Cibola County public meetings in 2022

Board Of Commissioners

The Cibola County Board of Commissioners will consider a budget adjustment, a PHI Cares membership agreement, a subdivision plat, and a directive to lay off Voting Rights Coordinators. They will also vote on requisitions over $20,000, including safety equipment and police vehicles for the Sheriff's Department.

• Resolution 2022-59: Budget Adjustment #4
• Directive to lay off Voting Rights Coordinators in County Clerk's Department
• Purchase of 4 Dodge Durangos for Sheriff's Dept., $151,304.00
• Safety equipment from Artesia Fire Equipment, $105,410.00
• Summary Review Plat for Lot 36 McGaffey Pines Subdivision

Board Of Commissioners

The Cibola County Board of Commissioners will hold a special meeting to consider several resolutions, including a budget adjustment, a travel policy, and the 2023 holiday schedule. They will also vote on a Memorandum of Agreement with the City of Grants for staff assistance, multiple requisitions over $20,000, and a joint powers agreement for opioid remediation. Additionally, the board will recognize an employee for 30 years of service and discuss pending litigation and real property in closed session.

• Consideration of Resolution 2022-54 Budget Adjustment Number 3
• Approval of Memorandum of Agreement with the City of Grants for professional services assistance
• Requisitions over $20,000: Melloy Dodge Ram 1500 ($38,192), Advanced Environmental Solutions parking lot work ($780,122.65 and $210,521.38), Summit Fire & Security cameras ($22,166.26), WSP engineering for CR. 5 ($408,513.20), Power Ford F150 ($45,598)
• Consideration of JPA for Opioid Remediation Collaborative
• Executive session to discuss Pena v. Cibola County litigation and 790 E. Roosevelt Ave. property

The Board of Commissioners approved several budget resolutions, a travel policy, and a 2023 holiday schedule. They authorized multiple high-value requisitions for vehicles, security, and road work, and approved the private sale negotiation of a property in Grants. The board also approved a professional services agreement with the City of Grants.

• Approved requisitions over $20,000 totaling $1,755,223.49 (4-0)
• Authorized negotiation of private sale for 790 E. Roosevelt Ave., Grants, NM (4-0)
• Approved Memorandum of Agreement with City of Grants for professional services (4-0)
• Approved Resolution 2022-54 Budget Adjustment Number 3 (4-0)
• Approved Resolution 2022-56 Travel Policy (4-0)
• Approved Resolution 2022-57 2023 Holiday Schedule (4-0)
• Approved JPA for Opioid Remediation Collaborative (4-0)
• Authorized service of process for Monique Pena v. Cibola County (4-0)

Board Of Commissioners

The Cibola County Board of Commissioners will consider several items including budget adjustments, a new travel policy, and multiple contracts over $20,000. They will also review the Fence Lake annual performance report and discuss pending litigation and property matters in closed session.

• Consideration of Resolution 2022-54 for budget adjustment number 3
• Consideration of Resolution 2022-56 for a new travel policy
• Approval of requisitions over $20,000 including a $38,192 Dodge Ram 1500, $780,122.65 for parking lot improvements, and $408,513.20 for engineering services on County Road 5
• Approval of Memorandum of Agreement with the City of Grants for professional services assistance
• Executive session to discuss Pena v. Cibola County litigation and property at 790 E. Roosevelt Ave

Board Of Commissioners

The board unanimously approved five resolutions, including a budget adjustment, a records policy, an employee timekeeping policy, participation in a bridge project, and appointment of a hospital board member. They also approved two large purchases: a $301,951.99 fireguard tank split and a $469,565 commercial pumper, and a collective bargaining agreement with CPSO. All votes were 5-0.

