Stafford County public meetings in 2022

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Stafford County Wetlands Board will hold a public hearing regarding an unauthorized shoreline disturbance. The board is deciding whether to grant a permit for the restoration of the Accokeek Creek shoreline to pre-disturbance conditions.

• Public Hearing WB22-03: After-the-fact permit request by Linda Fellers for 192 Indian Point Road
• Proposed restoration of 339 linear feet of Accokeek Creek shoreline using armored rock revetment
• Remediation of 2,122 square feet of impacted submerged aquatic vegetation
• Approval of meeting minutes from July 25, 2022

The Board approved an after-the-fact wetlands permit to stabilize and restore a portion of the Accokeek Creek shoreline. The approved plan includes remediation of subaqueous lands and tidal wetland impacts and the installation of a revetment.

• Approved July 25, 2022 meeting minutes (6-0)
• Approved Resolution WB22-03 to remediate 2,122 sq. ft of subaqueous lands and tidal wetland impacts and install a 339 linear foot revetment at TMP 49C-2-1-4 (6-0)

Planning Commission Meetings

The Planning Commission will hold public hearings on three zoning and land use requests. The body is reviewing proffer amendments and a drive-through permit for a Chick-fil-A and a conditional use permit for a mulch facility.

• Proffer amendment for Mid-Atlantic Chick-fil-A on tax map parcel 19-71C (O22-27)
• Conditional Use Permit for Mid-Atlantic Chick-fil-A drive-through on tax map parcel 19-71C (R22-315)
• Conditional Use Permit for Norfleet Mulch tree stump grinding and mulch sales on tax map parcel 35-32 (R23-06)
• Solar and energy storage recommendation from the subcommittee
• New TRC submissions for Celebrate VA Dairy Queen, Stafford Commons, and High School No. Six

The Commission approved a conditional use permit and proffer amendments for a Chick-fil-A restaurant and a conditional use permit for a Norfleet Mulch facility. It also forwarded solar and energy storage ordinance amendments to the Board of Supervisors.

• Approved Reclassification RC22154531 for Mid-Atlantic Chick-fil-A proffer amendments (6-0)
• Approved Conditional Use Permit CUP22154530 for Mid-Atlantic Chick-fil-A (unanimous)
• Approved Conditional Use Permit CUP22154621 for Norfleet Mulch (5-1)
• Approved forwarding Solar and Energy Storage amendments to the Board of Supervisors (unanimous)
• Cancelled January 11th meeting (unanimous)
• Approved November 9, 2022 meeting minutes (unanimous)

Board of Supervisors

The Board of Supervisors is meeting for a work session focused on the Capital Improvement Program (CIP). No other substantive items are listed on the agenda.

• CIP Work Session

The Board held a work session to review three funding strategies for the FY24-FY33 Capital Improvement Plan, including potential tax increases and a fire levy. No final votes were taken; the Board requested further data on cost savings and the impact of a potential bond referendum before making a decision.

• Tabled final selection of CIP funding strategy pending further staff data
• Requested a CIP proposal specifically planning for a bond referendum
• Requested side-by-side comparison of costs and savings for funding strategies 2 and 3
• Requested detailed information on specific savings for Elementary Schools #18 and #19

Board of Supervisors

The Board of Supervisors will discuss postponing the Hartwood Elementary School rebuild to prioritize Elementary School #18. The meeting includes several public hearings on zoning reclassifications and conditional use permits, as well as a review of the FY2022 audit results.

• Zoning reclassification for Austin Ridge Logistics Center from A-1 Agricultural to M-1 Light Industrial
• Conditional use permit for a 150-foot telecommunications monopole at Aquia WWTP
• Discussion on postponing Hartwood Elementary School rebuild for Elementary School #18
• Appropriation of American Rescue Plan Act (ARPA) grant funds for various county offices
• Contract for AECOM Technical Services, Inc. for the 342-15 Transmission Upgrade Project

The Board of Supervisors approved several infrastructure projects, including water transmission upgrades and wastewater plant repairs. They also authorized the appropriation of $7.4M in ARPA grant funds for public safety and facility improvements. Additionally, the Board gave representatives authority to negotiate the County's VRE subsidy based on ridership data.

• Approved $7.4M in ARPA grant appropriations for ambulances, firewalls, and other equipment (7-0)
• Authorized $660,828 task order with AECOM for 342-15 Pressure Zone Upgrade Project (7-0)
• Approved $201,503 change order for concrete repairs at Aquia and Little Falls Run plants (7-0)
• Approved $92,979.65 change order for Sweetbriar Woods Pump Station upgrades (7-0)
• Appropriated $150,000 in ARPA funds for Commissioner of the Revenue's office safety improvements (7-0)
• Authorized $1.27M for remote switches, routers, and software from CAS Severn, Inc. (7-0)
• Approved $222,764 contract with VirTra, Inc. for firearm training simulator upgrades (7-0)
• Authorized $600,000 contract with Howard Bros., Inc. for utilities restoration services (7-0)

Local Other Post-Employment Benefits (OPEB)

The Local Finance Board is meeting to approve previous minutes and review account statements. The session includes a report on investment performance for Local Other Post-Employment Benefits (OPEB).

• Approval of September 7, 2022 meeting minutes
• Review of account statement and investment performance report

Board of Supervisors

This is a work session agenda for the Stafford County Board of Supervisors to discuss the American Rescue Plan Act. No specific items, votes, or dollar amounts are listed beyond the general topic. The meeting is procedural and does not include any detailed proposals or decisions.

• Work session on American Rescue Plan Act

The Board of Supervisors held a work session to determine which capital projects would be funded using American Rescue Plan Act (ARPA) funds to reduce the burden on the Capital Improvement Program (CIP). The Board reached a general consensus to move the command bus replacement, HVAC replacement, Carl Lewis Center rebuild, and the replacement of three ambulances to ARPA funding. Several other safety and infrastructure items were directed to future consent agendas.

• Agreed to move command bus replacement, HVAC replacement, Carl Lewis Center rebuild, and three ambulance replacements to ARPA funding (approx. $5.2M)
• Directed Patawomeck Tribe access drive ($75K) to a future consent agenda
• Directed Duff Green Park water line project ($150K) to a future consent agenda
• Approved moving forward with Fire and Rescue storage needs ($550K), light and air apparatus ($721K), rehab apparatus, and hazmat apparatus
• Approved moving forward with WiFi access points, network firewalls ($660K), and shelter generators ($982K)
• Approved targeted marketing for QCT ($72K) for a future consent agenda
• Tabled water main transmission project ($2.4M) pending further cost breakdown and infrastructure committee review
• Removed wrap-around services for employee attraction from discussion

Board of Supervisors

The Board of Supervisors is holding a work session to review the Technical Committee's recommendations and additional options for the FY2024-33 Capital Improvement Program. No votes are scheduled; this is a discussion-only session.

• Review of FY2024-33 Technical Review Committee recommendations
• Discussion of additional options for the capital improvement program

The Board of Supervisors and School Board held a work session to discuss the FY2024-33 Capital Improvement Plan (CIP). They reviewed three funding strategies, including a potential bond referendum and tax increases, to address a deficit of 115 classrooms. No final votes were taken, but the Board agreed to consider substituting the Hartwood rebuild with a new elementary school (#18) as new business on December 13.

• Approved motion to allow Dr. Elizabeth Warner to participate electronically (unanimous)
• Agreed to add the substitution of Hartwood rebuild for Elementary School #18 to the December 13 agenda
• Proposed a joint closed session on December 13 to discuss land acquisition for schools

Board of Zoning Appeals

The Board of Zoning Appeals will hold an initial review of the Zoning Ordinance re-write, covering definitions, conditional use permits, and code conflicts. The meeting includes public comment and scheduling of the next meeting.

• Initial review of the Zoning Ordinance re-write
• Discussion of definitions
• Discussion of conditional use permits
• Discussion of code conflicts

Historical Commission

The Stafford County Historical Commission will discuss cultural resources on new Purchase of Development Rights (PDR) application properties, review cultural resources reports for Austin Ridge Logistics and Hampstead, and consider a secondary structure 50 years or older. The meeting also includes a Civil War report and approval of October 6, 2022 minutes.

• Cultural resources on new Purchase of Development Rights (PDR) application properties
• Austin Ridge Logistics – Cultural Resources Reports
• Hampstead Cultural Resources
• Secondary structure 50 years or older
• Civil War Report

Board of Social Services

The Board of Social Services will discuss the FY 2024 county budget, review salary comparisons, and receive updates on foster care and benefit program statistics. The meeting also includes a closed session and discussion of staff concerns.

• FY 2024 County Budget discussion
• Salary Review & Comparisons
• Foster Care Statistics update
• Benefit Programs Statistics including Energy Assistance and Public Health Emergency
• Recruitment Update

The Board approved the adoption of two children in foster care following a closed session. Members also discussed a proposed budget for FY 2024 and a counter-offer for the DSS Attorney's contract.

• Approved September 26, 2022 meeting minutes
• Approved adoption of one child in Foster Care (Item #1)
• Approved adoption of one child in Foster Care (Item #2)
• Agreed to offer DSS Attorney $6,250 monthly flat fee and $225 hourly rate

Wetlands Board/Coastal Primary Sand Dunes Board/Chesapeake Bay Board

The Chesapeake Bay Board will hold a public hearing and vote on a special exception request to allow an inground pool within the Critical Resource Protection Area (CRPA) buffer at 435 Connelly Drive. The applicant proposes to mitigate the 300 sq. ft. impact by planting trees. Staff recommends approval with conditions.

• Public hearing on special exception CBB2-01 for a 16 ft. x 36 ft. inground pool at 435 Connelly Drive
• Pool would impact 300 sq. ft. of Chesapeake Bay Resource Protection Area buffer
• Mitigation plan: plant 12 trees (dogwood, oak, maple) to offset buffer impact
• Board may approve with conditions, deny, or take no action
• Approval of July 25, 2022 meeting minutes also on agenda

The Board approved a special exception request for the construction of an inground pool and infrastructure within a Critical Resource Protection Area. The board also approved the meeting minutes from July 25, 2022.

• Approved special exception (CBB22-01) for inground pool and infrastructure on TWP 43W-24 (4-0)
• Approved July 25, 2022 meeting minutes (4-0)

Parks and Recreation Advisory Commission

The Parks and Recreation Commission will discuss a proposed lease of city-owned conservation land to Rivere, a botanical garden group. Members have submitted questions about the financial terms, economic benefits, and whether the land is zoned for the intended use. The commission will also examine a land donation to the University of Mary Washington and a shortage of available parkland in the county.

• Questions about the proposed terms and financial gain of a lease to Rivere for city-owned conservation land
• Inquiry into whether the city's undeveloped property is zoned for Rivere's use
• Concern over a deficit of available parkland and a suggestion to use school fields
• Discussion of a land donation to UMW for a rowing club and what enticed the university to give the land away

The Commission decided it is not in the county's best interest to lease property at Duff Green Park to Rivere for an Ecological Center. The body recommended that Rivere explore and propose comparable substitute property in the George Washington District before the lease is reconsidered.

• Approved minutes from 10/20/22 (unanimous)
• Recommended Rivere explore comparable substitute property in George Washington District for Duff Green Park lease (unanimous)

Board of Supervisors

The Board of Supervisors is meeting for a work session to review the Technical Review Committee's recommendations for the FY2024-33 Capital Improvement Program.

• Technical Review Committee recommendation for FY2024-33 Capital Improvement Program

The Board held a work session to review Technical Review Committee recommendations for the FY2024-33 Capital Improvement Program. Staff presented three funding strategies involving different tax levy options to prioritize school, fire, and transportation projects. No formal votes were taken; the Board will review the items further in December.

