adjourned by unanimous motion.

• Approved May 20, 2025 minutes (Yeas: Rick Charles, Nancy Binzel, Amy Jones, Dennis Campbell; Nays: none)
• Approved May 21, 2025 minutes (Yeas: Rick Charles, Nancy Binzel, Amy Jones, Dennis Campbell; Nays: none)
• Adjourned meeting (Yeas: all members; Nays: none)

Charter Review Commission

The Stow Charter Review Commission will meet on May 21 at 6:30 p.m. in Council Chambers to review procedural items, discuss a town hall follow-up, and hold a conversation with City Council. No formal decisions are listed on the agenda.

The commission approved the April 29, 2025 minutes unanimously. No charter amendments were adopted; members discussed possible changes but took no formal action. The commission set its next meeting for Monday, June 1, 2025 and then adjourned unanimously.

• Approved April 29, 2025 minutes (unanimous)
• Moved public‑comment segment earlier in the agenda (Chairman decision)
• Scheduled next meeting for Monday June 1, 2025
• Adjourned the meeting (unanimous)

Senior Citizen Commission

The Senior Commission meeting scheduled for May 20, 2025, has been canceled. The next meeting is scheduled for August 19, 2025.

Charter Review Commission

The commission presented charter sections reviewed and discussed proposed term‑limit changes and rank‑choice voting. Public comments were heard, but no amendments were drafted or voted on. The meeting concluded without any formal approvals, denials, or tabling of items.

Board of Control

The Board of Control unanimously approved a $40,000 performance bond for post‑construction stormwater management at 1251 Campus Drive. It also approved a contract not to exceed $23,521.39 with ESO Solutions Inc for annual renewal of records‑management and fire‑reporting software. Additional purchase orders for fire department services, Parks & Recreation signage, police pre‑employment evaluations, and water‑distribution testing were approved unanimously. The minutes from the May 7 meeting were also approved.

• Approved $40,000 performance bond for stormwater management (unanimous)
• Approved up to $23,521.39 ESO Solutions software renewal (unanimous)
• Approved $7,231.32 fire department generator labor & repairs (unanimous)
• Approved $7,500.00 fire department pre‑employment evaluations (unanimous)
• Approved $23,521.39 fire department ESO Solutions bundle (unanimous)
• Approved $12,443.80 Parks & Recreation banner and artwork fee (unanimous)
• Approved $6,250.00 police department pre‑employment evaluations (unanimous)
• Approved $9,500.00 water distribution mandatory monthly testing (unanimous)

Planning Commission

The regularly scheduled Planning Commission meeting for May 13, 2025, has been canceled. No items were discussed or decided. The next meeting is scheduled for May 27, 2025.

Arts Commission

The Stow Arts Commission will meet to discuss updates on summer arts initiatives including a community mural, chalk art, and park pop-ups. They will also select designs for Traffic Signal Box Phase V and receive an update on Arts Now. New business includes details on the State of the County event in October.

• Traffic Signal Box Phase V selections
• Summer arts ideas: community mural, chalk art, park pop-ups (updates)
• Arts Now program update
• State of the County event on October 1st (new business)
• Update from the Library

The commission approved the minutes from the March 4, 2025 meeting. It then unanimously approved a community mural project, with kits to be distributed starting June 17 and a working meeting scheduled for June 3 to prepare the kits. The mural will feature the words “City of Stow” on the lettering and is planned for unveiling at a Summer Blast event. The meeting was adjourned at 7:24 p.m.

• Approved March 4, 2025 meeting minutes (motion passed)
• Unanimously approved community mural project (kits distribution June 17)
• Scheduled working meeting on June 3 to assemble mural kits
• Set June 17 as start date for park pop‑up kit distribution
• Motion to adjourn passed (meeting adjourned at 7:24 p.m.)

Urban Forestry Commission

The commission will discuss a new zoning code presented by the Planning Director at the April meeting, review feedback on Arbor Day/Treefest/Earth Day events, and consider items such as a new logo, giveaway samples, and potential tool donations. They will also update on student urban forestry efforts.

• Follow-up on new zoning code from Zack Cowan, Director of Planning & Development
• Review of Arbor Day/Treefest/Earth Day event improvements
• New Urban Forestry logo and giveaway options for pop-up events
• Discussion of Leppo tools donation for educational events
• Update on student urban forestry from Law/Mayor's office

The commission unanimously approved the minutes from the April 11, 2025 meeting. They voted to have the marketing team revise the new Urban Forestry logo by removing the two white lines. The commission directed staff to obtain additional giveaway items and order new green shirts with the updated logo before the June pop‑up. They also approved the use of student ambassadors to attend meetings and events, with Joe contacting the local high‑school forestry teacher.

• Approved minutes from 04/11/2025 meeting (unanimous)
• Approved revision of Urban Forestry logo to remove two white lines
• Tasked marketing to update logo and circulate for commission approval
• Directed staff to source additional giveaway items and order green shirts with new logo before June pop‑up
• Authorized use of student ambassadors (no new named member) to attend meetings and events
• Joe to contact Urban Forestry teacher to recommend senior and junior student ambassadors

Building & Zoning Board of Appeals

The regularly scheduled May 12, 2025 meeting of the Stow Board of Zoning Appeals has been canceled. The next scheduled meeting is June 9, 2025.

Board of Control

The Stow Board of Control unanimously approved five expenditures, including a $204,463 three‑year contract with Taylor Oswald to broker and maintain employee health benefits. It also approved internet service for city buildings, street‑sweeper repair parts, a 16‑camera surveillance system, and a $55,400 performance bond for stormwater management. All motions were moved by Mayor Pribonic, seconded by Finance Director Kelly Toppin, and passed without discussion.

• Approved $204,463 three‑year employee health benefits contract with Taylor Oswald (unanimous)
• Approved $48,000 contract with Flock Group Inc. for 16 city cameras (unanimous)
• Approved $20,272 internet and Wi‑Fi services with New Horizons Communications Corp (unanimous)
• Approved $24,000 repair parts for street sweeper with Safety Company LLC (unanimous)
• Approved $55,400 performance bond for post‑construction stormwater management on 600 Seasons Road (unanimous)
• Approved $15,000 investment advisory services (unanimous)
• Approved $66,150 consulting fee for employee medical plan with Taylor Oswald LLC (unanimous)
• Approved $5,049.48 website and related services for the amphitheater (unanimous)

Civil Service Commission

The Stow Civil Service Commission will consider a written examination protest for the Fire Lieutenant position and vote on recertifying the Police Officer lateral transfer list. The meeting includes approval of minutes from February and April 2025.

• Protest of the Fire Lieutenant written examination
• Recertification of the Police Officer lateral transfer list
• Approval of minutes from February 4, 2025 and April 4, 2025

The commission approved the minutes from February 4 and April 4, 2025. It denied an appeal on fire lieutenant exam question #88. It recertified the police lateral transfer list, removing Ellie Davidson and adding David Hershberger.

• Approved February 4 and April 4, 2025 minutes (3-0)
• Denied fire lieutenant exam question #88 appeal (3-0)
• Recertified police lateral transfer list, removing Ellie Davidson and adding David Hershberger (3-0)

Board of Control

The Stow Board of Control approved the minutes from the April 23 meeting and then moved to adjourn. It unanimously approved six purchase orders for services and supplies, including fire‑alarm monitoring, a golf‑course range, civil‑service testing, MAT‑file updates, office furniture, and a toner/ink cartridge change order. All approvals were passed by unanimous vote.

• Approved April 23, 2025 Board minutes (unanimous)
• Adjourned meeting (unanimous)
• Approved $7,160.00 building‑maintenance contracts (unanimous)
• Approved $7,595.00 FOX DEN Golf Course range purchase (unanimous)
• Approved $6,900.00 civil‑service testing contract (unanimous)
• Approved $9,600.00 Hopstick LLC MAT‑file update services (unanimous)
• Approved $13,300.87 office furniture purchase (unanimous)
• Approved $200.00 toner/ink cartridge change order (unanimous)

Charter Review Commission

The Stow Charter Review Commission will continue discussions on proposed term length drafts for the Law Director and Finance Director, and consider term limit examples for At-Large and Ward Council seats. In new business, members will review Article XVI (Nominations and Elections) and Article XVII (Initiative, Referendum and Recall) of the city charter. These discussions are part of ongoing charter amendment considerations. The meeting also includes approval of prior minutes and public comment.

