Oxford public meetings in 2021

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a request by Scott Webb, Architect, on behalf of D&B Family Limited LLC, for a variance to reduce the minimum front yard setback from 15 feet to 8 feet 8 inches at 419 University / 315 Homestead. The variance would allow construction of a covered porch on the Homestead Avenue side of an existing two-family dwelling. Staff recommends approval, finding substantial evidence supports the request. No public comments have been received.

• Variance to Section 1147.03(c) for minimum front yard setback (15 ft to 8 ft 8 in)
• Proposed porch: 6 ft 4 in by 42 ft 8 in, expanding building footprint by 19.3%
• Property zoned R3MS (Single-, Two-, and Three-Family Mile-Square Residential District)
• Staff recommends approval; no public comments received
• No prior BZA case history for this property

The Board approved a wall sign variance for 77 S Main Street and two separate variance requests for mixed-use developments at 5111 and 5115 Morning Sun Road. A request for multiple variances regarding parking and driveway specifications at 207/209 W Collins Street was denied. An application for 314 University Avenue was withdrawn by the applicant prior to the meeting.

• Approved wall sign variance for 77 S Main Street (5-0)
• Approved principal entrance variance for 5111 Morning Sun Road (5-0)
• Approved entrance and lot coverage variances for 5115 Morning Sun Road (5-0)
• Denied parking and driveway variances for 207/209 W Collins Street (5-0)
• Acknowledged withdrawal of variance application for 314 University Avenue

City Council

Oxford City Council will hold its regular meeting on December 21, 2021, at 7:30 p.m. Key decisions include approving a contract for non-commissioned police employees and addressing a new liquor permit for Speedway LLC at 260 S Locust Street. The council will also consider budget amendments and repeal an outdated ordinance.

• Contract approval for non-commissioned police employees
• New D6 liquor permit for Speedway LLC at 260 S Locust Street
• First reading of Supplemental Budget Ordinance #9 for FY 2021
• Repeal of Ordinance No. 2535
• Repeal and replacement of Section 729.10 on municipal property sales

City Council authorized a lease of 2.1 acres for the Oxford Cottage Community project and approved a contract for a comprehensive plan update. The council also accepted terms for a national opioid settlement and established a new purchasing policy.

• Approved lease of 2.1 acres at 5234 Hester Road for Oxford Cottage Community (7-0)
• Approved $100,000 contract with MKSK for comprehensive plan update (6-0)
• Accepted National Opioid Settlement Agreement terms (6-0)
• Established new purchasing policy increasing competitive bid threshold to $50,000 (6-0)
• Authorized RFP for 2022 Oxford Aquatic Center operations (6-0)
• Approved final subdivision application and plat for Heron Pond (7-0)
• Authorized 2022 Farmers Market closures for Lot 52 (6-0)
• Appointed Amber Franklin as Council Representative to the SELF Board (6-0)

City Council

The Oxford City Council will consider a contract with non-commissioned police employees, a new Sunday liquor permit for Speedway, and several budget and ordinance amendments. Public comments include a request to improve bike infrastructure connectivity.

• Resolution approving contract with Non-Commissioned Police Division Employees
• Notice of new D6 permit for Speedway LLC (Sunday liquor sales) at 260 S Locust Street
• Second reading of Supplemental Budget Ordinance No. 9 for FY2021
• Repeal and replacement of Codified Ordinance Section 729.10 (sales on municipal property)
• Public comment on disconnected bike infrastructure

Council approved Resolution No. 7367 for a contract with the Non-Commissioned Police Division Employees, plus three ordinances: Supplemental Budget Ordinance No. 9 (No. 3654), repeal of Ordinance No. 2535 (No. 3655), and a rewrite of the rule on sales on certain municipal property (No. 3656). All passed 7-0-0. A work session presented staff recommendations for spending about $1.22M of American Rescue Plan Act funds on housing and about $1.179M on economic development and infrastructure, but no ARPA spending was voted on. On COVID-19, Council discussed but did not reinstate the indoor mask mandate; staff said they would encourage masks and vaccines instead.

• Approved Resolution No. 7367, contract with Non-Commissioned Police Division Employees (7-0-0)
• Approved Ordinance No. 3654, Supplemental Budget Ordinance No. 9 for FY2021 (7-0-0)
• Approved Ordinance No. 3655 repealing Ordinance No. 2535 (7-0-0)
• Approved Ordinance No. 3656, repealing and replacing Oxford Codified Ordinance Section 729.10 on sales on certain municipal property (7-0-0)
• Approved agenda with addition of item #7 COVID Discussion (7-0-0)
• Accepted Notice of Legislative Authority for a new D6 permit for Speedway LLC DBA Speedway #1251, 260 S Locust Street, without comment (7-0-0)
• Adopted consent agenda, including minutes of the December 7, 2021 meeting (7-0-0)
• No vote taken on American Rescue Plan Act spending; staff presented recommendations only

Planning Commission

The Planning Commission is reviewing a proposal by Episcopal Retirement Services to subdivide 7 acres of City-owned land for senior housing. The project includes 42 affordable rental units for residents ages 55 and older with incomes at or below 60% of the Area Median Income. The proposal also involves extending Dana Drive to connect with Melissa Drive.

• Preliminary Subdivision and Planned Development for 42 senior housing units
• Development of 7 acres at 4381 Oxford Reily Road
• Construction of a new public street connecting Dana Drive and Melissa Drive
• Proposed use of Low Income Housing Tax Credit (LIHTC) funding
• Request for City financial assistance for street and infrastructure construction

The Planning Commission denied a lot split request for 117 Bishop Street due to concerns over creating non-conforming lots. The Commission approved a lot consolidation for 219 W Walnut Street despite safety concerns from police and fire departments. An administrative amendment for 801 S Beech Street was also processed.

• Denied lot split at 117 Bishop Street (unanimous)
• Approved lot consolidation at 219 W Walnut Street (4-3)
• Administratively approved minor amendment to conditional use at 801 S Beech Street
• Approved September 14, 2021 meeting minutes (6-0-1)

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board discussed the city's Thoroughfare Plan with consultant MKSK, voted to update the plan in 2022, and recommended an easement change for a south side connector. They also reviewed parking revenue and costs, which are both up, and discussed the 6-8 PM parking policy and bike lane parking violation fees.

• Motion passed to update the Thoroughfare Plan in 2022
• Recommended easement change for south side connector between US 27, THS, and TMS
• Parking revenue and costs are up; parking app usage higher than expected
• Discussion of 6-8 PM parking policy
• Discussion of bike lane parking violation fees

The minutes for the Oxford Parking and Transportation Advisory Board meeting of 12/13/2021 list an agenda covering approval of the agenda and minutes, a staff update on multi-modal planning (Amtrak, BCRTA, comprehensive planning), a request for a possible amendment to the City of Oxford Long Range Transportation Plans regarding a proposed future roadway alignment near Talawanda High School, a staff update on Uptown parking (metering/rates/hours), and discussion of code/enforcement of vehicles blocking bicycle lanes, followed by adjournment. The document records no votes, approvals, denials, or other outcomes for any item. No substantive decisions are recorded in these minutes.

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission discussed a proposal to reclassify part of the 110 E. High Street building from Historic to Historic Non-Contributing, which would allow demolition without a replacement plan. The property owner said the intention is to keep the two-story building's façade and incorporate it into a new design, with plans expected in 2022. The commission also reviewed design guideline research and administrative approvals for signs and window replacements.

• 110 E. High Street: possible reclassification of two-story historic building to non-contributing to ease demolition; owner plans to keep façade
• McGuffey House: citizen provided additional historical information; to be forwarded to Miami University
• Design Guidelines Update: peer cities research presented; considering expanding historic district to residential areas
• HAPC-2021-09: Certificate of Appropriateness for new wall sign at 22 W Park Place
• HAPC-2021-11: Certificate of Appropriateness for new wall sign at 77 S Main Street, with variance request for size

The document for the December 8, 2021 Historic and Architectural Preservation Commission meeting is an agenda only; it lists items such as 110 E. High Street future, McGuffey House, NAPC Forum 2022 attendance, Design Guidelines Update, and three administrative certificates of appropriateness, but records no motions, votes, or outcomes. The only completed minutes included are from the October 13, 2021 meeting, which was largely discussion and updates. No substantive decisions from the December 8 meeting are established by this record.

City Council

The Oxford City Council is meeting to consider several resolutions and ordinances, including a $100,000 contract for a comprehensive plan update, a purchasing policy, and an RFP for the Aquatic Center. They will also hold first and second readings on ordinances related to a cottage community lease and a subdivision plat. The agenda includes public comments and recognitions.

• Resolution to contract with MKSK for comprehensive plan update, not to exceed $100,000
• Resolution to establish a purchasing policy as recommended by Finance Director
• Resolution authorizing RFP for Oxford Aquatic Center 2022 season
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community (second reading)
• Ordinance approving final plat for Heron Pond subdivision (second reading)

City Council

The Oxford City Council will consider several resolutions and ordinances, including a $100,000 contract for a comprehensive plan update, a new purchasing policy, and an RFP for the Aquatic Center. They will also hold first and second readings on ordinances related to a cottage community lease and the Heron Pond subdivision. The meeting includes public comments and recognitions.

• Resolution authorizing contract with MKSK for comprehensive plan update, cost not to exceed $100,000
• Resolution authorizing RFP for Oxford Aquatic Center 2022 season
• Resolution to accept terms of Ohio opioid settlement (J&J)
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community (second reading)
• Ordinance approving final plat for Heron Pond subdivision (second reading)

The City Council approved a lease for 2.1 acres of city-owned land on Hester Road to facilitate the Oxford Cottage Community project. Additionally, the Council authorized a contract for a comprehensive plan update, established a new purchasing policy, and approved participation in a national opioid settlement.

• Approved lease of 2.1 acres on Hester Road for cottage community (7-0)
• Adopted new city purchasing policy (6-0)
• Approved $100,000 contract with MKSK for comprehensive plan update (6-0)
• Authorized participation in national opioid settlement (6-0)
• Approved 2022 Farmers Market schedule for Lot 52 (6-0)
• Approved final subdivision plat for Heron Pond (7-0)
• Appointed Amber Franklin to SELF Board (6-0)

Student Community Relations Commission

The commission approved the meeting agenda and the minutes from the November 5, 2021 meeting. The session included reports from the Oxford Police Department and Miami University Police Department.

• Approved agenda for November 19, 2021 meeting
• Approved minutes from November 5, 2021 meeting

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will vote on re-approval of two variances for a mixed-use development at 5111 and 5115 Morning Sun Rd. The variances would allow residential entrances to face the rear parking area instead of the street and increase lot coverage from 50% to 56.26%. The project includes four commercial spaces and four residential units.

• Variance for rear residential entrances (BZA-2021-09/10) at 5111 and 5115 Morning Sun Rd
• Lot coverage increase from 50% to 56.26% (BZA-2021-09/10)
• Two 3-story mixed-use buildings with 4 commercial and 4 residential units
• Total of 18 off-street parking spaces planned behind buildings
• Previous variances approved in 2020 and 2021 have expired

The Oxford Board of Zoning Appeals met on October 26, 2021, and approved previous meeting minutes, denied a rear and side yard setback variance for a patio at 310 Bishop Street, and affirmed the Zoning Administrator's interpretation of setbacks and lot coverage at 212 N Elm Street. Additionally, the Board approved front and rear yard setback variances for 822 S Beech Street. Staff reports and materials for subsequent November 22, 2021 cases (BZA-2021-11, BZA-2021-12, and BZA-2021-09/10) are also included in the record.

• Approved September 28, 2021 regular meeting minutes
• Denied variance for rear and side yard setbacks at 310 Bishop Street (3-1)
• Affirmed Zoning Administrator's decision regarding setbacks and lot coverage at 212 N Elm Street (4-0)
• Approved front and rear yard setback variances for 822 S Beech Street (4-0)

Student Community Relations Commission

The commission approved the meeting agenda and previous minutes. Members discussed potential spring projects, including a walkability study and a student housing survey, and explored ways to increase student interaction with the City Council.

• Approved meeting agenda
• Approved November 5, 2021 minutes

City Council

The Oxford City Council is holding its regular meeting on November 16, 2021, with a consent agenda and multiple resolutions and ordinances. Key items include first readings for leasing city land for the Oxford Cottage Community Project and approving the Heron Pond subdivision, as well as second readings for the 2022 appropriations, fees, and salaries. The council will also vote on resolutions for a police policy contract, parking meter fee waiver, and bond reduction for Lake Forest Drive.

• Resolution to release $213,830 bond for Lake Forest Drive and accept new $15,000 bond
• Resolution to waive parking meter fees citywide from Dec 13-31, 2021
• Resolution to contract with Lexipol for police policy services at $35,584 first-year cost
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community Project
• Ordinance to adopt fees and charges for fiscal year 2022

Oxford City Council adopted the 2022 annual budget, budgeted advances and transfers, 2022 fees and charges, and 2022 salaries and benefits, all on 7-0 votes. Council also approved a contract with Lexipol for police policy development and management at a year-one cost not to exceed $35,584, and authorized a 20-year, $1-per-year lease of about 2.1 acres at 5234 Hester Road for the Oxford Cottage Community affordable housing project. A proposed amendment to raise some parking meter rates to $0.50 per hour failed 3-4, and the underlying 2022 fees ordinance then passed 6-1. Council also approved free holiday parking, a bond reduction for Lake Forest Drive, and appointments and alcohol permissions.

• Adopted Ordinance No. 3646, the 2022 annual budget (7-0)
• Adopted Ordinance No. 3647, 2022 budgeted advances (7-0)
• Adopted Ordinance No. 3648, 2022 budgeted transfers (7-0)
• Adopted Ordinance No. 3649 setting 2022 fees and charges (6-1, Snavely nay); a motion to amend some meter rates to $0.50 per hour failed 3-4
• Adopted Ordinance No. 3651, 2022 salaries and benefits (7-0)
• Adopted Resolution No. 7358 authorizing a Lexipol contract for police policy services, year-one cost not to exceed $35,584 (7-0)
• Adopted Resolution No. 7356 releasing a $213,830.00 bond and accepting a $15,000.00 bond for Lake Forest Drive (7-0)
• Adopted Resolution No. 7357 waiving city parking meter fees from December 13 to December 31, 2021 (7-0)

City Council

The Oxford City Council will hold a regular meeting with resolutions and ordinances, including first and second readings of several items. Key actions include approving the 2022 budget, fees, and employee salaries, as well as a contract for police policy services. The agenda also includes a resolution to waive parking meter fees during the holiday season.

• Resolution to waive parking meter fees citywide from Dec 13-31, 2021
• Ordinance to adopt fees and charges for fiscal year 2022
• Ordinance establishing salaries and benefits for city employees for 2022
• Resolution authorizing contract with Lexipol for police policy services at $35,584 first year
• Ordinance to lease 2.1 acres at 5234 Hester Road for Oxford Cottage Community Project

Student Community Relations Commission

The Student Community Relations Commission met to discuss potential amendments to the noise ordinance, including two possible paths: amending legislation through Council or revisiting the 'Registered Party' program. They also discussed developing recycling programs for the Uptown business district and off-campus student housing. The meeting included reports from the police department and updates on filling an international student voting member seat.

• Discussed amending noise ordinance language and enforcement mechanics with OPD
• Explored revisiting the 'Registered Party' program as a non-legislative measure
• Developing Uptown/business district recycling program for commercial recyclables
• Developing off-campus student housing recycling program with awareness campaign
• Public input sessions for Oxford Comprehensive Plan on hold

The commission held introductions and received reports from the Oxford Police Department and Miami University Police Department. Members discussed potential focus areas including the noise ordinance, recycling, and town/gown events. No formal votes or decisions were recorded in the minutes.

