Shoreham public meetings in 2025

Board of Trustees

The Shoreham Board of Trustees will vote on routine approvals including past meeting minutes and financials. Key actions include approving a three‑year cleaning contract with S&S Cleaning, acknowledging the Justice Court audit, and hiring John Jarski as Building Inspector at $10,000 per year. The board will also approve a mental‑health talk by Mather Hospital and the use of village space by the Shoreham Country Club.

• Approve RFP Cleaning Contract with S&S Cleaning for 3 years (2/1/26‑1/31/29) pending legal approval
• Hire John Jarski as Building Inspector at an annual salary of $10,000 effective 1/1/26
• Acknowledge completion of the Village Justice Court 2024‑25 audit
• Approve use of the lower level by Shoreham Country Club for its board meeting on Jan 27, 2026, 7‑8:30 pm
• Approve Mather Hospital Psychiatry Department mental‑health talk on Jan 8, 2026, 6:30 pm

Planning Board

The Planning Board unanimously adopted a resolution that the minor subdivision at 9 Tower Hill Road is an Unlisted action under SEQRA and that the Board will serve as the lead agency. The resolution also authorizes the Building Inspector and Village Clerk to notify all potentially interested agencies of this lead‑agency status. The Board asked the applicant to provide additional information before a second work session and a public hearing can be scheduled.

• Adopted resolution designating the subdivision as an Unlisted SEQRA action (unanimous)
• Designated the Planning Board as lead agency for SEQRA (unanimous)
• Authorized Building Inspector and Village Clerk to notify interested agencies (unanimous)

Board of Trustees

The Board of Trustees will review financial expenditures and various facility use requests. The body is deciding on a multi-year service contract and the acceptance of a safety equipment grant.

• 3-year contract with W&M Fire Protection for annual fire sprinkler testing at $500 per year
• Acceptance of up to $5,000 PERMA Grant from New Pig for Village Hall safety equipment
• Refund of $1,000 security deposit to Sherry Neff
• Discussion of FEMA reimbursement for August 2024 storm
• Building use requests for Shoreham Country Club and Kathy Simos

Board of Trustees

The Board approved its September 10, 2025 minutes and the village financial expenditures. It adopted a new Village Hall Capital Improvement Committee and approved several contracts, including snow removal, a credit‑card limit increase, and a NYSDEC permit application. The Deer Committee’s presentation on humane deer management was also approved.

• Approved September 10, 2025 minutes (5-0)
• Approved operating fund expenditures totaling $120,385.32 (5-0)
• Approved NYMIR insurance policy quote of $34,702.89 (5-0)
• Approved increase of Chase credit card limit to $5,000 (5-0)
• Approved 2025/26 snow removal contract with S&S Landscaping Corp. (5-0)
• Approved 2025/26 snow removal agreement with Town of Brookhaven (5-0)
• Approved establishment of Village Hall Capital Improvement Committee (3-0, 2 abstentions)
• Approved Deer Committee presentation on humane deer management (5-0)

Planning Board

The Planning Board voted unanimously to approve the site plan submitted by Doug and Lynn Stubbe for a new two‑story single‑family home at 125 Briarcliff Road. The Board also adopted a negative environmental declaration for the project. No other actions were taken.

• Approved site plan for new home at 125 Briarcliff Road (unanimous)
• Adopted negative environmental declaration for the project (unanimous)

Board of Trustees

The Shoreham Board of Trustees approved the village's minutes, financial statements, and a series of contracts and rentals. It accepted a $111,000 Sea Grant award, a $30,000 JCAP grant request, and adopted the Suffolk County Multi‑Jurisdictional Hazard Mitigation Plan. Additional actions included opening three Chase CDs, approving a $2,500 Chase credit‑card limit, and applying for Tree City USA membership.

