Carter County public meetings in 2021

Regular Session

The Board of County Commissioners is meeting to vote on several budget appropriations and amendments. Key items include funding for a fire department building and various school fund adjustments. The board will also consider naming a bridge on Gov. Alf Taylor Road.

• Appropriation of $150,000 for a new Hampton/Valley Forge Volunteer Fire Department building
• Appropriation of $26,357.13 for employee Christmas bonuses
• Budget amendment for School Federal Projects Fund #142 totaling $15,879,163.76
• Budget amendment for General Purpose School Fund #141 totaling $389,041.48
• Resolution to name the bridge on Gov. Alf Taylor Road as the 'Roscoe ‘Charlie’ Bayless Bridge'

The commission approved funding for a new fire department building, several budget amendments, and a resolution honoring a local veteran. They also heard updates on infrastructure grants, a drug rehab facility lease, and the Tweetsie Trail bridge project.

• Approved $150,000 for Hampton/Valley Forge Volunteer Fire Department building (17-2-1)
• Approved Resolution 812 designating bridge as 'Roscoe Charlie Bayless Bridge' (20-0)
• Approved $26,357.13 for Christmas bonuses (20-0)
• Approved $1,964.58 for bonuses for employees on military/sick leave (20-0)
• Approved grant incentive payments up to $5,000 per grant (20-0)
• Approved $2,050 bonus for mayor's office grant funds (19-0-1)
• Approved General Fund budget amendment #6 totaling $140,704.40 (20-0)
• Approved School Federal Projects Fund amendment #6 totaling $15,879,163.76 (20-0)

Regular Session

The Board of County Commissioners will discuss joining the Tennessee State-Subdivision Opioid Abatement Agreement. The body is also deciding on several funding requests for equipment, facility renovations, and employee bonuses.

• Resolution to join the Tennessee State-Subdivision Opioid Abatement Agreement
• Appropriation of $502,000 for a road tractor, front loader, and roll-off truck for Landfill/Recycling Center
• Appropriation of $312,327 for second floor Financial Department renovations and HVAC installation
• Appropriation of $113,337 for employee Christmas bonuses and related taxes
• Donation of $12,000 to Loaves & Fishes Outreach Ministry for kitchen equipment

The commission voted unanimously to set aside all $1,806,527.24 in opioid settlement funds for a proposed in-house drug and alcohol treatment center, and to support a resolution asking the state to transfer the Roan Mountain Work Camp to the Department of Mental Health for leasing. The commission also approved a separate resolution joining the Tennessee State Subdivision Opioid Abatement Agreement, which carries no cost to the county. Several budget items were approved, including $312,327 for HVAC renovations and $502,000 for landfill equipment.

• Set aside $1,806,527.24 opioid settlement for treatment center (21-0)
• Approved resolution supporting transfer of Roan Mountain Work Camp to Mental Health Dept (21-0)
• Approved joining State Opioid Abatement Agreement (21-0)
• Approved $312,327 for Financial Dept HVAC renovation (17-4)
• Approved $502,000 for landfill equipment via loan (21-0)
• Approved $12,000 donation to Loaves & Fishes (21-0)
• Approved $98,000 in employee Christmas bonuses (19-0, 2 abstain)
• Approved sick leave policy change to use days as earned (20-0, 1 abstain)

Special Called Session

The Board of Commissioners approved a redistricting map with eight districts, keeping three commissioners per district, after rejecting a plan to reduce commissioners to two per district and a plan for nine single-member districts. The board also approved a resolution re-establishing constable districts and the number of constables per district. The meeting was a special called session focused on redistricting.

• Approved 8-district redistricting map with 3 commissioners per district (13-9, 1 abstain)
• Rejected resolution to adopt redistricting plan reducing commissioners to 2 per district (10-13)
• Rejected motion for 9 districts with 1 commissioner each (6-17)
• Approved resolution re-establishing constable districts and number of constables per district (20-3)

Buildings & Grounds

The Buildings & Grounds Committee approved sending two funding requests to the Budget Committee: $206,600 for courthouse gutter repairs and $722,500 for replacing 113 windows. Both motions passed unanimously. The committee also approved sending the finance department renovation back to budget with approval, and discussed updates on the Sluder property, ADA transition plan, and other projects.

• Approved sending finance department renovation to budget (unanimous)
• Approved $206,600 for courthouse gutter estimate to Budget Committee (unanimous)
• Approved $722,500 for 113 courthouse windows to Budget Committee (unanimous)

Financial Management

The Financial Management Committee met and approved the purchase and bidding policies, deferred the hiring/firing policy for the finance director to next month, and discussed several other items including raises for part-time employees and a sheriff's department inquiry. No final decisions were made on the raises or the sheriff's issues, which are scheduled for the December meeting.

• Adopted agenda (motion carried)
• Approved October 4, 2021 minutes (motion carried; Ginger Holdren abstained)
• Approved purchase and bidding policies (all approved)
• Deferred finance director hiring/firing policy review to next month (motion approved)
• Approved motion to have Commissioner Aaron Frazier revise RFP for communication system to broaden scope (motion carried)

Regular Session

The Board of County Commissioners will hold a public hearing and consider a rezoning request for a property in Watauga. The board will also review program policies for the 2021 HOME Program.