City Council

The Oxford City Council is holding its regular meeting on November 2, 2021, with a full agenda of resolutions and first-read ordinances. Key items include directing $132,000 in ARPA funds toward the College@Elm project, reopening the Designated Outdoor Refreshment Area (DORA) for winter, and adopting the 2022 budget and fee schedule. The council will also consider several police-related agreements and a resolution on pedestrian safety during construction.

• Resolution to use $132,000 in ARPA funds for College@Elm improvements, with $113,000 in 2022 CDBG funds
• Resolution to reopen the Designated Outdoor Refreshment Area (DORA) from Dec 17, 2021 to Jan 23, 2022
• Ordinance to adopt fees and charges for fiscal year 2022
• Ordinance to make appropriations for fiscal year 2022
• Resolution authorizing mutual aid and information sharing agreements with Miami University Police

Oxford City Council adopted Resolution 7343 on pedestrian and wheelchair access around construction sites by a 4-2 roll call vote, with Mayor Smith and Ms. Southard opposed. Council also adopted a series of resolutions, including reopening the Designated Outdoor Refreshment Area (DORA) from December 17, 2021 to January 23, 2022, an ODNR tree grant application, CDBG project submissions, a $132,000 allocation, and police agreements with Miami University. An amendment to remove the DORA expiration date failed 1-5. Several ordinances, including the 2022 budget and fee schedules, received first reading with no action taken.

• Adopted Resolution 7343 on safe pedestrian and wheelchair passage around construction sites (4-2; Smith and Southard nay)
• Adopted Resolution 7344 reopening the DORA from December 17, 2021 to January 23, 2022 (6-0)
• Amendment to remove DORA expiration date and extend past Oxford Community Art Center failed (1-5)
• Adopted Resolution 7345 authorizing an ODNR Urban Canopy Restoration Grant application (6-0)
• Adopted Resolution 7346 authorizing CDBG project submissions (6-0)
• Adopted Resolution 7347 directing $132,000 of funds (6-0)
• Adopted Resolution 7348 authorizing a Law Enforcement Mutual Assistance Agreement with Miami University (6-0)
• Adopted Resolutions 7349, 7350, and 7351 on sex-offense procedures, Axon contract amendment, and Employee Handbook revisions (each 6-0)

City Council

The Oxford City Council is holding its regular meeting on November 2, 2021, with resolutions and first readings of ordinances. Key items include directing $132,000 in ARPA funds to supplement the College@Elm project, reopening the DORA for winter, and approving several police-related agreements. The council will also consider the 2022 budget ordinances, including appropriations, fees, and salaries.

• Resolution to use $132,000 ARPA funds for College@Elm project with $113,000 in 2022 CDBG funds
• Resolution to reopen the Designated Outdoor Refreshment Area (DORA) from Dec 17, 2021 to Jan 23, 2022
• Resolution authorizing agreement with ODNR for Urban Canopy Restoration Grant (50% reimbursement, $20,000 budgeted)
• Ordinance to adopt fees and charges for fiscal year 2022
• Ordinance to make appropriations for fiscal year 2022

At the October 19, 2021 meeting, the Oxford City Council approved a five-year lease for Talawanda Recreation, Inc. and adopted ordinances to establish trail easements and amend the fiscal year 2021 budget. Council also approved the consent agenda, which included authorizing the disposal of police contraband.

• Approved agenda (7-0-0)
• Approved consent agenda including disposal of police contraband Resolution No. 7341 (7-0-0)
• Granted Talawanda Recreation, Inc. a 5-year lease Resolution No. 7342 (7-0-0)
• Adopted Ordinance No. 3641 for Talawanda School District easement for Oxford Area Trail System (7-0-0)
• Adopted Ordinance No. 3642 supplemental budget appropriations for fiscal year 2021 (7-0-0)
• Adjourned meeting at 8:02 p.m. (7-0-0)

Community Improvement Corporation

The Oxford Community Improvement Corporation approved the 2021-10-29 meeting agenda and previous minutes, adopted "place-making" as a formal 2021 goal, and voted to apply for the "Good Jobs" grant. The board also heard presentations from the Climate Action Steering Committee and staff regarding year-to-date goals and economic development projects.

• Approved meeting agenda (passed)
• Approved minutes from the May 21, 2021 meeting (passed)
• Adopted "Place-making" as a formal goal of the CIC for 2021 (passed)
• Approved application for the "Good Jobs" Grant (passed)
• Adjourned the meeting at 1:12 PM (passed)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on two variance requests. The first is an after-the-fact request from Theta Chi fraternity at 310 Bishop Street to waive rear and side yard setbacks for a new concrete patio built without a permit. The second is a request from the owners of 822 S Beech Street to reduce front and rear setbacks for a proposed single-family home on a non-conforming lot. The board will vote on whether to approve, deny, or conditionally approve each variance.

• Variance to reduce rear yard setback from 15 feet to 0 feet and side yard setback from 5 feet to 0.27 feet for a 466 sq ft patio at 310 Bishop Street (Theta Chi Fraternity)
• Patio was built without a permit and encroaches into the city alley right-of-way; no enforcement planned on the right-of-way portion
• Variance to reduce front yard setback from 20 feet to 13 feet and rear yard setback from 35 feet to 28 feet 10 inches at 822 S Beech Street for a new single-family home
• Previous variances for 822 S Beech expired March 16, 2021; building permit was approved but never picked up
• No public comments received for either case

The Board approved an after-the-fact variance to eliminate a required 3-foot parking setback at 113 E Collins Street, provided the curb is maintained. The Board also updated its meeting schedule to the fourth Tuesday of each month.

• Approved parking area setback variance for 113 E Collins Street (4-0)
• Approved revisions to BZA Rules of Procedure to change meetings to the fourth Tuesday of the month (4-0)
• Approved July 21, 2021 meeting minutes
• Elected Chris Allison as Secretary

Student Community Relations Commission

The Student Community Relations Commission did not meet on October 22, 2021, because it lacked a quorum. The minutes record only that fact, along with the planned agenda. No decisions, votes, or approvals were made.

City Council

Oxford City Council will hold its regular meeting on October 19, 2021, to approve a five-year lease for Talawanda Recreation, Inc. (TRI) and consider an easement agreement for the Oxford Area Trail System. The meeting will also include proclamations, public comments, and routine approvals of past meeting minutes and reports.

• Five-year lease for Talawanda Recreation, Inc. (TRI) under Resolution No. 7342
• Easement agreement for Oxford Area Trail System from Talawanda Middle School to Oxford Community Park under Ordinance No. 3641
• Supplemental budget ordinance for Fiscal Year 2021 under Ordinance No. 3642
• Resolution authorizing disposal of contraband no longer needed as evidence
• Approval of minutes from October 5, 2021, and reports from Board of Zoning Appeals and Environmental Commission

Oxford City Council approved a five-year lease for Talawanda Recreation, Inc., and adopted ordinances authorizing a trail easement agreement with the Talawanda school district and a supplemental budget for fiscal year 2021. Council also approved a consent agenda that included contraband disposal authorization and board reports, and recognized local organizations with proclamations.

• Approved consent agenda including minutes, board reports, and police contraband disposal resolution (7-0)
• Adopted Resolution No. 7342 granting a 5-year lease to Talawanda Recreation, Inc. (7-0)
• Adopted Ordinance No. 3641 authorizing an easement agreement with Talawanda City School District for the Oxford Area Trail System (7-0)
• Adopted Ordinance No. 3642 making supplemental appropriations for fiscal year 2021 (7-0)
• Adjourned the meeting at 8:02 p.m. (7-0)

City Council

The Oxford City Council will consider a resolution granting Talawanda Recreation, Inc. a five-year lease, and will hold second readings on ordinances for a trail easement with the school district and a supplemental budget. The agenda also includes consent items, proclamations, and public comments.

• Resolution No. 7342: 5-year lease for Talawanda Recreation, Inc.
• Ordinance No. 3641: Easement for Oxford Area Trail System from Talawanda Middle School to Oxford Community Park
• Ordinance No. 3642: Supplemental Budget Ordinance Number 7 for FY2021
• Consent: Resolution to dispose of police contraband no longer needed as evidence
• Proclamations: Greater Oxford Community Foundation Day (Oct 23) and Oxford Community Arts Center Day (Oct 29)

Historic & Architectural Preservation Commission

The Historic and Architectural Preservation Commission approved its agenda and the September 8, 2021 minutes, then spent most of the meeting discussing an update to the Design Guidelines and the status of previously approved certificates of appropriateness. No new certificates of appropriateness were approved or denied; the only administrative item listed was a previously decided sign at 37 E High Street. Members discussed forming a subcommittee and focus group to work on the guidelines but took no formal vote on those proposals.

• Approved the October 13, 2021 agenda (all in favor)
• Approved the September 8, 2021 minutes as written (all in favor)
• Adjourned the meeting at 7:20 p.m. (all in favor)
• No new certificate of appropriateness was approved or denied; 37 E High Street sign was listed as previously decided
• No vote taken on forming a Design Guidelines subcommittee or focus group; only suggested

Planning Commission

The Oxford Planning Commission will discuss and potentially decide on three property actions: a lot split at 117 Bishop Street, a lot consolidation at 219 W. Walnut Street, and a minor amendment to an approved conditional use at 801 S. Beech Street. The Bishop Street split was previously not approved due to parking concerns, and the Walnut Street consolidation has drawn negative comments from fire and police departments. The Beech Street item is an administrative approval letter for a change to a conditional use.

• Lot split at 117 Bishop Street: divide 10,351 sq ft parcel into 6,187 and 4,164 sq ft parcels; previously not approved in May 2021 due to parking non-compliance.
• Lot consolidation at 219 W. Walnut Street: combine two alley lots (3,311 and 2,091 sq ft) into 5,465 sq ft parcel; fire and police departments oppose due to access and visibility concerns.
• Minor amendment to conditional use at 801 S. Beech Street: approved to not construct a freestanding building on open parking area, subject to landscaping, lighting, and architectural compliance.
• Staff notes limited ability to deny the Bishop Street split under code 1101.6, despite parking reduction.
• Walnut Street consolidation appears not to meet required conditions in Section 1101.600(A).

The Planning Commission tabled decisions on a lot split at 117 Bishop Street and a lot consolidation at 219 W Walnut Street. The board also received a presentation on climate action and discussed color requirements for a gas station development.

• Tabled lot split at 117 Bishop Street pending more information on conformity (All in favor)
• Tabled lot consolidation at 219 W Walnut Street pending input from Fire and Police Chiefs (All in favor)
• Approved agenda with added old business item PC-2019-08 (All in favor)
• Approved August 10, 2021 minutes (All in favor)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford met on October 12, 2021. The agenda listed approval of the agenda, approval of the September 14 and September 21, 2021 minutes, and old business on data collection methods for an upcoming Public Input Meeting. No new business was listed. The minutes as provided do not record any votes, approvals, or outcomes.

Oxford Parking & Transportation Advisory Board

The Oxford Parking and Transportation Advisory Board is meeting to discuss new business, including a review of proposed street repaving for 2022 and the Complete Streets Policy. They will also hear a presentation from the Climate Action Steering Committee and receive updates on parking policies, trail planning, and the Comprehensive Plan.

• Review of proposed street repaving scheduled for 2022
• Discussion of Complete Streets Policy
• Climate Action Steering Committee presentation
• Updates on parking policies
• Oxford Area Trail Planning update

City Council

The Council is considering several resolutions for infrastructure funding and road maintenance agreements. They are also reviewing ordinances for a land purchase for the Oxford Cottage Community Project and an easement for the Oxford Area Trail System.

• Resolution to apply for Ohio Public Works Commission funds for Spring Street and College Avenue stormwater improvements
• Resolution to use $13,600.00 in American Rescue Plan Funds for City Wi-Fi electrical upgrades
• Ordinance to purchase 2.1 acres at 5234 Hester Road for $150,000 for the Oxford Cottage Community Project
• Ordinance for an easement with Talawanda City School District for the Oxford Area Trail System
• Resolution for a road maintenance agreement with Butler County regarding Brookville Road

City Council

The Council is considering several resolutions for infrastructure funding and road maintenance agreements. They are also reviewing an ordinance for a $150,000 land purchase for the Oxford Cottage Community Project.

• Resolution No. 7337: Grant application for storm conduit and stormwater improvements on Spring Street, College Avenue, and Collins Street
• Resolution No. 7339: $13,600 in American Rescue Plan Funds for public Wi-Fi electrical upgrades
• Ordinance No. 3640: $150,000 purchase of 2.1 acres at 5234 Hester Road for the Oxford Cottage Community Project
• Resolution No. 7340: Road maintenance agreement with Butler County for Brookville Road
• Ordinance: Easement agreement with Talawanda City School District for the Oxford Area Trail System

Oxford City Council adopted Ordinance No. 3640 authorizing the City Manager to buy about 2.1 acres at 5234 Hester Road for $150,000 for the Oxford Cottage Community Project, on a 6-0 roll-call vote. Council also adopted four resolutions: supporting an Ohio Public Works Commission Issue 1 grant application for storm conduit and stormwater work, authorizing grant applications for water and wastewater infrastructure, directing $13,600 in American Rescue Plan funds to electrical upgrades for the public Wi-Fi project, and entering a road maintenance agreement for portions of Brookville Road. All resolutions passed 6-0-0. A supplemental budget ordinance and an easement agreement with the Talawanda City School District for the Oxford Area Trail System received first readings; no vote was recorded on them.

• Adopted Ordinance No. 3640 to purchase ~2.1 acres at 5234 Hester Road for $150,000 for the Oxford Cottage Community Project (6-0 roll call)
• Adopted Resolution No. 7337 supporting an Ohio Public Works Commission Issue 1 grant application for storm conduit reconstruction on Spring Street and stormwater improvements on College Avenue and Collins Street (6-0-0)
• Adopted Resolution No. 7338 authorizing the City Manager to apply for Ohio EPA and/or Ohio Department of Development grants for water and wastewater infrastructure (6-0-0)
• Adopted Resolution No. 7339 directing $13,600 of American Rescue Plan funds to electrical upgrades at City facilities for the public Wi-Fi project (6-0-0)
• Adopted Resolution No. 7340 authorizing a road maintenance agreement with the Butler County Engineer's Office for portions of Brookville Road (6-0-0)
• Approved the consent agenda, including minutes of the September 21, 2021 meeting and reports from the September 8 HAPC and September 14 Planning Commission meetings (6-0-0)
• First reading held on an ordinance authorizing an easement agreement with the Talawanda City School District for an Oxford Area Trail System segment from Talawanda Middle School to Oxford Community Park (no vote recorded)
• First reading held on Supplemental Budget Ordinance Number 7 amending Ordinance No. 3600 (no vote recorded)

Board of Zoning Appeals

The Board of Zoning Appeals will decide whether to grant an after-the-fact variance to eliminate the 3-foot parking setback at 113 E Collins, where a new driveway was built across the property line. Staff recommends approval, but if denied, the owner must saw-cut the concrete to comply.

• Variance to Section 1149.06(b)(4) for minimum parking setback (3 feet to 0 feet)
• Property at 113 E Collins, owned by Clawson & Clawson LLC
• Driveway installed across property line between 113 and 115 E Collins
• Final Zoning inspection failed on August 12, 2021
• Police Chief comments favor keeping pavement

The Board approved a six-month extension for previously granted lot coverage and parking variances at 407 N Campus. The extension allows the applicant until February 2022 to obtain a building permit and begin construction on the three-family structure.