• Adopted Suffolk County Multi‑Jurisdictional Hazard Mitigation Plan (4‑0)
• Accepted Sea Grant award up to $111,000 (4‑0)
• Approved JCAP grant application up to $30,000 (4‑0)
• Approved opening of three Chase CDs: $150,000 (3 mo), $200,000 (6 mo), $300,000 (9 mo) (4‑0)
• Approved Chase credit‑card limit of $2,500 (4‑0)
• Approved Tree City USA membership application and Arbor Day celebration (4‑0)
• Approved Day Elevator annual maintenance contract for $885 (4‑0)
• Approved NYS DEC beach‑nourishment permit application up to $2,500 (4‑0)

Board of Trustees

The Board approved the July 23, 2025 meeting minutes and the village financial statements. It authorized refunds of $1,000 each to Andrea Alonso and Michelle Wood, a $2,000 rental of the upper level to Sherry Neff, a retroactive $114 pay increase for Elizabeth Ward, a $10,905 contract to maintain the platform tennis courts, a $2,500 website‑support contract with CivicPlus, and a purchase of a sprinkler master controller up to $600. All motions passed unanimously (5‑0).

• Approved July 23, 2025 minutes (5-0)
• Approved financials/expenditures totaling $55,760.42 (5-0)
• Approved $1,000 refund to Andrea Alonso (5-0)
• Approved $2,000 rental to Sherry Neff for Oct 17, 2025 (5-0)
• Approved $1,000 refund to Michelle Wood (5-0)
• Approved retroactive $114 pay increase for Elizabeth Ward (5-0)
• Approved $10,905 contract for platform tennis court maintenance (5-0)
• Approved $2,500 CivicPlus website support contract (5-0)

Board of Trustees

The Board of Trustees is reviewing proposals from Etopia for camera replacement, network router replacement, and external penetration text. The meeting also includes a draft for a reorganizational meeting.

• Etopia camera replacement proposal
• Etopia network router replacement proposal
• Etopia external penetration text proposal
• Reorganizational meeting draft

The Board approved the June 11 meeting minutes and the village’s operating and capital fund expenditures totaling $128,462.40. It authorized several contracts, including a $2,925 security upgrade by Etopia, $27,824 emergency sinkhole repairs, $6,000 engineering work, $800 tree removal, and payments for window replacements. The Board also hired a Code Officer at $22 per hour and approved multiple Village Hall rentals.

• Approved June 11, 2025 minutes (5-0)
• Approved operating and capital fund expenditures $128,462.40 (5-0)
• Approved Etopia security upgrades $2,925 (5-0)
• Approved emergency sinkhole repair contract up to $27,824 (5-0)
• Approved engineering work for sinkholes up to $6,000 (5-0)
• Approved tree removal at 5 Wardencliff Road $800 (3-0, 2 abstentions)
• Approved hiring Code Officer $22/hr (5-0)
• Approved window replacement payments $22,527.16 and $20,863.01 (5-0)

Board of Trustees

The Board adopted the tax rate for the 2025/2026 fiscal year, setting the overall village tax at 4.32% and specifying rates for three bonds and refuse collection. It also approved several staffing hires, the cleaning contract extension, and the financial expenditures for the operating fund. A motion to fund emergency drainage repairs up to $18,000 was placed on hold pending an email vote.

• Approved May 8 & May 14 work session minutes (3-0)
• Approved financial expenditures totaling $39,588.76 (3-0)
• Approved 2025/2026 tax rate of 4.32% (3-0)
• Approved event staff hires at $16.50/hr (3-0)
• Approved hiring of lifeguard Terrance Winters at $16.50/hr (3-0)
• Extended S&S Cleaning contract through Sept 30, 2025 (3-0)
• Approved rehiring of lifeguards for 2025 season (3-0)
• Motion to approve up to $18,000 emergency drainage repair put on hold for email vote

Board of Trustees

The Board of Trustees meeting agenda is a draft and consists of several documents for review, including a Town of Brookhaven intermunicipal agreement regarding dumping, 2025 grievances, and JCAP maintenance projects (lower-level painting, bathroom and office window replacements). No specific decisions or discussion items are described in the provided text.

• Intermunicipal agreement with Town of Brookhaven regarding dumping
• 2025 grievances
• JCAP lower level painting
• JCAP bathroom window replacement
• JCAP office window replacement

The Board adopted Local Law No. 1, allowing a property‑tax levy that exceeds the state cap for the fiscal year starting August 1 2025. It also ratified the June 17 village election, approved window‑replacement and painting contracts, and accepted several assessor grievance recommendations that lower property assessments. Additional actions included approving an inter‑municipal dumping agreement, hiring an assistant steward, and permitting community use of the village lower level.