• Public hearing and consideration of rezoning 176 Wade Bulla Road from M-1 to A-1
• Resolution approving program policies and procedures for the 2021 HOME Program

The Carter County Commission voted 11-9 with 2 abstentions to reject a resolution expressing concerns about healthcare services and Ballad Health's oversight. The commission approved several financial items, including a jail HVAC loan, a water treatment agreement, and a $6.3 million Tweetsie Trail grant. It also accepted the Herman Robinson Campus gift and approved multiple budget amendments.

• Rejected resolution expressing concerns about Ballad Health (11-9-2)
• Approved $6.3M Tweetsie Trail grant from State of Tennessee (19-3)
• Approved jail HVAC loan from Carter County Bank at 4.38% over 12 years (22-0)
• Accepted Herman Robinson Campus gift and paid $517 closing fee (22-0)
• Approved water treatment agreement with Chem-Aqua for $16,982.23/year (22-0)
• Approved Nor-Well pump installation contract for $5,230.00 (20-2)
• Approved revised 2023-24 budget resolution (22-0)
• Approved budget amendments totaling over $19 million (22-0 each)

Budget Committee

The committee approved a revised operating agreement and bylaws for the animal shelter to be forwarded to the full Commission. Members also approved a three-year contract for the Everbridge emergency alert system and authorized funding for parking improvements at the new Planning Office.

• Approved revised animal shelter operating agreement and bylaws, including a $250,000 fund balance cap
• Approved three-year contract with Everbridge for emergency alert notifications
• Authorized up to $17,000 from the Governor’s Support Grant for paving and striping at 300 N. Main St.
• Declared two Bad Boy mowers (2012 54-inch and 2012 61-inch) as surplus for public auction
• Forwarded a $312,000 Finance Department office renovation request to the Buildings & Grounds Committee

Buildings & Grounds

The committee elected Daniel McInturff as chairman and Isaiah Grindstaff as vice chairman by acclamation, and approved the agenda and September minutes. No new business or public comments were presented. Mayor Woodby provided updates on several projects, including the Sluder property being delayed to spring, the ADA transition plan nearly complete, and a $1 million ARC grant application for Workforce Development renovations.

• Daniel McInturff elected chairman by acclamation
• Isaiah Grindstaff elected vice chairman by acclamation
• Agenda approved
• September meeting minutes approved

Education Committee

The Carter County Education Committee approved its agenda and prior minutes, then elected Kelly Collins as chairperson and Sonja Culler as vice chairperson by acclimation. Dr. McAbee reported on school system updates, including CTE welding programs, declining test scores, and COVID-19 case numbers. No other substantive decisions were made.

• Approved agenda (all in favor)
• Approved minutes from previous meeting (all in favor)
• Elected Kelly Collins as chairperson by acclimation (all in favor)
• Elected Sonja Culler as vice chairperson (all in favor)

Animal Shelter Board

The Carter County Animal Shelter Board met on 23 Sep. 2021 and approved the previous meeting's minutes (Kelly Collins abstaining). Director Posada reported August intake and adoption numbers, noted the reinstatement of the ACO, and announced upcoming adoption events. The board discussed the proposed shelter contract, donations, and the need for a spay/neuter clinic, agreeing to review further information. No formal votes were taken on these discussion items.

• Approved previous meeting minutes (all aye, Kelly Collins abstaining)
• Discussed proposed shelter contract; no action taken
• Agreed to review spay/neuter clinic information
• Discussed donations and revenue account; no formal action

Regular Session

The Board of County Commissioners will conduct elections for the Chairperson, Vice Chairperson, and various standing committee members. The meeting also includes a presentation by the Carter Compassion Center and a mayoral report.

• Election of Board Chairperson and Vice Chairperson
• Election of commissioners to Budget, Nominating, Buildings & Grounds, Health & Welfare, Law Enforcement, Rules & By-Laws, Education, Highway, and Landfill committees
• Election of Financial Management Committee members
• Carter Compassion Center presentation by Pastor Brandon Young

The Carter County Commission appointed Mike Miller to fill the 2nd District vacancy and Chad Odom as 1st District Constable. It elected Ginger Holdren as Chair and Travis Hill as Vice Chair. The commission approved a $2.5 million reservation from American Rescue Plan funds for broadband development, along with numerous budget amendments and appropriations, including $632,732 for four Mack dump trucks and $100,000 for a chemistry lab. It also approved moving pauper cremations to Trinity Memorial in Kingsport.

• Appointed Mike Miller to 2nd District Commission seat (20-0)
• Appointed Chad Odom as 1st District Constable (14-6)
• Elected Ginger Holdren as Commission Chair (13-7)
• Elected Travis Hill as Vice Chair (13-7 on second vote)
• Reserved $2.5M in ARP funds for broadband access (21-0)
• Approved $632,732 for four Mack dump trucks (21-0)
• Approved $100,000 for chemistry lab at CTE building (21-0)
• Approved moving pauper cremations to Trinity Memorial (17-4)

Buildings & Grounds

The Buildings & Grounds Committee met and approved the agenda and prior meeting minutes. No new business was discussed. Mayor Woodby provided updates on several projects, including a $24,000 estimate for courthouse guttering, a delay for the Sluder property, a three-phase plan for the Workforce Development CTE site, a restroom project start date, and a ready-to-go RFP for demolition of Planning and Probation buildings. No formal votes were taken on these items.