• Approved April 21, 2021 meeting minutes
• Approved six-month extension for BZA-2021-02 at 407 N Campus (4-0)

Student Community Relations Commission

The supplied document is an agenda for the September 24, 2021 Student/Community Relations Commission meeting rather than official minutes of decisions made. The agenda lists reports from the Oxford Police and MUPD, chair updates, and a presentation on the Oxford Noise Ordinance by Interfraternity Council President Kyle Naderhoff.

City Council

Oxford City Council is meeting to consider a resolution donating $150,000 in American Rescue Plan Act funds to Community Development Professionals for land acquisition for an Oxford Cottage Community. The agenda also includes ordinances for a trail easement, a conditional use permit for a school, a final subdivision plat, and a right-of-way dedication, along with appointments to boards and commissions.

• Resolution authorizing $150,000 donation to Community Development Professionals for Oxford Cottage Community land acquisition
• Ordinance authorizing easement agreement with Talawanda City School District for Oxford Area Trail System from Peffer Park to Talawanda High School
• Ordinance No. 3637 approving conditional use permit for school facility at 5158 College Corner Pike
• Ordinance No. 3638 approving final subdivision application for South Forest Edge Section 1
• Ordinance No. 3639 approving right-of-way dedication plat for U.S. 27 (Oxford-Millville Road)

Oxford City Council approved a lease option agreement with BQ Energy Development, LLC for about 20 acres of the city's closed municipal sanitary landfill for a proposed solar array. Council also adopted a resolution providing $100 gift cards to vaccinated city employees and established a new fund to receive American Rescue Plan Act money. All resolutions and ordinances on the agenda passed 7-0-0, including a new ethnic intimidation ordinance and a supplemental budget. Much of the meeting was public comment opposing a proposed urban trail route, with no decision made on the trail.

• Approved Resolution No. 7333 authorizing a lease option agreement with BQ Energy Development, LLC for ~20 acres of the closed municipal landfill for a solar array (7-0-0)
• Adopted Resolution No. 7330 directing up to $17,700 in American Rescue Plan funds and remaining CARES gift cards for $100 vaccination incentive gift cards for city employees (7-0-0)
• Adopted Resolution No. 7331 establishing Coronavirus Local Fiscal Recovery Fund 429 to receive American Rescue Plan Act funds (7-0-0)
• Adopted Resolution No. 7332 accepting Butler County Budget Commission tax levies and certifying them to the County Auditor (7-0-0)
• Adopted Resolution No. 7334 authorizing a $225,000 grant agreement with the Ohio Department of Public Safety for the Countywide OVI Task Force (7-0-0)
• Adopted Resolution No. 7335 authorizing an agreement with Peter M. Reising as Butler County OVI Task Force Coordinator for the 2022 grant (7-0-0)
• Adopted Ordinance No. 3634 repealing and enacting a new Section 541.08 'Ethnic Intimidation' (7-0-0)
• Adopted Ordinance No. 3635, Supplemental Budget Ordinance No. 6 for Fiscal Year 2021 (7-0-0)

City Council

Oxford City Council is meeting to consider a resolution donating $150,000 in American Rescue Plan Act funds to Community Development Professionals for land acquisition for an Oxford Cottage Community. The agenda also includes ordinances on a trail easement, a conditional use permit for a school, a final subdivision plat, and a right-of-way dedication, along with appointments to boards and commissions.

• Resolution authorizing $150,000 donation to Community Development Professionals for Oxford Cottage Community land acquisition
• Ordinance authorizing easement agreement with Talawanda City School District for Oxford Area Trail System from Peffer Park to Talawanda High School
• Ordinance No. 3637 approving conditional use permit for school facility at 5158 College Corner Pike
• Ordinance No. 3638 approving final subdivision application for South Forest Edge Section 1
• Ordinance No. 3639 approving right-of-way dedication plat for U.S. 27 (Oxford-Millville Road)

Oxford City Council adopted three ordinances: an easement agreement with Talawanda City School District for a trail segment from Peffer Park to Talawanda High School, a conditional use permit for McGuffey Montessori School at 5158 College Corner Pike, and final subdivision and right-of-way dedication plats for the South Forest Edge development. Council also approved board appointments and the consent agenda, and held a first reading on an ordinance to purchase 2.1 acres at 5234 Hester Road for $150,000 for the Oxford Cottage Community Project; that ordinance will be considered again on October 5, 2021. Public comments focused on the proposed OATS trail extension and the Cottage Community project.

• Approved agenda as amended to add substituted Ordinance 6.A.1 (7-0-0)
• Appointed Heather Barrett to Climate Action Steering Committee and Travis Robinson to McCullough-Hyde Memorial Hospital Foundation (7-0-0)
• Approved consent agenda including minutes and reports (7-0-0)
• Adopted Ordinance 3636: easement agreement with Talawanda City School District for Oxford Area Trail segment from Peffer Park to Talawanda High School (7-0-0)
• Adopted Ordinance 3637: conditional use permit for McGuffey Montessori School at 5158 College Corner Pike (7-0-0)
• Adopted Ordinance 3638: final subdivision application and plat for South Forest Edge (7-0-0)
• Adopted Ordinance 3639: right-of-way dedication plat for U.S. 27 (Oxford) (7-0-0)
• First reading of ordinance authorizing purchase of 2.1 acres at 5234 Hester Road for $150,000 for Oxford Cottage Community Project; no vote taken, will be considered October 5, 2021

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a work session to discuss planning for a public meeting. The agenda contains only this discussion item, along with call to order and adjournment, so it is largely procedural.

• Discussion of planning for a public meeting

The Public Arts Commission of Oxford decided to participate in the upcoming Publicpalooza event to engage with citizens. The commission planned the creation of display materials, including a map, a survey, and a poster of existing public art. A follow-up special meeting was scheduled for October 5, 2021, to prepare for the event.

• Selected Publicpalooza for public engagement
• Approved creation of table display and art poster
• Approved creation of public art survey
• Approved use of city map for public discussion
• Scheduled special meeting for October 5, 2021

Planning Commission

The Oxford Planning Commission met to decide on a conditional use permit for McGuffey Montessori High School to occupy a space at 5158 College Corner Pike and reviewed a concept plan for a 110-unit assisted living development at 4450 Trenton-Oxford Road. The meeting also included reports from other boards and administrative updates.

• Conditional Use approved for McGuffey Montessori High School at 5158 College Corner Pike with max 10 occupants and expiration upon vacating
• Concept review for Woodland Country Manor at 4450 Trenton-Oxford Road with 110 assisted living units, 18 townhomes, 58 single-family homes, and 30 traditional homes
• Public hearing held for both items with no opposition from residents
• Commission discussed sewer access challenges for Woodland Country Manor development
• Commission raised concerns about traffic, connectivity, and emergency services for Woodland Country Manor

The Planning Commission tabled two lot-related applications to gather more information regarding zoning conformity and safety. Members also discussed a climate action presentation and reviewed a previous conditional use approval for a gas station development. An administrative lot split at 1701 Lake Forest Drive was noted as approved.

• Tabled 117 Bishop Street lot split (6-0)
• Tabled 219 W Walnut Street lot consolidation (6-0)
• Approved August 10, 2021 meeting minutes (6-0)
• Approved agenda with added old business item (6-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford (PACO) approved its Vision Document and discussed a proposal to City Council for a percent-for-art item in the municipal budget. The commission also reviewed its contribution to the Comprehensive Plan and scheduled a special meeting for September 21.

• Approved Vision Document unanimously
• Discussed percent-for-art proposal to City Council for budget legislation
• Reviewed contribution to Comprehensive Plan with editing rights for members
• Scheduled special meeting on September 21 at 4:30 PM

The Public Arts Commission of Oxford held a meeting on September 14, 2021. The agenda included discussions on a vision document, the Comprehensive Plan, and public art programs, but the provided minutes do not record any formal votes or final decisions.

• Agenda discussed
• August 10, 2021 minutes discussed
• Vision document discussed
• Comprehensive Plan status discussed
• Public meeting preparation discussed
• Public art benchmark programs discussed
• Centerville Mural program discussed

Student Community Relations Commission

The Student Community Relations Commission met and discussed the city's noise ordinance, considering whether it is too restrictive compared to other college towns. They also brainstormed potential focus areas for the year, including bridging resident-student gaps, renters' rights, and alcohol-free activities. No formal action was taken on these topics.

• Discussed the City's noise ordinance, comparing it to Athens' ordinance
• Brainstormed focus areas: resident-student interaction, renters' rights, alcohol-free activities, recycling/trash
• Noted cancellation of Walk About welcome program due to weather; magnets may be distributed at Farmers' Market
• Miami Family Weekend and Homecoming events will be Uptown
• Comp Plan public input sessions scheduled for October 20 and 25

The Commission approved the meeting agenda and discussed a new vision focused on 'Community Development.' Proposed goal areas include renters rights, litter reduction, and bridging social gaps between residents and students.

• Approved the meeting agenda

City Council

Oxford City Council met on September 7, 2021, to discuss and vote on several resolutions, including authorizing a $33,000 annual agreement with Paylocity for HR and payroll services and a 60-month lease for a Canon copier. The council also proclaimed National Latino American Heritage Month and Prostate Cancer Awareness Month, and addressed other procedural and administrative items.

• Approved $33,000 annual agreement with Paylocity for HR and payroll solutions
• Approved 60-month lease for Canon IR Advance DX C5850i copier at $325/month for Parks and Recreation
• Established Coronavirus Local Fiscal Recovery Fund 429 and requested funds from the American Rescue Plan Act
• Approved $225,000 grant agreement with Ohio Department of Public Safety for OVI Task Force coordination
• Approved lease option agreement with BQ Energy Development for 20 acres of closed municipal landfill

City Council

The Oxford City Council is meeting to vote on several resolutions and ordinances, including using $17,700 in American Rescue Plan funds for $100 gift cards to vaccinated employees, establishing a new fund for ARP money, and approving a lease option for a solar project on a closed landfill. The council will also consider a $225,000 grant for an OVI task force, a new HR/payroll contract, and first readings on trail and school-related ordinances.

• Resolution 7330: $100 gift cards for vaccinated employees using $17,700 in ARP funds
• Resolution 7331: Establishing Coronavirus Local Fiscal Recovery Fund 429 for ARP funds
• Resolution 7333: Lease option with BQ Energy Development for 20 acres of closed landfill
• Resolution 7334: $225,000 grant from Ohio Dept. of Public Safety for OVI Task Force
• Ordinance: Easement for Oxford Area Trail System from Peffer Park to Talawanda High School

Oxford City Council adopted several resolutions and ordinances on September 7, 2021, including a lease option agreement with BQ Energy Development for a solar project on the municipal landfill and an update to the city's ethnic intimidation ordinance. Council also approved a grant for police coordination, a CARES and ARPA-funded employee vaccine gift card program, and heard extensive public comments regarding concerns over a proposed urban trail extension and recent mask mandate discussions.

• Approved agenda (7-0-0)
• Approved consent agenda including CIP work session minutes, meeting minutes, Canon copier lease, and Paylocity HR/payroll agreement (7-0-0)
• Adopted Resolution No. 7330 providing $100 gift cards using CARES and ARPA funds to vaccinated city employees (7-0-0)
• Adopted Resolution No. 7331 establishing Coronavirus Local Fiscal Recovery Fund 429 for American Rescue Plan funds (7-0-0)
• Adopted Resolution No. 7332 accepting Butler County Budget Commission tax levy amounts and rates (7-0-0)
• Adopted Resolution No. 7333 authorizing a lease option agreement with BQ Energy Development for a solar facility on the closed municipal landfill (7-0-0)
• Adopted Resolution No. 7334 authorizing a $225,000 grant agreement with the Ohio Department of Public Safety for OVI task force coordination (7-0-0)
• Adopted Resolution No. 7335 authorizing an agreement with Peter M. Reising as Butler County OVI Task Force Coordinator for 2022 (7-0-0)

City Council

Oxford City Council is considering two COVID-19 measures: a resolution authorizing the City Manager to implement a vaccination policy for city employees, and an ordinance requiring face coverings inside public spaces. The ordinance is at second reading and declared an emergency. Public comments are limited to five minutes per person.

• Resolution No. 7327: authorizes City Manager to implement Covid-19 Vaccination Policy for city employees
• Ordinance No. 3633: requires face coverings inside any public space in Oxford, declared an emergency

The City Council approved a resolution requiring city employees to be vaccinated or undergo weekly testing. Additionally, the Council passed an emergency ordinance requiring face coverings in all public spaces within the city, with an exemption for children under two years old.

• Approved Resolution 7327 for employee vaccine/testing policy (7-0)
• Approved Ordinance 3633 for indoor mask mandate (6-1)
• Amended mask ordinance to exempt children under 2 years old (7-0)
• Denied amendment to exempt vaccinated individuals from mask mandate (2-5)
• Adjourned meeting at 8:21 p.m. (7-0)

City Council

Oxford City Council meets to discuss and vote on a COVID-19 vaccination policy for city employees and a second reading of an ordinance requiring face coverings in public spaces. Public comments are allowed on non-agenda and consent items, and on resolutions and ordinances during their consideration.

• Resolution No. 7327 authorizing COVID-19 vaccination policy for city employees
• Ordinance No. 3633 requiring face coverings in public spaces and declaring an emergency

City Council

Oxford City Council will consider a resolution asking Butler County to lead a countywide effort to address broadband access gaps, and a resolution authorizing a $4,838-per-year subscription for two portable license-plate readers. The meeting also includes public comments, approval of prior minutes, and updates from city commissions.

• Resolution requesting Butler County Commissioners to take a countywide approach to broadband disparities
• Resolution authorizing City Manager to enter into a $4,838-per-year, five-year agreement with Vigilant Solutions for two quick-deploy ALPR camera systems
• First reading of an ordinance requiring face coverings in public spaces and declaring an emergency
• First reading of an ordinance repealing and replacing the city’s ethnic intimidation ordinance
• Approval of a planned development at 6711 Ringwood Drive incorporating the MayDay Gun Range

Council held a work session and approved the agenda 5-0-0. The City Manager presented the proposed five-year Capital Improvement Plan, covering proposed 2022 funding sources, construction projects, and equipment purchases, and answered Council questions. No vote was taken on the plan; its figures will be incorporated into the City Manager's proposed 2022 budget, to be submitted to Council in September. Council then adjourned at 7:18 p.m. by a 5-0-0 vote.

• Approved the meeting agenda (5-0-0)
• No vote taken on the proposed five-year Capital Improvement Plan; presented and discussed only
• Adjourned the work session at 7:18 p.m. (5-0-0)

City Council

The Council will consider a resolution to request that Butler County Commissioners address broadband disparities. They will also review ordinances regarding face coverings, ethnic intimidation laws, and supplemental budget appropriations.

• Resolution to request Butler County Commissioners take a countywide approach to broadband disparity
• Consent agenda resolution for two Vigilant Solutions ALPR camera systems at an annual cost not to exceed $4,838.00 for five years
• First reading of an ordinance requiring face coverings in public spaces to limit COVID-19 spread
• First reading of an ordinance to repeal and replace the 'Ethnic Intimidation' section of the codified ordinances
• Second reading of a preliminary planned development for MayDay Gun Range at 6711 Ringwood Drive

City Council approved three planned developments with new sidewalk completion requirements. The council also passed a resolution requesting Butler County address broadband disparity and authorized a license plate reader subscription.