• Term length draft for Law Director
• Term length draft for Finance Director
• Term limit examples for At-Large Council and Ward Council seats
• Review of Article XVI: Nominations and Elections
• Review of Article XVII: Initiative, Referendum and Recall

The Charter Review Commission unanimously approved the April 16, 2025 meeting minutes. The commission set a Town Hall for May 20 at 7 p.m., a council meeting for May 21 at 6:30 p.m., and a follow‑up meeting for May 27 at 6:30 p.m. A motion to refer the term‑length draft for Law and Finance Directors to council was postponed. The meeting was adjourned by unanimous vote.

• Approved April 16, 2025 minutes (unanimous)
• Scheduled Town Hall meeting on May 20 at 7 p.m.
• Scheduled council meeting on May 21 at 6:30 p.m.
• Scheduled follow‑up meeting on May 27 at 6:30 p.m.
• Postponed referral of term‑length draft for Law and Finance Directors to council
• Adjourned meeting (unanimous)

Board of Control

The Board of Control unanimously approved the minutes from the April 16 meeting. It also approved several procurement contracts, including a $186,635 skylift purchase, a $2,240,437 road program contract, and various smaller service agreements. All motions were passed without opposition.

• Approved April 16 minutes (unanimous)
• Approved $186,635 skylift purchase from Indiana Automotive Equipment (unanimous)
• Approved $2,240,437 road program contract with Perrin Asphalt Co (unanimous)
• Approved $1,094,920 concrete contract with Bishop Bros Supply & Transit (unanimous)
• Approved $481,349 sidewalk replacement contract with PMC Concrete LLC (unanimous)
• Approved $78,000 engineering payroll services contract (unanimous)
• Approved $65,998.90 Young Rd sidewalk design and contingency (unanimous)
• Approved $5,072.30 street‑truck lighting purchase (unanimous)

Planning Commission

The Planning Commission will consider several site plan approvals, variances, and modifications for commercial and residential projects. The body will also hold a discussion regarding a zoning code update.

• 7Brew Drive Thru Coffee at 4397 Kent Road: site plan, conditional uses, and parking/setback variances
• 7Brew Drive Thru Coffee at 4387 Kent Road: wall sign area variance
• 3657-3661 Fishcreek Road: minor subdivision and lot frontage variance
• Chick-Fil-A at 4285 Kent Road: modification of a site plan approval
• 4316 Hudson Drive: site plan modification for assisted living facilities

The commission approved the April 8, 2025 minutes. It then unanimously approved a TBrew Drive‑Thru coffee site plan with conditional uses and several variances, a sign variance for the same property, a minor subdivision and lot‑frontage variance on Fishcreek Road, and a modification to the Chick‑Fil‑A site plan on Kent Road. All motions carried with yeas from Lynn Clancy, Jeff Wagner, Mary Treptow, Daniel Bacik and no nays.

• Approved April 8, 2025 minutes (unanimous 4‑0)
• Approved PC 2025‑006 – TBrew Drive‑Thru site plan, conditional uses and variances (unanimous 4‑0)
• Approved PC 2025‑007 – Sign variance for TBrew Drive‑Thru (unanimous 4‑0)
• Approved PC 2025‑009 – Minor subdivision and lot‑frontage variance on Fishcreek Road (unanimous 4‑0)
• Approved PC 2025‑010 – Modification of Chick‑Fil‑A site plan on Kent Road (unanimous 4‑0)

Commission on Inclusion

The Commission on Inclusion will review pending survey questions for a follow-up survey, discuss compiling a resource list for community members, and hear updates on hearing impaired devices for council meetings. New business includes a partnership with the library and planning for three Pop up in the Parks events in June, July, and August.

• Follow-up survey still awaiting 5 questions from commission members
• Resource list being compiled for brochure/flyer and website upload
• IS department procuring 2 hearing impaired devices for council meetings, exploring use for boards and commissions
• Library representative attending to collaborate on partnership opportunities
• Pop up in the Parks set for June 17, July 15, August 12 with giveaways and bookmarks

The commission approved the minutes from the March 12 meeting. It signed up to participate in three park pop‑up events, with a signup sheet and QR‑code bookmark handout to be prepared. An adopt‑a‑spot planting day was scheduled for May 24, and the commission agreed to meet the amphitheater architect before the July 1 groundbreaking to advise on inclusive features. The chair will also contact the library to explore joining a town‑hall meeting.

• Approved March 12 meeting minutes (motion passed)
• Signed up COI for three park pop‑up events
• Kari to create signup sheet for the park events
• Parks & Rec to provide QR‑code bookmark handout for the events
• Scheduled adopt‑a‑spot planting day May 24, 9 am‑1 pm; flowers to be picked up by Elizabeth
• Planned meeting with amphitheater architect before July 1 groundbreaking to recommend inclusive features
• Chair to contact library representative about joining a town‑hall meeting

Board of Control

The Board of Control approved the meeting minutes from April 9, 2025. It authorized a $210.82 payment to James Dziemianzuk for a pothole tire claim (vote 4‑1). The board also unanimously approved several contracts, including a $144,420 asphalt crack‑seal project, a $107,719 roadway striping contract, and other service agreements.

• Approved minutes from 4/09/2025 (unanimously)
• Approved $210.82 moral claim payment to James Dziemianzuk (4-1)
• Approved $144,420 Asphalt Fabrics & Specialties HMA crack seal contract (unanimously)
• Approved $107,719 1D Striping & Services roadway striping contract (unanimously)
• Approved $42,350 Charles E. Harris & Associates audit services contract (unanimously)
• Approved $13,843 CivicPlus hosting & security annual fee (unanimously)
• Approved $10,000 Cemetery excavator parts and labor contract (unanimously)
• Approved $15,000 Safety Company vehicle repair purchase order (unanimously)

Charter Review Commission

The Charter Review Commission will meet to discuss several sections of the city charter. The body is reviewing articles related to budgeting, elections, and general provisions.

• Article XXI: General Provisions
• Article XXII: Budgeting Procedures
• Article XVI: Nominations and Elections
• Article XVII: Initiative, Referendum and Recall

The Charter Review Commission unanimously approved the April 9, 2025 minutes. A motion to pause discussion on new business and defer Articles XVI and XVII to the April 29 meeting also passed unanimously. The meeting was then adjourned by unanimous vote.

• Approved April 9, 2025 minutes (unanimous)
• Paused discussion on new business and moved Articles XVI and XVII to April 29 meeting (unanimous)
• Adjourned meeting (unanimous)

Urban Forestry Commission

The Stow Urban Forestry Commission will review a draft zoning code for landscaping and tree preservation requirements presented by the Director of Planning and Development. The Commission will also receive updates on the 2024 annual report, a woodland tree planting event at Oregon Trails Park, EarthFest preparations, and spring planting. Several pop-up park events are scheduled for June, July, and August.

• Discussion of draft zoning code for landscaping and tree preservation requirements
• 2024 Annual Report & Breakfast update
• Woodland Tree Planting at Oregon Trails Park on April 16
• EarthFest on April 26 with pruning, planting, and mulching stations
• Pop-ups in the Parks on June 17, July 15, and August 12

The commission approved the minutes from the March 11 meeting. It scheduled a Woodland Tree Planting event at Oregon Trails Park for April 16 and planned EarthFest setup on April 25, assigning members to specific stations. The commission also set dates for park pop‑up events in June, July, and August and began steps to involve high‑school students and attend a regional conference.

• Approved minutes from 03/11/2025 meeting (motion passed)
• Scheduled Woodland Tree Planting event at Oregon Trails Park for April 16 (12:45‑2:45)
• Planned EarthFest setup on April 25 with three stations; Bob to help set up
• Assigned Jeff Saltzman to run pruning, Joe Kollar to run planting, John Berg to run mulching at EarthFest
• Set park pop‑up event dates: June 17, July 15, August 12; Bob signed up commission to attend
• Decided to explore adding high‑school students to the commission; Bob to contact Alex McMann, Kari to consult law department
• Decided to investigate city funding for a member to attend East Central conference in Avon on May 15; Kari to find out

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will hear a pending setback variance request for an industrial property at 671 McCauley Road (28'8" front setback instead of 40') and review seven new variance requests for residential properties involving accessory structures, setbacks, and fences. The board will also receive public records training and a zoning code update.

