Oxford public meetings in 2022

Borough Council

The Oxford Borough Council is meeting to conduct a year-end business session. Key actions include adopting the 2023 General and Water Budgets, setting the tax levy via Resolution #1343-2022, and holding hearings to adopt ordinances for the Business Improvement District (BID) and a public right-of-way dedication. The council will also consider agreements for fire and ambulance services, a developer agreement for the Damico Land Development Plan, and grant applications for water and sewer programs.

• Hearing and adoption of Ordinance #955-2022 for the Business Improvement District Final Plan, designating Oxford Mainstreet, Inc. as the management association.
• Motion to adopt the 2023 General and Water Budgets.
• Motion to adopt Resolution #1343-2022 for the Tax Levy.
• Motion to approve the Developer, Financial Security, and Stormwater Agreements for the Damico Land Development Plan.
• Motion to approve 2023 agreements with Union Fire Company No. 1 for fire protection and ambulance services.

Borough Council approved the 2023 General and Water Budgets and a tax levy resolution with no proposed tax increase for 2023. The council also authorized grant applications for water system improvements and approved several land and service agreements.

• Adopted 2023 General and Water Budgets
• Adopted Resolution #1343-2022 Tax Levy (no proposed tax increase for 2023)
• Approved Agreement with Oxford Mainstreet, Inc. for Business Improvement District administration
• Adopted Ordinance #956-2022 accepting public right-of-way dedication from Amos, Rebecca, and Daniel Blank
• Approved Damico Land Development Plan agreements conditioned on receipt of signed documents
• Accepted resignation of Mary-Laura Buchner-Hulse and authorized advertising the vacancy
• Adopted Resolution #1344-2022 to apply for PA Small Water and Sewer Program grant for Mount Vernon Street
• Adopted Resolution #1345-2022 to apply for PA H2O Program grant for filtration and water meters

Oxford Planning Commission

This meeting has no agenda available. The only item listed is 'No Agenda,' directing readers to review the minutes. No decisions or discussions are scheduled for public notice.

The Planning Commission approved the meeting agenda and the minutes from November 14, 2022. The Borough Manager provided updates on grant-funded projects for 2023. No other substantive decisions were made.

• Approved meeting agenda
• Approved November 14, 2022 minutes

Borough Council

The Oxford Borough Council is meeting to consider two ordinances: one to establish a Business Improvement District with Oxford Mainstreet, Inc. as manager, and another to add a non-residential use of occupancy requirement. The council will also receive updates on zoning revisions, the Latino Affairs advisory group, and other committees, and discuss a PennDOT bicycle-friendly resurfacing opportunity on Route 10.

• Motion to advertise ordinance approving Business Improvement District Final Plan and boundaries, designating Oxford Mainstreet, Inc. as management association
• Motion to advertise ordinance amending Chapter 27-2003 (Certificates of Use and Occupancy) and Section 27-202 (Definitions) for non-residential occupancy requirement
• Update on Subdivision and Land Development and Zoning Ordinances Revision
• Update from Advisory Commission on Latino Affairs (ACOLA) Working Group
• Discussion of PennDOT Bicycle Friendly Resurfacing Program on Route 10 (Third Street), north of Market Street

Borough Council authorized the advertising of an ordinance to renew the Business Improvement District for five years. Council also approved advertising an ordinance to establish non-residential Use and Occupancy Permit requirements for downtown commercial properties.

• Approved advertising ordinance to adopt Business Improvement District Final Plan and designate Oxford Mainstreet, Inc. as management association
• Approved advertising ordinance to amend Chapter Section 27-2003 and 27-2022 to establish non-residential Use and Occupancy Permit requirements
• Approved November 21, 2022, minutes with amendments
• Tabled request for PennDOT bicycle friendly resurfacing markings on Route 10 (Third Street)

Borough Council

The Oxford Borough Council is meeting to discuss and vote on several items, including zoning amendments for outdoor cafes and age-restricted housing, adoption of the 2021 Property Maintenance Code, and final approval of a 60-lot subdivision. They will also consider resolutions on tax penalty waivers and a new fee for unpermitted construction, as well as authorize advertising the 2023 budget.

• Ordinance #955-2022: zoning amendments for outdoor cafes and merchandise display
• Ordinance #956-2022: adopt 2021 International Property Maintenance Code
• Resolution 1343-2022: property tax penalty waivers per Act 57 of 2022
• Resolution 1344-2022: fee for failure to secure permit before construction
• Final approval of Sycamore Crossing Phases 6 & 7: 60 single-family lots

Council approved updates to the International Property Maintenance Code and regulations for outdoor cafes. The board also granted final plan approval for the Sycamore Crossing Phases 6 & 7 residential development and authorized the 2023 budget notice.