• Adopted Local Law No. 1 authorizing a tax levy above the cap for FY 2025‑26 (no vote recorded)
• Ratified the 2025 Village Election, designating Village Hall as polling place and appointing six inspectors (4-0)
• Approved VIP Glass window replacement estimates totaling $44,866.61 (4-0)
• Approved LI Pro Painting estimate of $4,900 for lower‑level walls (4-0)
• Accepted Assessor Donato’s grievance recommendations, reducing assessments for several properties (each 4-0)
• Approved Town of Brookhaven inter‑municipal agreement for dumping street‑sweepings (4-0)
• Approved hiring of Patricia Lopez as assistant steward at $25 per hour (4-0)
• Approved use of the lower level for SCC meeting on June 22 and for an early‑stroke‑care presentation on June 10 (4-0)

Board of Trustees

The Board voted to close the special work session at 7:47 p.m. The motion passed unanimously with a 4‑0 vote. No other actions were formally approved or denied.

• Approved motion to close meeting at 7:47 p.m. (4-0)

Board of Trustees

The Board of Trustees will discuss and possibly authorize a municipal valuation services proposal for 2025-26 assessment services, a Suffolk paving contract, and an intermunicipal agreement with the Town of Brookhaven for fire marshal services. They will also review the March 25 finance committee meeting minutes.

• Municipal valuation services proposal for 2025-26 assessment services
• Suffolk paving contract (roadwork contract)
• Intermunicipal agreement with Town of Brookhaven for fire marshal services
• Finance committee meeting minutes from March 25, 2025

The Board approved a contract up to $160,000 with Suffolk Paving Corp. to pave Circle Drive, Dickerson Drive, and Willow Court. It also approved extending the intermunicipal fire‑marshal services agreement with the Town of Brookhaven and authorizing the Mayor to sign it. Additional approvals included a $25,763.01 JCAP grant, a $7,000 municipal valuation service, and several small community expense items.

• Approved $160,000 contract with Suffolk Paving for road paving (5-0)
• Approved extension of fire‑marshal intermunicipal agreement with Town of Brookhaven (5-0)
• Approved acceptance of $25,763.01 JCAP Grant check (5-0)
• Approved $7,000 Municipal Valuation proposal (5-0)
• Approved $750 SCC Martini Night event (5-0)
• Approved $650 rental of lower level to Elizabeth Mockler (5-0)
• Approved $70,000 payment to Suffolk Paving upon project completion (5-0)
• Approved $1,000 security‑deposit refund to Samantha Schembri (5-0)

Finance Committee

The committee reviewed the final 2023‑24 profit & loss, noting about $400,000 in reserves and a plan to pay down the $180,000 bond balance in fall 2025. It reported current bond interest rates of 3.5%‑3.9% and reminded members that the Board of Trustees approved the final paving project (Woodville, Dickerson & Willow Court) in December 2024, with work to begin in April. Chairman Vail recommended that the Board examine 2025‑26 salary levels at the April Executive Committee meeting. No formal votes or approvals were recorded.

Board of Trustees

The Shoreham Board of Trustees approved several administrative and maintenance items, including $21,403 in unpaid bills, $17,732 in payroll, election inspectors for the June 17 election, the return of the 2024/25 tax warrant with $101,834 outstanding, a $5,000 tennis court reconditioning, and $29,413 in FEMA-related repairs. The board also approved adjusting the assessment roll to 100% of market value, which officials said will not increase taxes. A motion to approve the 'General Use of Facilities' document was tabled for further discussion.

