Savoy public meetings in 2023

Board of Trustees Meeting

The Board of Trustees will hold a public hearing and vote on ordinances regarding the Village's annual property tax levy and tax abatement. The meeting also includes resolutions for engineering services and a maintenance agreement under the Illinois Highway Code.

• Public Hearing: Ordinance adopting the Annual Property Tax Levy for FY 2023-2024
• Ordinance 2023-O-21: Directing Champaign County Clerk to abate tax levies for all Village Funds
• Resolution 2023-R-27: Approving an Engineering Services Agreement
• Resolution 2023-R-28: Approving a Maintenance Agreement under the Illinois Highway Code
• Resolution 2023-R-29: Approving the Annual Calendar of Meetings for Village Boards and Commissions

Board of Trustees and Planning Commission Special Joint Meeting - Cancelled

The joint meeting of the Board of Trustees and Planning Commission was cancelled. No decisions or discussions took place.

Board of Trustees Meeting

The Board of Trustees will review the external annual audit presentation and a report from Experience Champaign-Urbana. The meeting includes staff reports regarding monthly financials, the Fire Department, Public Works, Parks and Recreation, and the Champaign County Sheriff’s Office.

• External Report Annual Audit Presentation
• External Report Annual Experience Champaign-Urbana presentation
• Staff Report Monthly Financials
• Staff Report Champaign County Sheriff’s Office
• Staff Reports for Fire, Parks and Recreation, and Public Works

Board of Trustees Meeting

The Board of Trustees will review action items including a resolution to reaffirm a previous resolution. The meeting also includes a closed session review regarding personnel or legal counsel matters.

• Resolution 2023-R-26: Purchase of a sewer televising camera from Key Equipment and Supply Company for up to $18,000.00
• Resolution 2023-R-22: Reaffirming Resolution 2023-R-20
• Approval of October 4 and October 18, 2023, meeting minutes

Board of Trustees Meeting

The meeting will cover various staff reports, financial updates from departments, and the adoption of several resolutions including stormwater and parks master plans.

• Resolution 2023-R-22: Reaffirming Resolution 2023-R-20
• Resolution 2023-R-23: Adopting a Stormwater Master Plan
• Resolution 2023-R-24: Adopting a Parks Master Plan
• Monthly Financial Update from Champaign County Sheriff’s Office
• Village Treasurer's Report

Board of Trustees Meeting

The Board of Trustees will consider ordinances to amend the Village Code regarding lift assist cost recovery and vehicle rescue service fees. The meeting also includes a resolution for an all-way stop at Graham Drive and Wesley Avenue.

• Ordinance 2023-O-18: Lift assist cost recovery
• Ordinance 2023-O-19: Vehicle rescue services fees
• Resolution 2023-R-20: All-way stop at Graham Drive and Wesley Avenue
• Resolution 2023-R-21: Review and destruction of closed session recordings

Board of Trustees Study Session Meeting

The Board of Trustees held a study session to continue discussions regarding fire department staffing (Study Session 2023-15). The meeting also included a semi-annual review of closed session minutes.

• Fire Department Staffing Discussion III

Board of Trustees Meeting

The Board of Trustees will review an ordinance to amend the 2023-2024 annual budget. The meeting also includes a resolution for a new all-way stop at Mattis Avenue and Church Street.

• Ordinance 2023-O-17: Budget Amendment II for Fiscal Year 2023-2024
• Resolution 2023-R-19: All-way stop installation at Mattis Avenue and Church Street
• Approval of July 5, July 19, and August 9, 2023 meeting minutes

The Board of Trustees approved a budget amendment to account for expenditures in the MFT, Sewer, and Capital Infrastructure funds. The Board also authorized the installation of an all-way stop at Mattis Avenue and Church Street.

• Approved minutes from July 5, July 19, and August 9, 2023 (5-0)
• Approved Ordinance 2023-0-17 to amend the Fiscal Year 2023-2024 Annual Budget (5-0)
• Approved Resolution 2023-R-19 to install an all-way stop at Mattis Avenue and Church Street (5-0)

Board of Trustees Study Session Meeting

The Board of Trustees will hold a study session to review pavement conditions and traffic safety. No formal decisions or votes are scheduled for this meeting.

• Study Session 2023-13: Pavement Conditions
• Study Session 2023-14: Traffic Safety

The Board of Trustees held a study session to review the current pavement management plan. Public Works Director Roland White presented current methods for selecting work locations and activities.

