Santa Rosa public meetings in 2021

City Council

The regular meeting of the Santa Rosa City Council scheduled for December 28, 2021, was cancelled. The next regular meeting is scheduled for January 11, 2022.

Housing Authority

The regular meeting of the Santa Rosa Housing Authority scheduled for December 27, 2021, has been cancelled. The next regular meeting is scheduled for Monday, January 24, 2022.

The regular meeting of the Santa Rosa Housing Authority scheduled for December 27, 2021, was cancelled. No decisions were made. The next regular meeting is scheduled for January 24, 2022.

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for December 23, 2021, was cancelled. No items were presented for discussion or decision.

City Council

The regular meeting of the Santa Rosa City Council scheduled for December 21, 2021, was cancelled. The next regular meeting is scheduled for January 11, 2022.

City Council

The City Council will determine whether to appoint a successor or hold a special election following the resignation of Jack Tibbetts. If an appointment is chosen, the Council will establish a schedule for applications and interviews. Closed sessions include property negotiations for Hearn Avenue and discussions regarding existing litigation.

• Procedure and schedule for filling the Council vacancy
• Estimated cost of a special election between $56,115 and $102,878
• Property negotiations for 976, 980, and 1004 Hearn Avenue

The City Council voted unanimously to fill the vacancy left by Council Member Jack Tibbetts' resignation through the appointment process, following Council Policy 000-23, and to place District 3 on the ballot for the November 8, 2022 election. The decision was made during a special meeting that included closed session discussions on property negotiations and litigation. No other substantive decisions were made.

• Approved filling Council vacancy by appointment per Policy 000-23 (6-0)
• Approved scheduling District 3 for November 8, 2022 ballot (6-0)

Board of Public Utilities

The Board is reviewing several infrastructure contracts and property acquisitions. Items include a multi-million dollar purchase of disinfection equipment and engineering services for well rehabilitation. The Board will also receive an update on water and recycled water supplies.

• $5,923,491.28 purchase of UV equipment for Laguna Treatment Plant disinfection improvements
• $905,441 work order for Carley and Peter Springs Well rehabilitation engineering services
• Acquisition of 601 Piezzi Road from the County of Sonoma
• $261,300 agreement amendment for backup generator design at water and wastewater facilities
• $217,781.56 sole source award for SCADA system equipment and licenses

The Board of Public Utilities approved a second amended memorandum of understanding with De Nora UV Technologies for ultraviolet disinfection equipment at the Laguna Treatment Plant, incorporating a best and final price of $5,923,491.28. All consent items and reports were approved unanimously (7-0). No substantive decisions were made beyond these approvals.

• Approved $64,481.23 amendment for Skyfarm 'A' and Hansford Court lift station construction management (7-0)
• Approved $261,300 amendment for backup generator design services (7-0)
• Approved acquisition of 601 Piezzi Road for sewer lift station, delegated signing authority (7-0)
• Approved sole source award to Wonderware California for SCADA equipment, $217,781.56 (7-0)
• Approved $257,725 amendment for SCADA software license and support (7-0)
• Approved $905,441 work order for Carley and Peter Springs well rehabilitation design (7-0)
• Approved $5,923,491.28 UV equipment MOU with De Nora UV Technologies (7-0)

Design Review Board

The scheduled Design Review Board meeting for December 16, 2021, was cancelled due to a lack of quorum. All scheduled items regarding development projects were continued to the January 6, 2022, meeting.

• West Coast Self Storage design review at 970 Piner Rd
• Downtown Station development at 34 W 6th Street
• Mosaic Apartments concept design at 1683 Petaluma Hill Rd
• Airway Self Storage concept design at 3383 Airway Drive

Bicycle and Pedestrian Advisory Board

The regular meeting of the Bicycle and Pedestrian Advisory Board scheduled for December 16, 2021, was cancelled. The next meeting is scheduled for January 20, 2022, at 4:00 p.m.

Zoning Administrator

The Zoning Administrator is reviewing a permit to expand a residence at 3855 Royal Manor Pl. The meeting also includes a request for a new security fence at 547 & 549 B Street. An item regarding 439 College Ave will not be considered.

• Hillside development permit to add approximately 2,916 square feet and a pool at 3855 Royal Manor Pl
• Landmark alteration for a new 6-foot metal security fence at 547 & 549 B Street

Waterways Advisory Committee

The Waterways Advisory Committee will review development projects near creeks for consistency with city plans. This meeting includes reviews of a new telecommunications antenna and a medical office building project.

• AT&T Telecommunication Facility at 2400 Bluebell Drive involving a 60-foot antenna and generator
• Brookwood Medical development at 101 Brookwood Avenue and 884 & 1000 2nd Street
• Proposed 93,270 square foot medical office building and six-level parking structure

Cultural Heritage Board

The Santa Rosa Cultural Heritage Board meeting scheduled for December 15, 2021, was cancelled. No items were presented or discussed.

• No items listed due to cancellation

Community Advisory Board

The Community Advisory Board is meeting to set its priorities for 2022 and receive an update on the City Charter Review process. Staff will also provide updates on the Community Empowerment Plan and the Community Improvement Grant Program.

• Discussion of 2022 priority setting
• Update on City Charter Review process
• Community Improvement Grant Program update
• Brainstorming to honor Member Vince Harper

The Community Advisory Board held a special meeting with no formal votes on substantive items. They discussed the City Charter review process, set priorities for 2022 including revising their strategic plan and exploring participatory budgeting, and brainstormed ways to honor the late Member Harper. The board approved the November 17, 2021 minutes (7-0-3) and adjourned (9-0).

• Approved November 17, 2021 special meeting minutes (7-0-3)
• Adjourned meeting (9-0)
• Discussed Charter Review topics including ranked choice voting and directly elected mayor
• Set 2022 priorities: revise strategic plan, consider participatory budgeting, review CAB charter section
• Discussed honoring Member Harper with potential award, grant program, or park naming

City Charter Review Committee

The City Charter Review Committee is reviewing draft equity principles and attending training on microaggressions. The committee will also examine past charter amendments and discuss options for increasing Council member compensation.

• Review of draft equity principles regarding diversity, equity, inclusion, and belonging
• Training regarding microaggressions provided by City Staff
• Summary of 2002 and 2012 charter ballot measures
• Discussion of options to increase Council compensation beyond the $800 monthly state law limit

The Santa Rosa City Charter Review Committee held a regular meeting on December 15, 2021, with 19 members present. They approved minutes from two prior meetings, received presentations on equity principles, microaggressions, charter amendment types, and past ballot measures, and discussed council compensation options. No formal decisions were made; items were informational and discussion-only.

• Approved November 17, 2021 meeting minutes
• Approved December 1, 2021 meeting minutes
• Discussed draft equity principles (no action)
• Received training on microaggressions (no action)
• Reviewed past charter ballot measures (2002, 2012) (no action)
• Discussed council compensation options (no action)

Zoning Administrator

The Zoning Administrator will hold a public hearing regarding a design review for the Aviara Apartments project. The proposal involves constructing a three-story, multi-structure apartment complex consisting of 136 units.

• Design Review for Aviara Apartments
• Proposed 136-unit, 3-story apartment complex at 1385 W College Ave

City Council

The City Council will review several consent items, including a large purchase for the Fire Department and settlement agreements regarding opioid litigation. The meeting also includes closed sessions for labor negotiations and property discussions. Staff will provide an update on the COVID-19 response.

• Purchase of two Type 1 Pierce Fire Engines up to $1,700,000
• Authorization of National Prescription Opiate Litigation distributor settlement agreements
• $546,000 funding increase for the Measure O CHOICE Grant Program
• Parking agreement with Airport Business Center and Blue Fox Partners
• CDBG mitigation projects related to the 2017 Tubbs Fire

The Santa Rosa City Council denied two appeals and upheld the Planning Commission's approval of a conditional use permit for Old School Cannabis at 100 Sebastopol Road, allowing retail, cultivation, distribution, and manufacturing uses. The vote was 4-1 with two abstentions. The council also approved several other items, including a $1.7 million fire engine purchase, a shared scooter pilot program, and a rezoning for a 30-unit multifamily development at 2660 Petaluma Hill Road.

• Denied appeals and upheld cannabis conditional use permit at 100 Sebastopol Road (4-1, 2 abstentions)
• Approved purchase of two Type 1 Pierce fire engines up to $1.7 million (7-0)
• Approved shared scooter system pilot program (7-0)
• Approved rezoning of 2660 Petaluma Hill Road to R-3-30 multifamily residential (7-0)
• Adopted ordinance setting City Manager monthly salary at $22,500 (7-0)
• Extended CHOICE grant program funding by $546,000 through June 2022 (7-0)
• Extended COVID-19 parking fee reductions through June 30, 2022 (5-2)
• Accepted FY 2020-21 Measure O annual report (7-0)

Economic Development Subcommittee

The subcommittee will review next steps for programs funded by ARPA and PG&E one-time funds. This includes discussions regarding the Enhanced Infrastructure Finance District and various childcare and small business programs.

• Review of Enhanced Infrastructure Finance District next steps (PG&E funded)
• Discussion of Guaranteed Basic Income, Children and Childcare Programs, and Small Business Tenant Improvements (ARPA funded)
• Presentation on one-time funding

The Economic Development Subcommittee received and filed a report on the next steps for several economic development programs funded by ARPA and PG&E one-time funds. The programs discussed include the Enhanced Infrastructure Finance District (PG&E funded), and Guaranteed Basic Income, Children and Childcare Programs, and Small Business Tenant Improvements (ARPA funded). No formal decisions were made; the item was informational only.

• Received and filed report on ARPA and PG&E funded economic development programs

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee scheduled a special meeting for December 13, 2021. The agenda indicates that this meeting was cancelled. No decisions, discussions, or specific items were recorded in the provided document.

• Meeting cancelled

Housing Authority

The Housing Authority is reviewing recommendations to award loan funds for two affordable housing developments. The meeting also includes a proposal to add Emergency Housing Voucher policies to the program's Administrative Plan.

• $410,000 loan commitment for Hearn Veterans Village at 2149 West Hearn Avenue
• $284,325 loan commitment for Burbank Avenue Apartments at 1780 Burbank Avenue
• Addition of Emergency Housing Voucher policies to the Administrative Plan

The Housing Authority approved two resolutions awarding conditional loan funds for affordable housing projects: $410,000 to Community Housing Sonoma County for the Hearn Veterans Village and $284,325 to WSA Burbank Housing Partners for the Burbank Avenue Apartments. Both motions passed 5-0 with two absent. The board also adopted an update to the Housing Choice Voucher Program Administrative Plan adding Chapter 19 for Emergency Housing Vouchers, also passing 5-0.

• Approved $410,000 conditional loan to Community Housing Sonoma County for Hearn Veterans Village (5-0, 2 absent)
• Approved $284,325 loan to WSA Burbank Housing Partners for Burbank Avenue Apartments (5-0, 2 absent)
• Adopted Chapter 19 - Emergency Housing Vouchers to the HCV Administrative Plan (5-0, 2 absent)

General Plan Community Advisory Committee

The committee will receive updates on the "Santa Rosa Forward" General Plan Update project. The Project Team will present a draft Alternatives Workbook and discuss upcoming community engagement activities. Members will also review the Equity Priority Communities Empowerment and Outreach work plan.

• Presentation of the draft Alternatives Workbook
• Discussion of upcoming community engagement activities
• Review of the Equity Priority Communities Empowerment and Outreach work plan
• Interactive discussion on the CAC Engagement Toolkit

Planning Commission

The Planning Commission will hold public hearings regarding two development projects. One involves permanent supportive housing at 2149 W Hearn Ave. The other concerns a 137-home subdivision on approximately 19 acres.

• Hearn Veterans Village: Subdivision of 2.01 acres into four lots for permanent supportive housing
• Dutton Meadows Subdivision: Development of 137 market-rate, single-family homes
• Request for a 12% parking reduction at the Dutton Meadows project

The Planning Commission approved two major housing projects. It adopted an addendum to the environmental report and approved a tentative parcel map for the Hearn Veterans Village subdivision at 2149 W Hearn Ave, creating four lots for permanent supportive housing (5-0, with one abstention and one absence). It also approved a conditional use permit and tentative map for the Dutton Meadows Subdivision, a 137-unit small-lot residential project with a 12% parking reduction at 2650-2684 Dutton Meadow and 1112-1250 Hearn Ave (CUP approved 6-1, tentative map approved 7-0).

• Adopted Resolution 12078 approving EIR addendum for Hearn Veterans Village (5-0, 1 abstention)
• Approved Resolution 12079 tentative parcel map for Hearn Veterans Village subdivision (5-0, 1 abstention)
• Approved Resolution 12080 conditional use permit for Dutton Meadows 137-unit subdivision with 12% parking reduction (6-1)
• Approved Resolution 12081 tentative map for Dutton Meadows subdivision (7-0)

Long-Term Financial Policy and Audit Subcommittee

The scheduled December 9, 2021, meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. A special meeting is now scheduled for January 27, 2022.

Board of Community Services

The Board will receive an update on Neighborhood Services Programs, including after school and summer programs. A presentation will also cover the Measure M systemwide parks condition assessment and project prioritization.

• Update on Neighborhood Services Programs, including after school and summer programs
• Presentation on Measure M systemwide parks condition assessment and project prioritization
• Approval of October 27, 2021 meeting minutes

Climate Action Subcommittee

The subcommittee will receive an update on fleet activities from the Fleet Superintendent. This includes progress on vehicle electrification, Vehicle Telematics implementation, and the B.A.R. Continuous Testing Program.

• Update on Vehicle Telematics implementation
• B.A.R. Continuous Testing Program update
• Progress report on vehicle electrification

Public Safety Subcommittee

The Public Safety Subcommittee will discuss updates to Police Department Policy 308 regarding control devices and techniques. Staff will also provide an update on the department's response to lower priority calls for service. The subcommittee is expected to provide feedback and recommendations on these items.

• Update on Police Department Policy 308 regarding control devices and techniques
• Update on the department’s response to lower priority calls for service
• Approval of August 11, 2021, meeting minutes

The Public Safety Subcommittee met and received informational updates from police staff on the OIR auditor process, the inResponse team, sideshow enforcement, department staffing, Policy 308 changes, and lower-priority calls for service. No formal decisions or votes were taken; the only action was approval of the August 11, 2021 minutes.

• Approved August 11, 2021 minutes (3-0)

Contract Review Subcommittee

The Contract Review Subcommittee is reviewing several amendments to professional services agreements. These include engineering design for well rehabilitation and upgrades to emergency generators at eighteen water facilities. The committee will also discuss construction management for lift station reconstruction and compensation adjustments for the H2O program.

• Engineering design services for Carley and Peter Springs Well Rehabilitation
• Amendment No. 2 for emergency generator upgrades at eighteen water and wastewater facilities
• $64,481.23 contract amendment for Skyfarm and Hansford Lift Station reconstruction
• Compensation adjustment for Community Action Partnership of Sonoma County

City Council

The Santa Rosa City Council formally appointed Maraskeshia Smith as City Manager, approved her employment agreement, and introduced an ordinance setting her salary at $22,500 per month effective January 3, 2022. The Council also approved a Safe Parking Pilot Program with Catholic Charities, selected Council Member Eddie Alvarez as Vice Mayor, and adopted several resolutions including a $725,000 amendment for parking meter services and a new firefighter staffing plan.

• Appointed Maraskeshia Smith as City Manager and approved employment agreement (6-0, Sawyer absent)
• Introduced ordinance setting City Manager salary at $22,500/month (6-0, Sawyer absent)
• Approved Safe Parking Pilot Program with Catholic Charities, $1,299,826 for Year One (4-1, Tibbetts abstained, Sawyer absent)
• Elected Council Member Eddie Alvarez as Vice Mayor (unanimous)
• Approved $725,000 amendment to IPS Group parking meter purchase order (7-0)
• Added 6.0 FTE limited-term firefighters and 1.0 FTE fire captain for inResponse Team (7-0)
• Adopted MOU with SEIU Local 1021 for Transit Unit 8 (7-0)
• Extended local homeless emergency proclamation (6-0, Tibbetts abstained)

Downtown Subcommittee (INACTIVE)

The December 7, 2021, meeting of the Santa Rosa Downtown Subcommittee was cancelled due to a lack of quorum. The scheduled agenda included updates on downtown organizations, mobility devices, and public safety.

• Downtown Action Organization update
• Railroad Square Association Community Benefit District update
• Shared Mobility Devices (Scooters) update and presentation
• Parking Program update
• Maintenance of Courthouse Square update

Art in Public Places Committee

The committee will review an overview of the 2021 Creative Sonoma Business Plan and its intersection with the Public Art Program. Staff will also provide updates on current projects. Additionally, reports from ad hoc taskforces regarding diversity, equity, inclusion, access, community engagement, and project development are scheduled.

• Presentation of the 2021 Creative Sonoma Business Plan
• Updates on current public art projects
• Ad Hoc Taskforce report on diversity, equity, inclusion and access
• Ad Hoc Taskforce report on community engagement
• Ad Hoc Taskforce report on project development

The committee approved the November 1, 2021 meeting minutes with a 5-0 vote (one member absent). They received and filed the Creative Sonoma Business Plan 2021, project updates, and committee reports, with no substantive decisions made. The January regular meeting was cancelled, with a special meeting to be scheduled.

• Approved November 1, 2021 meeting minutes (5-0)
• Received and filed Creative Sonoma Business Plan 2021
• Received and filed project updates
• Received and filed committee reports
• Cancelled January regular meeting; special meeting to be scheduled

Board of Public Utilities

The regular meeting for the Santa Rosa Board of Public Utilities scheduled for December 2, 2021, has been cancelled. The next meeting is scheduled for Thursday, December 16, 2021, at 1:30 p.m.

Design Review Board

The regular meeting of the Santa Rosa Design Review Board scheduled for December 2, 2021, has been cancelled.

Zoning Administrator

The Santa Rosa Zoning Administrator is reviewing applications for two residential projects on hillside parcels. The items include a proposed home at 794 Los Olivos Rd and a residence at 3881 Skyfarm Dr.

• Hillside Development Permit: 794 Los Olivos Rd (3,112 sq ft)
• Hillside Development Permit: 3881 Skyfarm Dr (7,589 sq ft)

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for December 1, 2021, was cancelled. No other agenda items were provided.

City Charter Review Committee

The committee will review presentations on diversity, equity, and inclusion principles as a lens for potential charter revisions. The City Attorney's Office will also present on which Council-recommended topics require charter amendments versus ordinances or resolutions.

• Presentation on equity principles for charter revisions
• Presentation on council-recommended topics requiring charter amendments

The Committee received presentations on equity principles and on Council-recommended Charter topics. It reached consensus to use Sonoma County redistricting principles as its equity lens, with the understanding that principles may evolve. It also decided to focus on items requiring a Charter amendment, and a majority suggested prioritizing council compensation, ranked choice voting, and a directly elected Mayor. Both agenda items were received and filed.

• Consensus to use County redistricting principles and norms as the equity lens, with the understanding that principles may evolve.
• Decided to focus on items requiring a Charter amendment, not items achievable by ordinance.
• Majority suggested focusing first on council compensation, ranked choice voting, and a directly elected Mayor.
• Received and filed the equity principles presentation.
• Received and filed the summary of Council topics presentation.

City Council

The Council will review potential programs for $34.4 million in American Rescue Plan Act funds and $7 million in PG&E settlement funds. The agenda also includes discussions on ambulance service delivery and approvals for police auditing and public art.

• Allocation of $300,000 from PG&E settlement funds for Ruth Asawa art panels
• Agreement with OIR Group LLC for police auditing up to $270,000
• Ordinance modifying water and sewer bill definitions and frequency
• Discussion on ambulance service delivery options

The City Council approved a professional services agreement with OIR Group LLC to serve as the independent police department auditor, with a contract not to exceed $270,000 over three years. The council also adopted the amended 2020 Water Shortage Contingency Plan and introduced an ordinance revising the excess use penalty structure. A decision on the Water Demand Offset Policy and fees was postponed, with staff directed to return with additional information. The council directed its representative to support adoption of the Santa Rosa Plain Groundwater Sustainability Plan at the December 9, 2021 GSA meeting.

• Approved Resolution RES-2021-209: Professional Services Agreement with OIR Group LLC as independent police auditor, not to exceed $270,000 over three years (6-0-1).
• Adopted Resolution RES-2021-210: Amended 2020 Water Shortage Contingency Plan (7-0).
• Introduced ordinance amending Section 14-04.015 to revise the excess use penalty structure (6-0-1).
• Directed staff to return with additional information on the Water Demand Offset Policy and fees; no adoption at this meeting (7-0).
• Directed Council Member Schwedhelm to support adoption of the Santa Rosa Plain Groundwater Sustainability Plan at the December 9, 2021 GSA hearing (6-0-1).
• Adopted Resolution RES-2021-207: MOU with SEIU Local 1021 for Unit 14 Police Civilian Technical, effective July 1, 2021 through June 30, 2024 (6-0-1).
• Adopted Resolution RES-2021-208: Waived competitive bidding and approved $300,000 from PG&E settlement funds for Ruth Asawa art panels, with a PSA with Artworks Foundry LLC not to exceed $300,000 (6-0-1).
• Adopted Ordinance ORD-2021-015: Amending water and sewer billing definitions and eliminating the 12-bills-per-year requirement (6-0-1).

City Council

The Santa Rosa City Council scheduled a special meeting for November 30, 2021. The agenda was limited to a closed session conference with legal counsel concerning the case Roseland Action, et al. v. City of Santa Rosa, et al. No other business was scheduled for this meeting.

• Closed session conference regarding existing litigation (Roseland Action, et al. v. City of Santa Rosa, et al.)

The City Council met in special session and immediately adjourned to closed session to discuss existing litigation in the case Roseland Action, et al. v. City of Santa Rosa (Sonoma County Superior Court Case No. SCV-269600). The closed session item was received and filed. After reconvening, the City Attorney reported that the Council gave direction to legal counsel. No public comments were made, and the meeting adjourned at 12:06 p.m.

• Held closed session to discuss existing litigation in Roseland Action v. City of Santa Rosa.
• Received and filed the closed session item on the litigation.
• Gave direction to legal counsel regarding the litigation.
• Adjourned the special meeting at 12:06 p.m.

Personnel Board

The Santa Rosa Personnel Board will hold a special meeting to discuss its role and procedures. New board members are scheduled to meet with Attorney Adrienne Moran regarding these guidelines. The agenda also includes an opportunity for public comments on the role of the Board.

• Meeting with Attorney Adrienne Moran to discuss Board roles and procedures

Santa Rosa Tourism Business Improvement Area Advisory Board

The regular meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board scheduled for November 25, 2021, has been cancelled. The next regular scheduled meeting will be held on January 20, 2022.

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for November 25, 2021, was cancelled. No agenda items were presented for discussion or decision.

Board of Community Services

The regular meeting for the Santa Rosa Board of Community Services scheduled for November 24, 2021, has been cancelled. The next meeting is scheduled for December 8, 2021.

City Council

The regular meeting of the Santa Rosa City Council scheduled for November 23, 2021, was cancelled. No agenda items were presented for this date.

Housing Authority

The Housing Authority will review an overview of affordable housing compliance and the FY 2021/22 Q1 financial report. The body will also consider a resolution to accept a $2,737,433 grant from the American Rescue Plan for affordable housing activities.

• Resolution to accept $2,737,433 HOME-ARP grant award and budget appropriation
• Study session on affordable housing compliance overview
• FY 2021/22 Q1 financial report briefing
• Approval of October 25, 2021 meeting minutes

The Housing Authority approved Resolution No. 1729, accepting a $2,737,433 HOME-ARP grant award and appropriating those funds to its budget for affordable housing activities. The resolution also authorizes the City Manager to execute necessary program documents. The motion carried unanimously with a 7-0 vote. The board also approved the October 25, 2021 draft minutes as submitted.

• Approved Resolution No. 1729 accepting the $2,737,433 HOME-ARP grant award and budget appropriation
• Authorized the City Manager to execute necessary program documents for the HOME-ARP grant
• Approved the October 25, 2021 draft minutes as submitted

Board of Public Utilities

The Board is reviewing updates to the 2020 Water Shortage Contingency Plan and a new Water Demand Offset Policy. These items involve changes to penalty structures and fees for new construction during water shortages. The Board will also consider an air quality testing contract for the Laguna Treatment Plant.