• Adopted Ordinance #955-2022 regarding outdoor cafes and merchandise display
• Adopted Ordinance #956-2022 adopting the 2021 International Property Maintenance Code
• Authorized advertising for the 2023 budget adoption scheduled for Dec 19, 2022
• Approved final plan for Sycamore Crossing Phases 6 & 7 (60 residential lots)
• Adopted Resolution 1343-2022 for property tax penalty waivers
• Adopted Resolution 1344-2022 creating fees for construction without permits
• Approved handicap parking space request for 113 E. Locust Street
• Approved participation in the Big Elk Creek MS4 Consortium

Borough Council

The Oxford Borough Council will consider several items, including a resolution to apply for a PennDOT Multimodal Transportation Fund grant for road and pedestrian safety improvements along Mt. Vernon and Pine Streets. They will also vote on granting waivers and final plan approval for a commercial building, and approve a financial security agreement for the Sycamore Crossing Development. The meeting includes updates on various committees and a draft 2023 budget discussion.

• Resolution 1341-2022: PennDOT Multimodal Transportation Fund grant application for Mt. Vernon and Pine Streets
• Waivers from zoning sections 19-311(2)(l)(3), 22-402(1)(B), 22-802(1)(C) with grading condition
• Final plan approval for Damico Land Development: 504.50 sq. ft. commercial building
• Financial Security Agreement with Starr Road Farms, LLC for Sycamore Crossing Development
• 2023 Draft Budget Review and Discussion

Council granted final conditional approval for a 9,600 sq. ft. commercial building and approved a grant application for road and pedestrian safety. The board also reviewed a draft 2023 budget that projects a deficit of approximately $203,836.

• Approved Resolution 1341-2022 to apply for PennDOT Multimodal Transportation Fund grant for Mt. Vernon and Pine Streets
• Granted waivers for D’Amico Land Development Plan regarding grading and runoff
• Granted final conditional plan approval for D’Amico 9,600 sq. ft. commercial building
• Approved Financial Security Agreement with Starr Road Farms, LLC for Sycamore Crossing Development
• Approved October 17, 2022 minutes with amendments

Oxford Planning Commission

This meeting has no published agenda. The only item listed is 'No Agenda,' indicating that no specific topics are scheduled for discussion. Residents are directed to review the minutes for any prior actions.

The Planning Commission recommended granting three waivers and approving the Land Development Final Plan for D’Amico, subject to conditions in the October 20, 2022 SSM review letter. The Borough Manager reported that Bergmann was selected to update the SALDO and Zoning Ordinance.

• Recommended granting three waivers for D’Amico Preliminary/Final Plan Review (carried)
• Recommended approval of D’Amico Land Development Final Plan with conditions (carried)
• Approved October 25, 2022 agenda (carried)
• Approved September 27, 2022 minutes (carried)
• Approved October 14, 2022 minutes (carried)

Borough Council

The Oxford Borough Council is meeting to vote on several ordinances and motions, including resubmissions for state review of zoning changes for age-restricted communities and subdivision regulations, adoption of the 2021 Property Maintenance Code, and a new non-residential use occupancy requirement. They will also consider approving a change order and pay application for the Streetscapes project, a letter supporting a grant extension for the Historic Oxford Theater, a lease with the Chamber of Commerce, and release of a financial security for Sycamore Crossing. The agenda includes routine reports and a discussion on improving safety at the Route 472/Second Street intersection.

• Motion to authorize resubmission for Act 247 review of zoning ordinance for age-restricted residential communities
• Motion to authorize resubmission for Act 247 review of subdivision and zoning ordinance amendments
• Motion to authorize advertising ordinance adopting 2021 International Property Maintenance Code
• Motion to approve Flyway Excavating Change Order #3 ($2,993.10) and Pay Application #8 ($71,585.91) for Streetscapes IV/Transit Center project
• Motion to approve release of Sycamore Crossing LOC #980 in amount of $207,525

Council authorized the resubmission of two ordinances for Act 247 review, one for age-restricted housing and another updating subdivision, land development, and zoning rules. They also authorized advertising an ordinance to regulate outdoor cafes and merchandise display, and submitted a new ordinance for review establishing non-residential use and occupancy permits. Council approved a change order and pay application for the Streetscapes IV project, and accepted the certificate of substantial completion for that project.

• Authorized resubmission for Act 247 review of ordinance adding age-restricted residential community regulations (motion carried)
• Authorized resubmission for Act 247 review of ordinance updating subdivision, land development, and zoning definitions (motion carried)
• Authorized advertising of ordinance amending rules for outdoor cafes and merchandise display on sidewalks (motion carried)
• Authorized submission for Act 247 review of ordinance establishing a non-residential use and occupancy permit requirement (motion carried)
• Authorized advertising of ordinance adopting the 2021 International Property Maintenance Code (motion carried)
• Approved a letter requesting a six-month extension for the Historic Oxford Theater RACP grant application (motion carried)
• Approved Flyway Excavating Change Order #3 ($2,993.10) and Pay Application #8 ($71,585.91) for Streetscapes IV project (motion carried)
• Approved release of a $207,525 line of credit for Sycamore Crossing water improvements, conditioned on a new financial agreement (motion carried)

Borough Council

The Oxford Borough Council is meeting to consider several items, including a public hearing on the proposed 5-year Business Improvement District (BID) plan for 2023-2027. They will also vote on an ordinance amending the police pension plan, a special event permit for the Halloween Parade, and a security camera proposal. Updates on zoning ordinances and other working groups are also on the agenda.