• Approved Resolution 2022-50 FY23 Budget Adjustment Number 2 (5-0)
• Approved Resolution 2022-51 County Records and Disposition Policy (5-0)
• Approved Resolution 2022-52 Employee Time Keeping Policy (5-0)
• Approved Resolution 2022-53 participation in NMDOT Transportation Project Fund for County 5-Moquino Llano Bridge (5-0)
• Approved selection of Dr. Harry Sheski as Hospital Board member (5-0)
• Approved $301,951.99 for Eaton Sales and Service fireguard tank split, contingent on manager negotiating contract terms (5-0)
• Approved $469,565 for Artesia Fire Equipment commercial pumper for Laguna Fire Protection (5-0)
• Approved collective bargaining agreement with CPSO (5-0)

Board Of Commissioners

The Board of Commissioners will review budget adjustments and new county policies. The body is also considering a collective bargaining agreement with the Coalition of Public Safety Officers (CPSO) and the selection of a hospital board member.

• Artesia Fire Equipment requisition for RASD Commercial Pumper: $469,565
• Eaton Sales and Service requisition for (2) Eaton Fireguard Tank Split: $301,951.99
• Resolution 2022-53 regarding NMDOT Transportation Project Fund for County 5-Moquino Llano Bridge
• Resolution 2022-50 FY 23 Budget Adjustment Number 2
• Resolution 2022-51 establishing a County Records and Disposition Policy

Board Of Commissioners

The Board of Commissioners is holding a special meeting to consider Resolution 2022-049. This resolution concerns the setting of property tax rates for the 2022 property tax year.

• Resolution 2022-049: Setting Property Tax Rates for 2022 Property Tax Year

The commission unanimously approved Resolution 2022-036, setting property tax rates for the 2022 tax year. The meeting was brief and largely procedural, with no other substantive decisions made.

• Approved Resolution 2022-049 setting property tax rates for 2022 (5-0)

Board Of Commissioners

The Board of Commissioners will review a budget adjustment for fiscal year 2023 and policies regarding credit cards and agency reporting. The board is also considering the creation of three new county positions and funding requests for the Chamber of Commerce and Grants Mainstreet.

• Resolution 2022-45 FY23 Budget Adjustment Number 1
• New positions: Treasurer’s Office Service Specialist/Senior, Finance Analyst, and Voting Rights Coordinator
• Contract for Wood Environmental & Infra. Solutions for CR5 Geo. Tech. Studies: $32,362.50
• Contract for CDEC transformer for Public Safety Bldg.: $34,901.77
• Funding requests for Chamber of Commerce and Grants Mainstreet

The Cibola County Board of Commissioners approved several resolutions including FY23 Budget Adjustment Number 1, a Credit Card and Electronic Transfers Policy, and Outside Agency Reporting Requirements. They also denied funding for the Chamber of Commerce (3-2) and approved funding for Grants Mainstreet with conditions (3-2). New positions were approved for the Treasurer's Office, Manager's Office, and Clerk's Office, while a Treasurer's Office Service Specialist/Senior position was not approved (4-1).

• Approved Resolution 2022-45 FY23 Budget Adjustment Number 1 (5-0)
• Approved Resolution 2022-46 Credit Card and Electronic Transfers Policy (5-0)
• Approved Resolution 2022-47 Outside Agency Reporting Requirements, omitting Section 5 Number 2 (5-0)
• Approved Resolution 2022-48 Staggering Terms of Appointed Members of Electric Generating Facility Economic District (5-0)
• Denied Outside Agency Funding Request: Chamber of Commerce (3-2)
• Approved Outside Agency Funding Request: Grants Mainstreet with caveat on reporting (3-2)
• Not approved New County Position: Treasurer's Office Service Specialist/Senior (4-1)
• Approved New County Position: Manager's Office Finance Analyst (5-0)

Board Of Commissioners

The Board of Commissioners will consider several financial resolutions, including budget adjustments and a final FY23 budget. The meeting includes discussions on land reversion in Bibo, NM, and a road project agreement with the USDA Forest Service.