Board of Supervisors

The Stafford County Board of Supervisors is holding a work session to discuss the American Rescue Plan Act (ARPA). The agenda lists only this single item for discussion. No specific proposals, dollar amounts, or decisions are detailed in the agenda.

• Work session on American Rescue Plan Act (ARPA) spending
• No specific funding amounts or project proposals listed in the agenda
• Agenda may be amended on the day of the meeting

The Board held a work session to review staff recommendations for spending approximately $12.9M in remaining American Rescue Plan Act (ARPA) funds. No final votes were taken on the broader funding list, but the Board agreed to move a specific security project to the December consent agenda. A follow-up work session was scheduled for December 6 to review detailed project backgrounds and CIP offsets.

• Agreed to place Mr. Mayausky's security project on the December 15 consent agenda (unanimous)
• Scheduled follow-up ARPA work session for December 6

Board of Supervisors

The Board of Supervisors will hold public hearings on issuing up to $100 million in general obligation school bonds and increasing the FY2023 budget by over one percent to fund construction of High School #6. They will also consider an emergency ordinance to temporarily waive late penalties for real estate and personal property taxes due December 5, 2022, through December 20, 2022. The consent agenda includes contracts for courthouse annex renovation, a fire station lease, and several road petitions to VDOT.

• Public hearing on issuing up to $100 million in general obligation school bonds for High School #6 construction
• Public hearing on increasing FY2023 budget by over one percent for High School #6
• Emergency ordinance to set real estate and personal property tax penalties to zero from Dec 5 to Dec 20, 2022
• Authorize contract with Marion Enterprises, Inc. for Courthouse Annex renovation
• Authorize lease agreement for a fire and rescue station at 250 Butler Road

The Board of Supervisors approved several transportation petitions to VDOT and authorized a contract for the Courthouse Annex renovation. They also approved a telecommunications lease for the Embrey Mill Water Tank and a stream restoration project at St. Clair Brooks Park.

• Approved $2,149,587 contract with Marion Enterprises, Inc. for Courthouse Annex renovation (7-0)
• Approved $784,723 contract with KBS Earthworks, Inc. for St. Clair Brooks Park stream restoration (7-0)
• Approved lease with New Cingular Wireless PCS, LLC for Embrey Mill Water Tank (7-0)
• Approved $750,000 in additional expenditures with Visu-Sewer East LLC for manhole rehabilitation (7-0)
• Petitioned VDOT to include Robert’s Run, Granville Estates, and Washington Gardens roads in the Secondary System (7-0)
• Petitioned VDOT to abandon portions of Fleet Road and Berea Church Road (7-0)
• Approved $281,145 for pavement and concrete repairs at Falmouth Volunteer Fire Station (7-0)
• Approved $1 lease for Fire Station 1 at 250 Butler Road from Falmouth Volunteer Firefighter’s Association (7-0)

Telecommunications Commission

The Commission will receive a presentation from a Comcast representative regarding the 2022 VATI Grant. The meeting also includes updates on the Broadband Study.

• Update from Comcast representative Nathan Daugherty on 2022 VATI Grant
• VATI and Broadband Study updates from Mike Cannon
• Approval of August meeting minutes

Planning Commission Meetings

The Stafford County Planning Commission will hold public hearings and consider two conditional use permits: one for a warehouse/mini-storage facility with a caretaker dwelling in the B-2 zoning district (Celebrate Virginia Self Storage), and another for a dog daycare with grooming and overnight boarding in the B-2 district (Aquia Commercial Dogtopia Doggy Daycare). The commission will also consider a zoning reclassification for the Austin Ridge Logistics Center, a project pipeline report, and a Board of Supervisors-authorized zoning reclassification to remove the Historic Resource Overlay District from a parcel.

• Conditional use permit for warehouse/mini-storage facility with caretaker dwelling on Tax Map Parcel 44-76 (Celebrate Virginia Self Storage)
• Conditional use permit for dog daycare with grooming and overnight boarding on Tax Map Parcel 21-50B (Aquia Commercial Dogtopia Doggy Daycare)
• Zoning reclassification from A-1 Agricultural to M-1 Light Industrial for multiple parcels (Austin Ridge Logistics Center)
• Board of Supervisors-authorized zoning reclassification to remove Historic Resource Overlay District from Tax Map Parcel 40-32B
• County transportation construction project quarterly update

The Commission approved the rezoning of the Austin Ridge Logistics Center and granted a conditional use permit for a Dogtopia daycare facility. Both decisions included specific conditions regarding infrastructure and operational limits. The meeting also included a quarterly transportation construction update.

• Approved rezoning from A-1 to M-1 for Austin Ridge Logistics Center (5-1)
• Accepted amended proffers for Austin Ridge Logistics Center including tree preservation and water line timing (6-0)
• Approved Conditional Use Permit for Celebrate Virginia Self Storage (5-1)
• Approved Conditional Use Permit for Dogtopia Doggy Daycare with additional conditions (6-0)
• Set Dogtopia capacity limit to 175 dogs maximum at any given time
• Required Dogtopia to reserve 15 parking spaces closest to entrance for customers
• Required Dogtopia to install a sprinkler system and maintain internal security cameras
• Approved October 26, 2022 meeting minutes

Historical Commission

The Stafford County Historical Commission will discuss cultural resources on new Purchase of Development Rights (PDR) application properties, review cultural resources reports for Austin Ridge Logistics and Hampstead, and consider a secondary structure 50 years or older. The meeting also includes a Civil War report and approval of October 6, 2022 minutes.

• Cultural resources on new PDR application properties
• Austin Ridge Logistics – Cultural Resources Reports
• Hampstead Cultural Resources
• Secondary structure 50 years or older
• Civil War Report

Board of Supervisors

The Joint Schools Working Committee will discuss enrollment growth and its impact on schools, capital improvement planning including proposed sites for Elementary Schools 18 and 19, a potential financing plan for those schools, and infrastructure investments at Hartwood Elementary. The committee will also receive updates on a schools custodial contract, a potential partnership lab school with University of Mary Washington, and a request to relocate a polling center.

• Discussion of proposed sites for Elementary Schools 18 and 19
• Potential new school financing plan for Elementary Schools 18 and 19
• Infrastructure investments for Hartwood Elementary School over the past 10 years
• Update on schools' custodial contract
• Request to consider relocation of Courthouse Community Center polling center to Stafford Elementary School

Community & Economic Development Committee

The Community & Economic Development Committee will discuss and potentially act on several items, including using ARPA funds to pay sewer availability and pro-rata fees for the airport authority, a resolution to establish tourism zones, and updates on entrepreneur development programs. They will also discuss street extension signs, waiver and exception processes for development projects, and the zoning ordinance update process.

• Consider ARPA funding for Airport Authority sewer fees
• Resolution R22-85 to establish Stafford County tourism zones
• Discussion of street extension signs
• Discussion of waiver and exception processes for development projects
• Discussion of zoning ordinance update process

Infrastructure Committee

The Infrastructure Committee will discuss an update to the erosion and sediment control ordinance, review ARPA-funded IT projects and a network refresh, and receive updates on transportation projects including cost increases and a call for federal grant applications.

• Development Services: Erosion and Sediment Control Ordinance Update
• Information Technology: ARPA Projects and Network Refresh Project Update
• Capital Projects Transportation: Transportation Project Updates & Cost Increases
• Capital Projects Transportation: FAMPO CMAQ/STBG Call for Applications

Board of Supervisors

The Stafford County Board of Supervisors will consider approving a salary scale adjustment for sheriff's deputies and emergency communications center operators, and appropriating funding for it. They will also discuss repealing zoning and comprehensive plan aspects of Downtown Stafford, and consider appropriating $150,000 in ARPA funds for a Langley Foundation exhibit at the regional airport. The meeting includes consent items such as authorizing repairs to the Falmouth Volunteer Fire and Rescue Station and appointing a new FOIA officer.

• Consider approving a salary scale adjustment for sheriff's deputies and ECC operators (R22-292)
• Discuss repeal of zoning and comprehensive plan aspects of Downtown Stafford
• Appropriate $150,000 in ARPA grant funds for Langley Foundation exhibit at Stafford Regional Airport (R22-266)
• Authorize facility repairs to Falmouth Volunteer Fire and Rescue Station (R22-290)
• Appoint Mr. Joe Brito to the Citizens Transportation Advisory Committee

The Board approved a 15% salary adjustment for nonexempt Sheriff's deputies and ECC operators effective January 1, 2023. Funding will be sourced from $1M in excess meals tax revenue and $803,250 in ARPA grant funds. The Board also approved the 2023 Legislative Program for the General Assembly.

• Approved 15% pay increase for nonexempt Sheriff's deputies and ECC operators (5-1-1)
• Appropriated $1M in excess meals tax revenue for Sheriff's Office salary adjustments
• Appropriated $350,000 in ARPA retention funds and $453,250 in ARPA revenue replacement for Sheriff's Office
• Approved 2023 Legislative Program for General Assembly with removal of Regional Transportation Authority opposition (7-0)
• Approved Consent Agenda including appointment of Joe Brito to CTAC and Mali Savage as FOIA Officer (7-0)
• Authorized $203,727 in insurance funds for Carl Lewis Community Center fire project (7-0)
• Authorized reclassification to remove Historic Resource overlay from Tax Map Parcel No. 40-32B (7-0)
• Approved $650,000 and $325,000 contracts with Univar USA Inc. and Kuehne Chemical Company for water treatment chemicals (7-0)

Planning Commission Meetings

The Stafford County Planning Commission will hold public hearings on three items: an ordinance to amend notice requirements for conditional use permits, rezonings, variances, and special exceptions; a proposal to remove a lighting requirement from a proffer for a retirement community on 21.77 acres; and a conditional use permit for a mini-storage warehouse with a caretaker dwelling in the B-2 district. The commission will also consider a deferred rezoning of multiple parcels from A-1 to M-1 for the Austin Ridge Logistics Center, and receive updates on transportation projects, a solar facility standards draft, and a subcommittee report.

• Ordinance O22-24 to amend notice requirements for conditional use permits, rezonings, variances, and special exceptions
• Proffer amendment to remove recreational walking trail lighting on 21.77 acres (Stafford Nursing Home and Retirement Community)
• Conditional use permit for Celebrate Virginia Self Storage warehouse in B-2 district (parcel 44-76)
• Deferred rezoning of 7 parcels from A-1 to M-1 for Austin Ridge Logistics Center (O22-23)
• Draft amendments to Comprehensive Plan and County Code for solar and energy storage facilities (R22-297)

Agricultural/PDR Commission

The Agricultural and Land Conservation Committee will meet to discuss new Purchase of Development Rights (PDR) applications, PDR funding, and establishing an appraisal review committee. The meeting also includes public presentations and approval of August minutes.

• New PDR applications – property overviews
• PDR funding discussion
• Appraisal Review Committee establishment
• December 26 meeting date change discussion (holiday)

The Agricultural/Land Conservation Committee voted 4-0 to revise a letter to the Board of Supervisors, reducing the requested PDR fund allocation from $3 million to $1.3 million for FY2024. The committee also appointed Jeff Adams to the Appraisal Review Committee (3-0) and reviewed eight new PDR applications totaling 355 acres. The December 26 meeting was cancelled, with the next meeting set for November 28.

• Approved revised letter requesting $1.3M for PDR fund in FY2024 (4-0)
• Appointed Jeff Adams to Appraisal Review Committee (3-0)
• Approved August 22, 2022 minutes (4-0)
• Cancelled December 26, 2022 meeting

Parks and Recreation Advisory Commission

The Parks and Recreation Advisory Commission will discuss leasing additional acreage at Duff Green Park to an organization called Revere, and adding pickleball courts at Pratt and Curtis Parks. These items are listed as new business. The meeting also includes approval of July 2022 minutes and public comments.

