Stow public meetings in 2023

Board of Control

The Stow Board of Control approved multiple expenditures, including the purchase of 5344 Fishcreek Road for up to $750,000, a stormwater improvement contract for Darrow Road/Arndale Road, and various smaller purchases. All items were approved unanimously with minimal discussion.

• $750,000 property purchase at 5344 Fishcreek Road with Commonwealth Suburban Title
• $286,803 contract awarded to Rudzik Excavating for Darrow Road/Arndale Road stormwater improvements
• $272,392.94 for fourth quarter COG sharing with Summit County
• $23,820 cleaning contract with Busy Bee Cleaning Service for the Service Building
• $19,000 for custodial supplies with M. Conley Company

Planning Commission

The Planning Commission will consider two new business items regarding site plan approvals. One request involves a public utility substation at 711 Hampshire Road, and the other involves drive-thru and parking alterations at 712 Steels Corners Road.

• Conditional use and site plan for a public utility substation at 711 Hampshire Road
• Site plan and parking variance for drive-thru alterations at 712 Steels Corners Road
• Variance request to provide 36 parking spaces instead of the required 38 at 712 Steels Corners Road
• Consideration of 2024 Planning Commission meeting dates

Urban Forestry Commission

The Urban Forestry Commission is meeting to handle routine business, including approving minutes and discussing updates on the 2022 tree planting, educational activities for the Earth/Tree Festival in April 2024, and general tree information walks. They will also consider future live streaming of meetings and plan news articles for early 2024. The agenda is largely procedural with no major decisions or public hearings.

• Approval of minutes from November 13, 2023 meeting
• 2022 Tree Planting Update
• Educational activities for Earth/Tree Festival April 27, 2024
• General tree information walks throughout the year
• Future live streaming of Commission meetings

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals will consider several requests for zoning variances. These requests involve building accessory structures, home additions, and a pavilion for the Stow Munroe Falls Public Library.

• Case #23-35: Variance for a 156 sq. ft. excess in accessory building area at 3834 Baird Rd.
• Case #23-036: Variance for a 312 sq. ft. excess in accessory building area at 2026 Liberty Rd.
• Case #23-037: Variance to allow a 480 sq. ft. library pavilion in a front yard at 3512 Darrow Rd.
• Case #23-038: Variance for a 3-foot side yard setback encroachment for a home addition at 4163 Ellsworth Rd.

Commission on Inclusion

The Stow Commission on Inclusion will meet via Zoom to review and approve minutes from the November 28, 2023 meeting. Members have questions about live streaming upcoming meetings in 2024 and about the ADA transition plan presented by Jeremy McIntire. The agenda is otherwise routine, with visitor recognition and next meeting scheduling.

• Review and approve minutes from November 28, 2023 meeting
• Discussion on live streaming upcoming meetings in 2024
• Questions regarding ADA transition plan presented by Jeremy McIntire

Commission on Inclusion

The Stow Commission on Inclusion will review its October minutes, discuss 2024 event participation, receive an update on the ADA Transition Plan, and consider a new ordinance requiring live broadcasting and recording of all public meetings.

• Discuss new ordinance on live public broadcasting and recording of all public meetings
• Update on ADA Transition Plan presented by Jeremy McIntire
• Review and approve minutes from October 24, 2023 meeting
• Discuss upcoming events for Commission participation in 2024

Civil Service Commission

The Stow Civil Service Commission will review proposals for the police sergeant promotional examination, elect officers for 2024, and set the 2024 meeting schedule. The agenda also includes approval of the October 10, 2023 minutes and routine administrative items.

• Review proposals for Police Sergeant Promotional Examination
• 2024 Election of Officers
• 2024 Meeting Schedule
• Approval of October 10, 2023 minutes

Arts Commission

The Arts Commission will receive presentations on an Arts Master Plan from Deputy Law Director Drew Reilly and ArtsNow Executive Director Nicole Mullet. Members will discuss planning and dates for 2024 arts initiatives. The commission will also determine its 2024 meeting schedule.

• Presentation on an Arts Master Plan by Deputy Law Director Drew Reilly and Nicole Mullet of ArtsNow
• Scheduling for 2024 veterans arts showcase
• Planning for Women In Arts March 2024, including call to artists and prize donations
• Coordination of Dot Day 2024 on September 15, 2024, with SMFPL
• Cancellation of the Holiday Heritage Drive Thru Event

Planning Commission

The Stow Planning Commission will consider four development requests, including site plan approvals, variances for parking lot placement, and conditional use permits. The items involve properties on Graham Road, Darrow Road, and Genevieve Boulevard, with requests ranging from additional parking to a two-family dwelling and an indoor commercial recreation use.

• 3102 Graham Rd: variance to allow parking in front of building and within 20ft landscaped area; site plan for additional parking
• 3512 Darrow Rd: variance for parking lot within 20ft front landscaped area; site plan for additional parking (Stow Public Library)
• 3903 Genevieve Blvd: conditional use for two-family dwelling and site plan approval
• 3087 Graham Rd: conditional use for Indoor Commercial Recreation/Entertainment

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board will hold a work session to discuss various updates and projects. Discussion topics include 2024 capital projects, the outdoor equipment rental project, and the future of the Senior Center.

• Capital Projects 2024 updates
• Outdoor Equipment Rental Project discussion
• Senior Center Future discussion
• Scholarship/Fee Waiver Program report
• Partner Programs and Sponsorships updates

Urban Forestry Commission

The Stow Urban Forestry Commission is meeting to discuss updates on the 2022 tree planting and the 2023 IRA grant, plan educational activities for Earth/Tree Fest, and consider new and renewing commission members. The agenda also includes routine items like approving minutes and discussing news articles.

• 2022 Tree Planting Update
• 2023 IRA Grant Update
• Educational activities for Earth/Tree Fest on April 27, 2024
• General tree information walks throughout the year
• New Commission Members and 2 members renewing

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on two variance requests. One seeks to keep a wire fence in a front yard, and the other seeks a reduced rear setback for a deck. The board will also approve minutes and take oaths from attendees.

• Case #23-026: Variance to allow a 4-foot wire fence in the front yard at 1759 Hibbard Ave.
• Case #23-034: Variance of 7 feet from the 30-foot rear setback for a 300 sq. ft. deck at 2051 Berger Ave.

Planning Commission

The Stow Planning Commission will meet to approve minutes from two prior meetings, hold an executive session, and consider one new business item: a request for a sign variance at 4301 Kent Road. The applicant seeks approval to allow two monument signs on the property where only one is permitted under the zoning code.

• P.C. 2023-034 - 4301 Kent Road - Sign Variance
• Applicant: Laura Higgins-Woyma; Owner: Stow Kent Associates LLC
• Location: 4301 Kent Road (Parcel #56-19494), 14.45 acres, C-4 General Business zoning
• Request: variance from Section 1183.05(b)(4) to allow two monument signs instead of one
• Approval of September 26, 2023 and October 10, 2023 minutes

Commission on Inclusion

The Commission on Inclusion will review and approve the minutes from the September 18, 2023 meeting, and receive an update and discussion on the ADA transition plan proposed by Jeremy McIntire. New business will also be considered. The meeting is scheduled for Tuesday, October 24, 2023, at 5:15pm in the Boards and Commissions Room at Stow City Hall.

• Review and approve minutes from September 18, 2023 meeting
• Update and discussion on ADA transition plan proposed by Jeremy McIntire
• New business

Board of Control

The Stow Board of Control approved several expenditures, including a $356,373 general insurance contract for 2023-2024, a $138,460 jail console for the Safety Building, and an increased Coca-Cola bottling authorization to $27,000. The board also approved five residents for the water and storm water fee assistance program and accepted AMATS grant applications for federal funding. All items passed unanimously with no discussion.

• $356,373 with Wichert Insurance Services and Love Insurance for general insurance coverage
• $138,460 with Northwestern Ohio Security Systems for a new jail console
• $27,000 with Coca-Cola Bottling Company (amended from $22,000)
• $18,000 with Asian Services in Action for interpreter services at Municipal Court
• Approved 5 residents for water/storm water fee assistance program

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is meeting to discuss the 2024-2028 capital budget, an update on Fox Den Golf Course, and parks maintenance and improvements. The board will also consider rental facility fee increases and receive reports on programs, marketing, the library, and planning commission.

• Capital Budget 2024-2028
• Fox Den Golf Course Update
• Parks Maintenance & Improvements
• Rental Facility Fee Increases

Civil Service Commission

The Civil Service Commission is meeting to certify an eligibility list for police officer positions and to consider a request for a promotional examination for police sergeant. The agenda includes routine items such as call to order, roll call, and approval of minutes from the previous meeting.

• Certify eligibility list for Police Officer
• Request promotional examination for Police Sergeant

Planning Commission

The Planning Commission will discuss a variance request from the City of Stow Service Department regarding signage at 3760 Darrow Road. The request involves increasing the allowed sign area, the number of signs, the number of sign faces, and the percentage of electronic message display.

• Sign variance for 3760 Darrow Road (Parcel #56-10310)
• Request to increase freestanding sign area from 70 sq. ft. to 150 sq. ft.
• Request to exceed the maximum of two freestanding signs on a corner lot
• Request to increase electronic message display from 33% to 100% of sign area
• Request to allow six sign faces instead of the allowable two

Urban Forestry Commission

The Stow Urban Forestry Commission is meeting to discuss updates on the 2022 tree planting, the 2023 IRA grant, and the aftermath of the August 25 storm. They will also recap an invasive species walk and consider a news article on native species for stormwater management.

• 2023 IRA Grant Update
• August 25, 2023 Storm Update
• 2022 Tree Planting Update
• Invasive Species Walk About Recap
• News article: Planting Native Species to Assist with Stormwater

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on five variance requests, all seeking exceptions to zoning rules for accessory structures or fences. The board will vote on each request; approval requires at least three 'yes' votes.

• Case #23-021: Variance to keep a 196 sq. ft. accessory structure in the front yard at 1960 Maplewood (R-3, 1.15 acres).
• Case #23-026: Variance to keep a 4-foot wire fence in the front yard at 1759 Hibbard Ave. (corner lot).
• Case #23-030: Variances for a 1,000 sq. ft. accessory building (25' x 40') at 2059 Echo Rd., including side setback and size limits.
• Case #23-031: Variances for a 288 sq. ft. porch addition to an accessory building at 2260 Santom Cir., including rear setback and size limits.
• Case #23-032: Variance for an 8-foot wide deck extending into the front setback at 2160 Samira Rd.

Arts Commission

The Stow Arts Commission is meeting to discuss upcoming community events, including a Veterans Day arts showcase and a holiday drive-thru event, and to receive updates on tabled projects. The agenda is primarily planning and discussion, with no votes on ordinances or contracts.

• Arts Showcase for veterans on 11/11/2023, 12:00-4:00 pm, project manager Mike Daniels
• Holiday Heritage Drive Thru Event on 12/10/2023, in conjunction with Stow High School
• Fall Window Painting tabled until February 2024
• Art for Park Sidewalks tabled until April 2024
• Update from the Library

Planning Commission

The Stow Planning Commission will consider three items: a sign variance for the City's Service Department at 3760 Darrow Road, a final plat for a major subdivision at 2879 North River Road, and a petition to vacate streets in the Bona Meade Subdivision. The meeting also includes approval of minutes and an executive session for pending litigation.

• Sign variance at 3760 Darrow Road to allow a 150 sq. ft. freestanding sign (exceeding 70 sq. ft. limit), three signs on a corner lot, 100% electronic message display, and six sign faces
• Final plat approval for a 24.75-acre major subdivision at 2879 North River Road (Pulte Group, R-2 zoning)
• Petition to vacate Taft, Harding, Adams, and undeveloped Madison Avenues in Bona Meade Subdivision
• Approval of minutes from August 22 and September 12, 2023 meetings
• Executive session for pending litigation under R.C. 121.22(G)(3)

Commission on Inclusion

The Commission on Inclusion is meeting to review minutes, hear public comments, and receive presentations on ADA transition plans, Summit County DD Inclusioneers, and the Accessible Ohio Program. The agenda is primarily informational with no voting items listed.

• Jeremy McIntire, President of Stow City Council, to discuss ADA Transition Plans
• Haylee DeSonne, Summit County DD, to present on Inclusioneers
• Jason Dresden to present on the Accessible Ohio Program

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is holding a work session to discuss updates on several projects, including wayfinding, pickleball courts, the campground, and a community bus. They will also review proposed 2024 project priorities and the future of the skate park, along with general discussion items like a sound study and an outdoor equipment lending library.

• Wayfinding Project update
• Pickleball Courts update
• Campground update
• 2024 Proposed Project Priorities
• Skate Park Future discussion

Records Commission

The Stow Records Commission will meet to approve minutes, update the records retention schedule, and authorize one-time disposal of old records. The meeting is largely procedural, with no major policy decisions or public hearings.

• Approve minutes from 02/09/2023
• Remove schedule #2016-27-1108 for Public Service Department Accident/Incident Reports, transferring files to HR
• One-time disposal of Police Department Misc. Jail Files 1997-2004
• One-time disposal of Building Department Expired Change of Occupancy Applications 2015-2022

Planning Commission

The Stow Planning Commission will hold a regular meeting that includes approval of minutes, an executive session for pending litigation, and a public hearing on a sign variance request. The main item is a request by the City of Stow Service Department for multiple variances to allow a larger freestanding sign with more faces and electronic display area than normally permitted at 3760 Darrow Road.