Board of Trustees Meeting

The Board of Trustees will review staff reports from the Treasurer, Parks and Recreation, and Public Works departments. Action items include a budget amendment for fiscal year 2023-2024 and a right-of-way vacation and exchange agreement.

• Ordinance 2023-O-15: Right-of-Way Vacation and Exchange Agreement involving Alan R. Martindale, Lisa R. Martindale, and Prairie Fields Homeowners Association
• Ordinance 2023-O-16: Budget Amendment I for Fiscal Year 2023-2024
• Resolution 2023-R-17: Purchase with Municipal Emergency Services not to exceed $18,000.00
• Resolution 2023-R-18: Execution of Intergovernmental Agreements for Public Safety and Mutual Aid

The Board of Trustees approved a right-of-way vacation and exchange to facilitate a multi-use path and amended the FY 2023-2024 budget to increase Public Works wages. The Board also authorized funding for fire department gear and streamlined public safety agreements.

• Approved Ordinance 2023-O-15 for right-of-way vacation and exchange (5-0)
• Approved Ordinance 2023-O-16 to amend FY 2023-2024 budget for Public Works wages (5-0)
• Approved Resolution 2023-R-17 to spend up to $18,000.00 on four sets of fire department turnout gear (5-0)
• Approved Resolution 2023-R-18 to streamline intergovernmental agreements for public safety and mutual aid (5-0)

Board of Trustees Meeting

The Board of Trustees will review staff reports from the Village Attorney and Champaign County Sheriff’s Office. The meeting includes action items for service contracts, board appointments, and honorary entry signs.

• Service agreement with A&R Mechanical Services, Inc. not to exceed $736,000
• Confirmation of appointments to various Village Boards and Commissions
• Resolution authorizing honorary entry signs
• Approval of June 2023 meeting minutes

The Board of Trustees authorized a service agreement for the Floral Park Court Improvement Project and confirmed several appointments to village boards. They also approved the installation of two honorary entry signs.

• Approved Resolution 2023-R-14 for A&R Mechanical Services, Inc. agreement up to $736,000.00 (5-0)
• Approved Resolution 2023-R-15 confirming appointments to Code Board of Appeals and Board of Fire and Police Commissioners (5-0)
• Approved Resolution 2023-R-16 for honorary entry signs for Caleb Mathias and Nolan Miller (5-0)
• Approved minutes from June 7, June 14, and June 21, 2023 (5-0)

Board of Trustees Meeting

The Board will discuss and vote on an annexation agreement and zoning map amendment for the Billingsley property, along with departmental reports.

• Ordinance 2023-O-14: Annexation Agreement and Zoning Map Amendment with variance for Jordan and Peggy Billingsley

The Board of Trustees approved a revised annexation and zoning ordinance. Trustees also held a straw poll to support a three-month fire department staffing pilot program to reduce emergency response times.

• Approved Ordinance 2023-O-14 for annexation agreement and zoning with Jordan and Peggy Billingsley (5-0)
• Straw poll approved implementation of fire department part-time staffing pilot program starting July 1, 2023 (5-0)

Board of Trustees Study Session Meeting

The Board of Trustees held a study session to discuss several items. The meeting included an action item regarding an honorary way designation and discussions on honorary entry sign requests.

• Resolution 2023-R-13: Designating Honorary Joan Dykstra Way
• Honorary Entry Sign Request 2023-HESR-01: Caleb Mathias
• Honorary Entry Sign Request 2023-HESR-02: Nolan Miller

The Board of Trustees approved a resolution to designate a portion of Church Street as Honorary Joan Dykstra Way. The Board also agreed to move forward with the process for honorary entry sign requests for Caleb Mathias and Nolan Miller.

• Approved Resolution 2023-R-13 designating Church Street between Wesley Avenue and Prospect Avenue as Honorary Joan Dykstra Way (5-0)
• Agreed to direct staff to prepare resolutions for honorary entry signs for Caleb Mathias and Nolan Miller (5-0)

Board of Trustees Meeting

The Board of Trustees will discuss a staff report from the Champaign County Sheriff’s Office. The meeting includes multiple action items focused on amending the Fire Department structure and establishing a firefighters' pension fund.