• Amendment to professional services agreement with Accelerated Technologies Laboratories, Inc.
• Recommendation to adopt the Amended 2020 Water Shortage Contingency Plan
• Adoption of Water Demand Offset Policy and associated fees
• $200,000 contract award to Montrose Air Quality, LLC for emission testing
• Direction regarding the Santa Rosa Plain Groundwater Sustainability Plan

The Board of Public Utilities voted unanimously to recommend that the City Council adopt the Amended 2020 Water Shortage Contingency Plan, which revises the Excess Use Penalty structure and water demand offset requirements for new construction. The Board also voted 6-1 to recommend adoption of the Water Demand Offset Policy, 2021 Fee Study, and Fees, with an added request that the Council consider a General Fund subsidy for affordable housing projects. Additionally, the Board approved a $200,000 three-year contract with Montrose Air Quality, LLC for emissions testing, and recommended that the City Council support adoption of the Santa Rosa Plain Groundwater Sustainability Plan.

• Approved minutes of the November 4, 2021 regular meeting as submitted.
• Approved First Amendment to Professional Services Agreement F001315 with Accelerated Technologies Laboratories, Inc. for LIMS service (7-0).
• Adopted Resolution No. 1276 recommending City Council adopt the Amended 2020 Water Shortage Contingency Plan and introduce an ordinance revising the Excess Use Penalty structure (7-0).
• Adopted Resolution No. 1277, as amended, recommending City Council adopt the Water Demand Offset Policy, 2021 Fee Study, and Fees, with a request to consider a General Fund subsidy for affordable housing (6-1, Grabill opposed).
• Approved Professional Services Agreement with Montrose Air Quality, LLC for $200,000 over three years for air quality emission testing at the Laguna Treatment Plant (6-0, Watts absent).
• Recommended to City Council that the Council recommend the City's SRP GSA Boardmember support adoption of the Santa Rosa Plain Groundwater Sustainability Plan at the December 9, 2021 public hearing (6-0, Watts absent).

Design Review Board

The regular meeting of the Santa Rosa Design Review Board scheduled for November 18, 2021, was cancelled. No items were presented for discussion or decision.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will review the draft Fiscal Year 2022/2023 Transportation and Public Works Work Plan. The meeting also includes discussion on a draft permit process for scooters and updates on community engagement for bicycle and pedestrian projects.

• Review of FY 2022/2023 Transportation and Public Works Work Plan
• Input on draft permit conditions for Shared Mobility Devices (scooters)
• Update on communication for bicycle and pedestrian projects in pavement maintenance
• Approval of September 16, 2021 meeting minutes

The Bicycle and Pedestrian Advisory Board approved the draft Fiscal Year 2022/2023 Transportation and Public Works Work Plan, adding a friendly amendment to include educational outreach. The board also received and filed reports on scooter permit process and community engagement, and approved the September 16, 2021 meeting minutes. No other substantive decisions were made.

• Approved FY 2022/23 TPW Work Plan with educational outreach amendment (6-0, 2 absent)
• Approved September 16, 2021 meeting minutes (6-0, 2 absent)
• Received and filed scooter permit process report
• Received and filed community engagement report

Planning Commission

The Planning Commission will hold public hearings regarding two development projects. The first proposes rezoning 15.82 acres at 2660 Petaluma Hill Rd to allow medium-high density residential use. The second involves a minor subdivision, annexation, and land use changes at 2210 Brush Creek Rd.

• Rezoning of 15.82 acres at 2660 Petaluma Hill Rd to R-3-30 (Multi-Family Residential)
• General Plan Amendment for 38 Degrees North Phase 3 Apartment Homes
• Annexation and rezoning for Brush Creek Minor Subdivision at 2210 Brush Creek Rd
• General Plan Amendment from Very Low Residential to Low Residential for Brush Creek project

The Planning Commission unanimously recommended the City Council approve an addendum to the mitigated negative declaration, a General Plan amendment, and a rezoning for the 38 Degrees North Phase 3 project at 2660 Petaluma Hill Road, changing land use to medium-high density residential and zoning to R-3-30. The Commission also recommended approval of a mitigated negative declaration, a General Plan amendment, and a prezone for the Brush Creek minor subdivision at 2210 Brush Creek Road, changing to low density residential and R-1-6 zoning. All votes were unanimous, with Commissioner Okrepkie absent for the Brush Creek items.

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will discuss strategic objectives for 2022, including event support budgets for both halves of the year. The meeting also includes reviews of event support applications for several local events.

• Review of 2022 Event Support Budgets (Jan-June and July-Dec)
• Discussion of fund for non-event promotions
• Santa Rosa Turkey Trot event support application
• Wine Country Distillery Festival event support application
• American Junior Golf Association Preview at Windsor event support application

Zoning Administrator

The Zoning Administrator will consider permit requests for a vehicle maintenance shop, a new single-family home, and a community care facility. These items involve land use and construction approvals in Santa Rosa.

• Vehicle services and paratransit dispatch permit at 77 W 3rd St
• Construction of a 3,840 SF single-family dwelling at 3619 Crescent Circle
• 50-bed community care facility at 790 Sonoma Ave

Cultural Heritage Board

The Cultural Heritage Board is holding a public hearing regarding a landmark alteration for the Smart Village residential development. The proposal includes a six-story, 114-unit building located at 34 W 6th Street and 2 4th Street. This project features income-qualified housing units and various community amenities within the railroad square preservation district.

• Public hearing for Smart Village residential development landmark alteration (File No. LMA21-008)
• Proposed six-story, 114-unit building at 34 W 6th Street and 2 4th Street
• Plan includes 12 units reserved for income-qualified households
• Development features a new public promenade and interim public street with 75 parking spaces

Community Advisory Board

The Community Advisory Board will attend a presentation regarding the progress of the General Plan Update. The meeting also includes an oath of office for new member Robin Bartholow and several staff updates on community programs.

• Oath of Office for new member Robin Bartholow
• Presentation on Santa Rosa Forward: General Plan Update
• Staff update on Community Empowerment Plan and Open Government
• Staff update on Community Improvement Grant Program and Neighborfest
• Staff update on Violence Prevention Partnership

The Community Advisory Board approved the October 27, 2021 meeting minutes by an 8-0 vote. Staff announced the suspension of the Neighborfest program due to staffing and safety concerns, with a single in-person event planned for May 2022. The board also decided to postpone the Homeless Count presentation and add Charter Review and 2022 Priority Setting to the December agenda.

• Approved the October 27, 2021 meeting minutes (8-0).
• Staff suspended the Neighborfest program, citing staffing and safety concerns.
• Staff will hold one in-person event coinciding with Wildfire Ready in May 2022.
• CAB decided to hold off on the Homeless Count presentation to a future date.
• CAB added Charter Review Process Update and CAB Priority Setting for 2022 to the December agenda.
• Adjourned the meeting at 7:30 p.m. (8-0).

City Charter Review Committee

This is the first meeting of the 2022 Charter Review Committee. The committee will receive an overview of the City Charter and the review process from the City Attorney’s Office. Members will also begin developing a work plan to address twelve topics identified by the City Council.

• Overview of the Santa Rosa City Charter and review timelines
• Presentation on Brown Act and Public Records Act requirements
• Development of the Committee's charter review work plan
• Review of twelve topics identified by the City Council

The City Charter Review Committee held its first meeting of the 2022 decennial review cycle. The committee received and filed presentations on the charter review process, the Brown Act, and the Public Records Act. It agreed to meet every other Wednesday at 5:00 p.m. and requested a summary of the 12 topics suggested by the City Council. No substantive decisions were made beyond the meeting schedule.

• Agreed to meet every other Wednesday at 5:00 p.m.
• Received and filed the presentation on the Charter Review process.
• Received and filed the presentation on the Brown Act and Public Records Act.
• Received and filed the presentation on the Charter Review work plan.
• Requested a summary of the 12 topics suggested by the City Council.

City Council

The City Council and Planning Commission will hold a joint study session regarding the 2050 General Plan Housing Element Update. The agenda also includes reviewing flood map revisions for Santa Rosa Creek and considering several housing-related resolutions.

• Grant co-applications for Caritas (up to $11.36 million) and St. Vincent de Paul Commons (up to $7.6 million)
• $77,000 budget amendment to establish a Flexible Spending Account Reserve
• Termination of the local emergency proclamation for the 2020 Glass Fire
• Ordinance to amend City Zoning Code Chapter 20-31 regarding density bonuses
• Review of Santa Rosa Creek flood study and FEMA map revisions

The City Council denied an appeal and upheld the Design Review Board's approval of the Stony Point Flats Apartments, a 50-unit affordable housing project at 2268 Stony Point Road, in a 4-2 vote. The Council also approved two Homekey grant applications for homeless housing, declared racism a public health crisis, and approved a $430 million bond issuance for a mental health facility.

• Denied appeal and upheld Design Review Board approval for Stony Point Flats Apartments (4-2)
• Approved Homekey grant co-applications for Caritas Center ($11.36M) and St. Vincent de Paul Commons ($7.6M) (5-0, 1 recused)
• Declared racism a public health and human rights crisis (6-0)
• Approved $430M revenue bond issuance for Aurora Santa Rosa Hospital (6-0)
• Approved Parks Measure Priority Plan update (6-0)
• Adopted ordinance amending density bonus rules to align with state law (6-0)
• Terminated local emergency proclamation for 2020 Glass Fire (6-0)
• Introduced ordinance to modify water billing periods to allow 13 bills in 2021 (6-0)

Planning Commission

This agenda serves as a notice for a special joint session between the Planning Commission and City Council. Specific details regarding items for discussion are contained in the November 16, 2021, City Council agenda.

City Council

The Santa Rosa City Council is holding a special meeting to conduct closed session sessions. The agenda includes conferences with labor negotiators and discussions with legal counsel regarding existing litigation. No other business will be considered during this meeting.

• Labor negotiations involving various employee units, including police and fire associations
• Legal conference regarding Robert Keith Casey, et al. v. City of Santa Rosa, et al. (Case No. 4:18-cv-07731-KAW)

The Santa Rosa City Council met in special closed session on November 16, 2021. A labor negotiation item was withdrawn and not discussed. The council received and filed a litigation item on Casey v. City of Santa Rosa, gave direction to legal counsel, and took no action. The meeting was procedural only, with no substantive public decisions.

• Withdrew labor negotiation item 2.1 from agenda
• Received and filed litigation item 2.2 (Casey v. City of Santa Rosa)
• Gave direction to legal counsel on litigation, no action taken

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for November 11, 2021, was cancelled. No agenda items were presented for discussion or decision.

Long-Term Financial Policy and Audit Subcommittee

The regular meeting for the Long-Term Financial Policy and Audit Subcommittee scheduled for November 11, 2021, has been cancelled due to the holiday. A special meeting is scheduled for November 18, 2021, at 4 PM.

• Meeting cancelled due to holiday

Climate Action Subcommittee

The regular meeting of the Santa Rosa Climate Action Subcommittee scheduled for November 10, 2021, has been cancelled. The next meeting is scheduled for December 8, 2021.

City Council

The City Council will discuss a draft Request for Proposals for FY 2022/2023 homeless services and the operation of Samuel L. Jones Hall. The meeting also includes a review of the Santa Rosa Plain Groundwater Sustainability Plan draft. Additionally, the Council will consider several contract approvals for police vehicles, radios, and generator replacement.

• Review of draft RFP for FY 2022/2023 homeless services and shelter operation
• Contract award for generator replacement at 955 and 965 Sonoma Avenue ($891,649.20)
• Purchase of 28 Ford Police Interceptor Hybrid SUVs (up to $1,246,355.42)
• Purchase of 130 portable radios from Day Wireless Systems (up to $345,000)
• Review of Santa Rosa Plain Groundwater Sustainability Plan draft

The Santa Rosa City Council approved a consent agenda including labor agreements with police, maintenance, and management unions, a $1.25M purchase of 28 police hybrid SUVs, and a $345K radio purchase. The council also introduced a density bonus ordinance amendment to comply with state law, and held study sessions on homeless services and groundwater sustainability. No substantive decisions were made on the study session items, which were received and filed.

• Approved $1,246,355.42 purchase order for 28 Ford Police Interceptor Hybrid SUVs (6-0)
• Approved $345,000 purchase order for 130 portable radios (6-0)
• Adopted labor MOUs for police, maintenance, mechanics, and management units (6-0)
• Adopted ordinance amending Title 20 zoning code interpretations (5-0-1, Schwedhelm abstained)
• Adopted ordinance adding SB 1383 organic waste reduction provisions (5-0-1, Schwedhelm abstained)
• Introduced density bonus ordinance amendment to align with state law (6-0)
• Approved $891,649.20 design-build contract for Public Safety Building generator replacement (6-0)
• Approved summary vacation of three utility easements (6-0)

Economic Development Subcommittee

The subcommittee will review the progress of the economic development strategy process. The meeting includes a discussion regarding equity, economic, and sustainability criteria. Presentations will also cover EEO pillars and one-time funding programs including childcare support and universal basic income components.

• Review of Economic Development Draft Strategy
• Consideration of Equity-Economic-Sustainability Criteria Overlay
• Presentation on EEO Pillars
• Discussion of Childcare Support Program and C-BARE program
• Discussion of Universal Basic Income components and Baby Bonds concept

The Economic Development Subcommittee received and filed three items: the draft economic development strategy, an equity-economic-sustainability criteria overlay, and one-time funding programs including childcare support, Universal Basic Income components, and a Baby Bonds concept. No formal votes or decisions were taken; all items were informational.

• Received and filed economic development draft strategy review
• Received and filed equity-economic-sustainability criteria overlay consideration
• Received and filed one-time funding programs (childcare, UBI, Baby Bonds)

Board of Public Utilities

The Board will review updates to the 2020 Water Shortage Contingency Plan and new water demand offset fees. Members will also consider a recommendation to modify City Code regarding water billing periods. A contract amendment for creative services is also up for approval.

• Amendment to professional services agreement with TIV for $100,000
• Recommendation to adopt Amended 2020 Water Shortage Contingency Plan
• Review of Water Demand Offset Policy and fee study
• Proposed modification to City Code Title 14 water billing periods
• Water supply update briefing

The Board of Public Utilities approved a $100,000 increase to a professional services agreement with TIV for creative services, bringing the total to $199,000. Two agenda items on the amended Water Shortage Contingency Plan and Water Demand Offset Policy were pulled and moved to the November 18 meeting. The Board also recommended the City Council introduce an ordinance to modify water and sewer billing provisions, allowing monthly bills instead of 12 per year.

• Approved Resolution No. 1275, second amendment to PSA F001931 with TIV, increasing compensation by $100,000 (5-0, 2 absent)
• Approved Resolution No. 1274 recommending City Council introduce ordinance to modify Title 14 for monthly water and sewer bills (5-0, 2 absent)
• Pulled agenda items 7.1 and 7.2 (Amended 2020 Water Shortage Contingency Plan and Water Demand Offset Policy) to November 18, 2021

Design Review Board

The Design Review Board will discuss a proposed bicycle and pedestrian bridge over Highway 101. The project aims to create an ADA accessible, mode-separated crossing connecting Edwards and Elliott Avenues.

• Highway 101 Bicycle and Pedestrian Overcrossing connecting Edwards and Elliott Avenues

The Design Review Board held a study session on the proposed Class I bicycle and pedestrian bridge over Highway 101 connecting Edwards and Elliott Avenues. No formal decision was made; the board heard public comments and provided feedback to staff, including suggestions on public art, fencing, and lighting. The minutes were approved as submitted.

• Approved October 7, 2021 draft minutes as submitted
• Discussed Highway 101 Bicycle and Pedestrian Overcrossing (no vote taken)

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will receive a briefing on the first quarter budget performance for fiscal year 2022. Acting Chief Financial Officer Alan Alton will also present an overview of Section 115 trusts regarding pension costs.

• FY 2022 First Quarter Budget Review briefing
• Section 115 Trust for Pension Costs presentation
• Approval of October 12, 2021, special meeting minutes

The subcommittee received and filed a briefing on the first quarter FY 2022 budget performance and an overview of Section 115 trusts for pension costs. No formal decisions were made; both items were informational only.

• Approved October 12, 2021 special meeting minutes as submitted
• Received and filed FY 2022 Q1 budget review briefing
• Received and filed Section 115 trust overview briefing

Zoning Administrator

The Zoning Administrator is reviewing several applications for land use and design changes. These include a new medical health center at 914 Ripley St and signage variances for a hotel. Other items involve fence installations and building height adjustments.

• Medical health center permit at 914 Ripley St
• Signage variance totaling 419.3 sf at 3815 Airway Dr
• Building height increase to 25.5 ft at 3242 Airway Dr
• Fence installation at 743 Lewis Rd
• Stair and deck replacement at 910 Spring St

Cultural Heritage Board

The Cultural Heritage Board is conducting a public hearing regarding the Avenue 320 Apartments project. The proposal includes creating 37 residential units by converting an existing commercial building and adding a new structure at 320 College Avenue. The board will also review meeting minutes from June and August 2021.

• Public hearing for Avenue 320 Apartments design review (DR19-045)
• Proposed 37 residential units at 320 College Avenue
• Conversion of existing commercial building to residential use
• Approval of June 16, 2021 and August 4, 2021 meeting minutes

Measure O Oversight Committee (Now Public Safety and Prevention Tax Citizens' Oversight Committee)

The committee will review and approve the Fiscal Year 2020-21 Measure O Annual Report. This item was recommended for approval by the Finance, Fire, Police, and Community Programs & Engagement departments. The agenda also includes the approval of minutes from the June 9, 2021, special meeting.

• Review and approval of FY 2020-21 Measure O Annual Report
• Approval of June 9, 2021, Special Meeting Minutes

The Measure O Citizens' Oversight Committee approved the FY 2020-21 Measure O Annual Report by a 4-1 vote, with Board Member Hinit dissenting. The committee also approved the minutes from the June 9, 2021 special meeting unanimously. No public comments were received.

• Approved FY 2020-21 Measure O Annual Report (4-1)
• Approved June 9, 2021 special meeting minutes (5-0)

City Council

The regular meeting of the Santa Rosa City Council scheduled for November 2, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, November 9, 2021.

Downtown Subcommittee (INACTIVE)

The Downtown Subcommittee is reviewing updates from several local entities and city departments. Discussions include the Railroad Square Association Community Benefit District and Courthouse Square maintenance. The agenda also covers public safety and permitted event applications.

• Railroad Square Association Community Benefit District update
• Downtown Action Organization update
• Public Safety update from Santa Rosa Police Department
• Courthouse Square maintenance update
• Permitted Events & Public Art Update

The Downtown Subcommittee met virtually and received informational updates on five items: the Railroad Square Association Community Benefit District, the Downtown Action Organization, public safety, Courthouse Square maintenance, and permitted events and public art. All items were received and filed with no decisions or votes taken. The meeting was procedural only.

• Received and filed Railroad Square Association Community Benefit District update
• Received and filed Downtown Action Organization update
• Received and filed Public Safety update
• Received and filed Courthouse Square maintenance update
• Received and filed Permitted Events & Public Art update

Zoning Administrator

The Zoning Administrator will conduct a design review for a proposed three-story, 18-unit multi-family apartment project at 891 3rd St. The project totals 9,450 square feet and includes the review of grading plans. Parking for this development is planned for the adjoining site at 888 4th St.

• Design review for an 18-unit multi-family apartment project at 891 3rd St
• Review of grading plans for 891 3rd St

Art in Public Places Committee

The committee will discuss the goals and deliverables of current ad hoc taskforces. Staff will also provide an update on efforts to include a youth representative on the committee. Additionally, staff will present updates on ongoing projects.

• Discussion regarding Ad Hoc Taskforce goals and deliverables
• Update on youth participation options for the committee
• Presentation of current project updates
• Reports from Diversity, Equity, Inclusion and Access, Community Engagement, and Project Development taskforces

The committee approved minutes from October 4 and October 18, 2021, with the latter approved 4-2 (two abstentions). Discussions were held on ad hoc taskforces, youth representation, and project updates, but no substantive decisions were made beyond the minutes approvals.

• Approved October 4, 2021 minutes (6-0)
• Approved October 18, 2021 minutes (4-2, with 2 abstentions)

City Council

The Santa Rosa City Council will hold a special meeting on October 30, 2021. The meeting is dedicated to conducting interviews for the City Manager position during a closed session. No other business is scheduled for this meeting.

• City Manager interviews

City Council

The City Council will vote to ratify a local emergency proclamation following significant rain and flash flooding. The council will also hold a closed session regarding property negotiations at 950 S Wright Rd.

• Ratification of local emergency proclamation for rain and flash flooding
• Closed session negotiation for property at 950 S Wright Rd

The City Council ratified the Proclamation of Local Emergency issued October 24, 2021, due to significant rain and flash flooding from an atmospheric river event. The resolution passed 6-0 with one absence. The council also met in closed session to discuss real property negotiations for 950 S Wright Rd and gave direction to the negotiator.

• Ratified Proclamation of Local Emergency (Resolution 2021-182) (6-0, 1 absent)
• Held closed session on real property negotiations for 950 S Wright Rd and gave direction to negotiator

Planning Commission

The Planning Commission meeting scheduled for October 28, 2021, was cancelled. No items were presented or discussed.

Waterways Advisory Committee

The Waterways Advisory Committee regular meeting scheduled for October 28, 2021, has been cancelled. No agenda items were presented or discussed.

Contract Review Subcommittee

The Contract Review Subcommittee is considering three contract amendments and a new agreement. These items involve hardware upgrades at the Laguna Treatment Plant, drought awareness campaign support, and emissions testing services.

• $257,725 increase for E&M Electrical and Machinery, Inc. to upgrade Laguna Treatment Plant networks
• $100,000 increase for TIV to support a multi-media drought campaign
• $200,000 agreement with Montrose Air Quality, LLC for emissions testing at the Laguna Treatment Plant

Community Advisory Board

The board will review 11 applications for the Community Improvement Grant program totaling $27,323. Members will also discuss next steps for the grant program and determine upcoming meeting schedules. Staff updates on community engagement and empowerment plans are also scheduled.

• Recommendation to fund 11 Community Improvement Grant projects totaling $27,323
• Oath of office for new member Robin Bartholow
• Discussion regarding future grant program focus areas and outreach
• Staff updates on the Community Empowerment Plan and Open Government

The Community Advisory Board approved all 11 Community Improvement Grant applications totaling $27,323, and voted to add standalone community improvement projects as a $2,500 grant option. The board tabled discussion on grant application improvements and future meeting format decisions to the next meeting. The oath of office for a new member was also tabled.

• Approved all 11 Community Improvement Grant applications totaling $27,323 (9-0)
• Approved adding standalone community improvement projects as a $2,500 grant option (9-0)
• Tabled discussion on grant application improvements to next month
• Tabled decision on future meeting format (in-person, virtual, hybrid) to next meeting
• Tabled oath of office for new member until November meeting

Board of Community Services

The Board of Community Services will discuss a request to use additional tennis court space for pickleball at Finley Community Park. The meeting also includes a presentation on the Dutch Flohr Park Master Plan for recommendation to Council.

• Discussion regarding pickleball use at Finley Tennis Courts
• Presentation of the Dutch Flohr Park Master Plan
• Approval of September 22, 2021, meeting minutes
• Reports on upcoming and accomplished events

The Board of Community Services recommended cross-lining the two west tennis courts at Finley Community Park for pickleball, with a 'tennis first' policy, after hearing public comment and receiving 121 supportive emails. The board also recommended the Dutch Flohr Park Master Plan amendment to the City Council. Both items were received and filed as recommendations.

• Recommended cross-lining west tennis courts at Finley Park for pickleball (4-2)
• Recommended Dutch Flohr Park Master Plan amendment to Council (5-0, Spillman absent)
• Approved September 22, 2021 meeting minutes as submitted

City Council

The City Council will hold study sessions regarding water demand offset policies and the allocation of federal ARPA and PG&E settlement funds. The agenda also includes resolutions for speed limit changes and a contract for the Fremont Neighborhood Park master plan.