• Sign variance for 3760 Darrow Road (Parcel #56-10310), 23.89 acres, O – Conservation zoning
• Request to exceed maximum sign area of 70 sq. ft. with up to 150 sq. ft. proposed
• Request to exceed maximum of two freestanding signs on a corner lot
• Request to exceed electronic message display limit of 33% of sign area, with 100% proposed
• Request to allow six sign faces instead of the maximum two

Urban Forestry Commission

The Stow Urban Forestry Commission is meeting to approve minutes, discuss adding a new member, and plan Tree/Earth Fest 2024 scheduled for April 6, 2024, at Leona Farris Lodge. They will also review a news article about planting native species to assist with stormwater.

• Tree/Earth Fest 2024 planning, April 6, 2024, 9 AM-12 PM, Leona Farris Lodge
• Discussion of additional new member for the commission
• News article on planting native species to assist with stormwater by Sue Mottl
• Approval of minutes from August 14, 2023

The Commission approved a motion to increase its membership from seven to nine members. This proposal will be sent to the City Council for approval at the September 26, 2023 meeting. The Commission also discussed planning for the 2024 Earth Fest.

• Approved minutes of August 14, 2023 (5-0)
• Approved motion to increase commission membership to nine members (5-0)

Building & Zoning Board of Appeals

The Building & Zoning Appeals Board will hold a public hearing on four variance requests. Each request asks for exceptions to zoning rules regarding accessory structures (sheds, gazebos) and fences. The board will vote on each request; approval requires at least three yes votes.

• Case #23-021: Variance to keep a 196 sq. ft. accessory structure in the front yard at 1960 Maplewood (R-3 zone).
• Case #23-024: Variances for a 7-ft side yard setback for a gazebo and a 6-ft fence in the front yard at 4124 Sandpiper Cir.
• Case #23-027: Variances to exceed accessory building size limit by 512 sq. ft. and height by 2 ft. at 1934 Bryn Mawr Dr.
• Case #23-028: Variances for a 6-ft privacy fence in the front yard and within 20 ft. of right-of-way at 1951 & 1953 Elmwood Ave.

The Board approved variances for a gazebo and fence at 4124 Sandpiper Circle, a lofted shed at 1934 Bryn Mawr Drive, and a privacy fence at 1951 & 1953 Elmwood Avenue. One request regarding an accessory structure at 1960 Maplewood was tabled at the applicant's request.

• Approved Case #23-024 variance for side yard gazebo setback and front yard fence height (3-0)
• Approved Case #23-027 variance for accessory building floor area and 17-foot height (3-0)
• Approved Case #23-028 variance for 6-foot front yard privacy fence, conditioned on a certified survey (3-0)
• Tabled Case #23-021 regarding an accessory structure in a front yard until October 9 meeting
• Approved August 14, 2023 meeting minutes (3-0)

Board of Control

The Board of Control unanimously approved several expenditures for city infrastructure, including network equipment and storm improvements. The board also authorized the purchase of a police vehicle and a ten-year income tax sharing grant agreement.

• Approved $185,000 expenditure with Cadenza LLC for network switches (Unanimous)
• Approved $198,000 with Davey Resource Group, Inc. for Kent Road signal improvements (Unanimous)
• Approved $50,024.08 with Montrose Ford for a 2023 Ford F150 Responder (Unanimous)
• Approved $49,487.52 with DLZ for Forest Hill Storm Improvements (Unanimous)
• Approved $45,833.70 with EDG for 2424 Norton Road Storm Improvements (Unanimous)
• Approved $25,000 with Beaver Petroleum Company, Inc. for 2023 lubricants (Unanimous)
• Approved 10-year Income Tax Sharing Grant Agreement with TTR Shipping (Unanimous)
• Approved $3,875 for legal services with Squire Patton Boggs LLP (Unanimous)

Arts Commission

The Stow Arts Commission is meeting to discuss upcoming community arts events, including a fall window painting, a veterans arts showcase, and holiday and heritage festivals. They will also review the status of art installations for park sidewalks, which have been postponed to spring 2024. The meeting includes routine items like approving minutes and public comments.

• Fall Window Painting event scheduled for October 2023
• Arts Showcase for veterans on 11/11/2023
• Holiday Heritage Drive Thru Event date possibly changed to 12/10/2023
• Fall Festival/Heritage Festival planned for 6/22/2024
• Art for Park Sidewalks installation postponed to April/May 2024

The Commission approved the minutes from June 6, 2023, and coordinated details for the inaugural Veterans Art Exhibition. Members also discussed the Holiday Heritage Drive-Thru event and the 2024 Joshua Stow Festival. The Fall Window Painting event was tabled until 2024.

• Approved minutes from 6/6/2023 (Unanimous)
• Set Veterans Art Exhibition for 11/11/2023 from 12:00 p.m. to 4:00 p.m.
• Established 10/13/2023 deadline for Veterans Art Exhibition submissions
• Tabled Fall Window Painting until Fall 2024
• Scheduled next meeting for Monday, 10/2, due to Candidates Night

Board of Control

The Board of Control unanimously approved several expenditures, including a large purchase of road salt and equipment for the fire department. Other approved items included resale merchandise and alcohol for the Fox Den Pro Shop and various senior citizen trip tickets.

• Approved $236,680.00 for road salt from Cargill Inc (Unanimous)
• Approved $15,835.77 for Fallsway Equipment Company, Inc. to retrofit Engine 3 (Unanimous)
• Approved $22,500.00 for Nike Golf, Inc. resale merchandise for Fox Den Pro Shop (Unanimous)
• Approved $19,900.00 for Superior Beverage Group resale alcohol products at Fox Den (Unanimous)
• Approved $10,400.00 for Safe Staffing of Ohio Inc payroll services (Unanimous)
• Approved $7,200.00 for Sunbelt Rentals Inc chipper rental (Unanimous)
• Approved $4,149.00 for two Honda generators from Sohar's All Season Inc (Unanimous)
• Approved Overrun Adjustments Report in the amount of $10.17 (Unanimous)

Board of Control

The Board of Control approved several purchase orders for fire department equipment, park maintenance, and infrastructure repairs. The board also approved a request for a sick leave advance for a fire department employee.

• Approved $14,049.36 for Viking portable radios from Vasu Communications Inc
• Approved $38,973.38 for sidewalk repair from Perrin Asphalt Co Inc
• Approved $10,000.00 for zoning abatement work from Allscapes Ohio LLC
• Approved $10,000.00 for limestone and gravel from Shelly Materials
• Approved $5,000.00 for sod for Fox Den from Hartville Sod Farm LLC
• Approved $4,000.00 for pre-employment physicals/drug tests from S W RH Physicians Inc
• Approved $5,210.00 for sprinkler head relocation from Comunale A Saco Inc
• Approved 72 hours advance of sick leave for a fire department employee

Commission on Inclusion

The August 22, 2023 meeting of the Commission on Inclusion was cancelled due to lack of quorum. The next meeting is scheduled for Tuesday, September 26, 2023, at Stow City Hall in the Boards and Commission Room.

• Meeting cancelled due to lack of quorum
• Next meeting: September 26, 2023, Stow City Hall, Boards and Commission Room

Civil Service Commission

The Stow Civil Service Commission is meeting to review proposals for the Fire Lieutenant promotional examination. The agenda includes routine items such as call to order, roll call, and approval of minutes from the previous meeting, with the main business being the exam proposal review.

• Review proposals for Fire Lieutenant promotional examination
• Approval of minutes from August 1, 2023 meeting

The Civil Service Commission approved two vendors to handle the Fire Lieutenant promotional process. The Ohio Fire Chiefs’ Association will provide the assessment center, and Ryan-Ramsey HR Solutions, LLC will provide the written examination.

• Approved Ohio Fire Chiefs’ Association for the assessment center (3-0)
• Approved Ryan-Ramsey HR Solutions, LLC for the written examination (3-0)
• Approved August 1, 2023 minutes (3-0)

Planning Commission

The Stow Planning Commission will consider two development requests: a conditional use, site plan, and variance for a tree/landscaping business at 1777 Commerce Drive, and final plat approval for a 24.75-acre residential subdivision at 2879 North River Road. The commission will also discuss potential cemetery regulations for the former Hanson property. The meeting includes routine items like minutes approval.

• Conditional use, site plan, and variance for tree/landscaping service at 1777 Commerce Dr. (I-2 zoning)
• Final plat for 24.75-acre major subdivision at 2879 N. River Rd. (R-2 zoning)
• Discussion on cemetery regulation for former Hanson property
• Approval of July 11, 2023 minutes

The Planning Commission approved a conditional use, site plan, and screening variance for a landscaping business at 1777 Commerce Drive. The commission also received a legal update regarding a lawsuit filed against the city and its commission members.

• Approved July 11, 2023 Minutes (4-0)
• Approved PC 2023-016 site plan, conditional use, and screening variance for 1777 Commerce Drive, Unit 10 (3-1)

Board of Control

The Board of Control approved several expenditures, including a contract for city-wide zoning abatement and increased funding for Fox Den Golf Course maintenance. The Board also released a landscaping performance guarantee and approved an overrun adjustments report.

• Approved expenditure up to $24,000.00 with Allscapes Ohio, LLC for zoning abatement
• Approved increase from $25,000.00 to $35,000.00 with Nutrien AG Solutions, Inc. for Fox Den Golf Course turf maintenance
• Approved release of $27,000.00 landscaping performance guarantee for 3996 Fishcreek Road (Conric Construction)
• Approved Overrun Adjustments Report in the amount of $96.50
• Approved $12,951.39 for Metro SWAT Bear Cat fair share purchase
• Approved $14,820.00 for Safe Staffing of Ohio Inc for seasonal workers
• Approved $14,900.00 for Greenlawn Farm LLC for Fox Den Golf Course greens and bunkers
• Approved $10,000.00 for Leipold Tire for police fleet tires

Cemetery Board

The Stow Cemetery Board is meeting to approve minutes, discuss old business including cemetery expansion, and consider a new policy for burials. The agenda is mostly procedural, with the main substantive items being the expansion and burial policy discussions.

• Cemetery expansion discussion
• Policy for burials consideration
• Approval of minutes
• Signing of deeds

Senior Citizen Commission

The Stow Senior Commission is meeting for a routine agenda including approval of minutes, public comment, and reports on Parks and Recreation and Senior Center activities. No specific decisions or proposals are listed; the meeting is largely procedural.

• Approval of minutes from May 30, 2023
• Parks and Recreation Department/Senior Center activities report
• Next meeting scheduled for November 21, 2023 at 4:00 p.m.

The commission approved the May 30, 2023 meeting minutes. Members discussed methods to reach isolated seniors and agreed to revise a 2020 needs survey by January 2024. The Mayor has removed the proposed recreation center from the ballot to avoid property tax increases.

• Approved May 30, 2023 meeting minutes (unanimous)
• Agreed to revise 2020 senior needs survey with a January 2024 distribution deadline

Urban Forestry Commission

The Stow Urban Forestry Commission is meeting to discuss old and new business, including the addition of a new member and a recap of an invasive species field trip. They will also review upcoming news articles on topics like invasive trees and native planting for stormwater.

• Discussion of invasive species field trip and public/field control programs
• Review of August news article on Callery pear and invasive trees
• September article on tree planting deadline reminder
• October article on planting native species for stormwater
• Approval of minutes from July 13, 2023

The Commission approved the minutes from the July 13, 2023 meeting. Members discussed plans for an invasive plants educational walk in October and a potential combined Earth Fest and Tree Fest in April 2024.

• Approved July 13, 2023 minutes (5-0)

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is holding a work session to receive updates on several projects, including a campground upgrade, a new bus, and pickleball courts at Oregon Trail. They will also discuss the future of the skate park and a sound study, along with old business on AED purchases and community training. The meeting is a work session, so items are for discussion rather than final decisions.

• Campground upgrade update
• New bus update
• Pickleball courts at Oregon Trail
• Skate park future discussion
• AED purchase/installation and community training update

The board discussed several capital projects, including a $314,000 campground upgrade and a $270,000 new bus. Most 2023 projects will roll into next year due to staffing and time constraints. The board also reviewed plans for new pickleball courts at Oregon Trail Park.

• Approved minutes from June 15, 2023 meeting

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on three variance requests. The board will decide whether to grant variances for an accessory structure in a front yard, a taller front-yard fence, and a roof over an existing deck that encroaches on a rear setback. Each request requires at least three 'yes' votes to pass.

• Case #23-021: Variance to keep a 196 sq. ft. accessory structure in the front yard at 1960 Maplewood (R-3).
• Case #23-022: Variance to allow a 6-foot vinyl fence (2 ft over limit) in the front yard at 1030 Springdale Rd. (R-2).
• Case #23-023: Variance (6 ft) to allow a 216 sq. ft. roof over an existing deck within the rear setback at 3455 Stillwood Blvd. (R-2).