• Lease property at Duff Green Park (new business)
• Pickleball courts at Pratt and Curtis Parks (new business)
• Approval of minutes from July 21, 2022 meeting
• Public comments (3 minutes each)

Board of Zoning Appeals

The Board of Supervisors and School Board are holding a work session to review a presentation on the School Capital Improvement Plan. This is a discussion-based session rather than a voting meeting.

• School Capital Improvement Plan presentation

The Stafford County Board of Supervisors and School Board held a joint work session where the School Board requested the Board of Supervisors replace the approved Hartwood Elementary rebuild with funding for Elementary Schools #18 and #19 to open by August 2026. The School Board argued the two new schools would add 1,968 seats versus 393 from the Hartwood rebuild and relieve overcrowding across the county. No decisions were made; the meeting was a discussion only.

• No votes or decisions were taken; the work session was a discussion between the two boards.
• The School Board formally requested the Board of Supervisors fund Elementary Schools #18 and #19 simultaneously starting FY 24.
• The School Board asked the Board of Supervisors to reconsider the previously approved Hartwood Elementary School rebuild in FY 23.
• The Board of Supervisors took no action on the School Board's requests during the meeting.

Board of Supervisors

The Board of Supervisors will discuss the 2023 General Assembly legislative program and the use of ARPA funds for public safety pay. The body is also deciding on several contracts for utilities, IT, and fire rescue equipment.

• Public hearings for FY2023 VPSA debt and budget increase to support High School #6
• ARPA funds grant for Merritt-ARI, LLC
• Request for Planning Commission to amend ordinances for solar and energy storage facilities
• Conditional Use Permit for Embrey Mill Town Center South comprehensive sign plan
• Expenditures for Lake Mooney Water Treatment Facility controls modernization

The Board discussed adjusting the public safety pay scale for Sheriff's Office, E911 operators, and Fire and Rescue using ARPA and other funds. After debate, members voted 6-1 against bonuses and directed staff to return on November 1 with five pay-increase scenarios (5%, 8%, 10%, 15%, 20%) for Sheriff's uniformed personnel and E911 operators, with implementation targeted for January 1, 2023. The Board also approved a consent agenda (6-1) and authorized advertisement of public hearings for $44.5M in VPSA debt for High School #6 (7-0).

• Approved consent agenda minus Items 10 and 11 (6-1, English nay)
• Deferred Item 10 (ARPA grant to Merritt-Ari, LLC) to November 1 meeting (5-2, English and Vanuch nay)
• Authorized advertisement of public hearings for $44.5M VPSA debt for High School #6 (7-0)
• Granted time extension for Belmont Park zoning applications until May 1, 2023 (7-0)
• Directed staff to return Nov. 1 with 5%, 8%, 10%, 15%, and 20% pay-scale options for Sheriff's uniformed and E911 operators, with January 1, 2023 implementation target
• Voted 6-1 against using bonuses for public safety pay adjustments
• Approved Fire and Rescue uniform/equipment contracts up to $300,000 annually per vendor (consent)
• Approved additional $327,076 for Lake Mooney water treatment controls modernization (consent)

Telecommunications Commission

The Commission will receive a presentation on broadband study findings from Ziggy Rifkin Fish of CTC. The body will also receive updates regarding VATI.

• Broadband Study Findings presentation by Ziggy Rifkin Fish (CTC)
• VATI updates provided by Mike Cannon
• Approval of August meeting minutes

The commission heard a presentation from CTC on broadband study findings, including grant opportunities and mapping. The minutes from the August meeting were unanimously approved. An update was given on the 2022 VATI grant, with Comcast authorized to begin construction on September 12.

• Approved minutes from the August meeting unanimously
• Heard presentation on broadband study findings from CTC consultant Ziggy Rifkin Fish
• Received update that Comcast was authorized to proceed with construction on September 12, 2022 under the VATI grant

Planning Commission Meetings

The Planning Commission is considering several conditional use permits and design departures. Key items include a landscaping departure for a Chick-fil-A and the placement of a 150-foot telecommunications tower.

• Design departure for landscaping and screening for Burns Corner Chick-fil-A (Tax Map Parcel 29-93E)
• Compliance review and conditional use permit for a 150-foot telecom monopole at Aquia Wastewater Treatment Plant (Tax Map Parcel 30-3B)
• Conditional use permit for Celebrate Virginia Self Storage warehouse and mini-storage facility (Tax Map Parcel 44-76)
• Zoning reclassification for Austin Ridge Logistics Center from A-1 Agricultural to M-1 Light Industrial (Deferred to Oct 26)

Board of Supervisors

The Board of Supervisors is meeting for a work session focused on public safety pay. No other items are listed for decision or discussion.

• Public safety pay work session

The Board of Supervisors held a work session to discuss options for increasing public safety pay for the Sheriff's Office and Fire and Rescue, including a 20% raise for sergeants and below and a 5% raise with bonuses. No formal vote was taken; staff was directed to bring back cost and funding details for multiple raise percentages (5%, 7%, 8%, 15%, 20%) and a bonus option for the October 18 meeting.

• No formal vote taken on any pay raise or bonus proposal
• Staff directed to return with cost and funding plans for 5%, 7%, 8%, 15%, and 20% raises for first sergeants and below
• Staff directed to also return with a bonus option for public safety personnel
• Item placed on New Business for October 18 Board meeting

Utilities Commission

The Commission will meet to receive reports on operations, 3R, and capital projects. No specific votes or new ordinances are listed on the agenda.

• Operations Report by Mark Gundersen
• 3R Report by Nathan Huber, P.E.
• Capital Projects report by J. Scott Powell, P.E.
• Approval of June 14, 2022 meeting minutes

The Stafford County Utilities Commission approved the minutes from the June 14, 2022 meeting by a 4-0 vote. The meeting included reports on capital projects, such as the Ferry Farm water main replacement and Butler Road main replacement, and updates on the Low-Income Water Assistance Program (LIHWAP). No public presentations or new business were discussed.

• Approved the June 14, 2022 meeting minutes as presented (4-0 vote).
• Discussed capital projects including Ferry Farm water main replacement (one-third complete) and Butler Road main replacement (design phase starting).
• Noted that the November 2022 meeting is cancelled due to Election Day; December meeting date to be determined.
• Heard that the Little Falls Treatment plant upgrades may exceed $40 million, with a $7 million DEQ grant secured.
• Reported that the Enon Road Water Tank (Pressure Zone 342-101) is under construction, expected completion by Fall 2023.
• No unfinished business or new business was discussed.

Historical Commission

The Historical Commission is reviewing Phase I Cultural Resources Reports for two properties. The body is also discussing a potential change to the age standard for secondary structures. Additionally, the commission will address a Civil War Report.

• Hampstead Property Phase I Cultural Resources Report
• Austin Ridge Logistics Phase I Cultural Resources Report
• Discussion on implementing a date-specific time period for secondary structures 50 years or older
• Civil War Report

The Stafford County Historical Commission voted to request Phase Two cultural resource studies on three sites at the Hampstead property off Poplar Road, and reaffirmed the 50-year standard for secondary structure designations. The commission also discussed the Austin Ridge Logistics project, where cemeteries are outside the current rezoning area, and tabled further discussion until more information is available.

• Requested Phase Two studies on ST1078, ST1087, and ST1090 at Hampstead property (5-0)
• Reaffirmed 50-year standard for secondary structure designations (4-0)
• Approved amended minutes from July 7, 2022 (4-0)

Board of Supervisors

The Board of Supervisors will discuss several zoning reclassifications and infrastructure petitions. The meeting includes a public hearing regarding a zoning change for the Venture Business Park project and the review of FY2022 unaudited year-end financial results.

• Zoning reclassification from B-2 Urban Commercial to M-1 Light Industrial for Venture Business Park (Tax Map Parcel 38-80)
• Appropriation of $160,000 in ARPA tourism grant funds for local marketing
• Petitions to VDOT for street acceptance in Stillwater and Embrey Mill subdivisions
• ARPA grant funding for Sheriff's Office fueling project at the Public Safety Building
• Contracts for Motorola Solutions radio equipment and Ferguson Waterworks utility materials

The Board approved a $3.4 million contract with Mary Washington Healthcare Physicians for physical exams for Fire/Rescue and Sheriff's Office personnel. They also authorized $350,000 for Motorola radio equipment, $750,000 for Ferguson Waterworks materials, and $500,000 for Carter Machinery generators. Two conservation easements were approved: $325,000 for the Jones property and $400,000 for the Moore property. A letter was sent to the state jail board regarding inmate fees. The Board initiated rezoning of a county-owned parcel to light industrial for First Line Technology expansion. A $160,000 ARPA tourism grant was accepted for videography. The Board discussed but took no action on a $150,000 ARPA request for a Langley Flight Foundation exhibit at the airport.

• Approved $3.4M contract with Mary Washington Healthcare Physicians for physical exams (7-0)
• Authorized $350,000 for Motorola Solutions radio equipment (7-0)
• Approved $750,000 contract with Ferguson Waterworks for utilities materials (7-0)
• Authorized $500,000 for Carter Machinery generators (7-0)
• Approved $325,000 conservation easement for Jones property (7-0)
• Approved $400,000 conservation easement for Moore property (7-0)
• Authorized letter to state jail board regarding inmate fees study (6-0, Yeung absent)
• Initiated rezoning of county-owned parcel to M-1 Light Industrial for First Line Technology (7-0)

Infrastructure Committee

The Infrastructure Committee is meeting to discuss several planning and zoning matters. The agenda includes reviews of historic designations, school site dedications, and land transfers.

• Removal of Historic Overlay District designation from Tax Map No. 40-32B
• Embrey Mill school sites dedication request
• Transfer of county-owned lots in Crow's Nest Harbor to Virginia Department of Conservation and Recreation
• Street extension signs discussion
• Commercial Development Review Study update

Community & Economic Development Committee

The Community & Economic Development Committee is meeting to discuss funding and renovations for county infrastructure. The body will review the use of ARPA funds for sewer fees and various fire and rescue projects.

• ARPA funding for Airport Authority sewer availability and pro-rata fees
• Riot Entrepreneur Development
• EMT training program and equipment
• Brooke Fire Station renovations
• Fire and Rescue Headquarters renovations

Planning Commission Meetings

The Planning Commission is reviewing a zoning reclassification for a logistics center and a subdivision ordinance waiver. One public hearing for a self-storage facility has been postponed to October 12, 2022.

• Proposed zoning reclassification from A-1 Agricultural to M-1 Light Industrial for Austin Ridge Logistics Center (RC22154477)
• Proposed waiver of subdivision ordinance for lot frontage and street design for Larowe Division Waiver (WAI22154502)
• Postponed hearing for Celebrate Virginia Self Storage CUP (CUP21153939)
• New TRC submissions including Panda Express on Courthouse Rd and Washington Sq. Take 5 Car Wash

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a request for a special exception to allow a microbrewery. The board will also consider the adoption of minutes from June 28, 2022.

• Special exception request for Thick & Thin Brewery Company - Virginia, LLC at 282 Deacon Road (Tax Map Parcel No. 54-121C)

The Board of Zoning Appeals approved a special exception for Thick & Thin Brewery Company to operate a microbrewery at 282 Deacon Road. The motion passed 5-0 with conditions including compliance with all state and local codes. The board also voted 5-0 to remove a discussion item from the agenda and approved the June 28, 2022 minutes with a correction.

• Approved special exception for microbrewery at 282 Deacon Road (5-0)
• Removed agenda item 3 (CivicClerk Discussion) (5-0)
• Approved June 28, 2022 minutes with correction (5-0)

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint meeting to discuss solar facilities and energy storage facilities.