• Approved subscription for two Automatic License Plate Reader systems for up to $4,838 annually (5-0-0)
• Adopted Resolution No. 7326 requesting Butler County address broadband disparity (5-0-0)
• Approved 11.28 acre MayDay Gun Range site at 6711 Ringwood Drive (5-0-0)
• Approved Heron Pond residential development of 15 homes (4-0-0)
• Approved South Forest Edge Section One development of 36 units (5-0-0)
• First reading held for indoor face covering ordinance; emergency passage failed due to lack of quorum
• Tabled ordinance to repeal and replace Section 541.08 regarding Ethnic Intimidation

Planning Commission

The Planning Commission is considering a conditional use application to allow McGuffey Montessori School to continue operating a high school program in a tenant space at 5158 College Corner Pike (Westgate Mall). The school has been using the space under temporary approvals since 2020 due to the pandemic. Staff recommends approval with conditions, including limiting occupancy to five people and making the approval permanent rather than expiring in June 2022.

• Conditional use for school at 5158 College Corner Pike, parcel H4100019000074
• Tenant space 1,305 sq ft in GB General Business District
• Applicant proposes temporary approval until June 2022; staff recommends permanent
• Occupancy limited to 5 people (3 students, 2 adults)
• One public comment received from neighbor requesting privacy fence

The Planning Commission approved a preliminary planned development for a business incubator and storage facility at 6711 Ringwood Road, and final planned developments for the Heron Pond and South Forest Edge residential projects. Additionally, the Commission approved the rezoning of 22.014 acres at 6610 Brookville Road from A-1 to R-1B. A lot split request for 117 Bishop Street was also processed.

• Approved preliminary planned development for 6711 Ringwood Road (6-0)
• Approved final planned development for Heron Pond (6-0)
• Approved final planned development for South Forest Edge (6-0)
• Approved rezoning of 6610 Brookville Road to R-1B (6-0)
• Approved lot split for 117 Bishop Street

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is meeting to approve its agenda and minutes, then discuss old business including strategic planning and other documents. New business includes a Percent for Art proposal and student art at the Coop building. The meeting is largely procedural with some substantive discussion items.

• Discussion of strategic planning led by Steve Sullivan and Norm Krumpe
• Review of other documents by Bob Benson and Carole Katz
• Percent for Art proposal presented by Edna Southard
• Student art at Coop building on Tuesdays

The Public Arts Commission of Oxford approved the agenda and July 13 minutes, discussed strategic planning documents, and heard reports on a percent for art proposal and student art displays. Carole Katz volunteered to serve as the commission's representative to the Oxford Community Arts Center exhibition committee.

• Approved the agenda
• Approved the minutes of the July 13, 2021 virtual meeting

City Council

Oxford City Council will hold its regular meeting on August 3, 2021, with public comments, proclamations, and a consent agenda. Key actions include first readings of ordinances for commercial and residential planned developments, and second readings for a hotel tax update, annexation, rezoning, and a supplemental budget. The meeting also includes updates on COVID-19 protocols at Miami University.

• First reading: preliminary planned development for 11.28-acre commercial site at 6711 Ringwood Drive (MayDay Gun Range)
• First reading: final planned development for Heron Pond along Kehr Road
• First reading: final planned development for South Forest Edge Section One
• Second reading: repeal and replace hotel and short-term rental tax ordinance (Chapter 183)
• Second reading: annexation of 22.014 acres at 6600 Brookville Road and rezoning from A-1 to R-1B

Oxford City Council adopted an emergency resolution to join the OneOhio Opioid Settlement and approved a new tax ordinance expanding the hotel tax to include short-term rentals and transient lodging effective January 1, 2022. Council also approved annexations, zoning map amendments, supplemental budget appropriations, and final planned developments for Heron Pond and South Forest Edge Section One, while discussing upcoming Miami University COVID-19 protocols.

• Approved amended agenda (7-0)
• Approved consent agenda including minutes, reports, and surplus property auction (7-0-0)
• Adopted emergency Resolution No. 7324 accepting OneOhio Opioid Settlement and participation agreement (7-0-0)
• Adopted Ordinance No. 3626 expanding hotel tax to include short-term rentals and transient lodging (7-0)
• Adopted Ordinance No. 3627 accepting 22.014-acre annexation petition for Brookville Road (7-0)
• Adopted Ordinance No. 3628 granting R-1B zoning map amendment for 22.014 acres at 6600 Brookville Road (7-0)
• Adopted Ordinance No. 3629 making supplemental appropriations for fiscal year 2021 (7-0)

City Council

The Council will consider several planned development applications and a zoning map amendment. The meeting also includes discussions on updating hotel and short-term rental taxes and amending the 2021 supplemental budget.

• First reading of commercial development for MayDay Gun Range at 6711 Ringwood Drive
• Final planned development applications for Heron Pond on Kehr Road and South Forest Edge Section One
• Second reading of ordinance to update Hotel, Short-Term Rental and Convention Tax
• Annexation petition for 22.014 acres of land in Oxford Township
• Zoning map amendment for 22.014 acres at 6600 Brookville Road

The Oxford City Council approved an emergency resolution to join the OneOhio Opioid Settlement and adopted an ordinance expanding the hotel and convention tax to include short-term rentals and transient lodging effective January 1, 2022. Council also annexed 22 acres on Brookville Road, rezoned that property from agricultural to residential, approved a supplemental budget ordinance, and heard presentations on Miami University's COVID-19 protocols for the fall semester.

• Approved amending the agenda to add Resolution No. 7324 and revise public participation (7-0)
• Approved the consent agenda including surplus property disposal (7-0)
• Adopted emergency Resolution No. 7324 to accept the OneOhio Opioid Settlement (7-0)
• Adopted Ordinance No. 3626 expanding the hotel and convention tax to include short-term rentals (7-0)
• Adopted Ordinance No. 3627 accepting a 22.014-acre annexation petition on Brookville Road (7-0)
• Adopted Ordinance No. 3628 rezoning 6600 Brookville Road from Agricultural (A-1) to Single-Family Residential (R-1B) (7-0)
• Adopted Ordinance No. 3629 for supplemental budget appropriations for fiscal year 2021 (7-0)
• Adjourned the regular meeting at 10:09 p.m. (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request to extend the validity of previously approved variances for 407 N Campus Avenue. The variances, for maximum lot coverage and parking, were approved in February 2021 but are set to expire August 17, 2021. The applicant, Scott Webb, requests a six-month extension to February 17, 2022, to obtain a building permit and begin construction. Staff recommends approval, noting the project scope and details have not changed.

• Extension request for variances at 407 N Campus Ave (BZA-2021-02)
• Variances granted: 55.2% lot coverage (code max 45%) and 4 parking spaces (code requires 8)
• Lot now 8,038 sq ft after acquiring 4-foot strip from neighbor
• Deadline to start construction extended from Aug 17, 2021 to Feb 17, 2022 if approved
• Staff recommends granting the extension

The Board of Zoning Appeals approved a six-month extension for variances at 407 N Campus (BZA-2021-02), which had been granted in February 2021 for reduced parking and increased lot coverage. The extension, requested by applicant First Class LLC, pushes the expiration to February 2022; the original approval was valid until August 2021. The board also approved the April 21, 2021 minutes as written. No new business was considered.

• Approved 6-month extension for BZA-2021-02 variances at 407 N Campus (4-0)
• Approved April 21, 2021 minutes as written (all in favor)

City Council

Oxford City Council will hold first readings on ordinances to annex and rezone 22.014 acres at 6600 Brookville Road from agricultural to single-family residential, and to update the hotel and short-term rental tax. They will also consider a second reading for a conditional use permit for a hotel at 22 South Beech Street. Consent agenda items include equipment leases and property dispositions.

• Rezoning 22.014 acres at 6600 Brookville Road from A-1 to R-1B
• Annexation petition for 22.014 acres in Oxford Township
• Ordinance repealing and replacing hotel and short-term rental tax (Chapter 183)
• Conditional use permit for a 4-story hotel at 22 South Beech Street
• 60-month lease of Canon copier and Pitney Bowes postage equipment

At its July 6, 2021 meeting, the Oxford City Council adopted Ordinance No. 3624 for the 2022 Tax Budget and approved resolutions authorizing a municipal mural, road de-icing material purchases, a water feasibility study agreement with Strand Associates, and a recommendation supporting the Purdue Pharma bankruptcy reorganization plan. Council also appointed members to the Board of Zoning Appeals and heard the first reading of an ordinance for a conditional use permit at 22 South Beech Street.

• Appointed Roger Ames, Kate Rousmaniere, and Calvin Conrad to the Board of Zoning Appeals for terms ending June 30, 2024 (7-0-0)
• Reappointed Mr. Snavely as Council's representative on the Planning Commission (7-0-0)
• Approved consent agenda including motor vehicle salvage sales and disposal/trade of unneeded property (7-0-0)
• Adopted Resolution No. 7314 for the installation of the Freedom Summer Mural on the Municipal Building (7-0-0)
• Adopted Resolution No. 7315 to purchase road de-icing materials through a Butler County Engineer’s Office cooperative agreement (7-0-0)
• Adopted Resolution No. 7316 authorizing a $25,000 feasibility study agreement with Strand Associates, Inc. for potable water procurement from Hamilton (7-0-0)
• Adopted Resolution No. 7317 recommending acceptance of the Purdue Pharma L.P. Chapter 11 bankruptcy plan of reorganization (7-0-0)
• Adopted Ordinance No. 3624 authorizing the 2022 Tax Budget (7-0-0)

City Council

The Oxford City Council is holding its regular meeting on July 20, 2021, with several items for discussion and decision. Key items include first readings of ordinances to replace the hotel and convention tax with a hotel, short-term rental, and convention tax, to annex 22.014 acres, and to rezone that land from agricultural to single-family residential. The council will also consider a second reading of a conditional use permit for a hotel at 22 South Beech Street, and several consent agenda items including equipment leases and surplus property declarations.

• Ordinance to repeal and replace Chapter 183: Hotel, Short-Term Rental and Convention Tax
• Ordinance to annex 22.014 acres from Oxford Township
• Ordinance to rezone 22.014 acres at 6600 Brookville Road from A-1 to R-1B
• Resolution to establish 1021-1040 Arrowhead Drive as a 24/7 Residential Permitted Parking Zone
• Consent agenda: 60-month leases for Canon copier and Pitney Bowes postage equipment

Oxford City Council approved a resolution establishing a 24/7 residential permitted parking zone on Arrowhead Drive and adopted an ordinance granting a conditional use permit for a single-level hotel within a new four-story building at 22 South Beech Street. Council also advanced several first-reading ordinances regarding short-term rental taxes, land annexation, and rezoning, alongside approving standard consent agenda items.

• Approved agenda (6-0-0)
• Approved consent agenda including copier and postage leases, and unclaimed property retention (7-0-0)
• Adopted Resolution No. 7322 establishing 1021 to 1040 Arrowhead Drive as a Residential Permitted Parking Zone (7-0-0)
• Heard first reading of an ordinance expanding the hotel and convention tax to short-term rentals
• Heard first reading of an ordinance accepting a 22.014-acre annexation petition off Brookville Road
• Heard first reading of an ordinance rezoning 6600 Brookville Road from Agricultural to Single-Family Residential
• Heard first reading of a supplemental budget appropriations ordinance for fiscal year 2021
• Adopted Ordinance No. 3625 approving a conditional use permit for a hotel at 22 South Beech Street (6-0)

Planning Commission

The Oxford Planning Commission will review a request to rezone 22 acres at 6610 Brookville Road from A-1 Agricultural to R-1B Single Family Medium Density Residential ahead of a pending annexation vote by City Council. Staff recommends the change to allow up to 128 homes, citing reduced residential lot availability since 2008 and proximity to existing infrastructure.

• PC-2021-20: Rezone 22 acres at 6610 Brookville Road from A-1 to R-1B
• Up to 128 single-family homes possible under R-1B
• Annexation petition from owners Becki Smith and Cassie McCartney pending City Council vote on July 20
• Staff cites 2008 Comprehensive Plan and reduced lot availability as justification
• Application fee: $250 plus $10 postage

Public Arts Commission of Oxford

The commission unanimously voted to adopt a new Vision Statement. Members also approved hanging Ella Cope’s mural on the Municipal Building and discussed potential future projects.

• Unanimous approval of the PACO Vision Statement
• Approval to hang Ella Cope’s mural on the Municipal Building
• Discussion regarding a bike rack project
• Discussion of the Comprehensive Plan update

The Public Arts Commission of Oxford met to discuss the commission's vision statement, the comprehensive plan update, and ongoing projects. No formal votes or substantive policy decisions were recorded in the minutes.

• Approved agenda (procedural)
• Approved June 8, 2021 meeting minutes (procedural)

City Council

The Oxford City Council is holding a regular meeting with a public hearing on the 2022 tax budget, consent agenda items, and several resolutions and ordinances. Key items include a conditional use permit for a four-story hotel at 22 South Beech Street, a resolution to install the Freedom Summer Mural on the Municipal Building, and resolutions authorizing the sale of abandoned vehicles and the trade or disposal of police firearms. The meeting also includes routine approvals of minutes and reports.

• Public hearing on 2022 tax budget
• Conditional use permit for a four-story hotel at 22 South Beech Street (first reading)
• Resolution authorizing installation of Freedom Summer Mural on Municipal Building
• Resolution authorizing sale of salvaged/junk/abandoned motor vehicles (e.g., 2003 Chrysler)
• Resolution authorizing trade/disposal of police firearms to federally licensed dealer

At a June 15, 2021 work session, Council heard from residents and a Miami University graduate about racial, sexist and anti-LGBTQ harassment in the community. After discussion with the Law Director on the Ohio Fairness Act and ethnic intimidation laws, Council directed staff to look into ordinances on file to see what can be done to strengthen them. No ordinance was introduced, voted on, or adopted; the session was for hearing concerns and discussion only. Councilor Ellerbe suggested the Student Community Relations Commission could address the matter, and the City Manager invited speakers to the next Civil Rights Commission meeting.

• Approved the work session agenda (7-0-0)
• Directed staff to review existing ordinances to see what can be done to strengthen them (no vote recorded)
• Adjourned at 7:14 p.m. (7-0-0)

City Council

The City Council is holding a public hearing for the 2022 Tax Budget and considering a conditional use permit for a new four-story hotel at 22 South Beech Street. Other business includes authorizing the sale of abandoned vehicles and the installation of a mural on the Municipal Building.

• Public Hearing for the 2022 Tax Budget
• Conditional Use Permit for a single-level hotel at 22 South Beech Street
• Resolution to install the Freedom Summer Mural on the Municipal Building
• Resolution to purchase road deicing materials via Butler County Engineer’s Office
• Resolution to amend the agreement with Strand Associates, Inc. regarding potable water

Oxford City Council adopted Ordinance No. 3624 authorizing the 2022 Tax Budget for submission to the Butler County Auditor, and adopted Resolution No. 7317 recommending acceptance of Purdue Pharma's Fifth Amended Joint Chapter 11 reorganization plan, which would create a $4.5 billion opioid abatement fund. Council also adopted resolutions for a Freedom Summer mural on the Municipal Building, a road salt purchasing agreement with Butler County, and a $25,000 water-softening feasibility study with Strand Associates. A conditional-use ordinance for a four-story mixed-use building at 22 South Beech Street received its first reading and will return in two weeks.

• Adopted Ordinance No. 3624 authorizing the 2022 Tax Budget for transmittal to the Butler County Auditor (7-0-0)
• Adopted Resolution No. 7317 recommending acceptance of Purdue Pharma's Fifth Amended Joint Chapter 11 reorganization plan (no vote tally recorded)
• Adopted Resolution No. 7314 authorizing installation of the Freedom Summer Mural on the eastern wall of the Municipal Building (7-0-0)
• Adopted Resolution No. 7315 authorizing purchase of road deicing materials through a cooperative agreement with the Butler County Engineer's Office (7-0-0)
• Adopted Resolution No. 7316 authorizing an amendment to the Strand Associates, Inc. agreement for a potable water feasibility study, cited at $25,000 (7-0-0)
• Approved consent agenda including minutes, Recreation Board report, and resolutions on disposal of abandoned vehicles and firearms (7-0-0)
• Appointed Roger Ames, Kate Rousmaniere and Calvin Conrad to the Board of Zoning Appeals, term ending June 30, 2024, and reappointed William Snavely to the Planning Commission (7-0-0)
• First reading held on an ordinance granting 1,250 additional square feet of floor area for a four-story mixed-use building at 22 South Beech Street; Council will consider it again in two weeks

City Council

Oxford City Council will decide on a $589,155.60 contract for Phase I of the Oxford Recreational Trail and consider selling two city-owned properties. The meeting also includes first readings of ordinances updating city codes and property maintenance rules.