• Old Business: BZA 2025-003 – setback variance for 671 McCauley Road (28'8" front setback where 40' required, I-2 Industrial zone)
• New Business: BZA-2025-005 – accessory structure variances at 53 Shawnee Drive (total area >1,500 sf and height up to 25ft instead of 15ft)
• New Business: BZA-2025-006 – setback variance at 4864 Elm Way (rear setback of 10' instead of 30')
• New Business: BZA-2025-009 – fence variance at 2067 Marhofer Avenue (privacy fence in front yard on corner lot)
• New Business: BZA-2025-011 – variances at 3536 Kent Road (second access drive and accessory structure size limits)

The Building & Zoning Board approved the February and March 2025 meeting minutes, tabled a setback variance for 671 McCauley Road, and unanimously approved nine variance requests covering accessory structures, setbacks, a fence, and a second driveway.

• Approved February 10, 2025 minutes (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved March 10, 2025 minutes (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Tabled BZA-2025-003 setback variance for 671 McCauley Road (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved BZA-2025-005 accessory structure variances for 53 Shawnee Drive (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved BZA-2025-006 setback variance for 4864 Elm Way (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved BZA-2025-007 accessory structure variance for 1891 Village Court (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved BZA-2025-009 fence variance for 2067 Marhofer Avenue (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)
• Approved BZA-2025-011 accessory structure and second driveway variances for 3536 Kent Road (Yeas: Randall Roberts, Edward Franks, George Urban, Erik Miller; Nays: None)

Parks & Recreation Board

The board will meet to swear in member Patrick Crawford and review department updates. Discussions will include programs, events, marketing, and the amphitheater project.

• Swearing in of board member Patrick Crawford
• Department updates on the amphitheater project
• Department updates on programs and events

The board approved the minutes from the January 13, 2025 meeting unanimously. The city council approved the purchase of a new community bus for $340,000. The council also approved hiring a permanent part‑time staff member for Parks & Recreation. The meeting was adjourned by unanimous consent.

• Approved January 13, 2025 meeting minutes (unanimous)
• City Council approved purchase of new community bus ($340,000)
• City Council approved hiring of permanent part‑time Parks & Recreation staff
• Sworn in new board member Patrick Crawford
• Motion to adjourn passed unanimously

Board of Control

The Board of Control unanimously approved a set of contracts for the road and sidewalk program totaling about $4 million, including asphalt, concrete, striping, crack seal and sidewalk replacement. It also approved a $59,000 branding contract for the amphitheater, a $107,272 network‑cabling upgrade, and a $42,913 firewall upgrade. Additional items such as assistive‑listening equipment, park portable toilets and a $28,839 bus purchase were also approved unanimously.

• Approved road and sidewalk program contracts totaling $3,999,378.15 (unanimous)
• Approved branding and promotional support contract with Sprungle Co LLC for $59,000 (unanimous)
• Approved network cabling infrastructure upgrade for $107,272.73 (unanimous)
• Approved firewall upgrade with Centerlink Technologies LLC for $42,913.00 (unanimous)
• Approved council chambers assistive listening equipment for $3,979.00 (unanimous)
• Approved fire department women’s locker replacement for $5,602.30 (unanimous)
• Approved purchase of a 2025 Freightliner Glaval bus for $28,839.50 (unanimous)
• Approved portable toilet rentals for parks and events totaling $7,090.66 (unanimous)

Charter Review Commission

The commission is reviewing second drafts of language regarding the incapacity of the Finance Director and Law Director. The body will also discuss several charter articles including finances, franchises, and various boards.

• Draft language for Finance Director incapacity (Section 6.08)
• Draft language for Law Director incapacity (Section 9:07)
• Review of Article XII: Civil Service Commission
• Review of Article XIII: Parks And Recreation Board
• Review of Article XIV: Cemetery Board

The commission unanimously approved the minutes from the April 1 and April 2 meetings. It amended the reference in Section 6.08 to Article 6 and then unanimously submitted the revised Article 6.08 and Article 9.07 versions to the city council. The meeting was adjourned by unanimous vote.

• Approved April 1, 2025 minutes (unanimous)
• Approved April 2, 2025 minutes (unanimous)
• Amended Section 6.08 reference to Article 6 (unanimous)
• Submitted Article 6.08 version 2 to council (unanimous)
• Submitted Article 9.07 version 2 to council (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Stow Planning Commission will hold a public hearing and vote on a site plan, conditional uses, and variances for a proposed Panda Express restaurant with a drive-thru at 4185 Kent Road. The applicant requests approval for a counter service restaurant and drive-thru as conditional uses, and variances from minimum building and parking setbacks. The commission will also discuss a proposed update to the city's zoning code.

• Public hearing and vote on P.C. 2025-002: site plan approval, conditional uses for drive-thru and counter service restaurant, and variances for front and side building and parking setbacks at 4185 Kent Road (Panda Express)
• Discussion of zoning code update

The commission unanimously approved the March 25, 2025 meeting minutes. It then unanimously approved the site plan, conditional uses, and setback variances for a Panda Express restaurant at 4185 Kent Road. The meeting was adjourned by a unanimous vote.

• Approved March 25, 2025 minutes (unanimous)
• Approved Panda Express site plan, conditional uses, and variances at 4185 Kent Rd (unanimous)
• Adjourned meeting (unanimous)

Civil Service Commission

The Civil Service Commission voted to adopt a non‑traditional examination for the police chief promotion that will assess leadership and vision. The motion was moved by Commissioner Spring, seconded by Commissioner Lindsey, and passed unanimously with Yes votes from Campbell, Spring, and Obendorf. No opposition votes were recorded.

• Approved non‑traditional leadership exam for police chief promotion (3-0)

Board of Control

The Board of Control unanimously approved a series of expenditures covering software, equipment, performance bonds, network upgrades, and a new bus. The largest item was a $288,395 purchase of a 2026 Freightliner/Gaval bus for the Parks & Recreation Department. All motions were moved by Mayor Pribonic (or Drew Reilly for one) and seconded by Finance Director Kelly Toppin, with no discussion.

• Approved $89,055.00 Bellefeuil Szur & Associates software modules (unanimous)
• Approved $55,374.30 Motorola Solutions Inc. purchase of 10 replacement radios (unanimous)
• Approved $29,665.00 performance bond for post‑construction stormwater management for Sunbelt Stow (unanimous)
• Approved $134,618.00 performance bond as landscape guarantee for The Avenues at 4249 Kent Road (unanimous)
• Approved $107,272.73 Metropolitan Regional Service Council (NEONET) network cabling upgrade at City Hall (unanimous)
• Approved $42,913.00 Cadenza LLC purchase of Juniper network switches and equipment (unanimous)
• Approved $65,998.90 Chagrin Valley Engineering, LTD design services for Young Road sidewalk improvement (unanimous)
• Approved $288,395.00 Western Reserve Coach Sales Inc. 2026 Freightliner/Gaval bus for Parks & Recreation (unanimous)

Charter Review Commission

The Charter Review Commission will consider draft amendments addressing incapacity of the Finance Director (Section 6.08) and Law Director (Section 9:07). They will also research why the Law Director position changed from appointed to elected in 1991, and review Articles X and XI on Planning Commission and Board of Zoning and Building Appeals. Public comment is accepted via email or phone.

• Draft of adding language of incapacity of the Finance Director within Vacancy Section 6.08
• Draft of adding language of incapacity of the Law Director within Vacancy Section 9:07
• Research topic: Why did the Law Director go from being appointed to elected in 1991
• Review of Article X: Planning Commission and Zoning Procedure
• Review of Article XI: Board of Zoning and Building Appeals

The Charter Review Commission approved the March 25, 2025 minutes. It then unanimously voted to send a revised Article 20 (Commission composition and term) to the City Council. A second unanimous vote approved sending a proposed amendment to Section 3.06 (Acting Mayor) to the Council for review.

