Oxford public meetings in 2024

Borough Council

The Oxford Borough Council will consider adopting the 2025 General Fund and Water Fund budgets, along with related tax levy and water rate ordinances. Other business includes a zoning hearing board application for 232 S. 5th Street, approval of a pay application and change order for the Hodgson and Eighth Streets repaving project, and letters of support for a mixed-use development and a state park designation. A public hearing on the Police Study report is scheduled for December 17.

• Adoption of 2025 General Fund and Water Fund Budgets
• Public hearing to adopt Ordinance #969-2024 tax levy ordinance
• Public hearing to adopt Ordinance #970-2024 water rate changes effective July 2025 and January 2026
• Zoning hearing board application for 232 S. 5th Street
• Delaware Environmental Construction Services Pay Application #2 for $69,505.72 and Change Order #1 decreasing contract by $22,823 for Hodgson and Eighth Streets Repaving Project

The council adopted the 2025 General Fund and Water Fund budget, approved a 0.13-mill real estate tax increase via Ordinance #969-2024, and passed water rate changes effective July 2025 and January 2026. It also approved a new fee schedule, a four-year union contract, and several other items.

• Adopted 2025 General Fund and Water Fund budget
• Adopted Ordinance #969-2024 with 0.13-mill tax increase
• Adopted Ordinance #970-2024 for water rate changes
• Adopted Resolution #1392-2024 fee schedule (parking meter fine to $25)
• Approved Non-Uniform Union Memorandum of Agreement (4-year contract)
• Approved pay application #2 for Hodgson and Eighth Streets repaving
• Ratified letter of support for King's Cross Development grant application
• Approved letter of support for Big Elk Creek State Park as nature preserve

Police & Public Safety Committee

The Police and Public Safety Committee will approve September meeting minutes and discuss several administrative items, including the annual Santa Train event and proposed meeting dates for 2025. The committee will also hear updates from public safety stakeholders.

• Approve minutes from September meeting
• Discussion of Santa Train in Oxford
• Proposed meeting times for 2025 (Jan 2, Feb 5, Mar 5, Apr 2, May 7, Sep 3, Oct 8, Nov 5, Dec 3)
• Updates, comments, and concerns from public safety stakeholders

Borough Council

Council has a packed agenda with hearings on ordinances accepting dedication of public improvements in Sycamore Crossing Phases 1, 2, and 4, and in the former Coldiron subdivision. They will also consider preliminary land development approval for Moran Farm at 451 W. Locust Street, accept a water rate study, and authorize advertising an ordinance to change water rates effective July 1, 2025 and January 1, 1016. A resolution for a five-year winter maintenance agreement with PennDOT is also on the agenda. The meeting includes a discussion on a road pavement analysis.

• Preliminary land development approval for Moran Farm at 451 W. Locust Street
• Agreements with Starr Road Farms for dedication of public improvements in Sycamore Crossing
• Hearings to adopt ordinances accepting dedications in Sycamore Crossing Phases 1, 2, 4 (Ordinances 967 and 968)
• Acceptance of Water Rate Study final report and authorization to advertise water rate changes effective July 1, 2025 and January 1, 1016
• Resolution for five-year winter maintenance agreement with PennDOT

Borough Council

The Oxford Borough Council will vote to authorize advertising the 2025 budget notice and schedule its adoption for December 16, 2024. They will also consider authorizing advertising of the Tax Levy Ordinance. These are the main business items on a largely procedural agenda.

• Authorize advertising the budget notice and schedule adoption of the 2025 Borough Budget for December 16, 2024
• Authorize advertising of Tax Levy Ordinance

Oxford Planning Commission

The Oxford Borough Planning Commission will hold discussions on three development-related items: the Moran Tract (old business), a Church Housing Corp. project (new business), and the Wedgewood Road Plan (new business). The meeting includes standard procedural items and public comment.