The Building & Zoning Board of Appeals approved requests for a 6-foot fence on Springdale Road and a roof addition on Stillwood Boulevard. A request to keep an accessory structure at 1960 Maplewood was tabled at the applicant's request. The board also approved the minutes from the July 10, 2023, meeting.

• Approved Case #23-022: 6-foot white vinyl fence in front yard at 1030 Springdale Rd (3-0)
• Approved Case #23-023: 6-foot variance for roof over existing deck at 3455 Stillwood Blvd (3-0)
• Tabled Case #23-021: Variance for accessory structure at 1960 Maplewood until 9/11
• Approved July 10, 2023, meeting minutes (3-0)

Board of Control

The Board of Control approved a three-year contract for Aladtech time scheduling software and increased the postage budget for the Clerk of Courts Office. Several other purchase orders for city departments were unanimously passed.

• Approved $30,110 contract with Timeclock Plus LLC for Aladtech software (Unanimous)
• Approved increasing Pitney Bowes postage funding from $40,000 to $76,000 for Clerk of Courts (Unanimous)
• Approved $54,391.40 for Independence Business Supply furniture (Unanimous)
• Approved $14,950 for Sunbelt Rentals Inc generator/light rental (Unanimous)
• Approved $4,059.56 for Creative Product Sourcing Inc DARE class supplies (Unanimous)
• Approved $6,012 for Mueller Water Products Inc pump station investigation (Unanimous)
• Approved $1,500 for McWane Inc hydrant software (Unanimous)
• Approved August 2, 2023 meeting minutes (Unanimous)

Board of Control

The Board approved contract extensions for sanitation services and released two landscaping performance guarantees. A moral claim for vehicle damage totaling $3,819.00 was denied after a review of body camera footage. Various purchase orders for police equipment, park supplies, and water testing were also approved.

• Approved extension of Kimble residential opt-out sanitation contract through August 31, 2024 (Unanimous)
• Approved extension of Ohio Disposal, LLC sanitation contract for City-Owned facilities through August 31, 2024 (Unanimous)
• Denied $3,819.00 moral claim for vehicle damage (0-5)
• Approved release of $14,400.00 landscaping guarantee for 4870 Hudson Drive (Unanimous)
• Approved release of $40,500.00 landscaping guarantee for 4445 Kent Road (Unanimous)
• Approved $48,337.28 for a new 2023 Ford Explorer police cruiser (Unanimous)
• Approved $10,000.00 for mandatory water system testing via Summit Environmental (Unanimous)
• Approved Overruns Adjustment Report for $632.49 (Unanimous)

Civil Service Commission

The Stow Civil Service Commission is meeting to handle routine personnel matters. They will vote on extending the police officer lateral transfer list and will consider a request to hold a promotional examination for fire lieutenant. The agenda is otherwise procedural, including approval of minutes from previous meetings.

• Extend Police Officer Lateral Transfer List
• Request Fire Lieutenant Promotional Examination
• Approval of minutes from April 18 and May 3, 2023

The Civil Service Commission approved the extension of the Police Officer Lateral Transfer List and authorized a new promotional examination for Fire Lieutenants. Members also discussed concerns regarding a proposed charter amendment to live-stream board meetings.

• Approved minutes of April 18, 2023 and May 3, 2023 (3-0)
• Approved extension of Police Officer Lateral Transfer List until further action (3-0)
• Approved Fire Lieutenant promotional exam and start of RFP process (3-0)

Board of Control

The Stow Board of Control approved several expenditures, including a $1,000,815.20 waterline replacement project on Uniondale Drive, Berger Avenue, and Moreland Avenue, and two new police vehicles totaling over $91,000. They also approved a five-year contract with Invoice Cloud for online water bill payments, which will save $23,500 if approved before August 31, 2023. Numerous smaller purchases and service contracts were also approved.

• Approved $1,000,815.20 waterline replacement project on Uniondale Drive, Berger Avenue, Moreland Avenue awarded to Fioritto Construction LLC
• Approved $43,141.00 for a 2023 Dodge Durango Pursuit Wagon from City of Macedonia to replace a totaled police vehicle
• Approved $48,337.28 for a 2023 Ford Police Explorer from Montrose Ford
• Approved five-year contract with Invoice Cloud, Inc. for online water billing, with $23,500 savings if approved by 8/31/2023
• Approved $54,391.40 for Income Tax Department furniture from Independence Business Supply

The Board of Control approved a contract with Fioritto Construction LLC for a waterline replacement project. The board also authorized several police vehicle purchases and a new online payment vendor for water billing.

• Approved $1,000,815.20 waterline replacement contract with Fioritto Construction LLC (Unanimous)
• Approved 5-year water billing online payment contract with Invoice Cloud, Inc. (Unanimous)
• Approved $43,141.00 for 2023 Dodge Durango Pursuit Wagon from City of Macedonia (4 Yes, 1 Abstain)
• Approved $48,337.28 for 2023 Ford Police Explorer from Montrose Ford (Unanimous)
• Approved $54,391.40 for Income Tax Department furniture from Independence Business Supply (Unanimous)
• Approved $55,000.00 for waterline project parts from Core & Main LP (Unanimous)
• Approved $14,868.75 for street light fixtures from Mars Electric Company Inc (Unanimous)
• Approved 7/19/2023 meeting minutes (Unanimous)

Commission on Inclusion

The Commission on Inclusion is meeting at Meadowbrook Lake to review June minutes and discuss new business, including the possibility of a sensory bus from Summit DD for the Summer Sunset Blast event. The meeting is held as part of a pop-up in the park event sponsored by Stow Parks and Recreation.

• Review and approve minutes from June 27, 2023 meeting
• Discuss Summer Sunset Blast and possibility of sensory bus from Summit DD

The Commission on Inclusion met at Meadowbrook Lake Park to receive updates from the Stow Munroe Falls Library and discuss community outreach. The board approved the minutes from the June 27, 2023 meeting. No other formal votes were taken.

• Approved June 27, 2023 meeting minutes (unanimous)

Board of Control

The Stow Board of Control met on July 19, 2023, and unanimously approved several expenditures, including a $124,397 contract for the VAV Replacement Project, a $27,565 purchase of fuel dispensers, and an $18,000 tree removal along SR8. The board also approved release of landscaping maintenance guarantees and authorized the city engineer to apply for federal funding for two signal improvement projects. All items were approved without discussion.

• $124,397 to Gardiner Service Company for VAV Replacement Project
• $27,565 to Collins Equipment Corporation for two fuel dispensers
• $18,000 to Pro Tree & Landscape for tree removal on SR8 southbound (mile markers 8.2-8.4)
• Approved application for AMATS CMAQ funding (80/20 federal/local) for Graham Road and Steels Corners Road signal improvements
• Released 10% landscaping maintenance guarantees at 4724 Darrow Road ($93.50) and 4930 Scarlet Lane ($5,000)

The Board of Control approved several expenditures for city infrastructure, including a VAV replacement project and new fuel dispensers. The board also authorized applications for federal funding for signal improvements on Graham Road and Steels Corners Road.

• Approved $124,397.00 expenditure with Gardiner Service Company for VAV Replacement Project (Unanimous)
• Approved $27,565.00 expenditure with Collins Equipment Corporation for two fuel dispensers (Unanimous)
• Approved $18,000.00 expenditure with Pro Tree & Landscape Company, Inc. for tree removal along SR8 (Unanimous)
• Authorized application for AMATS CMAQ project funding for Graham Road and Steels Corners Road signal improvements (Unanimous)
• Approved release of landscaping maintenance guarantees for 4724 Darrow Road ($93.50) and 4930 Scarlet Lane ($5,000.00) (Unanimous)
• Approved Overrun Adjustments Report for $52.69 (Unanimous)
• Approved minutes for 7/5/2023 and 7/12/2023 meetings (Unanimous)

Cemetery Board

The Stow Cemetery Board is meeting to review the current state of the city's three cemeteries, discuss fees, and consider a cemetery expansion. The agenda also includes approval of minutes and old business items.

• Review of current state of city's three cemeteries
• Discussion of cemetery fees
• Cemetery expansion proposal

Urban Forestry Commission

The Urban Forestry Commission is meeting to handle routine business, including approving minutes from June 12, 2023. They will also discuss old and new business, and plan upcoming news articles on topics like invasive trees and planting native species.

• Discussion on invasive species, including Callery pear
• Planning of news articles for July through October on tree-related topics
• Next meeting scheduled for August 14, 2023

The Commission approved the minutes from the June 12, 2023 meeting. Members received an update on the 2022 Urban Tree Canopy Restoration Grant and scheduled upcoming news articles.

• Approved June 12, 2023 minutes (6-0)

Parks & Recreation Board

The Parks and Recreation Board meeting of the City of Stow, previously scheduled for Thursday, July 13, 2023, has been cancelled due to lack of quorum. No business will be conducted at this meeting.

• Meeting cancelled due to lack of quorum

Board of Control

The Stow Board of Control met on July 12, 2023, and unanimously approved several expenditures, including a $18,000 contract with Continuant, Inc. for Avaya telephone system maintenance at City Hall/Safety Center. The board also approved $12,761 for elevator repairs at City Hall and other routine purchases. All items were approved without discussion.

• $18,000 to Continuant, Inc. for Avaya phone system maintenance (year 3 of 3-year contract)
• $12,761 to T K Elevator Corporation for City Hall elevator repairs
• $839,928 for SR 59 improvement project (ODOT, city's portion)
• $20,230 to Legal Defenders Office for indigent legal services (2023)
• $14,820 to Safe Staffing of Ohio Inc. for payroll services (Taylor Jermaine, 40 hrs/week)

The Board of Control approved several expenditures for city maintenance, equipment, and professional services. The largest expenditure was for the city's portion of the SR 59 improvement project. All motions passed unanimously.

• Approved $839,928 for SR 59 improvement project (Unanimous)
• Approved $18,000 for Avaya telephone system maintenance (Unanimous)
• Approved $12,761 for City Hall elevator repairs (Unanimous)
• Approved $20,230 for indigent legal services (Unanimous)
• Approved $14,820 for payroll services from Safe Staffing of Ohio Inc (Unanimous)
• Approved $9,000 for Motorola upgrade/panic alarms (Unanimous)
• Approved $8,250 for One Wish LLC sound study for parks events (Unanimous)
• Approved $5,787 for compressor and split service (Unanimous)

Planning Commission

The Stow Planning Commission will consider four development requests, including a drive-thru pharmacy at 3285 Kent Road, a fieldhouse at 3227 Graham Road, and sign variances for city property and a commercial site. The commission will also approve minutes from the previous meeting. All items are under review; no final decisions are guaranteed at this meeting.

• Conditional use, site plan, and variances for drive-thru at Trust & Heal Pharmacy, 3285 Kent Road
• Conditional use and variances for 26,300 sq. ft. fieldhouse at 3227 Graham Road (Stow City School District)
• Sign variances for City of Stow property at 3760 Darrow Road (exceed size, number, electronic display, and faces)
• Sign variances for 4300 Lake Pointe Corporate Drive (wall and canopy sign size)
• Approval of June 27, 2023 minutes

The Planning Commission approved a conditional use and variances for a pharmacy drive-thru on Kent Road and a field house for the Stow City School District on Graham Road.

• Approved drive-thru facility, site plan, and parking/screening variances for Trust & Heal Pharmacy at 3285 Kent Road (unanimous)
• Required two additional bollards at the exit of 3285 Kent Road as a condition of approval
• Approved June 27, 2023 meeting minutes (unanimous)

Urban Forestry Commission

This agenda only announces that the regular Urban Forestry Commission meeting originally scheduled for July 10, 2023 has been rescheduled to July 13, 2023 at 3:30 p.m. No other business items are listed.

• Meeting rescheduled from July 10 to July 13, 2023 at 3:30 p.m.

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on five variance requests from property owners seeking exceptions to zoning rules for accessory structures and additions. The board will vote on each request; at least three yes votes are needed for approval.

• 1439 Reitchie Road: 1,536 sq ft pole barn, variances for 336 sq ft and 1,195 sq ft over accessory size limits
• 3211 E. Evelynton Place: existing 144 sq ft pavilion without permit, variances for 6.5 ft side setback and 7 ft from principal structure
• 2269 Crockett Circle: 18x18 ft roof over deck, variance of 7'3" from rear yard setback
• 1246 Mac Drive: 32 sq ft shed, variance of 11 ft from principal structure setback
• 1843 Clearbrook Drive: covered porch and garage addition, variance of 6 ft from front yard setback

The Building & Zoning Board of Appeals approved variance requests for a pole barn, an existing pavilion, and a roof over a deck. All three cases passed with 4-0 votes.

• Approved Case #23-015 Variance #1: 336 sq. ft. variance for single accessory building size (4-0)
• Approved Case #23-015 Variance #2: 1,195 sq. ft. variance for combined accessory building area (4-0)
• Approved Case #23-017 Variance #1: 6.5 ft. variance from minimum 15-foot side yard setback (4-0)
• Approved Case #23-017 Variance #2: 7 ft. variance from minimum 12-foot setback from principal structure (4-0)
• Approved Case #23-018: 7'3" variance from minimum 37' Rear Yard Building Setback (4-0)

Board of Control

The Stow Board of Control approved legislation authorizing the mayor to sign an agreement with ODOT for the Kent Road resurfacing project (SUM-SR 59-07.95), with the city's share not to exceed $839,928. The board also approved several smaller expenditures, including park and recreation items, and approved the minutes from the previous meeting. All votes were unanimous.