• Accept $535,596 bid plus 10% contingency ($589,155.60) for Oxford Recreational Trail Phase I with W.G. Stang LLC
• Authorize sale of city-owned property at 4134 Millville Oxford Road to John Pellegrini for $50,000
• Approve preliminary and final plan for Miami Village Apartment redevelopment on Arrowhead Drive and E. Chestnut Street
• Adopt new Oxford Property Maintenance Code Chapter 7 (Fire Safety Requirements)
• Authorize 36-month electricity procurement contract with Dynegy Energy Service, LLC

City Council

Oxford City Council will hold a regular meeting with an executive session, proclamations, a police officer swearing-in, and a water softening analysis presentation. The council will vote on several resolutions, including a $25,000 pickleball court project, a $56,000 trail planning contract, and a $28,059 EV charging station, plus a first reading of the 2022 tax budget and a second reading of a conditional use permit for a restaurant/church at 22 N. College Avenue.

• Resolution to accept bid for TRI Pickleball & Tennis Court replacement Phase II, total cost not to exceed $25,000.00
• Resolution to amend agreement with Bayer & Becker, Inc. for Oxford Area Trails route planning, cost not to exceed $56,000.00
• Resolution to purchase and install dual port EV charging station in city parking garage, cost not to exceed $28,059.35
• Ordinance first reading: 2022 tax budget to be transmitted to Butler County Auditor
• Ordinance second reading: conditional use permit for restaurant and place of worship at 22 N. College Avenue

City Council approved several infrastructure projects, including the installation of an electric vehicle charging station and funding for trail route planning. The council also granted a conditional use permit for a place of worship at 22 N. College Avenue.

• Approved $28,059.35 for a dual port EV charging station in the municipal garage (7-0-0)
• Approved $56,000 for Oxford Area Trails 'Northwestern Arc' route planning (7-0-0)
• Approved $25,000 for Phase II of TRI Pickleball & Tennis Court replacement (7-0-0)
• Approved sale of less than half an acre of surplus real property (7-0-0)
• Approved conditional use permit for a place of worship at 22 N. College Avenue (7-0-0)
• Sworn-in Officer Brooke Hartwig

City Council

Oxford City Council will decide on several contracts and resolutions, including a $28,059.35 electric-vehicle charging station in the City’s parking garage and a $56,000 update to the Oxford Area Trails route planning for the “Northwestern Arc” portion. The meeting will also consider a $25,000 pickleball and tennis court replacement project and a resolution to sell surplus real property.

• $28,059.35 agreement with EVunited for dual-port electric vehicle charging station in City’s parking garage
• $56,000 amendment to professional services agreement with Bayer & Becker, Inc. for Oxford Area Trails route planning (Northwestern Arc)
• $25,000 resolution with Southwestern Ohio Services, LLC for Phase II of TRI Pickleball & Tennis Court replacement project
• Resolution authorizing sale of less than half-acre of surplus real property
• First reading of 2022 Tax Budget Ordinance to be transmitted to Butler County Auditor

The Oxford City Council adopted an Americans with Disabilities Act Transition Plan and approved resolutions to negotiate a purchase option for the Nelson Morrow building for a future Amtrak platform. Council also authorized grant applications for COVID-19 recovery funds and the Oxford Area Trail System, amended the Moon Co-Op loan agreement, renewed the school resource officer agreement, and updated building inspection services. Additionally, Council passed supplemental budget appropriations for fiscal year 2021.

• Approved the agenda (7-0-0)
• Approved the consent agenda including May 18, 2021 meeting minutes (7-0-0)
• Adopted Resolution No. 7300 authorizing a purchase option for the Nelson Morrow Building (7-0-0)
• Adopted Resolution No. 7302 adopting an ADA Transition Plan (7-0-0)
• Adopted Resolution No. 7303 authorizing a CDBG-CV grant application for small business recovery (7-0-0)
• Adopted Resolution No. 7304 authorizing an OKI grant application and local match for Phase V of the Oxford Area Trail System (7-0-0)
• Adopted Resolution No. 7305 amending the Moon Co-Op loan agreement
• Adopted Resolution No. 7306 approving the School Resource Officer MOU with Talawanda City School District (7-0-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is meeting virtually to discuss old business, including a mural update and permit fee, progress on the strategic plan, and an art vision action plan with a map for public input. No new business is listed.

• Mural update and permit fee discussion
• Strategic plan update and steps to completion
• Art vision action plan and map discussion
• Invitation to contribute to map for public meeting

The Public Arts Commission of Oxford (PACO) voted unanimously to pay a $169.99 certificate of appropriateness fee for Ella Cope's mural on the Municipal Building, after being told City Council accepted PACO's recommendation to mount it. The mural's mounting was delayed at Cope's request for a June 22 National Civil Rights Conference presentation, and the city will create a contract with her afterward. PACO also appointed Carole Katz and Bob Benson to draft a strategic plan for July, and Commissioner Stefanie Hilles announced she will resign after the July meeting due to moving to Hamilton.

• Approved paying $169.99 HAPC certificate of appropriateness fee for Ella Cope mural (unanimous)
• Accepted City Council's acceptance of PACO recommendation to mount Ella Cope mural on Municipal Building
• Appointed Carole Katz and Bob Benson to sub-committee to draft PACO Strategic Plan for July meeting
• Approved agenda
• Approved minutes of April 13 and May 11, 2021 meetings

Planning Commission

The Commission will consider a minor amendment for a Shell gas station at 3600 Southpointe Parkway to update building colors and signage. Additionally, a conditional use application is being reviewed for a four-story hotel and residential project at 22 S Beech Street.

• Minor amendment for gas canopy, sign, and building design at 3600 Southpointe Parkway
• Conditional use request for a hotel and increased floor area ratio at 22 S Beech Street
• Proposed 4-story building at 22 S Beech Street including 12 hotel rooms and 11 residential units
• Request to increase monument sign height to 8 feet at 3600 Southpointe Parkway

The Planning Commission voted 7-0 to recommend approval of a conditional use request at 22 N. College Avenue, allowing the former Sushi Nara restaurant site to become a church (Place of Worship) with a coffee shop called Redlife Coffee House. The recommendation carries three conditions: a waiver allowing daily hours of 7:00am to 10:00pm, a waiver for lot coverage above the 35% maximum caused by an added deck ramp, and at least three bicycle parking spaces near the front entrance. The item now moves forward for final approval by another body; the Commission's vote was a recommendation, not a final decision. Earlier in the meeting, the Commission approved its agenda and the April 13, 2021 minutes, and heard reports on topics including temporary sign enforcement, the Lake Forest subdivision, and parking rates.

• Recommended approval (7-0) of conditional use at 22 N. College Avenue to convert restaurant/bar space to a restaurant/church (Place of Worship) with Redlife Coffee House
• Approved condition: waiver of Section 1143.09(d)(2)(A) to allow business hours 7:00am-10:00pm daily
• Approved condition: waiver of lot coverage standard in Section 1143.09(c)(4)(A)(1) for coverage over 35% caused by added deck ramp
• Approved condition: minimum three bicycle parking spaces near the front entrance
• Approved the meeting agenda (unanimous raised-hand vote)
• Approved the April 13, 2021 meeting minutes (unanimous raised-hand vote)

City Council

Oxford City Council will consider several resolutions, including authorizing a grant application to OKI for the Oxford Area Trail phase 5 from Peffer Park to Talawanda Middle School, with a 40% local match from the OATS property tax levy. They will also consider applying for $200,000 in CDBG-CV funds for business assistance, and other items like an ADA transition plan and a conditional use permit for a restaurant and place of worship at 22 N. College Avenue.

• Resolution to apply for OKI Surface Transportation Block Grant for OATS phase 5, with $1,817,194 local match from property tax levy
• Resolution to apply for $200,000 in Butler County CDBG-CV funds for a business grant program
• Ordinance (first reading) for conditional use permit for restaurant and place of worship at 22 N. College Avenue
• Resolution to negotiate option to purchase Nelson Morrow Building from Talawanda City School District
• Resolution to adopt ADA Transition Plan

Oxford City Council approved a resolution authorizing the City Manager to negotiate an option to purchase the Nelson Morrow Building from the Talawanda City School District, contingent on state or federal funding, to advance an Amtrak passenger rail platform. Council also adopted an ADA Transition Plan, authorized a CDBG-CV grant application for a small business grant program, approved a grant application for Oxford Area Trail Phase V, amended the Moon Co-Op loan agreement, approved a School Resource Officer agreement, and authorized a new building inspection services agreement. All resolutions passed unanimously except the Moon Co-Op loan (3-0-0 after four recusals) and the trail grant (6-0-0 after one recusal). A supplemental budget ordinance was adopted 7-0-0.

• Approved Resolution No. 7300 authorizing negotiation to purchase Nelson Morrow Building (7-0-0)
• Approved Resolution No. 7302 adopting ADA Transition Plan (7-0-0)
• Approved Resolution No. 7303 authorizing CDBG-CV grant application for small business program (7-0-0)
• Approved Resolution No. 7304 authorizing OKI grant application for Oxford Area Trail Phase V (6-0-0)
• Approved Resolution No. 7305 amending Moon Co-Op loan agreement (3-0-0)
• Approved Resolution No. 7306 authorizing School Resource Officer Program MOU (7-0-0)
• Approved Resolution No. 7307 authorizing new agreement with National Inspection Corporation (7-0-0)
• Adopted Ordinance No. 3622 supplemental budget appropriations for FY2021 (7-0-0)

City Council

The City Council is reviewing several resolutions, including a grant application for the Oxford Area Trail System and a $200,000 request for coronavirus business assistance. Other items include a potential purchase of the Nelson Morrow Building and a conditional use permit for a restaurant and place of worship.

• Grant application for Oxford Area Trail System (OATS) from Peffer Park to Talawanda Middle School
• $1,817,194 local match for OATS using property tax levy funds
• $200,000 application for Butler County CDBG-CV coronavirus business grants
• Conditional use permit for a restaurant and place of worship at 22 N. College Avenue
• Option to purchase the Nelson Morrow Building from Talawanda City School District

Council adopted a resolution to reach community-wide net neutrality by 2045 and repealed the city's face covering ordinance. Other actions included approving a police body camera contract and a vaccine incentive program.

• Adopted GHG reduction targets: 50% by 2030, 90% by 2040, and net neutrality by 2045 (7-0)
• Repealed Ordinance No. 3573 requiring face coverings in public spaces (6-1)
• Approved 5-year contract with AXON Enterprise, Inc. for 28 body cameras not to exceed $133,542.20 (7-0)
• Approved $11,443 in CARES Act funds for vaccine education and incentives (5-2)
• Adopted new Revolving Loan Fund rules and procedures (7-0)
• Authorized closing south side of Lot 52 Tuesdays for Farmers Market (7-0)
• Waived street closure fees for Visitors Bureau 2021 summer music festival (7-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford held a special meeting to discuss old business regarding a comprehensive plan update concerning existing conditions relative to PACO. The minutes record no substantive decisions or votes taken during the meeting.

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a virtual meeting to approve the agenda and minutes from the April 13 meeting, and to continue discussion on its Vision and Action Plan. No new business is listed.

• Discussion of Vision and Action Plan (led by Joe Prescher)
• Approval of April 13, 2021 meeting minutes

The Public Arts Commission of Oxford unanimously recommended that City Council place Ella Cope’s mural on the Walnut Street façade of the Municipal Building. The commission also discussed the economic impact of arts and the development of a vision document for an upcoming community meeting.

• Approved April 13, 2021 meeting minutes
• Recommended placing Ella Cope's mural on the Walnut Street façade of the Municipal Building (unanimous)

Community Improvement Corporation

The Oxford Community Improvement Corporation held a virtual meeting on May 21, 2021. The agenda included updates on old business such as insurance and a revolving loan fund proposal, as well as new business items including DORA, the American Rescue Plan, Elm Street, workforce development, and Chestnut Fields. The provided minutes do not record any formal votes or substantive decisions.

• CIC insurance policy renewed through 4/1/2022

City Council

The Oxford City Council is meeting to consider several resolutions, including setting community-wide greenhouse gas reduction targets, approving a five-year contract for police body cameras, and redirecting CARES Act funds for a vaccine incentive program. They will also hear presentations on a police study and a greenhouse gas emissions inventory, and consider consent agenda items such as waiving fees for a summer music festival.

• Resolution to establish community-wide greenhouse gas emissions reduction targets for a carbon-neutral Oxford
• Resolution authorizing a 5-year contract with AXON Enterprise for 28 body worn cameras at $26,708.44/year, total $133,542.20
• Resolution redirecting $11,400 of CARES Act funds for a vaccine incentive and education program
• Resolution to close south side of Lot 52 for Tuesday Farmers Market from May 2021 through May 2022
• Ordinance to repeal face covering requirement (Ordinance No. 3573) and supplemental budget ordinance

Oxford City Council voted 6-1 to adopt Ordinance No. 3621, repealing the city's July 2020 face-covering requirement, with Councilor Raghu opposed. Council also adopted Resolution No. 7295 setting community-wide greenhouse gas reduction targets (50% below 2019 levels by 2030, 90% by 2040, net neutrality by 2045) and approved a five-year body-worn camera contract with AXON Enterprise, Inc. not to exceed $26,708.44 per year or $133,542.20 over five years. A resolution redirecting $11,400 in federal CARES Act funds to a vaccine incentive and education program passed 5-2, after a motion to remove the incentive portion failed 3-4.

• Adopted Ordinance No. 3621 repealing the city face-covering ordinance (6-1, Raghu opposed)
• Adopted Resolution No. 7295 setting greenhouse gas reduction targets: 50% below 2019 baseline by 2030, 90% by 2040, net neutrality by 2045 (7-0)
• Adopted Resolution No. 7299 authorizing a 5-year AXON Enterprise body-worn camera contract, not to exceed $26,708.44/year or $133,542.20 total (7-0)
• Adopted Resolution No. 7298 redirecting $11,400 in CARES Act funds to a vaccine incentive and education program (5-2, Ellerbe and Snavely opposed)
• Failed: motion to amend Resolution No. 7298 to remove the incentive portion (3-4)
• Failed: motion to table the face-covering repeal ordinance (3-4)
• Adopted Resolution No. 7296 allowing closure of the south side of Lot 52 for a Tuesday Farmers Market, May 2021 through May 2022 (7-0)
• Adopted Resolution No. 7297 repealing and replacing the city's revolving loan fund rules and procedures (7-0)

City Council

Oxford City Council will consider resolutions on climate action, police body cameras, a farmers market, revolving loan funds, and a vaccine incentive program, plus ordinances on face coverings and budget appropriations. The meeting includes public comments and a proclamation honoring Wayne and Terri Embry.