• Approved meeting agenda (all in favor)
• Approved April meeting minutes (all in favor)
• Adjourned meeting (all in favor)

Regular Session

The Board of County Commissioners will review a resolution to adopt a policy for service animals in public buildings. The meeting includes presentations on the Carter Compassion Center and a communications project.

• Resolution to adopt a policy for service animals in Carter County public buildings
• Courthouse Emergency Egress Plan presentation
• Carter Compassion Center presentation
• Communications Project presentation by Wayne Farro of Communications Unlimited
• Mayoral Proclamation for Suicide Prevention Awareness Month

The commission approved an additional $20,000 for the Animal Shelter, contingent on the city providing an additional $25,000, raising the county's contribution from $250,000 to $270,000. They also approved a motion to renegotiate the shelter contract with the city and shelter director. Several budget items were approved, including $10.6 million ARP grant administration and $50,000 for a new Stoney Creek fire station.

• Approved $20K additional Animal Shelter funding, contingent on city's $25K (21-1)
• Approved renegotiating Animal Shelter contract with city and shelter director (20-2)
• Approved $10.6M ARP grant administration contract with First Tennessee Development District (22-0)
• Approved $50K for Stoney Creek VFD station construction (22-0)
• Approved $25K for Hampton VFD station construction (22-0)
• Approved $24,929 for new courtroom sound system (18-3-1)
• Approved $10K for Honor Guard pending non-profit documentation (22-0)
• Approved adopting Pfeiffer Ridge Road (22-0)

Audit Committee

The Carter County Audit Committee reviewed an investigative audit from the Comptroller's Office detailing misappropriation of at least $8,657 by former Head Start administrative assistant Joyce Parsons, who used program credit cards for personal purchases. The committee also discussed the audit's findings of questionable disbursements and internal control deficiencies, and heard that the school system has implemented corrective policies. No formal action was taken on the report; the committee postponed officer elections to the next meeting.

• Approved meeting agenda (unanimous)
• Approved minutes from June 10, 2021 meeting (unanimous)
• Postponed election of officers to next regular meeting

Animal Shelter Board

The Carter County Animal Shelter Board voted unanimously to dismiss two full-time employees to address a budget deficit, after discussing funding concerns and rejecting other options. The board also approved minutes from prior meetings, discussed COVID-19 precautions, and agreed to seek a donation report from the finance director.

• Approved minutes for July 13, 2021 (all present voted aye)
• Approved minutes for special meeting July 27, 2021 (all present voted aye)
• Motion to dismiss two full-time employees passed (all present voted aye)
• Agreed to dismiss employees based on performance and attendance due to funding decrease
• Agreed to request donation report from finance director Brad Burke

Animal Shelter Board

The board voted to remove the purchase of a new vehicle from the original budget and add $1,000 for the purchase of a Ford car from the highway department, reducing the shelter budget by almost $27,000. The vote was 6-1, with Kelly Collins opposed. The board also voted unanimously to have attorneys send a letter to Reedy & Sykes and TradeMark to fix the grinder pump and kennel leaks. The ACO part-time position was discussed as necessary, with the city manager suggesting he could take the remaining cost to city council for approval.

• Approved removing new vehicle from budget and adding $1,000 for Ford purchase (6-1)
• Approved sending attorney letter to Reedy & Sykes and TradeMark to fix grinder pump and leaks (unanimous)
• Discussed ACO part-time position as necessary; city manager to seek council approval for remaining cost

Financial Management

The Financial Management Committee approved new purchasing and bidding policies requiring committee review for capital purchases of $250,000 or more and independent RFP preparation for purchases of $500,000 or more, excluding state bridge projects. The committee also approved a motion to require charitable organizations to submit state registration forms to the finance department within three months. Carolyn Watson was hired as Finance Director, and the committee discussed a COVID-19 outbreak among county employees.

• Approved new RFP policy: capital purchases ≥$250K require committee review; ≥$500K require independent RFP (motion carried)
• Approved requiring charitable organizations to submit state registration or exemption certificate within 3 months (motion carried)
• Approved agenda and minutes of July 12 and special called meetings (minutes approved; Jaynes abstained on July 12 minutes)
• Hired Carolyn Watson as Finance Director effective July 20, 2021, starting full-time August 9, 2021

Education Committee

The committee received a presentation from Mayor Woodby regarding a proposed County-Wide Centralized Career Technical Education (CTE) Campus. The Mayor reported that a $50,000 Three Star grant has been received for the project. The meeting also included public comments regarding school bus access and teacher raises.

• Proposed $15 million County-Wide Centralized CTE Campus
• $50,000 Three Star grant received for CTE project
• Teacher appreciation for a 4% locally funded raise

Animal Shelter Board

The board discussed a budget reduction by the county commission that threatens current staffing and services. Members voted to request that the budget committee allow the shelter to retain approximately $60,000 in unspent funds from fiscal year 2020-2021.