• Approved March 25, 2025 minutes (Yeas: Denny Mariola, Dennis Campbett, Rick Chartes, Nancy Binzet, Christy Staats, Janice Arch; Nays: none)
• Approved sending revised Article 20 (Version 2) to Council (Yeas: Denny Mariola, Dennis Campbett, Rick Chartes, Nancy Binzet, Christy Staats, Janice Arch; Nays: none)
• Approved sending proposed amendment to Section 3.06 (Acting Mayor) to Council (Yeas: Denny Mariola, Dennis Campbett, Rick Chartes, Nancy Binzet, Christy Staats, Janice Arch; Nays: none)

Board of Control

The Board of Control unanimously approved two expenditures: up to $241,397.53 for Governmentjobs.com (NeoGov) HR onboarding software, and up to $100,000 for Kastner, Westman & Wilkins LLC as outside legal counsel. A request to remove a $20,202.35 item for Budget Blinds of Hudson for safety building blinds was also approved. Minutes from the 3/19/2025 meeting were approved, and the meeting adjourned.

• Approved $241,397.53 for Governmentjobs.com HR onboarding software (unanimous)
• Approved $100,000 for Kastner, Westman & Wilkins LLC legal counsel (unanimous)
• Removed $20,202.35 Budget Blinds of Hudson item for safety building blinds (unanimous)
• Approved minutes from 3/19/2025 Board of Control meeting (unanimous)

Charter Review Commission

The Stow Charter Review Commission will continue its review of the city charter, including discussion of meeting locations to accommodate larger crowds and research on ward adjustments and vacancy timelines. The commission will also review Articles VI through IX covering the Departments of Finance, Public Service, Public Safety, and Law. This is a working meeting; no final decisions are on the agenda.

• Review of Article VI (Department of Finance)
• Review of Article VII (Department of Public Service)
• Review of Article VIII (Department of Public Safety)
• Review of Article IX (Department of Law)
• Discussion of meeting location flexibility for larger crowds (Section 4.08) and research on ward adjustments and vacancy timelines (Section 4.16)

The Charter Review Commission approved the March 12,2025 meeting minutes with a unanimous vote. Later, the commission adjourned the March 25,2025 meeting by unanimous consent. No other formal actions or votes were recorded; the remainder of the session consisted of discussion and planning for future charter review topics.

• Approved March 12,2025 minutes (Yeas: Denny Mariola, Dennis Campbell, Rick Charles, Amy Jones; Nays: none)
• Adjourned meeting (unanimous)

Planning Commission

The Stow Planning Commission will consider a request for a minor subdivision, site plan, conditional use, and multiple variances for a 3,600-square-foot Huntington Bank with a drive-thru at Kent Road. The commission will also hold a discussion item on a zoning code update. Procedural items include approval of the March 11, 2025 minutes.

• P.C. 2024-047 – minor subdivision per Section 1117.02 for two parcels at Kent Road (0.716 acres, C-4 zoning)
• Site plan approval for a 3,600sf Huntington Bank per Section 1137.03(d)
• Conditional use request for a drive-thru facility per Section 1145.02
• Multiple variances requested as part of the application
• Discussion item – Zoning Code Update (no action specified)

The commission unanimously approved the March 11, 2025 minutes. It then approved P.C. 2024-047 for the Kent Road parcels, which includes a minor subdivision, a site plan for a 3,600‑sf Huntington Bank, a conditional use for a drive‑thru, and several variances. The commission also heard an update on the city’s zoning code rewrite, but no action was taken on that item. The meeting was adjourned unanimously.

• Approved March 11, 2025 minutes (Yeas: Clancy, Wagner, Bacik; Nays: none)
• Approved P.C. 2024-047 Kent Road site plan, conditional use, subdivision, variances (Yeas: Clancy, Wagner, Bacik; Nays: none)
• Adjourned meeting (Yeas: Clancy, Wagner, Bacik; Nays: none)

Commission on Inclusion

The Commission on Inclusion will review results from a survey that received 55 responses. Members will discuss survey accessibility concerns and evaluate interactions from a recent Community Expo to identify focus areas for improvement.

• Review of 55 survey results
• Discussion on survey accessibility regarding smartphones and QR codes
• Review of Community Expo interactions
• Identification of community improvement focus areas

The commission approved the minutes from the February meeting. Members assigned staff to contact the sidewalk department, Parks & Rec, and IT to discuss upcoming projects and hearing‑impaired devices. A follow‑up survey will be prepared by Kari before the next meeting, and a library event and three park pop‑ups are planned for June.

• Approved minutes from 02/12/25 meeting (motion passed)
• Assigned Kari to contact the sidewalk department for a discussion (planned)
• Planned follow‑up survey to be assembled by Kari before next meeting (planned)
• Assigned Kari to discuss brochure/flyer creation with Parks & Rec (planned)
• Assigned Kari to consult IT about purchasing hearing‑impaired devices (planned)
• Planned library representative visit next month for a potential event (planned)
• Planned COI pop‑up events in three parks in June; Tricia to sign up COI (planned)
• Assigned Kari to email members park pop‑up information (planned)

Board of Control

The Stow Board of Control unanimously approved several contracts, including a $3,905,599.67 Darrow Road reconstruction. Other approvals covered Dell computers, fire vehicle parts, an amphitheater geotechnical study, asphalt resurfacing, and water seasonal workers. A request for window blinds was held, and the SCADA upgrade was denied/held. The meeting minutes were also approved.

• Held $20,202.35 window blinds request (unanimous)
• Approved $22,589 Dell Optiplex All‑In‑One computers (unanimous)
• Approved $85,000 Fallsway Equipment for fire chase vehicle parts (unanimous)
• Approved $11,850 Wertz Geotechnical investigation for Stow Amphitheater (unanimous)
• Approved $3,905,599.67 Darrow Road reconstruction project (unanimous)
• Approved $89,100 asphalt resurfacing at Stonebridge Crossing and Call Farms (unanimous)
• Approved $93,600 water seasonal workers contract (unanimous)
• Denied/held SCADA system upgrade for N River pump station (held)

Charter Review Commission

The Stow Charter Review Commission will consider several proposed charter amendments, including clearer language for the acting mayor role and lowering the minimum public posting time for council items. They will also research special election timelines, council president term limits, and review sections of Article IV on council procedures and Article V on wards. A study of surrounding municipality ward sizes is also on the agenda.

• Proposed amendment 3.06 for clearer language on acting mayor
• Proposed amendment 4.12 to lower minimum public posting time for council items
• Research topics: special election timelines and council president term limits
• Review of Article IV sections 4.16-4.18 on council procedures
• Review of Article V on wards and surrounding municipality ward size study

The Commission voted to make the Law Department's legal memo on prayer in meetings a public document, with two abstentions. They also discussed charter amendments on acting mayor language, public postings, and council vacancies, but deferred voting on changes until after a town hall. A town hall is scheduled for April 1 at 7:00 p.m. in City Hall council chambers.

• Approved minutes of March 5, 2025 (unanimous)
• Voted to make legal memo on prayer in meetings public (5-0, 2 abstentions)
• Scheduled town hall for April 1 at 7:00 p.m. in council chambers
• Deferred voting on charter amendments until after town hall

Board of Control

The Board of Control approved three expenditures and one payment. The largest was awarding a $12,985,068.67 contract to Karvo Companies Inc. for the Darrow Road Reconstruction Project, passed unanimously. The board also approved a $98,558.22 Granicus LLC software renewal (with one no vote) and a $48,700.00 contract with Jo Lyn Management Services LLC for amphitheater project management, both passed. A $34.00 payment to Lori & Robert Scott for snowplow mailbox damage was approved unanimously.

• Approved $12,985,068.67 Darrow Road Reconstruction contract to Karvo Companies Inc. (unanimous)
• Approved $98,558.22 Granicus LLC Goservice Agenda Renewal (4-1, Toppin no)
• Approved $48,700.00 Jo Lyn Management Services LLC amphitheater project management (unanimous)
• Approved $34.00 payment to Lori & Robert Scott for snowplow mailbox damage (unanimous)
• Approved minutes from 3/5/2025 Board of Control meeting (unanimous)

Planning Commission

The Stow Planning Commission will vote on two major industrial development requests: a 42,169 sq. ft. building on Campus Drive with a reduced parking variance, and an 18,000 sq. ft. building at 450 Seasons Road with conditional uses for outdoor storage of fleet vehicles and equipment. The meeting also includes approval of minutes from February 11 and February 25, 2025. Public comments can be submitted by email before noon on the day of the meeting.