• Resolution to establish community-wide greenhouse gas emissions reduction targets for a carbon-neutral Oxford
• Resolution to contract with AXON Enterprise for 28 body-worn cameras, $26,708.44/year, $133,542.20 over 5 years
• Resolution to close south side of Lot 52 for Tuesday Farmers Market, May 2021 through May 2022
• Resolution to use $11,400 in CARES Act funds for vaccine incentive and education program
• Ordinance to repeal face covering requirement (Ordinance 3573) and supplemental budget ordinance

Oxford City Council approved a $224,986 contract with AECOM Technical Service, Inc. for architectural and engineering services for a railroad platform and shelter, with a contingency of $25,014.00 for a total not to exceed $250,000.00. Council also adopted an ordinance approving the South Forest Edge preliminary subdivision of 21 single-family lots on a 4-3 vote after removing a 40-foot conservation area condition. Council adopted a resolution opposing Sub. House Bill 157, which the City Manager said could force Oxford to refund as much as $1.5 million in income tax already received for fiscal years 2020 and 2021.

• Approved $224,986 AECOM contract for Amtrak platform design, total not to exceed $250,000 (7-0)
• Adopted Ordinance No. 3616 approving South Forest Edge preliminary subdivision with 21 lots (4-3)
• Removed 40-foot conservation area condition from South Forest Edge approval (4-3)
• Failed to remove storm water maintenance condition from South Forest Edge approval (3-4)
• Adopted Resolution No. 7291 opposing Sub. House Bill 157 on municipal income tax withholding (7-0)
• Adopted Resolution No. 7287 creating Comprehensive Plan Steering Committee (7-0)
• Adopted Resolution No. 7288 donating $35,000 in CARES Act funds to Family Resource Center (7-0)
• Adopted Resolution No. 7289 authorizing $50,000 Duke Energy Foundation grant application for workforce development (7-0)

City Council

The Oxford City Council will consider a resolution urging the Ohio Legislature to reject proposed voter suppression laws, including limiting ballot boxes to one per county and shortening early voting. The council will also hold first readings on two COVID-19 ordinances: one to prohibit indoor mass gatherings of more than ten non-household members, and another to repeal the current face covering requirement. Additionally, the council will vote on a resolution authorizing a $29,670 contract to replace a damaged traffic signal pole at Chestnut and Locust Streets.

• Resolution opposing Ohio voter suppression laws (ballot box limits, early voting cuts)
• Ordinance to prohibit indoor mass gatherings of more than 10 non-household members (COVID-19)
• Ordinance to repeal face covering requirement in public spaces (COVID-19)
• Resolution authorizing $29,670 contract with Capital Electric Line Builders for traffic signal pole replacement at Chestnut and Locust Streets
• Proclamation declaring May 10-14, 2021 as Talawanda School District Employee Appreciation Week

City Council

Oxford City Council will consider a resolution urging the Ohio Legislature to reject proposed voter suppression laws, including limiting ballot boxes to one per county and shortening early voting. The council will also hold first readings on two COVID-19 ordinances: one to prohibit indoor mass gatherings of more than ten non-household members, and another to repeal the current face-covering mandate. Additionally, the council will vote on a resolution authorizing a $29,670 contract to replace a damaged traffic signal pole at Chestnut and Locust Streets.

• Resolution opposing Ohio voter suppression laws (ballot box limits, early voting cuts)
• Ordinance to prohibit indoor mass gatherings of more than 10 non-household members (COVID-19)
• Ordinance to repeal face-covering requirement in public spaces (COVID-19)
• Resolution authorizing $29,670 contract with Capital Electric Line Builders for traffic signal pole replacement at Chestnut and Locust Streets
• Proclamation declaring May 10-14, 2021 as Talawanda School District Employee Appreciation Week

City Council approved an ordinance removing limits on outdoor mass gatherings while tabling a proposal to repeal the public face-mask mandate. The council also adopted a resolution urging the Ohio Legislature to reject proposed voter suppression laws.

• Approved Resolution No. 7293 calling on Ohio Legislature to reject voter suppression laws (7-0)
• Adopted Ordinance No. 3620 to exclude outdoor gatherings from mass gathering limits (6-1)
• Tabled ordinance to repeal face covering requirements (7-0)
• Approved $29,670 contract with Capital Electric Line Builders for traffic signal repair (7-0)
• Approved nominations for various Boards and Commissions (7-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford held a special meeting for strategic planning, focusing on the relationship between the City and Miami University as part of the Comprehensive Plan update. Members discussed the lack of formal administrative connections, the university's impact as the largest employer and audience for art, and the need to strengthen summer programs and repair town-gown relations damaged by COVID. The commission will continue this work at the May meeting, which will be split into two one-hour parts.

• Discussion on City-Miami University relationship for Comprehensive Plan
• Noted Miami University's 17,000 students as largest potential art audience
• Identified need for stronger summer programs in collaboration with Oxford Community Arts Center
• Norm Krumpe volunteered to edit and find themes from meeting points
• Next meeting scheduled as two one-hour parts in May

The Public Arts Commission of Oxford met on April 27, 2021. The agenda listed approval of the agenda and old business on a comprehensive plan update, specifically existing conditions relative to PACO, followed by adjournment. The supplied minutes do not record any decisions, votes, or outcomes.

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance requests from David H. Kellems to expand the single-family home at 224 E Vine into a two-family dwelling. The variances seek relief from rear yard setback, lot coverage, and curb cut requirements. Staff recommends approval, finding substantial evidence supports the requests. No public comments have been received.

• Variance for rear yard setback: 23.7 feet vs. required 35 feet
• Variance for lot coverage: 46.3% vs. 45% maximum
• Variance to allow new curb cut on E Vine Street despite alley presence
• Proposed new dwelling unit at 226 E Vine
• Existing structure is a rental with permit for up to 4 unrelated occupants

The Board of Zoning Appeals approved two variance requests. BZA-2021-01 allows an additional wall sign for the Little Clinic on the Kroger facade at 300 S. Locust Street, bringing the site to five permanent wall signs. BZA-2021-02 allows a new three-family structure at 407 N. Campus Avenue with reduced lot coverage and parking, conditioned on the owner successfully acquiring an additional 4-foot strip of adjoining land. Both votes were 5-0.

• Approved BZA-2021-01: additional Little Clinic wall sign at 300 S. Locust Street (5-0)
• Approved BZA-2021-02: lot coverage and parking variances for a new three-family structure at 407 N. Campus Avenue (5-0)
• BZA-2021-02 approval conditioned on successful acquisition of an additional 4-foot strip of adjoining land
• Approved January 20, 2021 minutes as written (all in favor)
• Adjourned at 7:40 p.m. (all in favor)

City Council

Oxford City Council will consider several resolutions and ordinances, including a $250,000 contract for architectural and engineering services for a railroad platform and shelter, a $35,000 CARES Act donation to the Family Resource Center, and a $50,000 grant application to the Duke Energy Foundation. They will also hold public hearings on a preliminary subdivision application for South Forest Edge and changes to parking meter ordinances.

• Resolution authorizing $250,000 contract with AECOM for railroad platform and shelter design
• Resolution donating $35,000 in CARES Act funds to Family Resource Center
• Resolution to apply for $50,000 Duke Energy Foundation workforce grant
• Ordinance approving preliminary subdivision for South Forest Edge (Lake Forest Drive)
• Ordinances updating parking meter zones and payment amounts

Oxford City Council approved Resolution No. 7282 authorizing the City Manager to enter into an agreement with IPS Group for 367 single-space and 12 multi-space parking meters and associated equipment for an amount not to exceed $294,759.41. Council also approved a $150,000 curb, gutter and sidewalk project, a $350,000 street resurfacing contract, a $108,672 handicap ramp project, a $49,061.30 trails planning agreement, a $25,000-per-acre option to purchase about 8 acres of City land on Oxford Reily Road, and 2021 property and casualty insurance. A preliminary subdivision application for South Forest Edge (Lake Forest Drive) was discussed but no vote was recorded in the minutes.

• Approved Resolution No. 7282: IPS Group parking meters and equipment, not to exceed $294,759.41 (7-0)
• Approved Resolution No. 7279: Adleta Construction curb, gutter and sidewalk, not to exceed $150,000.00 (7-0)
• Approved Resolution No. 7280: Barrett Paving Materials 2021 street resurfacing, not to exceed $350,000.00 (7-0)
• Approved Resolution No. 7281: W.G. Stang, LLC handicap ramps, not to exceed $108,672.00 (7-0)
• Approved Resolution No. 7283: Bayer & Becker Oxford Area Trails 'Northwestern Arc' planning, not to exceed $49,061.30 (7-0)
• Approved Resolution No. 7284: Option to purchase ~8 acres off Oxford Reily Road at $25,000.00 per acre (7-0)
• Approved Resolution No. 7278: 2021 property and casualty insurance bid from Insurance Specialist Group, Inc., DBA Love Insurance Partners (7-0)
• Approved consent agenda including Resolutions 7271-7277 for vehicle and equipment purchases, surplus property and salvage vehicle sales (7-0)

Public Arts Commission of Oxford

The Commission held a special meeting to discuss survey questions intended for a public survey in October. Members discussed topics including types of preferred public art, community engagement, and the allocation of resources. One question regarding preferred art types was submitted for further development.

• Discussion of survey questions for Comprehensive Plan Input
• Proposed survey topics including murals, functional art, and festivals
• Plan for a public meeting in late August or early September

The minutes record a special meeting conducted in accordance with HB 404. No substantive decisions were recorded; the meeting consisted of procedural items and discussion of old business.

City Council

Oxford City Council will consider several resolutions and ordinances, including a $250,000 contract for architectural and engineering services for a railroad platform and shelter, a $35,000 CARES Act donation to the Family Resource Center, and a $50,000 grant application to Duke Energy for workforce development. The council will also vote on creating a Comprehensive Plan Steering Committee and approving a preliminary subdivision for South Forest Edge. Public comments are welcome on agenda and non-agenda items.

• Resolution to contract AECOM for railroad platform and shelter design, not to exceed $250,000
• Resolution to donate $35,000 in CARES Act funds to Family Resource Center
• Resolution to apply for $50,000 Duke Energy Workforce Grant for College@Elm project
• Ordinance approving preliminary subdivision for South Forest Edge (Lake Forest Drive)
• Ordinances updating parking meter zones and payment amounts

Oxford City Council approved a $250,000 contract with AECOM for design of an Amtrak railroad platform and shelter, and adopted an ordinance approving the South Forest Edge preliminary subdivision of 21 single-family lots after removing one conservation-area condition. Council also adopted resolutions creating a Comprehensive Plan Steering Committee, donating $35,000 in federal CARES Act funds to the Family Resource Center, applying for a $50,000 Duke Energy workforce grant, and opposing Ohio House Bill 157. Several items were procedural or discussion-only, including a presentation on Chestnut Fields planning and a proclamation for Arbor Day.

• Approved agenda amendment adding a resolution on House Bill 157 (7-0)
• Approved Resolution 7287 creating the Comprehensive Plan Steering Committee (7-0)
• Approved Resolution 7288 donating $35,000 in CARES Act funds to the Family Resource Center (7-0)
• Approved Resolution 7289 authorizing a $50,000 Duke Energy workforce grant application (7-0)
• Approved Resolution 7290 authorizing a $250,000 AECOM contract for Amtrak platform design (7-0)
• Approved Resolution 7291 opposing Sub. House Bill 157, as amended (7-0)
• Adopted Ordinance 3616 approving the South Forest Edge preliminary subdivision with conditions (4-3)
• Adopted Ordinance 3617 extending Uptown parking meter hours to 8 p.m. Monday-Saturday (7-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford (PACO) holds a virtual meeting to discuss ongoing projects, including a police department bike rack and updates to the city’s comprehensive plan. Members review past minutes, explore partnerships, and plan next steps for integrating public art into Oxford’s infrastructure and community engagement.

• Approval of minutes from March 9 and April 7 meetings
• Call for art distribution resources and catalog of Oxford art
• Update on Oxford Police Department bike rack project with estimated cost $2K–$6K
• Discussion on PACO’s role in the city’s comprehensive plan update
• Vision action plan discussion for proactive public art integration

The Public Arts Commission of Oxford met virtually on April 13, 2021, and approved an amended agenda and the minutes of its March 7 and March 9 meetings. Most of the meeting was discussion: an intern described helping with grant finding and a story map, members talked about cataloging public art, a possible partnership with the Oxford Community Art Center, and planning for the city's comprehensive plan. No funding, contracts, or art installations were approved or denied.

• Approved amended agenda adding a presentation by Waverly Dooling
• Approved minutes of the March 7 and March 9, 2021 PACO virtual meetings
• No votes recorded on art projects, grants, or the OCAC partnership

Planning Commission

The Oxford Planning Commission voted to approve the preliminary plat for South Forest Edge, a 21-lot single-family subdivision at 1983 Lake Forest Drive, after extensive discussion. The applicant, 4 Leaf Development, sought approval for a by-right development on 17.97 acres, and the commission imposed conditions including conservation easements, tree surveys, and stormwater maintenance requirements. The item had been tabled from the February meeting and was the main focus of this session.

• Approved PC-2020-18 preliminary subdivision for 21 single-family lots on 17.97 acres at 1983 Lake Forest Drive
• Required 40-foot conservation easement along eastern/southern boundaries of Lots 2-15 and 80-foot along northern boundary of Lots 1-2
• Mandated tree surveys with building permits and adherence to Tree Ordinance (Zoning Code Chapter 1148)
• Required stormwater maintenance funding by all subdivision residents, not just Lot 16 and 20 owners
• Discussed but did not require a stub street; applicant opposed, commission split on connectivity

The Planning Commission voted 7-0 to recommend approval of the PC-2020-18 preliminary subdivision at 1983 Lake Forest Drive, a 21-lot single-family development by 4 Leaf Development LLC, with 13 conditions covering tree conservation areas, stormwater maintenance, street and utility standards, and two waivers. The commission also approved PC-2021-03, a lot split and consolidation at 20 E High Street and 50 E Park Place for the Sigma Chi Foundation, 7-0. Two administrative approvals (a lot consolidation at 211 University and a minor conditional-use amendment for the Dairy Queen at 5046 College Corner Pike) were listed without recorded votes. The meeting ran from 7:00 p.m. to 9:35 p.m.

• Recommended approval of PC-2020-18, 21-lot subdivision at 1983 Lake Forest Drive, with 13 conditions (7-0)
• Granted waiver to reduce minimum connectivity index from 1.2 to 0.5, conditioned on an agreed accessibility solution (7-0)
• Granted waiver to allow the new public street to be 28 feet wide instead of 35 feet, conditioned on one-side parking (7-0)
• Approved PC-2021-03 lot split and consolidation at 20 E High Street / 50 E Park Place for Sigma Chi Foundation (7-0)
• Approved agenda rearrangement to move PC-2020-18 to Old Business (all in favor)
• Approved February 9, 2021 minutes as written (all in favor)
• Removed PC-2020-18 from the table (all in favor)
• Adjourned the meeting at 9:35 p.m. (all in favor)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford is holding a special meeting to discuss its role in the city's Comprehensive Plan update. The agenda includes only this new business item, with no other substantive matters listed.

• Discussion of Comprehensive Plan Update and PACO's role in the planning process

The Public Arts Commission of Oxford (PACO) met virtually on April 7, 2021. It announced that the Oxford Police Department and the City of Oxford approved the plan for a bicycle rack, and decided the Call for Entries would list a July 31, 2021 deadline, with submissions accepted until an award is made if needed. The commission also discussed its role in the Comprehensive Plan update, brainstorming goals around public art and community engagement; no decisions were made on that item. Chair Steve Sullivan said he would publish his notes for review at the regular meeting on April 13, 2021.