• Approved $839,928 city share for Kent Road resurfacing, bid by ODOT on 8/24/2023
• Approved $2,000 for filming of SKiP ribbon cutting event
• Approved $1,000 for community event photos with Jess Fishel Photography
• Approved $160,000 for Meadowbrook playground installation (ORD #2023-070)
• Approved $12,000 for panic alarm system upgrade at InfoCision Stadium

The Board approved legislation for the City's share of the Kent Road Resurfacing project. The Board also approved several smaller expenditures for parks, recreation, and city facilities. All motions passed unanimously.

• Approved expenditure not to exceed $839,928.00 for Kent Road Resurfacing (Unanimous)
• Approved $2,000.00 for Moore Creative to film SKiP ribbon cutting (Unanimous)
• Approved $1,000.00 for Jess Fishel Photography, Ltd. (Unanimous)
• Approved $2,500.00 for O'Bryan Grounds Maintenance for top soil (Unanimous)
• Approved $2,500.00 for Mars Electric Company Inc for electrical parts (Unanimous)
• Approved $12,000.00 for Ashton Sound & Communications Inc for panic alarm upgrade (Unanimous)
• Approved $1,082.36 for Katherine Phelps for building map framing (Unanimous)
• Approved $160,000.00 for Michigan Playgrounds LLC for Meadowbrook Playground (Unanimous)

Board of Control

The Board of Control approved the release and acceptance of construction bonds for Ray Fogg Building Methods. The board also approved several purchase orders for police, fire, and street department equipment and services.

• Approved release of $43,800 performance bond and acceptance of $62,350 maintenance bond for Ray Fogg Building Methods (Unanimous)
• Approved $7,500 for Summit Psychological Assoc Inc for fire department pre-employment evaluations (Unanimous)
• Approved $7,500 for GMS N Enterprises Inc for Fox Den signage (Unanimous)
• Approved $3,750 for Summit Psychological Assoc Inc for police department pre-employment evaluations (Unanimous)
• Approved $2,500 for Speedway LLC for gas purchases (Unanimous)
• Approved $2,345 for Atwells Police & Equip Co for firearms replacement sights (Unanimous)
• Approved $1,000 for Sam's East Inc for supplies and incidentals (Unanimous)
• Approved $6,254.95 for Allied Infotech Corp for microfilm conversion (Unanimous)

Commission on Inclusion

The Commission on Inclusion will review and approve minutes from the May 23 meeting, hear a recap of the June 20 Pop Up in the Parks event, and discuss the upcoming 4th of July Parade. The commission will also discuss broader efforts to make the city more inclusive.

• Review and approve minutes from May 23, 2023 meeting
• Recap of Pop Up in the Parks event on June 20, 2023
• Discussion on Commission participation in 4th of July Parade
• Discussion on making the City more inclusive

The Commission approved the May 23 meeting minutes and decided against participating in the 4th of July Parade. Members discussed improving park accessibility and planned to invite the Service Director Chief of Staff and the Mayor to a future meeting.

• Approved May 23 meeting minutes (unanimous voice vote)
• Decided not to participate in the 4th of July Parade

Planning Commission

The Stow Planning Commission will meet to approve minutes and consider a request to extend the conditional use, site plan, and variances for the Vitalia assisted living facility at 4330 Hudson Drive. The applicant, Gary Biales of Omni Smart Living, seeks extensions under the zoning code for the 5.98-acre I-1 Limited Industrial parcel. No other new business is on the agenda.

• PC-2023-014: Extension of conditional use for assisted living at 4330 Hudson Drive (Parcel #56-19618)
• Extension of approved site plan for Vitalia assisted living facilities
• Extension of approved variances for Vitalia assisted living facilities
• Approval of June 13, 2023 minutes

The Planning Commission unanimously approved a request from Omni Smart Living to extend the conditional use, site plan, and variances for the Vitalia assisted living facilities. The project consists of 33 units across seven buildings and a clubhouse on 5.98 acres.

• Approved extension of conditional use, site plan, and variances for 4330 Hudson Drive (4-0)
• Approved June 13, 2023 meeting minutes (4-0)

Board of Control

The Board adopted Uniform Guidance Policies for Federal Requirements to ensure compliance for future federal funding. The Board also approved several purchase orders for city departments, including equipment for the fire department and merchandise for the Fox Den Pro Shop.

• Adopted Uniform Guidance Policies for Federal Requirements
• Approved $10,800 for replacement counter at Fox Den Golf Clubhouse (Three Thirty Three Woodworks LLC)
• Approved $19,500 for Fox Den Pro Shop resale merchandise (Callaway Golf Sales Company)
• Approved $13,545 for concrete at Fire Station 1 (Diversified Redi-Mix Ltd)
• Approved $10,000 for moving fill dirt (M Campbell Contracting LLC)
• Approved $10,000 for water meters (Core & Main LP)
• Approved $10,922.56 for playground chips (Ready Field Solutions LLC)
• Approved $9,040.60 for copier system for Finance (Ohio Business Machines LLC)

Cemetery Board

The Stow Cemetery Board is meeting to handle routine business, including approving minutes and electing a chairperson. They will also discuss the current state of the city's three cemeteries, expansion options, price increases, and the signing of deeds.

• Election of chairperson
• Discussion of current state of City's three cemeteries
• Cemetery expansion options
• Price increases
• Signing of deeds

The Board unanimously approved raising cemetery fees to cover increasing maintenance costs. The Board also made a formal request for City Council to discuss developing a new city cemetery at the Hanson property.

• Nominated Keith Redmon for Chairman (unanimous)
• Approved minutes from October 17, 2019 meeting
• Approved raising cemetery fees (unanimous)
• Requested City Council discuss developing a city cemetery at the Hanson property

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is meeting at Adell Durbin Park to tour a new facility/playground and discuss updates, including a request to Council for a Charter Amendment Ballot Issue for the Community Recreation Center. The board will also hear a presentation on AEDs in parks, consider a sponsorship for a brick for Skip, and review a scholarship policy for reduced registration fees.

• Tour of new facility/playground at Adell Durbin Park
• Community Recreation Center – request to Council as Charter Amendment Ballot Issue
• AEDs in parks/facilities – presentation by Patrick Crawford
• Board sponsorship – brick for Skip
• Scholarship policy – application process/qualifications for reduced registration fees

The Board maintained its decision to discontinue the Jazzercise program effective December 31, 2023, citing facility usage for residents. Additionally, the Mayor announced he will pull legislation for a community recreation center from the City Council agenda due to potential property tax increases.

• Upheld decision to cancel Jazzercise program at Leona Farris Lodge
• Approved minutes from April 13, 2023 meeting

Board of Control

The Board of Control unanimously approved several expenditures for the Fire Department, including a new ambulance and alerting system. Other approved funds include engineering services for pickleball, golf course improvements, and police equipment. An Overrun Adjustments Report was also approved.

• Approved $296,159 for 2023 Ford E-350 Ambulance and Stryker cot loading system (Unanimous)
• Approved $47,480 for Bryx Station Alerting System at each Fire Station (Unanimous)
• Approved $30,293.04 for DLZ Professional Engineering Service Contract for pickleball design (Unanimous)
• Approved $22,125 for Turfhound, Inc. artificial turf and installation at Fox Den Driving Range (Unanimous)
• Approved $17,834.72 for turnout gear for four new firefighters (Unanimous)
• Approved $65,000 for Jerry Pate Turf & Irrigation, Inc. for Fox Den Golf Course (Unanimous)
• Approved $11,684 for ballistic shields and equipment for police vehicles (Unanimous)
• Approved Overrun Adjustments Report in the amount of $2,837.00 (Unanimous)

Planning Commission

The Stow Planning Commission is meeting to consider one new business item: a zoning map amendment for 4.7 acres at 1201 Graham Road. The applicant requests rezoning a portion of the property from R-3 Residential to C-5 Highway Service. The meeting also includes routine items like approval of the May 23, 2023 minutes.

• PC-2023-013: Zoning map amendment for 1201 Graham Road (Parcel #56-19756), 4.7 acres, from R-3 to C-5 Highway Service
• Applicant: Marcie Kress; Owner: Summit/Akron Solid Waste Management
• Approval of May 23, 2023 minutes

The Planning Commission unanimously approved a zoning map amendment for 1201 Graham Road. This change rezones a portion of the 4.7-acre property from R-3 Residential to C-5 Highway Service to allow the Summit/Akron Solid Waste Management Authority (Reworks) to expand its collection facility.

• Approved rezoning of 1201 Graham Road from R-3 to C-5 (4-0)
• Approved May 23, 2023 meeting minutes (4-0)

Urban Forestry Commission

The Commission voted to support legislation to contract a certified tree service for regular cyclic pruning of treelawn trees. Other items included updates on grant applications and the reporting of 63 trees planted in park areas this spring.

• Approved May 8, 2023 meeting minutes
• Supported legislation to contract a certified tree service for cyclic pruning of treelawn trees

Building & Zoning Board of Appeals

The Building & Zoning Board of Appeals approved two variance requests for residential additions. One resident was permitted to exceed maximum accessory building size for a garage, and another was granted a rear yard setback variance for a deck.

• Approved Case #23-013 Variance #1 for 160 sq. ft. over maximum single building size (3-0)
• Approved Case #23-013 Variance #2 for 209 sq. ft. over maximum combined accessory building area (3-0)
• Approved Case #23-014 variance for 20 ft. reduction in required rear yard setback for a deck (3-0)
• Approved May 8, 2023 meeting minutes (3-0)

Board of Control

The Board of Control approved a contract for storm improvements at 2425 Silver Springs Drive and authorized several expenditures for city maintenance, equipment, and software. All items were passed unanimously.

• Approved $80,152.60 contract to Matt Winters Excavating, LLC for 2425 Silver Springs Drive Storm Improvements (Unanimous)
• Approved expenditure up to $19,000 with Akron Freightliner, Inc. for Street Department truck repair parts (Unanimous)
• Approved $417,182.00 for a new roof and gutters at the Safety Building with Garland/DBS Inc (Unanimous)
• Approved $14,850.00 for software extraction services with Software Solutions Inc (Unanimous)
• Approved $39,980.00 for Fishcreek water main repair with Perrin Asphalt Co Inc (Unanimous)
• Approved $17,787.14 for Engine 3 repairs with Fallsway Equipment Company (Unanimous)
• Approved $11,814.53 for 400 folding chairs with Belnick Holdco LLC (Unanimous)
• Approved 5/31/2023 meeting minutes (Unanimous)

Arts Commission

The Stow Arts Commission is meeting to discuss upcoming community arts events, including a Veterans Day showcase, park art installations, and holiday activities. The agenda includes updates on ongoing projects and planning for new events, with no major policy decisions or financial contracts on the table.

• Arts Showcase for veterans on 11/11/2023
• Adopt A Spot weeding location and schedule update
• Art for parks at Northport Park, Wetmore Park, and Adel Durbin sidewalks
• Holiday Heritage Drive thru event planning
• Fall Window Painting 2023

The commission voted to participate in a series of neighborhood park pop-up events to increase community visibility. Members also designated project managers for the Holiday Heritage Drive Thru and Fall Window Painting projects.

• Approved participation in Parks & Rec Pop-up Events (unanimous)
• Approved minutes from 5/9/2023 meeting (unanimous)
• Appointed Floyd Juszli as project manager for Holiday Heritage Drive Thru
• Appointed Leila Griffiths and Adeline Zawiski-Smith as co-project managers for Fall Window Painting

Board of Control

The Board of Control approved several expenditures for city services, including fire department equipment and IT subscriptions. The largest approved expenditure was for a fleet and staffing analysis from the Treasurer of State Auditor. The board also approved an overrun adjustments report and previous meeting minutes.

• Approved $55,000 for Treasurer of State Auditor fleet and staffing analysis (Unanimous)
• Approved $24,100 expenditure with Woodford Excavating LLC to crush concrete and asphalt (Unanimous)
• Approved $17,787.14 for Fallsway Equipment Company, Inc. to repair Fire Engine 3 (Unanimous)
• Approved $14,559.30 for Stryker Sales Corporation service agreements (Unanimous)
• Approved $5,200 for Faronics Technologies USA Inc subscriptions (Unanimous)
• Approved $3,744 for Safe Staffing of Ohio Inc payroll services for planning (Unanimous)
• Approved $3,500 for Coast to Coast Computer Products toner and ink (Unanimous)
• Approved $741.93 Overrun Adjustments report from 5/12/2023 to 5/25/2023 (Unanimous)

Senior Citizen Commission

The Stow Senior Commission is holding a regular meeting on May 30, 2023, rescheduled from May 16. The agenda includes swearing in a reappointed board member, approving minutes from February 21, and receiving reports from Parks and Recreation and the library. No specific decisions or proposals are listed.