• Moran Tract – continued discussion under old business
• Church Housing Corp. – introduction and discussion
• Wedgewood Road Plan – introduction and discussion

Borough Council

The council will present and discuss draft 2025 General Fund, Water, and Capital budgets, with a vote on advertising and scheduling adoption for December 16. It will also consider agreements with Union Fire Company No. 1 for fire protection ($135,249.60) and ambulance services ($130,102.00), and with Medic 94 for advanced life support ($47,871.00). Multiple Historical Architectural Review Board (HARB) certificates of appropriateness for properties on Market and 3rd Streets are up for consideration, along with other administrative matters.

• Presentation of draft 2025 General Fund, Water, and Capital budgets; authorization to advertise and schedule adoption for December 16
• Agreement with Union Fire Company No. 1 for fire protection services in 2025 ($135,249.60)
• Agreement with Union Fire Company No. 1 Ambulance Division for ambulance services in 2025 ($130,102.00)
• Consideration of HARB Certificate of Appropriateness for 436 Market Street, 703 Market Street, 19 N. 3rd Street, and 24 S. 3rd Street
• Authorization to advertise ordinances accepting dedication of improvements in Sycamore Crossing (Phases 1, 2, 4) and Coldiron Subdivision

Historical Architectural Review Board

The Historical Architectural Review Board will consider applications for exterior changes to four properties in the historic district. Requests include a new sign, door replacement, siding and porch repairs, and painting of brickwork.

• 19 N Third Street – new commercial business sign
• 24 S Third Street – replacement of an exterior door and possible lighting
• 701/703 Market Street – siding replacement, porch repairs, soffit/eave repairs
• 436 Market Street – existing brick exterior to be painted/sealed white

Finance Committee

The Oxford Borough Finance Committee will review the 2025 draft budget and consider Mayor Harris' proposal to donate $500 of his 2025 salary to the ORPC Heritage Project. The agenda also includes approval of prior minutes, adoption of the meeting agenda, and proposed 2025 committee meeting dates.

• Review of 2025 draft budget
• Mayor Harris' donation of $500 of his 2025 salary to the ORPC Heritage Project
• Proposed 2025 committee meeting dates (e.g., January 21, February 18, etc.)
• Approval of previous meeting minutes

Police & Public Safety Committee

The committee will approve prior meeting minutes and discuss a proposal to make Locust Street one-way near the garage, along with updates from public safety stakeholders.

• Approve minutes from September 2024
• Discussion of Locust Street one-way proposal by the garage
• Updates, comments, and concerns from public safety stakeholders

Borough Council

The Oxford Borough Council will review a proposed water rate structure recommended by the Finance Committee. The body will also consider contracts for water plant expansion and stormwater projects.

• Consideration of new potable water rate structure and rate changes
• Gannett Fleming proposal up to $360,000 for Water Plant Expansion Project design and permitting
• SLC Excavating payments of $4,718.65 and $6,568.43 for Community of Love Lutheran Church Stormwater Project
• Resolution #1389-2024 regarding Zoning Hearing Board appointments and term expirations
• First Baptist Church of Oxford request for two ADA parking spaces on S. Sixth Street

Finance Committee

The Finance Committee will review the 2025 draft budget and consider funding requests from non-profits. A guest presentation from the ORPC Heritage Project regarding a 2025 funding request is also on the agenda. The meeting includes standard procedural items such as approval of minutes and agenda adoption.

• Review of the 2025 draft budget
• Funding requests from non-profits to be reviewed
• ORPC Heritage Project – 2025 Funding Request presented by Blair Fleischmann

Oxford Planning Commission

The Oxford Borough Planning Commission will consider a recommendation for the Moran Tract. The body will also review a Zoning Hearing Board application for 651 Lincoln Street.

• Recommendation for approval of the Moran Tract
• Zoning Hearing Board application for 651 Lincoln Street

Borough Council

The Oxford Borough Council will vote on a multi-year police union agreement, a zoning hearing board application, stormwater project payments, and two design contracts for Mt. Vernon Street improvements. They will also consider a waiver request for bicycle safe grates at Sycamore Crossing.