• PC 2024-004: Minor subdivision and site plan approval for a 42,169 sq. ft. industrial building on 13.4 acres at Campus Drive (Parcel 56-19034), including a variance to allow 42 parking spaces instead of the required 72.
• PC 2024-005: Site plan for an 18,000 sq. ft. building on 12.7 acres at 450 Seasons Road, with conditional uses for outdoor storage of fleet vehicles and goods/equipment, and variances for building height (39.5 ft vs. 35 ft limit), screening, and rear-yard storage placement.
• Approval of draft minutes from the February 11, 2025 and February 25, 2025 Planning Commission meetings.
• Both properties are in industrial zoning districts (I-2 and I-1) and require multiple variances from the city's zoning code.

The Stow Planning Commission unanimously approved two site plans with variances. The first allows a 42,169 sq ft industrial building for AMF Bruins of America on Campus Drive, including a minor subdivision and parking variance. The second approves an 18,000 sq ft building for Suncrest Gardens at 450 Seasons Road, with conditional uses for outdoor storage and several variances. Both motions passed 4-0.

• Approved PC 2025-004: minor subdivision, double-frontage variance, site plan for 42,169 sq ft building, and parking variance (42 spaces vs 72 required) (4-0)
• Approved PC 2025-005: site plan for 18,000 sq ft building, conditional uses for outdoor storage, and variances for building height, screening, and rear yard setbacks (4-0)
• Approved February 11, 2025 minutes (4-0)
• Approved February 25, 2025 minutes (4-0)

Urban Forestry Commission

The Urban Forestry Commission will review minutes from February and discuss changing the Arbor Day event from Friday, April 25 to Saturday, April 26. They will also consider a woodland tree planting at Oregon Trails Park with a sapling giveaway, and plan monthly articles.

• Arbor Day event rescheduled to Saturday, April 26
• Woodland tree planting at Oregon Trails Park on April 10 or 11
• Sapling giveaway planned in conjunction with planting
• Monthly articles to be discussed
• Approval of February 10, 2025 meeting minutes

The commission approved the prior meeting's minutes and discussed upcoming events. They will partner with Woodland Elementary for a tree planting at Oregon Trails Park and distribute 350 saplings. The Arbor Day event was changed to join Earth Fest on April 26 at Adel Durbin instead of a separate event. No formal votes were taken on these items; they were discussed and planned.

• Approved minutes from 01/13/2025 meeting
• Partnered with Woodland Elementary for tree planting at Oregon Trails Park
• Planned to distribute 350 saplings to Woodland Elementary students and staff
• Changed Arbor Day event to join Earth Fest on April 26 at Adel Durbin
• Scheduled tree planting event for April 10 with rain date April 11

Building & Zoning Board of Appeals

The Stow Building & Zoning Board of Appeals will hold a public hearing to consider three variance requests. Two requests seek front yard setback reductions: one at 2174 Samira Road (18'6" instead of 40') and one at 671 McCauley Road (28'8" instead of 40'). Another request seeks to allow a 144 sq ft accessory structure 4 feet from the principal structure at 4542 Berry Hill, instead of the required 12 feet. The board will also approve the February 10, 2025 minutes and receive public records training.

• BZA 2025-001 – 2174 Samira Rd: variance to allow addition with 18'6" front setback (required 40')
• BZA 2025-002 – 4542 Berry Hill: variance for 144 sq ft accessory structure 4 ft from principal structure (required 12 ft)
• BZA 2025-003 – 671 McCauley Rd: variance to allow 28'8" front setback (required 40')
• Approval of February 10, 2025 meeting minutes
• Public records training for board members

The Building & Zoning Appeals Board approved two variances: one for a front yard setback at 2174 Samira Road and one for an accessory structure at 4542 Berry Hill. A third variance request for 671 McCauley Road was tabled at the applicant's request. The board also tabled approval of the February 10, 2025 minutes.

• Approved setback variance for 2174 Samira Road allowing 18'6" front setback instead of required 40' (unanimous)
• Approved accessory structure variance for 4542 Berry Hill allowing 144 sq ft structure 4 ft from principal structure instead of required 12 ft (unanimous)
• Tabled variance request for 671 McCauley Road for 28'8" front setback where 40' required (unanimous)
• Tabled approval of February 10, 2025 minutes (unanimous)

Records Commission

The Records Commission is meeting to approve minutes from September 2024 and discuss updates to the Engineering Department's records retention schedules.

• Approval of 09/05/2024 meeting minutes
• Update to Engineering Department Records Retention Schedules (RC-2)

The Records Commission approved the minutes from the previous meeting and approved RC-2, an updated records retention schedule from the Engineering Department. The update removes OOPS documents from Engineering, as the Water Department now maintains them. The meeting was brief and procedural, with no other substantive decisions.

• Approved minutes from 09/05/2024 (unanimous)
• Approved RC-2 updated retention schedule for Engineering (unanimous)

Charter Review Commission

The Stow Charter Review Commission will continue its review of the city charter by discussing Articles I through IV, which cover name/boundaries, municipal powers, mayor, and council. No votes or decisions are listed; the meeting is limited to discussion and planning for future sessions. Public comment may be submitted in advance by email.

• Discussion of Article I: Name and Boundaries
• Discussion of Article II: Municipal Powers
• Discussion of Article III: Mayor
• Discussion of Article IV: The Council
• Public comment accepted via email by noon on meeting day

The Commission reviewed draft language for a charter amendment changing the August 1 deadline to July 1, but tabled a proposal to codify the appointment timeline. They discussed multiple charter articles, including mayor and council sections, and requested drafts for clearer language on acting mayor and opening prayer. The next meeting was set for March 12, 2025.

• Approved the February 12, 2025 minutes unanimously.
• Tabled the proposal to codify the Charter Review Commission appointment timeline.
• Requested Law Director to draft clearer language for the Acting Mayor section.
• Requested a draft to remove 'Almighty God' from the opening prayer section.
• Discussed changing public posting locations from six to three, with a proposal to set a minimum of three.
• Scheduled next meetings for March 12, March 25, and April 2, 2025.
• Adjourned unanimously.

Arts Commission

The Arts Commission will review updates on the Women in Arts Showcase, Arts Now, and summer project ideas. The body will also discuss the March 15th Community Expo.

• Women in Arts Showcase & Reception update
• Arts Now updates
• Summer ideas including Community Mural, Chalk Art, and Park PopUps
• Community Expo on March 15th
• Update from the Library

The Stow Arts Commission discussed plans for summer community art projects, including a chalk art event and a community mural, with design ideas to be brought to the next meeting. They also reviewed logistics for the Women in Arts Show and the Community Expo booth. No formal votes were taken on these items; the only motion passed was to approve the previous meeting's minutes.

• Approved minutes from 2/04/2025 meeting (motion passed)
• Discussed community mural and chalk art ideas; design ideas to be presented at next meeting
• Selected Megan Honaker, David Smith, and Jess Fishel for art box selection committee
• Scheduled Community Expo booth for March 15 with volunteer time slots

Charter Review Commission

The Stow Charter Review Commission will discuss proposed changes to Article XIX (Amendments to the Charter) and Article XX (Charter Review Commission). The meeting includes approval of previous minutes and setting the next meeting date. No votes on specific charter amendments are on the agenda; only discussion is planned.

• Discussion of Article XIX 'Amendments to the Charter'
• Discussion of Article XX 'Charter Review Commission'
• Approval of February 12, 2025 meeting minutes

The Stow Charter Review Commission discussed the charter amendment process and voted unanimously to change the deadline for submitting recommendations to Council from August 1 to July 1. The Law Director will prepare the amendment for the next meeting. The commission also discussed public engagement ideas and scheduled its next meeting for March 5.