• Contract with Meyer Studio Land Architects, Inc. for Fremont Neighborhood Park ($474,986)
• Speed limit changes on Sonoma Avenue, Thomas Lake Harris Drive, and West Steele Lane
• Agreement with ECS Imaging, Inc. for Laserfiche services ($130,590.10)
• Water Demand Offset Policy and Fee Study discussion
• Spending plan for $34,367,436 in ARPA funds and $7 million in PG&E settlement funds

The Santa Rosa City Council introduced an ordinance amending the city code to add provisions required by Senate Bill 1383, which mandates reductions in organic waste disposal and edible food rescue by 2025. The council also introduced a zoning code text amendment incorporating interpretations and technical corrections. Both items passed on a 6-0 vote with one member absent.

• Introduced SB 1383 organic waste reduction ordinance (6-0, Schwedhelm absent)
• Introduced zoning code text amendment incorporating interpretations and technical corrections (6-0, Schwedhelm absent)
• Authorized pension obligation bond issuance and validation action (6-0, Schwedhelm absent)
• Approved consent agenda items 12.1-12.4 and 12.6-12.9 (6-0, Schwedhelm absent)
• Approved $130,590.10 Laserfiche services agreement with ECS Imaging (consent)
• Approved $474,986 Fremont Neighborhood Park master plan agreement with Meyer Studio (consent)
• Established speed limits on Sonoma Avenue, Thomas Lake Harris Drive, and West Steele Lane (consent)
• Authorized $596,000 mitigation credit purchase for Fulton Road Widening Project (consent)

Housing Authority

The Housing Authority is reviewing a request from Catholic Charities to modify an existing loan for 'The Block' development. The proposal involves moving the current loan to the Caritas Center parcel and releasing other parcels for the Caritas Homes Phase I and II projects.

• Loan modification request for 'The Block' involving Caritas Homes and Caritas Center
• Review of Rosenberg’s Rules of Order for new commissioners
• Appointment of NOFA application review ad-hoc committee
• Approval of September 27, 2021 meeting minutes

The Housing Authority approved Resolution No. 1728, modifying a CDBG loan to Catholic Charities for 'The Block' to support the Caritas Center and Caritas Homes development. The action releases certain parcels from the loan, requires an affordability agreement for Caritas Homes Phase II, and extends the loan term to 55 years. Commissioner Burke recused himself from the vote.

• Approved Resolution No. 1728 for loan modification to Catholic Charities (6-0, 1 recusal)
• Released Deed of Trust and Regulatory Agreement on specified APNs for Caritas Homes Phases I and II
• Required Catholic Charities to record an Affordability Agreement for Caritas Homes Phase II
• Modified Regulatory Agreement to eliminate six demolished rental units
• Released Mitigation Declaration recorded against 'The Block'
• Extended loan term for Caritas Center from 30 to 55 years, expiring June 30, 2070

Open Government Task Force Implementation Subcommittee

The regular meeting of the Open Government Task Force Implementation Subcommittee scheduled for October 25, 2021, was cancelled. No items were presented or discussed.

Board of Public Utilities

The Board will discuss water supply updates and groundwater well rehabilitation studies. They are also reviewing a recommendation to add arsenic removal treatment to the A Place to Play Emergency Well Pump Station project.

• Contract change order for A Place to Play Emergency Well Pump Station by $870,369.00
• Amendment to Thatcher Company of California, Inc. purchase order adding $150,000
• Update on Leete and Carley/Peter Springs groundwater well rehabilitation studies
• Briefing on Santa Rosa Water's Virtual Water Reuse Tour

The Board approved a change order adding $870,369 to the emergency well pump station contract with Team Ghilotti, Inc. to include arsenic removal treatment, bringing the total contract to $3,035,618.94. It also approved an amendment to a blanket purchase order with Thatcher Company, adding $150,000 for a total not to exceed $250,000. Staff briefings covered a virtual water reuse tour, groundwater well updates, and a water supply update, but no decisions were made on those items.

• Approved change order for arsenic treatment at A Place to Play well pump station, +$870,369 (6-0)
• Authorized total contract with Team Ghilotti, Inc. at $3,035,618.94 including 10% contingency (6-0)
• Approved Resolution No. 1273 amending BPO 165125 with Thatcher Company, +$150,000 to $250,000 (6-0)
• Accepted October 7, 2021 meeting minutes as submitted

Design Review Board

The regular meeting of the Santa Rosa Design Review Board scheduled for October 21, 2021, has been cancelled. No agenda items were presented or discussed.

Bicycle and Pedestrian Advisory Board

The regular meeting for the Bicycle and Pedestrian Advisory Board scheduled for October 21, 2021, has been cancelled. The next meeting is scheduled for November 18, 2021, at 4:00 p.m.

• No items were discussed as the meeting was cancelled

Zoning Administrator

The Zoning Administrator will consider several design and land use applications. These include an expansion of outdoor areas at Esperanza Park, a fence installation on Lewis Road, and new electrical equipment screening or installations at Oakmont Village and Kaiser Permanente.

• Expansion of outdoor activity areas and parking at 1835 W Steele Ln
• Request for a 6-foot wood fence at 743 Lewis Rd
• Metal screening and landscaping for electrical equipment at 6633 Oakmont Dr
• Installation of fuel cell generators at 401 Bicentennial Way

Board of Building Regulations Appeals

The regular meeting for the Board of Building Regulations Appeals scheduled for October 20, 2021, has been cancelled. The next meeting is scheduled for January 19, 2022.

Cultural Heritage Board

The Santa Rosa Cultural Heritage Board meeting scheduled for October 20, 2021, was cancelled. No business was conducted or discussed.

City Council

The Santa Rosa City Council will hold a special closed session meeting regarding real property negotiations. The council will discuss the price and payment terms for the property located at 950 S Wright Rd with the Wright Elementary School District.

• Negotiation of price and payment terms for 950 S Wright Rd

The Santa Rosa City Council held a special meeting that was almost entirely a closed session to discuss real property negotiations for 950 S Wright Rd with the Wright Elementary School District. The council gave direction to the real property negotiator but took no final action, and the item was received and filed. The meeting was procedural only, with no substantive public decisions made.

• Received and filed closed session item on 950 S Wright Rd property negotiations
• Gave direction to real property negotiator, took no final action

City Council

The regular meeting of the Santa Rosa City Council scheduled for October 19, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, October 26, 2021.

City Council

The Santa Rosa City Council scheduled a special meeting for October 19, 2021. The agenda was limited to a closed session regarding public employment and City Manager interviews.

• City Manager interviews

The Santa Rosa City Council met in special session and went into closed session to discuss City Manager interviews. The council gave direction to the Human Resources Manager, but no formal action was taken. The meeting was adjourned without any substantive public decisions.

• Received and filed closed session item on City Manager interviews
• Gave direction to Human Resources Manager in closed session (no formal action)

Art in Public Places Committee

The committee will review a presentation regarding the 5th Street Parking Garage Public Art Project. Staff will present an artist recommended by the selection panel, including details on project goals, budget, and timeline.

• Approval of recommended artist for 5th Street Parking Garage Public Art Project

The Art in Public Places Committee approved the recommended artist for the 5th Street Parking Garage Public Art Project, with consideration for final feedback from the Selection Panel. The motion passed 4-0, with Chair Kiefer excused and Committee Member Azhderian absent. No public comments were made.

• Approved recommended artist for 5th Street Parking Garage Public Art Project (4-0)

Planning Commission

The Planning Commission will hold public hearings regarding a cannabis retail permit and a subdivision map modification. A study session will also discuss water demand offset policies and fees.

• Conditional Use Permit for cannabis retail at 1937 Santa Rosa Ave
• Courtney Estates subdivision map modification for stormwater requirements
• Water Demand Offset (WDO) policy and fee study session

The Santa Rosa Planning Commission approved a conditional use permit for a cannabis retail dispensary and delivery use at 1937 Santa Rosa Ave (Cookies Retail), and approved a modification to the Courtney Estates subdivision final map to adjust lot sizes and easements. Both approvals passed 6-0 with one commissioner absent. The commission also held a study session on a proposed Water Demand Offset policy and fee study, and approved the September 23, 2021 minutes.

• Approved conditional use permit for cannabis retail dispensary and delivery at 1937 Santa Rosa Ave (CUP21-013) (6-0)
• Approved modification of Courtney Estates subdivision final map to adjust lot sizes and easements (MOD21-002) (6-0)
• Approved September 23, 2021 draft minutes as submitted

Long-Term Financial Policy and Audit Subcommittee

The special meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for October 14, 2021, has been cancelled. The next special meeting is scheduled for November 4, 2021.

• Cancellation of the October 14, 2021, subcommittee meeting

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee is reviewing financial and operational reports. Presentations include the 2020/21 fiscal year financial update and updates from the Regional Operations and Environmental Services divisions. The committee will also consider a resolution regarding teleconference meetings.

• Fiscal Year 2020/21 financial update presentation
• Regional Operations Division update presentation
• Environmental Services Division update presentation
• Resolution authorizing teleconference meetings
• Approval of March 29 and April 1, 2021 meeting minutes

The Subregional Wastewater Technical Advisory Committee approved a resolution authorizing teleconference meetings due to the proclaimed state of emergency, with a 4-0 vote (Sonoma Water absent). The committee also accepted minutes from March 29 and April 1, 2021, and received informational updates on the FY 2020/21 budget, regional operations, and environmental services. No other substantive decisions were made.

• Approved resolution authorizing teleconference meetings (4-0, Sonoma Water absent)
• Accepted March 29, 2021 special meeting minutes as submitted
• Accepted April 1, 2021 regular meeting minutes as submitted

Public Safety Subcommittee

The scheduled meeting for the Santa Rosa Public Safety Subcommittee on October 13, 2021, was cancelled. No items were discussed or decided during this session.

Climate Action Subcommittee

The subcommittee will discuss a feasibility study regarding city-wide energy efficiency, renewables, and microgrids to seek direction on potential investments. Staff will also provide an update on the implementation of Santa Rosa Water's 2019 Energy Optimization Plans.

• Introduction to City-Wide Energy Efficiency, Renewables, and Microgrid Feasibility Study
• Update on the implementation of Santa Rosa Water Energy Optimization Plans

City Council

The City Council will review a report on the timeline for updating council district boundaries. The meeting also includes discussions on regional transit integration and updates on the Glass Fire recovery. Additionally, the Council will consider several consent items including labor agreements and library funding.

• Redistricting process report from Redistricting Partners, LLC
• Library agreement for up to $750,000 for video public access facilities
• Memorandum of Understanding for IAFF Local 1401 firefighters
• $2,865.31 administrative cost recovery lien against 4760 Granada Drive

The City Council adopted an urgency ordinance adding Chapter 20-48 to the Zoning Code to regulate short-term rentals, with a 6-0 vote (Vice Mayor Rogers absent). The ordinance establishes operational standards for rentals under 30 days. The Council also approved two agreements totaling up to $1,473,749 for the inRESPONSE program with Catholic Charities and Buckelew Programs, and extended the local homeless emergency.

• Adopted urgency ordinance regulating short-term rentals (6-0)
• Approved $1,473,749 in agreements for inRESPONSE program with Catholic Charities and Buckelew Programs (5-0, Tibbetts recused)
• Extended local homeless emergency proclamation (5-0, Tibbetts abstained)
• Appointed Patti Cisco as Chair of Charter Review Committee (6-0)
• Approved $3,847,358.90 from General Fund reserves for emergency response expenditures
• Adopted MOU with firefighters union IAFF Local 1401 (2021-2024)
• Approved $150,000/year agreement with Sonoma County Library for video public access facilities
• Authorized continued participation in Clipper START low-income transit fare program

Economic Development Subcommittee

The regular meeting for the Santa Rosa Economic Development Subcommittee scheduled for October 12, 2021, has been cancelled. The next regular meeting is scheduled for November 9, 2021.

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will review proposed spending plans for one-time monies. Acting Chief Financial Officer Alan Alton will present plans regarding the PG&E Settlement funds and American Rescue Plan Act (ARPA) funds.

• Proposed spending plans for PG&E Settlement funds
• Proposed spending plans for American Rescue Plan Act (ARPA) funds
• Approval of June 24, 2021, special meeting minutes

The subcommittee received and filed a presentation on proposed spending plans for PG&E Settlement funds and American Rescue Plan Act (ARPA) funds. No decisions were made on the plans. The minutes were approved as submitted, and future agenda items were identified for pension obligation bonds and first quarter budget performance.

• Approved minutes of June 24, 2021 special meeting
• Received and filed presentation on PG&E Settlement and ARPA spending plans

Board of Public Utilities

The Board will hold a study session to discuss the proposed Water Demand Offset (WDO) Policy and WDO Fee Study. This policy is intended to ensure new construction offsets water demand during shortage emergencies. Staff will also provide an update on water and recycled water supplies.

• Proposed Water Demand Offset (WDO) Policy and WDO Fee Study
• Update on water and recycled water supply
• Approval of September 16, 2021 meeting minutes

The Board of Public Utilities held a study session to receive information and provide feedback on the proposed Water Demand Offset (WDO) Policy and Fee Study, which would require new construction to offset water demand during water shortage emergencies. No formal action was taken on the policy. The board also approved the September 16, 2021 meeting minutes as submitted.

• Held study session on proposed Water Demand Offset Policy and Fee Study (no action)
• Approved September 16, 2021 regular meeting minutes as submitted

Design Review Board

The Design Review Board will review concept designs for two development projects. This includes a proposal for three self-storage buildings at 4465 & 4480 Streamside Drive and a plan for 65 attached single-family units with ADUs at 3011 Dutton Meadow. The board will provide comments and direction to applicants and staff.

• Proposed self-storage buildings at 4465 & 4480 Streamside Drive
• Concept design for 65 attached single-family units with ADUs at 3011 Dutton Meadow

The Design Review Board held a concept design review for two projects, providing comments and direction but taking no formal action. The first was a proposed self-storage facility at 4465 & 4480 Streamside Drive, and the second was a 65-unit attached single-family housing project with ADUs at 3011 Dutton Meadow. The board also approved the September 16, 2021 meeting minutes as submitted.

• Approved the September 16, 2021 draft minutes as submitted.
• Held concept design review for a self-storage project at 4465 & 4480 Streamside Drive; provided comments on security, fencing, and landscaping.
• Held concept design review for a 65-unit housing project with ADUs at 3011 Dutton Meadow; provided comments on colors, windows, and layout.

Zoning Administrator

The Zoning Administrator is reviewing several permit applications for land use and building modifications. These include requests for fence installations, a new home-based massage service, and commercial changes at Santa Rosa Avenue locations.

• Planet Fitness proposal for 15,600 sf space at 2705 Santa Rosa Ave
• Banfield Veterinary Clinic permit for 3,700 sf space at 2663 Santa Rosa Ave
• Home occupation permit for massage and hypnotherapy at 822 Louisa Dr
• Fence installation requests for 743 Lewis Rd and 1369 Peterson Lane
• Landmark alteration to legalize a deck at 224 W 7th St

Long-Term Financial Policy and Audit Subcommittee

The special meeting scheduled for October 7, 2021, was cancelled due to technical difficulties. Scheduled items were continued to a future date.

Cultural Heritage Board

The special meeting of the Santa Rosa Cultural Heritage Board scheduled for October 6, 2021, was cancelled. No items were presented for discussion or decision.

City Council

The Santa Rosa City Council will hold a special meeting on October 6, 2021. The agenda is limited to a closed session discussion regarding City Manager recruitment.

• City Manager recruitment

The City Council met in special session and immediately recessed to closed session to discuss City Manager Recruitment under public employment rules. No formal action was taken; the item was received and filed, and the meeting adjourned at 11:15 a.m.

• Received and filed the closed session item on City Manager Recruitment.
• Provided direction to staff during closed session, with no formal action taken.
• Adjourned the special meeting at 11:15 a.m.

City Council

The regular meeting of the Santa Rosa City Council scheduled for October 5, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, October 12, 2021.

Downtown Subcommittee (INACTIVE)

The scheduled October 5, 2021, meeting of the Santa Rosa Downtown Subcommittee was cancelled. The next regular meeting is scheduled for November 2, 2021.

City Council / BPU Liaison Committee

Staff will present information on a proposed Water Demand Offset (WDO) Policy and Fee Study regarding water shortage plans. The committee will also receive an update on the regional organics processing facility and a recommendation to issue a request for proposals for the former Biosolids Compost Facility site.

• Proposed Water Demand Offset (WDO) Policy and WDO Fee Study
• Update on potential regional organics processing facility negotiations
• Recommendation to issue a request for proposals for the closed Biosolids Compost Facility site

Art in Public Places Committee

The committee will consider approving a recommended artist for the 5th Street Parking Garage Public Art Project. Staff will also provide updates on public art in private developments and current project statuses.

• Approval of recommended artist for 5th Street Parking Garage Public Art Project
• Update on public art in private development and in-lieu fees since March 2019
• Reports from Ad Hoc Taskforces regarding diversity, equity, inclusion, access, community engagement, and project development

The Art in Public Places Committee voted 6-0 to table the 5th Street Parking Garage Public Art Project, delaying approval of the recommended artist until a special meeting with a date to be determined. The committee also approved minutes from June and August 2021, received updates on public art in private development and project updates, and added youth representation and the fire commemoration project to future agendas.

• Tabled the 5th Street Parking Garage Public Art Project pending additional information (6-0).
• Approved minutes from June 7, 2021 (5-0, 1 absent).
• Approved minutes from August 2, 2021 (4-0, 1 absent, 1 abstain).
• Received and filed the Public Art in Private Development update.
• Received and filed project updates.
• Received and filed committee reports on DEIA, community engagement, and project development.
• Agendized youth representation on the committee for a future meeting (unanimous).
• Agendized the fire commemoration/memorial project for a future meeting (unanimous).

Long-Term Financial Policy and Audit Subcommittee

The special meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for September 30, 2021, has been cancelled. The next special meeting is scheduled for October 7, 2021, at 4:00 PM.

City Council

The City Council voted 7-0 to adopt the Mitigated Negative Declaration and the Roseland Creek Community Park Master Plan, which includes trails, play areas, a nature center, and other amenities. The Council also approved several consent items, including the city salary plan, a janitorial services contract amendment, and two zoning reclassifications. A resolution to continue teleconferenced public meetings under AB 361 was continued to the October 12 meeting.

• Adopted Roseland Creek Community Park Master Plan and Mitigated Negative Declaration (7-0)
• Approved city salary plan and schedule (consent, 7-0)
• Approved $250,000 increase for janitorial services at water facilities (consent, 7-0)
• Rezoned 1225 Fulton Road from PD to RR (consent, 7-0)
• Rezoned 1434 Peterson Lane to R-1-6 (consent, 7-0)
• Adopted $120/month non-reserved permit fee for 3rd Street Garage (7-0)
• Accepted first annual Community Wildfire Protection Plan report (6-0, Tibbetts absent)
• Continued AB 361 teleconference meeting resolution to October 12

Housing Authority

The Housing Authority is reviewing a request to declare three City-owned properties as surplus land for potential affordable housing development. The commission will also consider extending loan and regulatory agreement terms for Northpoint Apartments Phases I and II. Additionally, staff will provide updates on the Housing Choice Voucher waiting list and recent financial reports.

• Declaration of surplus land at 625/637 3rd Street, 700 5th Street, and 500 5th Street
• Extension of loan and regulatory agreement terms for Northpoint Apartments Phases I and II
• FY 2020/21 Quarter 4 financial report briefing
• Housing Choice Voucher Program waiting list update

The Housing Authority voted 6-1 against recommending that the City Council declare three downtown properties (625 and 637 3rd Street, 700 5th Street, and 500 5th Street) as surplus for affordable housing development. The motion failed due to concerns raised by local business owners about losing parking. Separately, the Authority unanimously approved Resolution No. 1727 to extend loan and regulatory agreement terms for Northpoint Apartments Phases I and II and subordinate its loans to refinanced senior mortgages.

• Rejected surplus declaration for 625/637 3rd St, 700 5th St, 500 5th St (1-6)
• Approved Resolution No. 1727 extending Northpoint Apartments loan terms to Dec 31, 2031 (7-0)
• Approved minutes of Aug 23 and Sep 13, 2021 with corrections

Planning Commission

The Santa Rosa Planning Commission will hold public hearings on two conditional use permits for cannabis retail facilities: one for a dispensary at 3059 Coffey Lane and another for a mixed-use cannabis facility at 100 Sebastopol Rd, continued from September 9. The meeting also includes a study session, approval of minutes, and public comments.

• Public hearing: Erudite Dispensary, cannabis retail with delivery, 3059 Coffey Lane (CUP19-056)
• Public hearing: Old School Cannabis, retail, cultivation, distribution, manufacturing, 100 Sebastopol Rd (CUP21-027)
• Approval of draft minutes from August 12 and September 9, 2021

The Santa Rosa Planning Commission approved two conditional use permits for cannabis facilities. The first, for Erudite Dispensary at 3059 Coffey Lane, was approved 6-0. The second, for Old School Cannabis at 100 Sebastopol Road, was also approved 6-0 after a lengthy public hearing with many speakers in opposition. Both approvals were made via resolutions.

• Approved Resolution No. 12068 for Erudite Dispensary conditional use permit (6-0)
• Approved Resolution No. 12069 for Old School Cannabis conditional use permit (6-0)

Community Advisory Board

The September 22, 2021 Community Advisory Board meeting was cancelled due to a lack of quorum. The next meeting is scheduled for October 27, 2021.

Board of Community Services

The Board will discuss progress regarding the Measure M Parks for All Priority Plan. Staff will also provide an update on senior programs and services provided during the pandemic. The meeting includes reports from the Santa Rosa Waterways Advisory Committee.

• Senior Programs status update and pandemic service recap
• Measure M - Parks for All Priority Plan progress update
• Approval of August 25, 2021, meeting minutes
• Santa Rosa Waterways Advisory Committee report

The Board of Community Services approved the August 25, 2021 meeting minutes as submitted. They received and filed reports on upcoming events, senior programs, and the Measure M Priority Plan update. No substantive policy decisions were made; the meeting was largely informational.

• Approved August 25, 2021 meeting minutes as submitted
• Received and filed upcoming and accomplished events report
• Received and filed senior programs update
• Received and filed Measure M Priority Plan update

City Council

The regular meeting of the Santa Rosa City Council scheduled for September 21, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, September 28, 2021.

Board of Public Utilities

The Board will review a water supply update and consider several utility equipment contracts. These include sole source awards for pump parts and washer/compactor components. The Board will also discuss an amendment for professional engineering services at the Laguna Treatment Plant.

• $750,000 amendment to Carollo Engineers contract for Laguna Treatment Plant disinfection improvements
• Sole source award to EPIC International, Inc. for pump parts up to $340,787.58
• Amendment to Cummins, Inc. purchase order for engine parts up to a total of $500,000
• Sole source award to OVIVO USA, LLC for washer/compactor parts up to $314,882.70
• Staff water supply update

The Board of Public Utilities approved all consent items and a report item. It authorized a sole-source purchase order to EPIC International for Landustrie Archimedes screw pump parts and technical services, not to exceed $340,787.58. It also approved amendments to contracts with Cummins Inc. (up to $500,000 total) and Ovivo USA LLC (up to $314,882.70), and approved Amendment No. 3 to the Carollo Engineers work order for the Laguna Treatment Plant disinfection improvements, adding $750,000 for a total not to exceed $7,269,386. All votes were unanimous (7-0).

• Approved Resolution No. 1270: sole-source award to EPIC International for screw pump parts, up to $340,787.58 (7-0)
• Approved Resolution No. 1271: amended blanket purchase order with Cummins Inc. to $500,000 total (7-0)
• Approved Resolution No. 1272: sole-source award to Ovivo USA for washer/compactor parts, up to $314,882.70 (7-0)
• Approved Amendment No. 3 to Carollo Engineers work order for Laguna Treatment Plant disinfection improvements, adding $750,000 (total $7,269,386) (7-0)
• Accepted September 2, 2021 meeting minutes as submitted

Design Review Board

The Design Review Board will hold a public hearing regarding the Avenue 320 Apartments project. The proposal includes two multifamily structures totaling 37 residential units at 320 College Avenue. The plan involves converting an existing commercial building to residential use and constructing a new structure.

• Public hearing for Avenue 320 Apartments (DR19-045)
• Proposed construction of two multifamily structures with 37 units at 320 College Avenue
• Conversion of an existing commercial building to residential use

The Design Review Board approved the Avenue 320 Apartments project at 320 College Avenue, a 37-unit multifamily housing development with two structures, converting an existing commercial building to residential and adding a new building fronting Lincoln Street. The approval was granted via Resolution No. 21-1024, with a unanimous 7-0 vote. The project is exempt from CEQA under Guidelines Sections 15182 and 15332. The board also approved the minutes from August 19 and September 2, 2021, as submitted.