• Agreement between Borough and Oxford Police Association for 2023-2026
• Pennoni proposal not to exceed $129,400 for final design of Mt. Vernon Street improvements
• Gannett proposal not to exceed $34,000 for water system design on Mt. Vernon Street
• Zoning Hearing Board application for 651 Lincoln Street by Brian V. Hemphill
• Waiver request by Starr Road Farms to skip bicycle safe grates on Sycamore Crossing inlets

Finance Committee

The Oxford Borough Finance Committee will meet to discuss a water rate study presented by David Busch and hear from Candace Miller of OARA. No votes or decisions are listed; the agenda is largely procedural with approval of prior minutes and announcements.

• Water rate study presentation by David Busch
• Guest appearance by OARA representative Candace Miller

Finance Committee

The Finance Committee will review the August 2024 Treasurer's Report and year-to-date budget, discuss the 2025 look ahead including future committee dates, and consider a council-approved letter to surrounding townships. The next meeting will feature a water rate study discussion.

• August 2024 Treasurer's Report & Budget YTD
• 2025 Look Ahead (future committee dates)
• Council Approved Letter to Surrounding Townships
• Guest appearance by OAHA, Krys Sipple
• Next meeting to discuss Water Rate Study

Housing Committee

The Housing Committee met with Chris Wiseman of Habitat for Humanity to discuss non-profit development and affordable housing solutions. The discussion focused on zero-interest mortgages, sweat equity, and the potential for home rehabs in Oxford.

• Presentation on Habitat for Humanity's $150,000 0% interest 30-year mortgages
• Discussion of 'sweat equity' requirement of typically 200 hours of labor
• Review of Habitat projects including 40 homes in West Grove and 7 units in Phoenixville
• Discussion regarding the possibility of rent-to-own options for residents

Borough Council

The Borough Council will consider adopting a new stormwater management ordinance to replace Chapter 19 of the Borough Code. The meeting also includes votes on new public works equipment and a telephone services contract.

• Adoption of Ordinance #9 66-2024 to repeal and replace Chapter 19 Stormwater Management
• Purchase of 2024 Ford F550 Public Works truck for $75,898.26 from Fred Beans Ford of West Chester
• Purchase of up-fitting for 2024 Ford F550 for $23,060.40 from Ideal Hydraulics, LLC
• 3-year contract with Armstrong Business Solutions for telephone services

Borough Council

The council will consider a $134,295.58 payment for Hodgson and 8th Street work, authorize advertising a stormwater management ordinance, and review HARB applications for 64 Pine Street and 209 E. Locust Street. They will also vote on an escrow release for Damico Land Development and a letter of support for Lincoln University's NTIA grant. Routine reports from the police chief, treasurer, and others will be presented.

• Certificate for Payment of $134,295.58 for Hodgson Street and 8th Street work
• Motion to authorize advertising of stormwater management ordinance (Chapter 19) for potential adoption
• HARB Certificate of Appropriateness for 64 Pine Street
• HARB Certificate of Appropriateness for 209 E. Locust Street
• Escrow Release #6 (Final) for $24,835.00 for Damico Land Development at 703 Lincoln Street

Finance Committee

This is a procedural meeting of the Oxford Finance Committee. Items include approval of minutes, the August 2024 Treasurer's Report, and a 2025 look ahead. A Water Rate Study discussion is scheduled for the October 15 meeting. Guests from OARA and OAHA are present.

• Approval of August 2024 Treasurer's Report & Budget YTD
• Discussion of 2025 Look Ahead
• Council Approved Letter to Surrounding Townships
• Water Rate Study to be discussed at next meeting (Oct 15)
• Guests: OARA (Candace Miller) and OAHA (Krys Sipple)

Historical Architectural Review Board

The Oxford Historical Architectural Review Board will discuss two properties: a new tenant sign at 209 E Locust Street for Oxford Escapes, and renovations including a front porch roof and side deck at 64 Pine Street. The board is deciding whether to approve these changes in the historic district.