• Request to retain approximately $60,000 in unspent FY2020-2021 funds
• Discussion of a $250,000 approved budget amount
• Vote to approve the 4% pay increase for employees
• Motion to cease animal control services effective July 1, 2021

Special Called Session

The commission rejected the sole bid for a DMR communications system and voted to rewrite the RFP to include the state's P25 system with a detailed cost breakdown. The decision followed presentations comparing the two systems, with concerns about the high cost of replacing radios for the P25 system. The motion passed 19-2.

• Rejected the DMR system bid and rewrote the RFP to include the state P25 system (19-2)
• Approved the agenda (21-0, 3 absent)
• Adjourned the meeting (voice vote, all approved)

Regular Session

The Board of County Commissioners will consider fixing the tax levy and making appropriations for county funds, departments, and agencies for the 2021-2022 fiscal year. The body will also discuss financial assistance for low-income elderly, disabled homeowners, and disabled veterans.

• Fixing the tax levy for the fiscal year beginning July 1, 2021
• Appropriations for Carter County funds, departments, institutions, offices, and agencies (FY 2021-2022)
• Appropriations for non-profit charitable and civic organizations (FY 2021-2022)
• Financial assistance for low-income elderly taxpayers, disabled homeowners, and disabled veterans
• Courthouse Emergency Egress Plan presentation by EMA Director/Deputy Director

The commission approved the county's $19,078,212.31 general fund budget for fiscal year 2021-2022 after initially rejecting the full resolution and then passing it section by section with amendments. The final budget includes a reduced allocation for rabies and animal control, set at $421,400 after several failed amendments. The commission also approved resolutions for tax relief for low-income elderly, disabled homeowners, and disabled veterans, and appropriations to non-profit organizations.

• Approved Resolution 801, providing additional tax relief to low-income elderly, disabled homeowners, and disabled veterans.
• Approved Resolution 802, appropriating funds to non-profit charitable and civic organizations for FY 2021-2022.
• Approved Resolution 803 as amended, setting the total general fund budget at $19,078,212.31, with the rabies and animal control allocation reduced to $421,400.
• Approved Resolution 804, fixing the tax levy for FY 2021-2022.
• Approved appropriations including $16,000 to Assistance Resources Ministries, $55,000 for a tow motor, $283,250 for a waterline extension, $75,000 for a bike trail, $295,000 for an office building, and $34,000 for bridge repairs.
• Approved a $232,965 contract for courthouse bathroom upgrades and ADA renovations.
• Approved the proposed settlement in the Opioid Case as recommended by the county attorney.
• Approved renaming the bridge on Big Sandy after Billy Cole.

Financial Management

The Financial Management Committee voted to appoint Carolyn Watson as the new Finance Director for Carter County, with one dissenting vote from Commissioner T Hill. The committee also unanimously agreed to have Chair Holdren and Director Watson develop the interview process for the 2nd Deputy Director position. Director Burke was thanked for his service and will focus on training Watson and other staff through August 2021.

• Approved Carolyn Watson as Finance Director (vote: 6-1, T Hill dissenting)
• Unanimously approved asking Chair Holdren and Director Watson to develop interview procedure for 2nd Deputy Director
• Directed Director Burke to focus on training new director and department staff

Animal Shelter Board

The Board reviewed shelter intake and adoption statistics for June 2021 and the 2020-2021 fiscal year. Members and citizens discussed the potential transition to a 501c3 and expressed concerns regarding budget cuts. A final vote on the budget is expected from the full commission on July 19, 2021.

• Reported 1,531 total intakes for fiscal year 2020-2021
• Discussion of a replacement grinder pump and housing
• Review of June 2021 statistics: 119 cat intakes and 69 dog intakes
• Discussion of a study being conducted by MTAS and CRAS regarding 501c3 status
• Budget review ahead of July 19, 2021 commission vote

Budget Committee

The Budget Committee reviewed several funding requests for infrastructure and public safety. The body is exploring financing options for a county-wide communications upgrade and approved multiple smaller contracts for facility repairs and equipment.

• Directed Finance Director to explore financing for the $3,428,687.40 Carter County Communications Project 2021
• Approved $232,965 contract with Shaw & Shanks Architects, P.C. for courthouse bathroom upgrades
• Approved $295,000 purchase of the Judge Lisa Rice property using ARP funds
• Approved $16,000 for ARM to install a new freezer
• Approved $34,000 for repairs to a bridge deck off Dennis Cove Road on Estep Road

Education Committee

The Education Committee met to approve previous meeting minutes and receive updates from Dr. McAbee. The discussion included details regarding senior graduation tickets, an ELC grant, and teacher compensation for summer school.

• Seniors will receive 8 tickets each for in-person graduation
• ELC Grant provides up to $150.00 per vaccinated child
• Summer school teachers may earn $1,000.00 per week
• Teachers can earn an additional $200.00 per week for Steam Camp

Regular Session

The Carter County Commission approved three resolutions: establishing a redistricting committee, excluding correctional institution residents from reapportionment representation, and amending the zoning resolution for floodplain management to maintain NFIP eligibility. The commission also approved numerous budget amendments and appropriations, including $80,000 reserved for a potential communications officer and $35,000 for dumpsters. A motion to give the Animal Shelter $225,000 annually failed for lack of a two-thirds vote.

