Spencer, IA

Park Board

Golf Course Board

Zoning Board of Adjustment

City Council

City Council

General

Planning & Zoning Commission

Airport Board

City Council

General

City Council

Zoning Board of Adjustment

Golf Course Board

City Council

Airport Board

Park Board

Planning & Zoning Commission

City Council

General

City Council

Golf Course Board

Zoning Board of Adjustment

City Council

Airport Board

Park Board

Planning & Zoning Commission

City Council

General

Golf Course Board

City Council

Zoning Board of Adjustment

City Council

Park Board

Planning & Zoning Commission

Airport Board

City Council

General

Zoning Board of Adjustment

City Council

City Council

Airport Board

Park Board

City Council

Zoning Board of Adjustment

City Council

Airport Board

Park Board

Zoning Board of Adjustment

City Council

Airport Board

Park Board

Zoning Board of Adjustment

City Council

Airport Board

Park Board

City Council

Zoning Board of Adjustment

Airport Board

Park Board

City Council

General

City Council

The Spencer City Council will hold public hearings on two projects: the 2026 Municipal Golf Course Cart Path HMA Overlay and a CDBG-DR buyout/demolition application for flood-affected areas near the Little Sioux River. The council will also consider several resolutions, including awarding contracts for the golf cart path and intake replacement, purchasing police in-car computers, and amending the employee handbook on weapons policies.

• Public hearing and contract award for 2026 Municipal Golf Course Cart Path HMA Overlay Project
• Public hearing on CDBG-DR buyout/demolition application for areas adjacent to Little Sioux River
• Purchase of 9 in-car computers for Police Department from Karl Emergency Vehicles & Apparel for $32,355.00
• Resolution approving quote for 2026 Intake Replacement Project to Marlin Concrete for $70,519.60
• Pay estimates totaling $615,127.94 for paving and splash pad projects

The Spencer City Council approved a consent agenda including licenses, pay estimates, and a right-of-way permit, then held public hearings and approved resolutions for the golf course cart path project, CDBG disaster recovery buyout support, and a citizen participation plan. It also approved purchases for police computers and an intake replacement, amended the employee handbook on weapons, and set a hearing for a drainage project.

• Approved consent agenda items including alcohol licenses and pay estimates (7-0)
• Approved Resolution 6773 for golf course cart path plans (7-0)
• Awarded golf course cart path contract to Blacktop Service Company for $241,134 (7-0)
• Approved Resolution 6775 supporting CDBG-DR buyout/demolition (7-0)
• Adopted citizen participation plan for CDBG (7-0)
• Approved purchase of 9 police in-car computers for $32,355 (voice vote)
• Approved Resolution 6777 for intake replacement to Marlin Concrete for $70,519.60 (7-0)
• Approved Resolution 6780 setting hearing for 4th Ave West drainage project (7-0)

General

The Spencer Airport Board is holding a special meeting to consider the 2026 AV-Gas Fuel System Improvement Project. They will hold a public hearing, then vote on resolutions to approve the plans and award the contract. The board will also discuss a T-hangar lease priority policy and review a storage diagram.

• Public hearing on 2026 AV-Gas Fuel System Improvement Project
• Resolution approving plans, specs, contract form, and cost estimate
• Resolution awarding contract for the fuel system project
• Approve T-Hangar Lease Priority Policy
• Review/discuss available storage diagram from Tim Steffen

The Spencer Airport Board of Trustees held a special session and approved plans and awarded a contract for the 2026 AV-Gas fuel system improvement project. The contract was awarded to Metco Fuel Systems for $137,655. The board also approved a T-Hangar lease priority policy.

• Approved Resolution 134 approving plans, specs, and cost estimate for 2026 AV-Gas fuel system project (4-0)
• Approved Resolution 135 awarding contract to Metco Fuel Systems for $137,655 (4-0)
• Approved T-Hangar Lease Priority Policy (3-1)

Planning & Zoning Commission

Park Board

The Spencer Park Board will hold a regular meeting to approve minutes and discuss new business, including the NRCS River Clean Up and Bank Stabilization Project and an update on the park audit. The Park Director's report is informational only, with no action to be taken.