• Approved Resolution No. 21-1024 granting design review for Avenue 320 Apartments, 37 units at 320 College Ave (7-0)
• Approved August 19, 2021 draft minutes as submitted
• Approved September 2, 2021 draft minutes as submitted

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will review the draft Fiscal Year 2022/2023 Transportation and Public Works Work Plan. The meeting also includes updates on Highway 101 overcrossing design options at Edwards Avenue and Elliott Avenue, as well as corridor studies for the Local Road Safety Plan.

• Fiscal Year 2022/2023 Transportation and Public Works Work Plan preview
• Highway 101 bicycle and pedestrian overcrossing design options at Edwards Avenue and Elliott Avenue
• Local Road Safety Plan corridor studies update

The Board approved the July 15, 2021 meeting minutes as amended, correcting that Board Member Schwarz was not yet appointed and should not be listed as absent. The motion passed 5-1-2. Three report items were received and filed: the FY 2022/2023 Transportation and Public Works Work Plan preview, Highway 101 overcrossing design options, and the Local Road Safety Plan update. No other substantive decisions were made.

• Approved July 15, 2021 minutes as amended (5-1-2)
• Received and filed FY 2022/2023 TPW Work Plan preview
• Received and filed Highway 101 overcrossing design options update
• Received and filed Local Road Safety Plan update

Zoning Administrator

The Zoning Administrator is reviewing several land use applications. These include two hillside development permits for residential reconstruction and a conditional use permit for an interior veterinarian clinic at an existing Petco store.

• Hillside Development Permit (HDP21-003) to add approximately 2,650 square feet to a fire rebuild residence at 3926 Chanterelle Cir
• Hillside Development Permit (HDP21-004) for reconstruction of a single family dwelling lost to the Tubbs fire at 3607 Crescent Circle
• Conditional Use Permit (CUP21-063) for an interior veterinarian clinic within the Petco store at 2765 Santa Rosa Ave

Cultural Heritage Board

The scheduled meeting for the Santa Rosa Cultural Heritage Board on September 15, 2021, was cancelled. No items were presented for discussion or decision.

Board of Building Regulations Appeals

The meeting focused on a discussion regarding board appointments and term limits. The agenda consisted primarily of procedural items, including public comment and scheduling the next meeting.

• Discussion of board appointments and term limits

The Board of Building Regulations Appeals held a procedural meeting with no substantive decisions. Members discussed board appointments, term limits, and the appeal notification process, but took no formal action. The meeting adjourned without approving any minutes or hearing public comment.

• No formal decisions were made during the meeting

City Council

The Santa Rosa City Council is meeting to discuss pension liability strategies and review several city contracts. Proposed items include funding for the Samuel L. Jones Hall Homeless Shelter and vehicle purchases for the inRESPONSE program. The council will also receive updates on COVID-19 response and community empowerment plans.

• $255,000 funding agreement for Samuel L. Jones Hall Homeless Shelter operations
• $86,810.14 increase for two Ford Transit vans in the inRESPONSE program
• $108,000 increase to professional services agreement with HROD, Inc.
• Design-Build RFP for Spring Creek Drive and Utah Court asphalt depression
• Study session on CalPERS unfunded pension liability strategies

The City Council approved the list of project priorities and authorized the Assistant City Manager to submit applications to the Sonoma County Transportation Authority (SCTA) for the 2021 funding program (FY 23-27). The Council also introduced ordinances to rezone 1225 Fulton Road and 1434 Peterson Lane, and approved a $105,000 settlement in the Stamey v. Santa Rosa case. All votes were 5-0 or 6-0 with Council Members Alvarez and Tibbetts absent for the consent items and Tibbetts absent for the later votes.

• Approved the SCTA project priority list and authorized the Assistant City Manager to submit applications (Resolution RES-2021-158).
• Introduced an ordinance to rezone 1225 Fulton Road from PD to RR zoning district for a child day care facility.
• Introduced an ordinance to rezone 1434 Peterson Lane from R-1-9 to R-1-6 zoning district.
• Approved the consent agenda, including the Design-Build RFP for Spring Creek Dr and Utah Ct asphalt depressions.
• Adopted Resolution RES-2021-155 to increase compensation for two additional Ford Transit vans for the inRESPONSE program by $86,810.14.
• Adopted Resolution RES-2021-156 approving a $255,000 funding agreement with Sonoma County for the Samuel L. Jones Hall Homeless Shelter.
• Adopted Resolution RES-2021-157 approving a $108,000 amendment to the MMO Partners federal advocacy agreement.
• Approved the Mayor's response to the 2020-2021 Grand Jury report on emergency alerts and communication.

Economic Development Subcommittee

The subcommittee will review the State Surplus Land Act process for potential development of Parking Lots 10, 11, and the Third Street Garage. The meeting also includes updates on a proposed short-term rental ordinance and a presentation regarding the Childcare Support Program.

• Introduction to the State Surplus Land Act process for Parking Lots 10, 11, and Third Street Garage
• Update on drafting a comprehensive Short-Term Rental ordinance
• Presentation on Childcare Support Program updates, including Resiliency Fund outcomes

Water Conservation Subcommittee

The subcommittee will review a staff presentation regarding the drought response for Santa Rosa Water. This includes information on water use efficiency programs and planned outreach activities. The meeting also involves approving minutes from the July 12, 2021, special meeting.

• Drought response update including water use efficiency and outreach
• Approval of July 12, 2021, special meeting minutes

The subcommittee received a staff update on Santa Rosa Water's drought response, including program implementation and outreach. Board Member Watts suggested collaborating with schools on drought banners and promoting the message that saving water lowers bills. The July 12, 2021 minutes were accepted.

• Accepted the July 12, 2021 special meeting minutes.
• Heard a drought response update from Water Use Efficiency Coordinator Claire Nordlie.
• Discussed outreach ideas, including school collaboration and social media messaging.

Housing Authority

The Housing Authority is reviewing a recommendation to approve a conditional commitment of 30 Project Based Vouchers. These vouchers are intended for permanent supportive housing at Bennett Valley Apartments. The program targets individuals and families who have experienced homelessness.

• Conditional commitment of 30 Project Based Vouchers to Freebird Development Company, LLC
• Funding recommendation for Bennett Valley Apartments at 702 Bennett Valley Road, 716 Bennett Valley Road, 921 Rutledge Avenue and 927 Rutledge Avenue

City Council

The Santa Rosa City Council has scheduled a special meeting for September 10, 2021. The only item listed is a closed session conference with legal counsel regarding the case Terracon Constructors, Inc. vs. City of Santa Rosa, et al. No other business will be considered during this meeting.

• Closed session conference with legal counsel regarding Terracon Constructors, Inc. vs. City of Santa Rosa, et al.

The City Council met in a special closed session to discuss existing litigation in the case Terracon Constructors, Inc. vs. City of Santa Rosa (Sonoma County Superior Court Case No. SCV-266987). No public comments were made, and the council gave direction to legal counsel. The meeting was procedural, with no substantive public decisions made.

• Held closed session to discuss existing litigation (Terracon Constructors, Inc. vs. City of Santa Rosa)
• Gave direction to legal counsel on the litigation

Planning Commission

The Planning Commission will consider a conditional use permit for Old School Cannabis at 100 Sebastopol Rd. The proposal includes retail, cultivation, distribution, and manufacturing uses within an existing building. The meeting also includes the introduction of new member Patti Cisco.

• Public hearing for Old School Cannabis conditional use permit (CUP21-027)
• Proposed 2,350-square-foot cannabis retail with delivery and onsite consumption
• Proposed 17,120-square-foot cultivation area
• Approval of July 22, 2021 draft minutes
• Introduction of new commissioner Patti Cisco

The Santa Rosa Planning Commission held a brief meeting with no public comments or consent items. The only substantive action was a motion to continue the conditional use permit hearing for Old School Cannabis at 100 Sebastopol Rd to September 23, 2021, due to a late request for Spanish translation services. The motion passed 5-0 with two commissioners absent.

• Continued Old School Cannabis CUP21-027 hearing to Sept. 23, 2021 (5-0, 2 absent)
• Approved July 22, 2021 draft minutes as submitted

Long-Term Financial Policy and Audit Subcommittee

The regular meeting of the Long-Term Financial Policy and Audit Subcommittee for September 9, 2021, has been cancelled. A special meeting is now scheduled for September 30, 2021, at 4 PM.

Climate Action Subcommittee

The subcommittee will review a presentation regarding the scope and schedule for the City's Climate Action Plan Update. The meeting also includes the approval of draft minutes from March, April, and May 2021.

• Presentation on the Climate Action Plan Update scope and schedule
• Approval of draft minutes from March 10, April 21, and May 12, 2021

City Council

The regular meeting of the Santa Rosa City Council scheduled for September 7, 2021, was cancelled. No agenda items were listed for discussion or decision.

Downtown Subcommittee (INACTIVE)

The Downtown Subcommittee is reviewing several updates regarding downtown Santa Rosa initiatives. The agenda includes reports on public safety, video surveillance of public areas, and Courthouse Square maintenance.

• Railroad Square Association Community Benefit District update
• Downtown Action Organization update
• Public Safety update from Santa Rosa Police Department
• Overview of video surveillance of public areas
• Maintenance of Courthouse Square update

The Downtown Subcommittee held a virtual meeting on September 7, 2021, with an agenda covering updates on the Railroad Square Association Community Benefit District, Downtown Action Organization, public safety, video surveillance of public areas, Courthouse Square maintenance, and permitted events and public art. The minutes list agenda items and presenters but contain no discussion details, motions, or outcomes. No decisions, approvals, or denials are recorded in the minutes.

Zoning Administrator

The Zoning Administrator is conducting a public hearing for a minor design review at 1885 & 1905 Sebastopol Rd. The proposed multi-family affordable housing project consists of 77 units located within four three-story buildings and one community building.

• Minor Design Review for 1885 & 1905 Sebastopol Rd
• Proposed 77-unit multi-family affordable housing development
• Construction of four three-story buildings and a one-story community building

Art in Public Places Committee (Through Sept 2021)

The September 6, 2021, meeting of the Art in Public Places Committee was cancelled due to the Labor Day holiday. The next regular meeting is scheduled for October 4, 2021.

• No items were scheduled because the meeting was cancelled.

Zoning Administrator

The Zoning Administrator is reviewing several conditional use permits, including cannabis cultivation, distribution, and manufacturing at 374 Yolanda Ave. Other items include a fence extension at 0 Westgate Circle and a mobile food vendor permit for 921 Sebastopol Rd. One requested public hearing was not scheduled for discussion.

• Fence extension at 0 Westgate Circle to increase height by two feet
• Mobile food vendor permit for Jalapeno Mexican Grill at 921 Sebastopol Rd
• Cannabis cultivation, distribution, and manufacturing at 374 Yolanda Ave

Board of Public Utilities

The Board of Public Utilities will review several contracts for water and sewer infrastructure maintenance and equipment. The meeting includes a report on the Freeway Well Planning Project feasibility study and updates on water supply.

• $1,550,000 award for ultraviolet disinfection system parts from Trojan Technologies, Inc.
• $523,065.46 agreement with Alfa Laval, Inc. for belt press parts and service
• $180,482.56 purchase order for lab equipment at Laguna Treatment Plant
• $114,697.21 for replacement pumps at Stagecoach Sewer Lift Station
• Acceptance of the Freeway Well Planning Project Feasibility Study report

The Board approved six consent items, including a $1.55 million sole-source contract for ultraviolet disinfection system parts from Trojan Technologies, a $124,000 extension for water meters, and a $523,065.46 agreement for belt press parts. It also accepted the Freeway Well Planning Project Feasibility Study. All votes were 6-0 with Vice Chair Arnone absent.

• Approved Resolution 1264 extending Blanket Purchase Order 160356 with Sensus USA for water meters, parts, and antennas, adding $124,000.
• Approved Resolution 1265 awarding a sole-source Blanket Purchase Order to Trojan Technologies for UV disinfection parts, up to $1,550,000.
• Approved Resolution 1266 waiving competitive bidding and awarding a sole-source agreement to Alfa Laval for belt press parts and service, up to $523,065.46.
• Approved Resolution 1267 waiving competitive bid and issuing a purchase order to Agilent Technologies for lab equipment, up to $180,482.56.
• Approved Resolution 1268 waiving competitive bid and awarding a five-year maintenance agreement to Full Spectrum Group for lab equipment, up to $251,011.96.
• Approved Resolution 1269 waiving competitive bidding and purchasing two Flygt sewer pumps from SHAPE, Inc., up to $114,697.21.
• Accepted the Freeway Well Planning Project Feasibility Study report.

Design Review Board

The board will review the concept design for a 50-unit affordable apartment complex at 1801 Ridley Ave. It will also consider an EIR addendum for the Stony Point Flats, a 50-unit affordable rental housing project at 2268 Stony Point Rd.

• Concept Design Review: 50-unit affordable apartments at 1801 Ridley Ave
• Design Review Minor: 50-unit, 100% affordable rental housing at 2268 Stony Point Rd

The Design Review Board approved the Stony Point Flats Apartments project at 2268 Stony Point Road, a 50-unit, 100% affordable housing development, by adopting Resolution No. 21-1023 for minor design review approval and Resolution No. 21-1022 adopting an addendum to the certified EIR. The board also held a concept design review for the Ridley Avenue Family Apartments at 1801 Ridley Ave, providing comments and direction to the applicant and staff. Vice Chair Hedgpeth recused himself from the Stony Point Flats item.

• Adopted Resolution No. 21-1022 approving the addendum to the EIR for Stony Point Flats Apartments (vote: 6-0, Hedgpeth recused)
• Adopted Resolution No. 21-1023 granting minor design review approval for Stony Point Flats Apartments (vote: 6-0, Hedgpeth recused)
• Conducted concept design review for Ridley Avenue Family Apartments, providing comments and direction to the applicant and staff

Cultural Heritage Board

The Cultural Heritage Board will hold a study session regarding the Fremont Park Master Plan at 864 4th Street. The meeting also includes reports on conflict training and proposed updates to the board's rules, regulations, and procedures.

• Study session for the Fremont Park Master Plan at 864 4th Street
• Report on Rosenberg’s Rules and Conflict Training
• Proposed updates to Cultural Heritage Board procedures, rules, and regulations

City Council

The City Council will discuss water supply conditions and drought response efforts. The agenda includes decisions on contract amendments, service bids, and the acquisition of apartments at 220-240 Burt Street. Additionally, staff will review harassment prevention policies.

• Authority to issue a Request for Proposals for the Fire Station No. 5 rebuild
• $93,385 increase to FirstCarbon Solutions agreement for Elnoka EIR
• $132,268.64 contract award for parking lot and transit hub sweeping
• Battery lease agreement with Proterra Inc for electric buses
• Revenue bonds for the acquisition of Vineyard Garden Apartments at 220-240 Burt Street

The City Council directed the City Manager to adopt a policy requiring all city employees to provide proof of vaccination or submit to weekly COVID-19 testing starting October 1, 2021, with health and religious exemptions allowed. The council also approved a consent agenda including a design-build RFP for Fire Station No. 5, a battery lease for electric buses, and a revenue bond for the Vineyard Garden Apartments. A park was renamed to Mary Traverso Open Space. The meeting included study sessions on harassment prevention policy and water supply/drought response, with no formal action taken on those items.

• Directed City Manager to adopt vaccine-or-weekly-testing policy for all city employees (6-0, Sawyer absent)
• Approved design-build RFP for Fire Station No. 5 rebuild (consent)
• Approved $93,385 amendment for Elnoka EIR, total not to exceed $674,379 (consent)
• Approved sweeping services contract with Universal Site Services, not to exceed $132,268.64 (consent)
• Approved battery lease with Proterra for electric buses (consent)
• Approved revenue bonds for Vineyard Garden Apartments acquisition (consent)
• Amended policy and waived provisions for 2022 Charter Review Committee appointments (consent)
• Renamed Creekside Open Space to Mary Traverso Open Space (6-0, Sawyer absent)

City Council

This special meeting is limited to closed session items. The City Council will meet with legal counsel regarding two active lawsuits involving the city.

• Legal conference regarding William P. Gallaher v. City of Santa Rosa, et al. (SCV-265711)
• Legal conference regarding Airport Business Center and Blue Fox Partners v. City of Santa Rosa, et al. (SCV-267372)

The City Council met in special session and immediately recessed to closed session to discuss two existing lawsuits. The council received and filed both litigation items, then gave direction to staff legal counsel on each case. No public comment was made and no substantive decisions were made in open session.

• Received and filed litigation item: William P. Gallaher v. City of Santa Rosa (SCV-265711)
• Received and filed litigation item: Airport Business Center and Blue Fox Partners v. City of Santa Rosa (SCV-267372)
• Gave direction to staff legal counsel on both litigation matters in closed session

Planning Commission

The Planning Commission regular meeting scheduled for August 26, 2021, has been cancelled. No agenda items were processed due to the cancellation.

Waterways Advisory Committee

The committee will review a proposal for Stony Point Flats Apartments, a 50-unit affordable multifamily development on a 2.9-acre parcel. The agenda also includes the 2020-2021 Creek Stewardship Program Annual Report and reports from the Water and Sonoma Water departments.

• Proposed 50-unit Stony Point Flats Apartments development
• 2020-2021 Creek Stewardship Program Annual Report

Community Advisory Board

The Community Advisory Board will hear presentations from the Santa Rosa Fire Department and the Violence Prevention Partnership. Staff will provide updates on community grants, open government, and the Community Empowerment Plan. The board will also consider a staff proposal regarding subcommittee meeting dates or elimination.

• Presentation by Fire Chief Scott Westrope on department services and fire preparedness
• Overview of Violence Prevention Partnership history and Measure O funding
• Staff updates on Community Improvement Grants and the Community Empowerment Plan
• Proposal to change subcommittee meeting dates or eliminate subcommittees

The Community Advisory Board voted 10-0 to eliminate its subcommittees and evaluate the impact in six months. The board also approved the July 28, 2021 meeting minutes. Presentations were given by the Fire Department and on the Violence Prevention Partnership, with no formal action taken on those items.

• Eliminated CAB subcommittees, with a six-month review (10-0)
• Approved July 28, 2021 meeting minutes (10-0)

Board of Community Services

The Board of Community Services will receive an update on park maintenance projects, including staffing levels and water reduction in parks. The meeting also includes committee reports and the approval of minutes from July 21 and July 28.

• Update on park maintenance staffing and water reduction
• Approval of July 21 and July 28 meeting minutes
• Santa Rosa Waterways Advisory Committee report

The Board approved the July 21 special meeting minutes as submitted and the July 28 regular meeting minutes with a correction noting that Ken Kerst proposed converting two or three tennis courts at Howarth Park into pickleball courts at no cost to the City. The Board also received informational updates on park maintenance, including staffing shortages and water reduction efforts, and heard about upcoming events and director updates.

• Approved July 21, 2021 special meeting minutes as submitted
• Approved July 28, 2021 regular meeting minutes with Kerst's correction (unanimous)

City Council

The City Council is conducting a goals check-in workshop to review progress on previous council goals. The session aims to identify top priorities and resource needs for the upcoming six to nine months.

• Review of February 2021 Council Goals
• Staff update on progress toward Council Goals
• Identification of top priorities for the next six months

The City Council held a special goal-setting workshop to review priorities and discuss accomplishments for the coming months. No formal decisions were made; the meeting consisted of presentations from department heads and Council discussion on topics such as homelessness, ARPA funds, and hiring a city manager. The meeting adjourned at 5:13 p.m.

• No formal decisions were made at this workshop.
• Council discussed priorities including homelessness, ARPA funds, and hiring a city manager.
• Department heads presented updates on their respective portfolios.

Housing Authority

The Housing Authority will consider electing a new Chair and Vice-Chair for the remainder of the year. The commission will also review amendments to its bylaws and the appointment of an ad hoc committee. Additionally, members will vote on accepting a multi-year grant award.

• Acceptance of Permanent Local Housing Allocation Program grant award
• $4,165,950 five-year budget appropriation
• Election of Chair and Vice-Chair
• Amendment to Housing Authority Bylaws regarding commissioner appointments
• Appointment of an ad hoc committee to review Project Based Voucher proposals

The Housing Authority elected Diane Test as Chair and Jeffrey Owen as Vice-Chair for the remainder of the year, effective August 23, 2021. It also approved amended bylaws (Resolution 1724) to reflect updated City Council appointment practices and accepted a $4,165,950 grant for the Permanent Local Housing Allocation Program (Resolution 1725). An ad hoc committee was formed to review Project Based Voucher proposals, with Commissioners Rawhouser, Burke, and LaPenna volunteering.

• Elected Diane Test as Chair and Jeffrey Owen as Vice-Chair (7-0)
• Approved Resolution 1724 adopting amended bylaws (7-0)
• Approved Resolution 1725 accepting $4,165,950 grant and five-year budget appropriation (7-0)
• Appointed ad hoc committee to review Project Based Voucher proposals

Open Government Task Force Implementation Subcommittee

The subcommittee will review the City's Lobbyist Ordinance to discuss necessary changes to City Code Chapter 10-35. Members will also review requirements for disclosing independent expenditures related to City Code Chapter 10-32.

• Review of City Lobbyist Ordinance (Chapter 10-35)
• Discussion of campaign finance disclosure requirements (Chapter 10-32)

The Open Government Task Force Implementation Subcommittee discussed the City's Lobbyist Ordinance and Campaign Finance regulations, directing the City Attorney's Office to investigate exemptions, extend lobbyist rules to staff, and disclose lobbyist meetings and donations. They also agreed to consider updates to independent expenditures and contribution limits, and added a future agenda item on how the City Council can assist the Community Engagement Department. No formal votes were taken; all items were discussion and direction only.

• Directed City Attorney's Office to review lobbyist exemptions (unanimous)
• Directed extending Lobbyist Ordinance to City staff (unanimous)
• Directed disclosure of lobbyist meetings with staff (unanimous)
• Directed disclosure of lobbyist donations to campaign candidates (unanimous)
• Agreed to consider updates to independent expenditures and contribution limits (unanimous)
• Added future agenda item on City Council assisting Community Engagement Department (unanimous)

Board of Public Utilities

The scheduled meeting for the Santa Rosa Board of Public Utilities on August 19, 2021, has been cancelled. The next meeting is scheduled for September 2, 2021, at 1:30 p.m.

Bicycle and Pedestrian Advisory Board

The regular meeting for the Bicycle and Pedestrian Advisory Board scheduled for August 19, 2021, has been cancelled. The next meeting is scheduled for September 16, 2021.

Design Review Board

The Design Review Board is reviewing concept designs for several residential projects. These include affordable apartment complexes at 1801 Ridley Ave and 1385 W College Ave, as well as single-family units at 3011 Dutton Meadow. The Board will provide comments and direction to applicants and staff.

• Concept design review for 65 attached single-family units with ADUs at 3011 Dutton Meadow
• Concept design review for a 50-unit affordable apartment complex at 1801 Ridley Ave
• Concept design review for a 136-unit affordable apartment complex at 1385 W College Ave

The Design Review Board held concept design reviews for three housing projects and continued all three to future meetings for further review. The Colgan Creek project at 3011 Dutton Meadow was continued to October 7, 2021, the Ridley Avenue Family Apartments at 1801 Ridley Ave to September 2, 2021, and the Aviara project at 1385 W College Ave was discussed with no formal action recorded. No other substantive decisions were made.

• Continued Colgan Creek concept design review to October 7, 2021 (4-1)
• Continued Ridley Avenue Family Apartments concept design review to September 2, 2021 (5-0)
• Approved July 15, 2021 draft minutes as submitted

Zoning Administrator

The Santa Rosa Zoning Administrator is reviewing code interpretations regarding outdoor lighting and cannabis processing. The agenda also includes public hearings for hillside development and permit modifications at several local addresses.

• Clarification that string lights must not exceed one foot candle illumination on residential property lines
• Definitions for cannabis processing facilities in industrial districts
• Minor Hillside Development permit revision for 3957 Rincon Ridge Dr
• Unit reallocation and consolidation at 2558 Dakota Ave (Courtney Estates)
• Fence installation requests for 122 Talbot Ave and 1511 Range Ave

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for August 18, 2021, was cancelled. No items were presented for discussion or decision.