• Hearing on 5-year Business Improvement District (BID) plan for 2023-2027
• Ordinance amending Police Pension Plan definition of Normal Retirement Date
• Special event permit for Halloween Parade on October 27, 2022
• Emergent Energy Solutions proposal for security cameras and doorbell at Borough Hall for $3,500
• Creation of Water Resource Protection Fee Committee

Council opened a public hearing on the proposed 2023-2027 Business Improvement District (BID) Plan, which will be released to property owners on October 4, 2022, starting a 45-day voting period. The final draft was approved with a minor date change. Council also adopted an ordinance amending the Police Pension Plan's definition of Normal Retirement Date to address a state audit finding, approved a special event permit for the Halloween Parade, and approved a $3,500 security camera and doorbell upgrade at Borough Hall, funded from the Parking Garage Capital Fund.

• Approved final draft of 2023-2027 BID Plan with minor date change
• Adopted ordinance amending Police Pension Plan definition of Normal Retirement Date
• Approved special event permit for Halloween Parade on October 27, 2022
• Approved $3,500 Emergent Energy Solutions proposal for security camera and doorbell improvements at Borough Hall
• Approved minutes with amendments
• Adopted meeting agenda

Borough Council

The Oxford Borough Council is meeting to conduct routine business, including swearing in a new council member and a junior council person. Key decisions include approving a $149,806.46 payment for the Transit Center Access Improvements Project, purchasing a police vehicle for up to $43,275.00, and amending water connection fees. The council will also discuss the 2022 budget and 2023 budget planning.

• Approve Flyway Excavating, Inc. Pay Application #7 for $149,806.46 for Transit Center Access Improvements Project/Streetscapes IV
• Advertise ordinance amending Police Pension Document to clarify Normal Retirement Date
• Approve Resolution #1341-2022 amending Water Connection Fees
• Ratify purchase of 2022 police vehicle at $36,680.00 or 2023 at $43,275.00
• Approve purchase of 2021 demo street sweeper for $236,915.00

Council approved a $149,806.46 payment to Flyway Excavating for the Transit Center Access Improvements Project. They also adopted resolutions for a stormwater grant application and amended water connection fees. A curb waiver at 445 Park Street was denied, while a waiver at 208 Pine Street was approved. The meeting included a budget review and discussion of 2023 fiscal planning.

• Approved $149,806.46 pay application for Transit Center Access Improvements (unanimous)
• Advertised Ordinance #952-2022 amending Police Pension Document (unanimous)
• Approved Resolution #1340-2022 for C3AP stormwater grant application (unanimous)
• Approved Resolution #1341-2022 amending water connection fees (unanimous)
• Denied 445 Park Street curb waiver (all opposed)
• Approved 208 Pine Street curb and sidewalk waiver (unanimous)
• Approved 19 S Third Street signage (unanimous)
• Approved purchase of police vehicle up to $43,275 and demo street sweeper for $236,915 (both unanimous)

Borough Council

Oxford Borough Council will hold a public hearing on the preliminary 5-year Business Improvement District (BID) plan for 2023-2027, then consider filling a council vacancy, appointing a vice president, and hiring a part-time police officer. The agenda includes approving 2023 pension obligations totaling $181,096.60, a grant application, an extension for a land development plan, and escrow releases for the Sycamore Crossing development. Updates from two working groups on zoning ordinances and stormwater fees are also scheduled.

• Public hearing on preliminary 5-year Business Improvement District (BID) plan for 2023-2027
• Appointment of William S. Fitzpatrick to fill Council vacancy until January 2024
• Hiring Daniel Tucker as part-time Oxford Police officer
• 2023 pension obligations: $48,272.91 (non-uniformed) and $132,823.69 (police)
• Sycamore Crossing escrow releases totaling $411,999.21

Oxford Borough Council approved several personnel and financial actions, including appointing William S. Fitzpatrick to fill a council vacancy through January 2024, hiring Daniel Tucker as a part-time police officer, and approving 2023 minimum municipal obligations of $48,272.91 for the non-uniformed pension plan and $132,823.69 for the police pension plan. The council also adopted a preliminary five-year Business Improvement District plan for 2023-2027 with amendments, and approved escrow releases for Sycamore Crossing phases totaling $411,999.21. A hearing for the final BID plan was scheduled for October 3, 2022.

• Appointed William S. Fitzpatrick to Borough Council for remainder of term until January 2024 (unanimous)
• Approved hiring Daniel Tucker as part-time Oxford Police Department officer (unanimous)
• Approved 2023 Minimum Municipal Obligation for Non-Uniformed Employee Pension Plan $48,272.91 (unanimous)
• Approved 2023 Minimum Municipal Obligation for Police Pension Plan $132,823.69 (unanimous)
• Adopted preliminary 5-year Business Improvement District plan for 2023-2027 with amendments (unanimous)
• Approved Resolution #1339-2022 to submit grant application to PA DCED Strategic Management Planning Program (unanimous)
• Approved extension for Damico & Sons Preliminary/Final Land Development Plan through December 17, 2022 (unanimous)
• Approved Sycamore Crossing escrow releases: Phase 5A $39,437.89, Phase 5B $240,249.19, Phase 3 $132,312.13 (unanimous)

Borough Council

The Oxford Borough Council is meeting to vote on several land development items, including a reverse subdivision plan, waivers, and a curb/sidewalk waiver. They will also consider approving payments for the Transit Center project, a traffic engineer agreement, and two pension ordinance amendments. The agenda includes routine reports and public comment periods.