• Discussion regarding solar facilities and energy storage facilities

The Stafford County Board of Supervisors and Planning Commission held a joint work session to discuss solar energy and energy-storage facilities. No votes were taken on any regulations or applications; the meeting was informational only. Staff presented background on solar facility types, pros and cons, current zoning, and potential code amendments. The Board agreed to refer the matter to the Planning Commission for further study, with a report expected by the second meeting in January 2023.

• No substantive decisions were made; the meeting was a joint work session for discussion only
• Board agreed to place referral to Planning Commission on October 18 consent agenda
• Planning Commission to form subcommittee to draft ordinance amendments
• Planning Commission to report back by second meeting in January 2023

Board of Social Services

The Board of Social Services is meeting to review foster care and benefit program statistics. The body will discuss a five-year financial plan and a local review team financial review. Members will also provide feedback on proposed bylaws and receive a recruitment update.

• Five Year Financial Plan
• Local Review Team Financial Review
• Feedback on Proposed Bylaws
• Foster Care and Benefit Programs Statistics

The Board approved the August 29, 2022 meeting minutes. Staff reported on foster care statistics (49 children in care, 42 approved resource homes) and SNAP program findings requiring corrective action. The Board recommended supporting a statement to elected officials for overtime funding due to large caseloads and Medicaid unwinding. No formal decisions were made on proposed bylaws, which were tabled.

• Approved August 29, 2022 meeting minutes (motion by English, Snellings abstained)
• Tabled adoption of proposed bylaws until a later date
• Recommended drafting a statement supporting overtime funding for DSS workers

Board of Supervisors

The Board of Supervisors is holding a work session to review future projects funded by the American Rescue Plan Act (ARPA). Members will also discuss debt financing strategies for the High School #6 project.

• Debt financing strategies for High School #6 project
• Review of future American Rescue Plan Act (ARPA) projects

The Board held a work session on debt financing for High School #6 and reviewed ARPA-funded projects. No formal votes were taken; staff was directed to return with more information on several items, including a proposed sheriff's deputy pay increase.

• Discussed debt financing for High School #6 via VPSA standalone issuance (no vote taken)
• Reviewed ARPA projects; directed staff to bring back details on sheriff pay increase, fire station repairs, and other items
• Consensus to move several ARPA projects forward on consent agenda (e.g., Langley Flight Foundation under new business)
• Set October 4 work session to further discuss sheriff deputy pay increase

Board of Supervisors

The Board of Supervisors will discuss zoning reclassifications, road improvements, and budget appropriations. The meeting includes a work session on the American Rescue Plan Act and a public hearing regarding restricted parking in Whitson Ridge.

• Proposed ordinance to change how commercial kennels are permitted in A-1 Agricultural Zoning Districts
• Proposed zoning reclassification from R-1 Suburban Residential to M-1 Light Industrial for tax map parcel no. 45-98
• Acceptance of a Virginia Transportation Partnership Opportunity Fund grant for roadway improvements to Wyche Road
• Public hearing on an ordinance to designate restricted parking areas within Whitson Ridge subdivision
• Appropriation of funds from the Garrisonville Road Service District Fund for a multimodal study

The Board of Supervisors unanimously approved Ordinance 022-18, changing how commercial kennels are permitted in the A-1 Agricultural Zoning District, moving the approval process from the Board of Zoning Appeals to a Conditional Use Permit requiring two public hearings. The Board also approved amendments to its by-laws and rules of procedure by a 5-2 vote, with changes including a 2/3 vote requirement to add items to the agenda. A letter regarding inmate fees at the Rappahannock Regional Jail Authority was deferred to the next meeting after debate.

• Approved Ordinance 022-18, amending the definition of 'commercial kennel' and requiring a Conditional Use Permit (two public hearings) for such uses in the A-1 Agricultural Zoning District.
• Approved Resolution R22-200, amending the Board's by-laws and rules of procedure, including a 2/3 vote to add items to the agenda (5-2 vote).
• Deferred Item 5 (letter to the State Board of Local and Regional Jails regarding inmate fees) to the October 4 meeting as Unfinished Business (6-1 vote).
• Approved the Consent Agenda as amended, including 18 items such as budget appropriations, grant acceptances, and contract ratifications.
• Approved Resolution R22-256, amending the FY2023 VATI grant application with Comcast to bring broadband to 1,297 unserved/underserved homes.
• Approved Resolution R22-209, accepting a $1,392,000 TPOF grant for roadway improvements for the DHL Project Mover.
• Approved Resolution R22-245, referring proposed changes to public notification requirements for zoning actions to the Planning Commission.
• Approved Resolution R22-243, authorizing a letter of support for a Railroad Crossing Elimination Grant for Brent Point Road.

Board of Zoning Appeals

The Board of Supervisors is meeting to review progress on the 2040 Strategic Plan. The session includes identifying additional initiatives and a prioritization presentation.

• Review of 2040 Strategic Plan Progress Update Document
• Review of Board Strategic Plan Process Flowchart
• Identification of BOS Strategic Priorities

The Stafford County Board of Supervisors held a strategic plan retreat and identified six priority areas: Excellence in Governance, Economic Diversification, Quality Educational Opportunities, Multimodal Infrastructure, Growth Management, and Vibrant Community. No formal votes were taken; the Board provided guidance to staff, who will consolidate the comments and develop a work plan to be finalized at the February 2023 retreat.

• Identified six strategic priority areas: Excellence in Governance, Economic Diversification, Quality Educational Opportunities, Multimodal Infrastructure, Growth Management, and Vibrant Community
• Agreed to shift from a three-year to a five-year strategic planning process
• Directed staff to consolidate comments and develop a work plan for the priorities
• Scheduled finalization of initiatives for the Board's annual retreat in February 2023

Legislative Committee

The Board of Supervisors is holding a work session to review a draft legislative program. The committee will also discuss the legislative committee schedule for 2023.

• Review of draft legislative program
• 2023 Legislative Committee schedule

Telecommunications Commission

The Telecommunications Commission meeting scheduled for September 8, 2022, was canceled. The agenda contained only procedural items and a VATI update.

Local Other Post-Employment Benefits (OPEB)

The board will review investment performance and discuss the status of the local funding and contribution strategy. Members will also discuss the upcoming VML/VACo Pooled OPEB Trust Annual Meeting.

• Investment Performance Review
• Discussion of local funding/contribution strategy
• VML/VACo Pooled OPEB Trust Annual Meeting on September 23

Board of Supervisors

The Board of Supervisors will decide on additional state funding for schools and various zoning requests. The meeting includes discussions on a potential Rappahannock Crossing Parkway and the repeal of Downtown Stafford. Members will also vote on several utility contracts and transportation petitions.

• Budget and appropriation of additional state funding for schools for FY 2023
• Zoning reclassification for Venture Business Park, Matan from B-2 to M-1
• Conditional Use Permit for a Black Rifle Coffee Company drive-through facility
• Contract with Whitman, Requardt & Associates, LLP for Route 1 & Courthouse Road improvements
• Petition to VDOT for street acceptance of Stephanie's Street, Babs Run, Edgewater Drive, and Walden Pond Court

The Board approved $13.5 million in additional state funding for Stafford County Public Schools, including $1.76M for operations, $8.72M for construction, and $3.02M for staff bonuses. A request to research a new Rappahannock River crossing west of I-95 was approved 4-2-1. The Board also approved a private EMS agency license for Medical Readiness Group, LLC (6-1) and deferred proposed by-law amendments to a future meeting.

• Approved $13.5M in state school funding for operations, construction, and staff bonuses (7-0)
• Approved letter to FAMPO requesting research on a new Rappahannock River crossing west of I-95 (4-2-1)
• Approved Medical Readiness Group, LLC as a private EMS agency in Stafford County (6-1)
• Deferred proposed by-law amendments to the next Board meeting (7-0)
• Approved consent agenda items including $1.06M for Route 1 & Courthouse Road inspection services
• Approved $402,630 task order for Blair Road waterline improvements in Ferry Farm subdivision
• Approved $390,000 contract for GIS enterprise software and services
• Approved $1M contract for wastewater equipment parts and services

Infrastructure Committee

The Infrastructure Committee is meeting to review updates on data center markets and various transportation and environmental projects. The session includes discussions on road widening, railroad crossings, and trail development.

• Data center market discussion
• St. Clair Brooks Park stream restoration project update
• Safety/Wedge widening
• Brent Point Road railroad crossing
• Garrisonville Road multimodal study

Community & Economic Development Committee

The Community & Economic Development Committee will discuss purchasing development rights for specific properties and a potential property transfer for First Line Technologies. Members will also review public notification guidelines and local ordinances.

• Proposed Resolutions R22-230 and R22-231 to execute deeds of easement for Jones and Moore properties
• Proposed Resolution R22-204 to hold a public hearing for property transfer to the Economic Development Authority for First Line Technologies
• Discussion on Planning Commission meeting public notification guidelines
• Discussion on street extension signs
• Discussion on noise and abandoned vehicle ordinances

Historical Commission

The Historical Commission is meeting to review a cultural resources report and discuss standards for older secondary structures. The body will also address a Civil War report.

• Hampstead Property – Phase I Cultural Resources Report
• Discussion on implementing a date-specific time period for secondary structures 50 years or older
• Civil War Report

The September 1, 2022 meeting of the Stafford County Historical Commission was cancelled by Chair Anita Dodd because a quorum was not present. No business was conducted.

• Meeting cancelled due to lack of quorum

Planning Commission Meetings

The Planning Commission will hold public hearings regarding design standard departures and a conditional use permit. The body will also hold a joint work session with the Board of Supervisors regarding solar farms.

• Departure from landscaping design standards for Burns Corner Medical Office Building (Tax Map Parcel No. 29-93F)
• Conditional use permit for Embrey Mill Town Center South comprehensive sign plan (Tax Map Parcel No. 29-70K)
• Joint work session with Board of Supervisors on solar farms

The commission approved a departure from design standards for the Burns Corner Medical Office Building, allowing deviations from landscaping and buffering requirements due to utility easements. The applicant met or exceeded total plant unit requirements. The commission also approved a conditional use permit for a comprehensive sign plan at Embrey Mill Town Center South, allowing signage consistent with commercial standards. Both votes were 6-0.

• Approved Departure from Design Standards for Burns Corner Medical Office Building (6-0)
• Approved Conditional Use Permit for Embrey Mill Town Center South Comprehensive Sign Plan (6-0)
• Cancelled September 14, 2022 Planning Commission meeting due to no public hearings

Agricultural/PDR Commission

The Agricultural/PDR Commission is meeting to review land conservation program improvements and PDR property updates. The body will discuss the establishment of an Appraisal Review Committee and a new PDR application round.

• Northern Virginia Conservation Trust Partnership program improvements
• PDR Funding
• Establishment of Appraisal Review Committee
• New PDR Application Round

The Agricultural/Land Conservation Committee voted 5-0 to request $3 million from the Board of Supervisors for the Purchase of Development Rights (PDR) program in FY24. The committee also discussed a new partnership with Northern Virginia Conservation Trust for a donated easement program, which will include a dedicated staff position. Two PDR property appraisals (Moore and Jones) are complete and contracts are with attorneys, expected to close by year-end.

• Approved motion to request $3 million from Board for PDR program (5-0)
• Approved May 23, 2022 meeting minutes (5-0)
• Discussed but tabled nomination for Appraisal Review Committee member until next meeting

Board of Supervisors

The Board of Supervisors will discuss increasing the FY2023 budget due to state revenue for public schools. The meeting includes decisions on professional service contracts, public safety proclamations, and a public hearing regarding land condemnation for the Claiborne Run Force Main Project.