• Set July 31, 2021 as the deadline in the bicycle rack Call for Entries, with submissions accepted until an award is made if necessary
• Approved the agenda
• Announced Oxford Police Department and City of Oxford approval of the bicycle rack plan

City Council

The Oxford City Council is meeting to consider a consent agenda with multiple equipment purchases and resolutions for street resurfacing, sidewalk repairs, and new parking meters. They will also hold first readings on ordinances for a subdivision, parking meter fees, and a supplemental budget. A proclamation for Earth Day and a presentation from Enjoy Oxford are scheduled.

• Contract with Barrett Paving for 2021 street resurfacing, not to exceed $350,000
• Contract with Adleta Construction for curb/gutter/sidewalk replacement, not to exceed $150,000
• Purchase of 367 single-space and 12 multi-space parking meters from IPS Group, not to exceed $294,759.41
• Option to purchase 8 acres off Oxford Reily Road by Episcopal Retirement Services at $25,000/acre
• First reading of ordinance to repeal and replace parking meter zone and payment sections

Oxford City Council approved a series of resolutions, including a $294,759.41 purchase of 367 single-space and 12 multi-space smart parking meters from IPS Group. Council also approved a $150,000 curb, gutter and sidewalk contract, a $350,000 street resurfacing contract, a $108,672 handicap ramp installation contract, and a $49,061.30 trail planning agreement. An option to purchase about 8 acres of city land on Oxford Reily Road to Episcopal Retirement Services Affordable Living at $25,000 per acre was approved. A first reading was held on a preliminary subdivision for South Forest Edge (21 lots) and on ordinances changing parking meter hours and payment rules; no final vote was taken on those.

• Approved Resolution No. 7278 accepting Insurance Specialist Group, Inc. (Love Insurance Partners) for 2021 property and casualty coverage (7-0)
• Approved Resolution No. 7279: Adleta Construction curb, gutter and sidewalk work, $145,356.20 plus $4,643.80 contingency, total not to exceed $150,000 (7-0)
• Approved Resolution No. 7280: Barrett Paving Materials 2021 street resurfacing, $334,377.60 plus $15,622.40 contingency, total not to exceed $350,000 (7-0)
• Approved Resolution No. 7281: W.G. Stang, LLC handicap ramp installation, $87,750 plus $20,922 contingency, total not to exceed $108,672 (7-0)
• Approved Resolution No. 7282: IPS Group purchase of 367 single-space and 12 multi-space parking meters, not to exceed $294,759.41 (7-0)
• Approved Resolution No. 7283: Bayer & Becker trail planning for the Northwestern Arc, $42,662 plus $6,399.30 contingency, total not to exceed $49,061.30 (7-0)
• Approved Resolution No. 7284: option to purchase about 8 acres of city land off Oxford Reily Road to Episcopal Retirement Services Affordable Living at $25,000 per acre (7-0)
• Approved consent agenda including vehicle and equipment purchases and surplus property sale authorization (7-0)

City Council

The Oxford City Council is meeting to consider a consent agenda and several resolutions, including contracts for new vehicles and equipment, street resurfacing, sidewalk repairs, parking meters, and a land sale. They will also hold first readings on ordinances related to a subdivision, parking meter fees, and a supplemental budget.

• Contract with Barrett Paving for 2021 street resurfacing, not to exceed $350,000
• Purchase of 367 single-space and 12 multi-space parking meters from IPS Group, not to exceed $294,759.41
• Option to purchase 8 acres off Oxford Reily Road by Episcopal Retirement Services at $25,000/acre
• Contract with Adleta Construction for curb, gutter, and sidewalk replacement, not to exceed $150,000
• Vehicle purchases: GMC 3500 ($29,301), TerrainCut tractor ($37,735.47), Ford F-150 ($39,968), and F-450 equipment ($40,005.94)

Oxford City Council adopted Resolution No. 7268 authorizing a historic marker in the Uptown Park area, sponsored by Miami University as part of its Truth and Reconciliation Project, to identify the 1877 and 1892 lynchings of Simon Garnett and Henry Corbin. Council also adopted two annexation resolutions (Nos. 7269 and 7270) for 22.014 acres off Brookville Road and adopted Ordinance No. 3615 approving the preliminary planned development for Heron Pond on Kehr Road with conditions. All votes were 6-0, with Mr. Ellerbe excused.

• Adopted Resolution No. 7268 authorizing a historic marker in Uptown Park for the 1877 and 1892 lynchings of Simon Garnett and Henry Corbin (6-0)
• Adopted Resolution No. 7269 on services the City will provide to 22.014 acres proposed for annexation off Brookville Road (6-0)
• Adopted Resolution No. 7270 on zoning buffers for the same 22.014-acre annexation (6-0)
• Adopted Ordinance No. 3615 approving the preliminary planned development for Heron Pond on Kehr Road with 13 conditions and 2 waivers (6-0)
• Amended condition 3 to require sidewalks on both sides of the private street in the Heron Pond development (6-0)
• Approved the consent agenda, including Resolution No. 7267 declaring Fire Department property surplus for internet auction (6-0)
• Approved the meeting agenda (6-0)
• Adjourned at 8:32 p.m. (6-0)

City Council

Oxford City Council will vote on resolutions for a historic marker, annexation services, and zoning buffers, and hold a second reading on the Heron Pond preliminary planned development along Kehr Road. The agenda also includes a proclamation for Education & Sharing Day and consent items like surplus property auction.

• Resolution authorizing historic marker in Uptown Park for Miami University's Truth and Reconciliation Project
• Resolution on services for proposed annexation from Oxford Township
• Resolution on zoning buffers for 22.014-acre annexation
• Second reading of ordinance approving Heron Pond preliminary planned development (15 units on 4.5 acres along Kehr Road)
• Consent agenda: surplus fire department property sale via internet auction

Oxford City Council adopted Resolution No. 7268 authorizing a historic marker in the Uptown Park area for two Black men lynched in 1877 and 1892, sponsored by Miami University's Truth and Reconciliation Project. Council also adopted two resolutions (Nos. 7269 and 7270) advancing a 22.014-acre annexation off Brookville Road and adopted Ordinance No. 3615 approving the Heron Pond preliminary planned development of 15 single-story houses on Kehr Road. All votes were 6-0.

• Adopted Resolution No. 7268 authorizing a historic marker in the Uptown Park area for Simon Garnett and Henry Corbin (6-0)
• Adopted Resolution No. 7269 on services the City will provide to 22.014 acres proposed for annexation off Brookville Road (6-0)
• Adopted Resolution No. 7270 on zoning buffers for the same 22.014-acre annexation (6-0)
• Adopted Ordinance No. 3615 approving the Heron Pond preliminary planned development of 15 single-story houses on Kehr Road with conditions (6-0)
• Approved a Consent Agenda including minutes, an Environmental Commission report, and a resolution declaring Fire Department property surplus for internet auction (6-0)
• Approved an amendment to condition 3 regarding sidewalks in the Heron Pond development (6-0)
• Adjourned at 8:32 (6-0)

City Council

Oxford City Council will decide on a preliminary planned development for Heron Pond along Kehr Road and a resolution to sell surplus fire department property. The meeting also includes a proclamation for Education & Sharing Day and discussions on annexation and historic marker placement.

• Approve preliminary planned development for Heron Pond (15 units on 4.5 acres along Kehr Road) with 15 conditions
• Authorize sale of surplus fire department property at internet auction
• Adopt proclamation for Education & Sharing Day (March 24, 2021)
• Two annexation resolutions for zoning buffers and service commitments
• Historic marker resolution for Uptown Park area

Public Arts Commission of Oxford

The Public Arts Commission of Oxford (PACO) held a virtual meeting on March 9, 2021, to discuss ongoing projects and new business, including a presentation from Inside/Out Studio. No formal decisions or votes were recorded; the meeting focused on updates and future planning.

The commission approved a workflow for drafting and finalizing a call for entries for the Police Department bike rack project. Members also received a presentation from Inside/Outside Studio regarding public art collaborations.

• Approved agenda
• Approved January 12, 2021 meeting minutes
• Approved motion to draft call for entries for Police Department bike rack and route it through PACO members, Jessica Greene, and Doug Elliott for final approval (unanimous)

City Council

Oxford City Council will consider resolutions supporting Amtrak expansion, contracting for underground fuel tank removal at 110 E. High Street, and renewing parking management software. They will also hold first reading of a planned development for Heron Pond along Kehr Road and second readings for Lake Forest Phase One and a supplemental budget ordinance.

• Resolution supporting Amtrak passenger rail expansion in Ohio
• Contract with Patriot Engineering for fuel tank removal at 110 E. High Street, not to exceed $35,230.36
• Agreement with Passport Labs for parking software, first year cost not to exceed $40,914.46
• First reading: Heron Pond preliminary planned development along Kehr Road
• Second reading: Lake Forest Phase One (US 27 & Lake Forest Drive) and Supplemental Budget Ordinance No. 2

Council approved a preliminary planned development for 36 condominium units at US 27 and Lake Forest Drive. The board also passed resolutions supporting Amtrak expansion and parking software subscriptions.

• Approved Preliminary Planned Development for Lake Forest Phase One (5-0)
• Adopted Resolution No. 7264 supporting Amtrak passenger rail expansion (6-0)
• Adopted Resolution No. 7266 for Passport Labs parking software subscription, not to exceed $40,914.46 (6-0)
• Adopted Resolution No. 7265 for fuel tank removal at 110 E. High Street, not to exceed $35,230.36 (6-0)
• Adopted Ordinance No. 3614 for Supplemental Budget Appropriations (6-0)
• Appointed Dr. Molly Emmert to the Butler County Board of Health (6-0)

City Council

Oxford City Council will consider resolutions supporting Amtrak expansion, contracting for underground fuel tank removal at 110 E. High Street, and renewing a parking management software subscription. They will also hold first reading of a planned development application for Heron Pond along Kehr Road and second reading of a supplemental budget ordinance.

• Resolution supporting Amtrak passenger rail expansion in Ohio
• Contract with Patriot Engineering for fuel tank removal at 110 E. High Street, not to exceed $35,230.36
• Agreement with Passport Labs for parking software, first year cost not to exceed $40,914.46 with 5% annual increases
• First reading: Heron Pond preliminary planned development along Kehr Road
• Second reading: Supplemental Budget Ordinance No. 2 for FY 2021

The City Council and Housing Advisory Commission held a work session to receive a presentation on the Oxford, Ohio Housing Needs Assessment. The session consisted of a presentation and discussion; no substantive policy decisions were made.

• Approved the agenda (7-0)
• Adjourned the meeting (7-0)

Community Improvement Corporation

The Community Improvement Corporation unanimously approved amended 2021 economic development goals focused on vibrant business districts, approved a payment schedule for the MOON Co-Op RLF agreement, and adopted new Revolving Loan Fund rules and a new Improvement and Retention loan program. The board also approved drafting a letter of support for Amtrak's Chestnut Corridor and scheduled a subgroup meeting in March and the next full meeting on April 9.

• Approved amended 2021 economic development goals (unanimous)
• Approved MOON Co-Op RLF agreement/payment schedule with amendment for suspended 2020 payments (unanimous)
• Adopted new RLF rules and application forms (unanimous)
• Approved new Improvement and Retention RLF program for loans under $10K (unanimous)
• Approved drafting a letter of support for Amtrak's Chestnut Corridor (unanimous)
• Approved previous meeting minutes (unanimous)

Board of Zoning Appeals

The Oxford Board of Zoning Appeals will decide whether to grant a variance to allow a fifth wall sign at the Kroger grocery store at 300 S Locust to advertise The Little Clinic. The current zoning code limits single-tenant sites to two wall or freestanding signs, but staff recommends approval based on past variances and public health considerations.

• Variance request BZA-2021-01 for fifth wall sign at 300 S Locust (Kroger)
• Property owner Schottenstein Property Group represented by Atlantic Sign Company
• Staff recommends approval citing past 2008 variance precedent and COVID-19 public health rationale
• Fire and Police Chiefs support the variance; Police Chief requests removal of temporary right-of-way signs
• Case history includes 2008 approval for 7 total signs (4 on main building, 3 on fuel canopy) at same location

The Board of Zoning Appeals approved two variance requests for mixed-use buildings at 5111 and 5115 Morning Sun Road. The variances allow principal entrances that do not border a street, provided additional sidewalks are installed. The board also elected its officers for the term.

• Elected Michael Schnipper as Chair (5-0)
• Elected Roger Ames as Vice Chair (5-0)
• Elected Dan Haizman as Secretary (5-0)
• Approved December 9, 2020 meeting minutes
• Approved variance BZA-2020-12 for 5115 Morning Sun Road regarding principal entrance location (5-0)
• Approved variance BZA-2020-13 for 5111 Morning Sun Road regarding principal entrance location (5-0)
• Amended approval for 5115 Morning Sun Road to acknowledge increased lot coverage from additional sidewalks (5-0)

City Council

Oxford City Council approved resolutions for LED streetlight conversion, curb/gutter/sidewalk improvements, and an ODNR trail grant, and heard public comments on homelessness and snow removal. The meeting included routine consent agenda items and announcements.

• Resolution 7261: $350,000 agreement with Duke Energy for LED streetlight conversion
• Resolution 7262: Declares necessity for curb, gutter, and sidewalk improvements
• Resolution 7263: $500,000 ODNR Clean Ohio Trails Fund grant application for Oxford Area Trail Phase III and IV
• Ordinance: Supplemental budget for additional road salt purchase (first reading)
• Ordinance: Lake Forest Phase One preliminary planned development tabled

Oxford City Council adopted three resolutions: a $350,000 LED street lighting conversion with Duke Energy, a resolution of necessity for curb, gutter and sidewalk improvements, and authorization to seek a $500,000 Clean Ohio Trails Fund grant for the Oxford Area Trail. Council also tabled the Lake Forest Phase One preliminary planned development ordinance while staff continues working with the developer. A supplemental budget ordinance for road salt received its first reading and will return in two weeks.

• Adopted Resolution No. 7261 with Duke Energy to convert street lighting to LED, cost not to exceed $350,000 (7-0)
• Adopted Resolution No. 7262 declaring necessity for curb, gutter and sidewalk improvements (7-0)
• Adopted Resolution No. 7263 authorizing a $500,000 Clean Ohio Trails Fund grant application for Oxford Area Trail Phases III and IV (7-0)
• Tabled the Lake Forest Phase One preliminary planned development ordinance; Snavely recused (6-0)
• Approved consent agenda except item A; approved corrected Feb 2 minutes after Snavely recusal explanation (7-0)
• First reading of supplemental budget ordinance for additional road salt; returns in two weeks

City Council

Oxford City Council approved resolutions for LED streetlight conversion, curb/gutter/sidewalk improvements, and an ODNR trail grant, and heard public comments on homelessness and snow removal. The meeting included routine consent agenda items and announcements.

• Resolution 7261: $350,000 agreement with Duke Energy for LED streetlight conversion
• Resolution 7262: Declares necessity for curb, gutter, and sidewalk improvements
• Resolution 7263: $500,000 ODNR Clean Ohio Trails Fund grant application for Oxford Area Trail Phase III & IV
• Ordinance: Supplemental budget for additional road salt (first reading)
• Ordinance: Lake Forest Phase One preliminary planned development tabled

Oxford City Council adopted Resolution No. 7255 recognizing the Republic of Artsakh, but only after amending it to delete language recognizing Artsakh's sovereignty and language attributing actions to the Azerbaijani government. Council also adopted Resolution No. 7256 committing the city to a strategic planning model of governance, and approved three spending measures: up to $20,200 for Clark, Schaefer, Hackett & Co. to prepare the CAFR financial section, up to $122,862 for a new 40-foot aerial platform truck from Utility Truck Equipment, Inc., and up to $71,768 for two Ford Interceptor Utility police vehicles from Larkin Greenwood Ford. A first reading of an ordinance approving the preliminary planned development for Lake Forest Phase One (US 27 & Lake Forest Drive) was discussed; Council asked for more traffic data on the Lake Forest Drive/U.S. 27 intersection, and no vote on the ordinance is recorded in these minutes.