• Resolution 2022-41 FY 22 Budget Adjustment Number 9
• Resolution 2022-43 FY23 Final Budget
• Resolution 2022-35 Adopting an Infrastructure Capital Improvements Plan (ICIP)
• Resolution 2022-44 Reversion of land in Bibo, NM
• Road Project Agreement with USDA Forest Service for NFSR 480 Culvert Replacement ($60,000)

The Cibola County Commission approved the FY23 final budget, an infrastructure capital improvements plan, and several funding agreements, including $60,000 for a road project with the USDA Forest Service. They also approved outside agency funding totaling $170,917, tabled two new county positions, and authorized lease negotiations for the Magistrate Court property.

• Approved Resolution 2022-43 FY23 Final Budget (5-0)
• Approved Resolution 2022-35 Infrastructure Capital Improvements Plan (5-0)
• Approved $60,000 road project agreement with USDA Forest Service (5-0)
• Approved $170,917 in outside agency funding (5-0)
• Tabled new County Services Specialist and Finance Analyst positions (5-0)
• Approved $347,099.38 for radio equipment (5-0)
• Authorized Kate Fletcher to negotiate lease with Administrative Office of the Courts (5-0)
• Approved MOA and CBA with CPSO for wages (5-0)

Emergency Meeting

The Board of Commissioners will meet to consider a declaration of an emergency water shortage for the community of Moquino. The board will also consider an emergency request from Moquino to purchase water.

• Declaration of Emergency Water Shortage for the Community of Moquino
• Emergency Request from Community of Moquino to Purchase Water

The Cibola County Commission held an emergency meeting and unanimously approved a declaration of emergency water shortage for the community of Moquino, along with an emergency request to purchase water. The motion passed 4-0. No other substantive decisions were made.

• Approved declaration of emergency water shortage for Moquino (4-0)
• Approved emergency request from Moquino to purchase water (4-0)

Emergency Meeting

The Board of Commissioners will meet to consider several emergency actions regarding an Acrow Bridge. These items include the purchase of a bridge, as well as the acquisition of engineering and surveying services.

• Emergency purchase of an Acrow Bridge for County Road 5-Moquino Llano Road
• Emergency acquisition of engineering services for Acrow Bridge
• Emergency acquisition of surveying services for Acrow Bridge
• Authorization for the County Manager to acquire additional goods and services for the bridge emergency

The commission unanimously approved emergency purchases of an Acrow bridge, engineering services, and surveying services for County Road 5-Moguino Llano Road, along with authorization for the county manager to acquire additional necessary goods and services. All votes were 3-0. The next regular meeting is scheduled for July 28, 2022.

• Approved emergency purchase of Acrow bridge for County Road 5-Moguino Llano Road (3-0)
• Approved emergency acquisition of engineering services for Acrow bridge (3-0)
• Approved emergency acquisition of surveying services for Acrow bridge (3-0)
• Authorized county manager to acquire additional goods and services for Acrow bridge emergency (3-0)

Board Of Commissioners

The Board of Commissioners will review several resolutions, including a county-wide disaster declaration due to severe flooding. Action items also include pay scale policies, grant agreements, and high-value requisitions for security systems and custom woodwork.

• Resolution 2022-39: Declaration of County-Wide Disaster Due to Severe Flooding Event(s)
• Resolution 2022-33: Budget Adjustment Number 8
• Resolution 2022-34: Adoption of a Mid-Point Pay Scale Policy
• Summit Fire & Security security system for Public Safety Bldg.: $447,462.31
• Grijalva’s Custom Woodshop/Cabinets: $23,700

The commission approved a budget adjustment (Resolution 2022-33), adopted a Mid-Point Pay Scale Policy (Resolution 2022-34), and declared a county-wide disaster due to severe flooding (Resolution 2022-39), all by 5-0 votes. They also approved a DWI grant agreement, a council of governments membership, and multiple requisitions over $20,000. The Seboyetta Fire Station land deed item was tabled.