• NRCS River Clean Up and Bank Stabilization Project discussion
• Park Audit Update
• Approval of July 14, 2026 Park Board minutes

The Spencer Park Board met on August 11, 2026, and approved the minutes from the July 14, 2026 meeting. The board received updates on the NRCS River Clean Up and Bank Stabilization Project, which is expected to be complete by the end of 2026, and on a park audit that will include site visits at the next meeting. No other substantive decisions were made.

• Approved minutes of July 14, 2026 (unanimous)

General

The Spencer City Council Committee of the Whole will hold a discussion-only meeting on electronic bikes and scooters. No formal votes or decisions are scheduled; the agenda includes only roll call, the discussion item, and adjournment.

• Discussion of electronic bike/scooter regulations

Airport Board

The Spencer Airport Board will consider approving two pay estimates totaling $395,283.80 to Graves Construction for the 2025 8-Plex Nest T-Hangar project, and will set a public hearing for the 2026 AV-Gas Fuel System Project. The board will also vote on allowing the Black Knights Car Club to use Taxiway "C" for an event on September 27, 2026. Reports from the Public Works Director and Leading Edge Aviation will be given with no action taken.

• Approve Pay Estimate No. 6 for Contract No. 1 (8-Plex Nest T-Hangar) to Graves Construction Co., Inc. for $255,861.80
• Approve Pay Estimate No. 2 for Contract No. 2 (8-Plex Nest T-Hangar) to Graves Construction Co., Inc. for $139,422.00
• Resolution to set public hearing for 2026 AV-Gas Fuel System Project (bids opened Aug 6, hearing Aug 17)
• Approve Black Knights Car Club event on Taxiway "C" on September 27, 2026
• Approve minutes of July 13 and July 28, 2026 meetings

The Spencer Airport Board approved pay estimates for the 2025 8-Plex Nest T-Hangar project, including $255,861.80 for Contract No. 1 and $139,422.00 for Contract No. 2, both to Graves Construction Co., Inc. They also adopted Resolution No. 133 to set a public hearing on the 2026 Av-Gas Fuel System Improvement Project. Additionally, they approved the Airport Black Knights Car Club Event for Taxiway 'C' on September 27, 2026, and approved the minutes and claims as presented.

• Approved minutes of July 13, 2026 (unanimous)
• Approved claims as presented (unanimous)
• Approved Airport Black Knights Car Club Event for Taxiway 'C' on September 27, 2026 (unanimous)
• Approved Pay Estimate No. 6 for Contract No. 1 for 2025 8-Plex Nest T-Hangar to Graves Construction Co., Inc. for $255,861.80 (unanimous)
• Adopted Resolution No. 133 setting public hearing on 2026 Av-Gas Fuel System Improvement Project (unanimous)
• Approved Pay Estimate No. 2 for Contract No. 2 for 2025 8-Plex Nest T-Hangar to Graves Construction Co., Inc. for $139,422.00 (unanimous)

Golf Course Board

The Spencer Golf Course Board is meeting to approve the minutes from June 1, 2026, and claims from June 2 to August 3, 2026. They will also discuss the donor board under old business and hear a report from the golf superintendent, with no action expected on that report.

• Approve minutes of June 01, 2026
• Approve claims 06/02/2026-08/03/2026
• Donor board discussion

City Council

City Council

The Spencer City Council will vote on several contracts and agreements, including awarding the 18th Street Trail project to Beck Excavating for $73,737.50 and approving a preconstruction agreement for the US 18/US71 roundabout. They will also consider write-offs of uncollectible accounts, a subaward agreement with Iowa Homeland Security, and a facade update funding match. The meeting includes a consent agenda with vehicle purchases and a public hearing date for a CDBG-DR buyout application.

• Award 18th Street Trail Segment Project to Beck Excavating, Inc for $73,737.50
• Approve preconstruction agreement for US 18/US71 roundabout
• Approve purchase of 2027 F-250 truck and snow plow for Street Division ($66,350) and WWTP ($65,370)
• Set public hearing for CDBG-DR buyout/demolition application on August 17
• Approve write-off of uncollectible accounts receivable through 2023

The Spencer City Council approved a consent agenda including vehicle purchases, a golf course aerifier, and a public hearing date for a CDBG-DR application. They also approved resolutions for a write-off of uncollectible accounts, an employee handbook amendment, a subaward agreement with Iowa Homeland Security, a trail construction contract, a downtown facade funding match, a roundabout preconstruction agreement, and a 28E agreement with Clay County. Board and commission appointments were made, and the council entered a closed session to discuss litigation.