• Approve Final Troy and Lisa Summers Reverse Subdivision Plan with 3 waivers
• Approve Curb and Sidewalk Waiver for 509-Wheeler Blvd
• Approve Flyway Excavating Change Order #2 ($3,866) and Pay Application #6 ($123,520.90) for Transit Center Access Improvements
• Approve time and materials agreement with McMahon Associates for traffic engineering for Frost Development
• Adopt ordinances amending Non-Uniform Employees and Police Pension Plans

The Oxford Borough Council approved several items, including amendments to the Non-Uniform Employees and Police Pension Plans, distribution of the preliminary 5-year Business Improvement District (BID) plan, a reverse subdivision for Troy and Lisa Summers, a curb and sidewalk waiver for 509 Wheeler Blvd., a HARB application for 537 Broad Street, a change order and pay application for the Transit Center Access Improvements Project, a traffic engineer agreement with McMahon Associates, an extension for Sycamore Crossing Phases 6 & 7, and a special event permit for the OAHS Homecoming Parade. The council also accepted the resignation of Mary Higgins and authorized advertising the vacancy.

• Approved Final Troy and Lisa Summers Reverse Subdivision Plan with three waivers
• Approved Curb and Sidewalk Waiver for 509 Wheeler Blvd.
• Approved distribution of Preliminary 5-year Business Improvement District (BID) Plan
• Approved HARB application for 537 Broad Street (Ketcham recused)
• Approved Flyway Excavating Change Order #2 ($3,866.00) and Pay Application #6 ($123,520.90)
• Approved time and materials service agreement with McMahon Associates as traffic engineer
• Approved extension for Sycamore Crossing Phases 6 & 7 Final Subdivision Plan through Dec 20, 2022
• Adopted ordinances amending Non-Uniform Employees and Police Pension Plan documents

Borough Council

The Oxford Borough Council is meeting to consider two zoning ordinance amendments, approve a grant application, and authorize a payment for a transit project. They will also receive updates from several working groups and discuss a proposed stormwater fee and active shooter preparation.

• Ordinance to add regulations for age-restricted residential communities (Chapter 27, Zoning)
• Ordinance amending Subdivision and Land Development (Chapter 22) and Zoning (Chapter 27) regarding definitions, street width, sidewalks, trails, impact studies, lighting, parking, landscaping, accessory uses, and common open space
• Resolution #1339-2022 to submit a grant application to the PA DCED Strategic Management Planning Program
• Flyway Pay Application #5 for $270,744.18 for Transit Center Access Improvements/Streetscapes IV
• Appointment of Pauline Garcia-Allen to the Oxford Regional Planning Committee

Council authorized two zoning ordinance amendments to add age-restricted residential communities as a conditional use in the PD1 district, sending them for Act 247 and Oxford Regional Planning Committee review. Council also approved a grant application for the Strategic Management Planning Program, a $270,744.18 payment for the Transit Center project, and appointed Pauline Garcia-Allen to the Oxford Regional Planning Committee. No final decisions were made on the ordinances, which remain works in progress.

• Authorized ordinance to add age-restricted community regulations in PD1 district for Act 247 review (motion carried)
• Authorized companion ordinance amending Subdivision and Land Development and Zoning codes for Act 247 review (motion carried)
• Approved Resolution #1339-2022 to apply for DCED Strategic Management Planning Program grant (motion carried)
• Approved Flyway Pay Application #5 for $270,744.18 for Transit Center Access Improvements/Streetscapes IV (motion carried)
• Appointed Pauline Garcia-Allen to Oxford Regional Planning Committee (motion carried)

Oxford Planning Commission

This meeting has no agenda available. The only item listed is 'No Agenda,' directing readers to review the minutes. No decisions or discussions are scheduled for public notice.

The Oxford Borough Planning Commission approved the final draft of a zoning ordinance for age-restricted residential communities, which will be sent to Borough Council on August 1, 2022 for approval to proceed to Act 247 and the Oxford Regional Planning Commission. The commission also reviewed a preliminary/final plan for D'Amico, with stormwater review still pending. No other substantive decisions were made.

• Approved final draft of zoning ordinance for age-restricted communities
• Approved agenda
• Approved June 28, 2022 minutes as corrected

Borough Council

The Oxford Borough Council is meeting to consider several items, including authorizing advertisements for ordinances amending pension plans, approving a change order and final payment for a water main replacement project, and submitting a grant application. They will also receive reports from the police chief, mayor, solicitor, and borough manager, and discuss a Complete Streets policy.