• Approved Resolution 2022-33 Budget Adjustment Number 8 (5-0)
• Adopted Mid-Point Pay Scale Policy via Resolution 2022-34 (5-0)
• Declared county-wide disaster due to severe flooding via Resolution 2022-39 (5-0)
• Approved LDWI FY23 Grant Agreement #23-D-G-04 (5-0)
• Approved NWNMCOG FY23 Membership Agreement (5-0)
• Approved LGRF CO-OP Agreements (Resolutions 22-36, controls L600208, L600214, L600216) (5-0)
• Approved requisition for Grijalva's Custom Woodshop, $23,700 (5-0)
• Approved requisition for Summit Fire & Security, $447,462.31 (5-0)

FY23 Budget Workshop

The Cibola County Commission is holding a public workshop to present the Fiscal Year 2022-2023 budget. The session is for providing input and requests; the agenda notes that no actions will be taken during the meeting.

• Presentation by Council of Governments
• Budget 101 and Budget Recommendation presentation by Paul Ludi and Kate Fletcher
• Funding requests from outside agencies
• Public input and comments on the final budget

Canvassing Special Meeting

The Board of Commissioners will convene as the Canvassing Board to consider the results of the 2022 Primary Elections. The board will also hold a public hearing and consider an emergency ordinance regarding fireworks.

• Canvassing the results of 2022 Primary Elections
• Emergency Ordinance 2022-004 restricting the sale and use of fireworks in unincorporated areas

The Cibola County Commission, acting as the Canvassing Board, unanimously accepted the results of the 2022 Primary Election. The Commission also unanimously approved Emergency Ordinance 2022-004, restricting the sale and use of fireworks in unincorporated areas of the county. The meeting was procedural and brief, with no other substantive decisions.

• Approved agenda (4-0)
• Canvassed and accepted 2022 Primary Election results (4-0)
• Approved Emergency Ordinance 2022-004 restricting fireworks sale/use in unincorporated areas (4-0)

Board Of Commissioners

The Board of Commissioners will consider several ordinances regarding county roads and controlled burns. Action items also include budget adjustments, retirement contribution authorizations, and various contracts.

• Ordinance 2022-002: County Maintained Road Ordinance
• Ordinance 2022-003: Restricting Open and Controlled Burns in Unincorporated Areas
• Resolution 2022-29: $50,000 Local Government Planning Grant for Economic Development Plan
• Resolution 2022-27: PERA Municipal Plan #2 member contributions
• Resolution 2022-28: PERA Municipal Police Plan #5 member contributions

The commission approved multiple resolutions and ordinances, including the county maintained road ordinance, restrictions on open/controlled burns, acceptance of the FY21 audit report, a $50,000 planning grant agreement, PERA contribution pick-ups, budget adjustments, an ESA construction contract, an inmate housing contract with Catron County, and two chip seal contracts. The treasurer's report was tabled. All votes were 4-0.

• Approved Ordinance 2022-002 County Maintained Road Ordinance (4-0)
• Approved Ordinance 2022-003 Restricting Open and Controlled Burns (4-0)
• Approved Resolution 2022-31 Acceptance of FY21 Audit Report (4-0)
• Approved Resolution 2022-29 $50,000 NMFA planning grant (4-0)
• Approved Resolutions 2022-27 and 2022-28 PERA contribution pick-ups (4-0)
• Approved Resolution 2022-30 Budget Adjustment and 2022-32 FY23 Interim Budget (4-0)
• Approved ESA construction contract for Public Safety Building (4-0)
• Approved inmate housing contract with Catron County (4-0)

Board Of Commissioners

The Board of Commissioners will hold a public hearing and consider a taxable loan agreement with the New Mexico Finance Authority for a Government Center HVAC. The board will also review budget adjustments and road improvement applications.