• 209 E Locust Street – new sign for Oxford Escapes
• 64 Pine Street – front porch roof renovations and addition of a deck on side of house

The Oxford Historical Architectural Review Board approved a sign at 64 Pine Street. A sign at 209 E. Locust Street was conditionally approved pending verification of square footage by Ms. Dugan. No other substantive decisions were made.

• Approved sign at 64 Pine Street
• Conditionally approved sign at 209 E. Locust Street pending square footage check

Borough Council

The Oxford Borough Council will discuss updates to the stormwater ordinance and review several financial obligations. The body is deciding on pension funding for 2025 and payments for local infrastructure and planning projects.

• 2025 Police Pension Plan Minimum Municipal Obligation of $170,525.38
• 2025 Non-Uniformed Employee Pension Plan Minimum Municipal Obligation of $59,294.39
• SLC Excavating payment of $41,697.32 for Community of Love Lutheran Church Stormwater Project
• Spots Stevens and McCoy proposal of $4,900 for Pollutant Reduction Plan revisions
• Resolution #1387-2024 adopting a new Open Records Policy

The Oxford Borough Council approved several items, including an extension for the Moran Farms preliminary land development plan review, a $4,900 contract for Pollutant Reduction Plan revisions, a new Open Records Policy (Resolution 41387-2024), and the appointment of an Assistant Right-to-Know Officer. They also approved payments for the Community of Love stormwater project, 2025 pension obligations, a special event permit for SILO, and routine financial and department reports. The stormwater ordinance update was presented but not voted on at this meeting.

• Approved extension for Enox Lard LP's preliminary land development plan review to Nov 18, 2024
• Approved $4,900 contract with Spots Stevens and McCoy for Pollutant Reduction Plan revisions
• Adopted Resolution 41387-2024 adopting a new Open Records Policy
• Adopted Resolution #1388-2024 appointing Arlene Harrison as Assistant Right-to-Know Officer
• Approved SLC Excavating Pay Application #1 for $41,697.32 for Community of Love stormwater project
• Approved 2025 Police Pension Plan MMO of $170,525.38
• Approved 2025 Non-Uniformed Employee Pension Plan MMO of $59,294.39
• Approved special event permit for SILO Garden Happy Hour on Sept 13, 2024

Housing Committee

The Housing Committee will consider approving minutes from May 6, 2024, and then discuss creative housing approaches used in nearby boroughs with Chris Wiseman of Habitat for Humanity. The session is informational with no decisions expected.

• Approval of May 6, 2024 meeting minutes
• Discussion with Chris Wiseman (Habitat for Humanity) on creative housing solutions from neighboring boroughs

Police & Public Safety Committee

The committee will discuss police staffing challenges including lack of applicants, part-time work, and costs of call-offs. They will also hear updates and concerns from public safety stakeholders.

• Approve minutes from June meeting
• Discussion on lack of police applicants
• Discussion on part-time police work
• Discussion on cost of call-offs
• Public safety stakeholder updates and concerns

The Oxford Borough Police and Public Safety Committee approved the minutes from its June meeting. The chief provided updates on civil service test applicants and call-off costs. The committee discussed whether to prohibit officers from working for other departments, noting it could be a policy or contract issue. No formal decision was made on this topic.

• Approved minutes from June meeting

Oxford Planning Commission

The Oxford Borough Planning Commission will consider old business items including the Moran Tract subdivision and land development reviews and Howell revision response letters. No new business is listed. The meeting also includes approval of prior minutes and scheduling of the next meeting.

• Review #2 from Pennoni on Moran Tract subdivision and land development (6/13/24)
• Review from Pennoni on Moran Tract landscape plan (7/16/24)
• Extension letter from Enox Land LP for Moran Tract (7/17/24)
• Howell revision response letter for subdivision and land development (7/25/24)
• Howell revision response letter for landscape plan (7/22/24)

Borough Council

The council adopted Ordinance #965-2024, increasing maximum building height for cluster housing in PD-1 and R-1 zoning districts from 25 to 35 feet, after a 4-3 roll call vote. The council also heard a request for a $15,000 pledge over three years from the Oxford Area Historical Association, approved several special event permits, and discussed a water meter replacement project and a grant partnership for electric vehicle chargers.