• Ordinance amending Non-Uniform Employees Money Purchase Pension Plan regarding required contributions and forfeitures
• Ordinance amending Police Pension Plan regarding required contributions
• Change Order #2 for Eagle Contracting & Landscaping, Inc. decreasing contract by $5,778 and final pay application of $19,205.35 for 2021 Water Main Replacement Project
• Resolution #1338-2022 to submit Multimodal Transportation Fund Program Grant Application
• Discussion of Chester County Complete Streets Policy and Model Municipal Resolution

Council approved a resolution to submit a $2,856,105 Multimodal Transportation Fund grant application for road improvements on Mt. Vernon, Pine, Maple, and Hillside. They also authorized advertising for two pension ordinance amendments, approved a change order and final pay for the water main project, and adopted the agenda with an added report. No other substantive decisions were made.

• Approved Resolution #1338-2022 to submit $2,856,105 grant application for Mt. Vernon road improvements
• Authorized advertising of ordinance amending Non-Uniform Employees Pension Plan
• Authorized advertising of ordinance amending Police Pension Plan
• Approved Change Order #2 ($5,778 decrease) and Final Pay Application #19,205.35 for 2021 Water Main Replacement
• Approved minutes of July 11 with corrections
• Adopted agenda as amended to include Public Works Supervisor's report
• Approved recurring reports (treasurer, tax collector, engineer, etc.)
• Approved committee reports (Safety, Planning, Public Works, etc.)

Borough Council

The Oxford Borough Council is meeting to approve minutes, hear updates from work groups, and vote on several items including a construction payment, a special events permit, and a curb waiver. They will also discuss the Junior Council Person application process.

• Pay Application #4 to Flyway Construction for $329,789.48 for Transit Center Access Improvements/Streetscapes IV
• Special Events Permit for Re-Connective Festival in August 2022
• Curb Waiver for 618 Hodgson St.
• Updates from ACOLA, pedestrian alley renaming, and SALDO/zoning work groups
• Discussion on Junior Council Person application and timeline

Council approved Pay Application #4 for $324,557.79 to Flyway Construction for the Transit Center Access Improvements Project, funded mostly by grants. They also conditionally approved a Special Events Permit for the Re-Connective Festival, contingent on security contract, vendor permits, and site plan. A curb waiver for 618 Hodgson St. was denied. No other substantive decisions were made.

• Approved Pay Application #4 for $324,557.79 to Flyway Construction (motion carried)
• Approved Special Events Permit for Re-Connective Festival with conditions (all in favor)
• Denied curb waiver for 618 Hodgson St. (motion not carried, all opposed)

Oxford Planning Commission

The Oxford Borough Planning Commission recommended granting three waivers for the Troy & Lisa Summers subdivision plan and recommended the reverse subdivision plan. It also authorized consultants to finalize revisions to the zoning ordinance for age-restricted residential communities for Council consideration in July. The borough received a $100,000 grant for updating ordinances.

• Recommended granting three waivers for Summers subdivision (motion carried)
• Recommended reverse subdivision plan (motion carried)
• Authorized final revisions to age-restricted zoning ordinance for Council (motion carried)

Borough Council

The Oxford Borough Council is meeting to vote on several items, including approving pay applications for construction work, a final implementation plan, and various permits and resolutions. They will also consider hiring processes for police officers and a special event permit for a cornhole tournament.

• Approve Gessler Pay Application #3 ($235,472.85) and #4 ($112,174.85)
• Approve Final G3 Implementation Plan
• Approve Resolution #1337-2022 for Junior Council Person Program
• Approve HARB Recommendation for 541 Broad Street
• Approve Special Event Permit for F.O.E. Aerie 2666 cornhole tournament on June 25

The Oxford Borough Council approved the final G3 Implementation Plan, authorized participation in the Junior Council Person Program, ratified a letter of support for a grant application, approved two Gessler pay applications totaling $347,647.70, and approved several other motions including police hiring and special event permits. All votes were unanimous unless noted.

• Approved Final G3 Implementation Plan (motion carried)
• Approved Resolution #1337-2022 for Junior Council Person Program with amendments (motion carried)
• Ratified letter of support for University of Maryland EFC grant application (motion carried)
• Approved Gessler Pay Application #3 for $235,472.85 and #4 for $112,174.85 (motion carried)
• Approved HARB Recommendation for 541 Broad Street (motion carried)
• Amended Oxford Main Street Inc.'s First Friday permit to extend hours to 5-9 p.m. (motion carried)
• Approved moving forward with hiring process for part-time Patrol Officer Robert Basquill (motion carried)
• Approved start of Civil Service Test process for full-time police eligibility list (motion carried)

Borough Council

Council approved acceptance of a $2,140,166 RACP grant for the Historic Oxford Theater project, along with several construction payments and sidewalk waivers. A draft green infrastructure plan was tabled to June 20. The meeting also included a police officer promotion and a presentation on the BID renewal process.