• Ordinance 2022-001: Taxable Loan Agreement with NMFA for Government Center HVAC
• Resolution 2022-25: NMDOT application for Moquino Road (CR-5) Bridge and Road Improvements
• Requisition for Artesia Fire Equipment for Laguna Fire Dept. totaling $66,407
• Ordinance 2022-003: Restricting open and controlled burns in unincorporated areas
• MOU with Secretary of State for 2022 Primary Election costs

The commission unanimously approved all agenda items, including a taxable loan agreement with the New Mexico Finance Authority for a Government Center HVAC, a $66,407 fire equipment requisition for Laguna Fire Dept., and resolutions supporting a Moquino Road bridge project and RECA amendments. They also directed staff to publish summaries of ordinances on county roads and open burns, and authorized moving maturing TBK CDs. No public comments were made during the public hearing.

• Approved Ordinance 2022-001 for NMFA HVAC loan (5-0)
• Approved Resolution 2022-23 Budget Adjustment Number 6 (5-0)
• Approved Resolution 2022-24 3rd Quarter Report (5-0)
• Approved MOU with Secretary of State for 2022 Primary Election costs (5-0)
• Directed staff to publish Ordinance 2022-002 County Maintained Road summary (5-0)
• Directed staff to publish Ordinance 2022-003 open/controlled burns summary (5-0)
• Approved Resolution 2022-25 supporting Moquino Road (CR-5) TPF application (5-0)
• Approved $66,407 fire equipment requisition for Laguna Fire Dept. (5-0)

Board Of Commissioners

The Board of Commissioners will meet to consider selecting an offeror and awarding a contract for interior improvements to the Public Safety Building. The meeting also includes an executive session to discuss personnel, real property, and litigation.

• Selection of offeror and award of contract for Public Safety Building interior improvements (RFP NO. 2022-002)

Board Of Commissioners

The Board of Commissioners will discuss budget adjustments, road projects, and inter-governmental agreements for inmate housing. The body is also considering a taxable loan agreement with the NMFA and a vehicle purchase for the Road Department.

• Inter-Governmental Agreements for the housing of inmates with the City of Grants and Village of Milan
• Resolution 2022-19 regarding a taxable loan agreement and intercept agreement with NMFA
• Requisition for Power Ford F-550 for the Road Dept. totaling $69,422.00
• Resolution 2022-21 Budget Adjustment Number 5
• Resolution 2022-22 2022 Annual Certified County Maintained Mileage Report

The Cibola County Board of Commissioners approved all items on the agenda, including a budget adjustment, two intergovernmental agreements for inmate housing, the annual road mileage report, a resolution for a loan agreement, and a $69,422 purchase of a Ford F-550 for the Road Department. The board also appointed two commissioners to meet with Acoma Pueblo officials. All votes were unanimous (5-0).

• Approved Resolution 2022-21 Budget Adjustment Number 5 (5-0)
• Approved two Inter-Governmental Agreements for housing inmates with City of Grants and Village of Milan (5-0)
• Approved Resolution 2022-22 Annual Certified County Maintained Mileage Report (5-0)
• Appointed Commissioners Lucero and Lowery to meet with Acoma Pueblo officials (5-0)
• Approved Resolution 2022-19 directing publication of ordinance for taxable loan agreement with NMFA (5-0)
• Approved requisition for Ford F-550 for Road Dept. at $69,422.00 (5-0)

Canvassing Special Meeting

The Board of Commissioners is convening as a Canvassing Board to review official election results. The meeting focuses on the 2022 Municipal Officer Elections for two local jurisdictions.

• Canvass of 2022 Municipal Officer Election results for the City of Grants
• Canvass of 2022 Municipal Officer Election results for the Village of Milan

Board Of Commissioners

The Board of Commissioners will review several financial matters, including a budget adjustment and an application for financial assistance. The agenda also includes discussions regarding software upgrades and vehicle equipment purchases.