• Approved February 12, 2025 minutes (unanimous)
• Motioned to change charter amendment deadline from August 1 to July 1 (unanimous)
• Set next meeting for March 5 at 6:30 pm (unanimous)
• Voted to meet on February 26 at 6:00 pm (unanimous)

Board of Control

The Board of Control unanimously approved a $2,205,400 contract with Perram Electric, Inc. for the S.R. 59 Traffic Signal/Intersection Improvement Project, including a 10% contingency, bringing the total to $24,425,940. They also approved a $30,000 consulting contract with Assureco for water department EPA compliance, a $5,881.93 carpet and tile purchase for the service building, and the minutes from the 2/19/2025 meeting. All votes were unanimous.

• Approved $2,205,400 contract with Perram Electric for S.R. 59 traffic signal project (unanimous)
• Approved $30,000 consulting services with Assureco for water department EPA compliance (unanimous)
• Approved $5,881.93 carpet and tile purchase from Shaw Industries for service building (unanimous)
• Approved minutes from 2/19/2025 Board of Control meeting (unanimous)

Planning Commission

The Stow Planning Commission will review a proposal for a Sheetz gas station and convenience store at 4984 Fishcreek Road. The agenda includes old business on site plan approval, conditional uses for a drive-thru and gas station, and three variances for fuel canopy height, backlit canopy, and lighting intensity. New business is a public records training session.

• Site plan approval for Sheetz on 4.68 acres at 4984 Fishcreek Rd.
• Conditional-use requests for a drive-thru facility and a gas station per Section 1145.02
• Variance request for a 22'-8" fuel canopy height where 17 ft is permitted
• Variance request for a backlit fuel canopy
• Variance request to exceed the 0.5 foot-candle limit at property line

The Planning Commission unanimously denied the site plan, conditional uses, and variances for a proposed Sheetz gas station and drive-thru at 4984 Fishcreek Road. The decision followed public comments citing traffic, flooding, and wetland concerns. The motion to deny carried 4-0.

• Denied P.C. 2024-048 site plan for Sheetz at 4984 Fishcreek Road (4-0)
• Denied conditional uses for drive-thru and gas station (4-0)
• Denied variance for 22'-8" fuel canopy height (4-0)
• Denied variance for backlit fuel canopy (4-0)
• Denied variance to exceed 0.5 foot candle lighting limit (4-0)
• Denied variance for reduced interior parking lot landscaping (4-0)

Commission on Inclusion

The Commission on Inclusion will discuss and select 4-5 survey questions from a list submitted by members, to be created by Parks and Rec. They also plan for a Community Expo booth, reviewing giveaways and informational materials. The meeting includes swearing in a new member and public comments.

• Selecting 4-5 survey questions on accessibility challenges and inclusive improvements from a list of 11 options
• Reviewing giveaway items that have arrived for the commission
• Planning the commission's presence at the upcoming Community Expo, including giveaways, brochures, and signup times
• Swearing in of Susie Liberatore as a new member
• Approval of minutes from the January 28, 2025 meeting

The Commission on Inclusion approved minutes from the previous meeting and selected survey questions to assess the city's accessibility for people with disabilities. The survey will run through March 31 and be available via QR code and email. The commission also discussed universal changing stations funded by a Summit DD grant, with one to be installed at Skip playground and another at the new amphitheater.

• Approved minutes from January 28, 2025 meeting
• Selected survey questions (numbers 7, 8, 10, 14, 9) plus an open comment for accessibility survey
• Approved giveaway item: pop stress ball in blue (manufacturer's suggestion)
• Decided to bring leftover 2024 giveaways and 100 of each new item to community expo

Board of Control

The Board of Control approved several expenditures, including EMS software from Firstwatch Solutions Inc. for up to $34,629.77 plus a monthly subscription fee, and a police department software/network subscription from Ilincs Corp LLC for up to $27,846.00. The board also approved an 80% reduction of a cashier's check for a construction project, and approved the minutes from the previous meeting. All motions passed unanimously.

• Approved EMS software expenditure up to $34,629.77 plus $1,629.77/month subscription with Firstwatch Solutions Inc.
• Approved police software/network subscription up to $27,846.00 with Ilincs Corp LLC
• Approved 80% reduction of $275,720.00 cashier's check for Dick's Sporting Goods bio retention project
• Approved minutes from 2/12/2025 Board of Control meeting

Senior Citizen Commission

The Stow Senior Commission will hold a formal vote on whether to allow visual recording and live-streaming of its meetings, following a presentation from the Law Department on the Open Meetings Act and public records. The commission will also elect a chair and vice-chair for 2025 and swear in new and reappointed board members. Other business includes approval of November 2024 minutes and a library report.

• Swearing in of new and reappointed board members
• Election of Chairperson and Vice-Chairperson for 2025
• Formal vote on visual recording and live-streaming of meetings
• Presentation on the Open Meetings Act and Public Records by the Law Department
• Approval of November 19, 2024 minutes

The Stow Senior Citizens Commission held a procedural meeting, swearing in new and reappointed members and electing Roger Bollins as chairperson and Donna Richmond as vice chairperson for 2025. The board approved minutes from a previous meeting and received training on public records, open meetings, and conflicts of interest. Discussions covered updates on the new Community and Senior Center and amphitheater, but no formal decisions were made on these topics.

• Swore in members Andrews, Bollins, Ramcharran, Richmond, and Romito
• Elected Roger Bollins as chairperson for 2025 (unanimous)
• Elected Donna Richmond as vice chairperson for 2025 (unanimous)
• Approved minutes from November 19, 2024 (unanimous)

Board of Control

The Board of Control unanimously approved all five expenditure requests: $25,000 for fire department gear and repairs, $36,000 for court building cleaning, $65,000 for equipment parts and repair, $54,204 for two Ford Escapes for the fire department, and $22,370.55 for a walk-in cooler at Fox Den Golf Course. The minutes from the February 5, 2025 meeting were also approved. All motions passed without discussion.

• Approved $25,000 to Atlantic Emergency Solutions for fire gear and repairs (unanimous)
• Approved $36,000 to Burning River General Contracting for court cleaning (unanimous)
• Approved $65,000 to Fallsway Equipment for parts and repair (unanimous)
• Approved $54,204 to Sarchione Ford for two 2025 Ford Escapes (unanimous)
• Approved $22,370.55 to Miller's Refrigeration for walk-in cooler (unanimous)
• Approved minutes from 2/5/2025 meeting (unanimous)

Charter Review Commission

This is a procedural organizational meeting of the Stow Charter Review Commission. Members will be sworn in, hear a presentation from the Law Director, and discuss future meeting schedules. The commission will also elect a chairman and vice chairman.

• Swearing in of commission members
• Presentation by Law Director Reilly on open meeting requirements
• Discussion on setting future meeting dates and times
• Election of chairman and vice chairman

The Charter Review Commission was sworn in and elected Dennis Campbell as Chairperson (7-0) and Amy Jones as Vice Chairperson (unanimous). They decided to review the charter in sections, meet every two weeks, and set a deadline of July 31, 2025, for presenting changes to council. The next meeting was scheduled for February 26, 2025, at 6:00 p.m.

• Elected Dennis Campbell as Chairperson (7-0)
• Elected Amy Jones as Vice Chairperson (unanimous)
• Decided to review charter in sections and meet every two weeks
• Set July 31, 2025, as deadline for presenting changes to council
• Scheduled next meeting for February 26, 2025, at 6:00 p.m.

Planning Commission

The Planning Commission is reviewing site plans, conditional uses, and variances for two commercial properties. These requests involve the development of gas stations, restaurants, and retail buildings.

• 4285 Kent Road: Site plan for Sheetz, Chick-Fil-A, and two retail buildings
• 4285 Kent Road: Requests for conditional uses for two counter-service restaurants, a drive-thru, and a gas station
• 4285 Kent Road: Request for a minor subdivision and multiple variances
• 4984 Fishcreek Road: Site plan and conditional uses for a Sheetz gas station and drive-thru
• 4984 Fishcreek Road: Variances for a 22’-8” fuel canopy height, backlit canopy, and property line foot candle limits

The Planning Commission unanimously approved a site plan, conditional uses, minor subdivision, and variances for a Sheetz, Chick-fil-A, and two retail buildings at 4285 Kent Road. The Commission tabled a separate Sheetz proposal at 4984 Fishcreek Road to gather more information on wetlands and drainage, with a 4-1 vote.