Board of Building Regulations Appeals

The regular meeting for the Board of Building Regulations Appeals scheduled for August 18, 2021, has been cancelled. The next meeting is scheduled for September 18, 2021.

Subdivision/Development Advisory Committee

The committee will hold public hearings regarding two residential subdivision requests. The first involves creating two lots and a common area at 613 Olive St. The second proposes dividing a parcel at 1434 Peterson Ln into two smaller lots.

• Subdivision of 613 Olive St into two lots and a common area
• Parcel map waiver for 1434 Peterson Ln to create two 0.15+/- lots

City Council

The City Council will discuss the impact of expiring Measure O revenue on police, fire, and violence prevention programs. The meeting also includes a review of special event permit fees and updates on COVID-19 response. Additionally, the Council will consider several contract amendments and grant ratifications.

• Ratification of $1,041,757 in grants for Sam Jones Hall Homeless Shelter operations
• Agreement with Renne Public Policy Group for legislative advocacy up to $374,580
• Amendment to Legal Aid of Sonoma County agreement to increase compensation by $92,000
• Review of special event permit processes and related fees
• Authorization for a generator installation at 955 and 965 Sonoma Avenue

The City Council directed staff to move forward with polling and placing a measure on the November 2022 ballot to address the loss of Measure O public safety funding, which is set to expire in 2025. The Council also established a 21-member Charter Review Committee, approved a $12 million grant application for a Highway 101 bicycle/pedestrian overcrossing, and approved several consent items including a $374,580 state advocacy contract and a $1,041,757 homeless shelter grant ratification.

• Directed staff to pursue polling and a November 2022 ballot measure for Measure O replacement (7-0)
• Established 21-member Charter Review Committee for 2022 review (5-2)
• Authorized $12M grant application for Highway 101 bicycle/pedestrian overcrossing (7-0)
• Approved $374,580 contract with Renne Public Policy Group for state advocacy (7-0)
• Ratified $1,041,757 in homeless shelter grants from Sonoma County CDC (6-0, 1 abstention)
• Approved scope of work and RFP for Bennett Valley Golf Course operational evaluation (7-0)
• Approved design-build RFP for Public Safety Building generator (7-0)
• Extended local emergencies for COVID-19, Glass Fire, and homelessness (7-0)

Contract Review Subcommittee

The Contract Review Subcommittee is reviewing several items regarding laboratory operations and plant improvements. This includes a purchase order for Agilent Technologies, Inc. and a five-year service agreement with Full Spectrum Group, Inc. The committee will also review an amendment for engineering services at the Laguna Treatment Plant.

• Purchase order for Agilent Technologies, Inc. laboratory equipment up to $180,482.56
• Five-year maintenance agreement with Full Spectrum Group, Inc. totaling $251,011.96
• Review of engineering services amendment for Laguna Treatment Plant UV disinfection improvements

Planning Commission

The Planning Commission will hold public hearings regarding cannabis retail at 3059 Coffey Ln and beer and wine sales at 4501 Hwy 12. The commission will also review an update to the Density Bonus Ordinance to comply with new state laws.

• Cannabis retail permit for Erudite Dispensary at 3059 Coffey Ln
• Beer and wine sale permit for Valero gas station at 4501 Hwy 12
• Density Bonus Ordinance update to comply with State Government Code

The Planning Commission approved a resolution recommending the City Council adopt an updated Density Bonus Ordinance to comply with new state law, and approved a conditional use permit for beer and wine sales at the Valero gas station on Highway 12. A cannabis dispensary hearing was continued to September 9, 2021. No other substantive decisions were made.

• Approved Resolution 12066 allowing beer and wine sales at Valero gas station, 4501 Hwy 12 (4-1)
• Approved Resolution 12067 recommending City Council adopt Density Bonus Ordinance update (5-0)
• Continued cannabis dispensary hearing (CUP19-056) to September 9, 2021 (5-0)

Long-Term Financial Policy and Audit Subcommittee

The scheduled meeting for August 12, 2021, has been cancelled. The next meeting is scheduled for September 9, 2021.

Climate Action Subcommittee

The regular meeting of the Santa Rosa Climate Action Subcommittee scheduled for August 11, 2021, was cancelled. The next regular meeting is scheduled for September 8, 2021.

Public Safety Subcommittee

The subcommittee will receive updates on the development of a mental health and homelessness outreach program. Staff will also provide information regarding the Police Auditor contract and the Chief’s Community Ambassador Team implementation. Additionally, members will discuss revisions to the Public Address System policy.

• Police Auditor contract update
• Mental health and homelessness outreach program development
• Chief’s Community Ambassador Team (C-CAT) implementation update
• Public Address System (Policy 706) equipment selection and revisions

The Public Safety Subcommittee received and filed updates on the Police Auditor contract, the Mental Health Response Program, the Chief's Community Ambassador Team (C-CAT), and Policy 706 on the Public Address System. No formal votes or decisions were made; all items were informational. The subcommittee also discussed future agenda items, including the financial impacts of Measure O and expanding the mental health program.

• Approved minutes from Feb 8, 2021, Jan 27, 2021, and Nov 23, 2020 (Nov 23 with Rogers abstaining)
• Received and filed Police Auditor update
• Received and filed Mental Health Response Program update
• Received and filed C-CAT update
• Received and filed Policy 706 Public Address System update
• Discussed future agenda items: Measure O financial impacts and mental health program expansion

City Council

The regular meeting of the Santa Rosa City Council scheduled for August 10, 2021, was cancelled. No items were listed for discussion or decision.

Economic Development Subcommittee

The subcommittee will discuss how economy, equity, and sustainability should be considered for items brought before the body. Members will also review a draft ordinance regarding short-term rentals.

• Review and discussion of draft Short-Term Rental Ordinance
• Discussion on economy, equity, and sustainability considerations for subcommittee items
• Presentation of public correspondence received between July 31 and August 10, 2021

The Economic Development Subcommittee held a virtual meeting to discuss two items: how economy, equity, and sustainability should be considered for future agenda items, and a draft Short-Term Rental Ordinance. No formal decisions or votes were recorded; the items were only reviewed and discussed. Public comments were received via voicemail and email, with audio issues noted for voicemail comments.

• Discussed Economy-Equity-Sustainability considerations for future subcommittee items
• Reviewed draft Short-Term Rental Ordinance (no action taken)

Downtown Subcommittee (INACTIVE)

The Downtown Subcommittee met to receive updates on several downtown initiatives, including public safety and parking programs. The agenda also included a discussion regarding changing the subcommittee's meeting day and time.

• Railroad Square Association Community Benefit District update
• Downtown Action Organization update
• Public Safety update from Santa Rosa Police Department
• Maintenance of Courthouse Square update
• Discussion on day and time change for the Subcommittee

Board of Public Utilities

The Board of Public Utilities will consider a contract award for the Slater Street and Lewrosa Way sewer and water main replacement project. The meeting also includes an update on the Santa Rosa Plain Groundwater Sustainability Plan and a briefing regarding water supply.

• Contract award for Slater Street and Lewrosa Way sewer and water main replacement ($2,130,303.00)
• Update on the Santa Rosa Plain Groundwater Sustainability Plan
• Water supply update briefing
• Proclamation for Dave Smith

The Board of Public Utilities approved a construction contract for the Slater Street and Lewrosa Way sewer and water main replacement project, awarding it to Argonaut Constructors for $2,130,303 with a 15% contingency, totaling $2,449,848.45. The motion passed 6-0. The board also received informational updates on the groundwater sustainability plan and water supply, and heard a director's report on arsenic found at a test well and FEMA funding for backup generators.

• Approved Construction Contract No. C00189 for $2,130,303 to Argonaut Constructors (6-0)
• Approved 15% contingency, total contract amount $2,449,848.45 (6-0)
• Accepted July 15, 2021 meeting minutes as submitted

Design Review Board

The Design Review Board meeting scheduled for August 5, 2021, was cancelled. The next regular meeting is scheduled for August 19, 2021.

Open Government Task Force Implementation Subcommittee

The regular meeting of the Open Government Task Force Implementation Subcommittee scheduled for August 5, 2021, was cancelled.

Zoning Administrator

The Santa Rosa Zoning Administrator is reviewing several permit applications, including sign variances, landmark alterations, and fence requests. One hillside development permit was noted as being rescheduled for the August 19 meeting.

• Reallocation of residential units at 2558 Dakota Ave
• Sign variance for Santa Rosa Memorial Hospital at 1165 Montgomery Dr
• Permit for a swimming pool and spa at 3941 Skyfarm Dr
• Construction of a garage and ADU at 748 Mill St
• Replacement of a destroyed garage at 644 Pine St

Cultural Heritage Board

The Cultural Heritage Board is reviewing proposed new procedures, rules, and regulations for its operations. The meeting also includes an overview of the Downtown Station Area Specific Plan and an update on the Downtown Station Area Historic Resource Evaluation.

• Update on Downtown Station Area Historic Resource Evaluation
• Overview of Downtown Station Area Specific Plan and related Zoning Code changes
• Introduction of new Board Procedures, Rules and Regulations

The Cultural Heritage Board held a virtual meeting with no substantive decisions. It received reports on the Downtown Station Area Historic Resource Evaluation and the Downtown Station Area Specific Plan, and continued adoption of new procedures, rules, and regulations to August 18, 2021.

• Continued adoption of new Procedures, Rules and Regulations to August 18, 2021

City Council

The City Council will discuss the start of a new Charter review process and receive updates on public art and storm water programs. The Council also considers resolutions for a $30 million downtown infrastructure grant and a new ordinance regulating single-use food ware.

• Adoption of Zero Waste Food Ware Ordinance to regulate single-use items
• $30 million grant application for Downtown Santa Rosa Infill Infrastructure
• $495,000 agreement with ESRI for GIS software
• $150,000 increase for Public Art Collection maintenance contract

The City Council denied an appeal of the Casa Roseland project, upholding the Zoning Administrator's design review approval for a 75-unit affordable housing development at 665 & 883 Sebastopol Road. The Council also adopted several consent items, including a zero-waste food ware ordinance, a $30 million grant application for downtown infill infrastructure, and a GIS software agreement. No other substantive decisions were made; study sessions on charter review and ADA compliance were informational only.

• Denied appeal and upheld Casa Roseland design review (6-0, Mayor absent)
• Adopted zero-waste food ware ordinance (consent, 6-0)
• Authorized application for up to $30M infill infrastructure grant (consent, 6-0)
• Approved $495,000 GIS software agreement with ESRI (consent, 6-0)
• Approved $150,000 increase for Public Art conservation contract (consent, 6-0)
• Adopted Tourism Business Improvement Area annual report and work plan (consent, 6-0)
• Approved placing storm water charges on property tax roll (6-0, Mayor absent)

City Council

The Santa Rosa City Council scheduled a special meeting for August 3, 2021, to hold conferences with legal counsel regarding existing litigation. No open session business is listed on the agenda.

• Conference with legal counsel regarding Terracon Constructors, Inc. vs. City of Santa Rosa, et al.
• Conference with legal counsel regarding Ryland Stamey v. City of Santa Rosa, Sonoma County, et al.
• Conference with legal counsel regarding Airport Business Center and Blue Fox Partners v. City of Santa Rosa, et al.

The Santa Rosa City Council met in special closed session to discuss three pending lawsuits against the city. Council gave direction to staff and legal counsel on the cases. No substantive public decisions were made; the meeting was procedural and adjourned shortly after reconvening.

• Received and filed closed session report on Terracon Constructors, Inc. vs. City of Santa Rosa (SCV-266987)
• Received and filed closed session report on Ryland Stamey v. City of Santa Rosa (3:21-cv-00892)
• Received and filed closed session report on Airport Business Center and Blue Fox Partners v. City of Santa Rosa (SCV-267372)
• Gave direction to staff and legal counsel on pending litigation

Art in Public Places Committee (Through Sept 2021)

The committee will consider artwork designs for Memorial Crosswalk Street Painting at 2nd Street and D Street, and a mural at 10th and B Streets. Staff will also present a recommendation to install bronze casts of the Ruth Asawa art panels on the fountain in Courthouse Square.

• Approval of artwork designs for Memorial Crosswalk Street Painting at 2nd Street and D Street
• Approval of artwork design for St. Rose Neighborhood Street Mural at 10th and B Streets
• Approval of installation of bronze casts of Ruth Asawa art panels on the Courthouse Square fountain
• Ad Hoc Taskforce reports regarding diversity, equity, inclusion, access, and community engagement

The Art in Public Places Committee approved three art projects: a memorial crosswalk street painting at 2nd and D Streets, a street mural at the traffic diverter at 10th and B Streets, and installation of bronze casts of Ruth Asawa panels on the fountain in Courthouse Square. All three motions passed unanimously (5-0) with one member absent. The committee also received project updates and taskforce reports as information only.

• Approved memorial crosswalk street painting at 2nd and D Streets (5-0)
• Approved St. Rose neighborhood street mural at 10th and B Streets (5-0)
• Approved installation of bronze casts of Ruth Asawa panels on Courthouse Square fountain (5-0)
• Received project updates as information only
• Received Ad Hoc Taskforce reports (DEIA, Community Engagement, Project Development) as information only
• Updated ongoing list to include Fire commemoration memorial project

Board of Community Services

The Board will review the May 26, 2021 meeting minutes and receive updates on upcoming events. Recreation Coordinator Ryan Shepherd will provide an overview of day camp programs and challenges. The agenda also includes reports regarding the Santa Rosa Waterways Advisory Committee.

• Overview of Wa-tam, Yu-Chi, and Doyle Day Camps
• Update on teen Work Experience program
• Santa Rosa Waterways Advisory Committee report
• Approval of May 26, 2021 meeting minutes

The Board of Community Services approved the May 26, 2021 meeting minutes as submitted. The meeting included informational reports on summer day camps, the Work Experience program, and upcoming events, but no substantive policy decisions were made. Public comments suggested adding petanque courts, converting tennis courts to pickleball, and creating a cricket ground.

• Approved May 26, 2021 meeting minutes (6-0)

Community Advisory Board

The Community Advisory Board will consider funding for six projects through the Community Improvement Grant Program. The meeting also includes an oath of office for new members and a presentation by Mayor Chris Rogers regarding city programs. Staff updates on community empowerment and violence prevention are also scheduled.

• Review of six grant applications totaling $13,328
• Oath of office for new board members
• Presentation by Mayor Chris Rogers on city projects and services
• Staff updates on the Community Empowerment Plan and Violence Prevention Partnership

The Community Advisory Board approved all six Community Improvement Grant applications totaling $13,328, covering projects like murals, school repairs, and disaster preparedness. The board also voted to remove limits on the number of grants and applications per district. Minutes from March and April were approved, and the board heard updates on the racism resolution, the Citizen Guidebook, and the Violence Prevention Partnership.

• Approved all six Community Improvement Grant applications totaling $13,328 (10-0)
• Approved motion to remove limits on number of grants and applications per district (10-0)
• Approved March 24, 2021 meeting minutes (5-0, 5 abstentions)
• Approved April 28, 2021 meeting minutes (8-0, 2 abstentions)

City Council

The regular meeting of the Santa Rosa City Council scheduled for July 27, 2021, was cancelled. No agenda items were presented for this session. The next regular meeting is scheduled for August 3, 2021.

Housing Authority

The July 26, 2021 regular meeting of the Santa Rosa Housing Authority was cancelled and continued to August 23, 2021. No substantive decisions were made.

• Cancelled July 26, 2021 regular meeting
• Continued meeting to August 23, 2021

Santa Rosa Tourism Business Improvement Area Advisory Board

The board is reviewing applications for several upcoming community events. These include motorsports at the Family Fun Fest, a triathlon race series, and a music stroll in Historic Railroad Square.

• Motorsports at the Family Fun Fest application (August 6-8, 2021)
• 2021 DJFE Triathlon Race Series application (September 16, 2021)
• Historic Railroad Square “Summer Music Stroll” & Student Art Show application
• Announcement of a hotel seat opening on the advisory board

Planning Commission

The Planning Commission will hold public hearings on several land-use applications. These include a setback variance for a Tubbs fire rebuild, a conditional use permit for a cannabis dispensary, and two rezoning requests.

• Setback variance for residential reconstruction at 3523 Coffey Meadow Pl
• Conditional Use Permit for Green Pen Dispensary at 349 and 353 College Ave
• Rezoning of 1434 Peterson Ln from R-1-9 to R-1-6
• Rezoning of 1225 Fulton Rd from PD to RR for a child day care facility

The Santa Rosa Planning Commission approved a conditional use permit for Green Pen Dispensary, a cannabis retail and delivery facility at 353 College Avenue, with a 4-0 vote (two abstentions). The commission also approved a setback variance for a fire rebuild at 3523 Coffey Meadow Place, and recommended rezoning for properties at 1434 Peterson Lane and 1225 Fulton Road. Minutes from three prior meetings were approved.

• Approved Green Pen Dispensary conditional use permit (4-0, 2 abstentions)
• Approved setback variance for Warren Residence at 3523 Coffey Meadow Pl (6-0)
• Recommended rezoning of 1434 Peterson Ln to R-1-6 (6-0)
• Recommended rezoning of 1225 Fulton Rd to RR (6-0)
• Approved minutes from June 10, June 24, and July 8 meetings

Waterways Advisory Committee

The regular meeting of the Santa Rosa Waterways Advisory Committee scheduled for July 22, 2021, was cancelled.

• Meeting cancellation

Board of Building Regulations Appeals

The special meeting scheduled for July 21, 2021, was cancelled due to a lack of quorum. The next meeting is scheduled for August 18, 2021.

City Council

The City Council is reviewing a proposal to allocate $10 million from PG&E settlement funds as a loan to the Renewal Enterprise District Housing Fund. The agenda also includes study sessions regarding 2050 General Plan vision statements and potential pension liability financing.

• $10 million PG&E settlement fund loan to RED Housing Fund
• $50,000 PG&E settlement allocation for RED General Fund Reserve
• Amendment to the Renewal Enterprise District Joint Powers Agreement
• Discussion of 2050 General Plan Vision Statements
• Study of pension obligation bond financing for unfunded liabilities

The City Council approved a $10 million loan from PG&E settlement funds to the Renewal Enterprise District (RED) Housing Fund to support infill housing, along with a $50,000 allocation for a one-time member assessment and an amendment to the RED joint powers agreement. The council also introduced a Zero Waste Food Ware Ordinance, approved the annual weed abatement report, and authorized up to $20 million in bonds for the Parkwood Apartments affordable housing project. All votes were 4-1 or 5-0, with two members absent.

• Approved Resolution RES-2021-129: $10 million loan to RED Housing Fund (4-1, Mayor Rogers dissenting).
• Approved Resolution RES-2021-130: $50,000 allocation to RED for member assessment (5-0).
• Approved Resolution RES-2021-131: First Amendment to RED Joint Exercise of Powers Agreement (4-1, Mayor Rogers dissenting).
• Introduced Zero Waste Food Ware Ordinance (5-0).
• Approved Resolution RES-2021-132: Confirming weed abatement costs (5-0).
• Approved Resolution RES-2021-133: Authorizing up to $20 million in bonds for Parkwood Apartments (5-0).
• Approved minutes from December 1, 2020 and October 13, 2020 meetings (with Vice Mayor Rogers recusing).

City Council

The Santa Rosa City Council scheduled a special meeting for July 20, 2021, consisting only of closed session items. The agenda includes discussions regarding litigation over a pedestrian and bicycle crossing at the SMART track on Jennings Avenue. The council will also meet with labor negotiators representing various city employee units.

• Litigation regarding a pedestrian and bicycle crossing at the SMART track on Jennings Avenue
• Labor negotiations with multiple employee units, including police, fire, and SEIU

The City Council met in special closed session to discuss litigation over the Jennings Avenue pedestrian/bicycle at-grade crossing of the SMART rail track and to confer with labor negotiators representing multiple employee unions. No formal decisions were made in open session; the council gave staff direction on both items and adjourned.

• Received and filed closed session item on Jennings Ave. SMART crossing litigation
• Received and filed closed session item on labor negotiations with multiple employee organizations
• Gave staff direction on Jennings Ave. crossing and labor negotiations (closed session)

Planning Commission

The Planning Commission and City Council will hold a joint study session regarding the 2050 General Plan Vision Statements for the 'Santa Rosa Forward' project. These statements are intended to help shape future land use and circulation policies, though no action will be taken during this session.

• Study session on 2050 General Plan Vision Statements

Housing Authority

The Housing Authority will review the 2050 General Plan Vision Statements and Housing Choice Voucher waiting list policies. The meeting includes a recommendation to appropriate $2,542,392 in federal emergency housing funds. Commissioners will also consider increasing funding for the Housing Accessibility Modification Grant Program by $20,000.

• Appropriation of $2,542,392 in Emergency Housing Voucher funds from the American Rescue Plan Act
• $20,000 increase to the Housing Accessibility Modification Grant Program agreement with Disability Services & Legal Center
• Review of 2050 General Plan Vision Statements
• Review of Housing Choice Voucher waiting list policies and procedures
• Annual adjustment to the Housing Authority processing fee schedule

The Housing Authority approved Resolution No. 1723, appropriating $2,542,392 in Emergency Housing Voucher funds from the American Rescue Plan Act for housing assistance and administration. It also approved Resolution No. 1722, increasing funding for the Housing Accessibility Modification Grant Program by $20,000. The board approved the June 21, 2021 minutes and discussed the 2050 General Plan vision, the NOFA point system, and the HCV waiting list.

• Approved Resolution No. 1723: appropriated $2,542,392 in Emergency Housing Voucher funds under the American Rescue Plan Act.
• Approved Resolution No. 1722: increased funding for the Housing Accessibility Modification Grant Program by $20,000.
• Approved the June 21, 2021 draft minutes as submitted.
• Commissioner Downey abstained from item 10.1 (DSLC agreement).
• Chair Owen requested an ad hoc committee to review the NOFA point system, nominating himself, Commissioner Burke, and Commissioner Downey.

Zoning Administrator

The regular meeting of the Santa Rosa Zoning Administrator scheduled for July 15, 2021, was canceled due to a lack of agenda items. The next regular meeting is scheduled for August 5, 2021.

Board of Public Utilities

The Board will receive updates on water and recycled water supplies. Staff will also present progress on resiliency measures for potential Public Safety Power Shut-offs. Additionally, the Board will consider contract amendments for chemical supplies and legal services.

• One-year extension for liquid aluminum sulfate supply up to $121,267.50
• Bid award for sodium hypochlorite supply not to exceed $155,000
• Amendment to professional services agreement with Downey Brand LLP
• Briefing on water and recycled water supply updates
• Overview of resiliency measures for Public Safety Power Shut-offs (PSPS)

The Board approved all three consent items: a one-year extension of the liquid aluminum sulfate supply contract with Thatcher Company for up to $121,267.50, a one-year sodium hypochlorite supply contract with Olin Corporation for up to $155,000, and a fifth amendment to the legal services agreement with Downey Brand LLP. All votes were 4-0 with three members absent. The Board also received staff briefings on water supply and PSPS preparedness, and heard a subcommittee report on a proposed rebate increase.

• Approved Resolution No. 1262: one-year extension of Blanket Purchase Order 162312 for liquid aluminum sulfate supply with Thatcher Company, not to exceed $121,267.50.
• Approved Resolution No. 1263: bid award and one-year Blanket Purchase Order for sodium hypochlorite supply with Olin Corporation, not to exceed $155,000.
• Approved fifth amendment to Professional Services Agreement with Downey Brand LLP for legal services related to environmental regulations.
• Accepted the July 1, 2021 regular meeting minutes as submitted.
• Received staff briefing on water and recycled water supply update.
• Received staff briefing on preparing for Public Safety Power Shut-offs (PSPS).
• Noted subcommittee approval of proposed increase in Green Exchange Program rebate from $0.75 to $1.50 per square foot (for future consideration).
• Noted staff preparation for hybrid meeting format starting August 19, 2021.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will discuss the Santa Rosa Forward General Plan Vision Statement. Staff will also provide updates on the Sonoma County Vision Zero project and several 2021 bikeway projects currently under development.