• Proposed FY2023 budget increase of over one percent for Stafford County Public Schools
• Contract renewals for OpenGov online budget software exceeding $200,000
• Contract for tires and installation services with Tire Tread, Inc. exceeding $200,000
• Proposed restricted parking areas within the Whitson Ridge subdivision
• Condemnation and quick-take powers for easements on tax map parcel no. 54-74A for the Claiborne Run Force Main Project

The Board of Supervisors received public comments from two residents. Barry Surles complained about GFL's trash service failures and proposed the county create its own trash service. Margaret Mock requested the completion of the Belmont-Ferry Farm trail, citing safety and community benefits. No decisions were made on these topics during the meeting.

Public Safety Committee

The Public Safety Committee will review monthly reports from the Fire Department and Sheriff's Office. Members will discuss the addition of school resource officers to schools and the policy for special events applications.

• Policy/application for special events
• January snow storm after action report
• Addition of school resource officers to schools
• Sheriff's Office monthly statistical report
• Fire Department monthly report

Board of Supervisors

The Board of Supervisors will receive an update on American Rescue Plan Act (ARPA) projects. Members will also review the Stafford County Broadband Plan and discuss a 2023 grant application for the Virginia Telecommunications Initiative (VATI).

• American Rescue Plan Act (ARPA) project update
• Stafford County Broadband Plan presentation
• Virginia Telecommunications Initiative (VATI) 2023 grant application discussion

The Board of Supervisors held a work session to review American Rescue Plan Act (ARPA) fund allocations and received a presentation on the county's first broadband plan. No formal decisions were made during the session. The Board discussed a proposed $10.2 million VATI 2023 grant application with Comcast to extend broadband to 1,251 homes, but deferred action to a later meeting to review additional coverage maps.

• Approved remote board member participation (4-1, Coen abstaining)
• Deferred vote on VATI 2023 grant application with Comcast pending additional maps
• Discussed using ARPA funds for Patawomeck Tribe Access Drive cost overrun
• Reviewed ARPA-funded projects including staff bonuses and Office on Youth funding

Telecommunications Commission

The Commission will review updates on Comcast and VATI and discuss the county's preliminary broadband plan. Chris Fulmer from Stafford County Public Schools will present the schools' position on towers at school sites.

• Introduction of County’s Preliminary Broadband Plan
• Presentation by Chris Fulmer on towers at schools
• Comcast Case updates
• VATI updates

The Telecommunications Commission voted unanimously to support partnering with Comcast on a 2023 VATI grant application, which would bring broadband to about 1,250 homes including Marlborough Point. The CTO introduced the county's first preliminary broadband plan, estimating 3,500 homes lack broadband. The previous meeting's minutes were approved unanimously, and no action items were set for the next meeting.

• Approved minutes from June meeting (unanimous)
• Supported partnering with Comcast on 2023 VATI grant application (unanimous)

Architectural Review Board

The Architectural Review Board is meeting to consider new business regarding a specific property. The board will also review minutes from the July 11, 2022 meeting.

• Review of COA22154592 for 219 Ingleside Drive

The Architectural Review Board approved a certificate of appropriateness (COA22154592) for a new garage at 219 Ingleside Drive, as submitted by applicant Matt McCorkle. The board also approved the minutes from the July 11, 2022 meeting. Both actions passed unanimously 5-0.

• Approved COA22154592 for garage construction at 219 Ingleside Drive (5-0)
• Approved minutes from July 11, 2022 meeting (5-0)

Planning Commission Meetings

The Planning Commission will hold public hearings on a drive-through permit, a zoning reclassification for a business park, and changes to commercial kennel regulations. The body will also review a project pipeline report and a legislative agenda.

• Conditional Use Permit for Black Rifle Coffee Company drive-through on parcels 44-141 and 44-142C
• Zoning reclassification from B-2 to M-1 for Venture Business Park, Matan (parcel 38-80)
• Proposed ordinance O22-18 to change how commercial kennels are permitted in A-1 Agricultural Zoning Districts
• Review of new TRC submissions including Project Clover Rev 3, Celebrate Now, Centreport Stafford 95 Business Center, and Hampstead Subdivision

The Commission approved a conditional use permit for Black Rifle Coffee Company to build a drive-through coffee shop on Warrenton Road, with conditions including an 18-month demolition timeline, a 35-foot truck limit, and sealing/striping of shared parking. It also recommended approval of a rezoning for Venture Business Park from B-2 to M-1 for a 250,000 sq ft warehouse, and recommended approval of a zoning ordinance amendment changing commercial kennel permits from Special Exception to Conditional Use Permit in A-1 districts.

• Approved CUP for Black Rifle Coffee drive-thru (7-0)
• Approved rezoning of Venture Business Park from B-2 to M-1 (7-0)
• Approved amended proffers for Venture Business Park (6-1)
• Recommended approval of Ordinance O22-18 amending commercial kennel regulations (7-0)
• Approved staff recommendations for legislative agenda (7-0)
• Approved June 8, 2022 minutes (unanimous)

Board of Supervisors

The Board of Supervisors is meeting for a strategic planning work session. The agenda includes the introduction of Eric Keck.

• Introduction of Eric Keck

The Board of Supervisors held a strategic planning work session and reached consensus on seven strategic priorities, including excellence in governance, economic diversification, education partnerships, multimodal infrastructure, growth management, vibrant community, and public safety. No formal votes were taken; the priorities were adopted by consensus as guiding goals.

• Adopted strategic priority: Excellence in Governance with Transformational Leadership (consensus)
• Adopted strategic priority: Economic Diversification (consensus)
• Adopted strategic priority: Engage in Partnerships to Provide Quality Educational Opportunities (consensus)
• Adopted strategic priority: Develop a Multimodal Infrastructure and Transportation System (consensus)
• Adopted strategic priority: Growth Management for Sustainability (consensus)
• Adopted strategic priority: Vibrant Community through the Arts, Recreation, Culture, History, and Tourism (consensus)
• Adopted strategic priority: Dedicated and Responsive Public Safety (consensus)

Board of Supervisors

The Stafford County Board of Supervisors and School Board are meeting as a joint committee to discuss legislative and budget matters. The body will review the Embrey Mill School Site Dedication Request and the state budget.

• Embrey Mill School Site Dedication Request
• FY24-FY33 CIP 7-on-7 meeting scheduling
• State Budget discussion
• Current proffer balances
• Appointment of members to the Day School Committee

Finance, Audit, and Budget Committee

The Finance, Audit, and Budget Committee will discuss the FY2024 budget calendar and state budget and ARPA overviews. The body will review ARPA fund requests for specific organizations and economic development recommendations. The committee will also discuss proposed changes to the Family Medical Leave Act (FMLA) policy.

• FY2024 budget calendar
• ARPA funds request for Rappahannock United Way
• ARPA funds request for Thurman Brisben Center
• ARPA funded economic development recommendations from EDA
• Recommended changes to the Family Medical Leave Act (FMLA) policy

Infrastructure Committee

The committee is reviewing updates to the Transportation Master Plan and Smart Scale projects. Members will also discuss bus shelter installations and changes to the 2018 Virginia Uniform Statewide Building Code.

• Transportation Master Plan update
• Fred Transit bus shelters in Aquia, Falmouth, Garrisonville, Griffis-Widewater, and Rockhill
• Smart Scale update
• Changes to the 2018 Virginia Uniform Statewide Building Code (USBC)
• Nutrient credit sale to the City of Fredericksburg

Board of Supervisors

The Board of Supervisors will decide on a conditional use permit for a Take 5 car wash and petitions to add several residential streets to the state highway system. The body will also discuss budget calendars, grant appropriations, and various infrastructure contracts.

• Conditional Use Permit for Take 5 Car Wash at Washington Square (Parcel 58-9E)
• Petitions to VDOT for state acceptance of streets in Marsh Run Estates, Liberty Knolls, Old Potomac Church Road, Rappahannock Landing, and Shelton Knolls
• Appropriation of $160,000 in ARPA tourism grant funds from the Virginia Tourism Authority
• Authorization of a public hearing for condemnation and quick-take powers for the Claiborne Run Force Main project
• Proposed ordinance O22-16 to clarify stormwater management requirements in the subdivision ordinance

The Board of Supervisors approved the consent agenda as amended, including the FY2024 budget calendar, FCC grant funds, and multiple contracts. They also approved an ordinance amending the Purchase of Development Rights program to require appraisals, and granted a waiver of the five-year ownership requirement for a family subdivision. The meeting was largely procedural, with no major policy debates.

• Approved consent agenda as amended (7-0)
• Adopted FY2024 budget calendar (7-0)
• Budgeted $1,750,000 FCC Emergency Connectivity Fund grant for schools (7-0)
• Authorized on-call architectural/engineering contracts (7-0)
• Authorized advertisement for condemnation hearing for Claiborne Run Force Main (7-0)
• Approved PDR ordinance amendment requiring appraisals (6-1)
• Granted family subdivision ownership waiver for Miramontes property (7-0)
• Adopted FMLA policy update (7-0)

Board of Supervisors

The Board of Supervisors and Economic Development Authority are meeting for a work session. The body will receive updates on economic development programs, retail, and tourism zones.

• Update on EDA programs and projects
• Retail update
• Discussion of tourism zones

The Stafford County Board of Supervisors and Economic Development Authority held a joint work session to discuss economic development activities, including property development, loan programs, and retail recruitment. No formal decisions were made; the session was informational and included discussions about tourism zones and restaurant incentives. Staff will bring forward a plan on tourism zones and economic development in August or September.

• Approved Chairman Joel Griffin's electronic participation (6-0)
• Discussed EDA property development successes and potential RV Parkway property
• Reviewed EDA loan program with micro-loans up to $25,000 and larger loans up to $250,000
• Discussed tourism zones as a potential incentive for restaurant recruitment
• Agreed to bring forward a tourism zone plan to the Board in August or September

Planning Commission Meetings

The Planning Commission will hold a public hearing to consider amending the subdivision ordinance regarding stormwater management facilities. The body will also review a proposed by-law amendment and receive a project pipeline report.

• Proposed Ordinance O22-16 to amend Stafford County Code Sec. 22-4 and Sec. 22-152 regarding stormwater management
• Proposed by-law amendment
• Commercial Kennels Ordinance Amendment Subcommittee report
• New TRC submission: 22154515 Chesapeake Ridge - Aquia Election District

Community & Economic Development Committee

The Community & Economic Development Committee is meeting to review updates on utilities and conservation. The body will discuss a partnership with the Northern Virginia Conservation Trust and transportation projects for the Old Duff House.

• Land Conservation Program improvements via partnership with Northern Virginia Conservation Trust
• Update on utilities disconnections
• Access road and parking lot for the Old Duff House

Infrastructure Committee

The Infrastructure Committee is meeting to review information technology and a VATI grant. Members will also discuss results from a community survey and view a K-9 team demonstration.

• Information Technology; VATI grant
• Community survey results discussion
• K-9 team demonstration

Board of Supervisors

The Board of Supervisors will vote on several utility contracts, a broadband grant, and zoning changes. Discussions include a potential shift from biennial to annual tax assessments and health insurance options for FY2023.

• Rezoning request for project known as Lidl from R-1 Suburban Residential to B-2 Urban Commercial
• Proposed ordinance to implement parking fees at the Historic Port of Falmouth
• Acceptance of 2022 Virginia Telecommunication Initiative grant for broadband expansion
• Contract with Sagres Construction Corporation for Claiborne Run Force Main, Phase 1B
• Purchase of three ambulances and equipment from Laake Enterprises, Inc.

The Board approved the FY2023 County budget and appropriation resolutions, including a $376.7 million general fund and an $8 million increase to the Schools Operating Fund to support a teacher step plan. The Board also approved a $525,000 contract amendment for the Duff McDuff Green Park access road (6-1), with Chair Vanuch dissenting over the cost overrun. All other consent agenda items were approved unanimously.