• Approved P.C. 2024-041 site plan, conditional uses, minor subdivision & variances for Sheetz, Chick-fil-A, and two retail buildings at 4285 Kent Rd (unanimous)
• Tabled P.C. 2024-048 Sheetz proposal at 4984 Fishcreek Rd for more wetland/drainage info (4-1, Treptow dissenting)
• Approved January 28, 2025 minutes (unanimous)

Urban Forestry Commission

The Urban Forestry Commission will meet to review old business and new developments. Discussions include revisions to the community management plan and planning for an Arbor Day event.

• Community management plan revisions
• Arbor Day event planning
• Tree Commission Academy
• YouTube videos for website
• Council presentation

The Urban Forestry Commission approved the previous meeting's minutes and discussed several upcoming items. They confirmed the Arbor Day event for April 25th at city hall, with registration, time slots, and educational stations. They also noted that council approved a new chipper and stump grinder, and that the city is working on hiring a replacement for Sue.

• Approved minutes from 01/13/2025 meeting
• Confirmed Arbor Day event on April 25, 6-8 PM at city hall
• Planned 4 time slots (6:00, 6:30, 7:00, 7:30) with 25 participants each
• Confirmed 3 educational stations (planting, pruning, mulching)
• Ordered 100 sugar maple saplings for giveaway
• Decided to plant a bur oak (backup: white oak)
• Noted council approved new chipper and stump grinder

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will hold a public hearing on a variance request to allow a 6-foot privacy fence in the front yard at 3978 Stow Road. The board will also approve minutes from the January 13 meeting and conduct routine procedural business.

• BZA 2024-035: Variance request for a 6' privacy fence in the front yard (Section 1143.07(e)1) at 3978 Stow Road (R-3 zoning)

The Board denied a fence variance for 3978 Stow Road because the applicant was not present and the item had already been tabled twice. The motion to approve the variance failed unanimously, with all three members voting no. The denial was based on the original application from the December 9, 2024 meeting.

• Approved January 13, 2025 minutes (3-0)
• Denied fence variance at 3978 Stow Road (3-0)

Board of Control

The Board of Control unanimously approved a $21,415 expenditure with Stat Integrated Technologies Inc. for testing and treatment of city lakes for the 2025 season. The board also approved the minutes from the January 29, 2025 meeting. All other listed purchase orders and a change order were approved unanimously as part of the consent agenda.

• Approved $21,415 lake testing/treatment contract with Stat Integrated Technologies (unanimous)
• Approved minutes from 1/29/2025 Board of Control meeting (unanimous)
• Approved $102,800 fire department transport billing fees contract (unanimous)
• Approved $35,720.62 golf course equipment purchase (unanimous)
• Approved $32,200 indigent legal services contract (unanimous)
• Approved $10,775.86 labor negotiation services (unanimous)
• Approved $150,000 diesel fuel purchase (unanimous)
• Approved $19,000 change order for master plans examiner services (unanimous)

Civil Service Commission

The Civil Service Commission will discuss the firefighter entrance examination and the fire lieutenant promotional examination. No other substantive business is scheduled.

• Firefighter entrance examination
• Fire lieutenant promotional examination

The Civil Service Commission approved moving forward with the Fire Lieutenant promotional examination, including the written test and assessment center, using the same testing agencies as before. The Commission also discussed the firefighter hiring process, noting that no entrance exam is needed now but may be held later this year. No other substantive decisions were made.

• Approved Fire Lieutenant promotional exam with written test and assessment center (3-0)
• Approved minutes of November 12, 2024 as submitted (3-0)

Arts Commission

The Arts Commission will meet to swear in a new member and receive updates on several ongoing art projects. The body will discuss the Women in Arts Showcase and upcoming summer ideas.

• Swearing in of new member Jan Hyne by Mayor Pribonic
• Update on Women in Arts Showcase and reception
• Updates on Arts Now and Spring 2025 Performing Arts
• Status update on Warm Up America squares shipment
• Library update from Sue

The Stow Arts Commission unanimously approved two new community art projects: a community mural and a chalk art event. The commission also discussed the flag redesign project, the Women in Arts Show, and tabled the Performing Arts event due to venue issues.

• Approved community mural project (unanimous)
• Approved chalk art event (unanimous)
• Approved minutes from 1/07/2025 meeting
• Swore in new member Janice Hyne
• Tabled Performing Arts event due to lack of venue

Board of Control

The Stow Board of Control unanimously approved all items on the agenda, including a $103,000 expenditure for fire department services, a $150,000 diesel fuel contract, and numerous other purchases for various departments. The board also approved the minutes from the January 22, 2025 meeting. All motions passed without discussion.

• Approved $103,000 for fire department services with Municipal Emergency Services Inc. (unanimous)
• Approved $150,000 for diesel fuel with Ports Petroleum Co Inc. (unanimous)
• Approved $10,000 for fire turnout gear helmets, boots, gloves with Phoenix Safety Outfitters (unanimous)
• Approved $10,000 for fire tools and supplies with W.S. Darley & Co (unanimous)
• Approved $57,500 for amphitheater Phase 1 design with Sol Harris Day Architecture (unanimous)
• Approved $230,900 for a 2025 938 wheel loader (50/50 water/street split) with Ohio Machinery Co (unanimous)
• Approved $160,050 for snow/ice control package with Henderson Products Inc (unanimous)
• Approved $123,131 for a 2025 tandem cab & chassis with Cleveland Freightliner Inc (unanimous)

Commission on Inclusion

The Commission on Inclusion will hear public comment on ADA parking, swear in new members Jason Gates and Taryn Cook, and elect a chairperson for 2025. Old business includes discussing survey questions and giveaway items for events. New business involves deciding whether to participate in the Business and Community Expo on March 15.

• Public comment on ADA parking in Stow
• Swearing in of Jason Gates and Taryn Cook
• Electing a new chairperson for 2025
• Discuss survey questions for community
• Consider participation in Business & Community Expo (March 15, 10 am–4 pm at high school)

The Commission on Inclusion approved minutes from the prior meeting, re-elected Tricia Streharsky as chairperson for 2025, and discussed a resident's concerns about ADA parking enforcement. They decided to create a short survey (max 5 questions) on accessibility issues, with members submitting questions by February 10. They also selected two giveaway items (frisbee and stretchy guy) to order 500 each in blue with the city logo, and agreed to participate in the community expo.

• Approved minutes from 10/22/2024 meeting
• Re-elected Tricia Streharsky as chairperson for 2025 (all in favor)
• Decided to create a 5-question accessibility survey, with members to email questions by Feb 10
• Selected frisbee and stretchy guy as giveaway items, 500 each, in two shades of blue with logo
• Agreed to participate in community expo and create a sign-up for shifts

Planning Commission

The Planning Commission will hold a public hearing and decide on P.C. 2025-001, a proposal by the City of Stow for a 195-foot radio tower at 3926 Darrow Road. The request includes site plan approval, a conditional use permit for a public utility substation, and a variance to reduce the required setback from a residential district from 100 feet to 75 feet. The commission will also approve minutes from the January 14, 2025 meeting.

• Site plan approval for a 195-foot radio tower at 3926 Darrow Road (parcel 56-16944, 31.86 acres, R-2 zoning)
• Conditional use request for a public utility substation for the radio tower per Section 1143.02
• Variance request to allow the substation 75 feet from a residential district instead of the required 100 feet per Section 1163.04(j)(4)
• Applicant and owner: City of Stow

The Planning Commission unanimously approved a site plan, conditional use, and variance for a 195-foot radio tower at 3926 Darrow Road. The tower will replace equipment currently on the water tower, which is under an EPA order to be painted. The variance allows the tower to be 75 feet from a residential district, where 100 feet is normally required.