• 2021 Bikeway Projects Design Review
• Santa Rosa Forward General Plan Vision Statement report
• Sonoma County Vision Zero Project update
• Approval of April 15, 2021 meeting minutes

Design Review Board

The Design Review Board is reviewing several development proposals, including a continued public hearing for a cannabis cultivation facility. The board will also conduct concept design reviews for a multi-family residential project and a medical office building.

• Public hearing for a ± 116,700 square-foot cannabis cultivation facility at 800 Yolanda Ave
• Concept design review for a 30-unit residential project at 2660 Petaluma Hill Rd
• Concept design review for a 67,000-square-foot medical office building and parking garage

The Design Review Board granted preliminary design review approval for the Santa Rosa Farm Group cannabis cultivation facility at 800 Yolanda Avenue, with conditions on tree selection, building colors, and finishes. The motion passed 4-3. The board also held concept design reviews for a 30-unit residential project at 2660 Petaluma Hill Rd and a medical office building at 101 Brookwood Ave, providing feedback but taking no final action.

• Approved preliminary design review for cannabis facility at 800 Yolanda Ave (4-3)
• Approved July 1, 2021 minutes as amended
• Held concept design review for 38 Degrees North Phase III (30 units at 2660 Petaluma Hill Rd) - no action
• Held concept design review for Brookwood Medical office building (101 Brookwood Ave) - no action

Climate Action Subcommittee

The regular meeting for the Santa Rosa Climate Action Subcommittee scheduled for July 14, 2021, has been cancelled due to a lack of agenda items. The next regularly scheduled meeting is set for August 11, 2021.

City Council

The Council will review the use of ARPA and PG&E settlement funds and discuss the city's harassment prevention policy. The meeting also includes decisions on pavement maintenance contracts and regulations for wireless facilities.

• Contract award for Pavement Preventive Maintenance 2021 ($899,807.70 total)
• Microsoft Enterprise Agreement renewal (up to $1,587,598.60)
• Ordinance adopting sewer demand fees
• Ordinance regulating wireless facilities in public rights-of-way
• Overview of American Rescue Plan Act (ARPA) and PG&E settlement funds

The Santa Rosa City Council voted 4-3 to uphold an appeal of a Planning Commission decision regarding a building permit at 1900 Brush Creek Rd., directing staff to implement a mitigation fee for tree removal. The Council also approved a conditional use permit for a cannabis retail facility at 2300 Bethards Ave., Suite A, denying an appeal by a 6-0 vote with one recusal. Several consent items were approved, including a $818,007 pavement maintenance contract and ordinances on sewer demand fees, wireless facilities, and postponing the Open Government chapter effective date.

• Upheld appeal on 1900 Brush Creek Rd., directing mitigation fee (4-3)
• Denied appeal and approved CUP for cannabis dispensary at 2300 Bethards Ave. (6-0, 1 recusal)
• Awarded $818,007 pavement maintenance contract to Sierra Nevada Construction (6-0, 1 absent)
• Approved Microsoft Enterprise Agreement for $1,587,598.60 (7-0)
• Adopted sewer demand fee ordinance (5-0, 2 abstentions)
• Adopted wireless facilities in public rights-of-way ordinance (5-0, 2 abstentions)
• Postponed Open Government chapter effective date to Jan 1, 2022 (5-0, 2 abstentions)
• Appointed members to Board of Building Regulations Appeals, Bicycle & Pedestrian Advisory Board, and Personnel Board

Economic Development Subcommittee

The regular meeting for the Santa Rosa Economic Development Subcommittee scheduled for July 13, 2021, has been cancelled. The next regular meeting is scheduled for August 10, 2021.

City Council

The City Council will conduct interviews to fill several vacancies on local boards and commissions. This includes positions on the Board of Building Regulations Appeal, the Bicycle and Pedestrian Advisory Board, and the Personnel Board.

• Interviews for three vacancies on the Board of Building Regulations Appeal
• Interview for a Senior Community Representative on the Bicycle and Pedestrian Advisory Board
• Interviews for two At-Large and one Labor Representative vacancy on the Personnel Board

The City Council held a special meeting solely to conduct interviews for vacancies on three boards: the Board of Building Regulation Appeals (four vacancies), the Bicycle and Pedestrian Advisory Board (one Senior Community Representative vacancy), and the Personnel Board (two At-Large and one Labor Representative vacancy). No appointments were made during this meeting; Mayor Rogers announced appointments would be made at the regular meeting at 4:00 p.m. The meeting was adjourned at 11:47 a.m.

• Conducted interviews for four vacancies on the Board of Building Regulation Appeals
• Conducted interviews for the Senior Community Representative vacancy on the Bicycle and Pedestrian Advisory Board
• Conducted interviews for two At-Large and one Labor Representative vacancy on the Personnel Board
• Deferred all appointments to the regular Council meeting at 4:00 p.m.

Water Conservation Subcommittee

The subcommittee will consider increasing the Cash for Grass rebate from $0.75 to $1.50 per square foot. Staff will also provide an update on Stage 3 of the City’s Water Shortage Contingency Plan.

• Proposed increase of Cash for Grass rebate from $0.75 to $1.50 per square foot
• Update on Stage 3 of the Water Shortage Contingency Plan
• Approval of May 4, 2021, special meeting minutes

The Water Conservation Subcommittee supported a proposed increase to the Cash for Grass lawn removal rebate from $0.75 to $1.50 per square foot for all customers, citing the drought emergency. The item was discussed for consideration and direction, but no formal vote or final approval is recorded in the minutes. The subcommittee also received a drought update on Stage 3 implementation and water efficiency programs, and accepted the May 4, 2021 minutes.

• Supported proposed Cash for Grass rebate increase to $1.50/sq ft (no formal vote recorded)
• Accepted May 4, 2021 special meeting minutes

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will review and approve the 2020-2021 Annual Report and the 2021-2022 Work Plan. This special meeting is being held virtually via Zoom.

• Review and approval of the 2020-2021 Annual Report
• Review and approval of the 2021-2022 Work Plan

Planning Commission

The Planning Commission will hold a public hearing regarding a city-wide zoning code amendment (ST21-001). This item involves the codification of existing Zoning Code interpretations. No other specific projects or study sessions are listed on this agenda.

• Public hearing for city-wide zoning code amendment (ST21-001) to codify interpretations

The Planning Commission voted 7-0 to recommend approval of zoning code text amendments to the City Council. The amendments codify interpretations made by the Zoning Administrator and include minor technical corrections. Commissioner Kalia announced his resignation from the commission during the meeting.

• Recommended approval of zoning code text amendments (Resolution No. 12061) to City Council (7-0)

Long-Term Financial Policy and Audit Subcommittee

The regular meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for July 8, 2021, was cancelled. No items were presented for discussion or decision.

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for July 7, 2021, was cancelled. No items were presented for discussion or decision.

Zoning Administrator

The Zoning Administrator is reviewing a design revision for a residential project located at 425 Humboldt Street. The proposal includes reducing the building height and decreasing the total number of residential units.

• Reduction of building height from 86 feet to 77 feet
• Decrease in total residential units from 94 to 88
• Replacement of four bays with porches facing the interior courtyard

City Council

The regular meeting of the Santa Rosa City Council scheduled for July 6, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, July 13, 2021.

Art in Public Places Committee (Through Sept 2021)

The regular meeting for the Art in Public Places Committee scheduled for July 5, 2021, has been cancelled. The next regular meeting is scheduled for August 2, 2021, at 3:30 PM.

Downtown Subcommittee (INACTIVE)

The scheduled meeting for the Santa Rosa Downtown Subcommittee on July 1, 2021, has been cancelled. The next regular meeting is scheduled for August 5, 2021.

Board of Public Utilities

The Board will review updates regarding groundwater sustainability and water supply status. Members will also consider a resolution to maintain current sewer cap calculations for certain customers through June 2022. Additionally, the Board will discuss a service agreement with the Town of Windsor.

• Resolution to maintain current sewer cap calculations for commercial, industrial, and institutional customers through June 30, 2022
• Master Services Agreement with the Town of Windsor for storm water and wastewater services, capped at $50,000 per year for three years
• Update on Santa Rosa Plain Groundwater Sustainability Agency activities
• Water supply update

The Board of Public Utilities approved Resolution No. 1261, keeping current sewer caps for commercial, industrial, and institutional customers for July 1, 2021 through June 30, 2022, based on pre-COVID-19 business levels. The board also approved a 3-year Master Services Agreement with the Town of Windsor for on-call storm water and wastewater environmental services, with two one-year extension options. Both motions passed 5-0 with two members absent. The board received updates on the Santa Rosa Plain Groundwater Sustainability Agency and water supply, and heard a director's report on Farmers Lane Wells and the Water Smart Portal.

• Approved Resolution No. 1261 to keep current sewer caps for commercial, industrial, and institutional customers for July 1, 2021 through June 30, 2022 (5-0, 2 absent)
• Approved and authorized the Chair to sign a 3-year Town of Windsor Master Services Agreement for on-call storm water and wastewater environmental services, with two one-year extension options (5-0, 2 absent)
• Received and accepted the June 17, 2021 regular meeting minutes as submitted

Design Review Board

The Design Review Board will conduct a public hearing regarding the Crown Castle Relocation Project. The proposal includes an 83-foot monopine telecommunications tower and a fenced area at 1236 Cleveland Ave. This project also involves relocating an existing wireless facility from 135 Ridgway Ave.

• Public hearing for Crown Castle Relocation Project (File No. DR20-062)
• Installation of an 83-foot monopine telecommunications tower
• Relocation of wireless facility from 135 Ridgway Ave
• Approval of June 17, 2021, meeting minutes

The Design Review Board approved preliminary design review for a new 83-foot monopine telecommunications tower at 1236 Cleveland Ave, relocating the facility from 135 Ridgway Ave. The approval includes conditions: the tower must be a standard monopole, fencing as proposed, and removal of the existing tower at 1500 Armory Drive within 6 months of the new tower becoming operational. The motion passed 7-0.

• Approved preliminary design review for Crown Castle relocation project (DR20-062) at 1236 Cleveland Ave, with conditions
• Required tower design as standard monopole, no stealth design, height not exceeding proposal
• Required fencing as designed and proposed
• Required removal of existing tower at 1500 Armory Drive within 6 months of new tower operation
• Approved June 17, 2021 draft minutes as amended

Zoning Administrator

The Zoning Administrator will consider a request to subdivide the property at 613 Olive St into two small lots for a new attached single-family residence. The agenda also includes a landmark alteration request for an accessory structure at 729 Wheeler St.

• Small lot subdivision at 613 Olive St
• Landmark alteration for an accessory structure at 729 Wheeler St

City Council

The City Council will conduct interviews for Housing Authority vacancies and hold closed-session labor negotiations. The regular session includes decisions on several contract amendments, including funding for road reconstruction and communications system upgrades.

• $2,755,731.11 increase to Motorola Solutions communications agreement
• $1,100,000 contingency for Pacific Avenue reconstruction
• $285,291 grant application for South Davis Neighborhood Park playground
• $70,000 increase for fire and burglar alarm monitoring services
• Interviews for Housing Authority Tenant Commissioner vacancies

The City Council declared a drought emergency and adopted Stage 3 of the Water Shortage Contingency Plan, requiring a mandatory 20% reduction in community-wide water use, effective July 1, 2021. The council also approved a disposition and development agreement for a low-income housing project on Bennett Valley Road and Rutledge Avenue, and introduced ordinances regulating wireless facilities in public rights-of-way and updating water and wastewater demand fees.

• Declared a drought emergency and adopted Stage 3 of the Water Shortage Contingency Plan, mandating a 20% reduction in water use (Resolution RES-2021-125).
• Approved a Disposition and Development Agreement with Freebird Development and Allied Housing for a low-income development at 702 & 716 Bennett Valley Road and 921 & 927 Rutledge Avenue (Resolution RES-2021-124).
• Introduced an ordinance adding Chapter 13-06 to regulate wireless facilities in public rights-of-way, and adopted design and development standards (Resolution RES-2021-123).
• Adopted amended water demand fee schedule and introduced an ordinance for sewer demand fees based on the 2021 Demand Fee Study (Resolution RES-2021-122).
• Approved additional $1.1 million contingency for Pacific Avenue Reconstruction, increasing contract to $6,677,162.80.
• Approved $2,755,731.11 increase for Motorola Solutions communications system maintenance, total not to exceed $8,104,319.80 (Resolution RES-2021-116).
• Approved grant application for South Davis Neighborhood Park playground revitalization in the amount of $285,291 (Resolution RES-2021-115).
• Appointed Wayne Downey, Thomas LaPenna, Yvonne Rawhouser, and Scott McWhorter to Housing Authority positions.

City Council

This special meeting consists entirely of closed session items. The Council will discuss litigation involving PG&E and Bay Cities Paving & Grading, Inc., as well as lease renegotiations for several properties.

• Legal conference regarding PUC proceedings related to PG&E
• Legal conference regarding Bay Cities Paving & Grading, Inc. v. City of Santa Rosa
• Lease and license agreement renegotiations at 1225 Fulton Rd, 625 3rd St, 200 5th St, 555 1st St, and 515 5th Street

The City Council met in a special closed session to discuss existing litigation and real property negotiations. No formal decisions were made in open session; the council received and filed the litigation and negotiation items, and the mayor reported that no further action was taken.

• Received and filed closed session item on PUC proceedings related to Pacific Gas & Electric.
• Received and filed closed session item on Bay Cities Paving & Grading v. City of Santa Rosa.
• Received and filed closed session item on renegotiation of leases and license agreements for multiple city properties.
• Adjourned the special meeting without any public votes or actions.

Planning Commission

The Planning Commission is conducting public hearings on two development projects. One item involves a wireless communication facility relocation at 1236 Cleveland Ave. The second item covers the Draft Environmental Impact Report for the Spring Lake Village East Grove senior living project.

• Conditional Use Permit for Crown Castle telecommunications tower at 1236 Cleveland Ave
• Draft EIR public hearing for Spring Lake Village East Grove senior living development
• Relocation of wireless facility from 135 Ridgway Ave to 1236 Cleveland Ave

The Santa Rosa Planning Commission approved a conditional use permit for a new 83-foot monopine telecommunications tower at 1236 Cleveland Avenue, relocating the existing facility from 135 Ridgway Ave. The commission also held a public hearing on the Spring Lake Village East Grove Draft Environmental Impact Report, collecting comments but taking no action. The meeting was otherwise procedural, with no consent items or other substantive decisions.

• Approved Resolution No. 12060 for the Crown Castle Relocation Project (CUP20-074) at 1236 Cleveland Ave, with a 6-0 vote (Commissioner Okrepkie absent).
• Requested the Design Review Board to condition a maintenance agreement into the project's Design Review at the July 1, 2021 meeting.
• Held a public hearing on the Spring Lake Village East Grove Draft EIR (MJP14-012) and collected comments; no action taken.
• Received reports from the Waterway Advisory Committee and staff; no other business.

Waterways Advisory Committee

The committee is reviewing a proposal for the Stony Point Flats Apartments, a 50-unit affordable housing development on a 2.9-acre parcel. The project includes solar panels and would be located at least 30 feet from the top of the Roseland Creek bank. City staff will also provide reports from the PED and Water Departments.

• Proposed Stony Point Flats Apartments, a 50-unit affordable multifamily development
• Construction near the Roseland Creek bank
• PED Department Report
• Water Department Report

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will discuss a term sheet for investing $10 million from one-time PG&E settlement funds into the Renewal Enterprise District (RED) Housing Fund. This funding is intended to support transit-oriented market rate and affordable housing projects.

• Discussion of $10M loan investment from PG&E Settlement Funds into RED Housing Fund
• Review of draft RED City Loan Term Sheet
• Approval of June 10, 2021, meeting minutes

The Long Term Financial Policy and Audit Subcommittee met on June 24, 2021, and approved the June 10, 2021 meeting minutes as submitted. The only scheduled item was a discussion of the City's term sheet for a $10M loan investment of one-time PG&E Settlement Funds into the RED Housing Fund, which was received and filed. No other decisions were made.

• Approved the June 10, 2021 regular meeting minutes as submitted.
• Received and filed the discussion of the $10M RED Housing Fund loan term sheet.

Community Advisory Board

The regular meeting of the Santa Rosa Community Advisory Board scheduled for June 23, 2021, was cancelled due to a lack of quorum. The next meeting is scheduled for July 28, 2021.

Board of Community Services

The regular meeting for the Santa Rosa Board of Community Services scheduled for June 23, 2021, was cancelled. No agenda items were provided for this session.

City Council

The Council will discuss implementation options for a safe parking pilot program and permanent parklet programs. The agenda also includes recommendations to approve pavement maintenance contracts and reallocate CARES Act funds for COVID-19 response services.

• Review of models for a safe parking pilot program
• Contract award for Annual Slurry Seal 2021 up to $543,488
• Contract award for Roseland Pavement Maintenance-2021 up to $724,800
• Reallocation of CARES Act funds to COVID-19 response services
• Purchase order for utility bill printing and mailing not to exceed $184,000

The Council adopted the FY 2021-22 Operations and Maintenance and Capital Improvement Program budgets, along with related resolutions, with Vice Mayor Rogers voting no on the primary budget. The Council also extended COVID-19 related parking fee reductions and waivers through December 31, 2021, and approved several consent items including road maintenance contracts and emergency proclamations. Study sessions on parklets and safe parking were held with direction to staff but no formal decisions.

• Adopted FY 2021-22 budget and CIP budget (6-1, Vice Mayor Rogers no)
• Extended COVID-19 parking fee reductions and waivers through Dec 31, 2021 (6-0)
• Awarded $543,488 slurry seal contract to VSS International (consent)
• Awarded $724,800 Roseland pavement maintenance contract to VSS International (consent)
• Adopted appropriations limit of $288,731,000 for FY 2021-22 (consent)
• Extended local homeless emergency proclamation (6-0, Tibbetts abstained)
• Extended Glass Fire and COVID-19 local emergency proclamations (consent)
• Amended Measure O implementation plan (6-0)

City Council

The City Council will hold a special meeting to address closed session items. This includes discussing interviews with recruitment firms regarding the City Manager position. No other business is scheduled for this meeting.

• Recruitment firm interviews for the City Manager position

The City Council met in a special closed session to interview recruitment firms for the City Manager position. After the closed session, the City Attorney reported that the Council provided direction to staff on next steps and on engaging an executive recruitment firm. The item was received and filed, and no public comments were made.

• Held closed session on City Manager recruitment firm interviews (received and filed)
• Provided direction to staff on next steps and engagement of an executive recruitment firm

Housing Authority

The Housing Authority will consider adopting the Fiscal Year 2021-22 budget. The meeting includes discussions on Housing Choice Voucher waiting list policies and the 2050 General Plan Vision Statements. Commissioners will also review funding modifications for Bennett Valley Apartments and voucher realignments for 3575 Mendocino Avenue.

• Modify $5,800,000 funding commitment for Bennett Valley Apartments
• Increase Housing Accessibility Modification Grant Program by $20,000
• Realign Project Based Vouchers for 3575 Mendocino Avenue
• Adopt the Fiscal Year 2021/22 Housing Authority budget
• Review Housing Choice Voucher program waiting list policies

The Housing Authority adopted its FY 2021/22 budget and approved a realignment of Project-Based Vouchers for 3575 Mendocino Avenue, moving 13 vouchers from Phase I to Phase II. It also approved a modification to a $5.8 million loan commitment for Bennett Valley Apartments. A proposed $20,000 increase for Disability Services & Legal Center was moved to the next meeting due to lack of quorum.

• Adopted FY 2021/22 Housing Authority budget (4-0, Olsen absent)
• Approved realignment of 30 Project-Based Vouchers for 3575 Mendocino Avenue: 17 to Phase I, 13 to Phase II (4-0, Olsen absent)
• Approved modification of $5.8 million loan commitment to Bennett Valley Apartments for predevelopment/construction costs (4-0, Olsen absent)
• Moved $20,000 increase for Disability Services & Legal Center to next meeting due to lack of quorum

Zoning Administrator

The Santa Rosa Zoning Administrator is considering several land use and building permits. These include a cannabis distribution facility, a bedroom addition, and a fence installation.

• Type 11 cannabis distribution facility for 386 Yolanda Ave #D
• 228 sf rear bedroom addition at 238 Carrillo St
• 6 ft fence permit within corner side setback at 1756 Walnut Creek Dr

Board of Public Utilities

The Board will receive updates on the 2020 Drinking Water Quality Report and the release of the Water Smart Customer Portal. Staff will also present information regarding COVID-19 wastewater testing at the Laguna Treatment Plant. Additionally, the Board will consider a resolution for the Water Director to serve on the ACWA Region 1 Board.

• 2020 Drinking Water Quality Report update
• Water Smart Customer Portal release update
• COVID-19 wastewater testing at Laguna Treatment Plant
• Resolution to nominate Jennifer Burke to the ACWA Region 1 Board

The Board approved Resolution No. 1260, nominating Jennifer Burke to the ACWA Region 1 Board for the 2022-2023 term. The motion passed unanimously with 6 yes votes and 1 absence. The Board also received staff briefings on support services, water quality, customer portal, water supply, and COVID-19 wastewater testing, but took no formal action on these items.

• Approved Resolution No. 1260 nominating Jennifer Burke to ACWA Region 1 Board (6-0, 1 absent)
• Accepted the May 20, 2021 regular meeting minutes as submitted
• Heard staff briefing on Support Services/Safety & Training (no action)
• Heard staff briefing on 2020 Drinking Water Quality Report (no action)
• Heard staff briefing on Water Smart Customer Portal release (no action)
• Heard staff briefing on water and recycled water supply update (no action)
• Heard staff briefing on COVID-19 wastewater testing at Laguna Treatment Plant (no action)

Bicycle and Pedestrian Advisory Board

The Board will discuss design reviews for several 2021 bikeway projects currently under development. Members will also provide feedback on the Santa Rosa Forward General Plan Vision Statement. Staff will present updates regarding ethics training and the Sonoma County Vision Zero project.

• 2021 Bikeway Projects Design Review
• Santa Rosa Forward General Plan Vision Statement feedback
• Sonoma County Vision Zero Project update
• Brown Act refresher and ethics training schedule
• Approval of April 15, 2021 minutes

The June 17, 2021 regular meeting of the Bicycle and Pedestrian Advisory Board was adjourned at 4:35 p.m. because a quorum was not present. No business was conducted. The next meeting is scheduled for July 15, 2021 at 4:00 p.m.

• Adjourned the meeting due to lack of quorum
• Scheduled next meeting for July 15, 2021 at 4:00 p.m.

Design Review Board

The board will review a report regarding the comprehensive update of the Santa Rosa 2035 General Plan. This includes providing input on the 'Santa Rosa Forward' Vision Statement.

• Report on the Santa Rosa General Plan Update and input on the Vision Statement
• Approval of June 3, 2021, meeting minutes

The Design Review Board received a staff presentation on the Santa Rosa Forward General Plan update and provided input on the draft Vision Statement. The board approved the June 3, 2021 minutes as amended. No other substantive decisions were made; the meeting was informational and advisory.

• Approved June 3, 2021 draft minutes as amended
• Provided input on Santa Rosa Forward Vision Statement (advisory only)

Open Government Task Force Implementation Subcommittee

The June 17, 2021, meeting of the Open Government Task Force Implementation Subcommittee was cancelled due to a lack of quorum. The next regular scheduled meeting is August 5, 2021.

Cultural Heritage Board

The Board will hold a study session to review the Santa Rosa General Plan Update. This includes providing input on the 'Santa Rosa Forward' Vision Statement. The session is part of a three-year project to update the city's 25-year planning horizon.

• Study session: Report on the Santa Rosa General Plan Update and input on the Santa Rosa Forward Vision Statement
• Approval of June 2, 2021, draft minutes

The Cultural Heritage Board held a study session on the Santa Rosa Forward General Plan update, receiving a report from Senior Planner Andy Gustavson. Board members commented and asked questions, providing input on the draft Vision Statement. No formal decisions were made; the item was for discussion only.

• Approved the June 2, 2021 draft minutes as submitted.
• Heard a report on the Santa Rosa General Plan update and provided input on the Santa Rosa Forward Vision Statement (study session only, no vote).

Zoning Administrator

The Zoning Administrator is conducting a public hearing regarding an addendum to the Environmental Impact Report for the Stony Oaks Apartments. The proposed development at 2542 Old Stony Point Road includes a four-story building with 142 multi-family affordable housing units.