• Approved Resolution 798 establishing a redistricting committee (21-0)
• Approved Resolution 799 excluding correctional institution residents from reapportionment representation (21-0)
• Approved Resolution 800 amending zoning resolution for floodplain management (21-0)
• Approved $2,500 pay incentive for two certified finance officers (21-0)
• Reserved $80,000 to hire a communications officer pending bid selection (21-0)
• Appropriated $1,620 for Sheriff's Department vehicle repeaters (21-0)
• Approved purchase of Open Meeting/Roll Call software (20-0, 1 no)
• Failed to give Animal Shelter $225,000 annually (13-8, needed 2/3)

Budget Committee

The committee approved several budget amendments across multiple county funds, including the General Fund and School Funds. Key actions included setting aside $80,000 for a new Communications Officer and approving the Animal Shelter budget of $492,603.88.

• Approved $80,000 to be set aside for a Communications Officer position
• Approved Animal Shelter budget of $492,603.88
• Approved $1,620 for Sheriff's Office vehicular repeater frequencies
• Set aside $35,000 in reserve for the purchase of five dumpsters for the Landfill Committee
• Approved $2,500 incentive pay for two certified Circuit Clerk employees

Audit Committee

The Carter County Audit Committee reviewed the FY2020 audit report, which included an unmodified opinion but noted one significant deficiency and several findings, including an ongoing investigation of the Head Start program, noncompliance with state salary statutes, budget overspending, and sheriff deputy hiring issues. The committee did not vote on any corrective actions; the election of officers was postponed to the next meeting.

• Approved agenda for the meeting (unanimous)
• Approved minutes from June 19, 2020 meeting (unanimous)
• Postponed election of officers to next meeting

Buildings & Grounds

The Buildings & Grounds Committee approved moving forward with an appraisal of Judge Lisa Rice's office building at 300 N Main St., which the county may purchase for $295,000. The committee also voted to have Attorney Hardin handle the AB&T sub-lease issue and to forward a proposal for a full-time communications officer to the budget committee. No other substantive decisions were made; other items were discussions or updates.

• Approved appraisal of Judge Rice's property at 300 N Main St. (all in favor)
• Approved motion for Attorney Hardin to handle AB&T sub-lease issue (all in favor)
• Approved forwarding communications officer full-time position to budget for next fiscal year (all in favor)

Budget Committee

The Budget Committee reviewed and voted on budgets for various county departments and outside agencies for the 2021-2022 fiscal year. The committee approved most departmental budgets but removed proposed 5% raises from several. The Animal Shelter budget was disapproved pending further review by its board.

• Approved Sheriff's Department budget of $4,781,277.61 and Jail budget of $4,136,635.01
• Approved $427,000 for Volunteer Fire Departments and $322,700 for the Rescue Squad
• Approved hourly rate increase for County Attorney Josh Hardin from $100 to $125
• Disapproved the Animal Shelter budget
• Approved $13,262 for the First Tennessee Development District

Cancelled Meeting

The Financial Management Committee's special called meeting on May 24, 2021, was cancelled by Chairwoman Ginger Holdren because there was no pressing business to discuss. The discussion will resume at the next regularly scheduled meeting on June 7, 2021. No substantive decisions were made.

• Cancelled May 24, 2021 special called meeting (no vote recorded)
• Resumed discussion deferred to June 7, 2021 regular meeting

Financial Management

The Financial Management Committee voted unanimously to offer the Deputy Director position to Ms. Audra Gerty, contingent on salary acceptance and background check. The committee also directed Chairwoman Holdren to contact Mr. Joshua Beeks with the Director of Finance salary package, and discussed evaluating Ms. Gerty for the Director role if Mr. Beeks declines. The meeting was recessed to May 24 to continue the hiring discussion.

• Offered Deputy Director position to Audra Gerty (5-0)
• Directed Chairwoman Holdren to contact Joshua Beeks with Director of Finance salary package
• Discussed evaluating Gerty for Director of Finance if Beeks declines

Financial Management

The Financial Management Committee interviewed two applicants for the Finance Director position: Audra Gerty in person and Joshua Beeks via Zoom. After discussion, the committee directed Chairwoman Holdren to provide salary information to Mr. Beeks and scheduled two more interviews for May 19. No final selection was made.

• Interviewed Audra Gerty for Finance Director position
• Interviewed Joshua Beeks for Finance Director position via Zoom
• Directed Chairwoman Holdren to provide salary info to Joshua Beeks
• Scheduled two additional interviews for May 19

Regular Session

The Board of County Commissioners will conduct a public hearing regarding a rezoning request for 176 Wade Bulla Road. The body will also consider resolutions for a state litter grant, a social media policy, and a lease agreement for a workforce development complex.