• Approved FY2023 County budget, $376,716,157 general fund (7-0)
• Approved FY2023 appropriation resolution (7-0)
• Approved $525,000 contract amendment for Duff McDuff Green Park access road (6-1)
• Approved $9,484,000 contract for Claiborne Run Force Main Phase 1B (7-0)
• Approved $1,023,355 purchase of three ambulances (7-0)
• Accepted $3,398,153 VATI grant for broadband expansion (7-0)
• Approved $750,000 Dell computer equipment contract (7-0)
• Approved $765,277 CDW Government LLC contract ratification (7-0)

Planning Commission Meetings

The Planning Commission is meeting to consider a conditional use permit for a car wash facility. The body will also review a proposed by-law amendment and receive reports from the Planning Director and County Attorney.

• Conditional Use Permit for Take 5 Car Wash at Washington Square (Tax Map Parcel No. 58-9E)
• Proposed by-law amendment
• Commercial Kennels Ordinance Amendment Subcommittee report

The Stafford County Planning Commission unanimously approved a conditional use permit (CUP21154204) for a Take 5 Car Wash at Washington Square Shopping Center, with conditions including a prohibition on detailing services. The commission also discussed and forwarded recommendations to the Board of Supervisors on expanding public hearing notification from abutting owners to a 500-foot radius, among other administrative changes.

• Approved CUP21154204 for Take 5 Car Wash at Washington Square (unanimous)
• Added condition prohibiting detailing services onsite
• Forwarded notification expansion recommendation (500-foot radius) to Board of Supervisors
• Discussed but did not decide on commercial kennel ordinance amendments

Finance, Audit, and Budget Committee

The Finance, Audit, and Budget Committee is meeting to review the distribution of ARPA funds. The body will discuss updates from Rappahannock United Way and the use of these funds for the Courthouse Annex renovation.

• Rappahannock United Way update on ARPA funds distribution
• Use of ARPA funds for Courthouse Annex renovation

Public Safety Committee

The Public Safety Committee will meet to receive updates on Marcus Alert legislation and monthly reports from the Sheriff and Fire Chief. The body will also review ambulance billing and the training center.

• Marcus Alert legislation update
• Sheriff's Office monthly statistical report
• Fire Chief's monthly report
• Ambulance billing review
• Training center review

Board of Supervisors

The Board of Supervisors will hold a joint public hearing with VDOT regarding the county's six-year transportation program. Members will also consider a budget increase to incorporate American Rescue Plan Act grant funds and approve several public safety and utility contracts.

• Joint public hearing for the FY2023-FY2028 Secondary System Six-Year Program (R22-113)
• Proposed budget increase of more than 1% for American Rescue Plan Act grant funds (R22-109)
• Contract approvals for Bound Tree Medical, LLC, Safeware, Inc., and Sheehy Ford of Richmond, Inc.
• Task order for Westwood Drive waterline improvements with A & M Concrete Corp. (R22-134)
• Work order for Stafford Lakes Pump Station wet well infrastructure with Hitt Contracting, Inc. (R22-135)

Board of Zoning Appeals

The Joint Schools Working Committee is meeting to discuss priorities for the Schools Capital Improvement Program and the Schools Strategic Plan. The body will also review transportation studies and sewer project easements.

• Discussion of High School #6 and Hartwood Elementary School priorities
• Updates on Clift Farm Property Sale
• Review of land returned by Germanna Community College
• County Transportation Study with Safe Walking Routes
• Easements for the Stafford Middle School Gravity Sewer Project

Community & Economic Development Committee

The Community & Economic Development Committee will review the process for updating the zoning ordinance. The body will also discuss a presentation from Rivere and a land conservation partnership with the Northern Virginia Conservation Trust.

• Rivere presentation regarding economic development and tourism
• Discussion on the zoning ordinance update process and review
• Land Conservation Program improvements partnership with Northern Virginia Conservation Trust

Infrastructure Committee

The Infrastructure Committee is meeting to discuss capital projects for transportation and the annual SSYP regional transportation funding. This is the sole substantive item on the agenda.

• Capital Projects Transportation
• Regional Transportation Funding - Annual SSYP

Board of Supervisors

The Board of Supervisors will meet to consider several administrative appointments and infrastructure contracts. The body is deciding on the budget for American Rescue Plan Act (ARPA) funds and referring a commercial kennel zoning ordinance to the Planning Commission.

• Authorization of a public hearing to budget tranche two of American Rescue Plan Act (ARPA) funds
• Proposed ordinance to amend how commercial kennels are permitted in the A-1 Agricultural Zoning District
• Task order with Gannett Fleming, Inc. for the Enon Road water storage tank
• Work order with Hitt Contracting, Inc. for booster pumps and surge valve at Smith Lake water booster pump station
• Authorization of a public hearing for amendments to County Code Chapter 22-A regarding purchase of development rights

The Board approved a corrected resolution authorizing up to $145,678,271 in general obligation school bonds for projects including Drew Middle School, Park Ridge Elementary, and High School #6. It also approved a $382,165 engineering task order for the Enon Road water tank, a $474,029 work order for Smith Lake pump replacements, and referred a commercial kennel zoning amendment to the Planning Commission. Discussions on Good Friday holiday pay and Falmouth Beach parking were deferred for further staff review.

• Approved corrected resolution for $145,678,271 school bond issuance (7-0)
• Approved $382,165 task order with Gannett Fleming for Enon Road water tank engineering (7-0)
• Approved $474,029 work order with HITT Contracting for Smith Lake booster pump replacement (7-0)
• Referred commercial kennel zoning amendment to Planning Commission (7-0)
• Authorized advertisement of public hearing for ARPA tranche two budget increase (7-0)
• Authorized advertisement of public hearing for Purchase of Development Rights amendments (7-0)
• Approved consent agenda minus Item 11, including appointments and proclamations (7-0)
• Authorized closed session for real property, litigation, and County Administrator recruitment (7-0)

Finance, Audit, and Budget Committee

The Finance, Audit, and Budget Committee is meeting to discuss a request to use American Rescue Plan Act (ARPA) funds. The funds would be used for HVAC and ventilation improvements in the Public Safety Building.

• Request to use ARPA funds for HVAC/ventilation improvements in Public Safety Building

Board of Supervisors

The Board of Supervisors is meeting to finalize changes to the proposed General Fund and other funds. The session includes discussions on the Capital Improvement Program and senior tax relief.

• Senior tax relief
• General Fund budget changes
• Other funds changes
• Capital Improvement Program
• Stafford Museum funding

Board of Supervisors

The Board of Supervisors is meeting to decide on the FY 2023 County Budget, the FY 2023-2032 Capital Improvement Program, and tax rates for calendar year 2022. The body will also consider rate increases for water, sewer, meals, and transient occupancy taxes.

• Proposed FY 2023 County Budget and FY 2023-2032 Capital Improvement Program
• Proposed CY 2022 real estate, personal property, and fire levy tax rates
• Proposed ordinances to increase water, sewer, meals, and transient occupancy taxes
• Public hearing for zoning reclassification and conditional use permit for Berea Market, Take 5 (Tax Map Parcel 44GG-3)
• Contracts for Marion Enterprises, Inc. (utilities office renovations), Russ Bassett Corp. (ECC furniture), and PBMARES, LLP (audit services)

The Board of Supervisors approved the advertised real estate tax rate of 88.5 cents per $100, along with the FY2022 budget, which includes funding for schools and various capital projects. They also approved several consent agenda items, including appropriating $580,000 in ARPA funds for Fire and Rescue HVAC and Knox Box systems, and $88,623 for the Rappahannock Area Office on Youth. The meeting included a third-quarter financial review and a closed session on the County Administrator recruitment.

• Approved real estate tax rate of 88.5 cents per $100 (7-0)
• Approved consent agenda including ARPA appropriation of $580,000 for Fire and Rescue (7-0)
• Approved $88,623 ARPA funding for Rappahannock Area Office on Youth (7-0)
• Approved $343,830 contract with Marion Enterprises for Utilities Field Operations Office renovations (7-0)
• Approved $463,024 contract with Russ Bassett Corp. for Emergency Communications Center console furniture (7-0)
• Approved $463,083 work order with HITT Contracting for Falls Run Sewer Pump Station pump replacement (7-0)
• Approved $202,000 audit services contract with PBMares, LLP (7-0)
• Authorized closed session for County Administrator recruitment (7-0)

Board of Supervisors

The Board of Supervisors is meeting for a work session to review financial and policy updates. The discussion focuses on the general fund and transportation planning.

• Updated general fund revenues and expenditures
• Policy changes
• Transportation Capital Improvement Program (CIP) updates

The Board of Supervisors held a budget work session and reached consensus on several tax rates for the FY23 budget, including keeping the meals tax at 5%, setting the personal property tax rate at $4.29, and targeting an 85-cent real estate tax rate. They also directed staff to continue exploring a fiscal-year tax rate and to prepare resolutions for the next meeting. No final votes were taken; decisions are preliminary and subject to formal approval.

• Consensus to keep meals tax at 5% (not increase to 6%)
• Consensus to set personal property tax rate at $4.29
• Consensus to target 85-cent real estate tax rate
• Directed staff to continue analysis of fiscal-year tax rate
• Agreed to proceed with Option 2 for Transportation CIP, keeping projects on schedule
• Directed staff to prepare tax rate resolutions for next meeting
• Consensus to fund Northern Virginia Land Conservation position for half year ($27,500)

Community & Economic Development Committee

The Community & Economic Development Committee will discuss updates to the zoning ordinance and land conservation program improvements. The body is also reviewing a code change regarding commercial kennels and discussing the Regional Industrial Facilities Authority.

• Proposed change to Code 28-35 to allow commercial kennels in A-1 Agricultural Zoning District by special exception
• Review of Zoning Ordinance update process
• Discussion of Land Conservation Program improvements
• Discussion on Regional Industrial Facilities Authority (RIFA)

Infrastructure Committee

The Infrastructure Committee will discuss a proposed amendment to Sec. 22-152 regarding stormwater management facilities on common area parcels. The body will also review Economic Infrastructure Funds and the Secondary Six-Year Program for transportation capital projects.

• Proposed amendment to Sec. 22-152 regarding stormwater management facilities on common area parcels
• Economic Infrastructure Funds (EIF)
• Secondary Six-Year Program (SSYP) for transportation capital projects

Board of Supervisors

The Board of Supervisors is meeting to decide on the Fiscal Year 2023 county budget, the 2023-2032 Capital Improvement Program, and calendar year 2022 tax rates. The body will also consider rate increases for water, sewer, meals, and transient occupancy taxes.

• Proposed CY2022 tax rates
• FY2023 County Budget and FY2023-FY2032 Capital Improvement Program
• Proposed ordinances to increase water, sewer, meals, and transient occupancy taxes
• Funding for artificial turf fields at Colonial Forge and North Stafford High Schools
• Application for US DOT R.A.I.S.E. grant for a transportation master plan

Board of Supervisors

The Board of Supervisors is holding a budget work session. Members will review the proposed General Fund budget for fiscal year 2023 and the proposed Capital Improvement Program (CIP).

• Review of General Fund FY2023 proposed budget
• Review of proposed Capital Improvement Program (CIP)

The Board of Supervisors held a budget work session to review the proposed FY2023 budget and Capital Improvement Program (CIP). Staff presented options for reducing the budget to achieve a lower real estate tax rate, including cutting positions and reducing the proposed salary increase from 6.5% to 5%. The Board discussed prioritizing elementary school construction over the Drew Middle School replacement in the CIP and considered using proffer funds for turf fields. No formal votes were taken; the Board directed staff to bring back additional information for the next session.