• Approved consent agenda including purchase of two 2027 F-250 trucks and snow plows ($66,350 and $65,370) (6-0)
• Approved Resolution No. 6765 setting public hearing for CDBG-DR buyout/demolition application (6-0)
• Approved Resolution No. 6767 write-off of uncollectible accounts receivable (6-0)
• Approved Resolution No. 6766 amending employee handbook and policies (6-0)
• Approved Resolution No. 6768 subaward agreement with Iowa Homeland Security (6-0)
• Approved Resolution No. 6769 awarding 18th Street Trail contract to Beck Excavating for $73,737.50 (6-0)
• Approved Resolution No. 6770 authorizing local funding match for downtown facade at 415 Grand Ave. (6-0)
• Approved Resolution No. 6771 preconstruction agreement for US 18/US 71 roundabout (6-0)

General

The Spencer City Council Committee of the Whole is meeting to discuss three new business items: a housing study, flood insurance requirements, and a dumpster discussion. No votes are scheduled; this is a discussion-only agenda.

• Housing study discussion
• Flood insurance requirements discussion
• Dumpster discussion

Zoning Board of Adjustment

General

The Spencer Airport Board is meeting to consider a change order for the 2025 8-Plex Nested T-Hangar Project to modify walk doors, and to discuss and take action on the lease for the 8-Plex Nest T-Hangar. This is a special meeting with only these two new business items.

• Approve Change Order #1 for 2025 8-Plex Nested T-Hangar Project to Modify Walk Doors
• 8-Plex Nest T-Hangar Lease Discussion and Action

The Spencer Airport Board of Trustees met in special session and approved two items: Change Order #1 for the 2025 8-Plex Nester T-Hangar Project, including paint on rock firewalls and solid walk doors, and new Airport Hangar Leases with priority preference for large hangars and a 5% annual rent increase starting January 1, 2028. Both motions passed unanimously by voice vote. The meeting adjourned at 3:34 P.M.

• Approved Change Order #1 for 2025 8-Plex Nester T-Hangar Project and paint on rock firewalls and solid walk doors (unanimous)
• Approved Airport Hangar Leases with priority preference for large hangars and 5% annual rent increase starting January 1, 2028 (unanimous)

City Council

The Spencer City Council is meeting to handle routine business, including consent agenda items, new business resolutions, and reports. Key decisions include purchasing 20 golf carts for $115,177.80, approving an independent auditor contract for three years, and setting a hearing for a golf course cart path overlay project. The agenda also includes several approvals for licenses, building projects, and a culvert rehabilitation agreement.

• Purchase of 20 golf carts from Speed's for $115,177.80 ($5,758.89 each)
• Resolution approving Winther, Stave & Co., LLP as independent auditors for FY2026-2028
• Resolution for 2026 Municipal Golf Course Cart Path HMA Overlay Project (hearing Aug. 17, 2026)
• Approve quote for replacement of 192 UV bulbs with Z&M Enterprise, LLC for $23,232
• Approve pay estimate No. 5 for 2025 8-Plex Nest T-Hangar to Graves Construction Co., Inc. for $100,702.85

The Spencer City Council approved the consent agenda, including licenses, building projects, and a $23,232 UV bulb replacement. They also approved resolutions for surplus transfer, a pay rate change, purchase of 20 golf carts for $115,177.80, an auditor contract, a FEMA culvert project agreement, and a notice of hearing for a golf course cart path overlay. Bills and claims totaling $1,017,877.53 were approved. All votes were unanimous (7-0).