• Ordinance #965-2024 adopted (4-3) to align cluster housing height limit with other housing types in PD-1 and R-1 districts
• Oxford Area Historical Association requested a $15,000 pledge ($5,000/year for three years) for building acquisition
• Water meter replacement project to begin late September/early October, with three letters planned for property owners
• Council authorized participation in federal CFI grant with Lincoln University for EV charger replacement and installation at no cost to the Borough
• Special event permits approved: Halloween Parade ($850 deposit), OMI Car Show ($1,114 deposit), Carnival of Life (no police services)

Finance Committee

The Oxford Borough Finance Committee will discuss a water rate study presented by David Busch, review the year-to-date budget for 2024, and begin looking ahead to the 2025 budget. They will also consider funding for the Oxford Public Library and a referendum from New Garden Township regarding the Kennett Library. No decisions are indicated on the agenda; these are discussion items.

• Water rate study presentation by David Busch
• 2024 year-to-date budget review
• 2025 budget planning discussion
• Funding consideration for Oxford Public Library
• New Garden Township referendum for Kennett Library

Borough Council

The council will consider ratifying a change to the borough employees' health insurance plan. Additionally, the council intends to award a contract for a stormwater project and review a proposal for a pavement management survey.

• Contract award for Community of Love Lutheran Church Stormwater Project to SLC Excavating, LLC in the amount of $64,626.32
• Ratification of health plan change for Oxford Borough Employees Association
• $12,500 proposal from Pennoni for a pavement management survey
• Request for on-street ADA parking space at 11 S. 5th Street
• Resolution # 1386-2024 supporting America250PA

Finance Committee

The Finance Committee is reviewing an update on the Water Rate Study from David Busch. The committee is also discussing 2024 budget revisions regarding police CBA and street maintenance costs.

• Water Rate Study Update
• 2024 Budget Revisions for Police CBA
• 2024 Budget Revisions for Street Maintenance Costs

Oxford Planning Commission

The Oxford Borough Planning Commission will discuss a zoning amendment update for the Moran Tract. The meeting includes a review of second-round feedback from Pennoni and Gannet, as well as an extension letter from ‘Moran’.

• Zoning Amendment update for the Moran Tract
• Review #2 from Pennoni and Gannet
• Extension letter from ‘Moran’
• Approval of March 26, 2024 Meeting Minutes

Borough Council

The Oxford Borough Council will review several infrastructure and zoning proposals. This includes a notice of intent to award a repaving contract and authorization to advertise building height changes in PD-1 and R-1 districts. The council will also consider engineering proposals for water meter replacement and ADA ramp repairs.

• Notice of intent to award $228,124.30 contract for the Hodgson and 8th Street Repaving Project
• Authorization to advertise a zoning amendment increasing maximum building height from 25 to 35 feet in PD-1 and R-1 districts
• Proposal for engineering services for the Water Meter Replacement Project up to $12,000
• Proposal for ADA ramp replacement at Market and Sixth Street up to $10,550

Police & Public Safety Committee

The committee will review minutes from April and May. Members will discuss updates from Public Works regarding their impact on public safety and review details of the COPS grant. The meeting also includes time for stakeholder comments and planning for September agenda items.

• Review of April and May minutes
• Public Works update and its impact on Public Safety
• COPS Grant details
• Stakeholder updates, comments, and concerns
• Planning for September agenda items

Borough Council

The council will consider a contract for the Water Meter Replacement Project and a special event permit for “Sounds of Summer.” A visitor from Krug Architects is scheduled to discuss solar power.

• Notice of intent to award $825,922.12 contract for Water Meter Replacement Project to Rio Supply Inc. of PA
• Motion to accept “Sounds of Summer” special event permit application, conditional on a $694.00 police service deposit
• Solar power presentation by Steve Krug of Krug Architects

Borough Council

The Council will consider a zoning amendment to increase building heights from 25 to 35 feet in the PD-1 zone. The agenda also includes votes on infrastructure dedications for Sycamore Crossing and authorization for road repaving bids.