• Approved $2,140,166 RACP grant for Historic Oxford Theater (motion carried)
• Approved Eagle Contracting pay application #3 for $162,230.65 (motion carried)
• Approved sidewalk waiver for 237 W. Locust Street (motion carried)
• Approved sidewalk and curb waiver for 132 Lancaster Pike (motion carried)
• Approved Flyway Construction pay application #3 ($161,708.89) and change order #1 ($6,613) (motion carried)
• Tabled Draft G3 Green Infrastructure Implementation Plan to June 20, 2022
• Swore in Officer Devlin as Corporal in Oxford Police Department
• Approved minutes of 5-16-2022 with amendments

Oxford Planning Commission

There is no agenda available for this meeting. The record indicates that there are no items scheduled for discussion or decision.

The Oxford Borough Planning Commission approved the agenda and the April 26, 2022 minutes. They voted to start the 90-day review period for the Troy & Lisa Summers subdivision plan, with Concord Land Planners to discuss it next month. The D'Amico preliminary/final plan is still under review, and the zoning ordinance for age-restricted residential communities is being finalized with updates expected next month. No other substantive decisions were made.

• Approved agenda (motion by Hershey, seconded by Nelson)
• Approved April 26, 2022 minutes (motion by Nelson, seconded by Teel)
• Started 90-day review of Summers subdivision plan (motion by Nelson, seconded by Teel)

Borough Council

The Oxford Borough Council is meeting to decide on several items, including a $300,000 grant application for stormwater improvements, the promotion of Officer Devlin to Corporal, and multiple subdivision and land development plan approvals. They will also consider ordinances on false alarms and right-of-way dedication, and discuss the budget and a COPS hiring grant.

• Resolution 1336-2022 to apply for $300,000 from PA DCED Watershed Restoration and Protection Program for stormwater improvements
• Promotion of Officer Devlin to Corporal
• Final subdivision approval for Amos G. and Rebecca R. Blank, 216 Brick Street, with waivers
• Ordinance amending Chapter 13 on false alarms
• Ordinance accepting dedication of additional right-of-way by Presbyterian Homes, Inc.

Council approved Officer Devlin's promotion to Corporal, granted waivers and final subdivision approval for the Blank property, and adopted resolutions for a $300,000 stormwater grant and a blanket easement for Streetscapes IV. Two ordinances were adopted: one updating false alarm regulations and one accepting right-of-way dedication from Presbyterian Homes. Several other items were approved, including extension requests for development plans and letters of support for ARPA grants.

• Approved promotion of Officer Devlin to Corporal
• Approved HARB recommendations for 426 Market Street and 145 Third Street
• Granted waivers and final subdivision approval for Blank property at 216 Brick Street
• Adopted Resolution 1336-2022 to apply for $300,000 stormwater grant
• Approved blanket easement agreement for stormwater facilities (Streetscapes IV)
• Adopted false alarm ordinance amendment (Chapter 13)
• Adopted ordinance accepting right-of-way dedication from Presbyterian Homes
• Approved extension requests for Sycamore Crossing Phases 6 & 7 and Damico & Sons land development

Borough Council

The Oxford Borough Council is meeting to consider several resolutions and contracts, including grant applications for technology, a bikeway plan, and an active transportation plan, as well as IT service agreements and a sidewalk easement. They will also discuss housing and the Oxford Theater redevelopment.

• Resolution #1333-2022: Apply for Chester County ARPA funding for technology improvements
• Resolution #1334-2022: Support West Grove's TCDI grant for Baltimore Pike Bikeway plan
• Resolution #1335-2022: Apply for $25,000 PA Dept. of Health WalkWorks grant for Active Transportation Plan
• Approve $2,826.50/month HelpNow IT service agreement and $16,957.50 in non-recurring IT costs
• Approve $5,220.00 CyLutions contract for SharePoint to Office 365 migration

The council approved resolutions to seek funding for technology improvements, a planning grant, and a WalkWorks grant, along with several IT service agreements and a civil service resolution. They also approved a temporary easement agreement with the Oxford Library and discussed housing and the Oxford Theater redevelopment.

• Approved Resolution #1333-2022 for ARPA funding request up to $400,000 (unanimous)
• Approved Resolution #1334-2022 for TCDI planning grant for Baltimore Pike Bikeway (unanimous)
• Approved Resolution #1335-2022 for $25,000 WalkWorks grant (unanimous)
• Approved $2,826.50/month IT service agreement with HelpNow (unanimous)
• Approved $2,550 for IT equipment and $14,407.50 for IT labor (unanimous)
• Approved $5,220 service agreement with CyLutions for SharePoint migration (unanimous)
• Accepted Civil Service Resolution #2022-001 for Corporal eligibility list (unanimous)
• Approved temporary easement agreement with Oxford Library (unanimous, conditioned on signed agreement)

Oxford Planning Commission

The agenda for this meeting is empty; no items are listed for discussion or decision. The only instruction is to review the minutes, so this meeting appears to be procedural or cancelled.

The Oxford Borough Planning Commission recommended granting the Amos Blank final subdivision plan with four waivers, subject to the waivers being indicated on the plans and SSM confirmation of revised plans addressing items 6, 7, and 8 of the April 21, 2022 letter. The D'Amico preliminary/final plan was deferred for further review by Concord Land Planners. The zoning ordinance for age-restricted residential communities is still being revised. No other substantive decisions were made.