• Approved consent agenda including licenses, building projects, and UV bulb replacement (7-0)
• Approved Resolution 6760 amending surplus declaration and transfer (7-0)
• Approved Resolution 6761 for transfer station employee pay rate change (7-0)
• Approved purchase of 20 golf carts from Speed's for $115,177.80 (7-0)
• Approved Resolution 6762 with Winther, Stave & Co. as independent auditor for FY2026-2028 (7-0)
• Approved Resolution 6763 with Kruse, Cate & Nelson for FEMA culvert rehabilitation (7-0)
• Approved Resolution 6764 for notice of hearing on golf course cart path overlay (7-0)
• Approved bills and claims totaling $1,017,877.53 (7-0)

Park Board

The Spencer Park Board is meeting to approve minutes, elect a chair and vice chair for the new fiscal year, and discuss several park-related items including a recommendation for Earl Page Park, a discussion with the Clay County Trail Association, and updates on Dewolf Park, Storybook Park, and the Riverview Park Tennis Courts (Dennis Price Courts). The agenda is largely discussion-oriented, with no major funding decisions or ordinances listed.

• Recommendation for Earl Page Park
• Discussion with Clay County Trail Association
• Dewolf Park & Storybook Park
• Riverview Park Tennis Courts/Dennis Price Courts
• Elect Chair and Vice Chair for FY 2026/27

The Spencer Park Board approved its June minutes, re-elected Mark Lawson as Chair and Grange as Vice Chair, and discussed several park issues. No final decisions were made on closing Earl Page or DeWolf parks, or on removing Riverview tennis courts; these items remain under discussion pending City Council input.

• Approved June 9, 2026 board minutes (unanimous)
• Approved Mark Lawson as Chair (unanimous)
• Approved Grange as Vice Chair (unanimous)

Airport Board

The Spencer Airport Board is meeting to approve preliminary plans and set a public hearing for the 2026 AV-Gas fuel system improvement project, with bids to be opened August 6 and reviewed August 10. The board will also approve a pay estimate of $100,702.85 to Graves Construction Co., Inc. for the 2025 8-Plex Nest T-Hangar project, and discuss fuel flowage rates. Additionally, they will consider establishing a new hangar tenant priority policy and new hangar lease rates.

• Resolution approving preliminary plans for 2026 AV-Gas fuel system improvement project
• Resolution setting public hearing and bid letting for AV-Gas fuel project (bids due Aug 6, hearing Aug 10)
• Pay Estimate No. 5 to Graves Construction Co., Inc. for $100,702.85 for 8-Plex Nest T-Hangar
• Discussion: fuel flowage rate comparison
• Discussion and action to establish new hangar tenant priority policy and lease rates

The Spencer Airport Board approved preliminary plans for the 2026 AV-gas system improvement project and set a public hearing on the plans. They also approved a pay estimate for the 8-Plex Nest T-Hangar project and tabled a new hangar tenant priority policy. No action was taken on proposed hangar lease rates, but a motion to set rates for two units at $350/month was approved.

• Approved Resolution 131 for AV-gas system improvement project plans (4-0)
• Set public hearing on AV-gas fuel system improvement project (4-0)
• Approved Pay Estimate No. 5 to Graves Construction Co. for $100,702.85
• Tabled New Hangar Tenant Priority Policy
• Approved lease rates for Hangars #36 and #43 at $350/month

Planning & Zoning Commission

City Council

City Council

The Spencer City Council will hold a public hearing on plans for the 18th Street Trail Segment Project, then consider approving the plans and contract. The consent agenda includes purchases of police vehicles, dump trailers, and final payments for the landfill expansion and splash pad. New business includes a resolution supporting a workforce housing tax credit application and several other contracts and resolutions.

• Public hearing on 18th Street Trail Segment Project
• Purchase of 2 Ford Police Interceptor vehicles for $88,760
• Final payment of $217,544.91 for 2025 Landfill Expansion Project
• Resolution supporting Workforce Housing Tax Credit application for housing between 35th Ave W and 36th Ave W
• Award of $73,719.36 for 2026 Spencer Sealcoat Project

The Spencer City Council approved the 18th Street Trail Segment Project plans and contract, along with several other items including new police vehicles, dump trailers, a sealcoat project, and a workforce housing tax credit resolution. All votes were unanimous (5-0) with two members absent. The council also approved the consent agenda and various resolutions for tree removal, an easement, and project acceptance.