• Proposed PD-1 height restriction increase from 25 to 35 feet
• Infrastructure dedication ordinances for Sycamore Crossing Phases 1, 2, and 4
• Resolution #1385-2024 designating property as blighted
• $160,881.18 escrow release for Sycamore Crossing Phase 5B
• Bid authorization for Hodgson & 8th Street Repaving Project

Police & Public Safety Committee

The committee will review and approve the minutes from April. The meeting includes discussions regarding updates from Public Works and their impact on public safety, as well as concerns from public safety stakeholders.

• Approval of April meeting minutes
• Discussion of Public Works updates and impact on public safety
• Updates and concerns from public safety stakeholders

Borough Council

The Oxford Borough Council will review several new business items, including a $200,930 grant application for stormwater improvements. The council is also considering software proposals and infrastructure repair requests. Discussion is scheduled regarding funding for the Oxford Library and Oxford Area Recreation Authority.

• Resolution #1384-2024 to apply for $200,930 in stormwater restoration and protection funding
• Caselle Software & Services proposal for utility billing and financial software for $57,960
• Approval to bid on the Community of Love Lutheran Church stormwater project
• Eagle Contracting & Landscaping, Inc. proposal for Market and 6th Street repair work
• Request to add Juneteenth to the Borough holiday schedule

Housing Committee

The committee will review the April 1, 2024 meeting minutes. Members will discuss the St. Christopher’s Church building project with Pastor Mary Ann Mertz and developer Dan Robitzer. A survey update may be provided if time allows.

• Approval of April 1, 2024 meeting minutes
• Discussion regarding St. Christopher’s Church building project
• Survey update

Finance Committee

The Oxford Borough Finance Committee is meeting to review the March 2024 Treasurer's Report and first-quarter budget, discuss the 2023 municipal audit, and consider how to pay for curbs in the borough. The agenda also includes routine items like approving minutes and announcements.

• March 2024 Treasurer's Report & 1st Quarter 2024 Budget Review
• 2023 Municipal Audit
• Paying for Curbs in the Borough

Finance Committee

The Oxford Borough Finance Committee is meeting to review the March 2024 Treasurer's Report and first quarter budget, discuss how to pay for curbs in the borough, and receive an update on the water rate study with preliminary reports from David Busch. The agenda also includes routine items like roll call and approval of the agenda.

• March 2024 Treasurer's Report & 1st Quarter 2024 Budget Review
• Discussion on paying for curbs in the borough
• Water Rate Study Update & Preliminary Reports by David Busch

Borough Council

The Oxford Borough Council will consider several infrastructure and equipment proposals. Items include a design contract for Mt. Vernon Street traffic calming and approval to bid on a water meter replacement project. The council will also review police department updates and various certificates of appropriateness.

• Approval to bid on Water Meter Replacement Project
• $20,563 for Mt. Vernon Street rain garden bump-out design
• $12,817 proposal for a Public Works turn mower
• Police car upfit proposal not to exceed $15,000
• $5,320 escrow release for the Damico development at 703 Lincoln Street

Police & Public Safety Committee

The committee will review the minutes from March. The agenda includes discussions regarding updates from Codes and their impact on public safety, as well as feedback from public safety stakeholders.

• Approval of March meeting minutes
• Discussion of codes and their impact on public safety
• Updates and concerns from public safety stakeholders

Housing Committee

The Oxford Borough Housing Committee is meeting to approve minutes, discuss committee updates, and consider creating a survey to recommend to Borough Council. The survey would gather information about housing needs and educate residents on attainable housing options.