• Adopted Resolution No. 7255 recognizing the Republic of Artsakh as amended (7-0)
• Amended Resolution 7255 to delete 'and recognizes its sovereignty' from Section 1 (4-2, 1 abstention)
• Amended Resolution 7255 to delete 'carried out by the Azerbaijani government' from Section 2 (6-1)
• Adopted Resolution No. 7256 committing the city to a strategic planning model of governance (7-0)
• Approved agreement with Clark, Schaefer, Hackett & Co. for CAFR financial section, not to exceed $20,200 (7-0)
• Approved purchase of 40-foot aerial platform truck from Utility Truck Equipment, Inc., not to exceed $122,862 (7-0)
• Declared the 21-year-old bucket truck surplus for internet auction or trade-in (7-0)
• Approved purchase of two Ford Interceptor Utility vehicles from Larkin Greenwood Ford, not to exceed $71,768 (7-0)

Student Community Relations Commission

The commission approved the February 11, 2022, agenda and the minutes from the December 3, 2021, meeting. The session included reports from the Oxford Police Department and Miami University Police Department, as well as updates on commission setup and a recycling pilot program.

• Approved February 11, 2022 meeting agenda
• Approved December 3, 2021 meeting minutes

City Council

The City Council met to approve various appointments, financial agreements, and equipment acquisitions. Key actions included adopting a strategic planning model and authorizing the purchase of new utility and police vehicles.

• Appointed Justin Fain, Eugene Scharf, Scott Webb, and David Prytherch to various commissions
• Adopted Resolution 7255 to honor the Republic of Artsakh and its citizens
• Adopted Resolution 7256 for a strategic planning model of governance
• Authorized a $20,200 contract with Clark, Schaefer, Hackett & Co. for financial reporting
• Approved $122,862 for a new 40-foot aerial platform truck from Utility Truck Equipment, Inc.

Council held a work session to discuss a draft resolution regarding governance guided by strategic planning. No formal vote was taken on the resolution; members and staff discussed implementing a more transparent budget process and a timeline for updating the Comprehensive Plan.

• Approved the agenda (6-0)
• Adjourned the meeting (7-0)

City Council

Oxford City Council met on February 2, 2021, and took several actions. They adopted a resolution recognizing the Republic of Artsakh (amended to remove sovereignty recognition), committed to a strategic planning model of governance, and approved contracts for financial reporting, a new aerial truck, and two police vehicles. The council also made appointments to boards and commissions and heard public comments, including a request to halt 5G deployment.

• Adopted Resolution 7255 recognizing the Republic of Artsakh (amended to remove sovereignty recognition)
• Adopted Resolution 7256 committing to a strategic planning model of governance
• Approved $20,200 contract with Clark, Schaefer, Hackett & Co. for CAFR preparation
• Approved $122,862 purchase of a 40-foot aerial platform truck from Utility Truck Equipment
• Approved $71,768 purchase of two Ford Interceptor police vehicles from Larkin Greenwood Ford

Oxford City Council adopted Resolution No. 7255 recognizing the Republic of Artsakh after amending it to remove language recognizing Artsakh's sovereignty and language attributing acts to the Azerbaijani government. Council also adopted Resolution No. 7256 committing the city to a strategic planning model of governance, and approved three spending measures: up to $20,200 for CAFR financial reporting, up to $122,862 for a new aerial platform truck, and up to $71,768 for two hybrid Ford Interceptor police vehicles. A first reading was held on a preliminary planned development for Lake Forest Phase One (36 units on 12 acres at US 27 & Lake Forest Drive); no vote was taken, and a majority of council asked for additional traffic data.

• Adopted Resolution No. 7255 recognizing the Republic of Artsakh as amended (7-0)
• Amendment to delete 'and recognizes its sovereignty' from Resolution No. 7255 failed (2-5, 1 abstention)
• Amendment to delete 'carried out by the Azerbaijani government' from Resolution No. 7255 passed (6-1)
• Adopted Resolution No. 7256 committing the city to a strategic planning model of governance (7-0)
• Approved Resolution No. 7257, agreement with Clark, Schaefer, Hackett & Co. for CAFR financial section, not to exceed $20,200 (7-0)
• Approved Resolution No. 7258, purchase of 40-foot aerial platform truck from Utility Truck Equipment, not to exceed $122,862 (7-0)
• Approved Resolution No. 7259 declaring the old bucket truck surplus for auction or trade-in (7-0)
• Approved Resolution No. 7260, purchase of two Ford Interceptor Utility vehicles from Larkin Greenwood Ford, not to exceed $71,768 (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals is considering two identical variance requests (BZA-2020-12 and BZA-2020-13) for a proposed mixed-use development at 5111/5115 Morning Sun Road. The variances would allow residential entrances to face the rear parking area instead of a public street, as required by Section 1141.03(b). Staff recommends approval, finding substantial evidence supports the requests, though some criteria do not support granting them.

• Variances to Section 1141.03(b) for principal entrance upon a street for two mixed-use buildings at 5111/5115 Morning Sun Rd
• Proposal includes 4 residential units and commercial shell spaces; residential entrances face rear parking area
• Previous BZA approval (5-0-0) increased maximum lot coverage from 50% to 56.51% for the site
• Fire Chief supports rear entrances, citing full access for fire apparatus; requests turning radius info
• Lot split approved by Planning Commission in Feb 2020 but not recorded within 6 months, requiring new approval

The Board of Zoning Appeals voted 5-0 to deny all three variance requests from Scott Webb for a second dwelling unit at 216 W. High Street in an R2MS district. The variances sought relief from minimum lot width, maximum lot coverage, and maximum front yard lot coverage rules. The denial was based on Decision Criteria A, B, E, and G, following staff recommendations on those criteria. The board also approved the October 19, 2020 minutes and heard that several zoning text amendments are moving to City Council.

• Denied all three variance requests for 216 W. High Street (5-0)
• Approved October 19, 2020 regular meeting minutes (all in favor)
• Adjourned the meeting at 7:30 p.m. (all in favor)

City Council

Oxford City Council met virtually and adopted three resolutions: condemning the January 6 attack on the U.S. Capitol, honorarily naming University Park Boulevard as Mike Davis Way, and extending the e-scooter pilot program through January 16, 2022. Council also approved a $3.3 million contract with Sunesis Construction for road improvements to US27. Public comments included support for extending the Cold Shelter program and for the Capitol condemnation resolution.

• Adopted Resolution No. 7250 condemning the attack on the U.S. Capitol, amended to include 'bigotry in all its forms including white supremacy, racism and anti-Semitism'
• Adopted Resolution No. 7251 honorarily naming University Park Boulevard as Mike Davis Way
• Adopted Resolution No. 7252 extending the Micro-Mobility Shared Transportation (e-scooter) pilot program through January 16, 2022
• Adopted Resolution No. 7253 authorizing a contract with Sunesis Construction Co. for US27 road improvements at $3,332,333.74 plus 10% contingency, total not to exceed $3,665,566.74
• Public comment requested extending Cold Shelter program funding beyond February

Oxford City Council adopted Resolution No. 7253 accepting Sunesis Construction Co.'s bid for US-27 road improvements at a cost of $3,332,333.74 plus a 10% contingency, for a total not to exceed $3,665,566.74. Council members Prytherch, Ellerbe and Bracken recused themselves as Miami University employees, and the resolution passed 4-0. Council also adopted Resolution No. 7250 condemning the January 6 U.S. Capitol attack, Resolution No. 7251 honorably naming University Park Boulevard as Mike Davis Way, and Resolution No. 7252 extending the E-Scooter pilot program through January 16, 2022. Several ordinances were adopted, including a supplemental budget and updates to land-use, parking, and zoning code chapters.

• Adopted Resolution No. 7253: $3,332,333.74 contract with Sunesis Construction Co. for US-27 road improvements, plus 10% contingency, total not to exceed $3,665,566.74 (4-0; three members recused)
• Adopted Resolution No. 7250 condemning the January 6, 2021 attack on the U.S. Capitol Building, as amended to include bigotry in all its forms including white supremacy, racism and anti-Semitism (7-0)
• Adopted Resolution No. 7251 honorably naming University Park Boulevard as Mike Davis Way (7-0)
• Adopted Resolution No. 7252 extending the Micro-Mobility Shared Transportation (E-Scooter) Pilot Program through January 16, 2022 (7-0)
• Adopted Resolution No. 7254: $167,990.00 contract with Larry Smith, Inc. for two culvert improvements under College Corner Pike, plus $7,010.00 contingency, total not to exceed $175,000.00 (7-0)
• Adopted Ordinance No. 3604 authorizing an easement agreement with Veer Investment, LLC for a sanitary sewer system (7-0)
• Adopted Ordinances No. 3605 and No. 3606 authorizing easement agreements with Hotel Development Services, LLC for a sanitary sewer system (7-0 each)
• Adopted Ordinance No. 3607 amending Ordinance No. 3600, Supplemental Budget Ordinance Number 1 for Fiscal Year 2021 (7-0)

City Council

Oxford City Council approved a resolution condemning the January 6 attack on the U.S. Capitol, with amendments adding language about bigotry, racism, and anti-Semitism. The council also adopted resolutions to honorarily name University Park Boulevard as Mike Davis Way, extend the e-scooter pilot program through January 16, 2022, and authorize a $3,332,333.74 contract with Sunesis Construction for US27 road improvements. Public comments included support for extending the Cold Shelter program funding.

• Adopted Resolution No. 7250 condemning the attack on the U.S. Capitol, amended to include condemnation of bigotry, white supremacy, racism, and anti-Semitism
• Adopted Resolution No. 7251 honorarily naming University Park Boulevard as Mike Davis Way
• Adopted Resolution No. 7252 extending the Micro-Mobility Shared Transportation (e-scooter) pilot program through January 16, 2022
• Adopted Resolution No. 7253 authorizing a contract with Sunesis Construction Co. for US27 road improvements at $3,332,333.74 plus 10% contingency, total not to exceed $3,665,566.74
• Public comment requested extending Cold Shelter program funding beyond February

The City Council approved the creation of a part-time Climate Sustainability Coordinator position to support climate action planning and public education. Council also established a residential parking permit zone on Acorn Circle and authorized the suspension of Revolving Loan Fund payments during the state of emergency. Additionally, officials approved the release of a $1,049,981.27 public improvement bond for the Gaslight Avenue at Stewart Square development.

• Approved Acorn Circle as a Residential Permitted Parking Zone (7-0)
• Authorized suspension of Revolving Loan Fund payments (7-0)
• Created part-time Climate Sustainability Coordinator position (7-0)
• Released $1,049,981.27 public improvement bond (7-0)
• Approved transfer of liquor permit for The Den (7-0)
• Approved consent agenda including various board reports (7-0)

Public Arts Commission of Oxford

The Public Arts Commission of Oxford will hold a virtual meeting to discuss new business, including a donation offer, an article, budget creation, and a commemoration of lynchings in Oxford. They will also review old business such as the police bike rack, plan draft, and mission/vision document.

• Discussion of Rick Momeyer offer
• Discussion of Carole's article
• Discussion of budget creation with Jessica Greene's office
• Discussion of commemoration of lynchings in Oxford
• Status update on police bike rack

The commission decided it cannot accept Rick Momeyer's offer to place a sculpture on city property but will offer endorsement and help finding a private venue. Members also discussed the Police Department bike rack project and the status of the Ella Cope mural.

• Approved the agenda
• Approved December 8, 2020 meeting minutes
• Declined Rick Momeyer's offer to place a sculpture on city property
• Agreed to offer Mr. Momeyer endorsement and support in finding an alternative venue

Community Improvement Corporation

The Community Improvement Corporation met virtually on January 8, 2021. The board voted unanimously to approve a letter of support for the Elm St. building project tied to a Jobs Ohio proposal, and unanimously agreed to review the Revolving Loan Fund (RLF) program at its February meeting. Much of the meeting was discussion and brainstorming on "shovel ready" projects and 2021 economic development goals, including a transportation hub at Chestnut Fields, affordable housing, and broadband/fiber connectivity; no other formal decisions were recorded. The next meeting was proposed for February 26, 2021 at 12pm.

• Approved a letter of support from the CIC for the Elm St. building project (unanimous)
• Agreed to review the RLF program at the February meeting (unanimous)
• Amended the agenda to add new members Shana and Steve Dana (unanimous)
• Approved prior meeting minutes (unanimous)
• Adjourned the meeting at 1:13pm (unanimous)

City Council

Oxford City Council held a regular meeting, adopting resolutions to establish a residential permitted parking zone on Acorn Circle, suspend Revolving Loan Fund payments during the state of emergency, create a part-time Sustainability Coordinator position, and release a $1,049,981.27 improvement bond. The council also gave first reading to three ordinances for utility easements related to a new gas station development. Public comments included concerns about burglaries and parking.

• Adopted Resolution No. 7246 establishing Acorn Circle as a 24/7 Residential Permitted Parking Zone
• Adopted Resolution No. 7247 suspending Revolving Loan Fund payments during Ohio's state of emergency
• Adopted Resolution No. 7248 creating a part-time Sustainability Coordinator position
• Adopted Resolution No. 7249 releasing a $1,049,981.27 public improvement bond for Gaslight Avenue at Stewart Square
• First reading of three ordinances for sanitary sewer easements along US27 S. at Southpointe Boulevard

City Council approved the creation of a part-time Sustainability Coordinator to support climate goals. The council also established a new residential permitted parking zone and suspended certain loan payments due to the state of emergency.

• Created part-time Sustainability Coordinator position (7-0)
• Established Acorn Circle as a Residential Permitted Parking Zone (7-0)
• Suspended Revolving Loan Fund payments during Ohio State of Emergency (7-0)
• Released $1,049,981.27 public improvement bond for Gaslight Avenue at Stewart Square (7-0)
• Accepted permit transfer for The Den from corporation to LLC (7-0)
• Approved December 2020 minutes and board reports (7-0)

City Council

The City Council passed several resolutions, including establishing a residential parking zone on Acorn Circle and creating a part-time Sustainability Coordinator position. They also authorized the suspension of Revolving Loan Fund payments during the state of emergency and released a $1,049,981.27 bond for Gaslight Avenue.

• Established Acorn Circle as a Residential Permitted Parking Zone
• Created a new part-time Sustainability Coordinator position
• Authorized suspension of Revolving Loan Fund payments during the Ohio State of Emergency
• Released a $1,049,981.27 public improvement bond for Gaslight Avenue at Stewart Square
• Approved permit transfer for The Den at 117 E. High Street

Oxford City Council adopted Ordinance No. 3602, which levies the amounts listed in the estimated assessments for curb, gutter and sidewalk work and sets payment terms. Council also substituted a corrected version and adopted Ordinance No. 3603, Supplemental Budget Ordinance Number 9, making supplemental appropriations for Fiscal Year 2020. Both passed 7-0. The rest of the meeting was announcements and comments, including information about the city's electric aggregation contract with Energy Harbor and Covid-19 updates.

• Adopted Ordinance No. 3602 levying curb, gutter & sidewalk assessments and setting payment terms (7-0)
• Substituted a corrected version of the supplemental budget ordinance (7-0)
• Adopted Ordinance No. 3603, Supplemental Budget Ordinance Number 9 for FY2020 supplemental appropriations (7-0)
• Approved the agenda (7-0)
• Approved the Consent Agenda, including Dec. 1, 2020 council minutes and the Dec. 2, 2020 Environmental Commission report (7-0)
• Adjourned at 8:08 p.m. (7-0)