• Recommended granting four waivers for Amos Blank subdivision (motion approved)
• Recommended granting Amos Blank subdivision approval subject to SSM confirmation (motion approved)
• Deferred D'Amico plan review for revised plan next month
• Continued work on age-restricted residential zoning ordinance

Borough Council

The Council will consider several resolutions regarding federal and state grant applications for water infrastructure, planning, and the US Semiquincentennial. The meeting also includes discussions on sidewalk ordinances and IT consultant services.

• Flyway Excavating Inc. Pay Application #2 for $195,035.50 for Transportation Center Access Improvements
• Resolution #1331-2022 to apply for a Delaware Valley Planning Commission TCDI grant
• Resolution #1332-2022 to request federal Community Project Funding for water infrastructure
• Letter of Intent for the WalkWorks Program to develop an Active Transportation Plan
• Review of Meliora concept plans and cost estimates for Green Streets, Green Town (G3) grant projects

Borough Council

The Council will consider a motion to use Borough Council Endowment Funds to pay for Jeff Dillard’s salary during medical leave. The meeting also includes presentations on municipal stormwater fee programs and the Southern Chester County Trail Feasibility Study.

• Motion to allocate Borough Council Endowment Funds for Jeff Dillard's salary during medical leave
• Overview of Municipal Stormwater Fee Programs by University of Pennsylvania expert
• Southern Chester County Trail Feasibility Study presentation
• Discussion regarding a potential Advisory Council on Latino Affairs (ACOLA) Work Group
• Updates on Codes and Infrastructure Work Groups

Oxford Borough Council approved an allocation of Borough Council Endowment Funds to pay Jeff Dillard's salary during his medical leave, contingent on conditions specified by Council. Council also unanimously agreed to form a working group to explore creating an Advisory Council on Latino Affairs (ACOLA). The meeting included informational presentations on stormwater fees, a trail feasibility study, and the police civil service process, but no other formal decisions were made.

• Approved allocation of Borough Council Endowment Funds for Jeff Dillard's medical leave salary (motion carried)
• Unanimously agreed to form a working group to learn about an ACOLA
• Approved minutes of March 21, 2022, as amended
• Adopted meeting agenda

Borough Council

The Council will consider a contract for police department accreditation and a payment for the Transportation Center Access Improvements Project. The meeting also includes the swearing-in of two new police officers and a budget presentation by the Borough Manager.

• $34,900 contract with Aspirant Consulting Group, LLC for police accreditation assistance
• $30,528.00 pay application for Flyway Excavating Inc. regarding Streetscapes IV
• Swearing-in of Jacob Williams and Jamie Cruz as police officers
• Appointment of Adam Weaver as a Detective
• Borough Manager presentation on the budget

Council reached consensus to accept dedication of Sycamore Crossing streetlights, provided the developer upgrades them to LED and supplies mapping, as-built plans, and easements. They approved a $34,900 contract for police accreditation consulting and a $30,528 pay application for the Streetscapes IV project. They tabled the budget presentation and declined to move forward with events on the garage roof.

• Consensus to accept Sycamore Crossing streetlights dedication if conditions met
• Approved $34,900 contract with Aspirant Consulting Group for police accreditation
• Approved $30,528 pay application #1 to Flyway Excavating for Streetscapes IV
• Tabled Borough Manager budget presentation
• Declined to move forward with events on garage roof
• Approved minutes of March 7, 2022 as amended
• Approved recurring reports (treasurer, bills, tax collector, etc.)
• Approved council committee reports

Borough Council

The Oxford Borough Council will vote on two resolutions: one to apply for a PA Local Share Account grant for the Oxford theater project, and another to authorize officials to sign documents for a 2017 Multimodal Transportation Fund award. The council will also hear presentations on borough infrastructure and code enforcement, with public input invited.

• Resolution 1328-2022: submit LSA grant application to PA DCED for Oxford Mainstreet, Inc. theater project
• Resolution 1329-2022: authorize Kathryn Cloyd and Pauline Garcia-Allen to sign MTF grant documents
• Infrastructure overview by Public Works Supervisor John Schaible
• Discussion on fair and competent code enforcement with Government Specialist Spencer Andress

The Oxford Borough Council approved two resolutions: one to submit a PA Local Share Account grant application for the Oxford theater project, and another to authorize the Council President and Borough Manager to sign grant documents for the 2017 Multimodal Transportation Fund award. The council also heard a detailed presentation on infrastructure needs and code enforcement, but took no other formal votes.

• Approved Resolution 1328-2022 to submit LSA grant application for Oxford theater project
• Approved Resolution 1329-2022 authorizing signatories for MTF grant documents
• Approved minutes of February 14, 2022 with corrections

Borough Council

The Oxford Borough Council is meeting to vote on several items, including repealing and replacing the non-uniform pension plan ordinance, approving employment contracts for the secretary and another employee, and approving payments for the 2021 Water Main Replacement Project. They will also consider special event permits and hear reports from the police chief and other officials.