• Approved 18th Street Trail Segment Project plans and contract (5-0)
• Approved purchase of 2 Ford Police Interceptor vehicles for $88,760 (5-0)
• Approved purchase of 2 dump trailers for cemetery for $17,469 (5-0)
• Approved final payment and change order for Landfill Expansion Project (5-0)
• Approved Resolution 6754 supporting Workforce Housing Tax Credit application (5-0)
• Approved tree removal contract with Top Notch Tree Service for $17,000 (5-0)
• Approved 2026 Sealcoat Project bid to Blacktop Services for $73,719.36 (5-0)
• Approved FY2026 and FY2027 bills and claims (5-0)

General

The Personnel Committee is meeting to review proposed edits to the City of Spencer Employee Handbook and will make recommendations to the full council. The agenda contains only this one item of new business, along with roll call and adjournment.

• Review of City of Spencer Employee Handbook Edits for recommendation to full council

Zoning Board of Adjustment

The Spencer Zoning Board of Adjustment will hold public hearings on three variance requests for accessory structures, elect officers for 2026-2027, and consider approving the June 1 minutes. The board will vote to approve or deny each variance, with or without conditions.

• Variance for 8'x10' accessory building at 1712 14th Ave W (Krogman)
• Variance for 8'x26' addition at 1213 W 5th St (Long)
• Variance for 900 SF storage building at 525 E Park St (Petersen)
• Election of Chairperson and Vice Chair for 2026-2027

The Spencer Zoning Board of Adjustment denied a variance for a detached accessory building at 1712 14th Ave W due to zero-foot setbacks on both sides, and approved variances for an addition at 1213 W 5th St and a storage building at 525 E Park St. The board also elected officers for the coming year.

• Denied variance for accessory building at 1712 14th Ave W (7-0)
• Approved variance for addition at 1213 W 5th St (5-2)
• Approved variance for storage building at 525 E Park St (6-1)
• Elected Steve Waller as Chairperson through June 30, 2027
• Elected Beneke as Vice Chair through June 30, 2027

Golf Course Board

City Council

General

The Spencer Historic Preservation Commission is meeting to approve minutes and discuss old and new business, including reviews of recent events like the US 250th Celebration cemetery event and Flag Fest, and planning for future activities such as a possible fall cemetery walking tour. The meeting is largely procedural and event-focused, with no major policy decisions or financial actions on the agenda.

• Approve May 26, 2026 minutes
• Review US 250th Celebration cemetery event and photography contest at Clay County Fair
• Flag Fest report from Clay County Heritage Center
• Review comments on Historic Walking Tour of Spencer and postcards
• Discuss possible Cemetery Walking Tour for Fall 2026

General

The Spencer City Council will consider a consent agenda with multiple equipment purchases and contract payments, including a $232,500 roll-off truck for solid waste and a $301,636 off-road truck for the landfill. New business includes resolutions for a disc golf tee box installation, an engineering agreement for landfill lift station upgrades, and a notice of hearing for a trail project. The meeting also includes routine items like license renewals and board appointments.

• Purchase of 2027 HV615 roll-off truck for Solid Waste from North Central International for $232,500
• Purchase of 2021 John Deere 410E off-road truck for landfill from D&T Equipment Sales for $301,636
• Resolution to approve quote for 18 disc golf tee boxes with Reiling Custom Concrete for $29,500
• Resolution to approve engineering agreement for 2026 Landfill Lift Station Upgrades with Kruse, Cate and Nelson
• Resolution for notice of hearing on W 18th Street Trail Segment Project

The Spencer City Council approved a consent agenda covering 12 items, including purchases of police rifle plates, a city hall vehicle, a roll-off truck, and a landfill truck, plus pay estimates for construction projects. They also approved several resolutions for contracts and engineering agreements, and made board appointments. All votes were unanimous (6-0) with one member absent.

• Approved consent agenda with 12 items including $8,650 for police rifle plates, $39,900 for a 2027 Chevrolet Traverse, $232,500 for a roll-off truck, and $301,636 for a landfill truck (6-0)
• Approved Resolution 6747 awarding landfill spray foam project to Go Foam It for $42,655.75 (6-0)
• Approved Resolution 6748 declaring surplus and authorizing transfer (6-0)
• Approved purchase of EKOS Fleet Management Software for $24,436.53 (6-0)
• Approved Resolution 6749 for installation of 18 disc golf tee boxes with Reiling Custom Concrete for $29,500 (6-0)
• Approved Resolution 6750 engineering agreement with Kruse, Cate and Nelson for landfill lift station upgrades (6-0)
• Approved Resolution 6751 engineering agreement for golf course cart path overlay project (6-0)
• Approved Resolution 6752 providing notice of hearing for W 18th Street Trail Segment Project (6-0)

Park Board

The Spencer Park Board will hold its regular meeting at Deerfield Park, covering routine items like approving minutes and new business. They will discuss Deerfield Park, the Flagfest Kayak Races, and general parks topics, and vote on park use agreements with the Spencer Municipal Band and Spencer Community Schools. The Park Director's report is informational only.