• Swearing in of reappointed board member
• Approval of minutes from February 21, 2023
• Parks and Recreation Department/Senior Center activities report
• Library report
• Next meeting scheduled for August 15, 2023

The commission approved the previous meeting's minutes and received updates on senior center activities and a mental health initiative for nursing home residents. Members discussed the possibility of surveying isolated seniors aged 55 and older to identify community needs.

• Approved minutes of the last meeting
• Swore in Ms. Cunningham as a reappointed board member through January 2, 2026

Board of Control

The Board of Control unanimously approved several purchase orders for city departments, including street repairs and police training. The board also approved a moral claim for a resident's generator rental expenses. Minutes from May 10 and May 17, 2023, were approved.

• Approved $384.97 moral claim for Nicholas Turner (unanimous)
• Approved $24,100.00 for crushed asphalt/concrete from Woodford Excavating LLC (unanimous)
• Approved $8,779.00 for painting sheds with public art from Henderson Kimberly Painting (unanimous)
• Approved $10,700.00 for K9 training and equipment from Von Der Haus Gill (unanimous)
• Approved $4,564.12 for smoke/carbon detectors from Amazon.com Sales Inc (unanimous)
• Approved $2,000.00 for radio repair and parts from Motorola Solutions Inc (unanimous)
• Approved $1,650.00 for underground storage tank coverage from Petroleum Undergrd Stg (unanimous)
• Approved $1,219.10 for SWAT team badges from Sun Badge Company (unanimous)

Commission on Inclusion

The Commission on Inclusion is meeting to hear a presentation from Tri-County Independent Living Center, review old business including the Adopt a Spot program and an April meeting, and discuss summer programs and events.

• Presentation by John Ballard, Executive Director of Tri-County Independent Living Center
• Report on Adopt a Spot from May 20, 2023
• Overview of meeting at SMFPL in April
• Discussion of upcoming summer programs and events

The commission received updates on the Adopt a Spot program and the library's Summer Reading Program. Director John Ballard presented the services provided by the Tri County Independent Living Center. No formal votes or policy decisions were recorded.

Planning Commission

The Stow Planning Commission will consider several development requests, including a 130-unit apartment complex at 4289 Kent Road, a 77,424 sq. ft. nursing home on Kent Road, and a zoning change for properties on Allen Road. The commission will also review sign variances for a church at 1221 Graham Road. The meeting includes approval of the April 25, 2023 minutes.

• 130-unit apartment complex at 4289 Kent Road with 12 variance requests
• 77,424 sq. ft. nursing home on Kent Road with 2 variance requests
• Zoning map amendment for Allen Road parcels from I-1 to I-2 Industrial
• Sign variances for Summit Pentecostal Church at 1221 Graham Road (height and electronic display)
• Approval of April 25, 2023 minutes

The Planning Commission unanimously approved two sign variances for Summit Pentecostal Church at 1221 Graham Road. The commission also heard a request for a site plan, conditional use, and 11 variances for a 130-unit apartment project at 4289 Kent Road, though the record ends before a decision was reached.

• Approved variance for freestanding sign height of 13.3 feet (exceeds 8-foot limit) (5-0)
• Approved variance for electronic message area of 75% of total sign area (exceeds 33% limit) (5-0)
• Approved April 25, 2023 meeting minutes (5-0)

Board of Control

The Board of Control approved an Overrun Adjustments Report and several expenditures for city services. Key approvals included fire reporting software and turf and irrigation services for Fox Den.

• Approved Overrun Adjustments Report ($106.50) (Unanimous)
• Approved expenditure up to $21,981.24 with ES O Solutions, Inc. for records management and fire reporting software (Unanimous)
• Approved expenditure up to $35,000.00 with Jerry Pate Turf & Irrigation, Inc. for Fox Den (Unanimous)

Board of Control

The Board of Control unanimously approved several infrastructure contracts, including the 2023 Sidewalks Project and road materials. The board also authorized smaller expenditures for playground equipment and various city services.

• Approved 2023 Sidewalks Project contract to Spano Brothers Construction Co., Inc. for $908,696.00 (Unanimous)
• Approved asphalt materials contract to Perrin Asphalt Company for $2,437,592.00 (Unanimous)
• Approved concrete contract to Perrin Asphalt Company for $1,317,171.00 (Unanimous)
• Approved roadway striping contract to American Roadway Logistics, Inc. for $117,434.60 (Unanimous)
• Approved $1,218.87 for Kidstation playground replacement equipment from Playground Equipment Services (Unanimous)
• Approved $66,216.00 for 2022 income tax grant from Lintec USA Holdings Inc (Unanimous)
• Approved $21,840.00 for payroll services from Safe Staffing of Ohio Inc (Unanimous)
• Approved May 3, 2023 meeting minutes (Unanimous)

Arts Commission

The Stow Arts Commission is meeting to discuss ongoing projects, including the November 11 veterans arts showcase, the Adopt A Spot planting on May 20, and the Traffic Signal Box Project Phase 3. They will also review minutes and hear public comments.

• Arts Showcase for veterans on 11/11/2023
• Adopt A Spot planting date 5/20/2023
• Traffic Signal Box Project Phase 3 update
• Art for park sidewalks (chalk outlines)
• Stow Farmers Market Kids Corner sign-up

The Commission approved the minutes from the April 4, 2023 meeting. Members discussed ongoing projects including the Traffic Signal Box Project, sidewalk art, and potential fundraising ideas such as selling prints or painted bricks.

• Approved April 4, 2023 meeting minutes (unanimous)

Planning Commission

The regularly scheduled Planning Commission meeting for May 9, 2023, has been canceled. The next regularly scheduled meeting is set for May 23, 2023.

• May 9, 2023 meeting canceled
• Next meeting: May 23, 2023

Urban Forestry Commission

The Urban Forestry Commission is meeting to discuss new business including an Inflation Reduction Act grant and the 2024 Tree Fest/Arbor Day, as well as unfinished business such as the 2023 Tree Fest recap, the 2022 Urban Tree Canopy Restoration Grant update, and the 2023 Tree City Award and Growth Award. The agenda also includes approval of April minutes and planning for monthly news articles on tree-related topics.

• Inflation Reduction Act (IRA) Grant discussion
• 2024 Tree Fest/Arbor Day planning
• 2023 Tree Fest recap
• 2022 Urban Tree Canopy Restoration Grant update
• 2023 Tree City Award & Growth Award update

The Urban Forestry Commission voted to authorize Chairman Brantsch to send a letter to City Council supporting a $316,000 Inflation Reduction Act Forestry Grant application. The grant requires a 50-50 match over five years and would fund a full-time forestry specialist. The Commission also discussed collaborating with the Parks & Recreation Department and Library for the 2024 Tree Fest, and received updates on the 2023 Tree Fest and 2022 Urban Tree Canopy Restoration Grant.

• Approved motion to authorize Chairman Brantsch to send email to City Council supporting $316,000 IRA Forestry Grant (motion carried)
• Approved minutes from April 10, 2023 meeting (motion passed)

Building & Zoning Board of Appeals

The Board approved three variances for a 576 sq. ft. accessory building at 3490 Oak Rd., including a 76 sq. ft. size variance and a 4 ft. setback variance, all 4-0. It also denied an appeal to allow a tattoo parlor at 4466 Darrow Road, ruling it a personal service not permitted in the C-6 zoning district.

• Approved Variance #1 (76 sq. ft. over 500 sq. ft. max for single accessory building) 4-0
• Approved Variance #2 (176 sq. ft. over 500 sq. ft. combined floor area) 4-0
• Approved Variance #3 (4 ft. side setback reduction to 6 ft.) 4-0
• Denied appeal to classify tattoo parlor as a permitted use in C-6 district

Civil Service Commission

The Stow Civil Service Commission is holding a special meeting to consider certifying a lateral transfer list for police officer positions. This is the only substantive business item on the agenda; the rest is procedural.

• Certify Lateral Transfer List – Police Officer

The Commission unanimously approved a lateral transfer list of four police officer candidates who passed interviews and fitness testing, with one candidate withdrawing for another job.

• Approved lateral transfer list of four police officer candidates (3-0)

Board of Control

The Board of Control unanimously approved a $17,908.71 expenditure for annual maintenance of the work order program (Facility Dude Solutions) with Brightly Software, Inc. They also approved a $1,025.00 moral claim from Lynn Scott for fence damage caused by a city police vehicle, to be forwarded to City Council. Additionally, the board approved numerous other purchase orders and the minutes from the April 26, 2023 meeting.

• Approved $17,908.71 for Brightly Software annual maintenance (unanimous)
• Approved $1,025.00 moral claim for Lynn Scott for fence damage (unanimous)
• Approved minutes from April 26, 2023 Board of Control meeting (unanimous)
• Approved $1,170.53 for Koorsen Fire & Security kitchen hood repair (unanimous)
• Approved $1,447.00 for W.W. Williams generator maintenance contract (unanimous)
• Approved $4,675.00 for Konecranes crane repair (unanimous)
• Approved $172,482.00 for H&M Landscaping mowing services (unanimous)
• Approved $2,522.04 for Pitney Bowes mail machine lease (unanimous)

Board of Control

The Board of Control unanimously approved several expenditures for city services, including police manual upgrades and street lighting. The board also approved the minutes from the April 19, 2023, meeting.

• Approved $16,479.53 for Lexipol LLC to upgrade Police Department policy and procedure manual (Unanimous)
• Approved $19,364.70 for Mars Electric Company for replacement LED lights on Fishcreek Road (Unanimous)
• Approved $9,845.00 for Glazing Systems Inc for replacement exterior doors (Unanimous)
• Approved $5,181.49 for JW Didado Electric LLC for emergency repairs (Unanimous)
• Approved $6,000.00 for Loukas Engineering Limited for traffic engineering services (Unanimous)
• Approved $5,000.00 for Meeder for public funds investment advisory services (Unanimous)
• Approved $4,000.00 for Oliger Seed Company for grass seed (Unanimous)
• Approved minutes for the 4/19/2023 meeting (Unanimous)

Planning Commission

The Stow Planning Commission will consider a conditional use request and a height variance for an accessory building at 3788 Gilbert Road. The applicant seeks approval to build an accessory structure larger than 1,200 sq. ft. on a lot over 2 acres, and to exceed the 15-ft height limit. The meeting also includes approval of the April 14, 2023 minutes and other routine items.

• Conditional use request (Section 1143.02(b)) for accessory building over 1,200 sq. ft. on 2.66-acre lot
• Variance request (Section 1143.07(c)) to exceed 15-ft accessory building height limit
• Property at 3788 Gilbert Rd., Parcel #56-08389, zoned R-3 Residential
• Approval of April 14, 2023 meeting minutes
• Public comments accepted by email until noon on meeting day

The Planning Commission unanimously approved a conditional use permit and a height variance for an accessory building at 3788 Gilbert Road. The approved structure is 1,590 square feet with a requested 3-foot height variance.

• Approved April 14, 2023 Minutes (5-0)
• Approved Conditional Use for accessory building larger than 1,200 sq. ft. at 3788 Gilbert Road (5-0)
• Approved Variance for accessory building height to exceed 15 ft. at 3788 Gilbert Road (5-0)

Summit Area Regional of Council Governments Dispatch Board (SARCOG)

This is a notice for the SARCOG Dispatch Board meeting on April 20, 2023, but the agenda contains no specific items—only a link to a PDF notice. The meeting appears to be procedural, with no decisions or discussions detailed in the provided text.

Board of Control

The Board of Control approved several expenditures, including a new Human Resources software module and various maintenance contracts. They also approved a sick leave advance for an employee and a report on overrun adjustments.

• Approved $23,625 expenditure with Bellefeuil Szur & Associates for HR Software Module (4-0, 1 absent)
• Approved $4,356 expenditure with Summit Testing & Inspection Company for soil borings (4-0, 1 absent)
• Approved 480-hour sick leave advance for Amber Jessop (4-0, 1 absent)
• Approved Overrun Adjustments report for $161.52 (4-0, 1 absent)
• Approved 4/12/2023 meeting minutes (4-0, 1 absent)
• Approved $11,825 for Bow Wow Beach fence installation via Fence Enterprises Inc
• Approved $5,356.30 for Bow Wow Beach pump repair via Aeration Septic Inc
• Approved $5,000 for concrete materials via Mack Industries Inc

Commission on Inclusion

The Commission on Inclusion is holding its regular scheduled meeting, which includes a meet-and-greet. The agenda contains no substantive items for decision or discussion, only the meeting logistics and the date of the next meeting.

• Meet and greet at Stow Munroe Falls Public Library, 3512 Darrow Road
• Next meeting scheduled for May 28, 2023 at Stow City Hall

Civil Service Commission

The Stow Civil Service Commission is meeting to approve minutes from February 7 and February 28, 2023, and to handle several personnel actions. They will certify eligibility lists for firefighter and police officer (lateral transfer) positions. They will also consider requests to extend the police lieutenant and police sergeant eligibility lists. No old business is listed.

• Certify eligibility list for Firefighter
• Certify eligibility list for Police Officer (Lateral Transfer)
• Request to extend Police Lieutenant eligibility list
• Request to extend Police Sergeant eligibility list
• Approval of minutes from February 7 and February 28, 2023

The Commission certified the entry-level Firefighter eligibility list and extended the police lieutenant and sergeant lists for six months. A request to certify the Police Officer (Lateral Transfer) list was deferred until oral interviews are completed per existing rules.