• Ordinance 2023-O-06: Amending Fire Department organizational structure
• Ordinance 2023-O-07: Establishing the Village of Savoy Firefighters’ Pension Fund and Board of Trustees
• Ordinance 2023-O-08: Establishing the Board of Fire and Police Commissioners
• Resolution 2023-R-12: Confirming original appointments to the Board of Fire and Police Commissioners
• Village Code revisions via Ordinances 2023-O-12 and 2023-O-13

The Board of Trustees approved several ordinances to reorganize the Fire Department, establish a firefighters' pension fund, and create a Board of Fire and Police Commissioners. The Board also updated the village code regarding department head definitions and street parking restrictions.

• Approved Ordinance 2023-O-06 to amend Fire Department organizational structure (6-0)
• Approved Ordinance 2023-O-07 to establish Firefighters’ Pension Fund and a Board of Trustees for the fund (6-0)
• Approved Ordinance 2023-O-08 to establish the Board of Fire and Police Commissioners (6-0)
• Approved Ordinance 2023-O-12 to define the term 'Department Head' in the Village Code (6-0)
• Approved Ordinance 2023-O-13 as amended to prohibit parking on the east side of Prospect Avenue between Graham Drive and Church Street (6-0)
• Approved Resolution 2023-R-12 to make original appointments to the Board of Fire and Police Commissioners (5-1)
• Approved minutes from May 3, May 10, and May 17, 2023 (6-0)

Board of Trustees Meeting

The Board of Trustees will consider several ordinances regarding the Downtown Redevelopment Project Area and its tax increment financing. The meeting also includes a resolution for a maintenance agreement under the Illinois Highway Code.

• Ordinance 2023-O-02: Downtown Tax Increment Financing Redevelopment Project Area Plan
• Ordinance 2023-O-03: Designation of the Downtown Redevelopment Project Area
• Ordinance 2023-O-04: Adoption of Tax Increment Allocation Financing for downtown
• Resolution 2023-R-11: Maintenance Agreement under the Illinois Highway Code

Board of Trustees and Planning Commission Special Joint Meeting

The Board of Trustees and Planning Commission will hold a special joint meeting. The primary agenda item is a presentation regarding an update to the Unified Development Ordinance.

• Presentation: Unified Development Ordinance Update

The Board of Trustees and Planning Commission held a joint special meeting to receive a presentation on the Unified Development Ordinance update. The session focused on preliminary policy direction, land use comprehensive plans, and zoning maps. No formal votes or decisions were recorded.

Board of Trustees Study Session Meeting

The Board of Trustees will hold a study session to discuss fire department staffing levels and a request for an honorary street name designation. The meeting also includes an action item to confirm the appointment of the Village Treasurer.

• Resolution 2023-R-10: Confirming the appointment of Village Treasurer
• Honorary Street Name Designation Request (2023-HSND-01)
• Fire Department staffing discussion

The Board of Trustees approved the appointment of the Village Treasurer. Trustees also discussed a request for an honorary street name and reviewed a presentation on Fire Department staffing needs.

• Approved Resolution 2023-R-10 confirming Jolene Gensler as Village Treasurer (5-0)

Board of Trustees Meeting

The Board of Trustees will hold an inauguration for trustees and consider an ordinance to amend Title 2 Chapter 2.04 of the Village Code. The agenda also includes electing a Village President Pro Tempore and reviewing personnel matters in a closed session.

• Inauguration of Trustees
• Ordinance 2/2023-O-11: Amending Title 2 Chapter 2.04 of the Village Code
• Resolution 2023-R-09: Electing the Village President Pro Tempore
• Closed session regarding employee or legal counsel appointments, compensation, or dismissal

The board approved an ordinance amending village board rules and elected Trustee Dee Shonkwiler as Village President Pro Tempore by a 4-1 vote. Consent items included approval of minutes from two prior meetings. The board also heard public comments on street width, parking, recycling, and trash, and received a sheriff's office update on patrols and traffic enforcement.

• Approved Ordinance 2023-O-11 amending Title 2 Chapter 2.04 of the Village Code (5-0)
• Approved Resolution 2023-R-09 electing Dee Shonkwiler as Village President Pro Tempore (4-1)
• Approved minutes from April 5, 2023, and April 19, 2023, board meetings (5-0)

Board of Trustees Meeting

The Board of Trustees will consider adopting the annual budget for fiscal year 2023-2024. The meeting also includes a vote on a special use permit for the Montessori School of Champaign Urbana.