• Design review for the Stony Oaks Apartments at 2542 Old Stony Point Road
• Proposed construction of 142 multi-family affordable housing units

Planning Commission

The Planning Commission will hold public hearings regarding several development proposals. These include a setback modification at 5494 Newanga Ave and a permanent supportive housing project at 2149 W Hearn Ave. The commission will also review 16 projects in the 2021-2022 Capital Improvement Program.

• Setback modification for Summerfield Hills No. 8 at 5494 Newanga Ave
• Review of 16 projects in the 2021-2022 Capital Improvement Program
• Tentative map for permanent supportive housing at 2149 W Hearn Ave

The Santa Rosa Planning Commission approved a modification to reduce the front setback for two lots in the Summerfield Hills subdivision from 40 to 20 feet, and found 16 new Capital Improvement Program projects consistent with the General Plan. The commission also continued the Hearn Veterans Village tentative map hearing to a date uncertain. All votes were 6-0 with one commissioner absent.

• Approved Summerfield Hills No. 8 Final Map modification reducing front setback to 20 feet (6-0)
• Approved resolution finding 16 new CIP projects consistent with General Plan (6-0)
• Continued Hearn Veterans Village tentative map hearing to a date uncertain (6-0)

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will review presentations regarding city finances. These include the use of one-time monies and a potential extension for the Measure O public safety special tax. A presentation will also cover the potential refinancing of $398.8M in pension obligation bonds.

• Potential refinancing of $398.8M pension obligation bonds (Police, Fire & Miscellaneous)
• Use of one-time monies
• Measure O public safety special tax extension
• Approval of May 13, 2021 meeting minutes

The Long Term Financial Policy and Audit Subcommittee voted unanimously to bring the potential refinancing of $398.8M pension obligation bonds to the City Council as a study session. The subcommittee also received and filed a presentation on the use of one-time monies and a presentation on the Measure O public safety special tax extension. The minutes from the May 13, 2021 meeting were approved as submitted.

• Approved the May 13, 2021 regular meeting minutes as submitted.
• Voted 3-0 to bring the potential refinancing of $398.8M pension obligation bonds to City Council as a study session.
• Received and filed the presentation on the use of one-time monies.
• Received and filed the presentation on the Measure O public safety special tax extension.

Public Safety Subcommittee

The regular meeting of the Santa Rosa Public Safety Subcommittee scheduled for June 9, 2021, was cancelled. No items were listed for discussion or decision.

Measure O Oversight Committee (Now Public Safety and Prevention Tax Citizens' Oversight Committee)

The committee will review the Measure O program budgets for Fiscal Year 2021-22. Members will also consider approving an amendment to the Proposed Implementation Plan. A presentation regarding updated police budget information is scheduled.

• Review and approval of FY 2021-22 Measure O program budgets
• Review and approval of Proposed Implementation Plan Amendment
• Approval of April 28, 2021, special meeting minutes

The committee approved the FY 2021-22 Measure O program budgets and the proposed implementation plan amendment, both by a 4-1 vote with one abstention. The minutes were also approved unanimously. No other substantive decisions were made.

• Approved FY 2021-22 Measure O program budgets (4-1, 1 abstention)
• Approved proposed implementation plan amendment (4-1, 1 abstention)
• Approved April 28, 2021 special meeting minutes (6-0)

Climate Action Subcommittee

The regular meeting for the Santa Rosa Climate Action Subcommittee scheduled for June 9, 2021, has been cancelled due to a lack of agenda items. The next regular meeting is scheduled for July 14, 2021.

City Council

The City Council will hold study sessions regarding the 2021 Water and Wastewater Demand Fee Update and the council district redistricting process. The agenda also includes updates on Glass Fire recovery and PG&E wildfire safety efforts. No formal actions are scheduled for the study session items.

• Proposed 2021 water and wastewater demand fee update
• Council district redistricting process and timeline
• City Charter review procedures
• Update on Glass Fire recovery
• PG&E 2021 outlook for Public Safety Power Shutoffs

The Council voted 4-3 to continue the eviction ordinance item to its last meeting in August for more data, rather than adopting or rejecting it. It also adopted the 2020 Urban Water Management Plan and Water Shortage Contingency Plan (7-0), approved the sale of 410 B Street to Cornerstone Properties (7-0), and established the CityBus Unlimited Pass Program and youth pilot (7-0). Consent items included a water rate increase ordinance and a $3.43 million road funding authorization.

• Continued eviction ordinance to August for more data (4-3)
• Adopted 2020 Urban Water Management Plan and Water Shortage Contingency Plan (7-0)
• Approved sale of 410 B Street to Cornerstone Properties LLC (7-0)
• Established CityBus Unlimited Pass Program and youth pilot (7-0)
• Adopted water rate increase ordinance for 2021-2024 (7-0)
• Authorized $3,432,536 in SB 1 road funding for Fulton Road project (7-0)
• Approved $882,000 purchase of two wildland fire engines (7-0)
• Approved $7,502.94 cost recovery lien on 1937 Terry Road (7-0)

Economic Development Subcommittee

The subcommittee will review phase 1 of the Childcare Support Program and discuss phase 2, which focuses on facility development. The meeting also includes a General Plan visioning session.

• Review of phase 1 of the Childcare Support Program
• Discussion of phase 2 for the Childcare Support Program focused on facility development
• General Plan visioning session

The Economic Development Subcommittee met virtually and received two informational items: a General Plan visioning session update and a childcare support program update. Both items were received and filed, with no formal decisions made.

• General Plan visioning session item received and filed
• Childcare Support Program update received and filed

Art in Public Places Committee (Through Sept 2021)

The committee will consider approving artwork designs for the South Park Community Murals project at Martin Luther King Jr. Park. The meeting also includes a presentation on the Santa Rosa Forward General Plan Project and staff updates on current projects.

• Approval of artwork designs for South Park Community Murals
• Presentation regarding the Santa Rosa Forward General Plan Project
• Staff updates on current projects
• Ad Hoc Taskforce reports and discussion

The Art in Public Places Committee approved artwork designs for temporary murals at Martin Luther King Jr. Park, funded by a Neighborhood Improvement Grant. The committee also received and filed informational items on the Santa Rosa Forward General Plan and project updates, with no other substantive decisions made.

• Approved South Park Community Murals artwork designs (6-0)
• Approved May 3, 2021 meeting minutes as submitted
• Received and filed Santa Rosa Forward General Plan update (information only)
• Received and filed project updates (information only)
• Received and filed Ad Hoc Taskforce reports (information only)

Downtown Subcommittee (INACTIVE)

The regular meeting of the Santa Rosa Downtown Subcommittee scheduled for June 3, 2021, has been cancelled. The next regular meeting is scheduled for July 1, 2021.

Zoning Administrator

The regular meeting for the Santa Rosa Zoning Administrator scheduled for June 3, 2021, has been cancelled. The next regular meeting is scheduled for June 17, 2021.

Board of Public Utilities

The scheduled meeting for the Santa Rosa Board of Public Utilities on June 3, 2021, was cancelled. The next meeting is scheduled for Thursday, June 17, 2021, at 1:30 p.m.

Design Review Board

The Design Review Board is conducting a public hearing for a cannabis cultivation facility at 800 Yolanda Ave. The board is also reviewing the concept design for Stony Point Flats Apartments at 2268 Stony Point Road. These projects involve industrial cannabis manufacturing and a new 50-unit affordable housing development.

• Public hearing for Santa Rosa Farm Group Cannabis Cultivation Facility
• Proposed 116,700 square-foot cannabis cultivation and manufacturing building
• Concept design review for Stony Point Flats Apartments
• Proposed 50-unit affordable multifamily development on a 2.9-acre parcel

The Design Review Board continued the preliminary design review for the Santa Rosa Farm Group cannabis facility at 800 Yolanda Ave to July 15, 2021, after an initial motion was withdrawn and the board issued design recommendations. The board also held a concept design review for the proposed 50-unit Stony Point Flats affordable housing project at 2268 Stony Point Road, receiving extensive public comment and providing design feedback, but took no formal action on it.

• Continued cannabis facility design review (DR17-078) to July 15, 2021 (6-0)
• Withdrawn motion to grant preliminary design approval for cannabis facility
• Issued 8 design recommendations for cannabis facility, including tree diversity and material changes
• Held concept design review for Stony Point Flats Apartments (DR21-023) with no formal action

Open Government Task Force Implementation Subcommittee

The regular meeting of the Open Government Task Force Implementation Subcommittee scheduled for June 3, 2021, was cancelled. The next scheduled meeting is August 5, 2021.

Cultural Heritage Board

The Cultural Heritage Board is reviewing proposed modifications to two landmark properties. The agenda includes a public hearing for repairs at 659 Pine St and a concept review for interior remodeling at 212 Earle St.

• Public hearing for porch and foundation repair at 659 Pine St
• Concept review for bathroom and laundry room remodel at 212 Earle St

The Cultural Heritage Board approved a landmark alteration permit for porch and foundation repair at 659 Pine Street, with a 4-0 vote after using the Rule of Necessity to reach a quorum due to conflicts of interest. The board also reviewed a concept for a bathroom/laundry room remodel at 212 Earle St, but took no action. Minutes from May 19, 2021, were approved as submitted.

• Approved Resolution 21-336 for landmark alteration at 659 Pine St (4-0)
• Approved May 19, 2021 draft minutes as submitted
• Conducted concept review for bathroom/laundry remodel at 212 Earle St (no action)

City Council

The regular meeting of the Santa Rosa City Council scheduled for June 1, 2021, was cancelled. The next regular meeting is scheduled for June 8, 2021.

Zoning Administrator

The Zoning Administrator will hold public hearings for three residential development projects. These include the Casa Roseland and Stony Oaks Apartments affordable housing developments, as well as modifications to the Sage Commons project.

• Design review for Casa Roseland, a 75-unit affordable housing project at 665 Sebastopol Rd
• EIR addendum and design review for the 142-unit Stony Oaks Apartments at 2542 Old Stony Point Rd
• Design review for modifications to the Sage Commons project at 80 College Ave

Santa Rosa Tourism Business Improvement Area Advisory Board

The board is reviewing event support applications, including for the Sonoma County LGBTQI Pride Celebration. The agenda also addresses the cancellation of the Country Summer Music Festival and the Rock & Revelry Music Festival.

• Cancellation of Country Summer Music Festival (June 18-20, 2021)
• Cancellation of Rock & Revelry Music Festival (June 25-27, 2021)
• Event support application for Sonoma County LGBTQI Pride Celebration
• Approval of March 25, 2021 meeting minutes

The Santa Rosa Tourism Business Improvement Area Advisory Board approved $5,000 in support for the Sonoma County LGBTQI Pride Celebration (June 1-30, 2021) as amended, with a 4-0 vote (one abstention, two absent). The board also received and filed notices of cancellation for the Country Summer Music Festival (June 18-20) and Rock & Revelry Music Festival (June 25-27). Minutes from March 2021 were approved with a 4-0 vote (one abstention, two absent).

• Approved $5,000 support for Sonoma County LGBTQI Pride Celebration (4-0, 1 abstention)
• Received and filed cancellation of Country Summer Music Festival (June 18-20, 2021)
• Received and filed cancellation of Rock & Revelry Music Festival (June 25-27, 2021)
• Approved March 2021 draft meeting minutes (4-0, 1 abstention)

Planning Commission

The Planning Commission will hold public hearings for the Elnoka retirement community and the Stonebridge Subdivision at 2220 Fulton Rd. A study session is also scheduled to review the 2020 General Plan Annual Review. This includes progress on General Plan goals and housing ordinances.

• Elnoka retirement community: 676 residential units
• Stonebridge Subdivision: 105 lots at 2220 Fulton Rd
• 2020 General Plan Annual Review study session
• Review of Growth Management and Inclusionary Housing Ordinances

The Commission approved the Stonebridge Subdivision project at 2220 Fulton Road, adopting a Mitigated Negative Declaration, a Conditional Use Permit for a 105-unit residential small lot subdivision, and a Tentative Map. The project includes 95 single-family detached homes and 10 attached units for income-qualified residents, plus a habitat preserve. All three resolutions passed 6-0 with Commissioner Carter absent. The Commission also forwarded the 2020 General Plan Annual Review Report to the City Council.

• Adopted Resolution 12055, Mitigated Negative Declaration for Stonebridge Subdivision (6-0)
• Approved Resolution 12056, Conditional Use Permit for 105-unit residential small lot subdivision (6-0)
• Approved Resolution 12057, Tentative Map for Stonebridge Subdivision (6-0)
• Forwarded 2020 General Plan Annual Review Report to City Council (6-1)

Waterways Advisory Committee

The Waterways Advisory Committee will review a proposal for a new canine development center and veterinary clinic at 2965 Dutton Ave. The committee will also discuss the Lyric Lane Subdivision at 2210 Brush Creek Rd and receive updates on the 2050 Santa Rosa General Plan Vision.

• Proposed Canine Early Development Center and veterinary clinic at 2965 Dutton Ave
• Lyric Lane Subdivision rezoning and lot division at 2210 Brush Creek Rd
• 2050 Santa Rosa General Plan Vision updates

Community Advisory Board

The scheduled May 26, 2021, meeting of the Santa Rosa Community Advisory Board has been cancelled. The next meeting is scheduled for June 23, 2021, at 6:00 p.m.

City Council

The City Council will discuss updates on COVID-19 response and Glass Fire recovery. The meeting includes decisions on contract amendments for road construction and medical services. The council will also review administrative changes to housing program authorizations.

• $1,254,704 increase to GHD Inc. contract for Fulton Road Widening Project
• $85,000 increase to American Medical Response West agreement for blood draw services
• Resolution regarding authority for the Permanent Local Housing Allocation program
• Revised funding request for Low Carbon Transit Operations Program
• Proclamation of National Wildfire Awareness Month

The City Council approved a resolution levying wastewater rates and introduced an ordinance adopting water and recycled water rate increases of 2-4% annually for four years, along with water shortage rate changes. The council also approved a consent agenda including an interim city manager agreement, a tow franchise, and several contract amendments. A public hearing on streetlight pole banner fees resulted in adoption of a fee schedule.

• Adopted wastewater rate resolution RES-2021-087 (7-0)
• Introduced water rate ordinance on first reading (7-0)
• Approved interim city manager agreement with Jeffrey Kolin (consent, 7-0)
• Approved appointment of Jeffrey Kolin as Acting City Manager May 29-June 28, 2021 (consent, 7-0)
• Granted tow franchise to Gaba Corp for police-generated tows (consent, 7-0)
• Approved $1,254,704 amendment for Fulton Road Widening design (consent, 7-0)
• Adopted streetlight pole banner fee schedule RES-2021-088 (7-0)
• Approved $4,165,950 Permanent Local Housing Allocation application (consent, 7-0)

Housing Authority

The regular meeting of the Santa Rosa Housing Authority scheduled for May 24, 2021, has been cancelled. The meeting is continued to June 21, 2021.

The May 24, 2021 regular meeting of the Santa Rosa Housing Authority was cancelled and continued to June 21, 2021. No substantive decisions were made. The next regular meeting is scheduled for June 21, 2021.

• Cancelled May 24, 2021 regular meeting
• Continued meeting to June 21, 2021

Board of Public Utilities

The Board is reviewing the 2020 Urban Water Management Plan and proposed updates to water and wastewater demand fees. Members are also considering several service agreements and utility usage cap resolutions.

• $1,160,368 work order for Kelly Farm Mitigation Bank Development services
• $280,000 agreement with Marin/Sonoma Mosquito & Vector Control District
• Recommendation to adopt the 2020 Urban Water Management Plan
• Resolution to set sewer and water usage caps for July 2021 through June 2022
• Recommendation regarding updated water and wastewater demand fees

The Board of Public Utilities approved all consent items and recommendations, including a four-year vector control agreement, a project work order for the Kelly Farm Mitigation Bank, a sole source specification for Laguna Treatment Plant equipment, and a cooperative agreement for riparian planting. The Board also recommended the City Council adopt the 2020 Urban Water Management Plan and Water Shortage Contingency Plan, established sewer and water caps for 2021-2022, and recommended revised demand fees. All votes were 4-0 with three members absent.

• Approved $280,000 vector control services agreement with Marin/Sonoma Mosquito & Vector Control District (4-0)
• Approved $1,160,368 project work order with GHD for Kelly Farm Mitigation Bank Development (4-0)
• Approved Resolution No. 1256 for sole source specification for Laguna Treatment Plant disinfection equipment (4-0)
• Approved cooperative agreement with CALTRANS and SRCD for Gravenstein Creek riparian planting (4-0)
• Recommended City Council adopt 2020 Urban Water Management Plan and Water Shortage Contingency Plan (4-0)
• Established sewer and water caps for July 1, 2021 - June 30, 2022 (4-0)
• Recommended City Council adopt revised demand fees and annual escalator (4-0)

Bicycle and Pedestrian Advisory Board

The regular meeting scheduled for May 20, 2021, has been cancelled. The next meeting is scheduled for June 17, 2021, at 4:00 p.m.

• No items scheduled due to meeting cancellation

Design Review Board

The Design Review Board will hold a public hearing regarding a project modification at 2500 Farmers Lane. The proposal involves updating the architectural design and increasing the size of the Sonoma Academy Performing Arts Center building from 17,984 to 18,187 square feet.

• Public hearing for Sonoma Academy Performing Arts Center at 2500 Farmers Lane
• Proposed modification to increase building size from 17,984 to 18,187 square feet

The Design Review Board approved preliminary design review for the Sonoma Academy Performing Arts Center at 2500 Farmers Lane, with conditions including a pre-construction coordination meeting and a neighborhood liaison. The approval was granted with a 4-0 vote, with one abstention and one absence. Public comments raised concerns about construction noise and the building's concrete wall design.

• Approved preliminary design review for Sonoma Academy Performing Arts Center (4-0, 1 abstention, 1 absent)
• Required pre-construction coordination meeting between City staff and development team
• Required applicant to designate a neighborhood liaison and post contact info at construction site

Zoning Administrator

The Zoning Administrator is reviewing several permit applications for residential construction and property modifications. The agenda includes requests for a new home, fence installations, and new signage for a resort.

• New 3,331 sf single-family residence and 754 sf garage at 792 Los Olivos Rd
• Backyard fence up to 10 feet in height at 2008 Eagle Ct
• 6-foot meandering fence along the property line at 3513 Coffey Meadow Dr
• New illuminated and directional signs at 2777 4th St

City Council

The City Council held a study session to review the proposed Fiscal Year 2021-22 Operations and Maintenance Budget and the Capital Improvement Program budget. The session was intended for discussion and to provide direction to staff regarding the city's financial stability. No action was scheduled to be taken during this meeting.

• Review of Fiscal Year 2021-22 Operations and Maintenance Budget
• Review of Capital Improvement Program budget

The City Council held a continued budget study session to review the proposed FY 2021-22 Operations and Maintenance Budget and Capital Improvement Program budget. Staff presented various departmental budgets and answered council questions, but no formal decisions or votes were made. Public comments were received on topics such as educator funding, homeless services, and economic recovery.

• No formal actions or votes taken during the study session

Cultural Heritage Board

The Cultural Heritage Board is holding public hearings regarding two landmark alteration projects. These include a garage replacement on Charles Street and porch and foundation repairs on Pine Street.

• Public hearing for garage replacement at 664 Charles St
• Public hearing for porch and foundation repair at 659 Pine St

The Cultural Heritage Board elected Laura Fennell as Vice Chair. Two public hearings were continued: the Turréy Garage Replacement at 664 Charles St was continued to a date uncertain at the applicant's request, and the Porch and Foundation Repair at 659 Pine St was continued to June 2, 2021, due to lack of quorum. No other substantive decisions were made.

• Elected Laura Fennell as Vice Chair (6-0, 1 absent)
• Continued Turréy Garage Replacement hearing to a date uncertain (5-0, 1 abstention, 1 absent)
• Continued Porch and Foundation Repair hearing to June 2, 2021 (due to lack of quorum)

Community Advisory Board

The Community Advisory Board will review recent meeting minutes and receive city staff updates. A presentation by Dr. Daniela Domínguez will discuss wellness plans for individuals and the community. The board will also address resident concerns and subcommittee reports.

• Presentation on self and community care as an act of resistance
• Updates on the Community Empowerment Plan and Open Government Task Force
• Reminders for Community Improvement Grant Program applications and Merit Awards nominations
• Approval of March 24 and April 28, 2021 meeting minutes

City Council

The City Council will consider appointing Jeffrey Kolin as Interim City Manager at $117.95 per hour. The Council will also review a resolution requesting a 20% voluntary reduction in water use due to low reservoir levels. A study session is scheduled to discuss the FY 2021-22 budget.

• Appointment of Jeffrey Kolin as Interim City Manager at $117.95 per hour
• Resolution requesting a 20% voluntary reduction in water use
• Review of FY 2021-22 Operations and Maintenance Budget
• Acknowledgment of Fire Chief compliance report

Planning Commission

The Planning Commission will hold public hearings regarding conditional use permit applications for two cannabis-related projects. These include a 5,893 square foot facility on Yolanda Avenue and a dispensary at the Stony Point Shopping Center.

• Conditional Use Permit for Sunstone Advisors, Inc. cannabis facility at 330 Yolanda Ave
• Conditional Use Permit for Stony Point Wellness at 411 Stony Point Rd

The Santa Rosa Planning Commission approved two conditional use permits for cannabis facilities. The first, for Sunstone Advisors at 330 Yolanda Ave, allows a 5,893 sq ft facility with retail, delivery, on-site consumption, cultivation, manufacturing, and distribution, approved 6-0 with one abstention. The second, for Stony Point Wellness at 411 Stony Point Rd, allows a retail dispensary and delivery service in a 2,270 sq ft space, approved 7-0. Both approvals were made via resolutions after public hearings.

• Approved CUP18-070 for Sunstone Advisors cannabis facility at 330 Yolanda Ave (6-0, 1 abstention)
• Approved CUP20-066 for Stony Point Wellness dispensary at 411 Stony Point Rd (7-0)

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will review an overview of financing options for infrastructure projects and services. The Chief Financial Officer will provide an update on the development timeline for financial policies. Additionally, staff will present a summary of typical timelines for placing items on the ballot.

• Overview of financing options for infrastructure and services
• Update on the development and review timeline for financial policies
• Summary of typical timelines for placing items on the ballot
• Approval of April 8, 2021, meeting minutes

The subcommittee received and filed three informational presentations: an overview of financing options for infrastructure and services by bond counsel, an update on financial policy development, and a summary of ballot measure timelines. No substantive decisions were made; the only action was approving the April 8, 2021 minutes as submitted.

• Approved April 8, 2021 meeting minutes as submitted
• Received and filed financing options overview
• Received and filed financial policies update
• Received and filed ballot measure timeline

City Council

This special meeting is a continuation of the session from May 12, 2021, and consists primarily of procedural items. The council will announce closed session items, which include interviews for an Interim City Manager. No other business is scheduled for this special meeting.

• Announcement of closed session regarding Interim City Manager interviews

Climate Action Subcommittee

The Climate Action Subcommittee received a staff presentation on SB 1383 organic waste reduction requirements and discussed potential gas station regulations, but took no formal votes. Public comment strongly favored banning new gas stations, and staff was directed to continue work on the issue. No decisions were made on either item.

• Received information on SB 1383 organic waste reduction requirements (no action taken)
• Discussed potential gas station regulation options; no formal decision made
• Directed staff to continue work on gas station regulations based on subcommittee input

City Council

The Santa Rosa City Council is holding a special meeting on May 12 and 13, 2021. The agenda focuses on closed session interviews regarding the appointment of an Interim City Manager. No other business will be considered during this special meeting.

• Interviews for Interim City Manager

The City Council held a special closed session on May 12-13, 2021, to interview candidates for the Interim City Manager position. After reconvening, the mayor reported that the council gave direction to staff on the position. No other substantive decisions were made; the meeting was procedural and focused solely on the closed session item.

• Held closed session interviews for Interim City Manager position
• Gave direction to staff on the Interim City Manager position

City Council

The regular meeting of the Santa Rosa City Council scheduled for May 11, 2021, was cancelled. No agenda items were listed for discussion or decision.

Economic Development Subcommittee

The Economic Development Subcommittee will discuss the introduction of a permanent parklet program. The meeting includes updates on deferred rent for city properties and SB 93 hospitality rights. Members will also review project labor agreements and targeted hiring policies.