• Approval of March 4, 2024 meeting minutes
• Discussion of mission statement on housing stock and equitable housing
• Updates on building the committee
• Creation of a survey to recommend to Council on attainable housing

Borough Council

The Oxford Borough Council will vote on Resolution #2024-001 to amend Civil Service Commission rules and approve an appointment to the Historical Architectural Review Board. Members will also review special event permit applications for local festivals and discuss funding curbing work on Mt. Vernon Street, which affects street maintenance and public safety.

• Resolution #2024-001 amending Civil Service Commission Rules and Regulations
• Appointment of Cierra Neidigh to the Historical Architectural Review Board (HARB)
• Special event permits for Oxford Presbyterian Church’s Apple Festival and Oxford Mainstreet, Inc.’s First Fridays series
• Discussion on funding curbing work along Mt. Vernon Street

Oxford Planning Commission

The Oxford Borough Planning Commission will meet to review the Moran Farms Property Subdivision and Land Development submission. The body will discuss reviews provided by the CCPC and Pennoni engineers.

• Moran Farms Property Subdivision/Land Development submission review

Borough Council

The council will review electrical quotes for Well #8 and discuss assessing property owners for curbing costs. They will also consider a proposed 9/11 Memorial in Oxford Memorial Park.

• Generator quotes for Well #8 totaling $25,480.75
• Proposed 9/11 Memorial in Oxford Memorial Park
• Ordinance advertisements for Sycamore Crossing improvements
• HARB Certificate of Appropriateness for 709-711 Market Street
• Discussion on property owner assessments for curbing costs

Historical Architectural Review Board

The Historical Architectural Review Board is meeting to review proposed exterior changes at three properties on Market Street, including windows, siding, and a sign. The board will also consider recommending Ciearra Neidigh for appointment to the HARB Committee. The meeting is scheduled for March 13, 2024, at 4:00 p.m. at Borough Hall.

• 320 Market Street – windows, siding, general exterior
• 709-711 Market Street – sign
• 439 Market – window repairs
• Recommendation of Ciearra Neidigh to HARB Committee

Police & Public Safety Committee

The Oxford Borough Police and Public Safety Committee will meet on March 6, 2024. The committee will review February meeting minutes and discuss changes to the civil service process. The agenda also includes a discussion with State Police regarding marketing services.

• Approval of February meeting minutes
• Update on change in civil service process
• Discussion with State Police on marketing services
• Planning future meetings with Codes and Public Works

Housing Committee

The Housing Committee will review a draft mission statement focused on understanding borough housing needs and encouraging development. The meeting also includes a discussion regarding a Housing Forum video and an update on Pauline.

• Approval of February 1, 2024 meeting minutes
• Review of draft mission statement for housing development and education
• Discussion regarding Housing Forum Video
• Pauline update
• Committee building discussion

Borough Council

The Oxford Borough Council will review the Water Department Capital Improvement Plan and discuss library funding. The agenda also includes a resolution to adopt the Chester County Complete Streets Policy and an escrow release for the Damico development at 703 Lincoln Street.

• Resolution #1382-2024 adopting the Chester County Complete Streets Policy
• $10,760 escrow release for the Damico development at 703 Lincoln Street
• Water Department Capital Improvement Plan presentation
• Oxford Library funding discussion
• Memorial Park 9/11 Memorial discussion

Oxford Planning Commission

The Oxford Borough Planning Commission will meet to approve previous meeting minutes and address new business. The primary item is the acceptance of a submission for the Moran Farms Property Subdivision/Land Development.

• Moran Farms Property Subdivision/Land Development submission

Borough Council

The council will hold a hearing to adopt an ordinance amending zoning definitions and regulations for signs. The meeting includes reviews of special event permit applications from the Chamber of Commerce and updates on fire recovery efforts. Discussion is also scheduled regarding the Chester County Complete Streets Policy.

• Hearing to adopt Ordinance #963-2023 amending sign definitions and regulations
• Letter of support for Oxford Mainstreet Inc’s America250P A Day Mini Grant Application
• HARB Certificate of Appropriateness for 320 Market Street
• Special event permit applications for 'Movies in the Park' and Memorial Day events
• Discussion regarding Penn Oak Tree

Historical Architectural Review Board

The Historical Architectural Review Board will review two applications for 320 Market Street. The first concerns general exterior modifications to windows and siding. The second concerns a sign installation. No other items are listed on the agenda.