• Adoption of Annual Budget (May 1, 2023 – April 30, 2024)
• Special Use Permit for Montessori School of Champaign Urbana
• Staff reports from Treasurer, Budget Officer, and various departments

The Board approved the annual budget for the 2023-2024 fiscal year with amendments to staff pay and positions. A special use permit for the Montessori School of Champaign Urbana was also approved. Additionally, the Board administered the oath of office to probationary firefighters.

• Approved Ordinance 2023-O-09 adopting the annual budget for May 1, 2023, to April 30, 2024 (6-0)
• Approved budget amendments to increase administrative assistants in the Office of Management and Budget from two to three
• Approved budget amendments to increase pay ranges for Fire Chief, Deputy Fire Chief, Captain, Lieutenant, Engineer, and Firefighters
• Approved budget amendments to add an extra dollar range for Recreation Center staff
• Approved budget amendments to add four seasonal helpers to Public Works with a pay range of $14.00 - $15.00
• Approved budget amendment to increase the number of Fire Engineers from 6 to 20
• Approved Ordinance 2023-O-10 for a Montessori School of Champaign Urbana special use permit (6-0)

Board of Trustees Meeting

The Board of Trustees will review staff reports from the Champaign County Sheriff’s Office and the Village Attorney. The meeting also includes a vote on Resolution 2023-R-08 regarding a maintenance agreement under the Illinois Highway Code.

• Resolution 2023-R-08: Approval of a Maintenance Agreement Under the Illinois Highway Code
• Champaign County Sheriff’s Office update
• Village Attorney’s Report
• Approval of March 1, March 8, and March 15, 2023 meeting minutes

The Board of Trustees approved a resolution to facilitate the tracking of transactions for the Curtis Road Engineering project via the motor fuel tax process. Residents spoke in support of allowing golf carts in the Village, which the Board discussed with the Village Attorney and Administrator.

• Approved Resolution 2023-R-08 for a maintenance agreement under the Illinois Highway Code (5-0)
• Approved minutes from March 1, March 8, and March 15, 2023 (5-0)

Board of Trustees Meeting

The Board of Trustees will review several staff reports from village departments. Action items include resolutions for a new zoning map, household hazardous waste collection, and the Box Alarm System.

• Resolution 2023-R-05: Residential electronics and household hazardous waste collection agreement
• Resolution 2023-R-06: Approval of the 2023 Zoning Map
• Resolution 2023-R-07: Mutual Aid Box Alarm System participation agreement
• Study Session: 2023-08 Stormwater Master Plan

The Board approved resolutions for the 2023 zoning map, a hazardous waste collection event, and a mutual aid agreement. Trustees also reviewed a finalized Stormwater Master Plan and its recommendations for drainage and ordinance revisions.

• Approved Resolution 2023-R-05 for residential electronics and household hazardous waste collection (5-0)
• Approved Resolution 2023-R-06 approving the 2023 Zoning Map (5-0)
• Approved Resolution 2023-R-07 for participation in the Mutual Aid Box Alarm System (5-0)
• Denied request to pursue an ordinance for trash enforcement during inclement weather

Board of Trustees Study Session Meeting

The Board of Trustees will hold a study session to discuss an update on the 2023 business survey and review board rules. No formal votes or decisions are scheduled; the session is for discussion only.

• Study Session 2023-06: Business Survey Update
• Study Session 2023-07: Board Rules review

The Board of Trustees conducted a study session to review a business retention and support survey and discuss proposed updates to Board rules. No formal votes or decisions were recorded during this session.

Board of Trustees Meeting

The Board of Trustees will review an engineering services agreement and several ordinances related to the Fire Department. The meeting includes a staff report update from the Champaign County Sheriff’s Office.

• Resolution 2023-R-04: Engineering Services Agreement with Farnsworth Group not to exceed $85,200.00
• Ordinance 2023-O-06: Amending the organizational structure of the Fire Department
• Ordinance 2023-O-07: Establishing the Village of Savoy Firefighters’ Pension Fund and Board of Trustees
• Ordinance 2023-O-08: Establishing the Board of Fire and Police Commissioners

The Board of Trustees approved a contract for engineering services for the Floral Park Court improvement project. Trustees also held study sessions to discuss the organizational structure of the fire department, the establishment of a firefighters' pension fund, and the creation of a Board of Fire and Police Commissioners.