• Approved February 7 and February 28, 2023 minutes (3-0)
• Approved Firefighter Eligibility List from March 2023 examination (3-0)
• Extended police lieutenant eligibility list for six months (3-0)
• Extended police sergeant eligibility list for six months (3-0)

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is meeting to approve minutes, hear public comment, and receive staff reports. The agenda includes tours of the campground and Heritage Barn, as well as a discussion of a campground proposal. The board will also hear library and planning commission reports and discuss old and new business.

• Tour of Campground
• Tour of Heritage Barn
• Campground Proposal
• Approval of March 13, 2023 minutes
• Next meeting: Work Session May 15, 2023

The board approved the minutes from the March 13, 2023 meeting. The remainder of the meeting consisted of staff reports regarding playground RFPs, program registrations, and upcoming community events.

• Approved March 13, 2023 meeting minutes (unanimous)

Board of Control

The Board of Control approved an income tax sharing grant for The Wilson Companies to relocate its corporate headquarters to 1501 Commerce Drive. The board also approved several municipal expenditures for park art, infrastructure, and equipment.

• Approved $417,500 income tax sharing grant for The Wilson Companies (Unanimous)
• Approved $2,464 expenditure for Fox Den Golf Course pergola painting (Unanimous)
• Approved $14,850 for Kimberly Henderson for park art boxes (Unanimous)
• Approved $13,750 for Falls Metal Fabricators for park art boxes (Unanimous)
• Approved $13,474.99 for Easy Sign Holdings LLC for high school senior banners (Unanimous)
• Approved $14,000 for C T Consultants Inc for water distribution engineering (Unanimous)
• Approved $10,000 for Dixon Engineering Inc for city tank inspection (Unanimous)
• Approved $8,800 for Ray Bertolini Truckking Co Inc for dwelling razing (Unanimous)

Planning Commission

The Stow Planning Commission will review proposed legislation regarding car washes (Ordinances 23-064, 23-065, 23-066) and consider a request for multiple sign variances at 1221 Graham Road. The meeting includes routine items like approving minutes and public comment procedures.

• Car wash legislation: Ordinances 23-064, 23-065, 23-066
• Sign variances at 1221 Graham Road (Summit Pentecostal Church) for four display surfaces, pole sign, 16-foot height, 75% electronic message display, and masonry monument exemption
• Approval of March 28, 2023 minutes

The Planning Commission approved recommendations to City Council regarding car wash ordinances, specifically making certain uses conditional and removing a resident density clause. A request for five sign variances for Summit Pentecostal Church was tabled pending further design revisions.

• Approved recommendation to City Council for conditional car wash changes and removal of resident clause (5-0)
• Tabled sign variance requests for 1221 Graham Road (5-0)
• Approved March 28, 2023 minutes (5-0)

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on three cases: a variance request to build a larger accessory building, an appeal of a dangerous building order, and an appeal of a zoning enforcement action regarding a subdivision. The board will vote on these matters, with at least three 'yes' votes needed for a variance to pass.

• Variance request by Scott DiGiammarino to build a 750 sq. ft. accessory building at 1444 Mockingbird Cir., exceeding the 500 sq. ft. limit by 250 sq. ft.
• Appeal of a dangerous building notice for 3564 Sanford Ave., issued February 23, 2023.
• Appeal by Paul Zuravel regarding a requirement that a minor subdivision be along an existing public road, for parcels #56-16142 & #56-05873.

The Board denied an appeal to allow a minor subdivision on a private road and upheld a condemnation order for a dangerous building. However, it approved two size variances for an accessory building at 1445 Mockingbird Circle.

• Approved Variance #1 for accessory building size at 1445 Mockingbird Cir (3-0), conditioned for owner use only
• Approved Variance #2 for combined accessory building floor area at 1445 Mockingbird Cir (3-0)
• Denied appeal to repeal condemnation of dangerous building at 3564 Sanford Ave (5-0)
• Denied appeal to allow minor subdivision on a private road at 2950 Graham Road (2-2-1)

Urban Forestry Commission

The Commission unanimously endorsed an initiative to establish a tree preservation program in Stow. This follows a report on the risks of private tree removal, including stormwater issues and fire hazards. A formal program is currently under internal review by city departments.

• Approved minutes from March 13, 2023 meeting
• Unanimously endorsed the initiative of tree preservation in Stow

Board of Control

The Board of Control approved several expenditures for city infrastructure, professional services, and equipment. The largest allocation was for engineering services related to the Darrow Road Reconstruction Project.

• Approved $616,330.00 for AECOM Technical Services, Inc. for Darrow Road Reconstruction (Unanimous)
• Approved $17,940.00 for Aris Company for portable toilet rentals (Unanimous)
• Approved $63,000.00 for Taylor Oswald LLC medical plan consulting (Unanimous)
• Approved $14,586.08 for Kastner Westman & Wilkins LLC for labor contract legal services (Unanimous)
• Approved $26,520.00 for Safe Staffing of Ohio Inc for payroll services (Unanimous)
• Approved $9,574.40 for Environmental Design Group LLC for campground master plan (Unanimous)
• Approved $10,889.00 for Alpine Structures LLC for a storage shed (Unanimous)
• Approved minutes from the 3/29/2023 meeting (Unanimous)

Arts Commission

The Stow Arts Commission will convene to swear in two new members, approve prior minutes, and hear public comments. Old business includes updates on the Stow Women In Arts show, a scholarship grant, the Adopt A Spot program, and the Traffic Signal Box Project Phase 3. New business covers the Farmers Market Kids Corner and festival planning.

• Swearing in of Floyd Juszli (term through 1/2/2027) and Adeline Zawiski-Smith (term through 1/2/2026)
• Discussion and possible approval of revised Arts Commission Grant (scholarship) document
• Adopt A Spot planting date and weekly weeding sign-up
• Traffic Signal Box Project Phase 3: volunteer tasks in mid-May (weeding, wiping, hornet nest checks)
• Stow Farmers Market Kids Corner and festival/Art on the Green discussions

The Commission tabled the adoption of an arts grant scholarship document pending revisions and funding. Members planned a Veteran Arts showcase for November 11, 2023, and discussed potential collaborations for fall art events.

• Approved minutes from 3/7/2023 meeting (8-0-2)
• Swore in Floyd Juszli (term through 1/2/2027) and Adeline Zawiski-Smith (term through 1/2/2026)
• Tabled Arts Commission Grant scholarship document until next month
• Scheduled Veteran Arts showcase for 11/11/2023
• Approved sidewalk coloring outlines at Northport, Adel Durbin, Sherwood Acres, and Wetmore parks

Board of Control

The Stow Board of Control met and unanimously approved several expenditures, including a $94,611.24 purchase of portable and mobile radios from Motorola Solutions, an $8,000 traffic engineering services contract with AECOM, and a $104.72 overrun adjustment. The board also approved minutes from prior meetings and a series of purchase orders for building maintenance, police equipment, and other city needs.

• Motorola Solutions radios: $94,611.24
• AECOM traffic engineering services: $8,000
• Overrun adjustments: $104.72
• Asbestos removal at 1545 Gottsch: $2,800
• Police ammunition restock: $13,562.12

The Board of Control approved several expenditures for public safety equipment, including radios and ammunition. The board also authorized payments for traffic engineering services and various departmental maintenance and supply requisitions.

• Approved expenditure not to exceed $94,611.24 with Motorola Solutions for radios (Unanimous)
• Approved $8,000.00 for AECOM Technical Services for traffic engineering services (Unanimous)
• Approved Overrun Adjustments Report in the amount of $104.72 (Unanimous)
• Approved $13,562.12 for Kiesler Police Supply for ammunition (Unanimous)
• Approved $24,960.00 for Safe Staffing of Ohio Inc for payroll services (Unanimous)
• Approved $3,720.00 for Contract Paper Group Inc for copy paper (Unanimous)
• Approved $2,800.00 for Cardinal Environmntl Serv Inc for asbestos removal (Unanimous)
• Approved minutes for 3/22/2023 and 3/26/2023 meetings (Unanimous)

Commission on Inclusion

The Commission on Inclusion is meeting to approve prior minutes, hear a library update, recap the Community Expo, and finalize an upcoming meet-and-greet at the library on April 11, 2023. The agenda is mostly procedural and planning-focused.

• Approve minutes from February 28, 2023 meeting
• Update from Stow Munroe Falls Public Library by Gale Koritansky
• Recap of Community Expo
• Finalize meet-and-greet at library on April 11, 2023

The Commission approved the minutes from the February 28, 2023 meeting. Members discussed accessibility in city parks and upcoming participation in the Adopt a Spot Program and Neighborhood Parks Pop Up events.

• Approved February 28, 2023 meeting minutes (unanimous)

Planning Commission

The Stow Planning Commission is meeting to consider three proposed ordinances (23-064, 23-065, 23-066) regarding car washes, referred by City Council for review and approval. The agenda also includes approval of the March 14, 2023 minutes and other routine items.

• Review of Ordinance No. 23-064 regarding car washes
• Review of Ordinance No. 23-065 regarding car washes
• Review of Ordinance No. 23-066 regarding car washes
• Approval of March 14, 2023 meeting minutes

The Planning Commission tabled three proposed ordinances (No. 23-064, 23-065, and 23-066) regarding car wash regulations. The commission cited a lack of factual evidence for the proposed restrictions and a need for an economic development study to avoid arbitrary zoning changes.

• Approved March 14, 2023 Minutes (5-0)
• Tabled PC 2023-002 regarding car wash legislation for 60 days and/or until an economic study is completed (5-0)

Board of Control

The Board of Control approved a requisition not to exceed $5,000 for the Fairfield Inn in Stow. This funding provides hotel rooms for residents of Berger Avenue affected by a power outage.

• Approved requisition not to exceed $5,000.00 for Fairfield Inn (3-0)

Board of Control

The Board of Control unanimously approved several expenditures for city departments, including police radio upgrades, fire department safety gear, and facility maintenance. The board also approved the minutes from the March 15, 2023, meeting.

• Approved $57,714.00 Motorola Solutions radio system maintenance agreement (Unanimous)
• Approved $19,385.00 A P O Holdings, Inc. replacement compressor for Service Building (Unanimous)
• Approved $53,907.00 Motorola Solutions mobile radios APX6500 (Unanimous)
• Approved $40,704.24 Motorola Solutions portable radios APX6000 (Unanimous)
• Approved $14,728.00 Protector Capital LLC ballistic plates for firemedics (Unanimous)
• Approved $13,500.00 Weatherseal Home Services Inc. stone installation at Adell Durbin (Unanimous)
• Approved $13,104.00 iLincs Corp LLC software subscription (Unanimous)
• Approved March 15, 2023 meeting minutes (Unanimous)

Board of Control

The Board voted to participate in the 2022 One Ohio pharmacy settlements, though the final dollar amount is contingent on the number of participating municipalities. The Board also approved several park improvements and city maintenance contracts.

• Approved participation in the 2022 One Ohio pharmacy settlements (unanimous)
• Denied a $158.48 moral claim for tire damage (unanimous)
• Approved legislation to bid for a Nature Playground at Adell Durbin Park (unanimous)
• Approved legislation to bid for replacement equipment at Meadowbrook Lake Park (unanimous)
• Approved $13,710 contract for city welcome signs (unanimous)
• Approved $14,500 for Fire Station 2 paint and repair (unanimous)
• Approved $101.11 in Board of Control overruns (unanimous)
• Approved bid awards for materials from the 3/9/2023 opening (unanimous)

Planning Commission

The Stow Planning Commission will meet to approve minutes from February and consider a conditional use and variance request for a property at 3788 Gilbert Road. The applicant seeks to build an accessory building larger than 1,200 square feet and taller than 15 feet on a 2.66-acre residential lot. No other substantive items are on the agenda.

• Conditional use request (PC-2023-001) for accessory building over 1,200 sq ft at 3788 Gilbert Rd
• Variance request to exceed 15-ft height limit for accessory building
• Approval of February 14, 2023 meeting minutes

The Planning Commission approved a conditional use and height variance for an accessory building at 3788 Gilbert Road. The commission also elected a new vice chairperson and swore in a new member.

• Approved conditional use and height variance (up to 5.5 feet) for accessory building at 3788 Gilbert Road (5-0)
• Elected John Comi as Vice Chairperson for the 2023 Planning Commission (5-0)
• Approved February 14, 2023 meeting minutes (4-0)
• Sworn in Jeff Wagner as Planning Commission member for Ward 2

Parks & Recreation Board

The board approved the minutes from February 6 and February 13, 2023. The session primarily consisted of reports on a potential recreation center levy, upcoming playground bids, and library updates.

• Approved February 6, 2023 meeting minutes
• Approved February 13, 2023 meeting minutes

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on a single variance request. The applicant seeks to build a 1,120 sq ft accessory building that exceeds the allowed size and setbacks. The board will vote on four variances; at least three 'yes' votes are required for approval.