• Approve Park Use Agreement with Spencer Municipal Band for June 18, 2026
• Approve Park Use Agreement with Spencer Community Schools for June 26, 2026
• Discussion on Deerfield Park
• Discussion on Flagfest Kayak Races

General

Airport Board

The Spencer Airport Board will meet to approve minutes, claims, and several action items, including hangar rent discussions, a lease with Dakota Air Spray, and construction payments for the 8-Plex Nested T-Hangar project. They will also consider a completion date extension for the project. Reports from the Public Works Director and Leading Edge Aviation are for information only.

• Approve Dakota Air Spray Lease
• Approve completion date extension for 8-Plex Nested T-Hangar project
• Approve Pay Estimate No. 4 for Contract No. 1 with Graves Construction for $286,172.65
• Approve Pay Estimate No. 1 for Contract No. 2 with Graves Construction for $11,723.00
• Discuss hangar rent/new hangar

The Spencer Airport Board approved the Dakota Air Spray lease with a termination provision, extended the 8-Plex Nested T-Hangar project completion date to July 21, 2026, and approved two pay estimates for Graves Construction totaling $297,895.65. The board also approved prior minutes and claims, and continued discussion on hangar rent and new hangar sizing.

• Approved minutes of May 11, 2026 (unanimous)
• Approved claims as presented (unanimous)
• Approved Dakota Air Spray lease with termination provision (unanimous)
• Approved completion date extension for 8-Plex Nested T-Hangar to July 21, 2026 (unanimous)
• Approved Pay Estimate No. 4 for Contract No. 1 with Graves Construction for $286,172.65 (unanimous)
• Approved Pay Estimate No. 1 for Contract No. 2 with Graves Construction for $11,723.00 (unanimous)

City Council

The Spencer City Council will consider purchasing property at 906 E Milwaukee St for $330,000 to relocate the Parks Department, and will vote on transferring surplus funds from the municipal electric utility to the city. The agenda also includes routine items like approving minutes, alcohol license renewals, and a budget amendment acknowledgment for Spencer Hospital. Department updates and reports from staff and council members are scheduled.

• Purchase of 906 E Milwaukee St for Parks Department relocation, $330,000
• Resolution to transfer surplus funds from Spencer Municipal Electric Utility to the city
• Renewal of Special Class C retail alcohol license for Abelardo's Mexican Food
• New Class F retail alcohol license for Moose Lodge, subject to police/fire and Iowa ABD approval
• Resolution acknowledging FY2026 budget amendment for Spencer Hospital

The Spencer City Council approved the purchase of property at 906 E Milwaukee St for $330,000 to relocate the Parks Department. They also approved a resolution transferring surplus funds from the municipal electric utility to the city, and approved the consent agenda including alcohol license renewals and a budget amendment. All votes were unanimous (6-0) with Council Member Nelson absent.

• Approved purchase of 906 E Milwaukee St for Parks Dept relocation for $330,000 (6-0)
• Approved Resolution 6746 transferring surplus funds from Spencer Municipal Electric Utility to city (6-0)
• Approved consent agenda including minutes, alcohol licenses, and Resolution 6745 (6-0)
• Approved bills and claims totaling $3,992,197.47 (6-0)

General

The Spencer Golf Course Board is meeting to approve minutes and claims, and to discuss the cart path project, landscaping, adopting a flower bed, and a rules and policies sign. The superintendent's report is for information only, with no action to be taken.

• Approve Golf Claims 05/05/2026-06/01/2026
• Discuss Cart Path Project
• Discuss Landscaping
• Discuss Adopt a Flower Bed
• Discuss Rules and Policies Sign