• Public hearing for rezoning request at 176 Wade Bulla Road, Watauga
• Application for State of Tennessee DOT Litter and Trash Collecting Grant (FY 2021-2022)
• Adoption of a Carter County Website/Social Media Policy
• Amended lease agreement with Tennessee Board of Regents for Northeast State Community College Workforce Development Complex
• Appointment of a new Public Records Request Coordinator

The commission voted 15-4 (3 abstentions) to rezone 33.5 acres at 167 Wade Bulla Road from A-1 to M-2, allowing the slaughterhouse to remain. Residents raised concerns about traffic, water safety, and property values, but the owner and supporters cited economic benefits. The commission also approved several resolutions, including a litter grant, Three Star compliance, unclaimed property request, school fund transfer, and a website/social media policy (17-5).

• Approved rezoning of 167 Wade Bulla Road from A-1 to M-2 (15-4, 3 abstentions)
• Adopted Resolution 793 for TDOT litter grant application (22-0)
• Adopted Resolution 794 affirming Three Star Program compliance (22-0)
• Adopted Resolution 795 requesting unclaimed property remittance (22-0)
• Adopted Resolution 796 transferring school funds (22-0)
• Adopted Resolution 797 website/social media policy (17-5)
• Approved 5-year lease with Northeast State Community College at $138,790/year (21-1)
• Approved $172,695 for jail camera system updates (22-0)

Budget Committee

The Budget Committee approved several fund transfers for jail cameras, ADA bathroom projects, and vehicle purchases. The body also approved a health department services contract and various budget amendments for county funds.

• Approved $172,695 from Courthouse and Jail Restricted Fund Balance for jail camera updates
• Approved $492,204 for the 2021-2022 local Health Department Services Contract
• Approved $11,154,086.11 budget amendment for General Purpose School Fund #141
• Approved $13.01 per hour pay rate for CDL licensed landfill employees
• Approved $3,427.75 quote from Sycamore Gardens Landscape Services for the Workforce Development Complex

Financial Management

The Financial Management Committee interviewed two applicants for Director of Finance — Michael James and Robert Dotson — but members questioned whether either was the right fit. The committee voted unanimously to have Chairwoman Holdren schedule a second in-person interview with Mr. James for May 18, 2021, and to readvertise the position, keeping it open until filled. No candidate was selected at this meeting.

• Approved motion to schedule second in-person interview with Michael James on May 18, 2021 (unanimous)
• Approved motion to readvertise Director of Finance position and keep listing open until filled (unanimous)

Financial Management

The Financial Management Committee discussed employee insurance renewals and audit findings for fiscal year 2020. The body approved new and increased credit limits for county departments and schools, and addressed the management of a 3-Star grant.

• Recommended continuing insurance plans with an approximate cost increase of $94,062.00
• Approved $5,000 Lowes credit card for Maintenance Department
• Approved $3,000 Napa Auto Parts credit account for Schools CTE Department
• Increased Hampton High School credit card limit from $3,000 to $6,000
• Proposed 50% employee and 50% county split for dental premiums

Financial Management

The committee accepted Finance Director Burke's resignation and discussed the hiring process for a replacement, including a schedule for reviewing applications and interviews. They also discussed the structure of the finance department, with some members suggesting the 81 Act may not work for the county's size, but no formal decision was made on restructuring. The discussion on department structure was tabled until after a new director is hired.

• Approved agenda (all in favor)
• Approved March meeting minutes (all in favor)
• Accepted Finance Director Burke's resignation
• Set application review/interview schedule: May 10, 18, 19, 24
• Tabled discussion on finance department structure until after new director hired

Regular Session

The Board of County Commissioners is meeting to discuss a resolution authorizing the County Mayor to apply for Tennessee Housing Development Agency grant funds. The board will also consider an amendment to the ETSU Forensics Agreement.

• Resolution to apply for Tennessee Housing Development Agency grant funds for low-income housing rehabilitation
• Consideration of amendment to ETSU Forensics Agreement
• Presentation by Chamber of Commerce Director Joy McCray and Tourism Coordinator Luke Freeman

The Carter County Commission approved a 3% increase to the inmate medical contract with Southern Health Partners, bringing the annualized cost to $605,117.88. They also approved multiple budget amendments, appropriations, and appointments, including a $35,000 appropriation for a future Finance Director and a $30,000 CARES Act grant to the Rescue Squad. A motion to empower the mayor to negotiate an economic development director failed.

• Approved inmate medical contract renewal with Southern Health Partners (24-0)
• Appropriated $35,000 for future Finance Director salary and benefits (21-3)
• Appropriated $30,000 from CARES Act funds to Rescue Squad (23-0, 1 abstain)
• Appropriated $15,000 to Second Harvest Food Bank for Backpack program (20-4)
• Approved General Fund budget amendment #10 totaling $93,627.03 (24-0)
• Approved School Federal Projects Fund amendment #9 totaling $6,767,442.58 (24-0)
• Appointed Lisa Germaine as County Historian (24-0)
• Accepted gift of Fish Springs property after new survey (15-8)

Animal Shelter Board

The board accepted the proposed shelter budget to present to the budget committee on 25 April 2021, and agreed to request a joint MTAS/CTAS study similar to Sullivan County's. Members also approved a motion directing all information requests to the board, not the director, and discussed replacing a faulty grinder pump and selling two vehicles.