• Resolution 2022-20 Budget Adjustment Number 4
• Application for financial assistance for the Cibola County HVAC System
• Ordinance 2022-001 regarding a loan to finance an HVAC system for the County Administration Building in Grants, NM
• Purchase of Tyler Software upgrade
• New Mexico Emergency Products vehicle equipment purchase of $21,072.46

The Cibola County Commission approved three items: Resolution 2022-20 (Budget Adjustment Number 4), the FY22 Economic Development Professional Services Agreement, and the purchase of a Tyler Software upgrade, all by 3-0 votes. Two agenda items under New Business were removed before the vote. The commission then entered executive session to discuss pending litigation, real property, and personnel, returning without taking final action on those matters.

• Approved Resolution 2022-20 Budget Adjustment Number 4 (3-0)
• Approved FY22 Economic Development Professional Services Agreement (3-0)
• Approved purchase of Tyler Software upgrade (3-0)
• Removed items c, d, and f from New Business agenda
• Entered executive session for litigation, real property, and personnel (3-0)
• Returned to regular session with no final action on executive session topics

Board Of Commissioners

The Board of Commissioners will discuss budget adjustments and the designation of 2022-2023 polling places. The body is considering several high-value requisitions and loan agreements for county infrastructure and equipment.

• Loan agreement for HVAC system in the County Administration Building in Grants
• Requisitions for two 2021 Dodge Durangos ($32,480 and $47,316)
• Public Safety Building network equipment and battery backup ($28,429.66 and $40,950.33)
• Resolution 2022-15 designating Election Day polling places for 2022 and 2023
• Grants Main Street ARPA fund request

The board approved several routine items, including FY22 budget adjustments, the second quarter report, a contract with SCRAM Systems for the DWI program, and resolutions for equipment disposal, polling places, and NMFA loan applications. A request for ARPA funds for the Grants Main Street Project was tabled. All votes were 4-0.

• Approved FY22 Budget Adjustment Number 3 (Resolution 2022-16) (4-0)
• Approved FY22 2nd Quarter Report (Resolution 2022-17) (4-0)
• Approved professional services contract with SCRAM Systems for DWI program (4-0)
• Approved auction and disposal of county computer equipment (Resolution 2022-14) (4-0)
• Approved RFP for consulting services for Multi-Hazard Mitigation Plan (4-0)
• Approved designation of polling places for 2022-2023 elections (Resolution 2022-15) (4-0)
• Approved requisitions over $20,000 totaling $101,859.99 (4-0)
• Tabled Grants Main Street ARPA fund request (4-0)

Board Of Commissioners

The Board of Commissioners will hold a special meeting to elect a Chairman and two Vice Chairmen. The body will consider several beginning-of-year resolutions regarding county administration and CDBG requirements. An executive session is scheduled to discuss personnel, real property, and litigation.

• Resolution 22-01: Restructure of the Cibola County Commission
• Resolution 22-02 through 22-08: Beginning of Year Resolutions including delegation of authority and bank depositories
• Resolutions 22-09 through 22-12: Annual CDBG updates for anti-displacement, citizen participation, Section 3, and fair housing
• Resolution 22-13: FY21 DWI Grant Application and MOU with NM Dept. of Finance
• Executive session regarding Cibola County vs. Jaynes, Inc.

The Cibola County Commission voted 5-0 to keep its current structure rather than adopt Resolution 22-01 to restructure. It also approved all consent agenda items, including annual resolutions on delegation of authority, bank depositories, records inspection, Open Meetings Act, public participation, parliamentary procedures, and check signatures, as well as CDBG and DWI grant-related resolutions. The December 16, 2021 minutes were tabled until January 27, 2022, and the executive session was removed from the agenda.

• Motion to keep current commission structure passed (5-0)
• Approved Resolution 22-02 through 22-08 on delegation, banks, records, OMA, participation, procedures, and check signatures (5-0)
• Approved Resolutions 22-09 through 22-12 on CDBG plans and fair housing (5-0)
• Approved Resolution 22-13 and related DWI grant documents (5-0)
• Tabled approval of December 16, 2021 minutes until 1/27/22