• Approved Resolution 2023-R-04 for Farnsworth Group engineering services not to exceed $85,000 (6-0)
• Approved minutes from February 8 and February 15, 2023 (6-0)

Board of Trustees Meeting

The Board of Trustees will consider resolutions to authorize a dump truck purchase up to $275,000 and a transmission repair up to $17,000. They will also receive updates from various village departments including the Sheriff's Office, Attorney, Treasurer, Budget Officer, and others.

• Resolution 2023-R-02: Purchase of a dump truck for up to $275,000
• Resolution 2023-R-03: Transmission repair quote for up to $17,000
• Resolution 2023-R-01: Attendance at the 2023 Illinois Municipal League Annual Conference
• Staff reports from multiple departments including Sheriff, Attorney, Treasurer, Budget, Community Development, Fire, Parks, and Public Works

The Board of Trustees approved the purchase of a new dump truck and a transmission repair for a fire engine. Trustees also authorized attendance at the 2023 Illinois Municipal League Annual Conference.

• Approved purchase of a dump truck not to exceed $275,000 (5-0)
• Approved transmission repair for Engine 454 not to exceed $17,000 (5-0)
• Approved Board attendance at 2023 Illinois Municipal League Annual Conference (5-0)
• Approved minutes from January 4, 11, and 18, 2023 (5-0)

Board of Trustee Study Session Meeting

The Board of Trustees will hold a study session to discuss an update to the Parks and Recreation Master Plan. No formal votes are expected at this meeting.

The Board of Trustees held a study session to receive updates on the Parks and Recreation Master Plan. Presentations covered community survey results, stakeholder feedback, and park assessment forms. No formal decisions were made during this session.

Board of Trustee Meeting

The Savoy Board of Trustees will hold a regular meeting that includes an annual audit presentation by Lauterbach and Amen, a discussion of Budget Amendment II for fiscal year 2022-2023, and a general budget discussion. The board will also consider action on Ordinance 2023-O-05.

• Annual Audit Presentation by Lauterbach and Amen
• Ordinance Amending the Fiscal Year 2022-2023 Annual Budget – Budget Amendment II
• Budget Discussion
• Study Session 2023-03

The Board approved a budget amendment to move funds for building maintenance. Trustees also received an annual audit report and discussed the 2023-2024 tentative budget, including the use of ARPA funds.

• Approved Ordinance 2023-0-05 to transfer $10,000 from Office of Management and Budget to Parks and Recreation (6-0)
• Straw poll consensus to direct staff to proceed with budget amounts for pension seeding and vehicle replacement

Board of Trustee Study Session Meeting

The Savoy Board of Trustees will hold a study session on January 11, 2023, at 7:00 PM at 611 North Dunlap Avenue. The only agenda item is a discussion of the 2023-02 budget. No votes or decisions are scheduled.

• Study Session 2023-02: Budget Discussion

The Board held a study session to review the next third of the annual tentative budget. Discussions focused on staffing and operational costs for the Fire Department and Parks and Recreation. No formal votes were taken on budget approvals during this session.

• Entered closed session to discuss specific employee matters (6-0)
• Returned to open session and adjourned (6-0)

Board of Trustee Meeting

The Board will hold a public hearing on the FY2023-2024 tentative budget and consider three ordinances to establish a downtown Tax Increment Financing (TIF) redevelopment project area, including the plan and financing. A study session on the budget is also scheduled.

• Public Hearing on Fiscal Year 2023-2024 Tentative Annual Budget
• Ordinance 2023-O-02: Approving the Downtown Tax Increment Financing Redevelopment Project Area Plan and Program
• Ordinance 2023-O-03: Designating the Downtown Redevelopment Project Area
• Ordinance 2023-O-04: Adopting Tax Increment Allocation Financing for the Downtown Redevelopment Project Area
• Study Session 2023-01: Budget Discussion

The Board approved an ordinance updating the definition and permitted zoning districts for electronic message boards. A public hearing for the fiscal year 2023-2024 annual budget was held, but no one provided input. The Board also began reviewing TIF 3 redevelopment project ordinances.

• Approved Ordinance 2023-O-01 to update electronic message board definitions and zoning (6-0)
• Approved minutes from December 6 and December 7, 2022 meetings (6-0)