• Review of window and siding changes at 320 Market Street
• Review of sign installation at 320 Market Street

Police & Public Safety Committee

The committee will meet to approve minutes from previous meetings held in December 2023 and January 2024. Discussion items include a change in the civil service process and updates from public safety stakeholders.

• Approval of meeting minutes from December 6, 2023, and January 3, 2024
• Discussion regarding change in Civil Service Process
• Updates and concerns from Public Safety stakeholders

Borough Council

The Borough Council will hold a hearing to adopt Resolution #1381-2024 regarding the Comprehensive Plan. The meeting also includes reviews of engineering proposals and escrow releases.

• Hearing to adopt the Oxford Borough Comprehensive Plan (Resolution #1381-2024)
• Sycamore Crossing Escrow Release No. 2 for Phases 2 and 4 in the amount of $64,600
• Gannett Fleming proposal not-to-exceed $27,000 for water meter technology upgrade engineering services

Housing Committee

The committee is meeting to discuss housing needs within Oxford Borough and identify potential partner organizations. The agenda includes a review of the Housing Forum Video and discussions regarding development issues for attainable housing.

• Discussion on permitting, zoning, and development issues
• Establishment of 2024 committee goals
• Development of a mission statement

Oxford Planning Commission

The Oxford Borough Planning Commission will discuss a public information meeting regarding the Borough Comprehensive Plan. The commission will also address the appointment of Kathryn Cloyd to the Oxford Regional Planning Committee.

• Public information meeting regarding the Oxford Borough Comprehensive Plan
• Appointment of Kathryn Cloyd to the Oxford Regional Planning Committee

Borough Council

The Council approved multiple proposals for stormwater management, street reconstruction, and police equipment. The meeting also addressed updates to the zoning ordinance and water utility billing extensions.

• Approved $46,677.00 for a new police car purchase
• Approved $83,010 two-year agreement with Center for Watershed Protection for MS4 program services
• Approved $40,632.95 Pennoni proposal for Hodgson and Eighth Streets Reconstruction Project oversight
• Approved $17,480 for stormwater fee service tasks by the Center for Watershed Protection
• Approved $7,750 Pennoni proposal for Broad Street Area storm sewer preliminary design

Finance Committee

The Oxford Borough Finance Committee is meeting to discuss the December 2023 Treasurer's Report and year-end financial results, review the 2024 budget including property and liability insurance premiums, and consider capital budgets and capital planning for the Borough and Water Department. The agenda is routine financial oversight with no specific dollar amounts or contracts listed.

• Discuss December 2023 Treasurer's Report and Year-End Financial Results
• 2024 Budget Review including Property & Liability Insurance Premiums
• Capital Budgets review
• Update on Capital Planning for Borough and Water Department

Housing Committee

The committee is meeting to establish its 2024 goals, review its mission statement, and discuss partner organizations.

• Discussion of 2024 committee goals
• Review of mission statement
• Identification of partner organizations

Police & Public Safety Committee

The committee will discuss the current status of the accreditation process. Members will also hear updates, comments, and concerns from public safety stakeholders.

• Update on Accreditation Process
• Public safety stakeholder comments and concerns

Borough Council

The Council conducted reorganization tasks including electing new officers and swearing in members. The session also included the adoption of several resolutions regarding borough appointments, fees, and staff contracts.

• Election of Kathryn Cloyd as President, Vice-President, and President Pro Tem
• Approval of two-year contracts for Pauline Garcia-Allen (Borough Manager), Arelene Harrison (Treasurer), and Terri Dugan (Codes/Zoning Officer)
• Adoption of Resolution #1380-2024 Fee Schedule for 2024
• Approval of Escrow Release No. 3 for the Damico project at 703 Lincoln Street in the amount of $26,930
• Appointment of Kathryn Cloyd to the Oxford Planning Commission