• Accepted proposed budget to present to budget committee (all voted yes)
• Approved motion for MTAS/CTAS study like Sullivan County (all voted aye)
• Approved motion that all shelter info requests go to board, not director (all voted aye)
• Agreed to move forward with new vehicle, possibly selling Ford Ranger and Jeep
• Accepted Mayor Curt Alexander to fill Kim Birchfield's board seat (all voted aye)

Budget Committee

The committee approved a contract renewal for inmate medical care and several budget amendments across multiple funds. Action on a Northeast State Community College lease was postponed, and a new rule requires budget amendments to be submitted seven days before meetings.

• Renewed inmate healthcare contract with Southern Health Partners
• Approved $59,863.08 for a new exterior door in the Clerk and Master's Office
• Allocated $30,000 from CARES grant money to the Carter County Rescue Squad
• Set aside $35,000 for the salary and benefits of the incoming Finance Director
• Approved $93,627.23 budget amendment for the General Fund

Buildings & Grounds

The Buildings & Grounds Committee approved several donations and project actions. It unanimously accepted a 28-acre donation of the Old Tweetsie Railroad right-of-way between Valley Forge and Hampton, and also accepted a gift of property for Fish Springs Park contingent on survey completion. The committee approved proceeding with Shaw & Shank's architectural plan for ADA-compliant restrooms at 801 E. Elk Ave. (7-1), and moved the Northeast State lease proposal to the May agenda for further discussion.

• Accepted 28-acre Old Tweetsie Railroad right-of-way donation (unanimous)
• Accepted Fish Springs Park property donation with new survey completion (unanimous)
• Approved Shaw & Shank architectural plan for ADA restrooms at 801 E. Elk Ave. (7-1)
• Moved Northeast State lease proposal to May agenda (unanimous)
• Approved agenda with New Business moved to next month (unanimous)
• Approved March meeting minutes (7-1)

Education Committee

The Education Committee met via Zoom and received updates from Dr. McAbee, including that 650 K-8 students have signed up for summer school, which will run about a month with bussing provided. He also discussed House Bill 777, which would fund schools based on 2019 enrollment, and ongoing interest in a Workforce Development project with local colleges. No formal decisions were made; the agenda was approved and the meeting adjourned.

• Approved the meeting agenda unanimously.
• Deferred approval of February and April minutes to the May meeting.
• Heard updates on summer school enrollment and plans.
• Discussed potential impact of House Bill 777 on school funding.
• Discussed Workforce Development project with TCAT and Northeast State.
• Discussed Middle College program and scholarship opportunities.
• No new business was brought before the committee.
• Adjourned the meeting unanimously.

Regular Session

The Carter County Commission approved $12,000 for courthouse security staffing, adopted a floodplain management resolution, and passed resolutions on sanctuary county status, state legislation opposition, and criminal justice training support. A motion to move 18% of local sales tax to education capital projects failed, but a similar motion for 19% passed. The commission also set a two-year term limit for the County Historian.

• Approved $12,000 for courthouse security officers (23-0)
• Adopted floodplain management resolution (23-0)
• Declared Carter County a sanctuary county for U.S. Constitution (23-0)
• Opposed state bill H8366/SB1604 on right-of-way dedication (23-0)
• Supported P.O.S.T. certification at TCAT-Elizabethton (23-0)
• Failed to move 18% of local sales tax to education capital (15-8)
• Approved moving 19% of local sales tax to education capital (15-8)
• Set two-year term limit for County Historian (16-7)

Animal Shelter Board

The Animal Shelter Board met by Zoom and approved the previous meeting's minutes. The board deferred discussion of the shelter director's job description until the April meeting. The shelter director reported February intake and adoption numbers, noted two part-time staff resignations, and announced a new dog catcher. The board also discussed a 501C3 workshop and a constituent's barking dog complaint.

• Approved the minutes of the previous meeting.
• Deferred the shelter director's job description to the April meeting.
• Scheduled the next meeting for 13 April 2021 at 5 pm by Zoom.
• Adjourned the meeting.

Budget Committee

The Budget Committee decided to stop allocating 18% of the county's Local Option Sales Tax (LOST) funds to schools starting July 1, 2021. The body also approved several fund transfers and budget amendments for general and school funds.

• Approved $2,000 to split the cost of the Trash Trout Jr. litter collection system on the Doe River
• Appropriated $55,000 for architects/engineers at the Workforce Development Center
• Authorized quotes for the inspection of the old Chamber of Commerce building for possible record storage
• Tabled the purchase of two dump trucks totaling $132,136.52
• Approved General Fund #101 Budget Amendment #9 ($84,883.56) and General Purpose School Fund #141 Budget Amendment #8 ($282,165.26)

Buildings & Grounds

The Buildings & Grounds Committee approved hiring Shaw & Shanks to study options and costs for a courthouse addition, allowed release of funds for the recycling center building, and approved up to $1,057.36 for a phone system upgrade. No action was taken on creating a project manager position or on the NESCC lease counteroffer.