• Introduction of Permanent Parklet Program
• Update on deferred rent on City properties
• Discussion of SB 93 Hospitality Right of Recall local ordinance
• Review of Project Labor Agreements and targeted hiring policies

The Economic Development Subcommittee met virtually and received informational updates on four items: a permanent parklet program, deferred rent on city properties, SB 93 hospitality right of recall, and a project labor agreement discussion. All items were received and filed with no formal action or vote taken.

• Received and filed permanent parklet program introduction
• Received and filed update on deferred rent for city properties
• Received and filed SB 93 hospitality right of recall update
• Received and filed project labor agreement discussion

Housing Authority

The Housing Authority is reviewing recommendations to award loan funds from the Fiscal Year 2021-2022 NOFA. The proposal includes conditional commitments for the Bennett Valley Apartments and Mahonia Glen projects.

• $5,800,000 loan for Bennett Valley Apartments construction at 702/716 Bennett Valley Road and 921/927 Rutledge Avenue
• $2,900,000 loan for Mahonia Glen project acquisition at 5173 Highway 12

The Housing Authority approved conditional loan commitments totaling $8.7 million for two affordable housing projects, funded through the FY 2021-2022 NOFA. The Bennett Valley Apartments project received $5.8 million for construction, and the Mahonia Glen project received $2.9 million for acquisition. Both resolutions passed 4-0, with Commissioner Burke abstaining due to a conflict of interest.

• Approved $5.8M conditional loan to Freebird Development for Bennett Valley Apartments (4-0)
• Approved $2.9M conditional loan to Mid-Peninsula The Farm for Mahonia Glen (4-0)

Contract Review Subcommittee

The subcommittee will review a work order for engineering and environmental services at the Kelly Farm Mitigation Bank. They will also discuss a cooperative agreement with Caltrans and SRCD to provide off-site mitigation for the Highway 12 bridge replacement.

• Work order with GHD for Kelly Farm development engineering and environmental services
• Cooperative agreement with Caltrans and Sonoma Resource Conservation District
• $25,000 payment from Caltrans to the City of Santa Rosa
• Restoration of approximately 1.7 acres of riparian habitat along Gravenstein Creek

Design Review Board

The Design Review Board conducted a concept design review for the proposed Meadowood Ranch project at 2853 & 2875 Dutton Meadow, which would include 90 single-family attached dwellings with accessory dwelling units and a community recreation center. No formal decision was made; the board provided comments and suggestions, including breaking up building masses, adding play structures and family amenities, and diversifying the plant palette. Public comments raised concerns about traffic, water, and sewer impacts.

• Approved March 18, 2021 draft minutes as submitted
• Held concept design review for Meadowood Ranch (DR21-018) — no action taken, comments only

Downtown Subcommittee (INACTIVE)

The Downtown Subcommittee met to receive progress reports on various downtown initiatives. Topics included the Railroad Square Association, public safety, and courthouse square maintenance. No specific legislative actions or decisions were listed on the agenda.

• Railroad Square Association Community Benefit District update
• Downtown Action Organization update
• Public Safety update from Santa Rosa Police Department
• Courthouse Square maintenance update
• Permitted Events & Public Art update

Zoning Administrator

The Zoning Administrator will review several applications for land use and property modifications. These include a massage business permit, subdivision setback changes, and a remodel of the Wendy's at 1850 Santa Rosa Ave.

• Massage business home occupation at 1124 Piner Creek Dr
• Subdivision setback changes at 1665 Guerneville Rd
• Interior and exterior remodel of Wendy's at 1850 Santa Rosa Ave
• Installation of an 8 x 8 Tuff Shed at 629 ½ Pine St

Board of Public Utilities

The Board will discuss a recommendation for a voluntary 20% reduction in water use due to drought conditions. Members will also review an update on water and wastewater demand fees for new development. Additionally, the Board will consider property acquisitions and contract extensions.

• Recommendation for voluntary 20% water use reduction
• Landscape maintenance contract extension up to $340,000
• Acquisition of 7700-7750 Lakeville Hwy and lease back of 13.6 acres
• Review of the 2021 Water and Wastewater Demand Fee update

The Board of Public Utilities approved a resolution recommending the City Council request customers reduce water use by 20% through voluntary conservation measures, citing record-low rainfall and reservoir levels. It also approved a $340,000 landscape maintenance contract extension and the acquisition of 7700-7750 Lakeville Hwy for biosolid land application with a lease-back of 13.6 acres. All votes were 5-0 with two members absent.

• Approved Resolution 1255 recommending 20% voluntary water conservation (5-0, 2 absent)
• Approved Resolution 1253 extending landscape maintenance agreement with New Image Landscape Co. up to $340,000 (5-0, 2 absent)
• Approved Resolution 1254 acquiring 7700-7750 Lakeville Hwy and lease-back of 13.6 acres (5-0, 2 absent)
• Received and accepted April 15, 2021 meeting minutes

Zoning Administrator

The Zoning Administrator is holding a public hearing regarding minor design review and landmark alteration for properties at 608, 600 Morgan St, and 340, 360 7th St. The request seeks to alter the previously approved design for two multifamily residential towers, Caritas Homes Phase 1 and Phase 2.

• Minor design review and landmark alteration at 608, 600 Morgan St, & 340, 360 7th St
• Design changes for Caritas Homes Phase 1 and Phase 2 residential towers

City Council

The Santa Rosa City Council is holding a continued special meeting with study sessions on the city's response to the May and June 2020 protests, including reports from the Human Rights Commission, an independent review of police internal affairs investigations, and an after-action review. The council will also hear a report on the Community Empowerment Plan listening sessions and an update on police reform actions. No formal action is expected, but the council may give direction to staff.

• Review of Human Rights Commission report on May 2020 protests
• Independent review by OIR Group of police internal affairs investigations into use of force during protests
• After-action review by Hillard Heintze, LLC of city's response to protests and civil unrest
• Community Empowerment Plan listening sessions report
• Police reform update from Santa Rosa Police Department

City Council

The City Council will hold a special meeting to discuss the city's response to community protests in May and June 2020. No action will be taken during these study sessions, which include reviews of use of force investigations and an after-action report on civil unrest. Staff will also present updates on police reform actions and the Community Empowerment Plan.

• Review of city response to May and June 2020 protests
• OIR Group report on police use of force investigations
• Hillard Heintze, LLC after-action review of civil unrest
• Community Empowerment Plan Listening Sessions Report
• Police reform actions update

The City Council held a two-day study session reviewing the city's response to the May and June 2020 protests, including reports from the Human Rights Commission, OIR Group, and Hillard Heintze. No formal votes were taken, but the Council expressed consensus to declare racism as a public health crisis. The meeting was informational, with no binding decisions made.

• Council reached consensus to declare racism as a public health crisis (no formal vote)
• Heard Human Rights Commission report on protest experiences
• Heard OIR Group independent review of police use-of-force investigations
• Heard Hillard Heintze after-action review of city's protest response
• Heard Community Empowerment Plan listening sessions report
• Heard police reform update from Chief Navarro and captains

City Council

The regular meeting of the Santa Rosa City Council scheduled for May 4, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, May 18, 2021.

Water Conservation Subcommittee

The subcommittee will review a proposal for community-wide 20% voluntary water conservation compared to 2020 usage levels. Staff will present drought and regional water supply conditions alongside updates on the Water Use Efficiency Program. The committee is asked to provide input and a recommendation to the Board of Public Utilities.

• Review of community-wide 20% voluntary water conservation implementation
• Update on drought and regional water supply conditions
• Update on Water Use Efficiency Program resources and tools
• Approval of April 6, 2021, special meeting minutes

The Water Conservation Subcommittee reviewed a staff proposal for a community-wide 20% voluntary water conservation request compared to 2020 usage, including an update on drought conditions and outreach efforts. Board Members Watts, Grabill, and Walsh supported the plan and recommended it to the Board of Public Utilities. The April 6, 2021 minutes were accepted. No public comments were made.

• Approved April 6, 2021 meeting minutes
• Supported 20% voluntary water conservation plan and recommended it to the Board of Public Utilities

Art in Public Places Committee (Through Sept 2021)

The Art in Public Places Committee will elect a Vice Chair and discuss the next steps for ad hoc taskforces. Staff will also provide updates on current projects.

• Selection of Vice Chair
• Discussion regarding APPC activation and taskforce next steps
• Updates on current projects

The committee unanimously approved the April 5, 2021 minutes and elected Melanie Jones-Carter as Vice Chair by a 5-0 vote. Discussions on taskforce next steps and project updates were received and filed, with no other substantive decisions made.

• Approved April 5, 2021 meeting minutes (5-0)
• Appointed Melanie Jones-Carter as Vice Chair (5-0)

Cannabis Policy Subcommittee

The April 29, 2021, Cannabis Policy Subcommittee meeting was cancelled. At the direction of Mayor Rogers, this subcommittee has been merged into the City Council’s Economic Development Subcommittee.

Community Advisory Board

The Community Advisory Board will swear in new members and hold a vote to select a vice chair. The board will also receive findings from the 2020 Community Empowerment Plan listening sessions. Staff updates are scheduled regarding open government and community improvement grants.

• Oaths of office for Damion Square and Candice Richardson
• Selection of CAB Vice Chair via vote
• Presentation of the 2020 Community Empowerment Plan listening sessions report
• Staff updates on community improvement grants

The Community Advisory Board voted to approve Jorge Inocencio as Vice Chair, with 6 yes votes, 2 abstentions, and 3 absent members. The board also heard a presentation on the Community Empowerment Plan Listening Sessions Report, which will be presented to the City Council on May 5, 2021. Minutes from the March 24 meeting were tabled for corrections.

• Approved Jorge Inocencio as Vice Chair (6-0-2, 3 absent)
• Tabled approval of March 24, 2021 minutes pending corrections
• Administered oaths of office to Members Richardson and Square

Measure O Oversight Committee (Now Public Safety and Prevention Tax Citizens' Oversight Committee)

The committee will review the Measure O program budgets for Fiscal Year 2021-22. They are also scheduled to consider an amendment to the Proposed Implementation Plan.

• FY 2021/22 Measure O program budget review and approval
• Proposed Implementation Plan Amendment review and approval
• Approval of November 2, 2020, special meeting minutes

The Measure O Oversight Committee met virtually and approved the November 2, 2020 meeting minutes. The committee then considered the FY 2021/22 Measure O program budget, but a motion to continue the item for further discussion failed in a 3-3 tie vote. The proposed implementation plan amendment was received and filed, with the item continued to a future meeting. No other substantive decisions were made.

• Approved November 2, 2020 special meeting minutes (5-0, 1 abstention)
• Motion to continue FY 2021/22 Measure O program budget discussion failed (3-3)
• Proposed Implementation Plan Amendment received and filed; continued to future meeting

Subdivision/Development Advisory Committee

The Subdivision/Development Advisory Committee will hold public hearings regarding two development projects. One proposal involves subdividing a 0.54-acre lot on Barnes Road into four residential lots. Another request seeks to create two separate duet homes at Linden Lane and Carol Lane.

• Subdivision of 0.54-acre parcel at 3552 Barnes Road for four residential lots
• Creation of two duet homes at 1747 Linden Lane and 1031 Carol Lane

City Council

The City Council will discuss the feasibility of a new Government Center and review ADA transition plans. The meeting also includes votes on several infrastructure contracts, including electric bus electrification and road reconstruction.

• $3,842,952 agreement with BKF Engineers for Highway 101 Overcrossing project
• $552,642.24 contract award for CityBus electric vehicle electrification
• $812,504 total contract for Pacific Avenue Reconstruction
• $1,168,898 total contract for city parking garage repairs
• Review of the 2020 Urban Water Management Plan

The City Council approved the preliminary FY 2021/22 Regional Water Reuse System budget of $35,984,777 for operations and maintenance, $8,000,000 for capital improvements, and $24,647,974 for debt service, along with the allocation of costs to member agencies. The Council also authorized submission of the FY 2021/2022 Action Plan to HUD and approved grant agreements for public services, fair housing, and HOPWA totaling $707,641. Additionally, the Council approved consent items including contracts for the Pacific Avenue reconstruction, parking garage repairs, and the Highway 101 bicycle/pedestrian overcrossing design, and extended local emergencies related to COVID-19, the Glass Fire, and homelessness.

• Approved FY 2021/22 Regional Water Reuse System budget and cost allocation (7-0)
• Authorized submission of FY 2021/2022 HUD Action Plan and grant agreements (7-0)
• Approved $373,904 amendment for Pacific Avenue reconstruction construction management
• Approved $270,000 contingency for parking garage repairs, total $1,168,898
• Adopted resolutions for Highway 101 overcrossing design services with BKF Engineers ($3,842,952)
• Awarded CityBus electrical fleet electrification contract to Cupertino Electric ($552,642.24)
• Extended local emergencies for COVID-19, Glass Fire, and homelessness
• Authorized joining CSCDA to acquire Acacia Apartments for middle-income housing (7-0)

Housing Authority

The Housing Authority is reviewing the proposed FY 2021/22 budget during a study session. The body will consider updating the Housing Choice Voucher program to increase project-based units for veterans and homeless individuals. Additionally, staff recommended approving a two-year trial of Tenant Based Rental Assistance using HOME funds.

• Review of proposed FY 2021/22 Housing Authority budget
• Proposal to increase Project-Based Voucher units from 20% to 25% for veterans and homeless populations
• Approval of a Request for Proposals (RFP) for Project-Based Vouchers
• Proposed two-year trial of Tenant Based Rental Assistance using HOME funds

The Housing Authority held a study session on the proposed FY 2021/22 budget, with a formal hearing scheduled for June 21, 2021. It approved Resolution 1715, updating the Housing Choice Voucher Administrative Plan to align with federal law and allow up to 25% of vouchers for homeless or veteran households, and authorized a Request for Proposals for project-based vouchers. It also approved Resolution 1716, using HOME funds for a two-year Tenant Based Rental Assistance trial starting July 1, 2021. All votes were unanimous (5-0).

• Approved Resolution 1715 revising Project-Based Voucher policies (5-0)
• Approved release of RFP for Project-Based Vouchers (5-0)
• Approved Resolution 1716 for HOME-funded Tenant Based Rental Assistance trial (5-0)
• Approved March 22, 2021 draft minutes as submitted

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for April 22, 2021, was cancelled. No items were presented for discussion or decision.

Waterways Advisory Committee

The Waterways Advisory Committee will discuss a Major Design Review application for West Coast-Self Storage. The project involves constructing a 3-story, approximately 66,200 square foot storage building on a 0.95-acre parcel adjacent to Russell Creek. Additionally, staff will provide reports from the PED, Water Department, and Sonoma Water.

• Major Design Review for West Coast-Self Storage
• Proposed 66,200 square foot storage building on a 0.95-acre parcel
• Department reports from PED, Water Department, and Sonoma Water

Board of Building Regulations Appeals

The regularly scheduled meeting of the Board of Building Regulation Appeals for April 21, 2021, has been cancelled. No agenda items were provided.

Cultural Heritage Board

The scheduled meeting for April 21, 2021, was cancelled due to a lack of quorum. All scheduled items have been continued to the next regular meeting on May 5, 2021.

• LMA20-013 - 664 Charles Ct (continued)
• LMA21-007 - 212 Earle St (continued)
• LMA20-012 - 659 Pine Street (continued)

Climate Action Subcommittee

The subcommittee will review presentations regarding the RCPA Sonoma Climate Mobilization Strategy and greenhouse gas inventories. The meeting also includes discussions on future transportation plans following the passage of the Go Sonoma Act. This includes reviewing how the Measure M sales tax extension affects local transit funding.

• Presentation on RCPA Sonoma Climate Mobilization Strategy
• Overview of greenhouse gas inventory updates
• Discussion of the Go Sonoma Act and Measure M sales tax extension
• Review of future funding for bike, pedestrian, and bus projects

The Climate Action Subcommittee voted unanimously to adopt the Regional Climate Protection Authority's Sonoma Climate Mobilization Strategy and its principles. The subcommittee also received presentations on greenhouse gas inventories and future transportation plans, including the Go Sonoma Act, but took no other formal actions.

• Adopted RCPA Climate Mobilization Strategy and principles (3-0)
• Received presentation on Sonoma Climate Mobilization Strategy
• Received presentation on greenhouse gas inventories
• Received presentation on future transportation plans, Measure M, and Go Sonoma Act

City Council

The City Council will meet in a closed session to discuss the City Manager position and negotiations for the sale of 410 B Street. The meeting also includes labor negotiations with various employee unions and updates on existing litigation.

• Negotiation of price and terms for the sale of 410 B Street (Parking Lot 2)
• Public employment discussion regarding City Manager
• Labor negotiations with various city employee units
• Litigation update: County of Sonoma, et al. v. PG&E
• Litigation update: Marqus Martinez, et al. v. City of Santa Rosa, et al.

The Santa Rosa City Council met in special session and immediately recessed to closed session to discuss five agenda items: the City Manager position, real property negotiations for 410 B Street, labor negotiations with multiple employee organizations, and two existing litigation cases. No public comment was taken. After reconvening, the City Attorney reported that no action was taken on the City Manager item, and direction was given to negotiators and legal counsel on the other items. No substantive decisions were made in open session.

• Received and filed closed session item on City Manager employment
• Gave direction to real property negotiators for 410 B Street sale
• Gave direction to labor negotiators for multiple employee units
• Gave direction to legal counsel in County of Sonoma v. PG&E case
• Gave direction to legal counsel in Martinez v. City of Santa Rosa case

City Council

The regular meeting of the Santa Rosa City Council scheduled for April 20, 2021, was cancelled. The next regular meeting is scheduled to be held on Tuesday, April 27, 2021.

Budget Review Subcommittee

The Budget Review Subcommittee will conduct an additional review of the water and wastewater demand fee study. This item includes a request for a recommendation to be sent to the Board of Public Utilities.

• Review of water and wastewater demand fee study
• Request for recommendation to the Board of Public Utilities

Design Review Board

The April 15, 2021, Design Review Board regular meeting has been cancelled. The next regular meeting is scheduled for May 6, 2021.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will discuss progress on the 2018 Master Plan Update and review updates to city webpages. The board may also consider establishing an Ad Hoc Subcommittee to monitor the pilot Bike Share Program.

• Progress update on the Bicycle & Pedestrian Master Plan Update 2018 - Annual Report 2020
• Feedback on updates to City bicycle and pedestrian webpages
• Potential formation of a Bike Share Ad Hoc Subcommittee to monitor the pilot program
• Approval of March 18, 2021, meeting minutes

Zoning Administrator

The Zoning Administrator is reviewing applications for a storefront remodel at 282 Coddingtown and vehicle sales at 3019 Santa Rosa Ave. The agenda also includes requests for a new fence on Aaron Dr and telecommunications modifications on Montgomery Dr. One item regarding multifamily towers was continued to an uncertain date.

• Storefront remodel at 282 Coddingtown for Nick the Greek
• Mobile home, RV, boat, and auto sales permit at 3019 Santa Rosa Ave
• New 8' fence construction at 3637 Aaron Dr
• Wireless telecommunications site modification at 2323 Montgomery Dr

Board of Public Utilities

The Board will discuss the 2020 Urban Water Management Plan and water shortage contingency plans. Members will also review budget recommendations for the FY 2021/22 Water and Local Wastewater funds. Additionally, the Board may consider a motion to oppose state legislation regarding indoor residential water use standards.

• Contract amendment with Thatcher Company of California, Inc. for $388,476 in additional compensation
• Motion to oppose AB 1434 regarding indoor residential water use standards
• FY 2021/22 Regional Water Reuse System budget including $35,984,777 for operations and maintenance
• Review of the 2020 Urban Water Management Plan and Water Shortage Contingency Plan

The Board of Public Utilities unanimously recommended that the City Council approve the FY 2021/22 Water Fund and Local Wastewater Fund operating, maintenance, and capital improvement budgets, as well as the Regional Water Reuse System budget and cost allocation. The Board also approved a $388,476 contract amendment for ferric chloride delivery and recommended that the City Council authorize the Mayor to sign a letter opposing AB 1434, which would set indoor residential water use standards. The meeting included informational presentations on the Urban Water Management Plan, Engineering Resources Division, and water supply updates, but no other substantive decisions were made.

• Approved Resolution No. 1251 recommending FY 2021/22 Water and Local Wastewater budgets to City Council (7-0)
• Approved Resolution No. 1252 recommending FY 2021/22 Regional Water Reuse System budget and cost allocation to City Council (7-0)
• Approved Resolution No. 1250, Fourth Amendment to ferric chloride delivery agreement with Thatcher Company, increasing compensation by $388,476 (7-0)
• Recommended City Council authorize Mayor to sign letter opposing AB 1434 (Friedman) on indoor residential water use standards (7-0)
• Approved April 1, 2021 meeting minutes as submitted

City Council

The City Council will review updates on COVID-19 response and Glass Fire recovery. The meeting includes decisions on several grant applications and professional service agreements. Items also include discussions regarding water supply and the Bennett Valley Golf Course study.

• $33,988,033.19 allocation for Tubbs Fire disaster recovery programs
• $172,087 agreement with Opticos Design, Inc. for a Missing Middle Housing Initiative
• $868,230 federal grant application for Downtown Transit Mall pavement rehabilitation
• $831,826.14 total contract for communications equipment maintenance
• $75,000 grant application for the Cash for Grass Rebate program

The Santa Rosa City Council approved the consent agenda (items 12.1-12.6) unanimously, including a $172,087 contract for a Missing Middle Housing Initiative, a revised CDBG resolution adding $33,988,033.19 in Tubbs Fire recovery funds, and several other contracts and grant applications. The council also approved minutes from three prior meetings, with one abstention, and discussed the Windsor mayor controversy, directing staff to develop a policy on handling allegations against officials.

• Approved consent agenda items 12.1-12.6 (7-0)
• Approved $172,087 contract with Opticos Design for Missing Middle Housing Initiative (7-0)
• Approved revision to RES-2021-052 adding $33,988,033.19 in CDBG funds for Tubbs Fire recovery (7-0)
• Approved $85,000 amendment to B2K Social Ventures contract for economic development (7-0)
• Approved $117,000 amendment to Day Wireless Systems contract (7-0)
• Approved grant application for $75,000 Cash for Grass Rebate program (7-0)
• Approved grant application for $868,230 Downtown Transit Mall pavement rehabilitation (7-0)
• Approved minutes of March 30, March 23, and January 26 meetings (January 26 with Tibbetts abstaining)

Economic Development Subcommittee

The Economic Development Subcommittee will review updates on the Economic Resiliency Council's priorities and timeline. The meeting includes discussions regarding proposed ordinances for hospitality worker recall and retention rights. Additionally, members will discuss project labor agreements and targeted hiring policies.

• Economic Resiliency Council priority update and draft timeline
• Review of Hospitality Worker Right to Recall Ordinance
• Review of Hospitality Worker Right to Retention Ordinance
• Discussion of Project Labor Agreements and targeted hiring policies

The Economic Development Subcommittee met virtually and received updates on the Economic Resiliency Council, hospitality right-to-recall/retention ordinances, and project labor agreements. All three items were received and filed with no decisions made. The meeting was procedural only.

• Economic Resiliency Council Priority Update received and filed
• Hospitality Right to Recall and Right to Retention discussion received and filed
• Project Labor Agreement discussion received and filed

Planning Commission

The Planning Commission will hold a public hearing regarding the Santa Rosa Farm Group Cannabis Cultivation Facility. The proposal includes constructing a ± 116,700 square-foot industrial building at 800 Yolanda Ave for cannabis cultivation, manufacturing, distribution, and testing.

• Public hearing for Santa Rosa Farm Group Cannabis Cultivation Facility
• Proposed construction of a ± 116,700 square-foot industrial building at 800 Yolanda Ave
• Project includes cannabis cultivation, manufacturing, distribution, and testing laboratory uses

The Planning Commission approved a Mitigated Negative Declaration and a Major Conditional Use Permit for a commercial cannabis facility at 800 Yolanda Ave, including cultivation, manufacturing, distribution, and testing uses. The project involves demolishing existing structures and constructing a 116,700 sq ft industrial building. Both resolutions passed unanimously (7-0).

• Adopted Resolution No. 12051 approving Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (7-0)
• Approved Major Conditional Use Permit and parking reduction for cannabis facility at 800 Yolanda Ave (7-0)