• Variance to allow accessory building exceeding 500 sq ft maximum (requested 1,120 sq ft)
• Variance to allow combined accessory building floor area exceeding 500 sq ft
• Variance to reduce rear yard setback from 25 ft to 10 ft
• Variance to reduce right-of-way setback from 150 ft to 110 ft
• Property at 1444 Mockingbird Cir., Parcel #56-00878, zoned R-1 Residential

The Board tabled four variance requests for a proposed 1,120 sq. ft. accessory building at 1444 Mockingbird Cir. following concerns from neighbors regarding building size, noise, and water runoff. The request will be reconsidered at the April 10, 2023, meeting.

• Approved Mike Svasta as Chair Pro-Tem (3-0)
• Approved February 13, 2023, meeting minutes (3-0)
• Tabled four variances for accessory building size and setbacks at 1444 Mockingbird Cir. (3-0)

Urban Forestry Commission

The Commission approved the February 6, 2023 meeting minutes and coordinated logistics for Tree Fest 2023. Members discussed the Bakers Glen tree planting project and explored new media sources for monthly articles following the end of the Stow Sentry publication.

• Approved February 6, 2023 meeting minutes
• Agreed to hold Tree Fest 2023 as a drive-thru event on April 28, 2023
• Approved purchase of 120 American Hornbeam seedlings for Tree Fest

Board of Control

The Board of Control approved several purchase orders for city services, including police equipment, fire department training tools, and park maintenance. The board also approved a request for legislation for Clerk of Courts postage and ratified previous meeting minutes.

• Approved $21,000 expenditure for Clerk of Courts postage with Federal Express (Unanimous)
• Approved $7,000 for TMK Nursery Inc for cemetery trees (Unanimous)
• Approved $3,381 for Southeastern Safety Products and $3,878.64 for Keiser Corporation for FD training equipment (Unanimous)
• Approved $23,460 for Legal Defenders Office of Indigent Legal Services (Unanimous)
• Approved $1,064 for Botach Inc ballistic shield and $1,500 for Magic Garage Door Inc (Unanimous)
• Approved $6,500 for Murphy Tractor & Equipment Co skidsteer dirt blade (Unanimous)
• Approved $26,520 for Safe Staffing of Ohio Inc payroll services (Unanimous)
• Approved $10,000 for SC Fastening Systems LLC tools and supplies (Unanimous)

Arts Commission

The Commission swore in LeAnn Covey and Debra Rich to fill vacant terms. Members reviewed a revised grant application and discussed upcoming art showcases and park sidewalk projects. No new ordinances or funding amounts were voted on during the meeting.

• Swore in LeAnn Covey and Debra Rich to terms ending 1/2/2024
• Approved minutes from 2/7/2023 meeting (unanimous)

Board of Control

The Board of Control approved a contract for storm water improvements and several departmental expenditures. A purchase for a Fire Department replacement vehicle was approved despite one dissenting vote. Other approved items included lake treatments and building demolition at Bow Wow Beach.

• Approved $459,684.61 contract to M. Campbell Contracting, LLC for Charring Cross Drive Storm Improvements (Unanimous)
• Approved $56,545.00 for a 2023 Ford F350 replacement vehicle for the Fire Department (3-1)
• Approved $20,791.00 for Stat Integrated Technologies, Inc. for lake and pond testing and treatments (Unanimous)
• Approved $7,920.00 for D & S Landscape, Inc. to tear down a building at Bow Wow Beach (Unanimous)
• Approved $1,659.75 for Continuant, Inc. for phone switch battery replacement at the Safety Building (Unanimous)
• Approved $25.59 in Overrun Adjustments (Unanimous)
• Approved $10,140.00 for National Lime & Stone Co for limestone for Skip Park (Unanimous)
• Approved $9,000.00 for W W Williams Company LLC for equipment repairs (Unanimous)

Civil Service Commission

The Civil Service Commission is holding a special meeting to review proposals for the Firefighter Entry-Level Examination and the Police Officer Entry-Level Examination. No decisions are noted on the agenda; the items are listed for review only.

• Review of Firefighter Entry-Level Examination proposal
• Review of Police Officer Entry-Level Examination proposal

The Civil Service Commission approved the use of National Testing Network (NTN) for entry-level firefighter and police officer examinations. Members discussed declining applicant numbers and the benefits of NTN's flexible online testing schedule.

• Approved proposal from National Testing Network for firefighter entry-level examination (3-0)
• Approved proposal from National Testing Network for police officer entry-level examination (3-0)

Commission on Inclusion

The Stow Commission on Inclusion is meeting to approve prior minutes, receive training on the Open Meetings Act from Law Director Jamie Syx, and finalize plans for its table at the Community Business Expo on March 11, 2023. Members will also hear an update from Teresa McDonnell on the Loaner Closet contact information and a library update.

• Training on the Open Meetings Act led by Law Director Jamie Syx
• Finalize coverage for the Community Business Expo on March 11, 2023
• Update from Teresa McDonnell on Loaner Closet contact information
• Stow Munroe Falls Public Library update
• Group picture of commission members

Planning Commission

The regularly scheduled Planning Commission meeting for February 28, 2023, has been canceled. The next regularly scheduled meeting is set for March 14, 2023. This agenda contains only procedural notice of cancellation and no substantive items.

• Meeting canceled for February 28, 2023
• Next meeting scheduled for March 14, 2023

Board of Control

The Board of Control approved several expenditures, including a $20,402.73 package for website and emergency notification services and $18,400.00 for annual financial report services. Other approved spending included payroll services, software subscriptions, and senior bus trips.

• Approved $20,402.73 for CivicPlus LLC (CivicEngage website and CivicReady emergency notification) (Unanimous)
• Approved $18,400.00 for Julian & Grube, Inc. for 2022 annual financial report services (Unanimous)
• Approved $10,288.49 for CDW Government Inc for Adobe Pro subscriptions (Unanimous)
• Approved $4,972.50 for Safe Staffing of Ohio Inc for payroll services (Unanimous)
• Approved $3,744.00 for Safe Staffing of Ohio Inc for Planning Commission payroll services (Unanimous)
• Approved $1,980.00 for Canton Palace Theatre senior bus trip (Unanimous)
• Approved $1,612.55 for K Company Inc for fan motor replacement (Unanimous)
• Approved minutes from 2/15/2023 meeting (Unanimous)

Senior Citizen Commission

The Stow Senior Citizen Commission is meeting for routine business: swearing in reappointed members, approving prior minutes, and hearing a presentation from the Law Department on the Open Meetings Act and public records. The commission will also take a formal vote on whether to allow visual recording and live-streaming of its meetings. The agenda includes public comment and general discussion items.

• Swearing in of reappointed board members
• Approval of minutes from August 16, 2022
• Law Department presentation on Open Meetings Act and Public Records
• Formal vote on visual recording and live-streaming meetings
• Next meeting scheduled for May 16, 2023 at 4:00 p.m.

The commission decided to maintain its current meeting location and 4:00 p.m. start time. Members also discussed nursing home outreach activities and received a presentation from the Law Department regarding public records and open meeting laws.

• Approved motion to continue meetings in the Boards and Commissions room
• Decided to keep meeting time at 4:00 p.m.
• Approved minutes of the previous meeting
• Sworn in Tammy Denton and Audrey Kraynak as reappointed board members through January 2, 2026

Board of Control

The Board of Control unanimously approved several expenditures for city vehicles, mowing equipment, and professional services. Key approvals included new trucks for the Street and Water departments and engineering services for Meadowbrook Lake.

• Approved $239,818.00 for a Freightliner M2 106 snow and ice truck (unanimous)
• Approved $190,503.00 for a Freightliner M2 106 dump and plow truck (unanimous)
• Approved $118,000.00 for EMH&T engineering services for Meadowbrook Lake (unanimous)
• Approved $67,491.90 for a 2023 CAT 306 Mini Excavator (unanimous)
• Approved $52,000.00 for a 2023 Chevrolet 2500 HD Utility (unanimous)
• Approved $49,999.99 for an R C Hillside mower (unanimous)
• Approved $45,077.00 for a 2023 Chevrolet Tahoe (unanimous)
• Approved bid award for employment agency services to Safe Staffing of Ohio, Inc. (unanimous)

Planning Commission

The Stow Planning Commission will consider two development requests. The first is a preliminary plan for a major subdivision on North River Road totaling 24.75 acres, submitted by Pulte Group. The second is a site plan review with variances for a building addition at 3616 Darrow Road.

• Preliminary plan for major subdivision on 24.75 acres at 2879 N. River Rd. (Parcels #56-10343, #56-10291, #56-10179), R-2 zoning
• Site plan review for building addition at 3616 Darrow Road (Parcel #56-04497), 0.88 acres, RB/DRO-1 zoning
• Request for 10-foot variance from 20-foot side yard setback at 3616 Darrow Road
• Request for 762 sq. ft. variance from 3,000 sq. ft. maximum building area at 3616 Darrow Road
• Approval of January 24, 2023 meeting minutes

The provided text consists of emails and letters submitted to the Planning Commission prior to the February 14, 2023, meeting. The documents record resident opposition and questions regarding the Pulte subdivision proposal (Project P.C. 2022-027) and a building addition for C-Nails. No final decisions or vote tallies are recorded in this text.

Building & Zoning Board of Appeals

The Stow Building & Zoning Appeals Board will hold a public hearing on two variance requests for accessory buildings. The first seeks to reduce required setbacks at 3418 Saratoga Blvd., and the second seeks to exceed size and height limits at 3788 Gilbert Rd. The board will also vote on rules for meeting place, recording, and live streaming.

• Case #23-001: Variance to allow accessory building 0.7 ft from side and 2.4 ft from west property line at 3418 Saratoga Blvd.
• Case #23-002: Variance to allow 2,400 sq ft accessory building (exceeds 1,200 sq ft limit) and 20.5 ft height (exceeds 15 ft limit) at 3788 Gilbert Rd.
• Vote on place of meetings, visual recording, and live streaming of meetings.

The Board approved two residential variance requests for accessory structures. One case involved a pergola and fireplace built without permits, while the other concerned a hobby shop's height.

• Approved Case #23-001 setback variance for accessory building at 3418 Saratoga Blvd (4-0)
• Approved Case #23-002 height variance of 5.5 ft for accessory building at 3788 Gilbert Rd (4-0)
• Determined Case #23-002 size variances were not needed due to lot size and conditional use rules
• Approved motion to not have visual recordings of meetings (4-0)
• Approved motion to not have live streaming of meetings (4-0)
• Approved minutes of the December 12, 2022 meeting (4-0)

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is holding a special meeting with a presentation from the Law Department on the Open Meetings Act, public records, and a formal vote on visual recording and live-streaming meetings. The agenda also includes public comment, old and new business, and general discussion items.

• Presentation on Open Meetings Act
• Presentation on Public Records
• Formal vote on visual recording and live-streaming meetings
• Next meeting: Board Work Session on March 13, 2023 at The Leona Farris Lodge

The board voted to continue holding meetings at various parks and facilities rather than moving to council chambers. The meeting also included a legal presentation on public records, the Open Meetings Act, and conflicts of interest.

• Approved motion to continue holding meetings at different parks and facilities (All in favor)

Records Commission

The Records Commission approved several requests to destroy obsolete records and update record-keeping categories. The commission also voted to maintain its current meeting procedures despite new city legislation regarding livestreaming.

• Approved destruction of Police Department armament records from 1978-1999 (unanimous)
• Approved RC-2 updates for Parks & Recreation, HR, BZA, Planning & Development, Planning Commission, Zoning Compliance, and Mayor's Office (unanimous)
• Approved RC-3 for disposal of Law Department Civil (2014-2017) and Criminal (2016-2017) cases (unanimous)
• Approved motion to maintain status quo for meeting locations and livestreaming (unanimous)
• Approved minutes from 9/8/2022 (unanimous)

Board of Control

The Board of Control denied a request for $80,000 for performance audit services from the Treasurer of State Auditor. The board approved several other expenditures, including a refurbished mower for Fox Den Golf Course and an income tax sharing grant agreement. Minutes from the February 1, 2023 meeting were also approved.

• Denied $80,000 for Treasurer of State Auditor performance audit services (0-5)
• Approved $36,995 for refurbished Toro 3300 greens mower from Randall Richard & Moore LLC (unanimous)
• Approved Income Tax Sharing Grant Agreement with Lightserve Corporation (unanimous)
• Approved February 1, 2023 meeting minutes (unanimous)
• Approved $55,000 for 2022 year end audit (unanimous)
• Approved $70,000 for golf cart rental/parts from South East Harley Davidson Co (unanimous)
• Approved $90,000 for water meters from Core & Main LP (unanimous)
• Approved $21,000 for direct indictment services from Summit Co Fiscal Office (unanimous)

Arts Commission

The Stow Arts Commission will hold its regular meeting, including swearing in a new member and approving prior minutes. Old business includes discussing meeting location and live-streaming, establishing grant criteria, and adopting by-laws. New business covers selecting representatives for the Traffic Signal Box Project Phase 3 and deciding on participation in the SMF Business & Community Expo.