• Approved electronic participation of Supervisor Coen (6-0)
• Discussed reducing FY2023 real estate tax rate to 85.5 cents, down from proposed 88.5 cents
• Considered cutting $4M from budget, including removing positions and reducing salary increase to 5%
• Weighed CIP options: prioritizing Drew Middle School replacement vs. elementary school construction
• Discussed using proffer funds for turf fields at North Stafford and Colonial Forge high schools
• Requested staff provide fund balance and department savings details for next session

Board of Supervisors

The Board of Supervisors is meeting for a work session to review financial planning. The discussion focuses on the General Fund and Capital Improvement Programs.

• Superintendent CIP review
• General Fund budget review
• CIP review

The Board of Supervisors held a budget work session to review the Capital Improvement Program (CIP) and General Fund budget. They discussed school construction priorities, including potential savings from delaying High School #7 and Middle School #9, and considered a personal property tax rate reduction from $5.49 to $4.77. No formal votes were taken; the session was for discussion and planning.

• Discussed moving Elementary #18 and Hartwood Elementary replacement to FY26 in CIP model
• Considered personal property tax rate options: $5.49 (additional $8M) vs $4.77 (neutral)
• Reviewed potential bond referendum for fire stations and schools
• Discussed funding for new positions including Battalion Chief, Deputy Sheriff, and IT roles
• Removed Animal Caretaker II position from budget discussion

Finance, Audit, and Budget Committee

The Finance, Audit, and Budget Committee is meeting to discuss funding requests and contract updates. The body will review ARPA funding requests and a funding request from the School Board for turf fields.

• ARPA funding requests
• Update on the Request for Proposal for the audit contract
• School Board funding request for turf fields in Garrisonville and Hartwood Districts

Board of Supervisors

The Board of Supervisors is conducting a work session to review the Capital Improvement Program. The body will also discuss budget adjustments for the general fund and fire levy.

• Capital Improvement Program review
• Fire levy ups and downs
• General fund ups and downs

Board of Supervisors

The Board of Supervisors will discuss the repeal and reordinament of the county code regarding elections to complete required redistricting. The meeting also includes a budget work session on the Capital Improvement Program and various contract approvals for infrastructure and utilities.

• Proposed Ordinance O22-08 to approve redistricting maps and update County Code Chapter 9
• Appropriation of $10,191 to the EDA for incentives for First Line Technology, LLC
• Contract with B Z Excavating, Inc. for access road and parking at Duff Green Park
• Task order with Timmons Group for the Brooke Road reconstruction project
• Issuance of Water and Sewer System Revenue Refunding Bonds (Series 2022A) and Lease Revenue Refunding Bonds (Series 2022A)

The Board unanimously approved the consent agenda, including appropriating $400,000 in ARPA funds for the Gauntlet Golf Course parking lot, authorizing a $368,562 contract for Duff Green Park access road, and approving a $669,627 task order for Brooke Road reconstruction. The Board also accepted the donation of the Buzzard's Roost cultural resource for placement at Stafford Civil War Park. No substantive decisions were made on the emergency closing policy or committee scheduling, which were only discussed.

• Approved consent agenda with 25 items (7-0)
• Appropriated $400,000 ARPA funds for Gauntlet Golf Course parking lot (7-0)
• Authorized $368,562 contract with B Z Excavating for Duff Green Park access road (7-0)
• Authorized $669,627 task order with Timmons Group for Brooke Road reconstruction (7-0)
• Accepted donation of Buzzard's Roost cultural resource for Stafford Civil War Park (7-0)
• Authorized $1,437,091 utility betterment agreement with Branch-Flatiron for I-95 sewer interceptor (7-0)
• Approved $108,229 purchase and $1,515,793 ten-year maintenance contract with Westnet for fire alerting systems (7-0)
• Appointed Monica Gary and Pamela Yeung to VRE Operations Board, Luther McPherson to Architectural Review Board, Nicholas Kwatnoski to Citizens Transportation Advisory Committee (7-0)

Board of Supervisors

The Board of Supervisors is meeting for a work session to review proposed FY2023 budgets. Discussions will focus on the utilities fund, transportation, and other funds.

• FY2023 proposed utilities fund budget
• Transportation and other funds review
• FY2023 proposed budget ups and downs

The Board of Supervisors held a budget work session and polled members, who expressed support for the proposed 2.5% Utilities Fund rate increase. The increase is intended to keep pace with inflation and escalating costs, and would raise the average residential bill by about $2.33 per month. The Board also discussed the FY23 budget, including salary increases, a proposed health insurance holiday, and the use of ARPA funds for various projects.

• Board members polled in support of proposed 2.5% utility rate increase
• Discussed FY23 budget, including 6.5% salary increase proposal for general government and public safety
• Discussed proposed health insurance holiday for employees, funded by prior year savings
• Reviewed ARPA funding proposals for body-worn cameras, IT projects, and new positions
• Discussed potential changes to fire tax levy and service district rates
• No formal votes taken; work session was for discussion and direction

Infrastructure Committee

The Infrastructure Committee is meeting to review capital projects and transportation. The discussion will focus on Smart Scale pre-applications and the VDOT pipeline study.

• Smart Scale pre-applications
• VDOT pipeline study
• Capital projects and transportation

Board of Supervisors

The Board of Supervisors is deciding on several zoning requests and bond issuances. They are also authorizing public hearings for the FY2023 budget, tax rates, and water and sewer rates. A budget work session and infrastructure committee meeting are scheduled prior to the regular agenda.

• Public hearing for Mainline project: rezoning for 260 apartments, 114 townhomes, and 4,776 sq ft of commercial space
• Authorization of public hearings for CY 2022 tax rates and FY2023 County Budget
• Contract for Flatford Road sidewalk project with Ashburn Contracting Corporation
• Appropriation of ARPA funds for Gauntlet Golf Course parking lot repair
• Conditional Use Permit for a Dairy Queen drive-through at Celebrate Virginia North

The Board adopted the amended Drug-Free Workplace Policy, maintaining pre-employment drug screening for all positions while updating language for state law on cannabis oil. A substitute motion to allow hiring after a positive THC test with retesting was defeated. The Board also approved consent agenda items including $21.9M in school fund re-appropriations and a $781,186 sidewalk contract.

• Adopted Drug-Free Workplace Policy with pre-employment THC testing retained (4-2, 1 abstention)
• Defeated motion to allow hiring after positive THC test with retest (4-2, 1 abstention)
• Approved $21.9M re-appropriation of FY2021 school encumbrance funds (7-0)
• Approved $781,186 contract for Flatford Road sidewalk project (7-0)
• Approved $200,000 for Butler Road traffic study (7-0)
• Authorized public hearing for redistricting ordinance (7-0)
• Tabled $354K ARPA economic development consultant request (7-0)
• Approved consent agenda including $431,000 for Brooke Point boilers (7-0)

Board of Supervisors

The Board of Supervisors is meeting for a budget work session. The session consists of a follow-up to the budget work session held on February 22, 2022.

• Follow-up to February 22, 2022 budget work session

The Board of Supervisors held a budget work session to review FY23 budget scenarios, including proposed tax rates of 78, 83, and 88.5 cents. No formal votes were taken; the session was informational, with discussion on grant presentation, fire tax, and staffing needs. The Board agreed to advertise the proposed tax rates and budget for public hearing at the evening meeting.

• No formal votes taken during work session
• Agreed to advertise proposed tax rates and budget for public hearing
• Discussed fire tax rate of 0.015 for advertising
• Staff to provide reconciliation of fund balances and grant revenue slides

Board of Supervisors

The Board of Supervisors and School Board are meeting for a budget work session. The session includes a presentation from the School Board and Superintendent and an update on health insurance for employees.

• Joint Request for Proposal (RFP) update on health insurance for County and School employees
• School Board and Superintendent presentation

Board of Supervisors

The Board of Supervisors is holding a redistricting work session. The body will discuss and consider proposed polling locations.

• Discussion and consideration of proposed polling locations

The Stafford County Board of Supervisors held a work session to discuss proposed polling location changes for the 2022 redistricting. No formal decisions were made; the board heard from Registrar Anna Hash and debated options, including a potential new precinct in the Melchers area. Staff will bring the matter back for further discussion and possible action.

• No formal votes taken during the work session
• Discussed proposed polling locations, including new precincts and changes (e.g., Rock Hill to A.G. Wright)
• Considered adding a new precinct (P-45) in the Melchers area, but no motion made
• Staff to revisit polling location options, including Rock Hill Rescue and Cornerstone church

Board of Supervisors

The Board of Supervisors is meeting for a work session to review General Fund revenues and expenditures. This is a discussion-based session rather than a voting meeting.

• Review of General Fund revenue and expenditure

The Board of Supervisors held a budget work session to review proposed FY23 General Fund revenues and expenditures. Staff recommended advertising a real estate tax rate of 88.5 cents, which would be the ceiling for the year. The Board did not vote on the rate but will consider it at its March 1 meeting. The session also covered revenue projections, including a proposed meals tax increase from 5% to 6% and a transient occupancy tax increase from 5% to 7%, both to be considered later.

• No formal votes were taken; the session was informational.
• Staff recommended advertising a real estate tax rate of 88.5 cents for FY23, to be considered on March 1.
• Staff proposed a meals tax increase from 5% to 6% and a transient occupancy tax increase from 5% to 7% for future consideration.
• The Board discussed a potential fire tax levy to fund Fire and Rescue needs, with no decision made.
• Staff will provide answers to Board questions in a weekly Q&A process.
• The Board discussed drafting a letter to support state funding for high-growth localities, with no formal action.
• The Board discussed adjusting meeting times to accommodate schedules, with no decision made.

Finance, Audit, and Budget Committee

The Finance, Audit, and Budget Committee will meet to discuss bond issuance for the Virginia Railway Express and funding for school buses. The body will also review general fund reserves and the county's emergency closing policy.

• Resolution consenting to the issuance of bonds for Virginia Railway Express
• Budget and appropriation request for school year-end funding for bus purchases
• Review of General Fund reserves
• Discussion of changes to the County's emergency closing policy
• Review of strategic plan planning process next steps

Board of Supervisors

The Board of Supervisors will review the proposed FY2023 budget and the FY2021 annual financial report. The body is also deciding on several ARPA fund appropriations and transportation project authorizations.

• Appropriation of school year-end funding to purchase 23 buses
• Appropriation of ARPA funds for economic development and Duff Green House repairs
• Task order with Volkert, Inc. for transportation impact fee program planning
• Petition to VDOT to accept portions of Courthouse Road, Austin Ridge Drive, and Odin Drive
• Public hearing for a conditional use permit for mini-storage and vehicle rental at Southgate

The Board of Supervisors received the proposed FY2023 budget, which recommends lowering the real estate tax rate from 97 cents to 88.5 cents per $100 of assessed value. The proposal assumes a 21% reassessment increase and would result in a 7.1% property tax increase for the average homeowner. The Board also approved consent agenda items, including funding for 23 school buses and a task order for transportation planning services. A decision on updating the County's drug-free workplace policy was deferred to the first meeting in March.

• Approved the consent agenda, including $2,793,370 for 23 school buses and a $269,760 task order with Volkert, Inc. for transportation planning.
• Deferred a vote on updating the County's drug-free workplace policy to the first meeting in March.
• Approved an addendum to the Emergency Operations Plan establishing Board Liaison positions.
• Granted a time extension for the Belmont Park zoning applications until August 31, 2022.
• Denied time extensions for the Adair Plantation, Mabudian, Westlake, and Crucible Properties zoning applications.
• Approved proclamations recognizing Deputy Olivia J. Hepperle, Michael T. Smith, Black History Month, Women's History Month, and Sergeant Baris Demirci and K-9 Titan.
• Consented to the issuance of bonds for Virginia Railway Express (VRE).
• Appointed Mr. Nathan Mowery to the Embry Mill Community Development Authority (CDA) Board.