• Ordinance repealing previous non-uniform pension plan ordinances and adopting a new plan document
• Motion to approve HARB recommendation for emergency roof at 43 N. 4th Street
• Employment contracts for Pauline Garcia-Allen and Arlene Harrison
• Change Order No. 1 for $2,760 and Payment No. 2 for $119,781.00 to Eagle Contracting & Landscaping for water main project
• Special event permits for Oxford Mainstreet Inc., Oxford Presbyterian Church Apple Festival, and Movies in the Park

The Oxford Borough Council approved Resolution 1328-2022 to submit a PA Local Share Account grant application for the Oxford theater project and Resolution 1329-2022 to authorize the Borough Manager and Council President to sign grant documents. The council also approved the minutes from the February 14, 2022 meeting with corrections. A presentation on code enforcement was started and will be continued at the next meeting.

• Approved Resolution 1328-2022 to submit a PA Local Share Account (LSA) grant application to support the Oxford theater project.
• Approved Resolution 1329-2022 to authorize Kathryn Cloyd and Pauline Garcia-Allen to sign grant documents for the Borough's 2017 Multimodal Transportation Fund (MTF) Program award.
• Approved the minutes of the February 14, 2022 meeting with corrections.
• Adopted the meeting agenda.
• Held a moment of silence for Dr. Faye Doyle.
• Adjourned the meeting at 9:01 p.m.

Oxford Planning Commission

The Oxford Planning Commission is meeting to discuss several items, including the reorganization of the commission, a proposed plan for the Moran Tract, and a proposed zoning ordinance amendment for age-restricted residential communities. The borough manager and zoning officer will also provide reports, and the commission will consider approving the minutes from the July 27, 2021 meeting.

• Presentation of proposed plan for Moran Tract
• Discussion of proposed amendment to Zoning Ordinance for Age-Restricted Residential Communities
• Reorganization of Planning Commission
• Approval of July 27, 2021 meeting minutes

The Oxford Borough Planning Commission discussed a proposed 144-lot age-restricted community (Moran Tract) with 101 homes in Oxford Borough, and reviewed a draft zoning ordinance amendment for age-restricted communities. The commission elected Mr. Glisson as Chair and Mr. Nelson as Co-Chair. No formal decisions were made on the plan or ordinance; both remain under review.

• Elected Mr. Glisson as Chair (motion carried)
• Elected Mr. Nelson as Co-Chair (motion carried)
• Discussed proposed Moran Tract 144-lot age-restricted community plan (no action)
• Reviewed draft zoning ordinance amendment for age-restricted communities (no action)

Borough Council

The Oxford Borough Council is meeting to consider hiring one full-time and one part-time police officer, and to discuss an update on the Sycamore Crossing project and a draft ordinance regarding crossing guards between the borough and the Oxford Area School District. The agenda also includes routine items such as approving minutes and public comment periods.

• Motion to approve hiring one full-time and one part-time police officer
• Update on Sycamore Crossing
• Review of draft ordinance regarding crossing guards between Oxford Borough and OASD
• Motion to approve minutes of January 3, 2022

The council approved hiring Jacob Williams as a full-time police officer and Jamie Cruz as a part-time officer, with one abstention. Two agenda items were tabled: an update on Sycamore Crossing and a draft ordinance on crossing guards. The meeting was otherwise routine, with no public comment or executive session.

• Approved hiring Jacob Williams as full-time police officer (motion carried)
• Approved hiring Jamie Cruz as part-time police officer (motion carried; Woolston abstained)
• Tabled update on Sycamore Crossing
• Tabled review of draft ordinance on crossing guards
• Approved minutes of January 3, 2022 with two corrections
• Adopted agenda as amended

Borough Council

This reorganization meeting includes the swearing in of the Mayor and Council members. The Council will also consider various borough appointments, staff contracts, and a streetscape improvement agreement.

• Two-year contract for Pauline Garcia-Allen as Borough Manager
• Two-year contract for Arlene S. Harrison as Assistant Borough Manager
• Agreement with Flyway Excavating, Inc. for Streetscapes IV/Oxford Transit Center Access Improvements
• Appointments to the Oxford Planning Commission and Zoning Hearing Board
• Approval of Resolution #1326-2022 and Resolution #1327-2022 regarding borough appointments

At the reorganization meeting, Council elected officers for 2022: Cloyd as President (5-2), Higgins as Vice President (unanimous), and Birdwell as President Pro Tem (unanimous). Council approved resolutions for employee and officer appointments, adopted an amended 2022 meeting schedule with two meetings per month, and approved several appointments and a contract. Two contract items were tabled.

• Elected Cloyd as Council President (5-2)
• Elected Higgins as Vice President (unanimous)
• Elected Birdwell as President Pro Tem (unanimous)
• Approved Resolution #1326-2022 for borough employee appointments
• Approved Resolution #1327-2022 for borough officer appointments and designations
• Approved amended 2022 meeting schedule with two meetings per month
• Tabled two-year contract for Borough Manager Garcia-Allen
• Tabled two-year contract for Assistant Borough Manager Harrison