• Approved site plan for 195-foot radio tower at 3926 Darrow Rd (5-0)
• Approved conditional use for public utility substation for radio tower (5-0)
• Approved variance to allow tower 75 ft from residential district (5-0)
• Approved January 14, 2025 minutes (5-0)

Board of Control

The Stow Board of Control unanimously approved all 11 expenditure requests, including a $76,959.70 handgun replacement program, $75,000 for police fleet equipment, and $50,000 for prisoner housing with Macedonia. Also approved were purchases for a stump grinder, brush chipper, and other equipment. All motions passed without discussion.

• Approved $76,959.70 handgun replacement program with Vance Outdoors Inc. (unanimous)
• Approved $75,000 for police fleet equipment, repair, and installation with Hall Public Safety Co. (unanimous)
• Approved $50,000 for prisoner housing and video arraignment with City of Macedonia (unanimous)
• Approved $70,000 for police fleet maintenance with Klaben Ford Lincoln Inc. (unanimous)
• Approved $74,342 for SG-75 Stump Grinder with KTS Equipment Inc. (unanimous)
• Approved $71,834.52 for BVR16 Brush Chipper with Morbark LLC (unanimous)
• Approved $35,720.62 for Progator 2020A with Deere & Company (unanimous)
• Approved $91,230.48 for legal research database subscription with West Publishing Corp. (unanimous)

Board of Control

The Stow Board of Control unanimously approved all items on the agenda, including emergency waterline repairs, new vehicles for police and other departments, and numerous purchase orders for supplies and services. The largest single expenditure was $1,287,442.59 for the city's portion of the SECC sharing agreement. All motions passed without discussion.

• Approved $150,000 emergency waterline repairs with M Campbell Contracting (unanimous)
• Approved $283,181 for 2025 Cab & Chassis with snow/ice package (unanimous)
• Approved $105,228.75 for two police vehicles (unanimous)
• Approved $86,120 for a mini hydraulic excavator (unanimous)
• Approved $230,900 for a wheel loader (unanimous)
• Approved $60,495 for a Chevrolet Silverado for water dept (unanimous)
• Approved $1,287,442.59 for SECC sharing (unanimous)
• Approved minutes from 1/08/2025 meeting (unanimous)

Planning Commission

The commission will elect a chair and vice chair, approve prior minutes, and discuss a study item for rezoning 4.7 acres at 3657-3661 Fishcreek Road from C-3 Community Retail to I-2 Industrial to allow self-storage units. No final decision will be made on the study item at this meeting.

• Election of Chairperson and Vice Chairperson
• Study item PC 2024-046: Rezoning 3657-3661 Fishcreek Road (4.7 acres, parcel #5619144) from C-3 to I-2 for self-storage
• Approval of December 16, 2024 minutes

The Stow Planning Commission held a procedural meeting, electing Jeff Wagner as Chairperson and Daniel Bacik as Vice Chairperson unanimously. They approved the December 16, 2024 minutes. A rezoning study item for 3657-3661 Fishcreek Road was discussed but no action was taken. The City Hall sign was also discussed with no decision made.

• Elected Jeff Wagner as Chairperson (unanimous)
• Elected Daniel Bacik as Vice Chairperson (unanimous)
• Approved December 16, 2024 minutes (unanimous)

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board will hold its regular meeting on January 13, 2025. The board will elect a designee to the Planning Commission and a vice-chairperson for the year. The department will present its annual report and provide updates on programs and capital projects. The meeting is mostly routine procedural business.

• Election of designee to Planning Commission for 2025
• Election of vice-chairperson for 2025
• Presentation of annual department report
• Capital projects update
• Next regular meeting set for April 14, 2025

The Stow Parks and Recreation Advisory Board approved the December 2, 2024 minutes and elected Annie Hanson Hilaire as Vice Chairperson and Jeff Datkuliak as Planning Commission designee for 2025. The board discussed the city council-approved $200,000 bid for the S.O.A.R. playground surface replacement and agreed to proceed with the bid process. They also discussed exploring a splash pad and researching recreation registration software, but no formal votes were taken on these items.

• Approved minutes of December 2, 2024 meeting (all in favor)
• Elected Annie Hanson Hilaire as Vice Chairperson for 2025 (all in favor)
• Elected Jeff Datkuliak as Planning Commission designee (all in favor)
• Agreed to proceed with bid process for S.O.A.R. playground surface replacement

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will consider three variance requests regarding residential property improvements. The board will also elect a Chairman and Vice Chairman and vote on the adoption of BZA Bylaws.

• BZA 2024-035: Request for a 6’ privacy fence in the front yard at 3978 Stow Road
• BZA-2024-039: Request for accessory structure size and placement variances at 1075 Springdale Road
• BZA-2024-040: Request for a 500sq. ft. accessory building crossing the side lot line at 3330 Deidrick Road
• Adoption of BZA Bylaws
• Election of Chairman and Vice Chairman

The Board of Zoning and Building Appeals unanimously approved its bylaws with amendments, approved two accessory structure variances and one fence variance, and tabled a fence variance request for 3978 Stow Road. All votes were unanimous.

• Approved BZA bylaws with amendments (5-0)
• Approved accessory structure variance at 1075 Springdale Rd with carport removal condition (5-0)
• Approved accessory structure variance at 3330 Deidrick Rd (5-0)
• Tabled fence variance at 3978 Stow Rd (5-0)

Urban Forestry Commission

The Urban Forestry Commission will meet to swear in a new member and nominate commission leadership for the year. The body will discuss updates to the community management plan and the 2025 Big Tree Contest.

• Swearing in of Andrew Boateng
• Nominations for commission Chairperson and vice chairperson
• Proposed wording edits to the Community Management Plan
• Planning for the 2025 Big Tree Contest
• Setting meeting dates for the year

The Urban Forestry Commission approved the minutes from the previous meeting and reappointed Andrews Boateng to a 5-year term. They also approved the 2025 meeting schedule. The commission discussed plans for the Arbor Day event, website improvements, and other initiatives, but no other formal votes were taken.

• Approved minutes from the 11/11/2024 meeting
• Reappointed Andrews Boateng to a 5-year term
• Approved 2025 scheduled meeting dates

Board of Control

The Stow Board of Control unanimously approved all nine expenditure requests, including $60,000 for postage, $291,532.41 for five Stryker Lifepak 35 heart monitors, $95,000 for Verizon cellular/data service, $35,000 for zoning abatement, $55,000 for Fox Den Pro Shop merchandise, $75,000 for Fox Den concessions, $150,000 for diesel and $250,000 for unleaded fuel, $25,000 for street department hardware, and $38,775 for ClearGov software. The board also approved the minutes from the 12/23/2024 meeting. All motions passed unanimously.

• Approved $60,000 postage expenditure with Pitney Bowes (unanimous)
• Approved $291,532.41 for five Stryker Lifepak 35 heart monitors (unanimous)
• Approved $95,000 cellular/data service with Verizon (unanimous)
• Approved $35,000 zoning abatement work with Allscapes Ohio (unanimous)
• Approved $55,000 for Fox Den Pro Shop merchandise with Taylormade (unanimous)
• Approved $75,000 for Fox Den concessions with US Foods (unanimous)
• Approved $150,000 diesel and $250,000 unleaded fuel with Ports Petroleum (unanimous)
• Approved $38,775 ClearGov budgeting software subscription (unanimous)

Arts Commission

The Stow Arts Commission will meet to elect a chairperson and hear updates on the Women in Arts Showcase, the placemaking and arts master plan, and performing arts. The commission will also discuss summer ideas and receive an update from the library. All items are for discussion only; no votes on ordinances or spending are scheduled.

• Election of a chairperson for the commission
• Update on Women in Arts Showcase
• Update on placemaking and arts master plan (Drew Reilly)
• Performing arts update for Spring 2025
• Discussion of summer ideas

The Stow Arts Commission approved the minutes from the 11/12/2024 meeting and re-elected Leila Griffiths as Chair and Jess Fishel as Co-Chair. Members discussed upcoming projects including the Norton Road amphitheater, the Women in Arts Show, and the Traffic Signal Box Project. No other formal decisions were made.

• Approved minutes from 11/12/2024 meeting (motion by Toppin, second by Daniels)
• Re-elected Leila Griffiths as Chair (nominated by Stephan, seconded by Rich)
• Re-elected Jess Fishel as Co-Chair (nominated by Griffiths, seconded by Stephan)