• Discussion and motion on meeting location and live-streaming (Ord. 2022-187 & 2023-021)
• Commission to develop basic criteria for Arts Commission Grant fund and schedule meeting with Law Department
• Traffic Signal Box Project Phase 3: need three reps, at least one artist, no more than two, with preference for new members
• SMF Business & Community Expo on 3/11, 10am-5pm: requires two members at table 9:30am-5:30pm, no selling allowed
• Adopt A Spot participation request

The Commission voted to maintain its autonomy over meeting times, locations, and recording methods per the Stow Charter. The body also adopted amended by-laws and discussed criteria for an artists' grant fund.

• Approved motion to self-determine meeting date, time, location, and means of record (unanimous)
• Approved striking 'or vote by ballot' from Section 4.3 of the by-laws (unanimous)
• Approved adoption of amended by-laws (unanimous)
• Approved 1/10/2023 meeting minutes (unanimous)
• Tabled Phase 3 Traffic Signal Box Art Project until March
• Agreed to participate in Adopt a Spot 2023 with a smaller garden area

Civil Service Commission

The Stow Civil Service Commission is meeting to handle routine business, including electing officers and approving minutes. They will also discuss police and fire department entrance examinations and take a formal vote on visual recording and live-streaming of meetings.

• Election of officers
• Approval of minutes from May 26, 2022
• Police Officer Entrance Examination
• Fire Department Entrance Examination
• Formal vote on visual recording and live-streaming of meetings

Urban Forestry Commission

The Urban Forestry Commission will vote on a formal policy regarding visual recording and live-streaming of its meetings. They will also discuss the upcoming Community & Business Expo, the Bakers Glen tree planting, and receive a financial report for the second half of 2022.

• Formal vote on visual recording and live-streaming meetings
• Community & Business Expo on March 11
• Bakers Glen tree planting update
• Tree Trust financial report for 2nd half 2022

The Commission voted to continue conducting meetings as they have in the past rather than pursuing live-streaming. The body also reviewed the use of Tree Trust funds for the Bakers Glen development following a developer default.

• Approved minutes from January 9, 2023 meeting
• Voted to maintain current meeting schedule and format instead of live-streaming

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board is holding a special meeting to discuss the feasibility study for a multigenerational community center and to prioritize 2023 capital projects. The agenda also includes approval of minutes from January 12, 2023, and public comment.

• Feasibility study for multigenerational community center
• 2023 capital projects prioritization
• Approval of January 12, 2023 minutes

The Board approved a prioritized list of capital projects, including improvements to Silver Springs Park and a new splash pad. Members also reviewed a feasibility study for a multigenerational community center estimated to cost $37,522,438.

• Approved recommendation of 2023 capital projects prioritization
• Ranked Silver Springs Park improvements (disc golf, lighting, kayak launch, building removal) as priority number seven
• Ranked City Center Complex splash pad purchase and install as priority number eight
• Ranked Partridge Highlands fitness nodes as priority number nine
• Approved minutes from January 12, 2023 meeting

Board of Control

The Board of Control approved several infrastructure projects using AMATS federal funding and authorized various equipment purchases for the Fire and Street departments. The board also approved an Overrun Adjustments Report and the removal of a property lien.

• Approved participation in Urban Paving Project SUM-SRS59-07.95 with a city share of approx. $400,000 (Unanimous)
• Approved AMATS federal funding agreements for Darrow Road ($8,022,690), SUM-SR59-Signals ($1,900,181), Stow Hike & Bike Trail ($700,000), and Graham Road Resurfacing ($787,500) (Unanimous)
• Approved $20,900 expenditure with Atlantic Emergency Solutions, Inc. for Fire Department gear and repairs (Unanimous)
• Approved $46,789.31 expenditure with Murphy Tractor & Equipment Co, Inc. for a John Deere Compact Tract Loader (Unanimous)
• Approved removal of property lien at 1935 Echo Road following $1,000 payment (Unanimous)
• Approved $14,999 expenditure with Cuyahoga Community College for officer development training (Unanimous)
• Approved Overrun Adjustments Report from 01/01/2023 — 01/26/2023 in the amount of $252.02 (Unanimous)
• Approved authorization for the City to participate in various Buying Consortiums and amend Chapter 173 (Unanimous)

Board of Control

The Board of Control unanimously approved various purchase orders for city departments, including police, street, and water services. The board also approved the release of a landscape performance bond and accepted a maintenance guarantee check.

• Approved release of $40,000 landscape performance bond to West Bend Mutual Insurance Company/United Auto Wash
• Accepted $4,000 check from United Auto Wash as a one-year maintenance guarantee
• Approved $14,947.20 for Law Office furniture from Independence Business Supply
• Approved $12,000 for Cuyahoga Falls Lacrosse registration reimbursement
• Approved $10,500 for Ohio Machinery Co repairs and parts for Street department
• Approved $10,000 for mandatory water testing from Jones & Henry Laboratories Inc
• Approved $8,057.91 for Metro SWAT fair share cost
• Approved minutes for 1/11/2023 and 1/18/2023 meetings

Planning Commission

The Stow Planning Commission will hold its regular meeting, beginning with the election of a chairperson and vice chairperson, approval of minutes, and then consider a zoning map amendment for two parcels on Steels Point. The applicant requests rezoning from C-8 Office/Service to C-5 Highway Service. The commission will also receive training on the Open Meetings Act and Public Records.

• Zoning map amendment P.C. 2022-030 for 4149 and 4150 Steels Point (1 acre and 1.4 acres) from C-8 to C-5
• Election of Chairperson and Vice Chairperson
• Approval of January 10, 2022 meeting minutes
• Law Department Open Meetings Act / Public Records training

The Planning Commission unanimously approved a zoning map amendment to change two parcels on Steels Point from C-8 Office/Service to C-5 Highway Service. The commission also voted to maintain its current meeting and recording procedures, declining a move to livestream meetings in Council Chambers.

• Elected Jared Miller as Chairperson (4-0)
• Elected Christie Sheets as Vice Chairperson (4-0)
• Approved January 10, 2022 meeting minutes (4-0)
• Approved rezoning of 4149 and 4150 Steels Point from C-8 to C-5 (4-0)
• Approved continuing meetings in current manner rather than livestreaming in Council Chambers (4-0)

Commission on Inclusion

The Stow Commission on Inclusion will review its November minutes, set its vision and programming for the coming year, and decide whether to participate in the March 11 Business and Community Expo (formerly Community Showcase). The commission will also get a library update and continue discussing social media content.

• Decision on participating in Business and Community Expo on March 11
• Discussion of 2023 vision and new programming/awareness avenues
• Stow Munroe Falls Library update
• Continued social media content discussion

The Commission decided to take part in the Business and Community Expo on March 11, 2023. Members discussed ways to connect with seniors in nursing homes and the availability of medical equipment for residents in need. Mayor John Pribonic swore in two members to renew their places on the Commission.

• Approved minutes from November 16, 2022 meeting
• Swore in Jason Dresden and Pamela Wind to renew Commission seats
• Decided to participate in the Business and Community Expo on March 11, 2023

Board of Control

The Board of Control unanimously approved numerous purchase orders and legislative requests for city departments, including police, fire, and water services. The board also voted to deny a moral claim for vehicle damages submitted by a resident.

• Approved $150,000 for emergency waterline repairs with M. Campbell Contracting
• Approved $75,000 for Police Department cruiser equipment with Hall Public Safety Company
• Approved $60,000 for Police Department fleet maintenance with Klaben Ford Lincoln, Inc.
• Approved $60,000 for equipment parts and repair with Fallsway Equipment Company, Inc.
• Approved $50,000 for prisoner housing and video arraignment with City of Macedonia
• Approved $44,250 for annual software maintenance with OpenGov, Inc.
• Approved $28,934.59 for Vesta 911 phone line service with Motorola Solutions, Inc.
• Denied moral claim for $996.01 submitted by Kyle Reynolds (0-4)

Parks & Recreation Board

The Stow Parks and Recreation Advisory Board will meet to approve minutes, elect a vice chairperson and a designee to the Planning Commission for 2023, and prioritize 2023 capital projects. The board will also receive updates on the annual report, Fox Den Golf Course, parks maintenance, programs and events, and a feasibility study.

• Election of Vice Chairperson for 2023
• Election of Designee to the Planning Commission for 2023
• 2023 Capital Projects prioritization
• Fox Den Golf Course update
• Feasibility study update

The board established a seven-item priority list for 2023 capital projects, placing Adell Durbin Park first. They approved the 2023 rate increases for Fox Den Golf Course and supported a proposed change to the park smoking policy. The board also elected a Vice Chairperson and a Planning Commission Designee.

• Prioritized Adell Durbin Park as the #1 capital project
• Prioritized Oregon Trail Park as the #2 capital project
• Prioritized community bus replacement and generator as #3
• Prioritized wayfinding and trails as #4
• Prioritized Silver Springs Campground improvements as #5
• Prioritized Meadowbrook Lake Park as #6
• Prioritized new disc golf course at Silver Springs Park as #7
• Approved 2023 Fox Den Golf Course rates (unanimous)

Arts Commission

The Stow Arts Commission is meeting to handle organizational business, including swearing in new and returning members, nominating and voting for Chairperson and Vice-Chair, and approving the 2023 meeting schedule. They will also hear a presentation from the Law Director on the Open Meetings Act, discuss by-laws, and review past events and upcoming projects like the grant fund and Women in Arts displays.

• Swearing in of new member Janelle Hershberger and David Smith (2nd term)
• Nominations and vote for Chairperson and Vice-Chair (two-year terms)
• Discussion and vote on 2023 meeting schedule
• Presentation by Law Director Jaime Syx on Open Meetings Act
• Discussion of Arts Commission Grant fund criteria and application process

The Arts Commission elected a Chairperson and two co-vice chairs and voted to dissolve all existing sub-committees. Members received training on public records and open meeting laws, and discussed the design of new 'Free Little Art Galleries' for the library and city parks.

• Approved minutes from 10/4/2022, 11/1/2022, and 11/30/2022 (unanimous)
• Elected Leila Griffiths as Chairperson (unanimous)
• Elected Jess Fischel and Tom M. as co-vice chairs (unanimous)
• Moved November 2023 meeting date to 11/14/2023 (unanimous)
• Dissolved all existing sub-committees (unanimous)
• Swore in David Smith and Janelle Hershberger to five-year terms

Planning Commission

The Stow Planning Commission will hold a regular meeting to approve minutes and consider two development requests. The main item is a zoning map amendment for three parcels at 4285 Kent Road, totaling about 26.91 acres, to change from C-4 General Business (and R-3 on one parcel) to R-3 Residential. The commission will also review a site plan for a 3,600 sq. ft. storage building at 822 Seasons Road. Public comments can be submitted by noon on the meeting day.

• Rezoning request PC-2022-026 for 4285 Kent Road (parcels #56-19741, #56-19740, #56-19742) from C-4/R-3 to R-3 Residential
• Site plan request PC-2022-029 for 822 Seasons Road to build a 3,600 sq. ft. storage building on 2.99 acres zoned I-2 Industrial
• Approval of December 6, 2022 meeting minutes

The Planning Commission approved a zoning map amendment for properties at 4285 Kent Road to allow for future residential and assisted living development. The commission also approved a site plan for a new storage building at 822 Seasons Road. Both items will move to the Planning Committee and City Council for final approval.

• Approved rezoning of Lots #2 and #4 at 4285 Kent Road from C-4/R-3 to R-3 Residential (3-0)
• Approved site plan for a 3,600 sq. ft. storage building at 822 Seasons Road (3-0)
• Approved December 6, 2022 meeting minutes (3-0)
• Swore in John Comi as a new member of the Planning Commission for Ward 3

Urban Forestry Commission

The Stow Urban Forestry Commission is meeting to handle routine business, including approving minutes and discussing unfinished items such as the 2022 ODNR Tree Canopy Grant, Bakers Glen Tree Planting, and Tree Fest 2023. New business includes public programs, and the commission will also discuss the Northcoast Urban Forestry Conference and upcoming news articles.

• 2022 ODNR Tree Canopy Grant
• Bakers Glen Tree Planting
• Tree Fest 2023
• Public Programs – Sue Mottl
• March 3 Northcoast Urban Forestry Conference

The Commission approved the minutes from the December 12, 2022 meeting. Members discussed the status of the 2022 ODNR Tree Canopy Grant and plans for Tree Fest 2023 and the Community Business Expo.

• Approved December 12, 2022 meeting minutes

Board of Control

The Board of Control approved numerous expenditures for city building maintenance, IT services, and Fox Den Golf Course operations. The Board also approved a residential water system assistance application and a landscaping guarantee release, while denying a pothole-related damage claim.

• Approved $60,000 for Fox Den Pro Shop merchandise from Acushnet Company (unanimous)
• Approved $55,000 for Fox Den concessions and supplies from US Foods (unanimous)
• Approved $40,000 for postage for Clerk of Courts and Judges office from Pitney Bowes (unanimous)
• Approved $26,544 for offsite backup services from AtNet Plus, Inc. (unanimous)
• Approved $25,200 for Microsoft Office 365 email and threat protection from Quality IP (unanimous)
• Approved $18,400.80 for City Hall replacement carpeting from D&R Carpet Service, Inc. (unanimous)
• Approved participation of Michael and Carla Yurchak in Water System Improvement and Storm Water Management Utility Fee Assistance Program (unanimous)
• Denied $266.71 moral claim for tire damage on Allen Road (0-5)