Public Safety Committee

The Public Safety Committee will elect a chairman and review monthly reports from the Sheriff's Office and Fire & Rescue. The meeting includes presentations on Mobile Integrated Health and the Computer Aided Dispatch and Records Management System.

• Election of Chairman
• Sheriff's Office monthly statistical report
• Fire & Rescue monthly report
• Mobile Integrated Health (MIH) presentation
• Computer Aided Dispatch (CAD) and Records Management System (RMS) presentation

Board of Supervisors

The Board of Supervisors is meeting to discuss a precinct map proposal and potential polling locations. The session also includes a discussion regarding public meetings for redistricting.

• Discussion and consideration of precinct map proposal
• Review of potential polling locations (Attachment 9)
• Discussion of redistricting public meetings

The Board of Supervisors held a redistricting work session to review precinct map proposals, directing staff to proceed with the adjusted A2 map minus a split in the Route 610/Route 1 area. No formal vote was taken on precinct locations or numbers, but members approved the general direction. Staff will prepare a final precinct map and polling location recommendations for further review.

• Directed staff to proceed with adjusted A2 precinct map minus the Route 610/Route 1 split (approved by majority, Yeung dissenting)
• Agreed to hold additional work session on February 22 to review final precinct map and polling locations
• Confirmed plan to hold three public redistricting meetings between March 2 and March 14
• Directed staff to provide precinct population comparisons and maps for each supervisor

Board of Zoning Appeals

The Board of Supervisors is meeting to review strategic priorities and provide guidance for the FY23 proposed budget. Discussions include economic development, public safety needs, and transportation projects.

• Guidance on development of FY23 proposed budget
• Review of bond projects, timelines, and safety projects
• Economic development strategy including data centers and Economic Infrastructure Fund
• Discussion of public safety needs based on Standards of Cover report
• Personal property review

The Stafford County Board of Supervisors held a two-day planning work session, discussing strategic priorities, transportation, parks, economic development, public safety, and the FY23 budget. They directed staff to use existing proffer money immediately for park amenities, to bring data center impact information to a future meeting, and to analyze the UMW campus for potential school use. They also voted on tax increases and approved a closed meeting and a severance amendment for the County Administrator.

• Directed use of existing proffer money now for park amenities (consensus)
• Directed staff to bring data center impacts (sound, water, traffic) to future Board/CEDC meeting
• Directed analysis of UMW campus for elementary and middle school use
• Voted yes to Transient Occupancy tax increase (7-0)
• Voted yes to meals tax increase (5-2, Bohmke and English no)
• Approved Resolution CM22-07 to authorize closed meeting (7-0)
• Approved Resolution CM22-07(c) certifying closed meeting (7-0)
• Approved Resolution R22-53 amending County Administrator's employment agreement with severance (7-0)

Board of Supervisors

The Board of Supervisors will discuss and consider draft redistricting proposals. The meeting also includes a discussion regarding a public hearing for a redistricting ordinance and the scheduling of future work sessions.

• Draft redistricting proposals
• Redistricting ordinance public hearing

The Board of Supervisors voted 6-1 to proceed with redistricting map Option A-2, which will be posted for public comment while Option A is removed. The board declined to formally consider a modified Option D map. A public hearing on the redistricting ordinance is scheduled for March 15, 2022.

• Approved proceeding with Option A-2 redistricting map (6-1)
• Removed Option A from public comment website
• Declined to add modified Option D as formal option
• Scheduled redistricting ordinance public hearing for March 15, 2022

Infrastructure Committee

The Infrastructure Committee will meet to elect a chairman and discuss various utility and transportation projects. The body will review water tank structure leases for cellular carriers and an application for VRA financing for capital projects.

• Water tank structure leases for cellular carriers
• Duff Green House repairs
• Brooke Road transportation update
• Austin Run sewer betterment agreement for I-95 improvements
• VRA financing application for capital projects

Board of Supervisors

The Board of Supervisors will review updates to the county's drug-free workplace policy and consider time limit extensions for several zoning applications. The meeting includes various contract approvals for transportation, public safety, and utilities.

• Proposed update to the County's drug-free workplace policy
• Zoning reclassification and conditional use permit extensions for Adair Plantation, Belmont Park, Mabudian, Westlake, and Crucible
• Contract amendment with Rinker Design Associates for Route 1 & Telegraph Road/Woodstock Lane safety project
• Task order with Wallace Montgomery & Associates for Staffordboro Boulevard sidewalk project
• Ten-year contract with Axon Enterprises Incorporated for the Sheriff's office

The Board approved a 10-year, $8.1 million contract with Axon for body-worn cameras, tasers, and fleet cameras, along with several other consent agenda items. They also approved a $413,357 contract for sidewalk design and a $567,173 fireboat purchase. A drug-free workplace policy update was deferred to February 15, and a closed session was held on a legal matter.

• Approved $8,123,839 Axon contract for body cameras, tasers, fleet cameras (7-0)
• Approved $413,357 Wallace Montgomery sidewalk design contract (7-0)
• Approved $567,173 fireboat purchase from Metal Shark (7-0)
• Approved $25,354 contract amendment for Route 1 safety project (7-0)
• Approved $125,000 additional wastewater chemical expenditures (7-0)
• Deferred drug-free workplace policy update to Feb. 15 (7-0)
• Approved closed session on probable litigation (7-0)

Board of Supervisors

The Board of Supervisors is holding a work session to discuss and consider draft redistricting proposals. The meeting also includes a closed session and the certification of actions from a closed meeting.

• Discussion and consideration of draft redistricting proposals
• Proposed Resolution CM22-05 to authorize a closed meeting
• Proposed Resolution CM22-05(C) to certify actions of a closed meeting on January 28, 2022

The Board of Supervisors held a redistricting work session and, after discussion, voted to eliminate map options E through J and then B, C, and D, leaving maps A and A-2 as the focus for public comment and future meetings. They also named the newly created map 'Option A-2 (the Board Map)' and directed staff to update the website with A and A-2. No final redistricting plan was adopted.

• Named Map Option A-2 (the Board Map) (7-0)
• Eliminated maps E through J (7-0)
• Eliminated maps B, C, and D (7-0)
• Directed staff to update website with maps A and A-2 for public comment

Board of Supervisors

The Redistricting Committee is meeting to discuss and consider draft redistricting proposals. This is the sole substantive item on the agenda.

• Discussion and consideration of draft redistricting proposals

The Stafford County Board of Supervisors held a work session to review four draft election district map options (A, B, C, D) for redistricting. No map was selected or eliminated; the Board directed staff to incorporate feedback, explore alternatives, and continue gathering public comment. A follow-up work session was planned for late January.

• No map option selected or eliminated; all four remain under consideration
• Directed staff to incorporate Board feedback into revised map options
• Agreed to hold follow-up work session with interactive map technology
• Public comment period to continue online and at future work sessions

Board of Zoning Appeals

The Board of Supervisors is holding a work session to discuss the Technical Review Committee ranking of projects. This is a procedural meeting to review project priorities.

• Technical Review Committee ranking of projects

The Board of Supervisors held a work session to review the proposed 10-year Capital Improvement Program (CIP), receiving staff presentations on project rankings, funding assumptions, and debt capacity. No formal votes were taken; the Board provided input and requested follow-up on several items, including school capacity policies, land acquisition funding, and transportation funding risks.

• No formal decisions or votes taken during the work session
• Staff to provide list of cash proffers and assignments to Board
• Board to consider adjusting school design capacity policy from 100%
• Staff to continue negotiations on Moncure Elementary sale, estimated at $1.3M
• High School #6 cost estimate increased to $150M plus $14.7M offsite, pending Board approval
• Land acquisition funding proposed using $4M from year-end reserves and $1M annually over 10 years

Board of Supervisors

The Board of Supervisors will discuss appropriating American Rescue Plan Act (ARPA) funds for economic development and releasing remaining FY2022 budgets. The meeting includes decisions on water storage tank projects and a public hearing regarding speed limits on Jett Street.

• Appropriation of ARPA funds for economic development purposes
• Contract with CB&I Storage Tank Solutions LLC for Enon Water Storage Tank project
• Contract with Suburban Contractors, LLC for Amyclae Water Storage Tank rehabilitation
• Task order with W. C. Spratt Incorporated for Nelson Street waterline improvement
• Public hearing to add Jett Street (SR-1019) to maximum speed limits in residence districts

The Board approved a $3,010,350 appropriation of FY2021 year-end funds for strategic investments, including $474,100 for new Emergency Communications Center consoles and $165,000 for three replacement brush trucks. The Board also approved a $6.25M contract for a new water storage tank on Enon Road, released $20.1M in FY2022 appropriation holds, and adopted a residence district on Jett Street with increased speeding fines. The ARPA economic development funding item was deleted from the agenda and deferred to a future meeting.

• Approved $3,010,350 for strategic investments including ECC consoles and brush trucks (7-0)
• Approved $6,252,900 contract with CB&I for Enon Road water storage tank (7-0)
• Released $20,166,568 in FY2022 appropriation holds for General Fund and Schools (7-0)
• Adopted Ordinance 022-01 establishing residence district on Jett Street with $200 speeding fine (7-0)
• Approved amendments to Board By-laws allowing Chair and Vice Chair to succeed themselves (6-1)
• Authorized settlement in Carter Bank & Trust condemnation case (7-0)
• Approved $735,000 contract for Amyclae water storage tank rehabilitation (7-0)
• Created two Board Liaison positions for EOC activation (7-0)

Board of Supervisors

The Board of Supervisors is meeting for a work session to receive a presentation on the Five Year Financial Plan. No other items are listed for decision or discussion.

• Five Year Financial Plan presentation

The Board of Supervisors held a work session to review the Five-Year Financial Plan for the General Fund and Utilities Fund. No formal votes or decisions were made; the session was informational, with staff presentations and board discussion. The FY23 General Fund budget is projected at $362.8 million with a real estate tax rate of $0.965, rising to $454.4 million and $1.085 by FY27. The Utilities Fund plan includes a $168 million CIP and a proposed 2.5% rate increase.

• No formal decisions or votes taken during work session
• Reviewed FY23 General Fund budget projection of $362.8M
• Reviewed Utilities Fund CIP of $168M over five years
• Discussed proposed 2.5% utility rate increase

Board of Supervisors

The Board of Supervisors is meeting to organize the board, elect a Chairman and Vice Chairman, and set the 2022 meeting calendar. The body will also consider appointments to boards, authorities, committees, and commissions.

• Election of the Chairman and Vice Chairman
• Resolution R22-21 to ratify and terminate the local emergency declaration from January 3, 2022
• Resolution R22-01 to approve the 2022 Board meeting schedule
• Appointments to PRTC/VRE (R22-02) and BZA (R22-03)
• Adoption of the 2022 Code of Performance

The Stafford County Board of Supervisors held its annual organizational meeting, re-electing Crystal Vanuch as Chair and Pamela Yeung as Vice Chair. The Board approved the 2022 meeting calendar, ratified the January 3, 2022 local emergency declaration, and made numerous appointments to boards, authorities, and commissions. A bylaw amendment to allow the Chair to succeed themselves was introduced for future consideration.

• Re-elected Crystal Vanuch as Chair (5-2)
• Elected Pamela Yeung as Vice Chair (6-2)
• Approved 2022 Board meeting calendar, moving December meeting to Dec 13 (7-0)
• Ratified local emergency declaration for Jan 3, 2022 winter storm (7-0)
• Approved dozens of board/commission appointments, including Planning Commission (7-0, with one 6-1 vote)
• Adopted 2022 Code of Performance (7-0)
• Approved minutes of Dec 14, 2021 meeting (4-0, 3 abstentions)
• Introduced bylaw amendment allowing Chair to succeed themselves