• Approved February 25, 2025 minutes (5-0)
• Approved $39,135.42 in operating and capital expenditures (5-0)
• Approved election inspectors for June 17, 2025 at $200 full day/$100 half day (5-0)
• Approved return of 2024/25 tax warrant with $101,834.21 outstanding (5-0)
• Approved $5,000 tennis court reconditioning by Laurel Tennis & Sport (5-0)
• Tabled 'General Use of Facilities' document for further discussion
• Approved $13,050 bioswale repair at Briarcliff and Ashley (5-0)
• Approved $16,363 Beach Lane path repair and deck/stairs addition (5-0)

Board of Trustees

The Board of Trustees is reviewing several proposals for town maintenance, including paving, drainage, and flagpole repairs. The meeting also includes a property license agreement renewal and a workplace violence reporting form.

• LKMA milling and paving inspection services proposal
• Rosemar draft paving contract
• S and S bioswales and bluff repair estimates
• SCWA property license agreement renewal
• Retrofit garage drain repair quote

The Board of Trustees approved a contract with Rosemar Contracting Inc. for paving Circle Drive, pending legal review, funded by previously approved CHIP grants. They also approved multiple expenditures, including storm damage repairs, equipment purchases, and contracts, all in a 4-0 vote. The meeting was procedural with no denied or tabled items.

• Approved $220,000 paving contract with Rosemar Contracting Inc. for Circle Drive (4-0)
• Approved $11,800 drainage repair at Ashley and Briarcliff with S&S Landscaping (4-0)
• Approved $11,488 beach walkway repair on Beach Lane with S&S Landscaping (4-0)
• Approved $4,540 drainage grate replacement with Retro-fit Inc. (4-0)
• Approved $4,500 engineering costs for paving project with LK McLean Associates (4-0)
• Approved $3,950 computer replacement for Clerk and Deputy Clerk (4-0)
• Approved $2,400 fence repair at Village Hall with S&S Landscaping (4-0)
• Approved $800 chestnut blight treatment with Sunburst Tree (4-0)

Zoning Board of Appeals

The Shoreham Zoning Board of Appeals approved area variances for David and Maureen Desmond at 23 Ashley Lane to install an 8-foot deer fence as boundary fencing, where zoning limits boundary fences to 6 feet and prohibits them in that location. The approval was granted with conditions restricting the fence to the surveyed location and requiring black galvanized metal material. The vote was 4-0.

• Approved variance from §31-11 E(1) for deer fence as boundary fencing (4-0)
• Approved variance from §31-11 E(3)(a) for 8-foot fence height where 6-foot max (4-0)
• Imposed conditions: fence per Pinnacle Land Survey dated Oct 15, 2021, updated Dec 2, 2024
• Imposed condition: fence material must be black galvanized metal posts and fencing, subject to Village approval

Board of Trustees

The Board of Trustees will vote on a resolution to transfer $200,000 from the Money Market account to open two $100,000 CDs at Chase Bank. They will also consider approval of minutes, financials, and two upper-level rental agreements: one by Michelle Wood for $2,000 plus a $1,000 deposit, and another by the Shoreham Country Club for $750. Trustee reports cover building updates, technology, parks, fire safety (KnoxBox), road paving, and a grant committee.

• Transfer $200,000 from Money Market to open two $100,000 CDs at Chase Bank
• Approve rental of upper level by Michelle Wood on 8/9/25 for $2,000 plus $1,000 deposit
• Approve rental of upper level by Shoreham Country Club on 2/7/25 for $750
• Trustee reports: Building update, Technology, Parks/Grounds, Fire/KnoxBox, Road Paving, Grant Committee
• Next meeting scheduled for February 12, 2025 at 7:30 pm

The Shoreham Board of Trustees approved routine financial items, including $43,516.81 in operating and capital expenditures and a $200,000 transfer from the Money Market account to open two $100,000 CDs at Chase Bank. Two upper-level hall rentals were approved for Michelle Wood and the Shoreham Country Club. The board also discussed the upcoming final phase of road paving and a grant application for stormwater resilience studies, but took no formal action on those items.

• Approved December 11, 2024 meeting minutes (4-0)
• Approved $43,516.81 in operating and capital expenditures (4-0)
• Approved $200,000 transfer to open two $100,000 CDs at Chase Bank (4-0)
• Approved upper-level rental by Michelle Wood on 8/9/2025 for $2,000 plus $1,000 deposit (4-0)
• Approved upper-level rental by Shoreham Country Club on 2/7/2025 for $750 (4-0)