• Approved agenda and February meeting minutes unanimously.
• Approved hiring Shaw & Shanks to analyze courthouse addition options and costs (motion by Holdren, second by McInturff).
• Approved releasing funds for the recycling center building construction (motion by Grindstaff, second by Jenkins).
• Approved up to $1,057.36 from courthouse security funds for a phone system upgrade (motion by Grindstaff, second by Proffitt).
• Discussed but took no action on creating a project manager position or hiring a part-time maintenance employee.
• Discussed a potential NESCC lease counteroffer but took no action; Mayor will contact NESCC about negotiating.

Budget Committee

The committee approved $7,000 for a GO BETSY project to improve Watauga River access near Biltmore Bridge. Other actions included approving a new cargo van for the Maintenance Department and setting the salary for the incoming EMA Director.

• $7,000 allocated to GO BETSY for a concrete ramp and parking lot on Hwy 400
• Approval of $42,570 purchase for a 2021 Chevrolet Express Cargo Van
• $17,000 requested for 150 new jail mattresses (contingent on reserve fund availability)
• EMA Director salary set at $54,900 including benefits and no comp time
• Declaration of a 2002 Chevrolet Tahoe as excess property for disposal

Buildings & Grounds

The Buildings & Grounds Committee unanimously approved renaming Roan Mountain Community Park after Erik Anderson, in recognition of his dedication and involvement with the park. The committee also approved the amended agenda and the November & December meeting minutes. Other items were discussed but no further decisions were made.

• Approved renaming Roan Mountain Community Park after Erik Anderson (unanimous)
• Approved amended agenda (unanimous, Brad Johnson abstained)
• Approved November & December meeting minutes (unanimous)

Financial Management

The Financial Management Committee approved updated Capital and Non-Capital Asset Management policies. The body also authorized a supplemental payroll deduction for employees to join the AirMedCare Network.

• Approved Capital and Non-Capital Asset Management policies, setting the Non-Capital Asset limit between $150 and $10,000
• Approved allowing employees to sign up for AirMedCare Network services via supplemental deduction
• Reviewed four CDs totaling $8 million with interest rates ranging from 0.50% to 0.94%
• Discussed a $98,890.85 state reporting error regarding Dollar General sales tax
• Discussed the potential transition of the Animal Shelter to a 501(c)(3) based on research of 15 entities

Education Committee

The Education Committee heard an update from Danny McClain that all county schools will return to 100% in-person learning on February 3, 2021. The Continuous Learning Program will be submitted to the state by mid-February, and a summer school program is being considered with possible state funding. No formal decisions were made beyond approving the agenda and minutes.

• Approved meeting agenda (unanimous)
• Approved January 2021 minutes (unanimous)

Animal Shelter Board

The board met via Zoom and approved the previous minutes unanimously. Director Shannon Posada reported on the successful Christmas adoption event, lower animal numbers, and spay/neuter efforts. The board discussed the potential 501C3 status, noting it requires joint agreement between city and county, and reviewed animal control staffing issues. No formal decisions were made beyond approving the minutes.

• Approved previous meeting minutes (unanimous)
• Discussed 501C3 formation, requiring mutual city/county agreement
• Reviewed animal control staffing gaps and availability
• Noted ongoing shelter facility improvements and grinder pump issues

Budget Committee

The Budget Committee approved several funding requests, including salary for a full-time electrical inspector and roof repairs for the Elections building. The committee also elected new leadership and processed various budget amendments.

• Approved $20,000 for a full-time Electrical Inspector for the Planning and Zoning Office
• Approved $40,000 from Capital Improvements Fund for Carter County Election’s building roof repairs
• Approved $6,898.47 payout for retiring EMA Director Gary Smith
• Approved General Fund Budget Amendment #7 in the amount of $281,379.30
• Referred a $48,951.03 sales tax discrepancy regarding Dollar General to the Financial Management Committee

Education Committee

The Carter County Education Committee met via Zoom on January 4, 2021, and heard an update from Dr. McAbee on the school system's COVID-19 response. He reported that the week would be virtual, with a decision on continuing virtual or hybrid learning to be made after assessing case numbers with principals. Dr. McAbee also shared preliminary stimulus funding numbers, with plans to meet with supervisors, principals, and teachers to decide how to spend the money, and he expressed interest in a robust summer school program. The committee approved the agenda and December 2020 minutes, and adjourned without any new business.

• Approved the meeting agenda (unanimous)
• Approved the December 2020 minutes (unanimous)
• Adjourned at 6:11 pm (unanimous)

Financial Management

The Financial Management Committee discussed a sales tax reporting error where Carter County erroneously collected funds intended for the City of Elizabethton. The body also reviewed updates to asset management policies and approved a contract extension for a compensation study.

• Approved Amendment No.1 to Consulting Services Agreement with Evergreen Solutions, LLC to extend project start to June 30, 2021
• Discussed $113,675 sales tax shortfall expected in January 2021 due to state corrective action
• Discussed $98,891 in remaining erroneous sales tax collections owed to the City of Elizabethton
• Reviewed proposed changes to Chapter 10 (Capital Assets) and Chapter 11 (Non-Capital Assets) policies
• Discussed potential transition of the Animal Shelter to a 501(c)(3) organization